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October 17, 2011
Citq oo Council Meeting Agenda PICKERIN Monday, October 17, 2011 Council Chambers 7:30 pm 7:00 pm In Camera Meeting of Council 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 11) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, September 19, 2011 Under Separate Cover Council Minutes, September 19, 2011 1-20 Planning & Development Committee Minutes, October 3, 2011 21-26 Special Council Minutes, October 11, 2011 27-29 Executive Committee Minutes, October 11, 2011 30-35 IV) Presentations V) Delegations 36 VI) Correspondence 37-61 VII) Committee Reports 62-66 a) Report 2011-09 of the Planning & Development Committee b) Report 2011-09 of the Executive Committee VIII) Reports - New and Unfinished Business 67-115 IX) Motions and Notice of Motions 116-117 X) By-laws 118 XI) Other Business Accessible For information related to accessibility requirements please contact Linda Roberts PICKERLNG Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobe rts &Citvofpickerina.com XII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, September 7, 2011 • Advisory Committee on Diversity, September 8, 2011 • Minutes of the Waterfront Coordinating Committee, September 15, 2011 0 Minutes of the Heritage Pickering Advisory Committee, September 27, 2011 Cirq 00 Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief P. Bigioni - City Solicitor D. Shields - City Clerk R. Holborn - Division Head, Engineering Services L. Narraway - Supervisor, Animal Services M. Carpino - (Acting) Manager, Culture & Recreation C. Rose - Manager, Policy G. McGregor - Principal Planner - Policy L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #145/11 1 City o~ Council Meeting Minutes 11 AAe, a~ Monday September 19, 2011 7:00 PM 02 Council Chambers Moved by Councillor Dickerson Seconded by Councillor Ashe In Camera Council Minutes, July 11, 2011 Council Minutes, July 11, 2011 Planning & Development Committee Minutes, September 6, 2011 Executive Committee Minutes, September 12, 2011 Carried (IV) Presentations MPP Ajax-Pickering Joe Dickson Presentation of Provincial Certificate Marking Pickering's 200th Birthday Joe Dickson, MPP Ajax-Pickering appeared before Council to present Mayor Ryan with a certificate on behalf of the Province of Ontario in recognition of the City of Pickering's 200th anniversary. (V) Delegations Claremont Community Association Re: Claremont Traffic Issues Jim Doyle, President of the Claremont Community Association and Dave Stormes appeared before Council with respect to traffic issues in the Hamlet of Claremont. Mr. Doyle provided a brief overview of the history of the association, noting they have updated their mandate to include safety. He stated that due to the increase in population in the area, they are now experiencing issues with increased volume in traffic in the area as well as the speed of traffic in both the east and west areas. He noted that approximately 6,000 vehicles a day use this route and a majority of these vehicles are travelling in excess of 90 km/hr. He questioned whether the City of Pickering Council had the authority to declare the Hamlet of Claremont a Community Safety Zone. He also questioned whether a speed indicator could be installed in the Hamlet. He noted that they had presented their concerns to the Region of Durham as well and indicated one suggestion was the installation of enhanced gateway features. The estimated cost for this would be $12,800 and asked that this be considered in the 2012 budget. He expressed their desire to continue to work with staff to determine a resolution to this issue. The delegations respectfully request the direction and support of Council on resolving the traffic issues in the Hamlet. A question and answer period ensued. 2 Counci l Meeting Minutes Monday September 19, 2011 =,W&Mit PICKERESIG 7:00 PM Council Chambers .03 Moved by Councillor Pickles Seconded by Councillor O'Connell That the rules of procedure be suspended in order to allow for the additional delegation of Jennifer Zapawa with respect to the banning of shark fins. Carried on a 2/3 Majority Vote Moved by Councillor Rodrigues Seconded by Councillor McLean That the rules of procedure be suspended in order to bring forward a Notice of Motion with respect to the Claremont traffic issues. Motion Lost on a 2/3 Majority Recorded Vote as Follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Jennifer Zapawa, a member of Sharkwater, appeared before Council with respect to the issue of banning shark fins and the effects of this practice on ocean conservation. She provided an overview of the inhumane process in which shark fins are obtained. She noted the impacts of shark finning which threatens the stability of marine ecosystems. She noted the loss of shark populations, stating that 90% of the world's shark population has declined. She stressed the need to come together in making responsible choices for the future and respectfully requested Council support the motion to ban shark finning. A question and answer period ensued. (VI) Correspondence 1. Corr. 38-11 Steve Rainey, Chairman Ontario Federation of Independent Towers 22 Fifth Street, Johnstown, ON KOE 1T0 (Re: Impact on Local Towing Industry) 3 Cal o' Council Meeting Minutes ftR( Monday September 19, 2011 7:00 PM AP-LCR- I N G T Council Chambers 04 Discussion ensued with respect to the need for further information with regards to this issue. Resolution # 146/11 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. 38-11 from Steve Rainey, Chairman, Ontario Federation of Independent Towers requesting Council pass a resolution opposing the tendering of a Request for Proposal by the Ministry of Community Safety and Correctional Services to transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP until adequate consultation has been completed be received for information. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor Pickles Councillor O'Connell Mayor Ryan Councillor Rodrigues 2. Corr. 39-11 Dr. Eric Hoskins, Minister Ministry of Citizenship and Immigration 6th Floor, 400 University Avenue Toronto, ON M7A 2R9 Resolution #147/11 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. 39-11 from Dr. Eric Hoskins, Minister, Ministry of Citizenship and immigration seeking nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario. The deadline for nominations is December 5, 2011, be received for information. Carried .4 - l City ao Council Meeting Minutes AAA& _ ~I Monday September 19, 2011 7:00 PM Council Chambers 05 3. Corr. 40-11 Marisa Carpino (Acting) Manager, Culture & Recreation City of Pickering Resolution #148/11 I Moved by Councillor Dickerson Seconded by Councillor O'Connell That Corr. 40-11 from Marisa Carpino, (Acting) Manager, Culture & Recreation seeking Council endorsement of the proposed 2012-2016 Pickering Museum Village Strategic Plan on behalf of the Pickering Museum Village Advisory Committee be endorsed. Carried (VII) Committee Reports a) Report 2011-08 of the Joint Planning & Development and Executive Committee 1. Director, Planning & Development, Report PD 24-11 Proposed Wireless Cell Tower Installation Turris Sites Inc. on behalf of Wind Mobile 3735 Sideline 16, City of Pickering Council Decision That Turris Sites Inc. be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 3735 Sideline 16 for Wind Mobile, based on the design and other details submitted with this request. 3. Director, Planning & Development, Report PD 26-11 Proposed Wireless Cell Tower Installation Public Mobile Lease of Country Lane Road Allowance (South limit.of Country Lane, between Highway 7 and Highway 407, Lots 20 and 21, Concession 5), City of Pickering Council Decision 5 Council Meeting Minutes Monday September 19, 2011 PICKE 7:00 PM Council Chambers 06 1. That the Mayor and the Clerk be authorized to execute a lease agreement with Public Mobile substantially on the terms set out in Report PD 26-11, and to the satisfaction of the Director, Corporate Services and Treasurer and the City Solicitor; 2. That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation within the Country Lane road allowance (being part of Lots 20 and 21, Concession 5), based on the design and other details submitted with this request; and 3. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 4. Director, Planning & Development, Report PD 27-11 Proposed Wireless Cell Tower Installation Wind Mobile/Globalive 2465 Brock Road (South Part of Lot 18, Concession 3), City of Pickering Council Decision That Wind Mobile/Globalive be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2465 Brock Road based on the design and other details submitted with this request. Resolution # 149/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Report 2011-08 of the Planning & Development Committee dated September 6, 2011, save and except Item Nos. 2 and 5, be adopted. Carried 2. Director, Planning & Development, Report PD 25-11 Proposed Wireless Cell Tower Installation Summit Telecom Services on behalf of Rogers Communications Inc. 882 Kingston Road, City of Pickering 6 City oo Council Meeting Minutes Monday September 19, 2011 PICKE 7:00 PM Council Chambers 07 Resolution # 150/11 Moved by Councillor O'Connell Seconded by Councillor McLean That Report . PD 25-11 be deferred until such time as the public notification comment period has been completed. Carried Unanimously on a Recorded Vote 5. Director, Planning & Development, Report PD 28-11 Zoning Amendment Application A 5/11 The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickering Discussion ensued with staff providing clarification to questions raised with respect to the reduction in side yard sizes. Resolution # 151/11 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning Amendment Application A 5/11 submitted by Grant Morris and Associates Ltd. on behalf of the Estate of Paul Pickard, to permit the creation of lots with a minimum frontage of 12.0 metres fronting Pine Grove Avenue on lands being Part of Lot 12, Plan 282, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 5/11, as set out in Appendix I to Report PD 28-11, be finalized and forwarded to City Council for enactment. Carried Unanimously on a Recorded Vote b) Report 2011-08 of the Executive Committee 1. Director, Community Services, Report CS 28-11 Tender for Supply & Delivery of One 41,000 Ib.GVW Diesel Snow Plow/Dump/Sander Truck -Tender No. T-12-2011 7 Citq 00 _ Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 08 Council Decision 1. That Report CS 28-11 of the Director, Community Services regarding the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck be received; 2. That Tender No. T-12-2011, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck in the amount of $179,077 (HST extra) be accepted; 3. That the total gross cost of $203,487 and a net cost of $183,246 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) the sum of $180,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the sum of $3,246 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 8 Caq Council Meeting Minutes Monday September 19, 2011 PlCKE 7:00 PM Council Chambers n~ 3. Director, Community Services, Report CS 30-11 Speed Limits By-law, Twyn Rivers Drive Community Safety Zones By-law, Twyn Rivers Drive Amendment to By-law 6604/05 Council Decision 1. That Report CS 30-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 3. That the attached draft by-law be enacted to amend Schedule "14" to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 4. Director, Community Services, Report CS 31-11 Traffic and Parking By-law, Liverpool Road Amendment to By-law 6604/05 Council Decision 1. That Report CS 31-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 5. Director Corporate Services & Treasurer Report CST 30-11 Formal Quotations - Quarterly Report for Information Council Decision That Report CST 30-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 6. Director, Corporate Services & Treasurer, Report CST 32-11 Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures 9 City oo _ Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 10 Council Decision That Report CST 32-11 from the Director, Corporate Services & Treasurer be received for information. 7. Director, Corporate Services & Treasurer, Report CST 33-11 2011 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Council Decision 1. That Report CST 33-11 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2011 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14, 2011; 3.- That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft by-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CST 34-11 Cash Position Report as at June 30, 2011 Council Decision That Report CST 34-11 from the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 35-11 Council Compensation Policy Council Decision 1. That Report CST 35-11 of the Director, Corporate Services & Treasurer be received; 10 cis Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 11 2. That the revised wording for Section 06.03 of the Council Compensation Policy, included as Attachment #1, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. 10. Director, Corporate Services & Treasurer, Report CST 36-11 Tender / Contract Approval Councils' Summer Recess Council Decision 1. That Report CST 36-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being: Request for Proposal No. RFP-2-2011 - Design, Supply and Installation of two Ultra Violet Treatment Systems at two City Pools; and, Request for Proposal No. RFP-3-2011 - Redesign of Website. 11. Chief Administrative Officer Report CAO 12-11 Enhancement Projects in the City of Pickering Southeast Collector Trunk Sewer Council Decision 1. That Report CAO 12-11 of the Chief Administrative Officer, regarding the enhancement projects in the City of Pickering from the Southeast Collector Trunk Sewer project be received; 2. That Council approve the infrastructure, recreational and ecological enhancement projects as set out in Attachments #2 and #3 to this Report; such that Attachment #2 sets out the enhancement projects which constitute the $8.0 million of funds that are available, and Attachment #3 sets out additional enhancement projects that could be selected should the $8,0 million limit not be reached, or additional external funding for the Frenchman's Bay Harbour Entrance project not be secured; 11 Caq o0 _ Council Meeting Minutes Monday September 19, 2011 t2i 7:00 PM Council Chambers 12 3. That Council authorize the Mayor and Clerk to execute a Funding Agreement with the Regional Municipality of York respecting the enhancement projects, essentially as set out in Attachment #5 to this Report, in a form acceptable to the City Solicitor and Director, Corporate Services & Treasurer; 4. That Council authorize staff to work on the implementation of the enhancement projects in the City of Pickering, as per the terms and conditions of the Funding Agreement, throughout the term of the Agreement; 5. That, notwithstanding the City's Purchasing Policy, City staff be authorized to enter into appropriate arrangements/contracts with the Toronto and Region Conservation Authority to undertake the ecological restoration enhancement projects E2, E3 and E5 at an estimated cost of $385,000, as identified in Attachment #2 to this Report; and as provided for in the approved 2011 Parks Capital Budget, project number 5780.1114; 6. That the implementation of enhancement projects be approved through the annual Capital Budget process during the period 2012 to 2017 recognizing that $3.0 million has been approved in the 2011 Capital Budget for projects that may commence in 2011; ' 7. That Council be advised that the Frenchman's Bay Harbour Entrance Project, approved in the 2010 Capital Budget as a 100% external grant funded project, will now require contributions from both the City of Pickering and York Region, and the project and revised funding will be reintroduced in the 2012 Capital Budget; 8. That a copy of Report CAO 12-11 be forwarded to the Regional Municipality of York, the Regional Municipality of Durham, Toronto and Region Conservation Authority, Durham District School Board, and the Durham District Catholic School Board for information; and 9. Further, that the appropriate officials of the City be authorized to take the necessary action to give effect hereto. 12. Chief Administrative Officer Report CAO 13-11 Animal Sheltering Services Council Decision i 1. That Report CAO 13-11 be received; 2. That the current lease and servicing agreement with The Dog Pad Inc. which expires on December 31, 2011, located at 15 Reesor Road not be renewed. 12 City ao _ Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 13 3. That Council provide pre 2012 Capital Budget approval for the following: a) that the Mayor and Clerk be authorized to enter into a 5 year lease, in a form acceptable to the Chief Administrative Officer, the Director of Corporate Services & Treasurer and the City Solicitor, with Transport Canada for the property located at 1688 Highway No. 7; and b) leasehold improvements, furniture and fixtures in the estimated amount of $100,000. 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the estimated project cost for leasehold improvements, furniture, fixtures, and equipment through an internal loan not to exceed $100,000 at a term not to exceed five years; b) the internal loan be undertaken from the Development Charges Reserve Funds at a rate of 2.5%; c) the loan be repaid through an annual savings in lease and service costs allocated in the current budget for Animal Services in the estimated amount including financing cost of $21,500 annually until the loan is repaid; and d) the Treasurer be authorized to make any changes, adjustments, and revisions to the amount, term, and conditions or take any actions necessary in order to effect the foregoing; 5. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Resolution #152/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Report 2011-08 of the Executive Committee dated September 12, 2011, save and except Item No. 2, be adopted. Carried 13 Cicq o0 _ Council Meeting Minutes Monday September 19, 2011 7:00 PM ICKE Council Chambers 14 2. Director, Community Services, Report CS 29-11 Financial Partnership Land Acquisition With Toronto & Region Conservation Authority (TRCA) Lands of Joyce Andrews and Phyllis Brown Resolution # 153/11 Moved by Councillor Ashe Seconded by Councillor Dickerson 1. That Report CS 29-11 of the Director, Community Services regarding the Financial Partnership with Toronto & Region Conservation Authority regarding a land acquisition from lands of Joyce Andrews and Phyllis Brown, at a cost not exceeding 50% of the total cost of $12,850, whichever is the lowest, be received; 2. That the Director, Corporate Services & Treasurer be authorized to fund the City's share of the cost of the land acquisition as follows: $10,000 from the City's Current Budget Grants to Organizations and Individuals (account 2195-2712) and up to $2,850 from sub account 2712 and from funds otherwise available at the end of the current year; and 3. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan . (VIII) New and Unfinished Business 1. Director, Planning & Development, Report. PD 29-11 Official Plan Amendment Application OPA 11-001/P Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 and 21 Ontario Realty Corporation Part of Lots 19, 20 and 21, Concession 3 Part of Lots 16, 17, 18, 19, 20 and 21, Concession 4 Part of Lots 17-34 Concession 5, City of Pickering 14 City o~ _ Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 15 Discussion ensued with respect to uses of open space, servicing, Whitevale by-pass timing and employment numbers. Resolution #154/11 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Council endorse the Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21, as set out in Appendix I to this Report, subject to the City being satisfied with the completion of the Fiscal Impact Study, the Amendment (Update) to the Master Environmental Servicing Plan, the Neighbourhood Functional Servicing and Stormwater Reports and the Staged Servicing and Implementation Strategy; 2. That staff be authorized to continue to work collaboratively with Infrastructure Ontario and its consultant, planningAlliance, to address any new issues that arise respecting the Neighbourhood Plans; and should any substantive refinements be made to any of these Plans, that staff be directed to again seek Council's endorsement of that Plan; and 3. Further, that the City Clerk forward a copy of Report PD 29-11 to Infrastructure Ontario, the Ministry of Infrastructure, the Ministry of Municipal Affairs and Housing, the Regional Municipality of Durham, the Toronto and Region Conservation Authority, and the Seaton Landowners Group. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 2. Director, Community Services, Report CS 32-11 Tender No. T-10-2011 Valley Farm Road - Road Drainage and Road Safety Improvements 15 Council Meeting Minutes Monday September 19, 2011 7:00 PM Council Chambers 16 Resolution # 155/11 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 32-11 of the Director, Community Services regarding the tender for Valley Farm Road - Road Drainage and Road Safety Improvements be received; 2. That Tender No.T-10-2011 submitted by Bennington Construction Limited in the amount of $174,931.34 (HST included) and a net cost of $157,531.09 (net of HST rebate) be approved; 3. That the total gross project cost of $199,227 (HST included), including the tender amount and other associated costs, and the total net project cost of $179,410 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $175,000 as provided for in the 2011 Roads Capital Budget for Valley Farm Road be financed by the issuance of debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the balance of $4,410 be funded from property taxes; c) the annual repayment charges in the amount of approximately $40,000 be, included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid and any financing cost to be paid out of the Current Budget; d) that the Treasurer is authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 16 City Council Meeting Minutes Monday September 19, 2011 PICKERING 7:00 PM Council Chambers 17 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried (IX) Notice of Motion Banning Shark Fins in the City of Pickering A question and answer period ensued with respect to issues surrounding jurisdiction and enforcement. Resolution #156/11 Moved by Councillor Pickles Seconded by Councillor Dickerson WHEREAS: sharks are being slaughtered world-wide at a rate of over 70 million per year; with experts agreeing that sharks could be extinct within 10 to 20 years at the current rate of slaughter. AND WHEREAS: shark finning is a wasteful, inhumane practice that involves cutting off a shark's fins and then tossing the still-alive shark back overboard to drown, bleed to death, or be eaten alive by other aquatic animals. AND WHEREAS: fins have no significant nutritional value and are considered unhealthy for human consumption due to the accumulation of high levels of mercury and toxins in fins and flesh; NOW THEREFORE BE IT RESOLVED that City of Pickering staff investigate and report back to Council regarding the matter of banning the sale, possession and consumption of shark fins and related products, and And that the City of Pickering request that the governments of Ontario and Canada enact legislation to ban the possession, sale and consumption of shark fins and related products; and And that this motion be distributed to Chris Alexander, MP; Corneliu Chisu, MP; Joe Dickson, MPP; Wayne Arthurs, MPP; the Association of Municipalities of Ontario and all Durham municipalities. Carried on a Recorded Vote as Follows: 17 Co0 _ Council Meeting Minutes _ `l Monday September 19, 2011 PICKERING 7:00 PM Council Chambers 18 s No Ye Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan (X) By-laws 7156/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7157/11 ' Being a by-law to establish the 2011 final property taxes and due date for the Commercial, Industrial and Multi-Residential tax classes 7158/11 Being a by-law to authorize the supply and delivery of one 41,000 ob. GVW Diesel Snow Plow/Dump/Sander Truck in the City of Pickering and the issuance of debentures therefor in the amount of $180,000 7159/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in Part of Lot 12, Plan 282 in the City of Pickering. (A 5/11) 7160/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7161/11 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the ,jurisdiction of the City of Pickering and on private and municipal property 7162/11 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7163/11 Being a by-law to authorize the Valley Farm Road - Road Drainage and Road Safety Improvements in the City of Pickering and the issuance of debentures therefor in the amount of $175,000. 18 eitq o~ _ Council Meeting Minutes Monday September 19, 2011 PICKE 7:00 PM Council Chambers 9 Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7156/11 to 7163/11, be adopted, save and except By-law No: 7151 /11 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried (XI) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #157/11 Moved, by Councillor Pickles Seconded by Councillor Ashe That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for a proposed or pending acquisition of land by the municipality. Carried 1. Chief Administrative Officer's Report, CAO 15-11 Proposed Purchase of Lands for Operations Centre Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor McLean Seconded by Councillor Rodrigues That the recommendations as contained in Confidential Report CAO 15-11 be adopted. Carried in an Open Session of Council 19 Cif _ Council Meeting Minutes Monday September 19, 2011 PICKER 7:00 PM 20 Council Chambers (XII) Other Business 1) Councillor McLean gave notice that he would be bringing forward a Notice of Motion with respect to Claremont traffic issues at the October 17th meeting of Council. 2) Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion at a future Council meeting with respect to future land acquisitions by TRCA. (X111) Confirmation By-law By-law Number #7164/11 Councillor Dickerson seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 19, 2011. (XIV) Adjournment Moved by Councillor O'Connell Seconded by Councillor Pickles That the meeting be adjourned at 10:04 pm. Carried Dated this 19th day of September, 2011. Mayor David Ryan Debbie Shields City Clerk 20 Citq off! _ Planning & Development Committee Meeting Minutes Monday, October 3, 2011 7:30 pm - Council Chambers Chair: Councillor McLean 21 Present: Councillors: K. Ashe D. Dickerson B. McLean O'Connell D. Pickles P. Rodrigues Absent: Mayor Ryan Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor D. Shields - City Clerk M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner - Development Review D. Wylie - Senior Planner - Policy (1) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Draft Plan of Subdivision Application SP-2011-02 Draft Plan of Condominium Application CP-2011-02 Zoning By-law Amendment Application A 12/11 1 C~ 00 Planning & Development Committee Meeting Minutes Monday, October 3, 2011 22 7:30 pm - Council Chambers Chair: Councillor McLean Maddy Development Inc. 1290 & 1292 Old Orchard Avenue (Lot 8 and Part of Lots 7 & 9 Plan 432), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner, Development Review provided an overview of zoning amendment application A 12/11. Allen Windrum a representative for the applicant appeared before the Committee in support of the application. He noted the current zoning allows for the 16 units and was approved in 2004 but, the applicant at this time was seeking reductions to the building setbacks. He noted that the reduced building setbacks would allow them to build units with two car garages and a more upscale building then originally approved. He also stated that there would be an increase in the number of additional visitor parking spaces. Sharon and Morgan Neney, 1288 Old Orchard Avenue appeared before the Committee, stating they were looking forward to the development of this area. They noted that the concerns they had were with the height of the units and the privacy of existing homeowners. They questioned whether the existing trees and landscaping could be maintained to help with privacy issues. They also noted their concerns with what would happen to the wildlife in the area and stated their concerns with what the development would do to grading in the area. Mr. & Mrs. Neney questioned what amenities would be put in place in the area where the visitor parking was located. Sharon MacPherson, 831 Douglas Avenue, appeared before the Committee in opposition to the reduced building setbacks and stated that she did not want the houses to be towering over her property. She also noted concerns with respect to her privacy and fencing along the area backing onto her property. Marlene Imlach-Walker, 829 Douglas Avenue appeared before the Committee in opposition to the proposed application. She questioned whether the existing trees and landscaping would remain and also noted her concern with what would happen to the wildlife. She noted her concern with the height of the housing and the loss of privacy. Judith Morin, 1295 Old Orchard Avenue appeared before the Committee, stating she supported the application, but had questions with respect to emergency vehicles as well as garbage trucks accessing the internal street. She also questioned the type of amenities which would be on the site. 2 Cry Planning & Development Committee Meeting Minutes PICKEIUNG Monday, October 3, 2011 7:30 pm - Council Chambers Chair: Councillor McLean 23 Piyali Correya, 1267 Haller Avenue appeared before the Committee and also noted her concerns with the lack of privacy and stated she does not support two storey buildings. She noted she would also like to see the trees remain and stated her concerns for the wildlife. She also stated her concern with the width of the road and how emergency vehicles and truck traffic would manoeuvre on it. Ms. Correya noted that she had a surveyor on her property verifying property lines and questioned what that was about. Pat Norwood, 1268 Haller Avenue appeared before the Committee stating her concerns with overflow parking from the site and exiting area traffic. She also noted her concerns with access for emergency vehicles. She questioned the height of the buildings and also questioned whether sewer system would be able to handle the additional housing. Anthony Nagy, 1275 Haller Avenue, appeared before the Committee stating he would like to see the existing trees remain to ensure privacy. He stated his concerns with grading, water runoff and traffic density. He also questioned whether the internal road would be able to handle truck traffic. He stated that he had a Bell and Rogers easement in his backyard and did not want people entering his property in order to hook up to this new development. Jaclyn Smart, 829 Fairview, appeared before the Committee in support of the application. While she could understand the concerns of the residents, she noted this proposal was better than a highrise. She questioned when construction would begin and timeframes involved. She also questioned the types of amenities and stated landscaping would be an asset. A question and answer period ensued. Allen Windrum appeared before the Committee and addressed the resident's concerns. He noted that the surveyor would have been there as a requirement of the Land Registry office to certify the boundaries. He stated there would be no cable or bell lines coming off neighbouring properties to service this site. He also stated they would attempt to retain the trees and landscaping wherever possible. He stated the road must meet municipal standards, so there would be no issues with emergency vehicles or truck traffic. He also stated there would be 4 parking spaces per home so did not expect on street parking. He noted that he thought the area for any amenities was going to be left as green space. He expected construction to begin in Spring of 2012 with completion in that same year. 3 Planning & Development Committee Meeting Minutes PICKE Monday, October 3, 2011 7:30 pm - Council Chambers 24 Chair: Councillor McLean Correspondence was received from Roy Martell noting numerous concerns with the application. A number of his concerns included noise, street debris and dust control, sewer capacities, safety issues and access for emergency vehicles. He also noted concerns with snow removal, retaining the existing trees and fencing. Correspondence was received from Sharon and Fred MacPherson, 831 Douglas Avenue in opposition to the application. They noted objections with the addition of 16 detached dwelling units in this proposal as well as the side clearance of dwellings. They stated their area has seen enough development, and noted no additional residential units should be added unless they fit within the current by- laws. Correspondence was received from Walt Norwood, questioning a number of issues in relation to the, proposed application. He inquired whether the units would have basements, parking and street widths, and also whether the trees would remain. He also stated his desire to see signs indicating no construction traffic as well as no engine brakes in residential areas for safety purposes for the children in the area. (III) Part `B' - Planning & Development Reports 1. Director, Planning & Development, Report PD 30-11 Zoning Amendment Application _ A 7/10 Pickering-Brock Centre Inc. 1755-1805 Pickering Parkway & 1842 Notion Road .Concession 1 South Part Lot 17, 18, City of Pickering Harry Froussios, Zelinka Priamo Ltd. appeared before the Committee on behalf of the applicant in support of the application. He indicated the only outstanding item was the traffic report, noting some revisions needed to be addressed with respect to traffic improvements. He stated his main concern was in regards to the restriction of drive-through facilities and questioned whether staff would reconsider these restrictions. He stated he was available to answer any questions. Correspondence was received from Ornella Richichi, First Simcha Shopping Centres Limited stating it would be premature to approve the zoning by-law without the acceptance of the traffic study by both the Region of Durham and the City of Pickering. They also stated a Holding Provision be incorporated into the proposed zoning by-law to allow additional time for further review and approval of the traffic study. 4 City 01 Planning & Development 11 Committee Meeting Minutes Monday, October 3, 2011 7:30 pm - Council Chambers Chair: Councillor McLean 2 5 Correspondence was received from Anthony Rossi, Coco Paving Inc., expressing their concerns with complaints from future owners or tenants of the retail businesses regarding their business. He noted that the nature of their business would create noise, odour, lights, etc. at all hours and stated they would not be responsible for addressing these concerns of future owners and tenants. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning Amendment Application A 7/10 submitted by Zelinka Priamo Ltd., on behalf of Pickering-Brock Centre Inc., to permit an expansion of the shopping centre on lands being Concession 1, South Part Lot 17, 18 be approved; 2. That a zoning by-law to implement Zoning Amendment Application A 7/10, be finalized in accordance with the provisions of Section 3.11 of Report PD 30-11, and forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham; and 3. Further, that an amendment to the Specialty Retailing Node Development Guidelines, as generally set out in Appendix I to Report PD 30-11, be endorsed and brought forward for Council adoption with the implementing zoning by-law. Carried Later in the Meeting as Amended That recommendation #2 is amended as follows: 2. That a zoning by-law to implement Zoning Amendment Application A 7/10, be finalized in accordance with the provisions of Section 3.11 of Report PD 30-11, with an amendment to 3.11 j) "to provide appropriate restrictions for drive-through facilities in proximity to Brock Road, Pickering Parkway and residential zones as further discussed between the applicant and staff', and the by-law be forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham; and Carried 5 Citq U1 _ Planning & Development Committee Meeting Minutes 1 _ Monday, October 3, 2011 7:30 pm - Council Chambers 26 Chair: Councillor McLean (IV) Adjournment The meeting adjourned at 9:45 pm. 6 Special Council Meeting Minutes Tuesday, October 11, 2011 7:00 pm Main Committee Room 2 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor, (Acting) Clerk R. Holborn - Division Head, Engineering Services R. Starr - Manager, Development Control L. Roberts - Committee Coordinator (II) Disclosure of Interest No disclosures of interest were noted. (II) New and Unfinished Business The Chief Administrative Officer provided an update with respect to funding options for additional expenditures for the Pickering Parkway Realignment. Handouts were provided showing the breakdown of the total estimated project costs. He provided background information on the status of construction of the existing Parkway. The Chief Administrative Officer explained that the need for additional funding resulted from a required relocation of underground utilities as well as road works required on Liverpool Road. He noted that these expenses were not anticipated, explaining that significant costs were identified in the course of completion of the Environmental Assessment. 1 Crry oo _ Special Council Meeting Minutes Tuesday, October 11, 2011 PICKEWNG 7:00 pm Main Committee Room 28 The Chief Administrative Officer advised that the total additional funding required to complete the project is $600,000. The Chief Administrative Officer respectfully requested that Council endorse a motion to allow for the additional funding through cost sharing in the amount of 1/3 of the total additional costs required. that $150,000 would The Director, Corporate Services & Treasurer informed Council come from development charges with the remaining $50,000 from the City's share of development fund projects which were previously approved by Council and completed under budget. He noted that there would be no deferral of projects, and no impact on property taxes. A question and answer period ensued with staff responding to questions raised. Discussion ensued with respect to the additional costs of road works on Liverpool Road, given that it is a regional road. It was noted that all parties benefitting should be included in funding discussions and that the City's share should not,exceed $200,000. Staff were requested to pursue the funding for the works on Liverpool Road with the Region of Durham. Resolution # 158 /11 Moved by Councillor Dickerson Seconded by Councillor O'Connell Recommendation 1. That Council authorize the Director, Corporate Services & Treasurer to provide partial funding of the additional costs of the Pickering Parkway Realignment to a maximum of: (i) $150,000 from the Development Charge Reserve Fund; and, (ii) $50,000 from the City's Share Reserve. 2. That Council authorize the Chief Administrative Officer to seek cost sharing from Metrolinx, Go Transit and the Region of Durham in respect of the additional costs of the Pickering Parkway Realignment. 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2 City o~ Special. Council Meeting Minutes Tuesday, October 11, 2011 7:00 pm Main Committee Room 2 9 (VI) Confirmatory By4aw By-law Number 7165/11 Councillor Dickerson, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of October 11, 2011. Carried (VII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Rodrigues The Meeting adjourned at 7:38 pm. Dated this 11th day of October, 2011 Mayor David Ryan Paul Bigioni (Acting) City Clerk 3 Executive Committee 'Meeting Minutes PICKE Tuesday, October 11, 2011 7:38 pm - Council Chambers 30 Chair: Councillor O'Connell Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief V. Felgemacher- Manager, Supply & Service L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration 1. Director, Community Services, Report CS 33-11 Tender No. T-8-2011 -Asphalt Overlay for Charlotte Circle and William Street Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean. 1. That Report CS 33-11 of the Director, Community Services regarding the tender for Asphalt Overlay for Charlotte Circle and William Street be received; 1 eitq °o _ Executive Committee PI0QE Meeting Minutes Tuesday, October 11, 2011 7:38 pm - Council Chambers Chair: Councillor O'Connell 31 2. That Tender No.T-8-2011 as submitted by IPAC Paving Limited in the amount of $79,049.60 (HST included) and a net cost of $71,186.61 (net of HST rebate) be approved; 3. That the total gross project cost of $94,304 (HST included), including the tender amount and other associated costs, and the total net project cost of $84,924 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $84,924 be funded from Federal Gas Tax Reserve Fund, as provided for in the 2011 approved Roads Capital Budget for Charlotte Circle and William Street; b) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Community Services, Report CS 34-11 Tender for Supply & Delivery of One Single Person Operated Side Load Garbage Packer -Tender No. T-14-2011 A brief discussion period ensued with staff providing clarification on questions raised. Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report CS 34-11 of the Director, Community Services regarding the supply and delivery of One Single Person Operated Side Load Garbage Packer be received; 2 et~tq co _ Executive Committee " Meeting Minutes PIG(E Tuesday, October 11, 2011 7:38 pm - Council Chambers 3 2 Chair: Councillor O'Connell 2. That Tender No.T-14-2011, as submitted by Nexgen Municipal Inc. for the supply and delivery of One Single Person Operated Side Load Garbage Packer in the amount of $124,004.29 (HST extra) be accepted; 3. That the total gross cost of $140,690 and a net cost of $126,696 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum of $125,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the balance of $1,696 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $27,500 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and, 5. That the draft by-law attached to this report be enacted; 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 3. Director, Community Services, Report CS 35-11 Tender for Asphalt and Concrete Repairs -Tender T-13-2011 Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report CS 35-11 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 3 Citq a~ _ Executive Committee Meeting Minutes Tuesday, October 11, 2011 7:38 pm - Council Chambers Chair: Councillor O'Connell 3 2. That Tender T-13-2011 as submitted by Pencon Construction Canada Corp. for Asphalt and Concrete Repairs in the total tendered amount of $293,636.15 (HST included) and a net cost of $264,428.45 be accepted; 3. That the total gross project cost of $311,038 (HST included), including the tender amount and other associated costs and the total net project cost of $280,099 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $120,000, as provided for in the 2011 approved Current Budget for Roads - Maintenance Asphalt & Concrete Repair Program, be funded from property taxes; b) that the sum of $20,000, as provided for in the 2011 approved Capital Budget for Sidewalk - Kingston Road at Brock Road, be funded from property taxes; c) that the sum of $20,796, as provided for in approved 2011 Capital Budget for the Sidewalk - Kingston Road at Glendale, be funded from, the Federal Gas Tax Grant; d) that the sum of $22,000, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of $27,411 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; f) that the sum of $13,610 for Sidewalks - Granite Court at Sandstone Manor be funded by a recovery from Purdue Pharma; g) that the over-expenditures in the amount of $35,552 be funded from the 2011 Capital Contingency account and $20,730 be recovered from other revenue and, if necessary, from contingency; and, 5. That the appropriate City of Pickering- officials be authorized to take necessary action to give effect thereto. 4 Cif Executive Committee Meeting Minutes PICKE Tuesday, October 11, 2011 34 7:38 pm - Council Chambers Chair: Councillor O'Connell Carried 4. Director, Community Services, Report CS 38-11 Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean That Report CS 38-11 of the Director, Community Services regarding the Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant be received for information. Carried 5. Director, Corporate Services & Treasurer, Report CST 31-11 Purchasing Policy Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report CST 31-11 of the Director, Corporate Services & Treasurer regarding the Purchasing Policy be received; 2. That Purchasing By-law No. 5900/01 be repealed and the attached Purchasing Policy be adopted; and, 3. That the appropriate staff of the City of Pickering be given authority to give effect hereto. Carried 6. Chief Administrative Officer's Report, CAO 16-11 2011 Toys for Tickets/Food for Fines Promotion Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 5 Cae _ Executive Committee Meeting Minutes PPICKE Tuesday, October 11, 2011 7:38 pm - Council Chambers Chair: Councillor O'Connell 3 5 1. That parking tickets issued between December 1 - 16, 2011 be eligible for the Toys for Tickets/Food for Fines promotion, and 2. That the Toys for Tickets / Food for Fines Promotion be implemented for December 15 and 16, 2011. Carried (III) Other Business a) Councillor Pickles gave notice that he would be bringing forward two Notices of Motion at the next Council meeting regarding the Canadian Combat Troops and Pedestrian Safety Improvements for the Brock Ridge Neighbourhood. (IV) Adjournment I Moved by Councillor Dickerson Seconded by Mayor Ryan The meeting adjourned at 7:45 pm. 6 I CCtq O~ ICI 3 6 I I PICKERING October 17, 2011 Delegations 1. Pickering Rotary Club Re: World Polio Day 2. Keith Falconer, Chair Accessibility Advisory Committee Re: Accessibility Awareness Event 3. Tim Wood Re: Notice of Motion - Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue 4. Joe Zollu Re: Notice of Motion - Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue CCtq O~ 3 7 PIC ERING October 17, 2011 Correspordence Pages 1. Corr. 41-11 Motion for Direction Olivia Chow, MP 38-47 Trinity-Spadina House of Commons and Ted Galinis, General Manager Durham Region Transit Letters received from Olivia Chow, MP Trinity-Spadina and Ted Galinis, General Manager, Durham Region Transit requesting support of a private member's bill calling on the Federal Government to establish a national public transit strategy. The Region's letter confirms the endorsement of this bill. The debate will take place in the House of Commons in October and MP's will vote on it in November. 2. Corr. 42-11 Motion for Direction Arnold Mostert 48-50 Coordinator, Landscape & Parks Development City of Pickering Correspondence received from Arnold Mostert, Coordinator, Landscape & Parks Development on behalf of the Waterfront Coordinating Committee, seeking support of a recommendation to consider the demolition of the Scudellari property and the construction of a structure for the Pickering Rouge Canoe Club in the Frenchman's Bay Waterfront Master Plan. 3. Corr. 43-11 Motion for Direction MADD Canada 51-53 Ontario Public Health Association Centre for Addiction and Mental Health Letter received representing the organizations of MADD Canada, Ontario Public Health Association and the Centre for Addiction and Mental Health seeking support to oppose the plans to sell alcohol in convenience stores. 4. Corr. 44-11 Receive for Information Meredith Cochrane, Executive Director 54-61 EcoSpark 147 Spadina Ave., Suite 204 Toronto, ON M5V 2L7 Letter received from Meredith Cochrane, Executive Director, EcoSpark, providing information with respect to two campaigns being launched by EcoSpark and Save the Oak Ridge Moraine (STORM), Moraine for 2015 and Moraine Can't Wait, for the continued protection of the Oak Ridges Moraine. = Co 4.1-I) OFFICE OF THE MAYOR House of Commons RECEIVED 2 FILE FOLLOW UP O Member of Parliament/Deputee COPY FWD Trinity-Spadina CAO COUNCIL Mayor David Ryan DIRECTORS CORP SERV ORIGINALTO: OES OFFICE SUST One The Esplanade COPY TO: C&R PLAN & DEV Pickering, ON, L1V 6K7 ENG SERV LEGAL & LS FIRE CLERK CORR. FILE EPER & FAC HUMAN RES August 10, 2011 KE APR. ACTION rYIU 1C >V1 I rec ~C Dear David, our municipalities and communities drive Canada's economy, enhance our quality of life and protect our environment. Forty per cent of federal investments in municipalities will expire soon, including investments in front-line policing, infrastructure, public transit and affordable housing. Our municipalities require and deserve reliable, sustainable federal funding for public transit to help them meet this national challenge and to build more environmentally sustainable, prosperous and livable communities that will help Canada remain competitive in the future. Investing in public transit is a top priority for Jack Layton and Canada's NDP, and I am writing today to ask for your support for my private member's bill calling on the Federal Government to establish a National Public Transit Strategy. It will be debated in October and all MPs will have a chance to vote on it in this November. If it passes second reading this fall and third reading in the spring of 2012, there is a good chance Canada will finally have a national public transit strategy next year. As Official Opposition Transport Critic, I have the strong support of the 102 member NDP caucus. As private members' bills transcend partisan politics, I am hoping all other Members of Parliament, acting on behalf of our municipalities and communities, will also vote in favour of finally establishing a national public strategy. Having served as a Toronto City Councillor, as a member of the FCM Standing Committee on Municipal Infrastructure and Transportation Policy, and a member of the Toronto Transit Commission, I have firsthand knowledge of the need for federal support for public transit. I also understand the importance of ensuring this funding is driven by the needs of our municipalities. I am attaching a copy of the bill I tabled in the House of Commons during the previous session. It did not get debated because of the election. I plan to reintroduce it in September when the House of Commons resumes, when it will be debated and voted on as it will have the order of precedence. Please introduce a motion to Pickering City Council calling on the Parliament of Canada to create a National Transit Strategy. ^L 9 Si ~ n. P ~ ~ l 39 Your support for this important national initiative is greatly appreciated and I welcome any assistance you can provide. Should you require additional information, please do not hesitate to contact me at 416-533-2710. Sincerely, Olivia Chow, MP New Democrat Official Opposition Critic for Transport, Infrastructure and Communities 40 C-615 C-615 Third Session, Fortieth Parliament, Troisieme session, quarantieme legislature, 59 Elizabeth II, 2010-2011 59 Elizabeth 11, 2010-2011 HOUSE OF COMMONS OF CANADA CHAMBRE DES COMMUNES DU CANADA BILL C-615 PROJET DE LOI C-615 An Act to establish a National Public Transit Strategy Loi etablissant une strategie nationale de transport en commun FIRST READING, FEBRUARY 3, 2011 PREMIERE LECTURE LE 3 FEVRIER 2011 MS. CHOW MME CHOW 403279 41 i SUMMARY SOMMAIRE This enactment establishes a national strategy to promote and enhance the Le texte prcvoit I'ctablissement d'une strategic nationale destince a use of fast, affordable and accessible public transit for Canadians. promouvoir et a favoriscr ('utilisation de transports en commun rapides, abordables et accessibles au Canada. Also available on the Parliament of Canada Web Site at the following address: Aussi disponible sur le site Web du Parlcment du Canada a I'adresse suivante: http://www.parl.gc.ca http://www.parl.ge.ca 42 3rd Session, 40th Parliament, 3` session, 40e legislature, 59 Elizabeth II, 2010-2011 59 Elizabeth 11, 2010-2011 HOUSE OF COMMONS OF CANADA CHAMBRE DES COMMUNES DU CANADA BILL C-615 PROJET DE LOI C-615 An Act to establish a National Public Transit Loi etablissant une strategic nationale de Strategy transport en commun Preamble Whereas Canada's future sustainable devel- Attendu : Preambule opment is dependent on public transit; qu'au Canada, le developpement durable de Whereas fast, affordable and accessible pub- demain repose sur le transport en commun; lic transit is vital to the movement of people in que des transports en commun rapides, cities and communities and has immeasurable 5 abordables et accessibles sont essentiels au 5 social, environmental, economic and health deplacement des personnes dans les villes et benefits; les collectivites et engendrent des bienfaits Whereas public transit plays a central role in inestimables relativement a la societe, a urban and metropolitan regions by contributing Penvironnement, a 1'economie et A la sante; to cleaner air, lowering greenhouse gas emis- 10 que les transports en commun jouent un role 10 sions, lessening congestion and reducing 'the central dans les regions urbaines et metropo- pressure for more roads; litaines em favorisant 1'assainissement de fair Whereas investments in public transit infra- et la reduction des emissions de gaz a effet de structure benefit the people of Canada by serre et de la congestion routiere, et en creating thousands of new jobs and revitalizing 15 diminuant Purgence d'accroitre le reseau 15 local economies; routier; And whereas better public transit results in que Pinvestissement dans l'infrastructure du cleaner and more productive cities and commu- transport en commun profite a la population nities in which people can access the jobs and canadienne, car it permet la creation de services that are needed for economic growth; 20 milliers d'emplois et la revitalisation des 20 economies regionales; que 1'amelioration du transport en commun se traduit par des villes et des collectivites plus propres et plus productives, of les gens ont acces aux emplois et aux services necessaires 25 A la croissance economique, Now, therefore, Her Majesty, by and with the Sa Majeste, sur Favis et avec le consentement advice and consent of the Senate and House of du Senat et de la Chambre des communes du Commons of Canada, enacts as follows: Canada, edicte : 403279 43 2 National Public Transit Strategy 59 ELIZ. II SHORT TITLE TITRE ABREG$ Shots title 1. This Act may be cited as the National 1. Loi sur la strategie nationale de transport Titre abrege Public Transit Strategy Act. en commun. GENERAL DISPOSITIONS GENERALES Purpose 2. The purpose of this Act is to establish a 2. La presente loi a pour objet d'etablir une Objet national strategy to provide public transit that is strategie nationale de transport en commun fast, affordable and accessible. 5 destine a garantir aux Canadiens 1'acces a des 5 transports en commun rapides, abordables et accessibles. Exemption 3. Recognizing the unique nature of the 3. Compte tenu de la nature speciale et Exemption jurisdiction of the Government of Quebec with unique de la competence du gouvemement du regard to public transit, and despite any other Quebec en matiere de transport en commun, et 10 provision of this Act, the Government of par derogation aux autres dispositions de la Quebec may choose to be exempted from the, 10 presente loi, le gouvemement du Quebec peut application of this Act and must, if it chooses to choisir de se soustraire a ]'application de 'la do so, receive an unconditional payment of the presente loi et peut, s'il choisit de le faire, full federal funding that would otherwise be recevoir le.financement integral, sans condition, 15 paid within its territory under section 4. auquel it aurait droit en vertu de t'article 4. NATIONAL PUBLIC TRANSIT STRATEGY STRAT$GIE NATIONALE DE TRANSPORT EN COMMUN National Public 4. The Minister of Transport shall, in con- 15 4: Le ministre des Transports, en consults- strategie Transit Strategy sultation with the provincial ministers res on- tion avec les ministres rovinciaux resPonsables nationale de P P transport en sible for public transit and with representatives du transport en commun et avec des represen- commun of municipalities, transit authorities and Aborig- tants des municipalites, des societes de transport 20 inal communities, establish a national public et des collectivites autochtones, etablit une transit strategy designed to 20 strategie nationale de transport en commun qui : (a) encompass the following goals: a) d'une part, reunit les objectify suivants : (i) increase access to and use of public (i) elle accroit, au moyen de mesures transit through support for service and relatives au service et a la capacite 25 affordability measures, financiere, ]'utilisation des transports en (ii) improve the economic competitiveness 25 commun, of Canadian cities and communities, (ii) elle ameliore la competitivite econo- (iii) enhance the quality of life, and mique des villes et des collectivites canadiennes, 30 (iv) reduce greenhouse gas emissions and (iii) e11e rehausse la qualite de vie, improve air quality; and (b) accomplish the following measures: 30 (iv) elle reduit les emissions de gaz a effet de serre et ameliore la qualite de Fair; (i) provide a permanent investment plan to support public transit that places it at the b) d'autre part, prevoit centre of all Canadian cities and commu- (i) 1'e1aboration d'un plan d'investisse- 35 nities, ment permanent visant a appuyer le (ii) establish federal funding mechanisms 35 transport en commun et a en faire un pilier to ensure the financial health of the des villes et des collectivites canadiennes, operation of public transit systems and to 2010-2011 Strategie rationale de transport en commun 44 3 meet the capital needs of public transit (ii) la mise en place de mecanismes de systems, including the rehabilitation and financement a 1'echelle federale pour renewal of existing infrastructure and the assurer la sante financiere des exploitants expanding capacity to respond to increas- de reseaux de transport en commun et ing public transit needs, 5 combler les besoins en capital de ces 5 (iii) work together with provincial and reseaux, notamment en ce qui a trait a la municipal governments, as well as with remise en etat et au renouvellement de transit authorities to provide sustainable, ]'infrastructure existante et a 1'augmenta- predictable and adequate funding, tion de .la capacite du reseau afin qu'il puisse repondre aux besoins croissants en 10 (iv) provide a leadership role to align, on a 10 matiere de transport en commun, national basis, public transit visions, plan- ning goals, project justification, construc- (iii) Pentretien d'une collaboration entre le tion time frames and budgets, gouvernement federal, les gouvernements provinciaux, les administrations municipa- (v) direct research to identify innovation les et les societes de transport dans le but 15 in sustainable public transit technologies, 15 d'assurer un fnancement durable, previ- to develop policy approaches to increase sible et suffisant, access to and use of public transit and to promote information sharing among public ('v) 1'exercice d'un role' preponderant en transit systems in Canada, and vue d'harmoniser, a 1'echelle rationale, les visions en matiere de transport en com- 20 (vi) establish accountability measures to 20 mun, les objectifs de planification, la ensure that all governments work together justification des projets, les delais de to increase public transit use. construction et les budgets, (v) 1'encadrement de travaux de recherche visant a reperer des secteurs ou it est 25 possible d'innover dans les technologies durables de transport en commun, a faciliter ]'elaboration de demarches strate- giques destinees a accroitre ]'utilisation des transports en commun et a favoriser 30 I'echange d'information entre les reseaux de transport en commun au Canada, (vi) la prise de mesures de responsabilisa- tion visant a assurer la collaboration de tour les ordres de gouvernement en vue 35 d'accroitre ]'utilisation des transports en commun. Coordinated 5. (1) The Minister of Transport, in con- 5. (1) Le ministre des Transports, en consul- Wmarche approach sultation with the provincial ministers respon- tation avec les ministres provinciaux responsa- coordonnee sible for public transit and with representatives 25 bles du transport en commun et avec des 40 of municipalities, transit authorities and Aborig- representants des municipalites, des societes de inal communities, shall encourage and promote transport et des collectivites autochtones, en- a coordinated approach to the implementation of courage ]'adoption d'une demarche coordonnee the national public transit strategy and may relativement a la mise en oeuvre de la strategie provide advice and assistance in the develop- 30 nationale de transport en commun. De plus, i145 ment and implementation of programs and peut foumir des avis et de ]'assistance daps practices in support of that strategy. ]'elaboration et la mise en oeuvre des program- mes et des pratiques a I'appui de cette strategic. 45 4 National Public Transit Strategy 59 ELIZ. 11 Measures for (2) The Minister of Transport, in cooperation (2) Le ministre des Transports, en collabora- Mesures de mise implementing with the provincial ministers responsible for tion avec les ministres provinciaux responsables en oeuvre public transit and with representatives of du transport en commun et avec des represen- municipalities, transit authorities and Aboriginal tants des municipalites, des societes de transport communities, may take any measures that the 5 et des collectivites autochtones, peut prendre 5 Minister considers appropriate to implement the toute mesure qu'il juge indiquee pour mettre en national public transit strategy as quickly as oeuvre le plus rapidement possible la strategie possible. nationale de transport en commun. National 6. The Minister of Transport shall, within 6. Darts les cent quatre-vingts jours suivant Conf6rence conference 180 days after the coming into force of this Act, 10 Pentree en vigueur de la presente loi, le ministre 10 nationale convene a conference of the provincial ministers des Transports convoque une conference reu- responsible for public transit and of representa- nissant les ministres provinciaux responsables tives of municipalities, transit authorities and du transport en commun et des representants des Aboriginal communities in order to municipalites, des societes de transport et des (a) develop funding mechanisms for the 15 collectivites autochtones en vue de realiser les 15 'ectifs suivants: national public transit strategy and programs ob~ to carry it out; a) elaborer des mecanismes de financement (b) set targets for the commencement of the pour la strat6gie nationale de, transport en programs referred to in paragraph (a); and commun et les programmes connexes de mise en oeuvre; 20 (c) develop the principles of an agreement 20 between the federal and provincial govern- b) etablir des cibles pour le lancement des ments and representatives of the municipal- ities and Aboriginal communities for the c) degager les principes d'une entente entre development and delivery of the programs le gouvemement federal, les gouvemements referred to in paragraph (a). 25 provinciaux, les municipalites et les collecti- 25 vites autochtones A 1'egard de ]'elaboration et de la prestation des programmes mentionnes A 1'alinea a). REPORT TO PARLIAMENT RAPPORT AU PARLEMENT Report 7. The Minister of Transport shall cause a 7. Le ministre des Transports fait deposer un Rapport report on the conference described in section 6, rapport sur la conference visee A ('article 6 30 including the matters referred to in paragraphs traitant notamment des sujets enumeres aux 6(a) to (c), to be laid before each House of alineas a) A c) de cet article - devant chaque Parliament on any of the first five days that the 30 chambre du Parlement dans les cinq premiers House is sitting following the expiration of 180 jours de seance de celle-ci apres 1'expiration days after the end of the conference. d'un delai de cent quatre-vingts jours suivant la 35 fin de la conference. Published under authority of the Speaker of the House of Commons Public avec 1'autorisation du pr6sident de la Chambre des communes Available from: Disponible aupres dc: Publishing and Depository Services Les Editions et Services de ddp6t Public Works and Government Services Canada Travaux publics et Services gouvemcmcntaux Canada Ottawa, Ontario KIA OS5 Ottawa (Ontario) K1A OS5 Telephone: 613-941-5995 or 1-800-635-7943 T616phone: 613-941-5995 ou 1-800-635-7943 Fax: 613-954-5779 or 1-800-565-7757 T616copicur: 613-954-5779 ou 1-800-565-7757 publications@tpsgc-pwgsc.gc.ca publications@tpsgc-pwgsc.gc.ca http://publications.gc.ca http://publications.gc.ca Dur ah mk-940n . Semn~[Esa T-E nsillm 46 c w m THIS LETTER HAS-BEEN FORWARDED Conne+rrir►gCoril rrtunilies TO THEEIGHT AREA CLERKS September 21, 2011 IV ED CITY Of= SEP 2011 Mr. M. de Rond Clerk Town of Ajax CLERKS OFFICE 65 Harwood Avenue South Ajax, ON L1S 2H9 RE: CORRESPONDCE FROM MS. OLIVIA CHOW, MP, NEW DEMOCRAT OFFICIAL OPPOSITION CRITIC FOR TRANSPORT, INFRASTRUCTURE AND COMMUNITIES, WRITING TO TED GALINIS, GENERAL MANAGER, DURHAM REGION TRANSIT, ASKING THAT DURHAM REGION TRANSIT SUPPORT HER PRIVATE MEMBER'S BILL CALLING ON THE FEDERAL GOVERNMENT TO ESTABLISH A NATIONAL PUBLIC TRANSIT STRATEGY. HER PRIVATE MEMBER'S BILL WILL BE DEBATED IN OCTOBER AND ALL MPS WILL HAVE A CHANCE TO, VOTE ON IT THIS NOVEMBER. IF THE BILL PASSES SECOND READING THIS FALL AND THIRD READING IN THE SPRING OF 2012, MS. CHOW FEELS THERE IS A GOOD CHANCE CANADA WILL FINALLY HAVE A NATIONAL PUBLIC TRANSIT STRATEGY NEXT YEAR. MS. CHOW IS ASKING THAT DRT EXPRESS THEIR SUPPORT FOR HER PRIVATE MEMBER'S BILL BY CONTACTING THEIR MEMBER OF PARLIAMENT. MS. CHOW ATTACHED TO HER CORRESPONDENCE A COPY OF BILL C-615, AN ACT TO ESTABLISH A NATIONAL PUBLIC TRANSIT STRATEGY, THAT SHE TABLED IN THE HOUSE OF COMMONS DURING THE PREVIOUS SESSION WHICH DID NOT GET DEBATED BECAUSE OF THE ELECTION. MS. CHOW PLANS TO REINTRODUCE IT IN SEPTEMBER WHEN THE HOUSE OF COMMONS RESUMES (TC-21), OUR FILE: T05 Mr. de Rond, please be advised the Transit Executive Committee considered the above matter and at their meeting held on September 7, 2011 adopted the following recommendations: l2 605 Rossland Road East • PO Box 623 • Whitby, ON • L1 N 6A3 • Canada Phone: (905) 668-7711 Fax: (905) 666-6193 www.durhamregiontransit.com 4 7 D tin S ~sa I r Page 2 TC-21 ConnectingCommunities "a) THAT Ms. Olivia Chow's private member's bill calling on the Federal Government to establish a national public transit strategy be endorsed by the Durham Region Transit Executive Committee; b) THAT Durham Region MPs be so advised; and c) THAT this resolution be forwarded to the Area Municipalities in Durham Region for their endorsement." Please find enclosed a copy of Bill C-615 for your information. Ted finis Ge ral Manager, Durham Region Transit TJG/ct Enclosure c: T. Gettinby, CAOICIerk, Township of Brock P.L..Barrie, Clerk, Municipality of Clarington S- Kranc, Clerk, City of Oshawa D. Shields, Clerk; City of Pickering K. Coates, Clerk, Township of ScuT09 D. Leroux, Clerk, Township of Uxbridge D. Wilcox, Clerk, Town of Whitby Mr. Chris Alexander, MP (Ajax/Pickering) Dr. C. Carrie, MP (Oshawa) Mr. Corneliu Chisu, MP (Pickering/Scarborough East) Mr. B. Devolin, MP (Haliburton/Kawartha Lakes/Brock) The Honourable J. Flaherty, MP (Whitby]Oshawa) The Honourable B. Oda, MP (Durham) (Clarington/Scugog/Uxbridge) 605 Rossland Road East - PO Box 623 - Whitby, ON - L1N 6A3 Canada Phone: (905) 668-7711 Fax (905) 666-6193 www.durhamregiontransit.com ~ ORIGINALT0:~ A C)C Coo, .'+a -11. COPY TO: Memo PICKERING CORR. FILE 4 O 181.1 BICENTENNIAL 2011 APR. ACTION ~-e'J'; To: Debbie Shields September 19, 2011 City Clerk From: Arnold Mostert Coordinator, Landscape & Parks Development Copy: Mayor Ryan Regional Councillor, Ward 1, Waterfront Coordinating Committee City Councillor, Ward 2, Waterfront Coordinating Committee Chief Administrative Officer Director, Community Services Chair, Waterfront Coordinating Committee Subject: 1082 Beachpoint Promenade, Pickering - File: 0-8110 At the September 15, 2011 meeting of the Waterfront Coordinating Committee, the following motion was passed: 1. That based on the information presented to the Committee, it be recommended that staff request Council consider the Scudellari residence be demolished for the following reasons: a) cost to bring municipal water to property b) current location for access c) additional harbour costs if docking is required as part of its future use d) public washroom facilities should be more central to the park e) high renovation costs f) lack of interest from outside agencies for use of the facility g) vandalism could be an issue due to the remote location of the structure; and 2. That the Committee supports the construction of a structure for the-Pickering Rouge Canoe Club complete with public washrooms in a more central location, as proposed in the Frenchman's Bay Waterfront Master Plan. On February 14, 2011, a copy of the Feasibility Study and cost estimate prepared by Jurecka + Associates Architects Inc. for 1082 Beachpoint Promenade (former Scudellari Residence) was provided to members of Council. The accompanying memo from the CAO (attached) recommended that the costs to rehabilitate this facility were not cost effective in light of the condition of the existing building, and the requirements to upgrade it to a public use facility. At the August 18, 2011 meeting of the Waterfront Coordinating Committee, the Committee requested that staff obtain a second opinion from contractors to ensure that the cost estimate for the infrastructure upgrades, and modifications for new programming for the building was reasonable. Frank Snyder of Snyder Construction was asked to review the Feasibility Study and associated cost estimate. It was confirmed that the estimate prepared was reasonable and that Wouse was not worth upgrading to commercial standards. Staff recommend that Council endorse the recommendation of the Committee. Warn Attachment September 19, 2011 Page 2 1083 Beachpoint Promenade f`. 50 Memo DICKERING toll BICENTENNIAL 2011 To: Mayor Ryan and February 14, 20111 Members of Council From: Tony Prevedel Chief Administrative Officer Copy: Director, Community Services Subject: Feasibility Study 1083 Beachpoint Promenade (former Scudellari property) File: 0-8110 Staff commissioned a Feasibility Study by Jurecka Associates Architects Inc.. to determine the options the City would have with respect to the above noted property. The Director, Community Services and I will be attending the Waterfront Coordinating Committee meeting on Thursday, February 17, 2011 to present the findings of this report (attached). Please note that the cost estimate to rehabilitate. the existing structure to a standard for public use is over $600,000. At the present time there are no capital funds included in the 20.11 budget. Based on this cost estimate and the work related to this property, staff does not recommend pursuing rehabilitation of the existing building. In the meantime, please feel free to contact me, or the Director, 'Community Services for additional information. Thank you. Tony Prevedel TP:jh Attachment m add Ontario Public Health ltssodation Ca OP14A h I'Awdatbnpour lasmtepubllquedeMaim Centre for Addiction and Mental Health [...unnm,[<.aic•o Centre de toxicomanie et de saute mentale 51 C_op R. L-3-k 1 September 22, 2011 ORIGINALTO: COPY T0: Council, City of Pickering EC E: E C/o Debbie Shields, City Clerk One The Esplanade CORR. PILE SEA' Pickering, Ontario L1V 6K7 T APR,ACTION iyv) tort or trc1k0t_)CLEJR1<`S OFFICE Dear Members of Council for the City of Pickering: We are writing today, on behalf of MADD Canada, the Ontario Public Health Association and the Centre for Addiction and Mental Health to express our concerns about the current campaign to allow beer and wine to be sold at convenience stores. In recent months, the Ontario Convenience Store Association has tried repeatedly to re-ignite the debate on the privatization of beer and wine sales. Our organizations strongly oppose allowing beer and wine to be sold in convenience stores. Proponents of private alcohol sales would have us believe that selling beer and wine in convenience stores is no great gamble or risk. But does anyone truly believe purchasing alcohol is the same as purchasing a pack of gum or a carton of milk? Alcohol is not an ordinary commodity and it should not be sold as one. It is linked with more than 65 medical conditions and is a contributing factor in injuries, impairments and deaths caused by illness, impaired driving, homicides, suicides, falls, drowning, assaults, fires and other adverse events that threaten public safety and community well-being. According to the National Alcohol Strategy, alcohol resulted in the deaths of an estimated 4,258 Canadians in 2002 and cost society $14.6 billion in lost productivity and health care and law enforcements costs. The strong links between privatized alcohol sales, increased consumption and increased alcohol-related harms to society are well-documented. A recent statistical analysis by Stockwell et al. (2009) documented a positive relationship between the number of private liquor outlets and alcohol sales using a unique data set from British Columbia. Since increases in overall sales have been correlated with increasing harms in the scientific literature, this development is troubling in terms of a potential worsening of alcohol-related health and social harms. Researchers at the Centre for Addiction and Mental Health showed that the privatization of the provincial alcohol monopoly in Alberta was associated with significant increases in that province's suicide mortality rates. In Calgary, the number of liquor stores increased from 23 to nearly 300 between 1995 and 2003, following the privatization of alcohol sales in Alberta. During that same period, Calgary police reported a rise in impaired driving charges and family violence in areas of the city with the highest concentration of liquor stores. 1.../3 52 Abandoning the current system in favour of a privatized or semi-privatized system puts the public at higher risk for a wide range of alcohol-related problems. As Sault Ste. Marie Police Chief Bob Davies indicated in a July 30, 2011 article in The Sault Star, putting booze in corner stores will encourage underage drinking. Chief Davies also doubts convenience store workers will scrutinize identification as closely as LCBO and Beer Store employees. Data from British Columbia clearly supports this concern. A 2008 report from the Provincial Health Officer (Kendall, P. [2008] Victoria, BC: Office of the Provincial Health Officer) outlined a compliance check of 831 Liquor Authority, rural agency, and private liquor stores using young-looking patrons of legal drinking age. The results revealed "significant differences in rates of compliance with age verification protocols across the various types of outlets, with government liquor stores performing substantially better than licensed private retail or agency stores in the province. Given the large increase in private and agency stores in recent years, this likely has important implications for youth access to alcohol in BC." Privatization jeopardizes the social responsibility programming that is an integral part of the LCBO's operations. Its employees are trained in socially responsible service, know how to identify potential problems and know how to make appropriate judgement calls ,on issues related to age of customers and intoxication levels. Can we be sure that all convenience store staff will receive comprehensive training and ongoing guidance on such issues? A young clerk in a convenience store is arguably less likely to refuse service to a belligerent, intoxicated customer than a trained and experienced employee of an LCBO store. Further, small businesses are faced with competitive pressures to ensure maximum sales. Refusal of sale would weigh more heavily and put a larger financial burden on a smaller retailer than a province-wide, publicly-owned network of stores. Regulations have been shown to be better enforced when the seller is not as financially dependent on maximizing profits. Province-wide, there are approximately 1,000 LCBO and Beer Store retail sites. The estimated ratio of convenience stores to LCBO and Beer Store locations is 7 to 1. That means beer and wine would be sold at an additional 7,000 locations in communities throughout the province. This corresponds to a massive increase in alcohol availability, and substantial scientific research tells us that this will mean a large increase in alcohol- related problems, ranging from underage drinking and family violence to deaths from drunk driving, suicide and alcohol-related chronic disease. From your own community's perspective, consider the number of convenience stores in your municipality and what the outcome may be if they begin selling alcohol and beer. Consider the proximity of many of those stores to local high schools. Finally, consider the increased societal costs to police, health organizations and community groups which will have to monitor and address the negative impact associated with increased alcohol consumption and increased alcohol-related harms that result when access to alcohol is increased so significantly. Provincial liquor boards such as the LCBO strike a fair and effective balance between consumers' access, selection and service, and the need to manage alcohol consumption and minimize alcohol-related harms and costs. Indeed, the World Health Organization and Canada's National Alcohol Strategy agree that liquor control board systems such as the LCBO provide an effective means of controlling alcohol consumption and alcohol- related harm in society. 2../3 53 Moreover, surveys by MADD Canada and the Centre for Addiction and Mental Health have shown that Ontarians are very satisfied with the LCBO and the social responsibility programs they operate, and that the majority is not in favour of selling beer and wine in convenience stores. Governments, public health partners and community organizations worked very hard to restrict or remove tobacco products from convenience stores for the improved health of our communities and all Ontario residents. Replacing tobacco products on convenience store shelves with alcohol products would take us several steps backward in the health of Ontarians. With all of these facts in mind, we ask you to consider passing a formal resolution, in support of our communities, to.oppose any plan to put liquor, beer or wine into convenience stores. Please feel free to contact me at 1-800-665-6233, ext. 224 or amurie@madd.ca if you wish to discuss this further. Sincerely, Andrew Murie Siu Mee Cheng Dr. Catherine Zahn Chief Executive Officer Executive Director President and Chief Executive Officer MADD Canada Ontario Public Health Association Centre for Addiction and Mental Health CC: Michel Perron, Chief Executive Officer Canadian Centre on Substance Abuse 3.../3 CA22. A sa, -k RECEIVED 54 "r-' Fornerly Citizens' I_nvironrnent'A'alch Cl Rt^~C~6~(R1G SEP r 2011 CLKE R K `3 F F I C Debbie Shields City Clerk City of Pickering 1 The Esplanade ORICINALr Pickering, ON COPYTO: i_1.V 6i<7 Monday, September 19j 2011 CORR. FILE rAK-E APR. ACTION Re: Moraine Campaigns et u c e~ ,n-Fo Dear Debbie Shields, Monitoring the Moraine (MTM) is a partnership between EcoSpark and Save the Oak Ridges Moraine (STORM). On behalf of the MTM partners, I have enclosed an information package for Council about two current campaigns on the Oak Ridges Moraine -the Moraine for2015 and the Plioraine Can't Wait. Please include it ASAP in the agenda package. I have also included a hardcopy of the Moraine for 2015 pledge for the Mayor. It is also available on our website, www.Morainefor2015.ca, as indicated in the information package. Thank-you in advance for your help. Sincerely, r' Meredith Cochrane Executive Director i I 147 Spadina Avenue, Suite 204 1 Toronto, ON M5V 2L7 647.258.3280 r4l, 416.637.2171 www:ecospark.ca I, I - eco sar k Formerly Chin ns' Erivironmer,'Alaich ` Members of Council . City of Pickering 1 The Esplanade, Pickering, ON, L1V 6K7 September 19, 2011 Re: Moraine Campaigns Dear Members of Council, As elected officials whose municipality lies partly within. the Oak Ridges Moraine, we wanted to take the opportunity to let you know about two important Moraine campaigns - Moraine for 2015 and Moraine Can't Wait. Monitoring the Moraine is a partnership between EcoSpark and STORM Coalition (see enclosed brochure). Last November, we launched the Moraine for2015 campaign. The campaign symbolizes a collective effort of citizens, groups and communities coming together to pledge their commitment to the Oak Ridges Moraine. In 2015, the Oak Ridges Moraine Conservation Plan (ORMCP) will be reviewed along with the Greenbelt and Niagara Escarpment Plans. By taking the Moraine for 2015 pledge, our supporters are announcing that they want to see the Moraine protected, and want to be involved and informed leading up to 2015. Our supporters are already close to 1,300 and that number is growing daily. Enclosed is a copy of the pledge. You can also take the pledge online at www.Morainefor2015.ca. The Moraine for 2015 campaign has a long term vision. In the short-term however, there are immediate threats to the Moraine across the entire landscape. STORM, Earthroots and Ontario Nature have re- united to create the Moraine Can't Wait campaign. Similar to their collective efforts in the late 90's to fight for Moraine legislation, they are taking to the streets with the message that, ten years later, there are gaps and deficiencies in the legislation that are allowing continued assaults to take place on the Moraine. Please visit www.morainecantwait.ca to find out more. These campaigns represent the concern that Moraine communities continue to have about the future of their precious landscape. We hope that you will be an active part of these campaigns through meaningful dialogue with local residents and Moraine focused-organizations. We look forward to protecting the Oak Ridges Moraine together with you over the coming years. Sincerely, Meredith Cochrane Debbe Crandall Executive Director, EcoSpark Executive Director, STORM Coalition 147 Spadina Avenue, Suite 204 1 Toronto, ON M5V 2L7 re:.:_ 647.258.3280 K?.:: 416.637.2171 Baer www.ecospark.ca 56 Monitoring the Moraine is a partnership between EcoSpark (formerly Citizens' Environment Watch) MONITORING they- M O RA I N E and the Save the Oak Ridges Moraine Coalition. P z -rte -,a-.~..•-~ 1 } Y r 't' ~ { 1 eco s ark STORM COALITION Save The Oak Ridges Moraine Monitoring the Moraine c/o EcoSpark 147 Spadina Avenue, Suite 204 Toronto, Ontario M5V 2L7 647-258-3280 info@monitoringthemoraine.ca www.ecospark.ca/monitoringthemoraine Monitoring the Moraine is funded by . Ontario ®~J Fondation METCALF Trillium Trillium Foundation de ('Ontario FOUNDATION MOUNTAIN wpm EQUIPMENT JA CO-OP® @CO STORM to Spark COALITION Save The Oak Ridges Moraine JYh Recycled r,a Charitable Registration Number G- FSC e" s ° aoa 86505 8721 RR0001 5.7 r-roricnd peffi Q&;' BladrR~r ,s e 1 3 1 I! I Dulfinl Creek RNer ( Bowmcn0le Creek Oak Ridges Moraine Rouge RN6r Nia' WrAbei.RWr wa Creek Cobotirg W6 Escarpment Osha I EfobFcoke Creek Lredjo?iver Ganoroska RAW About the Oa Ridges Moraine About the 2015 Review The Oak Ridges Moraine extends 160 km from the Niagara In 2002, the Province of Ontario established the Oak Ridges Escarpment to the Trent River. It was formed over 12,000 Moraine Conservation Plan (ORMCPI. The ORMCP directs ago years through glaciation. land use and resource management of the moraine's 190,000 hectares of land and water. The Oak Ridges Moraine sustains 65 streams that flow north and south from its ridge. Described as-southern In 2015, the ORMCP will be reviewed along with the Ontario's "rain barrel it provides drinking water to oJer Greenbelt and Niagara Escarpment Plans. The review 250,000 people! The Oak Ridges Moraine is one of Ontario's of these three plans will take place under the Greenbelt last continuous greenspaces. It contains many unique Plan review. habitats that support a high diversity of plants and animals. From now until 2015, there will be opportunities for public Over a quarter of a million people live on the moraine input. As people who care.about the moraine, we all need today, surrounded by another five million people. As these to be a part of this process to protect the integrity of the numbers increase, we must work together to ensure that . Oak Ridges Moraine for generations to come. urban growth and resource exploitation do not take place at the expense of environmental protection for the Oak The ORMCP can be found online at ecospark.ca/ORMCP. Ridges Moraine. ~I 58 £ r d`-~ 1~f 5a N~ 7 A~ i ,I l Y t a v r .t t 7 r°... 1 T 4- _ r Learn the MONITOFINC~MOHAINE basics about the moraine's formation, ecology, Mr .F policy and people. - t _ ~ Contact us to' request a workshop 6'-~ ! ! in your community and to get a copy s of our Citizens' spark v Guide to the Oak Ridges Moraine. if Check Your Watershed. Day - learn about ■ Make Your Voice Heard - Read the proposed moraine streams by monitoring their water levels. Greenbelt Plan review framework (ecospark.ca/GBPRF) . Discover how the moraine's water is affected by and submit your comments to greenbelt@ontario.ca. . surrounding land use. Contact us for a schedule . Visit our website for additional public feedback of events. opportunities. ® Moraine Watch - learn how to understand 0 Make Your Money Matter - Donations ,are critical municipal planning jargon in order to track and to support our collective efforts on the Oak Ridges evaluate land use activities in.your area. Contact us Moraine. Visit our website.to make a donation today! to request a training workshop in your community. ® Stay Informed - Check our website regularly B Already Monitoring on the Moraine? Check and sign up for our mailing list to get up-to-date out our Action Guide to Monitoring on the Moraine - news on moraine activities! a tool to help new and existing groups maximize their monitoring impact. Contact us for a copy of this guide. www.eeospark.ca/ monitoringthemoraine 59 001 .i a f , 3- r .t 7 ^R lP~~. MONITORING the"MORAINE Monitoring c1he Moraine QVITM) is a collaboration bet een EcoSpark (Aorr erly Citizens' Environment Watch) and Save the Oak Ridges Moraine (STORM) Coal itiC "o e are building a movement of engaged and informed communines to t;3rOtect, t-hie Oak ,Ridges Moraine. Knee 200_& Z we have worlkeC1 ",rfitla m7er pe..pie on the. 0al•Z Ridges Ndo-c ii ae. h 1 the Ground. We help volunteers to better understand the Oak Ridges Moraine, why it is important to protect, and how it is being protected. We give you the information, tools and support to monitor the moraine at a local level. the Riora ne. We work with colleges and universities, conservation authorities, governments, and other environmental organizations to generate and distribute information about the Oak Ridges Moraine at the regional and landscape level. Mon ttrnring for Cha. Iva- We track changes in the moraine at different -levels to determine what's working, what areas need improvement, and how we can take an active. part in protecting the Oak Ridges Moraine for present and future generations. CD CD iD (D N N m co o d-0 N N N (n (D o_ -06J " d -0^0 oco Q m -DO CU =r 5 EL :3 (D 0 Q cu 0) EL o :r-3L 0 3 Cu o C) v' 3 - a) ° Gl 0 3 a _ 0 3 o ^ CLaN ~C o ((D aad O n 3 O n 3 o o CD o 0 0 ~ w cD 'S Z m Z3 03 < O Z3 = 0 3 ~ Q F.?' c w o c 3 3 70 3 c a) o c m d a) D a O a) =3 rt D r,. 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O a N N w G Z O P) CO a o (D (D (A p xJ O (q a p n (D "c O cn O r- G) M ° o p m ti a p o n rr cn p N CD (D 0 (D 0 (D r~-I r~++ '0 0 a cn _ r+ 0 t w a (D 0 w b 'd w o o G (D O w cn C. O Q o m (D ci ro w w n (D (D (D O c o w (D 70 ny ~ D ° m ro m fD m 'b D (D p w. CD 0 (D m m m 0 0 01-4 a Q o o b o b (D o ::T' ((D (D " C (D o rD O ~T (D m " C --I (D. (D Q (D (D „•i (D (D N. ' (D N N. 0 0 0 w d o a o r+ o.. S (0 0 Q] o (D o a ;3 C o o o Q.. `h o 0 (`sD A- w rn o w O it, o 0 o a o w A O (D m• b 0 m (D N (D (o - m• 'b (D (D N (D cn w w (D (D M< m , w w O N < w O O ° m a o C~J1 w a 0 c ° ((D : a o. U1 7(1 b ° w w n r~r w o. xJ o p w g Y n o o p W ~,.o m o !N~ (m (O-h w Q row (D a m C' m h O O 4 r+ ~ m '°c O ' O b r+ PT, ~Tl 03 CD m r) (D a ,(mn (D C) m (D a w cq a 0 0 w 0 0 ~ o w `e (D w (D (D w ~ m 't7 (A G m (A m m cf) a m (D m Citq O~ 6 2 PICKERING October 17, 2011 Committee Reports a) Report PD 2011-09 of the Planning & Development P & D Pages Blue 1. Director,. Planning & Development, Report PD 30-11 9-66 Zoning Amendment Application - A 7/10 Pickering-Brock Centre Inc. 1755-1805 Pickering Parkway & 1842 Notion Road Concession 1 South Part Lot 17, 18, City of Pickering Recommendation 1. That Zoning Amendment Application A 7/10 submitted by Zelinka Priamo Ltd., on behalf of Pickering-Brock Centre Inc., to permit an expansion of the shopping centre on lands being Concession 1, South Part Lot 17, 18 be approved; 2. That a zoning by-law to implement Zoning Amendment Application A 7/10, be finalized in accordance with the provisions of Section 3.11 of Report PD 30- 11, with an amendment to 3.11 j) "to provide appropriate restrictions for drive- through facilities in proximity to Brock Road, Pickering Parkway and residential zones as further discussed between the applicant and staff", and the by-law be forwarded to City Council for enactment once the traffic impact study has been finalized to the satisfaction of the City and the Region of Durham; and 3. Further, that an amendment to the Specialty Retailing Node. Development Guidelines, as generally set out in Appendix I to Report PD 30-11, be endorsed and brought forward for Council adoption with the implementing zoning by-law. Ci f o~ 6 3 October 17, 2011 PICKERING Committee Reports b) Report EC 2011-09 of the Executive Committee Executive Pages Buff 1. Director, Community Services, Report CS 33-11 1-7 Tender No. T-8-2011 -Asphalt Overlay for Charlotte Circle and William Street Recommendation 1. That Report CS 33-11 of the Director, Community Services regarding the tender for Asphalt Overlay for Charlotte Circle and William Street be received; 2. That Tender No.T-8-2011 as submitted by IPAC Paving Limited in the amount of $79,049.60 (HST included) and a net cost of $71,186.61 (net of HST rebate) be approved; 3. That the total gross project cost of $94,304 (HST included), including the tender amount and other associated costs, and the total net project cost of $84,924 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $84,924 be funded from Federal Gas Tax Reserve Fund, as provided for in the 2011 approved Roads Capital Budget for Charlotte Circle and William Street; b) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 34-11 8-16 Tender for Supply & Delivery of One Single Person Operated Side Load Garbage Packer -Tender No. T-14-2011 64 Recommendation 1. That Report CS 34-11 of the Director; Community Services regarding the supply and delivery of One Single Person Operated Side Load Garbage Packer be received; 2. That Tender No.T-14-2011, as submitted by Nexgen Municipal Inc. for the supply and delivery of One Single Person Operated Side Load Garbage Packer in the amount of $124,004.29 (HST extra) be accepted; 3. That the total gross cost of $140,690 and a net cost of $126,696 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum of $125,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the balance of $1,696 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $27,500 be included in the annual Current Budget for the City of Pickering commencing in.2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and, 5. That the draft by-law attached to this report be enacted; 6. That the appropriate City of Pickering Officials be authorized to take. necessary action to give effect thereto. 3. Director, Community Services, Report CS 35-11 17-26 Tender for Asphalt and Concrete Repairs -Tender T-13-2011 Recommendation 1. That Report CS 35-11 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 65 2. That Tender T-13-2011 as submitted by Pencon Construction Canada Corp. for Asphalt and Concrete Repairs in the total tendered amount of $293,636.15 (HST included) and a net cost of $264,428.45 be accepted; 3. That the total gross project cost of $311,038 (HST included), including the tender amount and other associated costs and the total net project cost of $280,099 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $120,000, as provided for in the 2011 approved Current Budget for Roads - Maintenance Asphalt & Concrete Repair Program, be funded from property taxes; b) that the sum of $20,000, as provided for in the 2011 approved Capital Budget for Sidewalk - Kingston Road at Brock Road, be funded from property taxes; c) that the sum of $20,796, as. provided for in approved 2011 Capital Budget for the Sidewalk - Kingston Road at Glendale, be funded from the Federal Gas Tax Grant; d) that the sum of $22,000, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of $27,411 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; f) that the sum of $13,610 for Sidewalks - Granite Court at Sandstone Manor be funded by a recovery from Purdue Pharma; g) that the over-expenditures in the amount of $35,552 be funded from the 2011 Capital Contingency account and $20,730 be recovered from other revenue and, if necessary, from contingency; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Community Services, Report CS 38-11 27-30 Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant 66 Recommendation That Report CS 38-11 of the Director, Community Services regarding the Waterfront Trail Enhancements at the Duffin Creek Water Pollution Control Plant be received for information. , 5. Director, Corporate Services & Treasurer, Report CST 31-11 31-62 Purchasing Policy Recommendation 1. That Report CST 31-11 of the Director, Corporate Services & Treasurer regarding the Purchasing Policy be received; 2. That Purchasing By-law No. 5900/01 be repealed and the attached Purchasing Policy be adopted; and 3. That the appropriate staff of the City of Pickering be given authority to give effect hereto. 6. Chief Administrative Officer's Report, CAO 16-11 63-65 2011 Toys for Tickets/Food for Fines Promotion Recommendation 1. That parking tickets issued between December 1 - 16, 2011 be eligible for the Toys for Tickets/Food for Fines promotion, and 2. That the Toys for Tickets/Food for Fines Promotion be implemented for December 15 and 16, 2011. Cctq 00 I~I r 67 _ I P October 17, 2011 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Community Services Report CS 40-11 69-75 Tender No. T-15-2011 Tender for Soccer Field Rehabilitation -Dunmoore Park and Diana, Princess of Wales Park Recommendation 1. That Report CS 40-11 of the Director, Community Services regarding the tender for Soccer Field Rehabilitation at Dunmoore Park and Diana, Princess of Wales Park be received; 2. That Tender No. T-15-2011, submitted by Colpac Construction Inc. for the Soccer Field Rehabilitation at Dunmoore Park, and Diana, Princess of Wales Park in the amount of $120,357.32 (HST included) be accepted; 3. That the total gross project cost of $145,217 (HST included) including the tender amount and other associated costs and the total net project cost of $130,772 be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the project as follows: a) that the sum of $55,830 be funded from Provincial Grant - Investing in Ontario for the Dunmoore Park; and b) that the sum of $74,942 be funded from the Parkland Reserve Fund for the Diana, Princess of Wales Park. 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 39-11 76-115 City of Pickering Comments on the Regional Cycling Plan Recommendation 1. That Report CS 39-11 of the Director, Community Services regarding the City of Pickering Comments on the Regional Cycling Plan be received; and 63 2. That Council endorse staff comments and recommendations to include the noted roads as Regional Cycling Spines and revise the funding formula as provided in the report and that Report CS 39-11 be forwarded to the Regional Municipality of Durham for their consideration. Report To Council PICKERING Report Number: CS 40-11 Date: October 17, 2011 69 From: Everett Buntsma Director, Community Services Subject: Tender No. T-15-2011 Tender for Soccer Field Rehabilitation - Dunmoore Park and Diana, Princess of Wales Park File: A-1440 Recommendation: 1. That Report CS 40-11 of the Director, Community Services regarding the tender for Soccer Field Rehabilitation at Dunmoore Park and Diana, Princess of Wales Park be received; 2. That Tender No. T-15-2011, submitted by Colpac Construction Inc. for the Soccer Field Rehabilitation at Dunmoore Park, and Diana, Princess of Wales Park in the amount of $120,357.32 (HST included) be accepted; 3. That the total gross project cost of $145,217 (HST included) including the tender amount and other associated costs and the total net project cost of $130,772 be approved; 4. That the Director, Corporate Services & Treasurer be authorized to finance the project as follows: a) that the sum of $55,830 be funded from Provincial Grant - Investing in Ontario for the Dunmoore Park; and, b) that the sum of $74,942 be funded from the Parkland Reserve Fund for the Diana, Princess of Wales Park. 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2010 and 2011 Parks Capital Budget, Dunmoore Park and Diana, Princess of Wales Soccer Field Rehabilitation were approved as construction projects. ,Tender No. T-15-2011 was issued on Friday, September 9, 2011 with six (6) bidders attending the mandatory site visit of both locations, and all six (6) companies submitting a bid. The Community Services Department, Operations & Facilities Division recommends acceptance of the low bid submitted by Colpac Construction Inc. in the amount of $120,357.32 (HST included). Report CS 40-11 October 17, 2011 Subject: Tender No. T-15-2011 Soccer Field Rehabilitation Page 2 70 at Dunmoore Park and Diana, Princess of Wales Park Financial Implications: 1.Tender Amount T-15-2011 $106,510.90 HST (13%) 13,846.42 Subtotal $120,357.32 HST Rebate(11.24%) (11,971.83) Total $108,385.49 2. Approved Source of Funds Parks Capital Budget Location Project Code Source of Funds Budget Required Dunmoore 5780.1002.6181 Provincial Grant - Invest $ 60,000 $55,830 in Ontario Diana, 5780.1109.6181 RF - Parkland $140,000 $74,942 Princess of Wales Total 200 00 1130,772 3. Estimated Project Costing Summary Dunmoore Park Diana, Princess of Total 5780.1002 Wales Park 5780.1109 Tender No. T-15-2011 45,365 61,146 106,511 Tender & Miscellaneous 1,000 1,000 2,000 Contingency 8,500 117500 20,000 Total Cost 54,865 73,646 128,511 HST 13% 7,132 9,574 16,706 Total Gross Cost 61,997 83,220 145,217 HST Rebate 11.24% 6,167 8,278 (14,445 Total Net Cost to City 55,830 74,942 130,772 CORP0227-07/01 revised Report CS 40-11 October 17, 2011 Subject: Tender No. T-15-2011 Soccer Field Rehabilitation Page 3 at Dunmoore Park,and Diana, Princess of Wales Park 71 4. Project Cost under (over) approved funds by $69,228 Background: As part of the 2010 Parks Capital Budget, the tender for soccer field rehabilitation at Dunmoore Park was identified as a construction project. This project was carried over to 2011 and combined with the soccer field rehabilitation and irrigation installation at Diana, Princess of Wales Park. Tender No. T-15-2011 was issued on September 9, 2011 and closed on Friday, September 23, 2011 with six companies attending the mandatory site visit, and six companies submitting bids. The low bid was submitted by Colpac Construction Inc. The total tendered amount is $120,357.32. References for Colpac Construction Inc. have been checked and are deemed acceptable by the (Acting) Supervisor, Parks Opertations. Past projects by Colpac Construction Inc. include constructed playgrounds at Nature Haven Park, Sunbird Trail Park, Clearside Park, Brockridge Park, Shadybrook Park, and Dunmoore Park over the past 4 years. The Health & Safety Policy, current WSIB council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurances as submitted by Colpac Construction Inc. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Operations & Facilities Division recommends the acceptance of the bid submitted by Colpac Construction Inc. for Tender T-15-2011 and associated costs in the amount of $145,217 (HST included) and that the total net project cost of $130,772 be approved. Attachments: 1. Supply & Services Memorandum dated September 23, 2011 2. Record of Tenders Opened and Checked CORP0227-07/01 revised Report CS 40-11 October 17, 2011 Subject: Tender No. T-15-2011 Soccer Field Rehabilitation Page 4 7 2 at Dunmoore Park and Diana, Princess of Wales Park Prepared By: Approved/Endorsed By: Grant S Kith Everett untsma, ector Manager, Municipal Operations & Community Services Fleet Services Rob Gage Gillis A. Paterson, Director (Acting) S ervisor, Parks Operations Corporate Services & Treasurer Vera X. Felge acher Caryn Kong CSCMP, CPP , CPPB, C.P.M., CMM III Senior Financial Analyst Manager, Supply & Services Capital and Debt Management Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit Council a /Z, 2-011 Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised Attachment # To Report # C's 4o - I of. - 3 PICKERING Memo 181 1 BICENTENNIAL 2011 To: Everett Buntsma September 23, 2011 Director, Community Services q ~ f IS L~ j ~ ~l ~r~ v„ From: Vera A. Felgemac e ILI) Manager, Supply & Services y. i::p Copy: Manager, Municipal Operations & Fleet Services G. (Acting) Supervisor, Parks Operations &''"'E Inspector, Parks Subject: Tender No. T-15-2011 Tender for Soccer Field Rehabilitation at Dunmoore Park and .Diana, Princess of Wales Park - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. One (1) addendum was issued on this project. A mandatory site visit was held on Tuesday, September 13, 2011 and nine (9) bidders attended of.which six (6) bidders responded and submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders maybe returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have. been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Colpac Construction Inc. $120,357.32 $120,357.32. Advanced Landscapes Inc. $132,882.10 $132,882.10 Rutherford Contracting Ltd. $162,022.80 $162,022.80 Latitude 67 Inc. $170,964.93 $170,964.93 Hawkins Contracting Services Ltd. $196,810.57 $196,810.57 Doi Turf Restoration Ltd. $225,200.33 $225,200.32 Attachment # To Report # C 5 0 - ! I • 74 __Of Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise if you would like us to proceed with this task. a) A copy of the Health and Safety Policy to be used on this project; b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; d) The City's certificate of insurance or approved alternative form completed by the bidder's agent, broker or insurer. Please include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (d) - Insurance - is acceptable to the Manager, Finance & Taxation; (c) any past work experience with the Colpac Construction Inc., including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals;.and. (i) related comments specific to the project. Note: Tenders shall be irrevocable for a period of sixty (60) days after the official date of closing. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as readout at the public tender opening. Bidders will be advised of the outcome in due course. . If y u require further information, please feel free to contact me or a member of Supply & Se; ices. VAF/jg Attachme is September 23, 2011 Tender No. T-15-2011 Page 2 Tender for Soccer Field Rehabilitation at Dunmoore Park and Diana, Princess of Wales Park T# TO REPORT # C.5 c v o o a" z~ ? ` - 75 { y V1 Q (D (p rn a x Q CD o a rn a = V v r T ~ j o c 7 a m Z q o o n to 'o m r. CD U) _ a ° Z CID CD 3 a " CD 1 CID 0 3 d .Q ID y - M - y U) Z Q • ~ O O Q CD M 42 41 O' d joi. Z7 N : C •O. n n CD Q f/7 (n fQA N lQd m C O `o Y r: y b T cD a OT D cl n =a o p ~ o ca m \ ~3 Mo oCL Q o- _ . c," a m o \ \ CID G m~ O O p c' N c DZ C) 4 ca CID w -11 c c Z CL .0 to) -1 a Oc, Cl) o. ~ m m n r ca a O p -1 YD y t 3 o fD d _Q D O O X N CD y N U! N LA 4 CD d ti g yJ ~ 'ate 3 y (N tzq O m A N -achy Report To 76 Council I KERIN Report Number: CS '39-11 Date: October 17, 2011 From: Everett Buntsma Director, Community Services Subject: City of Pickering Comments on the Regional Cycling Plan File: A-1440 Recommendation: 1. That Report CS 39=11 of the Director, Community Services regarding the City of Pickering Comments on the Regional Cycling Plan be received; and 2. That Council endorse staff comments and recommendations to include the noted roads as Regional Cycling Spines and revise the funding formula as provided in the report and that Report CS 39-11 be forwarded to the Regional Municipality of Durham for their consideration. Executive Summary: In October 2008, the current Regional Cycling Plan was approved by Regional Council. The Region of Durham is currently undertaking a review of the Regional Cycling Plan (2008), and its associated funding arrangements with the area municipalities and- have requested input from the area municipalities. The updated Regional Cycling Plan is intended to be considered as part of the Region's 2012 Business Planning and Budget Review process. Currently, the Regional Cycling Plan consists of six (6) major cycling spines within the limits of the City of Pickering, of which Taunton Road, Bayly Street, Brock Road, Kingston Road (Highway 2), and Lakeridge Road are included in their entirety, and Whites Road is included from Bayly Street to Taunton Road. The Regional Cycling Plan also identified a methodology to determine appropriate financial and administrative responsibilities for the implementation of on-road and off-road cycling facilities along Regional Roads. The recommendations presented in this report are staff comments based on the review of the current Regional Cycling Plan. The recommended modifications would result in a modified Regional Cycling Plan that would include additional existing and future Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 Page 2 77 Regional Roads as Regional Cycling Spines, such as Altona Road, Finch Avenue, Westney Road, Liverpool Road, and future roads in Seaton such as the Whitevale Road By-pass, Rossland (Third Concession) Road extension, and Whites Road extension. Staff also recommend that.the funding and administration costs be revised such that the Region continue to be responsible for the cost of providing a platform for the construction of off-road cycling facilities and that the cost of construction for multi-use bikeway paths be equally shared between the Region and the City, instead of solely by the City. The Region should be responsible for the full cost for on-road cycling facilities (dedicated bike lanes and paved shoulder bikeways) on Regional Roads. There are many upper tier municipalities (e.g. Niagara, Waterloo, Peel, York) within Southern Ontario that support the lower tier municipalities in implementing their cycling programs. Considering the approach of those upper tier municipalities, the funding formula recommended in this report is considered fair, equitable and serves the combined interests of the Region and the City. Financial Implications: This report recommends that the Region of Durham be financially responsible for the construction and ongoing maintenance, operation and repair costs related to all on-road cycling facilities (bike lanes and paved shoulders) as well as off-road cycling facilities where the bike lane is separate from the sidewalk. The City and the Region would be jointly responsible for the construction and ongoing maintenance, operation and repair costs related to shared off-road facilities such as multi-use paths on boulevards, on.a 50/50 cost-shared basis. It is estimated that the cost to install a 3.Om wide asphalt multi-use path as part of a road reconstruction project is approximately $150,000 per km length. Actual costs will be determined on a project by project basis as detailed design is prepared. Sustainability Implications: The Regional Cycling Plan is a policy document that provides an increased opportunity for future sustainable planning in the Region of Durham. The goals of the plan promote energy efficient and environmentally conscious alternative modes of transportation which support economic, environmental and social, corporate sustainability objectives. The Regional Cycling Plan should also focus on educational bicycle safety programs. Additionally, a more comprehensive effort by the Region will be required to influence the public that cycling is not only a feasible mode of transportation but a safe and more sustainable alternative to the automobile for short distance trips. Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 g Page 3 Background: In January 2007, the Region's consultant (Marshall Macklin Monaghan, now MMM Group) completed the Regional Cycling Plan study and submitted the report to the Region of Durham. The City was in support of the consultant's recommended plan as it was consistent with the corporate sustainability objectives and would assist in creating an efficient, affordable and accessible transportation environment. However, following their review, Regional staff expressed concern with the consultant's recommended plan due to significant financial responsibilities and risk management issues. In September 2007, the Region circulated the report to the area municipalities requesting comments by March 15, 2008. The City was generally satisfied with the Region's approach, and provided comments to the Region through Report OES 07-08 approved by Executive Committee on May 12, 2008 and by Council on May 20, 2008. In June 2008, Regional staff submitted a status' update (Report No. 2008-J-19) on the Regional Cycling Plan summarizing comments received from the area municipalities and outlining next steps. Based on the comments received from the area municipalities, the Region concluded that a region wide simplified cycling network should be developed that is scaled back considerably from the original cycling network proposed by the consultant's study report, and that a recommended cycling network and corresponding business case analysis be presented to the Joint Committee in the fall of 2008. In October 2008, Regional Council (via Report No.2008-J-35) approved the current Regional Cycling Plan and related policies (Working Consolidation, See Attachment #1). The plan identified major Regional Cycling Spines where cycling paths should be implemented to connect with key attractions, including Regional Centres designated in the Regional Official Plan, and key intermodal facilities such as GO stations. The current Regional Cycling Network includes the following east-west and north-south Regional Roads within the boundaries -of the City of Pickering: ➢ Taunton Road in its entirety ➢ Bayly Street in its entirety ➢ Brock Road in its entirety ➢ Whites Road from Bayly Street to Taunton Road ➢ Lakeridge Road in its entirety ➢ Highway 2 (Kingston Road) in its entirety Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 79 Page 4 The current plan also indicates that the type of cycling facility implemented along Highway 2 (Kingston Road) will be reviewed through the Region's Highway 2 Bus Rapid Transit (BRT) Study. The plan also identified a methodology to determine Regional and Local funding responsibilities for the Regional Cycling Network: ➢ For Regional Roads with an urban cross-section that forms part of a Regional Cycling Spine, the Region will provide at its cost, a platform for the construction of a multi-use boulevard path on one side of the road, the cost of providing a platform will include land acquisition, utility relocation, grading and customized bridge structures. The cost of granular, asphalt, signage, marking, the provision of other amenities and path maintenance (i.e. short term regular maintenance, ownership and long. term replacement) will be borne by the area municipality in which the multi-use boulevard path is located. ➢ For Regional Roads with a rural cross-section that forms part of a Regional Cycling Spine, the Region will provide an on-road (shoulder) platform (land acquisition, utility relocation, grading and customized bridge structures) for a paved shoulder bikeway on both sides of the road. The cost of granular, asphalt, signage, markings, and the provision of other amenities be cost shared 50/50 between the Region.and respective Area Municipality in which the shoulder resides. The maintenance of the paved shoulder will be the responsibility of the Region and any cost associated with maintenance will be borne by the Region. ➢ Alternatives to multi-use boulevard paths in Regional road rights-of-way may be considered where such paths are deemed inappropriate or unfeasible by the Region. The cost, financial responsibilities and ownership of such facilities will be determined on an individual case-by-case basis and approved by Regional Council. The Joint Finance & Administration, Planning •and . Works Committees considered a report on May 26, 2011 regarding requests for additions to the Regional Cycling Plan from the Town of Whitby and the City of Oshawa to expand the current Regional Cycling Plan (Report No. 2011-J-31, See Attachment #2). The main motion, as amended and carried by Regional Council (See Attachment #3), requested the eight area municipalities to provide updates and suggestions for modifications to the Regional Cycling Network by September, 2011 for input into an updated Regional Cycling Plan to be considered by Regional Council as part of the 2012 business planning and budget review, and to consider contacting cycling clubs Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 80 Page 5 and individuals of record to solicit their input on improvements and modifications to the Regional Cycling Network. General Comments on Current Regional Cycling Plan (October, 2008) The City is in support of the current cycling routes identified in the plan, within the limits of the City of Pickering. However, staff recommend that the Region should strengthen connectivity between the area municipalities in the forthcoming update of the Regional Cycling Network. The City is of the opinion that the Region must be solely responsible for implementing and funding the Regional Cycling Spines on Regional Roads within the City of Pickering, with the exception of multi-use pathways in boulevards which will be cost- shared. Staff's recommendations on funding arrangements are presented further on in this report. Detailed Comments on Regional Cycling Network (Routes) Through 'Sustainable Placemaking' initiatives, the City promotes active transportation, especially walking and cycling. The City is planning to update its Trails and Bikeway Master Plan (1995) in the near future. The City is also in the 'planning stages of developing a green, 'bicycle and transit friendly' community in the 'Seaton Urban Area' within the Central Pickering Development Plan. Considering public demand, future development, review of the cycling network opportunities, funding limitations, and construction cost, staff recommend that the routes shown in Table 1 below also be included in the Regional Cycling Plan. The cycling routes included in this table will serve the combined interest of the Region and the City in terms of providing a comprehensive cycling network that complements the local cycling initiatives. The cycling routes included in this table are in addition to the cycling routes included in the simplified Regional Cycling Plan. Table 1 Recommended Additional Cycling Routes for the Regional Cycling Plan See Attachment #4 Name Road Section Type of Facility Length km Altona Road Kingston Road to Finch Avenue Multi-Use Path 3.1 Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 a Page 6 Altona Road Finch Avenue to Taunton Road Paved Shoulders 2.8 Finch Avenue Altona Road to Brock Road Paved Shoulders 5.8 Westney Road Fifth Concession Road to Highway 7 Paved Shoulders Y 2.0 Liverpool Road Bayly Street to Finch Avenue On-Road Bike 2.0 Lanes Future Regional Roads Whitevale Road By- Brock Road to Markham-Pickering On-Road Bike Not ass Townline Lanes Available Rossland Road Brock Road to Highway 7 On-Road Bike Not Lanes Available Off-Road Bike Not Whites Road Taunton Road to Highway 7 Lane or Multi-Use Available Path • Recommendation: that Altona Road be included in the Regional Cycling Network in the form of a 3.Om wide multi-use bikeway path on the east side of the road, from Kingston Road to Finch Avenue, and a 1.5m to 2.Om wide paved shoulder bikeway on both sides of the road from Finch Avenue to Taunton Road. Altona Road is a Type B Arterial road. The Consultant's report (January, 2007) on the Regional Cycling Plan included Altona Road as a Major Regional Cycling Spine. However, the simplified Regional Cycling Network approved by the. Regional Council excluded this road from the Regional Cycling Plan. The Consultant's report proposed a 1.5m wide bike lane from the edge of the gutter between Kingston Road (Highway 2) and Finch Avenue and a 1.5m to 2.0 m wide paved shoulder bikeway for the section between Finch Avenue and Taunton Road. In accordance with the City's current Trails and Bikeway Master Plan (1995) the City of Pickering is implementing off-road cycling facilities through the reconstruction of Altona Road. As a part of these projects the City has implemented a multi-use bikeway path on the east side of the Altona Road between Kingston Road and Strouds Lane. • Recommendation: that the segment of Finch Avenue from Altona Road to Brock Road be included in the Regional Cycling Network in the form of a 1.5m to 2.Om wide paved shoulder bikeway on both sides of the road. Similarly, Finch Avenue should also be reinstated in the Regional Cycling Network as a Cycling Spine. Finch Avenue is a Type B Arterial road with both urban and rural cross-sections. Finch Avenue provides enhanced safety for cyclists (due to low traffic volume and speed) and better connectivity in order to provide a comprehensive regional cycling network. Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 82 Page 7 • Recommendation: that the segment of Westney Road from Fifth Concession Road to Highway 7 be included in the Regional Cycling Network in the form of a 1.5m to 2.Om wide paved shoulder bikeway on both sides of the road. Westney Road is Type B Arterial road with a rural cross-section within the limits of the City of Pickering which provides north-south connection with the Town of Ajax . The Town of Ajax has already indicated that they have plans to implement various bicycle facilities along Westney Road which is a major north-south commuter spine. In order to enhance regional north-south cycling connectivity the Town of Ajax has recommended to include Westney Road from Bayly Street to Highway 7/407 as a Regional Cycling Spine. The City supports this recommendation of the Town of Ajax. Recommendation: that the segment of Liverpool Road from Finch Avenue to Bayly Street be included in the Regional Cycling Network in the form of a 1.5m wide, on-road bike lanes on both sides of the road. The City has identified Liverpool Road from Pine Ridge Secondary School to the Waterfront as an important cycling spine. This is a key spine that connects Pickering's Growth Centre, the GO station, the pedestrian bridge over Highway 401, the waterfront trail as well as a number of key activity centres. Liverpool Road segments from Finch Avenue to Pine Ridge Secondary School and from Bayly Street to the Waterfront are classified as local road and collector road respectively. Liverpool Road between Bayly Street and Finch Avenue is a Regional Type B Arterial road which provides a north-south connection to both utilitarian and recreational cyclists. • Recommendation: that the Region of Durham, in consultation with the Town of Whitby, make the necessary arrangements to implement cycling facilities on Lakeridge Road, in the form of a 1.5m to 2.0m wide paved shoulder bikeway on both sides of the road at the Region's cost. Lakeridge Road is a major north-south Type A Arterial road with rural cross- section within. the limits of the City of Pickering. Lakeridge Road is also a boundary road between the City of Pickering, Town of Ajax, and Town of Whitby. This road is included in the current Regional Cycling Plan as a Cycling Spine. In 2009, the City of Pickering and the Town of Ajax committed their share of the costs to implement cycling facilities (paved shoulder bikeways) on Lakeridge Road from Taunton Road to Highway 7. However, the Town of Whitby was Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 20118 3 Page 8 unwilling to commit their share of the costs associated with the cycling facilities as Lakeridge Road was not identified in their cycling plan. • Recommendation: that the existing off-road bike lane facility on Bayly Street from West Shore Boulevard to Liverpool Road be brought up to current standards and connected with the remaining segments of Bayly Street by providing new cycling facilities on these segments. Given that Bayly Street from Whites Road to the east City limit is a major east- west Type A Arterial road with an urban cross-section and is a part of the Regional Cycling Spine, construction of a multi-use bikeway path on this route should be given high priority as it provides connectivity to the GO Station, Employment area, Downtown Pickering and the Waterfront trail. Currently a segment of this route from West Shore Boulevard to Liverpool Road is provided with an off-road bike lane separated from sidewalk on the south side of the road adjacent to the curb, however this installation is not up to current standards. Future Regional Roads • Recommendation: that the future Regional Roads in the Seaton urban area be included in the Regional Cycling Network as Cycling Spines. The Central Pickering Development Plan (CPDP) has identified Whites Road/Sideline 26 extension, Third Concession Road (Rossland Road)/Sideline 22 extension, and Whitevale By-pass as major north-south and east-west commuter and transit routes in the Seaton Urban Community. These roads are classified as Type A and Type B Arterial roads and will eventually become a part of the Regional Road Network. The Central Pickering Development Plan strongly encourages the use of alternative modes of transportation and requires that the Seaton Urban Community shall be provided with interconnected network of pedestrian facilities, bicycle paths and multi-use trails. • Recommendation: that the Regional Cycling Plan be further revised to permit on-road bike lanes on Type B and lower class Arterial Roads, and off-road cycling facilities on Type A Arterial Roads. Based on the Seaton `Conformity Amendment' to the Official Plan, the City is advocating off-road cycling facilities along Type A Arterial Roads and on-road cycling facilities for Type B and C Arterial Roads as well as for collector and local roads. For Type A Arterial roads, off-road cycling facilities are recommended which may or may not be part of a multi-use path within the road right-of-way. Typically, off-road cycling lanes are not exclusively located within a multi-use i Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 84 Page 9 boulevard path. Similarly, the cycling facilities on Type B Arterial Roads and lower class roads are proposed to be on-road, and not part of a multi-use boulevard path. Within the current Regional Cycling Plan, the Region will only consider multi-use boulevard paths as an acceptable cycling facility along Regional Road rights-of-way. Comments on the Implementation Strategy • Recommendation: that the Region include the proposed timing for the implementation of cycling routes and provide the funding necessary to adhere to the strategy in the larger interest of the Region as a whole. The current version of the Regional Cycling Plan does not indicate a staging/phasing strategy for the implementation of the suggested cycling routes within the Region. • Recommendation: that based on the York Region model, the Region of Durham budget a set amount in its annual capital budgets for cycling infrastructure along Regional Roads. City staff support the Town of Ajax recommendation that the Region commit a set annual amount in its capital budget for cycling infrastructure. Under the 'Municipal Partnership Program', York Region commits $500,000 annually for cycling infrastructure. • Recommendation: that the Region give due consideration to cycling facilities as part of any Regional Environmental Assessment (EA) for the reconstruction or widening of Regional Roads. The current ongoing Regional Class Environmental Assessment process for Highway 2 Quick-Win Bus Rapid Transit (BRT) project has identified on-road buffered cycling lanes as a recommended alternative for Highway 2(Kingston Road) within the Town of Ajax and the City of Pickering. This recommendation is based on the safe practices for providing cycling facilities on urban arterial roads in various jurisdictions throughout North America. The Region's policy on implementing multi-use bikeway paths along Regional Roads with an urban cross-section is inconsistent with these safe practices for providing cycling facilities on urban arterial roads. The Region's approach should be much more flexible in accommodating cycling facilities on Regional Roads. Along the Regional roads with high speeds and volumes, it is indeed safer to separate vehicles and cyclists. Similarly, in the business and/or commercial i Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 Page 10 8 areas it is much safer to separate pedestrians and cyclists where the pedestrian volume is expected to be high, to reduce potential pedestrian/cyclist conflicts. Comments on the Funding Strategy Section 55 (1) of the Ontario Municipal Act states that "an upper-tier municipality is not responsible for the construction and maintenance of sidewalks on its highways, and the lower-tier municipality in which the highways are located is responsible for the construction and maintenance of the sidewalks and has jurisdiction over that part of the highway, unless the municipalities agree otherwise." The legislation is silent on the requirement for lower tier municipalities to construct, maintain or provide funding for cycling facilities on upper tier municipal roads. Based on the current Regional Cycling Plan, the Region has a defined methodology to determine financial responsibilities for implementing cycling facilities along the Regional Cycling Spines. However this strategy fails when the Area Municipalities are unable or unwilling to commit to the cost sharing formula. The City proposes the following methodology to determine the appropriate financial responsibilities for the Regional Cycling Network: Recommendations: • that the current funding strategy be revised, with the. Region taking full financial responsibility for the funding and implementation of paved shoulder bikeway facilities on the Regional Roads; • that in urban areas where the dedicated bike lanes are proposed within the travelled roadway width, the Region be 100% responsible for construction and maintenance cost; • that where the off-road facility (multi-use bikeway paths) is undertaken -as part of a regional road reconstruction/widening project, all costs associated with design, land acquisition, utility relocation, grading, and customized bridge structure shall continue to be borne 100% by the Region of Durham; and considering that the pedestrian component is the City's responsibility, all costs associated with granular, asphalt, signage, marking, and the provision of other amenities, are to be shared 50/50 between the Region and the Area Municipality. Regular routine maintenance costs for the path should be the responsibility of the Area Municipality. However, major repairs and replacement cost should be shared 50/50 between the Region and the Area Municipality; 1 Report CS 39-11 City of Pickering Comments on the Regional Cycling Plan October 17, 2011 86 Page 11 • that where the off-road bike lanes (separate from the sidewalks) are provided, the Region should be 100% responsible for the cost of providing such facilities along the Regional Roads including maintenance cost; and • that where off-road cycling facilities are proposed to be undertaken as an individual project on Regional Road rights-of way, all cost associated with the project (design, utility relocation, grading, property acquisition, construction etc.) should be borne 100% by the Region of Durham. Attachments: 1. Regional Cycling Plan (October, 2008) - Working Consolidation 2. Regional Staff Report to Joint Committee (20011-J-31) 3. Excerpts from the Regional Council Direction/Minutes -June 8, 2011 4. Schematic Map of Existing and Proposed Cycling Routes . I Prepared By: Approved/Endorsed By: Dhaval Pandya, M.Eng., P.Eng. Evere Buntsma Coordinator, Transportation Engineering Director, Community Services ZlRq 2, Grant McGregor, MCI P Neil Carro , MCP, RPP Principal Planner, Policy Director, Pla ping & Development 1 Report CS 39-11 City of Pickering Comments on the Regional Cycling'Plan October 17, 2011 Page 12 87 chard W. Fi6lborn, P.Eng. Division Head, Engineering Services DP/dp Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit oun it O 12-, 2-0 /1 Tony Prevedel, P.Eng. Chief Administrative Officer i iOREPORT C I/ . ; _ AYiACHM E NT#_._. 1 'Lo f `,Wo r k` n g ._r • Qwtobe~r 2®©'8 consolidation. S -/l I ATTACHMENT# - TOREPORT# ~y 2_0f_ 89 REGIONAL CYCLING PLAN (Working Consolidation) On October 8, 2008, Regional Council endorsed the Regional Cycling Plan network and related policies. The following documents constitute the Regional Cycling Plan: • Commissioners' Report 2008-J-35 • Joint Committee Minutes - September 30, 2008 • Regional Council Direction - October 8,2008 This working consolidation has been prepared for ease of reference. Any interpretation of the policies and directions contained herein should be done so in consultation with Regional staff. Regional Cycling Plan Goal 1.1 To build upon existing local cycling initiatives by connecting and expanding existing cycling facilities in the Region to establish an integrated and readily accessible region-wide network serving both urban and rural areas. Regional Cycling Network 1.2 The Plan seeks to achieve "a region-wide, visible and connected network of cycling routes and facilities that are actively used by all types of cyclists". Map 1 illustrates a simplified network of cycling spines. 1.3 The network is comprised of Regional Cycling Spines connecting key attractions, including Regional Centres designated in the Regional Official Plan, and key intermodal facilities such as GO Stations. These Regional Cycling Spines include: • Taunton Road from the York/Toronto Boundary to Simcoe Street (Pickering, Ajax, Whitby, Oshawa); • Bayly/Victoria/Bloor Streets from Whites Road to the Oshawa GO Station (Pickering, Ajax, Whitby, Oshawa); • Brock Road from Montgomery Road to Old Brock Road (south) and from Old Brock Road (north) to Highway 47 (Pickering, Uxbridge); • Highway 47 from Brock Road to Elgin Park Drive (Uxbridge); • Reach Street from Main Street to Simcoe Street (Uxbridge, Scugog); • Simcoe Street from Gibb Street to Reach Street (Oshawa, Scugog); • Thornton Road from Taunton Road to Gibb Street (Oshawa); ATTACHMENT# TO REPORT#_L2NI 90 of Regional Cycling Plan (Working Consolidation) Page No. 2 • Gibb Street from Thornton to Simcoe Street to connect to the future Oshawa GO station (Oshawa); • Whites Road from Bayly Street to Taunton Road; • Lake Ridge Road from Bayly/Victoria Streets to Reach Street; and • Highway 2 from Toronto Boundary to the Village of Newcastle. In addition, the Plan provides for the review of the role of Highway 2 for cycling, through the Region's Highway 2 Bus Rapid Transit Study. Consideration to examining the extension of cycling facilities along Taunton Road east of Simcoe Street, Simcoe Street north of Reach Street and Lake Ridge Road north of Reach Street shall be undertaken through future reviews of the Regional Cycling Plan. Recommended Approach for Regional Cycling Plan 1.4 The implementation of the Regional Cycling Plan will be reviewed and considered by Regional staff on an annual basis through the Region's Capital Works and Financing programs. A report to Joint Committee of Finance and Administration, Planning and Works will be provided in the fall of each year, with a copy to be circulated to the local area municipalities for comments and input. This report will also provide preliminary cost estimates for the road related capital needs, financing, phasing, and other Regional Cycling Plan programs (communication, education and promotion). These estimates will then be included in the various departmental business plans for consideration during the pending budget phase of the Regional business plan. 1.5 The Regional Cycling Plan may be modified as needed over time by Regional staff with regard to the following parameters: • The Regional Cycling Plan be reviewed every five years in conjunction with the Region's Transportation Master Plan. User and public attitude surveys will be conducted at least every five years to assess progress and outcomes of the cycling plan implementation. Cycling data will be collected through the Region's current traffic data collection program; • Between formal review. periods, when opportunities arise, individual network route changes, additions or deletions may be considered; ATTACHMENT# TO REPORT# 3~ -11 -of-~-- 91' Regional Cycling Plan (Working Consolidation) Page No. 3 • The Regional Cycling Spines identified in this Plan be protected and developed for both utilitarian and recreational trip purposes; • Staff will make ongoing revisions or changes in facility types as new detailed information become available, through capital project planning and local development, provided the continuity and functionality of a cycling route is maintained; • The design of cycling facilities shall follow recognized and approved standards and guidelines to maximize cycling safety, security, accessibility, convenience and enjoyment. Cycling facility design will consider compatibility with other travel modes and pedestrian facilities and allow accommodation for as wide a range of user ages and abilities as possible; and • Operational measures for the Regional transportation system which support safe and convenient cycling shall be included. 1.6 The following methodology will be used to determine the appropriate responsibilities for the Regional Cycling Network: • For Regional Roads with an urban cross'section that form part of a Regional Cycling Spine, the Region will provide at its expense, a platform for the construction of a multi-use boulevard path on one side of the road. The cost of providing a platform will include land acquisition, utility relocation, grading and customized bridge structures. The cost of granular, asphalt, signage, markings, the provision of other amenities, and path maintenance (i.e. short term regular maintenance, ownership and long term replacement) will be borne by the area municipality in which the multi-use boulevard path is located. • For Regional Roads with a rural cross section that form part of a Regional Cycling Spine, the Region will provide an on road (shoulder) platform (land acquisition, utility relocation, grading and customized bridge structures) for a paved shoulder bikeway on both sides of the road. The cost of granular, asphalt, signage, markings, and the provision of other amenities be cost shared 50/50 between the Region and respective Area Municipality in which the shoulder resides. The maintenance of the paved shoulder will ATTACHMENT# ~ TO REPORT# of 92 Regional Cycling Plan (Working Consolidation) Page No. 4 be the responsibility of the Region and any costs associated with maintenance will be borne by the Region. • Alternatives to multi-use boulevard paths in Regional road rights-of-way (i.e. cycling lanes, signage) may be considered where such paths are deemed inappropriate or unfeasible by the Region. The cost, financial responsibility and ownership for such facilities will be determined on an individual case-by-case basis.and approved by Regional Council. Related Outreach, Education and Promotion Policies 1.7 Encouraging bicycle travel is a key element of Transportation Demand Management (TDM) efforts aimed at promoting alternative modes of travel to the single occupant vehicle. As part of the Region's TDM and Smart Commute Durham effort, the following initiatives will be pursued to encourage bicycle travel in Durham: • developing and implementing a comprehensive communication strategy for the creation and distribution of cycling information and resources through the use of a wide variety of media; • developing educational and promotional materials regarding the benefits of cycling and incorporating or referencing this information in Regional publications, reports and events; • maintaining a comprehensive Regional Cycling and Trail Network Map; • encouraging public and private sector land and building owners to provide trip-end facilities, such as secure parking, showers and lockers, at major employment, educational, and commercial centres; and • encouraging the private sector, interest groups, agencies, governments and inter-city carriers to promote bicycle tourism in the Region and develop Durham as a key destination for cyclists. ATTACHMENT# ' TOREPORT#L~/'~~ . 2 of _L- 93 Regional Cycling Plan (Working Consolidation) Page No. 5 Risk Management and Mitigation Strategies 1.8 Regional staff undertook a risk management and insurance analysis of the proposed Regional Cycling Network. The following is a preliminary checklist of risk management considerations and strategies that will be undertaken to reduce risk: • There should be a safe distance between the bike path and the roadway. Although it can be built on the shoulder of the roadway, a separate path built parallel to the roadway and separated by distance is preferred, especially if it is intended to be a two way path. • The path should be paved with a surface that is conducive to bicycling. The area of the road surface must be reasonable for a "person-powered" apparatus. Surfaces that are reasonable for vehicle tires are not necessarily conducive to bicycles. • The path must be clearly marked throughout. Bicyclist signs should be posted all along the path and not only at the beginning and end of the path. • Signs on the bicycle path should warn cyclists of road crossings and to proceed with caution through the intersection. • All road signs must conform to standards. It is recommended to have at least two signs at each crossing - one well in advance of the crossing warning of the upcoming crossing and one at the crossing itself for both the pathway and the roadway. • Cyclists should be encouraged to dismount their bicycles at all crossings. • Whenever possible, bicycle crossings should be routed to the nearest controlled crossing and merge with the pedestrian sidewalk and painted crosswalks to permit only one controlled crossing of the road intersections so that they do not interfere with the turning movement of vehicles. • If the path must cross a busy street, a controlled crossing device could be considered to warn motorists. If this is not possible, the crossing should ATTACHMENT# j TOREPORT#_ 94 of Regional Cycling Plan (Working Consolidation) Page No. 6 take place at a controlled intersection with either traffic lights or a four-way stop.' • Crossings should be marked with clearly visible painted markings, unless crossings occur at a controlled intersection or mid block where a control device should be considered. • Signage must also be appropriate for biking. A steep grade for a bike is different than a steep grade for a car. • Any road that narrows at a bridge (such as a one lane crossing) should not be considered for such a trail due to space constraints. • Mileage markers or other identifiable markers should be posted along the road to aid emergency vehicles (911 calls) as to the location of a problem. • If there are residences, farms, small businesses with driveways, laneways along the path, these residences must be notified that a bike path is being constructed so they have to exercise greater due diligence when backing out of driveways, laneways, etc. • It is prudent to notify the police, fire, ambulance services that cyclists will be encouraged to use these routes. • Area Municipal policies and procedures must incorporate the maintenance and inspection of the bicycle pathway and signage. This pathway will require a greater due diligence. Written inspection and maintenance logs should be maintained. • Road maintenance is critical. Some potholes, cracks in the road may not be a hazard to a vehicle but may cause serious injury to a bicyclist. 1.9 A safe distance should be provided between the bike path and the roadway to reduce risk. A separate path built parallel to the roadway and separated by distance is preferred to paved shoulders, especially if it is intended to be a two way path. The proposed Regional Cycling Network includes off-road multi use paths parallel to the road, which will reduce risk compared to on-road paths. ATTACHMENT#--J- TO REPORT#-L5L3H - Of 95 Regional Cycling Plan (Working Consolidation) Page No. 7 1.10 Paths should be paved with a surface that is conducive to bicycling with clearly marked lines and signage warning cyclists of the path ahead, any road crossings, intersections, traffic lights, bridge crossings, rights of way, lane ways, grading, warning drivers to be alert to bicyclists crossing their paths, etc. 1.11 Paths must be maintained on a regular basis as some potholes, cracks, snow, etc may not be a hazard to a vehicle but may cause serious injury to a bicyclist. NAStrategic PB\Transportation\Regional Cycling Plan\RCP Consolidation - internal use\RCP - working consolidation 052011.doc (7 c f" r z Z z CL J c „ C a a ` Z U i7 y O co m C y m ` ` V rn o d Q ¢ ga o m 10 c N c y c v € W J o u c c o Q m y ? a > CL Z w o o w a M w 'C C 7 V O ) o t~..0 W z a 0 r Q1 C m~ 0 0 0 0 ~ U 77 8 a O o _ c 's B Q_ L d Y - ...iii...... ATTACHMENT# Z TOREPORT# Of I Co 97 The Regional Municipality of Durham To: The Planning, Works and Finance and Administration Committees From: A.L. Georgieff, Commissioner of Planning and Economic Development C. Curtis, Commissioner of Works R.J. Clapp, Commissioner of Finance. Report No.: 2011-J-31 Date: May 26, 2011 SUBJECT: Area Municipal requests to expand the Regional Cycling Plan, File: D21-32 Standing Committee Correspondence 2010-77 dated July 9, 2010, from Debi A. Wilcox, Town Clerk, Town of Whitby Correspondence dated February 10, 2011, from Mr. Tom Goodeve, Manager of Policy, Development Services, City of Oshawa Standing Committee Correspondence 2011-71 dated May 7, 2011, from Mr. Joe Arruda, Oshawa Resident RECOMMENDATION: THAT the Joint Planning, Works and Finance and Administration Committee recommends to Regional Council that the eight area municipalities be requested to provide updates and suggestions for modifications to the Regional Cycling Network by September 2011 for input into an updated Regional Cycling Plan to be considered by Regional Council as part of the 2012 Business Planning and Budget review. REPORT: 1. PURPOSE 1.1 The purpose of this report is to provide an update on requests for additions to the Regional Cycling Plan from the Town of Whitby (Attachment 1) and the City of Oshawa (Attachment 2), and to recommend next steps. 1 nn!! i AT-CACHME:NT#fi___ ~ O REPORT# W ?~"f g 3 Zof Report No.: 2011-J-31 Page No. 2 1.2 In addition, in February 2011, Joint Committee requested that a report be brought forward to provide a better understanding of the current approved cost sharing formula contained in the Regional Cycling Plan and the potential cost implications for the area municipalities and the impact on future budgets. 2. CURRENT REGIONAL CYCLING PLAN 2.1 In December 2003, Regional Council approved the Durham Transportation Master Plan which recommended the development of a Regional Cycling Plan that: • "Focuses activity on the Local Municipal road and path systems; • Connects the Local Municipal bicycle systems together; • Integrates with other modes of transportation, especially walking and transit; • Considers the need for bicycle facilities within Regional road corridors; • Identifies facilities that may be required on the Provincial Highway network to achieve network continuity, which may be subject to municipal funding; and Defines an implementation strategy, identifying public education and marketing initiatives, costs, financing sources and responsibilities." 2.2 In December 2004, the Region retained a consultant to undertake the Regional Cycling Plan Study. Over the course of the following two years the consultant completed the Regional Cycling Plan study assignment in accordance with the terms of reference. However, given the significant expenditures required and the unaddressed risk management issues, a Business Case analysis, including further financial and risk analysis was required. 2.3 As such, Joint Committee resolved in June 2007 that the study "be forwarded to each of the Area Municipalities and that the area municipalities be asked to comment on the plan and plan implementation including priorities and financing options." 2.4 In June 2008, Joint Committee received Report 2008-J-19 which provided an overview of the area municipal comments on the Consultant's 2 ATTACHMENT# _~LTO REPORT# 99 Report No.: 2011-J-31 Page No. 3 recommended Regional Cycling Plan Study. The report identified the following key themes that emerged from the area municipal comments: the primary role of the Region should be to plan, design and coordinate connections between the area municipalities; • the Regional Cycling Plan should be reasonable and fiscally responsible; given other priorities, the Region should develop a strategic plan and a more simplified (and lower cost) network that is based on fewer east- west and north-south connections; • the recommended construction of paved shoulders and signed only routes in rural roadways is costly and overly ambitious, and as such, should be scaled down; • the Region should meet with the area municipalities to establish a common approach to proceeding with cycling facilities, an associated funding formula, and a means for financing; and it is critical that the area municipalities and the Region begin to integrate the Regional Cycling Plan into capital budgets and Official Plans. 2.5 The comments from area municipalities indicated a strong desire for the Region to focus on inter-municipal connections that complement the local cycling networks. Accordingly, it was concluded that a simplified network should be developed that is scaled back considerably from the network developed by the consultant, and that a recommended cycling network and corresponding business case analysis be presented to Joint Committee in the fall of 2008. 2.6 In October 2008, Regional Council approved the Regional Cycling Plan and related policies. The plan, which identifies key Regional road spines where cycling paths should be implemented, builds upon and integrates with the existing local area municipal cycling initiatives by connecting with the local area municipal existing cycling facilities to provide a region wide network. The Regional Cycling Plan establishes an integrated and readily accessible region-wide network serving both urban and rural areas. 3 CIO ATTACHMENT# +~O REPORT# CS 3/_q Of ReportNo.: 2011-J-31 Page No. 4 2.7 The network, as shown in Attachment 3, was approved with the following Regional Cycling spines: • Taunton Road from York/Toronto Boundary to Simcoe Street (Pickering, Ajax, Whitby, Oshawa); • BaylyNictoria/Bloor Streets from Whites Road to the Oshawa GO Station (Pickering, Ajax, Whitby, Oshawa); Brock Road from Montgomery Road to Old Brock Road South and from Old Brock Road North to Regional Highway 47, (Pickering, Uxbridge); • Regional Highway 47 from Brock Road to Elgin Park Drive (Uxbridge); • Reach Street from Main Street to Simcoe Street (Uxbridge, Scugog); • Simcoe Street from Gibb Street to Reach Street (Oshawa, Scugog); Thornton Road from Taunton Road to Gibb Street (Oshawa); • Gibb Street from Thornton to Simcoe Street in order to connect to the future Oshawa GO Station (Oshawa); • Whites Road from Bayly Street to Taunton Road; • lake Ridge Road from BaylyNictoria Streets to Reach Street; and Regional Highway 2 from Toronto/Durham Boundary to the Village of Newcastle. i 2.8 The corresponding funding arrangement provides that the Region will fund a platform for the construction of a multi-use boulevard path in urban cross sections. The cost of providing a platform will include land acquisition, utility relocation, grading, and customized bridge structures. The cost of granular, asphalt, signage, marking, the provision of other amenities, and path maintenance (i.e. short term regular maintenance, ownership, and long term replacement) is the responsibility of the area municipality in which the multi-use boulevard path is located. 2.9 For Regional roads in a rural cross section, forming part of the Regional Cycling Network, the Region will provide and fund an on-road shoulder platform (land acquisition, utility relocation, grading and customized bridge structures) for a paved shoulder bikeway. The cost of granular, asphalt, signage, markings and the provision of other amenities are to be subject to a 50/50 cost share arrangement between the Region and the respective Area Municipality. The maintenance of the paved shoulder, and the costs associated with such maintenance, is the responsibility of the Region. 4 ATTACH MENT# OREPORT# L1 ofi 01 ReportNo.: 2011-J-31 Page No. 5 3. REGIONAL CYCLING PLAN IMPLEMENTATION 3.1 The implementation of the Regional Cycling Plan is reviewed and considered on an annual basis through the Region's business planning. Staff updates have been provided in each of 2009, 2010, and 2011, during the annual business planning reviews. By the end of the 2011 construction season, 20 km of the 200 km network have been implemented as illustrated in the table below. Table 1 - Regional Cycling Spine Implementation Proposed Total Built Regional Cycling RR No. Facility Tiniefrarne Length Trail/Path Spine 2013 - 2017, Finch to Taunton included in Central Pickering Multi-use Development Plan Boulevard (CPDP) Regional Whites Road 38 Trail Services EA 6.8 Mufti-use Boulevard 2012- beyond forecast, Trail, Finch to Dellbrook and Paved CP Rail to Brougham Brock Road 1 Shoulder included in CPDP EA 22.1 1.0 Multi-use Boulevard Trail, Paved Regional Highway 47 Hwy. 47 Shoulder Beyond forecast 6.0 4.6 2013 - beyond forecast, individual segments Multi-use included in current Baylyl Victoria/Bloor Boulevard design and construction street 22 Trail assignments 19.5 1.6 5 ATTACHMENT#__'Z F REPORT#_-CON/ 102 ~ of ~ Report No.: 2011-J-31 Page No. 6 Multi-use Boulevard Trail, Paved Regional H 2 H 2 Shoulder TBD - H 2 BRT EA 47.4 2.5 Multi-use 2013 - beyond forecast, Boulevard Townline to Brock Road Taunton Road 4 Trail included in CPDP EA 25.4 5.0 Multi-use Boulevard Trail, 2013 - beyond forecast, Paved EA proposed for Bayly Lake Ridge Road 23 Shoulder to H 2 in 2011 29.2 Multi-use Boulevard Thornton Road 52 Trail 2012 and beyond 5.2 Multi-use Beyond forecast, EA Boulevard complete for Stevenson Gibb Street 59 Trail to Simcoe 3.0 Multi-use Boulevard Trail, Paved 2011 - Beyond Simcoe Street 2 Shoulder Forecast 23.8 4.6 Multi-use Boulevard 2011 -Beyond Forecast, Trail, 2011 Resurfacing Paved /Rehabilitation east of Reach Street 8 Shoulder H 7/12 13.3 1.3 TOTAL 201.7 20.6 3.2 Since the approval of the Cycling Plan, there have been two segments which have not been implemented as scheduled. In 2009, the City of Pickering and the Town of Ajax committed to funding their share of the costs of providing cycling facilities (paved shoulders) on Lake Ridge Road from Taunton Road to Highway 7. However, the Town of Whitby was not able to commit to the cost sharing arrangement. As a result, this project was tendered and constructed without provision for paved shoulders on either side of Lake Ridge Road. Similarly in 2010, the Municipality of Clarington was not able to commit to a cost sharing arrangement for paved shoulders on Regional Highway 2 from Haines Street to Highway 351115. 4. AREA MUNICIPAL REQUESTS TO DATE. 4.1 Recently three requests to amend the Regional Cycling Plan to include additional cycling facilities have been received. In June 2010, the Town of R ATTACHMENT# of 1 0 3 ReportNo.: 2011-J-31 Page No. 7 Whitby requested that the Region amend the Regional Cycling Spine Network to include all facilities identified on Regional Roads in the Town of Whitby Cycling and Leisure Trails Plan. In March 2011, the City of Oshawa requested that the Region amend the Regional Cycling Plan to include linkages to the two new future GO Stations at Thornton Road south of Gibb Street, and in central Oshawa between Simcoe Street and Ritson Road. A further request was made by the City of Oshawa in April 2011, to include a multi-use boulevard trail adjacent to Harmony Road from Beatrice Street to Highway 407. 4.2 These preliminary requests received from the Town of Whitby and the City of Oshawa, to identify additional roads, under Regional jurisdiction, as regional cycling spines are detailed below (Table 2 Area Municipal Requests). These network changes would represent a 13.5% increase in the length of the network. Area Municipal Requests Proposed Length Request RR No. Regional Road Segment Facility Type (krn) Whitby 46 Brock St Victoria to S side of Bride sharrows 0.7 43 Cochrane St Dundas to Rossland bike lane 2.1 25 Consumers Dr Brock to Oshawa boundary bike lane 3.8 45 Hen St Dundas to Victoria bike lane 2.1 36 Hopkins St Consumers to Crawforth bike lane 2.0 58 Mannin Rd Brock to Oshawa boundary multi use trail 3.9 Cochrane to Oshawa 28 Rossland Rd boundary multi use trail 4.5 26 Thickson Rd Nichol to Wentworth multi use trail 2.8 26 Thickson Rd S of Conlin to Taunton bike lane 1.1 3 Winchester Rd Cachet to Gerrard bike lane 0.3 Whitby boundary to Oshawa 25 Consumers Dr Thornton multi use trail 0.5 Simcoe Street to Central 59 Olive Av Park multi use trail 1.4. Gibb to future GO Station entrance (future 52 Thornton Rd Consumers multi use trail 0.8 33 Harmon Rd Beatrice Street to H 407 multi use trail 6.0 TOTAL 32.0 7 1 0 4 ATTACHMENT# Z rO REPORT# a-S 3y'~~ Cf _J~ Report No.: 2011-J-31 Page No. 8 5. FINANCIAL IMPLICATIONS 5.1 Based on 2008 cost estimates, the cost for the Regional Council approved Regional Cycling Plan was $26.7 million. Of this amount, the Region is responsible for $20.3 million, while the various area municipalities are responsible for the remaining $6.5 million, as outlined by the tables below. Table 3 2008 Estimated Cost for Regional Council Approved Cycling Plan • 2008 Regional Capital Cost Estimate for Approved Regional Cycling Network ($000's) Regional Capital Cost Estimate 2008-2012 2013-2017 2018-2022 2023-2027 2027-2032 Beyond 2033 Total Platform Base for Will Use Trails' $2380 $2,256 $3,254 $2,080 $1,190 $0 $11,160 Land and Utflitiee $300 $150 $150 $150 $124 $0 $874 Shoulders in Rural Area' $285 $785 $329 $369 $999 $0 $2,767 Structures4 $282 $2,859 $1,515 $0 $419 $374 $5,448 Regional Cost Estimate $3,247 $6,050 $5,248 $2,699 $2,732 $374 $20,249 Regional Financing Estimate Development Charges $1,673 $2,645 $2,262 $67 $287 $46 $6,980 PropertyTaxes5 $1,574 $3,405 $2,986 $2,532 $2,445 $328 $13,269 Total Financing $3,247 $6,050 $5,248 $2,599 $2,732 $374 $20,249 Notes 'The capital cost of providing a three metre wide platform on urban cross sections is estimated at $131 per metre. Represents approximately 10% of total platform costs 'The estimated capital cost of providing a two metre paved shoulder in the rural areas is $86 per metre. Also, represents Regional share of costs based on 50150 cost sharing of paved shoulders with respective Area Municipality 'rhe estimated cost Of structures is $1600 per multi span metre and $2400 per single span matra 2. Road Program Estimated Capital Cost to Area Municipalities (Based on 50150 Cost Sharing) for Paved Shoulder ($000'9) Area Municipality 2008-2012 2013-2017 2018-2022 2023-2027 2027-2032 Beyond 2033 Total Oshawa $30 $46 $50 $161 $287 Pickering $184 $289 $453 Uxbridge $17 $469 $41 $189 $198 $914 Seugog $54 $270 $238 $180 $371 $1,113 Total $285 $785 $329 $369 $999 $0 $2,767 Estimated Capital Cost by Area Municipality For Pavement Structures for Urban Multi Use Trails ($000'x)' Area Municipality 2008-2012 2013-2017 2018-2022 2023-2027 2027-2032 Beyond 2033 Total Ajax $95 $59 $442 $20 $616 Pickering $255 $554 $275 $56 $1,140 Oshawa $185 $127 $139 $409 $9 $869 Whitby $246 $234 $239 $107 $826 Uxbridge $80 $80 Scugog _ $17 $34 $148 $199 Total $781 $757 $1,090 $702 $400 $3,730 Notes ' Capital cost estimates do not include any construction cost contingencies Does not include any rural paved shoulder costs 'Source: 2008-J-35 (does not include additional Regional Cycling Spine linkages added per Council direction) R ATTACHMENT#-__.z f O lil_PORT# CS 3q-1 105 ---L of ReportNo.: 2011-J-31 Page No. 9 6. CONCLUSIONS AND NEXT STEPS 6.1 The primary goal of the Regional Cycling Plan is to build on local cycling initiatives by connecting and expanding cycling facilities in the Region to establish an integrated and readily accessible region-wide network serving both urban and rural areas. 6.2 Since the approval of the Regional Cycling Plan, the Town of Ajax and the Town of Whitby have completed new cycling and pedestrian master plans. The City of Oshawa is also in the midst of completing a new plan. The requested changes to the Regional Cycling Plan reflect the results of these planning exercises and represent significant changes to the Region's cycling network. 6.3 Furthermore, recently completed or ongoing studies related to the Seaton Community, the extension of GO rail services to Bowmanville, and the extension of Highway 407 to Highway 35/115, present challenges and opportunities for cycling in Durham. 6.4 Accordingly, it is apparent that a more comprehensive review of the cycling plan is appropriate. As a first step, all of the area municipalities should be given an opportunity,to provide updates and suggestions for modifications to the designated cycling network. 6.5 It is essential that comments from the area municipalities be received by the end of September. Once the comments are received, an evaluation of the cost impacts from the area municipal requests,to the Regional Cycling Spine will be completed, and recommendations will be presented as part of the 2012 business planning process in the fall of 2011. 7. RECOMMENDATION 7.1 It is recommended that the eight area municipalities be requested to provide updates and suggestions for modifications to the Regional Cycling Network by September 2011 for input into an updated Regional Cycling 9 21 3 gTTAGMM!"n~T#, a(;~r',EPORT# CS i 106 p! ReportNo.: 2011-J-31 Page No. 10 Plan to be considered by Regional Council as part of the 2012 Business Planning and Budget review. A.L. Georgieff, M.C.I.P., R.P.P. Clifford s,1P.Eng., MB& Commissioner of Planning and Comm 49r of Works Economic Development R.J. Clapp, C.A. Commissioner of Finance RECOMMENDED FOR PRESENTATION TO COMMITTEE G.H. b . M.S. . Chief Administrative Offioer Attachments: 1. SC 2010-77 dated July 9, 2010, from Debi A. Wilcox, Town Clerk, Town of Whitby. 2. Correspondence dated February 10,,2011, from Mr. Tom Goodeve, Manager of Policy, Development Services, City of Oshawa 3. Regional Cycling Network 10' ATTACHMENT# TOREPORT#~ 107 =OfJUL-L;J tV Mru V:;?!3 SG~2414~77 THE CORPORATION OF THE TOWN OF WHITBY 77 In the Regional Municipality of Durham AttacllrTlellt HONE. MUNICIPAL BUILDING TELEPH 905-668-5803 ONE 575 Rossland Road East Whitby, Ontario TORONTO 1 Canada MN 2MB FAX 905-686-7005 } www.whitbyca -Nrr July 9, 2010 I copy [To: Pat Madill Regional Clerk 5 Regional Municipality of Durham 605 Rossland Road East Take Whitby, ON L1 N 6A3 e cti r~n RE: CMS/Public Works Report, Item PW 34-10 Town of Whitby Cycling and Leisure Trails Plan Final Report At a meeting held on June 28, 2010, the Council of the Town of Whitby adopted the following recommendation: 1. That Council adopt in principle the recommendations contained in the Town of Whitby Cycling and Leisure Trails Plan Final Report; and, 2. That Staff be directed to consider and report on the recommendations contained in the, Town of Whitby Cycling and Leisure Trails Plan Final Report within all J future capital projects and development applications; and, 3. That Staff be directed to bring forward an implementation plan, including a funding strategy regarding the Town of Whitby Cycling and Leisure Trails Plan for Council's consideration; and, 4. That Council request Durham Regional Council to amend the Regional Cycling Spine Network to include all facilities identified on Regional Roads in the Town of Whitby Cycling and Leisure Trails Plan Final Report; and, I }That a copy of the Town of Whitby Cycling and Leisure Trails Plan Final Report ~be forwarded to the Region of Durham, the neighbouring municipalities of the Town of Ajax, City of Pickering, City of Oshawa and the Township of Scugog, Township of Brock, Township of Uxbridge, Municipality of Clarington, Central Lake Ontario Conservation Authority and the Ministry of Transportation; and, 6. That staff be requested to report back to Council on the future Lynde Creek Trail including a review of previous Council resolutions, established policies and status of acquisitions. 11 i ATTACHMENT#-MREPORT# ~S 108 f July 9, 2010 Page 2. CMS/Public Works Report, Item PW 34-10 If you have any questions with respect to the above, please do not hesitate to contact the undersigned at 905-430-4302. Debi A. Wilcox, CMO, CMM III Town Clerk /md enc. 12 i ATTACHMENT# 2--"- TO REPORT#cs .oot~ 109 Oshawa @ Development Services Department Planning Services ®t! R k : E Attachment 2 February 10, 2011 ~ .1910 _F-1 XW1 File B-7300-0005 P.M. Madill - l Regional Clerk FE88 117122011 Clerk's Department Regional Headquarters Main Floor AT rE-NTfO+',i -LO 605 Rossland Road East P.O. Box 623 FILE# Whitby, ON L1 N 6A3 _ Re: Request to the Region of Durham to Amend the Regional Cycling Plan to Incorporate Additional Routes on Regional Roads City of Oshawa Please be advised that City Council at a meeting held on January 31, 2011 dealt with the Transit Project Assessment Process (TPAP) Environmental Assessment (EA) and Preliminary Design . Study (the Study) prepared by GO Transit for the Oshawa to Bowmanville GO Train Service Expansion and Maintenance Facility project and adopted the following resolution: 1. That Oshawa City Council urge the Province of Ontario and Metrolinx to expedite the Oshawa to Bowmanville GO Train Service Expansion and Maintenance Facility in the Regional -Municipality of Durham, including the completion of the ongoing Transit Project Assessment Process, detailed design, and construction, with all necessary funding earmarked at an early stage in GO Transit's Ten Year Capital Plan. 2. That the comments contained in Report DS-11-40 dated January 12, 2011, including Attachment No. 7, be endorsed as the City's comments with respect to GO Transit's Transit Project Assessment Process Environmental Assessment and Preliminary Design Study for the Oshawa to Bowmanville GO Train Service Expansion. 3. That staff be authorized to forward Report DS-110 dated January 12, 2011 and any related resolution by the Development Services Committee to GO Transit for its consideration and to provide a subsequent follow-up once Council has considered this matter. 4. That staff be authorized to provide comments on the forthcoming Environmental Project Report and any associated technical studies directly to GO Transit and the Ministry of the Environment for the remainder of the Transit Project Assessment Process and subsequently include any comments in the correspondence section of the Development Services Committee agenda. 5. That CP Rail be requested to assess the impacts of operations along the CP Belleville Subdivision corridor in proximity to established residential areas, to ensure that impacts The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 327 Phone 905.436.3853 1.800.667.4292 Fax 905.436.5699 www.oshawa.ca 13 ATTACHMENT# 'L TO REPORT# W 1 'I 0 ~_of/ arising from CP Rail operations are appropriately mitigated in conjunction with impacts resulting from the proposed GO Train service expansion through Oshawa. j 6. That the Region of Durham be requested to amend the approved. Regional Cycling Plan to incorporate additional Regional cycling routes on, Regional roads, namely, an extension of the approved Thornton Road route southerly from Gibb Street to the proposed new Thornton's Comers GO Station, a new route along Consumers Drive between Thickson Road and Thornton Road South and an extension of the approved Gibb Street route easterly from Simcoe Street South to Central Park Boulevard along the proposed Gibb Street/Olive Avenue connection, to serve the proposed new central Oshawa GO Station. 7. That City of Oshawa staff liaise with Metrolinx and the Region of Durham regarding the preparation of a Mobility Hub Master Plan focused on the central Oshawa station, in accordance with the previsions of the Regional Transportation Plan - "The Big Move" - and bring forward a proposal for this work at the appropriate time. 8. That staff be directed to consult with the Development Services Committee on a public process intended to keep residents aware of any future plan changes by GO Transit. 9. That copies of this resolution and report be forwarded to the Honourable Dalton McGuinty, Premier of the Province of Ontario, the Honourable Kathleen Wynne, Minister of Transportation, Durham MPPs, and area municipalities in Durham." For your information, enclosed is a copy of the report of the Commissioner of Development Services DS-11-40. In accordance with Recommendation No. 6 above, the City requests that the Region of Durham amend the approved Regional Cycling Plan to incorporate additional Regional cycling routes on Regional roads, namely: • an extension of the approved Thornton Road route southerly from Gibb Street to the proposed new Thornton's Comers GO Station, • a new route along Consumers Drive between Thickson Road and Thornton Road South, to serve the proposed new Thornton's Comers GO Station; and, • an extension of the approved Gibb Street route easterly from Simcoe Street South to Central Park Boulevard along the proposed Gibb Street/Olive Avenue connection, to serve the proposed new central Oshawa GO Station. With the development of a new proposed GO Station (Thornton's Comers) at the northwest corner of Thornton Road South and the future Consumers Drive extension, it is appropriate that a cycling route connecting this gateway hub to Trent University's Thornton campus and other parts of west Oshawa be provided. The. Regional Cycling Plan identifies Thornton Road between Taunton Road and Gibb Street as a major cycling spine. Extending this spine along Thornton Road South south of Gibb Street to the new station is essential to facilitate cycling as an alternative mode-of travel to this key transportation hub. For the same reason, it is appropriate that the Regional Cycling Plan also be amended to include a cycling spine along the Consumers Drive alignment between Thickson Road and Thornton Road South, to facilitate cycling access to the station from the west, including Durham College's Whitby campus. 14 ATTACHMENT# TO REPORT# CS 37 With respect to the proposed new central Oshawa GO Station, the cycling spine shown along Gibb Street between Thornton Road South and Simcoe Street South needs to be extended eastwards to properly serve the new station. Specifically, with the planned construction of the Gibb Street-Olive Avenue connection east of Simcoe Street South, the cycling spine should be extended eastward along the proposed connection to connect to the Michael Starr Trail. The Michael Starr Trail is a primary walking and cycling route that directly links the downtown Oshawa Urban Growth Centre to the proposed new central Oshawa GO Station. In recognition of the. vital role of this facility as a component of Oshawa's active transportation network, it is appropriate to accommodate an extension of the cycling route from Simcoe Street South to the Michael Starr Trail. Staff is of the understanding that this is contemplated under the Gibb Street- Olive Avenue Environmental Assessment study, to facilitate access to the. proposed new central Oshawa GO Station from the west. It is equally appropriate to facilitate walking and cycling access to the proposed central Oshawa GO Station from the east. Accordingly, the cycling spine along the Gibb Street-Olive Avenue connection should also extend east of the Michael Starr Trail, to Central Park Boulevard. Central Park Boulevard is a key north-south route proposed in the City's draft Walking and Cycling Master Plan. Connecting Central Park Boulevard to an extended Gibb Street-Olive Avenue cycling spine will provide cyclists in east central Oshawa with a direct, highly accessible route to GO Transit's future Oshawa Station. As a "living document", the Regional Cycling Plan may be modified as needed over time by Regional staff. The Plan itself acknowledges that individual network route changes, additions or deletions may be considered when opportunities arise. Given the significant opportunities associated with the proposed eastward expansion of GO Train service from Oshawa to Bowmanville along the CP mainline, implementing the changes requested by the City will ensure that the proposed new station locations in Oshawa are more appropriately served by cycling infrastructure. If you require further information or clarification, please contact me at the address shown or by telephone at (905) 436-5636, extension 2307. Tom Goodeve, M.Sc.PI., MCIP RPP Manager of Policy Development Services Department TG/c Attachment C. Paul Ralph, Director, Planning Services Dewan .Karim, Transportation Planner/Engineer, Planning Services Sandra McEveney, Transportation Planning & Research, Region of Durham Jeff Brooks, Transportation Planning & Research, Region of Durham Jams H. Garland, Project Manger, Transportation Design, Region. of Durham Glyn Reedman, Project Coordinator, Transportation Design, Region of Durham 15 z Attachment 3 Q d _ J ~ CL Z A .L CL U) c LL c o oo b Z:E V H v • m CO W m m ZOC V ,3 d A S Z do< J o ayi ~ a a a ¢ a V ~ S = A A gw Q o c x o a a> dG Z .0 o w it > > rc O C O J O r C F4 ~~r / m 1.' y ~ 0 k A U) € 3 r O~ O 1 Y~-J I TO AT?'ACP~th'iEt~IT#.._.,_3 REPORT# CS 3y_ of z- 113 Minutes - Regional Council -33- June 8, 2011 3. DARLINGTON NEW NUCLEAR PROJECT UPDATE AND REQUEST FOR FUNDING FOR PROVISION OF CONSULTING SERVICES TO COMPLETE A REGIONAL ECONOMIC IMPACT ASSESSMENT (2011-J-29) RECOMMENDATION TO COUNCIL THAT Regional Council authorize Regional staff to undertake a Regional Economic Impact Assessment as a means to evaluate the impacts of the proposed Darlington New Nuclear Project on the full range of Regional services and related infrastructure with the consulting services of Watson & Associates Economists Ltd. at an upset limit not to exceed $75,000 to be financed at the discretion of the Commissioner.of Finance. 4. AREA MUNICIPAL REQUESTS TO EXPAND THE REGIONAL CYCLING PLAN, FILE: D21-32 (2011-J-31) RECOMMENDATIONS TO COUNCIL a) THAT the eight area municipalities be requested to provide updates and suggestions for modifications to the Regional Cycling Network by September 2011 for input into an updated Regional Cycling Plan to be considered by Regional Council as part of the 2012 Business Planning and Budget review; b) AND FURTHER THAT the eight area municipalities be requested to consider contacting cycling clubs and individuals of record to solicit their input on improvements and modifications to the Regional Cycling Network. Respectfully submitted, D. Mitchell, Chair Finance & Administration Committee A. England, Vice-Chair Health & Social Services Committee G. O'Connor, Chair Planning Committee C. Mercier, Vice-Chair Works Committee 310 AETACHMENTI,„.__3 ►OREPORT# CS 3~-Il 114 2-GI -Z Minutes - Regional Council -34- June 8, 2011 MOVED by Councillor Mitchell, SECONDED by Councillor Mercier, (139) "THAT the recommendations contained in Items 2 to 4 inclusive of the Fifth Report of the Joint Committees be adopted." CARRIED MOVED by Councillor Mitchell, SECONDED by Councillor Mercier, (140) "THAT the recommendations contained in Item 1 of the Fifth Report of the Joint Committees be adopted." CARRIED AS AMENDED LATER IN THE MEETING (See Following Motions) MOVED by Councillor Parish, SECONDED by Councillor Jordan, (141) "THAT the foregoing motion (140) of Councillors Mitchell and Mercier to adopt the recommendations contained in Item 1 of the Fifth Report of the Joint Committees be amended by deleting' part a) ii) and substituting therefor with the following: `ii) continue funding of the source water protection program including: 1. additional research and modelling by the Lake Ontario Collaborative to support emergency management related to spills; and 2. the research, implementation and enforcement of the source protection plans;'." CARRIED The main motion (140) of Councillors Mitchell and Mercier to adopt the recommendations contained in Item 1 of the Fifth Report of the Joint Committees was then put to a vote and CARRIED AS AMENDED. OTHER BUSINESS 1. APPOINTMENT TO THE DURHAM REGION NON-PROFIT HOUSING CORPORATION RECOMMENDATION TO COUNCIL 311 ~ C C.)REPQRT# L5 I-// m ;a Y Y V O ra Highway 7 ■ ;o ■y .v t Qif vat y ss ; L ■ C unton RoSd R c m ti Legend ay re Existing Cycling Route ` Recommended Cycling Route ■ ■ ■ ■ ■ ■ ■ Recommended Cycling Route (Proposed Road) LAKE ONTARIO COMMUNITY SERVICES DEPARTMENT Schematic Map of Existing Caq 00 ENGINEERING SERVICES DIVISION I I 5CAU, aUT DATE, and Proposed Cycling Routes NTS October, 2011 _ I I 116 PICKERING October 17, 2011 NOTICE OF MOTION a) Councillor Pickles and Councillor Ashe gave notice that they will at this meeting . of Council be presenting a motion as follows: Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue WHEREAS: the residents of the Brock Ridge Neighbourhood have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Major Oaks Drive and Dellbrook Avenue between Brock Road and Valley Farm Road; and WHEREAS: there are a number of amenities for pedestrians to access including: two elementary schools; Valley Farm Public School and St. Anthony Daniel Catholic School; three neighbourhood parks, Centennial Park, Major Oaks Park and Brock Ridge Park, and Dellbrook Plaza, that.necessitate crossing Major Oaks Drive and Dellbrook Avenue to access; and WHEREAS: there is presently only one stop sign location at the intersection of Major Oaks Road and Dellbrook Avenue that provides for a safe crossing location, and that this intersection is too far out of the way and impractical for most pedestrians crossing to the amenities noted above; NOW THEREFORE BE IT RESOLVED: 1. That staff be directed to review the matter regarding frequent pedestrian crossings of Major Oaks and Dellbrook Avenue and determine opportunities of safe crossing points through the establishment of stop signs or other means - especially looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: a) Major Oaks Drive at Duberry Drive and Wildwood Crescent b) Dellbrook Avenue at Denby Drive and Meriadoc Drive ; and 2. That staff report back to Council in December with a summary of their investigation including a proposed by-law for the placement of new stop sign locations. b) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows; Thank you Canadian Combat Troops WHEREAS the Canadian combat mission in Afghanistan ended in July 2011, after more than ten year; and 117 WHEREAS one hundred and fifty seven Canadian combat troops made the ultimate sacrifice in Afghanistan; and WHEREAS a Canadian military training mission in Kabul and close out mission in Kandahar including over 2,500 Canadian combat troops, including many from communities in Durham Region, and those who served in non-combat roles in Afghanistan; and WHEREAS those who made the ultimate sacrifice passed through the City of Pickering on the Highway of Heroes, and were honoured by residents crowding bridges and along the highway; and WHEREAS twelve of our heroic troops serving in Afghanistan earned the Star of Military Valour, the highest combat award handed out since Korea; and WHEREAS on August 13, 2011 the Royal Canadian Legion Branch 606 dedicated a service; well attended by the community; and plaque honouring our troops that served, particularly recognizing those that made the ultimate sacrifice; and WHEREAS Canada's armed forces have made a significant contribution over the last' decade to the stability, disarmament and national reconciliation of the Afghan capital, the province of Kandahar and the rebuilding of Afghanistan's national security forces; NOW THEREFORE BE IT RESOLVED the residents of the City of Pickering recognize and sincerely thank the many men and women of the Canadian Armed Forces, including the Royal Canadian Navy, the Canadian Army and Royal Canadian Air Force, and the many other civilian Canadians in supporting roles that served Canada in Afghanistan; AND FURTHER that this motion be forwarded to the Right Honourable Stephen Harper, Prime Minister of Canada, The Honourable Peter McKay, Minister of National Defence; Joe Dixon, MPP; Wayne Arthurs, MPP Chris Alexander, MP; Corneliu Chisu, MP; and all Durham municipalities. Lest we forget, lest we forget. October 17, 2011 PICKERING 118 By-laws 7166/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7167/11 Being a by-law to authorize the supply and delivery of One Single Person Operated Side Load Garbage Packer in the City of Pickering and the issuance of debentures therefor in the amount of $125.000. [Refer to Executive Committee Pages 15 - 16] s Committee of Adjustment Meeting Minutes Wednesday, September 7, 2011 7:00 pm Main Committee Room I Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Absent: Ross Pym, Secretary-Treasurer (1) Adoption of Agenda Moved by Bill Utton Seconded by Shirley Van Steen That the agenda for the Wednesday, September 7, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 11th meeting of the Committee of Adjustment held Wednesday, August 18, 2011 be adopted. Carried ' 1 Committee of Adjustment Meeting Minutes Wednesday, September 7, 2011 7:00 pm _PJL_JIL(LNhR_NG Main Committee Room (III) Reports 1. P/CA 31/11 to P/CA 34/11 - C. & A. Carlevaris 1487 and 1491 Rosebank Road (Lots 3 and 4, Plan 473) City of Pickering The applicants request relief from Zoning By-law 3036 to permit minimum lot frontages of 13.7 metres and to permit minimum side yard widths of 1.2 metres on 4 proposed lots each containing a proposed detached dwelling, whereas the by-law requires each lot to have a minimum lot frontage of 15.0 metres and side yard widths of 1.5 metres (where an attached garage is part of the main dwelling). The applicant requests approval of this variance in order to obtain zoning compliance prior to submitting land division applications. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager indicating all matters related to the development of these properties will be addressed through land division. Written comments were received from the City's Chief Building Official indicated that the applicant is required to confirm the 1.2 metres side yard width with a surveyor prior to framing of the dwellings. Written comments were received from Councillor Kevin Ashe in support of the staff recommendation. Written comments were received from Region of Durham Health Department expressing no objection to the approval providing the lots are connected to municipal sanitary sewers. Written comments were received from J. & M. McAdam of 538 Barry Drive indicating no objection to the application. J. & M. McAdam do have a concern with the development if the grading would cause water backing up onto their property during the spring and periods of rain. Written comments were received from C. Pye of 540 Barry Drive expressing concerns with drainage. C. Pye would like to make sure the current drainage issue will be addressed and not get worse due to the proposed land division and building of new homes. 2 City o¢~ Committee of Adjustment Meeting Minutes - Wednesday, September 7, 2011 7:00 pm Main Committee Room Amanda Lazaridis, agent, was present to represent the application. Stefan Hax of 1481 Rosebank Road, Gerda Willomitzer of 1490 Rosebank Road, Doug Lamacraft & Wendy Aitkens-Lamacraft of 1492 Rosebank Road were present in objection to the application. Amanda Lazaridis explained the applications and indicated the proposed dwellings will be between 3000 to 3500 square feet and provided floor plans of the proposed dwellings for the Committee Members to review. Amanda Lazaridis indicated the proposed dwellings are keeping in character with the surrounding neighbourhood. Stefan Hax expressed concerns the reduced side yard width to 1.2 metres this would significantly restrict access to the rear yard; it may be difficult to install a pool or deck or any such thing requiring machinery or materials. Stefan Hax also expressed concerns with the excavation of the foundation, lack of room to pour footings and to set foundation walls which will lead to damage to his side yard and disturbing the water table, during the excavation process, for the trees that have been planted over the years. Stefan Hax questioned why the lots could not be divided into three lots which would provide larger lot frontages and would be in keeping with the character of the neighbourhood. Gerda Willomitzer expressed concerns with increased traffic and snow removal for the proposed properties. Doug Lamacraft & Wendy Aitkens-Lamacraft expressed concerns with the direction the neighbourhood may be heading if the lot frontages are approved. Moved by Tom Copeland Seconded by Bill Utton That applications P/CA 31/11 to P/CA 34/11 by C. & A. Carlevaris, be Approved on the grounds that the minimum lot frontages of 13.7 metres and minimum side yard widths of 1.2 metres on 4 proposed lots are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed lots, as generally sited and outlined on the applicant's submitted plans. 3 I Cttqoo _ Committee of Adjustment Meeting Minutes _ Wednesday, September 7, 2011 7:00 pm Main Committee Room 2. That the applicant submits a registered reference plan to the City of Pickering as part of future.land severance applications outlining the dimensions of the proposed 4 lots. 3. That the applicant submit an Architectural Design Statement to the satisfaction -of the Pickering Planning & Development Department as part of future land severance applications addressing matters concerning (but not limited to) front elevations, building height, garage projections, house siting, driveway widths and landscaping for the proposed lots. 4. That the applicant submits a tree preservation plan to the satisfaction of the City as part of future land severance applications. 5. That the applicant obtains final clearance from the Region of Durham for the future land severance applications for the 4 proposed lots by December 24, 2012, or this decision shall become null and void. Carried Unanimously 2. P/CA 38/11 - R. Williamson 2440 Sixth Concession (Part of Lot 11, South Concession 6) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit the construction of a detached garage to be erected in the side yard, whereas the by-law requires all accessory buildings which are not part of the main building shall be erected in the rear yard. The applicant requests approval of this variance in order to obtain a building permit for the proposed detached garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Written comments were received from Region of Durham Health Department expressing no objection to the application. Dominik Cuk, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 4 Committee of Adjustment Meeting Minutes Wednesday, September 7, 2011 PLILCKEMG 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton That application P/CA 38/11 by R. Williamson, be Approved on the grounds that the location of a detached garage in a side yard is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed detached garage, as generally sited and outlined in the east side yard on the applicant's submitted plans. 2. That the proposed detached garage comply with the minimum zoning by-law side yard width requirement of 2.4 metres. 3. That the applicant obtains a building permit for the proposed construction by September 6, 2013, or this decision shall become. null and void. Carried Unanimously 3. P/CA 39/11 - S. Kuttritz 863 Hillcrest Road (Part Lot 140, Plan M20 West, Part 1 & 10, WR160) City of Pickering The applicant requests relief from Zoning By-law 2520 to permit a front yard depth of 2.8 metres to a proposed wheelchair accessible ramp, whereas the by-law requires a minimum front yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed wheelchair accessible ramp and raised front door entrance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Written comments were received from Councillor Kevin Ashe in support of the staff recommendation. 5 CitK o¢~ Committee of Adjustment .141 JLA_ Meeting Minutes Wednesday, September 7, 2011 7:00 pm Main Committee Room Mark Kuttritz, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 39/11 by S. Kuttritz, be Approved on the grounds that the front yard depth of 2.8 metres to a proposed wheelchair accessible ramp is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed wheelchair accessible ramp, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by September 6, 2013, or this decision shall become null and void. Carried Unanimously 4. Name Application # Address Legal Description PCA 40/11 1870 Liatris Drive Unit 3, Block 127, 40M-2437 PCA 41/11 1872 Liatris Drive Unit 4, Block 127, 40M-2437 Mattamy PCA 42/11 1880 Liatris Drive Unit 2, Block 128, 40M-2437 (Brock PCA 43/11 1884 Liatris Drive Unit 4, Block 128, 40M-2437 Road) PCA 44/11 1892 Liatris Drive Unit 2, Block 129, 40M-2437 Limited PCA 45/11 1896 Liatris Drive Unit 4, Block 129, 40M-2437 PCA 46/11 1885 Liatris Drive Unit 3, Block 119, 40M-2437 PCA 47/11 1877 Liatris Drive Unit 2; Block 120, 40M-2437 The applicant requests relief from Zoning By-law 3037, as amended by By-law 7020/10 to permit: 1. P/CA 40/11, P/CA 46/11 and P/CA 47/11 west side yard widths of 0.2 metre for a proposed uncovered deck on three separate lots, whereas the by-law requires a minimum side yard width of 0.6 metre to an uncovered deck erected in the rear yard. 6 i Citq o¢~ - Committee of Adjustment Meeting Minutes jLJL- Wednesday, September 7, 2011 7:00 pm Main Committee Room 2. P/CA 41 /11, P/CA 42/11, P/CA 43111, P/CA 44/11 and P/CA 45/11 east side yard widths of 0.2 metre for a proposed uncovered deck on five separate lots, whereas the by-law requires a minimum side yard width of 0.6 metre to an uncovered deck erected in the rear yard. The applicant requests approval of these variances in order to obtain building permits for eight proposed uncovered decks. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns and indicated the applicant will be required to .submit revised building permit applications if variance is approved. Written comments were received from Councillor Kevin Ashe in support of the staff recommendation. Bryce Jordan, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 40/11 to P/CA 47/11 by Mattamy (Brock Road) Limited, be Approved on the grounds that the west side yard widths of 0.2 metre for three proposed uncovered decks (P/CA 40/11, P/CA 46/11 and P/CA 47/11) and east side,yard widths of 0.2 metre for five proposed uncovered decks (P/CA 41/11, P/CA 42/11, P/CA 43/11, P/CA 44/11 and P/CA 45/11) are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed uncovered decks, as generally sited and outlined on the applicant's submitted. plans. 2. That the applicant obtains a building permit for the proposed construction by September 6, 2013, or this decision shall become null and void. Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton 7 Committee of Adjustment City ° Meeting Minutes Wednesday, September 7, 2011 PICYLl-u 7:00 pm Main Committee Room That the 12th meeting of 2011 the Committee of Adjustment be adjourned at 7:43 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 28, 2011. Carried Unanimously Date Chair Assistant Secretary-Treasurer 8 Cz o¢► Minutes Waterfront Coordinating Committee i i September 15, 2011 I CKERI 7:00 pm Main Committee Room Attendees: Jim Dike, Chair Jim Berry Kathleen Corcoran Sean Wiley Keith Falconer Maureen Robbins Jean Veronneau Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA L. Roberts, Recording Secretary Absent: Councillor O'Connell Councillor Dickerson Patricia Short-Galle Item/ Details Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting. 2.0 Agenda/Minutes Moved by K. Falconer Seconded by S. Wiley That the minutes of the August 18, 2011 meeting of the Waterfront Coordinating Committee be approved. Carried 3.0 Correspondence None received 4.0 New Business 4.1) Eastern Trail with York Region A. Mostert provided an update with respect to the Eastern Trail. He informed the Committee that he had attended a site visit Page 1 CORP0228-2/02 item / Details &Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) and discussion took place with regards to decommissioning Frisco Road. He noted that the Town of Ajax had no objection to the proposed plan and explained that the majority of Frisco Road is under Town of Ajax ownership. He explained the timing involved with receiving Council approval, by both the Town of Ajax and City of Pickering, as well as resulting by-laws being passed. He explained the process for public notification, noting it could be November before going forward to Council. Discussion ensued with respect to the rest of the Trail. N. Gaffney, TRCA informed the Committee that the TRCA is constructing the rest areas with a timeline of early Spring and will be providing a quote to York Region regarding the construction of the trail. A. Mostert provided an update on the Linton House, noting enhancements should be complete by July, 2012. He noted the plans should not vary from those the Committee has already viewed, but will forward any new plans to the members when received. 4.2) Waterfront Master Plan A. Mostert noted one issue with moving forward is to resolve the Scudellari property first. He had received a request from the Rotary Club to do a presentation and indicated they may be willing to assist financially. He suggested possibly the second week of October to present the plan to the Rotary Club, with a public meeting to follow. 4.3) Scudellari Property A. Mostert informed the Committee he had submitted a request to Snyder Construction to review the Feasibility Study and associated cost estimate. Frank Snyder had reviewed the original report and indicated that the quote was in line. Discussion ensued with respect to the feasibility of spending money on this structure. Additional costs will be required with respect to water supply. It was also noted that the pipe size and the number of hydrants used for the estimated cost is a Regional requirement. J. Dike questioned whether the building would be in the way when the west side of the harbor entrance is being constructed. Page 2 CORP0228-2/02 it Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) Further discussion took place with respect to the following; • look at what elements of pricing need to be done • location is an issue - may not be in the best location - too far away from beach from the entrance to the beach area • Canoe Club - does it meet their needs • no other options have been presented for use of the property • better to spend the money on a new sustainable structure • parking would still be an issue • house needs to go - not worth spending money on given it's condition A detailed discussion ensued with respect to costs, construction, washrooms, ownership of building and storage facilities Moved by J. Berry Seconded by J. Veronneau 1) . That based on the information presented to the Committee, it be recommended that staff prepare a memo requesting Council consider the Scudellari residence be demolished for the following reasons; a) cost to bring municipal water to property b) current location for access c) additional harbor costs if docking is required as part of its future use d) public washroom facilities should be more central to the park e) high renovation costs f) lack of interest from .outside agencies for use of the facility g) vandalism could be an issue due to the remote location of the structure; and 2) that the Committee supports the construction of a structure A. Mostert to action for the Pickering Rouge Canoe Club complete with public washrooms in a more central location, as proposed in the Frenchman's Bay Waterfront Master Plan. Carried Page 3 CORP0228-2/02 Item / Details Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 4.4) Pickering Rouge Canoe Club N. Gaffney noted that TRCA are currently working out details to find a reasonable solution, noting the importance to site it appropriately. All information to date has been well received and she noted the next step would be to obtain public input. The main issue currently is in the details. Discussion took place with respect to having a dock for the pontoon board incorporated into the Plan for the Pickering Rouge Canoe Club facility. TRCA has supported this in principle and is now moving forward with the next steps. N. Gaffney noted this needs to be incorporated into the plan and indicated it would be conceivable to expect that the plan will be approved at a conceptual level by the end of the year. 4.5) Great Canadian Trail Ride A. Mostert provided an update on the Great Canadian Trail Ride which had taken place recently over an eight day period with 300 riders participating. The riders enjoyed a rest stop at the West Shore Community Centre. 4.6) Progress Frenchman's Bay East Park Safety Equipment A. Mostert informed -the Committee he had spoken with the Director, Community Services with respect to the issue of safety equipment being installed at Progress Frenchman's Bay East Park. Discussion ensued with respect to the installation of a ladder, or having safety equipment available to provide. It was noted that the area is extremely weedy which would deter people from swimming in the area. Due to this, the ladder may be the best method of safety equipment for rescue purposes in the event there is no one else around. A. Mostert to do a site visit. A. Mostert to action 4.7) Liverpool Road Beach area parking A. Mostert informed the Committee that he had spoken with event staff at the City of Pickering with respect to the parking Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) issues at Liverpool Road Beach. General discussion ensued with respect to having signage placed in the area to inform residents where additional parking is located. Some suggestions were as follows; place signage to indicate where additional parking is available under the existing "No Parking" sign • have staff direct people to alternate locations • include a map to indicate the alternate locations list the sites for additional parking It was indicated that residents in the area of Progress Frenchman's Bay East-Park may object to additional parking in the area. 4.8) Access to Beach Washrooms A. Mostert indicated that he had attended the site and informed the Committee that the reason for the pylons was not to provide accessibility to the washrooms, but simply to help dry out the floor. He noted that the washrooms currently meet with the Ontario Building Code requirements as confirmed with the Chief Building Official. Moved by K. Falconer Seconded by J. Veronneau That the Committee recommend City staff pursue the installation of a power door opener to make the Beachfront Park washrooms accessible. A. Mostert to action Carried Further discussion ensued with respect to the months of operation at this location. 5.0 Other Business 5.1) Tree Planting N. Gaffney informed the Committee that a tree could be planted prior to the end of the year. The location would be the decision of the Committee and TRCA would work with the City of Pickering in determining the appropriate type of tree in conformity with the landscape plan. Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) J. Berry suggested Progress Frenchman's Bay East Park, and it was the consensus of the Committee to choose this location. The cutter head from the former suction dredge Primrose, is on J/ Berry/ display within Frenchman's Bay East Park without a plaque. J. A. Mostert to Berry to provide A. Mostert with possible wording for a plaque. Action 5.2) Signage K. Falconer noted that a number of signs were illegible along the trail. N. Gaffney noted she had. just taken pictures and had relayed this information to staff to have them replaced. 5.3) Weekly Safety Bulletins J. Dike questioned the possibility of having weekly safety bulletins posted throughout the City of Pickering. A. Mostert indicated that the City of Pickering is currently working on updating their website and could possibly have a link on the website to PARU to provide residents with safety bulletins A. Mostert to action respecting water safety. 5.4) Geotech Bags J. Dike informed the Committee that some areas are using geotech bags to aid in the dredging of materials. The water comes out, material stays in the bags, which could be used for beach restoration. He will provide further information as well as A. Mostert to action pricing to A. Mostert to look into. 5.5) Butterfly Release K. Falconer stated through Environmental Stewardship Pickering, 200 Monarch butterflies were released at Alex Robertson Park on September 10th in celebration of the City of Pickering's 200th birthday. 5.6) Rotary Frenchman's Bay West Park Cleanup J. Berry welcomed all members to participate in a shoreline cleanup this Saturday (September 17th) at Rotary Frenchman's Bay West Park from 10:00 am to 12:00 pm. Page 6 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 6.0 Adjournment/Next Meeting Moved by K. Corcoran Next Meeting: To be determined Meeting Adjourned: 8:30 pm Copy: City Clerk Page 7 CORP0228-2/02 Ct o~ Minutes Heritage Pickering Advisory Committee i i September 27, 2011 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Mike Sawchuck, Vice-Chair Tate Besso Wickham Jamadar Ellen Mason Denise Rundle Sally Sheehan Isa James, Planner II Linda Roberts, Recording Secretary Absent: Gayle Clow Dale Quaife, Chair Candace Julien Lars Svekis Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome M. Sawchuck welcomed everyone to the meeting. 2.0 <Approval of Minutes Moved by D. Rundle Seconded by S. Sheehan . I That the minutes of the August 23, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 3.1) Heritage Permit 4959 Old Brock Road 1. James provided the Committee with an overview of the property located at 4959 Old Brock Road, known as the Masonic Lodge. She noted the owners had made changes which contravened the building code, requiring the need to retrofit a new fire escape. The proposed design goes across the back of the building and will be an improvement over the existing one. There are no other changes being proposed. I. James explained that the property subject to an easement Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) agreement that requires approval by the City of Pickering for any exterior alteration to the building. A brief discussion period ensued. Moved by T. Besso Seconded by W. Jamadar That the proposed plans for 4959 Old Brock Road be approved as submitted. Carried 3.2) Governance of Committee M. Sawchuck informed the Committee that D. Quaife had suggested he step down as Chair of the Committee due to conflicting commitments on the evening of the meetings. Discussion ensued with respect to the possibility of changing the meeting dates for Heritage Pickering to enable D. Quaife to retain his position as Chair and allow for better member participation. M. Sawchuck will contact D. Quaife to inquire about the M. Sawchuck to action possibility of his staying on as Chair if the meeting dates were to be changed. The fourth Thursday of each month was recommended as a possibility. It was the consensus to place this on the next agenda for discussion. A decision on meeting dates could be decided at that time, as well as .the possible election of a replacement Chair and Vice-Chair. 4.0 Other Business 4.1) Demolition List -Airport Lands 1. James provided an update with respect to the properties slated for demolition on the airport lands. She informed the Committee that she had conducted site visits with Katrina Pyke of the Pickering Museum Village to look at the interiors of 32 properties in all. She noted that Transport Canada would require the City to lease properties of interest and potentially re- lease to private interests. I. James and Katrina Pyke had felt strongly about the retention of Evergreen Villa and provided the following details; Page.2 Item / Details & Discussion & Conclusion Action Items Status Ref # (summary of discussion) (include deadline as appropriate) • structurally sound, but requiring a great deal of work to make habitable • report has been completed • high historical value 1. James indicated another property she and Katrina felt strongly about is an arts and crafts bungalow, stating there are not many of this particular style in Pickering. She noted it is on the west side of Brock Road, to the south of the Bentley Gibson House, mostly hidden by shrubs. She provided the following details; • original porch, exterior quite intact, but with new windows • interior is in great shape 1. James provided further information with respect to other properties, but was uncertain as to how the City would be responding to Transport Canada in regard to the structures, given that potential responsibility for any buildings owned by the federal government would represent a considerable burden to the City. Discussion ensued with respect to the possible salvage of materials. E. Mason suggested the possibility of funds received from salvage materials being put towards preservation efforts. 1. James provided an overview of the response letter received from the Ministry of Transportation regarding the proposed demolitions on the Pickering Lands Site. She indicated at this point the next step would be for the City of Pickering to respond. It was suggested that the Committee members might be allowed to watch the demolition process and document. It was also suggested that a tour be arranged to view Pickering heritage resources and possibly in Markham to see what can be achieved. 4.2) Roger's Farm Salvage Plan 1. James provided the Committee with a draft response she had prepared to forward to Winston Wong at the Ministry of Transportation with respect to the possibilities for the disposition of the Rogers Farm structures. Council endorsement of the letter will be required. Page 3 Item / Details Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Discussion ensued regarding possible salvage and it was suggested that it be included in the response to add "for re-use at the City's discretion". It was questioned how the 407 impacted the Town-of Markham I. James to action with respect to their heritage properties and what approach was taken with MTO. A suggestion was made to contact the Town of Markham and approach them about the possibility of working with them in regards to the airport lands. 1. James will forward the draft letter to members for comment and discussion at the next meeting. I. James to action 4.3) Workplan Updates Members provided updates on the items they had taken on from the workplan; E. Mason requested input from the members on future training they would like to see. Suggestions were made; • architectural styles • criteria for the reconstruction of structures • simplify the legislation • provide photographs of properties • take advantage of workshops offered • Bert Duclos from Ministry of Tourism & Culture attend a meeting as a guest speaker • have laptop available at meetings to view maps • hold one training session at beginning of each committee meeting S. Sheehan provided an update on the information she had compiled to assist in the website updates. She had put together a power point presentation for property listings. It was questioned whether PDF format would be more suitable. I. James will look into the process and formats for website. It was suggested that members think about a list of what information is needed to complete what S. Sheehan has compiled for the listings. , M. Sawchuck suggested the members look at the Town of Ajax website. He stated this was similar to what he had in mind for the City of Pickering's Heritage website. T. Besso and W. Jamadar provided an update with respect to the designation of properties. Page 4 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) Discussion ensued with respect to the process for obtaining a I. James to action consultant to pursue one designation for this year. I. James to contact purchasing for further information on the process to obtain a consultant. L. Roberts to check with the City Clerk on the process for L. Roberts to action approaching property owners for potential designations. M. Sawchuck provided an update with respect to the Heritage Register. He had obtained information from Ajax, Whitby and Halton Hills and noted these websites provided good examples of registers. He suggested that if members see a property of interest, to bring it to the Committee for consideration. 4.4) Doors Open M. Sawchuck provided an update with respect to Doors Open M. Sawchuck to action which will be taking place this Saturday and Sunday, October 1 and 2nd. He confirmed the schedules for the member volunteers, noting he would forward a final updated roster electronically. 5.0 Correspondence 5.1) Ministry of Citizenship and Immigration Letter received from the Ministry of Citizenship and Immigration seeking nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario was received for information. The deadline for nominations is December 5, 2011. 6.0 Next Meeting/Adjournment Next Meeting: October 25, 2011 Meeting adjourned at 9:00 m Copy: City Clerk Page 5 l City o¢~ Minutes/Meeting Summary Advisory Committee on Diversity i Thursday, September 8, 2011 PI KERI _ 7:00 pm Pickering Civic Complex, Meeting Room #4 Attendees: Kevin Ashe, Councillor, Ward 1 Kirk Mark, Chair Catherine Reidt, Co-Chair Misha Biswas, President, (YOU)nity, Pine Ridge High School. Christy Harper, Pickering Public Library Margaret Lazarus, Valley Farm Public School Carlisle Miller, Community Appointee Neha Mohan, VP, (YOU)nity, Pine Ridge High School v X: Devinder Panesar, Community Appointee,; 1~L Preet Panesar, Dunbarton High School.. Alysha Singh, Secretary of YOU)nity, PinWR'idge High`School Marisa Carpino, City of Pickering Jody Morris, City of Pickering Absent: Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic CanadianAlliance of Ontario' Jacob Yacoumidis, Community Appointee::;;. . Keith Richards, DRPS Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Kirk Mark K Mark .welcomed everyone to :the meeting and round-table introductions were completed for the guests. The agenda waskamended .t&include review and approval of ;the agenda andtes. 2.0 Delegations 2.1.) Oshawa Power'* Mark Strickland:and John Wiggins from Oshawa Power appeared before the Committee and provided an overview of their organization. They explained Oshawa Power is a member of the National Basketball League of Canada set to begin play for the 2011-12 season. Based in Oshawa, Ontario, the Power will play its home games at the General Motors Centre. Their first home game is scheduled November 2"d. They are drawing players from other leagues such as the NBA, NCAA and at least 2 of Page 1 I CORP0228-2/02 I the team's players will be Canadian. Game tickets will be priced affordably. They are interested in forming community partnerships at the grass roots levels. To stimulate the game development, they are considering camps, events and clinics and are very interested in outreach opportunities at recreational basketball programs. 2.2). BOSS Self Pro ti Joanna Parris appeared before the Committee to provide an overview of BOSS Self Pro. She informed the Committee that BOSS is a charitable organization that offers character building, personal improvement and etiquette classes to help students and individuals gain the competitive edge by;empowering them with the tools to ensure that they become polished professionals. Through interactive programs, Joanna focuses on.. character building, self esteem, self respect'and respect for others-""This interactive program focuses on character,building, self esteem, self respect, and respect for others, Joanna has a program called Old Scriool is the New`Cool; an etiquette program forstudents. K.Mark: suggested developing a curriculum for grade 10 students. M. Biswas thought this would be a good session during the (YOU)nity Camp iri March Joanna provided'M. Biswas with her card., 3.0 Review and approval ` 'of Agenda The agenda was reviewed and amended to include the following: -Review and approval of Agenda -Review and approval of Minutes -Business Arising from Minutes Moved by C. Harper Seconded by C. Reidt That the Agenda be approved as amended. 4.0 Review and approvalof Minutes The minutes of the June 9, 2011 meeting were reviewed and approved. Moved by C. Harper Seconded b Councillor Ashe Page 2 CORP0228-2/02 That the Minutes of the June 9, 2011 meeting of the Advisory Committee on Diversity be approved. Carried. 5.0 Corres ondence M. Carpino advised the Committee that August 15, 2011 had been proclaimed by the City of Pickering as "India Independence Day". K 6.0. Event Updates Marisa Car ino In your Own Words & Expressions M. Carpino provided an update with respect. to the program. The deadline for submissions is December, 2011. M. Carpino provided details with respect to the fudging and 4 noted that a third judge is required for the written category. Moved by Councillor Ashe iys Seconded by C. Harper 1• That Chris Alexander, MP, Ajax-Pickering be invited. k4, M. Carpino to action t k- Carried Heritage Day A, s. Cultural Groups wll be invited in:participate in November. .:SuNev Update. Kathryn voice' ;.concerns .,'regarding th the objective of the ;questionnaire. s Kirk Mark suggested_ythat we need a method to engage people in a positive way. To determine their needs we require a tool such as"a' SUrvey with a couple of questions. Marisa Carpino reviewed the terms of reference for the committee and Kirk Mark thought the terms should shape.the questions. Councillor Ashe suggested 3 or 4 open ended questions focusing on the goals of the committee. Misha suggested that we need to define what students think Page 3 CORP0228-2/02 and how this will lead to actions to engag(p. YOU(nity) Activities Coffee House is coming up in November. They are interested in recruiting more committee members from other High Schools and will also approach Notre Dame and , ; Pickering High School. Kirk Mark suggested organizing a trip to an Oshawa,*Power; game. 5~. 7.0 Other Business All Discussions arose about teen programs ''gar. d activities in the City of Pickering. Misha expressed 'that Ahere is a ;lack of programming in the City for this group. Committee Members `hw discussed alternative program areas such as Papps` ;Kirk Mark also suggested opening a school on a Friday `night. Other possible program that were suggested are cooking and gaming and volunteering at not-for-profit organizations such' as •a- homeless shelter. ~ S Marisa Carpino advised the committee that the City- currently has 5000 members mFree Teen Stuff' Marisa Carp mowill access Stats Canada to determine the M. Carpino to action number of teenagers between the ages oft;-13 and 18 living in Pickering. _Advisory,,ommittee Policy • 2012:workplan due by November Six~~ • Revie of 2011 p'r'ojects and develop report KM will present M. GaTpino will speak with the City of Pickering and the M. Carpino to action Pickeri6aPublic. Library resources to book facilities and provide other resources. w•,<NO 7.2) CCAN Program K. Mark informed the Committee that this program had received good participation on Saturday and noted this was a good model on which to build successes on. He stated he would like to see more youth involved from Grades 8 through 12 and suggested Amar be invited in January 2012. He also noted a need to confirm dates and et a head start on the planning. A Page 4 CORP0228-2/02 youth soccer clinic was also suggested. 7.3) 2012 National - NCORE Discussion ensued with respect to the 2012 National with regards to sponsoring, costs and researching other conferences. It was suggested we submit a motion to Council in October to request funds, and approval for the project. 6. Next` Meeting Kirk Mark The next meeting will be held on October 13, 2011.y Meeting Adjourned: Copy: City Clerk z 4}'x iaS ti a.4.r. .z15`r: ~'rK1S'tkS`r'ry'r ti R100% 11~ MM y4r:..: Sti y 4. ti4 lk~ Page 5 CORP0228-2/02