HomeMy WebLinkAboutCS 15-11
e`~ 04 Report To
a Council
VIC K ERI NN G Report Number CS 15-11
Date: April 18, 2011
86
From: Everett Buntsma
Director, Community Services
Subject: Tender No. T-1-2011
Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard
Reconstruction and Wharf Street Sidewalk Installation
- File: A-1440
Recommendation:
1. That Report CS 15-11 of the Director, Community Services regarding the tender
for Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard
Reconstruction and Wharf Street sidewalk installation be received;
2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount of
$378,832.50 (HST included) and a net cost of $341,150.40 be approved;
3. That the total gross project cost of $471,888 (HST included) including the tender
amount and other associated costs, and the total net project cost of $424,950
(net of HST rebate) be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a. That the sum of $20,000 be funded from the Development Charges - City
Share Reserve, as provided for in the 2007 approved External Subdivision
Budget for Wharf Street;
b. That the sum of $5,000 be funded from the Development Charges -
Transportation Roads & Related Reserve Fund as provided for in the 2007
approved External Subdivision Budget for Wharf Street;
c. That the sum of $58,725 be funded from Development Charges - City
Share Reserve , as provided for in the 2007 approved External
Subdivision Budget for Liverpool Road;
d. That the sum of $19,575 be funded from Development Charges -
Transportation Roads & Related Reserve Fund, as provided for in the
2007 External Subdivision Budget for Liverpool Road;
Report CS 15-11 April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
7 Boulevard Reconstruction and
Wharf Street Sidewalk Installation Page 2
e. That the sum of $320,000, as provided for in the 2007 approved Roads
Capital Budget for Liverpool Road, be financed by the issuance of
debentures by The Regional Municipality of Durham over a period not to
exceed ten (10) years, at a rate to be determined;
f. That the balance of $1,650 for Liverpool Road be funded from the 2011
Current Funds;
g. That the annual repayment charges in the amount of approximately
$41,500 be included in the annual Current Budget for the City of Pickering
commencing in 2012, continuing thereafter until the loan is repaid , and
any financing cost to be paid out of the Current Budget;
h. The Director, Corporate Services & Treasurer has updated the City's
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for the debt and
financial obligations, as established by the Province for municipalities in
Ontario, and would not cause the City to exceed the updated Limit, and
therefore, Ontario Municipal Board approval is not required prior to City
Council's authorization;
i. The Treasurer is authorized to take any actions necessary in order to
effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2007 Roads Capital Budget and the 2007
External Subdivision Budget, Liverpool Road Reconstruction (between Wharf Street and
Annland Boulevard) and Wharf Street Sidewalk Installation were approved as
construction projects. Prior to proceeding with the road reconstruction in this section, it
was necessary to complete the hydro underground conversion. Tender No. T-1-2011
was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten
bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord
Paving Inc. is recommended for approval. The total gross project cost is estimated at
$471,888 (HST included) with an estimated total net project cost of $424,950 (net of
HST rebate).
The City's Purchasing Policy requires staff to report to Council on the results of a public
tender. In accordance with Purchasing Policy Item 04.07 (revised 2007) a formal tender
exceeding $108,000 is subject to Council approval.
CORP0227-07/01 revised
Report CS 15-11 April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting, 88
Boulevard Reconstruction and
Wharf Street Sidewalk Installation Page 3
Financial Implications:
1. Tender Amount
T-1-2011 $335,250.00
HST (13%) 43,582.50
Sub-Total 378,832.50
HST Rebate (11.24%) (37,682.10)
Total $341,150.40
2. Approved Source of Funds
Roads and External Subdivision Capital Budgets
Location Project Code Source of Funds Budget Required
Wharf Street 5321.0705 Development Charges- 20,000 20,000
City's Share Reserve
Wharf Street 5321.0705 Development Charges - 5,000 5,000
Transportation - Roads &
Related Reserve Fund
Liverpool Road 5321.0706 Development Charges - $58,725 $58,725
City's Share Reserve
Liverpool Road 5321.0706 Development Charges - 19,575 19,575
Transportation Roads &
Related Reserve Fund
Liverpool Road 5320.0709 Debt Financing - 10 Year 321,700 320,000
Liverpool Road 5320.0709 Property Taxes 0 1,650
Total $425,000 $424,950
CORP0227-07/01 revised
Report CS 15-11 April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
89 Boulevard Reconstruction and
Wharf Street Sidewalk Installation Page 4
3. Estimated Project Costing Summa
T-1-2011 - Tender for Liverpool Road - Road Works, Storm Sewer,
Streetlighting and Boulevard Reconstruction and Wharf Street
Sidewalk Installation $335,250
Associated Costs
Materials Testing 5,000
Utility Relocations 10,250
Miscellaneous Costs 10,600
Construction Contingency 56,500
Sub Total 417,600
HST (13%) 54,288
Total Gross Project Cost 471,888
HST Rebate (11.24%) (46,938)
Total Net Project Cost $424,950
Net Project Costs (over) under Approved Funds $50
For the purpose of the debentures by-law, the sources of funds for the three
accounts are grouped as follows:
Development
Development Charges- Current
Accounts Charges-City's Transportation Debt Funds Total
Share Reserve Roads & Related (Taxes)
Reserve Fund
5321.0705. 20,000 5,000 25,000
5321.0706. 58,725 19,575 78,300
5320.0709. - 320,000 1,650 321,650
Total 78,725 24,575 320,000 1,650 424,950
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and financing of the expenditures contained in this report and concurs.
CORP0227-07/01 revised
Report CS 15-11 April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
1 Boulevard Reconstruction and
Wharf Street Sidewalk Installation Page 5
Sustainability Implications: This project will allow for improving the roadway
geometries and vehicular flow in this area and complete the implementation of the Great
Lakes Nautical Theme for Liverpool Road. The new road works will reduce
maintenance costs for the next several years. This project will also allow for new
sidewalk construction and completion of the Waterfront Trail segment on Liverpool
Road promoting pedestrian mobility.
Background: As part of the 2007 Roads Capital Budget and the 2007 External
Subdivision Budget, Liverpool Road Reconstruction was approved as a construction
project. This section of Liverpool Road falls within the City's Planning & Development
Department's Policy with the Great Lakes Nautical Theme Development Guidelines.
There are special landscape and streetscape requirements that govern the way the City
infrastructure is to look in this area. Part of this initiative was to place the overhead
hydro wires underground. This has been completed from the Millennium Square to
Annland Street, with the last section from Wharf Street to Annland Street being recently
completed. Engineering Services staff have recently met with Veridian Connections to
determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian
Connections provided the City with the details of complexities and costs associated with
continuing this practice. After discussions, it was determined that it would not be
financially feasible to continue any further, as the estimated cost would be prohibitive.
The redevelopment of the Wharf Street Marina in recent years has generated the need
to provide a safe. pedestrian connection. to Liverpool Road. This matter was addressed
in a Report to the Planning & Development Committee PD 04-08 and Council
Resolution #132/08 approved the installation of a sidewalk on the north side of Wharf
Street.
Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday,
March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST
included) submitted by Concord Paving Inc. is recommended, for approval. A reference
check for Concord Paving Inc. has been completed and is deemed acceptable by the
Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB
Workplace Injury Summary Report, Certificate of Clearance issued by Workplace Safety
& Insurance Board, proof of Confined Space Awareness Training and a list of
employees trained in confined space, as submitted by Concord Paving Inc. have been
reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate
of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed
acceptable. In conjunction with staff's review of the contractor's previous work
experience, check of references submitted and the bonding available on this project, the
tender is deemed acceptable.
CORP0227-07/01 revised
Report CS 15-11 April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
Boulevard Reconstruction and 92
Wharf Street Sidewalk Installation Page 6
Upon careful examination of all tenders and relevant documents received, the
Community Services Department, Engineering Services Division recommends the
acceptance of the low bid submitted by Concord Paving Inc. for Tender No. T-1-2011 in
the amount of $378,832.50 (HST included) and that the total net project cost of
$424,950 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memo Dated March 30, 2011
3. By-law to authorize the Liverpool Road - Road Works, Storm Sewer,
Streetlighting and Boulevard Reconstruction, and Wharf Street Sidewalk
Installation in the City of Pickering and the issuance of debentures therefor in the
amount of $320,000.
Prepared By: Approved/Endorsed By:
At. Darr ,011 Selsky Everett Buntsma
p (visor, Engineering & Capital Works Dir ctor, Community Services
Vera A. elgemacher Gillis Paterson, CMA
CSCMP, CPPO, CPPB, C.P.M., CMM III 4v Director, Corporate Services & Treasurer
Manager, Supply & Services
Caryn Kong, CGA
Senior Financial Analyst
Capital & Debt Management
CORP0227-07/01 revised
Report CS 15-11 April 18, 2011
Sub* ct: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
9 Boulevard Reconstruction and
Wharf Street Sidewalk Installation Page 7
Ri and Hol rn, P. Eng.
Di Vision Head, Engineering Services
DS:ds
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering Cit Council
I'Al //V
2, Zo~l
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
Cry 00oRT# C S 15-I l
PICTICERNG ENGINEERING SERVICES DIVISION y
Attachment for Tender T-1-2011
Liverpool Road Reconstruction and Wharf Street Sidewalk Installation
BAYVIEW W Z N W
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Location Map - Liverpool Road and Wharf Street
Proposed Construction Includes:
LIVERPOOL ROAD. (as per "Great Lakes Nautical Village" guidelines)
• Installation of shallow storm sewer system for road and boulevard drainage
only
• Complete road reconstruction including new granular road base (heavy duty)
and base asphalt
• Remove and replace the existing concrete curb and gutter to a new
configuration to accommodate on-street parking
• Remove and replace the existing concrete sidewalk (east side) to a wider
1.8m sidewalk
• Install new 2.Om concrete sidewalk (Millennium Trail) on the west side
• Install decorative "Nautical" street lighting
• Install decorative interlocking pavers on boulevard
• Complete boulevard restoration to all areas affected by construction (fine
grading and sodding where required)
WHARF STREET
• Install new 1.5m concrete sidewalk on the north side, crossing over to the
south side to the Port Restaurant
• Complete boulevard restoration to all areas affected by construction (fine
grading and sodding where required)
-T~ C -
K) (r<EP~7R1°# CJ 15- 1
9'5 .1 1p11
PICKERING MFR fmtAG
PIC Memo
181 1 (BICENTENNIAL 2011 ~N ® ~NGSERV
To: Richard Holborn March 31, 2011
Division Head, Engineering Services
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Supervisor, Engineering & Capital Works
Subject: Tender No. T-1-2011
Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation
- File: F-5400-001
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. Fifteen (15) bidders submitted a
tender for this project.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder Total Tendered Amount After Calculation Check
Concord Paving Inc. $378,832.50 $378,832.50
Nuroad Construction Ltd. $387,502.99 $387,502.99
Esposito Bros. Construction Ltd. $399,496.59 $399,496.59
Trisan Construction $404,331.06 $4041709.61
Four Seasons Site Development
Ltd. $420,550.41 $420,550.41
Wyndale Paving Co. Ltd. $425,652.84 $425,652.84
Ashland Paving Ltd. $427,180.85 $427,180.96
Bidder Tota ount After Calculation Check
Peltar Paving Co. Ltd. $445,642.62 $445,642.62
Ron Robinson Ltd. $451,953.67 $451,953.67
Blackstone Paving & $475,090.20
Construction Ltd. $475,090.19
Tri Son Contracting Inc. $477,791.69 $477,791.69
Royalcrest Paving $484,664.29 $484,664.29
Miwel Construction Ltd. $491,737.64 $491,737.64
Serve Construction Ltd. $508,222.88 $508,222.89
Iron Trio Inc. $595,082.97 $595,082.97
Pursuant to Information to Bidders Item 24, the following will be requested of the low bidder for
your. review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injury Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) Proof of compliance with amended Confined Space Entry Regulations
(September 30, 2006). Copies of certified Training and Procedures to be used
on this project.
(e) A list of employees trained in the confined space entry procedure who will be
working on this project
(f) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer; and
(g) list of Sub-Contractors in accordance with General Conditions Item 36 and
page 96.
Please include the following items in your Report to Council:
(a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health &
Safety;
(b) if item (f) Insurance - is acceptable to the Manager, Finance &Taxation;
(c) any past work experience with the low bidder including work location;
(d) without past work experience, if reference information is acceptable,
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals; and
(i) related comments specific to the project.
March 31, 2011
Tender No. T-1-2011 Page 2
Tender for Liverpool Road Reconstruction and
Wharf Street Sidewalk Installation
PleaseW not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Se ices.
3 3 4__~..
VAF/jg
Attachments
March 31, 2011
Tender No. T-1-2011 Page 3
Tender for Liverpool Road Reconstruction and
Wharf Street Sidewalk Installation
3 °:a REPORT#_C..S_ 15-1)
The Corporation of the City Of Pickering
98
By-law No.
Being a by-law to authorize the Liverpool Road - Road
Works, Storm Sewer, Street Lighting and Boulevard
Reconstruction, and Wharf Street Sidewalk Installation
project in the City of Pickering and the issuance of
debentures therefor in the amount of $320,000
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City wishes construction to proceed in respect of the
Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard
Reconstruction, and Wharf Street Sidewalk Installation project; and,
Whereas before authorizing the construction to proceed in respect of the Liverpool
Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and
Wharf Street Sidewalk Installation project on the date hereof the Council of the City had
the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the
estimated annual amount payable in respect of such project and determined that such
annual amount would not cause the City to exceed the updated Limit and therefore,
Ontario Municipal Board approval is not required as per Section 401 of the Municipal
Act, 2001, as amended, and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report CS 15-11 on the date hereof and awarded
Tender T-1-2011 for the Liverpool Road - Road Works, Storm Sewer, Street Lighting
and Boulevard Reconstruction, and Wharf Street Sidewalk Installation project.
REPORT C S 15-11
By-law No. Page 2
99
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That the City proceed with the project referred to as "Liverpool Road - Road Works,
Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street
Sidewalk Installation";
2. That the estimated costs of the project in the amount of $424,950 be financed as
follows:
a) The sum of $78,725 be funded from Development Charges - City Share
Reserve;
b) That the sum of $24,575 be funded from Development Charges -
Transportation Roads & Related Reserve Fund;
c) That the sum of $320,000 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed ten (10) years at
a rate to be determined:
d) That the balance of $1,650 be funded from Current Funds;
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2012 and continuing
thereafter until the loan is repaid.
By-law read a first, second and third time and finally passed this 18th day of April, 2011.
David Ryan, Mayor
Debbie Shields, City Clerk