HomeMy WebLinkAboutOES 24-02
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REPORT TO COUNCIL
FROM:
Richard Holbom, P .Eng.
Division Head
Municipal Property & Engineering
DATE: May 17, 2002
REPORT NUMBER: OES 024-02
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SUBJECT:
Tender T-2-2002 - Removal and Replacement of Concrete Box Culvert,
Whitevale Road
RECOMMENDATION:
That Report OES 024-02 of the Division Head, Municipal Property & Engineering be received
by Council and;
1.
That Tender No. T-2-2002 submitted by Winstar Construction Corp. in the amount of
$96,802.90 including 7% G.S.T. be accepted, and
2.
That a project cost of $99,879.29 including the tendered amount and other associated
costs be approved, and
3.
That funding in the amount of $99,880.00 be approved, and
4.
That Council authorize the Director, Corporate Services & Treasurer to finance the
project through the issuance of debt; and
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a) Debt financing in the amount of $99,000 for a period not exceeding ten years, at a rate
of approximately 6% per annum, be approved for removal and replacement of
concrete box culvert on Whitevale Road; and the balance of $880 be financed from he
2002 Current Budget.
b) Financing and repayment charges in the amount of approximately $13,570 be
included in the annual Current Budget for the City of Pickering commencing in 2003
and continuing thereafter until the loan is repaid;
c) The Director, Corporate Services & Treasurer has certified that this loan and the
repayment thereof falls within the City's Debt and Financial Obligations approved
Annual Repayment Limit for debt and other financial obligations for 2002 as
established by the Province for municipalities in Ontario;
d) The Treasurer be authorized to take any actions necessary in order to effect the
foregoing.
5.
The appropriate staff of the City of Pickering be authorized to take any actions necessary
to give effect thereto.
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ORIGIN:
Year 2002 Capital Budget - Account Number 2320-6004
Capital Project Code 02-2320-009-04 Damaged and Failing Inftastructure - Whitevale Road
Culvert Replacement
~eport to Council OES 24-02 .
May 17, 2002
on?
Subject: Tender - T-2-2002 - Concrete Box Culvert
Page 2
AUTHORITY:
2001 Capital Budget - Account Number 2320-6004
Capital Project Code 02-2320-009-04
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FINANCIAL IMPLICATIONS:
1.
Tendered Amount:
T -2-2002 - Removal & Replacement of Concrete Box Culvert
Whitevale Road
G.S.T.
Sub Total
G.S.T. Rebate
Total Amount
$90,470.00
6,332.90
96,802.90
(3,618.62)
$93,184.28
2.
Approved Source of Funds
--
2002 Capital Budget - Account Number 2320-6004
Project Code 02-2320-009-04
$130,000.00
3.
Estimated Proj ect Costing Summary
Removal and Replacement of Concrete Box Culvert
as per T-2-2002
Material Testing
Contingencies
Sub Total
G.S.T.
G.S.T. Rebate
$90,470.00
2,000.00
4,500.00
96,970.00
6,787.90
(3,878.61 )
Total Project Cost
$99,879.29
4.
I Project Cost (over) under Approved Funds
$30,120.71 I
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EXECUTIVE SUMMARY:
N/A
008
Report to Council OES 24-02 '.
May 17, 2002
Subject: Tender - T-2-2002 - Concrete Box Culvert
Page 3
BACKGROUND:
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This project was approved in the 2001 Capital budget. Tenders were called and the lowest bid
substantially exceeded the budgeted amount. The project was not awarded and Council approved
diverting the funding to the PickeringlUxbridge Townline Culvert No. 213 Modifications which
provided sufficient funds to proceed with this project in 2001. Based on the 2001 tendered
amounts, an increased project budget was submitted and approved by Council in the 2002 Capital
Budget.
Tenders for this project were opened on Wednesday, April 17, 2002 (see summary attached).
The low bidder, Winstar Construction Corp. Ltd. have not previously performed work for the
City of Pickering, but a check of references by the Supervisor, Municipal Works have been
deemed acceptable.
The Health and Safety Policy, the Confined Space Entry Procedure document to be used on this
project, a list of personnel trained, and the CAD 7 form issued by Workplace Safety and
Insurance Board, as submitted by Winstar Construction Corp. Ltd. Inc. have been reviewed by
the Co-ordinator, Safety & Training and are deemed acceptable.
The Manager, Supply & Services concurs with the recommendations contained in this report.
Upon careful examination of all tenders received and relevant documents (Health and Safety
Policy, CAD 7 form, Workplace Safety and Insurance Board clearance, etc), I recommend the
acceptance of the low bid by Winstar Construction Corp. Ltd. Inc. in the total tendered amount of
$96,802.90 and a Capital project cost of$99,879.29.
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ATTACHMENTS:
1. Supply & Services memorandum dated April 18, 2002
2. Co-ordinator, Safety & Training memorandum dated May 1, 2002
3. Record of tenders opened and checked
4. Location map
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Report to Council OES 24-02
Subj ect: Tender - T - 2- 2002 - Concrete Box Culvert
May 17, 2002
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Page 4
Prepared By:
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B. Kuzma
Administratio
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upervlsor
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BDK
I :\CO UNCIL \0 ES-O24-02. docMay-O2
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Supervisor, Municipal Works
Recommended for the consideration of Pickering
City Council
"
Ev untsma
Director, Operations & Emergency Services
Funding Approved:
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Gil Paterson
Director, Corporate Services & Treasurer
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RECEI
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SUPPLY & SERVICES
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April 18, 2002
To:
,/' Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky, Supervisor
Municipal Works
CITY OF F< .
MUNICIPAL PROPERlY 11 ENGINEERING
From:
Vera A. Felgemacher
Manager, Supply & Services
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Subject:
Tender for Removal & Replacement Concrete Box Culvert
Whitevale Road (Con 5)
Tender No. T - 2 - 2002
Tenders have been received for the above project.
Twenty four (24) companies were invited to participate. An advertisement for this project appeared in the Daily
Commercial News, News Advertiser Community Page and the City's Website which yielded interest from
bidders. Twenty-seven (27) picked up tendering documents for a non-refundable fee of $40.00 per set. A copy of
the Record of Tenders Opened and Checked used at tlie public tender opening is attached.
Purchasing Procedure No. PUR 010-011, Item 10.03 (r) provides checking tendered unit prices and extensions;
unit prices shall govern and extension will be corrected accordingly.
Purchasing Procedure No. PUR 010-011, Item 10.04 (w) permits that all deposits other than the low three bidders
may be returned to the applicable bidders, which has been completed.
Summary
(PST included, GST included)
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'Q()ÎfiP~~;f " "~~~.:~'~~~~$'C-(l-Äftë~~~:lI~,ti(Hl -
,~!!!g~E C~!1._~!~y'£~~_on èorp:___==-~"--,--- -96,80f90 -----_.-2.~~Q~:90 ---=
Montgomery MacEwen Contracting Limited 96,868.17 96,868.17
=Qi~tiï~-ë~~!~~!i~~h!~;=___m___-- -------------99,9 iT67--"----99,91i'67 ----..-
,15 .~_J:¡~.!lto~ç~~~!.1.!,'?tion I¿<!:__....._-------=---'109 ,Q8<rSO--------lO9 :086.'50"'--
,_!!?~..!I.~nd~icks~!!. C?!!.~~~~ion Li~~'!....__,.._--- ~i3J74.17 --- ------113~774~ï7---'--
,-~~!!!!!gY'...g!.!!!_ç_«?!lstnl5.,!ion ç~:_---------- 115,902.40----'--'115~9Õ2:40-----"
...,Ç,,!!!niflg!~!!_~~cavat~!t(12~1 L!~.:..-_._------lï7,325.50 -----"--117 Iï6:8S---_m-
ßI!œ~--Ç_o...~~!!!l..~!!~l!.~~~teri~~_~ L~~__--_-.-. --- 125,490~39"----'-125:490.39-'-"--
- G.ç.:_~!ll.anc~ß~!l~- (T~~~nto) q.J!Úted ------T32,61O.4S------ï32:óTü.4S--------
_~~~LÇ?!1 st!,~cti on_~td. om.' --"-Ü4:9ÕÕ:õü---'-T------ï34, 900.00------
- Pachino Construction Co. Ltd. ' -'-----1-39100.00 -'-T---139100.ÔO--"-"
mß~y1a~~c~~i!!iÜd ~~===~==~-------~--- 146:448.7 6 -~I----T9'ô.965:~-
..g-~E!!!.~!l..!~_f.~!l.~~_~.1and~~~pi!!g mc :-----..--- =~"152ïïoõ~67"--1--'-i52,3 6T8S'--'-
...!?~gm~ Const~uc!!Ofll.~~_:_--------,---=_,_..__153, 70~~40 --=_=r: --.1~~,!z.Q8.~Q~~=~~~,
:::~r%¡i~~~~~~:~~~~~~~M~~_~~=- -=----------- ~;~:¿~i::~--'--~--"--}~~::~i~¡j---...._"..
Ron Robinson Ltd. --- om-- -'-----:-Reje~t~d - Bi~rdep~-Šit-~ot s~b;:~iìte~r-"-"-"-"--
Reference: PUR 010-001, 10.04, Item 9(c )
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ATrN:HHENT- '_iJ 10~ ~o~Lf ~ð~
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P 2011
age
T ~2-2002
Tender for Removal & Replacement
Concrete Box Culvert-Whitevale
Pursuant to Information to Bidders Item 21, the following are being requested of the low bidder for your review
during the evaluation stage of this tender call: .
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(a) a copy of the Confined Space Entry Procedure document to be used on this project
(b) a list of the employees trained in the Confined Space Entry Procedure who will be working on this
project
(c) a copy of the Health and Safety policy to be used on this project; and
(d) a copy of the current CAD 7 form or Cost and Frequency Report issued by Workplace Safety &
Insurance Board.
Please review copies of the attached tenders. Include the following items in your Report to Council:
(a) if items (a) and (b) noted above, are acceptable;
(b) any past work experience with Winstar Construction Corp. including work location;
(c) without past work experience, if reference information is acceptable; .
(d) a work location map;
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals;
(i) any reason(s) why the low bid of .Winstar Construction Corp. is not acceptable; and
U) related comments specific to the project.
If you require further information, please feel free to contact me.
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era Felg~cher
Manager, Supply & Services
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ATfACHMENTI- oC- 'TOMPOATI -
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ADMINISTRATION DEPARTMENT
HUMAN RESOURCES DIVISION
MEMORANDVM
RECEJVED
CITY OF PiCKERING
M,l\ Y - 1 2002
SUPPLY AND SERVICES
May 1,2002
To:
Barb Tran
Buyer II
From:
Debra A. Wight
Co-ordinator, Safety & Training
Subject:
Winstar Construction Corporation
As requested, 1 have reviewed ilie followiug document submitted by ilie above prospecÜ"e
contractor: .
. WSIB Cost & Frequency'Record, dated April 23, 2002
. Health & Safety Policy
. ConfIDed Space Procedure and Manual
From a health & safety perspective, these documents are acceptable.
Please note that there was no WSIB Clearance Certificate enclosed in the information that you
originally forwarded. I would be happy to review this information once it has been received.
If you have any concerns, please contact me directly.
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. Attachments: Reviewed documentation
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Tender Description: Removal & .Replacement of a
. Concrete Box Culvert, Whitevale Road, Conc. 9
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¡ Bidder Name
Bob Hendrickson Construction Ltd
RECORD OF TENDERS ()~ENED AND CHECKED
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Tender No.: T-2/2002
Date: Wednesday, April 17th, 2002
Time: Approx. 2:15pm
Addendum #1
Bid Deposit
! . Agreement to
. .1.§POp"",
Total Amount
:Tendered
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I BIDDER'S SIGN.IN -'."',..
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/GC Romano Sons (Toronto) Ltd
Boyle Excavating Ltd.
Clearway Construction Inc.
Miwel Construction
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aN Fenton Constru.ction Ltd
JMontgomery McEwen Cont~ng
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Pachino Construction
¡Gentile Contracting
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.COMMENTS
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CiTY OF ~CKERING
RECORD OF TENDERS OPENED AND CHECKED
Tender Description: Removal & Replacement ora
çoncrete Box Culvert, Whitevale Road, Conc. 9
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Date: Wednesday, April '17th, 2002
Time: Approx. 2: 15pm
Tender No.: T~2/2002
Addendum #1
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Ron Robinson Ltd,
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Hollingsworth Construction Co.
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AnAOlMENT.-2L TO REPORT. Q~ O~4--0;U
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender: T -2-2002
WHITEV ALE ROAD BOX CULVERT
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HIGHWAY 7
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LOCA nON MAP
PROPOSED CONSTRUCTION INCLUDES:
Concrete Box Culvert Replacement
. Whitevale Road - at Sideline 24.
[:\Attachments for Tenders\2002\T-O2-2002 - White vale Bridge.doc
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