HomeMy WebLinkAboutApril 18, 2011�itcf o�
,�, Council Meeting
PI KERING Agenda
Monday, April 1a, 2011
Council Chambers
7:30 pm
6:30 pm In Camera Meeting of Council
I) Invocation �
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) Disclosure of Interest �
III) Adoption of Minutes Paqe
In Camera Council Minutes, March 21, 2011 Under Separate Cover
Council Minutes, March 21, 2011 1-20
Special Council (Budget) Minutes, April 4, 2011 21-40
Joint Planning & Development and Executive Committee 41-50
Minutes, April 11, 2011
IV) Presentations
V) Deleqations 51
VI) Correspondence 52-78
VII) Committee Reports 79-82
VIII) Reports — New and Unfinished Business 83-113
IX) Motions and Notice of Motions 114
X) B -laws 115-132
XI) Other Business
XII) Confirmation By-law
������jb�� � For information related to accessibility requirements please contact
� I�� c ; n�� Linda Roberts
G I V Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Iroberts aC�.citvofqickerinq.com
FOR INFORMATION ONLY
Minutes of the Committee of Adjustment, March 2, 2011
Minutes of the Heritage Pickering Advisory Committee, March 29, 2011
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Present:
Mayor David Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel
E. Buntsma
N. Carroll
T. Melymuk
G. Paterson
D. Shields
C. Grant
B. Douglas
S. Karwowski
L. Roberts
(I) Invocation
Councip Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
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- Chief Administrative Officer
- Director, Community Services
- Director, Planning & Development
- Director, Office of Sustainability
- Director, Corporate Services & Treasurer
- City Clerk
- CAO Pickering Public Library
- Fire Chief
- Manager, Finance & Taxation
- Committee Coordinator
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
Resolution # 41/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
In Camera Council Minutes, February 22, 2011
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Council Meeting Minutes
Morrday March 21, 2011
7:30 PM
Council Chambers
Council Minutes, February 22, 2011
Special in Camera Council Minutes, March 7, 2011
Special Council Minutes, March 7, 2011
Joint Planning & Development and Executive Committee Minutes, March 7, 2011
Executive (Budget) Committee Minutes, March 10, 2011
Carried
(IV) Presentations
Presentation of Certificates of Appreciation
Bicentennial Sponsors �
Mayor Ryan recognized the corporate partners involved with the City's year long
Bicentennial celebration of events. Mayor Ryan along with the Members of Council
presented each corporate partner with certificates of appreciation and thanked them all
for their contributions which will help to build the foundation for the next 200 years.
(V) Delectations
Michael Gainer appeared before Council on behalf of Friends of the Ajax-Pickering
Hospital in.support of a Notice of Motion to support a single hospital corporation for all
communities within Durham Region. He indicated the need for a single corporate
structure in Durham Region in order to recognize the needs as resulting from future
growth.
A question and answer period ensued.
Resolution # 42/11
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to change the order of business to
bring forward the Notice of Motion with respect to the Ajax Pickering Hospital.
Carried on 2/3 Majority Vote
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(VI) Motions
Aiax Pickering Hospital
CounciY Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
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A brief discussion period ensued with respect to service level requirements and a desire to
see the level of care maintained.
Resolution # 43/11
Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
WHEREAS In the spring and summer of 2008, during the public discussions regarding
elimination of inental health beds at the Ajax-Pickering Hospital, members of Friends of the
Ajax-Pickering Hospital wrote to the Minister of Health asking that the Rouge Valley Health
System be dissolved and that the Ajax-Pickering Hospital be amalgamated with the
Lakeridge Health Network; and
WHEREAS The Ajax-Pickering Hospital is undergoing a major expansion of emergency
care capabilities. There was also to have been an expansion of inental health in-patient
services but RVHS decided last year to relocate all of those services to Centenary. Despite
public outcry in opposition to this change, both the LHIN and the Courts have ruled that
changes such as this one, within a healthcare corporation, are not subject to external
review; and
WHEREAS the projections indicate that the population of Durham Region will grow at more
than twice the rate of any other community or county within the CELHIN. The total
population of Durham will quickly and significantly exceed that of Scarborough; and
WHEREAS As the Region's population grows it will be crucial to have a coordinated,
Region-wide view to implementing and managing healthcare resources and none of these
are more important than the critical care hospitals serving the Region. A single corporation
focused on Durham Region is the simplest and most affordable way to realize this goal; and
WHEREAS A Durham Region focus will significantly improve fundraising from all three
sources within Durham Region: local and regional focus will appeal to the local nature of
communities. As the communities of Durham Region grow from Pickering to Newcastle
there is a legitimate expectation that a broad range of inedical services will be available
here.
NOW THEREFORE the Council for the City of Pickering supports a single hospital
corporation for all communities within Durham Region; and,
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Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
That the Central East Local Health Integration Network be requested to explore
how this goal might be best achieved to serve the residents of Durham Region;
and,
That all municipalities in Durham Region and the CELIHN be so advised.
Carried Unanimously
(VII) Correspondence
Corr. 10-11
Mayor John Henry
City of Oshawa
50 Centre Street South, Oshawa
Resolution # 44/11
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Corr. 10-11 from Mayor John Henry, City of Oshawa requesting Council to
adopt a resolution to support the Oshawa Cogen Project which is a combined heat
and power project between Northland Power Inc. and General Motors of Canada
Limited and forward that support to the Ontario Power Authority be endorsed.
Carried
2. Corr. 11-11
CAA South Central Ontario
60 Commerce Valley Dr. East, Thornhill
Resolution # 45/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Corr. 11-11 received from CAA South Central Ontario and the Ontario Good
Roads Association seeking support from municipalities across Ontario to their
request for the Government of Ontario to consider dedicating a portion of the new
revenue derived from HST charged on gasoline and diesel sales to a new
predictable funding mechanism directed to Ontario's municipalities for transportation
infrastructure investment be endorsed.
Carried
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Corr. 12-11
Dr. Eric Hoskins, Minister
Ministry of Citizenship and Immigration
6t" Floor, 400 University Avenue, Toronto
Resolution # 46/11
Moved by Councillor McLean
Seconded by Councillor Dickerson
Counci� Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
That Corr. 12-11 received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and
Immigration with respect to nominations for the Newcomer Champion Awards be
received for information.
Carried
4. Corr.13-11
The Pickering Nuclear Community Advisory Council
292 Dupont Street, Box 40060, Toronto
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Resolution # 47/11
Moved by Councillor McLean
Seconded by Councillor Dickerson
That Corr. 13-11 received from The Pickering Nuclear Community Advisory Council
submitting updates and providing comments for information purposes with respect to
the Darlington and Pickering Nuclear sites be received for information.
Carried
Corr. 14-11
Lon Harnish, Fundraising Chairperson
Ajax Rotary
314 Harwood Avenue South, Box 21022, Aiax
Resolution # 48/11
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Corr. 14-11 received from Lon Harnish, Fundraising Chairperson, Ajax Rotary
seeking Council support by endorsing the RibFest as an annual Pet-Free event be
endorsed.
Carried
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Counci� Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
6. Corr.15-11
a) Marisa Carpino, Supervisor, Culture & Recreation
b) Durham Reqion Labour Council
Resolution # 49/11
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
That Corr. 15-11 be received for information and the following proclamations be
declared:
a) April, 2011 — Hispanic Heritage Month
b) April 28, 2011 — Day of Mourning
Carried
(VIII) Committee Reports
a) Report of the Planninq & Development Committee
2. Director, Planning & Development, Report PD 06-11
Status Update for
Environment & Countryside Conformity Amendment
Pickering Official Plan Review
Council Decision
That Report PD 06-11 of the Director, Planning & Development, providing a
status update on the Pickering Official Plan Review Program and of the
Environment & Countryside Conformity Amendment, be received for information
and;
2. Further, that the consultant's report entitled Natural Environment and Countryside
Policy Review, dated February 11, 2011 (distributed under separate cover), and
_ the scheduled Consultant Presentation by Elizabeth Howson of Macauley,
Shiomi, Howson Ltd. be received for information.
3. Director, Planning & Development, Report PD 07-11
Zoning By-law Amendment Application A 9/10
M. Rajadurai
1975 Guild Road
(Lots 36 and 37, Plan 316), City of Pickerinq
Council Decision
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1. That Report PD 07-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai
to amend the zoning of the subject property to an "R4" — Fourth Density
Residential zone to permit the creation of two lots with m6nimum frontage of
15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be
approved; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to
City Council for enactment.
4. Director, Planning & Development, Report PD 08-11
Zoning By-law Amendment Application A 6/10
C. Bollmann
3325 Highway No. 7, Hamlet of Kinsale
(North Part Lot 2, Concession 5), City of Pickerinq
Council Decision
That Report PD 08-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna
Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering, to
permit a dog daycare and boarding facility with associated retailing, be approved
as a temporary use for a period of three years; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 6/10, as set out in Appendix I to Report PD 08-11, be forwarded to
City Council for enactment.
Resolution # 50/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report of the Planning & Development Committee dated March 7, 2011, be
adopted save and except Item No. 1.
Carried
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Director, Planning & Development Report PD 05-11
Red-line Revision Request �
Draft Plan of Subdivision SP-2008-01
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, City of Pickerinq
Counci0 Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
Discussion ensued with staff providing clarification to questions raised with respect to
densities and land use justification.
Resolution # 51/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report PD 05-11 of the Director, Planning & Develo�ment be received;
2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft
approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks
containing 64 townhouse units into 49 detached dwelling lots with an associatetl
reduction of the park block, be approved; and
3. Further, that City staff be authorized to engage a solicitor to attend any Ontario
Municipal Board hearing regarding the requested revision to draft approved Plan
of Subdivision SP-2008-01, if necessary.
Yes
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
b) Report of the Executive Committee Reports
2. Director, Office of Sustainability, Report OS 01-11
Sustainable Pickering
-2010 Update and 2011 Work Proqram
Council Decision
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Carried on aRecorded
Vote as Follows:
No
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
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That Report OS 01-11 providing an update on the 2010 Sustainable Pickering
accomplishments and proposed 2011 work plan be received for information.
3. Director, Community Services, Report CS 14-11
No Parking By-law Wayfarer Lane
Amendment to By-law 6604/05
to Restrict Parkinq on Wayfarer Lane
Council Decision �
That Report CS 14-11 of the Director, Community Services regarding a proposed
amendment to the municipal traffic by-law 6604/05 be received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of highways
under the jurisdiction of the Corporation of the City of Pickering .
Resolution # 52/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That the Report of the Executive Committee dated March 7, 2011, be adopted save
and except Item Nos. 1 and 4.
Carried
Chief Administrative Officer's Report, CAO 06-11
City Procedure ADM 110-004
-Proctamation Procedure
It was the consensus of Council that the amended Proclamation Procedure within the
Council agenda with the requested changes be accepted.
Resolution # 53/11
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That Report CAO 06-11 of the Chief Administrative Officer be received; and
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2. That City Procedure ADM 110-004, Proclamation Procedure, as amended, be
approved and the appropriate officials be given the authority to give effect
� thereto.
Carried
4. Director, Corporate Services & Treasurer, Report CST 11-11
Council Compensation Policy
It was the consensus of Council that the amended Council Compensation Policy
within fhe Council agenda with the requested changes be accepted.
Resolution # 54/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Report CST 11-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Council Compensation Policy, as amended, included as Attachment #1
to this report be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Carried
(IX) New and Unfinished Business
1. Director, Corporate Services & Treasurer, Report CST 13-11
2011 Budget & Ontario Requlation 284/90
Resolution # 55/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report CST 13-11 of the Director, Corporate Services & Treasurer
regarding the exclusion of certain expenses from the Budget in accordance with
the provisions of Ontario Regulation 284/09 of the Municipal.Act 2001 be
received; and,
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Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
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2. That Council confirm that the 2011 budget was developed by using the cash
basis of accounting and has excluded the following accrual expenses:
amortization and employee future benefits cost in accordance with Ontario
Regulation 284/09 of the Municipal Act 2001.
Carried
2. Director, .Corporate Services & Treasurer, Report CST 14-11
2011 Current and Capital Budgets
Discussion period ensued with the Chief Administrative Officer providing an update
with respect to the revisions which had been made as a result of direction given at the
March 10th Executive Budget meeting, noting a reduction from 4.75% to 3.56% being
achieved. He provided an explanation of how this reduction was achieved, noting this
was still a sustainably responsible budget capturing all the corporate priorities with no
decrease in levels of services. He stated that this results in a 2.15% overall average
increase (after reassessment) to homeowners after blending with the Region of
Durham and School Boards.
The Director, Corporate Services & Treasurer noted that the City's portion of the tax
increase is $0.74, noting this starts Pickering on a path to financial sustainability, being
a very responsible budget.
Further discussion ensued with Members of Council commending staff on bringing
forward this budget. Numerous questions were raised with staff providing clarification
as required.
Resolution # 56/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account 1200)
and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in the
amount of $34,356,589 (excludes personnel expenditures and includes
capital expenditures from current revenues in the amount of $1,163,395);
less estimated current operating revenues of $28,957,742 and transfer
from the Rate Stabilization Reserve of $2,817,338 be approved;
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c) That the total f.inal City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,648,720 which
is approximately a 3.56% increase over 2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,425,825 be adopted as presented and amended (that
includes the capital budget changes approved by Council at the Executive
Committee meeting of March 10, 2011;
b) That the following capital financing sources be approved as presented in
the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
- Capital Equip Res (7000)
- Rate Stabilization Res (7021)
- Don Beer Arena (7033)
- Rec Complex Core Surcharge (7034)
- Rec Complex Pool Reserve (7035)
- Vehicle Replacement Res (7040)
- Easement Settlement Res (7041)
- Move Ontario Reserve (7043)
- Land Purchase Reserve (7047)
Transfers from Reserve Funds
- Development Charges (7610 & 7611)
- Parkland Development (7502)
- Federal Gas Tax Funds (7505)
- City Share Dev. Charges Projects (7022)
- Third Party Contribution (7501)
Debt — 5 yr
Debt — 10 yr
Debt — 15 yr
Internal Loan — 5 yr
Provincial Grant — Invest in Ontario
York Region Funding Agreement
Reimbursement Province of Ontario
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$1,163,395
184,000
18, 072
20,000
69,500
80,000
130,000
240,000
14,533
200,000
1,622,870
511,000
1,140, 000
697,455
200,000
1,240,000
2,290,000
10,192,000
100,000
323,000
3,000,000
900,000
,
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Donations (1592)
TOTAL
Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
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90,000
$24,425,825
c) That total external debt financing of $13,722,000 for the projects identified
in the 2011 Capital Budget, and as indicated in this report, in the amount of
$1,240,000 for a period not to exceed 5 years, $2,290,000 for a period not
to exceed 10 years and $10,192,000 for a period not to exceed 15 years be
approved;
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
� That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to make
draws from Reserve and Reserve Funds for projects included in the
approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at his
discretion, apply any excess funds raised from completed projects financed
by internal loans to first repay the original internal loans, and secondly to
reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
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3. That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
YearAccount No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
4. That Co'uncil approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source;
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to
the following:
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of approximately
$125,000 in the following ratio: 30% to the Rate Stabilization Reserve and
70% to the City Share DC Projects Reserve; ,
b) Any funds necessary from the Rate Stabilization Reserve in order to ensure
that the Current Budget results in a year end surplus of no less than
$125,000;
c) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase in
the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the budget
plan accommodates any reallocation of 2011 current operating expenditures and
revenues resulting from any reorganization and any adjustment in taxes or tax
rates due to Provincial and Regional tax policy changes;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
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9. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and secondly, to
transfer any remaining excess funding back to the original source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries &
Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any
CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a)
b)
Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham)
for a period of three years with an option to renew for finro more years; and,
Lease for Unit 4— 935 Dillingham Road for a period of three years with an
option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support); �
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b) City DC share expenditure of $100,000 be aClocated to account
2891.0000.0000 (City Share of DC Projects); �
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account be
transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be allocated to account
2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock
Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as
part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to
be amended);
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge Study,
Seaton Development Charge Study, City-wide Seaton Development Charge
Study, Seaton Financial Impact Study and any other studies related to Seaton
and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone services
provider Caltech to upgrade the telephone system software and voicemail system
and any other related software and hardware equipment;
18. That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City; and,
19. That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
Deferred Later in
the Meeting
(See Following Motions)
Resolution # 57/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
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Yes
Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
That $30,000 be added to General Government for an Integrity Commissioner to
write a Council Code of Conduct for the City of Pickering.
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Resolution # 58/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
Motion Defeated on a
Recorded Vote as Follows
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
That�the grant for DWAC Inc. in the amount of $1,000.00 and DWAC Foundation in the
amount of $20,000.00 be removed from the budget.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Motion Defeated on a
Recorded Vote as Follows
m
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Council took a recess at 10:05 pm and reconvened at 10:20 pm
Further discussion ensued with respect to the 2011 Current and Capital Budgets.
Moved by Councillor Dickerson
Seconded by Councillor McLean
Resolution # 59/11
17
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Council Meeting Minutes�
Monday March 21, 2011
7:30 PM
Council Chambers
That Report CST 14-11 be deferred to a Special Council Meeting to be held on April
4th, 2011 and that the Planning & Development Committee meeting be rescheduled to
be held as a Joint Planning & Development and Executive Committee meeting on April
11, 2011.
Carried
(X) B -v laws
7114/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking,
standing and stopping on highways or parts of highways under the jurisdiction of
the City of Pickering and on private and municipal property.
7115/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham in Lofis 36
and 37, Plan 316, in the City of Pickering (A 9/10).
7116/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by
By-laws 2623/87, 3450/90, 6696/06 and 6787/07, to implement the Official Plan
of the City of Pickering, Region of Durham, North Part of Lot 2, Concession 5,
City of Pickering. (A 6/10).
7118/11 Being a by-law to dedicate certain lands within the City of Pickering, Regional
Municipality of Durham as public highway.
Third Readinq:
Councillor O'Connell, seconded by Councillor Dickerson moved that By-law Numbers
7114/11 to 7119/11, be adopted, save and except By-law Nos. 7117/11 and 7119/11 and
the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the
same and the seal of the Corporation be affixed thereto.
Carried
7117/11 Being a by-law to stop-up and close various road allowances as public highways,
declare lands surplus to the Corporation and authorize conveyances to The
Regional Municipality of Durham and Toronto and Region Conservation Authority
in support of the Duffin Creek Water Pollution Control Plant expansion.
Resolution # 60/11
18
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Moved by Councillor O'Connell
Seconded by Councillor Dickerson
Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
That By-law 7117/11 be tabled until such time as further information can be brought
forward.
Carried
7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees.
By-law 7119/11 deferred to the Special Council Meeting to be held on April 4, 2011.
(XI) Confidential Matters
In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an
In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution # 61/11
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Council move In Camera in accordance with the provisions of the Municipal Act and
Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters
about an identifiable individual.
Carried
Confidential Verbal Update from the Division Head, Human Resources
With Respect to Personnel Matters
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor O'Connell
Seconded by Councillor Pickles
Resolution # 62/11
19
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Council Meeting Minutes
Monday March 21, 2011
7:30 PM
Council Chambers
That the recommendations as contained in the In Camera minutes of March 21, 1011,
be adopted.
Carried in an Open
Session of Council
(XII) Confirmation Bv-law
By-law Number #7120/11
Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of March 21, 2011.
(XIII) Adiournment
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the meeting be adjourned at 11:30 pm.
Dated this 21 st day of March, 2011
�
Carried
Carried
Mayor David Ryan
Debbie Shields
City Clerk
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Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel
E. Buntsma
N. Carroll
T. Melymuk
B. Douglas
R. Holborn
S. Karwowski
C. Grant
D. Shields
L. Roberts
(I) Invocation
Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers �'j
- Chief Administrative Officer
- Director, Community Services
- Director, Planning & Development
- Director, Office of Sustainability
- Fire Chief
- Division Head, Municipal Property & Engineering
- Manager, Finance & Taxation
- CEO, Library
- City Clerk
- Committee Coordinator
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of i.nterest were noted.
(III) Deleqations
Maurice Brenner appeared before Council with respect to the 2011 Current and
Capital Budget and the setting of the tax rate. He stated that it is not so much
about the impact, but how the budgets are deliberated. He stated that he
would like to see more community engagement in the Budget process. He felt
1
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
Council should show compassion and understanding while preserving the
integrity of the services provided to the citizens. He noted Council must be
creative and proactive in order to bring in a budget that does not cut into the
reserves.
A discussion
preparing the
documents.
period ensued with respect to community engagement when
budgets and the need for plain language in the budget
(IV) New and Unfinished Business
1. Director, Corporate Services & Treasurer, Report CST 14-11
2011 Current and Capital Budqets
Resolution # 63/11
Moved by Councillor Dickerson
Seconded-by Councillor Pickles
1. That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in
the amount of $34,356,589 (excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$1,163,395); less estimated current operating revenues of $28,957,742
and transfer from the Rate Stabilization Reserve of $2,817,338 be
approved;
c) That the total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,648,720
which is approximately a 3.56% increase over 2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,425,825 be adopted as presented and amended
(that includes the capital budget changes approved by Council at the
Executive Committee meeting of March 10, 2011;
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
b) That the following capital financing sources be approved as presented
in the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
- Capital Equip Res (7000)
- Rate Stabilization Res (7021)
- Don Beer Arena (7033)
- Rec Complex Core Surcharge (7034)
- Rec Complex Pool Reserve (7035)
- Vehicle Replacement Res (7040)
- Easement Settlement Res (7041)
- Move Ontario Reserve (7043)
- Land Purchase Reserve (7047)
Transfers from Reserve Funds
- Development Charges (7610 & 7611)
- Parkland Development (7502)
- Federal Gas Tax Funds (7505)
- City Share Dev. Charges Projects (7022)
- Third Party Contribution (7501)
Debt — 5 yr
Debt — 10 yr
Debt — 15 yr
Internal Loan — 5 yr
Provincial Grant — Invest in Ontario
York Region Funding Agreement
Reimbursement Province of Ontario
Donations (1592)
TOTAL
3
$1,163,395
184,000
18,072
20,000
69,500
80,000
130,000
240,000
14,533
200,000
1,622,870
511,000
1,140, 000
697,455
200,000
1,240,000.
2;290,000.
10,192,000
100,000
323,00�0
3,000,000
900,000
90,000
$24,425,825
23
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
c) That total external debt financing of $13,722,000 for the projects_
identified in the 2011 Capital Budget, and as indicated in this report, in
the amount of $1,240,000 for a pe�iod not to exceed 5 years,
$2,290,000 for a period not to exceed 10 years and $10,192,000 for a
period not to exceed 15 years be approved;
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval
of the expenditure and the financing by Council;
fl That any debt repayment, interest or financing provisions contained in
the annual Current Operating Budget not used in the current year's
payments requirements may, at the discretion of the Director, Corporate
Services & Treasurer, be used to apply towards additional principal
repayment, outstanding loan or debt charges or to reduce debt, internal
loans or any other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to
make draws from Reserve and Reserve Funds for projects included in
the approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at
his discretion, apply any excess funds raised from completed projects
financed by internal loans to first repay the original internal loans, and
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of
debentures as provided for under Section 413 of the Municipal Act,
2001 as amended;
4
C�� o� _ Special Council Meeting Minutes
'��� Monday, April 4, 2011
, ,.
7:30 pm
Council Chambers 2 �
3. That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
Year Account No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
4. That�Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source;
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant
to the following:
Development Charges $34,435
Invest in Ontario�Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
c) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase �
in the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the
budget plan accommodates any reallocation of 2011 current operating
expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates due to Provincial and Regional tax policy
changes;
5
C�� o� _ Special Council Meeting Minutes
°��3 �'��� .. Monday, April 4, 2011
7:30 pm
Council Chambers
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded
from the same source(s);
9. That the Director, Corporate Services & Treasurer be authorized at his
discretion to close any prior year's capital project accounts, and to first apply
any excess funding to any over expenditure in other capital accounts and
secondly, to transfer any remaining excess funding back to the original
source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less)
currency markets in order to effect United States dollar denominated
expenditures in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather); .
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries
& Wages), 1200 (Overtime) and 1400 (Employer Contributions), to
reflect any CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in
Brougham) for a period of three years with an option to renew for two
more years; and,
b) Lease for Unit 4— 935 Dillingham Road for a period of three years with
an option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust,
where appropriate, the per kilometre travel expense reimbursement rate
0
C�� o� _ Special Council Meeting Minutes
;���
�3 _ �� Monday, April 4, 2011
� 7:30 pm
Council Chambers 2 �
. during the year in order to maintain a reasonable level of reimbursement with
any increase in cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support);
b) City DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account
be transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be. allocated to
account 2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy
(Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of
$130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01
(subdivision agreement to be amended);
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge
Study, Seaton Development Charge Study, City-wide Seaton Development
Charge Study, Seaton Financial Impact Study and any other studies related
to Seaton and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone
services provider Caltech to upgrade the telephone system software and
voicemail system and any other related software and hardware equipment;
18. That the Director, Corporate Services�& Treasurer be authorized to initiate
any assessment appeals necessary to protect the assessment base of the
City; and,
7
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
19. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
Carried later in the Meeting
(See Following Motions)
A brief discussion period ensued regarding the need for additional parking spaces
at the East Shore Community Centre.
Resolution #.64/11
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Item 3 of the main motion be amended to add the following:
Revise the project at East Shore Community Centre from repairing the
ex4sting parking lot to excavating the hill and providing a gravel parking lot to
the north of the Centre;
2. Reallocate funding for this project using the currently proposed $275,000 for
the existing parking lot, plus an additional $200,000 to be debt financed over
5 years for a total budget of $475,000, which will have no additional impact to
the tax levy for 2011; and,
3. That the Director, Corporate Services & Treasurer be authorized to make the
appropriate changes.
Carried Unanimously
on a Recorded Vote
Resolution #65/11
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That a grant in the amount of $1,000 be provided to Ajax Pickering Community
Living.
Carried
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
Discussion period ensued with Councillor O'Connell and Councillor Dickerson
providing Council members as well as staff with copies of their list of reductions to
the budget. The Mayor read out the reductions noted on each list and it was
requested that staff be allowed a brief recess in order to review the material
provided.
Councillor Pickles suggested that the expenditures associated with the leasing of
the Bentley House should also be discussed by staff.
Council recessed at 8:20 pm and reconvened at 8:50 pm.
Mayor Ryan thanked Councillor O'Connell and Councillor Dickerson for bringing
forward their list of reductions. The Chief Administrative Officer reported that
further to staff discussions on the proposed budget reductions, staff felt both
submissions were very good but that Councillor Dickerson's proposal had less of
an impact on the budget. It was also noted that should the Bentley House not be
considered, they may be faced with issues related to space required for additional
staff.
Councillor O'Connell provided an outline respecting her list of reductions, noting
she felt there would be no impact to services. She indicated she had compared
actuals to budget increases as well as staff descriptions. She stated that staff
needed to provide more detail within the descriptions when recommending
increases to the budget.
Resolution #66/11
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the 2011 Current and Capital Budgets be amended to allow for the following
reductions;
Description
Office of Sustainability Conferences
Mayor Salary Increase
Council Salary Increase (X6)
Fire Services Conferences
Office of Sustainability Consulting &
Professional
Paqe
37
65
67-84
132
150
9
Reduction
5,000.
2,808.
7,722.
4,000.
20,000
29
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Special Council Meeting
Monday, Apri
Office of Sustainability Outside Agency
Office of Sustainability Website Support
Culture & Rec Phone Lines
Greenwood Storage Room Reno's
Facilities - Seminars
Pickering Blooms
Civic Complex — Phase 2 Carpet
Replacement
F & D — Conferences
IT — Hardware Replacements
Staff Salary Savings
Total Reductions
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
150
155
205
244
260
302
271
311
38
Minutes
I 4, 2011
7:30 pm
Council Chambers
15,000
10, 000
11,000
15,000
7,000
10,000
20,000
4,400
20,000
80,000
231,930
Motion Defeated on a
Recorded Vote as Follovus:
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Councillor Dickerson provided a brief outline on the list of reductions as provided
below.
Resolution #67/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
That the reductions and referrals to the draft 2011 Current and Capital
Budget as detailed on the list below be approved;
2. That should there be a net savings on capital projects after tendering where
funds have been derived from the property tax base, that staff be given the
authority to bring back the deferred items on a priority basis as determined by
Council; and,
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Council Chambers
3. That the Director, Corporate Services & Treasurer be authorized to make the
appropriate changes to the 2011 Current & Capital Budget so that those
documents and the Minutes of the meeting reflect the following amendments.
Paqe Description Acct
164 Finance — Penalties on Taxes - Revenue
335 P& D Development Control
Sale of Services (Fees) - Revenue
Change in Capital (Project) Financinq
1560.0000 50,000
1429.0000 20,000
93 Parks (Dunmoore Diamond Lighting) 5780.1112 60,OOQ
Project financing was changed from property tax base to Invest in Ontario
($40,000) and Parkland Reserve Fund ($20,000)
Capital Budqet Pro�ects Deferred to 2012
29 Fire (Hose Dryer)
29 Fire (Fire Hall Sign — Station 5)
105 Civic Complex (Council Chamber Chairs)
70 Roads (Snowblade for Loader)
Capital Budget Reductions
126 Library (Book Collection)
126 Library (Furniture & Shelving)
Decrease in Expenditures
12 Gen Gov — Consulting (Strategic Plarining)
12 Gen Gov — Consulting (Unanticipated needs)
154 Office of Sustainability — Promotions
100 Office of the CAO — Seminars & Education
121 Print Shop — Postage
121 Print Shop — Office Supplies
348 Library — Postage
349 Library — Consulting
349 Library — Promotions
352 Library - Materials
352 Library — Minor Furniture
11
5340.1104
5340.1107
5700.1101
5320.1104
5800.1101
5800.1103
2126.2392
2126.2392
2192.2394
2121.2340
2199.2121
2199.5300
2745.2121
2745.2392
2745.2394
2745.5301
2745.5973
21,000
10,000
20,000
28,000
r ���
r ���
5,000
10,000
2, 000
1, 000
8, 000
5,000
500
1, 000
500
1, 000
2,000
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7:30 pm
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352 Library — Hardware Replacements 2745.5975 1,000
Total Reductions
Resolution #68/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
Carried
250,000
That $3,000 be removed from acct. 2192.1800 Office of Sustainability — Conferences for
Sustainable Pickering Advisory Committee Members and added to acct. 121.1800 CAO
Office - Conferences.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Resolution #69/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Motion Defeated on a
Recorded Vote as follows;
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
That $1,000 be removed from acct. 2192.1800 Office of Sustainability — Conferences for
Sustainable Pickering Advisory Committee Members budget and added to acct.
2121.1800 CAO Office - Conferences.
Carried
The main motion was then Carried as amended on a recorded vote as follows:
1. That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
12
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
C.ouncil Chambers 3 3
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in the
amount of $34,177,589 (excludes personnel expenditures and includes
capital expenditures from current revenues in the amount of $�,020,395);
less estimated current operating revenues of $29,027,742 and transfer
from the Rate Stabilization Reserve of $2,817,338 be approved;
c) That tlie total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,399,720
which is approximately a 2.99% increase over 2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,537,825 be adopted as presented and amended (that
includes the capital budget changes approved by Council at the Council
meeting of April 4, 2011;
b) That the following capital financing sources be approved as presented in
the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
- Capital Equip Res (7000)
- Rate Stabilization Res (7021)
- Don Beer Arena (7033)
- Rec Complex Core Surcharge (7034)
- Rec Complex Pool Reserve (7035)
- Vehicle Replacement Res (7040)
- Easement Settlement Res (7041)
- Move Ontario Reserve (7043)
- Land Purchase Reserve (7047)
Transfers from Reserve Funds
- Development Charges (7610 & 7611)
- Parkland Development (7502)
13
$1,020,395
184,000
18, 072
20,000
69,500
80,000
130,000
240,000
14, 533
200,000
1,622,870
531,000
C�� �� _ Special Council Meeting Minutes
�: '��_ . Monday, April 4, 2011
� 7:30 pm
Council Chambers
4
- Federal Gas Tax Funds (7505) 1,140,000
- City Share Dev. Charges Projects (7022) 697,455
- Third Party Contribution (7501) 200,000
Debt — 5 yr
Debt — 10� yr
Debt — 15 yr
Internal Loan — 5 yr
Provincial Grant — Invest in Ontario
York Region Funding Agreement
Reimbursement Province of Ontario
Donations (1592)
TOTAL
1,440,000
2,290,000
10,192,000
100,000
363,000
3,000,000
900,000
: ���
$24,537,825
c) That total external debt financing of $13,922,000 for the projects identified
in the 2011 Capital Budget, and as indicated in this report, in the amount
of $1,440,000 for a period not to exceed 5 years, $2,290,000 for a period
, not to exceed 10 years and $10,192,000 for a period not to exceed 15
- years be approved;
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council; �
fl That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
14
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers 3 5
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to make
draws from Reserve and Reserve Funds for projects included in the
approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at his
discretion, apply any excess funds raised from completed projects
financed by internal loans to first repay the original internal loans, and
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures
as provided for under Section 413 of the Municipal Act, 2001 as amended;
That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
Year Account No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
a) Revise the project at East Shore Community Centre from repairing the
existing parking lot to excavating the hill and providing a gravel parking lot
to the north of the Centre;
b) Reallocate funding for this project using the currently proposed $275,000
for the existing parking lot, plus an additional $200,000 to be debt financed
over 5 years for a total budget of $475,000, which will have no additional
impact to the tax levy for 2011; and,
4. That Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source;.
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to
the following:
15
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Special Council Meeting Minutes�
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7:30 pm
Council Chambers
36
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
c) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase in
the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the budget
plan accommodates any reallocation of 2011 current operating expenditures and
revenues resulting from any reorganization and any adjustment in taxes or tax
rates due to Provincial and Regional tax policy changes;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s);
9. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and secondly, to
transfer any remaining excess funding back to the original source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
16
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Special Council Meeting
Monday, Apri
Minutes
I 4, 2011
7:30 pm
Council Chambers 3 7
b) Enter into leases or.rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries &
Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect
any CUPE or Fire Services negotiated settlement; .
That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham)
for a period of three years with an option to renew for two more years; and,
b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an
option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support); �
b) City DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account be
transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be allocated to account
2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock
Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as
part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreement to
be amended);
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge Study,
Seaton Development Charge Study, City-wide Seaton Development Charge
Study, Seaton Financial Impact Study and any other studies related to Seaton
and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone services
provider Caltech to upgrade the telephone system software and voicemail
system and any other related software and hardware equipment;
18. That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City; and,
19. That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
�
Yes
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Reschedulinq of Meetinqs
Resolution #70/11
Moved by Councillor O'Connell
Seconded by Councillor Pickles
`E:3
No
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
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Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
That a motion be introduced to reschedule the May 2"d, 2011 meeting of the
Planning & Development Committee.
Carried on 2/3 Majority Vote
Resolution #71/11
Moved.by Councillor Dickerson
Seconded by Councillor O'Connell
That the Planning and Development Committee Meeting scheduled for May 2"a
2011 be rescheduled to May 9th, 2011 and that the meeting on May 9t", 2011 be a
Joint Meeting of the Planning & Development and Executive Committee due to the
Federal Election being held on May 2"d, 2011.
(III) Other Business
2.
Carried
The Chief Administrative Officer was requested to action the following;
a) Councillor McLean requested that staff contact the Region of Durham in
regards to the pick up of toilets from residential properties.
b) Councillor McLean requested an update on the installation of the sirens.
Councillor Pickles gave notice that he would be bringing forward a Notice of
Motion with respect to the use of electronic devices during Council and Committee
meetings.
(IV) B -y laws
7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General
Municipal Fees.
Third Reading:
Councillor Dickerson, seconded by Councillor Pickles moved that By-law Number
7119/11 be adopted, and the said by-laws be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
Carried
19
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(VI) Confirmatorv Bv-law
By-Iaw Number 7121/11
Special Council Meeting Minutes
Monday, April 4, 2011
7:30 pm
Council Chambers
Councillor McLean, seconded by Councillor Dickerson moved for leave to
introduce a By-law of the City of Piekering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Special Meeting of
Council of April 4, 2011.
Carried
(VII) Adiournment
7he Meeting adjourned at 10:15 pm.
Dated this 4th day of April, 2011
20
Mayor David Ryan
Debbie Shields
City Clerk
c�� �� . Joint Planning & Development and
,��� �
° �2S°tl �° � � - Executive Committee
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodri;gues q.1
Present:
Mayor Ryan
Councillors: .
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel
E. Buntsma
T. Melymuk
N. Carroll
B. Douglas
D. Shields
M. Wouters
R. Pym
I. James
A. Yearwood
L. Roberts
- Chief Administrative Officer
- Director, Community Services
- Director, Office of Sustainability
- Director, Planning & Developmenf
- Fire Chief
- City Clerk
- Manager, Development Review & Urban Design
- Principal Planner — Dev. Review
- Planner II
- Planner I
- Committee Coordinator
(I) Disclosure of Interest
No disclosures of interest were noted.
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That the Rules of Procedure be suspended in order to change the order of business to
allow the Executive Reports to be dealt with prior to the Planning Reports.
Carried on 2/3
Majority
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42
Joint Planning & Development and
Executive Committee
(II) Part `A' Executive Committee Reports
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodriques
1. Chief Administrative Officer's Report, CAO 07-11
Records Manaqement Bv-law Amendment
Recommendation
Moved by Councillor O'Connell
Seconded by Mayor Ryan
2
3
That Report CAO 07-11 of the Chief Administrative Officer be received;
That the Draft By-law to amend By-law 6835/08 Records Management for the
City of Pickering, included as Attachment #1 to this Report, be approved; and
That the City Clerk forward the approved by-law to the City's Auditors, Deloitte
and Touche LLP, for certification.
Carriec�
2. Director, Community Services Report CS 10-11
Municipal Bridge Maximum Gross Vehicle Weight Restrictions
By-law to establish a load limit for certain bridges under the jurisdiction
of the Citv of Pickerinq
Recommendation
Moved by Councillor O'Connell
Seconded by Mayor.Ryan
That Report CS 10-11 of the Director, Community Services regarding the
establishment of safe load limits on municipal bridges be received; and
2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle or
any class thereof, passing over certain bridges, under the jurisdiction of the
Corporation of the City of Pickering be enacted.
�
Carried
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
Director, Community Services Report CS 16-11
Boyne Court — Sidewalk Removal & Driveway Restoration
Recommendation
Moved by Councillor O'Connell
Seconded by Mayor Ryan
That Report CS 16-11 of the Director, Community Services regarding the
sidewalk removal and driveway restoration on Boyne Court be received;
2. That Council approve staff's recommendation to arrange for the removal of the
existing sidewalk and undertake driveway and boulevard restoration for the
residents on Boyne Court, subject to the condition that residents directly
benefitting from the alterations incur 100% of the costs;
3
4
That Council direct staff to respond to the residents indicating the results of the
Council's decision; and
That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
Carried
4. Director, Community Services Report CS 19-11
No Parking By-law, Rayleen Crescent
Amendment to By-law 6604/05
Pedestrian Access Relocation, Rayleen Crescent
Recommendation
Moved by Councillor O'Connell
Seconded by Mayor Ryan
That Report CS 19-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 and relocation of a
pedestrian access on Rayleen Crescent be received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering; and
3
43
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Joint Pianning & Development and
Executive Committee
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodriaues
3. That relocation of the pedestrian access to Brock Road currently mid-block on
Rayleen Crescent to a location further north on Rayleen Crescent be approved
and staff be given the authority to undertake the necessary work.
Carried
(III) Part `B' — Information Reports
Marg Wouters, Manager, Development Review & Urban Design gave an outline of
the requirements for a Statutory Meeting under the Planning Act. She outlined the
notification process procedures and also noted that if a person or public body does
not make oral or written submissions to the City before the by-law is passed, that
person or public body are not entitled to appeal the decision of City Council to the
Ontario Municipal Board, and may not be entitled to be added as a party to the
hearing unless, in the opinion of the Board, there are reasonable grounds to do so.
1. Zoning By-law Amendment — A 18/08
2075729 Ontario Inc.
1640 Kingston Road
�Part Lot 20 Concession 1 and Lots 1 2& 43 Plan 316), Citv of Pickerinq
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Isa James, Planner II gave an overview of zoning amendment application A 18/08.
She provided a summary of correspondence which was received after the creation of
the information report. �
Lorelei Jones of Macaulay Shiomi Howson Planning Associates Inc. appeared on
behalf of the applicant in support of the application.. She provided a summary of the
applicanYs proposal and provided additional information with respect to the
application. She noted the area would be comprised of approximately 290,000
square feet. She noted the existing T Phat grocery store would not change, but
would have a 3 metre buffer along the property line. She outlined the studies which
had been undertaken and informed the Committee she would be available to answer
questions.
A question and answer period ensued with issues being discussed regarding litter,
delivery areas, timetables and the existing lease agreement with the Hydro lands.
4
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, April 11, 2011 � �
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
Rob Rollings, 1974 Guild Road appeared before the Committee with concerns
regarding parking. He stated this would be in the back part of his property and noted
that parking already exists to the west which is currently paved and questioned why
they would extend the parking to the north. He also questioned how the noise issues
could be considered as minimal.
Sherri Lee appeared on behalf of Helen Gibson-Lee and Sandra Scott, who reside at
1635 Jaywin Circle. She questioned what was permitted in the 6y-law with respect to
the hours of operation for construction. She also questioned whether a shadow study
had included Jaywin Circle and what type of retail business would be located,
specifically whether bars would be included. She also stated their concerns with
respect to the Go buses, noting the additional residential and retail space would only
add to the already busy flow of traffic during rush hours.
Rick Gallant, 1961 Guild Road appeared before the Committee with concerns relating
to the close proximity of the development to his driveway and the resulting traffic
issues.
Mr. Sanders, 1981 Guild Road appeared before the Committee requesting
clarification on whether the development would be apartment units or condominiums.
Lorelei Jones appeared before the Committee to address the residents' concerns
relating to parking, noise, shadowing and driveways with respect to the proposed
development.
A further question and answer period ensued with staff responding to questions
raised by the Committee with respect to underground parking, traffic separation, the
lease agreement with Hydro lands and the refacing of the existing T Phat grocery.
2. Zoning Amendment Application A 1/11
Pickering Golf Club Ltd.
2663 2665 Brock Road
Part of Lot 16 Appraisal Number Lot 7 Concession 3, City of Pickerinq
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ashely Yearwood, Planner I gave an overview of zoning amendment application A
1/11.
Dan Walton, Groundskeeper for the Pickering Golf Club and the applicant for the
subject application , appeared before the Committee. He provided a brief history of
5
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Joint Planning & Development and
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Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
the golf course, noting that they have been at this location for over 60 years providing
affordable golf to many residents, with a large number of their membership being
seniors. He also indicated they have hosted numerous charitabfe events over the.
years.and that the additional land use is required in order to have a 9 hole golf
course. He noted that the golf course would be closed for the 2011 season.
A question and answer period ensued.
No members of the public appeared in support or opposition to the application.
3. Zoning Amendment Application A 2/11
Rule Estate Inc.
1310 1312 Altona Road
�Part of Lot 33 Broken Front Concession Ranqe 3), Citv of Pickerinq
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ashely Yearwood, Planner I gave an ovecview of zoning amendment application A
2/11.
James Ruehle, the applicant, 1312 Altona Road appeared before the Committee in
support of the application.
No members of the public appeared in support or opposition to the application.
(IV) Part "B" — Planninq & Development Reports
Director, Planning & Development Report PD 09-11
Zoning By-law Amendment Application A 35/05
Ansar Medical Services Inc.
2177 & 2185 Brock Road
Part of Lot 18 Concession 2, Citv of Pickerinq
Gerald Swinkin, of Blake, Cassels & Graydon, appeared on behalf of the applicant
in support of the application and informed the Committee he would be available to
answer any questions.
A question and answer period ensued.
Angelo Mattactiene, 57 Goddard Street, North York appeared before the Committee
indicating that his mother owns property in close proximity to the proposed
development and noted his support of the application as the land is in limbo now.
6
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Joint Planning & Development and
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Meeting Minutes � 7
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
A question and answer period ensued and it was suggested to Mr. Mattactiene that
he could�meet with staff to further discuss any additional concerns relating to the
application.
Recommendation
Moved by Councillor Ashe
Seconded by Councillor Dickerson
That Report PD 09-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 35/05, submitted by Ansar Medical
Services Inc. to permit a mixed use development on lands being Part of Lot 18,
Concession 2 be approved; and
3. Further, that the zoning by-law to implement Zoning By-law Amendment
Application A 35/11, as set out in Appendix I to Report PD 09-11, be forwarded
to City Council for enactment.
Carried
2. Director, Planning & Development Report PD 10-11
Zoning By-law Amendment — A 10/10
Gazarek Realty Holdings Ltd. on behalf of
St. Mary & St. John the Beloved Coptic Orthodox Church
980 — 984 Kingston Road
(Range 3 B.F.C. Part Lot 25, 26 Now RP 40R-1090 Part 14, 15, 17 and Part Road
Allowance between Range 3 B.F.C. & Concession 1 Now RP 40R-11222 Part 3, 4
and Concession 1 Part Lot 25 26) City of Pickerinq
Jerry Gazarek, the applicant appeared before the Committee in .support of the
application and noted he would be available to answer any questions.
Vern Bruce appeared before the Committee, noting he resides adjacent to the
property and has concerns with parking. He noted that while he is not in opposition
to the concept of the church and daycare centre, he did question where the overflow
of traffic would go. He noted that with the existing medical building overflowing
parking issues currently exist. He stated there would be major problems as a result
of an additional 260 parking spots. He questioned whether this overflow of traffic
would go onto Merriton Road, which is already a heavy traffic area.
A question and answer period ensued.
7
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Recommendation
Joint Planning & Development and
Executive Committee
Moved by Councillor Pickles
Seconded by Councillor Ashe
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodriques
1. That Report PD 10-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 10/10, submitted by Gazarek
Realty Holdings Ltd. on behalf of St. Mary & St. John the Beloved Coptic
Orthodox Church, to permit a place of religious assembly, a day nursery and
limited commercial uses on lands being Part 1 40R-3466, Parts 2-5 40R-5805
and Part 1 40R-11779, be approved;
3. That the draft zoning by-law to implement Zoning By-law Amendment
Application A 10/10, as set out in Appendix I to Report FD 10-11, be forwarded
to City Council for enactment; and
4. Further, that Council authorize staff to commence the process of stopping up
� and closing Part 8, Plan 40R-11222, as a public highway for the purpose of
acquisition by the abutting landowner.
Carried
3. Director, Planning & Development, Report PD 11-11
Zoning By-law Amendment Application A 8/10
P. Albanese
1448 Rougemount Drive
Part of Lot 16 Plan 228 City of Pickerinq �
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
That Report PD 11-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 8/10 submitted by Pietro
Albanese to amend the zoning of the subject property to an "R4" — Fourth
Density Residential zone to permit the creation of two lots with minimum
frontage of 15.0 metres on lands being Part of Lot 16, Plan 228, City of
Pickering be approved; and
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Joint Planning & Development and
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Meeting Minutes
Monday, April 11, 2011 4 9
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
3. Further, that the draft zoning by-law to implement Zoning By-Iaw Amendment
Application A 8/10, as set out in Appendix I to Report PD 11-11, be forwarded to
City Council for enactment.
Carried
4. Director, Planning & Development, Report PD 12-11
Downtown Intensification Program �
Proposed Work Plan to Confirm and Implement a Council Vision for powntown
Pickerinq
A brief question and answer period ensued with concerns regarding the placement of
an interchange and the need for public consultation to take place in the early stages.
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Report PD 12-11 be deferred to September in order to have community
consultation.
Motion defeated
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Report PD 12-11 of the Director, Planning & Development, outlining a
Downtown Intensification Program to confirm and implement a Council vision for
Downtown Pickering, be received for information;
2. That Council authorize staff to proceed with the Work Plan for the Downtown
Intensification Program attached as Appendix II to Report PD 12-11, and
3. Further, that Council authorize staff to prepare terms of reference and issue
request for proposals for required studies, and report back to Council regarding
the hiring of consultants in accordance with the City's purchasing policy.
Carried
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(VI) Adiournment
Joint Planning & Development and
Executive Committee
The meeting adjourned at 10:37 pm.
10
Meeting Minutes
Monday, April 11, 2011
7:30 pm - Council Chambers
Chair: Councillor Rodrigues
Deleqations
Roger Anderson, Chair
Regional Municipality of Durham
Re: Annual Address
�� � 51
April 18, 2011
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a �_—�=„��.���
Correspondence
Corr. 16-11
Josephine Chausse
122175 Emma Maria
Tecumseh, ON N8N 2M1
April 18, 2011
Paqes
Motion for Direction
54-63
Letter received from Josephine Chausse seeking Council support of the
proposed amendments to The Children's Law Reform Act, Bill 22 by forwarding
an endorsement to Trevor Day, the Clerk for the Standing Committee on Social
Policy.
2. Corr.17-11
Mayor Steve Pellegrini
Township of King
2075 King Road
Kinq Citv, ON L7B 1A1
Motion for Direction
64-66
52
Letter received from Mayor Pellegrini, Township of King seeking support through
a financial contribution to the Oak Ridges Moraine Land Trust's 10th Anniversary
$1 million Stewardship Campaign. The fund is to help offset the fees involved
with securing properties and to support direct stewardship activity on lands that
the Trust does own. This will allow this citizen-based, charitable non-profit
organization to continue with work on behalf of the citizens in each of the
moraine's municipalities.
3. Corr.18-11
Dr. Eric Hoskins, Minister
Ministry of Citizenship and Immigration
400 University Ave., 6th Floor
Toronto. ON M7A 2R9
Receive for Information
67
Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and
Immigration with respect to nominations for the Lincoln M. Alexander Award
2011. The deadline for nominations is May 31, 2011.
4. Corr. 19-11 Receive for Information
Dale Quaife, Chair 68-69
Heritaqe Pickerinq Advisory Committee
Memo received from Dale Quaife, Chair, Heritage Pickering Advisory Committee,
submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on
behalf of the Heritage Pickering Advisory Committee.
5. 5 �orr. 20-11
Marisa Carpino
Supervisor, Gulture & Recreation
City of Pickerinq
Receive for Information
70-78
Memo received from Marisa Carpino, Supervisor of Culture & Recreation,
submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on
behalf of the Advisory Committee on Diversity.
March 31 2011
The City Clerk,
����.� `� ����
..� �, �s �,�;�
�"�� � � �� ��
���'��N� � � . , , 5 [}
� ��"����
C�PfZ� Ib-1 )
Due to fhe distance between Windsor, Ontario and Pickering, Ontario it is not feasible
for me to attend a City Council meeting in person.
I hope the letter and attached documents are informative and that after reviewing them
that City Council will support the proposed amendments to The Children's Law
Reform Act: Bill 22.
Any further questions cau be directed to
Arthur Esdaile London Ontario 519 8�7 9058
Deanna Sherman Leamington On 519 326 2568
Josie Chausse Windsor On 519 735 5991
Sincerely Yours, � .
, ri°' / � c �:7 � �-__
� Gr��.z�;;''"�-z..y-�_:' - ^-- _
Josephine Chausse
0
rc:
COPY l�fl:
�;��?. FiL�
---. _�
Ah� , .�" . ��iiUN __.
md�l0« -�or �ir�C_�IU1� J
Josie &John Chausse Arthur Esdaile
12175 Emma Maria 1116 Trafalger
Tecumseh On London On
� 5 5 N8N 2M1 NSZ 1G8
March 31 2011
David Ryan, Mayor
City of Pickering
One The Esplande
Pickering, Ontario
L1V 6K7
Audrey Meikle Cathy Moczko
RR#7 River Rd 2238 Byng
Lucknow On Windsor On
NOG 2H0 NSW 3E3
Re: Bi1122 Children's Law Reform Act
Honourable David Ryan and members of City Council
Deb Desjardins .Brian Javques Deanna Sherman
199 Fort St RR#7 15 Crest View
Amhersburg On Chatham On Leamington On
N9V 1C1 N7M SJ7 N8H 4H7
We are a group of grandparents from southern Ontario who are advocating for grandparents and
grandchildren. We have been working diligently in obtaining signatures on petitions and speaking to
our city councils to ask them to endorse Bi1122 because in every community there are grandparents and
grandchildren whom are adversely affected by a forced separation.
It has been reported that there are 100,000 children in Ontario who do not have contact with their
grandparents often due to the death of a spouse, divorce, or a family rift. A.wedge between adult
generations and grandparents separates grandchildren from their grandparents' love and support.
In Ontario there are continuing difficulties in obtaining contact with grandchildren through the court
system because the current Children's Law Reform Act does not recognize.a grandparent as an
interested extended family member, but rather, a third party much like your next door neighbour or
mailman.
Bill 22, a private members Bill by MPP Kim Craitor amends the Children's law Reform Act. After
passing second reading on Sept. 23`d 2010 it was referred to the Standing Committee on Social Policy
where it is today. This common sense Bill will reunite families in Ontario yet it has died in three
previous sessions of parliament even though all three parties voted unanimously in favour of Bill 22.
Bi1122 contains a list of matters that a court must consider when determining the best interests of the
child. The Bill amends the subsection to include a specifc reference to the importance of maintaining
emotional ties between children and grandparents. The bill states that a person whom has custody of a
child shall not unreasonably place obstacles between the child and the child's grandparents; and the
court shall give effect to the principle that a child should have as much contact with each parent and
grandparent as is consistent with the best interests of the child. Ultimately, this bill will give children a
voice and opportunities to their family groups that they might otherwise not have.
Quebec, BC and Alberta already have access laws that recognizes and enshrine a grandparent as an
interested family member that can benefit a child when the courts are petitioned for access. Bill 22 is a
necessary amendment to the Children's Law Reform Act so that children in Ontario can enjoy and
attain the same privileges to their grandparents as other children enjoy in Quebec, BC, and Alberta.
Also, fifty states have legislated laws that give.grandparents and grandchildren access to each other.
It would be beneficial if the City of Pickering can recornmend that Bill 22 be legislated in order to see
justice served in the name of love, integrity, and humanity. An endorsement from the City of Pickering
would be appreciated and can be sent to Trevor Day, The Clerk for The Standing Committee on Social
Policy, Email: trevor day@ontla.ola.org and a copy to josiechausse@hotmail.com
Sincerely Yours i �_
� ' •-��--�.-,e:�-��.-t � c�: cGG��.�
;;. :.
`Josephme Chausse
Enclosures: Bi1122, Letters of support from MP's and MPP's; CAW support letters, City endorsements
��il 22 2oio
An Act to amend the
Children's Law Reform Act
Note: This Act amends the Children's Law Reform Act.
For the legislative history of the Act, see the Tab(e of
Consolidated Public Statutes — Detailed Legislative His-
tory on www.e-Laws.gov.on.ca.
Her Majesty, by and with the advice and consent of the
Legislative Assembly of the Province of Ontario, enacts
as follows:
1. Section 20 of the Chi[dren's Law Reform Act is
amended by adding the following subsection:
Relations with grandparents
(2.1) A person who has custody of a child shail not
unreasonably place obstacles to personal relations be-
tween the child and the chi(d's grandparents.
2. (1) Subsection 24 (1) of the Act is amended by
striking out "(2), (3)" and substituting °`(2), (2,l), (3)",
(2) Subsection 24 (2) of the Act is amended by add-
ing the following clauses:
(a.1) the importance of maintaining emotional ties be-
tween the child and his or her grandparents;
(d.l) the willingness of each person applying for custody
of the child to facilitate the child's contact with
each parent and grandparent in accordance with
subsection (2. l );
(3) Section 24 of the Act is amended by adding the
following subsection:
Maximum contact
(2.1) The court shall give effect to the principle that a
child should have as much contact with each parent and
grandparent as is consistent with the best interests of the
child.
Commencement
3. This Act comes into force on the day it receives
Royal Assent.
Short tide
4. The short title of this Act is the Children's Law
Reform Amendment Act, 2010.
� 5�
Projet de loi 22 2010
I.oi modifant la
Loi portant reforme du droit
de !'enfance
Remarque : La presente loi modifie la Loi portant re-
forme du droit de !'enfance, dont t'historique legislatif
figure a la page pertinente de 1'Historique legislatif d�tail-
le des lois d'interet public codifiees sur le site www.]ois-
en-I igne.gouv.on. ca.
Sa Majeste, sur 1'avis et avec le consentement de
1'Assemblee legislative de la province de f'Ontario,
edicte :
l. L'article 20 de la Loi pbrtant reforme du droit de
1'enfance est modifie par adjonction du paragraphe
suivant :
Relations avec les grands-parents
(2. �) Nulie personne qui a la garde d'un enfant ne doit
faire deraisonnablement obstacle aux relations personnel-
les qui existent entre I'enfant et ses grands-parents.
2. (1) Le paragraphe 24 (1) de la Loi est modifie
par substitution de «(2), (2.1), (3)» a «(Z), (3)».
(2) Le paragraphe 24 (2) de la L,oi est modifie par
adjonction des alineas suivants :
a.l) 1'importance de maintenir les liens affectifs qui
existent entre 1'enfant et ses grands-parents;
d.l) la volonte de chaque personne qui demande, par
requete, la garde de 1'enfant de faciliter les contacts
entre celui-ci et ses pere et m�re ainsi que ses
grands-parents conformement au paragraphe (2.1);
(3) L'article 24 de la Loi est modifi� par adjonction
du paragraphe suivant :
Maximum de contact
(2.1) Le tribunal applique le principe selon lequel un
enfant doit avoir le plus de contact possible avec ses pere
et mere et avec ses grands-parents compte tenu de
t'interet veritable de 1'enfant.
Eotrbe en vigueur
3. La presente loi entre en vigueur le joue ou elle
regoit la sanction royale.
Titre abr@ge
4. Le titre abreg� de la presente loi est Loi de 20I0
modifiant la Loi portarrt refor�ne du droit de l'enfance.
J � EXPLANATORY NOTE
NOTE EXPLICATIVE
The Bill amends the Children's Law Reform Act to emphasize
the importance of children's relationships with their parents and
grandpazents.
Subseciion 20 (2.1) of the Act requires parents and others with
custody of children to refrain from unreasonably piacing obsta-
cles to personal relations between the children and their grand-
parents.
Subsection 24 (2) of the Act contains a list of matters that a
court must consider when determining the best interests of a
chiid. The Bill amends that subsection to include a specific ref-
erence to the importance of maintaining emotional ties beiween
children and grandparents and the wil)ingness of each person
aPPlying for custody to facilitate as much contact with each
parent and grandparent as is consistent with the best interests of
the child.
Subsection 24 (2.1) of the Act requires the court to give effect to
the principle that a child should have as much contact with each
parent and grandpazent as is consistent with the best interests of
the child.
Le projet de loi modifie la Loi portant reforme du droit de
�'enlance de fa�on a faire valoir I'importance des relations
qu'ont les enfants avec leurs p8re et m�re ainsi qu'avec leurs
grands-parents.
Le paragraphe 20 (2.1) de la Loi exige des p�re et m8re et autres
personnes qui ont la garde d'enfants de ne pas faire d�raisonna-
blement obstacle aux relations personnelles qui existent entre les
enfants et leurs grands-parents.
Le paragcaphe 24 (2) de la Loi dnum�re les questions dont le
tribunai doit tenir compte pour etablir I'int�r�t veritable d'un
enfant. Le projet de loi modifie ce paragraphe de fa�on � inclure
une mention expresse de I'importance du maintien des liens
affectifs qui existent entre enfants et grands_parents ainsi que de
!a volont� de chaque personne qui demande, par requete, la
garde d'an enfant de faciliter le plus de contact possible avec ses
p�re et mere et avec ses grands-parents compte tenu de 1'int�ret
v�ritable de 1'enfant.
Le paragraphe 24 (2.1) de la Loi exige que le tribunal applique
le principe selon lequel un enfant doit avoir le plus de contact
possible avec ses p�re et m�re et avec ses grands-parents compte
tenu de 1'int�r�t v�ritable de 1'enfant.
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March 18, 2011
To Whom It May Concern:
.', �
`, . ,' . '.
1�' for Winciso�-Tecurraseh
�J�
As the Member of Parliament for Windsor Tecumseh, I am pleased to offer my personal support for Bill 22, An
Act to amend the Children's' Law Reform Act.
Bi1122 has passed 2"d reading within the Legislative Assembly of Ontario and is currently awaiting a review by
the standing committee on Social Policy. This Bill is designed to assist grandparents who have been denied
access to their grandchildren. It also addresses the issues of denied visitation and possible custody
arrangements. This Private Member's Bill will require the courts to look at the best interests of a child when
there is an application submitted by a Grandparent.
Please accept this letter as support for this worthwhile Provincial initiative to amend the Children's Law Reform
Act that will emphasize the importance of a child's relationship with their parents and grandparents. As the
Grandfather of 4 I fully support Bi1122.
Yours truly,
l� G�n-��
Joe Comartin, MP
Windsor Tecumseh
Parliamentary Off1ce: Suite 713 Justice BIdg6,AHouse of Commons, Ottawa, Ontario KiA 0i16 N 3. H.. ,,� �__.
Tel: (613)947-3445 Fax: (613)947-3448 E-mail: comarj@parl.gc.ca
�� �3;;- q; Constituency Office: 1304 B Lauzon Rd., Windsor, ON N8S 3N1 � a_
iia.:.�r's
Tel: (519)988-1826 Fax: (519)988-0152 E-mail: comarjl@pazl.gc.ca
�'.Y:
� � "�" � 1
�: ��.� � z` � w �� � : �� _ '� � -
�
i�RISTIIVA POZAR DI PAOLO
Depury Clerk
������6� � ���������ee��?
I�t�veffib�a- 2�, 20�0
The Honourable Dalton McCiuinty
Premier of Ontario
LegislaYive BuiIding
Queen's Park
Toronto, OIV M7A 1 A 1
Dear Honourable McGuinty,
1��: Su��ort for �ill 22: Caraa�dnarerat's/Grandc�tiddre�e's IdiQh�
At the Council Meeting of November 22, 2010 the following resolution was passed by
Council with respect to the above matter:
Ms. Debbie Desjardins made a presentaiion to Council regarding support for �ill 22:
Grandparent's/Crrandchildren`s Rights.
Councillor Wark moved, Councillor Sutton seconded: �
'g'�a�� �ne alele��iaon by �Vdso Desj�a-�amms be reee��ed;
�aaai �ua�a�r ��t Coaaaaci� �gree ��ubffia� a 9ette� of suppo� foa� �iil 22 t� Preea���-
D��go�n l�dcG�ty.
Ti�e Mayor put the Motion.
I�o2�o�n C�ra�fed
If you have any questions with regards to the above please coniact F�ristina Pozar
Di Faolo @ 519.736.0012 ext. 240. �
Sincerely,
t. -- �.
- 7` '�° .,�
, < t._ - yi<� - - ---
Krisiina F�zar Di Paolo ;'' `.-_____---_-�
Deputy Clerk _
cc: Debbae Desjardins
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�7� s�,�v��n�rce-� s�:- seu �i. ����`'i����l���'. �n�r�°���� ��t� ���
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3�55 Cliarlevo.ix
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�tE,: �ag�n�'4o �tll i2, �❑ �ct t�� �.ntet�d tlte �Y�ilrh�c.�ri's La�n ltefo�'1it �tcr; `
�p'Flt�(I�tBY'CiliS l7�Ilf5 li9l(� 11CCf',55 }V�lel'C �F'i1StIlIC Ulltl@i' �:tle �.�RiV
��fllt�501' Clfy (;O1111C�� Ell tT5 ltlt;CfUlf,' II�Id NCt1'�ltl�)Cl' �, 201�) adopt2cl ihe Follo«�ltl��
reso.� u f ioai: �
r�f301�znr.r� Thal Cit�- C'ntinci( SYII'1'�Ri lJrrtaria .Itill Z' l.n
anre�t�l tli� C'I�ilclr•e�r 's (.,cn>> IZc{nrin .=[c�t tr� e���r�/rr�,ti•i=e tlie ir�rport��rc-e
o/�chilrlrnir ',s rc�lrr�rn»sl�i��,c ti��rth tlu�ir p�rrei�t,�� �rj��l �rrrn�lpnrevil.�•,
r-�,-�-� ��i.
Please consider lhis (etter �js r�nfirtnatinia oi'��t�inds�r C'ity C'c�t►i�cil's su}3��oi't.
.-
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Sfieve �flael3�dimc?s
Deputy City Clcrlc .
Scnioi� ��f�u�tiger oi�CL�IlT1Cl� SCI'��ices
cc: Ivts. C<ithv Mc�cilca
SV/��c
Room 2U3-3S0 City H�11 Squarc Wesi �3 C'in� i{:tll � Windsor, C?nuirio P(9A hS l
L".-i�9ATL.: c(erks ncity.n•indsnr.on.ca :a 7't�(. ('4191 2Sj-ti211 !� FAS (�I9) '155-(i;i6,i
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citvof
tVoo�isrock
March 18, 2G11
Ivtr. Ar�hGr �sc3aile
\/ia e-t�aif
� Re: Biii 22
OF�=1GE OF -i HL C��TY CLEf�K
City Hai!
N.G.Bcx1539
5Q0 Dunc:as StrEe;
VV�odstac{<, Of�
N4S 0�.?
Teiephone (519j 539-12�1
�t the regular cauncil meeting held on Thursday March 17, 2011; the follcwing
resoluticn in+as passed
" Cl;at Woodstnck City Councii supports ihe passage of Biil 22, �vhich would give
grandparents' rights to�vards their grandchildren and grandchildren a voice icw�rds seeir.g
iheir grandparerts."
Yours truly
�;
�i,.. -.. _.. ..-::�
.. '`1 �=-• --
Louise Gartsho;e
Ciiy C!erk
o�tmi�����o az:a?c� From-CA� P�ES
it�Rt L�EPl�A
lV9wiw/ Ptrsi�r,t
P�,yIQBrtt n9T1pft8!
�C�ob�r �.�, 2£���
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2Q5 P'.AC�R CGtJRT, T090hfTD� ON?ARiO b12H 3H9
P�iQNE (448} 457-47t0 FAX (�1� �95-8559
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i �� �c�r��u€��i� �SS�iYC�r� �/����ir��
Prer�a��s c�f �r��r�a
�egs�l�ti�� ��i9�l3r�g
��te�rt'� P�r$c
�'o�ntc� �f� t�iA ��l1
�e�� ��I�ta�s,
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J1�ti 0'N�1L
N3fIWtE! SBCtJfBry-7rp95uiei
SticrtStsrB-f/ft'vn�x' fwlian:9
�r� bei�a�f of g�e CR��t �n� ih� t�ousar�ds oi �r�r�dp�r��fs �ffifi�t� to o�r +�ni��a, i wa��
tc� �nr��ra�� yo� to ��iEize fhe pfl�ser �f ��,t�er�r�n�nf to legislafe �i1122 —�i�i��+��r�'s Lar�
�ef�rt�~i 14� (�r��re�pa��t�s I�ie�h�j.
�'��, ��ing � �ar���re ��m�fy �a�, fG'C4}Q�t�G �h� ��'f�S�@� �S���E���� WI��2'��B7i!{B�� �YtG�
��� id�� c�f �x��rad"s�ag th� ri�h#� �f g��r�d��r��tYs is, ir� fa�i, ir� �I�� ic���r��� of ci�iid��n.
( wc�a�4d ���� iike io �omr�end 1��� �iPri Graet�r for k��+�tging �o�h tii��s i�np�r4�n� B6i( ��tc�
���� �.��i� ��k ���t�' �.t��� 4e� �up�ott it u►iiD� th� cor►f�d�rtc� th�� i� �s t�e �igY+t t�-�i�tg ��
d�, �
����k fcsa�v�.rc� i� yc��r f�vaa��•a��� r��pc�n��.
illiii!� r��p��t,
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�#�fiiob��l �r�si�4��t
kl:rlcape3$�
cc= . �rn �r-,�i�ar, iUiPP (faX �16-292-7155)
Aas�an N�:ves, President, CRW L.ocaE 1�7 ��x �i 9��4-7�60}
62
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f t �_
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SFtR�H SACHELf
The U✓indsor Star
E �� �obert Dr�e ���a �zs wife,
Sxsa:��, �?iss their �a:z�daugh-
��� terr;:ol�:
l::° ;G-yG'aY-O�Ci gl['i �zvd�
with t�em for three months
earlier this year ��z�n neither
of her divorced �arents wanted
her. The courts heid a heari��g
which resulted in the gi�l be-
ing �laced in a grou� home in
Dundas, Ont. The Dra..kes caere
barred from t�e cou_rtroor,l,
because as grandp��en�ts, i���y
F�ad nc legal standing.
"Ii's as if grzn�na_�e:�:� dcn i
e�r�n e�st," said ��uert Dr�e
oi how the iaw treais chi.id cus-
tody cases.
The I3rakes pian to attend. an
event at City Hall Sq7zar� St�r�-
day to raise awareness of thE
lack of grandparents' ?•ightis.
Called "Grandparen�s M��si:zg
�randchiidren," tre Cdt"!vt2-
i�ght vigil is expecfed 'rc cu�a�rr
h�.��?dreds.
See VIGiL, A4
Dr. �?obert �r�k.2 and his ��vii� �!��=;�.
car;dieiion� �aigi; in supoor: o? Bii; _�.
WGL'IG .rr�l',/8 giailL�B?'Pi1lS fi�i�i� .-. :
������� ��.��� .
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OFFICE OF THE MAYOR
STEVE PELLEGRINI,
MAYOR �
February 17, 2011
Mayor Dav�d Ryan
City of Pickering
1 The Esplanade
Pickering, On
L1V 6K7
Dear Mayor Ryan:
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OFFICE `�°F��si�VIAYOR
RECEIVED �'` �� � �: �� �.�
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CAO
DIREC70FiS
OES
C&R
ENG SERV
FIRE
FWD
COUNCiI.
CORP SERV
OFFtCE SUST
LEGAL
CLERK
THE CORPORATIOV OF THE
TOWNSHIP OF KIYG
2075 KING ROAD
KING CITY, ONTARIO
CANADA UB lAI �
TEL: (90�) 833-5321, (905) 841-8492 � %1
FAX:(90�)833-8474 r
EMAIL: spellegrini@king.ca
WEBSITE: ww�a�.king.ca � �� , f � —1 �
As directed by a motion of the �� � F� �rr��e�+��E , 10 (extract attached), I am
honouring a commitment to ch �e�l4+�g�ew+�s�i ' w��ie+� ross the Oak Ridges Moraine
to express their support through a financial commitment to the Oak Ridges Moraine Land Trust's 10fn
Anniversary $1 million Stewardship Campaign. King Township has contributed $3,000 to the early stages
of this campaign, which will allow this citizen-based, charitable non-profit organization to continue with work
on behalf of the citizens in each of the moraine's municipalities.
In 10 years the Oak Ridges Moraine Land Trust has secured 3,317 acres, largeiy with Conservation
Easements registered on title by willing land-owners. Through their own commitment to a healthy future,
these land owners know that the moraine supports the headwaters of 65 rivers and streams, holds,
cleanses and releases water and supports diverse species and ecosystems throughout each of our
municipalities.
This is not a campaign to purchase land. This is a campaign to help this organization negotiate and
encourage securement and stewardship efforts that cost a fraction of what fee simple purchase would. The
fund will support the many hours of work that go into builtling landowner relationships, explaining options
antl benefits and ensuring that landowners understand the goals of protection and how it will benefit all
publics. The Trust, even in pursuit of'donated' properties, often incurs expenses of $20,000 -50,000 per
property through survey, appraisal, legal and other fees.
The fun�+ �vi!! support direct ste��!ardsh!p acti�,�jtV p!1 Ia^c+s tha±lhe Trust does own and it will be leveraped to
encourage further investment from other sources. And, it will allow the Trust to undertake a focused
communications and outreach program to engage with thought leaders in each of our municipalities
discussing not only the importance of the moraine but different forms of securement to aid in conservation
and protection.
We are all of us committed to the goals of the Oak Ridges Moraine Conservation Plan (ORMCP) which has
been described as a model of a provincial plan with no precetlent antl implemented by our municipalities
through Official Plans and zoning by-laws. One weakness we all face in this implementation is that
cumulative impacts that local planning decisions have on the ecological functions of the moraine.
ORIGINALTO: � j�j
COPY 70:
-� �
CORR. FI�E
KE APR. ACTION
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2
65
Each application, each change on the moraine, adds up - arid it is this incremental change and destruction
of ecological functions that slips beyond the reach of any one municipality to ensure that sound planning
decisions protect these inter-related services. Organizations like the Oak Ridges Moraine Land Trust
provide municipalities with another option for helping to protect the ecological functions that contribute to our
healthy sustainable communities.
"The Township of King strives to be a prosperous, vibrant community proud of its rural traditions and
committed to balancing the benefits of accessibility with the values of its natural environment. " This is King
Township's vision, and I'm certain you will hear echoes of your own. Economic, Social-Cultural and
Financial values are not independent of Environmental goals they are intricately linked.
Development press�res differ from ene end of the moraine to the other — as �ve face the loss or impairment
of natural features I harbour some envy for our central and eastern moraine municipal partners at being able
to engage in protection, now before iYs too late, because protection is less costly than remediation.
I respectfully request that each of your municipalities give tlue consideration to contribute to the $ 1 Million
Stewardship Fund of the Oak Ridges Moraine Land Trust — we all benefit and the work is not done yet.
Sincerely,
.�✓�-�°' ; ,
yor Steve P egrini
Township of King
cc: Susan Walmer, Executive Director
Oak Ridges Moraine Land Trust
cc: Municipalities in the Oak Ritlges Moraine Area
OFPICE OF THE MAYOR
THE CORPORAT[ON OF THE TOWNS(-IIP OF KING
TOWNSHIP OF KING
�•
COi�Ii�IITTEE OF THE WHOLE REPORT
'i'lie folio�r�i��g ite�n f�•om tlie Committee of tiie '�Vhole Iteport of September 13��', 2010 �vas
adopted by Council at its meeting of September 13`h, 2010. The minutes of the meeting
�vere approved by Council at its meeting of September 21st, 2010.
COPIES TO: FILE
JEFF SCH�IIDT
---------------------------------------------------------------------
----------------------------------------------------------
C.O.W. #2010-196
Clerks' Department Report Number CL-2010-38
Re: To�vnship of King Community Grants Program —
Oak Rid�es 1VIoraine Land Trust lOth Anniversary Stewardship Campai�n
Committee considered Clerks' Department Report Number CL-2010-38 regarding a request for a
grant by the Oak Ridges Moraine Land Trust (ORMLT).
Committee recommends that Clerks' Department Report Number CL-2010-38 be received, and
the recommendations therein be approved, as amended, as follows:
(a) Report CL-2010-38 be received as information;
(b) A grant in the amount of $3,000.00 from the 2010 Community Grants Program
(acct# 1.21.299.540) be awarded to the ORMLT's new initiative, the 10`n
Anniversary Stewardship Campaign; and
(c) The Clerk prepare a letter to send to all Oak Ridges Moraine Municipalities
encouraging them to join King Township in support of the ORMLT's 10`h
Anniversary Stewardship Campaign.
CHRIS SOI�IERVILLE
CLERK
Ministry ot Citizenship
and Immigrafiort
MinisEer
6'" Floor
400.University Avenue
Toronto ON M7A.2R9
Tel:: (416) 325-6200
Faz'. (416) 325-8195
�'�6 %
March 2011
Dear Friends:
fNinistere des: A.ffaf►es civiques
et de t'Imrnigr�tion
Ministre
6e etage
400, avenue University
Toronto ON M7A 2R9
T�I. : (416} 325-6200
7elec. : (416) 325-6195
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LII�COLN M. ALEXANDER AWAR_D:2011
Every year since 1993, the Government of �ntaria has presented the Lincoln M. Atexander
Avrar� t� horour ;roung Onf�rians �r�h� ha��s d�rnvnstrat�d exempiary.: lead�rship. in
contributing to the elimination of racial discriminafion.
I am pleased to call upon you and asl� you to support this program by nominating a young
person wham yau believe to be deserving of recognition. As ihe Mi.nister of Citi2enship and
Immigration, l. will join the Lieutenant Governar in officially recognizing the award recipients at
a special ceremony at Queen's Park later in the year.
Nomination forms ar�d information outlining details of the program, ineludingthe. deadline date,.
the selection criteria and the procedures follawed in the selection process are availabie on our
website at www:ontaria.ca/honoursandawards
Pfease read the information provided and`take this opportunity to acknowledge a young
persan from your school or community who has made an important contribution to eliminat"rng
racial discriminatEOn in Ontario.
For further information you may eontact the Ontario Honours and Awards Secretariat:
416 3i 4-7526, toll free 1$77 832 8622 or TTY 416 327-2391. The deadline for
nominatio�s is May 31, 201 y.
Thank you in adv�nce for tak6r�g the time to c�nsider a dese!ving y�ung Or.±ari?!� f�r i�?�
Lincoln M. Alexander Award.
Sincerefy,
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Dr. Eric Hoskins
Minister
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18t� BICENTENNIAL 2ot�
Mayor and
Members of Council
Dale Quaife, Chair
Heritage Pickering Committee
Chief Administrative Officer
Directors
Subject: 2010 Year End Report
2011 Workplan for
Heritage Pickering Advisory Committee
File: A -1410-001
Memo
Co2�.�9,-�l 6 �
March 30, 2011
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APR. ACTI(7N
'Le l V � r YJ �
The Heritage Pickering Advisory Committee is pleased to present its 2010 Accomplishments and
proposed 2011 Workplan as outlined below.
2010 Accomplishments
The Heritage Pickering Committee held seven meetings in 2010. The following tasks were
completed:
1 Gathered information on heritage structure evaluation criteria and scoring
2 Finalized Pickering evaluation form for cultural heritage evaluation
3 Prepared a standard hamlet inventory form and distributed for member use
4 Ongoing work on inventory of hamlets
5 Investigated and selected three properties for proposed designation
6 Advisecl regarding cultural heritage impact at public consultation meetings for Seaton
EA
7 Established Doors Open Sub-committee, selected potential venues and registered
venues with Ontario Heritage Trust for participation in 2011 program
2011 Workplan
2
3
4
5
Training
Investigate and report to Council on a potential Tax Relief Program for designated
Pickering heritage properties
Investigate and prepare a Heritage Permit delegation By-law for Council's consideration
Investigate and prepare a by-law and potential Pickering Official Plan amendment to
adopt a Heritage District Plan for Whitevale, as required under the Ontario Heritage Act
Review and prepare potential property listings to include on the Pickering Heritage
Register for Council's consideration
6 Conduct investigations into three properties for potential heritage designation
7 Continue to coilaborate with the 2011 Doors Open Sub-committee
, 69
Submitted on behalf of
The Heritage Pickering Committee
Current Member ship:
Dale Quaife
Mike Sawchuck
Tate Besso
Gayle Clow
Christine Gonsalves
Wickham Jamadar
Candace Julien
Denise Rundle
Sally Sheehan
Lars Svekis
Councillor Peter Rodrigues
IJ:xx
C\HentageVientage Pickenng�2011 Workplan.doc
March 30, 2011 Page 2
2010 Year End Report and
2011 Workplan for Heritage Pickering
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zst� BICENTENhlIAL 2oii
Mayor
Members of Council
Marisa Carpino
Supervisor, Culture & Recreation
Copy: Members, Pickering Advisory Committee on Diversity
City Councillor — Ward One
Chief Administrative Officer
Director, Community Services
Division Head, Culture & Recreation
Subject: 2011 Annual Work Plan and 2010 Annual Report
- File: A-1410-001-11
�0
Memo
April 5, 2011
Please find attached the proposed 2011 Annual Work Plan and 2010 Ann,ual Report submitted on
behalf of the Pickering Advisory Committee on Diversity current membership which includes:
Kirk Mark, Chair
Catherine Reidt, Vice-Chair
Kevin Ashe, City Councillor — Ward One and Council Representative
Carlisle Miller
Devinder Kaur Panesar
Jacob Yacoumidis
Representatives:
Anusheh Awad, [YOU]nity Chair
Renee Prem, [YOU]nity Co-Chair
Christy Harper, Pickering Public Library
Keith Richard, Durham Regional Police Service
Margaret Lazarus, Valley Farm Public School
Alma Sandoval, Hispanic Canadian Alliance of Ontario
Fred Gibson, Pickering Carib Canadian Cultural Association
Thank yo,u
:mc
Attachments
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isi� BiCENTENNIAL zo�i
A. About The Committee
Pickering Advisory Committee on Diversity
2011 Annual Work Plan
The City of Pickering Advisory Committee on Race'Relations & Equity was
established by Resolution #67/90, Item #10, passed on May 28, 1990 as
amended by Resolution #128/00 passed on October 2, 2000. In 2010, the
name of the committee was changed to Pickering Advisory Committee on
Diversity. As a result, the committee will endeavour to seek to revise/update the
committee's mandate and terms of reference to reflect this new committee name.
The committee will also seek to define the term "diversity" for the purposes of the
committees' work. �
B. Events
Heritage Day Celebration:
The Pickering Advisory Committee on Diversity will proudly host the annual event
to commemorate Heritage Day in Ontario. This multicultural festival will be held
on February 26, 2011 at the Pickering Town Centre and celebrates Pickering's
rich heritage and cultural diversity. At this annual event, hundreds of event
visitors are both entertained and informed by a variety of artistic, dance and
musical performances as well as exciting interactive displays.
Clearly, the Heritage Day Celebration involves community members of all ages
and all walks of life and is invaluable in reaching Pickering's young people. The
day brings spectacular cultural entertainment but more importantly insight into
the diverse cultures that make up our community.
Diversity Camp:
The Diversity Leadership Camp is an initiative run by [YOU]nity, the youth sub-
committee of the Pickering Advisory Committee on Diversity. This FREE
workshop is open to children grades 6-8 and includes interactive activities
focussing on issues encompassing topics of equity, race relations, and diversity.
Participants will be encouraged to develop leadership skills and Iearn how to
become an effective youth advocate in a fun, laid-back environment,
The Diversity Leadership Camp will take place from on March 17 and 18, 2011 at
the Pickering Public Library.
Student Contest & Diversity Forum:
The Pickering Advisory Committee on Diversity will host the 2011 Race Relations
Forum on Wednesday, March 23, 2011 at 7pm in Council Chambers of the
Pickering Advisory Committee on Diversity %�
2011 Annual Work Plan
Pickering Civic Complex, One the Esplanade; Pickering. The event will provide
a platform for students of the 2010/11 "In Your Words & Expressions" to share
their winning submissions. ,
The Diversity Forum commemorates.March 21 St The International Day for the
Elimination of Racial Discrimination and will include guest speaker Shelley-Ann
Brown. Members of the public are welcome to attend and have the
opportunity to the opportunity to hear from our young people about such
important community issues.
In September 2011, the Pickering Advisory Committee on Diversity will partner
with the Durham District School Board and the Durham Catholic Districf School
Board to present the "In Your Words & Expressions" contest once again for
2011/12.
Coffee House:
[YOU]nity, the youth sub-committee of the Pickering Advisory Committee on
Diversity, will host a Coffee House event. This event will be a celebration of
culture, presented by youth performers; and open to everyone. The event is
planned to take place in November 2011.
Multi Faith Holiday Celebration: �
Pickering Advisory Committee on Diversity will once again create banners for
display in the Pickering Civic Complex during the month of December 2011 so
that members of our community can learn more about various cultural holiday
celebrations that include Kwanzaa, Eid al Huda, Chanukafi and Christmas.
The committee will also send a request to Council to proclaim World Religion
Day in January, Black History Month in February, Hispanic Heritage Month in
April, Asian Heritage Month in May, India's Independence Day in August; Diwali
in October and other dates of significance in 2011. These proclamations wilt be
complimented by signs in the lobby of the Civic Complex and Recreation
Complex commemorating these proclaimed months.
Pickering Public Library:
The Pickering Public Library, which are represented by staff on .the Pickering
Advisory Committee on Diversity; proudly commemorate culturally significant
initiatives by coordinating speakers and/or displays which are available to the
community.
2
73
Pickering Advisory Committee on Diversity
2011 Annual Work Pian
C: Outreach
The Pickering Advisory Committee on Diversity is committed to continue to show
its support for various diversity activities that take place within our community —
as demonstrated when committee members and/or City Council attend these
initiatives.
The Committee would like to continue to have community cultural organizations
become more involved in the committees' activities and to attend the monthly
committee meetings. As such, the committee will be sending an invitation to
local community cultural associations to attend a meeting and update the
committee on their activities. The committee aims to have 5 visiting
organizations in 2011.
D: Website
The Pickering Advisory Committee on Diversity is committed to keeping the
community informed of Committee initiatives by featuring current and relevant
information on its web page found on cityofpickering.com. On the site, people
can also access committee minutes, committee ierms of reference and important
community cultura► information via the holiday calendar, community cultural
listing.
The Committee will continue to recognize internationally/nationally recognized
cultural holidays on the City's website located at cityofpickering.com. The
Committee will also feature local cultural events on the City's website to
encourage public awareness and involvement. This is an important way to keep
the communities cultural traditions to the forefront and to make the community
aware of the great activit'res happening in their own community.
E: Community Survey
The Pickering Advisory Committee on Diversity will partner with Durham College
to develop a community survey that would assess the current climate of our
citizens regarding diversity. in consultation with the committee, Durham
Collage students of the Law & Security Program will develop the survey in 2011
and implement it in 2012 to the community using scientific methods that would
generate statistically significant results.
The results of the survey will be shared with Council and may provide a focus for
the committee in future years. The students would complete this project as
part of their school assignment and there would be no cost to the City of
Pickering.
3
Pickering Advisory Committee on Diversity
2011 Annual Work Plan % 4.
F. Funding _
The funds to coordinate the activities of the Pickering Advisory Committee on
Diversity will be completely covered by committee funds in account
2711.5350.0001.
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ia�i EICENTENNIAC 2oit
A. About The Committee
Pickering Advisory Committee on
Race Relations & Equity
2U10 Annual Report
The City of Pickering Advisory Committee on Race Relations & Equity was
established by Resolution #67/90, Item #10, passed on May 28; 1990 as
amended by Resol-ution #128/00 passed on October 2, 2000.
The City of Pickering Advisory Committee on Race Relations & Equity, made up
of municipal leaders, school board representatives, community cultural
associations, community appointees and students, has been involved in the
design and delivery of race relations programs and initiatives in the community
for nearly 20 years.
The City of Pickering Advisory Committee on Race Relations and Equity is also
charged with the responsibility of giving guidance to and advising the
municipality, through the Mayor and the Council of the Corporation of the City of
Pickering, on matters involving race relations and equity issues within the
community.
B. Events
Heritage Day Celebration:
The Pickering Advisory Committee on Race Relations & Equity hosted the 2010
Heritage Day Celebration on Saturday, February 20, 2010 starting at 11:00 am at
the Pickering Town Centre (centre court).
Heritage Day Celebration is a dynamic event that celebrates Pickering's rich
heritage and cultural diversity. Visitors were both entertained and informed by a
variety of dance and musical performances as well as interactive cultural
displays. The City of Pickering Advisory on Race Relations & Equity
Committee was proud to host the annual Heritage Day Celebration — an event
that brings the community together by celebrating our differences.
The performances included The County Town Singers, Royal Scottish Country
Dance Society, Jessica's Footsteps Dance School, Village Singers, Tamil
Cultural and Academic Society of Durham, McGrath Highland Dancers, Devi
Mandir, Polish Folk Song & Dance Ensemble Tatry, Colleen Rintamaki School of
Dance, Arunodhaya Dance Academy, Grupo Sacuanjoche, Sweet Harmony,
Zahras School of Dance, Sweet Harmony, Mario & Laura Polanco representing
Pickering Advisory Committee on Race Relations & Equity 7 6
2010 Annual Report
the Hispanic Canadian Alliance of Ontario, Shantel Chand � Bollywood Fusion
Dance and Barathalaya Dance Academy.
The event displays included Pickering Advisory Committee on Race Relations &
Equity, Heritage Pickering, Pickering Public Library, [YOU]nity, Durham Tamii
Association, Hispanic Canadian Alliance of Ontario, Congress of Black Women
of Canada — Ajax/Pickering Chapter, Pickering Ajax Italian Social Club, Pickering
Museum Village, Community Development Council of Durham, Durham
Continuing Education and Tamil Cultural & Academic Society of Durham.
At 1:30 pm on Saturday, February 20th, Master of Ceremonies David Pickles, City
Councillor - Ward 3 and Chair, Pickering Advisory Committee on Race Relations .
& Equity introduced local dignitaries and special guests who provided welcoming
remarks on the main stage in the Centre Court of the Pickering Town Centre.
Diversity Camp:
The Diversity Leadership Camp is a two-day initiative run by jYOU]nity, theyouth
sub-committee of the Pickering Advisory Committee on Race Relations & Equity.
This FREE workshop is open to children grades 6-8 and includes interactive
activities focussing on issues encompassing topics of equity, race relations, and
diversity. Participants will be encouraged to develop leadership skilis and learn
how to become an effective youth advocate in a fun, laid-back environment.
The Diversity Leadership Camp took place from 9 am to 3 pm on June 12, 2010
at the East Shore Community Centre and engaged over 20 kids in the camp.
Student Contest & Race Relations Forum:
The Pickering Advisory Committee on Race Relations & Equity will host the 2010
Race Relations Forum on Wednesday, March 24, 2010 at 7pm in Council
Chambers of the Pickering Civic Complex, One the Esplanade, Pickering. The
event will provide a platform for students of the 2009/10 "In Your Words &
Expressions" to share their winning submissions.
The Race Relations Forum commemorates March 21 St The International Day for
the Elimination of Racial Discrimination and will include guest speaker Fairness
Commissioner Jean Augustine. Over 150 people attended the event including
student winners and their families/teachers.
In September 2010, the Pickering Advisory Committee on Race Relations &
Equity partnered with the Durham District School Board and the Durham Catholic
District School Board to present the "In Your Words & Expressions" contest once
again for 2010/11.
Coffee House:
[YOU]nity, the youth sub-committee of the Pickering Advisory Committee on
Race Relations & Equity, hosted a Coffee House event on November 19, 2010.
2
��
Pickering Advisory Committee on Race Relations & Equity
2010 Annual Report
This event was a celebration of culture, presented by youth performers, and open
to everyone. Over 50 people attended this event and over $200 was raised for
the Youth Centre.
Multi Faith Holiday Celebration:
Pickering Advisory Committee on Race Relations & Equity once again creates
banners for display in the Pickering Civic Complex during the month of �
December 2010 so that members of our community can learn more about
various cultural holiday celebrations that include Kwanzaa, Chanukah and
Christmas.
The committee also sent a request to Council to proclaim Black History Month,
Hispanic Heritage Month and Asian Heritage Month. These proclamations were .
complimented by signs in the lobby of the Civic Complex and Recreation
Complex commemorating these proclaimed months.
Pickering Public Library:
The Pickering Public Library, who has staff representation on the Pickering
Advisory Committee on Race Relations & Equity, proudly commemorated
culturally significant initiatives (such as Asian Heritage Month, Black History
Month) by coordinating speakers and/or displays which are available to the
community.
C. Outreach
The Pickering Advisory Committee on Race Relations & Equity is committed to
continue to show its support for various race relations activities that take place
within our community — as demonstrated when committee members and/or City
Council attend these initiatives.
In 2010, the following activities were attended:
1. March 4, 201 0 Race Relations & E.quity Advisory Committee meeting took
place at the Pickering islamic Centre and a tour was conducted for our
members. "
2. Region of Durham immigration Portal quarterly meetings attended by
committee staff representative, Marisa Carpino, Supervisor, Culture &
Recreation
3. 2010 Committee Chair, Councillor David Pickles attended the following
cultural events:
a. Thai Pongal Celebration, at Ajax Community Centre on January 23,
2010
b. Heritage Fair at William Dunbar High School on February 26, 2010
c. Holi Celebration at Devi Mandir on February 27, 2011
d. Tamil's "Light of Hope" Charity Gala on April 10, 2010
Pickering Advisory Committee on Race Relations & Equity 7$
2010 Annual Report
e. Women's Multicultural Resource & Counseiling Centre (WMRCC)
Gala on May 1, 2010
f. Tamil Cultural Event on May 28, 2010
g. Metis Festival at Abbeylawri Manor on May 29, 2010
h. Pickering Italian Social Club Picnic on July 11, 2010
i. India's Heritage Festival at Esplanade Park on August 21; 2010
j. Pickering Italian Social Club Corn Roast on September 10, 2010
D. Website
The Pickering Advisory Committee on Race Relations & Equity is committed to
keeping the community informed of Committee initiatives by featuring current and
relevant information on its web page found on cityofpickering.com. On the site,
people can also access committee minutes, committee terms of reference and
important community cultural information via the holiday calendar, community
cultural listing.
The Committee continued to recognize holidays of the cultural community on the
City's website located at cityofpickering.com and promoted various local cultural
events so that the community can be informed and engaged. ,
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April 18, 2011
COMMITTEE REPORTS
79
a) Joint Report JT 2011-01 of the Planning & Development Committee and
Executive Committee
Part "A" Planninq & Development Reports Joint Pages White
Director, Planning & Development Report PD 09-11 . 23-66
Zoning By-law Amendment Application A 35/05
Ansar Medical Services Inc.
2177 & 2185 Brock Road
Part of Lot 18, Concession 2, Citv of Pickerinq
Recommendation
That Report PD 09-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 35/05, submitted by Ansar
Medical Services Inc. to permit a mixed use development on lands being Part
of Lot 18, Concession 2 be approved; and
3. Further, that the zoning by-law to implement Zoning By-law Amendment
Application A 35/11, as set out in Appendix I to Report PD 09-11, be
forwarded to City Council for enactment.
2. Director, Planning & Developmen# Report PD 10-11 67-96
Zoning By-law Amendment — A 10/10
Gazarek Realty Holdings Ltd. on behalf of
St. IVlary & St. John the Beloved Coptic Orthodox Church
980 — 984 Kingston Road
(Range 3 B.F.C. Part Lot 25, 26 Now RP 40R-1090 Part 14, 15, 17 and Part Road
Allowance between Range 3 B.F.C. & Concession 1 Now RP 40R-11222 Part 3, 4
and Concession 1 Part Lot 25, 26), Citv of Pickering
Recommendation
That Report PD 10-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 10/10, submitted by Gazarek
Realty Holdings Ltd. on behalf of St. Mary & St. John the Beloved Coptic
Orthodox Church, to permit a place of religious assembly, a day nursery and
limited commercial uses on lands being Part 1 40R-3466, Parts 2-5 40R-
5805 and Part 1 40R-11779, be approved;
8 0 3. That the draft zoning by-law fo implement Zoning By-law Amendment
Application A 10/10, as set out in Appendix I to Report PD 10-11, be
forwarded to City Council for enactment; and
4. Further, that Council authorize staff to commence the process of stopping up
and closing Part 8, Plan 40R-11222, as a public highway for the purpose of
acquisition by the abutting landowner.
3. Director, Planning & Development, Report PD 11-11 97-118
Zoning By-law Amendment Application A 8/10
P. Albanese
1448 Rougemount Drive
Part of Lot 16 Plan 228, City of Pickerinq
Recommendation
That Report PD 11-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 8/10 submitted by Pietro
Albanese to amend the zoning of the subject property to an "R4" — Fourth
Density Residential zone to permit the creation of two lots with minimum
frontage of 15.0 metres on lands being Part of Lot 16, Plan 228, City of
Pickering be approved; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 8/10, as set out in Appendix I to Report PD 11-11, be forwarded
to City Council for enactment.
4. Director, Planning & Development, Report PD 12-11 119-127
Downtown Intensification Program
Proposed Work Plan to Confirm and Implement a Council Vision for powntown
Pickerinq
Recommendation
That Report PD 12-11 of the Director, Planning & Development, outlining a
Downtown Intensification Program to confirm and implement a Council vision
for powntown Pickering, be received for information;
2. That Council authorize staff to proceed with the Work Plan for the Downtown
Intensification Program attached as Appendix II to Report PD 12-11, and
3. Further, that Council authorize staff to prepare terms of reference and issue
request for proposals for required studies, and report back to Council
regarding the hiring of consultants in accordance with the City's purchasing
policy.
Part "B" Executive Committee Reports
�•
1. Chief Administrative Officer's Report, CAO 07-11 128-133
Records Manaqement By-law Amendment
Recommendation
That Report CAO 07-11 of the Chief Administrative Officer be received;
2. That the Draft By-law to amend By-law 6835/08 Records Management for the
City of Pickering, included as Attachment #1 to this Report, be approved; and
3. That the City Clerk forward the approved by-law to the City's Auditors,
Deloitte and Touche LLP, for certification.
2. Director, Community Services Report CS 10-11 134-144
Municipal Bridge Maximum Gross Vehicle Weight Restrictions
By-law to establish a load limit for certain bridges under the jurisdiction
of the Citv of Pickerinq '
Recommendation
That Report CS 10-11 of the Director, Community Services regarding the
establishment of safe load limits on municipal bridges be received; and
2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle
or any class thereof, passing over certain bridges, under the jurisdiction of
the Corporation of the City of Pickering be enacted.
3. Director, Community Services Report CS 16-11 145-148
Boyne Court — Sidewalk Removal & Driveway Restoration
Recommendation
That Report CS 16-11 of the Director, Community Services regarding the
sidewalk removal and driveway restoration on Boyne Court be received;
2. That Council approve staff's recommendation to arrange for the removal of
the existing sidewalk and undertake driveway and boulevard restoration for
the residents on Boyne Court, subject to the condition that residents directly
benefitting from the alterations incur 100% of the costs;
3. That Council direct staff to respond to the residents indicating the results of
the Council's decision; and
4. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
�•
4. Director, Community Services Report CS 19-11 149-156
No Parking By-law, Rayleen Crescent
Amendment to By-law 66,04/05
Pedestrian Access Relocation, Rayleen Crescent
Recommendation
1. That Report CS 19-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 and relocation
of a pedestrian access on Rayleen Crescent be received; and .
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering;
and
3. That relocation of the pedestrian access to Brock Road currently mid-block
on Rayleen Crescent to a location further north on Rayleen Crescent be
approved and staff be given the authority to undertake the necessary work.
NEW AND UNFINISHED BUSINESS
��
April 18, 2011
PAGES
Director, Community Services, Report CS 15-11 86-99
Tender No. T-1-2011
Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard
Reconstruction and WharF Street Sidewalk Installation
Recommendation
That Report CS 15-11 of the Director, Community Services regarding the
tender for Liverpool Road - Road Works, Storm Sewer, Streetlighting,
Boulevard Reconstruction and Wharf Street sidewalk installation be received;
2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount
of $378,832.50 (HST included) and a net cost of $341,150.40 be approved;
3. That the total gross project cost of $471,888 (HST included) including the
tender amount and other associated costs, and the total net project cost of
$424,950 (net of HST rebate) be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) That the sum of $20,000 be funded from the Development Charges - City
Share Reserve, as provided for in the 2007 approved External Subdivision
Budget for Wharf Street;
b) That the sum of $5,000 be funded from the Development Charges —
Transportation Roads & Related Reserve Fund as provided for in the 2007
approved External Subdivision Budget for WharF Street; .
c) That the sum of $58,725 be funded from Development Charges - City
Share Reserve , as provided for in the 2007 approved External
Subdivision Budget for Liverpool Road;
d) That the sum of $19,575 be funded from Development Charges —
Transportation Roads & Related Reserve Fund, as provided for in the
2007 External Subdivision Budget for Liverpool Road;
e) That the sum of $320,000, as provided for in the 2007 approved Roads
Capital Budget for Liverpool Road, be financed by the issuance of
debentures by The Regional Municipality of Durham over a period not to
exceed ten (10) years, at a rate to be determined;
�� fl That the balance of $1,650 for Liverpool Road be funded from the 2011
Current Funds;
g) That the annual repayment charges in the amount of approximately
$41,500 be included in the annual Current Budget for the City of Pickering
commencing in 2012, continuing thereafter until the loan is repaid , and
any financing cost to be paid out of the Current Budget;
h) The Director, Corporate Services & Treasurer has updated the City's
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for the debt and
financial obligations, as established by the Province for municipalities in
Ontario, and would not cause the City to exceed the updated Limit, and
therefore, Ontario Municipal Board approval is not required prior to City
Council's authorization;
i) The Treasurer is authorized to take any actions necessary in order to
effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
2. Director, Community Services, Report CS 17-11 100-109
Pickering Museum Village
-Site Improvement Works
-Tender No. T-2-2011
Recommendation
That Report CS 17-11 regarding Tender No. T-2-2011 for the Pickering
Museum Village, Site Improvement Works be received;
2. That Tender No. T-2-2011 submitted by Iron Trio Inc. in the total tendered
amount of $343,530.31 (HST included) be accepted;
3. That the total gross project cost of $402,855 (HST included) and a net project
cost of $362,783 including the total tendered amount and other associated
costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the project as follows:
a) The sum of $72,557 as provided for in the 2009 Capital Budget be funded
through a donation from the Pickering Museum Foundation;
b) The sum of $50,790 as provided for in the 2009 Capital Budget be funded
by Property Taxes;
c) The sum of $119,718 as provided for in the 2009 Capital Budget be
funded by the Building Canada Fund — Communities Component (BCF- g�
CC) Intake 1— Federal Grant;
d) The sum of $119,718 as provided for in the 2009 Capital Budget be
funded by the Building Canada Fund — Communities Component (BCF-
CC) Intake 1— Provincial Grant;
e) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto
3 Director, Planner & Development, Report PD 13-11 110-113
Building By-law Appointment Schedule Amendment
under the Buildinq Code Act
Recommendation
That the City's Building By-law 6603/05 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment
1 to Report PD 13-11.
�.
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From: Everett Buntsma
Director, Community Services
Report To
Council
Report Number CS 15-11
Date: April 18., 2011
. 8�
Subject: Tender No. T-1-2011
Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard
Reconstruction and Wharf Street Sidewalk Installation
- File: A-1440
Recommendation:
1. That Report CS 15-11 of the Director, Community Services regarding the tender
for Liverpool Road - Road Works, Storm Sewer, Streetlighting, Boulevard '
Reconstruction and Wharf Street sidewalk installation be received;
2. That Tender No. T-1-2011 submitted by Concord Paving Inc. in the amount of
$378,832.50 (HST included) and a net cost of $341,150.40 be approved;
3. That the total gross project cost of $471,888 (HST included) including the tender
amount and other associated costs, and the total net project cost of $424,950
(net of HST rebate) be appraved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a. That the sum o# $20,000 be funded from the Development Charges - City
Share Reserve, as provided for in the 2007 approved External Subdivision
Budget for Wharf Street;
b. That the sum of $5,000 be funded from the Development Charges —
Transportation Roads & Related Reserve Fund as provided for in the 2007
approved External Subdivision Budget for Wharf Street;
c. That the sum of $58,725 be funded from Development Charges - City
Share Reserve. , as provided for in the 2007 approved External
Subdivision Budget for Liverpool Road;
d. That the sum of $19,575 be funded from Development Charges —
Transportation Roads & Related Reserve Fund, as provided for in the
2007 External Subdivision Budget for Liverpool Road;
Report CS 15-11
April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
� � $ 7 Boulevard Reconstruction and
`�' WharF Street Sidewalk Installation Page 2
e. That the sum of $320,000, as provided for in the 2007 approved Roads
Capital Budget for Liverpool Road, be financed by the issuance of
debentures by The Regional Municipality of Durham over a period not to
exceed ten (10) years, at a rate to be determined;
f. That the balance of $1,650 for Liverpool Road be funded from the 2011
Current Funds;
g. That the annual repayment charges in the amount of approximately
$41,500 be included in the annual Current Budget for the City of Pickering
commencing in 2012, continuing thereafter until the loan is repaid , and
any financing cost to be paid out of the Current Budget;
h. The Director, Corporate Services & Treasurer has updated the City's
Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for the debt and
financial obligations, as established by the Province for municipalities in
Ontario, and would not cause the City to exceed the updated Limit, and
therefore, Ontario Municipal Board approval is not required prior to City
Council's authorization;
The Treasurer is authorized to take any actions necessary in order to
effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2007 Roads Capital Budget and the 2007
External Subdivision Budget, Liverpool Road Reconstruction (between Wharf Street and
Annland Boulevard) and Wharf Street Sidewalk Installation were approved as
construction projects. Prior to proceeding with the road reconstruction in this section, it
was necessary to complete the hydro underground conversion. Tender No. T-1-2011
was issued on Friday, March 11, 2011 and closed Wednesday, March 30, 2011 with ten
bidders responding. The low bid of $378,832.50 (HST included) submitted by Concord
Paving Inc. is recommended for approval. The total gross project cost is estimated at
$471,888 (HST included) with an estimated total net project cost of $424,950 (net of
HST rebate).
The City's Purchasing Policy requires staff to report to Council on the results of a public
tender. In accordance with Purchasing Policy Item 04.07 (revised 2007) a formal tender
exceeding $108,000 is subject to Council approval.
CORP0227-07/01 revised
Report CS 15-11
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
Boulevard Reconstruction and .
Wharf Street Sidewalk Installation
Financial Implications:
1. Tender Amount
T-1-2011
HST (13%)
Sub-Total
HST Rebate (11.24%)
Total
2. Approved Source of Funds
� Roads and External Subdivision Capital Budgets
Location Project Code Source of Funds
Wharf Street 5321.0705 Development Charges-
City's Share Reserve
VVharF Street 5321.0705 Development Charges —
Transportation — Roads &
Related Reserve Fund
Liverpool Road 5321.0706
Liverpool Road 5321.0706
Liverpool Road 5320.0709
Liverpool Road 5320.0709
Total
CORP0227-07/01 revised
Development Charges —
City's Share Reserve
Development Charges —
Transportation Roads &
Related Reserve Fund
Debt Financing — 10 Year
Property Taxes
April 18, 2011
::
Page 3
$335,250.00
� 43,582.50
378,832.50
�37,682.10)
$341,150.40
Budget Required
20,000 20,000
5,000 5,000
$58,725 $58,725
19, 575 19,575
321,700
0
320,000
1,650
$424,950
Report CS 15-11
Subject: Liverpool Road - Road.Works, Storm Sewer, Streetlighting,
$ � Boulevard Reconstruction and
Wharf Street Sidewalk Installation
3. Estimated Project Costing Summary
T-1-2011 — Tender for Liverpool Road - Road Works, Storm Sewer,
Streetlighting and Boulevard Reconstruction and Wharf Street
Sidewalk Instaflation
Associated Costs
Materiats Testing
Utility Relocations
Miscellaneous Costs
Construction Contingency
Sub Total
HST (13%)
Total Gross Project Cost
HST Rebate (11.24%)
Total Net Proiect Cost
April 18, 2011
Page 4
$335,250
5, 000
10,250
10,600
56,500
417,600
54,288
471,888
(46,938)
Net Project Costs (over) under Approved Funds $50
For the purpose of the debentures by-law, the sources of funds for the three
accounts are grouped as follows:
Accounts
5321.0705.
5321.0706.
5320.0709.
Total
Development
Charges-City's
Share Reserve
20,000
58,725
78.725
Development
Charges-
Transportation
Roads 8� Related
Reserve Fund
5, 000
19,575
5
Current
� Debt Funds Total
(Taxes)
320,000 1,650
320.000 1.650
25,000
78,300
321,650
424,950
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and financing of the expenditures contained in this report and concurs.
CORP0227-07/01 revised
Report CS 15-11
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
Boulevard Reconstruction and
� Wharf Street Sidewalk Installation
April 18, 2011
��
Page 5
Sustainability Implications: This project will allow for improving the roadway
geometrics and vehicular flow in this area and complete the implementation of the Great
Lakes Nautical Theme for Liverpool Road. The new road works will reduce
maintenance costs for the next several years. This project will also allow for new
sidewalk construction and completion of the Waterfront Trail segment on Liverpool
Road promoting pedestrian mobility.
Background: As part of the 2007 Roads Capital Budget and the 2007 External
Subdivision Budget, Liverpool Road Reconstruction was approved as a construction
project. This section of Liverpool Road falls within the City's Planning & Development
Department's Policy with the Great Lakes Nautical Theme Development Guidelines.
There are special landscape and streetscape requirements that govern the way the City
infrastructure is to look in this area. Part of this initiative was to place the overhead
hydro wires underground. This has been completed from the Millennium Square to
Annland Street, with the last section from Wharf Street to Annland Street being recently
completed. Engineering Services staff have recently met with Veridian Connections to
determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian
Connections provided the City with the details of complexities and costs associated with
continuing this practice. After discussions, it was determined that it would not be
financially feasible to continue any further, as the estimated cost would be prohibitive.
The redevelopment of the Wharf Street Marina in recent years has generated the need
to provide a safe pedestrian connection to Liverpool Road. This matter was addressed
in a Report to the Planning & Development Committee PD 04-08 and Council
Resolution #132/08 approved the installation of a sidewalk on the north side of Wharf
Street.
Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday,
March 30, 2011 with ten bidders responding. The low bid of $378,832:50 (HST
included) submitted by Concord Paving Inc. is recommended for approval. A reference
check for Concord Paving Inc. has been completed and is deemed acceptable by the
Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB
Workplace Injury Summary Report and Certificate of Clearance issued by Workplace
Safety & Insurance Board as submitted by Concord Paving Inc. have been reviewed by
the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance
has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In
conjunction with staff's review of the contractor's previous work experience, check of
references submitted and the bonding available on this project, the tender is deemed
acceptable, pending receipt of proof of Confined Space Awareness Training and a list of
employees trained in confined space.
CORP0227-07/01 revisetl
Report CS 15-11
April 18, 2011
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
� � Boulevard Reconstruction and
WharF Street Sidewalk Installation Page 5
Sustainability Implications: This project will allow for improving the roadway
geometrics and vehicular flow in this area and complete the implementation of the Great
Lakes Nautical Theme for Liverpool Road. The new road works will reduce
maintenance costs for the next several years. This project will also allow for new
sidewalk construction and completion of the Waterfront Trail segment on Liverpool
Road promoting pedestrian mobility.
Background: As part of the 2007 Roads Capital Budget and the 2007 External
Subdivision Budget, Liverpool Road Reconstruction was approved as a construction
project. This section of Liverpool Road falls within the City's Planning & Development
Department's Policy with the Great Lakes Nautical Theme Development Guidelines.
There are special landscape and streetscape requirements that govern the way the City
infrastructure is to look in this area. Part of this initiative was to place the overhead
hydro wires underground. This has been completed from the Millennium Square to
Annland Street, with the last section from Wharf Street to Annland Street being recently
completed. Engineering Services staff have recently met with Veridian Connections to
determine the feasibility of continuing this practice north to Krosno Boulevard. Veridian
Connections provided the City with the details of complexities and costs associated with
continuing this practice. After discussions, it was determined that it would not be
financially feasible to continue any further, as the estimated cost would be prohibitive.
The redevelopment of the Wharf Street Marina in recent years has generated the need
to provide a safe pedestrian connection. to Liverpool Road. This matter was addressed
in a Report to the Planning & Development Committee PD 04-08 and Council
Resolution #132/08 approved the installation of a sidewalk on the north side of WharF
Street.
Tender No. T-1-2011 was issued on Friday, March 11, 2011 and closed Wednesday,
March 30, 2011 with ten bidders responding. The low bid of $378,832.50 (HST
included) submitted by Concord Paving Inc. is recommended for approval. A reference
check for Concord Paving Inc. has been completed and is deemed acceptable by the
Supervisor, Engineering & Capital Works. The Health & Safety Policy, a current WSIB
Workplace Injury Summary Report, Certificate of Clearance issued by Workplace Safety
& Insurance Board, proof of Confined Space Awareness Training �nd a list of
employees trained in confined space, as submitted by Concord Paving Inc. have been
reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate
of Insurance has been reviewed by the Manager; Finance & Taxation and is deemed
acceptable. In conjunction with staff's review of the contractor's previous work
experience, check of references submitted and the bonding available on this project, the
tender is deemed acceptable.
CORP0227-07/01 revised
Report CS 15-11
Subject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
Boulevard Reconstruction and
WharF Street Sidewalk Installation
Aprii 18, 2011
g2
Page 6
Upon careful examination of all tenders and relevant documents received, the
Community Services Department, Engineering Services Division recommends the
acceptance of the low bid submitted by Concord Paving Inc. for Tender No. T-1-2011 in
the amount of $378,832.50 (HST included) and that the total net project cost of
$424,950 be approved. ,
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memo Dated March 30, 2011
3. By-law to authorize the Liverpool Road — Road Works, Storm Sewer ,
Streetlighting and Boulevard Reconstruction, and Wharf Street Sidewalk
Installation in the City of Pickering and the issuance of debentures therefor in the
amount of $320,000.
Prepared By:
Approved/Endorsed By:
� ����,/
�'�����'�
,/�._. Darr II Selsky / Everett Buntsma
p�-visor, Engineering & Capital Works Dir�ctor, Community Services
Vera A. ,Frelgemacher Giltis Pa
CSCMP; CPPO, CPP6, C.P.M., CMM III � Director,
Manager, Supply & Services
� L
Caryn Kong, CGA
Senior Financial Analyst
Capital & Debt Management
CORP0227-07/01 revised
n, CMA
Corporate Services & Treasurer
Report CS 15-11
April 18, 2011
S�ubject: Liverpool Road - Road Works, Storm Sewer, Streetlighting,
3 Boulevard Reconstruction and
WharF Street Sidewalk Installation Page 7
Ri ard Hol 6rn, P. Eng. ,
D�' ision Head, Engineering Services
DS:ds
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering Ci� Council �
�2, Zo�l
Tony Frevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
U: c:
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ATT�Ci�MEt�T� ��_ °iUREPORT# CS 15-il
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ENGINEERING SERVICES DIVISION
Attachment for Tender T-1-2011
Liverpool Road Reconstruction and WharF Street Sidewalk Installation
Location Map — Liverpool Road and Wharf Street
Proposed Construction Includes:
��
LIVERPOOL ROAD. (as�per "Great Lakes Nautical Village" guidelines)
• Installation of shallow storm sewer system for road and boulevard drainage
only .
• Complete road reconstruction including new granular road base (heavy duty)
and base asphalt
• Remove and replace the existing concrete curb and gutter to a new
configuration to accommodate on-street parking
• Remove and replace the existing concrete sidewalk (east side) to a wider
1.8m sidewalk
• Install new 2.Om concrete sidewalk (Millennium Trail) on the west side
• Install decorative "Nautical" street lighting
• Install decorative interlocking pavers on boulevard
• Complete boulevard restoration to all areas affected by construction (fine
grading and sodding where required)
WHARF STREET
• Install new 1.5m concrete sidewalk on the north side, crossing over to the
south side to the Port Restaurant
• Complete boulevard restoration to all areas affected by construction (fine
grading and sodding where required)
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Copy:
�oi� [iIC:ENTENNiAI. zo�i
ATTt� NT# 2 r. YO REPORT# C� 15 ! �
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Richard Holborn
Division Head, Engineering Services
Vera A. Felgemacher
Manager, Supply & Services
Supervisor, Engineering & Capital Works
Memo
March 31, 2011
Subject: Tender No. T=1-2011
Tender for Liverpool Road Reconstruction and Wharf Street Sidewalk Installation
- File: F-5400-001
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. Fifteen (15) bidders submitted a
tender for this project. �
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3� bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder Total Tendered Amount After Calculation Check
Concord Paving Inc. $378,832.50 $378,832.50
Nuroad Construction Ltd. $387,502.99 $387,502.99
Esposito Bros. Construction Ltd. $399,496.59 $399,496.59
Trisan Construction $404,331.06 $404;709.61
Four Seasons Site Development
Ltd. $420,550.41 $420,550.41
Wyndale Paving Co. Ltd. $425,652.84 $425,652.84
Ashland Paving Ltd. $427,180.85 $427,180.96
ATiACF�MENT#.�,� `y O REPORT# C S l5-lI
Bidder Totati' ount After Caiculation Check
Peltar Paving Co: Ltd. . $445,642.62 $445,642.62
Ron Robinson Ltd. $451,953.67 $451,953.67
Blacks�one Paving & $475,090.20 $475;090.19
Construction Ltd.
Tri Son Contracting Inc. $477,791.69 $477,791.69
Royalcrest Paving $484,664.29 $484,664.29
Miwel Construction Ltd. $491,737.64 , $491,737.64
Serve Construction Ltd. $508,222.88 $508,222.89
Iron Trio Inc. $595,082.97 $595,082.97
Pursuant to Information to Bidders Item 24, the following will be requested of the low bidder for
your.review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injury Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted); �
(c) A copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) Proof of compliance with amended Confined Space Entry Regulations
(September 30, 2006). Copies of certified Training and Procedures to be used
on this project.
(e) A list of employees trained in the confined space entry procedure who will be
working on this project
(f) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer; and •
(g) list of Sub-Contractors in accordance with General Conditions Item 36 and
page 96.
Please include the following items in your Report to Council:
(a)
(b)
(c)
(d)
(e)
(f)
�9)
(h)
(i)
if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health &
Safety;
if item (f) - Insurance - is acceptable to the Manager, Finance &Taxation;
any past work experience with the low bidder including work location;
without past work experience, if reference information is acceptable;
the appropriate account number(s) to which this work is to be charged;
the budget amount(s) assigned thereto;
Treasurer's confirmation of funding;
related departmental approvals; and
retated comments specific to the project:
March 31, 2011
Tender No. T-1-2011
Tender for Liverpool Road Reconstruction and
Wharf Street Sidewalk Installation
Page 2
Please�i� not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Se ices.
AT1"t�GP°iMEt�T#._.�� _�°(� REPORT# C S l��I �
� � o� '� �
VAF/jg
Attachments �
March 31, 2011
Tender No. T-1-2011
Tender for Liverpool Road Reconstruction and
Wharf Street Sidewalk Installation
Page 3
AT�'�C�MENi'# 3__ �f0 REPORT#,�.� �5-� �
.�L. of .�..—
The Corporation of the City Of Pickering
•�
By-law No.
Being a by-law to authorize the Liverpool Road - Road
Works, Storm Sewer, Street Lighting and Boulevard
Reconstruction, and Wharf Street Sidewalk Installation
project in the City of Pickering and the issuance of
debentures therefor in the amount of $320,000
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within #he spheres of jurisdiction
described in that Section; and;.
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City wishes construction to proceed in respect of the
Liverpool Road - Road Works, Storm Sewer, Street Lighting and Boulevard
Reconstruction, and Wharf Street Sidewalk Installation project; and,
Whereas before authorizing the construction to proceed in respect of the Liverpool
Road - Road Works, Storm Sewer, Street Lighting and Boulevard Reconstruction, and
WharF Street Sidewalk Installation project on the date hereof the Council of the City had
the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the
estimated annual amount payable in respect of such project and determined that such
annual amount would not cause the City to exceed the updated Limit and therefore,
Ontario Municipal Board approval is not required as per Section 401 of the Municipal
Act, 2001, as amended, and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report CS 15-11 on the date hereof and awarded
Tender T-1-2011 for the Liverpool Road - Road Works, Storm Sewer, Street Lighting
and Boulevard Reconstruction, and WharF Street Sidewalk Installation project.
ATTACl�N�ENT# -3...�. �C)REPORT# CS 15"II
2 0�—� Pa e 2
By-law No. 9
9g
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That the City proceed with the project referred to as "Liverpool Road - Road Works,
• Storm Sewer, Street Lighting and Boulevard Reconstruction, and Wharf Street
Sidewalk Installation";
2. That the estimated costs of the project in the amount of $424;950 be financed as
follows:
a) The sum of $78,725 be funded from Development Charges — City Share
Reserve;
b) That the sum of $24,575 be funded from Development Charges —
Transportation Roads & Related Reserve Fund;
c) That the sum of $320,000 be financed by the issue of debentures by The
Regional Municipality of Durham over�a period not to exceed ten (10) years at
a rate to be determined:
d) That the balance of $1,650 be funded from Current Funds;
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2012 and continuing
thereafter until the loan is repaid. '
By-law read a first, second and third time and finally passed this 18th day of April, 2011.
David Ryan, Mayor
Debbie Shields, City Clerk
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From: Everett Buntsma
Director, Community Services
Subject: Pickering Museum Village
- Site Improvement Works
- Tender No. T-2-2011
- File: A-1440
Recommendation:
Report To
COU11C1�
Report Number: CS 17-11
Date: April 18, 2011,� O o
That Report CS 17-11 regarding Tender No. T-2-2011 for the Pickering Museum
V.illage, Site Improvement Works be received;
2. That Tender No. T-2-2011 submitted by Iron Trio Inc. in the total tendered
amount of $343,530.31 (HST included) be accepted;
3. That the total gross project cost of $402,855 (HST included) and a net project
cost of $362,783 including the total tendered amount and other associated costs
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) The sum of $72,557 as provided for in the 2009 Capital Budget be funded
through a donation from the Pickering Museum Foundation;
b) The sum of $50,790 as provided for in the 2009 Capital Budget be funded by
Property Taxes;
c) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by
the Building Canada Fund — Communities Component (BCF-CC) Intake 1—
Federal Grant;
d) The sum of $119,718 as provided for in the 2009 Capital Budget be funded by
the Building Canada Fund — Communities Component (BCF-CC) Intake 1—
Provincial Grant;
e) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to affect the foregoing; and
Report CS 17-11 April 18, 2011
Subject: Pickering Museum Village Page 2
1 G 1 Site Improvement Works, Tender No. T-2-2011
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Executive Summary: The Pickering Museum Village Restoration and Upgrade
Project was approved at a total cost of $885,000 with funding from the Building Canada
Fund - Communities Component Intake One grant (BCF-CC Intake 1), comprising of
one-third each from both the federal and provincial governments. The remaining one-
third is to be funded by a contribution from the Pickering Museum Foundation and City
of Pickering. This project is comprised of various components including building
restorations and upgrades to the infrastructure at the Pickering Museum Village. Tender
No. T-2-2011 for the site improvement works is the final component of this project. The
balance of funds ($373,000) from this project are directed towards this component. The
grant funding for this project is based on an expense reimbursement process. The City
submits its costs (invoices) and the federal and provincial governments review these
costs to ensure that they are eligible for funding.
The City's Purchasing Policy requires staff to report to Council on the results of a public
tender. In accordance with Purchasing Policy Item 04.07 (revised 2007), a formal
tender exceeding $108,000 is subject to Council approval.
Bids have been received and upon subsequent review and investigation, the low bid of
$343,530.31 (HST included) submitted by Iron Trio Inc. is recommended for approval.
Financial Implications:
1.
TENDER AMOUNT
T-2-2011 (base bid)
Lighting system in Village (Separate Price — Item 3- Form of Tender)
Coach lamps on drive shed (Separate Price — Item 4- Form of Tender)
Sub-Total
HST (13%)
Sub-Total
HST Rebate (11.24%)
Total
CORP0227-07/01 revised
$263,694.12
28,635.00
11,680.00
304,009.12
39,521.19
$343,530.31
�34,170.63)
$309,359.68
Report CS 17-11
Subject: Pickering Museum Village
Site Improvement Works, Tender No. T-2-2011
2.
APPROVED SOURCE OF FUNDS
O & ES Capital Budqet
Location
Pickering Museum
Village — Site
Improvement Works
Project Code Source of Funds
5744.0901 Donation-Pickering
Museum Foundation
Property Taxes
BCF-CC Intake 1
Federal Grant
BCF-CC Intake 1
Provincial Grant
FUNDS AVAILABLE
3.
ESTIMATED PROJECT COSTING SUMMARY
T-2-2011
Miscellaneous & Tender Costs
Consultants Design and Administration Fees
Contingency
Total
HST (13%)
Total Gross Project Cost
HST Rebate (11.24%)
Total Net Proiect Cost
Aprii 18, 2011
1 ga 2
Budqet Required
$74,600 $72,557
$52,220 $50,790
$123,090 $119,718
123 090 119 718
$373,000 $362,783
$304,009
2,500
20,000
30,000
$356,509
46, 346
$402,855
40 072
Under/ Over Bud et $10,217
Sustainability Implications: Completion of this project will result in improved safety
and accessibility for our residents as they visit this facility.
Background: Cosburn Giberson Consultants Inc. was retained by the City of
Pickering to prepare drawings and specifications for Site Improvement Works at the
Pickering Museum Village. Two areas of concern are being addressed; the steps and
trail down from the Administration Building and drainage from Greenwood Road into the
Village at Gate 3, which is located at the Steam Barn.
CORP0227-07/01 revised
Report CS 17-11 April 18, 2011
103
Subject: Pickering Museum Village Page 4
Site Improvement Works, Tender No. T-2-2011
Trail work includes the removal of the deteriorating timber steps and regrading of the
area for the construction of a ramp, installation of a retaining wall and railings, addition
of stabilizers to the trail surfacing, improved drainage along the trail to reduce erosion of
the trail surfacing, installation of low level lighting along the trail and associated
landscape works.
Work at Gate 3 includes the installation of bioswales and subdrainage systems to
collect and weep away both surface runoff from Greenwood Road and ground water
that has been affecting the function of the work yard in front of the Steam Barn Shed
and the rear yard of the Collins House.
To cause the least amount of disruption to the Museum's programs and events, the
work related to the Museum Yard and Village is to start mid-April and be substantially
complete prior to May 23, 2011. This has made it necessary to send this report direct to
the Council meeting of April 18, 2011.
Bids have been received to the tender call, which closed on March 15, 2011: Twelve
(12) companies were invited to participate. An advertisement was placed in the Daily
Commercial News and on the City's Website. A mandatory site visit was held on
Thursday, March 3, 2011. Nineteen (19) bidders attended, of which eight (8) bidders
responded and submitted a bid for this project. The low bid of $343,530.31 (HST
included) submitted by Iron Trio Inc. is recommended for approval. Iron Trio Inc.
references have been checked and are deemed acceptable by the Coordinator,
Landscape & Parks Development.
The Health & Safety Policy, WSIB Workplace Injury Summary Report and WSIB
Clearance Certificate as submitted by Iron Trio Inc., have been reviewed and deemed
acceptable by the Coordinator, Health & Safety. The Certificate of Insurance has been
reviewed by the Manager, Finance & Taxation and is deemed acceptable. In
conjunction with staff's review of the contractor's previous work experience, check of
references submitted and the bonding available on this project, the tender is deemed
acceptable.
Upon careful examination of all tenders and relevant documents received, the
Community Services Department recommends the acceptance of the low bid submitted
by Iron Trio Inc. for Tender No. T-2-2011 (including Separate Price Items 3 and 4 for
electrical and lighting work in the Village and at Gate 3) in the amount of $343,530.31
(HST included) and that the total net project cost of $362,783 be approved.
The Pickering Museum Village Foundation (PMVF) wishes to purchase the lighting for
the pathway (included in the tender as Separate Price Item 1, bid at $54,690 and
Separate Price Item 2, bid at $6,800 plus HST) in the total amount of $69,483,70 (HST
included) and are not part of the Project Costs. This will be through an arrangement
directly between the PMVF and this contractor, taking advantage of the tendered
pricing. Ownership of the purchased lighting will be transferred to the City.
CORP0227-07/01 revised
Report CS 17-11 April 18, 211�1 �
Subject: Pickering Museum Village Page 5
Site Improvement Works, Tendec No. T-2-2011
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. .Summary Memorandum from Supply & Services dated March 16, 2011
Prepared By:
Arnold Mostert, OALA
Coordinat r, Landscape & Parks
Developm�nt
Vera Felgema'cher
CSCMP, CPPO, CPPB, C.P.M., CMMIII
Manager, Supply & Services
� ��•
Caryn Kong, CGA
Senior Financial Analyst — Capital &
Debt Management
AM:ds
Copy: Chief Administrative Officer
CORP0227-07/01 revised
Approved/Endorsed
Everet� Bunt���n�
Director, Community Services
. �
�illis Paterson
Director, Corporate Services & Treasurer
st-�1�� � .
Stephen olds .
Division Head, Culture & Recreation
Report CS 17-11
Aprii 18, 2011
Subject: Pickering Museum Viilage Page 6
1 0 5 Site Improvement Works, Tender No. T-2-2011
Recommended for the consideration
of Pickering City �ouncil „
!2 , ZD l�
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
,:� .:
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' �,,Y..,� ;T, w � ATTAC�iMENI'#�� iOREPORT# CS �����
f''� �' �� � _ �� �I�1�RGEIVCY SERVICES
�,6 � � � � � �
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em o
To
From
Copy:
�stt BlCENTENNIAL 2r�tr.
Everett Buntsma
Director, Community Services
Vera A. Felgemacher
Manager, Supply & Services
RECEIVED
FILE P10.
ABEY 70
❑ FVb'D CJ COF`l Cl i:l�iCUL.�.TE
YOR� I COUNCII_
CAO CLERK
CUL & iiEC CORP S[RVICtS
MPE HUMAN RESUURCES
MPE OPS CENTRE LEGAL
FAC OPERATIONS OFFICE SUSTAIhJ
PLAN & D[V
Supervisor, Engineering & Capital Works
Coordinator, Landscape & Park Development
Subject: Tender No. T-2-2011
Tender for Pickering Historic Museum Village Site Improvement Works
- File: F-5400-001
rch 16, 2011
Tenders have been received for the above project. An advertisement was placed in the Daily
Comrnercial News and on the City's website inviting companies to download the tendering
docurnents and drawings for the above mentioned tender. One (1) addendum was issued on
this project. A mandatory site visit was held on Thursday, March 3, 2011 and nineteen (19)
bidders attended of which eight (8) bidders responded and submitted a tender for this project.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All depos'its other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of cosfs.
SUMMARY
Harmonized Sales Tax Included
�Bidder . Total; Ten'dered Amount ' .After:Calculation.'Check .
,,., . . : ,_.
Iron Trio Inc. $297,974.36 $297,974.36
Lakeridge Contracting Ltd. $321,910.45 $321,910.45
Hawkins Contracting Services $349,784.72 $349,784.72
Ltd.
Rutherford Contracting Ltd. $361,552.94 $361,541.64
Dig Con International $379,675.48 $379,675.48
Cedar Springs Landscape $414,297.37 $386,046.82
Grou Ltd.
�TTACI��IENT�! iQREPORT#�a '��utomatic rejection —Addenda not acknowledged,
z of:�_ Reference: Purchasing By-law No. 5900-01, Procedure No.
�j a% �al Construction Ltd. PUR 010-001, 10.04, Items 7-(12), Information to Bidders -
° Item 7(b), 20, 21, 22, 29, 30, Addendum #1, Advertisement
and Website.
� Automatic rejection — Addenda not acknowledged.
Reference: Purchasing By-1aw No. 5900-01, Procedure No.
Melfer Construction �nc. PUR 010-001, 10.04, Items 7-(12), Information to Bidders —
Item 7(b), 20, 21�, 22, 29, 30, Addendum #1, Advertisement
and Website.
The following clauses are available while reviewing bids:
Separate Price Schedule - Form of Tender, Item 2: The City reserves the right to consider,
accept or not accept any proposed substitution to a base bid prior to award.
Substitution Price Schedule - Form of Tender, Item�2: The City reserves the right to consider,
accept or not accept any proposed separate price to add to the base bid prior to award.
Addendum No. 1- Information to Bidders — Item 21 (e)-1: The City may substitute items from
within the base bid with selected items using the extended price column of the Substitution Price
Schedule and/or may select items using the lump sum price column from the Separate Price
Schedule to add to the base bid to maximize funds available in the budget prior to an award. The
extended pcice column and/or lump sum price column from compliant bids would be reviewed
equally subject to available funds in the budget.
SUBSTITUTION PRICE SUMMARY
Harmonized Sales Tax Excluded
Hawkins Cedar
Lakeridge Contracting Rutherford Dig Con Springs
Iron Trio Inc: Contracting Contracting
Ltd. Services Ltd. International Landscape
Ltd. Grou Ltd.
Section Extended Extended Extended Extended Extended Extended
No. Price Price Price Price Price Price
02515
Item 3.3 $1,041:00 $975.00 $750.00 $679.98 $420.00 $885.00
Item 3.4. $6,380.00 $5,896.00 $5,500.00 $5,785.01 $19,250.00 $3,102.00
Item 3.6 $25,220.00 $39,650.00 $43,875.00 $39,982.80 $48,750.00 $44,070.00
Item 3.7 $12,000.00 $15,000.00 $16,875.00 $14,952.00 $18,750.00 $16,950.00
Item 3.8 $10;560.00 $13,200.00 $14,850.00 $13,167.22 $16,500.00 $14,916.00
March 16, 2011
Tender No. T-2-2011
Tender for Pickering Historic Museum Village .
Site Improvement Works
Page 2
�, i�Tl�Ci-�ME�iT#.� iU REPORT# �S 17- lI
�_ of _� -
SEPARATE PRICE SUMMARY 1� 8
Harmonized Sales Tax Excluded
Lakeridge Hawkins Rutherford Cedar
Iron Trio Contracting Contracting Contracting Dig Con Springs
Inc. Ltd. Services Ltd. �nternational Landscape
Ltd. Grou Ltd.
item Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
No.
1 $54,690.00 $74,900.00 $78,000.00 $74,749.47 $65,000.00 $46,000.00
2 $6,800.00 $2,400.00 $2,600.00 $2,394.22 $7,600.00 $11,400.00
3 $28,635.00 $25;300.00 $27,000.00 $25;213.07 $43,000.00 $34,250.00
4 $11,680.00 $9,580.00 $10,300.00 $9,561.23 $4,500.00 $3,850.00
Cosburn Giberson Consultants Inc. as the consultants on this project will be reviewing
submissions and making recommendations to you. The consultant should also review carefully
all submittal information based on tendering instructions. If the consultant nofices any
infractions or information missing during the evaluation, please contact a member of Supply &
Services as soon as possible.
Pursuant to Information to Bidders Item 24, and subject to reviewing the bids equally as noted
above, the following will be requested of the recommended low bidder for your review during
the evaluation stage of this tender call. Please advise when you wish us to proceed with this
task.
(a) a copy of the Health and Safety Policy to be used on this project;
(b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) the City's certificate of insurance shall be completed by the bidder's agent, broker or
insurer;
(e) list of sub-contractors in accordance with GC Item 32; and
(f) such further information, as the City may request in writing.
March 16, 2011
Tender No. T-2-2011
Tender for Pickering Historic Museum Village
Site Improvement Works
Page 3
� �Ti6�CF'►6`�iENT# � _ TO REPORT# � �� � �
� �_ of �
109
Please include the following items in your Report to Council:
(a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health &
Safety;
(b) if item (d) — Insurance — is acceptable to the Manager, Taxation;
(c) any past work experience with the low bidder including work location;
(d) without past work experience, if reference information is acceptable;
(e) the appropriate account number(s) to which this work is to be charged;
(fl the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals; and
(i)' related comments specific to the project.
Please do not disclose any information to enquiries except y.ou can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If yo , require further information, please feel free to contact me or a member of Supply &
Servi ces. � '
VAF/jg
Attachi
March 16, 2011
Tender No. T-2-2011
Tender for Pickering Historic Museum Village
Site Improvement Works
Page 4
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From: Neil Carroll
Director, Planning & Development
Report To
Council
Report Number: PD 13-11
Date: April 18, 2011,� ,� O
Subject: Building By-law Appointment Schedule Amendment
under the Building Code Act
Recommendation:
That the City's Building By-law 6603/05 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to
Report PD 13-11. .
Executive Summary: This report recommends that the appointments schedule of
the City's Building By-law 6603/05 be amended to reflect the appointment of a new
Building Inspector.
Financial Implications: Not applicable
Sustainability Implications: Not applicable
Background: Council currently has in place By-law 6603/05, with amendments,
which is required to provide for the administration and enforcement of the Building
Code Act within the City. This By-law includes a schedule of persons appointed
pursuant to the Act. The recent hiring of lan McKinlay as a building inspector on April
11, 2011 requires that the respective name be added to the Schedule.
Report PD 13-11
Subject: Building By-law Appointment Schedule Amendment
��� under the Building Code Act
Attachments:
April 18, 2011
Page 2
1. Recommended amending by-law, reflecting the revised schedule of appointments
Prepared By:
�����""
�
' Kyle Bentley
Chief Building Official
KB:kb
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering Cit�,r-�Council�
Tony Prevedel; P.Eng.�
Chief Administrative Officer
Approved/Endorsed By:
� ,
NeiV Car
Dir�ctor, nning & Development
�(./ �Z, 2 o r(
The Corporation of the City Pickering 1� 2
By-I� : .: X/11 -
Being a by-law to amend Schedule "A" of By-law
6603/05 appointing the Chief Building Official,
Deputy Chief Building Official and Inspectors.
Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Acf, 1992,
S.O. 1992, chapter 23, provides that the Council of The Corporation of the City of
Pickering is responsible for the enforcement of the Act within the City of Pickering;
Whereas, pursuant to By-law 6603/05, Council appointed a Chief Building Official and
such Inspectors as are necessary for the enforcement of the Act within the City of
Pickering; and
Whereas, as a result of staff changes, the By-law to appoint these individuals must be
amended to reflect the appointment of a new inspector.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows
Schedule "A" of By-law 6603/05, as amended, is hereby deleted and replaced with
Schedule "A" attached hereto.
By-law read a first, second and third time and finally passed this 18th d�of April, 2011.
David Ryan, Mayor
�
� �
Debbie Shields, City Clerk
113
Schedule "A"
Appointments
Item 1 Column 1 Column 2
1. chief buildin official K le Bentle
2. de ut chief buildin official/ins ector Brenda Yarush
3. ins ector Tob Hill
4. ins ector lan McKinla
5. � ins ector Albert Alvero
6. ins ector Ta lor Youn
7. ins ector Paul Nishikawa
8. ins ector Andras Szon i
9. ins ector Matthew Seward
10. ins ector Brian Holmes
11. ins ector Robert Watson
..
,
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NOTICE OF MOTION
April 18, 2011
� � �'
a) Councillor Pickles and Councillor Dickerson gave notice that they will at this
meeting of Council be presenting a motion as follows:
Use of Electronic Devices
WHEREAS the use of electronic devices by Members of Council at in-camera and
public meetings can be distracting, disruptive and disrespectful to the conduct of
meetings, Members of Council and members of the public;
THEREFORE the use of electronic devices by members of Council is prohibited at in-
camera and public meetings of Council and Committees (e.g., Planning, Executive
Committee, and Budget). Electronic devices include but are not limited to Blackberries,
cellular phones, tablets, pager, smart phone, computer with a link to the Internet, or any
other similar piece of technological equipment used for communications purposes.
NOW THEREFORE BE IT RESOLVED THAT the Clerk amend the procedures and by-
laws of Council to reflect this direction.
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April 18; 2011
Bv-laws
� � J
7122/11 By-law to limit the gross vehicle weight of any vehicle or class
thereof passing over a bridge under the jurisdiction of the
Corporation of the City of Pickering pursuant to the Highway Traffic
Act, R.S.O. 1990, c.H.8; as amended. [Refer to Joint Planning &
Development and Executive Committee agenda pages 142-144]
7123/11 Being a by-law to amend By-law 6604/05 providing for the
regulating of parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on
private and municipal property. [Refer to Joint Planning &
Development and Executive Committee agenda pages 155-156]
7124/11 Being a by-law to amend Restricted Area (Zon.ing) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham in Part of Lot 18, Concession 2, in the City of
Pickering (A 35/05) [Refer to Joint Planning & Development and
Executive Committee agenda pages 34-46]
7125/11 Being a by-law to amend Schedule "A" of By-law 6603/05
appointing the Chief Building official, Deputy Chief Building Official
and Inspectors. [Refer to New and Unfinished Business Pages
112-113]
7126/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham in Part of Lot 16, Plan 228, in the City of
Pickering. (A 8/10) (By-law attached)
7127/11 Being a by-law to amend By-law 6835/08 to establish retention
periods for records of the Corporation of the City of Pickering.
[Refer to Joint Planning & Development and Executive Committee
agenda pages 132-133]
7128/11 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering,
from the part lot control provisions of the Planning Act. (By-law
attached)
� � �
7129/11 Being a by-law to stop-up and close various road allowances as
public highways, declare lands surplus to the Corporation and
authorize conveyances to the Regional Municipality of York and the
Regional Municipality of Durham in support of the Duffin Creek
Water Pollution Control Plant expansion. (By-1aw attached)
7130/11 Being a by-law to dedicate Block 32, Plan 40M-2023, Pickering, as
public highway. (By-law attached)
7131/11 Being a by-law to authorize the Liverpool Road - Road Works,
Storm Sewer, Street Lighting and Boulevard Reconstruction, and
Wharf Street Sidewalk Installation project in the City of Pickering
and the issuance of debentures therefor in the amount of $320,000
[Refer to New and Unfinished Business Pages 98-99]
To
From:
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Debbie Shields
City Clerk
Ashley Yearwood
Planner I
Copy: Manager, Development Review & Urban Design
Subject: Amending By-law for
Zoning By-law Amendment Application A 08/10
Pietro Albanese
1448 Rougemount Drive
(Part of Lot 16, Plan 228)
City of Pickering
Amending By-law 7126/11
Memo
���
April 13, 2011
Statutory Public Meeting Date January 5, 2011
Planning & Development Committee Date April 11, 2011
Purpose and Effect of By-law to permit creation of finro residential lots with a
minimum lot frontage of 15.0 metres on
Rougemount Drive
Council Meeting Date April 18, 2011
. Certain text wording in the draft by-taw and draft
schedule that was presented at the Planning &
Note Development Committee Meeting has been
revised. No changes were made to the provisions.
AY:Id
J:\Stafl�ayeaiwooAU2ezoning12010W 08-10\By-Laws\14 • Memo Clerk DraR Gy-law chah.tloc
Attachments By-law Text
By-law Schedule
� � �
The Corporation of the City of Pickering
By-Law No. 7126/11
Being a By-law to amend Restricted Area (Zoning) By-law 3036; as
amended, to implement the Official Plan of the City of Pickering, Region of
Durham in Part of Lot 16, Plan 228, in the City of Pickering. (A 8/10)
Whereas the Council of The Corporation of the City of Pickering deems it desirable to
rezone the subject property, being Part of Lot 16, Plan 228, in order to permit the
creation of two lots for detached dwellings;
And whereas an amendment to By-law 3036, as amended, is therefore deemed
necessary;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" Amendment
Schedule "I" to By-law 2912/88 amending By-law 3036; is hereby amended by
changing the current `R3' zoning designation to `R4' as shown on Schedule "I"
attached hereta
2. Text Amendment
Section 10 — Residential Detached Dwelling Zone — R4 is hereby amended by
adding the following paragraph after subclause 10.3.6(i):
10.3.6(i)A Part of Lot 16, �Plan 228
Despite the obstruction of yards requiremen# of 5.7(b) and front
yard requirement of 10.3.6(i), the minimum front yard requirement
to the southerly building existing at the time of the passing of the
by-law shall be 13.0 metres and the existing uncovered platform
attached to the southerly existing building may project a maximum
of 1.0 metre into the front yard.
3. By-Law 3036
By-law 3036 is hereby further amended only to the extent necessary to give
effect to the provisions of this By-law as set out in Section 1 and 2 above.
Definitions and subject matters not specifically dealt with in this By-law shall be
governed by the relevant provisions of By-law 3036, as amended.
By-law No. 7126/11
4. Effective Date
This By-law shall take effect from the day of passing hereof subject to the
approval of the Ontario Municipal Board, if required.
By-Law read a first, second, and third time and finally passed this 18`h day of April,
2011.
David Ryan, Mayor
Debbie Shields, City Clerk
1ig
Page 2
ROUGEMOUNT DRIVE
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SCHEDULE I TO BY-LAW 2912/88
AMENDED BY BY-LAW 7126/1 1
" PASSED THIS 18th
DAY OF APRIL 2011
MAYOR
CLERK
To:
From
Copy:
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Debbie Shields
City Clerk
Denise Bye
Supervisor, Property & Development Services
Director, Planning & Development
Subject: Request for Part Lot Control By-law
Owner: Grossi Group Development Inc.
Block 18, Plan 40M-1827, City of Pickering
File: PLC.40M-1827.2
O L�
Memo
April 1, 2011
The above-mentioned block is being developed in accordance with the appropriate_ Site Plan
Agreement, Zoning By-law and common elements condominium plan in such a manner to allow
the construction of 12 dwelling units on the block referred to above.
On September 17, 2007, By-law 6791/07 was enacted exempting Block 18, Plan 40M-1827 from
the part lot control provisions of the Planning Act, thus permitting the Owner to convey the
individual units into separate ownership once they were constructed.
We have recently received notice from the Owner advising that to date, the units on Block 18,
Plan 40M-1827 have yet to be constructed or transferred into separate ownership and therefore
another Part Lot Control By-law is required, as By-law 6791/07 expired on September 17, 2009.
Attached is a location map and a draft by-law, enactment of which will exempt Block 18, Plan
40M-1827 from the part lot control provisions of the P/anning Act thus allowing 12 units to be
created on parcels of tied lands (`potls') and the transfer of those potls into separate ownership.
This draft by-law is attached for the �consideration of City Council at its meeting scheduled for
April 18, 2011.
DB:bg
Attachments
122
The Corporation of the City of Pickering � 2 3
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Being a By-law to exempt Block 18 on Plan
40M-1827, Pickering, from the part lot control
provisions of the Planning Act.
Whereas Grossi Group Development Inc., the owner of Block 18, Plan 40M-1827,
intends to obtain approval of and register a common elements condominium plan;
And Whereas it is intended that the owner or owners of each of the 12 dwelling units
will own the parcel of tied land .on which his�, her or their dwelling is located in fee
simple; and will also be a member or members of the common elements condominium
corporation;
And Whereas it is intended that the parcels of tied lands on which the 12 dwellings are
to be constructed �will be subdivided by means of an exemption from the part lot control
provisions of the Planning Act, R.S.O. 1990, chapter P.13;
Now therefore the Council of The Corporation of the City of Pickering enacts as follows:
Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply
to Block 18, Plan 40M-1827 upon:
(a) regisfration of this By-law in the Land Registry Office for the Land Titles
� Division of Durham (No. 40); and
(b) registration of a restriction, pursuant to Section 118 of the Land Titles Act,
R.S.O. 1990, chapter L.S, requiring the consent of the Solicitor for The
Corporation of the City of Pickering to the registration of any transfer or
charge .of Block 18, Plan 40M-1827 or any part or parts thereof in the Land
Registry Office for the Land Titles Division of Durham (No. 40).
2. This By-law shall remain in force and effect from the date of the passing of this
By-law and shall expire on September 28, 2012. �
By-law read a first, second and third time and finally passed this 18th day of April, 2011.
�����f ��.�,+� ..
David Ryan, Mayor �r��"��,� .
Debbie Shields, City Clerk
PLC,40M-1827.2
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To
From:
tait BIC�NT�NNCAL 2o�t
Debbie Shields
City Clerk
Richard Holborn
Division Head, Engineering Services
Copy: Chief Administrative Officer
Director, Community Services
Director, Office of Sustainability
Director Planning & Development
/ � �
April 4, 2011
Subject: Update on York Region Community Enhancements, and Road Closures/Conveyances
Related to Duffin Creek Water Pollution Control Plant Expansion
- File: L 4610-001-11
At its meeting of March 21, 2011, Council passed Resolution #60/11 which tabled By-law 7117/11
respecting the closure of various roads in the vicinity of the Duffin Creek Water Pollution Control
Plant and conveyance of associated lands to the Regional Municipalities of York and Durham and
TRCA. Council requested that staff provide an update on the status of York Region Community
Enhancements related to the Southeast Collector Sewer and the Duffin Creek Water Pollution
Control Plant Expansion. This memorandum provides the requested update.
In accordance with the Ontario Superior Court of Justice, Minutes of Settlement between the City
of Pickering and York Region, related to the application that was before the Ontario Superior
Court of Justice (Court File No. 63891/09), staff have been working with York and Durham Region
staff and their consultants to further the discussions towards completion of a community
enhancements plan.
The following clauses were incorporated into the Minutes of Settlement executed July 19, 2010.
1. York.Region
(a) reaffirms a commitment to undertake or fund mutually agreed upon community
enhancements with a total estimated value, including contingencies, of up to $10.32 million,
based on approximately $8.0 million of enhancements related to the Southeast Collector
Trunk Sewer project (the "SEC") and $2.32 million related to the Duffin Creek WPCP Stage
3 expansion project, over the period 2011 to 2015, subject to delays that are beyond York
Region's control (e.g., labour disruptions, shortages of material, receipt of necessary
approvals, etc.);
125
2. The City of Pickering will:
(c) convey, at no additional cost to York or Durham Region, any and all right-of-ways, road
allowances and easements within the Duffin Creek WRCP site;
The Minutes of Settlement were finalized (signed by both parties) by the end of July, 2010. In
September, 2010, a City staff enhancement team was assembled in order to advance discussions
on potential enhancement projects related to the SEC. Four meetings with staff from Durham
Region, York Region and their consultant have occurred since October, 2010. A summary table is
being prepared to identify, describe, categorize and prioritize enhancements that will be
recommended for final approval. Currently, work is underway to complete feasibility assessments
and cost estimates for individual projects. There is still a requirement to determine who will deliver
the projects, timing of the projects and details with respect to the design and approvals process.
York Region has advised that updated information will be provided in early April. City staff are
working towards having a report on the community enhancement plan available for Council in
June, 2011 to coincide with commencement of the SEC construction contract.
Enhancements related to the Duffin Creek Water Pollution Control Plant expansion that have not
been completed to date consist of implementing the City's Waterfront Trail Concept Plan and
renovations to the Heritage Building (Linton Farmhouse) that was relocated from the expansion
site to the east side of Montgomery Park Road. Discussions resumed in November, 2010 to
review the City's WaterFront Trail Concept Plan, discuss timing for construction of the works and to
discuss a management agreement format for the Waterfront Trail on Region of York/Durham
lands. York has since commissioned a consulting firm that will advance the drawings from a
concept plan to detailed construction drawings and specifications for City and TRCA approval.
Further discussions and decisions are required on the ownership or lease arrangements and
suggested uses for the Linton Farmhouse building. York has agreed to provide a public
washroom addition, and City staff have recognized potential for limited use of the main building
without the requirement of major structural or aesthetic interior renovations.
In anticipation of moving forward with enhancement projects this year, staff have recommended
$1.5M in the Roads Capital Budget for infrastructure projects and $1.5M in the Parks Capital
Budget for recreation projects, to be funded by York Region. These funds could be used for any
of the enhancement projects related to SEC or Duffin Creek WPCP that are to be undertaken and
delivered through City of Pickering procurement.
At its meeting of March 21, 2011, Council also questioned an element of By-law 7117/11 that
proposed the conveyance of.land to TRCA, namely part of Lakeview Drive, being Part 7, 40R-
24977 and Conmara Avenue, Plan 406. Further �information on this matter is forthcoming.
April 4, 2011
Update on York Region Community
Enhancements, and Road
Closures/Conveyances
Related to Duffin Creek Water Pollution Control
Plant Expansion
Page 2
126
As such, staff have prepared a replacement by-law to stop-up and close, declare as surplus and
authorize conveyance only those lands required by the Region of York and the Region of Durham,
as set out in the Minutes of Settlement related to the Duffin Creek Water Pollution Control Plant.
Lands originally recommended by staff to be conveyed to TRCA are included in the replacement
by-law for the purpose of stopping them up, closing them and declaring them surplus only. The
conveyance of the lands remains tabled as per Resolution #60/11.
Attached is a map identifying the lands referenced in this memorandum, and a draft by-law for the
consideration of City Council at its meeting scheduled for April 18, 2011.
I trust this information is adequate in order for the City of Pickering to continue to fulfil and abide
by the requirements of the Minutes of Settlement.
�
RH: ds
Attachments
April 4, 2011
Update on York Region Community
Enhancements, and Road
Closures/Conveyances
Related to Duffin Creek Water Pollution Control
Plant Expansion
Page 3
127
128
The Corporation of the City of Pickering
. � �` �.
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Being a by-law to stop-up and close various
road allowances as public highways, declare
lands surplus to the Corporation and
authorize conveyances to The Regional
Municipality of York and The Regional
Municipality of Durham in support of the
Duffin Creek Water Pollution Control Plant
expansion.
Whereas, pursuant to the Municipa/ Act, the Council of the City may pass by-laws to
dispose of lands and to stop-up a highway, or part thereof, and to authorize its sale or
the sale of a part thereof; and
Whereas, Notice o1
compliance with the
closing of a highway.
this By-law has been published for two consecutive weeks in
Municipal Act and Public Notification By-law 6166/03 relating to the
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows: �
The following highways or portions of highways are hereby stopped-up and
closed to both vehicular and pedestrian traffic:
■ Part of Montgomery Park Road, befinreen McKay Road and Jodrel Road;
being the Road Allowance between Ranges 2 and 3, BFC, being Part 2, Plan
40R-24976 save and except Part 1, Plan 40R-2593
■ Susan Drive, Plan 440, being Part 1, Plan 40R-24977
■ Beachview Drive, Plan 422, being Part 3, Plan 40R-24977
■ Lakeview Drive, (aka Jodrel Road) Plans 406 and 422, being Parts 5 and 7,
Plan 40R-24977
■ Maple Drive, Plan 422, being Part 8, Plan 40R-24977
■. Ingrid Road, Plan 440, being Part 9, Plan 40R-24977
■ Block D, Plan 422, being Part 2, Plan 40R-24978
■ Unnamed Lane, Plan 422, being Part 3, Plan 40R-24978
■ Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5, Plan
40R-24978
■ Unnamed Road, Plan 440, south of Ingrid Road, being Part 6, Plan
40R-24978
■ Sandra Drive, Plan 440, being Part 8, Plan 40R-24978
■ Unnamed Lane, Plan 440, west of Sandra Drive, being Part 10, Plan
40R-24978
■ Unnamed Street (aka Conmara Avenue), Plan 406
By-law No.
2. That the above-noted highways or portions of highways and:
Page 2
■ Part of Montgomery Park Road between McKay Road and Jodrel Road being
the Road Allowance between Ranges 2 and 3, BFC, being Part 4, Plan
40R-24975 (closed by By-law 372/76 and By-law 3593/90)
■ Part of Montgomery Park Road befinreen McKay Road and Jodrel Road being
the Road Allowance between Ranges 2 and 3, BFC, being Part 1, Plan
40R-2593 (closed by By-law 371/76)
■ Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2,
BFC, being Part 3, Plan 40R-24975 (closed by By-law 371/76)
■ Station Road between McKay Road and Montgomery Park Road, being the
Road Allowance between Lots 16 and 17, Range 3, BFC and Part of Lot 17,
Range 3, BFC, Part 1; 40R-497, being Part 2, Plan 40R-24975 (closed by
By-law 372/76), save and except Part 1, 40R-3964
are deemed surplus to the needs of the Corporation and shall be offered for sale,
save and except for Lakeview Drive (aka Jodrel Road) Plans 406 and 422, being
Part 7, Plan 40R-24977 and Unnamed Road (aka Conmara Avenue), Plan 406,
for nominal consideration ($2.00) to The Regional Municipality of York and The
Regional Municipality of Durham, subject to any required easements.
3. The Corporation of the City of Pickering shall ensure that all utility easements
over any of the lands are conveyed for nominal consideration ($2.00).
4. The Mayor, City Clerk, Director, Planning & Development and Solicitor for the
City are authorized to obtain and execute all documentation necessary to effect
the stopping-up and closing of the above-noted highways or portions of highways
and to effect the conveyances of the lands set out herein.
By-law read a first, second and third time and finally passed this 18th day of April, 2011.
�. > .�
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1'
Debbie Shields, City Clerk
L4650-22 By-Iaw2011(Revised2)
�
To:
From:
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� Debbie Shields
City Clerk
Denise Bye
Supervisor, Property & Development Services
Copy: Director, Community Services
Director, Planning & Development
Division Head, Engineering Services
Manager, Development Control
Subject: Request for Road Dedication By-law
Developer: 1232548 Alberta Inc.
Reserve Block 32, Plan 40M-2023, Pickering
File: Roadded.525
Memo
April 11, 2011
When the above-noted plan was registered, the reserve block referred to was transferred into the
City's ownership (see location map attached) with the intent of dedicating it as public highway
upon the development of the adjacent lands and the completion of the road works extending
Spartan Court.
As the M-Plan has now been registered (Plan 40M-2435) and the road works have been
constructed to standards sufficient to permit public access, the required dedication should be
made.
Attached are a location map and a draft by-law for the consideration of City Council at its meeting
scheduled for April 18, 2011. �
DB:bg
Attachments
�
�� L The Corporation of the City of Pickering
By-law No. ��
Being a by-law to dedicate Block 32, Plan
40M-2023, Pickering, as public highway.
Whereas The Corporation of the City of Pickering is the owner of Block 32, Plan
40M-2023, Pickering and wishes to dedicate it as public highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Block 32, Plan 40M-2023, Pickering is hereby dedicated as public highway
(Spartan Court).
By-law read a first, second and third time and finally passed this 18th day of April, 2011.
Roadded.525
David Ryan, Mayor
Debbie Shields, City Clerk
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Present:
Tom Copeland
David Johnson
Eric Newton
Bill Utton
Also Present:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
Absent:
Shirley Van Steen
��)
(II)
Adoption of Aqenda
Moved by Bill Utton
Seconded by Eric Newton
Committee of Adjustment
Meeting Minutes
Wednesday, March 2, 2011
7:00 pm
Main Committee Room
That the agenda for the Wednesday, March 2, 2011 meeting be adopted.
Carried Unanimously
Adoption of Minutes
Moved by Eric Newton
Seconded by Bill Utton
That the minutes of the 2"d meeting of the Committee of Adjustment held
Wednesday, February 9, 2011 be adopted as amended.
Carried Unanimously
1
��� o� Committee of Adjustment
��� Meeting Minutes
`� �� � � Wednesday, March 2, 2011
7:00 pm
Main Committee Room
(III) Reports
P/CA 06/11 — T. & R. Charbonneau
1931 Glendale Drive
(Lot 50, Plan 492)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit a front yard depth of
6.5 metres to an existing enclosed porch and a side yard width of 0.5 metres to
an existing shed, whereas the by-law requires a minimum front yard depth of
7.5 metres and minimum side yard width of 1.0 metres to an accessory building.
The applicant requests approval of these variances in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Development
Control Manager expressing no concerns.
Trevor Charbonneau, owner, was present to represent the application. No
further representation was present in favour of or in objection to the application.
Trevor Charbonneau explained the previous property owner received approval
for a Committee of Adjustment last year and failed to obtain a building permit
and the application lapsed. Trevor Charbonneau also explained he fully intends
tfl obtain a building permit if this new application is approved. In response to a
question from a Committee member, Trevor Charbonneau indicated the
construction of the enclosed porch is complete.
Moved by Eric Newton
Seconded by Tom Copeland
That application P/CA 06/11 by T. & R. Charbonneau, be Approved on the
grounds that the front yard depth of 6.5 metres to the existing enclosed porch
and side yard width of 0.5 metres to the existing shed are minor variances that
are desirable for the appropriate development of the land, and in keeping with
the general intent and purpose of the Official Plan and the Zoning By-law,
subject to the following conditions:
E
��� o� Committee of Adjustment
��� Meeting Minutes
E`� � � ��. Wednesday, March 2, 2011
7:00 pm
Main Committee Room
That these variances apply only to the front yard depth of 6.5 metres to the
existing enclosed porch and a side yard width of 0.5 metres to the existing
shed, as generally sited and outlined on the applicant's submitted plans
with this application.
2. That the applicant obtains a building permit for the enclosed porch by the
September 2, 2011 or this decision shall become null and void.
Carried Unanimously
2. P/CA 07/11 & PCA 08/11 — W. Jeschke
1449 Old Forest Road
(Part Lot 59, Lot 60, Plan 816, Part 1, 40R-7048)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit a lot frontage of
14.7 metres (P/CA 07/11) and a lot frontage of 14.8 metres (P/CA 08/11),
whereas the by-law requires a minimum lot frontage of 15.0 metres.
The applicant requests approval of these variances in order to finalize a land
severance application and to obtain building permits.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the City's Development
Control Manager expressing no concerns.
No representation was present to represent the application. No further
representation was pres�nt in favour of or in objection to the application.
In response to a question from a Committee Member, the Secretary-Treasurer
explained the Region of Durham Land Division application process and how it
relates to condition #2 of staff recommendations.
Moved by Eric Newton
Seconded by Bill Utton
That applications P/CA 07/11 & P/CA 08/11 by W. Jeschke, be Deferred to the
next meeting to allow the owner or agent to be present for the decision.
Carried Unanimously
3
C�� o� Committee of Adjustment
��� Meeting Minutes
�`�- `��4 �- �� Wednesday, March 2, 2011
7:00 pm
Main Committee Room
(IV) Adiournment
Moved by Bill Utton
Seconded by Tom Copeland
That the 3�d meeting of 2011 the Committee of Adjustment be adjourned at
7:09 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, March 23, 2011.
Carried Unanimously
��� �. 2 c� �
Da�e - _
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Attendees: Councillor Rodrigues
Dale Quaife, Chair
Mike Sawchuck, Vice-Chair
Tate Besso
. Gayle Clow
Wickham Jamadar
Denise Rundle
Sally Sheehan
Isa James, Planner II
L. Roberts, Recording Secretary
Absent: Christine Gonsalves
Candace Julien
Lars Svekis
Minutes
Heritage Pickering Advisory Committee
March 29, 2011
7:00 pm
Main Committee Room
Item / Details & Discussion & Conclusion ' Action Items / Status
Ref # (summary of discussion) ' (inc�ude dead�ine as
appropriate)
1.0 Welcome
D. Quaife welcomed everyone to the meeting .
2.0 Approval of Minutes `
Moved by M. Sawchuck
Seconded by S. Sheehan
That the minutes of the March 1, 2011 Heritage Pickering
Advisory Committee be approved.
Carried
3.0 Delegations
D. Quaife introduced John Sabean, who appeared before the
Committee to provide information and a brief history of the
Roger's Farm complex and to discuss the reasons for the
historical significance of the buildings as well as possible
preservation options.
Mr. Sabean referred to the report which was completed in 2003
by Archaeologix Inc. and submitted to the Ministry of
Transportation and the Ontario Ministry of Culture, clearly
indentif in the ro ert as bein of extreme cultural herita e
Page 1
Item / Details & Discussion & Conclusion
Ref # ; ' (summary of discussion)
significance for a number of reasons. He provided a brief
history of the Rogers family and the influential Quaker
� community established in the area. He noted the complex is
one of the few remaining stone houses, being built in the first
half of the 19th century and that this cluster of early stone
buildings is very rare in the Province and should be kept in situ.
He indicated the recommendations in the report as follows:
• the complex should be preserved in situ
• buildings are more important as a group and should be
moved together possibly to a living museum or a
working farm
• if moved individually, ensure proper protective measures
are in place
• in the case of demolition, the report indicates a listing of
materials that should be preserved
Mr. Sabean noted the extensive amount of work that was
completed in the report. He informed the Committee that in
order to do a proper evaluation of potential heritage properties,
you must gain access to the buildings and take measurements
as well as photos. He also stressed the importance of proper
documentation.
A question and answer period ensued with discussions
regarding possible locations for the Rogers complex should it
be relocated and the need to continue to communicate with the
Ministry of Transportation to stress the importance of
preserving the complex. T. Besso also questioned the
environmental impact on Roger's Farm should it remain so
close to a major highway, suggesting that it might be better to
have it moved.
Moved by W. Jamadar
Seconded by M. Sawchuck
1) That a letter be forwarded to Council seeking support in
Heritage Pickerings' efforts to preserve the Roger's Farm
Complex; and
2) That the Mayor forward a letter to the Ministry of
Transportation requesting the Roger's Farm complex be
preserved in situ and that the Ministry be requested to cover all
costs should the complex be relocated.
Carried
Action Items /
(include deadline as
appropriafe)
us
I. James suqqested organizing a tour of the Roger's Farm I. James to action
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Item / Details & Discussion & Conciusion
Ref # (summary of discussion) .
complex and will contact Winston Wong at the Ministry of
Transportation to arrange.
D. Quaife indicated he has a number of documents on this
pro ert and will forward electronicall to the members.
4.0 New Business
1) Municipal Heritaqe Committee Orientation Workshop 2011
I. James informed the Committee there were three members as
well as herself who were interested in attending the workshop to
be held at the Markham Museum on April 7'n
Moved by T. Besso
Seconded by D. Rundle
That G. Clow, C. Julien, P. Rodrigues and I. James be
approved to attend the Heritage Committee Orientation
Workshop on April 7th� 2011.
Carried
I. James will submit the registration forms.
2) 2011 Work Plan
I. James noted the following items which are to be included in
the 2011 Work Plan;
• report on possible heritage tax relief program for
designated heritage properties
• prepare a delegation by-law
• a Whitevale Plan
• listings on the Heritage Register
• pursue 3 designations
Discussion ensued with respect to the Heritage Register and
the need to prepare a report to include additional properties as
soon as possible.
Moved by M. Sawchuk
Seconded by W. Jamadar
That I. James prepare a draft 2011 workplan for Committee
approval.
Carried
Action Items / Status
(include deadline as
appropriate)
D. Quaife to action
I. James to action
I. James to action
Page 3
�
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as '
appropriate)
It was suggested members could email I. James with any items
on the work plan that they would like to be involved with.
3) Doors Open
I. James provided a brief update on the Doors Open program,
noting that things were going well up to this point and their next
meeting is scheduled for April 21St
5.0 Other Business
1) D. Quaife read a letter received from Robert Mitchell seeking
assistance with a restoration project.
Discussion ensued with respect to finding ways to support Mr.
Mitchell's request. It was suggested that a protocol be
developed for dealing with requests of this nature.
2) Ontario Heritaqe Conference
I. James informed the Committee that she would forward the
information regarding the Ontario Heritage Conference which is I. James to action
being held June 3— 5, 2011 in Cobourg to the members
electronically.
3) 2011 Meetinq Schedule
Moved by P. Rodrigues
Seconded by W. Jamadar
That the Heritage Pickering Advisory Committee meet on the 4tn
Tuesday of each month.
Carried
L. Roberts to book the Main Committee Room. L. Roberts to action
4) D. Quafie informed the Committee that T. Arvisais has
submitted his resignation.
I. James provided the Committee with binders that had been
repared for the members to use as a resource document.
6.0 Correspondence
1) Willowbank — 2011 Lecture Series
Correspondence was received for information with respect to a
series of lectures takin lace over the next few months.
Page 4
�
�
Item J Details & Discussion & Conclusion ' Action Items / Status
R@f # (summary of discussion) (include deadline as
appropriate)
P. Rodrigues requested this be forwarded to him electronically L. Roberts to action
2) Ontario Heritaqe Trust �
Letter received from Ontario Heritage Trust with respect to
nominations for the 2011 Recognition Programs was received
for information. The deadline for nominations is June 30, 2011.
3) Ministry of Citizenship and Immiqration
Letter received from the Ministry of Citizenship and Immigration
seeking nominations for the Newcomer Champion Awards was
received for information. Deadline for nominations is April 29,
2011.
4) CHO News
The March, 2011 issue of CHO News was received for
information. �
7.0 Next Meeting & Adjournment
The meeting was adjourned at 9:25 pm
Next Meetin : A ril 26, 2011
Copy: City Clerk
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