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HomeMy WebLinkAboutJanuary 17, 2011 C-itq 00 Council Meeting Agenda PICKERINC Monday, January 17, 2011 Council Chambers 7:30 pm 7:15 pm In Camera Meeting of Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, December 13, 2010 Under Separate Cover Council Minutes, December 13, 2010 1 -13 Planning & Development Committee Minutes, January 4, 2011 14 - 20 Executive Committee Minutes, January 10, 2011 21 - 37 IV) Presentations 38 V) Delegations 39 VI) Correspondence 40-56 VII) Committee Reports 57 - 69 VIII) Reports - New and Unfinished Business IX) Motions and Notice of Motions X) By-laws 70 - 82 XI) Other Business XII) Confirmation By-law Accessible For information related to accessibility requirements please contact p I~~ CG h I~ Linda Roberts r" ' rl Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertse.citvotickerina.com FOR INFORMATION ONLY • Minutes of the Pickering Museum Village Advisory Committee, September 8, 2010 • Minutes of the Advisory Committee on Diversity, January 6, 2011 i Ciro 00 _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk - C. Rose - Manager, Policy L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution # 161/10 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, September 13, 2010 Council Minutes, September 13, 2010 Inaugural Council Minutes, December 6, 2010 Carried 1 Czts 00 _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers U2 (IV) New and Unfinished Business 1. Chief Administrative Officers Report, CAO 23-10 2011 Standing Committee and Council Meetinq Schedule Discussion ensued with respect to the January meeting schedule. Resolution #162/10 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CAO 23-10 of the City Clerk be received; 2. That the 2011 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. Carried 2. Chief Administrative Officers Report, CAO 24-10 2010 Municipal Election - Report on Accessibility Discussion ensued with respect to the delivery of the voter notification cards, the timing of advance polls and whether the City could consider providing additional polling locations for the 2014 Election for electors in senior residents buildings. Resolution #163/10 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report CAO 24-10 of the City Clerk be received for information. Carried 3. Director, Planning & Development, Report PD 31-10 Appointment of Chief Building Official under the Building Code Act Resolution #164/10 2 i Citq 00 _ Council Meeting Minutes -.0 VM Monday, December. 13, 2010 PICKE1UNG 7:30 PM Council Chambers 03 Moved by Councillor Ashe Seconded by Councillor Dickerson That the City's Building By-law 6603/05 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to Report PD 31-10. Carried 4. Chief Administrative Officers Report, Report CAO 25-10 Boards and Advisory Committees of Council for 2010-2014 Resolution #165/10 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report CAO 25-10 of the Chief Administrative Officer be received; 2. That Policy ADM 040 for Boards & Advisory Committees, as amended, included as Attachment #1' to this report be approved; 3. That the Seaton Advisory Committee be formally closed due to the appointment of a Provincial Facilitator for Seaton; 4. That the Advisory Committee on Race Relations and Equity be renamed to the Advisory Committee on Diversity and that the mandate be updated as noted in Attachment #2 to this report; and 5. That the Boards & Advisory Committees list, included as Attachment #3 to this report be formally reconfirmed. Carried 5. Boards and Advisory Committees of Council for 2010-2014 Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. 3 C~~y o¢~ Council Meeting Minutes Monday, December 13, 2010 . 7:30 PM 04 Council Chambers a) Regional Appointments Resolution # 166/10 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the following Council appointments be confirmed thereto for a term to expire on November 30, 2014: Carried i Conservation Authorities Central Lake Ontario Conservation Authority Councillor McLean nominated Councillor Rodrigues as the City representative to the Central Lake Ontario Conservation Authority. That Councillor Rodrigues be appointed as the City representative on the Central Lake Ontario Conservation Authority and that the Central Lake Ontario Conservation Authority be so advised. Toronto and Region Conservation Authority Mayor Ryan and Councillor O'Connell were nominated as the City representatives to the Toronto and Region Conservation Authority. Mayor Ryan was appointed on a Majority vote of Council. That Mayor Ryan be appointed as the City representative on the Toronto and Region Conservation Authority and that the Toronto and Region Conservation Authority be so advised. i Land Division Committee Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Denys Chui be appointed as the citizen member on the Land Division Committee and that the Region of Durham be so advised. Carried 4 City o¢ _ Council Meeting Minutes Monday, December 13, 2010 PICKE 7:30 PM Council Chambers 05 Acting Mayor Discussion ensued with respect to the position of Acting Mayor and the historical appointment of a Regional Councillor to this position. Concerns were noted regarding the authority a Local Councillor would. have at the Regional level in the absence of the Mayor. The City Clerk noted that historically it has been a Regional Councillor appointed to the Acting Mayor position but it was Council's decision on how the appointment was made. Resolution # 167/10 Moved by Councillor Pickles Seconded by Councillor Ashe That Councillor Dickerson be appointed as the Acting Mayor, for a term from December 1,'2010 to November 30, 2014. Carried On a Recorded Vote Later in the Meeting (See Following Motions) Resolution # 168/10 Moved by Councillor O'Connell Seconded by Councillor McLean That Regional Councillors continue to be appointed as the Acting Mayor. Motion Defeated on a Recorded Vote Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan 5 caq 4 _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM 6 Council Chambers Resolution # 169/10 Moved by Councillor McLean Seconded by Councillor O'Connell That the appointment for the position of Acting Mayor be referred to the next meeting of Council for further investigation. Motion Defeated on a Recorded Vote Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Resolution # 170/10 Moved by Councillor Rodrigues Seconded by Councillor McLean That the position of Acting Mayor be appointed for a term from December 1; 2010 to March 31, 2012. Motion Defeated on, a Recorded Vote Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan That the Main Motion be Carried on a Recorded Vote as follows. Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 6 city o0 _ Council Meeting Minutes Monday, December 13, 2010 CKERING 7:30 PM Council Chambers 07 Resolution # 171/10 I Moved by Councillor Dickerson Seconded by Councillor Pickles That the following appointments be confirmed thereto for a term to expire on November 30, 2014: Carried Civic Awards Committee Councillor McLean, Councillor Rodrigues, Councillor Ashe, Councillor Dickerson and Councillor Pickles were nominated to the Civic Awards Committee for a term to expire on November 30, 2014. Councillor Ashe, Councillor Dickerson and Councillor Pickles were appointed on a majority vote of Council. Rouge Park Alliance Councillor Rodrigues and Mayor Ryan were nominated to the Rouge Park Alliance for a term to expire on November 30, 2014. Mayor Ryan was appointed on a majority vote of Council. Site Plan Advisory Committee The 3 Regional Councillors were nominated to the Site Plan Advisory Committee and the 3 Local Councillors were nominated to the Site Plan Advisory Committee for a term to expire November 30, 2014. Councillor Ashe, Councillor Dickerson and Councillor Pickles were appointed to the Site Plan Advisory Committee on a Majority vote of Council. Sustainable Pickering Committee That Councillor Dickerson, Councillor Pickles and Councillor Rodrigues be appointed to the Sustainable Pickering Committee for a term to expire on November 30, 2014. 7 Cttq 00 _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 08 Resolution # 172/10 Moved by Councillor Pickles Seconded by Councillor Dickerson That the following appointments be confirmed thereto as ratified in the In Camera meeting of Council for a term to expire on November 30, 2014. Carried Accessibility Advisory Committee That Councillor O'Connell be appointed as the Council representative on the Accessibility Advisory Committee and the following are appointed thereto for a term to expire on November 30, 2014: Terence Arvisais Keith Falconer Ida Fogo Stephen Little Gwelda MacDonald-Tuttle Donna Manning Aisha Nathifa Heywood-Delpeache Donald Tierney Susan Wikinson Jacob Yacoudmidis Advisory Committee on Diversity That Councillor Ashe be appointed as the Council representative 'on the Advisory Committee on Diversity and the following are appointed thereto for a term to expire on November 30, 2014: Kirk Mark Carlisle Miller Devinder Panesar Catherine Reidt Jaboc Yacoumidis 8 Citqo¢ _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 09 Animal Services Appeal Committee That Councillor McLean be appointed as the Council representative on the Animal Services Appeal Committee and the following are appointed thereto for a term to expire on November 30, 2014: Bonnie Guest Mandiee O'Brien Committee of Adjustment That the following persons are appointed to the Committee of Adjustment for a term to expire on November 30, 2014: Thomas Copeland. David Johnson Eric Newton William Utton Shirley Van Steen Heritage Pickering Advisory Committee That Councillor Rodrigues be appointed as the Council representative on the Heritage Pickering Advisory Committee and the following are appointed thereto for a term to expire on November 30, 2014: Terence Arvisais Tate Besso Gayle Clow Christine Gonsalves Wickham Jamadar Candace Julien Dale Quaife Mike Sawchuck Sally Sheehan Livestock Valuer That the following is hereby appointed to the Livestock Valuer for a term to expire on November 30, 2014: John Laider 9 CIq 00 _ Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 10 Pickerinq Museum Village Advisory Committee That Councillor McLean be appointed as the Council representative. on the Pickering Museum Village Advisory Committee and the following are appointed thereto for a term to expire on November 30, 2014: Karen Chalmers Rose Cowan Laura Drake Karen Emmink Donald Hudson Brian James Rhonda Lawson Dragos Nita Paul Savel Stuart Suckling Pickering Public Library Board That Councillor Ashe and Councillor Dickerson be appointed as the Council representative to the Pickering Public Library Board and the following are appointed thereto for a term to expire on November 30, 2014: Mary Kathleen Anderson Barbara Clifford Ruvette Coelho Brian James Candace Julien Afsar Naqvi John Sabean Alexander Shanahan Property Review Committee That the following are appointed thereto to the Property Review Committee for a term to expire on November 30, 2014: Peter Dickson Richard Farrell Gregory Fernandes Claude Lavoie John Singleton 10 Council Meeting Minutes _ Monday, December 13, 2010 7:30 PM Council Chambers 11 Taxicab Advisory Committee That Councillor McLean be appointed as the Council representative to the Taxicab Advisory Committee and that David Bergin be appointed as the citizen representative for a term to expire on November 30, 2014. Waterfront Coordinatinq Committee That Councillor Dickerson and Councillor O'Connell be appointed as the Council representatives to the Waterfront Coordinating Committee and the following are appointed thereto for a term to expire on November 30, 2014: Jim Berry Kathleen Corcoran Jim Dike Keith Falconer Maureen Robbins Patricia Short-Galle Jean Veronneau Sean Wiley Veridian Corporation That Mayor Ryan be appointed and the following persons nominated for the election of directors to the board of the Corporation for a term commencing on January 2, 2011 and expiring on the date set opposite their respective names, provided, that any nominee who is the Mayor or a Councillor of the Municipality, his term shall terminate on December 31, 2014 or the date he ceases to hold such office: Nominee Expiry Date of Term 1. Councillor Ashe December 31, 2014 2. Councillor Dickerson December 31, 2014 3. Councillor Pickles December 31, 2014 4. Ralph Sutton December 31, 2014 (V) By-laws 7093/10 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7094/10 Being a by-law to amend Schedule A of By-law 6604/05 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. 11 Ci o Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 12 Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7093/10 to 7094/10, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried (VI) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #173/10 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07,.in that the matters to be discussed relate to personal matters, about an identifiable individual. Carried 1. Appointments to Boards and Advisory Committees of Council for 2010 - 2014 Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. (VII) Other Business 1. Councillor McLean gave notice of his intention to bring forward a Notice of Motion with respect to the area of northeast Pickering and Greenwood. 2. Councillor McLean gave notice of his intention to bring forward a Notice of Motion with respect to an Integrity Charter. 3. The Chief Administrative Officer was requested to action the following; a) Councillor McLean noted his concerns with respect to York Region's communication efforts with the City. Councillor McLean requested details with respect to the purchase of the home in the area of Liverpool and Finch by York 12 Cztq Council Meeting Minutes Monday, December 13, 2010 7:30 PM Council Chambers 13 Region. He indicated that Council would like regular status updates regarding York Region initiatives within the City of Pickering. b) Councillor Pickles requested the Chief Administrative Officer to provide further information with respect to road closures affected by work being conducted for the York pipeline. He also requested a chronological list of road closures being proposed to date. c) Councillor Pickles requested the Chief Administrative Officer coordinate a meeting with the Ministry of Transportation, the Region of Durham and area residents with respect to the 407 expansion. d) Councillor Dickerson suggested the City Clerk contact those persons who were unsuccessful in obtaining appointments to Committees and advise them of any vacancies still available. (VIII) Confirmation By-law By-law Number #7095/10 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 13, 2010. Carried (IX) Adjournment Moved by Councillor Dickerson Seconded by Councillor Pickles That the meeting be adjourned at 9:11 pm. Carried Dated this 13th day of December, 2010 Mayor David Ryan Debbie Shields City Clerk 13 City oo _ Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 1 4 7:30 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development M. Wouters - Manager, Development Review & Urban Design D. Wylie - Senior. Planner - Policy 1. James - Planner II A. Yearwood - Planner I M. Yeung - Planner I L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 Crrq Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 15 1. Zoning By-law Amendment -A 7/10 Pickering-Brock Centre Inc. 1755-1805 Pickering Parkway & 1842 Notion Road (Concession 1 South Part Lot 17, 18 Now 40R-20443 Part 1 3 5 6 7 8 9 10, 11), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Deborah Wylie, Senior Planner - Policy, gave an overview of zoning amendment application A 7/10. Harry Froussios of Zelinka Priamo Ltd. appeared on behalf of the applicant in support of the application. He noted the rezoning of the vacant lands will enhance the existing shopping centre, allow it to remain more competitive and would provide for a more modern look. A question and answer period ensued. Avi Zucker, Smart Centres appeared before the Committee on behalf of First Simcha, 1899 Brock Road. She advised that they had recently received the completed reports and studies submitted in support of the application and were reviewing them, anticipating written comments to be provided to the City by January 10th No members of the public spoke in support or opposition to the application. A letter was received from Coco Paving Inc., located at 77 Orchard Park Road Ajax dated December 30, 2010, noting a number of issues it requested be taken into consideration during the processing of the application and also requesting notification of all future meetings and decisions of Council respecting this matter. A letter was received from 2126113 Ontario Ltd., operating as End of the Roll, within the shopping centre, dated December 31, 2010 expressing concerns with the impact of this application on their business and to request that their concerns be taken into consideration before final approval is given on this application. 2. Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway 7, Kinsale (North Part Lot 2, Concession 5) City of Pickering 2 , Cie, o~ Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers 16 Chair: Councillor Ashe A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Mila Yeung, Planner I gave an overview of zoning amendment application A 6/10. Corrine Bollmann, applicant, appeared before the Committee in support of the application. She noted the reason for the application was to provide for a three year extension of the current temporary use zoning by-law to permit the continuation of the dog daycare and boarding facility with accessory retail use. Frank Filippelli, 3315 Highway 7 and his architect Ferdinand Wagner appeared before the Committee in support of the application. Ferdinand Wagner questioned under what circumstances the by-law would not be approved. Staff provided clarification. 3. Zoning Amendment Application A 8/10 P. Albanese 1448 Rougemount Drive (Part of Lot 16, Plan 228) City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashley Yearwood, Planner I gave an overview of zoning amendment application A 8/10. Franco Lobozzo future owner of the proposed new dwelling to be constructed on the severed property appeared before the Committee on behalf of the applicant in support of the application and to answer any questions. A question and answer period ensued with additional information being requested on lot sizes in the neighbourhood and the intended siting of the new dwelling proposed for the severed property. No members of the public appeared in support or opposition to the application. 4. Zoning Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 316) City of Pickering 3 Caqo~! _ Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashley Yearwood, Planner I gave an overview of zoning amendment application A 9/10. Muky Rajadurai, the applicant appeared before the Committee in support of the application. He indicated that he is an experienced custom home builder with a recent infill project in Pickering, and that the two new two storey detached dwellings he proposed to construct on the lands would complement existing homes in the area. Maggie Mamczur, 1977 Guild Road appeared before the Committee in opposition to the application noting her concerns with construction noise and potential property damage that may result from the proposed development. She also noted her concern with the current shared driveway condition between her property and 1975 Guild Road. She also questioned the time frame for completion of construction and noted that she has experienced problems with contractors working on this property in the past. She also noted concerns with respect to a decrease in her property value should the new proposed development be out of character with the smaller residences that currently exist on the street. David Powell, 1985 Guild Road appeared before the Committee in opposition to the application. He noted he has lived here since 1987 and advised that this application is not in the best interests of the community. He noted that the wholesale redevelopment of the area would be preferable to properties being redeveloped individually over time, indicating that this application on its own would make his property less desirable. A question and answer period ensued. Muky Rajadurai provided clarification with respect to residents' concerns. He noted fencing and gates would be constructed during the construction phase to address property damage issues and that his redevelopment plans include a clear separation of the current shared driveway condition. He noted the timeframe for construction completion would be three to four months from the start of excavation and that use of Guild Road would be minimized. He also indicated his willingness to communicate with the surrounding neighbours: i 4 C,tqoo _ Planning & Development _ pill~ Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers 8' Chair: Councillor Ashe (III) Part'B' - Planning & Development Reports 1. Director, Planning & Development, Report PD 01-11 Proposed Wireless Cell Tower Installation Rogers Wireless 5025 Sideline 8 (Part of Lot 7 & 8 Concession 9), City of Pickering Discussion ensued with respect to the public notification requirements of Industry Canada for cell tower proposals and the extent of Council's authority with respect to cell tower installations. Staff provided clarification, noting that Rogers is responsible to undertake public notice in accordance with Industry Canada's requirements and must consult with the City as part of its process. The City does not hold approval authority over cell tower installations as it is within Federal jurisdiction. Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report PD 01-11 of the Director, Planning & Development be received; 2. That Rogers Wireless be advised that City Council has no objection to the proposed 60 metre high cell tower installation at 5025 Sideline 8; and 3. Further, that the City Clerk advise Rogers Wireless accordingly. Carried 2. Director, Planning & Development, Report PD 02-11 Proposed Demolition of Listed Heritage Structures on Federal Lands Discussion ensued with respect to the funding, by the Federal Government, of this and future heritage structure reviews, and the need for alternative solutions to the demolition of heritage properties. Concerns were raised with the need to obtain a commitment from the Federal Government to pre-fund future City heritage structure reviews for buildings located on Federal lands, the need to send a strong message to the Federal Government respecting Council's opposition to the demolition of heritage structures on Federal lands, and the need to include a time limit for a response to the City's concerns. The Chief 5 i Crrq o0 _ Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe 19 Administrative Officer was requested to prepare a draft letter to Transport Canada. Recommendation Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PD 02-11 of the Director, Planning & Development respecting the proposed demolition by Transport Canada of nine structures listed on the Heritage Register, be received for information; 2. That the Federal Minister of Transportation be advised that the City of Pickering is concerned about the destruction of cultural heritage resources on the Pickering Lands Site; 3. That the Federal Minister of Transportation be requested to refrain from demolishing seven listed structures of heritage value, and particularly the two structures at 635 Uxbridge Pickering Townline Road and 5245 Sideline 28 noted within this report as having a high level of cultural heritage significance, until a decision regarding future plans for the Pickering Lands Site has been made and the potential for preservation of these structures can be fully considered; 4. That the Federal Minister of Transportation be requested to fully reimburse the City for its costs to undertake detailed heritage assessments of the nine buildings which are the subject of this report, and to fund future assessments required for the additional (100) buildings identified on the City of Pickering Heritage Register that are located on the Pickering Lands Site; 5. ' That Transport Canada be asked to reconvene. the Local Heritage Steering Committee to complete its mandate to develop a heritage strategy for buildings deemed locally significant; and 6. Further, that the City Clerk forward a copy of Report PD 02-11 and resolution to the Federal Minister of Transportation, the Regional Director, Programs and Pickering Lands Branch, Transport Canada, the Region of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Mark Holland and MPP Joe Dickson and the MPs and MPPs for Markham and Uxbridge. 6 i 'Clq oo Planning & Development Committee Meeting Minutes Tuesday, January 4, 2011 7:30 pm - Council Chambers 20 Chair: Councillor Ashe Referred Later in the Meeting (see following motion) Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report PD 02-11 of the Director, Planning & Development be referred to the January 17, 2011 meeting of Council and that the Chief Administrative Officer consider wording to strengthen Council's position against the demolition of heritage buildings on the Federal lands and prepare a draft letter to Transport Canada for Council's review. Carried (IV) Other Business The Chief Administrative Officer was requested to action the following; 1) Councillor O'Connell questioned the current status of the pedestrian bridge link from the north landing on Pickering Parkway to the MPAC office building, with specific concern over accessibility and the need to provide elevator access where the bridge intersects with the MPAC building. 2) Councillor Pickles requested that staff follow up with Durham Region Police on the number of accident reports filed with respect to property damage in the area of Valley Farm Road between the 3'd Concession and Finch as a result of vehicles leaving the road and going through the fences. 3) Councillor Pickles questioned whether comments had been received with respect to possible parking restrictions on Rayleen Crescent and pedestrian crossing over Brock Road to the Pickering Islamic Centre located on Brock Road north of Finch Avenue. He requested a follow up prior to a staff report being forwarded to Council on this matter. 4) Councillor Dickerson requested a meeting be arranged with staff and Terry Dorgan regarding the Fair Wage Policy. (V) Adjournment The meeting adjourned at 9:35 pm. 7 citq oo Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 21 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell P. Rodrigues Absent: B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk R. Holborn - Division Head, Engineering Services K. Senior - Manager, Accounting Services B. Star - Manager, Development Control M. Carpino - Supervisor, Culture & Recreation L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Paula Jesty Deloitte & Touche Re: Report CS 06-11 2010 Year End Audit Moved by Mayor Ryan Seconded by Councillor Ashe . 1 Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 22 Chair: Councillor Dickerson That the rules of procedure be suspended in order to change the order of business to allow Report CS 06-11 of the Director, Corporate Services & Treasurer to be dealt with after the delegation by Paula Jesty of Deloitte & Touche. Carried Paula Jesty, Deloitte & Touche appeared before the Committee to provide an overview of the 2010 year end audit. She briefly outlined the change in reporting requirements, noting the new audit standards and commented on the highlights of the report. A question and answer period ensued with clarification being provided by Paula Jesty as required. 1. Director, Corporate Services & Treasurer, Report CS 06-11 2010 Year End Audit Recommendation Moved by Mayor Ryan seconded by Councillor Ashe 1. That Report CS 06-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Auditor's Engagement Letter signed by the Chief Administrative Officer and the Director, Corporate Services & Treasurer on behalf of the City be received for information. Carried 2. Russ Phillips Chief Administrative Officer's Report, CAO 02-11 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road, City of Pickering Russ .Philips, 2595 Concession 6, appeared before the Committee with respect to the installation of a cell tower located behind his heritage home. He noted that any reduction provided by MPAC does not represent a loss in property value. He stated 2 C-,ttq oo Executive Committee - Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 3 that he felt the City did not responsibly act as the representative on this matter. He noted that the City failed to recognize the significance of his heritage property and the impact a cell tower would have on it. He noted there was no mention in any reports of the heritage aspect of his property. He also stated that he felt he should have been notified at the time the plans were submitted. (III) Matters for Consideration 2. Chief Administrative Officer's Report, CAO 01-11 Ward Boundary Review - 2014 Municipal Election Discussion ensued with respect to the matter of a ward boundary review and whether it might be premature to undertake a full review at this time. It was noted that it might be more appropriate at this time to look at equalization of population within the wards by making minor adjustments to the ward boundaries. It was also noted that Council should revisit a complete ward boundary review for the 2018 Elections once we had a better understanding of how future growth has affected the boundaries. The City Clerk provided clarification as required. Recommendation Moved by Councillor O'Connell seconded by Councillor Rodrigues 1. That Report CAO 01-11 regarding Resolution #158/10 on the matter of a Ward Boundary Review be received for information; and 2. That a Ward Boundary Review and the election of Regional Councillors at large not be undertaken at this time. Carried as amended (refer to following motion) Moved by Councillor O'Connell Seconded by Mayor Ryan That the main motion be amended to provide for the addition of Item 3 to read as follows: 3. That the Clerk be directed to review existing ward boundaries with a view to equalize populations within acceptable variances and report back to Council. Carried 3 c~ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 24 Chair: Councillor Dickerson The main motion was then carried as amended. 3. Chief Administrative Officer's Report, CAO 02-11 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road, City of Pickering Discussion ensued with respect to compensation to Mr. Phillip for the location of the cell tower in relation to his property. The Director, Planning & Development explained the circulation requirements noting there was never a requirement for the City to do a notification when providing comments on the location of cell towers. He stated the authority rests fully with Industry Canada. He also noted that staff is currently in the process of preparing a protocol for the review and approval of towers and plan to work with Council on this in the future. Recommendation Moved by Councillor Ashe Seconded by Mayor Ryan 1. That Report CAO 02-11 of-the Chief Administrative Officer be received; 2. That the request of Russ Phillips for financial compensation from the City for an alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road be denied; and 3. Further, that the City Clerk advise Russ Phillips of Council's decision. Carried 4. Director, Corporate Services & Treasurer, Report CS 01-11 2011 Interim. Spending Authority Recommendation Moved by Mayor Ryan seconded by Councillor O'Connell 1. That Report CS 01-11 from the Director, Corporate Services & Treasurer be received; 4 Caq 04 _ Executive Committee 0 Meeting Minutes Monday, January 10, 2011 7:30 pm -Council Chambers Chair: Councillor Dickerson 25 2. That the 2011 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2011 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CS 02-11 2011 Temporary Borrowing By-law Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Report CS 02-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2011 current expenditures pending receipt of taxes and other revenues be established at $34,600,000 for the period January 1, 2011 to September 30, 2011 inclusive, and $17,300,000 thereafter until December 31, 2011; 3. That the temporary borrowing limit for capital purposes for 2011 be established at $12,400,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Director, Corporate Services & Treasurer, Report CS 03-11 Formal Quotations - Quarterly Report for information Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 5 ive Committee Execut Meeting Minutes ACKAE17UtN Monday, January 10, 2011 7:30 pm - Council Chambers 26 Chair: Councillor Dickerson That Report CS 03-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for information be received for information. Carried 7. Director, Corporate Services & Treasurer, Report CS 04-11 Horizon House Lease Agreement Green River Community Centre Recommendation Moved by Mayor Ryan Seconded by Councillor O'Connell 1. That Report CS 04-11 of the Director, Corporate Services & Treasurer be received; 2. That the agreement approved by Council under Resolution #113/09 providing for a monthly payment of $800 to the City by Horizon House be reduced to $250 per month effective January 1, 2011, all other terms and conditions to remain unchanged, 3. That the Director, Corporate Services & Treasurer be authorized to write off the outstanding balance owing of approximately $9,550 for the period September 1, 2009 to December 31, 2010; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried i 8. Director, Corporate Services & Treasurer, Report CS 05-11 Tender/Contract Approval - Council's Fall Recess A brief question and answer period ensued with the Division Head, Engineering Services providing clarification as required. Recommendation Moved by Mayor Ryan Seconded by Councillor Rodrigues 6 cttq Executive Committee i Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 2 7 1. That Report CS 05-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Fall recess due to the 2010 Municipal Election be received; 2. That Council pass a Resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Councils' recess being: Quotation No. Q-61-2010, Boulevard Improvements - Kingston Road at Walnut Lane; Quotation No. Q-65-2010, Hot Water Boiler Replacement - Pickering Civic Complex; Tender No. T-22-2010, Charlotte Circle Road Improvements; Tender No. T-23-2010, Brockridge Park Pedestrian Bridge and Walkway Replacement; Request for Proposal No. RFP-9-2010, Whitevale Master Drainage Plan; and, Request for Proposal No. RFP-13-2010 for Pickering Road Needs Study; 3. That the Director, Corporate Services & Treasurer be authorized to: a) draw the sum of $8,430 from the Parkland Reserve Fund, in addition to the draws from the various sources as approved by Council in the Capital Budget for all projects in this report, for the Brockridge Park Pedestrian Bridge and Walkway Replacement; b) draw the sum of $14,984.00 from the Parkland Reserve Fund for the Shadybrook Park playground project for walkway reconstruction; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 9. Director, Corporate Services & Treasurer, Report CS 07-11 Duffin Heights Neighbourhood Stormwater Management Facility #4 and Related Infrastructure Urbanization of Brock Road and Third Concession Road A brief discussion period ensued with staff providing clarification with relation to questions raised regarding costs. Recommendation Moved by Mayor Ryan seconded by Councillor Ashe 7 Executive Committee Meeting Minutes PTCKFK~ Monday, January 10, 2011 7:30 pm - Council Chambers 28 Chair: Councillor Dickerson I 1. That Report CS 07-11 of the Director, Corporate Services & Treasurer be received; 2. That approval be given to the following 2011 Capital Budget projects: a) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening at an estimated cost of $1,076,525; b) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, streetlights and concrete poles at an estimated cost of $1,069,500; 3. That, notwithstanding the Council approved Purchasing Policy, the Regional Municipality of Durham (Region) be authorized, on behalf of the City, to undertake the calling and awarding of contracts for the following projects: a) Stormwater Management Facility #4 and related storm sewer construction on lands north of Third Concession Road as provided for in the approved 2009 Capital Budget; b) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening as part of the 2011 Capital Budget; c) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, street lights and concrete poles as part of the 2011 Capital Budget; 4. That the appropriate officials of the City of Pickering be authorized to effect the acquisition of the lands required for the construction of.SWM #4; 5. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for land acquisition associated with Stormwater Management Facility (SWM #4) and for works to be included in the Region contract for SWM #4 and related storm sewer construction on lands north of Third Concession Road at a total estimated cost of $2,000,000 as follows: a) that the sum of $2,000,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years with the sum of $800,000 to be recovered from non-participating landowners; 6. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the 8 citq oo _ Executive Committee 44 Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 29 urbanization of Third Concession Road (BR-1), east of Brock Road at an estimated cost of $1,076,525 as follows: a) that the sum of $806,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $269,131 be funded from the Development Charges Reserve Fund; c) that the sum of $1,394 be funded from current funds; 7. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass at an estimated cost of $1,069,500 as follows: a) that the sum of $534,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $534,750 be funded from the Development Charges Reserve Fund; c) that the sum of $750 be funded from current funds; 8. That a six-month repayment charge in the amount of approximately $196,000 be included in the annual Current Budget for the City of Pickering in 2011 and any financing cost be paid out of the Current Budget; 9. That the annual repayment charges in the amount of approximately $392,000 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the debentures are repaid, and any financing cost be paid out of the Current Budget; 10. That the draft by-laws attached, to this report be enacted; 11. That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's approved debt and financial obligations annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 12. That the Clerk forward a copy of Report CS 07-11 to the Region of Durham and the Duffin Heights Landowners Group and the Trustee for information; and, 9 cis Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 60 Chair: Councillor Dickerson 13. That the appropriate officials of the City of Pickering be authorized to take any necessary actions to give effect thereto. Carried 10. Director, Corporate Services & Treasurer, Report CS 08-11 2011 Interim Levy and Interim Tax Instalment Due Dates Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CS 08-11 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2011 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 25 and April 28, 2011; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 11. Director, Corporate Services & Treasurer, Report CS 09-11 2010 Financial Statements and Current Budget Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CS 09-11 of the Director, Corporate Services & Treasurer be received; and 10 cial co Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 31 2. That Report C.S 09-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. Carried 12. Director, Operations & Emergency Services, Report OES 01-11 City of Pickering 2011 Annual Accessibility Plan Endorsed by the Accessibility Advisory Committee for Council Consideration Discussion ensued with respect to concerns relating to the complete accessibility of the City's website and the Greenwood Library. It was questioned what future implications could arise as a result of the library doors not being automated. The Chief Administrative Officer will be reviewing this issue and reporting back to Council. Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 01-11 regarding the City of Pickering 2011 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2011 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. Carried 13. Director, Operations & Emergency Services, Report OES 02-11 Don Beer Arena Snack Bar Concession Lease Renewal - Pickering Hockey Association Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 02-11 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; 11 ciar Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 32 Chair: Councillor Dickerson 2. That the monthly rent for the snack bar lease be reduced to $733.00 per month for the 2010 - 2011 hockey season; and 3. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 14. Director,.Operations & Emergency Services, Report OES 03-11 Gingerbread Co-operative Nursery School (Pickering) Inc. Licence Agreement Renewal Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 03-11 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a revised Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from September 1, 2010 to June 30, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. Carried 15. Director, Operations & Emergency Services, Report OES 04-11 Tender for Roof Reinforcement at East Shore Community Centre Tender No. T-25-2010 Recommendation Moved by Councillor Ashe Seconded by Councillor O'Connell 1. That Report OES 04-11 of the Director, Operations & Emergency Services regarding Roof Reinforcement at East Shore Community Centre be received; 2. That Tender T-25-2010 submitted by Lisgar Construction Company at a cost of $149,160 (HST included) be accepted; 12 Executive Committee R Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 33 3. That the total gross project cost of $170,630 (HST included) and a net project cost of $153,658 including the tender amount and other associated costs be approved as a 2011 project in advance of the presentation and approval of the 2011 Capital Budget; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the project as follows: a) That the sum of $150,000 to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $3,658 to be funded from Current Funds; c) That the annual repayment charges from the debenture in the amount of approximately $20,000 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore the Ontario Municipal Board approval is not required; e) That the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft bylaw attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 16. Director, Operations & Emergency Services, Report OES 05-11 Tender No. T-24-2010 Supply & Delivery of Various Fire Equipment Recommendation Moved by Mayor Ryan Seconded by Councillor Rodrigues 13 cis o~ _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 34 Chair: Councillor Dickerson 1. That Report OES 05-11 of the Director, Operations & Emergency Services regarding Supply & Delivery of Various Fire Equipment and additional Associated Fire Rescue Tools & Equipment be received; i 2. That Tender No. T-24-2010 submitted by the bidders identified in Attachment #3, for the supply and delivery of various fire' equipment at a total cost of $176,489 (HST included) and a net cost of $158,934 be accepted; 3. That the total gross project cost of $384,409 (HST included) including the tender amount (T-24-2010), additional Associated Fire Rescue Tools & Equipment and a contingency amount for a total net project cost of $346,172 be approved; 4. That the Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the estimated cost of $345,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b) that the. sum of $1,172 to be funded from the 2011 Current Budget; c) that depending on the outcome of other remaining quotation calls for the additional fire rescue tools and equipment, the final borrowing cost will be subject to revision; 5. That the annual repayment charges for both the internal loan in the amount of approximately $44,600 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget. 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 17. Director, Operations & Emergency Services, Report OES 06-11 Additional Costs for Tender T-11-2010 Full Depth Asphalt Removal and Replacement on William Street 14 Executive Committee Meeting Minutes RING Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 35 A brief question and answer period ensued with the Division Head, Engineering Services providing clarification. Recommendation Moved by Councillor Rodrigues Seconded by Councillor O'Connell 1. That Report OES 06-11 of the Director, Operations & Emergency Services regarding additional costs for Tender T-11-2010 for full depth asphalt removal and replacement on William be received; 2. That additional costs in the amount- of $45,467 plus HST over the original tender amount for the William Street component of T-11-2010 resulting in a revised tender amount of $129,539 be approved; 3. That the revised total net project cost for William Street be increased by $37,945 to $133,345; and i 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional net project costs of $37,945 as follows: a) That the sum of $34,600 be funded from the Move Ontario Tax Grant, as provided for in the 2010 approved Roads Capital Budget for William Street. b) That the additional sum of $3,345 be funded from the Move Ontario Tax Grant 5, That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 18. Director, Operations & Emergency Services, Report OES 08-11 Appointment of Community Emergency Management Coordinator (CEMC) Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report OES 08-11 of the Director, Operations & Emergency Services regarding the Appointment of a Community Emergency Management Coordinator (CEMC) be received; 1,5 Cdq oo _ Executive Committee Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers 36 Chair: Councillor Dickerson 2. That Council appoint Deputy Fire Chief, John Hagg as the City's CEMC; 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and . 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried Moved by Councillor O'Connell Seconded by Mayor Ryan That the rules of procedure be suspended in order to allow the addition of a motion with respect to requesting an extension for infrastructure stimulus project for Don Beer Arena accessibility upgrades and environmental improvements. Carried 19. Motion to Request an Extension for Infrastructure Stimulus Projects Moved by Councillor O'Connell Seconded by Mayor Ryan Whereas the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund - Communities Top-Up, the Recreational Infrastructure Canada/Ontario Recreation Program, and the Knowledge Infrastructure Program from March 31, 2011 to October 31, 2011; And whereas all funding from the Government of Canada and Ontario will cease after October 31, 2011; And whereas the City of Pickering has asked the provincial government for an extension to federal and provincial funding to October 31, 2011 for the following projects: 16 citq oo _ Executive Committee " Meeting Minutes Monday, January 10, 2011 7:30 pm - Council Chambers Chair: Councillor Dickerson 3 [list of projects] Program Project Project title Total number eligible cost RlnC R1040 Don Beer Arena $2,703,500 Accessibility Upgrades and Environmental Improvements Therefore be it resolved that the City of Pickering attests that it will continue to contribute its share of the required funding for the aforementioned projects; And be it further resolved that actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; And be it further resolved that the City of Pickering will ensure that the project will be completed. And be it further resolved that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried (IV) Adjournment The meeting adjourned at 8:50 pm. 17 CiN 00 3 8 PICKERIM Manua 17, 2011 Presentations 1. Mayor Ryan Councillor McLean Recognition of 2010 Pickering Blooms Program "Gardens of Distinction" 2. Mayor Ryan Presentation of Safety Community Service Partner Awards ;Citq O~ . . . 39 PICKERING January 17, 201-1 Delegations 1. Mark Holland, MP for Ajax-Pickering Update on North Pickering Federal Lands 2. Donald Igbokwe, Chair Durham Multi-faith World Religion Day Refer to Corr. No. 3-11 3. Connie Brickles Re: Removal on Sidewalk on Boyne Court i ~Ztq o~ 40 PICKERING Revised January 17, 2011 Correspondence Pages 1. Corr. 01-11 Motion for Direction Bob Gleeson 41-46 Correspondence received from Bob Gleeson with respect to a letter which he had forwarded to Premier Dalton McGuinty expressing his concerns in regards to plans by Air Ambulance ORNGE to relocate their Toronto base to the City of Hamilton. He expressed his concerns with such a vital service being moved out of the area resulting in significant increased response time for critical patients thereby putting them at an increased risk. His correspondence seeks Council support by way of a resolution to have this essential service remain in Toronto. 2. Corr. 02-11 Motion to Endorse A.L. Georgieff, Commissioner of Planning 47-52 Region of Durham 605 Rossland Road East, 4th Floor Whitby, ON UN 6A3 Letter received from A. L. Georgieff, Commissioner of Planning, Region of Durham seeking Council's consideration to nominate Paul Pistritto as Pickering's representative on the Durham Agricultural Advisory Committee (DAAC). 3. Corr. 03-11 Motion to Proclaim a) Marisa Carpino, Supervisor, Culture & Recreation 53-56 b) Kinsmen & Kinettes Requests have been received from the above for the City of Pickering to make the following proclamations; a) August 12, 2010 - August 12, 2011 International Year of the Youth January 16, 2011 -World Religion Day February, 2011 - Black History Month b) February 20, 2011 - Kinsmen and Kinettes Day February 14 - 20, 2011 - Kinsmen and Kinettes Week Revised: correspondence received after agenda was printed. 4. Corr. 04-11 Refer to Director, Owners of 1502, 1504, 1506 and 1508 Boyne Court Operations & Emergency Pickering, Ontario Services to Report Correspondence received from residents of Boyne Court regarding the removal of the sidewalk in front of 1502, 1504, 1506 and 1508 Boyne Court. i ©t-l 41 Harker Lisa From: Bob Gleeson [bobandinez1 @rogers.com] Sent: December-27-10 3:30 PM To: O'Connell, Jennifer, Councillor; McLean, Bill, Councillor; Rodrigues, Peter, Councillor; Ashe, Kevin, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor; Shields, Debbie; Fire Web Email Subject: ORNGE Air Ambulance Attachments: Support letter Re ORNGE Medical Transport.doc Dear Councillors et Al, Please find attached my letter addressed to Premier D. McGuinty regarding the upcoming relocation of the ORNGE Air Ambulance Base in Toronto, to the City of Hamilton. Please take the time to read the letter because it concerns the safety of your constituents and the residents of your City. I respectfully request that this matter be placed on your Council Agenda to adopt a Resolution condemning this move. Subsequently, I ask that you forward your City's Resolution to Premier McGuinty. ORNGE's anticipated move is absolutely illogical; unfair and disadvantageous to your City and the medical well-being of its residents. Thank You Respectfully Yours Robert (Bob) Gleeson .Ajax, Ontario ORIGINAL TO: COPY TO: 1 CORR. FILE TAKE_APR. ACTIONc~ _ c~ Imo-~-; o~ srbs- v~ c~C~+.on 42 1501 - 66 Falby Court Ajax, Ontario L 1 S 31_2 December 6, 2010 Subject: Air Ambulance ORNGE The Honorable Dalton McGuinty, MPP (Ottawa South) Premier Province of Ontario dmcguiny.mpp.cogliberal.ola.org Dear: Mr. McGuinty I write to you today out of concern, disbelief and with utter dismay. Recently on local newscasts, we have learned that our Air Ambulance service provider (ORNGE) is planning to close their Toronto base and move to Hamilton. A vital part of Ontario's medical system, ORNGE provides sophisticated medical transport in your community for the very ill and critically injured. patients, in the air and on the ground. Their flight paramedics transport some of the province's unwell and most vulnerable patients. They transport approximately 20,000 patients per year, and that number is growing. I was airlifted to a hospital and know first-hand the importance of airborne medical care. I am very'worried that this move will reduce the chances of patients' survival by the incredible and dedicated people who staff these flying hospitals. As recently as November 24t", 2010, in a 24 hour period, ORNGE flight paramedics responded to and transported 84 patients. From January 1st 2010 thru July 31st 2010, there were 1026 calls received by the Toronto Base from their serviced area. 731 or 71.25% of these calls had Toronto as their destination while 80 or 7.8% had Hamilton as their destination. Why would anyone want to move such an essential service out of the largest city in the Province to a smaller venue? ORNGE's decision to close and move their Toronto base appears to be severely lacking in logic. Moving their operation to Hamilton increases a patient's risk, perhaps one of your constituents, of not surviving a serious injury or heart attack where every second and minute is needed to facilitate a patient's survival. i 43 Moving the Toronto base to Hamilton increases the response time by several crucial minutes and places our lives in jeopardy. In some instances the delay in response will be up to 20 minutes in some areas. The majority of trauma patients and patient transfers are to hospitals in Toronto. The increased operational costs, the emotional, physical and detriment to their employees notwithstanding, It is essential to everyone concerned that ORNGE keep its base operation in Toronto. If your life was hanging in the balance, wouldn't you want the best equipped medical transport team at your side and to remain in Toronto? While a business may do what it wishes to increase its bottom line or program awareness, this essential service needs to keep its base in the Greater Toronto area. If part of ORNGE's decision is based on moving into an international market, there are other airports that can easily handle their anticipated needs. Why, not consider Pearson International Airport or the Oshawa Airport. The services offered at Pearson are well known and speak for themselves. The City of Oshawa is in the enviable position of being one of a very few municipalities in Canada with its own. full-service airport. This Airport is a cargo hub and in the Greater Toronto area. It offers charter services, flight training, aircraft repair and servicing facilities, and longer runways. It is an unparalleled air transportation facility. It features a brand new passenger terminal building, runways to serve a broad rangeof aircraft, modern navigational aids, serviced land for business investment and development, corporate : and. charter support facilities and more. The installment of a state-of-the-art aviation weather measurement system at the Oshawa Airport has contributed to the airport's continued growth in the corporate and general aviation segments of the industry while it provides up-to-the-minute on-site weather data to airport personnel and pilots. ORNGE is essential in getting patients to the medical care they need and when they need it. ORNGE delivers specialized medical care in a mobile environment and with its highly trained staff links hospitals together enabling access to specialized care for the people of Ontario. A vital part of Ontario's medical system, ORNGE provides sophisticated medical transport for very ill and critically injured patients, in the air and on the ground. While ORNGE has more than 400 employees, medical care on-board ORNGE aircraft is provided - by a team of more than 150 flight paramedics, certified to practice in Ontario with specialized training in the care of acute patients. A majority of ORNGE's Toronto based calls are either north or east of Toronto.. With the move to Hamilton, this will result in an increase in response time to a majority of its serviced areas. The increased response time is of significant concern to the well being of patients in general. At the moment, responding to an emergency in Peterborough from Toronto takes about 30 minutes. To respond to the same call from Hamilton will increase the response and arrival time by 44 approximately eighteen (18) minutes. This additional time places a patient at further risk and the critically timed attention they may need. This is only one example from the many areas that will be affected by this move. I am requesting all Mayors, their Councils, Ontario Premier D. McGuinty, Members of the Provincial Parliament; adopt Resolutions to support the residents of the areas serviced by ORNGE's Toronto Base, in condemning ORNGE's anticipated move to Hamilton. It just does not make good sense to move this crucial and essential service to Hamilton. It is detrimental to the constituents of your community. Yours Truly, 2. (~lee. R. (Bob) Gleeson CC: All MPPs Enclosures: 45 COMPARISON RESPONSE TIMES IF ORNGE MOVES TO HAMILTON Increase In Number of calls From: Hamilton Toronto Response Time Jan 1 July 31 To: Alliston 30 17 13 minutes 26 Bancroft 75 55 20 minutes 9 Barrie 42 26 16 minutes 46 Belleville 65 47 18 minutes 19 Bowmanville 40 17 23 minutes 17 Bracebridge 58 42 16 minutes 17 Cobourg 42 28 14 minutes 48 Collingwood 40 32 8 minutes 30 Georgetown. 19 12 7 minutes 18 Huntsville 70 52 18 minutes 26 Kingston 82 65 17 minutes 21 Lindsay 42 25 17 minutes 44 Midland 52 35 17 minutes 27 Minden 61 42 19 minutes 19 Niagara 20 17 3 minutes 19 Orangeville 23 1.7 6 minutes 20 Oshawa 33 15 18 minutes 22 46 Ottawa 112 94 18 minutes 4 Owen Sound 52 42 10 minutes 22 Parry Sound 67 52 15 minutes 10 Peterborough 48 30 18 minutes 141 Port Perry 37 17 20 minutes 22 December 21, 2010 4 7 CITY OF Ms. D. Shields Clerk . DEC 1 ~IU City of Pickering • Municipal Office CLERK'S Vi~, ,5ION One The Esplanade Pickering ON L1 V 6K7 The Regional Municipality of Durham Dear Ms. Shields: Planning Department Re: Membership Selection for the Durham Agricultural Advisory 605 ROSSLAND ROAD E Committee File: A01-38-01 4T" FLOOR PO BOX 623 WHITBY ON L1N 6A3 CANADA The purpose of this letter is to request the City of Pickering to nominate a 905-668-7711 representative to the Durham Agricultural Advisory Committee (DAAC) for Fax: 905-666-6208 the 2010-2014 term. Email: planning@durham.ca www.durham.ca In accordance with the DAAC Terms of Reference (attached), the Region A.L. Georgieff, MCIP, RPP placed newspaper advertisements in local papers seeking expressions of Commissioner of Planning -interest from individuals wishing to volunteer for appointment to the DAAC. Paul Pistritto is Pickering's current representative on DAAC, and has expressed an interest in returning. No additional expressions of interest were received from eligible Pickering residents. It would be appreciated if Pickering Council would consider-nominating Mr. Pistritto as the City's representative on DAAC. Regional Planning Committee and Council will receive your nomination and re-appoint Mr. Pistritto as the Pickering DAAC member. Should you require further information, please contact Colleen Goodchild, Project Planner at 905-668-7711, extension 2580. Yours truly, ORIGINALTO: COPY T0: WE FILE . PRACt1OM A.L. Georgieff, M.C.I.P, R.P.P r Commissioner of Planning (no+iolrz -~o ~hdcrsc~ Encl. "Service Excellence for o ir`Conmuiiities" 100% Post Consumer f 48 Revised January 2010 Terms of Reference Durham Agricultural Advisory Committee 1. Goal 1.1 To provide advice to the Region of Durham on agricultural matters and rural matters as they relate to agriculture. 2. Mandate 2.1 The Durham Agricultural Advisory Committee (DAAC) is a volunteer non- political Advisory Committee established by Regional Council in accordance with these Terms of Reference. Committee members are guided by these Terms of Reference. 2.2 The Terms of Reference provide for a balance between activities referred from the Planning Department or Regional Planning Committee and an allowance for the DAAC to be proactive and advise on matters identified on its own initiative. 2.3 Matters may be referred to the DAAC from the Regional Planning Department or Planning Committee. The DAAC may report directly to Regional Planning Committee on substantive matters as determined by Planning Committee. Otherwise, the DAAC shall report through the Regional Planning Department. 3. Scope of Activities 3.1 The scope of the DAAC may include activities such as: a) Providing advice on issues and concerns of the agricultural community; b) Providing advice on the implementation of Provincial and Federal legislation, policies, and guidelines related to the agricultural industry; c) Providing advice on agricultural and rural policy directions pursued by the Region. This may include providing advice on Regionally-initiated official plan amendments related to agricultural matters; on Regional agricultural matters through an official plan review; or, other policy directions pursued by the Region; d) Providing advice on the identification and implementation of programs which encourage public awareness and education of agricultural and related rural issues; and e) Providing advice on matters as they arise, at the request of the Region. 49 4. Composition 4.1 The DAAC will be comprised of sixteen members in total. Fourteen members will be private individuals who do not represent their respective employers or advocacy groups in their capacity as a DAAC member. An additional member, will represent the Durham Region Federation of Agriculture. The above fifteen members shall not hold elected office (municipal, provincial or federal). Of these fifteen members; twelve will be bona fide farmers who are directly involved in the agricultural industry'; and three will be residents who are not directly involved in the agricultural industry. The final member will be a representative of Planning Committee whose role is to act as liaison. 4.2 Membership for regular members shall correspond with the term of Regional Council. At the end of each term members will be asked to consider their interest in remaining for an additional term. If a member chooses to resign; the Region will seek a replacement in accordance with Section 5. However, members shall continue to serve until their replacements are appointed by Regional Council. At the discretion of the DAAC, non-attendance of three consecutive meetings will be sufficient grounds for replacement. 5. Membership Selection 5.1 For private regular members, the Regional Planning Department will place a newspaper advertisement within each area municipality requesting expressions of interest from individuals willing to volunteer for appointment to the DAAC. Interested individuals will be required to provide a brief resume and statement of interest. Responses from the advertisement will be forwarded to each respective area municipality with a request that the local Council nominate one representative from the applicants who are bona fide farmers directly involved in the agricultural industry.2 The Regional Planning Department, from the remaining resumes received, will nominate three additional members at large who are bona fide farmers; and three members at large who are not directly involved in the agricultural industry, to bring the regular member complement to fourteen. 5.2 The Regional Planning Department will formally request the Durham Region Federation of Agriculture to nominate one person to represent the DRFA. Regional Planning Committee will recommend individuals for appointment to the DAAC by Regional Council. 5.3 Regional Council shall appoint a representative and an alternate to the DAAC from the members of Planning Committee. 5.4 In nominating members to the DAAC, excluding the representative of Planning Committee, regard shall be given to achieving a diversity of ' Note: Where an interested bona fide farmer cannot be found to represent an area municipality, a non- farm rural resident may be substituted. 2 Same note as above. 50 members engaged in varied disciplines of the agricultural industry and members living in the rural community with knowledge of agricultural and related rural issues. Availability to attend meetings will also be considered. An elaboration of the selection criteria is provided in Appendix 1 of the Terms of Reference. All residents of Durham Region are eligible for membership. 5.5 In the case of a regular member vacancy, the approach described in Sections 5.1, 5.2 and 5.3 will generally be followed. 5.6 An elaboration of the selection criteria is provided in Appendix 1 - Section B of the Terms of Reference. 6. Officers 6.1 A chair and two vice-chairs (first and second) will be elected annually by the membership of the DAAC. The Planning Committee representative will chair the inaugural DAAC meeting. 7. Support Services 7.1 The Commissioner of Planning or designate shall serve as staff liaison to the DAAC. The liaison will provide administrative, procedural and technical support to the DAAC. 7.2 The liaison will co-ordinate all requests for advice from the DAAC, through meeting agendas and addenda to meeting agendas. DAAC responses to such requests shall be co-ordinated by the liaison to the Planning Department or Planning Committee. 7.3 The Region will provide secretarial and other support services. Regional Council will provide a budget to cover the operational expenses of the DAAC, and this budget will be administered by the Planning Department. 8. Meetings 8.1 The DAAC will meet at the Durham Regional Headquarters. The DAAC will establish a meeting schedule at its inaugural meeting taking into account the business needs and the schedule of Council and Planning Committee. The DAAC shall provide Planning Committee with a schedule of meetings in December for the following year. Special meetings may be held at the call of the Chair. Planning Committee is to be kept informed of such meetings. 8.2 Unless otherwise determined, all meetings will be open to the public. As a formal advisory Committee to the Region, the DAAC is subject to the Regional Procedural By-law, unless otherwise specified in the Terms of Reference. 51 9. Delegations of Committee Meetings 9.1 Any person(s) wishing to appear before the DAAC as a delegation must submit a request to the staff liaison in the Regional Planning Department, advising of the topic or item to which they wish to speak. All requests for delegations must be received at least one week prior to the meeting to ensure that the delegation is included on the agenda. Any person wishing to address the DAAC as a delegate, who has not previously arranged to do so, may be granted permission to do so only by Committee resolution. 10. Minutes and Agenda 10.1 The minutes of each DAAC meeting will be amended as necessary and approved at the following meeting. The unapproved minutes will be forwarded to the next regularly scheduled Planning Committee meeting. When approved, any amendments will be forwarded to Planning Committee. The DAAC agendas will be prepared by the staff liaison and the DAAC chair or vice chair with input from other DAAC members. 11. Committee Resolutions 11.1 The DAAC will seek to achieve consensus on decisions. Recommendations are "carried" if supported by a majority. Only resolutions as they appear in the adopted Minutes may be considered as officially representing the position of the DAAC. 12. Annual Reports and Workplan 12.1 An annual report summarizing the activities completed in the previous year shall be prepared by the DAAC. The annual report shall be forwarded to Planning Committee. 12.2 An annual workplan with an estimate of the resources necessary and any suggested revisions to the Terms of Reference for the coming year shall also be prepared by the DAAC for consideration and approval by Planning Committee and Council. 12.3 An annual review of the DAAC by Planning Committee will be completed to examine the effectiveness of the Committee and to ensure continued improvements. 52 Appendix 1 - Section A Membership Eligibility Criteria To facilitate the nomination and appointment of new members to the DAAC, the following criteria will be considered. The aim is to achieve a diversity of members engaged in varied disciplines of the agricultural industry and community representation with knowledge of agricultural and related rural issues. 1. Residency Members should reside in Durham Region. 2. Agricultural Expertise and Knowledge Applicants engaged in the agricultural industry having the following attributes would be considered as an asset: • Demonstrated knowledge of agricultural and rural land use issues; • Relevant farm experience; • Involvement with activities of the agricultural community; • Technical training in an agriculture-based field; and • Knowledge of properties and farm operations within Durham. 3. Rural Experience For applicants from the non-farm rural community consideration will be given to the duration of residency in the community and the individual's level of knowledge of agricultural related rural issues. The relevance of their interests to the mandate of the DAAC will also be and important consideration. 4. Availability It is important that an applicant be able to attend as many DAAC meetings as possible and undertake work outside of the regular monthly. meetings. An applicant should be able to be contacted or reached during the day in order for meetings to be arranged. cial O~ ~022a3-t 1 5 3 PICKERI 'G memo To: Debbie Shields September 10, 2010 City Clerk I From:. Marisa Carpino Supervisor, Culture & Recreation Copy: Chief Administrative Officer Director, Operations & Emergency Services Division Head, Culture & Recreation Subject: International Year of the Youth - File: S-2000-007-10 Please accept this memorandum as a formal request that the City of Pickering proclaim August 12, 2010 to August 12, 2011 as the International Year of the Youth: Dialogue and Mutual Understanding. On December 18, 2009, The United. Nations assembly adopted a resolution to proclaim the year beginning. August 12, 20.10 the International Year of the Youth under the theme of Dialogue and Mutual Understanding. This proclamation coincides with the 25 year anniversary of the first proclaimed International Year of the Youth: Participation, Development and Peace in 1985. The Year of the Youth generates efforts to recognize the important contribution of youth in society. It encourages youth participation and allows youth voices to be heard on ideals such as economical challenges, social rights, and political issues. The theme of Dialogue and Mutual Understand aims at generations to participate in dialogue and understanding amongst each other. The year looks at promoting ideas of peace, solitary among cultures, religion and civilization and respect for human rights. The United Nations encourages society to organize events and activities that increase awareness of the importance of youth participation in society and to support youth in the development of the promotion of mutual understanding. The. City of Pickering is celebrating the Year of the Youth by continuing to provide FREE teen programs and events to Pickering youth. FREE programs are offered every weeknight and include leisure activities such as basketball, shinny hockey, breakdancing, Wii, Xbox, games etc. FREE events are offered monthly and include upcoming events such as Live Out Loud and Pickering Stars. In all cases, participating youth are encouraged to express themselves -and their individuality, develop and contribute their skills and create friendships with teens of all walks of life. Teens on the Pickering Activity Council for Teens (PAC4Teens) meet monthly and provide a strong youth voice to staff on the division's youth services. Since 2005, the City of Pickering has been designated a Youth Friendly Community by Playworks, Ontario, The Ontario Partnership for Active Youth for our outstanding Youth initiatives. This designation is recognition of the ongoing commitment to youth by the municipality and our community partners. MC:Is i 54 _ PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields January 11, 2011 City Clerk From: Marisa Carpino Supervisor, Culture & Recreation Copy: Members, Pickering Advisory Committee on Diversity City Councillor - Ward One Chief Administrative Officer Director, Operations & Emergency Services Division Head, Culture & Recreation Subject: Proclaim World Religion Day - File: A-1410-001-11 On behalf of Pickering Advisory Committee on Diversity, please accept this memorandum as a formal request that the City of Pickering proclaim January 16, 2011 as World Religion Day. World Religion Day commemorates interfaith understanding and harmony by emphasizing the common .denominators underlying all religions. The Durham Multi-faith World Religion Day Committee, in collaboration with Faith United Church Courtice, will host the 5th annual World Religion Day celebration on January 16, 2011 from 2 pm to 4 pm in which at least 12 faith denomination/groups are expected to participate. The 2011 celebration will be held at Garnet B. Rickard Recreation Complex Hall, 2440 King St. West, Bowmanville with exhibits and demonstrations of music, spirituality, cultural foods and arts to be shared in a manner fully respectful of everyone's beliefs. The goal of the Multi-faith Community of Durham Region and its partners is to bring all faiths together, not only to raise awareness of the world's religions and to find the similarity between our faith, but also to work together to increase cross-cultural understanding, strengthen our commitment to mutual respect for each other, and contribute to the maintenance of harmony and order in Durham. Thank.you for your consideration. ORIGINALTO: COPY T0: I CORR. FILE TAKE APf~. ACTi014 \ CMo} i r~ ru - o roc.~o.i V 55 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields January 11, 2011 City Clerk From: Marisa Carpino Supervisor, Culture & Recreation Copy: Members, Pickering Advisory Committee on Diversity City Councillor - Ward One Chief Administrative Officer Director, Operations & Emergency Services Division Head, Culture & Recreation Subject: Proclaim Black History Month - File: A-1410-001-11 On behalf of Pickering Advisory Committee on Diversity, please accept this memorandum as a formal request that the City of Pickering proclaim February 2011 as Black History Month. In order to commemorate Black History Month, the Pickering Advisory Committee on Diversity is hosting the annual Heritage Day Celebration.at the Pickering Town Centre on February 26, 2011 from 11 am to 5 pm in the Centre Court. This event is a cultural celebration of Pickering's diverse community. The Pickering Public Library is also hosting activities to commemorate Black History Month. The Pickering Public Library invites visitors to journey along the Underground Railroad with stories, activities and a craft at the Central Library on Saturday, February 5, 2011 from 2:00 pm to 3:00 pm or at the Petticoat Creek Branch on Saturday, February 5, 2011 from 10:30 am to 11:30 am. The Pickering Public Library is also hosting a Test Your Trivia Skills event for children ages 8 to 12 years. This activity will take place at the Central Library on Sunday, February 20, 2011 from 2:00 pm to 3:00 pm. Children can join the Ajax/Pickering Chapter of the Congress of Black Women and test their trivia skills in this Afro-Quiz. All questions will be about the contributions of African Canadians/Americans around the world. Lastly, the Pickering Public Library hosts a Media Detox event for Adults at the Central Library on Wednesday, February 23, 2011 from 7:00 pm to 8:30 pm in which local author Vidal Chavannes discusses topics from hip hop to the election of the first black president of the United States. Thank you for your consideration. ORICINALTO: COPY T0: N l 11 CORR. FILE TAKE APR. ACTI ON I`ROkioiN To row i w.> 56 PROCLAMATION WHEREAS Kin Canada has been a vibrant, responsible, all-Canadian association of service clubs devoted to the concept of serving its communities throughout Canada since its founding in Hamilton, Ontario, on February 20, 1920, AND WHEREAS Kin Canada has been dedicated to 0 meeting the needs of our community and has diligently ® sought the development and completion of timely, rele- vantprograms to meet the needs and challenges of our q constantly changing society, NAND WHEREAS Kin Canada is celebrating its 91st anniversary on February 20, 2011, THEREFORE, 1, of the of , feel that each citizen would welcome the opportunity to pause and reflect with pride on the rich heritage of accomplishment throughout the 91 years Kinsmen, Kinette, and Kin clubs have been in existence in Canada. And with the express idea of honouring our local club, I DO HEREBY DECLARE February 20, 2011 KINSMEN AND KINETTES DAY and declare the week of February 14 - 20, 2011 KINSMEN AND KINETTES WEEK A CELEBRATION OF KINSMEN AND KINETTES IN CANADA and urge all citizens to salute their local Kinsmen, Kinette, and or Kin clubs. IN WITNESS WHEREOF, I have here unto set my hand and caused the seal of the to be affixed this day of 2011. (Signature) Elks Da < "D January 17, 2011 Pickering City Council Pickering Civic Complex One the Esplanade Pickering, Ontario L1V 6K7 .RE: Request for the Removal of Sidewalk on Boyne Court Dear Mayor Ryan and Members of Council, We the undersigned residents of Boyne Court are requesting the City of Pickering to allow us to remove the sidewalk in front of our homes to accommodate for more parking in our driveways. We believe that this sidewalk is not of importance to pedestrians because of the fact that it does not connect to any community space, such as, a park. In addition the sidewalk on Boyne Court does not consistently continue throughout the street and ends at 1508 Boyne Court forcing pedestrians onto the centre of the cul-de-sac. We have also done extensive consultation with our neighbours on Boyne as well as surrounding streets to ensure our request does not negatively impact the community. As such we have attached a petition and photos for your information. We recognize removing this sidewalk is to accommodate parking for our own individual properties and we do not feel the taxpayers should pay for this and therefore we are willing to pay for all costs associated. We understand that City of -Pickering staff will need to ensure that the work done is up to City standards and we have been in communication with your staff and are fully prepared to work with your staff to have this work completed as soon as possible. In the past we were provided with an estimate by your staff of which we have based our decision to move forward with this request. To conclude we are asking that Council endorse our request to remove the sidewalks in front of 1502, 1504, 1506 and 1508 Boyne Court and instruct the appropriate staff to work with us to begin this process. Thank you in advance for your time and consideration. Sincerely, P Gillis~~1506 Boye Crt Pat Reilly - 1508 Boyne Crt Rania Zabaneh -.1502 Boyne Crt Ron Simon - 1504 Boy e Crt fir:, ~ tom/ ~ r "e., "~~r 7,~q~,,,m,..,...a f . 5~O t3 We the residents of 1502, 1504, 1506 & 1508 Boyne Court are requesting the City of Pickering to allow us to remove the sidewalk in front of our homes to accommodate for more parking. We believe that this sidewalk is not of importance to pedestrians because of the fact that it does not connect to any community space, such as a park. In addition the sidewalk on Boyne Court does not consistently continue throughout the street and ends at 1508 Boyne Court, forcing pedestrians onto the centre of the cul-de-sac. We recognize removing the sidewalk is to accommodate parking for our individual properties and we do not feel the general taxpayer should pay for this and therefore we are willing to pay for all costs associated. We the undersigned residents do not have any objection to the sidewalks in front of 1502, 1504, 1506 & 1508 Bo ne Court bein removed. Name Address ) Si nature Phone Number Date y d~~k f '"'Lt9''(";,r~'_"/'. Jaliy~✓r% ✓7 _~,:'"'.-7 ',~G%.G~ „`:7' -~i~ L:..•7 G1 5'51~ q-56 if Oct _91 -U14 2-~o v. u'> 'ol 336t/" gale AA-1 0, L ~o I w 'v (Jic 1-n " ~'7_1_~'~e~ G 126; Uk Lfa ~,)t ~'7L~'ur C / $ L /L l_ 1:-> rcL;.7e":'," 5iI DriJ:hjocCJ. i rat. ciL%~,'-t2C;clZ77 NGL' GI~~C' 2710 Lift- 7r 5 , 01 1 ` 1715 L. 51 I C~ , 23/; JZ. ji/, l l jL. f41 l yC Y"wi~/` ~~)r \r I /(e 11A11 1VZ"C tt i J yy~.aa,. J ) C. s\ r lc t 27 C / f . is F) C l u -c~ ,`1~ / °T 3 Ci\ri\ f y ~r 5~ C Name Address Signsyle Phone Number Date C' lv ~ic e Z LAI, .5% how - 1.1 Z E~, C Ale C.i 71 z. Nil I'.Wi IL`J" \t V ...t - i.•' j { - t) l 1.1 j -t1 { - s< -t C iZ -7 al ;Z 8--Sl -)1543 J L wink 107 6-l'i Dr, ~Z- 201 IM 51U, Z, -41 xz, boo .j I t' ~1 TPl 1..~-` ice`" S 'V Ike ~s 77 Ll Its 'n~•j (J ~ 4' .L u`'.L w Y' ~.3r j'' ~~i ...L~.~j;y .~1: ~ ,!.:1~~ ~ . • i • I Ay ~rppp~ ~S W Gtr .fi" ,fr 5 1~t~ _s:, ~ r 'J2 J~•~r t-ta!t~. t $ <~f I . 1g, . ' x F ~ r; r ~ 4' r, k l J I 1^i Y, w r , M .l4 J 'Al x d ti~ r L i4E 'JI 411 t (F' )may ~ 4 -A - \ v _v E " 1.. Ron Simon COL From: "Ron Simon" <ron207l@rogers.com> To: "Ron Simon" <ron2071@rogers.com> Sent: January-11-11 7:46 PM Attach: 002.jpg Subject: Emailing:002 - 2f fn IY~Str-IC ~ !r Y T Y 11/01/2011 w o ` f CD N z x y 11 r- r .lI i 7 •a s S' n t~ ~t •9 ' a a 'dOt } x fir) f~ c g Ic. ~f ~ J :mac ~ D ~ a ~ ^ i h~ ~x tA •~r - ~ A 'k! 0 ! CV r- j O S: Y 1 r ' r All All ~ w , ~ a. , u ~I~ III ' . ,t H. t~. I ~ Z ` ,1 I Y w,`'~ i i t r. e ` ' ~ ~ ' f.; ~ A~ y.., ~ ~ ~ t ~1' ~ 7 y V ~ - ~ A rig ,1 i ~ ~ - _ i i' t ~ 1 1 1 _ a r }t~l y r , . ~ ~ ~ ciN h'-3'k~Y~iC4 .D.., ~ i ~ yr~ << ~ t- f ~ ~9 ~ i ~ i ~ N 1 l 1 I I t 1 i . , - ~ \ Ft ~^A ~ ~ > ]I .f1y ~f ,~Yy' Iy. yr p., z ~,rY I"`4 r' ~ ij,' I ,3 r~ yr dr rlj~ i ` ~ I ~ ~ all ~ .~'1 k~ ,~1i # y `g y ~~f5 y. w w ~ 1y x if'a kr" , p ~ ~ y . ~ f ~ t,. a S i r ~ ~ w~ , ~ E ~ , ~ ~ ~ ~ t ~.LSti - ~ ~'~inw~ S. ,~,Sh,~' . , ~ 1...~ 'Sal l...Lfli D~ 5 7 PICKERING January 17, 2011 Revised Committee Reports a) Report PD 2011-01 of the Planning & Development Pages I Director, Planning & Development, Report PD 01-11 52-70 Proposed Wireless Cell Tower Installation Rogers Wireless 5025 Sideline 8 (Part of Lot 7 & 8, Concession 9), City of Pickering Recommendation 1. That Report 01-11 of the Director, Planning & Development be received; 2. That Rogers Wireless be advised that City Council has no objection to the proposed 60 metre high cell tower installation at 5025 Sideline 8; and 3. Further, that the City Clerk advise Rogers Wireless accordingly. Revised: as per Planning and Development Minutes dated January 4, 2011. 2. Director, Planning & Development, Report PD 02-11 71-96 Proposed Demolition of Listed Heritage Structures on Federal Lands Recommendation That Report PD 02-11 of the Director, Planning & Development be referred to the January 17, 2011 meeting of Council and that the Chief Administrative Officer consider wording to strengthen Council's position against the demolition of heritage buildings on the Federal lands and prepare a draft letter to Transport Canada for Council's review. C-,ttq 04 5 9 January 17, 2011 PICKERING Committee Reports b) Report EC 2011-01 of the Executive Committee Executive Pages Yellow 1. Director, Corporate Services & Treasurer, Report CS 06-11 126-169 2010 Year End Audit Recommendation 1. That Report CS 06-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Auditor's Engagement Letter signed by the Chief Administrative Officer and the Director, Corporate Services & Treasurer on behalf of the City be received for information. 2. Chief Administrative Officer's Report, CAO 01-11 1-4 Ward Boundary Review - 2014 Municipal Election Recommendation 1. That Report CAO 01-11 regarding Resolution #158/10 on the matter of a Ward Boundary Review be received for information; 2. That a Ward Boundary Review and the election of Regional Councillors at large not be undertaken at this time; and 3. That the Clerk be directed to review existing ward boundaries with a view to equalize populations within acceptable variances and report back to Council. 3. Chief Administrative Officer's Report, CAO 02-11 5-13 Request of Russ Phillips for Financial Compensation from the City for alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road. City of Pickering Recommendation 1. That Report CAO 02-11 of the Chief Administrative Officer be received; 60 2. That the request of Russ Phillips for financial compensation from the City for an alleged reduction in property value due to the installation of a Cell Tower at 2585 Sixth Concession Road be denied; and .3. Further, that the City Clerk advise Russ Phillips of Council's decision: 4. Director, Corporate Services & Treasurer, Report CS 01-11 14-17 2011 Interim Spending Authority Recommendation 1. That Report CS 01-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2011 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2011 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 02-11 18-22 2011 Temporary Borrowinq By-law Recommendation 1. That Report CS 02-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2011 current expenditures pending receipt of taxes and other revenues be established at $34,600,000 for the period January 1, 2011 to September 30, 2011 inclusive, and $17,300,000 thereafter until December 31, 2011; 3. That the temporary borrowing limit for capital purposes for 2011 be established at $12,400,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 03-11 23-29 Formal Quotations - Quarterly Report for information Recommendation 61 That Report CS 03-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for information be received for information. 7. Director, Corporate Services & Treasurer, Report CS 04-11 30-32 Horizon House Lease Agreement Green River Community Centre Recommendation 1. That Report CS 04-11 of the Director, Corporate Services & Treasurer be received; 2. That the agreement approved by Council under Resolution #1.13/09 providing for a monthly payment of $800 to the City by Horizon House be reduced to $250 per month effective January 1, 2011, all other terms and conditions to remain unchanged; 3. That the Director, Corporate Services & Treasurer be authorized to write off the outstanding balance owing of approximately $9,550 for the period September 1, 2009 to December 31, 2010; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CS 05-11 33-125 Tender/Contract Approval - Council's Fall Recess Recommendation 1. That Report CS 05-11 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Fall recess due to the 2010 Municipal Election be received; 2. That Council pass a Resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Councils' recess being: Quotation No. Q-61-2010, Boulevard Improvements - Kingston Road at Walnut Lane; Quotation No. Q-65-2010, Hot Water Boiler Replacement - Pickering Civic Complex; Tender No. T-22-2010, Charlotte Circle Road Improvements; Tender No. T-23-2010, Brockridge Park Pedestrian Bridge and Walkway Replacement; Request for Proposal No. RFP-9-2010, Whitevale Master Drainage Plan; and, Request for Proposal No. RFP-13-2010 for Pickering Road Needs Study; 3. That the Director, Corporate Services & Treasurer be authorized to: I 62 a) draw the sum of $8,430 from the Parkland Reserve Fund, in addition to the draws from the various sources as approved by Council in the Capital Budget for all projects in this report, for the Brockridge Park Pedestrian Bridge and Walkway Replacement; b) draw the sum of $14,984.00 from the Parkland Reserve Fund for the Shadybrook Park playground project for walkway reconstruction; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 07-11 170-183 Duffin Heights Neighbourhood Stormwater Management Facility #4 and Related Infrastructure Urbanization of Brock Road and Third Concession Road Recommendation 1. That Report CS 07-11 of the Director, Corporate Services & Treasurer be received; 2. That approval be given to the following 2011 Capital Budget projects: a) Urbanization of the.Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening at an estimated cost of $1,076,525; b) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, streetlights and concrete poles at an estimated cost of $1,069,500; 3. That, notwithstanding the Council approved Purchasing Policy, the Regional Municipality of Durham (Region) be authorized, on behalf of the City, to undertake the calling and awarding of contracts for the following projects: a) Stormwater Management Facility #4 and related storm sewer construction on lands north of Third Concession Road as provided for in the approved 2009 Capital Budget; b) Urbanization of the Third Concession Road (BR-1), east of Brock Road including sidewalks, multi-use trails, street lights and lane widening as part of the 2011 Capital Budget; c) Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass including sidewalks, multi-use trails, street lights and concrete poles as part of the 2011 Capital Budget; i 63 4. That the appropriate officials of the City of Pickering be authorized to effect the acquisition of the lands required for the construction of SWM #4; 5. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for land acquisition associated with Stormwater Management Facility (SWM #4) and for works to be included in the Region contract for SWM #4 and related storm sewer construction on lands north of Third Concession Road at a total estimated cost of $2,000,000 as follows: a) that the sum of $2,000,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years with the sum of $800,000 to be recovered from non-participating landowners; 6. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the urbanization of Third Concession Road (BR-1), east of Brock Road at an estimated cost of $1,076,525 as follows: a) that the sum of $806,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $269,131 be funded from the Development Charges Reserve Fund; c) that the sum of $1,394 be funded from current funds; 7. That the Council authorize the Director, Corporate Services & Treasurer to finance the City's share for works to be included in the Region contract for the urbanization of Brock Road (DH-15) on both sides from the Third , Concession Road to the CPR underpass at an estimated cost of $1,069,500 as follows: a) that the sum of $534,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed fifteen years; b) that the sum of $534,750 be funded from the Development Charges Reserve Fund; c) that the sum of $750 be funded from current funds; 8. That a six-month repayment charge in the amount of approximately $196,000 be included in the annual Current Budget for the City of Pickering in 2011, and any financing cost be paid out of the Current Budget; 9. That the annual repayment charges in the amount of approximately $392,000 be included in the annual Current Budget for the City of Pickering 64 commencing in 2012, continuing thereafter until the debentures are repaid, and any financing cost be paid out of the Current Budget; 10. That the draft by-laws attached to this report be enacted; 11. That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's approved debt and financial obligations annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 12. That the Clerk forward a copy of Report CS 07-11 to the Region of Durham and the Duffin Heights Landowners Group and the Trustee for information; and, 13. That the appropriate officials of the City of Pickering be authorized to take any necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 08-11 184-189 2011 Interim Levy and Interim Tax Instalment Due Dates Recommendation 1. That Report CS 08-11 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2011 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 25 and April 28, 2011; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; I 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 09-11 190-192 2010 Financial Statements and Current Budget Excluded Expenses Reporting as. Required by Ontario Regulation 284/09 Recommendation 65 1. That Report CS 09-11 of the Director, Corporate Services & Treasurer be . received; and 2. That Report CS 09-11 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. 12. Director, Operations & Emergency Services, Report OES 01-11 193-222 City of Pickering 2011 Annual Accessibility Plan Endorsed by the Accessibility Advisory Committee for Council Consideration Recommendation i 1. That Report OES 01-11 regarding the City of Pickering 2011 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2011 Annual Accessibility Plan as presented and reviewed by the City of, Pickering Accessibility Advisory Committee. 13. Director, Operations & Emergency Services, Report OES 02-11 223-235 Don Beer Arena Snack Bar Concession Lease Renewal - Pickerinq Hockey Association Recommendation 1. That Report OES 02-11 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; 2. That the monthly rent for the snack bar lease be reduced to $733.00 per month for the 2010 - 2011 hockey season; and 3. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. 14. Director, Operations & Emergency Services, Report OES 03-11 236-249 Gingerbread Co-operative Nursery School (Pickering) Inc. Licence Agreement Renewal Recommendation 1. That Report OES 03-11 of the Director, Operations & Emergency Services be received; and . 66 2. That the Mayor and City Clerk be authorized to execute a revised Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from September 1, 2010 to June 30, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 15. Director, Operations & Emergency Services, Report OES 04-11 250-268 Tender for Roof Reinforcement at East Shore Community Centre Tender No. T-25-2010 Recommendation 1. That Report OES 04-11 of the Director, Operations & Emergency Services regarding Roof Reinforcement at East Shore Community Centre be received; 2. That Tender T-25-2010 submitted by Lisgar Construction Company at a cost of $149,160 (HST included) be accepted; 3. That the total gross project cost of $170,630 (HST included) and a net project cost of $153,658 including the tender amount and other associated costs be approved as a 2011 project in advance of the presentation and approval of the 2011 Capital Budget; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the project as follows: a) That the sum of $150,000 to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $3,658 to be funded from Current Funds; c) That the annual repayment charges from the debenture in the amount of approximately $20,000 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore the Ontario Municipal Board approval is not required; 67 e) That the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft bylaw attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 16. Director, Operations & Emergency Services, Report OES 05-11 269-280 Tender No. T-24-2010 Supply & Delivery of Various Fire Equipment Recommendation 1. That Report OES 05-11 of the. Director, Operations & Emergency Services regarding Supply & Delivery of Various Fire Equipment and additional Associated Fire Rescue Tools & Equipment be received; 2. That Tender No. T-24-2010 submitted by the bidders identified in Attachment #3, for the supply and delivery of various fire equipment at a total cost of $176,489 (HST included) and a net cost of $158,934 be accepted; 3. That the total gross project cost of $384,409 (HST included) including the tender amount (T-24-2010), additional. Associated Fire Rescue Tools & Equipment and a contingency amount for a total net project cost of $346,172 be approved; 4. That the Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a. that the estimated cost of $345,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b. that the sum of $1,172 to be funded from the 2011 Current Budget; c. that depending on the outcome of other remaining quotation calls for the additional fire rescue tools and equipment, the final borrowing cost will be subject to revision; 5. That the annual repayment charges for both the internal loan in the amount of approximately $44,600 be included in the annual Current Budget for the City of Pickering commencing in 2011, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget. 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations 68 approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required; 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. 17. Director, Operations & Emergency Services, Report OES 06-11 281-285 Additional Costs for Tender T-11-2010 Full Depth Asphalt Removal and Replacement on William Street Recommendation 1. That Report OES 06-11 of the Director, Operations & Emergency Services regarding additional costs for Tender T-11-2010 for full depth asphalt removal and replacement on William be received; 2. That additional costs in the amount of $45,467 plus HST over the original tender amount for the William Street component of T-11-2010 resulting in a -revised tender amount of $129,539 be approved; 3. That the revised total net project cost for William Street be increased by $37,945 to $133,345; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional net. project costs of $37,945 as follows: a) That the sum of $34,600 be funded from the Move Ontario Tax Grant, as'provided for in the 2010 approved Roads Capital Budget for William Street. b) That the additional sum of $3,345 be funded from the Move Ontario Tax Grant 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 18. Director, Operations & Emergency Services, Report OES. 08-11 286-288 Appointment of Community Emergency Management Coordinator (CEMC) Recommendation 1. That Report OES 08-11 of the Director, Operations & Emergency Services regarding the Appointment of a Community Emergency Management Coordinator (CEMC) be received; 2. That Council appoint Deputy Fire Chief, John Hagg as the City's CEMC; 59 3. That Council appoint Deputy Fire Chief, Gordon Ferguson as the Alternate CEMC; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 19. Motion to Request an Extension for Infrastructure Stimulus Proiects Whereas the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund - Communities Top-Up, the Recreational Infrastructure Canada/Ontario Recreation Program; and the Knowledge Infrastructure Program from March 31, 2011 to October 31,2011; And whereas all funding from the Government of Canada and Ontario will cease after October 31, 2011; And whereas the City of Pickering has asked the provincial government for an extension to federal and provincial funding to October 31, 2011 for the following projects: list of projects] Program Project Project title Total number eligible cost RInC R1040 Don Beer Arena $2,703,500 Accessibility Upgrades and Environmental Improvements Therefore be it resolved that the City of Pickering attests that it will continue to contribute its share of the required funding for the aforementioned projects; And be it further resolved that actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned projects must be and will be submitted no later than April 30, 2011; And be it further resolved that the City of Pickering will ensure that the project will be completed; And be it further resolved that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Cif o¢~ 7 0 PICKERING January 17, 2011 By-laws 7096/11 Being a by-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. (By-law attached) 7097/11 Being a by-law to dedicate Blocks 175, 176, Plan 40M-1810 and Block 25, Plan 40M-2056, Pickering, as public highways. (By-law attached) 7098/11 Being a by-law to dedicate that part of Lot 3, Plan 282, Pickering, being Part 72, Plan 40R-25121 as public highway (Rockwood Drive) (By-law attached) 7099/11 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2011. [Refer to Executive pages 21 and 22] 7100/11 Being a by-law to authorize the Stormwater Management Facility #4 and related storm sewer construction, and land acquisition on lands north of Third Concession Road in the City of Pickering and the issuance of debentures therefor in the amount of $2,000,000. [Refer to Executive pages 178 and 179] 7101/11 Being a by-law to authorize the Urbanization of Third Concession Road (BR-1), east of Brock Road in the City of Pickering and the issuance of debentures therefor in the amount of $806,000. [Refer to Executive pages 180 and 181] 7102/11 Being a by-law to authorize the Urbanization of Brock Road (DH-15) on both sides from the Third Concession Road to the CPR underpass in the City of Pickering and the issuance of debentures therefor in the amount of $534,000. [Refer to Executive Pages 182 and 183] 7103/11 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2011. [Refer to Executive pages 187 to 189] 7104/11 Being a by-law to authorize the roof reinforcement at East Shore Community Centre in the City of Pickering and the issuance of debentures therefor in the amount of $150,000. [Refer to Executive pages 267 - 268] 71 7105/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) Oty o~ 7 2 PICKERING Memb To: Debbie Shields November 15, 2010 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Request for Road Dedication By-law Developer: Mattamy (Brock Road) Limited Part Lot 19, Concession 3, designated as Part 46, Plan 40R-6934; Parts 1, 2, 3, Plan 40R-25821; Parts 16 and 17, Plan 40R-25822 and Part Lot 10, Plan 585, designated as Parts 1 and 2, Plan 40R-26559 (Dersan Street) File: Roadded.521 On September 3, 2010 the developer entered into a Road Servicing Agreement with the City respecting the installation of services and construction and/or upgrading of Dersan Street. One of the conditions of that agreement was to enact a road dedication by-law upon the satisfactory completion of the works. As the road works have been constructed to standards satisfactory to the City, the required road dedication by-law should be enacted. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 17, 2011. DB:bg JADocumentstProp & Dev\ROADDED\SECt521 DemanMemosWemo to Debbie Nov 2 10.doc Attachments 0 1 0 Q N U Z J J H HINDU CULTURAL C T DERSAN STREET SLANDST Y U O m City of Pickering Planning &.Development Department PROPERTY DESCRIPTION Part 46, 40R-6934, Pts. 1 & 2, 40R-26559, Pts. 1-3, 40R-25821, Pts. 16 & 17 40R-25822 OWNER City of Pickering DATE Oct. 27, 2010 DRAWN BY JB FILE No. ROADDED. 521 SCALE 1:5000 CHECKED BY DB N 0 T-nan.t Ent.rpA~ • Ino. and It. puppy R~~~rv,dh Not arvlan of t5unnan of - PN-15 2005 MPAC and n~ w Ii~n. NI rl The Corporation of the City of Pickering 74 By-law No. A",Orr Being a By-law to dedicate certain lands within the City of Pickering, Regional Municipality of Durham as public highway. Whereas The Corporation of the City of Pickering is the owner of certain lands lying within Pickering and wishes to dedicate them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Those parts of Lot 19, Concession 3, designated as Part 46, Plan 40R-6934 being Travelled Road (aka Dersan Street); Parts 1, 2, 3, Plan 40R-25821; Parts 16 and 17, Plan 40R-25822 and those parts of Lot 10, Plan 585, designated as Parts 1 and 2, Plan 40R-26559 are hereby dedicated as public highway (Dersan Street). By-law read a first, second and third time and finally passed this 17th day of January, 2011. David Ryan, Mayor Debbie Shields, City Clerk Roadded.521 Caq O~ DICKERING Memo 75 To: Debbie Shields November 1.2, 2010 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Request for Road Dedication By-law Developer: Parkmount Building Corporation Blocks 175, 176, Plan 40M-1810 and Block 25, Plan 40M-2056 (Autumn Crescent / Pineview Lane) File: Roadded.523 When Plans 40M-1810 and 40M-2056 were registered, the above-mentioned Blocks were conveyed to the City and were intended to be dedicated as public highways upon the development of adjacent lands. In accordance with the Subdivision Agreements relating to Plans 40M-1810 and 40M-2056, the dedication of Block 175,'Plan 40M-1810 should now be made, however, there is still work to be completed adjacent to Block 176, Plan 40M-1810 and Block 25, Plan 40M-2056 and therefore, while staff is seeking enactment of the attached draft by-law respecting Block 176, Plan 40M-1810 and Block 25, Plan 40M-2056 at this time, it will not be registered against these blocks until the lands adjacent to them have been constructed to standards sufficient to permit public access. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 17, 2011. DB:bg JADocumentstProp d Dev\ROADDED\SECt523 Autumn . PineviewtMemo to Debbie 2010.doc Attachments .'.1t1f1~µ`^?,i/*F; '7 a. -ter 16 DRIVE ST. ELIZABETH SE-TON o JAS SEPARATE SCHOOL 5 STROUDS LANE HIGHBUS PUBLIC SCH Y > ? p z cw~ 0 w O ~ Q N O w (if m u z Q AMBERL Q O N w LPNE o a PARK U U a ROSE-BANK ~REEjOP RESERVOIR BRAEBURN 0 • z ~ w w J K DRIVE a vn FOXWOOD FOXWOOD SRP~~ z OHO a m w N WMARK PINEVIEW LANE PLACE I- III HIM w SQUARE U Lo w I Lj U-1 > AUTUMN CRESCENT LAURIER v z U w 0 a 76 c~ SHE PPARD AVENUE SHEPPARD AVENUE m -7 a ~ m ~ a C T DRIVE z a O y Y z ~ Q M SUNDOWN DAYLI G L,J sZ In O City of Pickering Planning & Development Department PROPERTY DESCRIPTION Blocks 175 & 176, 40M-1810 & Block 25, 4OM-2056 OWNER City of Pickering DATE Nov. 3, 2010 DRAWN BY JB FILE No. Roadded 523 SCALE 1:5000 CHECKED BY DB V oT etrCEnlerprisI- Inc. antl ita -ppliers. All rlghls Reserved N .t o plan of a~rveY. PN-11 2005 PAC pn0 its a,ppliers. All righla Reserved. Not o plan c/ S_ . 7 7 The Corporation of the City of Pickering By-law No. Being a by-law to dedicate Blocks 175, 176, Plan 40M-1810 and Block 25, Plan 40M-2056, Pickering, as public highways. Whereas The Corporation of the City of Pickering is the owner of certain lands lying within Pickering and wishes to dedicate them as public highways. Now therefore the Council of The. Corporation of the City of Pickering hereby enacts as follows: 1. Blocks 175 and 176, Plan 40M-181.0, Pickering, are hereby dedicated as public highway. (Autumn Crescent) 2. Block 25, Plan 40M-2056, Pickering, is hereby dedicated as public highway. (Pineview Lane) By-law read a first, second and.third time and finally passed this 17th day of January, 2011. David Ryan, Mayor Debbie Shields, City Clerk Roadded.523 7 8 PICKERING Memo To: Debbie Shields October 27, 2010 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Engineering Services Division Head, Operations & Facilities Manager, Development Control Subject: Request for Road Dedication By-law Owner: C. & R. Oppedisiano Part Lot 3, Plan 282, Pickering, being Part 72, 40R-25121 (Rockwood Drive) LD 072/10 File: Roadded.498 The owners have applied to sever part of Lot 3, Plan 282 to create one new lot through Land Division Application LD 072/10. In order to ensure the orderly development of this lot, a reserve (Part 72, Plan 40R-25121) was placed across the severed lot fronting Rockwood Drive. As the owners have complied with all of the other conditions of LD 072/10, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for January 17, 2011. DB:bg JADocumentstProp & Dev\R0ADDEDt.SECM 8 Rockwood\Memo to Debbie October 2010.doc Attachments I t. i 7 9 0 DETAIL INSET 1 SCALE N.T.S. 3 CRESCENT w p W PINE GROVE AVENUE p it MOSSBROOK PART 72 ° 40R-25121 Y U 0 SQUARE cr_ z z 0 0 w iz WESTCREEK a EY STREET 7F-F- WESTCREEK w . PUBLIC SCHO U U-1 PROHILL ST. V) of ° U D STREET w 0 z 0 m STREET Y CRESCENT 0 w 0 0 ~ JW~"NDS a z w N WHITE PINE U-1 9 > TF'S'c CRESCENT WEST LANE 0 w w OQO ° > ° o cn 0 3 WILC,Q _z y Q a ~ zz w COURT STREET D i °Y° ~~GP 0 F a SWEETBRIAR CRT. IAWSON 0 STRE oODW OT LO City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lot 3, Plan 282, being Part 72, 40R-25121 w OWNER City of Pickering DATE Oct 19, 2010 DRAWN BY JB IN FILE No. Roadded 498 p SCALE 1:5000 CHECKED BY DB H 2006 MPAC~a^dooll.I.u ~I rs. /lll rl ~Ib Ro.orvW Not aorv- o/ .u--y. of ..rv.,,. PN-10 The Corporation of the City of Pickering 80 By-law No. orr Being a by-law to dedicate that part of Lot 3, Plan 282, Pickering, being Part 72, Plan 40R-25121 as public highway (Rockwood Drive). Whereas The Corporation of the City of Pickering is the owner of that part of Lot 3, Plan 282, Pickering, being Part 72, Plan 40R-25121 and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 3, Plan 282, Pickering, being Part 72, Plan 40R-25121 is hereby dedicated as public highway. (Rockwood Drive) By-law read a first; second and third time and finally passed this 17th day of January, 2011. David Ryan, Mayor Debbie Shields, City Clerk Roadded.498 The Corporation of the City of Pickering *414 Bvo~ y-Law No. 7105/11 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1801 Valley Farm Road Kris Evans Denise Franklin Dan Shutka Paul Rooney William Brooks Shawn Caprio Keith Pearson Bernard Rooney Rajkumar Thirunathan Craig Bennett Martyn Woodrow Blair Goble Kevin Patterson b) 1000, 1200, 1400 The Esplanade Kenneth Minton 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Chartwell Select Pickering City Centre or upon Chartwell Select Pickering City Centre ceasing to be agents for 1801 Valley Farm Road, By-law No. 7105/11 (Continued) Page 2 . 82 1b) ceasing to be an employee of Paragon Security.or upon Paragon Security ceasing to be agents for 1000, 12Q0, 1400 The Esplanade, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law read a first, second and third time and finally passed this 17th day of January, 2011. David Ryan, Mayor Debbie Shields, City Clerk i Ctq oo Minutes/Meeting Summary iii Pickering Museum Village Advisory Committee Wednesday, September 8, 2010 P ~KERIl 7:00 pm Main Committee Room Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Alan Espenlaub, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee (arrived 8:15 pm) Stephen Reynolds, Division Head, Culture & Recreation Marisa Carpino Supervisor Culture & Recreation Katrina Pyke, Coordinator, Museum Operations Mandy Smiles, Events & Volunteers Programmer Leigh Gardner, Administrative Assistant I (Recording Secretary) Absent: Pat Dunnill, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Suzanne Primrose, Pickering Museum Village Advisory Committee Stephanie Wilson, Pickering Museum Village Advisory Committee Bill McLean, Regional Councillor -Ward 2 Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Call to Order L. Drake mentioned the field trip of staff and volunteers to Lang. Thanks to K. Pyke for supporting participation in the Durham Theatre Festival. Backwoods Players did a great job on Murder Mystery. B. Weston mentioned that there were only 4 members in attendance and therefore did not have quorum. The meeting continued, even though there was no quorum, to review and comment on items. 2. Approval of Agenda Committee members in attendance agreed to proceed with agenda. 3. Review and Approval of Minutes Due to a lack of quorum, the Minutes of the May 20, 2010 meeting were not approved. Will be approved at next Advisory Committee Meeting. Page 1 CORP0228-2/02 4 Updates Foundation M. Smiles commented that the Fall Family Festival is going ahead and planning is well underway. Capital Budget and Building Canada Projects S. Reynolds - to date approximately $500,000 of $885,000 is committed. K. Pyke - have a contractor looking at the chapel. The floor is springy, the support beam has dropped. Needs to be inspected by a structural engineer before going ahead. May have to do remaining foundations through regular capital budget. Working on making the trail more accessible ($300,000). Plans are finished, tender has been completed. B. Weston commented that the Foundation is under pressure to spend their money annually. S. Reynolds - 2010 Capital items: Gas and Steam Barn Woodwrights items have been purchased. The Redman House floor has been replaced. $50,000 not spent yet from approved 2010 Capital for Museum Building Restorations. K. Pyke - Gas and Steam Barn to create shingles for roof of Blacksmith Shop, Roof is leaking and is a priority item. Worried about timing and weather. L. Drake - would like to get the picnic shelter completed, plans S. Reynolds to follow are similar to the drive shed. up with M. Dwinnell when he returns from S. Reynolds - pathway scheduled to begin after Fall Family holiday. Festival and is scheduled to be completed by November 7t (pending tender opening). 5. Re orts 'of Sub-Committees Special Events M. Smiles - working on the following: Seedy Saturday (planning location), Steam Up,'Rag Dolls & Rag Time, A Spirit Walk, Rebellion Descendants Day, Fall Family Festival, Christmas in the Village, Pantomime. 2011 schedule of events is confirmed. Any new events will have to be put forward to 2012. L. Drake - Thank you to M. Carpino for applying for the 2011 Cultural Capitals of Canada for the support of Pickering's Bicentennial. Page 2 CORP0228-2/02 K. Pyke - proposed dropping one day of Christmas in the Village in 2011. L. Drake - There was a function in June with Durham Tourism which Laura attended. J. Morris, (Acting) Supervisor, Marketing, Research & Communications, will be going to Durham Tourism meeting tomorrow to get more information on upcoming Durham Tourism strategies. Collections P. Savel - no work has been done over the summer on policy development. K. Pyke - new collections software working well. Anne Sinclair has been using. S. Reynolds - stoves are still outstanding and will be part of BCF, M. Dwinnell can update members when he returns from holiday. A. Espenlaub - asked if there are priorities with collections acquisitions. K. Pyke commented there are none but would like World War I items. L. Drake - reviewed hand out "Capital and Maintenance Projects by Type" prepared by Rhonda Lawson and the Capital Projects Sub-Committee K. Pyke - M. Dwinnell is investigating heating and cooling in the Admin. Building. K. Pyke is looking at reverse osmosis for drinking water at the Museum. Recommended by M. Dwinnell as they did this at the Operations Centre. A. Espenlaub - discussed the Lang exhibit and congratulated museum staff on the professionalism of the A Family Story i exhibit in the Gift Shop. 6. 2011_ Budget Capital S. Reynolds reviewed the proposed 2011 capital budget. 2011 guidelines are to maintain status quo. K. Pyke discussed the following items: • Rumley oil pull, a unique engine run on oil and gas in relatively good condition • Shingle mill line shaft, need to repair the line shaft • Stationary engine - will reduce the need for a tractor and could power a shingle mill Page 3 CORP0228-2/02 K. Pyke mentioned the Miller Cole House needed a stove installed, working with Fire Services staff to ensure masonry and stove meet fire code. S. Reynolds identified the $100,000 proposed for Building Foundations and Improvements would be offset by a $50,000 contribution (possibly from the PMV Foundation if the Advisory Committee supported). Due to a lack of quorum, the 2011 proposed museum capital budget was recommended for approval. Operating S. Reynolds reviewed the proposed 2011 operating budget. The 2011 operating budget guidelines have not been received yet but likely will be to maintain the status quo. Rose Cowan arrived at 8:15 pm and declared a conflict of interest during budget discussions. K. Pyke proposed increasing part-time staff hours. Proposed increase in part-time staff hours only included if increase is offset by grant or revenue. Discussed in kind contributions (soft accounting techniques); volunteers' in-kind donations of labour and materials should be reflected somewhere in the 2011 current budgets under revenue. S. Reynolds mentions it is in his back up information and that there will be budget presentations where this could be identified. i K. Pyke mentioned there are formulas for coming up with values for volunteers, she determined a figure of $20/hour. L. Drake asked about Outside Agency Services. K. Pyke explained the Gas and Steam Barn included costs for TSSA and Boiler inspection. K. Pyke also discussed the YDMA Museum Tech Fund Project and it being dependent on grant being approved. M. Carpino advised that federal funding opportunities have been funding museum camp staff over the past few years - but not museum guides. S. Reynolds advised that the additional costs at Museum Village for Bicentennial events will fall under the Bicentennial account. Page 4 CORP0228-2/02 A. Espenlaub asked about Admissions Revenue. K. Pyke commented she is confident it will be close to budget projections. Gate numbers are down. Education numbers are good. Due to a lack of quorum the 2011 proposed 'museum current budget was recommended forapproval. 7. Term Ending Report L. Drake provided hand out "Term End Report" and reviewed Members to let L. with members. Final copy submitted to the Clerks Department Drake know if anything is attached. needs to be revised/added to the term end report. 8. Committee for Next Term S. Reynolds mentioned this is the last meeting before the next term. Thanked everyone on behalf of the City for their contributions. Museum is what it is because of the Committee, its volunteers and the Museum's staff. Municipal election will be taking place on October 25th. Shortly after the City will be placing an ad for the next term 9. New Business K. Pyke mentioned she has been invited to a meeting to establish a Durham Heritage Educators Group. L. Drake mentioned K. Pyke will also be participating on a panel at the Ontario Museum Association Conference. L. Drake mentioned 3 articles she found interesting. Perhaps they could be discussed at a future date. L. Drake thanked all for their cooperation and support. Kudos to staff and thanks to all the volunteers. Meeting Adjourned: 9:00 pm Copy: City Clerk Attachment Page 5 CORP0228-2/02 e~ty v¢~ Minutes Advisory Committee on Diversity. i January 6, 2011 PI CKERI 7:00 pm Main Committee Meeting Room Attendees: Councillor Ashe Kirk Mark Community Appointee Carlisle Miller, Community Appointee Devinder Kaur Panesar, Community Appointee Catherine Reidt, Community Appointee Jacob Yacoumidis, Community Appointee Renee Premdas [YOU]nity Tanya Sinclair, Pickering Public Library Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Absent: Anusheh Awad, Pine Ridge Secondary School [YOU]nity Cheryl Rock, Durham District School Board Lalita Persaud [YOU]nity Margaret Lazarus, Valley Farm Public School Constable Keith Richards, Durham Regional Police Alma Sandoval, Hispanic Canadian Alliance of Ontario Fred Gibson, Pickering Carib Canadian Cultural Association Sylvie Morel-Foster, Durham Catholic District School Board Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome All Councillor Ashe welcomed. everyone to the first meeting of the newly renamed Advisory Committee on Diversity. Introductions were made around the table. Councillor Ashe also introduced Shawn Martin, informing the Committee that he would be shadowing him over the next few weeks. 2.0 Appointment of Chair& Vice Chair All Councillor Ashe provided a brief outline of the process for appointing a Chair and Vice Chair to the Committee. M. Carpino explained the role of the Chair as well as staff roles pertaining to Committees. Moved b T. Sinclair Page 1 CORP0228-2/02 Seconded by J. Yacoumidis That the Advisory Committee on Diversity appoint Kirk Mark as Chair and Catherine Reidt as Vice Chair of the Advisory Committee on Diversity for the year 2011. Carried 3.0 Committee Review All K. Mark offered the following suggestion with respect to the agenda format and order of items as follows; • review of agenda • approval of agenda • approval of minutes 2011 Schedule It was the general consensus of the Committee to change the meeting dates to the second Thursday of each month, excluding July and August. Policy Statement The Committee members reviewed the policy statement and discussion ensued with respect to defining the term "diversity" and determining the objectives of the Committee. It was suggested we look at diversity with the context of equity. It was noted that with this being the City's Bicentennial it would be a good opportunity to take a more active role in the promotion of cultural activity and participation in events. This would be a great opportunity to promote diversity. K. Mark suggested looking to other municipalities such as the M. Carpino to action City of Toronto and Oakville to provide comparables to better understand how policies are constructed. He noted the policy currently is problematic as it does not provide clarity. K. Mark suggested the members refer to the Ontario Human K. Mark to action Rights Commission website to familiarize themselves with it in order to aid in the crafting of the statement. He noted he could provide a couple of models of equity statements to review at the next meeting. M. Carpino provided an overview of the history of the current policy and suggested it would be more timely to concentrate on the Terms of Reference and the mandate at this time as a review of the policy would be a huge undertaking to review. Page 2 CORP0228-2/02 It was suggested the Committee review the terms of reference and mandate for further discussion at the next All meeting. 4.0 2011 Annual Work Plan M. Carpino circulated copies of the 2010 work plan to provide an example to help with discussions in preparing the 2011 work plan. M. Carpino provided an overview of the various events held by the Committee. • Heritage Day Celebration - Feb. 26, 2011 Pickering Town Centre. M. Carpino encouraged members to attend • Diversity Camp - R. Premdas provided an overview of R. Premdas to action the camp and confirmed this will continue to be an annual event - will inform M. Carpino once a date has been set • Student Contest & Forum - it was suggested we film event - [YOU]nity could become involved with this - possibly create a montage • have a direct tie with the forum to the Bicentennial • M. Carpino informed R. Premdas she could provide photos and explained the permission requirements relating to this • Coffee House - R. Premdas provided an overview of the program and M. Carpino requested to be provided R. Premdas to action with a date in order to proceed with confirming a location for the event - discussed potential speakers for event • discussed possible events for June participation L. Roberts to action • requested name tags be ordered for members • Community Survey - discussion ensued and M. Carpino noted the lack of success to date with responses. Sean suggested the possibility of M. Carpino to action partnering with Durham College to utilize their resources to assist with the survey Moved by Councillor Ashe Seconded by Jacob Yacoumidis That the Advisory Committee on Diversity commit to developing a partnership with Durham College to assist with conducting the community survey. Carried Page 3 CORP0228-2/02 5:0 Upcoming Events & Proclamations M. Carpino provided the Committee with a listing of the 2011 proclamations. Discussion ensued with the following recommendations; • have a delegation attend Council in support of the proclamation • various suggestions for speakers were made • C. Miller to contact Mary Ann Chambers for a delegation to Council for Black History Month in February • K. Mark to email M. Carpino with contact information K. Mark to action for various delegations • partner with the Pickering Library to host forums with the speakers each month Discussion ensued with respect to the addition of holidays to be included in the proclamation listing M. Carpino to update It was suggested the Native Canadian Centre in Toronto be contacted for a group to participate in Heritage Day. M. Carpino to action 6.0 Other Business 1) M. Carpino informed the Committee a guest speaker needs to be confirmed for the Forum. Suggestions were made and M. Carpino requested any further suggestions be submitted to her by January 13, 2011. 2) M. Carpino informed the Committee she had been contacted by Muslim Youth Canada to attend the next Committee M. Carpino to action meeting. She indicated that she would have them placed on the February agenda. 3) Discussion took place with respect to possible joint meetings with other Durham Region municipalities race relations committees. This item will be placed on the February. agenda. M. Carpino to action 7.0 Adjournment/Next Meeting All The next meeting will be held February 10, 2011 Meeting Adjourned: 9:25 pm Copy: City Clerk Page 4 CORP0228-2/02