HomeMy WebLinkAboutSeptember 12, 2011
C[ O
Executive Committee
Meeting Minutes
Monday, September 12, 2011.
7:30 pm - Council Chambers
Chair: Councillor Dickerson
Present:
Mayor. Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean ,
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Community Services
N. Carroll - Direction, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
P. Bigioni - City Solicitor
R. Holborn - Division Head, Municipal Property & Engineering
B. Douglas - Fire Chief
D. Shields - City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted.
(II) Matters for Consideration
1. Director, Community Services, Report CS 28-11
Tender for Supply & Delivery of One 41,000 Ib.GVW Diesel Snow
Plow/Dump/Sander Truck
-Tender No. T-12-2011
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CS 28-11 of the Director, Community Services regarding the supply
and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck be
received;
1
Czar a~! Executive Committee
Meeting Minutes
MCKE Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That Tender No. T-12-2011, as submitted by Scarborough Truck Centre Inc. for
the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander
Truck in the amount of $179,077 (HST extra) be accepted;
3. That the total gross cost of $203,487 and a net cost of $183,246 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) the sum of $180,000 be financed by the issue of debentures through the
Regional Municipality of Durham for a period not exceeding five (5) years,
at a rate to be determined;
b) that the sum of $3,246 plus issuing costs be funded from property taxes;
c) that the financing and repayment charges in the amount of approximately
$41,500 be included in the annual Current Budget for the City of Pickering
commencing in 2012 and continuing thereafter until the loan is repaid;
d) that the Treasurer be authorized to undertake the financing of this project
or portions thereof that cannot be accommodated through the foregoing
through internal loans, the Ontario Strategic Infrastructure Financing
Authority (OSIFA) - Loan Program or a financial institution offering long
term financing under similar terms and conditions;
e) that the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions or take any actions necessary in
order to effect the foregoing; and
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
Carried
2. Director, Community Services, Report CS 29-11 ,
Financial Partnership Land Acquisition
With Toronto & Region Conservation Authority (TRCA)
Lands of Joyce Andrews and Phyllis Brown
Recommendation
2
cis _ Executive Committee
=°4 Meeting Minutes
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CS 29-11 of the Director, Community Services regarding the
Financial Partnership with Toronto & Region Conservation Authority regarding a
land acquisition from lands of Joyce Andrews and Phyllis Brown, at a cost not
exceeding 50% of the total cost of $12,850, whichever is the lowest, be
received;
2. That the Director, Corporate Services & Treasurer be authorized to fund the
City's share of the cost of the land acquisition as follows: $10,000 from the
City's Current Budget Grants to Organizations and Individuals (account 2195-
2712) and up to $2,850 from sub account 2712 and from funds otherwise
available at the end of the current year; and,
3. That the appropriate City of Pickering Officials be authorized to take necessary
action o give effect thereto.
Carried as amended by the
following motion
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the City of Pickering receives the conveyance of the land being Part of Lot 26,
Range 3, Broken Front Concession and designated as Lot 96 on Plan 345, Pickering.
Carried
3. Director, Community Services, Report CS 30-11
Speed Limits By-law, Twyn Rivers Drive
Community Safety Zones By-law, Twyn Rivers Drive
Amendment to By-law 6604/05
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CS 30-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 be received;
3
cit ~0 _ Executive Committee
Meeting Minutes
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That the attached draft by-law be enacted to amend Schedule "9" to By-law
6604/05 to provide for the regulation of speed limits on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering;- and
3. That the attached draft by-law be enacted to amend Schedule "14" to By-law
6604/05 to provide for the regulation of Community Safety Zones on highways
or parts of highways under the jurisdiction of the Corporation of the City of
Pickering.
Carried
4. Director, Community Services, Report CS 31-11
Traffic and Parking By-law, Liverpool Road
Amendment to By-law 6604/05
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1'. That Report CS 31-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 be received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
Carried
5. Director, Corporate Services & Treasurer, Report CST 30-11
Formal Quotations - Quarterly Report for Information
i
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
That Report CST 30-11 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
Carried
4
Executive Committee
Meeting Minutes
PIC-ICE .
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
6. Director, Corporate Services & Treasurer, Report CST 32-11
Municipal Performance Measurement Program - Provincially Mandated Public
Reporting of Performance Measures
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
That Report CST 32-11 from the Director, Corporate Services & Treasurer be
received for information.
Carried
7. Director, Corporate Services & Treasurer, Report CST 33-11
2011 Final Tax Due Dates for Commercial, Industrial and Multi-Residential
Realty Tax Classes
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CST 33-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Director, Corporate Services & Treasurer be authorized to issue the
final 2011 Tax Bills for Commercial, Industrial and Multi-residential properties
with a due date of October 14, 2011;
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due date, in
order to ensure the tax billing process is completed and in order to comply with
Provincial Regulations;
4. That the draft by-law attached to this report be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Carried
5
Cttqo~ _ Executive Committee
Meeting Minutes
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
8. Director, Corporate Services & Treasurer, Report CST 34-11
Cash Position Report as at June 30, 2011
Recommendation
Moved by Councillor. Pickles
Seconded by Councillor Ashe
That Report CST 34-11 from the Director, Corporate Services & Treasurer be
received for information.
Carried
9. Director, Corporate Services & Treasurer, Report CST 35-11
Council Compensation Policy
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CST 35-11 of the Director, Corporate Services & Treasurer be
j received;
2. That the revised wording for Section 06.03 of the Council Compensation Policy,
included as Attachment #1, be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect hereto.
Carried
10. Director, Corporate Services & Treasurer, Report CST 36-11
Tender / Contract Approval
Councils' Summer Recess
4 Recommendation
i
4 Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CST 36-11 of the Director, Corporate Services & Treasurer
regarding tender and contract approvals during Councils' Summer Recess be
received; and,
6
I
k
i
Executive Committee
N~
Meeting Minutes
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That Council pass a resolution ratifying the approval of the Tenders and
Contracts by the Chief Administrative Officer during Councils' summer recess
being: Request for Proposal No. RFP-2-2011 - Design, Supply and Installation
of two Ultra Violet Treatment Systems at two City Pools; and, Request for
Proposal No. RFP-3-2011 - Redesign of Website.
Carried
11. Chief Administrative Officer Report CAO 12-11
Enhancement Projects in the City of Pickering
Southeast Collector Trunk Sewer
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CAO 12-11 of the Chief Administrative Officer, regarding the
enhancement projects in the City of Pickering from the Southeast Collector
Trunk Sewer project be received;
2. That Council approve the infrastructure, recreational and ecological
III enhancement projects as set out in Attachments #2 and #3 to this Report; such
that Attachment #2 sets out the enhancement projects which constitute the
$8.0 million of funds that are available, and Attachment #3 sets out additional
enhancement projects that could be selected should the $8.0 million limit not be
reached, or additional external funding for the Frenchman's Bay Harbour
Entrance project not be secured;
3. That Council authorize the Mayor and Clerk to execute a Funding Agreement
with the Regional Municipality of York respecting the enhancement projects,
essentially as set out in Attachment #5 to this Report, in a form acceptable to
the City Solicitor and Director, Corporate Services & Treasurer;
4. That Council authorize staff to work on the implementation of the enhancement
projects in the City of Pickering, as per the terms and conditions of the Funding
Agreement, throughout the term of the Agreement;
5. That, notwithstanding the City's Purchasing Policy, City staff be authorized to
enter into appropriate arrangements/contracts with the Toronto and Region
Conservation Authority to undertake the ecological restoration enhancement
projects E2, E3 and E5 at an estimated cost of $385,000, as identified in
Attachment #2 to this Report; and as provided for in the approved 201-1 Parks
Capital Budget, project number 5780.1114;
7
Cis Executive Committee
Meeting Minutes
Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
6. That the implementation of enhancement projects be approved through the
annual Capital Budget process during the period 2012 to 2017 recognizing that
$3.0 million has been approved in the 2011 Capital Budget for projects that may
commence in 2011;
7. That Council be advised that the Frenchman's Bay Harbour Entrance Project,
approved in the 2010 Capital Budget as a 100% external grant funded project,
will now require contributions from both the City of Pickering and York Region,
and the project and revised funding will be reintroduced in the 2012 Capital
Budget;
8. That a copy of Report CAO 12-11 be forwarded to the Regional Municipality of
York, the Regional Municipality of Durham, Toronto and Region Conservation
Authority, Durham District School Board, and the Durham District Catholic
School Board for information; and
9. Further, that the appropriate officials of the City be authorized to take the
necessary action to give effect hereto.
Carried
12. Chief Administrative Officer Report CAO 13-11
Animal Sheltering Services
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Ashe
1. That Report CAO 13-11 be received;
2. That the current lease and servicing agreement with The Dog Pad Inc. which
expires on December 31, 2011, located at 15 Reesor Road not be renewed.
3. That Council provide pre 2012 Capital Budget approval for the following:
a) that the Mayor and Clerk be authorized to enter into a 5 year lease, in a form
acceptable to the Chief Administrative Officer, the Director of Corporate
Services & Treasurer and the City Solicitor, with Transport Canada for the
property located at 1688 Highway No. 7; and
b) leasehold improvements, furniture and fixtures in the estimated amount of
$100,000.
8
cis Executive Committee
Meeting Minutes
PICKTARftING Monday, September 12, 2011
7:30 pm - Council Chambers
Chair: Councillor Dickerson
4. That Council authorize the Director, Corporate Services & Treasurer to the finance
the project as follows:
a) the estimated project cost for leasehold improvements, furniture, fixtures, and
equipment through an internal loan not to exceed $100,000 at a term not to
exceed five years;
b) the internal loan be. undertaken from the Development Charges Reserve
Funds at a rate of 2.5%;
c) the loan be repaid through an annual savings in lease and service costs
allocated in the current budget for Animal Services in the estimated amount
including financing cost of $21,500 annually until the loan is repaid; and
d) the Treasurer be authorized to make any changes, adjustments, and
revisions to the amount, term, and conditions or take any actions. necessary
in order to effect the foregoing;
5. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
Carried
(III) Adjournment
The meeting adjourned at 8:20 pm.
9