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HomeMy WebLinkAboutJuly 4, 2011 (Joint) City Joint Planning & Development & Executive Committee Meeting Agenda PI KERI Monday, July 4, 2011 Council Chambers 7:30 pm Chair: Councillor Rodrigues Part "A" PAGES Planning & Development Reports 1. Director, Planning & Development, Report PD 19-11 1-25 Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 18, Concession 3), City of Pickering Recommendation 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands for a future road connection. 2. Director, Planning & Development, Report PD 22-11 26-35 Seaton -Preparation of a Comprehensive Zoning By-law Recommendation 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law for Seaton be received; Accessible ; For information related to accessibility requirements please contact P I C K E R N G Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobe rts ci.citvofaickerina.com Citq o0 Joint Planning & Development & Executive Committee Meeting Agenda PI KERI Monday, July 4, 2011 Council Chambers 7:30 pm Chair: Councillor Rodrigues 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services for the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. 3. Director, Planning & Development, Report PD 23-11 36-66 Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3), City of Pickering Recommendation 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1/11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Part "B" Executive Committee Reports 1. Director, Community Services, Report CS 23-11 67-78 Tender No. T-5-2011 East Shore Community Centre -Parking Area Expansion Recommendation Citq oo Joint Planning & Development & Executive Committee Meeting Agenda PICKERI Monday, July 4, 2011 Council Chambers 7:30 pm Chair: Councillor Rodrigues 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received; 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2011 Capital Budget be increased to $325,000, and be financed by the issue debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve, d) the sum of $240,00 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Citq Joint Planning & Development & Executive Committee Meeting WWAM Agenda PI KERI Monday, July 4, 2011 Council Chambers 7:30 pm Chair: Councillor Rodrigues 2. Director, Community Services, Report CS 24-11 79-83 Park Name Change Request -Sequin Park to Bicentennail Arboretum Recommendation 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Sequin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. (II) OTHER BUSINESS (III) ADJOURNMENT City Report To Planning & Development Committee PICKERI G Report Number: PD 19-11 Date: July 4, 2011 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 18, Concession 3) City of Pickering Recommendation: 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd., to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands to the City for a future road connection. Executive Summary: The applicant requests an amendment to the zoning by-law to permit a recreational vehicle sales and service establishment for a period of three years on the property at 2695 - 2699 Brock Road (see Location Map - Attachment #1). The applicant proposes to re-use the existing building in its current condition without any significant change to the exterior of the building or the site layout (see Applicant's Submitted Plan - Attachment #2). The proposed use of the property is not aligned with the long term vision for the property given the subject lands are designated for higher intensity mixed use development within the Duffin Heights Neighbourhood. However, as the request is for a temporary zoning within the existing building only and no new development is proposed through the application, the proposed use is considered acceptable. The approval of the application will also assist an existing Pickering business that has outgrown its current location to remain in Pickering. Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 2 L In order to ensure that the temporary use does not prejudice the future development of the lands and the surrounding area, it is recommended that any approval be conditional upon the owner entering into an agreement with the City for the future transfer of lands along the north property line for the purposes of a future road, as identified in the Official Plan. The property owner is opposed to entering into any agreement for the future conveyance of land for road purposes as a condition of securing approval for a temporary use. The application is recommended for approval. The implementing by-law is appropriate as it is consistent with Official Plan policies for temporary uses zoning by-laws in that it will not prejudice the future development of the lands and the surrounding area, is a temporary use of the lands, the site can accommodate the proposed temporary use, and the temporary use will be compatible with, and not adversely affect, the existing surrounding land uses. Financial Implications: No direct costs to the City are anticipated as a result of the recommendations of this report. Sustainability Implications: Staff's review of the application against the City of Pickering Draft Sustainable Development Guidelines resulted in a score below the Level 1 requirements for Guideline #2 (Plan of Subdivision, Site Plan, Rezoning and Building Permit Guidelines). Due to the nature of the proposal, there are limited opportunities to achieve Level 1. The development proposal provides opportunities for efficient use of underutilized buildings on an interim basis. The proposal to re-use an existing building that will utilize existing infrastructure and amenities within the City's urban area is an appropriate temporary use for the property. When the property is redeveloped in accordance with the Official Plan and the Duffin Heights Neighbourhood Development Guidelines, the property has the ability to achieve a significantly higher score. 1.0 Background: Motorsports Pickering proposes to relocate their existing business (recreational vehicle sales and servicing) from a Bayly Street location to the Kahn Auction Barn property at 2695 - 2699 Brock Road located in the newly developing Duffin Heights Neighbourhood (see Location Map - Attachment #1). The lands are located on the east side of Brock Road north of the Hydro Corridor and south of Old Taunton Road. The proposal is to move the business onto the subject property on a temporary basis without undertaking any significant improvements to either the site layout, access or the exterior of the building. Minor interior improvements are anticipated to accommodate the nature of the business (see Applicant's Submitted Plan - Attachment #2). Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 3 03 The Duffin Heights Neighbourhood is intended to consist of primarily medium density residential development with higher intensity mixed use development along the Brock Road corridor. The subject property is within the mixed use corridor on the east side of Brock Road (see Duffin Heights Tertiary Plan - Attachment #3). A number of plans of subdivisions on both sides of Brock Road have received draft approval and are proceeding towards registration. The construction of the first houses in the neighbourhood is anticipated to begin soon in the Mattamy subdivisions to the southeast of the subject property. The neighbourhood is also undergoing infrastructure improvements with the servicing of the area with municipal water and sanitary sewers and the reconstruction of Brock Road. 2.0 Comments Received 2.1 At the May 9, 2011 Public Information Meeting One resident sought clarification related to proposed baseball facilities on the subject property; it was later confirmed that the baseball facilities were not related to the subject lands (see Text of the Information Report - Attachment #4 and Meeting Minutes - Attachment #5). 2.2 City Department and Agency Comments Region of Durham . the proposed use is permitted within the Region's Planning Official Plan policies for the land designation Living Department Areas with a Regional Corridor overlay • the site is currently serviced by well and private septic system and, should there be any malfunction or issue with the existing private sewage disposal system, it will be the responsibility of the owner to have a new system installed • should the applicant require a site plan application for the property, the Region may identify road widening conveyances and access improvements for the subject land • should any site works or development be proposed as part of this appliction or future application, an Archaeological Assessment will be required (see Attachment #6) Toronto and Region . TRCA has no objection to the application given the Conservation interim nature of the use, the lack of significant Authority (TRCA) development and the context of the lands to the west of the Urfe Creek (see Attachment #7) Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 4 Development • the City will require certification that the septic bed is Control not located within the William Jackson Drive road allowance • the City will require the portion of the subject lands for the William Jackson Drive road allowance to be conveyed to the City • that the City secure the ability to obtain the lands for the proposed collector road that is located along the northern property line (see Attachment #8) 2.3 Other Agencies No other agency (being technical agencies) that provided comments on the application, expressed any concern with the proposed land use. 3.0 Discussion: 3.1 A Temporary Use Zoning By-law for a Three Year Period for the Proposed Use is Appropriate The proposed use of the existing property and building in their present condition for a recreational vehicle sales and service establishment is acceptable on a temporary basis, although the proposed use is not consistent with the long term vision for the Duffin Heights Neighbourhood. The long term vision for the property, as outlined in the Official Plan, is for pedestrian related higher intensity residential and commercial uses. The City's Official Plan allows for temporary use zoning by-laws to permit the use of land, buildings or structures on a temporary basis, whether or not the use conforms to the Official Plan. When considering a temporary use by-law, Council should consider if the use is clearly temporary in nature and intended only for a limited time, if the site can accommodate the proposed use, the use will be compatible with, and not adversely affect surrounding land uses, and the proposed use will not prejudice the future development of the lands and the surrounding area. The proposed recreational vehicle sales and service use is appropriate as a temporary use as the existing building and property can accommodate the use with minimal modifications, and the proposed use will not impact the future development of the lands or surrounding area. The existing gravel parking lot can provide ample parking for the proposed use. All activities related to the proposed use are proposed to be contained within the existing building, with no outdoor storage and display or outdoor servicing permitted, which will ensure no noise or other impacts on future homeowners of the area. Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 5 UJ 3.2 The Owner will have to Satisfy the Region of Durham that appropriate Private Sanitary Septic Services are Available to the Site The property owner, along with abutting landowners, previously entered into an agreement with the City for the transfer of land (approximately 11.0 metres in width) that would allow the construction of William Jackson Drive at the rear of the properties (see Attachment #3). As a portion of the existing septic bed for the subject property is located on lands to be conveyed to the City for the road, the owner will be required to satisfy the Regional Health Department that the remaining bed is suitable for the proposed use, and appropriately modified. Preliminary discussions with the Regional Health Department Staff indicate that the bed can be modified at a nominal cost. As the capacity of the septic system is being reduced as a result of conveyance of the William Jackson road allowance, any future use of the building for an auction barn will require approval/permit from the Regional Health Department. With the construction of William Jackson Drive, sanitary and water services will be available to the property. Staff do not support municipal service connections to the existing building on the subject property from the future William Jackson Drive as this would entrench the longevity of the building. 3.3 Site Plan Approval is Not Anticipated to be Required for the Proposed Temporary Use Site plan approval to allow the proposed temporary use will not be required as long as the applicant is not proposing any significant site or exterior building alterations. 3.4 City Should Control the Land for the Future East-West Connection Road along the Northern Portion of the Property The Duffin Heights Neighbourhood policies/plan identifies a new 22 metre collector road along the northern limit of the subject lands. The future collector road will connect William Jackson Drive with Brock Road and then connect with Tillings Road on the western side of the neighbourhood. The establishment of this road is important to the development and functioning of the neighbourhood as it, along with the other collector roads, provide for traffic management, looping abilities for transit, connection between residential neighbourhoods and will incorporate a portion of the multi use trail system. Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 6 06 It is important that the City have control as to when the right-of-way is to be conveyed to the City. The transfer of the land is not anticipated to be required in the short term, however as the pace of development increases in the area over the next few years, this east-west collector road will be required for proper functioning of the road network. As Council can only require conveyance of land through development applications and the timing of future development applications on the property is beyond the City's control, staff recommend that an agreement to convey the lands be obtained through this application prior to enactment of the by-law. Although it would be preferable to obtain an agreement to convey the lands without a restricted timeframe, staff are willing to consider a three year delay for the actual conveyance of the lands to coincide with the expiry of the temporary use by-law. Staff are satisfied that a possible three year delay in the construction of the road will not jeopardize future development within the Duffin Heights Neighbourhood. Should the owner make application to redevelop the property within the next three years, the City would have the ability to acquire the lands for the road at that earlier time. It is therefore recommended that the temporary use zoning by-law be forwarded to Council either after the execution of the agreement to transfer the required lands or upon receipt of a letter of undertaking from the owner to execute an agreement to transfer the land within two months of the passing of the temporary use zoning by-law. 3.5 A Site Specific Amendment to Zoning By-law 3037 should be enacted Staff recommend that a temporary use zoning by-law be approved to permit a recreational vehicle sales and service establishment within the existing building on the subject property. The proposed by-law is for a three year term (maximum term for a temporary use under the Planning Act). At the end of the term,. Council may consider an application to extend the use for a further temporary period up to three years, or may determine that the proposed use is no longer appropriate and refuse further extensions. Appendix I to Report PD 19-11 contains the recommended amendment to the zoning by-law. The draft By-law: a) permits a recreational vehicle sales and service establishment use within the existing building only, for a period of three years; and b) does not permit outdoor display or storage, or servicing activity. 4.0 Applicant's Comments: The property owner has advised that they are opposed to entering into any agreement with the City for the future conveyance of land for a municipal road. They are of the opinion that since the application is for a temporary use only and will not result in any new development, there should not be any conditions respecting land dedication. Report PD 19-11 July 4, 2011 Subject: Motorsports Pickering on behalf of Kahn Auctions Ltd. (A 4/11) Page 7 G7 Appendix: Appendix I: Draft Zoning By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Tertiary Plan - Duffin Heights Neighbourhood 4. Text of Information Report No. 10-11 5. Minutes from May 9, 2011 Statutory Public Information Meeting 6. Agency Comments - Region of Durham Planning Department 7. Agency Comments - TRCA 8. City Comments - Development Control Prepared By: Approved/Endorsed By: i a~ P/J~F~m 4~O~K~ Ross Pym, MCIP, PP Neil Carr CIP, RPP Principal Planner - Development Review Director, Planning & Development Marg Wouters, MCIP, RPP Manager, Development Review & Urban Design RP:Id Copy: Chief Administrative Officer Recommended for the consideration of Pickering C Council r) Z2, 22 o l Tony Prevedel, P.Eng. Chief Administrative Officer Appendix I to Report PD 19-11 Draft Zoning By-law Amendment Application A 4/11 The Corporation t fy of Pickering 09 o. XXXX/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-law 2005/85, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 3, City of Pickering. (A 4/11) Whereas the Council of The Corporation of the City of Pickering deems it desirable to enact a temporary use by-law for a period of three years to permit the establishment of a recreational vehicle sales and service establishment on the lands, being Part of Lot 18, Concession 3, in the City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Text Amendment Section 6.1.5.12 of By-law 3037, as amended, is hereby further amended by adding thereto new subsection (4) after subsection (3) as follows: (4) Despite any provisions in this By-law to the contrary, in addition to any other uses permitted, a recreational vehicle sales and service establishment shall be permitted until July 11, 2014 in accordance with the following provisions: (a) For the purpose of this subsection a recreational vehicle sales and service establishment shall mean a building or part of a building used for the sales and servicing of motorized recreational vehicles such as snowmobiles, motorcycles and all terrain vehicles; (b) No outdoor storage, outdoor display or outdoor service activity shall be permitted; (c) A recreational vehicle sales and service establishment may operate only from the building existing at the time of the passing of this by-law. 2. By-law 3037 By-law 3037, as amended by By-law 2005/85 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3037, as amended. By-law No. XXXX/11 Page 2 3. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second, and third time and finally passed this 11thda uly, 2011. dam VRAr David Ryan, Mayor 9RAFT Debbie Shields, City Clerk L'" # TO zz/ TOE R~qo D D PR JERTY m Q o c~ _z J o V#VDU a >.#W U O m GO ~O City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part of Lot 18 Concession 3. 07\ OWNER Kahn Auctions Ltd. DATE Mar. 23, 2011 DRAWN BY JB FILE No. A 4/11 SCALE 1:10,000 CHECKED BY RP N a a aura..: Teranet Enterprl.ee Inc, nd its ppIlr All rlyht. Reserved. Not a plan of .u-ey. PN-15 2005 MPAC and it. w Iles. All rl ht. Reserved. Not a Ian of Surve . "I 2 7 TO Information Compiled from Applicant's Submitted Plan A 4/11 Kahn Auctions Ltd. 192.7m TFF~TK) I w, tR w • ~5us'nuY •rni I 4 rw I q 1 n U k~ _ I 7 I a rn _ PARD M: LL '1-,k~O ~ ~ yr a I ay. 1 to y - _ _ ..,.,way,.. < „->w .r,-u-. __.i._ ,4 -:.r_!Tt + - - ~ a-•= I~ N This map was produced by The City Of Pickering Planning & Development Department, Planning Information Services Division Mapping And Design, Mar. 23, 2011 TO Information Compiled from Applicant's Submitted Elevation Plan A 4/11 Kahn Auctions Ltd. SOUTH ELEVATION I ~ II I it ~ ~ 5 I I BAST ELEVATION KaN 'yt~N• A 1: t a w.~ I ~ I NORTH ELEVATION i l I III i - - - ;,t ~ I I i I I I C ~ I ~ ~ I Ili ' G-. T uun. viuuwap cew WEST ELEVATION G ,rt ~Y This map was produced by The City Of Pickering Planning & Development Department, Planning Information Services Division Mapping And Design, Mar. 23, 2011 "!T TO TAUNTON ROAD I ~ \UNE L. 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SPACE II j/~ J F 7 i S EN % `S61,I N~~R i FF- KAHN AUCTION BARN City of Pickering Planning & Development Department TERTIARY PLAN - DUFFIN HEIGHTS NEIGHBOURHOOD GUIDELINE BOUNDARY FUTURE ROADS RESIDENTIAL SMPf FUTURE STORMWATER ♦,,i MANAGEMENT POND EXISTING ROADS BROCK ROAD STREETSCAPE rP1 FUTURE NEIGHBOURHOOD GOLF COURSES EMPLOYMENT LN J PARK t FUTURE ELEMENTARY SCALE 1:12500 TABLELAND FOREST FOCAL POINTS SCHOOL 100 0 100 FIGURE A VILLAGE GREEN CF l FATUR Y COMMUNITY me res TERANET\etudlee\Duffln Heights\Deeign and Tertiary Plan\DH_Teritaryplan2009MAY12.dwq MAY 12, 2009 City Information Report Report Number: 10-11 For Public Information Meeting of PI ~KERING Date: May 9, 2011 N r' In Accordance with the Public Meeting Requirements of the Planning Act, R.S.O. 1990, chapter PA 3 Subject: Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 1, Concession 3) City of Pickering 1.0 Property Location and Description • the subject lands are located on the east side of Brock Road, north of the Hydro corridor and south of Old Taunton Road in the Duffin Heights Neighbourhood (see Location Map - Attachment #1) • the lands currently support the Kahn Auction Barn, an 850 square metre commercial building located in the eastern portion of the property • the majority of the property is covered with a gravel parking lot; a wide landscaped area along the Brock Road frontage previously supported a detached dwelling and contains some remnant landscaping and trees from the former residential use • the property also contains a telecommunication (cell) tower located in the northeast corner of the property • the site's topography is relatively flat • surrounding land uses are: north - a contractor's yard south - a vacant residential property east - lands for the future extension of William Jackson Drive and a future school block west - vacant land and residential properties across Brock Road 2.0 Applicant's Proposal • the applicant has requested approval of a zoning by-law amendment to permit a recreational vehicle sales and service establishment (e.g. snowmobiles, ATV and motorcycles) on the property for a period of three years • the applicant proposes to use the existing property in its current condition without any significant change to the site layout or the exterior of the building (see Applicant's Submitted Plan - Attachment #2) Information Report No. 10-11 F, Page 2 3.0 Official Plan and Zoning 3.1 Durham Regional Official Plan • the Regional Plan designates the subject property "Urban System - Regional Corridor and Living Area" • "Regional Corridors" are to be planned and developed as mixed-use areas, including residential, commercial and service areas with higher densities and achieving a mix of commercial, residential, employment and institutional uses while supporting higher order transit services and pedestrian oriented development • Regional Official Plan Amendment No. 128 (ROPA 128), which implements the Provincial Growth Plan, contains provisions that require significantly higher densities for identified portions of Regional Corridors; the amendment is currently under appeal 3.2 Pickering Official Plan • the subject lands are within the Duffin Heights Neighbourhood of the Official Plan and are designated "Mixed-Use Areas - Mixed Corridors" • the "Mixed Corridor" designation is intended primarily for residential, retail, community, cultural and recreational uses at a scale serving the community • the designation provides for a range of commercial uses and residential development at a density of over 30 units up to and including 140 units per net hectare to a maximum floor space index (FSI) of 2.5 • the Duffin Heights Neighbourhood policies for the Mixed Corridor designation require new development to provide a strong and identifiable urban image by establishing buildings closer to the street, providing safe and convenient pedestrian access, and requiring all buildings to be multi-storey • Schedule II - Transportation Systems designates Brock Road where it abuts the subject lands as a "Type A - Arterial Road" and a "Transit Spine" and designates the proposed abutting north-south road to the east (William Jackson Drive), as a "Collector Road" • Transit Spines are recognized corridors where higher level of transit service is to be encouraged • the application will be assessed against the policies and provisions of the Pickering Official Plan during further processing of the applications 3.3 Duffin Heights Neighbourhood Development Guidelines • the approved Duffin Heights Neighbourhood Development Guidelines (NDG) provide design objectives for the neighbourhood • the subject property is delineated as Brock Road Streetscape on the Tertiary Plan which encourages higher density, mid-rise and mixed use buildings with a high level of architectural quality • the Tertiary Plan also shows a future east-west road through the property that will connect Brock Road with the future William Jackson Drive Information Report No. 10-11 4 Page 3 17 • the future east-west road will create a corner property along Brock Road; corner properties are intended to be developed as focal points for the neighbourhood and should provide, at minimum, three functional floors with a four story massing located in close proximity to the street in order to establish the desired pedestrian-oriented community 3.4 Zoning By-law 3036 • the subject lands are currently zoned "A"- Rural Agricultural, by Zoning By-law 3037 as amended by By-law 2005/85 • the existing zoning permits a variety of agriculture related uses as well as an auction warehouse • an amendment to the zoning by-law is required to allow a recreational vehicle sales and service establishment on a temporary basis 3.5 Temporary Use By-laws • the Official Plan provides for temporary use zoning by-laws to permit the use of land, buildings or structures on a temporary basis, whether or not the use conforms to the Official Plan • temporary use zoning by-laws can be considered under the following circumstances: • when a use is intended only for a limited time • to monitor a use for a temporary period prior to it being considered permanent, and • to allow a use to exist for a temporary period within an area that is undergoing a land use study, without influencing the outcome of that study • in considering a temporary use by-law, Council shall be satisfied that: • the site can accommodate the proposed use in terms of site layout, building design, parking, traffic circulation, access, landscaping and servicing • the use will be compatible with, and not adversely affect, any surrounding land uses that currently exist; and • the use will not prejudice the future development of the lands and the surrounding area • temporary use by-laws may be approved for a period which shall not exceed three years, but may be extended by Council by granting further periods of not more than three years 4.0 Results of Circulation 4.1 Resident Comments • none received in response to the circulation to date 4.2 Agency Comments • Toronto and Region Conservation Authority (see Attachment #3) • no objection given the interim nature of the use, lack of proposed significant changes to the site and the context of the lands Information Report No. 10-11 y TO Page 4 4.3 Staff Comments • the following matters have been identified by staff for further review and consideration: • compliance with the City's Official Plan and Development Guidelines • the appropriateness of the proposed temporary use given the development vision for the Duffin Heights Neighbourhood as a residential community with higher density, pedestrian-related mixed use development along the Brock Road corridor • ensuring that the proposed use is compatible with, and sensitive to, adjacent existing and proposed development (including visual and noise impacts) • ensuring that the proposed development does not impact the ability of abutting properties to develop in accordance with the Official Plan and Duffin Heights Neighourhood tertiary plan, and does not preclude or delay the future road connection between Brock Road and William Jackson Drive • proposed sustainable development components • ensuring that technical submissions and reports meet City standards 5.0 Procedural Information • written comments regarding this proposal should be directed to the Planning & Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input to a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 6.0 Other Information 6.1 Appendix No. I • list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing this report TO Information Report No. 10-11~- U Page 5 19 6.2 Information Received • full scale copies of the plans and studies listed below are available for viewing at the offices of the City of Pickering Planning & Development Department: • copy of the existing site plan for the property • Planning Rationale Letter • Sustainability Letter 6.3 Owner/Applicant Information • the owner of the subject lands is Kahn Auctions Ltd. • Henry Kahn is the principal of Kahn Auctions Ltd. • the application has been submitted by Motorsports Pickering, the proposed users of the property • Rick Hunter is a principal of Motorsports Pickering ORIGINAL SIGNED BY ORIGINAL SIGNED BY Ross Pym, MCIP, RPP Marg Wouters, MCIP, RPP Principal Planner - Development Review Manager, Development Review & Urban Design RP:ld Attachments Copy: Director, Planning & Development 20 y Appendix No. I to - Information Report No. 10-11 Commenting Residents and Landowners (1) none received to date Commenting Agencies (1) Toronto and Region Conservation Authority Commenting City Departments (1) none received to date . Excerpts from c~ Joint Planning & Development and 21 Executive Committee Meeting Minutes Monday, May 9, 2011 7:30 pm - Council Chambers Chair: Councillor McLean (II) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Khan Auctions Ltd. 2695-269 Brock Road (Part Lot 1, Concession 3), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner, Development Review, provided an overview of zoning by-law amendment application A 4/11. Patrick Spears, 1847 Malden Crescent appeared before the Committee and questioned whether a donation from Pickering Men's Slow Pitch had been designated for a ball diamond at this location. Staff provided clarification later in the meeting that the donation was designated for another location. .The applicant appeared before the Committee and stated that their current lease was expiring in June and that this would provide an opportunity to put to use the vacant building situated on this property and would also provide an opportunity to put people back to work. He stated this would be a temporary location. A question and answer period ensued with respect to the operation of the business. 1 2 2 11` RECEIVE May 30, 2011 MAY 3 1 2011 CITY OF FICKERING Ross Pym PLANNING & DEVELOPMENT Principal Planner DEPARTMENT • Planning & Development Department City of Pickering One The Esplanade The Regional Pickering, ON L1V 6K7 Municipality of Durham Dear Mr. Pym Planning Department Re: - Zoning Amendment Application A 04/11 605 ROSSLAND ROAD E 4 FLOOR Applicant: 1303970 Ontario Limited PO BOX 623 Location: 2695 - 2699 Brock Road WHITBY ON L1 N 6A3 Part of Lot 1, Conc. 3 CANADA 905-668-7711 Municipality: City of Pickering Fax: 905-666-6208 Email: planning@durham.ca The Region has reviewed the above noted application and offers the www.durham.ca following comments for your consideration. A.L. Georgieff, MCIP, RPP Commissioner of Planning The purpose of this application is to permit a temporary zoning on the property for up to three years to allow a small vehicle (snowmobiles, ATV and motorcycles) sales and service establishment. Regional Official Plan The subject lands are currently designated `Living Areas' with the `Regional Corridor' overlay in the Durham Region Official Plan (ROP). Corridors are to be planned and developed as mixed-use areas, which include residential, commercial, and service areas with higher densities. The proposed small vehicle sales established and accessory servicing component is permitted within the Corridor designation. Provincial Policies & Delegated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. Potential Site Contamination A Site Screening Questionnaire (SSQ) has been submitted in support of the application. The Region requires that the SSQ be signed by a qualified person. "Service Excellence for our Communities" 10011i Post Consumer 1 2 3 Archaeological Potential This site is within proximity to an identified archaeological site. According to the information submitted with the application, the proposed use is intended to take place within the existing structure. Should any site works or development be proposed as part of this application or any future applications, an Archaeological Assessment will be required. Regional Servicing The existing building is currently serviced by well and private septic systems. Should there be any malfunctions or issues with the existing private sewage disposal system, it will be the responsibility of the owner of the subject lands to have a new system installed as per Part 8 of the Ontario Building Code. An incorrect Health Review Fee has been submitted. The Region requires that a subsequent payment in the amount of $25.00 be submitted. Transportation Should the applicant require a site plan application for this property, the Region may identify road widening conveyance and access improvements required to service the lands. The subject lands are located on Brock Road, a Type 'A' arterial road within the ROP. Section 11.3.3 (Schedule 'E' - Table 'E7") identifies specific access requirements, to which the existing access does not-conform. Should any changes to the existing access to contemplated, further investigation to the satisfaction of the Regional Works Department may be required. Please do not hesitate to contact the undersigned should you have any questions or comments. Yours truly, Brad Anderson, MCIP, RPP Planning Analyst cc: Regional Works Department - Pete Castellan Durham Region Health - Michael Strachan Durham Region Transportation Planning - Amjad Gauhar 2 TORONTO AND REGION n rv o se ation L 4 for The Living City April 13, 2011 CFN 45112.03 VIA MAIL AND EMAIL (rpymC@_cityofpickerinq.com) RECEIVED Mr. Ross Pym, MCIP RPP City of Pickering APR 1 20411 1 The Esplanade CITY OF PICKERINC Pickering ON L1 V 6K7 PLANNING & DEVELOPMENT DEPARTMENT Dear Mr Pym: Re: Zoning By-law Amendment Application A 4111 On lands municipally known as 2695-2699 Brock Road, Part of Lot 1, Con. 3 (Motorsports Pickering on behalf of Kahn Auction Ltd.) Staff at the Toronto and Region Conservation Authority (TRCA) have now had an opportunity to review the application captioned above and wish to provide the following comments: Purpose of the Application We understand that the purpose of the application is to amend Zoning By-law 3037, as amended, to permit a temporary zoning permission for up to three years to allow a small vehicle sales and service establishment as a permitted use. We further understand that the proposed use is to take place within the existing building and property without any 'significant' changes. Environmental Setting The subject lands are located to the west of the Urfe Creek and valleylands. There are no TRCA Regulated Areas pursuant to Ontario Regulation 166/06 located on the property. Recommendation Given the interim nature of the use, the lack of 'significant' changes and the context of the lands to the west of Urfe Creek, TRCA staff have no objection to the application. Please contact me if you have any questions or concerns with respect to this letter. Yours truly, Chris Jones, MCIP, PP Senior Planner Planning and Development Extension 5718 CJ/ cc: Steve Heuchert, TRCA (via email only: sheuchert@trca.on.ca) F:\Home\Public\Development Services\Durham Region\Pickering\2695_2699 Brock Road_1.wpd Member of Conservation Ontario 5 Shoreham Drive, Down$view, Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca r F 25 PICKERING Memo, 1811 BICENTENNIAL. 2011 To: Ross Pym May 4, 2011 Principal Planner - Development Review From: Robert Starr Manager, Development Control Copy: N/A Subject: Zoning Amendment Application A04/11 Motorsports Pickering 2695-2699 Brock Road (Part Lot 1, Concession 3) City of Pickering We have reviewed the latest submission for the above-mentioned application and our comments are as follows: 1. We will require certification that the septic tile bed is not located within the William Jackson Drive road allowance. 2. We will require their portion of the William Jackson Drive right-of-way to be conveyed to the City. 3. The City should secure the ability to obtain the lands for the proposed collector road located along the northern property line. RS/Imc LRU zoning ApplicationsW04-11 - 2695 2699 Brock Road (Khan Bam)%Comments • May 2011.doc Cary Report To Planning & Development Committee DICKERING Report Number: PD 22-11 G 6 Date: July 4, 2011 From: Neil Carroll Director, Planning & Development Subject: Seaton - Preparation of a Comprehensive Zoning By-law - File: D-1100-085 Recommendation: 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law for Seaton be received; 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services related to the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. Executive Summary: As part of the Minutes of Settlement for the Central Pickering Development Plan Conformity Amendment (the Seaton Conformity Amendment), the City agreed to prepare a draft zoning by-law for Seaton by September 30, 2011. Staff requires consulting assistance to complete this work on time. Despite the City's purchasing policy that requires formal written quotations for work of this value, it is recommended that the firm of Sorensen Gravely Lowes Planning Associates Inc. be retained to assist staff in preparing a zoning by-law in light of the firm's current work on the Seaton Neighbourhood Planning Review and experience in preparing zoning by-laws. Financial Implications: Account 2611.2392 of the Planning & Development Department's 2011 approved budget provides a consultant funding allocation for Seaton Development & Implementation Assistance in the amount of $450,000.00. Funding for this allocation is from the development application fees received for Seaton and is more than sufficient to cover this project. Sustainability Implications: Not Applicable Report PD 22-10 July 4, 2011 Subject: Preparation of a Seaton Zoning By-law Page 2 27 Background: 1.0 An Ontario Municipal Board hearing date for the Seaton matters has been set for November 14, 2011. The hearing will consider: • The Seaton Conformity Amendment • Related Neighbourhood Plans • Draft Plans of Subdivision; and • Zoning By-laws The Conformity Amendment is complete and the Neighbourhood Plans are substantially complete. Work on the draft plans of subdivision and zoning by-law amendment applications has not yet commenced. 2.0 The work program for the City's Seaton Neighbourhood Planning Review included the review of the draft plans, but not zoning. On February 7, 2011, Council executed Minutes of Settlement regarding the Seaton Conformity Amendment. One of the requirements of the Minutes of Settlement is that the parties agree to cooperate in good faith to process the draft plans of subdivision and zoning by-law amendment applications by September 30, 2011. This date was re-confirmed at the May 16, 2011 Ontario Municipal Board (OMB) Prehearing Conference. Through the Seaton Neighbourhood Planning Review, which is being undertaken by Sorensen Gravely Lowes Planning Associates Inc., in association with various subconsultants, staff has consulting assistance to complete the review of the draft plans of subdivision. However, when preparing the terms of reference for the Neighbourhood Planning Review, staff anticipated preparing the related zoning by-laws under a less aggressive time frame and with limited consulting assistance. In light of the scheduled OMB hearing date, and the significant amount of work that remains to be completed and reviewed by the various parties, staff requires additional planning consulting assistance to prepare a comprehensive zoning by-law for Seaton. 3.0 Notwithstanding the City's purchasing policy, it is most appropriate that the firm of Sorensen Gravely Lowes Planning Associates Inc. be retained to prepare the Seaton zoning by-law. At staff's request, Sorensen Gravely Lowes Planning Associates Inc. submitted a proposal to assist staff in preparing a Seaton zoning by-law (see Letter, Work Program and Schedule, Attachment #1). The project cost is $80,680.00 plus $10,488.40 HST for a total of $91,168.40. Funding is provided from Planning & Development's Consulting & Professional account 2611-2392 and is sourced from the Seaton development application fees. Report PD 22-10 July 4, 2011 Subject: Preparation of a Seaton Zoning By-law Page 3 Under the City's purchasing policy, normally three formal written quotes would be required for work of this value. Staff is extremely pleased with the work that the current consultant has done to date. Sorensen Gravely Lowes Planning Associates Inc. has assisted in preparing the Seaton Conformity Amendment, the Neighbourhood Plans and the Sustainable Placemaking Guidelines, and these documents will help inform the zoning. Also, the consultant has experience in the preparation of comprehensive zoning by-laws. Given staff's existing workload, the tight time frame for completing the draft by-law, and the consultant's background and experience, Sorensen Gravely Lowes Planning Associates Inc. is considered the most appropriate choice to undertake this work. It is recommended that the City retain Sorensen Gravely Lowes Planning Associates Inc. to prepare the Seaton zoning by-law. Attachment: 1. Letter, Work Program and Schedule from Paul Lowes, Principal, Sorensen Gravely Lowes Planning Associates Inc. Prepared By: Approved/Endorsed By: Catherine Rose, MCIP, RPP Neil Carro , RPP Manager, Policy Director, Planning & Development CR:jf Copy: Chief Administrative Officer Director, Corporate Services Director, Office of Sustainability Recommended for the consideration of Pickering Cit ouncil Z_Z Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#_L___TO REPORT# PD_ - I ~Q Sorensen Gravely Lowes Planning Associates Inc. Principals: Warren Sorensen, P.Eng, MCIP, RPP 509 Toronto, Road Catherine Gravely, MES, MCIP, RPP Tor, Ontario M4V 1 B$ Paul Lowes, MES, MCIP, RPP Telephone (416) 923-6630 at Senior Associate: Carol-Anne Munroe, MCIP, RPP Facsimile (416) 923-6916 June 20, 2011 Project: NP. PI Catherin Rose Manager, Policy Planning & Development Department City of Pickering Pickering, ON Dear Ms. Rose: Re: Seaton Zoning By-law Work Plan, Schedule and Budget We are pleased to provide you with a detailed work plan for preparing a comprehensive zoning by-law for the Seaton Urban Area. The work plan contemplates a joint staff/ consultant process with staff undertaking a review of the existing area by-laws to determine general and zone specific provisions that would be appropriate for Seaton, and SGL undertaking a best practice review of other municipal by-laws for built forms contemplated in Seaton. SGL will also prepare the draft by-law. The work plan also contemplates a working committee of City Staff and SGL to review proposed provisions, best practices and draft by-law components. The work plan proposes 9 tasks and a series of sub-tasks generally based on the various component parts of the by-law. A number of working committee meetings are proposed in each task. As shown on the attached Schedule, a number of the tasks will be undertaken concurrently with some working committee meetings reviewing multiple matters. To ensure the Seaton zoning by-law is completed within the short timeframe available, it is recommended that weekly working committee meetings be schedule well in advance with meetings cancelled if not required. The work plan also shows that some of the staff tasks on reviewing the existing by-laws can begin this week. SGL has considerable experience in preparing comprehensive zoning by-laws and 1 have managed a number of those reviews including for the Town of Simcoe, the City of Nanticoke and the City of Sault Ste. Marie where I was an Advisor to their zoning by-law review. Most recently, we prepared an area specific zoning by-law for a new urban area of 5,500 people in the community of Lefroy. I have also managed a comprehensive zoning process for the former Region of Haldimand-Norfolk where we prepared standard general provisions and definitions that could be used across all the lower tier municipalities in the Region. A detailed budget by task is provided for our involvement. SGL staff that will work on the ATTACHMEM, I __TO 3 0 REPORT# PD. Lyt Sorensen Gravely Lowes Planning Associates Inc. page 2 project will include include myself, David Riley an intermediate planner and Tamara Kwast a junior planner with our firm. I may also have my partner Catherine Gravely assist me on some of the tasks. As shown in the attached budget, the total estimated fees proposed are $68,180 with estimated expenses of $2,500 and a contingency of $10,000 for additional meetings or research for a total of $80,680 exclusive of HST. If you have any questions on the attached documents please don't hesitate to call. We look forward to continue working with the City on planning the Seaton Urban Area. Yours very truly, SORENSEN GRAVELY LOWES PLANNING ASSOCIATES INC. r~ Paul Lowes, M.E.S., MCIP, RPP Principal ATTACHMENT# TO REPORT# PO ~a - 1 Seaton Zoning By-law Work Plan Assumptions • New stand alone by-law for the Seaton Urban Area Process • Structure the Process through a Working Committee • Meet once a week to discuss various aspects and come to conclusion on that material/ subject • SGL to attend meetings and submit information for discussion Task 1: Determine Structure of the By-law Task Responsibility • Identify examples of alternative Structures for the by-law, i.e. SGL ■ Zoning by density ■ Compound zoning ■ Compound zoning to match designations in Neighbourhood Plans ■ Form based zoning • Committee Meeting - Choose the preferred structure or combination of Committee structures Task 2: Review existing general provisions and definitions Task Responsibility • Review existing general provisions and definitions within existing 3 Staff urban parent by-laws • Identify those provisions and definitions that should be carried forward • Committee Meeting - Identify an gaps in provisions and definitions Committee • Prepare text to address gaps SGL • Committee Meeting - Review text for gaps Committee • Prepare General Provisions SGL • Committee Meeting - Review and Finalize Committee Task 3: Parking Standard Review Task Responsibility • Review parking standards from recent City by-laws that would be Staff applicable in Seaton • Identify those parking standards that should be carried forward • Committee Meeting - Identify an gaps in parking standards Committee • Identify best practices to address the gaps SGL • Committee Meeting - Review best practices Committee • Prepare Parkin Standards SGL • Committee Meeting - Review and Finalize Committee 1 ATTACHMENT _ _._TO 32 REPORT# PD ,2 - / / Task 4: Ground Related Residential Lot Provision Task Responsibility • Identify relevant provisions from existing site specific by-laws that Staff could be applicable to Seaton • Best Practice review of residential zone provisions for small lot singles, SGL semis, street towns, street towns on rear lanes, street towns with attached rear yard garage, back-to back towns, and stacked towns. • Identify sites, take photos, obtain zoning • Review side yards, front yards, garage widths, interior garage widths, rear yards, minimum outdoor opens ace, heights etc • Summarize the best practices in a matrix SGL • Compare to those in the UDG • Committee Meeting - Discuss Best Practices and choose provisions Committee appropriate to Seaton • Prepare Provisions SGL • Committee Meeting - Review and Finalize Committee Task 5: Commercial Lot Provision Task Responsibility • Identify relevant provisions from existing site specific by-laws that Staff could be applicable to Seaton • Best Practice review of commercial zone provisions SGL • Review landscaping, build to lines, loading, internal walkways, live work unit requirements, main street retail requirements, unit heights, minimum heights, fenestration, si a e • Summarize the best practices in a matrix SGL • Compare to those in the UDG • Committee Meeting - Discuss Best Practices and choose provisions Committee appropriate to Seaton • Prepare Provisions SGL • Committee Meeting - Review and Finalize Committee 2 ATTAcHmB T# m Rpo"# PD as - i 33 Task 6: Apartment/ Mixed Use Provisions Task Res onsibili • Identify relevant provisions from existing site specific by-laws that Staff could be applicable to Seaton • Best Practice review of- mid rise provision, apartment towers, mixed SGL use components • Review landscaping, set backs, podium requirements, tower size limitations, main floor retail provisions, amenity area requirements • Summarize the best practices in a matrix SGL • Compare to those in the UDG SGL • Committee Meeting - Discuss Best Practices and choose provisions Committee appropriate to Seaton • Prepare Provisions SGL • Committee Meeting - Review and Finalize Committee Task 7: Industrial/Employment Area Provisions Task Responsibility • Identify relevant provisions from existing site specific by-laws that Staff could be applicable to Seaton • Committee Meeting - Identify possible gaps in existing provisions Committee • Undertake best practice review of gaps SGL • Committee Meeting - Discuss Best Practices and choose provisions Committee a ro riate to Seaton • Prepare Provisions SGL • Committee Meeting --Review and Finalize Committee Task 8: Open Space / NHS / Institutional Task Responsibility • Identify relevant provisions from existing site specific by-laws that Staff could be applicable to Seaton • Committee Meeting - Identify possible gaps in existing provisions Committee • Undertake best practice review of gaps SGL • Committee Meeting - Discuss Best Practices and choose provisions Committee appropriate to Seaton • Prepare Provisions SGL • Committee Meeting - Review and Finalize Committee Task 9: Public Review Task Responsibility • Open House Staff & SGL • Meetings with landowners on content of by-law - assume 2 full day Staff & SGL meetings • Presentation to Council Staff & SGL • Meetings with landowners on the zoning schedules to implement their Staff & SGL draft plans - assume 1 for each landowner 3 ATTACHMENT#I_TO 3 4 REPORW PD 22 - ' I I ~ i ~ I 'I I I I I I I I I IiI I I I 'I ~j ' ~ I I I I I I a I I II l I I U ICI I I I I I I Q I I Il j I I I I I I I a I a U o I j ' II I~ , I ~ I I II I , III II I ! ~ L ~ i ~ III i • I I I i i I ~I I I I I I ~ , I I I I I I I I I I I ~ I I I ~ I I I m I I I I I I I I I ~ I I I I I I I I I v v d 3 b'y I II I, I I c u I I w- w u o I ° I a~u o'~ au ~ I « ~ o I I I I a d it N y rl $ I o I y y r it d I c S~oial ~ I a. ~I~ x I c x C! xI I c! I a Y c. EII ~:~'~u m ~II5' of.l o o R oI I o~ o 6 y. o nn~'oL I w a El a cl E dI c.! PI, E ° d x dj N L O ou OI F y p N o Y p ro s p v O w . o a E o 3 o I o o f p .E $ S o, d, c o E~ r- m gg o o' al 0 8 o d~ of C v i.>'I `EI C Iy o v L v ro., v t cp > .c ro ~ U, o ° t v a~ ~7 c u y c' ~ u ~ c ~ o a1 ou ~ u' U d.y a IC oCD: n O~" 12 N..~? v o c Ni.«,v k ~o c N v w o ❑ .Q, N ~ $~I~,.~o pq lo, 9lvx ° ~ Fi.~'w. C y ~p FI 'd ~ ~5 G, V y b' W> O V ` O' dl U N o O d U v ~ o v ° u P C v E v. v v ° d.^~_' v v a~.~ vl N d ❑ ~ vi ~I C WI o°d.E m v H ro L d al ~0 v eu m eq' v I:~ o d ro o ,'3 v > .n A y E 5 .n g l.. d ouja ° v E'' E v c L r~', v°.. c A v c ro '3'EI al y (A III ald,i d S,~ ml olwo d-i,. c and dYiri. c v s 5i~ E v >'.k. >I v s5 ri.I > > 04 .~5 u. L '9 ' v L CTC k k N „O t0 GGT'i O '~Cp L v U y N O 'GO ~ O .U. v N }}O ^Cd p,i O U I y }}O 'O 'O N i T A O }}O.. 'CC ~ ~I h N'.~ a N', ro0 «~N 4' dFI~A Ld'.N ~ U UPI N ~O.ItO U ti J N m G1. ~ N 4 O. U N CYII 6.. N a v. N Y COi O. N E Y o ~~.drn m~ta~.a3i L ❑ d d, E 7 a3i Y~~ ~I~ a3i' E ~I o 5 €I~ 5 5I S ❑ c S d,Sli °I tic"51 c u l > cl E h d, > '>I o as zIs ~ v b v' ,v, a v,.al'.o d "_'IV w,vc ~ vl a .a' ~j 4.' v, W b ~ c ' v, v w blbl, c N' ~I v~ ATTACHMENT, _L__TO REPORT# PD_~Q - / / 35 I I I II I~" II I I II ail i I II 77 y , v u N ,y,E o'3,0 o 1 cp > r ~ CIFI~ o, o z y, H 8I 9 ~I T c I C b m 0.111 ^ citq 4 Report to Planning & Development Committee PI KERI Report Number: PD 23-11 66 Date: July 4, 2011 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Concession 3, Appraisal Lot 7) City of Pickering Recommendation: 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1/11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Executive Summary: The application proposes to amend the existing "A" - Rural Agricultural Zone to an "02/GC" Public & Private Open Space/Golf Course Zone to allow a two-hole expansion to the Pickering Golf Club golf course. The lands subject to rezoning, approximately 3.1 hectares in area, are located immediately to the east of the existing golf course (see Location Map and Applicant's Submitted Plan, Attachments #1 & #2). The subject and existing golf course lands are both owned by Ontario Realty Corporation (ORC). The Pickering Golf Club company is a tenant of ORC. The recommended zoning for this application will allow for the development of two additional holes, which will restore the course to a 9-hole facility, following sale of a portion of the original 18-hole golf course for development purposes. The proposed expansion to the existing golf course is consistent with the Pickering Official Plan and Duffin Heights Neighbourhood Development Guidelines and will minimize the impact to existing environmental features. If approved, the applicant will be required to enter into a Site Plan Agreement with the City for the development of the subject lands. Report PD 23-11 July 4, 2011 Subject: Zoning By-law Amendment Application (A 1/11) Page 2 Si It is recommended that this application be approved and the draft by-law amendment be finalized and forwarded to Council for enactment. Financial Implications: No direct costs to the City are anticipated as a result of the proposed recommendation. Sustainability Implications: Staff's review of the application against the City's Draft Sustainable Development Guidelines resulted in a score below the Level 1 standard. Given the small scope of the application pertaining to the expansion of the golf course lands, there is limited opportunity to achieve a Level 1. The proposed development intends to preserve and/or relocate existing vegetation on the property to the greatest extent possible, and undertake a variety of Environmental Management practices including but not limited to stormwater management, remedial planting and sodding to support the golf course expansion. Further opportunities exist for the applicant to consider additional sustainable options during the Site Plan Review process. 1.0 Background: The application proposes to amend the existing "A" - Rural Agricultural zoning in order to facilitate a two-hole expansion of the Pickering Golf Club golf course. The two-hole expansion is proposed to restore the course to 9 holes, following sale of a portion of the original 18-hole golf course for development purposes. The expansion lands are part of a larger 50 hectare property fronting Taunton Road immediately east of the Pickering Golf Club in the Duffin Heights Neighbourhood. 2.0 Comments Received: 2.1 At the January 4, 2011 Public Information Meeting (see text of Information Report and Meeting Minutes, Attachments #3 & #4) No members of the public spoke in respect to this application. 2.2 Agency Comments Durham Region Planning . the proposed use is consistent with both the Department Regional and City Official Plans • the northern and eastern portions of the subject lands are identified as containing a "Key Natural Heritage and/or Hydrologic Feature"; any proposal for development or site alteration shall demonstrate that there will be no negative effects on these features Report PD 23-11 July 4, 2011 Subject: Zoning By-law Amendment Application (A 1111) Page 3 Durham Region Planning authorization for reliance of the Phase I Department Environmental Site Assessment (ESA) report by (continued) the Region will be required • Stage 1 Archaeological Assessment Report recommends that a Stage 2 Archaeological Assessment be conducted on the eastern portion of the subject property • municipal water and sanitary sewer services are not available to the subject property • Regional Works Department and Regional Health Department have no objections to the approval of this application, however, this does not grant any authorization to expand or reconstruct the existing clubhouse • proposal does not present any significant Durham Region Transit or transportation impacts (see Attachment #5) Toronto and Region outstanding comments are related to detailed Conservation Authority design which can be reviewed during the Site Plan stage • proposed zone classifications should be set around environmental features and areas to be conserved and protected • the implementing zoning should recognize appropriate `constraint areas' and should be zoned within a suitable environmental protection zone classification (see Attachment #6) Development Control . no concerns with the proposal Division . design issues can be addressed through Site Plan Review (see Attachment #7) Engineering Services • design issues can be addressed through the Site Division Plan Review (see Attachment #8) Veridian Connections 9 no objection (see Attachment #9) Report PD 23-11 July 4, 2011 Subject: Zoning By-law Amendment Application (A 1/11) Page 4 9 3.0 Discussion: 3.1 The proposed golf course expansion is consistent with the Official Plan and Duffin Heights Neighbourhood Development Guidelines The City of Pickering Official Plan designates both the existing golf course and the proposed expansion area as "Open Space System - Active Recreational Areas". Prior to the expansion of the golf course, the City's Official Plan and the Duffin Heights Neighbourhood Development Guidelines require the submission of a Golf Course Environmental Management Plan (EMP) to the satisfaction of the City, in consultation with the Toronto and Region Conservation Authority. The required EMP, describing the use of best management practices and other appropriate measures to enhance the natural environment, has been submitted. 3.2 The golf course expansion limits have been determined and its impacts will be minimized The existing golf course and proposed expansion lands contain, or are adjacent to, natural heritage features that include forested valleylands associated with two branches of the Urfe Creek, and tableland areas that support meadow, woodland and wetland habitats. The location of the proposed expansion area within a meadow area was determined in consultation with the Toronto and Region Conservation Authority (TRCA) to minimize impacts on natural features. An Environmental Impact Study (EIS) was requested to confirm the site's developable limits and identify actions necessary to mitigate or remedy any negative impacts on adjacent environmental features. Prior to the applicant's submission of the rezoning application, the TRCA identified two wetlands near the northern limits of the proposed expansion area. As a result of the EIS, the TRCA requested that a 5.0 metre buffer be identified around the smallest wetland, and a 10.0 metre buffer be identified around the larger wetland feature up to the northern limits of the expansion area (see Attachment #10). TRCA also requested that both the wetlands and associated buffer areas be protected and classified in the proposed zoning by-law as an "Open Space Hazard Lands - Environmental Protection" ("OS-HL-EP") Zone. The lands subject to the "OS-HL-EP" Zone will only permit uses that enhance the conservation of the natural environment, soil and wildlife and/or promote resource management (see Appendix 1). The location of the wetland zones and associated buffers are identified in a draft reference plan, which also identifies the limits of the proposed expansion area (3.1 hectares). The applicant has submitted all required studies to the satisfaction of TRCA and the City for the purpose of recommending zoning approval for this application. The outstanding comments identified by TRCA and the City will be addressed through Site Plan Review. RT )rt PD 23-11 July 4, 2011 Subject: Zoning By-law Amendment Application (A 1/11) Page 5 3.3 All development matters will be addressed during the Site Plan Review process Outstanding issues related to the golf course design identified in agency comments will be addressed through the Site Plan Review process. Site Plan Review will address matters such as, but not limited to: grading, stormwater management, location of cart paths, tees, golf holes and vegetation preservation and/or enhancement in accordance with the Environmental Management Plan and City standards. A Stage 1 Archaeological Report submitted as part of this application recommended that a Stage 2 Archaeological Assessment be conducted on the eastern portion of the subject property. The Ministry of Tourism and Culture has cleared development on the majority of expansion lands, and indicated that no soil moving or construction activities can occur on two small areas at the east limit of the expansion lands without completion of a Stage 2 Archaeological Assessment. The plans submitted to date indicate that the two areas in question are wooded areas that will not be disturbed by the expansion. The need for a Stage 2 assessment will be determined through Site Plan Review. Staff recommend approval of the application for the expansion of the golf course in accordance with the submitted draft reference plan. 3.4 By-law to be forwarded to Council The draft zoning by-law attached as Appendix I to this report implements staff's recommendation to approve the zoning amendment application. The draft by-law extends the golf course zone to the expansion lands with the exception of the two identified wetlands and associated buffers which are zoned for environmental protection. It is recommended that the draft by-law be finalized and forwarded to Council. 4.0 Applicant's Comments The applicant concurs with the recommendations of this Report. Report PD 23-11 July 4, 2011 Subject: Zoning By-law Amendment Application (A 1/11) Page 6 Appendix: Appendix I Draft Implementing Zoning By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Information Report 4. Public Meeting Minutes 5. Agency Comments - Durham Region 6. Agency Comments - Toronto and Region Conservation Authority 7. Agency Comments - Veridian Connections 8. City Department Comments - Development Control Division 9. City Department Comments - Engineering Services Division 10. Draft Reference Plan Prepared By: Approved/Endorsed By: Ashley Ye od Neil Carroll, P Planner I Director, Planning & Development Marg Wouters, MCIP, RPP Manager, Development Review & Urban Design AY:ld Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Council d 2.2, 2~ it Tony Prevedel, P.Eng Chief Administrative Officer Appendix I to 4 2 Report PD 23-11 Draft Implementing Zoning By-law Amendment Application A 1/11 The Corporation of h f Pickering 43 v By-I X/11 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 16, Appraisal Number Lot 7, Concession 3, Parts 1, 2,. 3, 4 and 5, Plan 40R-XXXXXX, in the City of Pickering. (A 1 /11) Whereas the Council of The Corporation of the City of Pickering deems it desirable to rezone the subject property, being Part of Lot 16, Appraisal Number Lot 7, Concession 3, Parts 1, 2 and 3, Plan 40R-XXXXX, in order to permit the expansion of an existing golf course; And whereas an amendment to By-law 3037, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" Amendment Schedule "I" to By-law 3037, is hereby amended by changing the current "A" zoning designation to "02-GC" and "OS-HL-EP" as shown on Schedule "I" attached thereto. 2. Text Amendment (1) Section 4: Definitions of By-law 3155/89, is hereby repealed and replaced with the following: 4. Definitions (1) "Conservation" shall mean the wise use, protection and rehabilitation of natural resources according to principles that assure their highest economic, social and environmental benefits (2) "Golf Course" shall mean an area of land, and any ancillary building structure, or part thereof, operated for the purpose of playing golf and includes any associated recreational facility, such as a club house, snack bar, dining room, lounge, swimming pool and racquet sport court, operated in conjunction therewith (3) "Resource Management" shall mean the preservation, protection and improvement of the natural environment through comprehensive management and maintenance, under professional direction for both the individual and society's use, both in the present and the future, and shall also mean the management, development and cultivation of timber resources to ensure the continuous production of wood or wood products, the provision of proper environmental conditions for wildlife, the protection against floods and erosion, the protection and production of water supplies and the preservation of the recreational resource 4 4 By-law No. X XX/11 Page 2 lection 5 Provisions is hereby amended by adding the following subsection after Subsection 5.(2): 5. Provisions (3) (a) Uses Permitted ("OS-HL-EP" Zone) No person shall within the lands designated "OS-HL-EP" on Schedule "I" attached hereto identified as lands being Parts 2, 3, 4 and 5, Plan 40R-XXXXX, use any lot or block, or erect, alter, or use any building or structure for any purpose except the following: (i) conservation of the natural environment, soil and wildlife; and (ii) resource management (b) Zone Requirements ("OS-HL-EP" Zone) No buildings or structures shall be permitted to be erected nor any existing buildings or structures be modified or changed, nor shall the placing or removal of fill be permitted, except where buildings or structures are used for purposes of flood and erosion control, or resource management 3. By-law 3037 By-law 3037 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1 and 2 above. Definitions and subject matters not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3037, as amended. 4. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law read a first, second, and third time and finally passed this da , 011. David Ryan, Mayor Debbie Shi ds, City Clerk i r WILLIAM JACKSON DRIVE ' J , 1 i ~ I ~ i - 308.7- 3 i - - , 1 ' E i 3 m 1+ OS-HL-EP - ' N83 i j CON 3 N PT LOT 17.16 40R-2 4. PART 1. & 4OR-24266, PART 5-Ii 0 PT PA 11 EXCEPT 40R-24864 PART 2. PT PA RT 3 EXCEPT 40R26265 PART 3-6 i -J/ I4 em 02/GC i OJ I 7) I 00 1 ' w 1' I 11' r-- 3 z TrTTr1r r r4 ri F i r4i I F }fir c, 11111' T, T 1 111111 I I ;o - G _ _J x e o Y ~ LLOW rn , m - 1Ill- 1+L11L'J_1.1~_ X11 1LAlti___ ---1 1 f--- E LIATRIS R V 1 3 , ------I 1 ' 1 f1 1 I , N SCHEDULE I PASSED. DAY OF 2011 MAYOR DRAFT CLERK 46 'AUIVToV ~O 90 PDRBRD ~ TREE V PICKERING SU JEC GOLF CLUB LA DS Q 0 a - Y cucna¢tE ~ ~ DERSAN STREET O 1 I l City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lot 16, Appraisal Number Lot 7, Concession 3 OWNER ONTARIO REALTY CORPORATION DATE Feb. 24, 2011 DRAWN BY JB FILE No. A11/1111 SCALE 1:10,000 CHECKED BY AY N c c ourcee: C Teranet Enterprisse Inc. and IH •u Allen. All rlghb Reserved. Not c plan of survey. X15 2003 MPAC and Ih eu Ilea. All ri hts Rsssrved. Not c Ian of 3urv Information Compiled from Applicant's Submitted Plan - 47 Ontario Realty Corporation A 1/11 r ~m O O O ~ ps O O pm0D O O y' O `U 8 I ;1 t ~ 8 Z O O C Q) (-j~fry O O 3 0 0 ' O 0 0 4 00 O a, O (3D 7 O O O ~ O 8 O O O ( O; O O Aml 0 (D AREA SUBJECT TO REZONING EXISTING GOLF COURSE LANDS N this map war produced by the City of Pickering, Planning & 0-1.pment Deportment, lnlormotion & Support Services, Februory 73, 2011 e i . o~ ~;:..__ri_._......... Information Report Report Number: 08-11 For Public Information Meeting of PICKERING Date: April 11, 2011 In Accordance with the Public Meeting Requirements of the Planning Act, R.S.O. 1990, chapter PA3 Subject: Zoning Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road Part of Lot 16, Appraisal Number Lot 7, Concession 3 City of Pickering 1.0 Property Location and Description • the subject lands are part of a larger 50 hectare property having a frontage of approximately 420 metres on Taunton Road immediately to the east of the Pickering Golf Club golf course in the Duffin Heights Neighbourhood (see Location Map - Attachment #1) • the subject lands are currently vacant and heavily vegetated • both the subject lands and the existing golf course lands are owned by Ontario Realty Corporation (ORC) 2.0 Applicant's Proposal • the applicant is proposing to amend the zoning for the subject lands from an "A" - Rural Agricultural Zone to an "02/GC" - Open Space/Golf Course Zone to allow a two-hole expansion to the Pickering Golf Club golf course (see Applicant's Submitted Plan - Attachment #2) 3.0 Official Plan and Zoning 3.1 Durham Regional Official Plan • the Regional Plan designates the subject lands "Living Areas" • these areas are intended to be predominantly used for housing purposes, and may include amongst other uses certain public and recreational uses which are compatible with their surroundings • portions of the subject lands are designated key natural heritage and hydrologic features (KNHHF); areas subject to these features and functions are required to be protected from the impacts of urbanization 3.2 Pickering Official Plan • the Pickering Official Plan designates the subject lands as "Open Space System - Active Recreational Areas", which permits a golf course t- ` 3 TO Information Report No. 08-11 Page 2 49 • the Official Plan requires the preparation of a Golf Course Environmental Management Plan, which describes the use of best management practices and other measures to enhance the natural environment, prior to any changes to the configuration of the golf course • the proposal appears to comply with the intent of the Pickering Official Plan 3.3 Duffin Heights Neighbourhood Development Guidelines • the Neighbourhood Development Guidelines recognize a reconfiguration and/or expansion to the golf course on the subject lands, subject to the preparation of a Golf Course Environmental Management Plan 3.4 Zoning By-law 3037 • the subject property is zoned "A" - Rural Agricultural Zone which permits agricultural and open space uses • an amendment to the existing zoning by-law is required to allow for a golf course use on the subject lands 4.0 Results of Circulation 4.1 Resident Comments • none received to date 4.2 Agency Comments • none received to date 4.3 Staff Comments • in reviewing the application to date, the following matters have been identified by staff for further review and consideration: • the impacts of expanding the Pickering Golf Club into potentially environmentally significant areas • confirmation of the limits of the area required to be zoned for golf course purposes 5.0 Procedural Information • written comments regarding this proposal should be directed to the Planning & Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council Information Report No. 08-11 Page 3 • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 6.0 Other Information 6.1 Appendix No. I • list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing the report 6.2 Information Received • in addition to the full scale copies of the Applicant's Submitted Plan, the following documents are available for viewing at the offices of the City of Pickering Planning & Development Department: • Planning Rationale Report • Erosion Control Plan and Details • Grading Plan and Construction Details • Storm Drainage Report • Tree Preservation Plan • Environmental Management Plan • Scoped Environmental Impact Study • 2010 Stage 1 Archaeological • Phase 1 Environmental Site Assessment Assessment 6.3 Company Principal • the owner of the subject lands and the existing golf course lands is Ontario Realty Corporation (ORC) • Pickering Golf Club Ltd. is the applicant ORIGINAL SIGNM BY WGINAL SIGNED BY Ashley Yearwood Marg Wouters, MCIP, RPP Planner I Manager, Development Review & Urban Design AY: jf Attachments Copy: Director, Planning & Development Appendix No. I to Information Report No. 08-11 Commenting Residents and Landowners (1) none to date Commenting Agencies (1) none to date Commenting City Departments (1) none to date 5 `lh Excerpts from citq °0 Joint Planning & Development and Executive Committee Meeting Minutes Monday, April 11, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues (III) Part`B' - Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 2. Zoning Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashely Yearwood, Planner I gave an overview of zoning amendment application A 1/11. Dan Walton, Groundskeeper for the Pickering Golf Club and the applicant for the subject application appeared before the Committee. He provided a brief history of the golf course, noting that they have been at this location for over 60 years providing affordable golf to many residents, with a large number of their membership being seniors. He also indicated they have hosted numerous charitable events over the years and that the additional land use is required in order to have a 9 hole golf course. He noted that the golf course would be closed for the 2011 season. A question and answer period ensued. No members of the public appeared in support or opposition to the application. 1 March 30, 2011 Ell. RECEIVE Ashley Yearwood, Planner APR 0 5 2011 Planning & Development Department City of Pickering CITY OF PICKERING PLANNING & DEVELOPMENT One The Esplanade DEPARTMENT • Pickering ON L1 V 6K7 Dear Mr. Yearwood: The Regional Municipality Re: Zoning Amendment Application A 01/11 of Durham Applicant: Pickering Golf Club Ltd. Planning Department Location: 2663 - 2665 Brock Road Part of Lot 16, Concession 3 605 ROSSLAND ROAD E 4?" FLOOR Municipality: City of Pickering PO BOX 623 WHITBY ON UN 6A3 The Regional Municipality of Durham (The Region) has reviewed the above CANADA 905-668-7711 noted application and offers the following comments for your consideration. Fax: 905-666-6208 Email: planning@durham.ca The purpose of this application is to amend the zoning by-law on the www.durham.ca subject lands to permit the expansion of an existing golf course to a portion A.L. Georgieff, MCIP, RPP of the adjacent property to the east. The subject property is currently zoned Commissioner of Planning A - Rural Agricultural and G - Greenbelt-Conservation. The two-hole expansion is being sought to replace two holes which are being lost to facilitate the construction of a school. The golf course would continue to operate as a nine-hole facility. Regional Official Plan The subject lands are currently designated 'Living Area' in the Durham Region Official Plan (ROP). The ROP states that Living Areas shall be used predominantly for housing purposes. The portion of the subject property where the golf course is proposed to be expanded is currently designated 'Open Space System -Active Recreational Areas' in the Pickering Official Plan, which permits active recreational, community and cultural uses, and other related uses. The ROP, however, also allows area municipalities to permit the expansion of legally existing uses that may not conform to the ROP designation provided that such uses have no adverse effects on the present use of surrounding lands. The ROP states that any proposal for development or site alteration shall demonstrate that there will be no negative effects on key natural heritage or hydrologic features or their functions. The northern and eastern portions of the subject lands are identified as containing a "Key Natural Heritage and/or Hydrologic Feature", as per Schedule B - Map B1d in the ROP. A Scoped Environmental Impact Study, prepared by Beacon Environmental and dated December 2010, was submitted in support of this application. "$erviceExcellence The report concludes the proposal would not present significant impacts to for our Communities" valleyland features and functi&1 and identifies mitigation measures to be 100% Post Consumer 5 4 conducted to minimize the impact of the proposed additional golf holes adjacent to the natural areas surrounding Urfe Creek. These measures include `a minimum five metre buffer around the wetland features. and the replacement of trees removed to accommodate golf course elements. It is suggested that the City of Pickering obtain comments from the Toronto and Region Conservation Authority regarding the study. The proposed amendment is consistent with the Region's policies stated above. Provincial Policies & Delegated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. Potential Site Contamination A Phase I Environmental Site Assessment (ESA), dated December 31, 2009 and prepared by Envirocure Environmental Consultants Inc, was submitted in support of this application. The report concluded. that a Phase 11 ESA is not warranted for the subject site at this time. Authorization for reliance of the Phase I ESA report-by the Region will be required in accordance with attachment 1. Alternatively, the applicant may submit a Record of Site Condition (RSC)_of a Phase I ESA report to the Ministry of Environment (MOE). An '"Acknowledgement Letter" from the MOE, which acknowledges the RSC and indicates the site has not been selected for audit, shall then be provided to the Region. The provision of submitting either an authorization letter or an acknowledgment letter is encouraged to be included as part of a holding symbol, and not removed until such time as the authorization or acknowledgement letter has been reviewed to the satisfaction of the Region. Archaeological Potential A Stage 1 Archaeological Assessment report, dated March 2010 and prepared by D.R. Poulton..& Associates Inc., was submitted with this application. The report recommends that a Stage 2 Archaeological Assessment be conducted on the eastern portion of the subject property. The report also recommends that the Ontario Ministry of Culture issue a letter accepting this report into the Provincial archaeological report registry. Regional Services Municipal water supply and sanitary sewer service are not available to the subject property. The Regional Works Department has no objection to the further processing of this application. The regional Health Department has no objections to the approval of this application; however, this is not granting authorization to expand or reconstruct the existing clubhouse. . . Durham Region Transit & Transportation J The proposal does not present any significant Durham Region Transit impacts. Please contact David Perkins at 905-668-4113 ext. 2571 should you have any questions or require additional information. Yours truly; ©~Vannith hanthav g, CIP, RPP Planner Current Planning cc: Regional Works Department - Pete Castellan Regional Health Department Karl Kiproff Durham Region Transportation Planning - Amjad Gauhar Durham Region Transit - Martin Ward ID 6a~6A%i "Y~ ton ~ ' t RAY a 1 2 ~ for The Living City CITY b„w _9 yg- Ma 4, 2011 PLANmOG o v r Piva FN 45112.01 May DEPAR NIEN, VIA MAIL AND EMAIL (deborahwylie _cityofpickering.com) Mr. Ashley Yearwood City of Pickering 1 The Esplanade Pickering ON L1V 61<7 Dear Mr. Yearwood: Re: Zoning By-law Amendment Application A 1111 On lands municipally known as 2663-2685 Brock Road (Ontario Realty Corporation/Pickering Golf Club Limited) Staff at the Toronto and Region Conservation Authority (TRCA) have now had an opportunity to review the application captioned above along with the technical documents submitted in support of the application, and wish to provide the following detailed comments: Purpose of the Application We understand that the purpose of the application is to amend Zoning By-law 3037, as amended, to permit the expansion of an existing golf course on the subject lands. Summary Comments • Revisions are required to the Environmental Impact Statement (EIS) document to speak to appropriate environmental buffers to all staked features, to discuss wildlife implications and to provide appropriate habitat enhancement compensation for encroachments, amongst other matters noted in detail below. • Revisions, details and clarifications are required with respect to the Storm Drainage Report, and detail drawings prepared in support of the amendment, which are noted in detail below. Numbered paragraphs indicate that an action is required by the applicant to address a TRCA- identified issue. Environmental Impact Statement The goals of the EIS include the identification of ecologically appropriate buffers to natural heritage features as well as the identification of habitat enhancement opportunities. The EIS proposes 5 metre buffers around the two wetlands and no buffer to the remaining staked natural heritage features and to an area of encroachment into the staked feature limit requiring tree removals. Furthermore, no habitat enhancement opportunities are discussed within the EIS. 1. Please provide adequate justification for the proposed buffer size around the wetlands and the lack of buffer from other features as well as a discussion of habitat enhancement opportunities on the golf course. The EIS terms of reference states that a discussion of wildlife will be part of the characterization of existing conditions. There is no discussion of wildlife within the EIS. F:\Home\Public\Development Services\Durham Region\Pickering\2263 and 2665 Brock Road_1.wpd Member of Conservation Ontario 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca ~~n 1~ .J Mr. Ashley Yearwood -2- May 4 2011 2. Please provide a discussion of wildlife and discuss whether the wetlands provide habitat for breeding amphibians as well as what avian species are supported by the meadow area proposed to be converted into a golf course. Bobolinks are known to breed within the Urfe valleylands and the EIS must examine whether the meadow may be providing habitat for this threatened species. Minor plantings are proposed as mitigation for the removal of trees within the natural heritage system. In our opinion, a like-for-like replacement is not appropriate given the sensitive natural area to be disturbed. 3. Instead of planting trees along the periphery of the golf course, we request that the EIS consider setting aside an ecologically important area to be naturalized and returned to the natural heritage system. In order to provide appropriate compensation, a 1:1 area replacement would not suffice but rather a minimum of a 3:1 replacement would be more appropriate. Please explore these restoration opportunities further in revisions to the EIS document. While a 5 metre buffer has been proposed around the wetlands, no discussion of buffer restoration work has been included. A densely planted buffer would help to provide protection to the wetlands from future golf course related disturbances including human intrusion into the wetland areas. 4. Please provide a restoration plan for the wetland buffers. As part of the EIS, a constraints map has been developed for the golf course area identifying areas of low, moderate and high constraint. A simple method of including only natural communities in high constraint areas and cultural communities as moderate constraint areas has been used. TRCA does not support the methodology used to determine the constraint areas and the resulting constraint mapping provided. While it has been agreed that the meadow (unit 18) is the most appropriate area for the golf course expansion and should be considered as a moderate constraint area, TRCA considers all other natural or naturalized areas rated as moderate constraint that are linked to the contiguous natural heritage system to be high constraint areas. These units include 5, 14, 19, 35 and the north end of unit 34. These communities are known to support flora and fauna species of conservation concern and, in the case of unit 5, provide a valuable corridor between two areas already ranked as high constraint. 5. Please update the constraint map to reflect the importance of these communities as areas requiring permanent protection and not areas appropriate for future development. Environmental Management Plan The Environmental Management Plan (EMP) discusses many valuable ecological enhancement opportunities on the golf course including 10 metre buffers around watercourses, the removal of an online pond and weir, restoration and naturalization of golf course areas, the consolidation of two bridge crossings into one and the installation of a bioswale in an existing swale to provide better stormwater management. These projects present valuable opportunities to compensate for the disturbance to the natural system created by the construction of the new holes as well as the conversion of meadow habitat to active recreational land. 6. Please provide the details for these projects and a commitment to complete them as compensation measures for the proposed work. F:\Home\Public\Development ServicesOurham Region\Pickering\2263 and 2665 Brock Road_l.wpd Mr. Ashley Yearwood -3- May 4 2011 Storm Drainage Report The size of the drainage area to the wetland within the delineated Catchment 103 is understated for predevelopment conditions. 7. Please revise the Catchment 103 drainage area to be in line with the existing contours. The size of the drainage area to the wetland within the delineated Catchment 103 is overstated during post development conditions. 8. Please revise the delineation of the catchment area to incorporate the grading high points and area drains shown on the plan. Existing drainage conditions to the wetland must be maintained to ensure the function of the wetland. A proposed area drain is shown crossing the wetland boundary (Catchment 103). The area drain may not be installed within the extent of the wetland and associated environmental buffer. 9. Please revise the plans to remove the area drain from the wetland and associate buffer area. Proposed Irrigation Pond Design Revisions Required at Detailed Design Stage At the site plan approval stage, a geotechnical report will be required in support of the southern berm of the proposed irrigation pond. As per the Grading Plan & Construction Details, the proposed water level is approximately 3.Om above the existing ground at the southern edge of the pond. Further, the proposed pond shows a top water elevation of 11 9.00m, which is the same elevation as the top of the pond. The design of the proposed irrigation pond design does not account for a storm event occurring when the pond is full. An overflow spillway, sized to convey flows up to the 100 year event should be installed to prevent the failure of the berm should the capacity of the pond be exceeded. Erosion Control and Expansion Plans While the EIS discusses intrusions into the staked feature limit, the Drawings GR-1 and EC-1 do not include the staked line which limits the ability to evaluate this proposed disturbance to the natural feature. 10. Please add the staked feature limit line to the drawings. Construction access to the site staging area is not shown, and is not possible given the proposed locations of the silt fence. 11. An access point to the construction area must be shown on the plan. Considerations for mud and silts being tracked out of the construction area from this location must be incorporated into the erosion control plan. 12. Silt fence should not be shown at the north end of the proposed irrigation pond. This fencing will block drainage from entering the north end of the pond, which is unnecessary. The sediment basin shown at the south side of the proposed irrigation pond is not practical given the proposed drainage area and sloping. FAHome\Public0evelopment ServicesOurham Region\Pickering\2263 and 2665 Brock Road_l.wpd r0 a3-i1 b 9 Mr. Ashley Yearwood -4- May 4 2011 13. Please provide additional details as to how the proposed sediment control system will function including details on the outlet location and any disturbance to the natural system that may be required to install an outlet. In our opinion, drainage will naturally flow towards the proposed excavation area of the irrigation pond, which should be used as the main source for trapping sediment. It is recommended that drainage be directed towards the proposed pond during the construction period as much as possible. 14. Please consider use of the irrigation pond for sediment detention and advise. 15. The proposed access road between the existing Hole 7 and the proposed expansion area must be lined with silt fence. As it is shown, the access is blocked by the proposed silt fence. 16. The topsoil stockpile areas shown should have a dedicated silt fence installed around the areas shown in order to prevent runoff of silt and sediment from this area. Topsoil stockpiles are to be stabilized with vegetation as soon as possible after being deposited. 17. Temporary grading should be shown on the Erosion Control Plan to maximize the drainage area to the sediment control basins. The plan must address the construction phasing that will occur such that the basins are in use throughout the construction period. 18. Details associated with the removal of the existing concrete control structure must be provided. This must include a discussion on the benefits provided by the existing structure, and how the removal of the dam will affect the surrounding landowners and environment. Recommendation and Conclusion While many of the comments contained in this letter discuss finer points related to detailed design, we request that the applicant prepare a response to the numbered comments contained in this letter. Specific focus should be placed on comments related to the EIS and Storm Drainage Report (comments 1 to 9) in order to ensure that the proposed zone classifications will be set around environmental features and areas to be conserved 'and protected. Finally, we request that the implementing zoning recognize the appropriate `constraint areas', as identified in the EIS, be zoned within a suitable environmental protection zone classification. Please contact the undersigned if you have any questions or concerns with respect to this letter. Yours truly, Chris Jones, IP, RPP Senior Planner Planning and Development, Extension 5718 CJ/ cc: Steve Heuchert, TRCA (via email only: sheuchert@trca.on.ca) FAHome\Public0evelopment ServicesOurham Region\Pickering\2263 and 2665 Brock Road_l.wpd 60 VERI.DI10 N S DEVELOPMENT APPLICATION REVIEW PROJECT NAME: Ontario Realty Corporation / Pickering Golf Club Ltd. ADDRESS/PLAN: 2663 Brock & 2665 Brock Road MUNICIPALITY: Pickering LLNO-. A1/11- SUBMISSION DATE: March 10, 2011 The following is an overview of the general requirements the Applicant is likely to meet in order to obtain a complete electrical power supply system to this site and within the site where subdivision in some form is involved. The comments below are based on preliminary information only and are subject to revision. In all cases Veridian's standard Conditions of Service document sets out the requirements, terms and conditions for the provision of electric service. This review does not constitute an Offer to Connect. 1. Veridian has no comment on this application. Technical Representative: Kevin Philp Telephone: Ext. 3264 1 q R, PP/df P:\dfrizzell\DevelopmentApplication Review\Pickering\2011\Ont2rio Realty Corporation & Pickering Golf Club Ltd -2663 & 2665 Brock Road.doc 6 1 PICKERING Memo To: Ashley Yearwood April 1, 2011 Planner From: Robert Starr Manager, Development Control Copy: Coordinator, Development Approvals Subject: Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3) City of Pickering We have reviewed the documents submitted in support of the Zoning By-law Amendment Application and provide the following comments: General Comments 1. We have no concerns with the proposal for the expansion of the golf course as indicated from the information received with the application. The following concerns can be addressed through the site plan application: Scoped Environmental Impact Study 1. No specific comments. Environmental Management Plan 1. No specific comments. Storm Drainage Report 1. The two proposed area drains in front of the 6th green appear to collect drainage from the north along with the sand bunker and discharge it into the existing vegetation to the south thus reducing the size of the contributing area for the irrigation pond. 62 2. The area drain located within Area 103, appears to capture runoff and direct it to the irrigation pond thus reducing the amount of drainage available for the wetland within Area 103. 3. The proposed drain pipe between the area drain located in the north portion of Area 101 and the area drain located within Area 103 will be installed through the area to be protected for the existing wetland in Area 103. Grading Plan and Construction Details 1. The location of the proposed water quality basin in the south portion near the 6th Green does not appear to be graded to capture water for ponding purposes. A low point should be created to capture the runoff. Tree Preservation Plan 1. The plan indicates the vegetation between the proposed irrigation pond and the 6th fairway as being preserved yet there is a drain pipe proposed from the irrigation pond through the existing vegetation to an area drain. Installation of this pipe will require removal of some of the vegetation. Revise the preservation plan to better reflect this requirement or install the pipe to by-pass the vegetation. Find a location that allows installation having the least amount of disturbance to the vegetation. This should be indentified on the plan. Pickering Golf Club Limited Page 2 Zoning By-law Amendment Application A01/11 63 PICKERING Memo 1811 BICENTENNIAL 2011 To: Ashley Yearwood March 18, 2011 Planner From: Tom Dole Water Resources Engineer Copy: Manager - Development Control Senior Water Resources Engineer Coordinator - Development Approvals Subject: Pickering Golf Club Inc. - File: A 1/11 General Comments: The following application was made in support of a zoning amendment. The following comments are with respect to whether or not the site can be serviced by the proposed scheme. Given that, the City recommends that the pond be redesigned with a berm less than 2 m high as this reduces the risk of failure. Furthermore, the pond should have an emergency spillway to safely convey uncontrolled flows out of the pond without damaging the structure. Detailed Comments: The following comments should be considered before completing detailed design. An emergency overflow spillway should be provided to allow safe conveyance of flows from the pond to the creek. It is highly recommended that the height of the embankment be reduced to less than 2 m to preclude the need for a detailed geotechnical assessment of the design. However, if the proponent wishes to proceed with a berm higher than 2 m the following comments must be addressed. The design of the pond's embankment must be completed by a geotechnical engineer with experience in the design of earthen embankment water retaining structures. The design and drawings must be signed and stamped by the geotechnical engineer. The pond must be constructed on suitable base soils of either consolidated native soil or adequately compacted and stable fill soils as determined by the geotechnical engineer. The geotechnical engineer must provide details on the appropriate soil composition, compaction requirements and construction methodology that the contractor must follow in constructing the pgi's embankments. The geotechnical engineer must certify in the field that the lifts have been appropriately compacted. A monitoring plan should be prepared for the berm to ensure that it is performing as designed and that seepage is being controlled. Ad March 18, 2011 Page 2 Pickering Golf Club Inc. 9 3--11 _ RECEIVED' 6 ED PICKERING JUN 14 20 C INN Memo 1871 BICENTENNIAL 2011 PLA Ns G & DEVELIOPMENT DEPARTMENT To: Ashley Yearwood June 7, 2011 Planner From: Darrell Selsky Supervisor, Engineering & Capital Works Copy: Division Head, Engineering Services Subject: Zoning Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3) City of Pickering File: 0-4100 The Site Plan Review Committee (comprised of both the Engineering Services and Operations & Facilities Divisions) has met to review the above noted request and provide the following comments. 1. Please submit tree preservation plan as noted previously in memo dated March 2, 2011. "Tree Preservation Plan (dwg L1): Trees number 1 and 110-111 are Buckthorn trees that have been noted as to be preserved. These are invasive species. Please have them removed as part of construction" AM:mh 6 3 11 ROAD ALLOWANCE BETWEEN CONCESSIONS 3 AND 4 I pv - - - - - P4fll 9, PLAN 40flBJJ =Nil aoI e I z I!: so o m I r !I I I I I nl m $ I I DI - I I I I i6P, ~I ~ ~9 I vii-l' f gAmil Cm °'sF ~ I n \ i n ao) EA _ A 8 I ~ml n r1 ° ~ I $61 I~ I I; I P p ..Yo° I 918FZ mC)zn 40 IR~C7'V~ rR- z og --l z g . g 1 g< RARyRPPF E 3 i ° 9 o - m O -C n o Z~ 3 sag mu ;Amui Y ° 0 2 t 8 $ mo5 $ s°3 °356 ~o~gymm m p ! , •5: ggggp ag ~F F ° comx NfN m O NO 5q'p 1a n T) Y'g:55 L p~;~5N n~V/ZT1 (A ~1c _0 YAi I ~RR 6 o 5` ¢43$Rsg ~$3'$a 6°; =NZ.=ZO< ^$I! c R° g~#3 Y5 3a 5e ° e' g! $B ° . ~m wvvimw-io Sao D a 5 $ ~ e° k$ i g° e~ cc-) o o rngo $ 1 v s. g ~ F ~ ~ f i 6 g 5 "s 35 € -nal Ea ~ s i ~ ~ o IE $ 5 $ I Im 2 g ~F ~ v~ z ~~i 5~ ~ xs 9n E~ `Y ~ ~ p m _r F Y g~ml I ~ + gg F 5 fff 6; F s': a S5 8 Zm e° ~gl Y1 Report To Executive Committee PICKERING Report Number: CS 23-11 Date: July 4, 2011 6% From: Everett Buntsma Director, Community Services Subject: Tender No. T-5-2011 East Shore Community Centre - Parking Area Expansion - File: A-1440 Recommendation: 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received; 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2011 Capital Budget be increased to $325,000, and be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve; d) the sum of $240,000 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; Report CS 23-11 July 4, 2011 Subject: East Shore Community Centre Parking Area Expansion, Tender No. T-5-2011 Page 2 e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: As part of the 2011 Senior Centre Capital Budget, the expansion of the parking area at the East Shore Community Centre was approved as a construction project at an estimated cost of $475,000. Tender No. T-5-2011 was issued on Monday, May 16, 2011 and closed on Wednesday, June 1, 2011 with seven (7) bidders responding. The low bid of $580,651.63 (HST included) submitted by Melfer Construction Inc., which includes a chain link fence and parking lot lighting system not included in the original estimate, is recommended for approval. Due to the possible nature of the fill material that was placed on this site years ago, a contingency of $50,000 has also been added to the project cost. These additional requirements have resulted in an increase cost of approximately $125,000. The total gross project cost is estimated at $669,356 and the total net project cost is estimated at $602,776 (net of HST rebate). Financial Implications: 1.Tender Amount T-5-2011 (base bid) $450,771.00 Parking Lot Lighting System (Separate Price - Item 2 - Form of Tender) 57,000.00 Chain Link Fence (Separate Price - Item 3 - Form of Tender) 6,080.00 Sub-Total $513,851.00 HST (13%) 66,800.63 Sub-Total $580,651.63 HST Rebate (11.24%) (57,756.85) Total $522,894.78 CORP0227-07/01 revised Report CS 23-11 July 4, 2011 Subject: East Shore Community Centre 6 Q Parking Area Expansion, Tender No. T-5-2011 Page 3 2. Approved Source of Funds 2011 Senior Centre Capital Budget Location Project Source of Funds Budget Required Code East Shore Community 5701.1103 Debt - 5 year $200,000 $200,000 Centre Parking Lot Reconstruction Property Taxes $16,928 $16,928 Rate Stabilization $18,072 $18,072 Reserve R-Easement $240,000 $240,000 Settlement Budgeted Funds Available $475,000 $475,000 Additional Funds Required 5701.1103 Debt - 5 year $ 0 $125,000 Property Taxes 0 2,776 Total Funds Required 47 _ $ 77 3. Estimated Project Costing Summa T-5-2011 - Tender for East Shore Community Centre Parking Area Expansion $513,851 Miscellaneous & Tender Costs 1,500 Surveyor and legal costs (for easement) 2,000 Consultant's Design and Administration Fees 25,000 Contingency 50,000 Total $592,351 HST (13%) 77,005 Total Gross Project Cost $669,356 HST Rebate (11.24%) (66,580) Total Net Project Cost 102.M Net Project Cost over Under Approved Funds $(127,776) As part of the negotiations with Peace Lutheran Church to permit an easement on their property as part of this project, a section of chain link fence is required on the bordering property line. The original budget estimate did not include the installation of a new lighting system. Staff felt that in the interest of night time public safety, a new lighting system for the parking area should be included as part of this project. Due to the nature CORP0227-07/01 revised Report CS 23-11 July 4, 2011 Subject: East Shore Community Centre Parking Area Expansion, Tender No. T-5-2011 Page 4 of the site and understanding of the type of fill material that may have been placed, it was felt that a contingency of $50,000 should also be carried as part of this project. The above additional components have resulted in an increase cost of approximately $125,000. This increase in cost will be funded by an increase in the debt component. The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization. The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of the expenditures contained in this report and concurs. Sustainability Implications: Completion of this project will result in providing the necessary additional parking spaces needed to promote the programs for our residents at the East Shore Community Centre. Bioswale features have been included in the design, to mitigate the stormwater runoff from the proposed parking area. Background: Cosburn Giberson Consultants Inc. was retained by the City of Pickering to prepare drawings and specifications for the Parking Area Expansion at the East Shore Community Centre. The original design included for both the reconstruction of the existing parking area and expansion of parking onto the lot between the Community Centre and Peace Lutheran Church. During the 2011 budget deliberations, it was decided that the existing parking area reconstruction would be deferred and that only the expansion of a gravel parking area would be completed in 2011. Tender No. T-5-2011 was issued on Monday, May 16, 2011. An advertisement was placed in the Daily Commercial News and on the City's Website. A mandatory site visit meeting was held on Thursday, March 3, 2011 and twenty (20) bidders attended. The tender closed on Wednesday, June 1, 2011 with seven (7) bidders responding. The low bid of $580,651.63 (HST included) submitted by Melfer Construction Inc. is recommended for approval. A reference check for Melfer Construction Inc. has been completed and is deemed acceptable by the Division Head, Culture & Recreation. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report and Clearance Certificate issued by Workplace Safety & Insurance Board as submitted by Melfer Construction Inc., have been reviewed and deemed acceptable by the Coordinator, Health & Safety. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. CORP0227-07/01 revised Report CS 23-11 July 4, 2011 !I Subject: East Shore Community Centre Parking Area Expansion, Tender No. T-5-2011 Page 5 Upon careful examination of all tenders and relevant documents received, the Community Services Department, Culture & Recreation Division recommends the acceptance of the low bid submitted by Melfer Construction Inc. for Tender No. T-5- 2011 in the amount of $580,651 (HST included) and that the total net project cost of $602,776 be approved. The City's Purchasing Policy requires staff to report to Council on the results of a public tender. In accordance with Purchasing Policy Item 04.07 (revised 2007), a tender is subject to Council approval. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Summary Memorandum from Supply & Services dated June 2, 2011 3. By-law to authorize East Shore Community Centre Parking Area Expansion in the City of Pickering and the issuance of debentures therefor in the amount of $325,000. Prepared By: Approved/Endorsed y: Arnold Mostert, OALA Ever unt Coordinator, Landscape & Parks Director, Community Services Development Vera A. Felgemacher -Stepheeyno CSCMP, CPPO, CPPB, C.P.M., CMM III Division Head, Culture & Recreation Manager, Supply & Services CORP0227-07/01 revised Report CS 23-11 July 4, 2011 Subject: East Shore Community Centre 2 Parking Area Expansion, Tender No. T-5-2011 Page 6 i Caryn Kong, CGA Gillis A. Paterson, CMA Senior Financial Analyst Director, Corporate Services & Treasurer Capital & Debt Management AM:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council 2-2, -u) 1/ Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised Ci 00 :0 REPORT# CS a3-11 3 East Shore Community Centre Parking Area Expansion CLOUDBE RY CRT. W - w C POPRAD AVENUE W SUBJE T o ~ - ~P~ SANGF20 NZ~R z t Q ? ARE \ TA RA LANE n w EAS? S ORE - CoMMUN/Ty cENrRE Ir D 1-- v C w SENIORA ' c0 PL ex FORDO N w ~ w a FUSCHill~ o \ STREET w W W Q ' LN. J o m Q PAS RE O (L Q- ~ W LAN - O ~ w J~ T > U Q LY O I -j C) 1117 0 's LL Location Map - East Shore Community Centre }REPO. cs a3-i i R E C E 1V m.~.n. PICKER-ING JUN 3 - 2C11 Memo CITY OF F'tCKEf~tINO 1811 BICENTENNIAL 2011 ENGINEERING SERVICES To: Everett Buntsma June 2, 2011 Director, Community Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Coordinator, Landscape & Park Development Subject: Tender No. T-5-2011 Tender for East Shore Community Centre Parking Area Expansion - File: F-5400=001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. A mandatory site visit was held on Thursday, March 3, 2011 and twenty (20) bidders attended of which seven (7) bidders responded and.submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Melfer Construction $509,371.23 $509,371.23 Ipac Paving $655,800.40 $655,800.36 Royalcrest Paving & $686,540.54 $686,540.54 Contracting Ltd. Pacific Paving Ltd. $737,672.94 $809,515.52 Elirpa Construction and $821,351.01 $821,351.01 Materials Ltd. Automatic rejection - Unit prices not provided for Item 1.8 on Form of Tender, Item 4 Separate Price Schedule. Maram Building Corp. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010-001,10.04, Item 7 - (15), Information to Bidders - Item 7 (b), 9, 10, 20, 21, 22.Tendering Specifications - Item 9, Form of Tender, Separate Price Schedule. Automatic rejection - Unit prices not provided for Item 1.8 on Form of Tender. Reference: Purchasing By-law No. 5900- Mopal Construction Ltd. 01, Procedure No. PUR 010-001, 10.04, Item 7 - (15), Information to Bidders - Item 7 (b), 9, 10, 20, 21, 22.Tendering Specifications - Item 9, Form of Tender. The following clauses are available while reviewing bids: Separate Price Schedule - Form of Tender, Item 2: The City reserves the right to consider, accept or not accept any proposed separate price to add to the base bid prior to award. Tendering Specifications - Additional Price Schedules, Item 10 (b): Separate Price" (as stated on the Separate Price Schedule) means a price for labour and/or materials not included in the base bid (total tendered amount) but which, at the City's option, may be added to the stipulated price before award, and is quoted as unit and lump sum price exclusive of HST. All items must be bid in this Schedule. SEPARATE PRICE SUMMARY Harmonized Sales Tax Excluded Royalcrest Melfer Paving & Pacific Elirpa Construction Ipac Paving Contracting Paving Ltd. Construction and Ltd. Materials Ltd. Item Total Price Total Price Total Price Total Price Total Price No. 1 $27,000.00 $22,000.00 $28,625.00 $68,000.00 $23,441.68 2 $57,000.00 $57,000.00 $51,150.00 $75,000.00 $60,500.00 3 $6,080.00 $3,268.00 - $6,270.00 $6,916.00 $5,852.00 4 $30,750.00 $19,270.00 $23,575.00 $49,200.00 $24,805.00 5 $22,550.00 $151990.00 $18,962.50 $56,375.00 $20,295.00 6.. $1,980.00 $1,320.00 $1,980.00 $1,320.00 $726.00 7 $200.00 $160.00 J $400.00 $1,000.00 $110.00 March June 2, 2011 Tender No. T-5-2011 Page 2 Tender for East Shore Community Centre Parking Area Expansion Pursu7 6 ant to Information to Bidders Item 2; `a;d`aub3to reviewing the bids equally as noted above, the following will be requested of the recommended low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 32; and (h) such further information, as the City may request in writing. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) - Insurance - is acceptable to the Manager, Taxation; (c) any past work experience with the low bidder including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If yqu require further information, please feel free to contact me or a member of Supply & Sell-ices. VAF/jg Attachments March June 2, 2011 Tender No. T-5-2011 Page 3 Tender for East Shore Community Centre Parking Area Expansion, The Corporation of the City Of Pickering 77 By-law No. Being a by-law to authorize the East Shore Community Centre Parking Area Expansion project in the City of Pickering and the issuance of debentures therefor in the amount of $325,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the East Shore Community Centre Parking Area Expansion project; and, Whereas before authorizing the construction to proceed in respect of the East Shore Community Centre Parking Area Expansion project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 23-11 on the date hereof and awarded Tender T-5-2011 for the East Shore Community Centre Parking Area Expansion project. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: s,`4 a~ qt b.a By-law No. : Z. Page 2 rj O 1. That the City proceed with the project referred to as "East Shore Community Centre Parking Area Expansion"; 2. That the estimated costs of the project in the amount of $602,776 be financed as follows: a) That the sum of $325,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five (5) years at a rate to be determined; b) That the sum of $19,704 be funded from property taxes; c) That the sum of $18,072 be funded from the Rate Stabilization Reserve: d) That the sum of $240,000 be funded from the Easement Settlement Reserve; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2012 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 11th day of July, 2011. David Ryan, Mayor Debbie Shields, City Clerk City Report To F ; Executive Committee ICK PERING Report Number: CS 24-11 Date: July 4, 2011 79 From: Everett Buntsma Director, Community Services Subject: Park Name Change Request - Seguin Park to Bicentennial Arboretum - File: A-1440 Recommendation: 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Seguin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: City staff request that the park located on the corner of Finch Avenue and Rosebank Road be changed from Seguin Park to Bicentennial Arboretum. The existing name makes reference to Seguin Square, a street to which the park has no direct connection to. Renaming the park reflects the park's proposed use as an Arboretum and recognizes that the park was constructed and the trees planted in the year of the City of Pickering's 200th Anniversary. Financial Implications: Not Applicable Sustainability Implications: Not Applicable Background: As part of our Bicentennial celebrations, the City of Pickering is proposing to construct a small arboretum in a park located on the corner of Rosebank Road and Finch Avenue. The park will feature 26 different species of native deciduous and coniferous trees as Report CS 24-11 July 4, 2011 80 Subject: Park Name Change Request Page 2 Sequin Park to Bicentennial Arboretum well as native shrubs. All plant species will be identified through individual markers as well as interpretive signage. Local schools and Community Organizations, including the Altona Forest Stewardship Committee will be invited to participate in the planting event scheduled for September 27, 2011 and future care for the trees. The park will be fully accessible to school groups, organizations and residents alike, as an outdoor classroom, to assist in learning about tree identification and in the selection of trees for personal planting initiatives, to monitor the growth habits of the trees within the urban area, and to provide an awareness of the importance of trees and shrubs for creating and maintaining a healthy ecosystem. TD Green Streets has committed to provide $15,000 to assist in the purchasing of the plant materials, help fund the planting event, maintenance of the plants until they become established, and educational materials such as on-site interpretive signage and website development. The proposed number of trees for planting is equal to the number of schools in Pickering. Each school will become the steward for the tree and will create a stone to be installed naming the school and the species of tree. This park will become a legacy, for future generations to learn from and enjoy. As such, the name change to Bicentennial Arboretum is appropriate. Attachments: 1. Bicentennial Arboretum - Location Plan 2. Bicentennial Arboretum - Concept Site Plan Prepared By: Approved/Endo a By: `Arno) Mostert, OALA Everett B nts a Coordinator, Landscape & Parks Director, Community Services Development Wds Copy: Chief Administrative Officer CORP0227-07/01 revised Report CS 24-11 July 4, 2011 Subject: Park Name Change Request Page 3 Sequin Park to Bicentennial Arboretum 81 Recommended for the consideration of Pickering ity Council Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised C S X4-1 `+re r PORI# ,_r./... , . , 8 2 vo 0 0 z ~Z -Q Z Z W IV V Nu U Z ab02j S~11H CL ❑ D z 0 ~ O D ~ Q D U Codoa ANd83soa N W C co OW U Q ~ ! Q Z LL °do J ry Q P~ Z Z W od a d 1 Z W ARE ~ U Dm d~OJ D T q _ o d e E w v o in ~ ° 83 m or •c c E o c m u° o o m r , c E E°.. o m o o. 'E -5 o c ° ° E E.. ° r°. C ` O p O p p U O U O p p a 7 m E m Z J a 4~° o N m~c + go.°arn o~.. 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