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HomeMy WebLinkAboutSeptember 19, 2011 citq oo Council Meeting Agenda PI KERIN Monday, September 19, 2011 Council Chambers 7:30 pm 7:00 pm In Camera Meeting of Council 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, July 11, 2011 Under Separate Cover Council Minutes, July 11, 2011 1-17 Planning & Development Committee Minutes, September 6, 2011 18-22 Executive Committee Minutes, September 12, 2011 23-31 IV) Presentations 32 V) Delegations 33 VI) Correspondence 34-47 VII) Committee Reports 48-56 a) Report 2011-08 of the Planning & Development Committee b) Report 2011-08 of the Executive Committee VIII) Reports - New and Unfinished Business 57-127 IX) Motions and Notice of Motions 128 X) By-laws 129-138 XI) Other Business /accessible ~ For information related to accessibility requirements please contact Linda Roberts P I C K S p* Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts cDcitvofpickerina.com XII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, June 15, July 6, July 27 and August 17, 2011 • Minutes of the Sustainable Pickering Advisory Committee, August 10, 2011 • Minutes of the Waterfront Coordinating Committee, August 18, 2011 • Minutes of the Heritage Pickering Advisory Committee, August 23, 2011 I Caq Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present:. T. Prevedel - Chief Administrative Officer E. Bunstma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability B. Douglas - Fire Chief P. Bigioni - City Solicitor D. Shields City Clerk S. Karwowski - Manager, Finance & Taxation M. Wouters - Manager, Development Review & Urban Design L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Councillor McLean made a declaration of interest with respect to Planning & Development Report PD 23-11 as he has a family member who resides on the property. Councillor McLean did not take part in any discussion or vote on the matter. Councillor Dickerson made a declaration of interest with respect to Item c) of the In Camera Meeting of Council regarding the Election Compliance Audit Committee. Councillor Dickerson left the room during the discussion on the matter. 1 i i caq Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 02 (III) Adoption of Minutes Resolution #127/11 Moved by Councillor Dickerson Seconded by Councillor Pickles Council Minutes, June 20, 2011 Joint Planning & Development and Executive Committee Minutes, July 4, 2011 Carried (IV) Presentations 1. Mayor Ryan welcomed members of the Rouge Valley Health System Foundation Image is Everything MRI Campaign. He noted that the Ajax Pickering hospital does not currently have an MR[ today and indicated this cheque presentation in the amount of $100,000 is the first of five cheque presentations which will be made by the City of Pickering to the MRI campaign. Mayor Ryan called upon Members of Council to join the committee members on the dais for photographs. Mayor Ryan introduced Lucy Stocco, Chair of the Image is Everything MRI campaign. Ms. Stocco thanked the City of Pickering as well as the committee members. She also thanked Regional Councillors for their support at the Regional level. She stated that the equipment will be arriving on August 29tH (V) Delegations Resolution #128/11 Moved by Councillor McLean Seconded by Councillor Rodrigues That the rules of procedure be suspended in order to hear the additional delegation of Henry Kahn. Carried on a 2/3 Majority Vote Mrs. Kahn appeared before Council along with Henry Kahn in support of the zoning by-law amendment to permit the recreational vehicle sales and service establishment. Mr. Kahn indicated that at no point in time would he be in agreement to the conveyance of the lands as requested. They indicated they had been unaware of the condition with respect to the 2 caq Council Meeting Minutes 3 Monday July 11, 2011 7:35 PM Council Chambers 03 conveyance until very recently and stated had they known this, they would not have submitted the application. He felt the conveyance of lands was not necessary at this time. Rick Hunter appeared before Council stating he had run out of options for alternative locations to operate his business. He indicated that if the zoning amendment application was not approved, it would result in the loss of his business as well as loss of jobs. A question and answer period ensued with respect to the search for alternate locations, the conveyance of land and time frames for the lease as well as future conveyance of the land. (VI) Correspondence 1. Corr. 34-11 Martin de Rond, Clerk Town of Ajax 65 Harwood Avenue South Jax, ON L1 S 2H9 Discussion ensued with respect to the discrepancy in the composition on Regional Council when taking into consideration the projected population growth and the need for a process to plan for the future. Resolution #129/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 34-11 from Martin de Rond, Clerk, Town of Ajax seeking. Council support of their resolution passed on May 9, 2011 with respect to the need and responsibility to re-balance Regional Council composition be received for information. Mayor Ryan left the meeting at 8:26 pm and Councillor Dickerson assumed the Chair. Motion Defeated on a Tie Vote as Follows Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues 3 Caq Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 04 Resolution #130/11 Moved by Councillor O'Connell seconded by Councillor McLean That Corr. 34-11 from Martin de Rond, Clerk, Town of Ajax seeking Council support of their resolution passed on May 9, 2011 with respect to the need and responsibility to re-balance Regional Council composition be endorsed. Mayor Ryan returned to the meeting at 8:30 pm and assumed the Chair. Motion Defeated on a Recorded Vote as Follows Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan 2. Corr. 35-11 United Counties of Leeds and Grenville and United Townships of Head, Clara & Maria Discussion ensued with respect to the provincial requirements for reporting and the clarity of the Act. Resolution #131/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Corr. 35-11 from The United Counties of Leeds and Grenville and the United Townships of Head, Clara & Maria seeking support of resolutions passed requesting the Province of Ontario to amend the Municipal Elections Act to ensure municipal candidates are held to the same standard as their provincial counterparts with respect to penalties for non-compliance with election financial reporting be endorsed. Carried on a Recorded Vote as Follows 4 City Council Meeting Minutes _ A Monday July 11, 2011 7:35 PM Council Chambers 05 Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 3. Corr. 36-11 Christine Heffer 486 Alderbury Crescent Corunna, ON NON 1 GO Resolution #132/11 Moved by Councillor Ashe seconded by Councillor Dickerson That Corr. 36-11 from Christine Heller seeking Council endorsement of a petition to help raise awareness and provide for better testing and treatment options regarding Lyme disease in the Province of Ontario be endorsed. Carried 4. Corr. 37-11 Kim Gavine, Executive Director Oak Ridges Moraine Foundation 13990 Dufferin Street North King City, ON L7B 1 B3 Resolution #133/11 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. 37-11 from Kim Gavine, Executive Director, Oak Ridges Moraine Foundation seeking Council support of a draft resolution which urges the Province of Ontario to renew investment in the Oak Ridges Moraine Foundation in the amount of $11 million be endorsed. Carried (VII) Committee Reports a) Report JT 2011-07 of the Joint Planning & Development and Executive Committee 5 Caq Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 05 2. Director Planning & Development Report PD 22-11 Seaton -Preparation of a Comprehensive Zoning BV-law Council Decision 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law.for Seaton be received; 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services for the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. Part "B" Executive Reports 1. Director, Community Services, Report CS 23-11 Tender No. T-5-2011 East Shore Community Centre -Parkinq Area Expansion Council Decision 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received; 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: 6 Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 07 a) the sum of $200,000 as provided for in the 2011 Capital Budget be increased to $325,000, and be financed by the issue debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve; i d) the sum of $240,00 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 2. Director, Community Services, Report CS 24-11 Park Name Change Request -Sequin Park to Bicentennail Arboretum Council Decision 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Sequin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Resolution # 134/11 Moved by Councillor Dickerson Seconded by Councillor Ashe 7 City o~ Council Meeting Minutes Monday July 11, 2011 PICKF 7:35 PM 08 Council Chambers That Report JT 2011-07 of the Joint Planning & Development and Executive Committee dated July 4, 2011, save and except Item Nos. 1 and 3 of the Planning & Development Reports, be adopted. Carried 1. Director, Planning & Development, Report PD 19-11 Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 18, Concession 3), City of Pickering Discussion period ensued with questions raised regarding the removal of the condition of the conveyance of land from the recommendation and how this would affect the resulting by-law. The Director, Planning & Development provided clarification. Resolution #135/11 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by,Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A-4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands for a future road connection. Carried as Amended [See following motion] Resolution #136/11 Moved by Councillor Pickles Seconded by Councillor McLean 8 Ctrs o~ _ Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 09 That the main motion be amended by changing Items 2 and 3 to read as follows: 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of two years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment. The main motion was then Carried unanimously as amended on a Recorded Vote. 3. Director, Planning & Development, Report PD 23-11 Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3), City of Pickerinq Resolution # 137/11 Moved by Councillor Dickerson seconded by Councillor Ashe 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1/11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Carried (VII) New and Unfinished Business 1. Director, Planning & Development, Report PD 20-11 Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands Resolution #138/11 9 Ctrs o¢ _ Council Meeting Minutes Monday July 11, 2011 PICKE 7:35 PM Council Chambers J Moved by Councillor Pickles seconded by Councillor Dickerson 1. That Report PD 20-11 of the Director, Planning & Development dated July 11, 2011 entitled "Transport Canada Response to City Concerns Regarding the Demolition of Heritage Structures on Federal Lands", be received; 2. That the Federal Minister of Transport, Infrastructure and Communities be requested to: a) allow City staff sufficient time and access to document the listed heritage structures on Transport Canada's updated demolition list; b) allow the City to investigate and potentially implement a limited program to assist with the private acquisition of the heritage structures for relocation to private lands; c) allow the City to retrieve elements of value from any heritage structures not relocated to private lands; and d) retain specialty heritage salvage companies to demolish the buildings to facilitate re-use of building materials as much as possible in order to divert materials from landfill sites; 3. That the Federal Minister of Transport, Infrastructure and Communities be requested to refrain from demolishing any buildings in Brougham until the details respecting the future use of the Pickering Lands Site are determined, and work with City staff to identify suitable tenants for buildings that have potential for rehabilitation; 4. That the Federal Minister of Transport, Infrastructure and Communities be requested to provide the City with sufficient time to investigate the implications to the City of leasing structures of heritage interest in Brougham; 5. That the City Clerk forward a copy of Report PD 20-11 and Resolution to the Federal Minister of Transport, Infrastructure and Communities, the Regional Director, Programs and Pickering Lands Branch, Transport Canada, the Region of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Chris Alexander and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 10 Citq o~ _ Council Meeting Minutes Monday July 11, 2011 PICKERING 7:35 PM Council Chambers 11 2. Director, Community Services, Report CS 25-11 Tender No. T-6-2011 Pickering Civic Complex -Walkway Replacement and Parking Garage Deck Waterproofing Resolution #139/11 Moved by Councillor McLean seconded by Councillor Dickerson 1. That Report CS 25-11 of the Director, Community Services regarding Tender No. T-6-2011 for the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing be received; 2. That Tender No. T-6-2011 submitted by Bennington Construction Ltd. in the total tendered amount of $467,482.83 (HST included) and a net cost of $ 420,982.77 be accepted; 3. That the total gross project cost of $591,218 (HST included) and a net project cost of $532,410 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate. Services & Treasurer to finance the project as follows: f) the sum of $530,000 as provided for in the 2011 Capital Budget to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; g) the sum of $2,410 be funded from property taxes; h) that the annual repayment charges in the approximate amount of $68,700 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 11 Ctcy oo _ Council Meeting Minutes Monday July 11, 2011 7:35 PM I, Council Chambers 12 3. Director, Community Services, Report CS 26-11 Tender No. T-9-2011 Kingston Road Asphalt Sidewalk Installation Discussion ensued with clarification being provided with respect to the sidewalk location and the road work already being undertaken by the Region of Durham. . Resolution #140/11 Moved by Councillor McLean seconded by Councillor Dickerson 1. That Report CS 26-11 of the Director, Community Services regarding Tender No. T- 9-2011 for Kingston Road Asphalt Sidewalk Installation be received;' 2. That Tender No. T-9-2011 submitted by Ashland Paving Limited in the total tendered amount of $107,511.74 (HST included) and a net cost of $96,817.65 be accepted; 3. That the total gross project cost of $127,852 (HST included) and a net project cost of $115,135 including the tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project in the sum of $115,135 from the Federal Gas Tax Grant as provided for in the approved 2011 Capital Budget; and 5. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 4. Director, Community Services, Report CS 27-11 Ontario Heritage Trust Community Leadership Program -City of Pickering Nomination Resolution #141/11 Moved by Councillor Dickerson seconded by Councillor Pickles 12 city Council Meeting Minutes ' Monday July 11, 2011 7:35 PM PICKE Council Chambers 1. That Report CS 27-11 of the Director, Community Services regarding the City of Pickering's nomination in the Ontario Heritage Trust Community Leadership Program be received; and 2. That Council endorse the nomination of the City of Pickering in the Ontario Heritage Trust Community Leadership Program. Carried (VIII) Notice of Motion Seaton/ROPA 128 Consolidation Discussion period ensued with respect to separate hearings for the OMB appeal with respect to the Seaton Lands and the Durham Regional Official Plan 128. Resolution #142/11 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS the planning for Seaton evolved through various forms of consultations; WHEREAS the decision to move forward with the development of Seaton was consistent with the Province of Ontario's Places to Grow; WHEREAS ROPA 128 is in conflict with the Government of Ontario Policies and Growth Strategies outlined in Places to Grow; WHEREAS the City of Pickering is committed to orderly not leap frog growth and development; NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering opposes the consolidation of the Seaton Lands Ontario Municipal Board appeal with the Durham Regional Official Plan 128 appeals and that both Ontario Municipal Board appeals should remain as separate hearings; AND THAT a copy of this motion be sent top Durham Regional Council, the Ontario Municipal Board, MPP Wayne Arthurs, Pickering/Scarborough East, MPP Joe Dickson, Ajax/Pickering and the Hon Rick Bartolucci, Minister of Municipal Affairs and Housing. Motion Defeated on a Recorded Vote as Follows 13 City Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 14 Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan (VIII) By-laws 7150/11 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 16, Concession 3 and Part of the Road Allowance between Lots 16 and 17, Concession 3, in the City of Pickering, (A1/11 7152/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-law 2005/85, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 3, City of Pickering. (A 4/11) 7153/11 Being a by-law to authorize the East Shore Community Centre Parking Area Expansion project in the City of Pickering and the issuance of debentures therefor in the amount of $325,000. 7154/11 Being a by-law to authorize the Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing project in the City of Pickering and the issuance of debentures therefor in the amount of $530,000. Third Reading: Councillor Pickles, seconded by Councillor Dickerson moved that By-law Numbers 7150/11 to 7154/11, be adopted, save and except By-law No. 7151/1 land the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried 7151/11 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham Part of Lots 79 to 85, 110 & 111, Plan 350, Parts 2 & 4, Plan 40R- 24626, Part 1,. Plan 40R-24780, Part 2, Plan 40R-24967, Part 2, Plan 40R- 25099, Part 3, Plan 40R-25227, Part 1, Plan 40R-25391, Part 2, Plan 40R- 25392, in the City of Pickering. (A 8/11) 14 City ao _ Council Meeting Minutes Monday July 11, 2011 7:35 PM Council Chambers 15 Carried on a Recorded Vote as Follows Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan (X) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #143/11 Moved by Councillor McLean Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation. Carried a) Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. That the following appointments be confirmed thereto for a term to expire on November 30, 2014. Accessibility Advisory Committee Maurice Brenner Doodnauth Sharma 15 Cis, Council Meeting Minutes Monday July 11, 2011 rp ti- 7:35 PM 6 Council Chambers Heritage Pickering Advisory Committee Ellen Mason Carried b) Verbal Update from the City Solicitor Re: Sale of Part of Township Road, Pickering Being Part 6, Plan 40R-25832 Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] c) Verbal Update by Solicitor Aird & Berlis Re: Election Compliance Audit Committee and Court Action Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #144/11 Moved by Councillor McLean Seconded by Councillor O'Connell That the recommendations as contained in the In Camera session be adopted. Carried in an Open Session of Council (X) Confirmation By-law By-law Number #7155/11 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 11, 2011. (XI) Adjournment Moved by Councillor Ashe Seconded by Councillor Dickerson 16 City o¢ _ Council Meeting Minutes Monday July 11, 2011 PICKERNG 7:35 PM Council Chambers 17 That the meeting be adjourned at 10:34 pm. Carried Dated this 11th day of July, 2011. Mayor David Ryan Debbie Shields City Clerk 17 Citq oo _ Planning & Development Committee Meeting Minutes PICKE Tuesday, September 6, 2011 7:30 pm.- Council Chambers 1 8 Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor D. Shields - City Clerk M. Wouters - Manager, Development Review & Urban Design T. Barnett - Senior Planner - Site Planning A. Yearwood - Planner I M. Yeung - Planner I (1) Disclosure of Interest No disclosures of interest were noted. (11) Part`A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. . 1. Zoning Amendment Application A 11/11 Jodee Truck Leasing Ltd. 2580 Brock Road (Part of Lot 10, Plan 585), City of Pickering 1 Cif Planning & Development Committee Meeting Minutes PICKEFUNG Tuesday, September 6, 2011 7:30 pm - Council Chambers 19 Chair: Councillor Ashe A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Marg Wouters, Manager, Development Review & Urban Design, provided an overview of zoning amendment application A 11/11. V. Sookar, President, Universal Group appeared before the Committee in support of the application and to answer any questions. No members of the public spoke in support or opposition to the application. 2. Zoning By-law Amendment Application A 9/11 Long Holdings Inc. 1887 Kingston Road (North Part of Lot 17, Concession 1, Part 1, 40R-6905) City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashley Yearwood, Planner I, provided an overview of zoning amendment application A 9/11. Robert Millward the representative for the applicant appeared before the Committee in support of the application and to answers questions. No members of the public spoke in support or opposition to the application. 3. Zoning By-law Amendment A 7/11 Loblaw Properties Limited 1792 Liverpool Road (Part of Lot 23, Concession 1 South), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Mila Yeung, Planner I, provided an overview of zoning by-law amendment application A 7/11. Heather Garrett the representative for the applicant appeared before the Committee in support of the application and to answer any questions. 2 Planning & Development Committee Meeting Minutes PI Tuesday, September 6, 2011 7:30 pm - Council Chambers 20 Chair: Councillor Ashe Keith Falconer, 710 Lublin Ave, appeared before the Committee and asked if Loblaws could create a couple of disabled parking spots.near the garden centre when it was open. (III) Part`B' - Planning & Development Reports 1. Director, Planning & Development, Report PD 24-11 Proposed Wireless Cell Tower Installation Turris Sites Inc. on behalf of Wind Mobile 3735 Sideline 16, City of Pickering David Hahn and James Kenndy representatives for applications on cell tower installations within Pickering appeared before the Committee to answer questions regarding the proposed installations. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That Turris Sites Inc. be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 3735 Sideline 16 for Wind Mobile, based on the design and other details submitted with this request. Carried 2. Director, Planning & Development, Report PD 25-11 Proposed Wireless Cell Tower Installation Summit Telecom Services on behalf of Rogers Communications Inc. 882 Kingston Road, City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That Summit Telecom Services be advised that City Council has no objection to the proposed 30 metre high cell tower installation at 882 Kingston Road for Rogers Communications Inc., based on the stealth design and other details submitted with the request. Carried as amended by the following motion 3 Carr a~ Planning & Development Committee Meeting Minutes Tuesday, September 6, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 21 Moved by Councillor O'Connell Seconded by Councillor McLean That the applicant be requested to circulate public notification regarding the cell tower installation to all residents on both sides.of Shephard Avenue, from Whites Road to Fairport Road and from Welrus to Shephard Avenue and that an additional ad be placed in the News Advertiser prior to the Council Meeting dated September 19th, 2011. Carried 3. Director, Planning & Development, Report PD 26-11 Proposed Wireless Cell Tower Installation Public Mobile Lease of Country Lane Road Allowance (South limit of Country Lane, between Highway 7 and Highway 407, Lots 20 and 21, Concession 5), City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That the Mayor and the Clerk be authorized to execute a lease agreement with Public Mobile substantially on the terms set out in Report PD 26-11, and to the satisfaction of the Director, Corporate Services and Treasurer and the City Solicitor; 2. That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation within the Country Lane road allowance (being part of Lots 20 and 21, Concession 5), based on the design-and other details submitted with this request; and 3. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. Carried 4. Director, Planning & Development, Report PD 27-11 Proposed Wireless Cell Tower Installation Wind Mobile/Globalive 2465 Brock Road (South Part of Lot 18, Concession 3), City of Pickering 4 Planning & Development Cary 'I, _ Committee Meeting Minutes Tuesday, September 6, 2011 7:30 pm - Council Chambers 92 Chair: Councillor Ashe Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That Wind Mobile/Globalive be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2465 Brock Road based on the design and other details. submitted with this request. Carried 5. Director, Planning & Development, Report PD 28-11 Zoning Amendment Application A 5/11 The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning Amendment Application A 5/11 submitted by Grant Morris and Associates Ltd. on behalf of the Estate of Paul Pickard, to permit the creation of lots with a minimum frontage of 12.0 metres fronting Pine Grove Avenue on lands being Part of Lot 12, Plan 282, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 5/11, as set out in Appendix I to Report PD 28-11, be finalized and forwarded to City Council for enactment. Carried (IV) Other Business Councillor Pickles gave notice that he would be bringing forward a motion regarding the banning of shark fins. (V) Adjournment The meeting adjourned at 8:40 pm. 5 Citq oo Executive Committee Meeting Minutes PK~NhRM Monday, September 12, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 3 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Direction, Planning & Development G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor R. Holborn - Division Head, Municipal Property & Engineering B. Douglas - Fire Chief D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (11) Matters for Consideration 1. Director, Community Services, Report CS 28-11 Tender for Supply & Delivery of One 41,000 Ib.GVW Diesel Snow Plow/Dump/Sander Truck -Tender No. T-12-2011 Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CS 28-11 of the Director., Community Services regarding the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck be received; 1 ~I citq 00 Executive Committee Meeting Minutes PICKERM Monday, September 12, 2011 2 4 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That Tender No. T-12-2011, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck in the amount of $179,077 (HST extra) be accepted; 3. That the total gross cost of $203,487 and a net cost of $183,246 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) the sum of $180,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the sum of $3,246 plus issuing costs be funded',from property taxes; c) that the financing and repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Community Services, Report CS 29-11 Financial Partnership. Land Acquisition With Toronto & Region Conservation Authority (TRCA) Lands of Joyce Andrews and Phyllis Brown Recommendation 2 Ctq 00 Executive Committee Meeting Minutes Monday, September 12, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 25 Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CS 29-11 of the Director, Community Services regarding the Financial Partnership with Toronto & Region Conservation Authority regarding a land acquisition from lands of Joyce Andrews and Phyllis Brown, at a cost not exceeding 50% of the total cost of $12,850, whichever is the lowest, be received; 2. That the Director, Corporate Services & Treasurer be authorized to fund the City's share of the cost of the land acquisition as follows: $10,000 from the City's Current Budget Grants to Organizations and Individuals (account 2195- 2712) and up to $2,850 from sub account 2712 and from funds otherwise available at the end of the current year; and, 3. That the appropriate City of Pickering Officials be authorized to take necessary action o give effect thereto. Carried as amended by the following motion Moved by Councillor O'Connell Seconded by Councillor McLean That the City of Pickering receives the conveyance of the land being Part of Lot 26, Range 3, Broken Front Concession and designated as Lot 96 on Plan 345, Pickering. Carried 3. Director, Community Services, Report CS 30-11 Speed Limits By-law, Twyn Rivers Drive Community Safety Zones By-law, Twyn Rivers Drive Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CS 30-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 3 cis &Ott Executive Committee Meeting Minutes PICKEMG Monday, September 12, 2011 7:30 pm - Council Chambers 2-6. Chair: Councillor Dickerson 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 3. That the attached draft by-law be enacted to amend Schedule "14" to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried 4. Director, Community Services, Report CS 31-11 Traffic and Parking By-law, Liverpool Road Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CS 31-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried 5. Director, Corporate Services & Treasurer, Report CST 30-11 Formal Quotations - Quarterly Report for Information Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That Report CST 30-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Carried 4 'L- Executive Committee Meeting Minutes Monday, September 12, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 7 6. Director, Corporate Services & Treasurer, Report CST 32-11 Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That Report CST 32-11 from the Director, Corporate Services & Treasurer be received for information. Carried 7. Director, Corporate Services & Treasurer, Report CST 33-11 2011 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation i Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CST 33-11 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2011 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14, 2011; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft by-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5 Cis Executive Committee Meeting Minutes P-1 _K Monday, September 12, 2011 7:30 pm Council Chambers 2 8 Chair: Councillor Dickerson Director Corporate Services & Treasurer Report CST 34-11 8 Cash Position Report as at June 30, 2011 Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe That Report CST 34-11 from the Director, Corporate Services & Treasurer be received for information. Carried 9. Director, Corporate Services & Treasurer, Report CST 35-11 Council Compensation Policy Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CST 35-11 of the Director, Corporate Services & Treasurer be received; 2. That the revised wording for Section 06.03 of the Council Compensation Policy, included as Attachment #1, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Carried 10. Director, Corporate Services-& Treasurer, Report CST 36-11 Tender / Contract Approval Councils' Summer Recess Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 6 citq oo _ Executive Committee - Meeting Minutes I Monday, September 12, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson2 9 1. That Report CST 36-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being: Request for Proposal No. RFP-2-2011 - Design, Supply and Installation of two Ultra Violet Treatment Systems at two City Pools; and, Request for Proposal No. RFP-3-2011 - Redesign of Website. Carried 11. Chief Administrative Officer Report CAO 12-11 Enhancement Projects in the City of Pickering Southeast Collector Trunk Sewer Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1.' That' Report CAO 12-11 of the Chief Administrative Officer, regarding the enhancement projects in the City of Pickering from the Southeast Collector Trunk Sewer project be received; 2. That Council approve the infrastructure, recreational and ecological enhancement projects as set out in Attachments #2 and #3 to this Report; such that Attachment #2 sets out the enhancement projects which constitute the $8.0 million of funds that are available, and Attachment.#3 sets out additional enhancement projects that could be selected should the $8.0 million limit not be reached, or additional external funding for the Frenchman's Bay Harbour Entrance project not be secured; 3. That Council authorize the Mayor and Clerk to execute a Funding Agreement with the Regional Municipality of York respecting the enhancement projects, essentially as set out in Attachment #5 to this Report, in a form acceptable to the City Solicitor and Director, Corporate Services & Treasurer; 4. That Council authorize staff to work on the implementation of the enhancement projects in the City of Pickering, as per the terms and conditions of the Funding Agreement, throughout the term of the Agreement; 5. That, notwithstanding the City's Purchasing Policy, City staff be authorized to enter into appropriate arrangements/contracts with the Toronto and Region 7 Call oo _ Executive Committee Meeting Minutes PIQ~ERING Monday, September 12, 2011 7:30 pm - Council Chambers 30 Chair: Councillor Dickerson Conservation Authority to undertake the ecological restoration enhancement projects E2, E3 and E5 at an estimated cost of $385,000, as identified in Attachment #2 to this Report; and as provided for in the approved 2011 Parks Capital Budget, project number 5780.1114; 6. That the implementation of enhancement projects be approved through the annual Capital Budget process during the period 2012 to 2017 recognizing that $3.0 million has been approved in the 2011 Capital Budget for projects that may commence in 2011; 7. That Council be advised that the Frenchman's Bay Harbour Entrance Project, approved in the 2010 Capital Budget as a 100% external grant funded project, will now require contributions from both the City of Pickering and York Region, and the project and revised funding will be reintroduced in the 2012 Capital Budget; 8. That a copy of Report CAO 12-11 be forwarded to the Regional Municipality of York, the Regional Municipality of Durham, Toronto and Region Conservation Authority, Durham District School Board, and the Durham District Catholic School Board for information; and 9. Further, that the appropriate officials of the City be authorized to take the necessary action to give effect hereto. Carried 12. Chief Administrative Officer Report CAO 13-11 Animal Sheltering Services Recommendation Moved by Councillor Pickles Seconded by Councillor Ashe 1. That Report CAO 13-11 be received; 2. That the current lease and servicing agreement with The Dog Pad Inc. which expires on December 31, 2011, located at 15 Reesor Road not be renewed. 3. That Council provide pre 2012 Capital Budget approval for the following: a) that the Mayor and Clerk be authorized to enter into a 5 year lease, in a form acceptable to the Chief Administrative Officer, the Director of Corporate 8 I Executive Committee Meeting Minutes Monday, September 12, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 3 1 Services & Treasurer and the City Solicitor, with Transport Canada for the property located at 1688 Highway No. 7; and b) leasehold improvements, furniture and fixtures in the estimated amount of $100,000. 4. That Council authorize the Director, Corporate Services & Treasurer to the finance the project as follows: a) the estimated project cost for leasehold improvements, furniture, fixtures, and equipment through an internal loan not to exceed $100,000 at a term not to exceed five years; b) the internal loan be undertaken from the Development Charges Reserve Funds at a rate of 2.5%; c) the loan be repaid through an annual savings in lease and service costs allocated in the current budget for Animal Services in the estimated amount including financing cost of $21,500 annually until the loan is repaid; and d) the Treasurer be authorized to make any changes, adjustments, and revisions to the amount, term, and conditions or take any actions necessary in order to effect the foregoing; 5. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Carried (III) Adjournment The meeting adjourned at 8:20 pm. 9 PICKER,ING September 19, 2011 Presentations 1. MPP Ajax-Pickering Joe Dickson Presentation of Provincial Certificate Marking Pickering's 200th Birthday 33 PICKERIN September 19, 2011 Delegations 1. Claremont Community Association Re: Claremont Traffic Issues 2. Grant Morris Associates Ltd. Re: Zoning Amendment By-law A 5/11 1861 Woodview Avenue i CCtq O~ z ~ J I I - September 19, 2011 PICKERING Correspondence Pages 1. Corr. 38-11 Motion for Direction Steve Rainey, Chairman 35 Ontario Federation of Independent Towers 22 Fifth Street, Johnstown, ON KOE 1TO (Re: Impact on Local Towing Industry) Letter received from Steve Rainey, Chairman, Ontario Federation of Independent Towers requesting Council pass a resolution opposing the tendering of a Request for Proposal by the Ministry of Community Safety and Correctional Services to transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP until adequate consultation has been completed. 2. Corr. 39-11 Receive for Information Dr. Eric Hoskins, Minister 36 Ministry of Citizenship and Immigration 6t" Floor, 400 University Avenue Toronto, ON M7A 2R9 Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration seeking nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario. The deadline for nominations is December 5, 2011. 3. Corr. 40-11 Motion to Endorse Marisa Carpino 37-47 (Acting) Manager, Culture & Recreation City of Pickering Correspondence received from Marisa Carpino, (Acting) Manager, Culture & Recreation seeking Council endorsement of the proposed 2012-2016 Pickering . Museum Village Strategic Plan on behalf of the Pickering Museum Village Advisory Committee. ORIGINALTO: COPY TO, 35 June 22, 2011,©r'f CORR FILI Dear Mayor or Reeve and Council, TAKE APR. ACTION LL ry O t% v r~ p r t f C c:T LO Once again, provincial government policies and directives threaten services in your municipality. The Ministry of Community Safety and Correctional Services has tendered a Request for Proposal (RFP) that would effectively transfer the authority of vehicle impoundments from the Ministry of Transportation to the OPP in the form of RFP OPP-0460. This will have a negative affect on the overall capacity of your local towing" industry to serve our community. This RFP has been tendered without consultation with you, our municipal representatives, and without us, your local tow service providers. It is designed for the administrative convenience of the OPP, not for the delivery of effective service on our roads. It removes the quality control of competition from the industry equation by creating monopolistic control over the delivery of impound services in 56 zones across the province. Towers are an essential 4t' component in keeping the roads safe in every community, but unlike the other 3 components; EMS, Fire and Police, we are strictly within the private domain and so must maintain and keep our equipment available for 24/7 emergency response at our own expense. Tows generated within the community by your contracted police service are an important source of revenue that supports your local towers and allows them to be there 24/7 for the community in times of need. Simply put, if the OPP are allowed to impose their desire for exclusive, large scale impound lots on our communities, many local towers will eventually be forced out of business, people will. have to travel greater distances at greater expense to reclaim their vehicles, and the number of local towers available to serve in times of emergency will be diminished" Not to mention the environmental impact of towing these vehicles the greater distances this plan will impose. It is also important to note that the impound facility for a zone listed in the RFP does not even have to be within that zone, thus creating further hardship and expense for those needing to reclaim an impounded vehicle. We would urge you to pass a resolution opposing this RFP and the changes it proposes until such time that there has been adequate consultation with the industry, and you, our elected municipal representatives. We further ask that you send this resolution to other municipalities requesting their support, and that all resolution be sent to the Minister of Community Safety and Correctional Services, so that this dangerous proposition can be halted. Please do not hesitate to contact me if you have any questions or concerns regarding my firm position on this matter, and I look forward to your timely response. Sincerely, Steve Rainey Chairman ONTARIO FEDERATION OF INDEPENDENT TO6i'ERS 22 FIFTII STREET JOHNSTOPYA', OtV ICOE I TO Ministry of Citizenship Ministere des Affaires civiques and immigration et de I'lmmigration Minister Ministre 6"' Floor 6e etage 400 University Avenue 400, avenue University . Ontario Toronto ON M7A 21`19 Toronto ON M7A 2R9 36 Tel.: (416) 325-6200 Te1.: (416) 325-6200 Fax: (416) 325-6195 T616c.: (416) 325-6195 J, I (~Z) 2 39 RECEIVED ORIGINALTO: COPY TO: SEP 12 2011 . I August 2011 CLERICS OFFICE COR PILE TAKE APR. ACTION Dear friends, ecc` as o It is my pleasure to_send_out the call for nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario. Volunteers play a significant role in leading and supporting services in their communities; they lay the foundation for a strong and dynamic province. This award recognizes exceptional leadership, innovation and creativity in voluntarism and community service. Recipients of this award can include individual volunteers, volunteer groups, businesses and other organizations which have made outstanding contributions to their communities and the province. Do you know an individual or group that makes an outstanding contribution? You may wish to consider nominating them for this award. Nomination forms and additional information are available on the Ministry of Citizenship and Immigration website at www.ontario.ca/honoursandawards or by phone at 416-314-7526, toll free 1-877-832-8622, TTY 416-327-2391. Deadline for nominations is December 5. 2011. I hope you will take this opportunity to ensure that volunteers receive the recognition they deserve. Sincerely, Dr. Eric Hoskins Minister 10.107 37 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields September 14, 2011 City Clerk From: Marisa Carpino (Acting) Manager, Culture & Recreation Copy: Members, Pickering Museum Village Advisory Committee ORIGINALTO: Regional Councillor - Ward Two COPY TO; Chief Administrative Officer Director, Community Services t5 Q Division Head, Culture & Recreation co PILE Subject: 2012-2016 Pickering Museum Village Strategic Plan Report ITAKEAPRACTION ~m~',C) ',C) rsc "J +0 - File: A-1410-002-11 At the request of.the Pickering Museum Village Advisory Committee, please include the attached 2012-2016 Pickering Museum Village Strategic Plan (proposed) under "Correspondence" in the agenda of the September 19, 2011 Council Meeting. The Pickering Museum Village Advisory Committee is seeking Council endorsement of the proposed plan. An overview of the proposed 2012-2016 Pickering Museum Village Strategic Plan was presented by Laura Drake, Chair, Pickering Museum Village Advisory Committee and Rhonda Lawson, Co- Chair, Pickering Museum Village Advisory Committee at the Council Meeting of June 20, 2011. The 2012-2016 Pickering Museum Village Strategic Plan was created by Pickering Museum Village Advisory Committee members over the past year after consultation with Council, Senior Managers, Museum Staff, Museum Volunteers and other stakeholders. The strategies of the plan will address outstanding issues/challenges, build on existing strengths and set a clear direction of Pickering Museum Village activities over the next 5 years, as resources become available. 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CD 't 0 CD E3 Ln cu ~ ° I o ti O O D ~ UU N `d `n CD O CD 0 CD ' CD 2 R x nD w . a y , fin EL y. = w f0 fi n tc C r' ~ Cp Cep fis c a 0 0 0 ~ •P N w 46 vp cu o C-D in, Oro ~ ~ ~ CD O O O Ox - CD C Z ID CD UQ N CD - CD A~ CD CD (DD w b Ln C. CD EEL (D CD ° P IV 0 ~ CD ~ . ~ ~ o (~D oo C~¢D C pr O • W N CD, CD CL M CD N 0 CD 0 O CAD G N - Q.. CD O n' C p' p • ON n o fi o 2 UQ ' o CD CD CD Crl ro ~ w ~ (/1 y' CrJ w a Cn ~ . ro N CD CD co~ R C m 1. N C O N O N O ~ W N N ~ O 47 0 o z > a o ~:l 0 CD CD m CD ?D CD o o o' CD CD o C C ° n rv • CD o • • N ~ ~ C1 5 CD 14 CD cu rA O CD y b o o p CD o v? o, ►-3 m CD 0 CD CIS C ti N N D N fi y o _O 4 ~ n ~ w d CD w a, o CD o o N o CD N N O N 4 8 PICKERING September 19, 2011 Committee Reports a) Report PD 2011-08 of the Planning & Development Pages 1. Director, Planning & Development, Report PD 24-11 Proposed Wireless Cell Tower Installation Turris Sites Inc. on behalf of Wind Mobile 3735 Sideline 16, City of Pickering Recommendation That Turris Sites Inc. be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 3735 Sideline 16 for Wind Mobile, based on the design and other details submitted with this request. 2. Director, Planning & Development, Report PD 25-11 Proposed Wireless Cell Tower Installation Summit Telecom Services on behalf of Rogers Communications Inc. 882 Kingston Road, City of Pickering Recommendation 1. That the applicant be requested to circulate public notification regarding the cell tower installation to all residents on both sides of Shephard Avenue, from Whites Road to Fairport Road and from Welrus to Shephard Avenue and that an additional ad be placed in the News Advertiser prior to the Council Meeting dated September 19t", 2011, and 2. That Summit Telecom Services be advised that City.Council has no objection to the proposed 30 metre high cell tower installation at 882 Kingston Road for Rogers Communications Inc., based on the stealth design and other details submitted with the request. 3. Director, Planning & Development, Report PD 26-11 Proposed Wireless Cell Tower Installation Public Mobile Lease of Country Lane Road Allowance (South limit of Country Lane, between Highway 7 and Highway 407, Lots 20 and 21, Concession 5), City of Pickering Recommendation i I 49 1. That the Mayor and the Clerk be authorized to execute a lease agreement with Public Mobile substantially on the terms set out in Report PD 26-11, and to the satisfaction of the Director, Corporate Services and Treasurer and the City Solicitor; 2. That Public Mobile be advised that City Council has no objection to the proposed 40 metre high cell tower installation within the Country Lane road allowance (being part of Lots 20 and 21, Concession 5), based on the design and other details submitted with this request; and 3. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 4. Director, Planning & Development, Report PD 27-11 Proposed Wireless Cell Tower Installation Wind Mobile/Globalive 2465 Brock Road (South Part of Lot 18, Concession 3), City of Pickering Recommendation That Wind Mobile/Globalive be advised that City Council has no objection to the proposed 40 metre high cell tower installation at 2465 Brock Road based on the design and other details submitted with this request. 5. Director, Planning & Development, Report PD 28-11 Zoning Amendment Application. A 5/11 The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickerinq Recommendation 1. That Zoning Amendment Application A 5/11 submitted by Grant Morris and Associates Ltd. on behalf of the Estate of Paul Pickard, to permit the creation of lots with a minimum frontage of 12.0 metres fronting Pine Grove Avenue on lands being Part of Lot 12, Plan 282, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 5/11, as set out in Appendix I to Report PD 28-11, be finalized and forwarded to City Council for enactment. i Cif o~ 5 0 ' ' - September 19, 2011 PICKERING Committee Reports b) Report EC 2011-08 of the Executive Committee Pages 1. Director, Community Services, Report CS 28-11 Tender for Supply & Delivery of One 41,000 Ib.GVW Diesel Snow Plow/Dump/Sander Truck -Tender No. T-12-2011 Recommendation 1. That Report CS 28-11 of the Director, Community Services regarding the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck be received; 2. That Tender No. T-12-2011, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of one 41,000 lb. GVW Diesel Snow Plow/Dump/Sander Truck in the amount of $179,077 (HST extra) be accepted; 3. That the total gross cost of $203,487 and a net cost of $183,246 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) the sum of $180,000 be financed by the issue of debentures through the. Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the sum of $3,246 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure 51 Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 29-11 Financial Partnership Land Acquisition With Toronto & Region Conservation Authority (TRCA) Lands of Joyce Andrews and Phyllis Brown Recommendation 1. That Report CS 29-11 of the Director, Community Services regarding the Financial Partnership with Toronto & Region Conservation Authority regarding a land acquisition from lands of Joyce Andrews and Phyllis Brown, at a cost not exceeding 50% of the total cost of $12,850, whichever is the lowest, be received; 2. That the Director, Corporate Services & Treasurer be authorized to fund the City's share of the cost of the land acquisition as follows: $10,000 from the City's Current Budget Grants to Organizations and Individuals (account 2195- 2712) and up to $2,850 from sub account 2712 and from funds otherwise available at the end of the current year; 3. That the City of Pickering receives the conveyance of the land being Part of Lot 26, Range 3, Broken Front Concession and designated as Lot 96 on Plan 345, Pickering, and 4. That the appropriate City of Pickering Officials be authorized to take necessary action o give effect thereto. 3. Director, Community Services, Report CS 30-11 Speed Limits By-law, Twyn Rivers Drive Community Safety Zones By-law, Twyn Rivers Drive Amendment to By-law 6604/05 Recommendation 52 1. That Report CS 30711 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 3. That the attached draft by-law be enacted to amend Schedule "14" to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 4. Director, Community Services, Report CS 31-11 Traffic and Parking By-law, Liverpool Road Amendment to By-law 6604/05 Recommendation 1. That Report CS 31-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received, and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 5. Director, Corporate Services & Treasurer, Report CST 30-11 Formal Quotations - Quarterly Report for Information Recommendation That Report CST 30-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 6. Director, Corporate Services & Treasurer, Report CST 32-11 Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures Recommendation That Report CST 32-11 from the Director, Corporate Services & Treasurer be received for information. 7. Director, Corporate Services & Treasurer, Report CST 33-11 2011 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes 53 Recommendation 1. That Report CST 33-11 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2011 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14, 2011; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft by-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto.. 8. Director, Corporate Services & Treasurer, Report CST 34-11 Cash Position Report as at June 30, 2011 Recommendation That Report CST 34-11 from the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 35-11 Council Compensation Policy Recommendation 1. That Report CST 35-11 of the Director, Corporate Services & Treasurer be received; 2. That the revised wording for Section 06.03 of the Council Compensation Policy, included as Attachment #1, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. 10. Director, Corporate Services & Treasurer, Report CST 36-11 Tender / Contract Approval Councils' Summer Recess Recommendation 54 1. That Report CST 36-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the- Chief Administrative Officer during Councils' summer recess being: Request for Proposal No. RFP-2-2011 - Design, Supply and Installation of two Ultra Violet Treatment Systems at two City Pools; and, Request for Proposal No. RFP-3-2011 - Redesign of Website. 11. Chief Administrative Officer Report CAO 12-11 Enhancement Projects in the City of Pickering Southeast Collector Trunk Sewer Recommendation 1. That Report CAO 12-11 of the Chief Administrative Officer, regarding the enhancement projects in the City of Pickering from the Southeast Collector Trunk Sewer project be received; 2. That Council approve the infrastructure, recreational and ecological enhancement projects as set out in Attachments #2 and #3 to this Report; such that Attachment #2 sets out the enhancement projects which constitute the $8.0 million of funds that are available, and Attachment #3 sets out additional enhancement projects that could be selected should the $8.0 million limit not be reached, or additional external funding for the Frenchman's Bay Harbour Entrance project not be secured; 3. That Council authorize the Mayor and Clerk to execute a Funding Agreement with the Regional Municipality of York respecting the enhancement projects, essentially as set out in Attachment #5 to this Report, in a form acceptable to the City Solicitor and Director, Corporate Services & Treasurer; 4. That Council authorize staff to work on the implementation of the enhancement projects in the City of Pickering, as per the terms and conditions of the Funding Agreement, throughout the term of the Agreement; 5. That, notwithstanding the City's Purchasing Policy, City staff be authorized to enter into appropriate arrangements/contracts with the Toronto and Region Conservation Authority to undertake the ecological restoration enhancement projects E2, E3 and E5 at an estimated cost of $385,000, as identified in Attachment #2 to this Report; and as provided for in the approved 2011 Parks Capital Budget, project number 5780.1114; 55 6. That the implementation of enhancement projects be approved through the annual Capital Budget process during the period 2012 to 2017 recognizing that $3.0 million has been approved in the 2011 Capital Budget for projects that may commence in 2011; 7. That Council be advised that the Frenchman's Bay Harbour Entrance Project, approved in the 2010 Capital Budget as a 100% external grant funded project, will now require contributions from both the City of Pickering and York Region, and the project and revised funding will be reintroduced in the 2012 Capital Budget; 8. That a copy of Report CAO 12-11 be forwarded.to the Regional Municipality of York, the Regional Municipality of Durham, Toronto and Region Conservation Authority, Durham District School Board, and the Durham District Catholic School Board for information; and 9. Further, that the appropriate officials of the City be authorized to take the necessary action to give effect hereto. 12. Chief Administrative Officer Report CAO 13-11 Animal Sheltering Services Recommendation 1. That Report CAO 13-11 be received; 2. That the current lease and servicing agreement with The Dog Pad Inc. which expires on December 31, 2011,-located at 15 Reesor Road not be renewed. 3. That Council provide pre 2012 Capital Budget approval for the following: a) that the Mayor and Clerk be authorized to enter into a 5 year lease, in a form acceptable to.the Chief Administrative Officer, the Director of Corporate Services & Treasurer and the City Solicitor, with Transport Canada for the property located at 1688 Highway No. 7; and b) leasehold improvements, furniture and fixtures in the estimated amount of $100,000. 4. That Council authorize the Director, Corporate Services & Treasurer to the finance the project as follows: a) the estimated project cost for leasehold improvements, furniture, fixtures, and equipment through an internal loan not to exceed $100,000 at a term not to exceed five years; 56 b) the internal loan be undertaken from the Development Charges Reserve Funds at a rate of 2.5%; c) the loan be repaid through an annual savings in lease and service costs allocated in the current budget for Animal Services in the estimated amount including financing cost of $21,500 annually until the loan is repaid; and d) the Treasurer be authorized to make any changes, adjustments, and revisions to the amount, term, and conditions or take any actions necessary in order to effect the foregoing; 5. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CLtq oo 5 7 September 19, 2011 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Planning & Development, Report PD 29-11 59-116 Official Plan Amendment Application OPA 11-001/P Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 and 21 Ontario Realty Corporation Part of Lots 19, 20 and 21, Concession 3 Part of Lots 16, 17, 18; 19, 20 and 21, Concession 4 Part of Lots 17-34 Concession 5 City of Pickerinq Recommendation 1. That Council endorse the Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21, as set out in Appendix I to this Report, subject to the City being satisfied with the completion of the Fiscal Impact Study, the Amendment (Update) to the Master Environmental Servicing Plan, the Neighbourhood Functional Servicing and Stormwater Reports and the Staged Servicing and Implementation Strategy; 2. That staff be authorized to continue to work collaboratively with Infrastructure Ontario and its consultant, planningAlliance, to address any new issues that arise respecting the Neighbourhood Plans; and should any substantive refinements be made to any of these Plans, that staff be directed to again seek Council's endorsement of that Plan; and 3. Further, that the City Clerk forward a copy of Report PD 29-11 to Infrastructure Ontario, the Ministry of Infrastructure, the Ministry of Municipal Affairs and Housing, the Regional Municipality of Durham, the Toronto and Region Conservation Authority, and the Seaton Landowners Group. 2. Director, Community Services, Report CS 32-11 117-127 Tender No. T-10-2011 Valley Farm Road - Road Drainage and Road Safety Improvements Recommendation 1. That Report CS 32-11 of the Director, Community Services regarding the tender for Valley Farm Road - Road Drainage and Road Safety Improvements be received; 2. That Tender No.T-10-2011 submitted by Bennington Construction Limited in the amount of $174,931.34 (HST included) and a net cost of $157,531.09 (net of HST rebate) be approved; f I~ 58 3. That the total gross project cost of $199,227 (HST included), including the tender amount and other associated costs, and the total net project cost of $179,410 (net of HST rebate) be approved; .4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $175,000 as provided for in the 2011 Roads Capital Budget for Valley Farm Road be financed by the issuance of debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the balance of $4,410 be funded from property taxes; c) the annual repayment charges in the amount of approximately $40,000 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid and any financing cost to be paid out of the Current Budget; d) that the Treasurer is authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Ctrs 00 Report To Council PICKERII V Report Number: PD 29-11 Date: September 19, 2011 59 From: Neil Carroll Director, Planning & Development Subject: Official Plan Amendment Application OPA 11-001/P Proposed. Neighbourhood Plan for Seaton Neighbourhoods 17, 20 and 21 .Ontario Realty Corporation Part of Lots 19, 20 and 21, Concession 3 Part of Lots 16, 17, 18, 19, 20 and 21, Concession 4 Part of Lots 17-34, Concession 5 City.of Pickering Recommendations: 1. That Council endorse the Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21, as set out in Appendix I to this Report, subject to the City being satisfied with the completion of the Fiscal Impact Study, the Amendment (Update) to the Master Environmental Servicing Plan, the Neighbourhood Functional Servicing and Stormwater Reports and the Staged Servicing and Implementation Strategy; 2. That staff be authorized to continue to work collaboratively with Infrastructure Ontario and its consultant, planningAlliance, to address any new issues that arise respecting the Neighbourhood Plans; and should any substantive . refinements be made to any of these Plans, that staff be directed to again seek Council's endorsement of that Plan; and 3. Further, that the City Clerk forward a copy of Report PD 29-11 to Infrastructure Ontario, the Ministry of Infrastructure, the Ministry of Municipal Affairs and Housing, the Regional Municipality of Durham, the Toronto and Region Conservation Authority, and the Seaton Landowners Group. Executive Summary: The Minutes of Settlement for the Seaton Conformity Amendment entered into on February 7, 2011, between the Seaton Landowners, the Province of Ontario, the Toronto and Region Conservation Authority and the City of Pickering required Ontario Realty Corporation (ORC) now known as Infrastructure Ontario (10) to submit Neighbourhood Plans for their lands within Seaton, being Neighbourhoods 17, 20 and 21 (see Attachment #1). Report PD 29-11 Date: September 19, 2011 Official Plan Amendment Application OPA 11-001/P Page 2 1 y 1 i In March 2011, 10 submitted an amendment to incorporate Neighbourhood Plans 17, 20 and 21 into the Pickering Official Plan. The three Neighbourhood Plans use a similar approach to the policies and schedules as Seaton Neighbourhood Plans 16, 18 and 19 endorsed by Council on April 26, 2011. Minor revisions were incorporated to: add 2031 population and employment targets; delete unnecessary policies that duplicate the parent Seaton Conformity OPA; revise the Seaton Natural Heritage System designation on the Schedules to encompass all features, buffers and corridors; and add new policies to reflect provincial, regional and agency comments. Accordingly, Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21 are attached to this Report. It is recommended that Council endorse the three Neighbourhood Plans at this time, subject to the completion of various other reports and on-going consultation with 10. Should any substantive refinements to any of these documents be needed, staff will again seek Council's endorsement of that document. Financial Implications: None from adopting the recommendations. Sustainability Implications: The three Neighbourhood Plans are consistent with the Neighbourhood Plans and City's Conformity Amendment previously endorsed by Council on April 26, 2011. Collectively, the Neighbourhood Plans in concert with the Sustainable Place-Making Guidelines will result in development that reflects a higher level of sustainability than generally occurs in suburban greenfield development. 1.0 Background: 1.1 Council executed the Minutes of Settlement and entered into an Agreement Respecting the Conformity Amendment On February 7, 2011, Council executed Minutes of Settlement with the Seaton Landowners Group, ORC, the Toronto and Region Conservation Authority and the Ministry of Municipal Affairs and Housing (MMAH). The parties to the i Settlement have agreed to seek the approval of the Ontario Municipal Board (OMB) of the Seaton Conformity OPA at a hearing currently scheduled for January 16, 2012. As part of the Minutes of Settlement, 10 agreed to submit Neighbourhood Plans for their main land holdings within Seaton, being Neighbourhoods 17, 20 and 21 (see Attachment #1). The City, with the assistance of its multi-disciplinary consulting team led by Sorensen Gravely Planning Associates Inc., has prepared Neighbourhood Plans for developer-owned lands being Seaton Neighbourhoods 16, 18 and 19. Report PD 29-11 Date: September 19, 2011 Official Plan Amendment Application OPA 11-001/P Page 3 61 1.2 Council endorsed the Neighbourhood Plans for Seaton Neighbourhoods 16, 18 and 19, as set out in Report PD 14-11 On April 26, 2011, Council considered the recommendations of Report PD 14-11, which in part dealt with Seaton Neighbourhoods 16, 18 and 19. As part of the Report's consideration, discussion ensued respecting matters of Regional infrastructure and land uses around the Hamlet of Whitevale. Subsequently, Council endorsed the Neighbourhood Plans 16, 18 and 19 and added a new clause as follows: "3.b) that staff be directed to further explore: refinements further limiting or relocating uses presently proposed in the Hamlet Heritage Open Space to lands outside the Hamlet Heritage Open Space; including the western extension and bridge over West Duffins Creek for the Whitevale By-pass in the first phase of the Seaton development; and discuss opportunities for sanitary sewers for Whitevale residents." Correspondence has been forwarded to the MMAH and the Region of Durham requesting a meeting to discuss these matters. At this time, Council's Resolution would not effect 10's Neighbourhood Plans. Staff will be reporting back on the provincial and regional responses. 2.0 Comments received on the Draft Amendments 2.1 At the June 6, 2011 Information Meeting (see text of Information Report 12-11 and Meeting Minutes, Attachments #2 and #3) No members of the public appeared in support or opposition to the application. 2.2 Agency Comments Ministry of Municipal Affairs . no objection and Housing . revisions to the Neighbourhood Plans suggested (see Attachment #4) Toronto and Region . no objection (see Attachment #5) Conservation Authority Bell • no objection • revisions to the Neighbourhood Plans suggested (see Attachment #6) Durham District and Catholic no objection (see Attachment #7) School Boards Durham Region Planning no objection Department • revisions to the Neighbourhood Plans suggested (see Attachment #8) ~Ryort PD 29-11 Date: September 19, 2011 Official Plan Amendment Application OPA 11-001/P Page 4 3.0 Discussion: 3.1 Draft Neighbourhood Plans 17, 20 and 21 have been prepared in conformity with the Seaton Conformity OPA and are consistent with the policy and schedule approach used for the other Seaton Neighbourhood Plans The draft Neighbourhood Plans prepared by 10's consultant, planningAlliance has used the City's Neighbourhood Plan format as a template to prepare its draft Neighbourhood Plans. A consistent policy and schedule approach has resulted in a similar block plan level of detail that, among other matters include: • policies addressing mixed use areas gateways, high intensity employment nodes, variations in minimum and maximum residential densities and housing form, significant cultural resources, and Regional facilities, and • schedules identifying the location of village greens, neighbourhood park, district park, trail network, elementary schools, high school, recreational centre, pedestrian prominent streets, potential transit stations, District Energy location and stormwater ponds 3.2 Revisions have been incorporated into the draft Neighbourhood Plans 17, 20 and 21 to address the comments received Staff has been working collaboratively with 10 and its consultant plan ningAlliance to refine the Neighbourhood Plans to address the comments received from circulation as well as the comments made by Council at the June 6th public meeting. In addition, general revisions to the Neighbourhood Plans have been incorporated to be consistent with the approach used in Neighbourhood Plans 16, 18 and 19 and include: adding 2031 targets for population and employment; deleting policies that duplicate the parent Seaton Conformity OPA; revising the Seaton Natural Heritage System designation on the Schedules to encompass all features, buffers and corridors; adding policies respecting road access, pedestrian and bicycle systems. Further, staff and 10 have agreed to specific policy revisions in the Neighbourhood Plans as follows: Neighbourhood 17: • revision to policy 12.19(a) recognizing that the precise location of the future GO Train Station has yet to be finalized through an environmental assessment; and therefore, requires that Metrolinx be consulted in regards to any development in the Mixed Corridor blocks located south of Taunton Road • revision to policy 12.19(b) modifying the Mixed Corridor Type 2 policy to be consistent with other similar Neighbourhood Plan policies and, as a result, will require a higher density vertical multi-residential housing form along Taunton Road • revision to policy 12.19(g) requiring the locations of local roads constructed through the Seaton Natural Heritage System to be subject to an environmental assessment process ~I j Report PD 29-11 Date: September 19, 2011 Official Plan Amendment Application OPA 11-001/P Page 5 63 Neighbourhood 20: • revision to policy 12.220) requiring a proponent, prior to submitting draft plans of subdivision on lands adjacent to the Brougham Pioneer Christian Cemetery, to seek confirmation from the Brougham United Church to acquire additional lands in the area of the current cemetery, or not, as described in the Central Pickering Development Plan (CPDP) • new policy 12.22(k) recognizing that the location of a District Energy facility within Neighbourhood Plan 20 is conceptual and will be confirmed through a feasibility assessment study in consultation with the landowners and utility providers • revision to the Schedule to change the Mixed Corridor Type 1 to Mixed Corridor Type 2 to permit higher density housing forms • revision to the Schedule to relocate the elementary school from the northwest portion of the Medium Density Area to the east side of "Old" Brock Road • revision to the Schedule to adjust the local and collector road network to reflect the Region's proposed road realignment in the north end of the neighbourhood Neighbourhood 21: • revision to policy 12.23(e) requiring the City to cooperate with the Province and the Region of Durham in identifying appropriate sites for a future regional works depot and a transit depot outside of the first phase of lands designated Prestige Employment Area. The location of these facilities within the first phase would establish an undesirable urban tone for these strategic lands. Alternate employment locations are more appropriately considered outside the first phase of employment land development. The waste transfer station was deleted as this use is specifically prohibited within the Prestige Employment Area policies of the Seaton Conformity OPA With the above revisions, staff is recommending that Council endorse these plans for Neighbourhoods 17, 20 and 21 subject to the City being satisfied with the completion of the Fiscal Impact Study, the Amendment (Update) to the Master Environmental Servicing Plan, the Neighbourhood Functional Servicing and Stormwater Reports and the Staged Servicing and Implementation Strategy. This recommendation is consistent with Council's previous endorsement of Neighbourhood Plans 16, 18 and 19. 3.3 Infrastructure Ontario has submitted a draft plan of subdivision application for a portion of the Prestige Employment lands With Council's endorsement of Infrastructure Ontario's Neighbourhood Plans, staff will now be in a position to consider the draft plan of subdivision that has recently been submitted by 10 for 80 hectares of prestige employment land located between Sideline 26 and Sideline 22 as the first phase of employment development. A public meeting on the application will be scheduled for later this year. Report PD 29-11 Date: September 19, 2011 Official Plan Amendment Application OPA 11-001/P Page 6 4.0 The OMB has scheduled the hearing of the Seaton appeals on January 16, 2012 The Seaton Landowners have appealed their official plan amendment, draft plan of subdivision, and zoning by-law amendment applications to the OMB. It is expected that 10 will also appeal their Neighbourhood Plans to the OMB to consolidate these appeals with the Landowner appeals. The hearing of the Seaton appeals is currently scheduled to commence on January 16, 2012. A phased hearing is anticipated. Phase One will determine conformity of the Seaton OPA to the CPDP and approval of the six Neighbourhood Plans. Subsequently, Phase Two will determine approval of the proposed Plans of Subdivision and Zoning By-law Amendments. Appendix: Appendix I: Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21 Attachments: 1. Map of Seaton Neighbourhoods 2. Text of Information Report 12-11 3. Minutes from June 6, 2011 Planning & Development Committee Meeting 4. Agency Comments - the Ministry of Ministry Affairs and Housing 5. Agency Comments - the Toronto and Region Conservation Authority 6. Agency Comments - Bell 7. Agency Comments - Durham District and Catholic School Boards 8. Agency Comments - Region of Durham Planning Department Report PD 29-11 Date: September 19, 2011 Official Plan Amendment Application O.PA 11-001/P Page 7 65 Prepared By: Approved / Endorsed By: Grant McGregor, MCIP, Y P Neil Carr nini', RPP Principal Planner. - Policy Director, g & Development Catherine Rose, MCIP, PP Manager, Policy GM:jf Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Coun '1 /Z' 2-011 Tony Prevedel Chief Administrative Officer 66 Appendix I to Report PD 29-11 I Neighbourhood Plans for Seaton. Neighbourhoods 17, 20 and 21 Amendment X to the Pickering Official Plan Page 1 7.22 Adding Policies and Schedule for Neighbourhood 17: 67 Brock-Taunton as follows: III NEIGHBOURHOOD 17: BROCK-TAUNTON Description • Is bound by the Seaton Natural Heritage System to the north, west and east, and the C.P.R. railway to the south • Is in the southeast corner of the Seaton Urban Area • Is planned to have a range of uses and land use densities, including the potential for commercial, and a variety of residential built-forms with densities ranging from mixed use to high density • Taunton Road and Brock Road are the main spines running through the neighbourhood • A future GO Train Station, on the Belleville CP Rail line, is proposed to be integrated into the Neighbourhood • The Mixed Corridor at Taunton Road and Brock Road forms the heart of the neighbourhood. This intersection is to be designed as a compact, dense area comprised of gateway residential sites on three of the four corners of the intersection, with at grade commercial uses. This area shall serve the day-to-day commercial needs of nearby residents, and of travelers who pass along Taunton Road and Brock Road Neighbourhood Population Target 2031 Population Target 5,500 CITY POLICY Brock-Taunton Neighbourhood Policies 12.19 City Council, (a) recognizes that the precise location of the GO Train Station has yet to be finalized through an environmental assessment. As such, City Council shall encourage development in the Mixed Corridor blocks south of Taunton Road to proceed in consultation with Metrolinx and be coordinated with the Environmental Assessment; j Amendment X to the Pickering Official Plan Page 2 68 (b) shall as per section 11.5, establish and apply one of two. additional subcategories (Mixed Corridors Type 2) to those set out in Tables 2 and 6 in the Mixed Corridors subcategory as follows: (i) Mixed Corridors Type 2 with a minimum density of 60 units net hectare and a maximum density of 180 units per net hectare provided the overall density of lands within the Mixed Corridors Type 2, within each draft plan of subdivision, is no more than 140 units per net hectare; (c) shall, as per section 11.6, identify Gateway Sites within the Mixed Corridors Type 2 subcategory, which shall: (i) be reserved for apartment buildings at or near the highest density and height permission; (ii) have the maximum height and density determined at the site plan approval stage after submission of appropriate massing and sun-shadow drawings to demonstrate compatibility with adjacent housing; (iii) permit interim uses as per section 11.8; (iv) require applicants to submit a development concept and intensification plan illustrating interim and final plans to accommodate intensification over time and ultimate build-out, in accordance to section 11.8; and (v) require the size of Gateway sites to be determined at the draft plan stage; (d) shall, along Taunton Road and Brock Roads which are both Type A Arterial roads, not permit direct access to lots but will encourage the Region to allow for full movement intersections at the locations shown on Schedule X Neighbourhood 17: Brock-Taunton and allow for right-in/right-out intersections at a shorter intersection spacing in order to promote walkability and connectivity; (e) shall require applicants for draft plan of subdivision approval to. identify and integrate appropriate setbacks from buildings to utility and rail corridors; Amendment X to the Pickering Official Plan Page 3 69 (0 shall establish a pedestrian and bicycle systems Plan for the neighbourhood which is illustrated on Schedule X Neighbourhood 17: Brock-Taunton and consists of the road network, bikeways, trails and trailheads. Further detail on how cyclists will be accommodated in the road network shall be set out in the Sustainable Place-Making Guidelines; (g) shall recognize that the locations of: (i) local roads constructed through the Seaton Natural Heritage System will be subject to satisfying the Environmental Assessment process; (ii) local roads and village greens may be refined though the draft plans of subdivision without an amendment to this Plan provided the location, size and layout are consistent with . the design intent shown on Schedule X Neighbourhood 17: Brock-Taunton and the policies of this Plan; and (iii) the number, size and location of stormwater management facilities will be confirmed through the Neighbourhood Functional Servicing and Stormwater Report and may change without an amendment to this Plan; and (h) shall require applicants for draft plan of subdivision, rezoning or site plan approval to submit to the satisfaction of the City: (i) a Sustainability Report that demonstrates how the proposal ranks against the sustainable checklist in the Sustainable Place-Making Guidelines; and (ii) a Design Brief that demonstrates how the proposal is consistent with the urban design components of the Sustainable Place-Making Guidelines. h l i O• i ••i ••i •Li1~~ f• O O • ••i m cn p \ \ O a G •i w ~ esp. ~ ~ \ ~ llll~~~~~ •f O i ~ - n f •'f tttt~ i • I ~ •r 4 1 BROCK ROAD . • Ir i . 1\ *1 SII V. GiV l`"Iy a • .........i • ~ D 2 • • X Z • 1 '.•••t••t•■•..•..........t•••.•1••••Y.\.+ z O z V V I i I /J f} n Z ® 0° 0G rrI O m N 0 Cn y x g< n v G D m O ~ ~ ~ m Iii I C O S D O m W n rn 2 p D r 3 C', Z Z nm 7 p O< 4 4 Z nO 0 D n Z I 7n to 2 m p m r m O m C (D C O O v Z G~ O Z D lJ CJ O 0 A CO m N r m O r" C O -i _ J_ m oo ti to Z D m r"" ~ r 11 0 O D 3 T' p O Z m ZZ N y z >D DZ r D -I r m DO v ~ m D y t~ii 0 m O \n z w ~ m Z -4 r Amendment X to the Pickering Official Plan Page 1 71 7.25 Adding Policies and Schedule for Neighbourhood 20: Thompson's Corners as follows: NEIGHBOURHOOD 20: THOMPSON'S CORNERS Description • Is bound by the Seaton Natural Heritage System to the west including Urfe Creek; Sideline 16 and the Town of Ajax to the east; Highway 7, Hamlet of Brougham and. Federal lands to the north; and the Seaton Natural Heritage System to the south • Is the eastern most neighbourhood in the Seaton Urban Area • Is adjacent to the existing Hamlet of Brougham including the Brougham Pioneer Christian Cemetery • Is planned to have a broad range of uses and land use densities, including commercial, and a variety of residential built-forms with densities ranging from low density to mixed use • Brock Road, Whitevale Road and Highway 7 are the main spines running through the neighbourhood • Highway 407 ETR/Transitway bisects the prestige employment lands portion of the neighbourhood • The Community Node on Brock Road shall be the heart'of the neighbourhood. The neighbourhood centre is planned to be a compact, walkable area, with a mix of commercial and residential uses. This centre shall serve the day-to-day commercial needs of . nearby residents, and of travelers who pass through along Brock Road. The Community Node shall also connect the residential areas -on the east and west sides of Brock Road and shall provide a transition from the prestige employment area to the north Neighbourhood Population and Employment Projection 2031 Population Target 6, 000 2031 Em to ment Lands Target 8,500 ~I ~ t i i l Amendment X to the Pickering Official Plan Page 2 CITY POLICY Thompson s Corners Neighbourhood Policies 12.22 City Council, (a) shall, as per section 11.5, establish and apply one of two additional subcategories ( Low Density Area Type 1) to those set out in Tables 2 and 10 in the Low Density Area subcategory as follows: (i) Low Density Area Type 1 with: (A) a full range of unit types within the permitted density range for Low Density Area as per section 11.2, but consisting predominantly of single and semi-detached housing forms; (b) shall provide greater direction on housing types within Medium Density Area designation by permitting single detached and semi-detached dwellings to comprise no more than 25% of all unit types within the designation; (c) shall as per section 11.5, establish and apply one of two additional subcategories (Mixed Corridors Type 2) to those set out in Tables 2 and 6 in the Mixed Corridors subcategory as follows: (i) Mixed Corridors Type 2 with a minimum density of 60 units net hectare and a maximum density of 180 units per net hectare provided the overall density of lands within the Mixed Corridors Type 2, within each draft plan of subdivision, is no more than 140 units per net hectare; (d) shall, as per section 11.6, identify Gateway Sites within the Mixed Corridors Type 2, which shall: (i) be reserved for apartment buildings at or near the highest density and height permission; (ii) have the maximum height and density determined at the site plan approval stage after submission of appropriate massing and sun-shadow drawings to demonstrate compatibility with adjacent housing; (iii) permit interim uses as per section 11.8; (iv) require applicants to submit a development concept and intensification plan illustrating interim and final plans to accommodate intensification over time and ultimate build-out, in accordance to section 11.8; and (v) require the size of Gateway sites to be determined at the draft plan stage; 73 Amendment X to the Pickering Official Plan Page 3 (e) shall provide greater direction on employment uses and densities in the Prestige Employment Area designation by applying two subcategories to the Prestige Employment Area land use category set out in Tables 2 and 8 as follows: (i) Prestige Employment General: . (A) in addition to the prohibited uses in section 11.32, warehousing shall be prohibited except for warehousing accessory to a permitted use; (ii) Prestige Employment Node: (A) in addition to the prohibited uses in section 11.36, warehousing, and light manufacturing, assembly and processing of goods shall be prohibited; (B) a minimum density of 2.0 FSI shall be required; however, interim development of no less than 0.5 FSI may be permitted provided a development concept and intensification plan is submitted demonstrating how the property can be intensified including: 1. the siting and orientation of buildings which do not preclude future intensification; 2. the location of parking for the initial development and changes to parking to accommodate the intensification process; and 3. the phasing of the intensification of the site to realize the ultimate built form; (f) shall require appropriate transitional design, compatibility and buffering from the Prestige Employment Area to the Hamlet of Brougham and its existing character through the implementing draft plan of subdivision, zoning by-law and site plan approval. The implementing draft plan of subdivision shall also provide for adequate road and pedestrian connections between Brougham and the surrounding Prestige Employment Area lands; (g) shall facilitate the long-term intensification of the future Highway 407 ETR/Transitway station located at Brock Road and Highway 407 ETR/Transitway based on the underlying land use of Prestige Employment Node; Amendment X to the Pickering Official Plan Page 4 74 (h) shall require the proponent prior to submission of draft plans of subdivision for development adjacent to the Brougham Pioneer Christian Cemetery to seek confirmation from the Brougham United Church to acquire additional lands in the area of the current cemetery, or not, as described in the Central Pickering Development Plan; (i) shall, along Type A and Type B Arterial Roads, as shown on Schedule II, not permit direct access to lots but will encourage the Region to allow for full movement intersections at the locations shown on Schedule X Neighbourhood 20: Thompson's Corners and allow for right-in/right-out intersections at a shorter intersection spacing in order to promote walkability and connectivity; (j) shall along Collector Roads require direct access to be minimized, due to traffic volumes and built forms, through a range of alternatives including rear lanes, slip lanes, shared drives, hybrid local roads, connector lanes or other means to limit direct access to individual lots. Where direct access is proposed, Council shall require applicants to demonstrate through appropriate transportation studies that direct access can be supported; (k) shall establish a pedestrian and bicycle systems plan for the neighbourhood which is illustrated on Schedule X Neighbourhood 20: Thompson's Corners and consists of the road network, bikeways, trails and trailheads. Further detail on how cyclists will be accommodated in the road network shall be set out in the Sustainable Place-Making Guidelines; (1) shall identify the location of existing Heritage Lots on Schedule X Neighbourhood 20: Thompson's Corners and require Heritage Lots to be integrated into the design of the surrounding employment area through appropriate landscaping and built form transition as per the polices set out in sections 11.62, 11.63 and 11.64 where applicable; (m) shall recognize that the locations of- (i) Type A and Type B Arterial Roads are currently the subject of an environmental assessment and the road alignments will be confirmed through that process which may require further refinements to Schedule X Neighbourhood 20: Thompson's Corners; Amendment X to the Pickering Official Plan Page 5 7J. (ii) local roads may be refined through the draft plans of subdivision without an amendment to this Plan provided the location, size and layout are consistent with the design intent shown on Schedule X Neighbourhood 20: Thompson's Corners and the policies of this Plan; and (iii) the number, size and location of stormwater management facilities will be confirmed through the Neighbourhood Functional Servicing and Stormwater Report and may change without an amendment to this Plan; and (iv) a district energy facility on Schedule X Neighbourhood 20: Thompson's Corners is shown conceptually and its location is to be determined by a feasibility study that demonstrates such a facility can be successfully operated and integrated into the community in consultation with the landowners and utility providers; and (n) shall require applicants for draft plan of subdivision, rezoning or site plan approval to submit to the satisfaction of the City: (i) a Sustainability Report that demonstrates how the proposal ranks again the sustainable checklist in the Sustainable Place-Making Guidelines; and . (ii) a Design Brief that demonstrates how the proposal is consistent with the urban design components of the Sustainable Place-Making Guidelines. k i i f i SCHMULL To ! I-IE PICKERING OFI=iCIAL PLAN HIGHWAY •PP►s•~•"•••yu • ieu .euDDge■9 HAMLET OI BROUGHAM /•o° P ~■■■■.■■D➢PYPDPDPCcoe DDe! / ~ IrI • ~IiDDD IIl ■ / / .0 1 HIGlIWA1 ~0~,!ETjt/TRANS)TWAY / h ■ i ~u■a•wws+w..uD■■u•ue % * : N19 I, I, I f 10- ono DE • o ~ c • x ES z 2.4 ha f ' l1f I r, E5 • / t~ RC - a.2ha ' NEIGHBOURHOOD 20: I HS FHONiPSON'S CORNERS 6.7ha Q NEIGI-180U12HOOD PLAN W-HITEVAIERQ/~LT ' O SEATON NATURAL HERITAGE SYSTEM j SWIM FACILITY Q TRAILHEADS COMMUNITYPARK NEIGHBOURHOOD PARK I % VILLAGE GREEN ELEMENTARY SCHOOL l HIGH SCHOOL • RECREATION CENTRE R r O LOW DENSITY AREA TYPE 1 / ' • i MEDIUM DENSITY (Z MIXED CORRIDORSTYPE 2 I ' ~Nl COMMUNITY NODE ® PRESTIGE EMPLOYMENT NODE I I / ! I r PRESTIGE EMPLOYMENT GENERAL ' ® s GATEWAY SITE ~ 11 ~ I HERITAGE LOTS o FUTURE TRANSITWAY STATIONS `oE) DISTRICT ENERGY LOCATION m ® POTENTIAL CEMETERY EXTENSION • (-'--1 HIGHWAY 407/ETR/TRANSITWAY . c = PEDESTRIAN PREDOMINANT STREET TOWN ® PRIMARY N'HOOD CONNECTING TRAILS I : OF AJAX PRIMARY RECREATIONAL TRAILS I ~~a.••••"•■1 SECONDARY RECREATIONAL NETWORK I O PRIMARY BIKE ROUTE SECONDARY BIKE ROUTE I NEIGHBOURHOOD BOUNDARY O 0 100 300 500 METERS Amendment X to the Pickering Official Plan Page 1 77 7.26 Adding Policies and Schedule for Neighbourhood 21: Pickering Innovation Corridor as follows: NEIGHBOURHOOD 21: PICKERING INNOVATION CORRIDOR Description • Is bound by Duffins Creek to the west, the Federal lands (generally Highway 7) to the north, the Seaton Natural Heritage System east of Sideline 22 to the east, and the Seaton Natural Heritage System to the south • Is planned to contain a broad range of employment uses as well as Hamlet Heritage Open Space, adjacent to Green River • Highway 407 ETR/Transitway runs through the middle of the neighbourhood with two interchanges planned at Sideline 22 and Sideline 26 • the two proposed transitway stations at Sideline 22 and Sideline 26 will be located south of Highway 407 Neighbourhood Employment Projection 2031 Employment Lands Target 14, 300 CITY POLICY Pickering Innovation Corridor Neighbourhood Policies 12.23 City Council, (a) shall provide greater direction on employment uses and densities in the Prestige Employment Area designation by applying two subcategories to the Prestige Employment Area land use category set out in Tables 2 and 8 as follows: (i) Prestige Employment General: (A) in addition to the prohibited uses in section 11.32, warehousing shall be prohibited except for warehousing accessory to a permitted use; . Amendment X to the Pickering Official Plan Page 2 78 (ii) Prestige Employment Node: (A) in addition to the prohibited uses in section 11.32, warehousing, and light manufacturing, assembly and processing of goods shall be prohibited; (B) a minimum density of 2.0 FSI shall be required, however interim development of no less than 0.5 FSI may be permitted provided a development concept and intensification plan is submitted demonstrating how the property can be intensified including: 1. the siting and orientation of buildings which do not preclude future intensification; 2. the location of parking for the initial development and changes to parking to accommodate the intensification process; and 3. the phasing of the intensification of the site to realize the ultimate built form; (b) in addition to the uses as set out in Table 14, shall identify a District Park within the Hamlet Heritage Open Space designation north of Green River, and allow the use of the buffer within the adjacent Seaton Natural Heritage System for associated passive recreational uses. As per section 11.17, adequate buffering and transition shall be incorporated into the design of the park adjacent to the existing residential homes along Highway 7 including directing lighting downwards and away from residential properties; (c) shall facilitate the long-term intensification of future transitway stations located at Sideline 26 and Sideline 22 based on the underlying land use of Prestige Employment Node; (d) shall require applicants for draft plan of subdivision approval to identify and reserve a location for a future fire station to the satisfaction of the fire chief generally along Highway 7 in the vicinity of the-District Park; Amendment X to the Pickering Official Plan Page 3 79, (e) shall identify the location 'of existing Heritage Lots on Schedule X Neighbourhood 21: Pickering Innovation Corridor and require Heritage Lots to be integrated into the design of the surrounding employment area through appropriate landscaping and built form transition as per the polices set out in sections 11.62, 11.63 and 11.64 where applicable; (f) shall cooperate with the Province and the Region of Durham to identify appropriate sites for a future regional works depot and transit depot outside of the Phase 1 Prestige Employment Area lands; (g) shall, along Type A and Type B Arterial Roads, as shown on Schedule II, generally discourage direct access to parcels but will encourage the Region to allow for full turning movement intersections at the locations shown on Schedule X Neighbourhood 21: Pickering Innovation Corridor and allow for right-in/right-out intersections at a shorter intersection spacing in order to promote walkability and connectivity; (h) shall establish a pedestrian and bicycle systems plan for the neighbourhood which is illustrated on Schedule X Neighbourhood 21: Pickering Innovation Corridor and consists of the road network, bikeways, trails and trailheads. Further detail on how cyclists will be accommodated in the road network shall be set out in the Sustainable Place-Making Guidelines; (i) recognizes that the locations of- (i) Type A and Type B Arterials Roads are currently the subject of an environmental assessment and the road alignments will be confirmed'through that process which may require further refinements to Schedule X Neighbourhood 21: Pickering Innovation Corridor; (ii) local roads may be refined through the draft plans of subdivision without an amendment' to this Plan provided the location, size and layout are consistent with the design intent shown on Schedule X Neighbourhood 21: Pickering Innovation Corridor and the policies of this Plan; and (ii) the number, size and location of stormwater management facilities will be confirmed through the Neighbourhood Functional Servicing and Stormwater Report and may change without an amendment to this Plan; and Amendment X to the Pickering Official Plan Page 4 r 80 (j) shall require applicants for draft plan of subdivision, rezoning or site plan approval to submit to the satisfaction of the City: (i) a Sustainability Report that demonstrates how the proposal ranks against the sustainable checklist in the Sustainable Place-Making Guidelines; and (ii) a Design Brief that demonstrates how the proposal is consistent with the urban design components of the Sustainable Place-Making Guidelines. I k~ f f i C) % x O S O I 1 1 m Cl) No ° O O N _ E30 O O D. ~ A V slneuNt za A ' Ite L. Z SIDELINE 26 i r ~Z2 Z ; - \ SIDELINE 22 1 i~ ' SIDELINE 20 { ~Ln m f-1 r~ F n i • i C co i CJ _ o 2 o C _ z D z D= A -i 1~ X r T p %7 rJ W Z 7o z v m D Ll Gl fl m D 7 z p o< O<{ m m m Q D D Z O O R_ c p w A r m m> r_ D T. < o O m-0 D O r o co Z --I -I 00 w O D D 0 3 = -'Q N O O - i o c z p N z z Z R' OZ D Z D C1 Z D z z r- ICI >D p N z 0 m (-1 z D A m vri m m 0 D a m < ~ r N-I ,-ice 1 0 Q O 9t ATTACHMENT# l --_TO 82 n R h Q r Y ~ ~ off Rao arvo/m ♦ Q Mfg ~ g w q ROU z J MIaHWAY r z 3 F O < Q Y. a Q Y. ~ g Q O z VMITEVAL E a O wHnevA~a nrm F- ~ n z Li e a Y Ue B ARE x Aug a ,a aaH, rAURrdI Row Ra ty a 4 RR o I @ a 1 0 00RR10 R F_ rAUrrtoR '"RO aQr 00 ttimo Raw nxRO con. Rao R` O 0 1 E OOD RO z 0 HYDRO RR OR O $$M 0 4 U ~ HYpR OpRa~oOp OORRIpp AK O Rp EF T ~751 City of Pickering Planning & Development Department Seaton 11 20 1 and Nuombe od Boundaries Data s : O Teranat En . Inc. and It. "pp"'- ® Subject to OPA 1 1 -001 /P AM ll r 1g ht. R..200-9 MNot c ..an of u q. A, AM pp 200 and Ite .upptlern. ,Y All Hght. Reserva ed. Not ot c plan of Survey. ATTACHMENT# 'TO Cis o~ REPORT# PD Information Report 8 3 Report Number: 12-11 For Public Information Meeting of PICKERING Date: June 6, 2011 In Accordance with the Public Meeting Requirements of the Planning Act, R.S.O. 1990, chapter P.13 Subject: Official Plan Amendment Application OPA 11-001/P Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 & 21 Ontario Realty Corporation Lots 19, 20 and 21, Concession 3 Lots 16, 17, 18, 19, 20 and 21, Concession 4 Lots 17-34, Concession 5 City of Pickering 1.0 Background • the Central Pickering Development Plan (CPDP) identifies 15 separate residential neighbourhoods and a large employment area along both sides of Highway 407 together with an extensive Nature Heritage System (NHS) within the Seaton Urban Area • the City was in the process of undertaking the Seaton Neighbourhood Planning Review during 2010 when the major developers (the Seaton Landowners) appealed their neighbourhood plan, subdivision plan and rezoning applications to the Ontario Municipal Board (OMB). Subsequently, the Office of the Provincial Development Facilitator became involved • the facilitation resulted in the execution of Minutes of Settlement between the Seaton Landowners, the Province of Ontario (including Ontario Realty Corporation (ORC)), the Toronto and Region Conservation Authority (TRCA) and the City of Pickering. The Minutes of Settlement resulted in the preparation of a Conformity Amendment to the Pickering Official Plan. This amendment would bring the POP into Conformity with the CPDP • the Seaton Conformity Amendment (which is the subject of an upcoming Ontario Municipal Board hearing for approval) established new boundaries for the purpose of preparing Neighbourhood Plans; these new boundaries combined the smaller residential areas, together with the employment area and the NHS; six urban neighbourhoods are identified (see Seaton Urban Area Neighbourhoods - Attachment #1) • as part of the Minutes of Settlement ORC agreed to submit Neighbourhood Plans for their lands within Seaton, being Neighbourhoods 17, 20 and 21 ATTACHMENT 2 Information Report No. 12-11 REPORT# PD a9-!~ Page 2 84 2.0 Location and Description An amendment to the Pickering Official Plan was submitted by ORC for the following three neighbourhoods within the Seaton Community: Seaton Neighbourhood 17 • the neighbourhood is located at the junction of Taunton Road and Brock Road in the southeast corner of the Seaton Urban Area and is approximately 48.5 hectares in area (see Location Map - Attachment #2) • the Seaton NHS surrounds the neighbourhood on three sides • the area is currently largely undeveloped with a few existing rural residential properties and a concrete recycling site on the west side of Brock Road, north of Taunton Road • the surrounding land uses are: north - Seaton NHS south - the CP Rail line and the Duffin Heights Neighbourhood west - a large area of Seaton NHS and Neighbourhood 16 east - the Town of Ajax, with a large natural area to the east Seaton Neighbourhood 20 • the neighbourhood is generally located south of the Hamlet of Brougham in the northeast corner of the Seaton Urban Area and is approximately 155 hectares in area (see Location Map - Attachment #3) • Brock Road is the main north-south arterial road through the area with Highway 407/ETR crossing east-west in the northern part of the neighbourhood, and Whitevale Road providing the main east-west access in the southern part • the area is largely undeveloped the surrounding land uses are: north - existing Hamlet of Brougham and Highway 7 south - a large area of Seaton NHS and Neighbourhood 17 west - eastern edges of Neighbourhoods 19 and 20 east - rural lands abutting Sideline 16 and East Duffins Creek Seaton Neighbourhood 21 • the neighbourhood is generally located along the north and south sides of Highway 407/ETR in the northern portion of the Seaton Urban Area and is approximately 688 hectares in area (see Location Map - Attachment #4) • the area is currently largely undeveloped and most of the lands have been used for agricultural purposes • the surrounding land uses are: north - the Federal airport lands south - a large area of Seaton NHS and Neighbourhoods 18 and 19 west - West Duffins Creek and rural lands east - Seaton NHS and Neighbourhood 20 Information Report No. 12-11 ATTACHMENT#_0? Page 3 REPORT# PD 9- 85 3.0 Applicant's Proposal • the applicant is proposing a range of urban land use designations in the three . Neighbourhood Plans as follows: Seaton Neighbourhood 17 • the neighbourhood plan includes the following land use designations: "Natural Heritage System", "Mixed Corridor Type 2" and "High Density Area" • other symbols shown on the neighbourhood plan include a "Village Green" located within a development block southeast of Taunton Road and Brock Road; three "Gateway" sites at the northwest, northeast and southeast corners of Brock Road and Taunton Road; a "Stormwater Management Pond (SWM Pond)" located at the northern edge of the Urfe Creek east of Brock Road, a "GO site" location west of Brock Road; a "Potential Pedestrian Overpass" at the CPR Rail line west of Brock Road; and a "Green Street" located within the "Mixed Corridor Type 2" between Taunton Road and the CP Rail line • the "Mixed Corridor Type 2" designation proposes a density range of between 100 to 140 units per net hectare that would permit predominantly ground related multi-residential housing forms such as stacked and back to back townhouses • the "High Density Area" located at the southwest corner proposes a density range of between 141 to 250 units per net hectare that would permit a combination of low-rise walk-up apartments and mixed-use residential apartments • the "Green Street" designation proposes a visual and physical "green" link connecting the residential areas to the natural areas located north and south; and would permit a limited amount of commercial serving the immediate area (see Draft Amendment for Neighbourhood Plan 17 - Attachment #5) • various implementing policies are also proposed Seaton Neighbourhood 20 • the neighbourhood plan includes the following land use designations: "Natural Heritage System",. "Employment Prestige General", "Employment Prestige Node", "Mixed Corridor Type 1", "Medium Density Area", "Low Density Type 2 Area" and "Community Node" • the neighbourhood plan shows a new easterly alignment of Brock Road to by-pass the Hamlet of Brougham, the new by-pass will have an interchange with the proposed Highway 407/ETR • other symbols shown on the neighbourhood plan include two "Village Greens" with one located in the centre of the "Medium Density Area" and the other within the "Low Density Area" in the southeast part of the neighbourhood; two "Gateway" sites at the northeast and southeast corners of the intersection of Whitevale and Brock Roads; ten "SWM Pond" locations; a "Potential Transit Station" location west of the realigned Brock Road; a "Green Street" located within the "Medium Density Area" area on the west side of realigned Brock Road; ~TO Information Report No. 12-11 ATTACHMENT# REPORT# PD Page 4 86 two "Elementary School" locations, one to the north west of the "Medium Density Area" and the. other east of the realigned Brock Road; a "High School" location, just east of Brock Road; a "Recreation Centre" location on the east side of Brock Road, adjacent to the High School; two "Neighbourhood Parks" and a "Potential District Energy Location" located within the "Seaton Natural Heritage System" along Sideline 16 • the east-west "Pedestrian Predominant Street" forms the spine for the "Community Node" and is proposed as a pedestrian oriented mixed use street that links the residential areas on either side creating a focal point for the neighbourhood • the "Medium Density Area" designation located in the central portion of the neighbourhood proposes a density range of between 40 to 80 units per net hectare • the "Mixed Corridor Type 1" designation located along the south-central portion of the neighbourhood proposes a density range of between 65-180 units per net hectare • the "Low Density Type 2 Area" designation in the southeast part of the neighbourhood proposes a range of 35 units per net hectare up to an including 50 units per net hectare that would permit predominantly ground related residential housing forms such as single detached and semi-detached housing forms • the two "Gateway" sites propose a maximum density of 250 units per net hectare but are intended to be designed to accommodate intensification over time • the "Community Node" designation located in the east-central portion of the neighbourhood serves as the major focus of the community and integrates a mix of retail, commercial and residential; and provides for between 10,000 square metres to 20,000 square metres of gross leasable floor space for the retailing of goods and services (see Draft Amendment for Neighbourhood Plan 20 - Attachment #6) • the uses proposed in the "Employment Prestige General" designation include light manufacturing, assembly and processing of goods, light service industries, research and development facilities, corporate offices, business parks, hotels, limited personal services, community, and cultural recreational • the uses in the "Employment Node" designation are the same as in the "Employment Prestige General" designation except that warehousing, light manufacturing, and assembly and processing of goods is prohibited • various implementation policies are also proposed Seaton Neighbourhood 21 • the neighbourhood plan includes the following land use designations: "Seaton Natural Heritage System", "Hamlet Heritage Open Space" "Employment Prestige General" and "Employment Prestige - Node" • other symbols shown on the neighbourhood plan include sixteen "SWM Ponds", two "Potential Transit Station Areas" located south of Highway 407/ETR at Sideline 26 and Sideline 22 and a "District Park" in the Hamlet Heritage Open Space north of the Hamlet of Green River ATTACHMENT#-2--TO Information Report No. 12-11 REPORT# PD 22 - /1 Page 5 • the uses proposed in the "Employment Prestige General" designation include light manufacturing, assembly and processing of goods, light service industries, research and development facilities, corporate offices, business parks, hotels, limited personal services, community, cultural recreational and transfer stations • the uses in the "Employment Node" designation are the same as in the "Employment Prestige General" designation except that warehousing, light manufacturing, and assembly and processing of goods is prohibited • the uses in the "Hamlet Heritage Open Space" designation propose a range of social, institutional, open space and recreational uses provided that they demonstrate, appropriate transitional design and compatibility with the area's existing character • the draft policies require prior to approving a draft plan of subdivision, land to be identified and reserved for a future fire station generally along Highway 7 in the vicinity of the proposed District Park • the draft policies also require prior to approving a draft plan of subdivision, land to be considered for a future regional works depot, a waste transfer station and transit depot (see Draft Amendment for Neighbourhood Plan 21 - Attachment #7) 4.0 Official Plans 4.1 Durham Regional Official Plan • the Regional Official Plan designates lands within: • Neighbourhood Plan 17 - "Employment Areas" and "Regional Centres" Neighbourhood Plan 20 - "Employment Areas" • Neighbourhood Plan 21 -"Employment Areas" • Special Policy Area A (Seaton) in the Regional Official Plan specifies that conformity amendments to implement the CPDP will be considered • Regional Official Plan Amendment No. 128 (ROPA 128), which implements the Provincial Growth Plan, was modified by the Ministry of Municipal Affairs and Housing to add population and employment allocations for Seaton, add the natural heritage provisions from the CPDP to Specific Policy Area A and insert a new symbol for the CPDP area; the amendment is currently under appeal . 4.2 Pickering Official Plan • the Pickering Official Plan designates Seaton as the "Seaton Urban Study Area" • as part of the City's implementation of the CPDP, the City, Province of Ontario, Ontario Realty Corporation, Toronto and Region Conservation Authority and Seaton Landowners have reached an agreement on an amendment to the Pickering Official Plan that will delete the "Seaton Urban Study Area" and replace it with the necessary policy framework through the Seaton Conformity Amendment • the Seaton. Conformity Amendment designates lands within: I Information Report No. 12-11 ATTACHMENT#~_TO Page 6 REPORT# PD 8S • Neighbourhood Plan 17 - "Seaton Natural Heritage System", "Mixed Corridors" and "High Density Areas" • Neighbourhood Plan 20 - "Seaton Natural Heritage System", "Community Node", "Medium Density Area", "Low Density Areas" and "Prestige Employment Lands" • Neighbourhood Plan 21 - "Seaton Natural Heritage System" and "Prestige Employment lands".(see Seaton Conformity OPA for Neighbourhood Plans 17, 20 & 21 - Attachment #8) • within the Seaton Urban Area, the following residential densities apply: • "Low Density Area": over 25 and up to and including 40 • "Medium Density Area": over 40 and up to and including 80 and • "High Density Area": over 140 and up to and including 250 • "Mixed Corridors" are required to be developed with a mix of multiple housing types and have a residential density of over 40 and up to and including 140 units per net hectare • despite the Mixed Corridor density range, neighbourhood plans may establish a land use subcategory with a residential density of over 60 and up to and including 180 units per net hectare, provided the overall maximum density for the Mixed Corridor is not exceeded • "Community Nodes" are required to be mixed use nodes containing commercial and residential uses that will intensity over time • two transit stations are shown south of Highway 407/ETR on Sideline 22 and Sideline 26 • a future GO Transit Station is conceptually shown along the CP Rail line in Neighbourhood 17 on Brock Road, south of Taunton Road 5.0 Results of Circulation 5.1 Resident Comments • none received in response to the circulation to date 5.2 Agency Comments • none received in response to the circulation to date 5.3 Staff Comments • in reviewing the application to date, the following matters have been identified by staff for further review: • ensure the symbols and land use designations in the Neighbourhood Plans for Neighbourhoods 17, 20 and 21 are consistent with the Neighbourhood Plans previously endorsed by Council for Neighbourhoods 16, 18 and 19 as part of the Seaton Neighbourhood Planning Review • ensure the proposed uses in the "Prestige Employment General" designation in the Neighbourhood Plans are consistent with the Seaton Conformity Amendment; the Conformity Amendment prohibits waste transfer stations ®TO Information Report No. 12-11 ATTACHMENT# Page 7 REPORU PI) 9 • refine the population and employment figures for Neighbourhoods 17, 20 and 21 for the year 2031 • evaluate the proposed future Transit Station location within Neighbourhood 20 and the potential adverse impact on surrounding residential and institutional uses and the local road network • finalize the alignment of the Brock Road By-pass within Neighbourhood 20 and any resulting land use changes in light of the Highway 407/ETR Environmental Assessment Amendment once it has been concluded • evaluate the policy requiring land to be considered for a future regional works depot, a waste transfer station and transit depot prior to approving a draft plan of subdivision within the Prestige Employment lands • clarity the inconsistent policy interpretation for the density range in the "Mixed Corridor Type 2" designation • review the "Green Street" concept and whether polices are required in the Neighbourhood Plans to address it • correct various Conformity Amendment section references, and • eliminate redundant policies 6.0 Procedural Information • written comments regarding this proposal 'should be directed to the Planning & Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal .Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 7.0 Other Information 7.1 Appendix No. I • list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report 7.2 Information Received • in addition to the copies of the OPA Applicant's Submitted Plan, the following document is available for viewing at the offices of the City of Pickering Planning & Development Department: • Planning Rationale Report Information Report No. 12-11 ATTACMIVIENT R TO Page 8 DEPORT#PD o?9-// g n ORIGINAL SIGNED BY ORIGINAL SIGNED BY Grant McGregor, MCIP, RPP. Catherine Rose, MCIP, RPP Principal Planner - Policy Manager, Policy GM:Id Attachments Copy: Director, Planning & Development I ATTACHMENT# a TO 9 1 REPORT# PO o79 Appendix No. I to Information Report No. 12-11 Commenting Residents and Landowners (1) none received to date Commenting Agencies (1) none received to date Commenting City Departments (1) none received to date ATTACHMENT# TO City q REPORT# PD Excerpts from Planning & Development 9 2 PICXERNG Committee Meeting Minutes Monday, June 6,,2011 7:30 pm - Council Chambers Chair: Councillor O'Connell (II) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Official Plan Amendment Application OPA 11-001/P Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 & 21 Ontario Realty Corporation Lots 19, 20 and 21, Concession 3 Lots 16, 17, 18, 19, 20 and 21, Concession 4 Lots 17-34, Concession 5, City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Grant McGregor, Principal Planner - Policy, provided an overview of OPA 11- 001/P, the proposed neighbourhood Plan for Seaton Neighbourhoods, outlining Neighbourhoods 17, 20 and 21 through the aid of a power point presentation. John VanNostrand of Planning Alliance, a representative for the property owners, provided a more detailed overview of the proposed plans through the aid of a power point presentation. He provided details on construction timelines, densities, building types; residential, commercial, retail and employment lands. A question and answer period ensued with clarification being provided on the proposed schools with the possibility of clustering the schools to encourage shared facilities. Councillor O'Connell suggested Mr. VanNostrand provide Council with the maps outlining the details of the future timelines and projected numbers for residents and jobs in the development. No members of the public appeared in support or opposition to the application. 1 ATTACHMENTS -TO REPORT# PD-c-22- 93 Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement •j' Municipal Services Division Division des services municipaux ,r• - 777, rue Bay, 2 ° stage Ontario 777 Bay Street - 2nd Floor j/ Toronto ON M5G 2E5 Toronto ON M5G 2E5 Telephone: 416 585-6226 Telephone: 416 585-6226 Fax: 416 585-6882 Te1ecopieur: 416 585-6882 Toll-Free: 1-800-668-0230 Sans frail: 1-800-668-0230 June 2, 2011 CONFIDENTIAL WITHOUT PREJUDICE Grant McGregor, MCIP, RPP Principal Planner - Policy City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Dear Mr. McGregor, Subject: Seaton Draft Neighbourhood Plans Comments on Draft Neighbourhood Plans 17, 20 and 21 Thank you for providing the Ministry of Municipal Affairs and Housing the opportunity to review and comment on Draft Neighbourhood Plans 17, 20 and 21. We have reviewed the Draft Plans for conformity to the Central Pickering Development Plan (CPDP) and the proposed Pickering Official Plan Amendment (OPA). Our comments relate to the Draft Plans prepared by planningAlliance on behalf of the Ontario Realty Corporation and are as follows: Neighbourhood 17 - Brock-Taunton • The proposed land use designations conform to Schedule I - Land Use Structure of the proposed Pickering OPA (Schedule 1). • The last sentence of the seventh bullet point in the proposed amendment reads: "This central area shall serve the day-to-day commercial needs of nearby residents, and of travelers who pass along Taunton Road, as well as along the major north-south arterial roads." This last sentence should be amended to read: "This central area shall serve the day-to-day commercial needs of nearby residents, and of travelers who pass along Taunton Road and Brock Road." given Brock Road is the only north-south arterial road in this area. • The proposed amendment identifies an ultimate population target of 6,704 and an ultimate employment target of 585. The proposed amendment should identify the number of people and jobs the neighbourhood will accommodate by 2031 as well as the number of people and jobs the neighbourhood will accommodate through long-term intensification given Policies II ATTACHMENT, V ,...~.TO REPORT, PD- a9-// _ 94 2.13 a) and b) of the proposed Pickering OPA identify the number of people and jobs the Seaton Urban Area will accommodate by 2031. Neighbourhood 20 - Thompson's Corners • The lands east of Brock Road between the "Active Recreational Areas" and "Prestige Employment" land use designations are designated "Community Node" when they are designated "Mixed Corridors" on Schedule I. We recall that planningAlliance noted this. discrepancy on January 27, 2011 when the Minutes of Settlement were signed. I believe Paul Lowes had intended to amend the designation to "Community Node" after he met with planningAlliance on January 25, 2011. Ministry staff confirmed that such an amendment would conform to the CPDP given a Retail Evaluation has been completed to justify a larger Community Node in this area. • Brock Road should be designated "Arterial Road" as shown on Schedule II - Transportation System (Schedule II) of the proposed Pickering OPA. Brock Road appears to be designated "Collector Road" on N20 Figure 5 Neighbourhood Plan. • The road west of Brock Road that loops through lands proposed to be designated "Medium Density Areas" should be designated "Collector Road" as shown on Schedule II. The proposed Neighbourhood Plan appears to designate this road "Local Road". • For clarity, we suggest that the underlying land use designations be shown for the proposed elementary and high school sites. • We suggest that the "Employment Prestige Node" and "Employment Prestige General" land use designations be renamed "Prestige Employment Node" and "Prestige Employment General" for consistency with the proposed Pickering OPA. • It is unclear how the proposed "Open Space" land.use designation relates to the hierarchy of parks established in Section 11.13 of the proposed Pickering OPA. It is also unclear why two of the proposed "Open Space" designations appear to be located within the Natural Heritage System (NHS) east of Brock Street, south of Whitevale Road. • The sixth and seventh bullet points in the proposed amendment reference "the industrial portion of the neighbourhood" and "the industrial area to the north". We suggest that both industrial references be removed and replaced with references to prestige employment which is what is contemplated by Section 4.7 of the CPDP and Section 11.31 of the proposed Pickering OPA. • Section 12.18 (c) references "High Density Areas" when it should reference "Medium Density Areas". No lands within Neighbourhood 20 are designated "High Density Areas". • The proposed amendment identifies an ultimate population target of 8,128 and an ultimate employment target of 9,757. The proposed amendment should identify the number of people and jobs the neighbourhood will accommodate by 2031 as well as the number of people and jobs the neighbourhood will accommodate through long-term intensification given Policies 2.13 a) and b) of the proposed Pickering OPA identify the number of people and jobs the Seaton Urban Area will accommodate by 2031. ~I ATTACHMENT#...'ro - 9 5 REPORT# PD - -12 Neighbourhood 21 - Pickering Innovation Corridor The Neighbourhood Boundary should be amended to exclude the Hamlet of Green River. • The District Park symbol should be added to the Neighbourhood Plan Legend. • The road that is proposed between Highway 7 and Highway 407 ETR should be designated "Collector Road" as shown on Schedule II. The proposed Neighbourhood Plan appears to designate this road "Local/Service Road". • Section 4.8.5 a) of the CPDP requires the preparation of a bicycle systems plan based on the overall network of the Master Environmental Servicing Plan (MESP). The proposed Neighbourhood Plan does not identify the primary and secondary bikeways shown on Schedule II. We suggest that the "Employment Prestige Node" and "Employment Prestige General" land use designations be renamed "Prestige Employment Node" and "Prestige Employment General" for consistency with the proposed Pickering OPA., • It is unclear how the proposed "Open Space" land use designation relates to the hierarchy of parks established in Section 11.13 of the proposed Pickering OPA. It is also unclear why some of the proposed "Open Space" designations appear to be located within the NHS. • The proposed amendment identifies an ultimate employment target of 14,948. The proposed amendment should identify the number of jobs the neighbourhood will accommodate by 2031 as well as the number of jobs the neighbourhood will accommodate through long-term intensification given Policy 2.13 b) of the proposed Pickering OPA identifies the number of jobs the Seaton Urban Area will accommodate by 2031. Section 4.8 Policy 5 (c) of the CPDP requires Neighbourhood Plans identify the drainage boundaries and stormwater management system/facility locations, type, preliminary sizing and discharge quantity, quality and sedimentation targets based on the findings of the MESP and functional servicing plans. The Draft Plans for Neighbourhoods 17, 20 and 21 identify the location and preliminary sizing of the proposed stormwater management ponds. We recognize, and are satisfied, that the MESP identifies the drainage boundaries, type and discharge quantity, quality and sedimentation targets. Note, a number of section references throughout the proposed amendment appear to be incorrect. We suggest municipal staff cross-reference all of the section references for accuracy. Do not hesitate to contact me at 416 585 6331 should you have any questions. Regards, Gmcm.wtto Melissa Clements, MCIP, RPP Senior Planner ATTACHMENT# ' TO REPORTS PD a 9 -i/ 96 c. c..: Paula Dill, Office of the Provincial Development Facilitator Glenn Higgins, Ministry of Transportation Tom Farrell, Ministry of Natural Resources Nisha Shirali, Ministry of Environment Christy Doyle, Ministry of Infrastructure TORONTO AND REGION "Y . , y~ ■ ATTA1"m1NT# -s o ~1 / s e r V a! REPORT# PO 97 for The Living City, June 7, 2011 CFN 45725.01 XREF CFN 40550 BY E-MAIL AND MAIL RECEIV Grant McGregor, MCIP, RPP Planning and Development,JUN N City ~of Pickering ®9 Zr~J~ One The Esplanade CITY pLNNIN s Q'v KEFn ING ..Pickering, ON L1V 6K7 pEP IFcop AF rMeNr MF Dear Mr. McGregor: Re: Official Plan Amendment Application Nos. OPA11-001/P Seaton - Neighbourhood Nos. 7, 20 and 21 City of Pickering Ontario Realty Corporation Thank you for circulating the above referenced Official Plan Amendment, received by TRCA on April 14, 2011. We understand that the applications are deemed complete under Section 22(4) of the Planning Act. There a number of comprehensive planning studies that must be completed prior to the consideration of the OPA, per the Central Pickering Development Plan. These planning studies include completion of the Master Environmental Servicing Plan Amendment, the Region of Durham EA and the City's Neighbourhood Planning process, among others. We understand through the Memorandum of Oral Decision of the OMB issued on May 16, 2011 that an appeal of the Ontario Realty Corporation with respect this OPA will be consolidated with the other appeals in Seaton. TRCA staff is committed to continuing our collaborative work with the proponents, the Region of Durham and the City of Pickering to review the MESPA and the NFSSRs, per the Minutes of Settlement. However, until these studies are complete we cannot provide meaningful review of the proposed Official Plan Amendment. We trust this is of assistance. Please feel free to contact me if you have any questions. Sinc rely, H Z6chrt., MCIP, RPP, MRTPI anager, Development Planning and Regulation Planning and Development Extension 5311 cc. Larry Clay, Ministry of Municipal Affairs and Housing Bruce Singbush, Ministry of Energy and Infrastructure Dorothy Skinner, Region of Durham Graham Martin, ORC John van Nostrand, Planning Alliance Carolyn Woodland, TRCA Jon Wigley, Gardiner Roberts GAHome\Public\Development Services\Durham Region\Pickering\cpdp_22.doc Member of Conservation Ontario 5 Shoreham Drive, Downsview Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca ATTACHMENT# REPORT# PD a9z_i 98 WiEc 4's Bell ~gGKI~l~@3~3C-~ CITY June 10, 201.1 p~,.p,WN1NG & 7E" OPMENT DEPARTMENT Mr. Grant McGregor, MC1P, RPP Planning & Development Department City of Pickering . One The Esplanade Pickering, Ontario L1V 6K7 Re: Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 & 21- OPA 11/001/P Ontario Realty Corporation Dear Mr. McGregor, Bell Canada thanks you for the opportunity to provide comments on the Proposed Neighbourhood Plans for Seaton Neighbourhoods 17, 20 and 21. (Official Plan Amendment 11/001/P) to implement portions of the Central Pickering Development Plan (CPDP). Bell has been actively involved in monitoring the development of the Seaton Neighbourhoods and has provided comment letters to the City on August 15, 2005, in relation to the City's Draft Amendment 05-002/P, and October 3, 2008, regarding the preparation of the neighbourhood plans. As you are aware, Bell. Canada is Ontario's principal telecommunications infrastructure provider. The Bell Canada Act, a federal statute, requires that Bell manage and operate most of the trunk telecommunications system in Ontario. Bell is also responsible for the infrastructure that supports most 911 emergency services in the Province. I The Provincial Policy Statement (PPS) and the Growth Plan for the Greater Golden Horseshoe (Places to Grow) both strongly support the integrated planning of communities, including telecommunications infrastructure. The PPS specifically requires that "planning for infrastructure and public service facilities shall be integrated with planning for growth so that these are available to meet current and projected needs" (Section 1.6.1). Furthermore, the PPS states that infrastructure should be. located to support the delivery of emergency management services (Section 1.6.3). We note that the definition of infrastructure in the PPS includes communications/telecommunications. In light of Provincial policy, it is critical to understand the complexity of expanding and enhancing the telecommunications network to accommodate growth, both through outward expansion of an urban area and through intensification, infill and redevelopment. All types of growth and development place demands on the telecommunications network and its associated support infrastructure. Beyond simply extending fibre or copper cable, growth and development can precipitate the need for reinforcement and replacement of the Bell Canada Development and Municipal Services Control Centre Floor 5 BLUE, 100 Borough Drive Toronto. Ontario MIP4W2 Telephone 905-853-4044 Fax 905-895-3872 john.lachapelle @bell.ca ATTACHMENT#.-4-._TO -4- 99 REPORT# PD .22-_11 June 10, 2011 2 support infrastructure. Reinforcement and replacement of the telecommunications network can represent an extensive and costly undertaking, which needs to be managed to avoid disruption of public services. This is particularly critical in relation to the provisioning of 911 emergency services and the services essential to the City of Pickering'.s businesses operating in a global economy. One of Bell's main objectives is to become involved in the planning process. This allows us to coordinate with the City on the provisioning of appropriate telecommunications infrastructure for new growth and development in a timely fashion. It also allows for greater consideration of the size and locational needs of large telecommunications infrastructure and equipment that house key electronics. We have reviewed the Proposed Neighbourhood Plan for Seaton Neighbourhoods 17,.20 & 21 - OPA 11/001/P and would like to provide the following comments. Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 & 21 The Proposed Neighbourhood Plans contain policies primarily related to land use, density, and the transportation network. We recognize that policy direction for public and private infrastructure is provided at the City-wide level through the City of Pickering Official Plan (Chapter 7 - Community Services); however, we note that the Neighbourhood Plans (Draft Official Plan Amendment OPA 11-00 UP) do not specifically address the provisioning of public and/or private utility infrastructure. The Neighbourhood Plans require that applicants for draft plan of subdivision, rezoning or site plan approval, submit to the satisfaction of the City: i) a Sustainability Report that demonstrates how the proposal ranks against the sustainable checklist in the Sustainable Placemaking Guidelines; and, ii) a Design Brief that demonstrates how the proposal is consistent with the urban design components of the Sustainable Placemaking Guidelines. We are pleased to note that Section 4.2.1 (General Guidelines K) 5) of the Sustainable Placemaking Guidelines address .Bell's comments, as outlined in the October 3, 2008 letter. This section relates to clustering, grouping or incorporating service utility areas within streetscape furniture, where possible in order to minimize impact; requires utility providers to consider innovative methods for containing utility services on or within streetscape features; and the location and design of large above ground utility infrastructure should be compatible with the.environment and streetscape. We understand that the Sustainable Placemaking Guidelines have been endorsed by Council in April 2011 based on a negotiated settlement at the Ontario Municipal .Board, to which Bell was not a party. It is also our understanding that the Seaton Conformity Official Plan Amendment will be part of this negotiated agreement, and it will be brought forward to the Ontario Municipal Board for approval later this year without further public .ATTACHMENTS L_TO REPORTS PD--2!9 - 00 June 10, 2011 3 consultation. Without having the formal opportunity to review and comment on the draft Sustainable Placemaking Guidelines or the Seaton Conformity Official Plan Amendment, we request that the adequate provisioning of telecommunications and other utility infrastructure for new development and future growth areas be considered by the City through their negotiated settlement on the Sustainable Placemaking Guidelines and the Seaton Conformity Official. Plan Amendment. More specifically, we request that the Seaton Conformity Official Plan Amendment include specific policies that address the following: • Ensuring that adequate utility networks are, or will be, established to serve the anticipated development through discussions with public and/or private utility providers; • Encouraging all utilities to be planned for and installed on a coordinated and integrated basis in order to be more efficient, cost effective and minimize disruption; and • Ensuring that appropriate locations for large utility equipment and cluster sites have been determined and that consideration be given to the locational requirements for larger infrastructure within public rights of way. We request that an additional policy be incorporated in the Neighbourhood Plans to ensure the adequate provisioning of telecommunications and other utility infrastructure for new development and future growth areas. Accordingly, we would request that the following policy be added to Neighbourhood Plan 17 (Section 12.18 g), Neighbourhood Plan 20 (Section 1.2.18 m), and Neighbourhood Plan 21 (Section 12.23 i): City Council shall require applicants for draft plans of subdivision, rezoning or site plan approval to submit to the satisfaction of the City: iii) Confirmation that adequate utility networks are, or will be, established to serve the anticipated development through discussions with public and/or private utility providers. ATTACHMENT# - 6 __M 101 IEPORT# PD a 9^ Z/ June 10, 2011 4 We thank you for the opportunity to provide comments on the Proposed Neighbourhood Plan for Seaton Neighbourhoods 1.7, 20 & 21 - OPA 11/001/P. Please advise Bell of any further meetings, reports, decisions, etc. related to proposed Official Plan Amendments in the Seaton Community. We would ask all documents and information be forwarded to our Development and Municipal Services Control Centre: Mr. John La Chapelle, MCIP, RPP Manager - Municipal Relations Access Network Provisioning, Ontario Development and Municipal Services Control Centre Bell Canada Floor 5 BLUE, 100 Borough Drive Toronto, Ontario M1P4W2 If you have any questions, please direct them to the undersigned. Yours truly, John La Chapelle, MCIP, RPP Manager - Municipal Relations Access Network Provisioning, Ontario cc: Wayne Corrigan - Associate Director - Access Network - Bell Canada Robert. McKay - Associate Director - Access Implementation - Bell Canada Chris Tyrrell - MMM Group Ltd ATTACHMENT#-Z. O E W REPORT# PD 102 June 13, 2011 'CITY OPICKING PLANNING & DEVELOPMENT DEPARTMENT The City of Pickering ~0\,c ors Planning Department T~ZPickering Civic Centre `0 One The Esplanade a °o Pickering, Ontario ~o L1V 6K7 0 ova Attn.: Mr. Grant McGregor 650 Rossland Rd. W. O.ghawa, Ontario Dear Mr. McGregor L1J 7C4 RE: Official Plan Amendment Application OPA 11-001/P Telephone (905) 576-6150 Proposed Neighbourhood Plan for Seaton Neigbourhoods 17, 20 & 21 Ontario Realty Corporation Fax (905) 576-1981 Lots 19, 20 and 21 Concession 3 Lots 16, 17, 18, 19, 20 and 21, Concession 4 Lots 17-34, Concession 5 City of Pickering Staff members of the Durham District School Board and the Durham Catholic District School Board are in receipt of your letter dated April 19, 2011 regarding the above noted Official Plan Amendment application. The number and location of school sites shown within the information is satisfactory to both School Boards. However, the size of each site will be determined through Draft Plan of OUR/Y_ _ Subdivision, as the total number of units proposed, based on unit type, will determine the physical size of each the school, which in turn dictates the size of each school site. v Regards, G'T sCH00\' f 400 Taunton Rd. E. Christine Nancekivell Lewis Morgulis Whitby, Ontario Senior Planner Manager, Planning and Admissions L1 R 2K6 Durham District School Board Durham Catholic District School Board Telephone (905) 666-5500 Fax (905) 666-6439 ATTACHMENT#_TO 0 3 REPORT# PD 2 9 - RECEIVED June 13, 2011 JUN 2 0 2011 _ CITY OF PICKERING Grant McGregor, MCIP+ RPP PLANNING & DEVELOPMENT DEPARTMENT Principal Planner-Policy City of Pickering Planning & Development Department The Regional Pickering Civic Complex Municipality One The Esplanade of Durham Pickering, ON L1V 6K7 Planning and Economic Development Department Dear Mr. McGregor: Planning Division Re: Regional Comments for Pickering Official Plan Amendment 605 RossLAND RD. E. Application OPA 11- 0011P - Proposed Neighbourhood Plans iTH FLOOR PO BOX 623 for Seaton Urban Area Neighbourhoods 17, 20 & 21 WHITBY ON L1 N 6A3 _ Ontario Realty Corporation (ORC) CANADA 905-668-7711 Lots 19, 20 and 21, Concession 3 1-800-372-1102 Lots 16, 17, 18, 19, 20 and 21, Concession 4 Fax: 905-666-6208 Lots 17-34, Concession 5 Email: plan ning@durham.ca City of Pickering www.durham.ca A.L. Georgieff, MCIP, RPP We have reviewed the above-noted application to amend the City of Commissioner of Planning Pickering Official Plan. The proposed amendment seeks to add three new and Economic Development neighbourhood plans (Seaton Neighbourhoods 17, 20 and 21) to the Pickering Official Plan. According to the May 16, 2011 Memorandum of Oral Decision issued by the'Ontario Municipal Board (OMB), the applicant, Ontario Realty Corporation (ORC), intends to request consolidation of this application with the Seaton land exchange developers' appeals related to their planning applications for Seaton's other three new neighbourhoods, namely Neighbourhoods 16, 18 and 19. As you are aware, the proposed application does not conform to the Durham Regional Official Plan (ROP), and the application is not exempt from Regional approval. The subject lands are designated "Specific Policy Area A (Pickering)" in the current in force ROP. This designation specifies that development is to be in accordance with the CPDP, and that conformity amendments to the ROP to implement the CPDP will be considered at a later date. Consequently, the ROP does not contain the upper-tier official plan policies required by the Planning Act to enable approval of the lower-tier official plan amendment to the Pickering Official Plan that is being proposed by ORC and the Seaton land exchange developers. "Sets; 4" i,1 1110nce fcr co,,'i oinrnuriities" x 100% Post Consumer ATTACHMMI'#~~TO REPORT# PD-- / 1 04 Moreover, the Region's Growth Plan conformity amendment (ROPA 128) was modified by the Province to introduce specific policies, and population and employment forecasts for Seaton, which conflict with those contained in the proposed Pickering Official Plan amendment. As you know, ROPA 128 is currently before the OMB. In addition, please note that a CPDP Class Environmental Assessment for Regional Services (CPDP Class EA) is underway, and depending on the outcome of that process, it is anticipated that all the Neighbourhood Plans will likely require revisions and resubmission to the Region for review. Further, the Master Environmental Servicing Plan Amendment (MESPA) has not yet been completed, which may have bearing on the final configuration and Neighbourhood Plan policies. Finally, we note that the financial aspects of Seaton's development have not yet been fully addressed, as required by the CPDP, as the Fiscal Impact. Study on Regional services has not been finalized. Notwithstanding, we have circulated ORC's proposed Neighbourhood Plans 17, 20 and 21, associated policies, and Planning Rationale Report to our internal Regional Departments, including Durham Region Transit, for review and comment. Our comments on draft Neighbourhood Plans 18 and 19 were provided to the City on March 18, 2011. At this stage, Regional staff have not been requested to comment on draft Neighbourhood Plan 16. Despite this, please be advised that many of the comments provided below also apply to proposed Neighbourhood Plans 16, 18 and 19. Based on the'information that-we have received to date, the following preliminary comments are offered for your consideration. General Comments on Neighbourhood Plans. Population and Employment Forecasts 1. None of the ORC Neighbourhood Plans provide population and employment forecasts for 2031 - they provide "ultimate" figures, which are beyond the 2031 timeframe of the Growth Plan, which guides the ROP, Pickering Official Plan and the CPDP. Also, we continue to have concerns regarding the job forecasts that are being advanced for Seaton's Prestige Employment Lands. Insufficient details have been provided to confirm.that the forecasts are reasonable, and can be implemented, within the 2031 timeframe. -2- ATTACHMENT#-.-,TO 105 REPORT# PO -29 - Financial Impact 2. Given that the Fiscal Impact Study for Regional services has not yet been finalized, the Region would like to ensure that there will be opportunity in the future to comment on the financial aspects related to the servicing of these Neighbourhoods, and any financial impact related to meeting the Sustainable Placemaking Guidelines established by the City of Pickering. Trail System 3. It is recommended that the on-road trails proposed on Type A Arterial roadways through Seaton (i.e. Taunton, Whites and . Brock) generally be located off-road, given that these roads are expected to carry high traffic volumes. 4. Although we recognize that the trail and trail head symbols do not have to be as detailed in the Neighbourhood Plans exactly as they are in the Seaton NHS Management Plan and Master - Trail Plan, it is suggested that the Neighbourhood Plans identify the Primary Neighbourhood Connecting Trails as a separate symbol. These Primary Neighbourhood Connecting Trails provide practical pedestrian linkages between neighbourhoods, and are intended to help facilitate transit service access and school walking trips year-round with potential illumination, whereas the other trail types are more recreational than utilitarian. Adding a new symbol for these trails would also tie the Neighbourhood Plans to the proposed Pickering Official Plan CPDP amendment (Schedule VII). We also note that the Trail System hierarchy illustrated on the ORC Neighbourhood Plan Schedules differ from the Trail System hierarchy presented on the Schedules for Neighbourhoods 16,18 and 19. Consideration should be given to having all of Seaton's Neighbourhood Schedules presented in a consistent manner. Neighbourhood Plan Schedules and Terminology 5. We note that ORC's Neighbourhood Plan Schedules denote features that are not accompanied by policy, and that different terminology is used, when compared to proposed Seaton Neighbourhoods 16, 18 and 19. For example, the Seaton Natural Heritage System is detailed by ORC to identify "Woodlots" and "Wetlands", yet the Neighbourhood Plan policies do not provide any additional policy direction. We note that -3- ATTACHMENT#-L -TO REPORT# PD 106 Neighbourhood Plans 16, 18 and 19 do not make this distinction. It should be clarified that the "Woodlots" and "Wetlands" are a sub-set of Seaton's Natural Heritage System (not separate). All of Seaton's Neighbourhood Plans should be consistent in delineating Seaton's Natural Heritage System. Other features denoted on ORC's Neighbourhood Plan Schedules that should perhaps, be accompanied by policy direction or clarification, include "Potential Pedestrian Overpass", "Green Street", "Potential District Energy Location" and "Railway Buffer Zone". Further, it is noted that the ORC Neighbourhood Plan Schedules refer to "Cultural Heritage Sites" and "Gateway" whereas the proposed Seaton Neighbourhood Plans 16, 18 and 19 refer to "Heritage Lots" and "Gateway Site". Consistent terminology should be used for all of Seaton's Neighbourhood Plans. Finally, we note that the ORC Neighbourhood Plans attempt to - delineate and-label Seaton's transportation system, whereas the proposed Neighbourhood Plans 16, 18 and 19 do not. There should be a consistent approach for illustrating the road network for all of Seaton's. Neighbourhood Plans. Roads/Laneways and Accommodation of Regional Services 6. We note that the Seaton Sustainable Place Making Guidelines refer to several (local) types of roads/laneways, specifically: • 8.5 metre road on a 15.35 metre right-of-way; 6 metre road on a 12.85 metre right-of-way; • 5.5 metre road on a 8.5 metre laneway; and • 7 metre road on a 10 metre lanew.ay. Since the Neighbourhood Plans do not provide right-of-way details, we cannot ascertain which streets are planned for these widths, -or how these narrower right-of-ways are intended to accommodate Regional services (if any). Please note that the Region is on record as not allowing Regional services within such laneways, with a few minor exceptions. It would appear that cross sections will not be provided until the draft plans of subdivision are submitted by ORC in the case of Neighbourhoods 17, 20 and 21 and when the plans of subdivisions for Neighbourhoods 16, 18 and 19 are revised and re-submitted by the Seaton land exchange developers. As such, the City should be aware that the right-of- -4- ATTACHMENT_E...,...,_TO REPORT# PD 22-L 107 way widths being proposed for these laneways will not be conducive to accommodating Regional services. Additional details regarding the provision of Regional municipal services will be provided once we have had the opportunity to review the Functional Servicing Reports associated with all of Seaton's Neighbourhoods. Local Road Connections and Access Spacing 7. Consistent with the Region's Arterial Corridor Guidelines, local roads generally should not intersect arterial roads, as they can result in operation/safety issues and complaints from residents having difficulty accessing the arterial, or issues associated with pedestrians crossing the arterial from the local road. Access restrictions will be required for specific local road connections (i.e. right-in, right-out access) as well as driveways to adjacent land uses which will be subject to future traffic studies to implement the Neighbourhood Plans. Neighbourhood 17 (Brock-Taunton) 1. In the "Description" portion of the text, the 1St and 3rd bullet appear to be repetitious with respect to the Seaton Natural Heritage System. 2. Policy 12.18(a) - The policy states that City Council "shall provide greater direction on the location and siting of the GO Transit station based on the results of an environmental j assessment..." Although the neighbourhood planning process identifies a location for the GO Transit station consistent with the CPDP, a future EA study, presumably conducted by Metrolinx, would ultimately determine the location. Therefore, it is not understood how City Council could provide greater direction on the location and siting of the station. It is therefore suggested that this policy be reworded to state that City Council: • strongly encourages Metrolinx to conduct an EA study for the extension of GO Rail services to serve Seaton; supports transit ridership in Seaton and surrounding areas; and • supports the station location and siting identified in this neighbourhood plan. It should be noted that based on recent discussions with Metrolinx, the GO Station for Seaton is in the very long term plans, and likely beyond the 2031 planning horizon of the Pickering Official Plan. A Corridor Study/EA would be required, -5- ATTACHMENT#~--To REPORTS PD 2 Z involving the entire rail line back to Union/Summerhill Stations, including additional station locations, in order to make the line feasible. 3. The intersection spacing from the Taunton Road/Brock Road intersection should meet appropriate minimum standards at this high volume intersection. As the proposed Neighbourhood Plans are conceptual in nature, it is difficult to determine whether acceptable intersection spacing is being proposed. It is anticipated that more precise details will be provided in future planning submissions (i.e. functional servicing reports, plans of subdivision). 4. The Trail crossing on Brock Road, north of Taunton Road, should be planned as an above or below grade crossing, or moved to cross Brock Road at a signalized intersection. Brock Road will carry very high volumes of traffic. For both safety and traffic flow reasons, a pedestrian signal is not appropriate at this - location. - - 5. Water Supply System - This Neighbourhood is within the Zone 3 water pressure district for the City of Pickering. Water supply will be fed from the Zone 4 feedermain with a pressure reducing valve to the Zone 3 pressure district. The location of the feedermain and system layout will be confirmed upon completion of the CPDP Class EA. Easements and/or additional right-of-ways for feedermains are dependant on the findings of the CPDP Class EA. 6. Sanitary Sewer Servicing - The development areas within this Neighbourhood can be serviced by the future sub-trunk sanitary sewer along Brock Road, which will eventually connect to the Central Duffin Collector. The Central Duffin Collector is to be constructed up to the south side of the C.P. Rail in the current budget year. Easements and/or additional right-of-ways for sanitary sewers are dependant on the findings of the CPDP Class EA. Neighbourhood 20 (Thompson's Corners) 1. Policy 12.18(a) - The policy outlines two sub-categories for Low Density Areas (i.e., Type.1 and Type 2), yet the Neighbourhood Plan Schedule only illustrates Low Density Type 2 Areas. This should be reconciled. Further, the policy incorrectly refers to the "Lamoreaux" Neighbourhood rather than the "Thompson's Corners" Neighbourhood. -6- ATTACHm't'#, .9 ....._T0 1 0 Q REPORT# PD 24 2. Policy 12.18(d) - The policy outlines two sub-categories for Mixed Corridors (i.e., Type 1 and Type 2), yet the Neighbourhood Plan Schedule only illustrates Mixed Corridor Type 1 Areas. This should be reconciled. 3. To be consistent with the Schedule for Neighbourhood Plan 17, Brock Road should be identified as a Type A Arterial road on the Neighbourhood Plan 20 Schedule. Similarly, Whitevale Road should be identified as a Type B Arterial road. As an alternative, given that Schedule `B' to the proposed Pickering Official Plan CPDP amendment already designates the transportation system, perhaps road classification details need not be displayed on the Neighbourhood Plans. We note that proposed Neighbourhood Plans 16, 18 and 19 do not provide road classification details. 4. We note that Policy 11.19 of the proposed Pickering Official Plan-CPDP amendment requires that the Highway 407 ETR - transitway be shown in Neighbourhood Plans 20 and 21, along with transitway stations at each of the planned interchanges, and that provision be made for commuter parking areas, park and ride and car-pooling areas adjacent to the transitway stations. However, Neighbourhood Plan 20 neither illustrates the Highway 407 ETR transitway on the Schedule, nor does the Plan incorporate policies regarding commuter parking areas, park and ride or car-pooling areas adjacent to transitway stations. Accordingly, it is suggested that the City ensure that all of the proposed Pickering Official Plan CPDP amendment policy directives for Neighbourhood Plans are addressed. 5. It is our understanding that the final plan will reflect the adjustments made to the Sideline 16 connection (i.e., the Pedestrian Predominant Street) and the signalized intersection at Brock Road. Further, based on our.discussions with ORC and Pickering staff on Monday, April 11th, the local road through the Employment Prestige Node located within the Highway 407 ETR Transitway station area should be shifted to the south for better intersection spacing with Brock Road, and become the Collector road that connects to Old Brock Road with the signalized intersection. Please see the attached diagram showing a proposed road realignment scheme. These road realignments would improve the spacing between the Pedestrian Predominant Street and the Collector to the north (closer to the optimal 500 metres, rather than 400 metres) for better signal timing progression. This would also allow the I -7- ATTACHMENY# -TO REPORT# PD a L 110 spacing of the Collector and the Highway 407 ETR eastbound off-ramp signalized intersection with Brock Road to also be closer to 500 metres as well. The Collector road could also provide all-moves access to the transitway station and would allow for deeper Prestige Employment Land lots, if and when the transitway station area is developed. 6. As stipulated in the Region's Arterial Corridor Guidelines, ideally, local roads should not intersect arterial roadways. However, we recognize that these local roads provide important pedestrian connections to access transit and the planned commercial development along Brock Road. As such, we would consider restricting the minor intersections along Brock Road to right-in, right-out movements, to allow for good transit and vehicular progression along Brock Road. As you are aware, Brock Road will generate a significant amount of traffic to/from Highway 407 ETR, is designated as a Strategic Goods Movement Corridor in the Regional Official Plan (ROP), and is - being planned as a bus rapid transit corridor-by the ROP, - CPDP, Long Term Transit Strategy (LTTS) and the CPDP Class EA process. 7. It is recommended that the Old Brock Road/New Brock Road intersection operate as a % access, prohibiting outbound lefts, due to the curvature of the new alignment. 8. The proposed trail crossing north of Old Brock Road should be planned as an above or below grade crossing of Brock Road, or moved to adjacent signalized intersection. Brock Road will carry very high volumes of traffic. For both safety and traffic flow reasons, a pedestrian signal is not appropriate at this location. 9. The Region has prepared "School Site Access and Operations Guidelines", which were previously provided to the City as input to the Neighbourhood Planning Review process. School Site Access Guidelines #2 and #3 do not recommend secondary schools have their main or sole frontage on an arterial road (particularly a major arterial road). The proposed secondary school abutting Whitevale Road should be oriented so its primary access for cars is on the north-south road, and transit access on Whitevale Road. 10. Water Supply System - The majority of this Neighbourhood is within the Zone 4 water pressure district, and will be fed from the Zone 4 feedermain. A small parcel of Prestige Employment -8- ATTACHMENT#TO REPORT# PD land at the northwest corner of the Neighbourhood is in the Zone 5 water pressure district. This area is expected to feed from the Zone 5 watermain or alternatively, future grading may be able to lower the ground elevation to enable Zone 4 service. Easements and/or additional right-of-ways for feedermains are dependant on the findings of the CPDP Class EA. 11. Sanitary Sewer Servicing - This Neighbourhood can be serviced by connection to the future sub-trunks along Brock Road. Easements and/or additional right-of-ways for sanitary sewers are dependant on the findings of the CPDP Class EA. Neighbourhood 21 (Pickering Innovation Corridor) 1. The road alignments of Sidelines 22 and 26 are subject to the CPDP Class EA for Regional Services, which has not yet been completed. Although the Highway 407 ETR interchange locations have been set, it is anticipated that the road alignments +Ilustrated on the Neighbourhood Plans may need to be adjusted on the south side of the interchange areas, once the CPDP Class EA is completed. 2. The east-west local road proposed north of the Brock Road and Whites Road interchanges should be shifted northerly, to maximize the intersection spacing with the north ramp terminal. However, with a northerly shift, the proposed east-west local road alignment may not be feasible as a full intersection with Sideline 26. The intersection will be constrained by the interchange ramps and grading, and the Highway 7/Sideline 26 intersection. Further, the proposed east-west local road access onto Sideline 22, south of Highway 7, may not be- feasible as a full moves or right-in, right-out intersection, as it is immediately north of the interchange (where grading will likely be an issue) and is very close to the Highway 7/Sideline. 22 and Highway 407 ETR westbound off-ramp/Sideline 22 intersections. 3. Not all of the local road intersections with Highway 7 will likely be permitted due to proper access spacing requirements along a Provincial Highway corridor and., when transferred to the Region, a Type A Arterial corridor. A similar comment was made at the time of the Highway 407 (Seaton Lands) Economic Development Study prepared by Hemson Consulting. 'Of particular note are the intersections west of Sideline 26, and the i -9- ATTACHMM.-91 --TO REPORT# PD 24_:762 112 spacing between the existing leg of Sideline 26 north of Highway 7 leg, and the local road proposed to the west. 4. It would be prudent to push for access to/from the Transitway Station from the service road versus direct access to/from the Arterial road. This would significantly improve operations on the north-south arterial roads. 5. We note that Policy 11.19 of the proposed Pickering Official Plan amendment requires that the Highway 407 ETR transitway be shown in Neighbourhood Plans 20 and 21, along with transitway stations at each. of the planned interchanges, and that provision be made for commuter parking areas, park and ride and car-pooling areas adjacent to the transitway stations. While Neighbourhood Plan 21 illustrates the Highway 407 ETR transitway on the Schedule, the accompanying policies doe not incorporate policies regarding commuter parking areas, park and ride or car-pooling areas adjacent to transitway stations. Accordingly, it is suggested that the City ensure that all of the proposed Pickering Official Plan amendment policy directives for Neighbourhood Plans are addressed. 6. We strongly support proposed Policy 12.23 (g), which recognizes the need to accommodate a number of Region facilities, including a regional works yard, waste transfer station, and a transit maintenance yard within Seaton's Prestige Employment Land designation. In order to receive assurance that opportunity for the Region's requested Police/Health/Social Service facility and a transit transfer station at the intersection of Whites and Taunton Road are secured, we recommend that a similar policy be included in the Neighbourhood policies for proposed Neighbourhoods 19 (Wilson Meadows) and 16 (Lamoreaux). We note however that proposed Policy 11.32 (c) of the proposed Pickering Official Plan CPDP amendment prohibits waste transfer and recycling facilities to locate within Seaton's Prestige Employment Area designation. Accordingly, in order to provide Seaton with appropriate facilities, the prohibition of such uses should be deleted from Policy 11.32. 7. Water Supply System - This Neighbourhood is situated in both Zone 4 and Zone 5 water pressure districts. The development area north of Highway 407 ETR is within the Zone 5 district, and the area south of Highway 407 ETR is within the Zone 4 district. Both water districts require their own feedermain to supply their -10- ATTACHMENTS TO REPORT# PO, ' 25 I~ 113 respective zone. Easements and/or additional right-of-ways for feedermains are dependant on the findings of the CPDP Class EA. Water supply infrastructure, including a Zone 4 reservoir and a Zone 5 water storage elevation tank are also required to provide service to this Neighbourhood. The Zone 4 reservoir is expected to be located near Sideline 26, north of Highway 7, on the Federal land holdings. As such, locating the reservoir will be subject to successful land acquisition from the Federal government. The Zone 5 water storage tank is expected to be located near Sideline 28, south of Highway 7. As such, the Neighbourhood Plan should be revised to reserve a block of land for the water storage site. It should be noted however, that the exact location and amount of land for the Zone 4 reservoir and the Zone 5 water storage tank are dependant on the findings of the CPDP Class EA. 8. Sanitary Sewer Servicing - This Neighbourhood is expected to be serviced by multiple sub-trunks in a north-south direction. The northwest corner of the Neighbourhood, north of Highway 7, may have to utilize a local pumping station to lift sewage to the closest sub-trunk on North Road. Easements and/or additional right-of-ways for sanitary sewers are dependant on the findings of the CPDP Class EA. Planning Rationale Report 1. Chapter I I. (Brock-Taunton Neighbourhood 17), Page 17, Section 5.1.2 - this section states that "in accordance with the CPDP, Type A arterial roads must be protected for a 4-lane cross section." This statement is not accurate. Policy 9 of Part 4.5 of the CPDP states that Type A arterials must be protected for six-lane cross-sections, of which two are dedicated transit lanes. Further, this section of the Planning Rationale report states that Brock Road and Taunton Road, as Type A arterials, "must have a 36 mri9ht-of-waY width. Policy 9 of Part 4.5 of the CPDP identifies that the right-of-way ranges should, where feasible and appropriate, be at the lower end of the ranges identified in the Regional Official Plan, which is 36-45 metres for a Type A arterial. 2. Chapter III (Thompson's Corners Neighbourhood 20), Page 17, Section 5.1.2 - similar to the previous comment, Brock Road is to be protected for a six-lane cross section and a 36-45 metre right-of-way, including two dedicated transit lanes. ATTACHMEN #~To REPORT# PID 114 3. Chapter III (Thompson's Corners Neighbourhood 20), Page 17, Section 5.1.2 - Whitevale Road, as a Type B arterial road, should be indicated to have a 30-36 metre right-of-way, not 30 metres. 4. Both Chapters II and III (Brock-Taunton Neighbourhood 17 and Thompson's Corners Neighbourhood 20), Sections 3.5, Transportation and Transit, note that "The objective is to ensure that all residents will be within a 5-minute walking distance of a transit stop." We could find no discussion in the report on whether this objective has been achieved for Neighbourhoods 17 and 20. -Please provide us with further information in this regard. 5. Chapter IV (Pickering Innovation Corridor Neighbourhood 21), Page 15, Section 5.1.2 - similar to comment #1 above, Type A arterials must be protected for six-lane cross-sections, of which - _two are dedicated transit lanes, and-36-45 metre right-of-way. Also, Type B arterial roads should be indicated to have a 30-36 metre right-of-way, and Type C arterial roads should be indicated to have 26-30 metre.rights-of-way. 6. Chapter IV (Pickering Innovation Corridor Neighbourhood 21), Section 3.5, identifies a less rigorous transit access objective, as compared to Neighbourhoods 17 and 20. Page 9 states "Careful attention is paid to the planned location of transit routes and transit stops in order to ensure that all workers in this area will have the opportunity to get to work by transit." We suggest this be replaced by "All workers will be within a 5 minute-walking distance of a transit stop." This objective is more consistent with. those used for Seaton Neighbourhoods 17 and 20. 7. Chapter IV (Pickering Innovation Corridor Neighbourhood 21), Section 3.5, Page 9, also notes that general transit route and stops are "identified on the Transportation Network Plan in Section 5." Although Section 5 contains a brief discussion of possible transit routes, we could find no discussion of transit stop locations. Please provide us with further information in this regard. Again, in the absence of the completed MESPA, Fiscal Impact Study, and CPDP Class EA for Regional Services, and without complete information on the 2031 population and employment forecasts for all of Seaton's proposed neighbourhoods, we may have additional -12- ATrACHlVlENT#,-S----.TO 9EPORT# PD- 227/-Z 115 comments. We also await the opportunity to review the functional servicing plans associated with all of Seaton's Neighbourhoods. I Please contact me, or Steve Mayhew, Manager, Transportation Infrastructure, Works Department (re: transportation/ roads) should you have any questions regarding the above comments. I Yours. truly, Dorothy Skinner, MCIP, RPP Senior Planner Strategic Planning Attachment - Proposed Realignment of Collector and Local Roads - North End of Neighbourhood 20 (Thompson's Corners) via e-mail only cc: Brian Bridgeman, Director, Current Planning Mary Simpson, Director, Financial Planning & Purchasing Susan Siopis, Director, Transportation & Field Services John Presta, Director, Environmental Services. Jacqueline Weber, Senior Solicitor Martin Ward, Deputy General Manager, Durham Region Transit -13- ATTAMMEN"I° . PTO DEPORT# PD. 16 For Discussion purposes Only Proposed Realignment of Collector and Local Roads North End of Neighbourhood 20 (Thompson's Corners) New or realigned road section (alignments are conceptual) Deleted road section Deleted road section s "o ; Becomes (shown by hatching) allows ' Collector Road - for deeper employment lots with Signalized Intersection at Brock Road , r Becomes Local Road Signalized - - - - p Intersection I - % .I i • S Note: Non-signalized intersections along Brock Road should be restricted to right-in, right-out turning movements, but provide important pedestrian connections to commercial development and higher order transit on Brock Road. Report To Coun cil AAft Report Number CS 32-11 17 Date: September 19, 2011 From: Everett Buntsma Director, Community Services Subject: Tender No. T-10-2011 - Valley Farm Road - Road Drainage and Road Safety Improvements. - File: A-1440 Recommendation: 1. That Report CS 32-11 of the Director, Community Services regarding the tender for Valley Farm Road - Road Drainage and Road Safety Improvements be received.; 2. That Tender No.T-10-2011 submitted by Bennington Construction Limited in the amount of $174,931.34 (HST included) and a net cost of $157,531.09 (net of HST+rebate) be approved; 3. That the total gross project cost of $199,227 (HST included), including the tender amount and other associated costs, and the total net project cost of $179,410 (net of-HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. the sum of $175,000 as provided for in the 2011 Roads Capital Budget for Valley Farm Road be financed by the issuance of debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b. the balance of $4,410 be funded from property taxes; c. the annual repayment charges in the amount of approximately $40,000 be included in the annual Current Budget for the City of- Pickering commencing in 2012, continuing thereafter until the loan is repaid and any financing cost to be paid out of the Current Budget; d. that the Treasurer is authorized to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; Report CS 32-11 September 19, 2011 Subject: Tender No. T-10-2011 3 Valley Farm Road - Road Drainage and Road Safety Improvements Page 2 e. that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2011 Roads Capital Budget, Valley Farm Road Drainage and Road Safety Improvements was approved as a construction project. A Public Open House was held July 13, 2011. Based on input received from that meeting Engineering Services proceeded with detail design for this project. Tender No. T-10-2011 was issued on Wednesday, August 17, 2011 and closed Wednesday, September 7, 2011, with four bidders responding. The low bid of $174,931.34 (HST included) submitted by Bennington Construction Limited is recommended for approval. The total gross project cost is estimated at $199,227 (HST included) with an estimated total net project cost of $179,410 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T-10-2011 $154,806.50 HST (13%) 20,124.84 Sub-Total 174,931.34 HST Rebate (11.24%) (17,400.25) Total $157,531.09 2. Approved Source of Funds 2011 Roads Capital Budget Project Account Source of Funds Budget Required Valley Farm Road 5320.1117.6250 Debt Financing-5 Year $200,000 $175,000 Property Taxes $0 $4,410 Total $200,000 $179,410 CORP0227-07/01 revised Report CS 32-11 September 19, 2011 Subject: Tender No. T-10-2011 19 Valley Farm Road - Road Drainage and Road Safety Improvements Page 3 3. Estimated Project Costing Summa Tender No. T-10-2011 - Tender for Valley farm Road - Road Drainage and Road Safety Improvements $154,807 Associated Costs Materials Testing 5,000 Miscellaneous Costs 1,500 Construction Contingency 15,000 Sub Total -Costs 176,307 HST (13%) ~ 22,920 Total Gross Project Costs 199,227 HST Rebate (11.24%) (19,817) Total Net Project Costs $179,410 Net Project Costs over under Approved Funds $20,590 The Director, Corporate Services & Treasurer has updated the City's 2011 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization. The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of the expenditures contained in this report and concurs. Sustainability Implications: This project will allow for improving the roadway safety and vehicular flow in this area. Background: As part of the 2011 Roads Capital Budget, Valley Farm Road Drainage and Road Safety Improvements was approved as a construction project. A public open house was held on July 13, 2011 for residents of Strathmore Crescent whose rear yards back onto Valley Farm Road and also interested members of the public. The open house was in response to safety concerns and property damage along Valley Farm Road. Based on public input received from the open house, Engineering Services staff proceeded with the detail design for roadway and boulevard improvements on Valley Farm Road. Tender No. T-10-2011 was issued on Wednesday, August 17, 2011 and closed Wednesday, September 7, 2011, with four (4) bidders responding. The low bid submitted by Bennington Construction Limited is recommended for approval. CORP0227-07/01 revised Report CS 32-11 September 19, 2011 Subject: Tender No. T-10-2011 120 Valley Farm Road - Road Drainage and Road Safety Improvements Page 4 The total gross project cost is estimated at $199,227 (HST included) with an estimated total net project cost of $179,410 (net of HST rebate). Bennington Construction Limited is currently working for the City on Tender No. T-6-2011 Pickering Civic Complex Walkway Replacement and Parking Garage Deck Waterproofing and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, proof of Confined Space Entry Training and a list of employees trained, a current Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by Bennington Construction Limited, have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends acceptance of the low bid submitted by Bennington Construction Limited for Tender No. T-10-2011 in the amount of $174,931.34 (HST included) and that the total net project cost of $179,410 be approved. The City's Purchasing Policy requires staff to report to Council on the results of a public tender. In accordance with Purchasing Policy Item 04.08 (revised 2007), a tender is subject to Council approval. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memo Dated September 8, 2011 3. By-law to authorize the issuance of debentures in the amount of $175,000 for Valley Farm Road - Road Drainage and Road Improvements in the City of Pickering i cORP0227-07/01 revised Report CS 32-11 September 19, 2011 Subject: Tender No. T-10-2011 121 Valley Farm Road - Road Drainage and Road Safety Improvements Page 5 Prepared By: Approved/Endo By: Q4 . 44J-& Darrell Selsky Everett Bunt a Superv or, Engineering & Ca tal Works Director, Community Services Vera A. F, gemacher Gillis Paterson, CMA CSCMP, CPPO, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer Manager, Supply & Services Caryn Kong, CGA Ric rd Holbo , P. Eng. Senior Financial Analyst DiyIsion Head, Engineering Services Capital & Debt Management DS:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Counci 15, 20// Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised AT TACHMENT#F-L TO REPORT# CS -32-11 City v~ 1 of ~L PICKERUNIG r ENGINEERING SERVICES DIVISION 122 Attachment for Tender T-10-2011 Valley Farm Road Drainage and Safety Improvements RDS=LnND RDnD rNIRD O CONCESSION ROaD pLE 2PC f C EN O GRAND VALLEY o n 9 ~ coRRapR ~ 02 1 0- C PD ~ ~ <F!f o"° a D aF 5°~" ~ RO \pKS HWppO ltif` / rmm~PF QE. tN0 ~Da G laP~~ cn /UVl D PARK / f O ~ O p V r0 Z C-1 Np~pRNILNF A O D~ P ~W m DEDt-L1B4004 ¢ GINS rw.w N rumo'r' dU O ~oc~-0 r,po a° F~ Z U p 0 D na I IFS,; cnrE u° w n O ~~w S~4e~Q rU-j RIGOV REENMOUNr \,p ~!I ' DRNE ~ u O SUBJE T y W nDDNN AREA W f rERR~ a ~DRnDr I Q O O T o u nn LSE L OCR \ ` p GnNDn - Y nNE _ ° O 1 ; SF°cC D O O P~ w PINE 2K RESCEN (h O O o-w 1 es O Op nNE 5 J m elr O ~~YY CORRIDOR'S--_ N SOi^A p 2 -ROnD o' E ~ DNYDRO.. FIEI_p`0 /Ir,CcuM LEw J3~ COR DO ; DRIVE p D n+K>~ - U Iw f'~ D e m nNiENE `O N ^ ll V ~ 5 R ~ ~F J o N MI sl NwJL 1 W~ fERNCLI ~ R x N m 0 / D f uaa ~ 'l C LO ~MfIELO> O C.ESCENr D ou~FE IRC]ii~~J J v u AVENUE '"~0oi RnRKDnLE 1 s~-R,„E„~Er FINCH Location Map - Valley Farm Road Proposed Construction Includes: Valley Farm Road • A steel beam guide rail installed (along east side of Valley Farm Road). • Concrete curb and gutter to be installed, complete with concrete spillways (along east side of Valley Farm Road). • Re-ditching to improve overland boulevard run-off (along east side of Valley Farm Road). , • Improving the road shoulder with additional granular material and spray sealant (along west side of Valley Farm Road). • Complete boulevard restoration to,all areas affected by construction (fine grading and sodding where required) I ATTACH MENT# Z _ T 0 REPORT# Q PICKERING Memo 1811 BICENTENNIAL 2011 To: Richard Holborn September 8, 2011 Division Head, Engineering Services From: Vera A. Felgemacher RECEIVED Manager, Supply & Services SEP 8 2011 Copy: Supervisor, Engineering & Capital Works CITY OF PICKERING Subject: Tender No. T-10-2011 ENGINEERING SERVICES Tender for Valley Farm Road Road Drainage and Road Safety Improvements - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Four (4) bidders submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Bennington Construction Ltd. $174,931.35 $174,931.35 Aloia Bros. Concrete Contractors Ltd. $191,570.88 $191,571.16 Elirpa Construction & Materials Ltd. $239,381.29 $239,381.29 Montgomery . Mac Ewen Contracting Ltd. $252,363.86 $252,363.86 F C. ,MENT#_ : TO REPORT# OS :32, Pursuant to Information to Bidders Item 28,- fdl g will be requested of the low bidder for your review during the. evaluation stage of this tender call. Please advise when you wish us to ,proceed with this task. 124 (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance.with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form completed by the bidder's agent, broker or insurer; (g) list of Sub-Contractors in accordance with General Conditions Item 36; (h) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) - Insurance- is acceptable to the Manager, Finance &Taxation; (c) any past work experience with the low bidder Bennington Construction Ltd. including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If yo require further information, please feel free to contact me or a member of Supply & Serv es. i VAF/jg Attachment September 8, 2011 Tender No. T-10-2011 Page 2 Tender for Valley Farm Road Road Drainage and Road Safety Improvements ATTACH MENT# 02 TO REPORT# 125 m. z w O CV c 0 i~ U ay+ C.. Q C Lo h m ~ a E N C N O` O Q CL .0 4) Q = o 69. t. fq ea o Y V U w U w N IS: Z C ~ C U Q .~Q ~ U Z p Q m O Lu .0 4) 4, c LLJ I- UO V Q O LL. o .a Ow y F}- Z _ co U li a U- 3.1 O v G O o c v ~ ~ co N c c O U) O CV z O o- c w y F- ~ U 0 0 a~ Z `m c H m o F7 E L m o c o c d . c o o E U 3 N U cc Z w m .3 c ~ a o~ c c - cr- m o o t\ L m N co _C Q c d tot .2U QJ m W U - I ATTACHMENT4 3 _ TO REPORT# C S 3z"1 ~ of Z=_ The Corporation of the City Of Pickering 126 By-law No. Being a by-law to authorize. the Valley Farm Road - Road Drainage and Road Safety Improvements in the City of Pickering and the issuance of debentures therefor in the amount of $175,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and Whereas the Council of the City wishes to proceed with Valley Farm Road - Road Drainage and Road Safety Improvements; and Whereas before authorizing to proceed with the Valley Farm Road - Road Drainage and Road Safety Improvements on the date hereof, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 32-11 on the date hereof and awarded Tender No. T-10-2011 for the Valley Farm Road - Road Drainage and Road Safety Improvements. ATTAGHMENT## TO REPORT#-C-a- 3z-1 1 By-law No. of Page 2 127 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Valley Farm Road - Road Drainage and Road Safety Improvements", 2. That the estimated costs of the project in the amount of $179,410 be financed as follows: a) That the sum of $175,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five (5) years; b) That the sum of $4,410 be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2012 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 19th day of September, 2011. David Ryan, Mayor Debbie Shields, City Clerk I Cty oo 1 2 8 PICKERING September 19, 2011 NOTICE OF MOTION a) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: Banninq Shark Fins in the City of Pickering WHEREAS: sharks are being slaughtered world-wide at a rate of over 70 million per year; with experts agreeing that sharks could be extinct within 10 to 20 years at the current rate of slaughter. AND WHEREAS: shark finning is a wasteful, inhumane practice that involves cutting off a shark's fins and then tossing the still-alive shark back overboard to drown, bleed to death, or be eaten alive by other aquatic animals. AND WHEREAS: fins have no significant nutritional value and are considered unhealthy for human consumption due to the accumulation of high levels of mercury and toxins in fins and flesh; NOW THEREFORE BE IT RESOLVED that City of Pickering staff investigate and report back to Council regarding the matter of banning the sale, possession and consumption of shark fins and related products, and And that the City of Pickering request that the governments of Ontario and Canada enact legislation to ban the possession, sale and consumption of shark fins and related products; and And that this motion be distributed to Chris Alexander, MP; Corneliu Chisu, MP; Joe Dickson, MPP; Wayne Arthurs, MPP; the Association of Municipalities of Ontario and all Durham municipalities. citqo~ 1 2 9 September 19, 2011 PICKERIN By-laws 7156/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7157/11 Being a by-law to establish the 2011 final property taxes and due date for the Commercial, Industrial and Multi-Residential tax classes. [Refer to Executive Committee pages 100-101] 7158/11 Being a by-law to authorize the supply and delivery of one 41,000 ob. GVW Diesel Snow Plow/Dump/Sander Truck in the City of Pickering and the issuance of debentures therefor in the amount of $180,000 [Refer to Executive Committee pages 8-9] 7159/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in Part of Lot 12, Plan 282 in the City of Pickering. (A 5/11) (By-law attached) 7160/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee pages 31-32] 7161/11 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee pages 24 - 25] 7162/11 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee pages 26 - 27] 7163/11 Being a by-law to authorize the Valley Farm Road - Road Drainage and Road Safety Improvements in the City of Pickering and the issuance of debentures therefor in the amount of $175,000 [Refer to New and Unfinished Business pages 126 - 127] 3 0 The Corporation of the City of Pickering VflAFT By-Law No. 7156/11 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(l) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1865 Kingston Road Paul Long Robert McWilliams Nick Koitsopoulos Sandra Hunt-Mimra b) 985 Brock Road David Beheshti c) 1980 Rosefield Road Nabil Elkholy d) 1345 Altona Road, 905 Bayly Street, 1915 1945 Denmar Road, 1310 Fieldlight Boulevard, 1655 & 1665 Pickering Parkway, 1235 Radom Street, 1995 Royal Road, 1100 Begley Street and 735 Sheppard Avenue Dan-Jorell Tugade 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. I By-law No. 7156/11 (Con't) Page 2 13 3. This appointment shall expire upon the persons listed in section 1 a) ceasing to be an employee of Paragon Protection Ltd. or upon Paragon Protection Ltd. ceasing to be agents for 1865 Kingston Road; 1 b) ceasing to be the owner of the property, 1c) ceasing to be the owner of the property, 1d) ceasing to be an employee of Authorized Parking, or upon Authorized Parking ceasing to be agents for 1345 Altona Road, 905 Bayly Street, 1915 & 1945 Denmar Road, 1310 Fieldlight Boulevard, 1655 & 1665 Pickering Parkway, 1235 Radom Street, 1995 Royal Road, 1100 Begley Street and 735 Sheppard Avenue, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law read a first, second and third time and finally passed this 19th day of September, 2011. David Ryan, Mayor Debbie Shields, City Clerk PICKERING Memo 132 1811 BICENTENNIAL 201 1 To: Debbie Shields September 15, 2011 City Clerk From: Mila Yeung Planner Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 05/11 The Estate of Paul Rickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickering Amending By-law 7159/11 Statutory Public Meeting Date June 6, 2011 Planning & Development Committee Date September 6, 2011 Purpose and Effect of By-law To amend the existing zoning to allow for the creation of five new lots fronting Pine Grove Avenue with a minimum lot frontage of 12.0 metres. Council. Meeting Date September 19, 2011 Note Certain text wording in the draft by-law that was presented at the Planning & Development Committee Meeting has been revised. No significant changes were made to the provisions. MY: jf I:tPlanning Applications'Re-Zoning@011 W 05-11Wemo Clerk Draft By-law Chart (Bicent. Logo).ooc - Attachments By-law Text By-law Schedule The Corporation. of the City of Pickering 133 By-law No. 7159/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering,,. Region of Durham, in Part of Lot 12, Plan-282 in the City of Pickering (A 05/11) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit the development of five lots for detached dwellings with a minimum lot frontage of 12.0 metres on the subject lands, being Part of Lot 12, Plan 282, in the City of Pickering; And whereas an amendment to By-law 3036, as amended, is therefore, deemed necessary; Now therefore the Council of The Corporation.of the City 'of Pickering hereby enacts as follows: 1: Schedule 1 Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this BY-law. 2. Area Restricted The provision of this By-law shall apply to those lands in Part of Lot 12, Plan 282, in the City of Pickering, designated °S3-12".on Schedule I attached hereto: 3.. Definitions In this By-law, (1) (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) ."Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and"separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Detached or Detached Dwelling" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; By-law No. 7159/11 Page 2 1 34 (2) (a) "Floor Area - Residential" shall mean the area `of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area - Residential shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (3) (a). "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or. not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front' lot line; (4) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (5) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard. extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; .(d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; By-law No! 7159/11 Page 3 1 5 "Side Yard`' shall mean a yard of a lot extending from the front yard to 3 the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width shall, mean the shortest horizontal dimension of a the side lot line and the nearest wall of the side yard of a lot between. nearest main building or structure on the lot; h "Flankage Side Yard"shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street, (i) "Flankage Side Yard Width shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting .on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (j) "Interior Side Yard shall mean aside yard other than a flankage. side yard. 4. Provisions (1) (a) Uses.Permitted ("S3-12" Zone) No person shall within the lands designated "S3-12" on Schedule attached hereto., use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) detached dwelling - (b) Zone Requirements ("S3-12" Zone) No person shall within the lands designated "S3-12" on Schedule attached hereto, use any lot or erect, alter, or use any building except" in accordance with the following provisions: (i) Lot Area (minimum). 350 square metres (ii). Lot Frontage (minimum): 12.0 metres (iii) Front Yard. Depth (minimum): 6.0 metres A despite Section 5.7(b) of By-.law 3036 as amended, uncovered and covered platforms/porches attached to a main dwelling may provide a front yard depth of 4.5 metres; By-law No. 7159/11 Page 4 6 (iv) Interior Side Yard Width (minimum): A for inside lots: (1) 1.2 metres one side, 0.6 metre on the other B for corner lots: (1) 0.6 metres (v) Flankage Side Yard Width (minimum): 2.7 metres (vi) Rear Yard Depth (minimum): 7.5 metres A. despite Section 5.7(b) of By-law 3036 as amended, uncovered steps and platforms less than or equal to 2.2 metres above grade and less than or equal to 3.0 metres in width may project a maximum of 2.0 metres in depth into the required rear yard; t (vii) Building Height (maximum); 12.0 metres - (viii) Dwelling Unit Requirements: maximum one dwelling unit per lot and minimum gross floor area residential of 1,00 square metres; (ix) Parking Requirements: A minimum one private garage per lot attached to the main building; any vehicular entrance of which shall be located not less than 6.0 metres from the front lot line, and not less than 6.0 metres from any side lot line immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (x) Special Regulations: A the horizontal distance between buildings on adjacent lots to which this section applies shall not be less than 1.8 metres; B maximum projection of the garage front entrance from the wall containing the main entrance to the dwelling unit shall not exceed 2.5 metres in length, whether or not such garage has a second storey; C a driveway width shall not occupy more than 55 percent of the front yard width. By-law No. 7159/11 Page 5 5. By-law 3036 1 3 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto.., Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 6. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law. read a first; second and third time and finally passed this 19th day of September, . 2011. David Ryan, Mayor Debbie Shields, City Clerk g P i ill v R '~/AV 13 - S312 i i 0 ~ T SCHEDULE I TO BY-LAW 7159/11 PASSED THIS 1 9th DAYOF SeRtember2011 MAYOR CLERK f Cif o¢~ - Committee of Adjustment 141 Meeting Minutes t -E - Wednesday, June 15, 2011 PICKEWNG 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, June 15, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Shirley Van Steen That the minutes of the 7th meeting of the Committee of Adjustment held Wednesday, May 25, 2011 be adopted as amended. Carried Unanimously 1 city o¢~ Committee of Adjustment Meeting Minutes Wednesday, June 15, 2011 Pit /_U 7:00 pm Main Committee Room (III) Reports 1. P/CA 18/11 - Loblaw Properties Ltd. 1792 Liverpool Road (South Part Lot 23, Concession 1) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-laws 1680/83, 1727/83, 5238/98 and 7061/10 to permit a 1,583 square metre temporary outdoor garden centre to operate from April 1 st to August 31 st of every calendar year generally located in the centre of the parking lot, whereas the by-law allows for a 430 square metre temporary outdoor garden centre to operate from April 1St to June 30th of every calendar year generally located in the north-west corner of the parking lot. The applicant requests approval of this variance in order to obtain a building permit. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the Toronto and Region Conservation Authority indicating no objection to the application. Ian Rutledge, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 18/11 by Loblaw Properties Ltd., be Approved on the grounds that the proposed temporary outdoor garden centre generally located in the centre of the parking lot, having a maximum area of 1,583 square metres to operate from June 15, 2011 to August 31, 2011 are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the outdoor garden centre, as generally sited and outlined on the applicant's submitted plan with this application. 2 o¢~ _ Committee. of Adjustment Meeting Minutes _ Wednesday, June 15, 2011 7:00 pm Main Committee Room 2. That the applicant obtains a building permit for the proposed construction or this decision shall become null and void. 3. That these variances are null and void after September 30, 2011. Carried Unanimously 2. P/CA 19/11 - P. & W. Moss 609 Beckworth Square (Part of Block 119, 40M-1232, Parts 1 & 2, 40R-7265) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 1289/81 to permit a rear yard depth of 4.0 metres to a proposed uncovered deck, whereas the by-law requires a minimum 7.5 metres rear yard depth. The applicants request approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from J. & P. Voves of 700 Beckworth Square indicating no to objections the application. Wayne Moss, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Wayne Moss indicated the proposed uncovered deck will be constructed of wood and will be at 20 inches above grade. Moved by Eric Newton Seconded by Shirley Van Steen That application P/CA 19/11 by P. & W. Moss, be Approved on the grounds that the rear yard depth of 4.0 metres to a proposed uncovered deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 3 City o¢~ Committee of Adjustment. Meeting Minutes Wednesday, June 15, 2011 PIC NG 7:00 pm Main Committee Room 1. That this variance apply only to the proposed uncovered deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant constructs the proposed uncovered deck by June 14, 2013, or this decision shall become null and void. Carried Unanimously 3. P/CA 20/11 - LJ Salem Farms Inc. Seventh Concession Road (South Part Lot 15, Concession 7) City of Pickering The applicant requests relief from Zoning By-law 3037, to permit a lot area of 3.38 hectares for an existing lot, whereas the by-law requires a minimum lot area of 4.0 hectares. The applicant requests approval of this variance in order to obtain a building permit for the erection of a dwelling, barn and workshop on the subject lands. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Lee Gray, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 20/11 by LJ Salem Farms Inc., be Approved on the grounds that the request to permit a lot area of 3.38 hectares is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That the owner obtains approval for the application 18-ZO-001110-01 to amend the Minister's Zoning Order - Regulation Number 102/72. 4 Committee of Adjustment Meeting Minutes AMON- Wednesday, June 15, 2011 FK_~~ ING 7:00 pm F-,R Main Committee Room 2. That the applicant obtains a building permit for the proposed construction by June 14, 2013, or this decision shall become null and void. Carried Unanimously 4. P/CA 21/11 - D. Burger 550 Ashfield Court (Lot 34, Plan 40M-1419) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1543/82 to permit a 0.1 metre side yard width to an existing shed located in the side yard, whereas the by-law requires a 1.0 metre side yard width and that all accessory buildings be located in the rear yard. The applicant request approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. Written comments were also received from the City's Development Control Manager expressing no concerns. David Burger, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. David Burger explained the shed was built in June 2010 and is currently not finished due to him receiving a Notice to Comply. The shed will be finished with cedar siding on the outside in order to match the existing shed in the rear yard. In response to questions from Committee Members, David Burger explained an eaves trough will be installed and connected to the rear yard storm drain; the shed has a door in the front and rear giving the ability to walk through thereby providing access to the rear yard, and the shed is used to store materials. David Burger indicated it will be expensive to relocate the shed into the rear yard. The shed would either have to be disassembled or raised in order to move it. 5 Ctta Committee of Adjustment 'i Meeting Minutes Wednesday, June 15, 2011 i 7:00 pm Pp Main Committee Room Moved by Eric Newton Seconded by Bill Utton That application P/CA 21/11 by D. Burger, be Deferred until the next meeting in order to give the Committee Members an opportunity to visit the site. Carried Vote Tom Copeland opposed David Johnson in favour Eric Newton in favour Bill Utton in favour Shirley Van Steen opposed (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 8th meeting of 2011 the Committee of Adjustment be adjourned at 7:26 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 6, 2011. Carried Unanimously n 1 Date Chair Assistant Secretary-Treasurer 6 mmittee of Adjustment City oo Meeting Minutes e - Wednesday, July 6, 2011 7:00 pm PxI _M F, Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, July 6, 2011 meeting be adopted. Carried Unanimously (11) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 8th meeting of the Committee of Adjustment held Wednesday, June 15, 2011 be adopted as amended. Carried Unanimously 1 Committee of Adjustment Meeting Minutes _ Wednesday, July 6, 2011 PMCKERM 7:00 pm Main Committee Room (III) Reports 1. (Deferred at the June 15, 2011 meeting) P/CA 21/11 - D. Burger 550 Ashfield Court (Lot 34, Plan 40M-1419) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1543/82 to permit a 0.1 metre side yard depth to an existing shed located in the side yard, whereas the by-law requires a 1.0 metre side yard depth, and that all accessory buildings be located in the rear yard. The applicant requests approval of these variances in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. Written comments were also received from the City's Development Control Manager expressing no concerns. David Burger, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 21/11 by D. Burger, be Refused on the grounds that the 0.1 metre side yard depth and the location of the existing shed in the side yard are major variances that are undesirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. Carried Unanimously 2 Committee of Adjustment Meeting Minutes Wednesday, July 6, 2011 7:00 pm Main Committee Room 2. P/CA 22/11 - Whitevale Golf Club 2952 Golf Club Road (South Part Lot 29 & 30, Concession 4, Part Lot 1 & 2, 40R-18997) City of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law 3155/89, 4825/96 and 6847/08 to permit a golf practice facility, whereas the by-law permits a golf practice facility use until July 29, 2011, after which only agricultural uses are permitted. The applicant requests approval of this variance in order to continue the operation of a golf practice facility. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the Region of Durham advising a condition be imposed in favour of the Region as follows: The Whitevale Golf Club shall satisfy the Region of Durham, financial and otherwise including the extension of the April 1, 2008 agreement signed with the Region. The extended agreement would provide the Region with sufficient time to secure ownership of any golf course lands it may require. Alex Maggiacomo, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 22/11 by Whitevale Golf Club, be Approved on the grounds that the temporary golf practice facility use is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the area zoned as "A(T-GPF)" in By-law 3037 as amended by By-laws 4825/96 and 6847/08, as generally sited and outlined on the applicant's submitted plans. 3 Committee of Adjustment 141 Meeting Minutes F - Wednesday, July 6, 2011 7:00 pm Main Committee Room 2. That the variance shall apply for the period of July 29, 2011 to December 31, 2012, and that this decision shall become null and void on January 1, 2013. 3. That the applicant satisfies the requirements of the Region of Durham, financial and otherwise. Carried Unanimously 3. P/CA 23/11 - J. & J. Will 1881 Spruce Hill Road (Lot 70, RCP Plan 1041, Part 1, 40R-25049) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a side yard width of 0.5 metres to an existing shed, whereas the by-law requires a minimum side yard width of 1.0 metre for an accessory structure. The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. John & JoAnn Will, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 23/11 by J. & J. Will, be Approved on the grounds that the 0.5 metre side yard width to an existing shed is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That this variance apply only to the existing shed, as generally sited and outlined on the applicant's submitted plan. Carried Unanimously 4 Committee of Adjustment Meeting Minutes E,u Wednesday, July 6, 2011 7:00 pm Main Committee Room 4. P/CA 24/11 - E. Mason 434 Churchwin Street (Lot 67, Plan 21) City of Pickering The applicant requests relief from Zoning By-law 3037 as amended by By-law 2677/88, to permit an existing lot area of 1,006 square metres, a side yard width of 1.2 metres to the existing dwelling and proposed addition, a front yard depth of 8.8 metres to the proposed covered porch and a front yard depth of 4.9 metres to the existing dwelling, whereas the by-law requires a minimum lot area of 3,000 square metres, a side yard width of 2.4 metres and front yard depth of 9.0 metres. The applicant requests approval of these variances in order to obtain a Heritage District Permit, building permit and zoning compliance for a proposed two storey addition to the existing dwelling. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Ellen Mason, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 24/11 by E. Mason, be Approved on the grounds that the a lot area of 1,006 square metres, a side yard width of 1.2 metres to the existing dwelling and proposed addition, a front yard depth of 8.8 metres to the proposed covered porch and a front yard depth of 4.9 metres to the existing dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning.By-law, subject to the following conditions: 1. That these variances apply only to the existing dwelling and proposed addition as generally sited and outlined on the applicant's submitted plans. 5 Cif o¢~ _ Committee of Adjustment I~ AL A- Meeting Minutes = Wednesday, July 6, 2011 PICKEMG 7:00 pm Main Committee Room 2. That the applicant obtains a Heritage District Permit and a building permit for the proposed construction by July 5, 2013, or this decision shall become null and void. Carried Unanimously 5. P/CA 25/11 - K. Kwapich 1296 Commerce Street (Part Lot 4, Block C, Plan 65, Part 3, 40R-11704) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a front yard depth of 4.6 metres and an east side yard width. of 0.7 metres to a proposed one and two-storey addition to an existing detached dwelling, whereas the by-law requires a front yard depth of 7.5 metres and a side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain a building permit for a proposed addition to the existing detached dwelling. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for the east side yard width and approval for the front yard depth subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Lily & Jorjan Miranda in objection to the application. Kamil Kwapich, owner, was present to represent the application. Lily Miranda of 1298 Commerce Street was present in objection to the application. Kamil Kwapich explained the application and how he has not had a chance to meet with the neighbours to discuss their concerns. In response to questions from Committee Members, Kamil Kwapich noted that if the garage was brought forward, he would still need the same variances however it would now be blocking all natural light into his own kitchen. Therefore, the proposed location is the preferred location for the proposed attached garage. Kamil Kwapich explained he has designed a layout with a narrow garage and provided a site plan for the Committee Members to review. 6 Citqoo Committee of Adjustment Meeting Minutes _Wednesday, July 6, 2011 7:00 pm - Main Committee Room Lily Miranda outlined comments that were submitted in objection to the application. Lily Miranda expressed concerns with the risk of damage to their house during construction; the proposed garage located too close to the property line, directly outside a bedroom window as well as health and safety issues. The proposed structure may also cause future drainage issues, i.e. flooding to their basement. The proposed structure will eliminate all natural lighting on the western exposure of their property. In addition Lily Miranda explained that she does not want the wood fence to be moved or altered during the construction of the addition. Moved by Eric Newton Seconded by Bill Utton That application P/CA 25/11 by K. Kwapich, be Deferred until the next meeting to provide an opportunity for the applicant to meet with neighbours and City staff. Carried Unanimously 6. P/CA 26/11 - U. & D. Schorn 1760 finch Avenue (South Part of Lot 18, Concession 2, Part 2, 40R-8590) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a 28 square metre addition to an existing guest house located in the Greenbelt Zone, whereas the by-law does not permit residential uses in the Greenbelt Zone. The applicant requests approval of this variance in order to obtain a building permit. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending the application be tabled. Written comments were received from the City's Development Control Manager expressing no concerns pending acceptance from TRCA. Written comments were also received from the Toronto and Region Conservation Authority recommending the application be tabled until further technical submissions are submitted to determine the technical feasibility of the proposal and a TRCA permit is required prior to construction. Uwe & Maureen Schorn, owners, were present to represent the application. Jeffery Bentley of 1770 Finch Avenue was present to obtain additional information on the application. 7 Committee of Adjustment Meeting Minutes Wednesday, July 6, 2011 7:00 pm Main Committee Room Maureen Schorn explained the application and indicated the house does not have a basement or large rooms to accommodate a growing family. Jeffery Bentley indicated he is in support of the application, however expressed a concern with the glass railing around the proposed balcony. Jeffery Bentley questioned if the east end of the railing could be a solid wall to address his privacy concern. Moved by Bill Utton Seconded by Eric Newton That application P/CA 26/11 by U. & D. Schorn, be Tabled on the grounds that the 28 square metre addition to an existing guest house is, premature until staff confirms the legal status of the guest house and determines whether the addition is appropriate, and comments are received from the Toronto and Region Conservation Authority. Carried Unanimously (IV) Adiiournment Moved by Eric Newton Seconded by Shirley Van Steen That the 9th meeting of 2011 the Committee of Adjustment be adjourned-at 7:46 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 27, 2011. Carried Unanimously Date Chair Assistant Secretary-Treasurer 8 Cif o¢~ _ Committee of Adjustment *1 Meeting Minutes Wednesday, July 27, 2011 P 7:00 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer j . Lesley Dunne, Assistant Secretary-Treasurer Absent: Ross Pym, Secretary-Treasurer Bill Utton (1) Adoption of Agenda Moved by Eric Newton if Seconded by Shirley Van Steen That the agenda for the Wednesday, July 27, 2011 meeting be adopted. Carried Unanimously F (II) Adoption of Minutes Moved by Eric Newton f Seconded by Tom Copeland That the minutes of the 9th meeting of the Committee of Adjustment held Wednesday, July 6, 2011 be adopted. r Carried Unanimously i 1 iC C a Committee of Adjustment Meeting Minutes i Wednesday, July 27, 2011 PIC KERPOG 7:00 pm Main Committee Room (III) Reports 1. (Deferred from the July 6, 2011 meeting) P/CA 25/11 - K. Kwapich 1296 Commerce Street (Part Lot 4, Block C, Plan 65, Part 3, 40R-11704) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a front yard depth of 4.6 metres to a proposed addition to an existing detached dwelling, whereas the by-law requires a front yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for a proposed addition to the existing detached dwelling. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Kamil Kwapich, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Shirley Van Steen That revised application P/CA 25/11 by K. Kwapich, be Approved on the grounds that the front yard depth of 4.6 metres to the proposed one-storey addition is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed one-storey addition, as generally sited and outlined on the applicant's revised submitted plans. 2. That the applicant obtains a building permit for the proposed construction by July 26, 2013 or this decision shall become null and void. Carried Unanimously 2 citqoo - Committee of Adjustment Meeting Minutes E' Wednesday, July 27, 2011 7:00 pm Main Committee Room I 2. P/CA 27/11 - A. Persaud & C. Jairam-Persaud 1952 Calvington Drive (Part of Block 5, 40M-2339) City of Pickering I The applicant requests relief from Zoning By-law 3036, as amended by By-law 6585/05 to permit a rear yard depth of 4.1 metres to a proposed raised deck and a side yard width of 0.0 metres, whereas the by-law requires a rear yard depth of 6.0 metres and a side yard width of 0.6 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed raised deck. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for a side yard width of 0.0 metres and recommending approval subject to conditions and to amend the side yard width to 0.5 metres. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the Toronto and Region Conservation Authority indicating the owner obtains a permit from TRCA prior to any development taking place within the Regulated Area on the subject lands and has no objection to the application. Anil Persaud, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 27/11 by A. Persaud & C. Jairam-Persaud, be Approved on the grounds that the rear yard depth of 4.1 metres and the amended side yard width of 0.5 metres to the proposed raised deck are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the raised deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by July 26, 2013, or this decision shall become null and void. Carried Unanimously 3 City o¢~ - Committee of Adjustment Meeting Minutes Wednesday, July 27, 2011 7:00 pm Main Committee Room 3. P/CA 28/11 - S. Gokool 1599 Kelvinway Lane (Lot 31, Plan 40M-1467) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1998/85 to permit a rear yard depth of 5.9 metres to a proposed raised deck, whereas the by-law requires a rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit to replace the existing raised deck with the. proposed raised deck. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Sandra Gokool, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Eric Newton i That application P/CA 28/11 by S. Gokool, be Approved on the grounds that the rear yard depth of 5.9 metres to a proposed raised deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed raised deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by July 26, 2013, or this decision shall become null and void. Carried Unanimously 4 Committee of Adjustment Meeting Minutes - Wednesday, July 27, 2011 7:00 pm Main Committee Room 4. P/CA 29/11 - E. & V. Camara 1918 Fairport Road (Lot 38, Plan 818) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit the replacement of an existing garage with a proposed two storey detached garage partially located in the side yard, and having a garage height of 6.0 metres and to recognize a side yard width of 0.3 metres to an existing shed, whereas the by-law requires all accessory structures not part of a main building to be erected in the rear yard, a maximum accessory structure height of 3.5 metres, a minimum side yard width to an accessory structure of 0.6 metres. The applicant requests approval of these variances in order to obtain zoning compliance and a building permit for the proposed garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Emanuel Camara, owner, was present to represent the application. Sophie Irwin of 1914 Fairport Road was present in objection to the existing shed location. Emanuel Camara agrees to staff recommendations. In response to questions from Committee Members, Emanuel Camara explained the flooding problem is an existing situation, the proposed two storey garage will be used for storage and the location of the garage will not affect the current swale. Sophie Irwin expressed concerns with the location of the existing shed, the grading and drainage problems that maybe affecting her property. Sophie Irwin provided a report and pictures of her property for the Committee Members to review the flooding problem. Sophie Irwin indicated a new swale would improve the drainage and flooding problems. In response to a question from a Committee Member, M. Yeung, Assistant Secretary-Treasurer, explained the grading and drainage will be reviewed during the Building Permit process. 5 Cif o¢~ Committee of Adjustment Meeting Minutes TF Wednesday, July 27, 2011 7:00 pm - Main Committee Room Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 29/11 by E. & V. Camara, be Approved on the grounds that the proposed two storey detached garage partially located in the side yard, and having a garage height of 6.0 metres, and to recognize a side yard width of 0.3 metres to an existing rear yard shed are minor variances that are desirable f for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed garage and existing shed, as generally sited and outlined on the applicant's submitted plans with this application. 2. As part of the building permit submission, the applicant ensures that no habitable space is proposed within the proposed detached garage. 3. That the applicant obtains a building permit for the proposed construction by July 26, 2013, or this decision shall become null and void. j Carried Unanimously (IV) Adjournment Moved by Shirley Van Steen Seconded by Eric Newton That the 10th meeting of 2011 the Committee of Adjustment be adjourned at 7:30 pm and the next meeting of the Committee of Adjustment be held on Wednesday, August 17, 2011. I Carried Unanimously Date = Chair i Assistant Secretary-Treasurer 6 r. Citq of - Committee of Adjustment Meeting Minutes - Wednesday, August 17, 2011 7:00 pm 71 Main Committee Room Present: Tom Copeland David Johnson - Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Absent: Eric Newton - Vice-Chair (1) Adoption of Agenda Moved by Bill Utton Seconded by Shirley Van Steen That the agenda for the Wednesday, August 17, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Tom Copeland Seconded by Shirley Van Steen That the minutes of the 10th meeting of the Committee of Adjustment held Wednesday, July 27, 2011 be adopted. Carried Unanimously i 1 0 i Committee of Adjustment . i Meeting Minutes - , Wednesday, August 17, 2011 P-1 7:00 pm Main Committee Room (III) Reports 1. P/CA 30/11 - Plaza 23 Inc. 713 Krosno Blvd. (Plan M15, Block S) City of Pickering The applicant requests relief from Zoning By-law 2520 as amended by By-law 5580/99 to permit a total gross leasable floor area of 439 square metres for restaurant - type A uses, whereas the By-law permits a maximum gross leasable floor area of 300 square metres for restaurant - type A uses plus a restaurant patio space of 53 square metres. The applicant requests approval of this variance in order to obtain an interior building permit for an expanded restaurant. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from both the City's Development Control Manager and the City's Chief Building Official expressing no concerns. Avatar Kala, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 30/11 by Plaza 23 Inc., be Approved on the grounds that the increase in the gross leasable floor area of 439 square metres for restaurant - type A plus a restaurant patio space of 53 square metres to permit an expansion to the existing restaurant is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed restaurant expansion, as generally sited and outlined on the applicant's submitted plans with this application. 2 o Committee of Adjustment l Meeting Minutes Wednesday, August 17, 2011 - 7:00 pm _PJL_I Main Committee Room 2. That the area of the restaurant expansion be limited to a maximum of 101 square metres. 3. That the applicant obtains an interior building permit for the proposed construction by August 16, 2013, or this decision shall become null and void. Carried Unanimously 2. P/CA 35/11 & P/CA 36/11 - G. Osgood 720 & 722 Front Road (South and West Part Lot 2, Plan M90) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit minimum lot frontages of 14.4 metres and minimum lot areas of 435 square metres for two proposed lots for detached dwellings, whereas the by-law requires a minimum lot . frontage of 15.0 metres and a minimum lot area of 460 square metres. The applicant requests approval of these variances in order to obtain a proposed land severance and to obtain building permits. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from both the City's Development Control Manager and the City's Chief Building Official expressing no concerns. Margaret Osgood, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Bill Utton Seconded by Tom Copeland That application P/CA 35/11 & P/CA 36/11 by G. Osgood, be Approved on the grounds that the lot frontages of 14.4 metres and lot areas of 435 square metres for two proposed lots are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 3 I Ci o Committee of Adjustment Meeting Minutes Wednesday, August 17, 2011 7:00 pm. Main Committee Room 1. That these variances apply only to the proposed severed properties, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant receives approval and finalize the application to the Region of Durham Land Division Committee for the proposed lots by August 16, 2013 or this decision shall be null and void. Carried Unanimously 3. P/CA 37/11 - R. Peters 584 Marksbury Road (South Part Lot 43, Plan 311) City of Pickering The applicant requests relief from Zoning By-law 2511 to recognize an existing accessory structures lot coverage of 7.6 percent., whereas the by-law permits a maximum accessory structures lot coverage of 5 percent. The applicant requests approval of this variance in order to obtain zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to condition. Written comments were also received from the City's Development Control Manager expressing no concerns. Ron Peters, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 37/11 by R. Peters, be Approved on the grounds that the existing accessory structures lot coverage of 7.6 percent is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That this variance apply only to the existing accessory structures in the rear yard, as generally sited and outlined on the applicant's submitted plans. Carried Unanimously 4 Ci o Committee of Adjustment Meeting Minutes Wednesday, August 17, 2011 ~Jlr 7:00 pm L Main Committee Room (IV) Adjournment Moved by Bill Utton Seconded by Tom Copeland That the 11th meeting of 2011 the Committee of Adjustment be adjourned at 7:11 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 7, 2011. Carried Unanimously Date 4V, Chair Assistant Secretary-Treasurer 5 Ciry o~ Minutes/Meeting Summary iii Sustainable Pickering Advisory Committee i i CAO Boardroom J T Wednesday, August 10, 2011 1 11:30 am i Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 Peter Rodrigues, Regional Chair, Ward 3 Tom Melymuk, Director, Office of Sustainability Chantal Whitaker, Coordinator, Sustainability Terry Green, President, Green Path Carol Redmond, (Acting) Executive Assistant, Council Office (Recording Secretary) Absent: Mayor Ryan David Pickles, Vice-Chair, City Councillor, Ward 3 Lynn Winterstein, Manager, Marketing & Business Development Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as a ro riate 1. Seaton Sustainable Placemakin Guidelines T. Mel muk T. Melymuk distributed the draft Sustainable Place-Making Guidelines for information and review. This draft includes photos, scorecards and enhancements. T. Melymuk advised that once finalized, the Guidelines will be forwarded to Council for approval. This should be done before the end of the year, prior to the Seaton OMB hearings now scheduled for January, 2012. T. Melymuk commented that the Guidelines are specific to Seaton, but once finalized, they can be utilized as a basis for drafting draft citywide guidelines next year. Councillor Rodrigues asked if the Guidelines will include Duffins Creek. T. Melymuk advised that Duffins Creek will be included in the citywide guidelines. Councillor Rodrigues suggested that, when naming levels to use clear labels such as Sustainable Silver or Gold. Councillor Dickerson arrived at the meeting at 11:43 am. Councillor Dickerson asked if the Guidelines could be adopted citywide. T. Mel muk responded that the Seaton Page 1 CORP0228-2/02 I Guidelines can be used as a basis for citywide guidelines that could be prepared next year. Councillor Dickerson commen.ted that the City has to start somewhere and suggested they not wait a year for the citywide guidelines to be implemented. T. Melymuk advised that he felt it would be a matter of three or four months as the document requires careful review to ensure the language is appropriate for all neighbourhoods in the City Councillor Dickerson suggested that the Sustainable T. Melymuk to ask Pickering Advisory Committee be acknowledged in the consultant to include Guidelines. acknowledgment of SPAC in the Guidelines 2 Schedule for'Measurin Sustainabil Report C. Whitaker C. Whitaker advised that she will review the work plan schedule with committee members and that T. Green will provide an overview of the survey results. She advised that work on the new indicators is 90% complete and updates to the existing indicators will be completed in the next two weeks. C. Whitaker distributed copies of-a table which outlined the twenty-nine indicators. She advised that the items marked in yellow indicate the indicators were new or revised. For example: • number 2 merged two tree related indicators number 13 fills in the community participation gap from the first report • number 14 - fills in the community perception of sustainability gap that we needed the survey to address • number 24 was originally specific to solar energy but now includes any renewable energy resource C. Whitaker advised that they have reengaged Philippa , Campsie to assist with the organization and writing of the final document. Once they are satisfied with the text, it will be sent to the designer for layout and inclusion of photography. They are reviewing new ways to show the report online. They are still looking for a fall release followed by a comprehensive marketing campaign. T. Green provided an overview of the survey and advised. that overall he was happy with the participation. He reported the following: Page 2 CORP0228-2/02 • 234 participants in all with a 90% completion rate with a good cross-section of demographics • youth and those with less education were under represented • university graduates participated twice as much but this may have to do with the fact that overall Pickering residents have a higher level of education than the national average • 55% of the participants heard about the survey through newsletter networks and emails • 75% of the participation came through the City's website • 9% through social media • 19% from local newspapers • 16% from local facilities Perception of City Services • participants were happy with fire, police, recreation activities and dissatisfied with transportation, pedestrian routes especially sidewalks Councillor Dickerson commented that Council has been pushing for sidewalks and these results will be helpful. Terry continued with the overview of the survey. Perception of community safety • based on scenarios, 96% felt safe in the daytime • 91 % felt safe at home at night • 25% felt unsafe if alone after dark, walking, in a car parking lot or using public transit Perception of Pickering as a place to live since moving here • 44% say no change • 28% thought it was better, 26% worse Perception of neighbourhood • 92% were satisfied with their neighbourhood • only 2% were very dissatisfied Councillor Dickerson commented that the favourable results may have to do with personal contact with staff, Council and Customer Care. Leisure, social and cultural activities • participants were satisfied with parks, trails, conservation areas, waterways, libraries, golf, Page 3 CORP0228-2/02 concerts, plays, places of worship • not satisfied with shopping, movie theatres and local newspapers Sustainability efforts • 82% very or somewhat satisfied • 96% made sustainable choices in their households Locally grown food • 86% awareness of locally grown food 50% were frequently buying locally grown food • 1/3 buying from local farmers Community volunteerism • 2/3 did their volunteering in Pickering, averaging 49 hours each per year, 61 hours total in and outside of Pickering • 45% of residents volunteer • 20% do fundraising Downtown revitalization • participants felt that more green space and trees were most important followed by: walkability, sense of vitality, unique food and drink establishments, places to sit and people watch • at the bottom of the list were, unique architectural, entertainment, architectural design , cultural attractions and gathering places Councillor Dickerson commented that this will be a good document to share with other municipalities. i Councillor Dickerson commented that feedback is an important issue for the next survey. Councillor Rodrigues agreed and commented that corrective feedback is also important. Councillor Dickerson commented that it would be good to capitalize on the results and incorporate the findings in Council newsletters. 3. Pickering FarmersMarket C. Whitaker C. Whitaker advised that Lorna Murphy from the Pickering Town Centre was extremely pleased so far with the Pickering Farmers Market. They currently have twelve vendors and six more that would like to participate. Page 4 CORP0228-2/02 The market days are going well and although it is hard to get a formal count, there are hundreds of people coming to it weekly. Many vendors report selling out of certain items by the end of the day. They plan to continue with the weekly themes i.e. organics, sustainability, safety. 350 items have been collected so far for the food bank. Councillor Rodrigues commented that they should start the market earlier next year. 4. Contribution Program C. Whitaker C. Whitaker advised that since they last met they have received one additional contribution from Brookdale Homes. To date they received a total of $12,000. 5. Bike to Work and Clean Air Commute events C. Whitaker C.Whitaker advised that the focus in May and June was on sustainable transportation and staff engagement. They have installed a new bike rack to replace the one that was removed from the underground parking garage. Staff have been advised that if they bike to work they can shower at the Recreation Complex without having to purchase a membership. Councillor Dickerson asked if there was a bike rack at the C. Whitaker to action. Recreation Complex. C. Whitaker will check. C. Whitaker advised that 11 staff participated in Bike to Work Day. She commented that Ajax had 8 staff participate and that the Region of Durham had 42. C. Whitaker commented that several staff advised her that they would have participated, but did not feel safe riding their bikes on Kingston Road, Brock Road, Finch or Bayly. C.Whitaker commented that on the Canadian Cycling Magazine online survey about the worst (and best) places to cycle, Durham Region is getting quite a few people commenting that it's in the "worst" category. An Emergency Ride Home program has been recently implemented, so if staff carpool to work and for example, need to leave suddenly, the City will pay for a taxi ride home. They will also be installing two priority spots in the south parking lot for staff that carpool. C. Whitaker advised that 22 staff participated in the Carpool Page 5 CORP0228-2/02 Lunch & Learn. The Clean Air Commute saw 51 staff participate which is an increase of last year and percentage wise, averaged more participants than the Region. They also hosted a "learn to ride a segway" Lunch & Learn and developed a new Smart Commute section on the Intranet. Councillor Dickerson commented that they had a good program going and would love to see more than one Sustainable Pickering Day a year, on a regular basis such as at the Recreation Complex or another venue. Tom responded that they could do another blitz as more initiatives arise. 6. Other Business All Councillor Dickerson thanked Committee members for all of their hard work. Next meeting date to be scheduled. Meeting Adjourned: 1:17 pm Copy: CAO City Clerk Page 6 CORP0228-2/02 City 00 Minutes iii Waterfront Coordinating Committee i i August 18, 2011 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Dickerson Jim Dike, Chair Jim Berry Sean Wiley Keith Falconer Maureen Robbins Jean Veronneau Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA Absent: Councillor O'Connell Patricia Short-Galle Kathleen Corcoran Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting and asked Belinda Lyn, Pass Commodore of the Pickering Rouge Canoe Club to introduce herself. 2.0 Agenda/Minutes Agenda Approval: Moved by Jim Dike Seconded by Councillor Dickerson Carried Minutes Approval: Moved by Keith Falconer Seconded by Jim Berry That the minutes of the May 19, 2011 meeting of the Waterfront Coordinating Committee be approved. Carried Page 1 CORP0228-2/02 Item / Details & Discussion 8 `Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 3.0 Correspondence None to report 4.0 New Business 1) Scudellari Residence A. Mostert advised that contact was made with OPG, PARU, and UOIT. No one was interested in partnering in the cost to upgrade the building to bring it up to the current standards for public occupancy and using the building. A. Mostert inquired with a local contractor regarding the cost to bring municipal water service to the building. The estimated cost for over 1 km of 150mm diameter water main including fire hydrants at 150m spacing as required by the Region of Durham is approximately $450,000. Councillor Dickerson questioned the need for 150mm pipe and fire hydrants in this location. A. Mostert advised that he understands that this is a Region of Durham standard. Councillor Dickerson questioned the cost estimates for the upgrades required to the Scudellari Residence that were included the Feasibility Study. A. Mostert advised that the estimates included not only Envelope and Infrastructure upgrades to bring the building in compliance for public occupancy and accessibility but also included costs to modify the building for new programming and a 20% contingency. It was generally agreed that the estimated costs for the upgrades and water service is too much to spend on the building. J. Berry noted that the current location of the building, should it be repurposed for public use is not really in the best location and is not in keeping with the current park master plan. It would be better to spend the money on a new facility that is located mid way on the spit, where it will better serve the needs of the public. After some discussion, it was requested that staff obtain some check pricing from contractors to ensure that the cost estimate A. Mostert to is in line. A. Mostert to check with E. Buntsma and T. Prevedel action to see what course of action should be taken. 2) Trail Enhancement for the East Trail Page 2 CORP0228-2/02 item/ Details & Discussion & Conclusion Action Items % Status Ref # (summary of discussion) (include deadline as appropriate) A. Mostert advised that he has had a meeting with the Region of York that their consultants to review the progress of the working drawings and has another meeting scheduled for next week. The proposed work included in the drawings is in keeping with what was reviewed and agreed to by the committee previously. The Linton House will also be restored externally and public washrooms constructed as an addition on the west end of the building. The restoration of the interior of the house could be completed by the City once there is a user group. Councillor Dickerson recalled previous discussions; that the entire building was to have been restored for use by the trail users. The Region of York intends to start the construction in the fall and be complete by late spring with the exception of the work at the lookout area. This may be completed at a later date as the proposed construction of the new outfall pipe may encroach on this area. The closure of the southern portion of Frisco Road needs to be approved by both the City of Pickering and Town of Ajax Councils as it is a boundary road. A meeting is being scheduled for early September to meet with Ajax staff to discuss this matter. Reconstruction of the road and trail cannot be started until the closure has been approved. 3) Frenchman's Bay Waterfront Master Plan A. Mostert advised that it was decided that the public meeting for the Park Master Plan will be delayed from its proposed September time to sort out the issues surrounding the Scudellari Residence and a new facility location and design for the Pickering Rouge Canoe Club. The hope is that the meeting can be scheduled for October. The City is currently preparing the 5 year budget forecast and funds will be requested for the implementation of the first phase of the Master Plan, starting with the lay-by parking. Councillor Dickerson requested confirmation, that the TRCA would consider public amenities on the proposed Pickering Rouge Canoe Club facility that may make the Scudellari facility redundant. Discussion ensued, particularly regarding the location and design of the boat launch area. The Pickering Rouge Canoe Club is concerned with the launching of larger power boats and Page 3 CORP0228-2/02 I Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Seadoos that can make canoeing in the Bay unsafe. 4) Harbour Entrance Update Copies of the Frenchman's Bay Harbour Entrance Project Brief were circulated to the committee members. A. Mostert advised that some information regarding the property agreement with the Pickering Harbour Company was removed from the document as this information is confidential. N. Gaffney advised that the City and TRCA are in the process of approaching the various levels of government to request for funding for the reconstruction of the Harbour Entrance. It was mentioned that other municipalities have Harbour Days, including Cobourg and Whitby and that they have been a huge financial success. Maybe Pickering could have an annual Frenchman's Bay Harbour Day once the work has been completed. 5) Pickering Rouge Canoe Club Facility A. Mostert advised that the Pickering Rouge Canoe Club met with City and TRCA staff and have come up with a design that the Club finds acceptable. The work would involve some filling along the shoreline and restoration of the spit to either side of the facility. As the design is still under review by TRCA planning staff it was not made available for circulation. The facility would include space for public washrooms. The Canoe Club's main concern with the location is the proximity to the proposed boat launch. Discussion ensued regarding other locations for a boat launch facility. It was noted that the boat launch will be reviewed by the public as part of the Frenchman's Bay Waterfront Master Plan process. 6) Millennium Square - Parking The Committee had discussions surrounding the need for additional parking at the end of Liverpool Road. Options discussed included a parking garage deck and agreements with the Pickering Harbour Company for use of their lands next to the existing parking lot. It was suggested that during waterfront events, that additional signage could be placed, advising the public of other parking options such as Kinsmen Park, Alex Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Roberston Park and Progress Frenchman's Bay East Park that are in reasonable walking distance to the waterfront. This information could also be put on the Waterfront Trail mapping and included in the advertisements for the events. A. Mostert to request that the City events staff consider providing A. Mostert to additional information regarding the parking as part of the event Action advertisement. 7) Progress Frenchman's Bay East Park J. Berry discussed his concerns with the safety along the shore wall in Progress Frenchman's Bay East Park. There is currently no means of getting someone out of the water if they went over the railing. It was suggested that either a ladder or safety equipment get installed. Moved by J. Berry Seconded by J. Veronneau The committee recommends that the City consider the installation of appropriate safety equipment at Progress Frenchman's Bay East Park. Carried 5.0 Other Business N. Gaffney advised the committee that the TRCA still has a tree that needs to be planted with a marker for the Committee's "Honour Role". The committee is to advise where they would like the tree to be planted. The TRCA has restrictions to the locations that memorial trees can be planted on their properties, particularly on the waterfront. N. Gaffney to provide the criteria N. Gaffney to Action for the tree planting. K. Falconer advised that as part of his role on the Accessibility Committee, he had requested that staff look at making the washrooms at Millennium Square more accessible. Currently there are no power door openers on the washroom doors. Staff have been propping the doors open with pylons to help the A. Mostert to situation, however, this is not the most desirable solution. A. Action Mostert to check with staff on the status of this request. Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref.# (summary of discussion) (include deadline as appropriate) 6.0 Adjournment/Next Meeting Moved by K. Falconer Seconded by M. Robbins That the meeting adjourn. The next meeting will be held on September 15, 2011. Meeting Adjourned: 9:05 pm Copy: City Clerk Page 6 CORP0228-2/02 Call 00 Minutes Heritage Pickering Advisory Committee August 23, 2011 P CKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Mike Sawchuck, Vice-Chair Tate Besso Gayle Clow Wickham Jamadar Ellen Mason Sally Sheehan Linda Roberts, Recording Secretary Absent: Dale Quaife, Chair Candace Julien Lars Svekis Denise Rundle Item / Details & Discussion & Conclusion " Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) . 1.0 Welcome M. Sawchuck welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by T. Besso Seconded by S. Sheehan That the minutes of the May 24 & July 7, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 1) Pickering Airport Issue P. Rodrigues provided an update with respect to the Federally owned lands known as Pickering Lands Site, providing an overview of the recommendations contained in Report PD 20- 11, which were approved by Council on July 11, 2011. He provided a summary as follows; • Transport Canada has issued tenders for demolition of heritage properties Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref (summary of discussion) (include` deadline as appropriate) • proposed timeframe for completion of demolition is March, 2012 • Brougham - even if the proposed airport is built, there should be no need for demolition in this area • conducted a tour of the heritage homes with Ajax Pickering MP Chris Alexander • possibility of the City leasing the buildings, no funds exist for a leasing program in the 2011 budget • needs assessment was done, public was not involved, report has just been released in July • not enough time or viable options • both Hamilton and Oshawa hope to increase their airport capacity • City of Pickering has requested more time for documentation and retrieval of items Discussion period ensued with questions regarding funding and the future of the properties in Brougham. It was also questioned how much information we currently have on these properties and what more could be documented. 2) Relocation of Heritage Homes from Federal Lands P. Rodrigues provided an update with respect to the possibility of relocating homes on the Federal lands. He indicated there had been some interest from the public with respect to assuming the relocation, but felt they had drastically underestimated the costs involved with relocation. He also indicated Brougham should be maintained, but was unsure at this point of any future plans. Discussion ensued with respect to pursuing the option of advertising the properties to the public. 3) Roger's Farm M.. Sawchuck provided an update with respect to the site visit which had been conducted to Roger's Farm. S. Sheehan provided feedback stating you could see the character of the building although the general condition was poor. She also stated the out buildings are in worse condition. It was noted that salvage would be more achievable at this point. M. Sawchuck stated the real significance of this building is the cluster of buildings, which is quite unique. Discussion ensued with respect to the ability of the public to Page 2 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) see the real significance of this property, due to the deteriorating condition. E. Mason questioned the heritage hamlet that exists in Markham and how this was established. M. Sawchuck will M. Sawchuck to action follow up with I. James for further information with respect to this. He will also follow up with respect to the salvage and documentation of these structures. 4) Heritage Pickering Website Profile Discussion ensued with respect to the website profile for Heritage Pickering. M. Sawchuck made note that S. Sheehan has been working on drafting a powerpoint presentation for the creation of pdf files for posting. She has researched other municipalities as well as the Ontario Heritage Properties database and PADA. It was noted that this would be an easily achievable item on the work plan, with no funding requirements. The need for more photos and information for the public was discussed. M. Sawchuck will follow up with I. James for clarification M. Sawchuck to action regarding the City's requirements for website postings. 5) Work Plan Action Items Discussion ensued with respect to the items listed on the 2011 work plan. It was decided to eliminate those items which are the sole responsibility of City staff but which members would assist as required. The remaining items were discussed with the following members offering to participate in items listed as follows; Training - E. Mason Property Designations - T. Besso & W. Jamadar Doors Open Committee - I. James, P. Rodrigues, G. Clow, W. Jamadar, S. Sheehan, E. Mason, M. Sawchuck Website Information - S. Sheehan Heritage Register - G. Clow & M. Sawchuk It was suggested a member of the committee could work in conjunction with the consultant in the preparation of a report on the properties for designation. This could potentially help offset costs as well as provide the member with valuable training experience. M. Sawchuck indicated he would pull some examples of M. Sawchuck to action Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Heritage Registers from other municipalities. It was noted that more private sites should be added to the register. Members were asked to review the workplan and be prepared to further discuss the items at the next meeting. 4.0 Other Business 1) Heritage Property Tax Relief Program Update . M. Sawchuck noted that in order to maximize a full tax rebate, approval would be required by both the City of Pickering and the Region of Durham. While it may be possible to move forward with only one level of government approval, the.rebate would be proportioned accordingly. He explained the process involved for property owners of designated homes in order.to take advantage of such a Heritage Property Tax Relief Program. 2) Doors Open M. Sawchuck provided an update and overview of the program for the Doors Open event; • brochures are being printed • volunteers still needed • 18 sites on Saturday, October 1 • 2 sites on Sunday, October 2 • if participants visit 3 sites they will be eligible for prizes. This will also enable the committee to compile data on attendance, etc. for future planning • possibly alternate this event with the Town of Ajax in the future 3) Member Resignation It was noted that C. Gonsalves has resigned from the Committee. There will be an ad appearing in the next two editions of the News Advertiser seeking applicants to fill the vacancy. They will be considered for appointment at the September 19 They Council meeting. 5.0 Next Meeting/Adjournment Next Meeting: September 27, 2011 Meeting adjourned at 8:45 m Copy: City Clerk Page 4