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HomeMy WebLinkAboutCS 15-11 e`~ 04 Report To a Council VIC K ERI NN G Report Number CS 15-11 Date: April 18, 2011 86 From: Everett Buntsma Director, Community Services Subject: Tender No. T-1-2011 Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and Wharf Street Sidewalk Installation - File: A-1440 Recommendation: 1. That Report CS 15-11 of the Director, Community Services regarding the tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and Wharf Street sidewalk installation be received; 2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount of $378,832.50 (HST included) and a net cost of $341,150.40 be approved; 3. That the total gross project cost of $471,888 (HST included) including the tender amount and other associated costs, and the total net project cost of $424,950 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. That the sum of $20,000 be funded from the Development Charges - City Share Reserve, as provided for in the 2007 approved External Subdivision Budget for Wharf Street; b. That the sum of $5,000 be funded from the Development Charges - Transportation Roads & Related Reserve Fund as provided for in the 2007 approved External Subdivision Budget for Wharf Street; c. That the sum of $58,725 be funded from Development Charges - City Share Reserve , as provided for in the 2007 approved External Subdivision Budget for Liverpool Road; d. That the sum of $19,575 be funded from Development Charges - Transportation Roads & Related Reserve Fund, as provided for in the 2007 External Subdivision Budget for Liverpool Road; Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 7 Boulevard Reconstruction and Wharf Street Sidewalk Installation Page 2 e. That the sum of $320,000, as provided for in the 2007 approved Roads Capital Budget for Liverpool Road, be financed by the issuance of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; f. That the balance of $1,650 for Liverpool Road be funded from the 2011 Current Funds; g. That the annual repayment charges in the amount of approximately $41,500 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid , and any financing cost to be paid out of the Current Budget; h. The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; i. The Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2007 Roads Capital Budget and the 2007 External Subdivision Budget, Liverpool Road Reconstruction (between Wharf Street and Annland Boulevard) and Wharf Street Sidewalk Installation were approved as construction projects. Prior to proceeding with the road reconstruction in this section, it was necessary to complete the hydro underground conversion. Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord Paving Inc. is recommended for approval. The total gross project cost is estimated at $471,888 (HST included) with an estimated total net project cost of $424,950 (net of HST rebate). The City's Purchasing Policy requires staff to report to Council on the results of a public tender. In accordance with Purchasing Policy Item 04.07 (revised 2007) a formal tender exceeding $108,000 is subject to Council approval. CORP0227-07/01 revised Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 88 Boulevard Reconstruction and Wharf Street Sidewalk Installation Page 3 Financial Implications: 1. Tender Amount T-1-2011 $335,250.00 HST (13%) 43,582.50 Sub-Total 378,832.50 HST Rebate (11.24%) (37,682.10) Total $341,150.40 2. Approved Source of Funds Roads and External Subdivision Capital Budgets Location Project Code Source of Funds Budget Required Wharf Street 5321.0705 Development Charges- 20,000 20,000 City's Share Reserve Wharf Street 5321.0705 Development Charges - 5,000 5,000 Transportation - Roads & Related Reserve Fund Liverpool Road 5321.0706 Development Charges - $58,725 $58,725 City's Share Reserve Liverpool Road 5321.0706 Development Charges - 19,575 19,575 Transportation Roads & Related Reserve Fund Liverpool Road 5320.0709 Debt Financing - 10 Year 321,700 320,000 Liverpool Road 5320.0709 Property Taxes 0 1,650 Total $425,000 $424,950 CORP0227-07/01 revised Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 89 Boulevard Reconstruction and Wharf Street Sidewalk Installation Page 4 3. Estimated Project Costing Summa T-1-2011 - Tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting and Boulevard Reconstruction and Wharf Street Sidewalk Installation $335,250 Associated Costs Materials Testing 5,000 Utility Relocations 10,250 Miscellaneous Costs 10,600 Construction Contingency 56,500 Sub Total 417,600 HST (13%) 54,288 Total Gross Project Cost 471,888 HST Rebate (11.24%) (46,938) Total Net Project Cost $424,950 Net Project Costs (over) under Approved Funds $50 For the purpose of the debentures by-law, the sources of funds for the three accounts are grouped as follows: Development Development Charges- Current Accounts Charges-City's Transportation Debt Funds Total Share Reserve Roads & Related (Taxes) Reserve Fund 5321.0705. 20,000 5,000 25,000 5321.0706. 58,725 19,575 78,300 5320.0709. - 320,000 1,650 321,650 Total 78,725 24,575 320,000 1,650 424,950 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and financing of the expenditures contained in this report and concurs. CORP0227-07/01 revised Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 1 Boulevard Reconstruction and Wharf Street Sidewalk Installation Page 5 Sustainability Implications: This project will allow for improving the roadway geometries and vehicular flow in this area and complete the implementation of the Great Lakes Nautical Theme for Liverpool Road. The new road works will reduce maintenance costs for the next several years. This project will also allow for new sidewalk construction and completion of the Waterfront Trail segment on Liverpool Road promoting pedestrian mobility. Background: As part of the 2007 Roads Capital Budget and the 2007 External Subdivision Budget, Liverpool Road Reconstruction was approved as a construction project. This section of Liverpool Road falls within the City's Planning & Development Department's Policy with the Great Lakes Nautical Theme Development Guidelines. There are special landscape and streetscape requirements that govern the way the City infrastructure is to look in this area. Part of this initiative was to place the overhead hydro wires underground. This has been completed from the Millennium Square to Annland Street, with the last section from Wharf Street to Annland Street being recently completed. Engineering Services staff have recently met with Veridian Connections to determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian Connections provided the City with the details of complexities and costs associated with continuing this practice. After discussions, it was determined that it would not be financially feasible to continue any further, as the estimated cost would be prohibitive. The redevelopment of the Wharf Street Marina in recent years has generated the need to provide a safe. pedestrian connection. to Liverpool Road. This matter was addressed in a Report to the Planning & Development Committee PD 04-08 and Council Resolution #132/08 approved the installation of a sidewalk on the north side of Wharf Street. Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord Paving Inc. is recommended, for approval. A reference check for Concord Paving Inc. has been completed and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report, Certificate of Clearance issued by Workplace Safety & Insurance Board, proof of Confined Space Awareness Training and a list of employees trained in confined space, as submitted by Concord Paving Inc. have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. CORP0227-07/01 revised Report CS 15-11 April 18, 2011 Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard Reconstruction and 92 Wharf Street Sidewalk Installation Page 6 Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends the acceptance of the low bid submitted by Concord Paving Inc. for Tender No. T-1-2011 in the amount of $378,832.50 (HST included) and that the total net project cost of $424,950 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memo Dated March 30, 2011 3. By-law to authorize the Liverpool Road - Road Works, Storm Sewer, Streetlighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation in the City of Pickering and the issuance of debentures therefor in the amount of $320,000. Prepared By: Approved/Endorsed By: At. Darr ,011 Selsky Everett Buntsma p (visor, Engineering & Capital Works Dir ctor, Community Services Vera A. elgemacher Gillis Paterson, CMA CSCMP, CPPO, CPPB, C.P.M., CMM III 4v Director, Corporate Services & Treasurer Manager, Supply & Services Caryn Kong, CGA Senior Financial Analyst Capital & Debt Management CORP0227-07/01 revised Report CS 15-11 April 18, 2011 Sub* ct: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 9 Boulevard Reconstruction and Wharf Street Sidewalk Installation Page 7 Ri and Hol rn, P. Eng. Di Vision Head, Engineering Services DS:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit Council I'Al //V 2, Zo~l Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised Cry 00oRT# C S 15-I l PICTICERNG ENGINEERING SERVICES DIVISION y Attachment for Tender T-1-2011 Liverpool Road Reconstruction and Wharf Street Sidewalk Installation BAYVIEW W Z N W STREET ROAD LAN O r E Z WATERPOINT - > UZ O m STREET 1 A U Q COMMERCE STREET O COLMAR AVE. _ N v O BROADVIEW E Z U Q z ➢~EKK~ c W -TREE ° FRENCHM~N S \ \ L _ m PA RES_ ,AND STREET WHARF STREET BA - - - WHARF ST ET LIVERPOOL ROAD a _ SUBJECT A A 0 SUBJECT AREA ALEX K L-L ROBERTSON \ PARK Sa/✓OBaE / Jq \ O U Q BEACHFRONT~~~ ~ \ PARK K KKT KTKKIK Location Map - Liverpool Road and Wharf Street Proposed Construction Includes: LIVERPOOL ROAD. (as per "Great Lakes Nautical Village" guidelines) • Installation of shallow storm sewer system for road and boulevard drainage only • Complete road reconstruction including new granular road base (heavy duty) and base asphalt • Remove and replace the existing concrete curb and gutter to a new configuration to accommodate on-street parking • Remove and replace the existing concrete sidewalk (east side) to a wider 1.8m sidewalk • Install new 2.Om concrete sidewalk (Millennium Trail) on the west side • Install decorative "Nautical" street lighting • Install decorative interlocking pavers on boulevard • Complete boulevard restoration to all areas affected by construction (fine grading and sodding where required) WHARF STREET • Install new 1.5m concrete sidewalk on the north side, crossing over to the south side to the Port Restaurant • Complete boulevard restoration to all areas affected by construction (fine grading and sodding where required) -T~ C - K) (r<EP~7R1°# CJ 15- 1 9'5 .1 1p11 PICKERING MFR fmtAG PIC Memo 181 1 (BICENTENNIAL 2011 ~N ® ~NGSERV To: Richard Holborn March 31, 2011 Division Head, Engineering Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Subject: Tender No. T-1-2011 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Fifteen (15) bidders submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Concord Paving Inc. $378,832.50 $378,832.50 Nuroad Construction Ltd. $387,502.99 $387,502.99 Esposito Bros. Construction Ltd. $399,496.59 $399,496.59 Trisan Construction $404,331.06 $4041709.61 Four Seasons Site Development Ltd. $420,550.41 $420,550.41 Wyndale Paving Co. Ltd. $425,652.84 $425,652.84 Ashland Paving Ltd. $427,180.85 $427,180.96 Bidder Tota ount After Calculation Check Peltar Paving Co. Ltd. $445,642.62 $445,642.62 Ron Robinson Ltd. $451,953.67 $451,953.67 Blackstone Paving & $475,090.20 Construction Ltd. $475,090.19 Tri Son Contracting Inc. $477,791.69 $477,791.69 Royalcrest Paving $484,664.29 $484,664.29 Miwel Construction Ltd. $491,737.64 $491,737.64 Serve Construction Ltd. $508,222.88 $508,222.89 Iron Trio Inc. $595,082.97 $595,082.97 Pursuant to Information to Bidders Item 24, the following will be requested of the low bidder for your. review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (e) A list of employees trained in the confined space entry procedure who will be working on this project (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; and (g) list of Sub-Contractors in accordance with General Conditions Item 36 and page 96. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) Insurance - is acceptable to the Manager, Finance &Taxation; (c) any past work experience with the low bidder including work location; (d) without past work experience, if reference information is acceptable, (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. March 31, 2011 Tender No. T-1-2011 Page 2 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation PleaseW not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Se ices. 3 3 4__~.. VAF/jg Attachments March 31, 2011 Tender No. T-1-2011 Page 3 Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation 3 °:a REPORT#_C..S_ 15-1) The Corporation of the City Of Pickering 98 By-law No. Being a by-law to authorize the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project in the City of Pickering and the issuance of debentures therefor in the amount of $320,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project; and, Whereas before authorizing the construction to proceed in respect of the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 15-11 on the date hereof and awarded Tender T-1-2011 for the Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project. REPORT C S 15-11 By-law No. Page 2 99 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street Sidewalk Installation"; 2. That the estimated costs of the project in the amount of $424,950 be financed as follows: a) The sum of $78,725 be funded from Development Charges - City Share Reserve; b) That the sum of $24,575 be funded from Development Charges - Transportation Roads & Related Reserve Fund; c) That the sum of $320,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years at a rate to be determined: d) That the balance of $1,650 be funded from Current Funds; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2012 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 18th day of April, 2011. David Ryan, Mayor Debbie Shields, City Clerk