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HomeMy WebLinkAbout14/06/2010 Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles ABSENT: B. Littley ALSO PRESENT: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services G. Paterson - Director, Corporate Services & Treasurer D. Shields - City Clerk K. Thompson - Manager, By-Law Enforcement Services L. Roberts - Committee Coordinator (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (II) DELEGATIONS Terry Dorgan, a representative for Central Ontario Building Trades, appeared before the Committee in opposition to Report CS 28-10 regarding the Fair Wage Policy. He noted Durham Region's report which was included as an attachment to CS 28-10, did not include his delegation in which he indicated approximately 20 inconsistencies. Mr. Dorgan noted that he would be happy to answer questions and would be available to assist the City in any way. A question and answer period ensued with questions being raised regarding administration and costs with respect to a fair wage policy. 1 City co _ Executive Committee Meeting Minutes PICKERIMG Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell (III) MATTERS FOR CONSIDERATION 1. Chief Administrative Officer's Report, CAO 12-10 Amendments to the Responsible Pet Ownership By-law RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson That the by-law included as Attachment #1 be adopted to amend the Responsible Pet Ownership By-law. CARRIED 2. Chief Administrative Officer's Report, CAO 14-10 Requested Taxicab Fare Increase to Offset Harmonized Sales Tax A question and answer period ensued. Members posed various questions and requested clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean That the request by the Taxicab industry to increase taxicab fares to offset the impact of the Harmonized Sales Tax be denied. CARRIED 3. Chief Administrative Officer's Report, CAO 15-10 Respect in the Workplace Policy RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson That Council approve amendments to the Harassment Policy (HUR 070) and to change the name of the Policy to Respect in the Workplace in order to comply with 2 city a~ Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm Council Chambers Chair: Councillor O'Connell the amendments to the Occupational Health & Safety Act as a result of Bill 168 being passed. CARRIED 4. Director, Operations & Emergency Services, Report OES 13-10 Tender T-5-2010 - Full Depth Asphalt Removal and Replacement Glenanna Road and Hampton Court Discussion ensued and questions were raised with respect to bike lanes. The Director, Operations & Emergency Services providing clarification. It was requested. that the Director provide information on how the proposed bike lanes would tie into Pickering Parkway. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. . That Report OES 13-10 of the Director, Operations & Emergency Services regarding the tender for Full Depth Asphalt Removal and Replacement of Glenanna Road and Hampton Court be received; 2. That Tender T-5-2010 submitted by Furfari Paving Company Limited at a cost of $974,208.90 (GST included) and a net cost of $927,818 be accepted; 3. That the total gross project cost of $1,110,708.90 (GST included) including the tender amount and other associated costs, and the total net project cost of $1,057,818 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $700,000 to be funded from the Federal Gas Tax Grant, as provided for in the 2010 approved Roads Capital Budget for Glenanna Road be increased to $765,31.5; b) that the sum of $200,000 to be funded from the Public Works Reserve Fund as provided for in the 2010 approved Roads Capital Budget for Glenanna Road be increased to $218,661; 3 Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell c) that the sum of $35,000 to be funded from the Federal Gas Tax Grant, as provided for in the 2010 approved Roads Capital Budget for Hampton Court be increased to $73,842; d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That notwithstanding that the construction of bike lanes within existing rights-of- way is a pre-approved Schedule A+ project in accordance with the Municipal Class Environmental Assessment (October 2000, as amended in 2007) document, and requires only that the public be notified of the project, the Director of Operations & Emergency Services and appropriate staff undertake public consultation with affected property owners and user groups on Glenanna Road regarding the introduction of bike lanes on Glenanna Road report back to Council; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 20-10 2009 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CS 20-10 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 21-10 2010/2011 Property and Liability Insurance Renewal RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson 4 caq _ Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell 1. That Report CS 21-10 of the Director, Corporate Services & Treasurer be received; 2. That. the City of Pickering renew its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2010 to June 30, 2011 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect.the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 22-10 Development Charges - Annual Indexing A question and answer period ensued. Members posed various questions and requested clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report CS 22-10 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2010 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be 5 ci,w co _ Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell decreased by 2.4 percent being the reduction in the construction price statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2010; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 8. Director; Corporate Services & Treasurer, Report CS 24-10 2010 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 24-10 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2010 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 15th, 2010; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 25-10 Section 357/358 of the Municipal Act - Adjustment to Taxes RECOMMENDATION 6 City co Executive Committee Meeting Minutes PACKEMG Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 25-10 of the Director, Corporate Services & Treasurer be received; 2, That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 26-10 Tender T-3-2010 -Supply and Delivery of HP & Cisco Equipment RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 26-10 regarding The Supply and Delivery of HP & Cisco Equipment be received; 2. That Tender T-3-2010 submitted by GENX Solutions (Section 1, Model 2) at a cost of $25,000.78 (HST included) and a net cost of $22,513.97 be accepted; 3. That Tender T-3-2010 submitted by Conpute (Section 2) at a cost of $20,253.85 (HST included) and a net cost of $18,239.22 be accepted; 4 That Tender T-3-2010 submitted by Konnecud Tech (Section 4) at a cost of $7,886.29 (HST included) and a net cost of $7,101.85 be accepted; 5. That Tender T-3-2010 submitted by MIAD Information Systems (Section 3, Model 2) at a cost of $48,423.44 (HST included) and a net cost of $43,606.81 be accepted; 6. That Tender T-3-2010 submitted by VIAD Information Systems (Section 3, Model 4) at a cost of $3,582.37 (HST included) and a net cost of $3,226.04 be accepted; 7 citq co _ Executive Committee Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell 7. That Tender T-3-2010 submitted by MIAD Information Systems (Section 3, Laptop and Docking Station) at a cost of $9,862.18 (HST included) and a net cost of $8,881.19 be accepted; 8. That the total gross project cost of $115,008.91 (HST included) and the total net project cost of $103,569.08 be approved; 9. That Council authorizes the Director, Corporate Services & Treasurer to finance the project from the approved Information Technology 2010 Capital Budget from property taxes; , 10. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 11. Director, Corporate Services & Treasurer, Report CS 27-10 SR&R Bay Ridges Ltd. - Request to Defer Payment of Development Charges and Other Related Financial Matters Discussion ensued and questions were raised regarding potential risks to the City and whether this would be setting a precedent for other developers. Questions also arose regarding previous issues relating to parkland dedications and confirmation was requested that parkland dedications would no longer be contested and that there are no other outstanding financial matters. There were also concerns with future applications and the need for some level of consistency,. possibly a policy should be in place. RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CS 27-10 of the Director, Corporate Services & Treasurer be received; 2. That as provided for under By-law 6978/09: a) the request by SR&R Bay Ridges Ltd. to defer the payment of Development Charges in the amount of approximately $1,069,000 to the earlier of six months after the commencement of foundation construction or when above grade work is commenced, plus interest, be approved; 8 cdq oo Executive Committee E~I Meeting Minutes Monday, June 14, 2010 7:40 pm - Council Chambers Chair: Councillor O'Connell b) the requirements of Section 16(2) be waived so that the Development Charges in effect at the time of payment apply to this project; 3. That the Director, Corporate Services & Treasurer be authorized to pay engineering fees in the amount of $51,793 to be funded from the Invest in Ontario Grant for the City's portion of the reconstruction of Wharf, Douglas and Front Streets; and, 4. That the appropriate officials of the City of Pickering be authorized to give effect thereto. CARRIED 12. Director, Corporate Services & Treasurer, Report CS 28-10 Fair Wage Policy Discussion ensued with respect to the Fair Wage Policy and timing issues. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean That Report CS 28-10 of the Director, Corporate Services & Treasurer regarding Fair Wage Policy be received for information. REFERRED LATER IN THE MEETING (See Following Motions) Moved by Councillor Pickles Seconded by Mayor Ryan That Report CS 28-10 be referred back for further investigation and that staff report back at the July 12th meeting of Council with a Fair Wage Policy. CARRIED (IV) ADJOURNMENT The meeting adjourned at 9:00 pm. , 9