HomeMy WebLinkAboutDecember 13, 2010
Council Meeting
PI rKERIN Agenda
Monday, December 13, 2010
Council Chambers
7:30 pm
6:30 PM IN CAMERA MEETING OF COUNCIL
1) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES PAGE
In Camera Council Minutes, September 13, 2010 Under Separate Cover
Council Minutes, September 13, 2010 1-27
Inaugural Council Minutes, December 6, 2010 28 - 29
IV) PRESENTATIONS
V) DELEGATIONS
VI) CORRESPONDENCE
VII) COMMITTEE REPORTS
VIII) REPORTS - NEW AND UNFINISHED BUSINESS 30 - 60
IX) MOTIONS AND NOTICE OF MOTIONS
X) BY-LAWS 61-64
XI) OTHER BUSINESS
XII) CONFIRMATION BY-LAW
Accessible For information related to accessibility requirements please contact
PICKS N ~ Linda Roberts
Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Irobertsna.citvofr)ickerina.com
FOR INFORMATION ONLY
• Minutes of the Accessibility Advisory Committee, May 26, September 22 and
November 3, 2010
• Minutes of the Waterfront Coordinating Committee, August 19, 2010
• Minutes of the Committee of Adjustment, September 1, 22 and October 13,
2010
• Minutes. of the Advisory Committee on Race Relations & Equity, September 9,
2010
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Cif Council Meeting Minutes
Monday, September 13, 2010
PICKEFX\IG 7:30 PM
Council Chambers
PRESENT: 0
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
E. Bunstma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
S. Reynolds - Division Head, Culture & Recreation
D. Shields - City Clerk
K. Senior - Manager, Accounting Services
M. Carpino - Supervisor, Culture & Recreation
T. Ryce - Marketing, Promotions/Graphic Designer
L. Roberts - Committee Coordinator
(1) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) DISCLOSURE OF INTEREST
No disclosures of interest were noted.
(III) ADOPTION OF MINUTES
Resolution #140/10
Moved by Councillor Johnson
Seconded by Councillor Littley
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In Camera Council Minutes, July 12, 2010
Council Minutes, July 12, 2010
Special In Camera Council Minutes, September 7, 2010
Special Council Meeting Minutes, September 7, 2010
Joint Planning & Development and Executive Committee Minutes, September 7, 2010
CARRIED
(IV) PRESENTATIONS
1. Presentation of Plaque from
Evelyn Smith, Past President
Pickering Rotary Club
Evelyn Smith, Past President, Pickering Rotary Club presented Mayor Ryan and
Members of Council with a plaque in recognition of their appreciation for all the support
received for the annual Ribfest event.
(V) DELEGATIONS
1. Paula Jesty
Deloitte & Touche
Re: Report CS 32-10
2009 Year End Audit
Paula Jesty, Deloitte & Touche appeared before Council to present the 2009 Year
End Audit Report. She explained the reporting requirements and commented on
the audit findings and noted she would be available to answer any-questions.
A question and answer period ensued with Paula Jesty and the Director, Corporate
Services & Treasurer providing clarification as required.
Resolution # 141/10
Moved by Councillor Pickles
Seconded by Councillor Littley
That the rules of procedure be suspended in order to change the order of business to
allow the introduction of Report CS 32-10 to be dealt with.
CARRIED ON A
2/3 MAJORITY VOTE
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Resolution # 142/10
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report CS 32-10 be introduced.
CARRIED
1. Director, Corporate Services & Treasurer, Report CS 32-10
2009 Year End Audit
Discussion ensued with respect to the surplus and how much of the tax levy was
designated for legal action. Councillor O'Connell requested clarification on the details
of the legal action fees from both the 2009 and 2010 budgets as well as the amount
spent to date. The Director, Corporate Services & Treasurer will provide these details
within the next 10 - 14 days.
Resolution #143/10
Moved by Councillor Dickerson
Seconded by Councillor McLean
1. That Report CS 32-10 of the Director, Corporate Services & Treasurer be
received;
2. That the Audit Results Report, including the auditor's independence letter and
management letter, as submitted by Deloitte & Touche LLP be received for
information; and,
3. That the 2009 draft Audited Consolidated Financial Statements for the City of
Pickering be approved.
CARRIED
2. a) Terry Dorgan
b) Garth Cochrane
c) John Mutton
Re: Fair Wage Policy, Report CS 30-10
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Terry Dorgan appeared before Council in opposition to Report CS 30-10 of the
Director; Corporate Services & Treasurer with respect to Fair Wage Policy. He
indicated that while he respects staff's opinion, he noted some discrepancies in the
report, stating there was some confusion as to who had been contacted. He
questioned why the municipalities in Durham Region were not contacted and why the
cost savings were not indicated. Mr Dorgan requested clarification on the referral of
the report in respect to the timetable and criteria to be answered in the future. He
indicated that while some progress was being made, there was still additional
information required. He noted he would be available at any.time to take part in
discussions relating to the Fair Wage Policy.
A question and answer period ensued with a date of early January 2011 being
proposed for continued discussions on this matter.
3. Stephen Reynolds, Division Head, Culture & Recreation
Re: City of Pickering Bicentennial Celebration Update
Stephen Reynolds, Division Head, Culture and Recreation appeared before Council to
provide an update on the progress made to date for the City of Pickering Bicentennial
celebrations. Through the aid of a power point presentation, Tanya Ryce, Marketing,
Promotions/Graphic Designer provided background information, program details and
plans, events and future applications and noted that sponsorships to date has reached
$87,000.00.
A question and answer period ensued with clarification being provided on the inclusion
of many other clubs and organizations not noted in the presentation that would be
participating in various ways throughout the entire year.
4. Peter Rodrigues
Re: York Sewer Settlement
Peter Rodrigues appeared before Council expressing his disappointment with the
settlement process as well as the details of the settlement with respect to the York
Sewer settlement. He also indicated that after speaking with the lawyers involved, he
felt a judicial review was still viable and felt that Council had not acted in the best
interests of the citizens.
A question and answer period ensued.
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(VI) CORRESPONDENCE
1. CORR. 58-10
MEGAN CRAMER
COMMUNITY DEVELOPMENT ASSISTANT
COMMUNITY DEVELOPMENT COUNCIL DURHAM
134 Commercial Avenue
Ajax, ON L1 S 2H5
Resolution #144/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That CORR. 58-10 from Megan Cramer, Community Development Assistant,
Community Development Council Durham, requesting Council support the position of
the Community Development Council Durham to maintain the mandatory long-form
Census questionnaire form to avoid the negative impacts which would result from the
proposed voluntary National Household Survey in the 2011 Canadian census by
eliminating a vital source of reliable data be endorsed.
CARRIED
2. CORR. 59-10
DENIS LEMELIN
NATIONAL PRESIDENT
CANADIAN UNION OF POSTAL WORKERS
377 rue Bank Street
Ottawa, ON K2P 1Y3- .
Resolution #145/10
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That CORR. 59-10 from Denis Lemelin, National President, Canadian Union of
Postal Workers seeking Council support by encouraging Canada Post and the
government to rethink its policies and practices by passing resolutions protesting
service and job cuts at Canada Post, urging the government to consult with people to
develop an improved Canadian postal service charter and supporting a socially
responsible vision of Canada Post be received for information.
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CARRIED
3. CORR. 60-10
GARY CARR, REGIONAL CHAIR
THE REGIONAL MUNICIPALITY OF HALTON
1151 Bronte Road
Oakville, ON L6M 31_1
and
HEATHER ASLING, LEGISLATIVE ADMINISTRATOR
TOWN OF CALEDON
6311 Old Church Road
Caledon, ON L7C 1J6
Resolution #146/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That CORR. 60-10 from the Regional Municipality of Halton and the Town of
Caledon seeking support for a motion with respect to a request for the Province to
.cover all appeal costs to the Ontario Municipal Board for any OMB appeal hearings
related to Regional and Local Official Plan Amendments passed pursuant to the
Places to Grow Act when challenged to defend their decisions be endorsed.
CARRIED
4. CORR. 61-10
SHEILA RISKE
CLIENT SERVICES MANAGER
DURHAM HOSPICE
209 Dundas St. East
Lower Level Units 1 & 2
Whitby, ON L1 N 7H8
Resolution #147/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That CORR. 61-10 from Sheila Riske, Client Services Manager, Durham Hospice
seeking Council support of the maintenance of the current funding levels for Durham
Hospice as well as supporting the Health System Improvement Pre-Proposal for
funding the first Residential Hospice in Durham be endorsed.
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CARRIED
5. CORR. 62-10
ANDREA D. FAY, CLERK
TOWN OF MIDLAND
575 Dominion Avenue
Midland, ON L4R 1 R2
Resolution #148/10
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That CORR. 62-10 from Andrea D. Fay, Clerk, Town of Midland seeking support of
a resolution passed at a meeting held June 2010 which recommends an amendment
of the current legislation of the Residential Tenancies Act to change the period of
occupancy from one to two years or to add a one year extension be endorsed.
CARRIED
6. CORR. 63-10
FRANK SCARPITTI, MAYOR
TOWN OF MARKHAM
101 Town Centre Boulevard
Markham, ON L3R 9W3
Resolution #149/10
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That CORR. 63-10 from Frank Scarpitti, Mayor, Town of Markham, thanking the City
of Pickering for their outstanding care in providing animal shelter services during
their recent ring worm outbreak at OPSCA Newmarket be received for information.
CARRIED
7. CORR. 64-10
a) LISA HARKER, COORDINATOR, RECORDS & ELECTIONS
b) CUPE ONTARIO
c) DURHAM REGION HEALTH DEPARTMENT
d) FIRE CHIEF, CITY OF PICKERING
e) ONTARIO MULTIFAITH COUNCIL
ff CORRECTIONAL SERVICE CANADA
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Resolution #150/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
That CORR. 64-10 be received for information and the following proclamations be
declared:
a) October 17-23, 2010 - Local Government Week
b) October 27, 2010 - Child Care Worker & Early Childhood Educator
Appreciation Day
c) October, 2010 - Walk to School Month
October 6, 2010 - International Walk to School Day
d) October 3 - 9, 2010 - Fire Prevention Week
e) October 17-23, 2010 - Spiritual and Religious Care Awareness Week
f) November 14-21, 2010 -Restorative Justice Week
CARRIED
(VII) COMMITTEE REPORTS
a) REPORT PD 2010-02 OF THE JOINT PLANNING & DEVELOPMENT AND
EXECUTIVE COMMITTEE
1. Director, Planning & Development Report PD 27 -10
Zoning By-law Amendment - A 5/10
Chieftan Developments Inc. on behalf of
Conseil scolaire de district du Centre-Sud-Quest
2265 Brock Road
(Part of Lot 18, Concession 2, Part 3 40R-20062)
City of Pickering
COUNCIL DECISION
1. That Report PD 27-10 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 5/10 be approved to permit a school
use with associated day nursery and to rezone valley lands to open space on
lands being Part of Lot 18, Concession 2, Parts 2 and 3, 40R-20062; and
3. Further, that the zoning by-law to implement Zoning By-law Amendment
Application A 5/10, as set out in Appendix I to Report PD 27-10, be forwarded to
City Council for enactment.
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2. Director, Planning & Development, Report PD 28-10
Growth Strategy Program
Pickering Official Plan Review
COUNCIL DECISION
1. That Report PD 28-10 of the Director, Planning & Development respecting the
status of the Pickering Growth Strategy Program, be received for information;
and
2. Further, that Report PD 28-10 be forwarded to the Region of Durham and the
Ministries of Municipal Affairs and Housing, and Energy and Infrastructure.
3. Director, Planning & Development, Report PD 29-10
Zoning By-law Amendment Application A 19/09
Commercial Focus Advisory Services on behalf of
2143087 Ontario Ltd.
2055 Brock Road
(Part of Lot 18, Concession 2)
City of Pickering
COUNCIL DECISION
1. That Report PD 29-10 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 19/09 be approved to permit the first
phase of a mixed use development with an "(H)" Holding symbol on lands being
Part of Lot 18, Concession 2; and
3. Further, that the zoning by-law to implement the first phase of Zoning By-law
Amendment Application A 19/09, as set out in Appendix I to Report PD 29-10, be
forwarded to City Council for enactment.
4. Director, Planning & Development, Report PD 30-10
Cougs (Valleyfarm) Ltd.
Plan of Subdivision 40M-2089
Final Assumption of Plan of Subdivision
COUNCIL DECISION
1. That Report PD 30-10 of the Director, Planning & Development regarding the
final assumption of the works and services within Plan of Subdivision 40M-2089
be received;
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2. That the highway being Avonmore Square within Plan 40M-2089 be assumed for
public use;
3. That the works and services required by the Subdivision Agreement within Plan
40M-2089, which are constructed, installed or located on lands dedicated to, or
owned by the City, or on lands lying immediately adjacent thereto, including lands
that are subject to easements transferred to the City, be accepted and assumed
for maintenance, save and except from Blocks 36, 39 to 49 and Lennox Lane;
and
4. That the Subdivision Agreement and any amendments thereto relating to Plan
40M-2089, save and except from Blocks 36, 39, 40, 41, 47 and 48, be released
and removed from title.
b) EXECUTIVE REPORTS
1. Director, Office of Sustainability, Report OS 02-10
Partners for Climate Protection Program
-Status Update
COUNCIL DECISION
1. That Council receive Report OS 02-10 providing an update on the City's Partners
for Climate Protection Program;
2. That Council endorse the Five year Corporate Emissions Reduction Strategy
outlined in Attachment 1 to this Report and direct staff to proceed as set out in
that Strategy; and,
3. That a copy of this Report be forwarded to the Federation of Canadian
Municipalities' Partners for Climate Protection Office.
2. Director, Operations & Emergency Services, Report OES 19-10
Tender for Dunmoore Tennis Court Reconstruction
COUNCIL DECISION
1. That Report OES 19-10 of the Director, Operations & Emergency Services
regarding the tender for Dunmoore Tennis Court Reconstruction be received;
2. That Tender T-8-2010 submitted by Court Contractors Ltd. for the Tennis Court
Resurfacing Project in the amount of $139,894.00 (HST included) be accepted;
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3. That the total gross project cost of $156,708 (HST included) including the tender
amount and other associated costs and the total net project cost of $141,120 be
approved;
4. That the Director, Corporate Services & Treasurer be authorized to finance the
project as follows:
a) that the sum of $140,000 to be financed by the issue of debentures by the
Regional Municipality of Durham over a period not exceeding five (5) years;
b) the balance sum of $1,120 to be funded from the 2010 Current Budget;
c) that the annual repayment charges in the amount of approximately $31,890 be
included in the annual Current Budget for the City of Pickering commencing in
2011, continuing thereafter until the loan is repaid, and any financing cost to
be paid out of the Current Budget;
d) the Director, Corporate Services & Treasurer has updated the City's 2010
Annual Repayment Limit and certified that this loan and the repayment thereof
falls within the City's Annual Repayment Limit for debt and financial
obligations, as established by the Province for municipalities in Ontario, and
would not cause the City to exceed the updated Limit, and therefore, Ontario
Municipal Board approval is not required prior to City Council's authorization;
e) the Treasurer is authorized to take any actions necessary in order to effect the
foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the Director, Corporate Services & Treasurer be authorized to take
necessary action in order to give effect hereto.
3. Director, Operations & Emergency Services, Report OES 20-10
Creative Outdoor Advertising (COA)
Extension of Recyclinq Bin Agreement
COUNCIL DECISION
1. That Report OES 20-10 of the Director, Operations & Emergency Services
concerning Creative Outdoor Advertising be received;
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2. That Staff be authorized to exercise an extension of the Agreement with Creative
Outdoor Advertising for an additional five years, commencing September 15,
2010 and ending on September 14, 2015; and
3. That appropriate officials be authorized to take action to finalize the terms of the
extension Agreement, and that the Mayor and Clerk be authorized to execute the
extension agreement.
4. Director, Operations & Emergency Services, Report OES 21-10
Roof Replacement - Pickering Public Library
-Tender No. T-16-2010
COUNCIL DECISION
1. That Report OES 21-10 of the Director, Operations & Emergency Services
regarding Roof Replacement at Pickering Public Library be received;
2. That Tender T-16-2010 submitted by T. Hamilton & Sons Roofing at a cost of
$265,504.80 (HST included) be accepted;
3. That the total gross project cost of $296,692 (HST included) and a net project
cost of $296,692 including the tender amount and other associated costs be
approved;
4. That Council authorizes the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $140,000 to be funded from the Federal Gas Tax Grant, as
provided for in the 2010 approved Capital Budget for the Library be increased
to $267,180;
b) the Director, Corporate Services & Treasurer be authorized to take any actions
necessary in order to affect the foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
5. Director, Operations & Emergency Services, Report OES 24-10
Request for Proposal No. RFP-8-2010
-Consulting Services for a Feasibility Study and
-Municipal Class Environmental Assessment for
- Pickering Operations Centre
COUNCIL DECISION
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1. That Report OES 24-10 of the Director, Operations & Emergency Services
regarding RFP-8-2010 for consulting services to undertake a feasibility study and
Class Environmental Assessment for the Pickering Operations Centre be
received;
2. That the proposal submitted by AECOM dated August 5, 2010 in the amount of
$90,241.80 (HST included) and a net cost of $81,265.54 be accepted;
3. That the total net project cost consisting of consulting and contingency costs of
$100,000 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the consulting costs plus contingencies in the amount of $100,000 as approved
in the 2009 Capital Budget from the Provincial Grant - Investing in Ontario; and
5. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
6. Director, Corporate Services & Treasurer, Report CS 31-10
Formal Quotations - Quarterly Report for Information
COUNCIL DECISION
That Report CS 31-10 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
7. Director, Corporate Services & Treasurer, Report CS 33-10
Tender/Contract Approval
-Councils' Summer Recess
COUNCIL DECISION
1. That Report CS 33-10 of the Director, Corporate Services & Treasurer regarding
tender and contract approvals during Councils' Summer Recess be received;
and,
2. Council pass a resolution ratifying the approval of the Tenders and Contracts by
the Chief Administrative Officer contained in this Report during Councils' summer
recess being Tender No. T=12-2010, Supply & Delivery of One (1) 16 Foot Wide
Area Mower; Tender No. T-13-2010, Supply & Delivery of Two(2) One Ton
Trucks with Dump Body, Quotation No. Q-54-2010, Supply & Delivery of Two(2)
Hybrid SUV 4WD and Tender T-15-2010 Valley Farm Sidewalk & Boulevard and
Glenanna Road Streetscaping.
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8. Director, Corporate Services & Treasurer, Report CS 35-10
Cash Position Report as at June 30, 2010
COUNCIL DECISION
It is recommended that Report CS 35-10 from the Director, Corporate Services &
Treasurer be received for information.
9. Director, Corporate Services & Treasurer, Report CS 36-10
Section 357/358 of the Municipal Act - Adjustment to Taxes
COUNCIL DECISION
1. That Report CS 36-10 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
10. Director, Corporate Services & Treasurer, Report CS 37-10
2010 Assessment Appeals
COUNCIL DECISION
1. That Report CS 37-10 of the Director, Corporate Services & Treasurer
regarding 2010 assessment appeals be received;
2. That Council approve the filing of the assessment appeals by Municipal Tax
Equity for 2010 for the following roll numbers: 18-01-202-022-047-68 and 18-01-
020-016-120-00;
3. That the attached By-law providing for the confirmation of the filing of
assessment appeals be enacted;
4. That Council authorize the Director, Corporate Services & Treasurer to engage
the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the
City for the assessment appeals filed above; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
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11. Director, Corporate Services & Treasurer, Report CS 38-10
Municipal Performance Measurement Program - Provincially Mandated
Public Report of Performance Measures
COUNCIL DECISION
It is recommended that Report CS 38-10 from the Director, Corporate Services &
Treasurer be received and forwarded to Council for information.
Resolution #151/10
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That the Report of the Joint Planning & Development and Executive Committee 2010-
02, dated September 7, 2010, be adopted.
CARRIED
(VIII) NEW AND UNFINISHED BUSINESS
2. Chief Administrative Officer's Report, CAO 21-10
2010 Municipal Elections Compliance Audit Committee
-Appointments
Discussion ensued with questions being raised with respect to issues surrounding
conflicts of interest. The City Clerk provided clarification with respect to the
requirements of the municipality to have an Audit Committee in place by October 1St
2010 and explained the role of the committee as well as the appeal process.
Resolution #152/10
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the following individuals be appointed to the 2010 Municipal Elections
Compliance Audit Committee to review applications relating to candidates' financial
statements for the 2010 City of Pickering elections:
a) Joseph Morris Brown
b) Donald Hudson
c) William John Paul Jones
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CARRIED
3. Director, Operations & Emergency Services, Report OES 16-10
Tender No. T-20-2010
-Tender for Kinsmen Park Field House Retrofit & Addition
Resolution #153/10
Moved by Councillor O'Connell
Seconded by Councillor Littley
1. That Report OES 16-10 of the Director, Operations & Emergency Services
regarding the Kinsmen Park Field House Retrofit & Addition be received;
2. That Tender No. T-20-2010 submitted by Nashid Construction Corp for the
Kinsmen Park Field House Retrofit & Addition in the amount of $472,453 (HST
included) be accepted;
3. That the total gross project cost of $564,274 and the net project cost of $508,147
including the tender amount and other associated costs be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of $99,000 as approved by the Recreation Infrastructure Canada
Program (RInC) -Federal Grant;
b) the sum of $99,000 as approved by the Recreation Infrastructure Canada
Program (RInC)- Provincial Grant;
c) the sum of $50,000 as provided for in the 2009 approved Capital Budget be
funded by the Provincial Grant-Investing in Ontario;
d) the sum of $50,000 as provided for in the 2009 approved Capital Budget to be
funded by the Federal Gas Tax Grant;
e) the additional amount of up to $210,147 to be funded by a draw from the
Parkland Reserve Fund;
f) the Director, Corporate Services & Treasurer be authorized to take any actions
necessary in order to affect the foregoing
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5. That the appropriate City of Pickering officials be given authority to give effect
thereto.
CARRIED
4. Director, Operations & Emergency Services, Report OES 22-10
Tender for Supply and Delivery of Backhoe/Loader with Optional Attachments
Tender No. T-14-2010
Resolution #154/10
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report OES 22-10 of the Director, Operations & Emergency Services
regarding the supply and delivery of a Backhoe/Loader with optional attachments
be received;
2. That Tender No.T-14-2010, as submitted by Nortrax Canada Inc. for the
acquisition and delivery of a Backhoe/Loader with optional attachments, in the
amount of $110,628.00 (HST extra) be accepted;
3. That the total gross purchase cost of $125,009.64 and a net purchase cost of
$112,575.05 be approved;
4.. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) -the sum of $110,000 be financed by the issue of debentures through the
Regional Municipality of Durham for a period not exceeding five (5) years,
at a rate to be determined;
b) that the balance of $2,575.05 plus financing. costs be funded from 2010
Current Funds;
c) that the annual repayment charges in the amount of approximately $25,000
be included in the annual Current Budget for the City of Pickering
commencing in 2011 and continuing thereafter until the loan is repaid;
d) that the Director, Corporate Services and Treasurer has updated the City's
2010 Annual Repayment Limit and certified that this loan and the
repayment thereof falls within the City's Annual Repayment Limit for
debenture and financial obligations and would not cause the City to exceed
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the updated Limit, and therefore, the Ontario Municipal Board approval is
not required prior to City Council's authorization;
e) to undertake the financing of this project or portions thereof that cannot be
accommodated through the foregoing through internal loans, the Ontario
Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a
financial institution offering long term financing under similar terms and
conditions;
f) that the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions or take any actions necessary in
order to effect the foregoing; and
5. That the draft by-law attached to this report be enacted;
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
CARRIED
5. Director, Operations & Emergency Services, OES 25-10
Request for Proposal No. RFP-1-2010
-Consulting Services for the Replacement of Whitevale Bridge
A discussion period ensued where it was suggested that the City of Pickering ensure
that appropriate staff are available to answer questions during public consultation
processes.
Resolution #155/10
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That Report OES 25-10 of the Director, Operations & Emergency Services
regarding RFP-1-2010 for consulting services to undertake a Class
Environmental Assessment and Detail Design for the replacement of the
Whitevale Bridge be received;
2. That the proposal No. RFP-1-2010.submitted by SRM Associates dated August
17, 2010 in the amount $400,285 (HST included) and a net cost of $360,469 be
accepted;
18
caq Council Meeting Minutes
Monday, September 13, 2010
FICKE 7:30 PM
Council Chambers
19
3. That the total net project cost of $380,820, consisting of consulting, permit fees
and a contingency be approved as Phase I;
4. That Council authorize the Director, Corporate Services & Treasurer to revise the
financing approved in the 2009 Capital Budget and finance Phase I, being '
consulting services for a Class Environmental Assessment, Detail Design by a
draw of $380,820 from the Federal Gas Tax Reserve Fund;
5. That Council endorse in principal Phase II of this project, being the complete
replacement of the Whitevale Bridge and recommend it as a priority project for
the new Council in the 2011 Capital Budget;
6. That Council endorse staff's action to restrict the bridge to one lane of traffic and
the load be reduced to ten tons; and
7. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
6. Director, Operations & Emergency Services, Report OES 27-10
Tender for Supply & Delivery of One 60,000 LB.GVW Diesel Snow
Plow/Dump/Sander Truck
-Tender No. T-19-2010
Resolution #156/10
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report OES 27-10 of the Director, Operations & Emergency Services
regarding the acquisition and delivery of a 60,000 LB. GVW Diesel Snow
Plow/Dump/Sander Truck attachments be received;
2. That Tender No.T-19-2010, as submitted by Scarborough Truck Centre Inc. for
the acquisition and delivery of a 60,000 LB. GVW Diesel Snow
Plow/Dump/Sander Truck in the amount of $204,965.00 (HST extra) be
accepted;
3. That the total gross purchase cost of $231,610.45 and a net purchase cost of
$208,572.38 be approved;
19
Caq 00 _ Council Meeting Minutes
Monday, September 13, 2010
PICKERING 7:30 PM
20 Council Chambers
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) the sum of $205,000.00 be financed by the issue of debentures through the
Regional Municipality of Durham for a period not exceeding five (5) years, at a
rate to be determined;
b) that the balance sum of $3,572.38 plus financing costs be funded from 2010
Current Funds;
c) that the financing and repayment charges in the amount of approximately
$47,000 be included in the annual Current Budget for the City of Pickering
commencing in 2011 and continuing thereafter until the loan is repaid;
d) that the Director, Corporate Services and Treasurer has updated the City's
2010 Annual Repayment Limit and certified that this loan and the repayment
thereof falls within the City's Annual Repayment Limit for debenture and
financial obligations and would not cause the City to. exceed the updated Limit,
and therefore, the Ontario Municipal Board approval is not required prior to
City Council's authorization;
e) that the Treasurer be authorized to undertake the financing of this project or
portions thereof that cannot be accommodated through the foregoing through
internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA)
- Loan Program or a financial institution offering long term financing under
similar terms and conditions;
f) that the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions or take any actions necessary in order
to effect the foregoing; and
5. That the draft by-law attached to this report be enacted;
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
CARRIED
7. Director, Operations & Emergency Services, Report OES 28-10
Tender for Supply & Delivery of One 41,000 LB.GVW Diesel Snow
Plow/Dump/Sander Truck
-Tender No. T-18-2010
Resolution #157/10
. 20 .
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City 0~ _ Council Meeting Minutes
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7:30 PM
Council Chambers 21
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report OES 28-10 of the Director, Operations & Emergency Services
regarding the acquisition and delivery of a 41,000 LB. GVW Diesel Snow
Plow/Dump/Sander Truck be received;
2. That Tender No.T-18-2010, as submitted by Peterbilt Truck Centre Ontario for
the acquisition and delivery of a 41,0001-6. GVW Diesel Snow
Plow/Dump/Sander Truck be allowed to be withdrawn;
3. That Tender No.T-18-2010, as submitted by Scarborough Truck Centre Inc. for
the acquisition and delivery of a 41,000 LB. GVW Diesel Snow
Plow/Dump/Sander Truck in the amount of $180,687.00 (HST extra) be accepted
4. That the total gross purchase cost of $204,176.31 and a net purchase cost of
$183,867.10 be approved;
5. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) the sum of $180,000.00 be financed by the issue of debentures through the
Regional Municipality of Durham for a period not exceeding five (5) years, at a
rate to be determined;
b) that the balance of $3,867.10 plus financing costs be funded from 2010
Current Funds;
c) that the financing and repayment charges in the amount of approximately
$41,000 be included in the annual Current Budget for the City of Pickering
commencing in 2011 and continuing thereafter until the loan is repaid;
d) that the Director, Corporate Services and Treasurer has certified that this loan
and the repayment thereof falls within the City's debt and financial obligations
approved annual repayment limit for debt and other financial obligations for
2010 as established by the Province for municipalities in Ontario;
e) that the Treasurer be authorized to undertake the financing of this project or
portions thereof that cannot be accommodated through the foregoing through
internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA)
- Loan Program or a financial institution offering long term financing under
similar terms and conditions;
21
Citr oo _ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
22 Council Chambers
that the Treasurer be authorized to make any changes, adjustments, and
fl
revisions to amounts terms conditions or take any actions necessary in order
to effect the foregoing; and
6. That the draft by-law attached to this report be enacted;
7. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
CARRIED
(IX) NOTICES OF MOTION
CITY OF PICKERING WARD BOUNDARY/GOVERNANCE MODEL REVIEW
FOR THE 2014 MUNICIPAL ELECTION
Discussion ensued with questions arising with respect to the timing of this motion due to the
proposed developments for Seaton and Duffin Heights. Councillor Johnson provided further
clarification with respect to the intent of this motion.
Resolution #158/10
Moved by Councillor Johnson
Seconded by Councillor Dickerson
WHEREAS the City of Pickering is a rapidly growing community and it is sound municipal
management practice to evaluate the implications of such growth on local political
representation;
WHEREAS the current ward boundaries were determined approximately 35 years ago when
Pickering had a population of approximately 24,000;
WHEREAS Ward 3 has a population 30% higher than Ward 1 and 2 and 10-15 times land
size;
WHEREAS as significant future population growth is expected in Ward 3 and continued
growth in Ward 1 and 2, Council may find that it is timely to assess the current and
emerging population situation to ensure the appropriate representation for Pickering citizens
and a balanced workload for Councillors for the 2014 Municipal Election;
NOW THEREFORE, be it resolved that the Council for the City of Pickering approves the
investigation into the process for a ward boundary and governance model review for the
2014 Municipal Election;
22
I
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City o~ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
Council Chambers
23
THAT the City of Pickering include consideration of award boundary review in the 2011
Budget discussions for the hiring of an independent consultant to review ward boundaries
and to investigate the election of Regional Councillor's being elected at large; and,
THAT the City Clerk report back to Council in 2011 on the process of reviewing the City of
Pickering Ward Boundaries/Governance Model for the 2014 Municipal Election.
CARRIED LATER
IN THE MEETING
(See Following Motion)
Resolution #159/10
Moved by Councillor. McLean
Seconded by Councillor Littley
That the motion be divided in order to remove the wording in paragraph 6 to remove the
election of Regional Councillors being elected at large.
MOTION DEFEATED ON A
RECORDED VOTE
YES NO
Councillor McLean Councillor Pickles
Councillor O'Connell Councillor Dickerson
Councillor Littley Councillor Johnson
Mayor Ryan
The main motion was then CARRIED ON A RECORDED VOTE AS FOLLOWS:
YES NO
Councillor Pickles Councillor McLean
Councillor Dickerson Councillor O'Connell
Councillor Johnson
Councillor Littley
Mayor Ryan
23
Ctrs o~ _ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
2 4 Council Chambers
(X) BY-LAWS
7079/10 Being a by-law to stop-up and close Township Road, legally described as Part of.
Lot 20, Concession 3, Pickering between Sideline 20 and Tillings Road being
Travelled Road also known as Township Road, designated as Parts 5 and 6,
Plan 40R-25832 as public highway.
7080/10 Being a by-law to stop-up and close those portions of Sheppard Avenue, being
parts of Lots 27 and 28, Range 3, BFC, parts of Lots 25 and 50, RCP 820 and
parts of Block 5, Plan 353, all in the City of Pickering, designated as Parts 1 to
11, both inclusive, Plan 40R-26573 as public highway, for the purpose of sale to
the adjacent owners.
7081/10 Being a by-law to authorize the issuance of debentures in the amount of $140,000
for the Dunmoore Tennis Court Reconstruction Project in the City of Pickering.
7082/10 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to
implement the Official Plan of the City of Pickering District Planning Area, Region
of Durham in Part of Blocks K, L and M, Plan 418, in the City of Pickering (SP-
2008-02) & A 02/08) [OMB Approved - no action required.
7083/10 Being a by-law to appoint Tony Prevedel as Chief Administrative Officer.
7084/10 Being a by-law to Authorize Specific Complaints to the Assessment Review
Board.
7085/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham in Part of
Lot 18, Concession 2, in the City of Pickering. (A 19/09)
7086/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036 to implement the
Pickering Official Plan in Part of Lot 18, Concession 2, City of Pickering. (A 5/10)
7087/10 Being a by-law to authorize the acquisition and delivery of a Backhoe/Loader with
optional attachments in the City of Pickering and the issuance of debentures
therefore in the amount of $110,000.
7088/10 Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property. (By-law attached)
24
City o~ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
Council Chambers 25
7089/10 Being a by-law to dedicate that part of Block W-1, Plan M-1058 and that part of
Lot 29, RCP 1041, Pickering, designated a Parts 1 and 2, Plan 40R-26564, as
public highway.
7090/10 Being a by-law to authorize the acquisition and delivery of a 60,000 LB. GVW
Diesel Snow Plow/Dump/Sander Truck in the City of Pickering and the issuance
of debentures therefor in the amount of $205,000.
7091/10 Being a by-law to authorize the acquisition and delivery of a 41,000 LB. GVW
Diesel Snow Plow/Dump/Sander Truck in the City of Pickering and the issuance
of debentures therefor in the amount of $180,000.
THIRD READING:
Councillor Pickles, seconded by Councillor Johnson moved that By-law Numbers 7079/10 to
7091/10, be adopted, and the said by-laws be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
CARRIED
(XI) OTHER BUSINESS
1) The Chief Administrative Officer was asked to action the following;
a) Councillor McLean requested By-law Enforcement look into the issue of car
dealerships parking cars on City boulevards around the dealerships in order to
showcase cars to the public.
(XII) CONFIDENTIAL MATTERS
In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an
In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution #160/10
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Council go In Camera in accordance with the provisions of the Municipal Act for the
purpose of dealing with matters relating to a proposed or pending acquisition or disposition
of land by the municipality.
CARRIED
25
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Citi oo _ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
26 Council Chambers
1. Chief Administrative Officer's Report CAO 22-10,
Arnts Topsoil and Pickering Golf Academy
Extention of Leases
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
Moved by Councillor McLean
Seconded by Councillor Pickles
That the recommendations as contained in Confidential CAO Report CAO 22-10 be
adopted.
CARRIED IN AN OPEN
SESSION OF COUNCIL
(XIII) CONFIRMATION BY-LAW
By-law Number #7092/10
Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a
By-law of the City of-Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of September 13, 2010.
CARRIED
(XIV) ADJOURNMENT
Moved by Councillor Pickles
Seconded by Councillor. McLean
That the meeting be adjourned at 10:12 pm.
CARRIED
26
City o¢ Council Meeting Minutes
Monday, September 13, 2010
7:30 PM
Council Chambers 2 7
DATED this 13th day of September, 2010
MAYOR DAVID RYAN
DEBBIE SHIELDS
CITY CLERK
27
Citq eq _ Council Meeting Minutes
Monday, December 6, 2010
PICKE 7:30 PM
2 Council Chambers
The First Meeting of the Pickering City Council was held on Monday, December 6, 2010 at
7:30 pm.
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
ALSO PRESENT:
T. Prevedel - Chief Administrative Officer
E. Bunstma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
B. Douglas - Fire Chief
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
D. Shields - City Clerk
(1) MEETING CALLED TO ORDER
The First Meeting of Council was called to order by Debbie Shields, City Clerk.
(11) NATIONAL ANTHEM
The National Anthem was performed by Rebecca Wood.
(III) INVOCATION
The Invocation was given by Pastor Owen.
(IV) GREETINGS
Tony Prevedel, Chief Administrative Officer welcomed everyone to the meeting.
1
Cirq oo _ Council Meeting Minutes
Monday, December 6, 2010
7:30 PM
Council Chambers
29
(V) DECLARATION OF OFFICE OF MAYOR AND PRESENTATION OF CHAIN OF
OFFICE
The Declaration of Office was administered by the City Clerk and the Chain of Office
was presented to the Mayor by his wife Anne.
(VI) DECLARATION OF OFFICE FOR COUNCILLORS
The Declaration of Office for Councillors was given by the City Clerk.
(VII) STATEMENTS OF MEMBERS OF COUNCIL
All Members of Council addressed the audience and relayed their thanks and
appreciation during the election process.
(VIII) INAUGURAL ADDRESS
Mayor Ryan presented his Inaugural Address.
(IX) ADJOURNMENT
The Meeting adjourned at 8:45 pm.
DATED this 6th day of December, 2010
MAYOR DAVID RYAN
DEBBIE SHIELDS
CITY CLERK
2
City
jk J6,
3 0
PI December 13, 2010
NEW AND UNFINISHED BUSINESS PAGES
1. Chief Administrative Officers Report, CAO 23-10 32-34
2011 Standing Committee and Council Meeting Schedule
RECOMMENDATION
1. That Report CAO 23-10 of the City Clerk be received;
2. That the 2011 Standing Committee and Council Meeting Schedule included
as Attachment 1 to this report be approved; and
3. That the City Clerk be given authority to give effect thereto.
2. Chief Administrative Officers Report, CAO 24-10 35-39
2010 Municipal Election - Report on Accessibility
RECOMMENDATION
That Report CAO 24-10 of the City Clerk be received for information.
3. Director, Planning & Development, Report PD 31-10 40-43
Appointment of Chief Building Official.
under the Buildinq Code Act
RECOMMENDATION
That the City's Building By-law 6603/05 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment
1 to Report PD 31-10.
4. Chief Administrative Officers Report, Report CAO 25-10 44-60
Boards and Advisory Committees of Council
for 2010-2014
RECOMMENDATION
1. That Report CAO 25 -10 of the Chief Administrative Officer be received;
2. That Policy ADM 040 for Boards & Advisory Committees, as amended,
included as Attachment #1 to this report be approved;
31
3. That the Seaton Advisory Committee be formally closed due to the
appointment of a Provincial Facilitator for Seaton;
4. That the Advisory Committee on Race Relation and Equity be renamed to the
Advisory Committee on Diversity and that the mandate be updated as noted
in Attachment #2 to this report; and
5. That the Boards & Advisory Committees list, included as Attachment #3 to
this report be formally reconfirmed.
5. Boards & Advisory Committee Appointments Under Separate Cover
a) Regional Appointments
i) Land Division Committee
ii) Central Lake Ontario Conservation Authority (CLOCA)
iii) Toronto and Region Conservation Authority (TRCA)
b) Appointments to Advisory Boards and Committees
i) Accessibility Advisory Committee
ii) Acting Mayor
iii) Advisory Committee on Race Relations & Equity
iv) Animal Services Appeal Committee
V) Civic Awards Committee
vi) Committee of Adjustment
vii) Heritage Pickering AdvisoryCommittee
viii) Livestock Valuers
ix) Pickering Museum Village Advisory Committee
X) Pickering Public Library
xi) Property Review Committee
xii) Rouge Park Alliance
xiii) Site Plan Advisory Committee
xiv) Sustainable Pickering Committee
xv) Taxicab Advisory Committee
xvi) Waterfront Coordinating Committee
C) Veridian Corporation Appointments
REPORT TO COUNCIL
~ G Report "umber: CAO 23-10
Date: December 13, 2010
PICKERI
32
From: Debbie Shields
City Clerk
Subject: 2011 Standing Committee and Council Meeting Schedule
Recommendation:
1. That Report CAO 23-10 of the City Clerk be received;
2. That the 2011 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report be approved; and
3. That the City Clerk be given authority to give effect thereto.
Executive Summary:
In accordance with the Municipal Act, 2001, every municipality and local board shall
pass a procedure by-law for governing the calling, place and proceedings of meetings.
The by-law provides for the notification of the meetings of Council.
Financial Implications:
There are no financial implications. .
Sustainability Implications:
Establishing the Standing Committee and Council schedule is an integral part of a
sustainable community in the areas of a healthy society and healthy community as the
promotion of the dates in advance encourage public participation.
Background:
The City of Pickering Procedural By-law provides for governing the calling, place and
proceedings of meetings. In accordance with the intent of the Municipal Act, of open,
transparent and accountable government, the 2011 meeting schedule is presented in
order for public notification to commence.
Report CAO 23-10 Date: December 13, 2010
Subject: 2011 Meeting Schedule Page 2
Attachments:
1. 2011 Standing Committee and Council Meeting Schedule
Prepared By: Approved / Endorsed By:
Debbie Shields
City Clerk
Attachment
Recommended for the consideration of
Pickering C Coun it
~`FOr 2&t2vly
ilA,
Tony Preve el
Chief Administrative Officer
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;::itq Report To
A Council
PICKERING Report Number: CAO 24-10
Date: December 13, 2010
35
From: Debbie Shields
City Clerk
Subject: 2010 Municipal Election - Report on Accessibility
- File: A-2000
Recommendation:
1. That Report CAO 24-10 of the City Clerk be received for information.
Executive Summary: The City Clerk is responsible for conducting the municipal
election and establishing policies and practices to ensure that all electors have the
opportunity to participate. As per section 12.1 (2) of the Municipal Elections Act, 1996,
within 90 days after voting day in a regular election, the City Clerk shall submit a report
to Council about the identification, removal and prevention of barriers that affect electors
and candidates with disabilities.
Financial Implications: There are no financial implications.
Sustainability Implications: There are no sustainability implications.
Background: The Municipal Elections Act, 1996, as amended by Bill 212, now
requires that every municipality, within 90 days after voting day in a regular election,
submit a report to Council about the identification, removal and prevention of barriers
that affect electors and candidates with disabilities. Please see below for a listing of
initiatives that were undertaken by the City of Pickering to deliver an accessible election.
Initiative Actions
Outreach to groups knowledgeable in Reviewed various agency websites and
accessibility to obtain feedback on reports (i.e. CNIB), including a ,review of
plans area municipality accessibility plans.
Report CAO 24-10 December 13, 2010
Subject: 2010 Municipal Elections -Accessibility Report Page. 2
36
Received approval from the Pickering
Accessibility Advisory Committee on
Accessible Election Procedures on April
28, 2010.
Ensure all voting locations are Site inspections were conducted for all
accessible to electors with disabilities voting locations, which included an
accessibility checklist for election staff to
determine:
- barrier free paths of travel from the
parking lot to the entrance;
- barrier free parking;
- door operators or accessible doors;
- adequate lighting;
- the availability of accessible
washrooms;
- access to the facility via public
transit; and
- a voting area with adequate space
for a wheelchair or scooter.
All locations were found to be accessible
and if not, specific modifications were
completed.
Voters could also be accompanied by a
support person, service animal or obtain
assistance from Election Officials in
casting their vote.
Prominent signage at each voting location
to ensure that all electors can clearly see
where to go and vote.
Magnifying sheets were available at each
voting location to assist those electors with
low vision.
Provide voting opportunities in Voting locations were established at the
institutions and retirement homes following facilities to allow eligible
residents the opportunity to vote;
CORP0227-07/01 revised
Report CAO 24-10 December 13, 2010
Subject: 2010 Municipal Elections -Accessibility Report Page 3
any institution in which 20 or more
beds are occupied by persons who
are disabled, chronically ill or
infirmed; and
a retirement home in which 50 or
more beds are occupied.
In the City of Pickering, these institutions
were;
- Village Retirement Centre;
- Abbeylawn Manor; and
- Bay Ridges Long Term Care
Centre.
Accessible voting technologies During the four days of the Advance Vote,
the "ImageCast Precinct Ballot Marking
Device Light" was made available for
voters. This unit services both voters and
accessible voters (voters who cannot mark
a paper ballot with a pen and require
assistance to mark a ballot).
This machine includes the ATI (Audio-
Tactile Interface), a set of headphones, a
Sip and Puff Input Interface, and a Paddle
Button Input Interface, which can assist a
variety of persons with disabilities.
This device was also available, upon
request, on election day.
In the case where an elector with a
disability was unable to attend a voting
place, he or she could appoint a voting
proxy to vote on their behalf.
CORP0227-07/01 revised
Report CAO 24-10 December 13, 2010
Subject: 2010 Municipal Elections -Accessibility Report Page 4
38
Advertising Advertisements to encourage individuals
with accessible needs to come out to the
advance voting were posted in the
Pickering News Advertiser on September
29th and October 6th and 13th
Accessibility measures were identified on
each Voter Notification Card, which was
mailed to all eligible residents.
The City's On Hold messaging for the
phone system contained a message in
October advising eligible voters of
available accessible voting technology.
Notice of temporary disruption of services
procedures were in place, in the event that
a polling location became unavailable
during either the advance vote or on
election day.
Alternate formats Election information to be made available
in accessible formats, if requested.
Candidates The City Clerk's Office provided
Candidates with information on how to
make their campaign more accessible.
Candidate meetings were all held at
accessible venues.
Training In accordance with the Accessibility
Standards for Customer Service
Regulation, Regulation 429/07, all Election
Officials received accessible customer
service training.
This training encompassed a review of the
Accessibility for Ontarians with Disabilities
Act, 2005 and provided an overview of the
City's policies and procedures.
CORP0227-07/01 revised
Report CAO 24-10 December 13, 2010
Subject: 2010 Municipal Elections -Accessibility Report Page 5
Feedback Election Officials were asked to review the
polling location on election day to ensure
accessibility (i.e. no items blocking
entrances or pathways).
A survey was sent to election officials
post-election, that enquired about any
accessibility issues at the voting place.
Feedback will be incorporated into the
2014 election.
The City Clerk continues to welcome feedback to identify areas where accessibility
amendments need to be considered, and ways in which the City can improve the
delivery of an accessible election.
Prepared By: Approved/Endorsed By:
cx
Lisa Harker, MPA Debbie Shields
Coordinator, Records & Elections City Clerk
Approved/Endorsed By:
Tony Prevedel, P.Eng.
Chief Administrative Officer
DS:lh
Copy: Chief Administrative Officer
Recommended for the consideration
of Picked ity Co ncil
p~liU~• 2~, 2010
Ton revedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
Report To
Council
PICKERING Report Number: PD 31-10
Date: December 13, 2010 40
From: Neil Carroll
Director, Planning & Development
Subject: Appointment of Chief Building Official
under the Building Code Act
Recommendation.
That the City's Building By-law 6603/05 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1 to
Report PD 31-10.
Executive Summary: This report recommends that the appointments schedule of
the City's Building By-law 6603/05 be amended to reflect the appointment of a Chief
Building Official.
Financial Implications: Not applicable.
Sustainability Implications: Not applicable.
Background: Council currently has in place By-law 6603/05, which is required to
provide for the administration and enforcement of the Building Code Act within the City.
This By-law includes a schedule of persons appointed pursuant to that Act. The recent
hiring of Kyle Bentley, P.Eng (effective November 1, 2010) requires that his name be
added to the Schedule as Chief Building Official.
Attachment:
1. Recommended amending by-law, appointing the Chief Building Official.
Report PD 31-10 December 13,'2010
Subject: Appointment of Chief Building Official
41 under the Building Code Act Page 2
Approved/Endorsed By:
Neil C , RPP
Director, anning & Development
NC:kb
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickerin City Council
26, 20 10
Tony Prevedel, P.Eng.
Chief Administrative Officer
1
The Corporation of the City of Pickering
f2 .
By-law No. 7094/10
Being a by-law to amend Schedule A of By-law
6603/05 appointing the Chief Building Official,
Deputy Chief Building Official and Inspectors.
Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992,
S.O. 1992, chapter 23, provides that the Council of The Corporation of the City of
Pickering is responsible for the enforcement of the Act within the City of Pickering;
I
Whereas, pursuant to By-law 6603/05, Council appointed a Chief Building Official and
such Inspectors as are necessary for the enforcement of the Act within the City of
Pickering; and
Whereas, as a result of staff changes, the By-law to appoint these individuals must be
amended to reflect the appointment of a Chief Building Official.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule A of By-law 6603/05 is hereby deleted and replaced with Schedule A
attached hereto.
By-law read a first, second and third time and finally passed this 13th day of December
2010.
David Ryan, Mayor
Debbie Shields, City Clerk
43
Schedule A
Appointments
I
Item 1 Column 1 Column 2
1. chief building official Kyle Bentley
2. deputy chief builldin official Brenda Yarush
3. inspector Toby Hill
4. inspector Robert Lalonde
5. inspector Albert Alvero
6. inspector Taylor-Young
7. inspector Paul Nishikawa
8. inspector Andras Szon i
9. inspector Matthew Seward
10. inspector Brian Holmes
Cis Report To Council
DICKERING Report Number: CAO 25-10
Date: December 13, 2010
From: Debbie Shields 44
City Clerk
Subject: Boards and Advisory Committees of Council
Review of Appointments to Boards and Committees
Recommendation:
1. That Report CAO 25-10 of the Chief Administrative Officer be received;
2. That Policy ADM 040 for Boards & Advisory Committees, as amended, included
as Attachment #1 to this report be approved;
3. That the Seaton Advisory Committee be formally closed due to the appointment
of a Provincial Facilitator;
4. That the Advisory Committee on Race Relation and Equity be renamed to the
Advisory Committee on Diversity and that the mandate be updated as noted in
Attachment #2 to this report; and
5. That the Boards & Advisory Committees list, included as Attachment #3 to this
report be formally reconfirmed.
Executive Summary: Early in a new Council term, Council shall review all Boards
and Advisory Committees. The City Clerk and the Senior Management Team shall
assist in this effort by providing an overview of all Boards and Advisory Committees.
Recommendations from the City Clerk and Senior Management are made to Council on
which Boards and Advisory Committees should continue forward into the new term of
Council and if any should be disbanded.
Financial Implications: There are no financial implications associated with the
review of the Boards and Advisory Committees.
Report CAO 25-10 December 13, 2010
Subject: Review of Boards and Advisory Committees of Council Page 2
4
Sustainability Implications: In order to provide for a sustainable community,
public participation, along with private partnerships is encouraged. The creation and
involvement of committees to garner public response and input to matters of ongoing
concern is paramount to a sustainable, viable community.
Background: Under the Municipal Act, municipalities can authorize the creation
of various advisory committees to assist Council on specific matters. All advisory
committees are established and appointed by resolution of Council. Their purpose is to
advise Council by providing recommendations on specialized issues, on a policy and/or
operational level, as set out in a mandate and Council approved work plans for each
advisory committee. Boards and advisory committee members are appointed by
resolution of Council and serve at the pleasure of Council for a specified term, where
statutory authority does not state otherwise. The Mayor will remain as ex-officio of all
committees of Council.
Further to the review of the Boards and Advisory Committees of Council, it is being
recommended that the Seaton Advisory Committee be disbanded due to the
appointment of a Provincial Facilitator. The Committee has not met formally for over a
year. The following information is provided for your consideration on the Seaton
Advisory Committee:
The Seaton Advisory Committee was established on January 15, 2007 by
resolution #11/07. The committee was comprised of representatives from the
three developers of Seaton (Mattamy Homes, Metrus Developments, Lebovic
Homes), three members of Council (one representing each Ward), three senior
administrative staff members, including the Chief Administrative Officer and one
consulting firm, (Matson, McConnell Ltd), representing Uxbridge Valley Limited.
Also, further to the review it is being recommended that the Advisory Committee on
Race Relations and Equity's name and. mandate be reviewed. The following
information is provided for your consideration for this Committee:
The Advisory Committee on Race Relations and Equity was established by
Resolution #67/90 passed on May 28, 1990 as amended by Resolution #128/00
passed on October 2, 2000. The Committee's role is to provide guidance and
advice to the City to promote the full and equal access, opportunity and
participation of all citizens in the social, cultural, economic and political affairs of
the community and the City.
We are recommending a name change for this Committee in order to encompass a
broader view of the mandate, incorporate increased Community participation and a
wider range of activities. At this time, we are recommending changing the name to the
Advisory Committee on Diversity and that the mandate be updated as noted in
Attachment #2 to this report.
CORP0227-07/01 revised
Report CAO 25-10 December 13, 2010
Subject: Review of Boards and Advisory Committees of Council Page 3 4.6
Summary
Upon approval of this report, the Seaton Advisory Committee will be disbanded; the
Advisory Committee on Race Relations and Equity will be renamed to the Advisory
Committee on Diversity and the mandate will be updated as noted in Attachment #2.
Attachments:
1. Policy ADM 040 for Boards & Advisory Committees
2. Advisory Committee on Diversity mandate, as amended
3. Boards & Advisory Committees to be formally reconfirmed
Prepared By: Approved/Endorsed By:
LL~ Z~J!
Joh ul Newman Debbie Shields
Elec ' n Assistant City Clerk
DS:JPN
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering Council,
zz'~Ijv
/0` 2-
aLj&
Tony Pr edel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
C q 00 4 7 City Policy
ATTACHME NI-V-1--l , TOREPORT#CRO 1,5-10
PICKERIN
Policy Title: Policy Number:
Boards & Advisory Committees of Council ADM 040
Reference: Date Originated: Date Revised:
Municipal Act and Procedural By-law November 10, 2008 December 13, 2010
Approval: Chief Administrative Officer Point of Contact: City Clerk
Policy Objective
The purpose of this policy is to identify a process for establishing Boards and Advisory
Committees of Council; requirements for maintaining and supporting their work; and the
coordination of the appointment and advertising process through the City Clerk. It
excludes external bodies and local boards not established by Council and internal,
working groups of an administrative nature.
This policy supplements the City of Pickering's Procedural By-law which all Boards and
Advisory Committees, including staff liaisons shall be subject to the provisions of.
Index
01 Definitions
02 Implementation Procedure - Classification of Boards and Advisory Committees
03 Establishment of Boards and Advisory Committees
04 Ongoing Review of Boards and Advisory Committees
05 Terms of Reference
06 Appointment Process and Advertising for Board/Advisory Committee Members
07 Resignation/Dismissal Process
08 Absentee Requirements
09 Orientation Sessions
10 Meeting Structure, Agenda and Minute Formats
11 Access to Meetings
12 Provision for Accessibility and Diversity
13 Pecuniary Interest
14 City Policies and Procedures
15 General Rules Governing Committees
Appendix 1 Terms of Reference
48
01. Definitions:
Not applicable.
02 Implementation Procedure - Classification of Boards and Advisory
Committees:
02.01 Where the municipality makes appointments to bodies of its own creation
and to outside bodies when requested to do so, such appointments shall
be citizen appointments, except in those situations where the municipality
has a direct financial involvement, in which case Council shall determine
whether or not it will appoint citizen and/or Council Members to such
bodies. Council, under certain circumstances, may deem it necessary for
Council representation on some Boards and Advisory Committees.
02.02 Generally, Boards and Advisory Committees may be either ongoing or a
task force. Ongoing provides recommendations, advice and information to
Council on an ongoing basis on specific municipally-related matters that
relate to the mandate of Boards and Advisory Committees as set out in the
Terms of Reference, established by a confirming by-law. They may
include some of the following:
a) Advisory - includes bodies authorized by Municipal Council to provide
input on a discretionary basis and advice to Council on a particular
matter, or undertake special projects as assigned.
b) Mandatory - where a Provincial Statute prescribes the type of
appointments to be made by the municipality to a given body, the
Statute be complied with.
c) Local Boards - means a school board, municipal service board,
transportation commission, public library board, board of health, police
services board, planning board, or any other board, commission,
Committee, body or local authority established or exercising any power
or authority under any general or special Act with respect to any of the
affairs or purposes, including school purposes, of a municipality.
d) External Bodies - separate special purpose bodies that have a
substantial amount of authority over their own operations.
e) Appeals Committee - hears and deals with appeals and/or minor
variances to City By-laws.
Policy Title: Boards & Advisory Committees of,Council Page 2 of 12
Policy Number: ADM 040
49
02.03 Task Forces assist in the short-term study and analysis of a specific
municipally-related issue, as defined in the Terms of Reference and
established by confirming by-laws. They may include staff representation
as well as representation from external bodies.
03 Establishment of Boards and Advisory Committees:
03.01 Boards and Advisory Committees are proposed by resolution of Council
and established by a confirming by-law. Each by-law shall incorporate the
Terms of Reference for the specific Board/Advisory Committee. Prior to
Council's establishment of any Board or Advisory Committee relevant
director(s) shall submit a report to Council including the following
information:
a) inventory of previous and existing activities related to the matter,
including public consultation initiatives;
b) suggested types of public consultation;
c) Board/Advisory Committee Terms of Reference;
d) membership composition and level of expertise or specialization
required by Committee members for the selection process; and
e) orientation, training and facilitation needs.
04 Ongoing Review of Boards and Advisory Committees:
04.01 Early in a new Council term, Council shall review all Boards and Advisory
Committees. The City Clerk and the Senior Management Team shall
assist in this effort by providing an overview of all Boards/Advisory
Committees, including, but not limited to the following:
a) a list of Boards/Advisory Committees by name and type;
b) summary of mandates, goals and objectives for each Board/Advisory
Committee;
c) achievements and challenges for each Board/Advisory Committee;
d) recommendations on the future direction of each Board/Advisory
Committee and its structure in general; and
e) reviews and recommendations on the reporting and functional
relationships of Boards/Advisory Committees in general.
Policy Title: Boards & Advisory Committees of Council Page 3 of 12
Policy Number: ADM 040
50
04.02 If a Board or Advisory Committee is to be disbanded, a final report on the
Board/Advisory Committee activities and reasons for disbandment shall be
presented to Council for approval.
05 Terms of Reference:
05.01 The Terms of Reference will be established in accordance with the
template included as Appendix I to this policy.
05.02 The Terms of Reference of each Advisory Committee shall be reviewed on
an ongoing basis by relevant staff in order to ensure that the Terms of
Reference, the need for, and the roles of each Advisory Committee remain
relevant and appropriate.
06 Appointment Process and Advertising for Board/Advisory Committee
Members:
06.01 Where a Provincial Statute prescribes the type of appointments to be
made by the City to a given Board or Advisory Committee, the Statute
shall be complied with. Where the City makes appointments to
Boards/Advisory Committees of its own creation and to outside bodies
when requested to do so, such appointments shall be citizen
appointments, except in circumstances where the City has a direct
financial involvement, in which instance Council shall determine whether
or not it will appoint citizens and/or Council Members to such bodies.
06.02 Vacancies for citizen appointments shall be publicly advertised in the local
newspaper and on the City of Pickering website. To apply to serve as a
volunteer on a City Board or Advisory Committee, interested individuals
shall be invited to apply and submit an application. Applicants should be
18 years of age, and a resident or municipal taxpayer in Pickering. These
appointments enable local citizens from various backgrounds to participate
in local government and voluntarily give their time and expertise to help
formulate the direction of certain programs.
06.03 Generally, the duration of Board/Advisory Committee appointments are the
same as the term of Council, however staff may recommend that the terms
for specific Board/Advisory Committee appointments be staggered to
ensure experience and consistency in following the Board/Advisory
Committee's goals and mandate. While appointees may serve on more
than one Board/Advisory Committee, Council shall give first consideration
to individuals who are not already appointed to another Board/Advisory
Committee.
06.04 The following process, coordinated by the City Clerk and Clerk's Office,
will generally be followed in initiating the recruitment, selection and
appointment process:
Policy Title: Boards & Advisory Committees of Council Page 4 of 12
Policy Number: ADM 040
52
a) establishing Resolution/Confirming By-law for Board/Advisory
Committee and Terms of Reference;
b) mandatory statutes (i.e. Accessibility for Ontarians with Disabilities
Act);
c) City of Pickering Procedural By-Law;
d) City Organizational Structure;
e) member contact information;
f) council members contact information;
g) relevant City Policies & Procedures affecting Board/Advisory
Committee members;
h) Committee relationship to Council; and
i) staff support.
,b9.02 As per the Accessibility for Ontarians with Disabilities Act, 2005, all City
employees, volunteers and/or agents as well as any other individual who
might be reasonably expected to interact with the public on behalf of the
City will receive Accessible Customer Service Training. New
Board/Advisory Committee members will be contacted by the City to
attend their training session, (Revised - Addition to the Policy)
10 Meeting Structure, Agenda and Minute Formats:
10.01 Regular meetings will be held monthly, but variations may be determined
by the Committee and staff liaison. A meeting schedule, setting out the
time and place for meetings will be established by staff. Meetings venues
will be accessible, and sufficient to accommodate Committee members,
staff and guests., (Revised - Addition to the Policy)
10.02 Meeting structure, agenda and minute formats should meet the needs of
individual Boards/Advisory Committees, while ensuring consistency,
completeness and accountability. A Board/Advisory Committee may
choose to follow a more informal procedure and allow for a consensus
approach to discussion. It is recommended that the following components
be included in agendas, where specific subject items are described in
each component:
a) date, time, location of meeting;
b) members present (include office, i.e. Chair, Recording Secretary);
c) members absent/regrets;
d) disclosure of pecuniary interest;
e) approval of previous minutes;
D presentations/deputations;
g) general business and reports;
h) correspondence;
i) other business;
j) closed session;
k) next meeting; an
t and
1) adjournment.
Policy Title: Boards & Advisory Committees of Council Page 6 of 12
Policy Number: ADM 040
53
10.03 It is recommended that the Board/Advisory Committee minutes briefly
outline the substance of each of the agenda items discussed during the
meeting, including actions taken and recommendations by motion. Motions
shall not be required to be seconded. The minutes shall be forwarded as
soon as possible following the meeting to the City Clerk in order to present
them to Council as information on a timely basis. Staff will be required to
prepare a report for any recommendation of a Board/Advisory Committee
requiring action by Council. Minutes of all meetings must be recorded.
11 Access to Meetings:
11.01 Except as provided in this section, all meetings shall be open to the public
and the media and Board/Advisory Committee Minutes shall be available
upon request. The Chair or presiding Officer may expel any person for
improper conduct at a meeting.
11.02 A meeting may be closed to the public if the subject matter being
considered is:
a) the security of the property of the municipality or local board;
b) personnel matters about an identifiable individual, including municipal
employees or local board members;
c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
d) labour relations or employee negotiations;
e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality;
f) the receiving of advice that is subject to solicitor-client privilege;
including communications necessary for that purpose;
g) a matter in respect of which the board or Committee may hold a
closed meeting under the authority of another Act; or
h). for the purpose of educating or training the members, subject to the
condition that no member discusses or otherwise deals with any
matter in a way that materially advances the business or decision-
making of the Committee.
11.03 Before holding a meeting or part of a meeting that is to be closed to the
public, the Board/Advisory Committee shall state by resolution:
a) the fact of the holding of the closed meeting;
Policy Title: Boards & Advisory Committees of Council Page 7 of 12
Policy Number: ADM 040
54
b) the general nature of the matter to be considered at the closed
meeting; and
c) in the case of a meeting for educational or training purposes, that it is
closed for that purpose as well.
11.04 All deliberations while inclosed session shall remain confidential unless
otherwise approved by Committee in open session.
12 Provision for Accessibility and Diversity:
12.01 Adequate provisions shall be made by the Chair of the Board/Advisory
Committee and relevant staff to ensure that meeting locations, agenda and
minute formats, communications and conduct of meetings be accessible,
to ensure maximum participation and quality customer service. Reference
may be made to the provisions of the Accessibility for Ontarians with
Disabilities Act, and similar legislation, policies and guidelines.
Membership that reflects the diversity of the City community will be
encouraged in the recruitment, selection and appointment process.
13 Pecuniary Interest:
13.01 If a Committee member has a pecuniary interest in any matter and is, or
will be, present at a meeting at any time at which the matter is the subject
of consideration, the member:
a) shall, before any consideration of the matter, at the meeting verbally
disclose the interest and its general nature;
b) shall not, at any time, take part in the discussion of, or vote on, any
question in respect to the matter; and
c) shall leave the meeting and remain absent from it at any time during
consideration of the matter.
14 City Policies and Procedures:
14.01 Board and Advisory Committee members shall adhere to the policies and
procedures of the City of Pickering.
15 General Rules Governing Board and Advisory Committees
15.01 Appointment of a Chair
a) Every Committee shall at its first meeting elect one (1) of its members
to act as the Chair and one (1) of its members as the Vice Chair.
Members of Council who are appointed to a Citizen Advisory
Committee are mandated as the Member of Council to be the
Policy Title: Boards & Advisory Committees of Council Page 8 of 12
Policy Number: ADM 040
Committee's liaison between the Committee and Council and should
try to avoid being appointed as Chair or Vice Chair in order to realize
more Community involvement.
b) In the absence of the Chair, the Vice Chair shall Chair the meeting. In
the absence of the Chair and Vice Chair, the members shall elect a
Chair during the meeting and he/she shall discharge the duties of the
Chair during the meeting or until the arrival of either the Chair or the
Vice Chair.
15.02 Quorum
a) A majority of the Members of any Committee shall be required to
officially constitute a meeting. A majority shall be considered one half
of the number of members plus one additional member..
P) If no quorum is present thirty (30) minutes after the time scheduled for
a meeting, the Recording Secretary shall call the roll and record the
names of the members present, and the meeting shall stand,
adjourned until the next meeting date..
.15.03. Reporting.to Council
a) In November of each year, Citizen Advisory Committees shall prepare
an annual work plan submission, which shall include a report on the
year's accomplishments to Council, and a work plan for the next year.,
b) Every Citizen Advisory Committee matter which needs to be referred
to Council shall be done in writing through the staff liaison. The staff
liaison assigned to the Committee will submit a memo to Council as
Correspondence stating the Committee's recommendations, The
Council Correspondence direction will be for Council to "Receive as
Information" or to "Refer to a Director" for investigation. No order or
authority to do any business shall be recognized as emanating from a
Committee, unless it is in writing and approved through a resolution of
Council.
(Revised - Addition to Policy)
Appendix 1 - Terms of Reference
i
Policy Title: Boards & Advisory Committees of Council Page 9 of 12
Policy Number: ADM 040
56
Terms of Reference Appendix 1
1.0 Enabling Legislation
1.1
1.2
2.0 Responsibilities
3.0 Composition
3.1 The Committee shall be comprised of citizen appointments and ( )
member of Council.
4.0 Committee Chair
4.1 The Chair shall be elected by a majority of Committee members for a one year
term at the first meeting of each calendar year. An individual shall only act as a
Chair for a maximum of two consecutive years unless the Committee determines
otherwise with the unanimous consent of its membership.
4.2 The Chair's role is to provide guidance and leadership to the Committee in the
completion of its mandate.
4.3 The Chair shall ensure that decorum is maintained at each meeting and that the
rules of procedure (as per Procedural By-law 6746/07) are observed.
i
5.0 Vice-Chair
5.1 The Vice-Chair shall be elected by a majority of Committee members for a one
year term at the first meeting of each calendar year.
Policy Title: Boards & Advisory Committees of Council Page 10 of 12
Policy Number: ADM 040
ATTAvHMENT#f TC P EP®RT* C (A O ut 5- t O
Advisory Committee on Diversity
Advisory Committee on Diversity
Existing
The Advisory Committee on Race Relations & Equity was. established by Resolution
#67/90,1tem #10, as amended by Resolution #128/00 with a mandate to provide
guidance and advice to the community and to the City to promote the full and equal
access, opportunity and participation` of all citizens in the social, cultural, economic
and political affairs of the community and the City.
i
Recommended
Mandate:
To provide guidance and advice to the City relating to inclusiveness and community
building to ensure that the contributions, interests and needs of all sectors of
Pickering's diverse population are reflected within the City; and
To discuss and advise the,'City on how to engage the community, connect
neighbourhoods, diverse populations and other demographic groups on diversity and
equity issues, programs and activities throughout the City.
The Committee is comprised of a variety of representatives which includes a Member
of Council, three citizen appointments by Council and the balance of the Committee is
comprised of persons appointed by various agencies such as the Durham District
School Board, the Durham Catholic District School Board, the Durham Police Service,
the Community Development Council Durham, student body. representatives from
each Pickering secondary school and the Ontario Race Relations Directorate.
ATTACHMENT s- Q
60
List of Boards and Advisory Committees 2010-2014
Committees of Council
Acting Mayor
Advisory Committee on Diversity
Animal Services Appeals Committee
Civic Awards Committee
Livestock Valuer
Pickering Museum Village Advisory. Committee
Property Review Committee
Rouge Park Alliance
Site Plan Advisory Committee
Sustainable Pickering Advisory Committee
Taxicab Advisory Committee
Waterfront Coordinating Committee
Legislated Committees
Accessibility Advisory Committee
City of Pickering 2010 Election Compliance Audit Committee
Committee of Adjustment
Heritage Pickering Committee
Pickering Public Library Board
Outside Agency Appointments
Central Lake Ontario Conservation Authority
Durham Agricultural Advisory Committee
Durham Environmental Advisory Committee
Durham Trail Coordinating Committee
Land Division Committee
Toronto Region Conservation Authority
Veridian Corporation
C~ o¢~ 61
PiCKERING
December 13, 2010
BY-LAWS
7093/10 Being a by-law to appoint By-law Enforcement Officers for the
purpose of enforcing parking restrictions on private property. (By-
law attached)
7094/10 Being a by-law to amend Schedule A of By-law 6604/05 appointing
the Chief Building Official, Deputy Chief Building Official and
Inspectors. [Refer to New and Unfinished Business page 42]
The Corporation of the City of Pickering 62
By-Law No. 7093/10
Being a by-law to appoint By-law Enforcement Officers for the Purpose of
Enforcing Parking Restrictions on Private Property
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following people be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 925 Bayly Street, 1210 & 1235 Radom Street, 1331, 1350 & 1360
Glenanna Road, 1310.Fieldlight Boulevard, 1958, 1975 Rosefield Road,
1915 Denmar Road, 1635 Pickering Parkway, 1600 Alliance Road, 1250
St. Martins Drive, 1775 Valley Farm Road, 1865 & 1867 Kingston Road &
580 Eyer Drive.
Martyn Woodrow
Larry Cassel
Blair Goble
Franklin Barrett
Kevin Patterson
Paul Rooney
b) 1525 & 1535 Diefenbaker Court, 1530 & 1540 Pickering Parkway and
1295 Wharf Street.
Danny King
c) 735 Sheppard Avenue
Robert James Mitchell
Darryl John Gordon
James Balendra
Don Sunny-Guy
Steve Craveiro
63
By-law No. 7093/10 (Continued) Page 2
Sukhjinder Singh
David Kenny
Richard Salmon
Rujohn Galo
d) 774 Liverpool Road South
Don Argiro
e) 409 Strouds Lane
Nicole Zara
f) 570, 650 & 670 Kingston Road
James Monaghan
Stephen Beattie
Tobias Paul
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
3. This appointment shall expire upon the person listed in section 1a) ceasing to be
an employee of G4 Security or upon G4 Security ceasing to be agents for 925
Bayly,Street, 1210 & 1235 Radom Street, 1331, 1350 & 1360 Glenanna Road,
1310 Fieldlight Boulevard, 1958, 1975 Rosefield Road, 1915 Denmar Road, 1635
Pickering Parkway, 1600 Alliance Road, 1250 St. Martins Drive, 1775 Valley
Farm Road, 1865 & 1867 Kingston Road & 580 Eyer Drive, 1 b) ceasing to be an
employee of Paragon Security or upon Paragon Security ceasing to be agents for
1525 & 1535 Diefenbaker Court, 1530 & 1540 Pickering Parkway and 1295
Wharf Street, 1c) ceasing to be an employee of Authorized Parking Only Ltd. or
upon Authorized Parking Only Ltd. ceasing to be agents for 735 Sheppard
Avenue, 1d) ceasing to be an employee of Massey's Restaurant or upon
Massey's Restaurant ceasing to be agents for 774 Liverpool Road South, 1e)
ceasing to be an employee of DCDSB or upon DCDSB ceasing to be agents for
409 Strouds Lane, 1f) ceasing to be an employee of Personal Protection Plus or
upon Personal Protection Plus ceasing to be agents for 570, 670 & 650 Kingston
Road, whichever shall occur first.
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
I
64
By-law No. 7093/10 (Continued) Page 3
By-law read a first, second and third time and finally passed this *13th day of December,
2010.
David Ryan, Mayor
Debbie Shields, City Clerk
City 00 Minutes / Meeting Summary
Accessibility Advisory Committee
i Wednesday, May 26, 2010
PICKERING 7:00 pm
CAO Boardroom
Attendees: Keith Falconer, Chair
Stephen Little, Co-Chair
Councillor Littley
Terence Arvisais
Gwelda MacDonald-Tuttle
Aisha Natifa-Heywood
Prem Noronha-Waldriff
Lisa Harker, Recording Secretary
Absent: Marilyn Wallace
Susan Wilkinson
Stephanie Wilson
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
K. Falconer welcomed everyone to the meeting.
2.0. Durham Head Injury Association All
Frank Murphy from the Durham Head Injury Association (HIAD)
appeared before the Committee to provide an overview of the
association. The HIAD began as a support group for families in
1982 and since has evolved and grown into an association that
provides various support and outreach programs. F Murphy
described what brain injuries are and reaffirmed the importance
of advocacy and prevention initiatives.
HIAD website - www.hiad.ca
A question and answer period ensued.
3.0 Growth Strategy Program DW & GM
Grant McGregor, Principal Planner, Policy and Deborah Wylie,
Senior Planner, Policy, appeared before the Committee to
provide a presentation on the Growth Strategy Program. D.
Wylie provided a brief overview of the study, which identifies a
"built-up" area reflecting the urbanized area of Pickering. The
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CORP0228-2/02
City has held various open houses to obtain comments from
residents and comments received from these open houses
supported intensification of downtown areas and Kingston
Road.
G. McGregor emphasized that a primary purpose of the plan is
to get people out walking in the community and to create a
better live/work relationship within the community.
D. Wylie outlined the next steps in the process, which include
an extension of the Growth Strategy Program and a potential
submission of OPA to the Region in June 2011.
D. Wylie and G. McGregor welcomed comments from
members.
Discussion ensued.
4.0 Adoption of Minutes Aril 28, 2010 All
Moved by Aisha Natifa-Heywood
Seconded by Gwelda MacDonald-Tuttle
That the minutes of the April 28, 2010 meeting be adopted.
CARRIED
5.0 2010 Accessible Municipal Election Procedures LH
There were no comments from the Committee regarding the
2010 Accessible Municipal Election Procedures.
Moved by Councillor Littley
Seconded by Terry Arvisais
That the 2010 Accessible Municipal Election Procedures be
endorsed.
CARRIED
6.0 Chief Building Official - Correspondence All
The Committee reviewed correspondence received from the All members to action
Chief Building Official regarding the referral of a Notice of
Motion regarding accessibility in Pickering to the Accessibility
Advisory Committee for review and comment. The
Committee is to review the correspondence and provide a
collaborative written response at the meeting on June 23`d
Page 2
CORP0228-2/02
7.0 Accessibility Awareness Event All
P. Noronha-Waldriff provided an update on the status of the P. Noronha-Waldriff to
Accessibility Awareness Event. P. Noronha-Waldriff will be action
meeting with key staff members on June 21St to begin
planning for the event. It was suggested that the event be
held during "Access Awareness Week", which will take place,
the last week of May 2011. P. Noronha-Waldriff will provide
an update to members at the June meeting.
8.0 Other Business & Adjournment All,
8.1. Correspondence received from the Durham Deaf.
Accessibility Committee was received for information.
8.2 Correspondence was received from the Ministry of
Citizenship and Immigration regarding the opening of P. Noronha-Waldriff to
nominations for the Ontario Medal for Good Citizenship. The action
Committee decided to nominate Laura Zutell for her many
years of service to the Durham Regional Police Children's
Games.
8.3 K. Falconer reminded members to attend the Accessibility
Expo on June 17th
8.4 Councillor Littley advised members of the Civic Awards
that are taking place on Monday, May 31st and that members
may attend to support the Frenchman's Bay Yacht Club and
Zoia Horne for their contributions to accessibility.
Moved by Gwelda MacDonald Tuttle
Seconded by Terry Arvisais
That the meeting be adjourned.
CARRIED
9.0 Next Meeting All
The next meeting has been scheduled for June 23, 2010.
Members will be meeting at 6:00 pm at City Hall to do a
"walking tour" around the City of Pickering and then a tour of
the Library to review accessibility upgrades.
Meeting Adjourned: 9:20 pm
Copy: City Clerk
Page 3
CORP0228-2/02
City o Minutes I Meeting Summary
i-i Accessibility Advisory Committee
i i Wednesday, September 22, 2010
PICKERING 7000 pm
Petticoat Creek Community Centre
Attendees: Keith Falconer, Chair
Stephen Little, Co-Chair
Councillor Littley
Terence Arvisais
Prem Noronha-Waldriff
Lisa Harker, Recording Secretary
Absent: Gwelda MacDonald-Tuttle
Aisha Natifa-Heywood
Marilyn Wallace
Susan Wilkinson
Stephanie Wilson
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome KF
K. Falconer welcomed members and recommended that they
continue with the meeting (to exchange information) even
though there was no quorum.
2.0. Adoption of Minutes - May 26, 2010 All
Due to a lack of quorum, the minutes of the'May 26th meeting were
not approved.
3.0 2011 Annual Accessibility- Plan All
K. Falconer advised the Committee that due to the fact that
there was no quorum, the 2011 Annual Accessibility Plan could
not be approved. Discussion ensued with respect to some
minor suggestions for the plan.
• Councillor Littley suggested that there be addresses
included in the Plan to make it easier to identify
locations.
• K. Falconer suggested that when there were no barriers
found, that there be a notation added to show this.
• K. Falconer questioned why accessibility of the front
entrance to the Eastshore Community Centre is not a
Page 1
CORP0228-2/02
priority. P. Noronha-Waldriff to follow up with this.
• K. Falconer asked for confirmation that there are two
accessible parking spots at Eastshore Community P. Noronha-Waldriff to
Centre. P. Noronha-Waldriff to confirm. action
• K. Falconer questioned why the Greenwood Library
entrance is not being made accessible. P. Noronha- P. Noronha-Waldriff to
Waldriff to follow up with this. action
• K. Falconer questioned why the facilities at Millennium
Square down at the Waterfront are not accessible. K.
Falconer noted various concerns with the facilities, such
as curb cuts, automatic doors and accessible
washrooms. Discussion ensued in regards to options for
the washroom door.
4.0 AccessibiIi ` Awareness. Event All
Discussion ensued with respect to ideas for the Accessibility
Awareness Event planned for 2011. Suggestions were as
follows;
• Councillor Littley suggested that the Committee obtain
staff support for this event.
• P. Noronha-Waldriff suggested that the Committee
attend Heritage Day to see how the event is run and to
obtain ideas for their event.
• S. Little suggest'that the Committee start small and build
on the event every year. He provided various
suggestions for events, including having accessible
sports groups attend, inviting Community Groups to
attend and having an obstacle course where residents
can put themselves in someone else's shoes.
• P. Noronha-Waldriff to advise the Committee of Culture
& Recreation's approval and to confirm the booking with P. Noronha-Waldriff to
the Pickering Town Centre. action
• The Committee decided to hold a meeting in November.
5.0 Other Business and Adjournment All
5.1 P. Noronha-Waldriff advised Committee members that a
new AODA standard is currently out for review and if members
have any comments on the new standard, they can submit their
comments by October 1St for consideration.
5.2 K. Falconer distributed the Abilities.ca newsletter for
information purposes. Discussion ensued with respect to the
Abilities Centre Gala and the potential to purchase tickets for
Committee members from the Committee's budget.
5.3 K. Falconer advised the Committee that he has been
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CORP0228-2/02
working with Councillor McLean on the curb and sidewalk
issues on Glendale Street. K. Falconer will report back to the K. Falconer to action
Committee with their findings.
5.4 L. Harker reminded members that appointments are
expiring in December and that they should complete their
application forms for re-appointment promptly.
6.0 Next Meeting All
November 3, 2010
Meeting Adjourned: 8:30 pm
Copy: City Clerk,
Page 3
CORP0228-2/02
City 00 Minutes / Meeting Summary
Accessibility Advisory Committee
i i Wednesday, November 3, 2010
PICKERING 7'00 pm
Tower Meeting Room
Attendees: Keith Falconer, Chair
Stephen Little, Co-Chair
Terence Arvisais
Aisha Natifa-Heywood
Susan Wilkinson
Prem Noronha-Waldriff
Lisa Harker, Recording Secretary
Absent: Councillor Littley
Gwelda MacDonald-Tuttle.
Marilyn Wallace
Stephanie Wilson
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome KF
K. Falconer welcomed members to their last meeting of this
term.
2.0 Adoption of Minutes - May 26, 2010 & September 22, 2010 All
Moved by Terry Arvisais
Seconded by Stephen Little
That the minutes of the May 26, 2010 meeting be adopted.
CARRIED
Moved by Stephen Little
Seconded by Terry Arvisais
That the minutes of the September 22, 2010 meeting be
adopted.
CARRIED
3.0 2011 Annual Accessibility Plan All
Committee members discussed the plan and made a few
additions to their comments from the last meeting.
Page 1
CORP0228-2/02
• . S. Wilkinson questioned why there are no sidewalks on
Parkham Road leading to Montgomery Park and if and
when the City was planning on adding sidewalks. P.
Noronha-Waldriff to contact OES (Scott Booker) to P. Noronha-Waldriff to
discuss. action
• P. Noronha-Waldriff to follow up with Tyler Barnett from P. Noronha-Waldriff to
Building to discuss curb grading and design and whether action
or not there are current standards in place.
• K. Falconer congratulated staff for all of their hard work
on the 2011 Annual Accessibility Plan.
Moved by Terry Arvisais
Seconded by Stephen Little
That the 2011 Annual Accessibility Plan be endorsed.
CARRIED
4.0 Accessibility Awareness! Event'
P. Noronha-Waldriff provided an overview of her preliminary
work on the Accessibility Awareness Event.
• The Committee has received approval from the Culture &
Recreation Division to proceed with the event and the
event will be tied into the Bicentennial lineup.
• P. Noronha-Waldriff passed around a "Critical Path" for
the event (this event will mirror the Heritage Day Event).
• P. Noronha-Waldriff has requested $5,000 in the 2011
budget and will advise Committee members if they are P. Noronha-Waldriff to
successful in obtaining this. action
• A. Natifa-Heywood to contact a speaker who may be
available to speak about injuries on the job. A. Natifa-Heywood to
• P. Noronha-Waldriff advised the Committee that she has action
been in contact with a number of speakers.
• Discussion ensued with respect to sponsorship
opportunities (to potentially cover the cost of Justin Hines
performing).
• The Committee decided to proceed with booking Justin
Hines to perform at a cost of $2,000.
• P. Noronha-Waldriff to contact David Onley to speak at P. Noronha-Waldriff to
the event. action
• Members to contact groups, agencies and speakers that
they would like to have present at the event and to bring
ideas for a tagline to the January meeting. P. Noronha-Waldriff to
• P. Noronha-Waldriff to transfer $1,000 from the 2010 action
budget to the 2011 budget.
Page 2
CORP0228-2/02
• A. Natifa-Heywood to create a list of agencies to contact A. Natifa-Heywood to
to attend the event. action
5.0 Other Business and Adjournment All
5.1 L. Harker reminded Committee members that applications
are due on Friday, November 5tn
5.2 S. Little provided the Committee with a handout of initiatives
for the new Committee. Discussion ensued, with all members
supporting the goals and incorporating them into next years'
Accessibility Workplan.
5.3 P. Noronha-Waldriff to follow up with Tyler Barnett in P. Noronha-Waldriff to
Building to determine the status of the City Standards action
Accessibility Plan.
5.4 K. Falconer advised the Committee that he would be K. Falconer to action
sending a thank you letter to Councillor Littley for her
contributions to the Committee.
5.5 K. Falconer provided an update of the October 27th
Regional Accessibility Advisory meeting.
5.6 K. Falconer provided Committee members with the book
"What's Stopping You?" by Mark Nagler. This book was
distributed at the Accessibility Forum.
6.0 Next Meeting All
• January 26, 2011
Meeting Adjourned: 9:00 pm
Copy: City Clerk
Page 3
CORP0228-2/02
City o~ Minutes/Meeting. Summary
iii Waterfront Coordinating Committee
i i August 19, 2010
0_4 A t
PICKERING 7'00 pm
Main Committee Room
Attendees: Councillor O'Connell, Chair
Craig Bamford
Jim Dike
David Steele
Arnold Mostert, Coordinator, Landscape & Park Development
Marla Shim, Recording Secretary
Absent: Councillor Dickerson, Vice-Chair
Kathleen Corcoran
Christian Medy
David Stone
Kevin Tower
Also Present: Gord MacPherson, TRCA
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) `(include deadline as
a ro riate
1. Welcome & Introductions
Councillor O'Connell welcomed members and recommended
that they continue with the meeting (to exchange information)
even thought there was no quorum.
2. Approval of Minutes
Due to a lack of quorum, the Minutes of the June 17th meeting were
not approved.
A. Mostert advised members that staff could look into the option of
passing a By-law for the City to provide the services for cleaning
public storm water oil and grit separators.
3. Receive Correspondence -West Rouge Canoe Club
Correspondence from the West Rouge Canoe Club expressing
their interest as a community partner for use of the Scudellari
house at 1083 Beachpoint Promenade for a permanent club
house was circulated to members. Discussion ensued:
• Councillor O'Connell advised that discussions are still
underway with the Toronto Region & Conservation Authority
TRCA regarding the Sculellari property. It will be
Page 1
CORP0228-2/02
necessary to complete a structural assessment.
• C. Bamford would like it made clear that there will continue
to be no vehicular access to the property
• A. Mostert advised that he will inquire as to who is
responsible for general maintenance of the property. A. Mostert to action.
4. Eastern Trail Enhancements Update
A. Mostert advised members that R. Holborn, Division Head,
Engineering Services has completed negotiations with the
Region of York for enhancements to the Eastern Trail. York has
agreed to fund the structural upgrades to the Linton Farmhouse
(including adding a washroom) and trail amenities. They will
permit an informal picnic and barbecue area near the
farmhouse. A decision still has to be made with regards to the
tendering process.
Councillor O'Connell informed members that the York Durham T. Prevedel to action.
agreement was signed off. T. Prevedel, Chief Administrative
Officer, will provide details of the agreement at a later date.
Councillor O'Connell wanted to make clear to the Committee
that the enhancements to the Waterfront Trail were in exchange
for the City owned roads that were needed for the Water
Pollution Control Plant expansion, and that the enhancements
were not in exchange for Pickering to drop the legal action
against York Region for the sanitary sewer pipe.
A. Mostert noted that the City will need to have a maintenance
agreement with TRCA, Region of York and Durham Region.
G. MacPherson advised that the TRCA is in the first year of a 3-
year greening plan at the Water Pollution Control Plant. The
bulk of planting will be done either this spring or next spring.
D. Steele requested that staff provide a breakdown of the
million dollar surplus, showing details of the value of the
waterfront trail.
A. Mostert advised that he does not believe there is a million
dollar surplus, but these costs were for the relocation of the
Linton Farmhouse and associated upgrades.
Councillor O'Connell agreed to email members the cost Councillor O'Connell to
breakdown, once she receives it. action.
5. Rota Park Master Plan Cost Estimates
A. Mostert informed members that City staff met with the
consultants regarding the Scudellari property Master Plan.
Page 2
CORP0228-2/02
It was agreed that it will be necessary to hold a public meeting.
He advised that a quick estimate showed that it would cost
approximately three million dollars to implement the Plan. A
request was made through the Waterfront Regeneration Trust
to consider Rotary Park for Federal funding.
.Discussion and questions ensued with regards to the boat
launch area:
• Permanent fixture?
• Size of launch?
• Wood or concrete?
• Rules and regulations?
Councillor O'Connell noted that it would be preferable to build a
smaller scale boat launch in an area that is accessible by the
public.
G. MacPherson advised members that TRCA will look at the G. MacPherson to
various aspects of the launch design to ensure that activities in action.
the area are not restricted.
A. Mostert informed the Committee that it will be necessary to
have Council approval before work is started on the
construction drawings.
6. Other Business
D. Steele made a request for the City and TRCA to tidy up the
property at the end of Marksbury Road - cut grass and hedges,
etc.
G. MacPherson and A.
J. Dike also requested cleaning the area at the bottom of Mostert to action.
Sunrise Avenue - remove weeds, etc.
Councillor O'Connell provided an overview of the August 18th
meeting with West Shore residents regarding the flooding
issues. She advised that the sanitary and storm lines were not
properly installed when first constructed causing the storm
water to seep into the sanitary pipes. An Environmental
Assessment is expected to be completed in February 2011 and
it will then go to Regional Council for approval.
A. Mostert advised that a study will be done on disconnecting
the rain water leaders from the storm sewer system.
Councillor O'Connell informed the Committee that she is
currently working with staff to create a Grading By-law.
J. Dike requested an update on the Monarch Trail.
Page 3
CORP0228-2102
Councillor O'Connell advised that she does not have any recent Councillor O'Connell
details on the trail, but will provide members with any updates and A. Mostert to
that she receives. action.
Councillor O'Connell gave special thanks to City staff (A.
Mostert, L. Roberts, L. Harker, M. Shim); G. Macpherson and
TRCA staff; and all Committee members for their hard work and
support over the last four years
7. Next Meeting
To be determined.
Meeting Adjourned: 8:20 pm
Copy: City Clerk
i
Page 4
CORP0228-2/02
Cif o¢~ Committee of Adjustment
Meeting Minutes
Wednesday, September 1, 2010
7:00 pm
Main Committee Room
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular
Eric Newton - Vice-Chair
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
(1) ADOPTION OF AGENDA
Moved by Eric Newton
Seconded by Keith Wilkinson
That the agenda for the Wednesday, September 1, 2010 meeting be adopted.
CARRIED UNANIMOUSLY
(11) ADOPTION OF MINUTES
Moved by Eric Newton
Seconded by Susan Kular
That the minutes of the 11th meeting of the Committee of Adjustment held
Wednesday, August 11, 2010 be adopted as amended.
CARRIED UNANIMOUSLY
1
Citqoo Committee of Adjustment
Meeting Minutes
Wednesday, September 1, 2010
7:00 pm
Main Committee Room
(III) REPORTS
1. (Deferred from the May 19, 2010 meeting)
P/CA 15/10 - R. Martin
1131 Ridgewood Court
(Lot 52, 40M-1607)
City of Pickering
The applicant requests relief from.Zoning By-law 3036, as amended by By-law
2864/88 to permit the parking of a commercial vehicle 2.8 metres in height and
7.0 metres in length in the front yard and a parking space to encroach onto a
road allowance, whereas the by-law permits a maximum vehicle height of
2.6 metres and a maximum vehicle length of 6.7 metres to be parked in a front
yard; and no vehicle parking is to encroach onto any road allowance.
The applicant requests approval of this variance in order to obtain zoning
compliance.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending refusal. Written comments
were received from the City's Development Control Manager indicating the
encroachment should not be approved as part of this variance application as the
City must maintain the road allowance free of encroachments to protect the
City's use of the road allowance and the utilities and services that are placed
within it. A neighbourhood petition was also received with 20 signatures
indicating no objections to the parking of the truck on the driveway on the subject
property.
Ricky Martin & Dawn Cutler, owners, were present to represent the application.
Ed Cutler of 8 Commonwealth Avenue was present in favour of the application.
Ricky Martin & Dawn Cutler explained the driveway is large enough to park the
truck and a car in front and there are other commercial vehicles in the
surrounding area.
Ed Cutler provided photos for the Committee Members to review and indicated
there are cars parked on the City boulevard throughout the surrounding
neighbourhood.
2
Committee of Adjustment
City Meeting Minutes
.Wednesday, September 1, 2010
7:00 pm
PIAI~~MG
Main Committee Room
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 15/10 by R. Martin, be Approved on the ground that the
parking of a commercial vehicle 2.8 metres in height and 7.0 metres in length in
the front yard and a parking space to encroach onto a road allowance are minor
variances that are desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That this variance applies only to the commercial vehicle that is 2.8 metres in
height by 7.0 metres in length to be parked in the front yard, as generally
_ sited and outlined on the applicant's submitted plans with this application.
2. That this variance only applies to the owner of the property at the time of the
decision on the application and will become null and void when the ownership
of the property is transferred.
3. That no other vehicle is to be parked in front of the commercial vehicle on the
municipal road allowance.
CARRIED
Vote
Kevin Ashe in favour
David Johnson in favour
Susan Kular in favour
Eric Newton in favour
Keith Wilkinson opposed
2. P/CA 27/10 - N. & P. Daley
240 Twyn Rivers Drive
(Lot 33, Con 1 South, Part 16, 40R-4767 and Part 88, 40R-4433)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit side yard widths
of 1.5 metres on both sides of the existing dwelling, whereas the by-law requires
a minimum side yard width of 1.5 metres on one side and 2.4 metres on the
other side.
3
Ci o¢~ Committee of Adjustment
Meeting Minutes
Wednesday, September 1, 2010
I 7:00 pm
Main Committee Room
The applicant requests approval of this variance in order to obtain a building
permit to transform the attached garage into living space.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions.
Nelly & Paul Daley, owners, were present to represent the application. No
further representation was present in favour of or in objection to the application.
Moved. by Kevin Ashe
Seconded by Eric Newton
That application P/CA 27/10 by N. & P. Daley, be Approved on the grounds that
the side yard widths of 1.5 metres on both sides of the existing dwelling is a
minor variance that is desirable for the appropriate development of the land, and
in keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That the variance applies only to the existing dwelling, as generally sited
and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction
by August 31, 2012, or this decision shall become null and void.
CARRIED UNANIMOUSLY
3. P/CA 28/10 - 1585708 Ontario Ltd.
1095 Kingston Road
(Lot 25, Con 1 South, Part 1, Part of Part 2 & 3, 40R-1860)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By-law
4138/92 and 4361/93 to permit a Retail Warehouse Use with a minimum floor
area of 2,500 square metres, whereas the by-law requires a minimum floor area
of 5,000 square metres.
The applicant requests approval of this variance in order to obtain a building
permit.
4
Committee of Adjustment
City Meeting Minutes
x Wednesday, September 1, 2010
T - - 7:00 pm
1 Main Committee Room
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from the City's Office of
Sustainability expressing no objections to reducing the required warehouse size
from 5,000 square metres to 2,500 square metres. Written comments were also
received from the Toronto and Region Conservation Authority, expressing no
objections to the application.
Harvey Gefen, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA.28/10 by 1585708 Ontario Ltd., be Approved on the
grounds that the minimum floor area of 2,500 square metres for a Retail
Warehouse Use is a minor variance that is desirable for the appropriate
development of the land, and in keeping with the general intent and purpose of
the Official Plan and the Zoning By-law, subject to the following conditions:
1. That this variance applies only to Unit 4 and 5, as generally sited and
outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction
by August 31, 2012, or this decision shall become null and void.
CARRIED UNANIMOUSLY
4. P/CA 29/10 - C. Fournier
1510 Finch Avenue
(Part Lot 20, Con 2 South, Part 2, 40R-2181)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit an existing
flankage side yard width of 4.8 metres to an existing carport, to permit an
existing flankage side yard width of 6.5 metres to an existing garage, to permit a
rear yard depth of 0.7 metres to an existing carport, to permit a side yard width of
0.9 metres to an existing shed, to permit a lot coverage of 18 percent for all
structures on the property and to permit a lot coverage of 7 percent for all
accessory structures on the property, whereas the by-law requires a minimum
flankage side yard width of 12.0 metres, minimum flankage side yard width of
5
Cat o Committee of Adjustment
y Meeting Minutes
f., Wednesday, September 1, 2010
PJr-1T= 7:00 pm
%,_y%,uRING Main Committee Room
12.0 metres, a minimum setback of 1.0 metres from all lot lines for all accessory
structures, a minimum setback of 1.0 metres from al I lot lines for all accessory
structures, maximum lot coverage of 12.2 percent for all structures and
maximum lot coverage of 5 percent for all accessory structures.
The applicant requests approval of this variance in order to obtain a building
permit to construct a front door on the existing carport.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from the Toronto and Region
Conservation Authority and the Durham Region Health Department, both
expressing no objections to the application.
Claude Fournier, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Keith Wilkinson
Seconded by Susan Kular
That application P/CA 29/10 by C. Fournier, be Approved on the grounds that
the existing flankage side yard width of 4.8 metres to an existing carport, an
existing flankage side yard width of 6.5 metres to an existing garage, a rear yard
depth of 0.7 metres to an existing carport, a side yard width of 0.9 metres to an
existing shed, a lot coverage of 18 percent for all structures on the property and
a lot coverage of 7 percent for all accessory structures on the property are minor
variances that are desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That these variances applies only to the existing structures, as generally
sited and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction
by August 31, 2012, -or this decision shall become null and void.
CARRIED UNANIMOUSLY
I
6
Committee of Adjustment
y Meeting Minutes
4kmz Wednesday, September 1, 2010
7:00 pm
Main Committee Room
(IV) ADJOURNMENT
Moved by Eric Newton
Seconded by Keith Wilkinson
That the 12th meeting of 2,010 the Committee of Adjustment be adjourned at
7:26 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, September 22, 2010.
CARRIED UNANIMOUSLY
Date
Chair
Assistant Secretary-Treasurer
7
Cif o¢~ Committee of Adjustment
Meeting Minutes
Wednesday, September 22, 2010
7:00 pm
Main Committee Room
PRESENT:
Kevin Ashe RECEIVED
David Johnson - Chair CITY OF PICKERING
Susan Kular
Eric Newton - Vice-Chair OCT 1.5 2010
ALSO PRESENT: CLERK'S DIVISION
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
ABSENT:
Keith Wilkinson
(1) ADOPTION OF AGENDA
Moved by Eric Newton
Seconded by Susan Kular
That the agenda for the Wednesday, September 22, 2010 meeting be adopted.
CARRIED UNANIMOUSLY
(11) ADOPTION OF MINUTES
Moved by Eric Newton
Seconded by Susan Kular
That the minutes of the 12th meeting of the Committee of Adjustment held
Wednesday, September 1, 2010 be adopted as amended.
CARRIED UNANIMOUSLY
1
Ci 19, _ Committee of Adjustment
Meeting Minutes
Wednesday, September 22, 2010
P.CXE 7:00 pm
Main Committee Room
(III) REPORTS
1. P/CA 30/10 - D. Rinneard
5034 Wixson Street
(Lot 6, South Part Lot 7, 8, Plan 12)
City of Pickering
The applicant requests relief from Zoning By-law 3037 to permit a detached garage
partially located within a side yard, to permit a front yard depth of 5.8 metres to
,the existing dwelling and to permit a front yard porch encroachment of 1.8 metres,
whereas the by-law requires accessory structures to be located in the rear yard,
a minimum front yard depth of 9.0 metres and a maximum front yard
encroachment of 1.5 metres.
The applicant requests approval of this variance in order to obtain zoning
compliance and a building permit to renovate and extend the existing detached
garage.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from Councillor Rick Johnson in
support of the application. Written comments were also received from the
Durham Region Health Department expressing no objection to the application
however once the permit application is received it will be assessed for
compliance with the 2006 Ontario Building Code.
Duff R•inneard, owner, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Duff Rinneard explained the application and submitted a letter of support from
Chris Kellar of 5022 Wixson Street.
Moved by Eric Newton
Seconded by Susan Kular
That application P/CA 30/10 by D. Rinneard, be Approved on the grounds that
the existing detached accessory building partially located in the side yard, a front
yard depth of 5.8 metres to an existing dwelling, and an existing 1.8 metre porch
encroachment into a front yard are minor variances that are desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
2
Citq oo Committee of Adjustment
Meeting Minutes
F~ Wednesday, September 22, 2010
PIK~4_10RNG 7:00 pm
Main Committee Room
1. That these variances apply only to the existing structures, as generally sited
and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction by
September 21, 2012 or this decision shall become null and void.
CARRIED UNANIMOUSLY
2. P/CA 31/10 - 1262847 Ontario Ltd.
3260 3280 Highway 7
(Part of Lot 3, Concession 6)
City of Pickering
The applicant requests relief from Zoning By-law 3037, as amended by By-law
2623/87 to recognize as a permitted use an existing 375 square metre vehicle
repair shop (Meineke Car Care Centre) within a portion of an existing building
and to permit the remaining portion (655 square metres) to. be used for a foam
insulation establishment with accessory indoor storage, whereas the by-law only
permits a vehicle sales or rental establishment as a permitted use.
The applicant requests approval of these variances in order to obtain zoning
compliance.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval for the existing
repair shop subject to conditions and refusal for the proposed foam insulation
establishment. Written comments were received from Councillor Rick Johnson
in support of the application. Written comments were received from the Durham
Region Health Department expressing no objection with the application. Written
comments were also received from Central Lake Ontario Conservation Authority
expressing no objection to the application and noted the owner/applicant be
advised that prior to any development on the site within regulated areas, written
permission from the Authority is required.
David Grant, owner, Grant Morris, agent, were present to represent the
application. Kevin Wright of 3260 Hwy 7 and Phillip Ayliffe of 3280 Hwy 7 were
present in favour of the application.
David Grant explained the insulation company is a community oriented company,
will be an economic benefit to the area, will function similar to a flooring and
carpet use, will have a showroom, eco-friendly and will improve the subject
property.
3
Cttq o¢~ Committee of Adjustment
Meeting Minutes
Wednesday, September 22, 2010
7:00 pm
Main Committee Room
Grant Morris provided his opinion that the Committee has the ability to approve
the requested variances, provided an explanation of the operation of the
business, and the application meets all the tests of the Planning Act.
In response to a question from a Committee Member, Grant Morris noted the
Committee has already added a carpet use on the subject property and the
requested variance is very similar.
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 31/10 by 1262847 Ontario Ltd., be Approved on the
grounds that the existing 375 square metre vehicle repair shop is a minor
variance that is desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That this variance applies only to the eastern section of the west building
(3260 Highway 7), as generally sited and outlined on the applicant's
submitted plans with this application.
2. That only one vehicle repair shop (as a principle use) is permitted on the
subject property.
CARRIED UNANIMOUSLY
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 31/10 by 1262847 Ontario Ltd., be Approved on the
grounds that the proposed foam insulation establishment with accessory indoor
storage is a minor variance that is desirable for the appropriate development of
the land, and in keeping with the general intent and purpose of the Official Plan
and the Zoning By-law, subject to the following condition:
1. That the owner submits an application to the City of Pickering to amend the
zoning by-law for the subject property within two years from the date of the
decision or this decision shall become null and void.
MOTION LOST
4
Citqoo _ Committee of Adjustment
Meeting Minutes
i Wednesday, September 22, 2010
jJT 7:00 pm
1, 1 Main Committee Room
Moved by David Johnson
Seconded by Eric Newton
That application P/CA 31/10, by 1262847 Ontario Ltd., be Deferred to the next
meeting to conduct a site visit and to obtain additional information for the foam
insulation establishment.
MOTION LOST
The Chair adjourned for an in-camera session.
The Committee adjourned at 7:45 pm.
The Committee reconvened at 7:50 pm.
Moved by David Johnson
Seconded by Eric Newton
That application P/CA 31/10 by 1262847 Ontario Ltd be moved to the last item
on the agenda.
CARRIED UNANIMOUSLY
The Committee resumed discussion on P/CA 31/10 at 8:30 pm.
In response to a question from a Committee Member, David Grant provided a
detailed explanation of the functionality of the foam insulation establishment.
Moved by Eric Newton
Seconded by Susan Kular
That application P/CA 31/10 by 1262847 Ontario Ltd., be Approved on the
grounds that the proposed foam insulation establishment with accessory indoor
storage is a minor variance that is desirable for the appropriate development of
the land, and in keeping with the general intent and purpose of the Official Plan
and the Zoning By-law, subject to the following conditions:
1. That the approval of this variance be for a two year period from the date of
this decision and on September 24, 2012 this decision shall become null and
void and that the owner submit an application to amend the zoning by-law for
the subject property.
2. That a minimum of 20 percent of the gross leasable floor area of the
insulation establishment be for retail/showroom purposes.
CARRIED UNANIMOUSLY
5
o¢~ - Committee of Adjustment
JLA~ Meeting Minutes
n Wednesday, September 22, 2010
7:00 pm
Main Committee Room
3. P/CA 32/10 - R. & N. Armstrong
1434 Rougemount Drive
(Part of Lot 17, Plan 228, Part 3, 40R-16847)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By-law
2912/88 to permit a proposed attached private garage to extend a maximum of
9.6 metres beyond the front wall of an existing dwelling, whereas the by-law does
not permit any attached private garage to extend more than 2.0 metres beyond
the front wall of the dwelling.
The applicant requests approval of this variance in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from Gino Hamparian of
1432 Rougemount Drive in objection to the application.
Correspondence received from Gino Hamparian expressed several concerns
with the size and orientation of the proposed garage, the location of the garage
will be blocking two large windows of a home office, it is not in keeping with the
previously established architecture of the street and will have a negative impact
on his property.
Robert Armstrong, owner, was present to represent the application. Gino
Hamparian of 1432 Rougemount Drive was present in objection to the
application.
Robert Armstrong explained the proposed garage will be in character with the
surrounding neighbourhood and blend with the existing dwelling..
In response to a question from a Committee Member Gino Hamparian indicated
to the Committee were the two windows are on his property that would be
blocked by the proposed garage.
Moved by Eric Newton
Seconded by Susan Kular
That application P/CA 32/10 by R. & N. Armstrong, be Deferred until the next
meeting in order to give the Committee Members an opportunity to visit the site.
CARRIED UNANIMOUSLY
6
Committee of Adjustment
City Meeting Minutes
e,- Wednesday, September 22, 2010
P1 7:00 pm
Main Committee Room
4. P/CA 33/10 - T. & S. O'Gorman
537 Mountain Ash Drive
(Lot 47 Plan 40M-1866)
City of Pickering
The applicant requests relief from Zoning By-law 2511 to permit two accessory
structures located within a side yard, whereas the by-law requires accessory
structures to be located in the rear yard.
The applicant requests approval of this variance in order to construct two small
sheds adjacent to the side wall of the house.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from the City's Supervisor, Building
Permits expressing the accessory structures will require a building permit if
attached to the main dwelling or if greater than 10 square metres in area.
Written comments were also received from the City's Development Control
Manager expressing the relief requested should not be permitted as the
proposed accessory structures would be located within a storm sewer easement.
Shaun & Teresa O'Gorman, owners, were present to represent the application.
No further representation was present in favour of or in objection to the
application.
Shaun O'Gorman explained the application and noted they are aware the
accessory buildings should be on a moveable platform.
In response to a question from a Committee Member the Secretary-Treasurer
explained the comments received from the City's Supervisor, Building Permits
and highly recommend the accessory buildings be built'on a moveable platform.
Moved by Kevin Ashe
Seconded by Eric Newton
That application P/CA 33/10 by T. & S. O'Gorman, be Approved on the grounds
that the proposed accessory buildings located in the side yard is a minor
variance that is desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following condition:
7
I
~itq o¢ Committee of Adjustment Aga, Meeting Minutes
- Wednesday, September 22, 2010
7:00 pm
PIM.~~RNG
Main Committee Room
1. That this variance applies only to the proposed structures, as generally sited
and outlined on the applicant's plans submitted with this application.
CARRIED UNANIMOUSLY
5. P/CA 34/10 - G. & A. Lomer
179 Thicket Crescent
(Lot 54, Plan 40M-1778)
City of Pickering
The applicants request relief from Zoning By-law 3036, as amended by By-law
4271/93 to permit a 0.3 metre side yard width to an existing gazebo and
0.5 metre side yard width to an existing shed, whereas the by-law requires a
minimum side yard width of 1.0 metre for all accessory structures.
The applicants request approval of this variance in order to obtain zoning
compliance.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from Councillor Rick Johnson in
support of the application. Eleven form letters were also received from
surrounding neighbours indicating no objections to the structures located in the
rear yard of the subject property.
Gord & Anita Lomer, owners, were present to represent the application. Melissa
Hillier of 1726 Ada Court and Jeff Lomer of 177 Whilshire Drive were present in
support of the application and both indicated the property is well maintained,
provides additional privacy and enhances the neighbourhood. Steve & Wanda
Trandovski of 177 Thicket Crescent were present in objection to the application.
Gord & Anita Lomer explained the application and provided four additional
support form letters from surrounding neighbours and also provided pictures for
the Committee to review.
Steve & Wanda Trandovski expressed concerns that the gazebo roof and the
shed are too close to the fence, and that the resulting roof drainage will land in
their yard.
8
Committee of Adjustment
- Meeting Minutes
i Wednesday, September 22, 2010
PICKEWNG 7:00 pm
Main Committee Room
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 34/10 by G. & A. Lomer, be Approved on the grounds
that the 0.3 metre and 0.5 metre side yard width to an existing rear yard gazebo
and shed are minor variances that are desirable for the appropriate development
of the land, and in keeping with the general intent and purpose of the Official
Plan and the Zoning By-law, subject to the following conditions:
1. That these variances applies only to the existing gazebo and shed, as
generally sited and outlined on the applicant's submitted plans with this
application.
2. That the applicant provides a gutter and ensures that rainwater runoff from
the gazebo and shed roof is contained on the subject property.
3. That the applicant contacts the Planning & Development Department to
arrange for an inspection of the gazebo and to confirm that the requirements
of condition 2 have been satisfied by March 22, 2011 or this decision shall
become null and void.
CARRIED UNANIMOUSLY
(IV) ADJOURNMENT
Moved by Susan Kular
Seconded by Eric Newton
That the 13th meeting of 2010 the Committee of Adjustment be adjourned at
8:45 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, October 13, 2010.
CARRIED UNANIMOUSLY
C/
Date -T
Chair
109
Assistant Secretary-Treasurer
9
Committee of Adjustment
(Z`tq Neeting Minutes
Wednesday, October 13, 2010
7:04 pm _
Main Committee Room
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular
Eric Newton - Vice-Chair
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
(1) ADOPTION OF AGENDA
Moved by Eric Newton
Seconded by Keith Wilkinson
That the agenda for the Wednesday, October 13, 2010 meeting be adopted.
I
CARRIED UNANIMOUSLY
(11) ADOPTION OF MINUTES
Moved by Susan Kular
Seconded by Eric Newton
That the minutes of the 13th meeting of the Committee of Adjustment held
Wednesday, September 22, 2010 be adopted.
CARRIED UNANIMOUSLY
1
Ci o¢~ - Committee of Adjustment
Meeting Minutes
R'- Wednesday, October 13, 2010
7:04 pm
Main Committee Room
(III) REPORTS
1. (Deferred at the September 22, 2010 meeting)
P/CA 32/10 - R. & N. Armstrong
1434 Rougemount Drive
(Part of Lot 17, Plan 228, Part 3, 40R-16847)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By-law
2912/88 to permit a proposed attached private garage to extend a maximum of
9.6 metres beyond the front wall of an existing dwelling, whereas the by-law does
not permit any attached private garage to extend more than 2.0 metres beyond
the front wall of the dwelling.
The applicant requests approval of this variance in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were also received from Gino Hamparian of
1432 Rougemount Drive in objection to the application.
Correspondence received from Gino Hamparian expressed several concerns
with the size and orientation of the proposed garage, the location of the garage
will block two large windows of a home office, it is not in keeping with the
previously established architecture of the street and will have a negative impact
on his property.
Robert Armstrong, owner, was present to represent the application. Eric Hudson
of 1404 Rougemount Drive and Ricardo Agraso of 130 Woodview Drive were
present in favour of the application. Gino Hamparian of 1432 Rougemount Drive
was present in objection to the application.
Robert Armstrong explained the application, understands the neighbours
concerns and noted he is trying to be respectful to the surrounding neighbours
and neighbourhood. In response to questions from a Committee Member,
Robert Armstrong indicated the driveway will be reconfigured to the garage and
mature trees will not be removed with the expectation of an apple tree.
2
Citqo¢ - Committee of Adjustment
141 A-Mal Meeting Minutes
Wednesday, October 13, 2010
7:04 pm
J PL I i=Nr, R f N G Main Committee Room
i
i
Eric Hudson indicated the Committee approved a similar variance for his
property last year and feels the subject application will enhance the property
values in the neighbourhood.
Moved by Kevin Ashe
Seconded by Eric Newton
That application P/CA 32/10 by R. & N. Armstrong, be Approved on the grounds
that the 9.6 metre private garage extension beyond the front wall of the existing
dwelling is a minor variance that is desirable for the appropriate development of
the land, and in keeping with the general intent and purpose of the Official Plan
and the Zoning By-law, subject to the following conditions:
1. That this variance applies only to the proposed private garage extension, as
generally sited and outlined on the applicant's submitted plans with this
application that includes the garage doors perpendicular to the front lot line
and a residential fagade on the wall facing the street.
2. That the applicant obtains a building permit for the proposed construction by
October 12, 2012, or this decision shall become null and void.
3. That the applicant ensures that living space above the garage (with
contiguous access into the existing building) is provided as part of its
construction or this decision shall become null and void.
CARRIED UNANIMOUSLY
2. P/CA 35/10 - K. & M. Brown
834 Naroch Boulevard
(Lot 257, Plan 'M 14)
City of Pickering
The applicant requests relief from Zoning By-law 2520 to permit a rear yard
depth of 5.1 metres to a proposed sunroom, a side yard width of 1.1 metres to
an existing attached garage, an accessory building side yard width of 0.4 metres
and a rear yard depth of 0.6 metres, and a lot coverage of 39 percent, whereas
the by-law requires a minimum rear yard depth of 7.5 metres, a minimum side
yard width of 1.5 metres, a minimum accessory building setback of 1.0 metre
from all lot lines and a maximum lot coverage of 30 percent.
3
Citq 00 Committee of Adjustment
Meeting Minutes
_ Wednesday, October 13, 2010
PIA.-IX10111URING 7:04 pm
Main Committee Room
The applicant requests approval of these variances in order to obtain a building
permit for the proposed sunroom.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions.
John Lewandonski, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
John Lewandonski explained the shed is existing and can be moved if required
and submitted a form letter signed by two surrounding neighbours indicating no
objections to the application.
Moved by Eric Newton
Seconded by Keith Wilkinson
That application P/CA 35/10 by K. & M. Brown, be Approved on the grounds
that the rear yard depth of 5.1 metres, side yard width of 1.1 metres, an
accessory building side yard width of 0.4 metres, a rear yard depth of 0.6 metres
and a lot coverage of 39 percent are minor variances that are desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That these variances applies only to the proposed sunroom, as generally
sited and outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed construction by
October 12, 2012, or this decision shall become null and void.
3. That the owner either obtains approval from the all benefiting easement
parties that they consent to allowing the shed within the easement lands or
the shed be moved out of the easement lands all to the satisfaction of the
City of Pickering by October 12, 2011 or this decision shall become null and
void.
CARRIED UNANIMOUSLY
4
L
Committee of Adjustment
Meeting Minutes
Wednesday, October 13, 2010
PAY11f %-._U 7:04 pm
Main Committee Room
3. P/CA 36/10 - G. & T. Abdee
1773 Central Street
(Lot 37 & 38, Plan 43)
City of Pickering
The applicant requests relief from Zoning By-law 3037, as amended by By-law
6640/06 to permit a front yard depth of 8.6 metres to an existing dwelling and to
permit a height of 5.9 metres for the proposed two storey detached garage
whereas the by-law requires .a minimum front yard depth of 9.0 metres and a
maximum height of 3.5 metres for accessory structures.
The applicant requests approval of these variances in order to obtain a building
permit for the proposed garage.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written comments were received from the City's Development
Control Manager expressing no concerns. Written comments were also received
from the Region of Durham Health Department requesting a detailed drawing of
the property showing the location of the proposed building and the existing septic
system before providing comments.
Gary & Tamara Abdee, owners, were present to represent the application. No
further representation was present in favour of or in objection to the application.
Gary & Tamara Abdee explained the proposed two storey detached garage is to
provide additional storage and provided a floor plan and pictures for the
Committee to review.
Moved by Keith Wilkinson
Seconded by Susan Kular
.That application P/CA 36/10 by G. & T. Abdee, be Approved on the grounds
that the front yard depth of 8.6 metres and the height of 5.9 metres for an
accessory structure are minor variances that are desirable for the appropriate
development of the land, and in keeping with the general intent and purpose of
the Official Plan and the Zoning By-law, subject to the following conditions:
1. That these variances applies only to the existing dwelling and the proposed
garage, as generally sited and outlined on the applicant's submitted plans
with this application.
5
Citqo¢ Committee of Adjustment
Meeting Minutes
Wednesday, October 13, 2010
7:04 pm
Main Committee Room
2. As part of the building permit submission, the applicant ensures that no
habitable space is proposed within the proposed detached garage.
3. That the applicant obtains a building permit for the proposed construction by
October 12, 2012, or this decision shall become null and void.
CARRIED UNANIMOUSLY
4. P/CA 37/10 - D. Donato & P. Bonvaitacola
1910 Pine Grove Avenue
(Part lot 26, Plan 329)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit a two storey
addition onto the existing detached dwelling and proposes the following
variances listed in Column I whereas the by-law requires for the
minimum/maximum listed in Column II:
Column I Column II
Nature of Variance Applicant's Zoning By-law
Proposal Requirement
A minimum lot frontage 13.6 metres 60 metres
B minimum lot area 0.08 hectares 0.8 hectares
C maximum lot coverage 30 percent 10 percent
D maximum lot coverage for all 9 percent 5 percent
accessory structures
E minimum front yard depth 2.3 metres 12.0 metres
F minimum side yard depth to 2.2 metres 3.0 metres
proposed covered deck
G minimum side yard depth to 2.4 metres 3.0 metres
ro osed two store addition
H minimum side yard depth to 0.3 metre 3.0 metres
existing dwelling
I & J minimum setback from all lot 0.3 metre 1.0 metres
line for all accessory structures
The applicant requests approval of these variances in order to obtain a building
permit for the proposed house addition.
6
Ci o Committee of Adjustment
Meeting Minutes
Q Wednesday, October 13, 2010
ING 7:04 pm
Main Committee Room
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions. Written. comments were also received from the City's Development
Control Manager indicating grading and drainage concerns for the proposed
addition will be addressed at the building permit stage.
Dominic Di Donta & Paola Bonvaitacola, owners, were present to represent the
application. Pauline Long & Annie Smith of 1818 Nordane Drive were present to
obtain additional information on the application.
Pauline Long & Annie Smith questioned the dwelling design, location and
concerned with mature trees being removed along the property line.
In response to questions, Dominic Di Donta indicated he did not have any plans
or drawings to review with the Committee or public and explained the mature
trees along the property line should not be affected.
Moved by Kevin Ashe
Seconded by Susan Kular
That application P/CA 37/10 by D. Di Donato & P. Bonvaitacola, be Approved
on the grounds that the existing lot frontage of 13.6 metres, existing lot area of
0.08 hectares, existing front yard depth of 2.3 metres, side yard depth of
2.2 metres to a proposed covered deck, side yard depth of 2.4 metres to a
proposed two storey addition, side yard depth of 0.3 metres to the existing
dwelling, rear yard depths of 0.3 metre to an existing accessory structure, a lot
coverage of 30 percent, and a lot coverage of 9 percent for all accessory
structures are minor variances that are desirable for the appropriate
development of the land, and in keeping with the general intent and purpose of
the Official Plan and the Zoning By-law, subject to the following conditions:
1. That these variances applies only to the existing and proposed function and
use of the existing and proposed structures, as generally sited and outlined
on the applicant's submitted plans with this application.
2. That the applicant demolish and remove the accessory structure in the north
west corner of the subject property to the satisfaction of the City Pickering.
3. That any garage on the subject property shall be required to have a minimum
front yard depth of 5.0 metres in order to be compatible with the existing
neighbourhood.
7
co Committee of Adjustment
Meeting Minutes
r Wednesday, October 13, 2010
7:04 pm
APIIAX-INJU Main Committee Room
4. That the applicant obtains a building permit for the proposed construction by
October 12, 2012, or this decision shall become null and void.
CARRIED UNANIMOUSLY
(IV) ADJOURNMENT
Moved by Susan Kular
Seconded by Keith Wilkinson
That the 14th meeting of 2010 the Committee of Adjustment be adjourned at
7:41 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, November 3, 2010.
CARRIED UNANIMOUSLY
~J-
Date
Chair
Assista ecretary-Treasurer
8
City o0 Minutes
Pickering Advisory Committee
_ on Race Relations & Equity
PI KERI September 9, 2010
7:00 pm
Pickering Civic Complex, Main Committee Meeting Room
Attendees: Councillor David Pickles, Chair
Sethu Madhavan, Community Appointee
Devinder Kaur Panesar, Community Appointee
Constable Keith Richards, Durham Regional Police
Anusheh Fawad, Pine Ridge Secondary School [YOU]nity
Renee Premdas [YOU]nity
Lalita Persaud [YOU]nity
Marisa Carpino, City of Pickering
Linda Roberts, Recording Secretary
Absent: Raymond George Facey, Community Appointee
Steve Holt, Community Appointee
Kirk Mark, Community Appointee
Tanya Taylor, Pickering Public Library
Margaret Lazarus, Altona Forest Public School
Alma Sandoval, Hispanic Canadian Alliance of Ontario
Fred Gibson, Pickering Carib Canadian Cultural Association
Philip Howard, Durham District School Board
Sylvie Morel-Foster, Durham Catholic District School Board
Item / Details & Discussion & Conclusion Action Items /Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome All
M. Carpino provided a brief overview of the Race Relations
Committee' for the benefit of the new [YOU]nity members
resent. Introductions were made around the table.
2.0 Review of Action Items All
M. Carpino reviewed the June action items and noted that the
statement had been confirmed for the writing contest. She
also provided an overview of the program.
3.0 Update: In Your Words & Expressions Contest All
M. Carpino provided an overview on the progress to date and
passed around the flyer which is being distributed which
provides a description and guidelines for the program. She
also provided the Committee with a bound copy of the book
which will be distributed to all schools. She noted that she
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had been informed that the School Board offices no longer
accept large packages which could create a problem for the
distribution of the books. Councillor Pickles noted funds were
available to possibly courier them or forward them through
the mail.
M. Carpino noted the letters which were distributed to the
school superintendents as well as the flyers last year went
over very well. She noted it was difficult to generate interest
among high school'students and [YOU]nity offered to assist
in this'area.
M. Carpino also indicated that the timelines worked out very
well last year with the December 1 st deadline for
submissions.
4.0 Update:' YOU nit :2010, Activities Review
A. Fawad provided a brief overview of the 2010 activities of
the [YOU]nity subcommittee, noting they would be doing the
Coffee House and March Break Diversity Camp again. He
informed the Committee they were planning to incorporate a
couple of new events for next year, Black History Month and
Taste of Pickering, to showcase Pickering's diversity through
various restaurants throughout the City. It was suggested
that [YOU]nity collaborate with the Pickering Library on Black
History Month, as they already have a program on this. It
was also suggested the Taste of Pickering could be
partnered with the Library as well or a charity.
Possible timeframes for the events as follows;
• November - Coffee House
• February - Black History Month
• March - March Break Diversity Camp
• May - Taste of Pickering
Discussion ensued with respect to the Coffee House event.
M. Carpino questioned whether a larger venue would be M. Carpino to action
needed for next time and offered to look into the possibility of
using the Council Chambers.
With respect to the March Break Diversity Camp, M. Carpino
noted the dates were already booked through the Library for M. Carpino to action
March 12th and 13th. M. Carpino will provide [YOU]nity with
the new contact person at the Library. She also noted she
could provide assistance with promotion through the
Community Page ads and the family calendar, but would
require the information 3 weeks in advance.
M. Carpino informed the committee funds for the camp could
be available in advance of the event once a budget has been
submitted to her.
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A. Fawad informed the Committee they had received a lot of
interest from Grade 8 students to join [YOU]nity and will
follow up through email.
5.0 Other Business
5.1) M. Carpino advised the Committee that the citizen
appointments would be up at the end of November this year.
Due to the elections being held on October 25th, this will be the
last meeting for Race Relations for this year. Anyone wishing
to remain on the Committee will need to reapply.
5.2) Councillor Pickles expressed his appreciation and thanked
all members and volunteers for their efforts on the Committee
and participation in all initiatives.
Meeting Adjourned: 8:10 pm
Copy: City Clerk
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