Loading...
HomeMy WebLinkAboutMarch 29, 2010 (Special) CLtq 00 Special Council Meeting Agenda PI KERING Monday, March 29, 20'10 Council Chambers 7:30 pm 1) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Executive (Budget) Meeting of March 4, 2010 1-10 IV) DELEGATIONS 11 V) CORRESPONDENCE 12-27 VI) REPORTS - NEW AND UNFINISHED BUSINESS 28-141 VII) MOTIONS AND NOTICE OF MOTIONS 142 VIII) BY-LAWS 143 IX) OTHER BUSINESS X) CONFIRMATION BY-LAW XI) ADJOURNMENT Accessible ~ For information related to accessibility requirements please contact PICKER N G Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Irobe rtsO-citvofgickerino.com citq °o Executive (Budget) Committee PICKERING e Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 01 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson .B. Littley B. McLean J. O'Connell D. Pickles ALSO-PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer A. Allison - City Solicitor B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering S. Karwowski - Manager, Finance & Taxation C. Grant - CEO, Library T. Prevedel - Division Head, Facilities Operations S. Reynolds - Division Head, Culture & Recreation D. Shields - City Clerk L. Roberts - Committee Coordinator (1) PRESENTATION Mayor Ryan welcomed everyone to the meeting and thanked staff for all of the hard work that was completed with respect to the 2010 Current and Capital budget preparations. He indicated that the budget being presented today is fiscally responsible. and stated that we were looking at an overall increase of 3.9% of which 1 % has been allocated for legal expenses. He stated that the City of Pickering has a continued investment in community safety, noting the need for a significant increase in funds for infrastructure. He outlined the proposed schedule for the budget review with consideration of the capital budget followed by the current budget. 1 Caq 00 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 02 T.J. Quinn, Chief Administrative Officer thanked the Members of Council and staff for their hard work and noted all the projects completed this term which were very beneficial to the community. In particular, he noted the City of Pickering had received the Pro-Excellence Award for Design for the Pickering Recreation Complex expansion. G. Paterson, Director, Corporate Services & Treasurer outlined in detail the contents of the 2010 Current and Capital Budgets through the aid of a powerpoint presentation. He noted the importance of infrastructure and the challenges that would be faced with the implementation of the HST tax. He noted the fact that costs would be reduced through rebates. He also noted the 2010 green projects in this year's budget. The Director also stated that the proposed increase of 3.9% would translate to approximately 1 % or $42.00 on the total average tax bill. When the Region increase of 2.2% is included, the total increase on the average tax bill is 2.2% or $88.65. Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters.. Staff provided information in relation to each inquiry put forward. The Committee recessed at 10:45 am and reconvened at 11:00 am. Discussion continued with respect to the capital budget. (II) MATTERS FOR CONSIDERATION 1. REVIEW AND RECOMMENDATION OF THE 2010 CAPITAL BUDGET Mayor Ryan guided the budget meeting and introduced the budgets for discussion purposes. a) Mayor, Council & Council Support The capital budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor McLean That the 2010 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on March 29, 2010. CARRIED 2 C--ttq 00 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 03 b) Administration lOffice of the Clerk/Animal Services/By-lawl The capital budget of the Administration Department was presented. Moved by Councillor Dickerson That the 2010 Capital budget for the Administration Department be approved and presented.to Council on March 29, 2010. CARRIED c) Office of Sustainability The capital budget of the Office of Sustainability was presented. Moved by Councillor Dickerson That the 2010 Capital budget for the Office of Sustainability be approved and presented to Council on March 29, 2010. CARRIED d) Corporate Services [Finance & Taxation/Information Technology] The capital budget of the Corporate Services Department was presented. Moved by Councillor Dickerson That the 2010 Capital budget of the Finance & Taxation Division be approved and presented to Council on March 29, 2010. CARRIED Councillor O'Connell request a detailed breakdown in regards to computer purchases. She noted that she would like to know what computers are being replaced, whether it is a replacement computer or a new computer and why it is being purchased. Councillor O'Connell requested this information be provided to her before the March 29th meeting of Council. 3 Ctq Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 04. Moved by Councillor Dickerson That the 2010 Capital budget for the Information Technology Division be approved and presented to Council on March 29, 2010. CARRIED e) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The capital budget for the Operations & Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor Dickerson That the 2010 Capital budget for the Fire Services Division be approved and presented to Council on March 29, 2010. CARRIED Moved by Councillor Dickerson That the 2010 Capital budget for the Municipal Property & Engineering Division be approved and presented to Council on March 29, 2010, as amended. CARRIED LATER [See Following Motion] Councillor Dickerson questioned why there were no funds in the budget for road work on. Liverpool Road South and noted that we should continue to do road work every year until completed. Moved by Councillor Dickerson 1. That $100,000 be removed from Gablehurst Crescent Resurfacing & Reconstruction. referenced as 5320.1009 and $60,000 from Bronwen Lane reconstruction referenced as 5320.1010; and 4 °o Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 05 2. That $200,000 be allocated to the continued road work on Liverpool Road South reconstruction for a net increase of $40,000. CARRIED Councillor O'Connell questioned whether the City had a policy on the installation of speed humps. Discussion ensued with respect to road resurfacing on the Sixth Concession and the need for speed humps. Moved by Councillor O'Connell That the proposed works to the Sixth Concession (Greenwood) referenced as 5320.1011 be deferred to 2011. MOTION DEFEATED Moved by Councillor Dickerson That the 2010 Capital budget for the Culture & Recreation Division be approved and presented to Council on March 29, 2010. CARRIED Councillor O'Connell requested a breakdown on recycling containers noted on page 108 as item 5719.1003. f) Planning & Development [Administration/Planning/Building Services/Development Control/External Subdivision Works] The capital budget of the Planning & Development Department was presented. Moved by Councillor Dickerson That the 2010 Capital budget for the Planning & Development Department be approved and presented to Council on March 29, 2010. CARRIED 5 Citq Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 06 g) Libraries The 2010 capital budget for the Pickering Public Library was presented. Moved by Councillor Pickles That the 2010 Capital budget for the Pickering Public Library be approved and presented to Council on March 29, 2010. CARRIED The Committee recessed at 12:30 pm and reconvened at 1:00 pm. 2. REVIEW AND RECOMMENDATION OF THE 2010 CURRENT BUDGET a) General Government The current budget for General Government was presented. Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. Councillor O'Connell recommended changing the wording on page 41 under Parks - "Urban Forest Strategy" to "Urban Forest Study" Discussion ensued with respect to the grants policy and the need for a clear policy to be in effect with limits in place. Fundraising initiatives were also discussed. The Director, Corporate Services & Treasurer, noted the Grant Policy would be reviewed to be presented to the new Council. He discussed two additional requests for grants had been received, which were handed out. Moved by Councillor O'Connell That funds in the amount of $5,000 be allocated to Shelley Ann Brown and' that $5,000.00 be included in the budget each year for Olympic athletes. MOTION DEFEATED Moved by Councillor Dickerson That funds in the amount of $1,000.00 be allocated to Shelley Ann Brown. CARRIED 6 citq 00 Executive (Budget) Committee Meeting Minutes PKICE Thursday, March 4, 2010 9:15 am Main Committee Room 07 The Chief Administrative Officer noted he would research and provide Council with an amended policy with respect to grants. Moved by Councillor Dickerson That a onetime grant in the amount of $1,000.00 be provided to The Arms of Jesus Children's Mission for Haiti Relief. CARRIED Moved by Councillor Dickerson That a one time grant in the amount of $1,000.00 be provided to Motion's .Youth & Community Centre. CARRIED Discussion ensued regarding the Councillors' budgets as follows: Moved by Councillor Littley Councillor Littley proposed the following changes to her budget: Conferences - from $3,000 to $1,000 Council Communication Policy - from $6,000 to $3,500, Reception, Promotion & Special Events from $4,500 to $1,400 Outside Agency Services from $4,800 to $800 Total Reduction: $11,600 CARRIED Moved by Councillor McLean Councillor McLean proposed the following changes to his budget: Conferences - from $3,000 to $2,000 Reception, Promotion & Special Events from $4,500 to $2,500 Outside Agency Services from $4,800 to $800 Total Reduction: $11,000 CARRIED 7 c*tq °o Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am 08 Main Committee Room Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: Cellular Phones & Pagers - from $2,600 to $2,000 Reception, Promotion & Special Events from $4,500.to $2,500 Outside Agency Services from $4,800 to $3,500 Total Reduction: $3,900 CARRIED Moved by Councillor Pickles Councillor Pickles proposed the following changes to his budget: Conferences - from $3,000 to $2,000 Reception, Promotion & Special Events from $4,500 to $2,000 Outside Agency Services from $4,800 to $1,500 Purch Prnt/Broch/News Ltr - from $6,000 to $5,250 Total Reduction: $7,550 CARRIED Moved by Councillor O'Connell That the deferral of 6 four class firefighters and 2 fire inspectors be lifted from the deferral list and included in the 2010 budget to reduce the amount of overtime accordingly. MOTION DEFEATED Discussion ensued with respect to the hiring of additional firefighters. The Chief Administrative Officer noted that this item would be put on an agenda for the new Council and noted the safety of the community is of utmost importance and at no time is the City of Pickering put in harm's way. Councillor O'Connell questioned the City's credit card bank charges and requested a breakdown of the bank charges and also requested what other municipalities in Durham Region are doing in terms of credit cards. The Director, Corporate Services & Treasurer indicated that due to the current workload and audit priorities the information would not be available until sometime after March 29, 2010. The Committee recessed at 2:50 pm and reconvened at 3:00 pm. 8 C-ttq 00 Executive (Budget) Committee Meeting Minutes Thursday, March 4, 2010 9:15 am Main Committee Room 09 Moved by Councillor Dickerson That the 2010 Current budget for General Government be approved as amended. CARRIED Councillor Dickerson requested that provincial funding for crossing guards be explored. The Chief Administrative Officer said he would look into it. 3. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW Moved by Councillor Littley That the summary of fees and charges as presented be approved and presented to Council on. March'29, 2010. CARRIED LATER [See Following Motion] Moved by Councillor Dickerson That the Summary of Fees & Charges 2010 under the Operations & Facilities Division be amended by deleting the proposed fees as follows: Road Occupancy Permits with Barricades (excluding Street Parties) Proposed Fee - $50 (including street parties) - delete (including street parties) to continue to exclude street parties Special Events/Picnics/BBQ/School Events Picnic Tables (6 per Load-Pick-up & Delivery) Proposed Fee - $100 - delete Special Events/Picnics/BBQ/School Events Garbage Cans (6 per Load) Pick-up & Delivery Proposed Fee $25 - delete Special Events/Picnics/BBQ/School Events Barricades (6 per Load) Pick-up & Delivery Proposed Fee - $25 - delete CARRIED 9 1 Caq oo Executive (Budget) Committee Meeting Minutes PICKERNG Thursday, March 4, 2010 9:15 am Main ;Committee Room 10 (III) OTHER BUSINESS Councillor O'Connell noted that she would be bringing forward a Notice of Motion at the Special meeting of Council on March 29th with respect to Regional POA revenues. The Director, Corporate Services & Treasurer was requested to make all the above changes and any minor adjustments necessary to meet the 3.9% approved increase in the tax rate being recommended to Council. (IV) ADJOURNMENT Moved by Councillor McLean The meeting adjourned at 3:30 pm. 10 CLtq O~ ~ WCK March 29, 201 0 DELEGATIONS 1. "Don Terry, Site Manager Pickering Public Affairs Ontario Power Generation Re: Update to Council 2. Peter Rodrigues Re: Report CS 07-10 2010 Current and Capital Budgets 3. John Murray Re: York/Durham Sewer System I City O~ March 29, 2010 12 PICKERING CORRESPONDENCE Pages 1. CORR. 24-10 Motion for Direction SANDRA KRANC 14-17 CITY CLERK CITY OF OSHAWA 50 Centre Street South Oshawa, ON L1 H 3Z7 Copy of a letter from Sandra Kranc, City Clerk, City of Oshawa to the Environmental Assessment and Approvals Branch of the Ministry of the Environment, requesting the City of Pickering's consideration of a resolution passed by the City of Oshawa at a meeting held March 8, 2010 with respect to the Ministry of the Environment Issuance of the Notice of Completion of the Ministry Review for the Durham and York Residual Waste Study Amended Environmental Assessment. 2. CORR. 25-10 Motion for Direction EVELYN SMITH 18 PRESIDENT-PICKERING ROTARY CLUB P.O. Box 7 Pickering, ON L1V 2R2 Letter received from Evelyn Smith, President, Pickering Rotary Club requesting support to hold the Ribfest 2010 event on June 4, 5, 6, 2010 at Esplanade Park in Pickering. 3. CORR. 26-10 Motion to Endorse STEPHEN REYNOLDS 19-23 DIVISION HEAD, CULTURE & RECREATION CITY OF PICKERING One The Esplanade Pickering, ON L1V 6K7 Correspondence received from Stephen Reynolds, Division Head, Culture & Recreation on behalf of the Pickering Museum Village Advisory Committee, seeking Council endorsement with respect to the de-accessioning of artifacts which no longer fit within the mandate of the Pickering Museum Village. 4. CORR. 27-10 Motion to Declare a) Community Development Council Durham 24-27 b) Central East Hospice Palliative Care Network c) Coaches Association of Ontario 13 Requests have been received from the above organizations for the City of Pickering to make the following proclamations: April 8, 2010- Day of Awareness for a Poverty Free Durham May 2 - 8, 2010 - Hospice Palliative Care Week April 17 - 25, 2010 - Ontario Coaches Week I U II 7 Oshawa' 1 awa' Corporate Services Department Prepare To Be Amazed City Clerk Services 4 File: A-2265 f„ y ne X 0 CST _.I J March 10, 2010 Gavin Battarino, Project Icer - .,.Ha r Environmental Ass ment and Approvals Branch m rr: 2: C l Ministry of th nvironment 2 St. Cla' venue West, Floor 12A ; : r ON M4V 1 L5 or~ ~~YIU~iv,JUr L) C- Re: Ministry of the Environment Issuance of the Notice of Completion of the Ministry Review for the Durham and York Residual Waste Study Amended Environmental Assessment Oshawa City Council considered the above matter at a meeting held March 8, 2010 and adopted the following resolution: "That the Ministryof the Environment be advised in respect to its review of the Durham and York Residual Waste Study Amended Environmental Assessment: 1. That the City of Oshawa continues to oppose the construction of an Energy From Waste (incinerator) Facility in the Municipality of Clarington; and 2. That the City of Oshawa considers the Environmental Assessment Review process and public consultation to be insufficient to support such a project; and 3. That the City of Oshawa urges the Ministry to: a) Reject the Environmental Assessment application, or b) Failing that decision, to require the Region of Durham to redo the Environmental Assessment process by looking at all-options beyond incineration and to ensure full and effective public consultation in all member municipalities in the Region of Durham; and I That copies of the resolution be sent to the Regions of Durham and York, their member municipalities, their MPs and MPPs and to the leaders of the political parties in the Ontario Legislature and Canadian Parliament." By copy of this letter I am advising the parties noted in the resolution of Oshawa Council's decision. The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3V Phone 905.436.5639 1.800.667.4292 Fax 905.436.5697 www.oshawa.ca Page 2 of 4 Ministry of the Environment 5 Notice of Completion of the Ministry Review - Energy From Waste Facility Your consideration of this important issue is appreciated. If you need further assistance, please contact our City Manager's Office at the address listed below, or by telephone at 905-436-5622. Sandra Kranc City Clerk /kb c. B. Duignan, City Manager T. Hodgins, Commissioner, Development Services Department Please see attached distribution list. Page 3 of 4 Ministry of the Environment Notice of Completion of the Ministry Review - Energy From Waste. Facility 16 C. Prime Minister Stephen Harper, Progressive Conservative Party Michael Ignatieff, Liberal Party Jack Layton, New Democratic Party Premier Dalton McGuinty, Liberal Party Tim Hudak, Progressive Conservative Party Howard Hampton, New Democratic Party Gioseph Anello, Manager, Waste Planning and Technical Services Regional Municipality of Durham Regional Municipality of Durham City of Pickering Municipality of Clarington Town of Ajax Town 'of Whitby Township of Brock Township of Scugog Township of Uxbridge Barry Devolin, MP - Haliburton/Kawartha Lakes/Brock Dan McTeague, MP - Pickering/Scarborough East Dr. Colin Carrie, MP - Oshawa Mark Holland, MP - Ajax/Pickering The Honourable Bev Oda, MP - Durham The Honourable Jim Flaherty, MP - Whitby/Oshawa Christine Elliott, MPP - Whitby/Ajax Jerry Ouellette, MPP - Oshawa Joe Dickson, MPP - Ajax/Pickering John O'Toole, MPP - Durham Rick Johnson, MPP - Ha li bu rton/Victori a/B rock Wayne Arthurs, MPP - Pickering/Ajax/Uxbridge Regional Municipality of York City of Vaughan Town of Aurora Town of East Gwillimbury Town of Georgina Town of Markham Town of Newmarket Town of Richmond Hill Town of Whitchurch-Stouffville Township of King Bryon Wilfert, MP - Richmond Hill John McCallum, MP - Markham/Unionville Lois Brown, MP - Newmarket/Aurora Maurizio Bevilacqua, MP -Vaughan Paul Calandra, MP - Oak Ridges/Markham Peter Kent, MP - Thornhill Peter Van Loan, MP - York/Simcoe Page 4 of 4 Ministry of the Environment . Notice of Completion of the Ministry Review - Energy From Waste Facility 17 Frank Klees, MPP - Newmarket/Aurora Greg Sorbara, MPP - Vaughan Helena Jaczek, MPP - Oak Ridges/Markham Julia Munro, MPP - York-Simcoe Michael Chan, MPP - Markham/Unionville Peter Shurman, MPP - Thornhill Reza Moridi, MPP - Richmond Hill UTAM (LA Of . "Service Above Self" C> <1 P.O. Bor. 7, Pickering, Ontario L1V 2192 w V ~~a Tel: 416-565-4160 www.rotary-picf<ering.org COUNCIL ©EFiCE S,JS ai DEV CLEM( ~ 1 ~ MERr LEGAL R ES EC HU3Yi(9f•AAee i 1"14~J m His Worship Mayor David Ryan and cosTC , City of Pickering Council members MGR cos rAli 1 The Esplanade, r Pickering, Ontario L1V 6K7 x K,9~ Re Ribfest 2010 - Request for Funds Dear Mayor Ryan, The Rotary Clubs of Pickering and Ajax would like to express their sincere thanks and gratitude to you the Mayor and to Pickering Council for their unwavering support for a very successful Ribfest 2009. Preparation is now underway for Ribfest 2010 to be held on June 4, 5, 61h at Esplanade Park in. Pickering. We are anticipating it to be a much larger event this year and we expect in excess of 70,000 people as compared to 52,000 last year. Plans are to commence at noon on June 4th and we have just negotiated for eight.ribbers. Beverages, both alcoholic and non- alcoholic will be served from 2 tents this year. We will have continuous music including jazz, blue's and country and we have added several more musical groups and bands. There has also. been an increase in the-number of carnival rides for the children.. Both Rotary Clubs are doing our part in making it a landmark event here. in the beautiful City of Pickering and we plan to get better each year. Local businesses are delighted that this event draws such huge crowds, giving a much needed boost to the local economy. The residents of Pickering are.pleased that such a prestigious event is occurring in their backyard. Monies raised is. distributed to our communities and benefits many local charities. To succeed in our objectives, we respectfully request that the Council of Pickering support this event with. a donation of $10,000. I thank you for your kind consideration of this request. To: Yours truly _ Evelyn R. Smith President- Pickering Rotary Club O t_., c:PK. FILE CLty c~ C002-• a(o-►O ii -0, PICKERING MEMO To: Debbie Shields C PY Ua°rch°1-6~0 City Clerk From: Stephen Reynolds Division Head, Culture & Recreation =.rm Copy: Chief Administrative Officer Director, Operations & Emergency Services 2N Supervisor, Culture & Recreation Laura Drake, Chair, Pickering Museum Advisory Comm C.-.ter: s"mc . F ~ ' Subject: Request to De-Accession Artifacts at Pickering Museum Village(l A,I, 0V - vlc oe s~ ) File: A1440 At the February 11, 2010 meeting of the Pickering Museum Advisory Committee, staff were requested to present a motion for Council endorsement with respect to the de-accessioning of specific artifacts listed in the attached chart. These artifacts no longer fit within the mandate of the Pickering Museum Village. As per the Collection Management Policy, artifacts belonging to the Pickering Museum Village may be assessed and deemed to not fit within the mandate of the Museum. After such assessment, the artifact may be recommended for de-accessioning by the Coordinator, Museum Operations. In February 2010, the Coordinator, Museum Operations recommended the de-accessioning of the specific list of artifacts in the attached chart. The Pickering Museum Village Advisory Committee approved a motion to de-accession these artifacts. Council approval is required before the disposal of these artifacts can be completed. Therefore, at this time, approval is requested of Council to de-accession the list of artifacts as recommended by City staff and approved by the Pickering Museum Advisory Committee. City staff will follow the process for disposal of these artifacts as outlined in the Collections Management Policy (attached). SR:Ig Attachment ,a c L 0 0 20° CN Q L U ca U 0 0 N r . r "a -2 (a ~ r U U U U UL O Z Z Z Z d E 0 a -p _ L 0 C: L Q C .0 O CU C C 0 ` U) ~mo m"~0 E~~ Lam CD ° L~ ~a) m u °oo °'a'-~ ca ° o E m E -vL ° C0 ~LQ °OCOE .7 'Q U) a~ L as o E a o o 0 0 0 0~ a > om mL '0 (n CUoc"0 o oomLno a Uw m~ F-~ 2 cnmF-Y-a 07oLL F- F- Y-a~ 0 r V d r C d N Q L a i +o U) 0 J a c -0 o o L o 0 U) Ox C/) (n U (D L) 0 o m co Q V C U O O C tR ._O N O 41 o a) (D a- V n u°i v/ Q L E Z co r m (0 co IT I- O co O r N O M M O N N O co V CEO r M r r r d d O C) P-~ 00' 6 C) C15 c4 Ctt, 0 21 Pic-KERING M. UsEum xx (W ' ~'(ll(Gf~<' PIC JL XEMG PICKERING MUSEUM VILLAGE Collections Management Policy As a responsible steward of those artifacts in its possession, the Pickering Museum Village will establish procedures for, and maintain proper documentation of, the acquisition, use and de- accessioning of those artifacts. As part of that documentation, all pertinent information regarding the history of the artifacts will be recorded and preserved. Guidelines 1. The Coordinator, Museum Operations will be responsible for maintaining all records relating to management of the collection. The Collection Committee will review the management of the collection annually. 2. Acceptance of any artifact will be approved by the Coordinator, Museum Operations and/or the Collections Committee according to the parameters set out in the Collections Development Policy. 3. Once accepted into the collection, the artifact will be entered into the Collections Register, giving the date of accessioning, the artifact number, a brief description of the object and the name of the donor. 4. As part of the acquisition of any artifact, a donor form signed by the donor will be completed to establish the Museum's ownership of the object. In the case of a purchase, the purchase .receipt or copy will be kept in the master file. 5. A master file will be kept for each donation or purchase. It will contain: i. The original documentation of the purchase or donation along with any notes on the provenance of the object(s). Such provenance must be capable of verification. Where such information is not verifiable, due note must be made. ii. A catalogue tracking form that is used to ensure all steps of the process are, completed. iii. Any other documentation provided by the donor, such as pictures, evaluations, etc. 6. Two cataloguing systems will be maintained, one for the "core" collection and a separate inventory for the "program" collection. In order to differentiate the systems, all "core" artifacts will have a number beginning with "X" and all "program" artifacts with an "R". 7. All new acquisitions will be catalogued using the Access to Collections software provided through the Ontario Museum Association and using the Chenhall nomenclature for classification. 8. A photographic record will be kept of all new acquisitions as part of the cataloguing process. 9. Previously accessioned artifacts will also be entered into this system. Photographic records will be created as they are added into the electronic catalogue system. June 2002 Updated: March 17, 2010 10.A hard copy of all catalogue records will be maintained in the storage area of the Puterbaugh Schoolhouse and the electronic records will be backed up on the City of 22 Pickering computer server that is accessible to the Museum. 11. Catalogue numbers will be affixed to artifacts in a manner that will prevent damage to or deterioration of the object. Canadian Conservation Institute guidelines for marking different materials will be used for this process. 12. As part of the recording system, a location file will be kept for each building and storage area and cross-referenced on the catalogue entry for each artifact. 13. Loans to other recognized institutions may be approved for a set period of time providing the institution can ensure handling, storage and display will meet requirements to safeguard the artifacts. This will include proper environmental controls and security precautions for both storage and display and returning the objects as packaged by Pickering Museum Village. The borrowing institution will be responsible for the cost of packaging, shipping and adequate insurance coverage. 14. Incoming loans will be discouraged except for the purpose of a temporary exhibition or a specific research or educational project. 15. For both outgoing and incoming loans, a condition assessment, with photographic documentation, will be required by Pickering Museum Village at the time of the loan. 16. Where applicable, the Museum will follow all guidelines and maintain records required by municipal, provincial or federal statutes, such as for firearms or hazardous materials that may be held in the collection. 17. The Coordinator, Museum Operations will ensure that all. staff and volunteers employed in the cataloguing process have been trained in the purpose and proper procedures of the system. 18. Using the Statement of Purpose and the parameters set out in the Collection Development Policy, artifacts may be assessed and deemed to not fit the mandate of the Museum. After such assessment, the artifact may be recommended for de-accessioning by the Coordinator, Museum Operations. Such recommendation must be approved by the Pickering Museum Village Advisory Committee and then forwarded to Council for approval. (see Disposal of Artifacts for steps to be followed once an artifact is de- accessioned.) 19.Artifacts which are of specific significance to recognizable cultural, ethnic or religious groups may be returned to such groups upon their request under specific guidelines. Such groups must be able to assure the Museum that the object is integral to the beliefs or culture of the group and that they are able to provide proper care of the object according to accepted conservation methods. Return of such objects will be approved by the Museum Advisory Committee and approved by Council. 20.A catalogue of de-accessioned artifacts will be maintained and will contain the original catalogue information, documentation of the reason(s) for de-accessioning and approval, and documentation of the disposal of the artifact. Note will be made with the original entry in the Collection Register of the date of de-accessioning. Disposal of Artifacts Once an artifact has been de-accessioned according to the Guidelines of the Collections Management Policy, the following procedure for disposal will be used.* a) The Museum will make all reasonable efforts to inform the registered donor or family (if donor is deceased) that the object is to be disposed of and that they will be given one month from the date of notice in which to reply if they desire the object returned to them. b) Following such period, other local museums will be notified of the object's availability and June 2002 Updated: March 17, 2010 23 c) The Ministry of Tourism, Culture and Recreation's Museum Section will be given the option of including the object on the Provincial Donor's List. Providing all of these steps have been followed, the object may then be offered for sale to the public by whatever vehicle the Collection Committee sees as necessary. No member of the Collection Committee, the Museum Advisory Committee or the Museum staff will be allowed to purchase the object. If owever an artifact is in a total state of disrepair as determined by a professional conservator, however, I then the artifact may be destroyed. The Museum will comply with all municipal, provincial and federal guidelines regarding Guidelines June 2002 Updated: March 17, 2010. 24 Shields, Debbie From: Rebecca Fortin [rfortin@cdcd.org] -1O Sent: March 8, 2010 3:54 PM To: Shields, Debbie Subject: Request for Proclamation to be approved by Council Attachments: PROCLAMATION. doc Greetings Ms. Shields, My name is Rebecca Fortin from the Community Development Council Durham and I am supporting the coordination of the Durham Region Blueprint for Poverty Reduction Steering Committee. This committee is a community-based group of 18 members representing the community and people living in poverty, and representatives from a variety of sectors. including: faith groups, non-profits, social services, education, business, and local Regional government. I am sending this email to request to have Thursday April 8th, 2010 proclaimed as a 'Day of Awareness for a Poverty Free Durham". On this day.we will be releasing a research report on the experience of poverty in Durham Region. This research will provide the basis for the development of a Durham Region Blueprint and Roundtable for Poverty Reduction. A press release will be held at the Region of Durham Headquarters at 3:30-4:30 pm to commemorate the day. I am attaching the proclamation and asking to have this request to be added to council's next meeting agenda. Thank you very much for your time, Rebecca Rebecca Fortin, MHSc Health Promotion/Community Development Community Development Coordinator Community Development Council Durham P: 905.686.2661 ext 102 E: rfortin cdcd.org 6,,A Before printing, please consider the environment The information contained in this email is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act. If you have received this message in error, please notify the sender immediately advising of the error and delete the message without copying. i i ;T H a COP"` I L' "s P4J . U C4 1 0 V\ +b l )e,_ ~11(-'-e_ N ' Central East Hospice A25 III Palliatwe Carm ork P U - v` WISI6 qR IAA-2010..._. Steering Committee March 1, 2010 Theresa Morris (Chair) ~ 5KN Peterborough Regional Mayor Dave Ryan L C I R C L XTE CC~IJNM C Health centre j The Corporation of the City of Pickering r S P° OFFICE SUS TAN, i One The Esplanade oEV CLERK Eric Hong (Vice Chair) I l G 4 ee Hong Centre for Pickering, Ontario L1V 6K7. _ _ - CL.rC ►'1..__ 2~1.I~.~, EMERG LEGAL Y Geriatric Care It, REC HUMAN REG I >v CUST CARE i -Dear Mayor Ryan, = tvtGRC6aSTtx;r3(t/( Dr. Howard Burke - - I d Cancer Care Ontario 1'-"' (m o-~ to h 40 C_ arc . ~ IanetBurn Please accept this letter requesting a proclamation for ithe,.H,ospiceE:a.IliatiyeCare.- eek. Northumberland Hills which will occur from May 2"d to May 8th, 2010. This annual event that takes place across Hospital Canada is a one-week campaign that focuses on raising awareness-about hospice palliative Debbie Devitt care. It is also a time to celebrate, recognize and share the achievements of hospice Palliative Pain & palliative care throughout Pickering. Symptom Managernent ? Consultation Service This year's theme is about "discovering your voice". The experiences and reflections on the Dr. Peter Dixon value of hospice palliative care need to be shared in order to enhance understanding of R.S. McLaughlin Durham hospice palliative care and its benefits: Regional Cancer Centre Joan Fedorow Cristo was 75 years old when he passed away on the palliative care unit (PCU)° Partners in ° core „Unity Nursing of the hospital. His wife Vera and son Alvar cared for him at home during the seven-year decline in health with Alzheimer's disease, but the care became too Tom EasUtope hard for them to manage. When Cristo died, Vera cried loudly. She was so Durham Griet Resource Centre: thankful for the private room and comfort of the Spiritual Care Provider at the Armstrong PCU. Six months after Cristo's death, the staff at the PCU invited Vera and Funeral Home Alvar to a memorial service. While there, Vera received information about the Sonia Johnson local bereavement group- which she attended weekly. The Scarborough Hospital Barbara is a 28-year-old woman with metastatic breast cancer. She was Fran Konorowski Lakeridge Health j diagnosed one.year ago after giving birth to her second son James. She Corporation i underwent a right axillary node dissection followed by radiation therapy and i Tamra Laughlin conventional chemotherapy. Despite the use of several pain medications, she Central Cast Community describes her pain as severe. Her family physician calls the Palliative Pain & Care Access Centre Symptom Management Consultant to visit her at home. The Consultant Kate Reed provides the physician and home care nurses with suggestions to improve her central east Local Health ' pain including a plan for breakthrough medications and provides them with information Integration Network about the PPS and ESAS to help, monitor her symptoms. After speaking with Barbara's Linda Sunderland partner, the Consultant also recommends a referral to social work and the local cancer Hospice Peterborough support group to help them with financial issues and with their children. Sahor Whelan ! - ` eavshore Specialty Rh Dan Smith is a 79 -year-old war veteran who is transferred to a long-term care=-` (LTC) home after being discharged from hospital. He has had Type 2 diabetesF Murad Younrs ' t seamless care including renal and cardiac issues for the past 20 years. Until her death last, Drug Therapy year, Dan had been the primary care giver for his wife of SS years. 209 Dundas Street East, 5th Floor, Whitby ON L1N 7H8 Tel: 905 999-9065 Fax: 905-430-7741 26 His two sons both live a considerable distance away and they are unable to provide daily support and care to Dan in his own home. At the LTC home, the staff arrange to have Marcus, a volunteer from the community hospice service come to sit with him. Marcus visits weekly for several hours, playing his guitar, talking about the losses in Dan's life, and sharing stories about the war. In our area, we know many people die each year of causes including: cancer, ischemic heart diseases, chronic obstructive pulmonary disorders, and diabetes. We know that nationally less than 15% of people actually receive hospice palliative care, despite the obvious benefits to the patients, their family, and caregivers. The need of course will continue to grow as our community members' age. Moreover, the growing diversity and complexity of our community necessitates us to consider access to quality and responsive hospice palliative care services for more vulnerable members of society. No one should die alone. We are fortunate to have access to services in many care setting (hospitals, long term care homes, and care in the community). These services are provided by dedicated and compassionate professionals and volunteers who are committed to the hospice palliative care cause. Thank you for your time and attention and look forward to your response. I have also enclosed a draft Proclamation. Sincerely, Kirsten Schmidt-Chamberlain CE Hospice Palliative Care Network Coordinator cc: Rik Ganderton, President & CEO Rouge Valley Health System 209 Dundas Street East, 5th Floor, Whitby ON L1N 71-18 Tel: 905 999-9065 Fax: 905-430-7741 r r w l~ ~ 37 e 2 ..qq Mayor David Ryan P One The Esplanade `t°AR ! l U I U ONTARIO Pickering, Ontario L1 V 6K7 COACHES L4 :.:'l~th~6 W E E K Dear Mayor David Ryan, As you may know, National Volunteer Week is fast approaching and what better way to recognize volunteers than to celebrate the thousands of community coaches in the province. April 17 through to the 25th has been designated as Ontario Coaches Week - an initiative launched by the Coaches Association of Ontario in 2006 with the support of both the Province of Ontario and the Federal Government. The goal of the week is to help bring quality sport programs to thousands of children by inspiring more Ontarians to take up coaching as their volunteer activity. Good coaches can positively influence a child's self-confidence and attitude toward sport and fitness and health as a lifelong pursuit. During Ontario Coaches Week, over 1,000 men and women will be attending FREE clinics and workshops across Ontario to develop their skills and learn more about coaching young people and becoming a better coach. This program was designed to recruit all young and old into coaching - grandmothers and grandfathers, young people, teachers, and more women. Coaching workshops will be held in over 30 different communities from Chapleau to Kitchener, Greely to Sarnia. As we celebrate Ontario Coaches Week, we ask every community to join us in celebrating all of Ontario's MANY coaches who dedicate hours to help build teams, develop sport skills, and make us proud as we celebrate athletic accomplishments. There are a number of ways for your community to get involved: • PROCLAIM, DECLARE, or DESIGNATE "Coaches Week" in your town or community, in your clubs, and schools. Sea sample attached. • Write an article recognizing the hours and dedication of a role model coach. Call the local newspaper or radio station and get it published. Let local media know coaches have their own week in Ontario. • Nominate a coach for an award by contacting a Provincial Sport Organization and find out about their award process. Submit a nomination for Ontario's Coach-of-the-Month. Create your own community coach recognition award. • Buy your coach breakfast during Ontario Coaches Week or just say "Thanks Coach!" I hope your community will join us in our efforts. For more information about Ontario Coaches Week or the Coaches Association of Ontario, please visit us online at www.coachesontario.ca or phone us directly at (416) 426-7086, toll free 1-888-NCCP-ONT. Yours in Coaching ORIGHMAJ, TO: COPY 3 .k TO, l .t~ . Sheilagh Croxon, x_ COUNCIL ~t- Onfario OFFICE SUSTAir Chair, Coaches Association .5 F CL ERK .41 DV S 31 EMERG LEGAL m -t cC HUMAN RES II{ , CUST CAPE 0- ~ - MGRCUST&ADnn C, 0 R R. Canada CkIP$ 55(7[1?TIO ~ Ut1Ic1Yl (S Ctl3 3 Concorde Gate, Suite 108, Toronto ON M3C3N7 ~Lty O~ Ill sk,wa 2 8 P-10<EMNG March 29, 2010 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Corporate Services & Treasurer, Report CS 07-10 36-94 Re: 2010 Current and Capital Budgets RECOMMENDATION 1. That Report CS 07-10 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2010 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,016,239 be approved; b) That the 2010 Gross Current Budget expenditures for City purposes in the amount of $30,386,433 (that excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $1,822,275); less estimated current operating revenues of $25,716,986 and transfer from the Rate Stabilization Reserve of $2,912,338 and transfer from the Economic Stabilization Reserve of $405,000 be approved; c) That the TOTAL FINAL City levy under a and b),above plus an additional $420,000 for Legal Challenges associated with York Durham Sanitary Sewer MOU and Judicial Review which results in a TOTAL FINAL levy of $43,788,348 which is approximately a 3.90% increase over 2009 be approved; 3. a)That Council approve the addition of the Brockridge Batting Cage and storage building at an estimated cost of approximately $97,000 to be entirely funded by the bequest from the Micharel R. Carman Memorial Fund to the 2010 capital budget . (Please refer to details in this report and memo to CAO in this Agenda); b)That the 2010 Capital Budget for the City of Pickering with a Gross Expenditure of $21,205,145 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Executive Committee meeting of March 4, 2010 and Recommendation 3 a); c)That the following capital financing sources be approved as presented in the amended 2010 Capital Budget that includes Recommendation 3 a): 2 9 Transfer from Current Fund to Capital $1,822,275 Fund Transfers from Reserves: - Dunbarton Pool Res (7032) 19,500 - Rec Complex Pool Reserve (7035) 30,000 - Rec Complex Arena Res(7036) 105000 - Vehicle Replacement Res (7040) 100,000 - Easement Settlement Res (7041) 131,279 - Move Ontario Reserve (7043) 252,500 - Cap Mtce and Mgmt Systems(7045) 15,000 Transfers from Reserve Funds - Development Charges 1,881,893 - Parkland Development (7502) 472,000 - Federal Gas Tax Funds (7505) 2,117,500 - City Share Dev. Charges Projects 568,947 (7022), - Third Party Contribution (7501) 200,000 - Community Facilities (7700) 10,000 - Public Works (7702) 200,000 Debt - 5 yr 1,060,000 Debt - 10 yr 850,000 DC Funded Debt -10yr 2,402,400 Federal and Provincial Grants - 8,000,000 Frenchman's Bay Harbour Construction Project 555,000 Provincial Grant - Invest in Ontario Provincial Grant - Ministry of Culture. 1,975 Provincial Grants - Transportation 247,671 Initiatives Donations (1592) 162,205 TOTAL $21,205,145 d). That total external debt financing of $4,312,400 for the projects identified in the 2010 Capital Budget, and as indicated in this report, in the amount of $1,060,000 for a period not to exceed 5 years and $3,252,400 for a period not to exceed 10 years; i e) That projects identified in the 2010 Capital Budget as being financed 30 through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2010 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; i) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 4. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) If Veridian does not increase its dividend by $315,000, the corresponding dollar short fall be offset by an increase in the draws from the Economic Stabilization Reserve. (Please refer to details in this Report, and Report CS 09-10 and memo to CAO in this Agenda) ; 5. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2010 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 3 b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets unless otherwise approved by Council; 6. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 7. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prioryear's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and to secondly transfer any remaining excess funding back to the original source of the funds; 8. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); 9. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2010 Current Budget; 10. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 11. That Council adopt the following Budget Guidelines for the development and presentation of the 2011 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation, or additional staffing is due to. health and safety or LTD accommodations; b) That excluding the Bi Centennial Program, there may be no new, enhanced or expanded current or capital budget programs; c) That the Education and Training accounts be adjusted to their 2009 32 budget levels if sufficient funding exists; d) That the 2011 budget be developed based on a "restricted use of debt;" 12. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 13. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 2. Director, Corporate Services & Treasurer, Report CS 09-10 95-117 Re: Veridian Corporation - Ontario Energy Board (OEB) Rate Submission RECOMMENDATION 1. That Report CS 09-10 of the Director, Corporate Services & Treasurer be received; 2. That the Promissory Note $17,974,000 to Veridian Connections Inc. be amended at face value with the revised terms 'and conditions including maturity dates, redemption features and with interest at 5.57% respectively from May 1, 2010 onward as indicated on the Note attached hereto; 3. That a By-law in the form attached providing for the.approval and execution of a Note Amending Agreement be passed; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering substantially in the form attached; 5. That the Director, Corporate Services & Treasurer be authorized to undertake any actions including execution of agreements, negotiations or amendments to the terms and conditions necessary in order to put the foregoing into effect; and 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 06-10 118-128 Re: Supply & Delivery of (2) Two Fire Pumper Vehicles RECOMMENDATION 1. That Report OES 06-10 of the Director, Operations & Emergency Services regarding the supply and delivery of (2) two Fire Pumper Vehicles be received; 33 2. That the proposal dated 01/30/10 and price negotiated with Smeal Fire Apparatus Co. by the Manager, Supply & Services for the supply and delivery of (1) one Fire Pumper Vehicle at a cost of $541,900 for the gross amount of $612,347.00 (HST included) and a net cost of $.551,437 be accepted; 3. That the proposal dated 01/30/10 and price negotiated with Smeal Fire Apparatus Co. by the Manager, Supply & Services for the supply and delivery of a second Fire Pumper Vehicle at a cost of $541,900 less a credit of ($9,300) for the gross amount of $601,838.00 (HST included) and a net cost of $541,974 be accepted; 4. That the total gross project cost of $1,214,185.00 as negotiated by the Manager, Supply & Services and the total net purchase cost of $1,093,411.20 be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of two (2) Fire Pumper Vehicles as follows: a) that the sum of $1,090,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed (10) years at a rate to be determined b) that the balance of $3,411.20 be funded from property taxes or other revenues available to the Treasurer c) that the annual repayment charges from the debenture in the amount of $141,160 be included in the annual Current Budget for the City of Pickering commencing in 2010, continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget d) that the draft bylaw attached to this report be enacted; and, e) that the appropriate officials of the City of Pickering be given authority to give effect thereto 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required. 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 07-10 129-141 Re: Tender No. T-24-2009 Tender for Don Beer Arena Accessibility 3 4 Upgrades and Environmental Improvements RECOMMENDATION 1. That Report OES 07-10 of the Director, Operations & Emergency Services regarding the Don Beer Arena Accessibility Upgrades and Environmental Improvements be received; 2. That Tender No. T-24-2009 submitted by Deciantis Construction Ltd. for the Don Beer Arena Accessibility Upgrades and Environmental Improvements in the amount of $2,411,850 (PST & GST included) be accepted; 3. That the total gross project cost of $2,838,675 and the net project cost of $2,703,500 including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $320,000 as provided for in the 2009 approved Capital Budget to be financed by the.issue of debentures through the Regional Municipality of Durham, over a period not exceeding ten (10) years, at a rate to be determined; b) The sum of $1,680,000 as provided for in the 2009 approved Capital Budget, to be funded through Provincial and Federal Recreation Infrastructure Canada (RInC) Program in Ontario Grant Funding; c) The sum of $100,000 as provided for in the 2009 approved Capital Budget to be funded from the Don Beer Arena Reserve; d) The sum of $420,000 as provided for in the 2009 approved Capital Budget to be funded from the Federal Gas Tax Reserve Fund; e) The additional sum of $183,500 to cover the project over expenditure will be funded as follows: i) the sum of $91,750 from Federal Gas Tax Reserve Funds; ii) the sum of $90,000 to be financed by the issue of debentures through the Regional Municipality of Durham over a period not exceeding ten (10) years; iii) the sum of $1,750 to be financed from current funds. f) The annual repayment charges in the amount of approximately $53,400 be included in the annual Current Budget for the City of Pickering i 3 5 commencing in 2010, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) The Director, Corporate Services & Treasurer has updated the City's 2010 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. I Cis Report To Council PICKERING Report Number: CS 07 -10 Date: March 29, 2010 36 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2010 Current and Capital Budgets Recommendation: 1. That Report CS 07-10 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2010 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $42,016,239 be approved; b) That the 2010 Gross Current Budget expenditures for City purposes in the amount of $30,386,433 (that excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $1,822,275); less estimated current operating revenues of $25;716,986 and transfer from the Rate Stabilization Reserve of $2,912,338 and transfer from the Economic Stabilization Reserve of $405,000 be approved; c) That the TOTAL FINAL City levy under a and b) above plus an additional $420,000 for Legal Challenges associated with York Durham Sanitary Sewer MOU and Judicial Review which results in a TOTAL FINAL levy of $43,788,348 which is approximately a 3.90% increase over 2009 be approved; 3. a) That Council approve the addition of the Brockridge Batting Cage and storage building at an estimated cost of approximately $97,000 to be entirely funded by the bequest from the Micharel R. Carman Memorial Fund to the 2010 capital budget . (Please refer to details in this report and memo to CAO in this Agenda); b) That the 2010 Capital Budget for the City of Pickering with a Gross Expenditure of $21,205,145 be adopted as presented and amended (that includes the capital budget changes approved by Council at the Executive Committee meeting of March 4, 2010 and Recommendation 3 a); Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 2 C) That the following capital financing sources be approved as presented in the amended 2010 Capital Budget that includes Recommendation 3 a): Transfer from Current Fund to Capital Fund $1,822,275 Transfers from Reserves: - Dunbarton Pool Res (7032) 19,500 - Rec Complex Pool Reserve (7035) 30,000 - Rec Complex Arena Res(7036) 105,000 - Vehicle Replacement Res (7040) '100,000 - Easement Settlement Res (7041) 131,279 - Move Ontario Reserve (7043) 252,500 - Cap Mtce and Mgmt Systems(7045) 15,000 Transfers from Reserve Funds = Development Charges 1,881,893 - Parkland Development (7502) 472,000 - Federal Gas Tax Funds (7505) 2,117,500 - City Share Dev. Charges Projects (7022) 568,947 - Third Party Contribution (7501) 200,000 - Community Facilities (7700) . 10,000 - Public Works (7702). 200,000 Debt - 5 yr 1,060,000 Debt - 10 yr 850,000 DC Funded Debt -10yr 2,402,400 Federal and Provincial Grants - Frenchman's 8,000,000 Bay Harbour Construction Project Provincial Grant - Invest in Ontario 555,000 Provincial Grant - Ministry of Culture. 1,975 Provincial Grants - Transportation Initiatives 247,671 Donations (1592) 162,205 TOTAL $21,205,145 d) That total external debt financing of $4,312,400 for the projects identified in the 2010 Capital Budget, and as indicated in. this report, in the amount of $1,060,000 for a period not to exceed 5 years and $3,252,400 for a period not to exceed 10 years; Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page-3 38 e) That projects identified in the 2010 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof, approved in the 2010 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; h) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; i) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 4. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects. Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) If Veridian does not increase its dividend by $315,000, the corresponding dollar short fall be offset by an increase in the draws from the Economic Stabilization Reserve. (Please refer to details in this Report, and Report CS 09-10 and memo to CAO in this Agenda) ; 5. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2010 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 4 39 b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets unless otherwise approved by Council; 6. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 7. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and to secondly transfer any remaining excess funding back to the original source of the funds; 8. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); 9. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2010 Current Budget; 10. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 11. That Council adopt the following Budget Guidelines for the development and presentation of the 2011 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation, or additional staffing is due to health and safety or LTD accommodations; b) That excluding the Bi Centennial Program, there may be no new, enhanced or expanded current or capital budget programs; I Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 5. 40 c) That the Education and Training accounts be adjusted to their 2009 budget levels if sufficient funding exists; d) That the 2011 budget be developed based on a "restricted use of debt;" 12. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 13. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: This report contains a summary of the 2010 Current and Capital Budgets. Financial Implications: At the Executive Committee meeting on March 4, 2010, the following changes were made to the draft Current and Capital Budgets while maintaining the 3.90% increase: i Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 6 Current Budget Changes General Government Section Grants: Haiti Relief - The Arms of Jesus Children's Mission $1,000 Sponsorship of Shelley Ann Brown Olympian 1,000 Motions - Youth Community Centre 1,000 Current Budget Reductions Regional Councillor B. Littley's budget (11,600) Regional Councillor B. McLean's budget (11,000) City Councillor J. O'Connell's budget (3,900) City Councillor D. Pickle's budget (7,550) Total Net Current Budget Changes 31 050 Capital Budget Changes Gablehurst Cres Resurfacing & Reconstruction Project's scope was reduced Browen Lane Reconstruction - Deferred to 2011 Added: Liverpool Rd - Annland to Commerce St for conversion of $200,000 overhead hydro to underground Project Funding Current Budget Changes from March 4t" Meeting - Property Taxes (31,050) Move Ontario (60,000) Easement Settlement Res (86,279) Provincial Grant- Trans. Initiatives (22,671) $(200,0001 The Net Current budget reduction of $31,050 was applied to help fund the Liverpool Road capital project that was added during the March 4, 2010 Executive (Budget) Committee Meeting. The 2010 Current and Capital Budgets, if adopted as amended, will result in a tax levy increase of 3.90% over last year's average property tax bill (excluding any Provincial tax policy changes). I Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 7 42 Sustainability Implications: The 2010 Current and Capital Budgets contain a number of projects and expenditures that will contribute to environmental sustainability. Background: The Recommendations put forth are those necessary to adopt and provide authority and direction for the 2010 Current and Capital Budgets of the City of Pickering and to provide direction regarding the development of the 2011 Budgets. 2010 Current Budget In May 2009, Council was presented with a forecasted need of a tax increase of approximately 3.5% to 4.5% to meet expenditures. At that time, the decline in the economy was known, however, the timing and the strength of the economic recovery was unknown. In addition, the current state of the "slow job growth recovery" at least not to the current extent and degree was not apparent. As stated above, the City operations levy is 2.90% - a decrease of 0.60% from the lowest preliminary target levy of 3.5%. The 2.90% City Operations levy compares favourably to other municipalities when you consider that Pickering has not had the advantage of strong assessment growth for many years like its Lakeshore Neighbours. The very first "draft" of the 2010 Current Budget resulted in a tax increase of approximately 12.0% which staff knew was unacceptable. The CAO with the senior management team, reviewed and reduced expenditures many times to arrive at the City Operation levy increase of 2.90%. A review of the individual cost centres, will indicate that many of the accounts are either at or below 2009 levels that in-turn means that inflationary cost pressures were absorbed by the departments. In addition, the CAO requested that City's conference budget be reduced on a "one time basis" resulting in an overall reduction of 36.3%. Education and training was also reduced on a City wide basis by 7.2% reflecting the CAO's direction to reduce costs to meet budget guidelines. While these reductions can be made on a short term basis, there is a hidden cost to the corporation if these reductions become permanent. Investing in the education and training of staff provides both economic benefits (learning and implementing latest cost saving strategies) and enhanced services to Pickering residents. User fees were reviewed in the context of increasing them taking into consideration the current economic environment. By reviewing expenditures and revenues, a net change of $3.45 million or 8.1% was removed from the final draft. One of the most direct and visible effects of the recession on th,e City is the significant decline in investment income for the current fund from $1.6 million in 2007 to a forecasted level of $200,000 in 2010. The decrease of $1.4 million represents a net levy increase in expenditures of 3.8%. This is primarily due to the steep decline in interest rates from about 4% to less than 1.0%. (Most economists predict a slight increase in interest rates starting in 2011.) Partially offsetting the decline in investment Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 8 income is an increase in building permit revenue from $550,000 to $800,000 and the budgeted increase in penalties and interest on overdue taxes. Planning staff are optimistic that building permit revenues are on an upward trend. After reducing expenditures, reviewing revenues and absorbing the negative impact of the recession through lower investment revenues there were only two remaining ways for the City to reduce the budgetary increase: reduce services and/or maintain the draw from the Rate Stabilization Reserve at the 2009 level. Proposing to reduce services in 2010 without prior discussion with Council was deemed not appropriate. During the next term of Council, serious consideration will have to be given regarding freezing and or reducing discretionary service levels. City's Budgetary Increase Summary Budgetary Forecast (Spring 2009) 3.5 to 4.5% Staff Submission (October 2009) 10.0 to 12.0% CAO and Directors Review and Reductions (8.1)% Proposed 2010 City Operations 2.9 October 19, 2009 Council Meeting - Council Motions - 245 and 1.0 246/09 (Pre-Budget Approval) Legal Challenges - York Durham Sanitary Sewer MOU and Judicial Review 3.9% Proposed 2010 Final Le The 3.9% translates into an average increase of approximately $42.00 per week (City Share October 19, 2009 Council Meeting At the October 19, 2009 Council Meeting, Council passed several motions directing staff to commence legal challenges regarding the York Durham Sanitary Sewer MOU and to engage outside legal expertise. The passing of these motions with an expenditure element were, by default 2010 pre-budget approvals. (There was no provision in the 2009 budget for these expenditures). Therefore an additional minimum 1.0 percent levy is required to address the costs associated with this legal appeal. Tax Increase Summary Pickering's share of the TOTAL TAX BILL is 27.1% (based on 2009 tax rates). The 3.9% tax increase, translates into an increase of 1.05% or slightly more than one percent on the TOTAL TAX BILL. When you add the Region's tax increase for Pickering of 2.15% and the School Boards estimated 0% increase, the total increase for the average residential ratepayer will be approximately 2.2%, which is slightly higher than the current rate of inflation. Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 9 44 Veridian The City of Pickering receives interest income on its Veridian promissory notes. Pickering currently earns 7.6% (approximately $1.9m) on approximately $25 million of notes. The interest rate on these notes is subject to the approval of the Ontario Energy Board (OEB). The OEB has indicated that the interest rate on promissory notes will need to be reduced to more closely reflect current market conditions. The downturn in the economy and financial markets in particular dictate lower rates of return. It is anticipated that the interest rate will have to be reduced to approximately 5.6% - a decrease of 26.3%. This will result in a loss of interest income of approximately $474,000 on an annual basis and $315,000 for the remaining nine months of 2010. The 2011 budget will include a further reduction of interest income of approximately $160,000 ($474,000 - $315,000). The above loss of income in the 2010 Current Budget has been offset by an anticipated increase in dividends. If the dividend increase does not occur, Recommendation 6 c) will allow the Treasurer to draw additional funds from the Economic Stabilization Reserve. The Economic Stabilization Reserve was funded by the additional 2009 dividend received from the Veridian. Staff's strategy is to use these dollars starting in 2009 over the next four years that will result in this reserve being depleted by 2013.. . Current Budget Draws from Reserves The budget includes a proposed draw of $2.9 million from the Rate Stabilization Reserve and $405,000 from the Economic Stabilization Reserve for a total draw of $3.3 million. In other words, the City is using $3.3 million of one-time funds to reduce the tax levy and without these funds the levy would be 7.8% higher. The good news is that for the first time during Council's term, the City is not increasing its draw from the Rate Stabilization Reserve. Use of One Time Funding For the Years 2007 to Projected 2010 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 2007 2008 2009 2010 0 Actuals M Budget Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 10 45 As the information above indicates, the City has drawn $10.8 million from its reserves in recent years in order to lower the tax rate. Starting in 2011, the City has to reduce its dependence on this draw by reducing its draw every year. The financial goal should be to have the Rate Stabilization Draw limited to 1.0% of the prior year's levy and not 7.8%. 2010 Budget Based on Estimates As in previous years, the City's budget is developed based on estimates or best known information for items such as utilities and benefits. For the 2010 budget, an estimate was made regarding fire staff salaries due to the fact the fire contract expired on December 31, 2009. The 2010 budget for education PIL revenues is an estimate due to the fact the 2010 education rates for commercial and industrial assessment will not be known until April or May of this year: 2010 User Fees & Charges Schedule Every year, the City increases its user fees, mainly for various recreational and cultural programs to partially reflect the cost of delivering these programs. Council passed Resolution #149/03 confirming the City's existing user fees through by-law. This By-law was updated as part of each year's budget process. The 2010 user fees also includes small increases for various building permit fees to offset inflationary and operating costs. Instead of increasing the building permit fees every four years that in-turn results in large increases, staff are recommending a more gradual step method. In order to have the new user fees become effective, Council will be required to approve the 2010 User Fee By-law, (as required under Section 391 of the Municipal Act, 2001 as amended ) that is included in this report. At the March 4t", Executive (Budget) Committee meeting, Council made four changes to the user fee schedule and these changes have been incorporated into the revised schedule. (These changes were to delete the proposed new fees for special events and street parties.) The Municipal Act, 2001 as amended through Bill 130, no longer requires municipalities to maintain a formal list of fees and charges. Staff, however, have decided to maintain the fee list due to the fact that it provides Council and the general public an opportunity to review the fees and provide any comment or input. In addition, having the fee list approved via the budget process allows general public comment and provides for a more open access and transparent government process. Debt Financing of Capital Projects This year's capital budget utilizes $4.3 million in debt. As of December 31, 2009, the City has approved $23.4 million in debt financed projects and this amount will increase to $27.7 million as a result of the 2010 capital budget. Internal loans were not required in the 2010 budget and remain unchanged at the 2009 level. This year, the City will pay $4.3 million in interest and principle payments to service the City's debt. The $4.3 million is equivalent to 10.2% of the budgetary tax levy. In other words, if Pickering had no outstanding debt, there would be 10% more flexibility. Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 11 46 Table One External Debt and Internal Financing of Capital Projects City of Pickering 5 and 10 Year Debt Financing 2009 Capital Bud et Capital Project Code Debt - 5 Description Years $ 5320.1004 150,000 Backhoe - Loader 5320.1005 190,000 Four Ton Dump 5320.1006 225,000 Five Ton Dump 5701.1002 105,000 Roof Rehabilitation Construction 5780.1003 180,000 Dunmoore Park - Tennis Court 5800.1008 210,000 Roofing Replacement Total Five Year Debt 1,060,000 Capital Project Code Debt -10 Description Years $ 5320.1015 100,000 Sideline 4 - Asphalt Paving 5340.1001 750,000 Pumper 5321.1005* 2,402.400 West Shore - Amberlea Creek Erosion Control Total Ten Year Debt 3,252,400 DC portion be funded from debt until Development Charges are collected. 2010 Tax Rates As has been the case for the last few years, the 2010 Property Tax rates and corresponding levy By-law will be presented to Council after the Province provides the education tax rates. 2010 Capital Budget The 2010 capital budget proposes expenditures in the amount of $21.2 million. The high capital budget is mainly due to the grant ready project (Frenchman's Bay Harbour Entrance - $8.0 million.) Without the Frenchman's Bay project, the City's 2010 capital budget would be $13.2 million. Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 12 47 Amendments Subsequent to Executive Committee Meeting The 2010 Capital Budget being presented to Council includes the following changes that were subsequent to the Executive (Budget) Committee meeting on March 4, 2010: 1. Change in Toy Avenue Financing Staff originally proposed in the Budget submission to the Executive Committee that the additional expenditure for Toy Ave in amount of $125,000 be financed by ten year debt. However, due to the multiple financing sources already being used for this project such as grants and Federal Gas Tax (FGT), staff are now proposing that the project be financed equally by FGT and Move Ontario Grants. 2. Brockridge Park Batting Cage In late December 2009, staff received donations in the amount of $97,205 from the Michael R. Carman memorial fund. (Michael R Carman was a partner with the law firm of Stikeman Elliott who had a great love of sports and a keen passion for baseball). These funds are to be used for the construction of storage buiding to be used by Pickering Ball Association and for the expansion of the existing pitching and batting cage. This project is 100 per cent funded by donations. Recommendation 3 a) provides staff the authority to add the project to the 2010 Capital budget. Further information may be found in the separate memo to the CAO in this Agenda. Frenchman's Bay Harbour Entrance Construction ($8.0 Million) The 2008 budget included a ($300,000) project to complete an environmental assessment and work plan for the Frenchman's Bay Harbour Entrance. (The project's cost was 100% funded by the Province). As a result of the project's work, staff now have a project ready for any future grant funding announcements being made by any senior level of government. This project will only proceed when the City receives 100% of the funding. Staff have included this project in the 2010 capital budget in anticipation of future government funding announcements and to have Council's approval. (Previous government funding programs have always included as a submission criteria that formal Council approval is required for the submitted project). Future Capital Budget Trends Every year the capital budget is reduced by deferring projects or replacement expenditures to future years. Future capital budgets will continue to reflect higher budget dollars for replacement expenditures as our infrastructure ages and deferral is no longer an option. Unfortunately, this means that there will be fewer capital dollars for other capital projects. In other words, for at least the next five years, the Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 13 48 City's Capital Budget will be primarily focused on the capital three (R's): replacement, renovations and repairs. Multi-Year Financial Strategic Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2010 to 2018. At the Executive Committee meeting of March 4, 2010 staff presented a strategic financial plan based on the years 2010 to 2014 reflecting various assumptions regarding the future economic environment Table Two 2011 2012 2013 2014 Proforma Proforma Proforma Proforma BUDGET BUDGET BUDGET BUDGET City Budget 6.9 to 7.9% 4.9 to 5.9% 3.9 to 4.9% 3.4 to 4.4% Infrastructure Levy 1.0% 2.0% 2.5% 2.5% Final Levy 7.9 to 8.9% 6.9 to 7.9% 6.4 to 7.4% 5.9 to 6.9% The above projection is based on the following principles: 1. Staffing complement is frozen for the years 2011 to 2014 unless to meet health and safety regulations, LTD and WSIB accommodations or if staffing costs are funded from additional revenues. 2. City service levels are either frozen or decreased. 3. No expansion of capital facilities for the years 2011 to 2014. 4. Reduced reliance on Rate Stabilization draws. The economic recession has put a financial strain on the City from two perspectives: reduced revenues such as investment income and lower than expected building permit activity and corresponding fees translating into lower future assessment growth and the City's ability to put forth budgetary levy increases between 6 to 7.0%. To offset negative impact of the recession, the City has had to maintain its draw from the Rate Stabilization Reserve for 2009 and 2010. Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 14 49 A key component of the City's financial sustainability is for the City to achieve at least moderate sustainable assessment growth. It is interesting to note that when the 2005 budget was being developed, preliminary forecasts for assessment growth related to Duffin Heights was 2009. In other words, last year and this year, the City should have received assessment growth of approximately 2 to 3.0% per year. The revised forecast for Duffin Heights related assessment growth is 2013. (Assessment growth for Seaton is now forecast for 2016). Every year that assessment growth is delayed, translates into potential additional financial strain or stress for the City. These assessment delays means that the City must continue to rely on some level of 'one-time funding" and reinforces the importance of ensuring that the City has these funds available for future years. Therefore, it is extremely important that the City reduce its use of "one- time" funds beginning in 2011 to ensure that there are some dollars available for future years and unforeseen economic events. Future City Growth Related Costs for Duff in Heights & Seaton Presented below is a high level estimate of the future capital costs related to Duffin Heights and Seaton. The preliminary cost for Duffin Heights capital projects (in priority order is presented below): Operations Centre & Animal Shelter (including land. services) $38,500,000 Less: Est. Proceeds from Land Sales (for Operation Centre) (22,000,000) Sub Total $16,500,000 Fire Headquarters 20,000,000 Recreation Centre 40,000,000 Total $76,500,000 The estimated debt servicing cost for approximately $76.5 million (20 year debt) would be approximately $6.5 million per year. During the next term of Council, serious consideration will be required regarding the phasing in of these future capital projects in order to have sufficient assessment growth to match debt payments. In order words, the homes will have to be built first to have the assessment growth available to service the debt. The only exception would be the-new Operations Centre that is required in order to sell City land. Property Assessment Database Management Recommendation 14 provides the Treasurer with the authority to initiate any necessary assessment appeals to protect the property assessment database of the City. Staff have been advised by our consultants that due to recent court decisions a formal By-law is required authorizing City officials to file assessment appeals. A report with a corresponding By-law will be prepared for Council's consideration in the near future. Report CS 07-10 March 29, 2010 Subject: 2010 Current and Capital Budgets Page 15 50 Attachments: 1. By-law to Confirm General Fees and Charges, 2010 2. Budget Presentation Slides, March 4, 2010 Prepared By: Prepared / Approved / Endorsed By: Stan Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer SK:vw Copy: Chief Administrative Officer Recommended for the consideration of :Pickering City o as O~S~n , R , CMM Chief Administrative icer ATTACHMENT #_L_TO REPORT #fU-0-1 D J The Corporation of the City of Pickering By-law No. xxxx/10 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08 and By-law 6951/09; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law read a first, second and third time and finally passed this 29th day of March, 2010. David Ryan, Mayor Debbie Shields, City Clerk Schedule I 52 City o~ ICI I PICKERING Summary of Fees & Charges 2010 Corporate Services Department To be approved by Council on March 29, 2010 i Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. 5 3 Clerks Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date Body Rub Licences Owner - not operator $250.00 $250.00 N No Increase Operator - not owner $250.00/ r $250.00/ r N No Increase Owner/ Operator $500.00/ r $500.00/ r N No Increase Attendant $150.00/ r $150.00/ r N No Increase Business Licence Wrecking Yard $20.00/ r $20.00/ r N No Increase Markets <100 stalls $200.00/da $200.00/da N No Increase Markets >99 stalls $1000.00/da $1000.00/da N No Increase Public Hall $10.00/ r $10.00/ r N No Increase Pet Shops $250.00/ r $250.00/ r N No Increase Boarding Kennels $250.00/ ear $250.00/ ear N No Increase Breeders $250.00/ ear $250.00/ ear N No Increase Late fees-(Boarding, Breeders and Pet Shops. $50.00 $50.00 N No Increase Taxi Licences Plate Owner Licence One Year $250.00/ r $250.00/ r N No Increase Brokerage License One Year $150.00/ r $150.00/ r N No Increase Taxicab driver's License Two Years $100.00 $100.00 N No Increase Clean Air Cab Plate License One Year $1,000.00 $1,000.00 N No Increase Plate Owner Licence-Clean air Cab $125.00 $125.00 N No Increase City Plate Licence One Year $2,000.00 $2,000.00 N No Increase Other Taxicab Fees Transfer of owner's late $500.00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $25.00 $25.00 N No Increase Replacement of Tariff card/Passenger R & R $10.00 $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re-inspection without taxicab meter $20.00 $20.00 N No Increase Re-inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $15.00 $15.00 N No Increase Plate Eligibility List (annually) $20.00 $20.00 N No Increase Cat & Do Licence Sterilized $20.00/ r $20.00/ r N No Increase Unsterilized $50.00/ r $50.00/ r N No Increase Microchip - Sterilized $15.00! r $15.00/ r N No Increase Microchip - Unsterilized $40.00/ r $40.00/ r N No Increase Replacement $5.00 ea $5.00 ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1stoccurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/Day N No Increase Impoundment of dog or cat not wearing current animal licence tag or microchipped 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/Day N No Increase Service Fees - Owner surrender fees Transfer of ownership of an animal. $150.00 $150.00 N No Increase i Clerks Division 5 4 GST Current Fee Proposed Fee Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date Pick up and Disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra large size $80.00 $80.00 N No Increase Adoption Fees Dos $150.00 $150.00 N No Increase Cats $100.00 $100.00 N No Increase Obedience Do Training $100.00 $100.00 Y No Increase Adult Video Owner/Operator $1500.00/ r $1500.001r N No Increase Owner - not operator $1400.001r $1400.00/ r N No Increase Operator - not owner $100.00/ r $100.00/ r N No Increase Fireworks Permits $100.00 $100.00 N No Increase Hawker / Peddler Licence Temporary Use Per day / per location $20.00 $20.00 N No Increase Stationary Use $250.00 $250.00 N No Increase Horse Riding Establishment Licence Licence $250.00 $250.00 N No Increase Late renewal penalty $25.00 $50.00 N Aril 1, 2010 Signs Temporary Sign - One Month $50.00 ea $50.00 ea N No Increase Portable Sign Licence $50.00 $50.00 N No Increase Banner and Inflatable Sin $50.00 $50.00 N No Increase Sidewalk sin $100.00 $100.00 N No Increase Billboard Annual Licence $500.00 $500.00 N No Increase Additional fee for any sign installed prior to $50.00 $50.00 N No Increase licence insurance Redemption Fee - Election Signs $25.00 $25.00 N No Increase Redemption Fee - All signs less than 2 mz $25.00 $25.00 N No Increase Redemption Fee - All other signs $50.00 $50.00 N No Increase Sign Variance - All other signs $100.00 $100.00 N No Increase Fence Variance Supported $100.00 ea $100.00 ea N No Increase Contested $250.00 ea $250.00 ea N No Increase Sidewalk Snow Clearing Less than 50' $106.25 $106.25 N No Increase Grater than 50' or corner lot $156.25 $156.25 N No Increase Home Base Business $50.00 $50.00 N No Increase Commissioning & Certification of Documents $10.00 up to 3 signatures $12.00 up to 3 signatures N April 1, 2010 (Commissioning for Pension forms is unofficially $5.00 per signature after 3 $5.00 per signature after 3 exempt) Lotteries Bingo Licence $60 per event $60.00 per event N No Increase Bazaar, Break open Raffle 1.5% Of gross prize value 1.5% of gross prize value (minimum fee of $15.00) (minimum fee of $15.00) N No Increase 5 Clerks Division GST Current Fee Proposed Fee Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date Marriage Licence $100.00 each $100.00 each N No Increase Marriage Ceremonies $250.00 each $250.00 each N No Increase Burial Permits $25.00 each $25.00 each N No Increase Tree Cutting Permit $100.00 each $100.00 each N No Increase Traffic & Parkin Removal of obstruction from City Road Return Fee-Basketball Net or other item $50.00 $50.00 N No Increase Return Fee-Shopping Cart $50.00 $50.00 N No Increase Photocopying U to five pages free - additional pages $0.50 $0.50 Y No Increase Compliance Letters $125.00/res . $125.00/res . N No Increase Council Age da $350.00/ ear $350.00/ ear y No Increase Executive Planning Agenda $350.00/ ear $350.00/ ear y No Increase Office of Sustainability 56 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date (Y/N) Business Directory $20.00 $25.00 N May 1, 2010 Business Directory --Special Report" $20.00 Discontinued Business Directory-Mailing Labels" $100.00 Discontinued Filming Fees: Parks and Facilities $500.00 $500.00 N No Increase Fire Actual Costs Actual Costs Museum Fees: Prep/Strike Fee $75.00 $75.00 Y No Increase Filming $150.00 $150.00 Y No Increase Overtime $200.00 $200.00 Y No Increase Film Permit Fee - $20b.00 N May 1, 2010 " Service no longer offered 4 . . . 5 7 Legal Services Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date Notary $10.00 $12.00 N April 1, 2010 5 Corporate Services Department 58 User Fee or Charge Current Fee Proposed Fee GST Applicable Proposed Fee (Excluding GST) (Excluding GST) (Y/N) Effective Date Bidders cost to pick up tendering package Range: Range: Price range based upon the size of the tendering document package, drawings, soils report, consulting reports - relative to the size $30.00 to $100.00 $30.00 to $100.00 N No increase of the project Letter of Credit Administration Draw Fee (Excluding Subdivision and Development $250.00 $250.00 N No increase Agreements) NSF Cheques $40.00 $40.00 N No increase Electronic Payment Correction $40.00 $40.00 N No increase Post Dated Cheque Retrieval Fee $40.00 $40.00 N No increase New Roll Number Set Up Fee $50.00 $50.00 N No increase Residential Apportionment Fee $50.00 $50.00 N No increase Commercial Apportionment Fee $250.00 $250.00 N No increase Ownership change administration fee $25.00 $30.00 N April 1, 2010 Preparation of Property Tax Registration $450.00 $450.00 N No increase Extension Agreement Receipt for Income tax (per roll number) $10.00 $10.00 N No increase 'If you are 65 years of age or older as of December 31, 2010, the fee for an Income Tax Receipt will be $0 for those properties in the $0.00 $0.00 N No increase RT tax class. Property Tax Account Analysis/Research - includes archival records (One hour minimum). $35.00 per hour $35.00 per hour N No increase Addition of water/sewer lien to roll $25.00 $25.00 N No increase Tax Certificates - No Verbal provided $65.00 $65.00 N No increase Tax Certificates Faxed (24 hour turn around) - N Verbal provided $85.00 $85.00 No increase 357/358 Applications (Depending on value of rebate) $25.00 $25.00 N No increase Tax Collection/Tax Registration Letters $25.00. $30.00 N April 1, 2010 Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per roll $10.00 $10.00 N No increase number 9 Operations & Facilities Division 5 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excl. GSTI (Excl. GST) Y~~ Effective Date Sports Tournaments- User Fee $500/weekend (2-3 days) $500/weekend (2-3 days) Excludes league tournaments $250/per day $250/per day N No Increase Sport Camps- User Fee $500/week (Full Park) $500/week (Full Park) N No Increase $250/week Partial Park) $250/week (Partial Park) Park Permit Fee $25 $25 N No Increase Park Permit Fee (with delivery of picnic table $100 $100 N No Increase & garbage cans) Temporary Fence Enclosures (Beer Tent) $175 $175 N No Increase Sports Field Booking Permit Fee $25/field/season $25/field/season N No Increase Road Occupancy Permits $25 $25 N No Increase Road Occupancy Permits with $50 (excluding street $50 (excluding street parties) N No Increase Barricades(excluding Street Parties) parties) Driveway Entrance Curb Cut Min Charge $207.00 Min Charge $207.00 Y $39.00/m (5.3m plus) $39.00/m (5.3m plus) (5.3m or less) (5.3m or less) No Increase $39.00/m (5.3m plus) $39.00/m (5.3m plus) Y Cost recovery of damages to City owned Actual Costs plus admin Actual Costs plus admin Fee N No Increase Property Fee (15%) (15%) Driveway Entrance 9 metres x 400 millimetres $1,440 $1,485 N No Increase Driveway Entrance 9 metres to 15 metres $1,440 $1,485 Plus $155 per metre in Plus $160 per metre in N April 1, 2010 excess of 9 metres excess of 9 metres Plus $40 per coupler when Plus $40 per coupler when required required Driveway Entrance extension of existing culvert $160 per metre $165per metre N April 1, 2010 Plus $40 per coupler Plus $40 per coupler Min Charge $200 Min Charge $205 Driveway Entrance, culvert other than as Contract Cost Contract Cost Y described above No Increase (time and material) (time & material) New rural driveway entrance (no culvert) $1,000 $1,000 N No Increase Commemorative Tree and Plaque $500 $500 N No Increase Commemorative Bench and Plaque $1,000 $1,000 N No Increase Special Events/Picnics/BBQ/School Events, $4-00 Y Picnic Tables (6 per Load - Pick-up & Delivery) Deleted Special Events/Picnics/BBQ/School Events $25 Y Garbage Cans (6 per Load) - Pick-up & Deleted Delivery Special Events/Picnics/BBQ/School Events $2-5 Y Barricades (6 per Load) - Pick-up & Delivery Deleted . Operations & Facilities Division 60 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable Effective Date (Excl. GST) (Excl. GST) YY/N) Hydro/lighting charges for tennis courts * $200 per court per season $200 per court per season N No Increase Encroachment Agreement (New) - must be $1,000 $1,000 N No Increase registered Encroachment Agreement (Renewal) - must $200 $200 N No Increase be registered Registration of Encroachment Agreements $250 $250 N No Increase Assignment of Encroachment Agreements $200 $200 N No Increase II 61 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) (YIN) Fitness Services Personal Training Personal Training Intro Pack - Individual Session - Members $69.45 $69.45 Y No Increase - Non-Members $81.71 $81.71 Y No Increase Personal Training. Intro Pack - Members $103.32 $103.32 Y No Increase - Non-Members $123.98 $123.98 Y No Increase Personal Training 6 pack - Members $364.64 $364.64 Y No Increase - Non-Members $437.58 $428.99 Y No Increase Personal Training 12 pack - Members $656.37 $656.37 Y No Increase - Non-Members $787.65 $772.20 Y No Increase Personal Training 18 Pack - Members $852.18 $937.18 Y January 1, 2010 - Non-Members $1,002.56 $1,102.56 Y January 1, 2010 Personal Training Buddy Training - Members $69.46 $72.06 Y August 1, 2010 - Non-Members $81.72 $84.78 Y August 1, 2010 Personal Training Buddy Training 3 People - Members $86.82 $90.08 Y August 1, 2010 - Non-Members $102.14 $106.25 Y August 1, 2010 Personal Training Group Training Programs Core Training - 10, 1 hour sessions $150.00 $150.00 Y No Increase Outdoor Beach Bootcamp - 10, 1 hour $150.00 $150.00 Y No Increase Fitness Boxing - 10, 1 hour sessions $175.00 $175.00 Y No Increase Biggest Loser - 16, 1 hour sessions $289.00 $289.00 Y No Increase Personal Training Sports Specific One Athlete - Members $69.45 $72.05 Y August 1, 2010 - Non-Members $81.71 $84.77 Y August 1, 2010 Two Athletes. Members $40.00 $41.50 Y August 1, 2010 - Non-Members $47.06 $48.82 Y August 1, 2010 Three Athletes Members $30.00 $31.12 Y August 1, 2010 - Non-Members $35.29 $36.61 Y August 1, 2010 Four Athletes - Members $25.00 $25.94 Y August 1, 2010 - Non-Members $29.41 $30.51 Y August 1, 2010 Five Athletes Members $22.00 $22.83 Y August 1, 2010 - Non-Members $25.88 $26.85 Y August 1, 2010 N Nutritional Consulting Introductory Session - Member $114.11 $118.39 Y August 1, 2010 - Non-Members $134.25 $139.28 Y August 1, 2010 Introductory Session Family/Friend Member $163.01 $169.12 Y August 1, 2010 Introductory Session Family/Friend Non-Member $191.78 $198.97 Y August 1, 2010 Keep on Track Six - 15 minute consults, Member $114.11 $118.39 Y August 1, 2010 Keep on Track Six - 15 minute consults, Non-Member $134.25 $139.28 Y August 1, 2010 Full Service Twelve - 30 minute consults, Member $408.08 $423.38 Y August 1, 2010 Full Service Twelve - 30 minute consults, Non-Member $480.09 $498.09 Y August 1, 2010 Lifestyle Nutrition One class - Member $78.12 $81.05 Y August 1, 2010 One class - Non Member $91.91 $95.36 Y August 1, 2010 Culture & Recreation Division 62 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) Y( /N) Successful Eating Plan One class - Member $78.12 $81.05. Y August 1, 2010 One class - Non Member $91.91 $95.36 Y I August 1, 2010 Initial Consultation (NEW) - Member $72.25 Y January 1, 2010 - Non-Members $85.00 Y January 1, 2010 Follow Up Session (NEW) - Member $34.00 Y January 1, 2010 - Non-Members $40.00 Y January 1, 2010 Nutrition Programming Healthy Eating (NEW) per session $12.50 Y January 1, 2010 Weight Management (NEW) per session $12.50 Y January 1, 2010 Nutrition Info Session (NEW) per session $15.00 Y January 1, 2010 Personal Best Nutrition (NEW) per session $12.50 Y January 1, 2010 Babysitting Service Babysitting 1 Hour - Member $3.00 $3.25 N September 1, 2010 Babysitting 10 Pass - Member . $30.00 $32.50 N September 1, 2010 Babysitting 1 Hour - Non-Member $4.50 $5.00 N September 1, 2010 Babysitting 10 Pass - Non-Member $45.00 $50.00 N September 1, 2010 Programs Fitness Registered - youth Giriz Club (Rename Active Girls) One class $5.75 $5.75 N No Increase Boyz Club (Rename Active Boys) One class $5.75 $5.75 N No Increase Kids Nia One class $6.00 $6.00 N No Increase Fitness Registered - family Family Fit Challenge Six, 1-hour classes, 1 adult & 1 child $47.00 $63.00 N January 1, 2010 Six, 1-hour classes, 1 additional family $13.50 $15.00 N January 1, 2010 Family Fit Yoga 12 60-minute classes 1 adult & 1 child (per class) $10.00 $10.80 Y January 1, 2010 each add. Fam mem (per class) $2.50 $2.50 Y No Increase Fitness Registered - teens Club Sport Conditioning (NEW) One class $8.00 N January 1, 2010 F.I.T. Club * One class $7.35 $7.35 N No Increase F.I.T. Club Fast Track * One class $41.67 $41.67 N No Increase F.I.T. Club Challenge * One class $35.00 $35.00 N No Increase Teen Bootcamp (NEW) One class $8.00 N January 1, 2010 Teen Kickboxing One class $6.00 $8.00 N January 1, 2010 Teen Yoga One class $5.75 $8.00 N January 1, 2010 Fitness Registered - adult Base Camp (NEW) One class $10.80 Y January 1, 2010 Boot Camp (NEW) One class $10.00 Y January 1, 2010 Bellydancing One class $12.27 $10.80 Y January 1, 2010 Cyclefit (NEW) One class $10.80 Y January 1, 2010 Kickboxing One class $14.58 $10.80 Y January 1, 2010 Nia Twelve, 1 hour classes $141.51 $127.60 Y January 1, 2010 Personal Best (NEW) One class $12.60 Y January 1, 2010 Pilates (Intermediate) Twelve - 1 hour classes 149.50 (12) $129.60 Y August 1, 2010 Pilates (Beginner) Twelve - 1 hour classes 140.00 (12) $129.60 Y August 1, 2010 PREP One class $10.51 $10.51 Y No Increase Tai Chi Twelve - 1 hour classes 102.50 (12) $129.60 Y August 1, 2010 Urban Poling One class $8.28 $8.60 Y January 1, 2010 Wedding Bells Boot Camp * One class $7.00 $7.00 Y No Increase Yoga (Progressive) One class $9.98 $10.80 Y January 1, 2010 Fitness Registered - adult 55+ Nia for Seniors One class $6.00 $6.00 N No Increase Osteo Breakthrough One class $6.00 $6.00 N No Increase Pilates Style Fitness One class $6.00 N January 1, 2010 6 3 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) (YIN) Stretch and Tone One class $4.00 $4.00 N No Increase Summer Fit One class $4.00 $4.00 N No Increase Yoga for Older Adults ' One class $5.00 $6.00 N August 1, 2010 Expansion Programs Spinning and Strength Studio - Drop in participants - one class " $12.00 $12.00 Y No Increase Members extra fee - one class$6.00 $6.00 lY No Increase Mind and Body Studio - (NEW) Drop in participants - one class " $12.00 Y January 1, 2010 Members extra fee - one class " $6.00 Y January 1, 2010 Aquatic Programs Swim Preschool Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 1-5 Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 6-10 Ten-45 minute classes $98.00 $98.00 N No Increase Summer Swim (DIP) Session Nineteen - 45 minute classes $150.00 $150.00 N No Increase Youth Programs Ten - 45 minute classes $94.55 $94.55 N No Increase Canadian Swim Patrol Ten -1 hour classes $95.55 $95.55 N No Increase Bronze Star Ten -1.5 hour classes $111.00 $111.00 N No Increase Bronze Medallion & Emergency Twenty-four hour program $219.00 $219.00 N No Increase First Aid " Bronze Cross Twenty-four hour program $164.00 $164.00 N No Increase NLS Forty hour program $257.01 $257.01 Y No Increase Leader/Assistant Instructor Forty hour program $215.89 $215.89 Y No Increase Red Cross/Lifesaving Society Water Forty-five hour program $269.86 $269.86 Y No Increase Safe Instructor Withdrawal fee for Leadership Sixteen Hours $35.00 $35.00 N No Increase Standard First Aid/CPR Sixteen Hours $104.00 $104.00 Y No Increase Standard First Aid/CPR (Staff) Sixteen Hours $73.50 $73.50 Y No Increase SFA/CPR Recert Eight Hours $55.00 $55.00 Y No Increase SFA/CPR Recert (Staff) Eight Hours $42.00 $42.00 Y No Increase CPR Six Hours $55.00 $55.00 Y No Increase CPR (Staff) Six Hours $42.00 $42.00 Y No Increase CPR Recert Four Hours $35.00 $35.00 Y No Increase CPR Recert (Staff) Four Hours $25.00 $25.00 Y No Increase Aqua Adults Ten - 55 minute classes $87.34 $87.34 Y No Increase Aqua Adults Ten - 30 minute classes $59.85 $59.85 Y No Increase Private Classes Ten - 30 minute classes $258.00 $258.00 N No Increase Semi-Private Classes Ten - 30 minute classes $155.00 $155.00 N No Increase Aquafit Ten - 55 minute classes $84.11 $84.11 Y No Increase Aquafit Twenty - 55 minute classes $145.79 $145.79 Y No Increase Aquafit Thirty - 55 minute classes $170.09 $170.09 Y No Increase Specialty Aquafit, Nice'n Easy Ten - 40 minute classes $71.96 $71.96 Y No Increase Specialty Aquafit, Nice'n Easy Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit for Arthritis Ten - 40 minute classes $71.96 $71.96 Y No Increase Aquafit for Arthritis Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit Pay As You Go $8.00 $8.60 Y August 1, 2010 High Five for Aquatics Four Hours $65.00 $65.00 Y No Increase Museum Outreach Programs (Per Student Fee) Weaving Wizards One - 2 hour class $4.29 $4.42 Y August 1, 2010 Buzzsaws & Building Blocks One - 2 hour class $4.29 $4.42 Y August 1, 2010 Wonderful Wool One - 45 minute class $2.38 $2.65 Y August 1, 2010 Thingamajigs One - 1 hour class $3.33 $3.54 Y August 1, 2010 Settlers Workshop Fractur One - 2 hour class $4.76 $4.87 Y August 1, 2010 Christmas Past One - 2 hour class $4.76 $4.87 Y August 1, 2010 Fracture One - 2 hour class $4.76 $4.87 Y August 1, 2010 A Culture &'Recreation Division 64 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) Y~1 Sheep to Shawl One - 2 hour class $4.29 $4.42 Y August 1, 2010 Stunning Stencils One - 2 hour class $4.76 $4.87 Y August 1, 2010 Wordsmiths One - 2 hour class $4.76 $4.87 Y August 1, 2010 The Hand That Rocks The Cradle One - 2 hour class $166.67 $176.99 Y August 1, 2010 Guest Speaker Presentations One - 1 hour class $95.24 $97.35 Y August 1, 2010 Hearth and Home Cooking Services Three - 2.5 hour classes $79.65 Y August 1, 2010 NE PMV Museum Club (NEW) Six - 1.5 hour classes $59.29 Y August 1, 2010 Haunted Halloween One - 2 hour class $14.29 $15.04 Y August 1, 2010 Preschool Programs Toddler Playgroup Twelve - 1 hour classes $93.00 $96.00 N August 1, 2010 Artful Toddler Twelve - 1.25 hour classes $117.00 $121.00 N August 1, 2010 Kindergarten's Coming Twelve - 2 1/4 hour classes $151.00 $157.00 N August 1, 2010 P.S. Writing is Fun Twelve - 1 hour classes $93.00 $96.00 N August 1, 2010 Tots In Action Twelve - 2 hour classes $128.00 $133.00 N August 1, 2010 Wiggles'n Giggles Twelve - 45 minute classes $81.00 $84.00 N August 1, 2010 Tumble Tots Twelve - 45 minute classes $81.00 $84.00 N August 1, 2010 Bouncin' Buddies Twelve - 45 minute classes $81.00 $84.00 N August 1, 2010 Jumpin' Jax Twelve - 45 minute classes $81.00 $84.00 N August 1, 2010 Junior Gym Twelve - 1 hour classes $95.00 $99.00 N August 1, 2010 Parent & Tot Skate Twelve - 30 minute classes $74.00 $77.00 N August 1, 2010 Beginner/Pre School Skating Twelve - 30.minute classes $74.00 $77.00 N August 1, 2010 Advanced Skating Twelve - 45 minute classes $90.00 $93.00 N August 1, 2010 Kinderjump Trampoline (NEW) 12 - 45 minute classes $87.00 $90.00 N August 1, 2010 Family Fun 12 - 1 114 hour classes $113.00 $113.00 N No Increase Craft Club 12 - 1 hour classes $134.00 $93.00 N No Increase Kids Cooking Four - 1 hour classes $45.00 $45.00 N No Increase Kids Nia Eight - 45 minute classes $40.00 $40.00 N No Increase Salsa Babies Six - 45 minute classes $67.93 $67.93 Y No Increase Salsa Tots Six - 30 minute classes $60.00 $60.00 N No Increase Children & Youth Programs Creative Steps Twelve - 30 minute classes $63.00 $65.00 N August 1, 2010 Pre-Ballet Twelve - 45 minute classes $80.00 $83.00 N August 1, 2010 Dance - Primary Ballet Twelve - 45 minute classes $80.00 $83.00 N August 1, 2010 Hip Hop Dance Twelve - 45 minute classes $80.00 $83.00 N August 1, 2010 Jazz Twelve - 45 minute classes $80.00 $83.00 N August 1, 2010 Children's Art Ten - 1.25 hour classes $69.00 $71.00 N August 1, 2010 Youth Art (does not include Ten - 1.5 hour classes $63.00 $65.00 N August 1, 2010 supplies) Cartooning for Kids Ten - 1 .25 hour classes $69.00 $71.00 N August 1, 2010 Babysitting Training Course Eight - 1.5 hour classes $61.00 $63.00 N August 1, 2010 Home Alone Four - 1.5 hour classes $32.00 $33.00 N August 1, 2010 Youth Bellydancing (NEW) Ten - 1 hour classes $59.00 $59.00 N No Increase Breakdancing Ten - 1 hour classes $59.00 $59.00 N No Increase Mad Science Eight - 1 hour classes $101.00 $104.00 N August 1, 2010 Children's Guitar - Level 1 Eight - 1 hour classes $66.00 $68.00 N August 1, 2010 Girls Night Seven weeks - 2 hour classes $61.00 $61.00 N No Increase Karate 3 months - 1 hour classes $88.00 $91.00 N August 1, 2010 Badminton Twelve - 1 hour classes $55.00 $57.00 N August 1, 2010 Summer Assistant Counsellor Minimum 2 sessions or 4 weeks $78.00 $81.00 N August 1, 2010 Summer Youth Leadership Nine - 3 hour classes $119.00 $124.00 N July 1, 2010 Ten - 3 hours classes $130.00 $135.00 N July 1, 2010 Recreational Basketball Clinic Eight - 2 hour classes $47.00 $49.00 N July 1, 2010 Recreational Volleyball Clinic Eight - 2 hour classes $47.00 $49.00 N July 1, 2010 I 6 5 Culture & Recreation Division Current Fee Proposed Fee . GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST (GST) Y( /N) Ball Hockey Ten - 1.5 hour classes $58.00 $60.00 N April 1, 2010 The Drama Club Ten- 1.5 hour classes $135.00 $130.00 N July 1, 2010 High Five (NEW) One Day - 7 hour class $62.00 $62.00 N No Increase Adult Programs Art Ten - 2 hour classes $77.14 $77.87 Y August 1, 2010 Art - Acrylics Five - 3 hour classes $71.43 $71.68 Y August 1, 2010 Adult Guitar Eight - 1 hour classes $60.95 $61.06 Y August 1, 2010 Ballroom Dance Ten - 2 hour classes $88.57 $88.57 Y No Increase Bellydance Twelve - 1 hour classes $72.38 $72.57 Y August 1, 2010 Scrapbooking One - 2 hour class $25.71 $25.71 Y No Increase Spanish, Beginner/Int. Ten - 2 hour classes $73.33 $73.45 Y August 1, 2010 Photography, Beginner Six - 2 hour classes $46.67 $46.90 Y August 1, 2010 Karate Three months - 1 hour classes $83.81 $84.07 Y August 1, 2010 Skating Twelve -45 minute classes $83.81 $84.07 Y August 1, 2010 Men's Power Hour Twelve - 1 hour classes $42.86 $43.36 Y August 1, 2010 Badminton Twelve - 1.5 hour classes $64.76 $64.60 Y August 1, 2010 Volleyball, Competitive Ten - 2 hour classes $68.57 $69.03 Y August 1, 2010 Volleyball, Recreation Twelve - 1.5 hour classes $61.90 $61.95 Y August 1, 2010 Older Adult Programs Line Dancing Twelve - 1 hour classes $29.52 $30.97 Y July 1, 2010 Latin Line Dancing Twelve - 1 hour classes $29.52 $30.97 Y July 1, 2010 Art (Beg. & Adv.) Twelve - 2 hour classes $49.29 $49.56 Y July 1, 2010 Belly Dance Twelve - 1 hour classes $29.52 $30.97 Y July 1, 2010 Hawaiian Dance Ten - 1 hour classes $29.52 $26.55 Y April 1, 2010 Clog Dancing Ten - 1 hour classes $29.52 $26.55 Y April 1, 2010 Museum Programs Bread Making One - 2.5 hour class $30.48 $31.86 Y August 1, 2010 Kids in the Village Summer Craft & One - 2 hour class $4.76 $4.87 Y June 1, 2010 Games Program Light Tea NE $6.19 Y May 1, 2010 Chocolate Tea One - 2 hour class $28.57 $26.55 Y May 1, 2010 Jane Austen Tea One - 2 hour class $28.57 $26.55 Y May 1, 2010 Strawberry Social (NEW) One - 2 hour class $28.57 $26.55 Y May 1, 2010 Victorian Tea One - 2 hour class $28.57 $26.55 Y May 1, 2010 Christmas Craft Club Combo Four - 2 hour classes $44.25 $46.02 Y August 1, 2010 Christmas Kick Start-- Four - 2 hour classes $63.72 $66.37 Y August 1, 2010 Mother's Day Tea One - 1.5 hour sitting $17.14 $17.70 Y April 1, 2010 Summer Solstice Suppers One - 3 hour class (weeknight) $44.29 $46.02 Y June 1, 2010 P.A. Day Heritage Camp One - 6.25 hour class $30.48 $37.17 Y August 1, 2010 No Increase Camps No Increase March Break Camp No Increase Extend a Camp 5 Days $63.00 $65.00 N November 1, 2010 Full Day Program 5 Days $158.00 $164.00 N November 1, 2010 Half Day Camp 5 Days $82.00 $85.00 N November 1, 2010 Museum Pioneer Camp 5 days $158.00 $164.00 N March 1, 2011 Pioneer Camp 9 days $261.00 $280.00 N March 1, 2011 Pioneer Camp 10 days $300.00 $311.00 N March 1, 2011 Pioneer French Camp 5 days $158.00 $164.00 N March 1, 2011 Pioneer French Camp 10 days $300.00 $311.00 N March 1, 2011 I Culture & Recreation Division 66 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excludinq Applicable Effective Date GST (GST) YI /N) Summer Camps - Adventure/Art/Sports Full Day Program 5 Days $158.00 $164.00 N March 1, 2011 9 Days $270.00 $280.00 N March 1, 2011 10 Days $300.00 $311.00 N March 1, 2011 Act One Drama Club (NEW) $170.00 $170.00 N No Increase Youth Camps (Arts & Sports) $165.00 $165.00 N No Increase Skateboard Camp (NEW) $150.00 $155.00 N July 1, 2010 Camp Mini Pidaca Half Day Program 5 Days $82.00 $85.00 N March 1, 2011 9 Days $136.00 $141.00 N March 1, 2011 10 days $158.00 $164.00 N March 1, 2011 Extend-a-Camp 5 Days $63.00 $65.00 N March 1, 2011 9 Days $110.00 $114.00 N March 1, 2011 10 Days $119.00 $124.00 N March 1, 2011 Mad Science Camp FULL Day Program 5 Days $195.00 $195.00 N No Increase Memberships: Pickering Recreation Complex * Pre Expansion Memberships * Health Club Adult, full Annual $463.05 $463.05 Y No Increase Seasonal $207.52 $207.52 Y No Increase Adult, daytime Annual $364.74 $378.42 Y September 1, 2010 Seasonal $145.61 $151.07 Y September 1, 2010 Adult, full, corporate Annual, under 15 members $416.75 $416.75 Y No Increase Annual, over 15 members $393.59 $393.59 Y No Increase Adult, daytime, corporate Annual, under 15 members $312.63 $324.35 Y September 1, 2010 Annual, over 15 members $295.27 $306.84 Y September 1, 2010 Youth Annual $188.39 $188.39 Y No Increase Seasonal $102.41 $102.41 Y No Increase Student Annual $250.00 $250.00 Y No Increase Seasonal $125.00 $125.00 Y No Increase Family Annual $796.07 $796.07 Y No Increase *Squash Adult Full, Annual $571.72 $571.72 Y No Increase Full, Seasonal $245.90 $245.90 Y No Increase Adult Daytime, Annual $426.90 $442.91 Y September 1, 2010 Daytime, Seasonal $177.34 $183.99 Y September 1, 2010 Adult, full, corporate Annual, under 15 members $495.50 $495.50 Y No Increase Annual, over 15 members $470.69 $470.69 Y No Increase Adult, daytime, corporate Annual, under 15 members $371.45 $385.38 Y September 1, 2010 Annual, over 15 members $336.71 $349.34 Y September 1, 2010 Youth Annual $208.28 $208.28 Y No Increase Seasonal $100.26 $100.26 Y No Increase Student Annual $300.00 $300.00 Y No Increase Family Annual $993.32 $993.32 Y No Increase * Racquetball Adult Full, Annual $467.80 $467.80 Y No Increase Full, Seasonal $195.74 $195.74 Y No Increase Adult Daytime, Annual $368.65 $382.47 Y September 1, 2010 Daytime, Seasonal $146.49 $151.98 Y September 1, 2010 1 6 7 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) Y( /N) Adult, full, corporate Annual, under 15 members $420.90' $420.90 Y No Increase Annual, over 15 members $397.52 $397.52 Y No Increase Adult, daytime, corporate Annual, under 15 members $315.97 $327.82 Y September 1, 2010 Annual, over 15 members $298.42 $309.61 Y September 1, 2010 Youth Annual $208.36 $208.36 Y No Increase Seasonal $100.26 $100.26 Y No Increase Family Annual $898.84 $898.84 Y No Increase * Combination Adult Full, Annual $575.74 $575.74 Y No Increase Full, Seasonal $311.66 $311.66 Y No Increase Adult Daytime, Annual $452.30 $469.26 Y September 1, 2010 Daytime, Seasonal $188.04 $195.09 Y September 1, 2010 Adult, full, corporate Annual, under 15 members $523.41 $523.41 Y No Increase Annual, over 15 members $497.25 $497.25 Y No Increase Adult, daytime, corporate Annual, under 15 members $374.48 $388.52 Y September 1, 2010 Annual, over 15 members $381.93 $396.25 Y September 1, 2010 Youth Annual $208.37 $208.37 Y No Increase Seasonal $107.29 $107.29 Y No Increase Family Annual $1,054.68 $1,054.68 Y No Increase * Tennis Adult Resident, Full, Annual $491.06 $491.06 Y No Increase Resident, Full, Seasonal $206.75 $206.75 Y No Increase Adult Resident, Daytime, Annual $370.06 $383.94 Y September 1, 2010 Resident, Daytime, Seasonal $147.40 $152.93 Y September 1, 2010 Youth Resident, Annual $218.79 $218.79 Y No Increase Resident, Seasonal $100.26 $100.26 Y No Increase Family Resident, Annual $943.24 $943.24 Y No Increase * Tennis Adult Non-resident, Full, Annual $555.48 $555.48 Y No Increase Non-resident, Full, Seasonal $233.54 $233.54 Y No Increase Adult Non-resident, Daytime, Annual $436.82 $453.20 Y September 1, 2010 Non-resident, Daytime, Seasonal $175.03 $181.59 Y September 1, 2010 Youth Non-resident, Annual $242.48 $242.48 Y No Increase Non-resident, Seasonal $106.95 $106.95 Y No Increase Family Non-resident, Annual $1,118.02 $1,118:02 Y No Increase * Golden Adult Full, Annual $1,041.86 $1,041.86 Y No Increase Full, Seasonal $437.58 $437.58 Y No Increase Adult Daytime, Annual $782.18 $811.51 Y September 1, 2010 Daytime, Seasonal $313.92 $325.69 Y September 1, 2010 Adult, full, corporate Annual, under 15 members $987.55 $987.55 Y No Increase Annual, over 15 members $935.46 $935.46 Y No Increase Adult, daytime, corporate Annual, under 15 members $670.44 $695.58 Y September 1, 2010 Annual, over 15 members $633.19 $656.94 Y September 1, 2010 Youth Annual $416.73 $416.73 Y No Increase Seasonal $175.02 $175.02 Y No Increase Family Annual $1,999.20 $1,999.20 Y No Increase * Fitness Class Memberships Fitness Memberships Annual $350.00 $359.00 Y September 1, 1010 3-Month $150.00 $150.00 Y No Increase Culture & Recreation Division 68 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) (Y/N Youth Annual $150.00 $150.00 Y No Increase Family Annual $750.00 $750.00 Y No Increase New Expansion Memberships Basic Health Adult, full Annual $463.05 $463.05 Y No Increase Seasonal $207.52 $207.52 Y No Increase Adult, full, corporate Annual, under 15 members $416.75 $416.75 Y No Increase j Annual, over 15 members $393.59 $393.59 Y No Increase Youth Annual $188.39 $188.39 Y No Increase Seasonal $102.41 $102.41 Y No Increase Student Annual $250.00 $250.00 Y No Increase Seasonal $125.00 $125.00 Y No Increase Family Annual $796.07 $796.07 Y No Increase Health + Adult Annual $559.00 $559.00 Y No Increase Adult Seasonal $251.55 Y April 1, 2010 Adult Corporate $447.20 Y April 1, 2010 Youth Annual $188.37 Y April 1, 2010 Youth Seasonal $102.41 Y April 1, 2010 Family Annual $1,121.09 Y April 1, 2010 Student Annual $250.00 Y April 1, 2010 Student Seasonal $125.00 Y April 1, 2010 Specialty Health Adult Annual $769.00 $769.00 Y No Increase Adult Seasonal $346.05 Y April 1, 2010 Adult Corporate $615.20 Y April 1, 2010 Youth Annual $288.39 Y April 1, 2010 Family Annual N/A Student Annual $350.00 Y April 1, 2010 Student Seasonal N/A Basic Squash Adult Full, Annual $571.72 $571.72 Y No Increase Full, Seasonal $245.90 $245.90 Y No Increase Adult, full, corporate Annual, under 15 members $495.50 $495.50 Y No Increase Annual, over 15 members $470.69 $470.69 Y No Increase Youth Annual $208.28 $208.28 Y No Increase Seasonal $100.26 $100.26 Y No Increase Student Annual $300.00 $300.00 Y No Increase Family Annual $993.32 $993.32 Y No Increase Squash + Adult Annual $644.00 $644.00 Y No Increase Adult Seasonal $289.80 Y April 1, 2010 Adult Corporate _ $515.20 Y April 1, 2010 Youth Annual $208.28 Y April 1, 2010 Youth Seasonal $100.26 Y April 1, 2010 Family Annual $1,278.42 Y April 1, 2010 Student Annual $300.00 Y April 1, 2010 Student Seasonal $150.00 Y April 1, 2010 Basic Racquetball Adult Full, Annual $467.80 $467.80 Y No Increase Full, Seasonal $195.74 $195.74 Y No Increase i 6 y Culture Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) YY/N) Adult, full, corporate Annual, under 15 members $420.90 $420.90 Y No Increase Annual, over 15 members $397.52 $397.52 Y No Increase Youth Annual $208.36 $208.36 Y No Increase Seasonal $100.26 $100.26 Y No Increase Family Annual $898.84 $898.84 Y No Increase Racquetball + Adult Annual $586.00 $586.00 Y No Increase Adult Seasonal $263.70 Y April 1, 2010 Adult Corporate $468.80 Y April 1, 2010 Youth Annual $208.36 Y April 1, 2010 Youth Seasonal $100.26 Y April 1, 2010 Family Annual $1,191.54 Y April 1, 2010 Basic Tennis (Resident) Adult Resident, Full, Annual $491.06 $491.06 Y No Increase Resident, Full, Seasonal $206.75 $206.75 Y No Increase Youth Resident, Annual $218.79 $218.79 Y No Increase Resident, Seasonal $100.26 $100.26 Y No Increase Family Resident, Annual $943.24 $943.24 Y No Increase Tennis + (Resident) Adult Resident, Full, Annual $647.00 $647.00 Y No Increase Resident, Full, Seasonal $291.15 Y April 1, 2010 Resident, Full, Corporate N/A Youth Resident, Annual $218.79 Y April 1, 2010 Resident, Seasonal $100.26 Y April 1, 2010 Family Resident, Annual $1,298.69 Y April 1, 2010 Basic Tennis (Non-Resident) Adult Non-resident, Full, Annual $555.48 $555.48 Y No Increase Non-resident, Full, Seasonal $233.54 $233.54 Y No Increase Youth Non-resident, Annual $242.48 $242.48 Y No Increase Non-resident, Seasonal $106.95 $106.95 Y No Increase Family Non-resident, Annual $1,118.02 $1,118.02 Y No Increase Tennis + (Non-Resident) Adult Non-resident, Full Annual $711.70 Y April 1, 2010 Non-resident, Full , Seasonal $320.27 Y April 1, 2010 Non-resident, Corporate N/A Youth Non-resident, Annual $242.48 Y April 1, 2010 Non-resident, Seasonal $106.95 Y April 1, 2010 Family Non-resident, Annual $143.27 Y April 1, 2010 Golden Adult Annual $1,500.00 $1,500.00 Y No Increase Adult Seasonal $675.00 Y April 1, 2010 Adult Corporate $1,200.00 Y April 1, 2010 Youth Annual $416.73 Y April 1, 2010 Youth Seasonal $175.02 Y April 1, 2010 Family Annual $2,875.10 Y April 1, 2010 Fitness Class Memberships Basic Fitness Adult Annual $359.00 $359.00 Y No Increase Adult 3-Month $150.00 $150.00 Y No Increase Youth Annual $150.00 $150.00 Y No Increase Family Annual $750.00 $750.00 Y No Increase Culture & Recreation Division 70 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) (YIN) Specialty Fitness Adult Annual $559.00 $559.00 Y No Increase Adult Seasonal $251.55 $251.55 Y No Increase Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool Aquatic Memberships Adult Annual $157.31 $157.31 Y No Increase Family Annual $297.63 $297.63 Y No Increase Youth/Disabled/Senior Annual $113.39 $113.39 Y No Increase Adult Seasonal $69.53 $69.53 Y No Increase Family Seasonal $111.61 $111.61 Y No Increase Youth/Disabled/Senior Seasonal $48.19 $48.19. Y No Increase Pickering Museum Village Membership Season, Family $47.62 $47.97 Y July 1, 2010 Pre-teen Dance Membership Surcharge $8.25 $8.25 N No Increase Admissions & Passes Combatants Room Our Special Place Single Admission $4.25 $4.50 Y April 1, 2010 Fitness Admissions Fitness Class - Basic Single Admission $8.19 $8.19 Y No Increase Fitness Class - Basic Five-Pass $40.95 $40.95 Y No Increase Fitness Class - Specialty Single Admission (NEW) $12.00 Y January 1, 2010 Fitness Class - Specialty Five-Pass (NEW) $60.00 Y January 1, 2010 Fitness Room Single Admission $11.68 $11.68 Y No Increase Fitness Room Five-Pass $58.40 $58.40 Y No Increase Fitness Room Ten-Pass $116.80 $116.80 Y No Increase Arena Admissions Public Skating Single Admission - Youth $2.86 $2.86 Y No Increase Ten-Pass - Youth $22.86 $22.86 Y No Increase Single Admission -Adult $3.81 $3.81 Y No Increase Ten Pass - Adult $30.48 $30.48 Y No Increase Family Pass $9.52 $9.52 Y No Increase Family 10 - Pass $47.62 $47.62 Y No Increase Parent & Tot Single Adult Admission $1.90 $1.90 Y No Increase Senior Skate Single Admission $0.95 $0.95 Y No Increase Shinny Single Admission $4.76 $4.76 Y No Increase 20- Pass $76.19 $76.19 Y No Increase Special Promotion (Toonie Skate) (Family Day Skate & Saturdays) Youth Single $1.90 $1.90 Y No Increase Family Single $4.76 $4.76 Y No Increase Racquet Sports Admissions Squash/Racquetball Prime Time $12.87 $13.35 Y September 1, 2010 Non-Prime-Time $10.37 $6.76 Y September 1, 2010 Tennis Prime Time $30.30 $31.44 Y September 1, 2010 ` Non-Prime-Time $23.81 $24.70 Y September 1, 2010 . Family Day Activity Passport $9.52 $9.52 Y No Increase Swimming Admissions Youth/Senior/Disabled Single Admission $2.23 $2.23 Y No Increase Youth/Senior/Disabled Ten-pass $18.87 $18.87 Y No Increase 1 7 1 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) Yj /N) Adult Single $3.22 $3.22 Y No Increase Adult Ten-pass $28.31 $28.31 Y No Increase Family Single $6.44 $6.44 Y No Increase Family Ten-pass $55.66 $55.66 Y No Increase Youth -ADD ages 4 & 5 to Youth Prices $2.23 $2.23 Y No Increase Special Promotion (Toonie Swims) (Family Day Swim & Saturdays) Youth Single $1.90 $1.90 Y No Increase Family Single $4.76 $4.76 Y No Increase Museum Admissions Adults Single Admission $4.76 $4.87 Y May 1, 2010 Student/Senior Single Admission $3.81 $3.98 Y May 1, 2010 Children Single Admission $2.86 $3.09 Y May 1, 2010 Family Single Admission $14.29 $14.60 Y May 1, 2010 School Tours - Basic Half day, per student $6.43 $6.64 Y April 1, 2010 School Tours - Christmas in the Village Half day, per student $7.14 $7.52 Y April 1, 2010 School Tours - School Days Half day, per student $6.43 $6.64 Y April 1, 2010 School Tours - Stencilling Half day, per student $6.67 $7.08 Y April 1, 2010 School Tours - Wonderful Wool Half day, per student $6.43 $6.64 Y April 1, 2010 School Tours - Candlemaking Full day, per student $11.43 $11.50 Y April 1, 2010 School Tours - Dairy Day Full day, per student $10.95 $11.06 Y April 1, 2010 School Tours - Weaving Full day, per student $11.67 $11.95 Y April 1, 2010 Multi Day Tours 2 days, per student/day $12.38 $12.39 Y April 1, 2010 School Tours - Conflict and Change Full day, per student $10.48 $10.62 Y April 1, 2010 School Tours - Wordsmiths Full day, per student $10.48 $10.62 Y April 1, 2010 School Tours - Toys, Games and Leisure Activities Full day, per student $10.48 $10.62 Y April.1, 2010 School Tours - Stencilling Full day, per student $10.48 $10.62 Y April 1, 2010 School Tours - Blacksmithin Full day, per student $12.38 $13.27 Y Aril 1 2010 Rental Fees: Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Prime time $157.14 $160.28 Y December 1, 2010 Non-Prime time $118.09 $120.45 Y December 1, 2010 Adults & Residents Affiliate Prime time $176.19 $179.71 Y December 1, 2010 Non-Prime time $133.33 $135.99 Y December 1, 2010 Commercial & Non-Resident Prime time $195.24 $199.14 Y December 1, 2010 Non-Prime time $157.14 $160.28 Y December 1, 2010 Elementary Schools Prime Time $157.14 $160.28 Y December 1, 2010 Non-Prime Time $70.48 $71.89 Y December 1, 2010 High School/Industrial Prime time $176.19 $179.71 Y December 1, 2010 Non-Prime time $102.86 $104.92 Y December 1, 2010 Summer Ice Prime Time $195.24 $199.14 Y December 1, 2010 Pad Rental Leagues Hourly Rate $70.48 $71.89 Y December 1, 2010 General Flat Rate, Full Day $1,574.76 $1,666.26. Y December 1, 2010 General Hourly $75.71 $77.22 Y December 1, 2010 Pickering Museum Village Schoolhouse (rentals available year round) Resident Flat Rate, whole day $404.76 $407.08 Y July 1, 2010 Non-Resident Flat Rate, whole day $485.71 $486.73 Y July 1, 2010 Resident Hourly rate $142.86 $146.02 Y July 1, 2010 Non-Resident Hourly rate $171.43 $172.57 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $271.43 $274.34 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $323.81 $327.43 Y July 1, 2010 Daytime Business, Resident Flat Rate, business hours $247.62 $247.79 Y July 1, 2010 Daytime Business, Non-Resident Flat Rate, business hours $304.76 $305.31 Y July 1, 2010 Culture & Recreation Division 2 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST (GST) Y( /N) Community Group Flat Rate, max. 4 hours $114.29 $115.04 Y July 1, 2010 Chapel (rentals available from April to October, before dusk) Resident Hourly rate $152.38 $154.87 Y July 1, 2010 Non-Resident Hourly rate $182.86 $185.84 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $271.43 $274.34 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $323.81 $327.43 Y July 1, 2010 Odd Fellows Hall (rentals available from April to October, before dusk) - Resident Flat Rate, whole day $404.76. $407.08 Y July 1, 2010 Non-Resident Flat Rate, whole day $485.71 $486.73 Y July 1, 2010 Resident Hourly rate $104.76 $106.19 Y July 1, 2010 Non-Resident. Hourly rate $123.81 $123.89 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $190.48 $194.69 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $228.57 $230.09 Y July 1, 2010 Community Group Flat Rate, max. 4 hours $114.29 $115.04 Y July 1, 2010 Bandstand (rentals available from April to October, before dusk) Resident Hourly rate $133.33 $137.17 Y July 1, 2010 Non-Resident Hourly rate $160.00 $163.72 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $247.62 $247.79 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $295.24 $296.46 Y July 1, 2010 Grounds for Photos (rentals available from April to October, before dusk) Resident Hourly rate $52.38 $53.10 Y July 1, 2010 Non-Resident Hourly rate $61.90 $61.95 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $90.48 $92.92 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $109.52 $110.62 Y July 1, 2010 Daytime Business, Resident Flat Rate, business hours $285.71 $287.61 Y July 1, 2010 Daytime Business, Non-Resident Flat Rate, business hours $342.86. $345.13 Y July 1, 2010 Community Group Flat Rate, max. 4 hours $113.29 $115.04 Y July 1, 2010 Grounds for Picnics/Social Gatherings (rentals available from April to Resident Flat Rate, whole day $404.76 $407.08 Y July 1, 2010 Non-Resident Flat Rate, whole day $485.71 $486.73 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $90.48 $92.92 Y July 1, 2010 Redman House (rentals available from April to October, before dusk) Resident Flat Rate, whole day $290.48 $292.04 Y July 1, 2010 Non-Resident Flat Rate, whole day $347.62 $353.98 Y July 1, 2010 Resident Hourly rate $57.14 $57.52 Y July 1, 2010 Non-Resident Hourly rate $71.43 $75.22 Y July 1, 2010 Resident Flat Rate, 2 hours day of rental $90.48 $92.92 Y July 1, 2010 Non-Resident Flat Rate, 2 hours day of rental $109.52 $110.62 Y July 1, 2010 Daytime Business, Resident Flat Rate, business hours $190.48 $194.69 Y July 1, 2010 Daytime Business, Non-Resident Flat Rate, business hours $228.57 $230.09 Y July 1, 2010 Community Group Flat Rate, max. 4 hours $114.29 $115.04 Y July 1, 2010 Chairs (up to 100 chairs) per chair $1.33 $1.33 Y July 1, 2010 PMV Education Kits one week rental $23.81 $26.55 Y July 1, 2010 Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex Hourly, max 19 (RC) $96.66 $100.28 Y August 1, 2010 Private Rental - Dunbarton Pool Hourly, max 19 (DIP) $81.92 $85.00 Y August 1, 2010 Private Rental - Rec Complex Hourly, max 50 (RC) $117.47 $121.88 Y August 1, 2010 Private Rental Hourly, max 50 DIP $97.89 $104.73 Y August 1 2010 Synchronized Pool Rental Hourly, non rime DIP $64.41 $67.63 Y August 1 2010 Pickering Swim Club Hourly, prime time (RC) $61.72 $64.81 Y August 1, 2010 Pickering Swim Club Hourly (DIP) $64.41 $67.63 Y August 1, 2010 Master Swim Program Hourly (DIP) $81.92 $81.92 Y No Increase Extra Lifeguard Hourly $19.73 $19.73 Y No Increase 2 7 3 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) LiN Instructor Hourly $24.11 $24.11 Y No Increase Board of Education Hourly $53.70 $53.70 Y No Increase Swim Meet Hourly $120.90 $126.95 Y August 1, 2010 Additional Facility Staff for Swim Hourly $41.74 $41.74 Y No Increase Pickering Rec. Complex Facilities Combatants Room Off Court Training Hourly $20.60 $21.37 Y September 1, 2010 Martial Arts Hourly $24.54 $25.46 Y September 1, 2010 Boyz and Giriz Birthday 2 Hours $168.00 $174.30 Y September 1, 2010 After Hour Tennis Rentals Four Courts Hourly rate $91.32 $94.75 Y September 1, 2010 Pool Meeting Room Swim Party Rental Flat rate, 1.5 hours $33.60 $34.86 Y September 1, 2010 Meeting Room 1 Resident Flat rate, Whole Day $149.10 $154.69 Y September 1, 2010 Non-resident Flat rate, Whole Day $193.20 $200.45 Y September 1, 2010 Resident Hourly rate $28.35 $29.41 Y September 1, 2010 Non-resident Hourly rate $40.95 $42.49 Y September 1, 2010 Daytime, business, resident Flat rate, Business Hours $93.45 $96.95 Y September 1, 2010 Daytime, business, non-resident Flat rate, Business Hours $127.05 $131.81 Y September 1, 2010 Community Group Flat rate, Max. 4 hours $29.70 $30.81 Y September 1, 2010 Meeting Rooms 1 & 2 Resident Flat rate, Whole Day $242.55 $251.75 Y September 1, 2010 Non-resident Flat rate, Whole Day $330.75 $343.15 Y September 1, 2010 Resident Hourly rate $40.95 $42.48 Y September 1, 2010 Non-resident Hourly rate $57.75 $59.92 Y September 1, 2010 Daytime, business, resident Flat rate, Business Hours $127.05 $131.81 Y September 1, 2010 Daytime, business, non-resident Flat rate, Business Hours $170.10 $176.48 Y September 1, 2010 Community Group Flat rate, Max. 4 Hours $60.50 $62.77 Y September 1, 2010 Meeting Rooms 1, 2 & 3 Resident Flat rate, Whole Day $396.90 $411.78 Y September 1, 2010 Non-resident Flat rate, Whole Day $496.65 $515.27 Y September 1, 2010 Resident Hourly rate $60.90 $63.18 Y September 1, 2010 Non-resident Hourly rate $80.85 $83.88 Y September 1, 2010 Daytime, business, resident Flat rate, Business Hours $181.65 $188.46 Y September 1, 2010 Daytime, business, non-resident Flat rate, Business Hours $247.80 $257.09 Y September 1, 2010 Community Group Flat rate, Max. 4 Hours $63.80 $66.19 Y September 1, 2010 New Year's Eve, resident Flat rate, Whole Day $788.55 $818.12 Y September 1, 2010 O'Brien Meeting Room A or B Resident Flat rate, Whole Day $210.00 $217.88 Y September 1, 2010 Non-resident Flat rate, Whole Day $264.60 $274.52 Y September 1, 2010 _ Resident Hourly rate $40.95 $42.48 Y September 1, 2010 Non-resident Hourly rate $60.90 $63.18 Y September 1, 2010 Daytime, business, resident Flat rate, Business Hours $87.15 $90.41 Y September 1, 2010 Daytime, business, non-resident Flat rate, Business Hours $127.05 $131.81 Y September 1, 2010 Community Group Flat rate, Max. 4 Hours $35.20 $36.52 Y September 1, 2010 O'Brien Meeting Rooms A & B Resident Flat rate, Whole Day $424.20 $440.10 Y September 1, 2010 21 I Culture & Recreation Division 74 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) Y( /N) Non-resident Flat rate Whole Day $518.70 $538.15 Y September 1, 2010 Resident Hourly rate $80.85 $83.88 Y September 1, 2010 Non-resident Hourly rate $115.50 $119.83 Y September 1, 2010 Daytime, business, resident Flat rate, Business Hours $181.65 $188.46 Y September 1, 2010 Daytime, business, non-resident Flat rate, Business Hours $254.10 $263.63 Y September 1, 2010 Tournament bookings Flat rate, per day $212.30 $220.26 Y September 1, 2010 Community Group Flat rate, Max. 4 Hours $63.80 $66.19 Y September 1, 2010 New Year's Eve Flat rate, Whole Day $840.00 $871.50 Y September 1, 2010 Pickering Rec. Complex East or West Salon Resident Flat rate, Whole Day (Monday - Sunday) $630.00 $630.00 Y No Increase Non-resident Flat rate, Whole Day (Monday - Sunday) $819.00 $819.00 Y No Increase Sunday, resident Flat rate, Daytime $378.00 $392.18 Y September 1, 2010 Sunday, non-resident Flat rate, Daytime $473.00 $490.74 Y September 1, 2010 Children's Banquets Flat rate, Max. 4 Hours $121.00 $125.54 Y September 1, 2010 New Year's Eve, resident Flat rate, Whole Day $1,386.00 $1,437.98 Y September 1, 2010 New Year's Eve, non-resident Flat rate, Whole Day $1,524.60 $1,581.77 Y September 1, 2010 Special Events Musical Flat rate $1,600.83 $1,660.86 Y September 1, 2010 Resident 1/2 Day (NEW) Flat rate, Max. 6 hours $326.82 Y January 1, 2010 Non-resident 112 Day (NEW) Flat rate, Max. 6 hours $424.86 Y January 1, 2010 Pickering Recreation Complex East & West Salons Resident Flat rate, Whole Day (Monday - Sunday) $1,165.00 $1,165.00 Y No Increase. Non-resident Flat rate, Whole Day (Monday - Sunday) $1,418.00 $1,514.50 Y June 1, 2010 Sunday, resident Flat rate (Daytime) $709.00 $735.59 Y September 1, 2010 Sunday, non-resident Flat rate (Daytime) $866.00 $898.48 Y September 1, 2010 New Year's Eve, resident Flat rate $2,100.00 $2,178.75 Y September 1, 2010 New Year's Eve, non-resident Flat rate $2,310.00 $2,396.63 Y September 1, 2010 Special Events Musical Flat rate $1,600.83 $1,660.86 Y September 1, 2010 Deposit $500.00 $518.75 Y September 1, 2010 Resident 1/2 Day (NEW) Flat rate, Max. 6 hours $604.35 Y January 1, 2010 Non-resident 1/2 Day (NEW Flat rate, Max. 6 hours $735.59 Y January 1, 2010 Petticoat Creek Community Centre Paris or Franklin Meeting Room Resident Flat rate $347.00 $360.00 Y September 1, 2010 Non-resident Flat rate $525.00 $544.69 Y September 1, 2010 Daytime, business, resident Flat rate $89.00 $92.34 Y September 1, 2010 Daytime, business, non-resident Flat rate $121.00 $125.54 Y September 1, 2010 Community Group Flat rate $28.00 $29.05 Y September 1, 2010 Resident Hourly rate $44.00 $45.65 Y September 1, 2010 Non-resident Hourly rate $77.00 $79.89 Y September 1, 2010 Paris & Franklin Meeting Rooms Resident Flat rate $630.00 $653.63 Y September 1, 2010 Non-resident Flat rate $820.00 $850.75 Y September 1, 2010 Daytime, business, resident Flat rate $165.00 $171.19 Y September 1, 2010 Daytime, business, non-resident Flat rate $249.00 $258.34 Y September 1, 2010 Community Group Flat rate $28.00 $29.05 Y September 1, 2010 Resident Hourly rate $77.00 $79.89 Y September 1, 2010 Non-resident Hourly rate $110.00 $114.12 Y September 1, 2010 New Year's Eve, resident Flat rate $1,273.65 $1,321.41 Y September 1, 2010 Children's Banquets, resident Flat rate $121.00 $125.54 Y September 1, 2010 22 7 5 Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) YY/N) Don Beer Banquet Hall Resident Flat rate $473.00 $490.74 Y September 1, 2010 Non-resident Flat rate $578.00 $599.68 Y September 1, 2010 Daytime, business, resident Flat rate $165.00 $171.19 Y September 1, 2010 Daytime, business, non-resident Flat rate $232.00 $240.70 Y September 1, 2010 Sunday to Thursday, resident Hourly rate $50.00 $50.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $55.00 $55.00 Y No Increase Sunday, resident Flat rate (Daytime) $347.00 $347.00 Y No Increase Sunday, non-resident Flat rate (Daytime) $473.00 $473.00 Y No Increase Children's Banquets, resident Flat rate $121.00 $121.00 Y No Increase Tournament Rate Flat, daily, Don Beer only $236.50 $236.50 Y No Increase New Year's Eve, resident Flat rate $946.00 $946.00 Y No Increase New Year's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase West Shore Community Centre Resident Flat rate $630.00 $630.00 Y No Increase Non-resident Flat rate. $820.00 $820.00 Y No Increase Daytime, business, resident Flat rate $165.00 $165.00 Y No Increase Daytime, business, non-resident Flat rate $249.00 $249.00 Y No Increase Sunday to Thursday, resident Hourly rate $77.00 $77.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $110.00 $110.00 Y No Increase Friday, resident Flat rate $472.00 $472.00 Y No Increase Friday, non-resident Flat rate $615.00 $615.00 Y No Increase Children's Banquets, resident Flat rate .$121.00 $121.00 Y No Increase New Year's Eve, resident Flat rate $1,273.65 $1,273.65 Y No Increase New Year's Eve, non-resident Flat rate $1,542.60 $1,542.60 Y No Increase East Shore Community Centre Rentals Room 2 or Room4.- Meeting Resident Hourly $28.35 $29.31 Y September 1, 2010 Non-Resident Hourly $40.95 $42.49 Y September 1, 2010 Gymnasium - Meeting/Sports Resident Hourly $36.75 $38.75 Y September 1, 2010 Non-Resident Hourly $47.25 $49.75 Y September 1, 2010 Room 2 and Room 4 - Social Resident Flat rate $220.00 $231.00 Y September 1, 2010 Non-Resident Flat rate $300.00 $315.00 Y September 1, 2010 New Years Eve - Resident Flat rate $440.00 $462.00 Y September 1, 2010 New Years Eve - Non-Resident Flat rate $605.00 $636.00 Y September 1, 2010 Gymnasium- Social Resident Flat rate $473.00 $490.74 Y September 1, 2010 Non-Resident Flat rate $578.00 $599.68 Y September 1, 2010 New Year's Eve, resident Flat rate $946.00 $946.00 Y No Increase New Year's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase Community Room Daily Flat rate $288.75 $303.25 Y September 1, 2010 Meeting - Resident Hourly $31.50 $33.25 Y September 1, 2010 Meeting - Non-Resident Hourly $42.00 $44.25 Y September 1, 2010 Social - Resident Hourly $52.50 $55.25 Y September 1, 2010 Social - Non-Resident Hourly $63.00 $66.25 Y September 1, 2010 3 Culture & Recreation Division 76 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST) (GST) YY/N Rental Extra Fees Listing Community Groups 12 bookings $121.00 $121.00 Y No Increase Administration Fee $35.00 $35.00 Y No Increase Maintenance Fee Hourly $28.03 $28.03 Y No Increase Damage/Security Deposit $200.00 $200.00 Y No Increase Damage/Security Deposit (Jack & $500.00 $500.00 Y No Increase Performing Rights tariff Without Dancing-Banquet Hall Flat Rate 61.69 $61.69 Y No Increase Performing Rights Tariff - Without dancing West salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Centre Flat Rate $29.56 $29.56 Y No Increase Performing Rights Tariff - Without dancing O'Brien Room A O, Brien Room B, East Shore Community Centre, Community Room, Petticoat Creek Paris Room, Petticoat Creek - Franklin Room Flat Rate $20.56 $20.56 Y No Increase Performing Rights Tariff-With Dancing Banquet Hall Flat Rate $123.38 $123.38 Y No Increase Performing Rights Tariff-With Dancing West salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Flat Rate $59.17 $59.17 Y No Increase Performing Rights Tariff-With Dancing O'Brien Room A, O'Brien Room B, East Shore Community Centre Centre, Community Room, Petticoat Creek Paris Room, Petticoat Creek - Franklin Room Flat Rate $41.13 $41.13 Y No Increase Events Pre-teen Dance Single Admission $6.90 $7.08 Y August 1, 2010 Poinsettia Tea Single Admission $4.72 $4.87 Y July 1, 2010 Big Band Single. Admission $4.76 $4.87 Y July 1, 2010 Big Band (Seniors Month) Single Admission $2.86 $4.87 Y July 1, 2010 Museum Events Adults $5.71 $5.75 Y July 1, 2010 Museum Events Students/Seniors $4.76 $4.87 Y July 1, 2010 Museum Events Children $3.81 $3.98 Y July 1, 2010 Museum Event Family $17.14 $17.70 Y July 1, 2010 A Spirit Walk Single Admission $14.29 $14.60 Y July 1, 2010 A Spirit Walk Student Performance $7.14 $7.52 Y July 1, 2010 Miscellaneous Replacement Access Card $9.43 $9.43 Y No Increase Museum Filming/Photo Shoots Set Dressing & Clean Up, Hourly $70.75 $70.75 Y No Increase Museum Filming/Photo Shoots Shooting Time, Hourly $141.51 $141.51 Y No Increase Kindergym Birthday Parties $109.52 $113.27 Y August 1, 2010 Creative Play Birthday Parties $136.19 $141.59 Y August 1, 2010 Heritage Birthday Parties (NEW) 12 children $161.91 $163.72 Y July 1, 2010 Mystery Parties (NEW) 12 children $161.91 $163.72 Y July 1, 2010 Tea Parties (NEW) 12 children $161.91 $163.72 Y July 1, 2010 Program Administration Fee GST will be added to applicable programs $9.43 $9.43 Y No Increase Membership Administration Fee $35.00 $35.00 Y No Increase NSF Charge Per cheque $40.00 $40.00 N No Increase Additional Receipt Charge Per Family $4.72 $4.72 Y No Increase Culture & Recreation Division Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date GST (GST) YLIN) Marketing Promotions City Brochure Advertising Full page $620.00 $638.60 Y March 1, 2010 Half page $440.00 $453.20 Y March 1, 2010 * Classes may vary from 5 to 15 weeks Classes may vary from 5 to 15 weeks. Single class participation is available Must also provide completed criteria listing prior to confirmation New Cam Fees effective March 2010 bolded . I Fire Services 7 8 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date (YIN) Multi-Residential Inspection $125 $125 N No Increase Legal Inspection. (Generally requests from legal firms) 125 125 N No Increase File Searches (Searches from our existing filing network). 125 125 N No Increase Sales of Supra Key Boxes small $80 small $80 N No Increase large $125 large $125 N No Increase Malicious False Alarms $350 $350 N No Increase Garbage container Fires 350 $350 N No Increase Occupancy load Inspection $125 $125 N No Increase Commercial Inspections $125 $125 N No Increase Industrial Inspections $125 $125 N No Increase Day Care Inspections $125 $125 N No Increase Standby for movie shoots Actual Costs Actual Costs N No Increase Fuel tank inspections $125 $125 N No Increase Fire Display Inspections $125 $125 N No Increase Federal Property $300 $300 N No Increase **Canadian Pacific Railway Lands for Fire Services Actual Costs Actual Costs N No Increase LLBO Permits $125 $125 N No Increase False Alarm Penalty and/or due to failure to maintain a fire alarm system or emergency system, per fire vehicles $350 $350 N No Increase dispatched Fire truck on scene of a motor vehicle accident and/or fire $350 $350 N No Increase for non resident MTO Rates Request for reimbursement for railway company for costs for overtime vehicles and staff I 26 Planning & Development 79 GST Proposed Fee User Fee or Charge Current Fee (Excl. GST) Proposed Fee (Excl. GST) Applicable Effective Date /N These fees are imposed under the authority of the Planning Act , R.S.O. 1990, c.P.13 Development Control Curb Cut - new development on roads not Min charge $207.00 (5.3m or Min charge $207.00 (5.3m or Y No Increase assumed by municipality and now less) less) entrances with building permit and/or development applications $39.00/m (5.3m plus) $39.00/m (5.3m plus) Y No Increase Municipal Consent Fee $300/application $300/application N No Increase Curb Infill $175.00/m $175.00/m Y No Increase Sidewalk Repair $230.00/m $230.001m Y No Increase Pre-installed Storm Sewer Connection Contract cost + admin fee Contract cost + admin fee Y No Increase Fill/Topsoil Permit One Year Permit $500 + $1000/hectare to a $500 + $1000/hectare to a N No Increase max $4500 max $4500 One Year Extension $500 $500 N No Increase Newspaper Box Pad Permit Application $50/box $50/box N No Increase Newspaper Box Installation $250-$500 $250-$500 N No Increase Newspaper Box Annual Maintenance $15/box $15/box N No Increase Road Cleaning Contract cost + 15% Contract cost + 15% Y No Increase Damage Deposits Pool $500 $500 N No Increase Water/Sewer Connection $500 $500 N No Increase Residential Building Permit-Rural $1,500 $1,500 N No Increase Residential Building Permit-Urban $2,000 $2,000 N No Increase Commercial Building $2000-$5000 $2000-$5000 N No Increase Residential Development Review Fee $50/unit $50/unit N No Increase Storm Water Maintenance Fee $1600/hectare $1600/hectare N No Increase Development Inspection Fee Based on total cost of works Based on total cost of works N No Increase < $500,000 = 4.5% < $500,000 = 4.5% N $500,00041 mil = 4% $500,00041 mil = 4% N > $1 million = 3.5% > $1 million = 3.5% N Pool Enclosure Permit $150.00 $150.00 N No Increase Planning Documents Pickering Official Plan $150 $150 N No Increase Official Plan Compendium $50 $50 N No Increase Development Guidelines $5-$10 $5-$10 N No Increase Special Studies $10-$20 $10-$20 N No Increase Zoning By-laws $5410 each $5410 each N No Increase Summary Residential Applications $20 $20 N No Increase Mapping $5-$25 $5-$25 N No Increase Address Booklet $25-$50 $25-$50 N No Increase Fiche Prints Price Varies Price Varies N No Increase Special Mapping Requests $46.73/hr $46.73/hr Y No Increase Photocopies - 6 or more pages $.50 each $.50 each Y No Increase Planning Applications Minor Variance Accessory Structure $200 $200 N No Increase Existing Building $350 $350 N No Increase Vacant Land $1,500 $1,500 N No.increase Application Tabling $200 $200 N No Increase Special Meeting $750 $750 N No Increase ~8 Planning & Development 80 Zoning By-law -Amendment $5,000 $5,000 N. No Increase Zoning By-law - Recirculation $500 $500 N No Increase Oak Ridges Moraine Premium $500 $500 N No Increase Zoning By-law - Removal of Holding $2,225 $2,225 N No Increase Zoning By-law - Extension of Temporary Use $2,225 $2,225 N No Increase By-law Minister Zoning Order Amendment Minor $1,000 $1,000 N No Increase Major $1,600 $1,600 N No Increase Pickering Official Plan -Amendment $8,000 $8,000 N No Increase Pickering Official Plan - Recirculation $500 $500 N No Increase Oak Ridges Moraine Premium $500 $500 N No Increase Regional Official Plan-Amendment $5,000 $5,000 N No Increase (not part of a Pickering OPA) Land Division Comments $700 $700 N No Increase Clearance of Conditions $300 $300 N No Increase Development Guideline Amendment to Neighbourhood Development Guideline $0 $350 N April 1, 2010 Draft Plan of Subdivision Base Fee $10,000 $10,000 N No Increase Per Unit Fee $135 $135 N No Increase Agreement Fee $3,000 $3,000 Y No Increase Approval Package Fee (Release to Registry $500 $500 Y No Increase Office) Assumption Package Fee $1,000 $1,000 Y No Increase Clearance Release Fee $1,000 $1,000 N No Increase Recirculation $500 $500 N No Increase Amending Subdivision - Major $1,200 $1,200 Y No Increase Amending Subdivision - Minor $400 $400 Y No Increase Draft Plan of Condominium $6,500 $6,500 N No Increase Recirculation $500 $500 N No Increase Clearance Release Fee $1,000 $1,000 N No Increase Approval Package Fee (Release to Registry Office) - Traditional Condominium $500 $500 Y No Increase - Common Element Condominium $1,000 $1,000 Y No Increase Conversion $1,000 $1,000 N No Increase Revisions to a Draft Approved Plan $1,000 $1,000 N No Increase (Red Line Revisions) Planning Applications Site Plan Residential $2500 + $175 per dwelling unit $2500 + $175 per dwelling N No Increase unit Commercial $2500 + $850 for each $2500 + $850 for each N No Increase 2,000mz 2,000m2 Industrial $2500 + $500 for each 2000m2 $2500 + $500 for each N No Increase .2000mz Minor Revision $750 $750 N No Increase Major Revision $2,500 $2,500 N No Increase Clearance $250 $250 N No Increase Minor Revision to Approved Condo Site Plan $50 $50 N No Increase (by unit owner Le. decks, sheds, fences Agreement Fee (Standard Form) $900 $900 Y No Increase Agreement Fee (Custom Form) $1,500 $1,500 Y No Increase Amending Site Plan Agreement $400 $400 Y No Increase Part Lot Control By-law Base Fee $500 $500 Y No Increase Per Unit Fee $25 $25 N No Increase Secondary Processing Fee $100 $100 Y No Increase 8 $ Planning & Development Building Permit Fees These fees are imposed under the authority of the Building Code Act , 1992, C.23 Demolition Permit $10/each 100m 2 of $10/each 100m 2 of N No Increase floor area min $50 floor area min $50 Conditional Permit Appl. Permit Fee + 10% of Appl. Permit N April 1, 2010 $1,000 Fee to a max of $2500 in addition to applicable fee Change of Use Permit $200 $200 N No Increase Occupancy Permit for Unfinished Building $100 $100 N No Increase Equivalent Authorization $100 $100 N No Increase Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No Increase Revision to Permit $50 $100 N April 1, 2010 Transfer of Permit $50 $100 N April 1, 2010 Re-examination Change in House Model $300 + fee prescribed $300 + fee prescribed N No Increase in Part B for any in Part B for any additional area additional area Re-examination Other Than Above 10% of applicable permit fee to 10% of applicable permit fee N No Increase a max of $1000 to a max of $1000 Additional Inspection $100 $100 N No Increase Building Permit Fee Min Fee $50 $100 N April 1, 2010 Assembly Occupancies $12/each m2 of floor area $12/each m2 of floor area N No Increase Institutional Occupancies $14/each m2 of floor area $14/each m2 of floor area N No Increase Residential Occupancies $9/each m2 of floor area $10/each m2 of floor area N April 1, 2010 Business & Personal Service $8/each m2 of floor area $8/each m2 of floor area N No Increase (single storey) Business & Personal Services $10/each m2 of floor area $10/each m2 of floor area N No Increase (multiple storey) Farm & Unserviced Storage Buildings $3/each m2 of floor area $3.50/each m2 of floor area N April 1, 2010 Parking Garages $4/each m2 of floor area Industrial occupancies to N April 1, 2010 include parking garages (see below) Industrial Occupancies $5.50/each m2 of floor area $6/each m2 of floor area N April 1, 2010 Interior Partitioning & Finishing $2/each m2 of floor area $2/each m2 of floor area N No Increase Minor Residential Structures and $50 $100 N April 1, 2010 Alterations Temporary Tents $100 $100 N No Increase Temporary Sales Centres $100 $1,000 N April 1, 2010 Minor Non-Residential Structures $100 $200 N April 1, 2010 Alterations, Building and Structures $10/each $1000 of $10/each $1000 of N No Increase Not Provided Above construction value construction value Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. No changes to building permit fees have been made since 2005. The direct and indirect City costs to administer and enforce the Act exceeded the total fees collected in 2009 and previous years. Accordingly, the City's building permit fees are being adjusted to address this shortfall. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule Agreements, By-laws & Processes License Letter $50 $50 Y No Increase Development- Major $3,000 $3,500 Y April 1, 2010 Development- Minor $1,000 $1,000 Y No Increase Development - Amendment - Major $1,200 $1,200 Y No Increase Development - Amendment - Minor $400 $400 Y No Increase Combined Site Plan/Development $3,000 $3,500 Y April 1, 2010 Agreement Assumption Package Fee - Major $1,000 $1,000 Y No Increase Assumption Package Fee - Minor $500 $500 Y No Increase Model Home Agreement $750 $750 Y No Increase Right of Re-entry Letters $150 $150 Y No Increase 29 Planning & Development 82 Road Dedication/Naming By-law Proc. $300 $300 Y No Increase Road Closing Process (Preparation of all $500 $500 Y No Increase documents to stop-up and close i.e. Notices, RTC, By-laws) Transfer of Land/Easements $150 $175 Y April 1, 2010 Miscellaneous Agreements (Road $1,200 $1,200 Y No Increase Im rovements/Servicing, etc. - Major Miscellaneous Agreements (Road $750 $750 Y. No Increase Improvements/Servicing, etc. - Minor Release of Agreements - Development $300 $300 Y No Increase Related Release of Agreements $100 $100 Y No Increase Encroachment/Licence/Miscellaneous Release of Easements (Preparation and $200 $200 Y No Increase processing of By-laws, RTC, Resolutions) Search Fee Process - Per PIN $15 $15 Y No Increase Document Down load-Teraview (Per $5 $5 Y No Increase Document Transfer Release & Abandonment $150 $175 Y April 1, 2010 Administration Fee - Letter of Credit Draw $250 $250 Y No Increase Insurance Per Draw Miscellaneous Reporting/ Disbursement Fees $150 $150 Y No Increase Letter Teraview/Document Review Sign-off $0 $60 Y April 1, 2010 Release of Tax Arrears Certificates $0 $200 Y April 1, 2010 r .8 3 ATTACHMENT #.sLTOREPORT#-a 07-~ U 2010 Current & Capital Budgets A Financial Overview 2011-2014 Executive , Committee March 4, 2010 1 Introduction Current Budget Financial Projection Capital Budget 2 1 84 2010 Budget Process CAO and Department Heads • Budgets development by departments based on Council guidelines. • Reviews conducted by Directors and CAO. • Budget includes no new full time positions. • Capital budget focus is on maintenance of existing infrastructure. 3 Major Discretionary Reductions CAO gave direction that the following accounts be reduced: • Conferences j 36.30% • Publications j 15.71% • Office Supplies j 8.15% • Staff Training j 7.20% • Advertising j 6.80% a 2 85 Lack of Assessment Growth Pickering's Lakeshore Neighbours (through -assessment growth) have built- up financial strength to weather the financial challenges of the current economic environment. 5 City of Pickering Assessment Growth 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2003 2005 2007 2009 0Pickering MAjax Senior Government levels hold and control vast land holdings in Pickering over the last 35 years. If Pickering had land available for development, the City would also experience strong assessment growth. 6- 3 I 86 Rate Stabilization Reserve Draws $4,500,000 $4,000,000 $3,500,000 $3,000,000 ii $2,500,000 II $2,000,000 j $1,500,000._.,. 2007 2008 2009 2010 2011 O Actuals M Budget o Forecast The 2010 draw is at the same level as 2009. Since 2007, the total draw has been $10.8 million. "Lower taxes, improved services simply not consistent" News Advertiser Editorial, February 24, 2010 "Better to introduce incremental increases that are fair enough to ensure roads are plowed and firefighters are equipped with the best tools, than to risk deep cuts and reduced services." 8 4 87 2010 Budgetary Levy 2009 Projection (Spring 2009) 3.5-4.5% First Draft (October 2009) 10.0 =12.0% CAO & Directors Reductions (8.1%) Proposed 2010 City Budget 2.9% Legal Challenges York Durham Sanitary Sewer MOU & Judicial Review 1.0 Proposed 2010 Final Levy 3.9% "Levy is 2.9% + 1.0%" 9 Where Do Your Tax dollars Go? city 27.1% Region LT L K ' > 54.8% School Boards. 18.1% The total tax levy increase for the average Pickering residential tax payer would be 2.2% or approximately $88.65 ($1.70 per week). • Assume School Board is neutral. Based on 2009 average Regional Assessment ($289,400). 10 5 Financial Impact Proposed 2010 Budget Increase City Share Only Cost per 2009 2010 Inc. Week Single Family Home $1,247 $1,286 $39.42. $0.74 Avg. Assess. ($340,750) Semi Detached $875 $902 $26.94 $0.52 Avg. Assess. ($239,000) Residential Condominium $713 $735 $22.00 $0.42 Avg. Assess. ($195,000) 11 How Does Pickering Compare with Other Durham Lakeshore Municipalities Budgetary Property Municipality Inc.% Taxes Pickering (Proposed) 3.90 1,134 Ajax 2.75 1,155 Whitby NA 1,246" Oshawa 0.90 2,164 Clarington 2.97 1,265 The above information was based on the 2009 average Regional assessment ($289,400) multiplied by the corresponding 2010 levy increase. For Whitby , the 2010 levy increase is not known and therefore, 2009 figure is used. 12 6 89 2011 to 2014 Financial Projection 2011 2012 2013 2014 Proforma Proforma Proforma Proforma BUDGET BUDGET BUDGET BUDGET City Budget 6.9 to 7.9% 4.9 to 5.9% 3.9 to 4.9% 3.4 to 4.4% Aging Infrastructure Levy 1.0% 2.0% 2.5% 2.5% Final Levy 7.9 to 8.9% 6.9 to 7.9% 6.4 to 7.4% 5.9 to 6.9% Excludes any funding for Duffin Heights. The Rate Stabilization Draw is decreased every year. 13 2010 DRAFT CAPITAL BUDGET 14 7 90 Council Investment Decisions 2007 to 2009 During the last three years, Members of Council have demonstrated their commitment to community safety, health and quality of life for Pickering residents through their capital budget decisions. 15 Major Budgeted Capital Projects Recreation Facility Investments 2007 to 2009 Rec Complex Expansion $4,500,000 Don Beer Arena Reno. $2,520,000 Don Beer Pad#2 800,000 3,320,000 Dunbarton Pool 2,500,000 Western Gateway 925,000 Museum Hotel 900,000 Artificial Turf Kinsmen Park 700,000 Pickering Lawn Bowling 500,000 The major Recreation projects totals $13.4 million. 16 8 91 Major Budgeted Capital Projects Fire Services Division 2007 to 2009 Heavy Rescue $1,200,000 Pumper Rescue 850,000 Fire Equipment 487,000 Fire Dispatch Communications 444,000 Major Station Repairs 172,500 The 2010 proposed capital budget includes $750,000 for a pumper. 17 i Major Budgeted Capital Projects Roads Expenditures 2007 to 2009 2007 to 2009 Regular Roads Expenditures $ 4,796,700 2007 to 2009 DC's Develop. Related Expenditures 5,352,565 Sub Total $ 10,149,265 18 9 92 Major Other Capital Projects 2007 to 2009 Duffin Heights Pond#4 2,000,000 Krosno Creek Stormwater Pond 1,750,000 Frenchman's Bay Master Plan 350,000 r 19 Capital Budget Summary 2001 to 2010 $25.000, 000 $20.000,000 E $15.000.000 $10.000.000 c r l t ~ s 6 $5,000M0 / ✓OO~ VOOn VOO~ yOO~ VOO~ VOO~ VOO~ ✓OO~ VOO~ ~O,~O 20 10 93 2010 Significant Green Projects Amberlea Creek Erosion Control $2,730,000 Dehumidification - Rec Complex Arenas 200,000 Roof Replacements 245,000 Energy Efficient Boiler - Civic Complex 102,000 ,Hybrid Vehicles 78,000 Catalytic & Emission Reducer 55,000 Trees (Replacement) 50,000 Total $32460,000 21 For Council's Information Budget report will be going directly to Council for approval at the March 29th meeting. There will be a possibility of up to three tender reports going directly to this meeting. These reports will be asking for Council to approve the awarding of tenders. 22 i 11 94 2010 Federal Budget Today, starting around 4:00 PM, the Honourable Jim Flaherty will be presenting the Federal Government Budget. Anything that pertains to the City as a result of the Federal Government budget announcements or changes will be incorporated and presented directly to Council on March 29th 23 Conclusion The 2010 Budget is a responsible budget that balances the needs of the City within the current economic environment. 1. Maintains Service Levels. 2. Rate Stabilization Draw frozen. 3. Overall low total tax increase 2.2%. 24 12 City 4 Report To Council PICK ERING Report Number: CS 09-10 95 Date: March 29, 2010 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Veridian Corporation - Ontario Energy Board (OEB) Rate Submission Recommendation: 1. That Report CS 09-10 of the Director, Corporate Services & Treasurer be received; 2. That the Promissory Note $17,974,000 to Veridian Connections Inc. be amended at face value with the revised terms and conditions including maturity dates, redemption features and with interest at 5.57% respectively from May 1, 2010 onward as indicated on the Note attached hereto; 3. That a By-law in the form attached providing for the approval and execution of a Note Amending Agreement be passed; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering substantially in the form attached; 5. That the Director, Corporate Services & Treasurer be authorized to undertake any actions including execution of agreements, negotiations or amendments to the terms and conditions necessary in order to put the foregoing into effect; and 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: Recently Veridian Connections made a submission to the Ontario Energy Board (OEB) to approve a rate increase. This has resulted in a reduction in the interest rate on the Promissory Note the City holds. Also certain other terms and conditions were changed as a result of the OEB submission. It is now necessary for Council to approve the above Recommendations. Financial Implications: The interest on the Promissory Note for Veridian Connections will be reduced to more closely reflect current market conditions. The Ontario Energy Board has requested this change as part of its approval of rates for Veridian Connections. Report CS 09-10 March 29, 2010 Subject: Veridian Corporation - Ontario Energy Board (OEB) Page 2 Rate Submission 96 The loss of interest increase will be approximately $315,000 for 2010 which has been included in the Current Budget. It is anticipated that this decrease will be offset by an increase in dividends payable on the Veridian shares owned by the City. A further decrease of $160,000 will take effect. In 2011. The maturity date of the Veridian Connections Notes has also been changed to provide for a 30 year maturity with a resetting of the interest rate every 5 years. The terms and conditions of the Veridian Corporation Notes remained unchanged from that approved by Council under Report CS 39-09 in October, 2009 as these Notes are not subject to the OEB rate review and approval process. Sustainability Implications: This report does not contain any sustainability implications. Background: For a complete explanation of all aspects of the revised terms and conditions and the OEB submission, please refer to the confidential letter from the Executive Vice President, Corporate Services and Chief Financial Officer, Veridian Connections to the Treasurer dated March 15, 2010 being forwarded to Council under separate cover and may be found in the CAO Correspondence section of this agenda. Attachments: 1. By-law to approve and authorize the execution of a Note Amending Agreement between Veridian Connections and the municipal Note holders Prepared By: Approved/Endorsed By: Gillis A. Paterson i is A. Paterson Director, Corporate Services & Treasurer Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Cou it T J. Quinn, , C M M I Chief Administra ' e Officer ATTACHMENT#J_TO REPORT #,(04-i® The Corporation of the City of Pickering 97 By-law No. XXXX/10 Being a by-law to (i) approve and authorize the execution of a note amending agreement made as of the 30th day of March, 2010 in respect of fourth amended and restated promissory notes dated March 30th, 2010 issued by Veridian Connections Inc. in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering; (ii) to approve the issue of fourth amended and restated promissory notes dated March 30th, 2010; and (iii) to approve and authorize the execution of a second amending agreement to a shareholders' agreement dated. September 28, 2001, as amended by a first amending agreement dated September 30, 2003, among The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality, of Clarington and The Corporation of the City of Pickering, Veridian Corporation, Veridian Connections Inc. and Veridian Energy Inc. WHEREAS the Electricity Act, 1998 authorized a municipality to make by-laws transferring employees, assets, liabilities, rights and obligations of the municipal corporation and to receive securities as consideration therefor and Veridian Connections Inc. ("VCI") issued promissory notes (the "Original Notes") dated September 28, 2001 in favour of The Corporation of the Town of Ajax ("Ajax), The Corporation of the City of Belleville ("Belleville"), The Corporation of the Municipality of Clarington ("Clarington") and The Corporation of the City of Pickering ("Pickering") due on the 1 st day of November, 2006; and, WHEREAS the Original Notes were amended and restated pursuant to a note amending agreement dated as of October 1, 2006 and second amended and restated promissory notes dated the 1 st day of October, 2006 due on the 1 st day of November, 2009 (the "Second Restated Notes"); WHEREAS the Second Restated Notes were amended and restated pursuant to a note amending agreement dated as of October 31, 2009 and third amended and restated promissory notes dated the 31 st day of October, 2009 due on the 1 st day of November, 2012 (the "Third Restated Notes"); WHEREAS VCI participated in a settlement conference (the "Settlement Conference") with certain intervenors in respect of VCI's 2010 Distribution Rate Application (EB-2009- 0140) and the parties to the Settlement Conference agreed to the settlement of various issues as set forth in a proposed settlement agreement dated March 10, 2010 (the "Proposed Settlement Agreement"), that provides for certain amendments to the Third Restated Notes which are subject to the prior approval of the Councils for each of Ajax, Belleville, Clarington and Pickering as the holders of the Third Restated Notes; WHEREAS pursuant to the terms of the Proposed Settlement Agreement, VCI has requested amendments to the Third Restated Notes including an extension of the maturity date, revised interest rates and the inclusion of earlier repayment rights. AND WHEREAS a shareholders' agreement dated September 28, 2001 was entered into among Ajax, Belleville, Clarington and Pickering, Veridian By-law No. Page 2 98 Corporation ("VC"), VCI and Veridian Energy Inc. ("VEI"), as amended by a first amending agreement dated.September 30, 2003 (collectively, the "Shareholders' Agreement"); WHEREAS amendments are required to be made to Section 11.1 of the Shareholders' Agreement to permit Ajax, Belleville, Clarington and Pickering the right to demand earlier repayment of their respective Fourth Restated Notes (as defined below) on an independent basis and to remove the reference to the conversion rights of Ajax, Belleville, Clarington and Pickering in respect of the Fourth Restated Notes (as defined below). Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. THAT Council approves the Fourth Restated Notes in the form of the draft notes presented to Council and attached hereto as Schedule "A"; 2. THAT Council approves and authorizes the note amending agreement (the "Note Amending Agreement") made as of the 30th day of March, 2010 amongst Ajax, Belleville, Clarington and Pickering, as the holders of the Third Restated Notes, and VC and VCI in the form of the draft agreement presented to Council and attached hereto as Schedule "B"; 3. THAT Council approves and authorizes the second amending agreement to the Shareholders' Agreement (the "Second Amendment to the Shareholders' Agreement") made as of the 30th day of March, 2010 amongst Ajax, Belleville, Clarington, Pickering, VC, VCI and VEI in the form of the draft agreement presented to Council and attached hereto as Schedule "C"; 4. THAT Council approves the issue of the fourth amended and restated promissory notes (the "Fourth Restated Notes") by VCI pursuant to the Note Amending Agreement. 5. THAT the Mayor and the Clerk are authorized to execute and deliver the Note Amending Agreement and the Second Amendment to the Shareholders' Agreement; 6. THAT the Clerk is authorized and directed to surrender to VCI the Third Restated Note in favour of this Municipality in the principal amount of $17,974,000 and to receive a Fourth Restated Note pursuant to the Note Amending Agreement; 7. THAT the Clerk is authorized to affix the Corporate Seal of The Corporation of the City of Pickering to the Agreement. i 99 By-law No. Page 3 By-law read a first, second and third time and finally passed this 29th day of March, 2010. Dave Ryan, Mayor Debbie Shields, City Clerk Schedule "A" FOURTH AMENDED AND RESTATED TERM PROMISSORY NOTE. 10 0 Maturity Date: November 1St, 2039 Principal Amount: $17,974,000 This note amends and restates a Third Amended and Restated Promissory Note (the "Predecessor Note"') issued by Veridian Connections Inc. (the "Corporation") to the Corporation of the City of Pickering (the "Holder") on October 31, 2009 for the. Principal Amount. The Predecessor Note was issued pursuant to By-law No. 6994/09 of the Holder. This note amends the terms of repayment of, and does not extinguish, the debt created pursuant to the transfer by-law (enacted pursuant to the authority granted under the Electricity Act, 1998) as set forth originally in By-Law 5586/99 of the Holder, as amended by By-Law 6706/06, By-law No. 6994/09 and the Predecessor Note. FOR VALUE RECEIVED, the Corporation hereby promises to pay to. or to the order of the Holder, in lawful money of Canada, on November 1, 2039 (the "Maturity Date"), subject to the right of the Holder to demand earlier repayment (in whole or in part) at any time in accordance with the terms set forth in Section 5, at the principal office of the Holder, the principal amount of SEVENTEEN MILLION NINE HUNDRED AND SEVENTY-FOUR Dollars ($17,974,000) (the "Principal Amount") together with interest on the unpaid Principal Amount. 1. Interest Rate. Interest on the Principal Amount shall be calculated annually, not in advance, for the following periods: (a) from November 1, 2009 to April 30, 2010 (the "First Period"), at a rate per annum equal to 7.62% which rate represents the Ontario Energy Board ("OEB") deemed long-term debt rate as set forth on an annual basis in the OEB's Cost of Capital Parameter Updates for Cost of Service Applications, or as the deemed long-term debt rate may otherwise be established by the OEB during the First Period ("First Interest Rate"); (b) from May 1, 2010 to December 31, 2014 (the "Second Period"), at a rate per annum equal to 5.57%, which rate represents the OEB's deemed long- term debt rate as set forth on an annual basis in the OEB's Cost of Capital Parameter Updates for Cost of Service Applications, or as the deemed long-term debt rate may otherwise be established by the OEB during the Second Period, less 30 basis points ("Second Interest Rate"); and (c) for the five year period commencing January 1, 2015 until December 31, 2019 (the "Third Period"), the OEB's deemed long-term debt rate established by the OEB closest in time to the start of the Third Period, less 30 basis points ("Third Interest Rate"). 1 01 -2- (d) for the five year period commencing January 1, 2020 until December 31, 2024 (the "Fourth Period"), the OEB's deemed long-term debt rate established by the OEB closest in time to the start of the Fourth Period, less 30 basis points ("Fourth Interest Rate"). (e) for the five year period commencing January 1, 2025 until December 31, 2029 (the "Fifth Period"), the OEB's deemed long-term debt rate established by the OEB closest in time to the start of the Fifth Period, less 30 basis points ("Fifth Interest Rate"). (f) for the five year period commencing January 1, 2030 until December 31, 2034 (the "Sixth Period"), the OEB's deemed long-term debt rate established by the OEB closest in time to the start of the Sixth Period, less 30 basis points ("Sixth Interest Rate"). (g) for the five year period commencing January 1, 2035 until the Maturity Date (the "Seventh Period"), the OEB's deemed long-term debt rate established by the OEB closest in time to the start of the Seventh Period, less 30 basis points ("Seventh Interest Rate"). Interest for the First Period at the First Interest Rate shall be due and payable on May 1, 2010. Interest for the Second Period at the Second Interest Rate shall be due and payable on January 1" of each year from January 1, 2011 to and including January 1, 2015. Interest for the Third Period at the Third Interest Rate shall be due and payable on January 0 of each year from January 1, 2016 to and including January 1, 2019. Interest for the Fourth Period at the Fourth Interest Rate shall be due and payable on January 1" of each year from January 1, 2020 to and including January 1, 2024. Interest for the Fifth Period at the Fifth Interest Rate shall be due and payable on January 0 of each year from January 1, 2025 to and including January 1, 2029. Interest for the Sixth Period at the Sixth Interest Rate shall be due and payable on January 1St of each year from January 1, 2030 to and including January 1, 2034. Interest for the Seventh Period at the Seventh Interest Rate shall be due and payable on January 0 of each year from January 1, 2035 to and including the Maturity Date. 2. Acceleration on Default. Upon default in the payment of any principal or interest due hereunder, or if the undersigned shall become insolvent or bankrupt or make a proposal in bankruptcy, the entire unpaid principal indebtedness owing by the undersigned to the Holder evidenced hereby and all interest accrued thereon to the -3- 102 date of payment shall forthwith become due and payable upon demand by the Holder subject to any subordination and postponement to any other financial institution or lender. 3. Ranking of this Note. This Note shall rank equally in all respects as to the payment of principal and interest hereunder with promissory notes issued to the Corporation of the Town of Ajax, to the Corporation of the Municipality of Clarington, to the Corporation of the City of Belleville and to Veridian Corporation (collectively the "Other Parties") described in Schedule "A" hereto (together the "Other Notes"). For greater clarity, nothing shall prevent the Holder to demand repayment of this Note at any time in accordance with the terms set forth in Section 5. 4. Subordination. The Holder acknowledges 'and agrees that the obligation of the Corporation to repay the Principal Amount and the principal amount of the Other Notes is subordinated and postponed to the obligations of the Corporation from time to time to any other financial institution or lender. The Holder will execute, promptly do, deliver or cause to be done, executed and delivered all further acts, documents and things. as may be required to provide for the subordination and postponement of the Holder's rights evidenced by this Note. 5. Repayment. Notwithstanding that this Note matures on the Maturity Date, the Holder of this Note shall have the right to demand repayment of this Note (in whole or in part) at any time . upon six (6) months prior written notice (the "Prepayment Notice") to the Corporation provided that a duly enacted resolution or by-law is passed by the Holder certifying that the funds are required for municipal purposes, including but not limited to the following: (a) expenditures in respect of municipal capital projects; (b) acquisition of assets by the Holder; and (c) replenishing and/or increasing the level of the reserves/reserve funds held by the Holder. For greater clarity, the Holder of this Note is not permitted to demand repayment of this Note for the purpose of reinvesting the funds. The Prepayment Notice shall set forth the amount to be repaid by the Corporation and the purposes for which the funds are required by the Holder. Upon receipt by the Corporation of the Prepayment Notice, the Corporation shall be obliged to pay the amount set out in such Prepayment Notice to the Holder no later than six (6) months from the date of receipt of such Prepayment Notice. 6. Sale of Shares. In the event that the Holder transfers its common shares in the capital of Veridian Corporation (in accordance with the terms of a shareholders' agreement among the Holder, the Other Parties, Veridian Energy Inc. and the Corporation dated September 28, 2001, as amended and/or restated from time to 1 0 3 -4- time) prior to the Maturity Date, the Note shall remain due to the Holder in accordance with its terms. 7. Note Non-negotiable and Non-assignable. The Note shall be non-negotiable and non-assignable. [SIGNATURE PAGE FOLLOWS] -5- 104 IN WITNESS WHEREOF Veridian Connections Inc. has caused this Note to be signed under its corporate seal by its duly authorized officers as of this 30`h day of March, 2010. VERIDIAN CONNECTIONS INC. By: Glenn Rainbird, Chair By: Michael Angemeer, President 1 0 5 -6- SCHEDULE "A" 1. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation of the Municipality of Clarington in the principal amount of $5,966,000 and dated March 30th, 2010. 2. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation of the Town of Ajax in the principal amount of $14,060,000 and dated March 30th, 2010. 3. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation of the City of Belleville in the principal amount of $5,588,000 and dated March 301h, 2010. 4. Third Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the Municipality of Clarington in the principal amount of $2,355,000 and dated October 31, 2009. 5. Third Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the City of Pickering in the principal amount of $7,095,000 and dated October 31, 2009. 6. Third Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the City of Belleville in the principal amount of $2,206,000 and dated October 31, 2009. 7. Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to Veridian Corporation in the principal amount of $21,000,000 and dated March 301h, 2010. ::0DMA\PCD0CS\T0R01 \4314308\1 Schedule "B" NOTE AMENDING AGREEMENT 106 THIS AGREEMENT made as of the day of March, 2010. BETWEEN: The Corporation of the Town of Ajax ("Ajax") - and The Corporation of the Municipality of Clarington ("Clarington") - and - The Corporation of the City of Pickering ("Pickering") - and - 'The Corporation of the City of Belleville ("Belleville") (Ajax, Belleville, Clarington and Pickering are referred to collectively herein as the "Veridian Shareholders") - and - Veridian Corporation, a corporation existing under the laws of Ontario ("VC") - and - Veridian Connections Inc., a corporation existing under the laws of Ontario ("VCI") - and - Veridian Energy Inc., a corporation existing under the laws of Ontario ("VEI") (VC, VCI and VEI are referred to collectively herein as the "Veridian Group") 107 -2- RECITALS: A. VCI has previously issued one promissory note to each of the Veridian Shareholders (collectively the "VCI Notes") issued pursuant to the applicable transfer by-laws enacted pursuant to the authority granted under the Electricity Act, 1998, which VCI Notes are outstanding as of the date hereof; B. VCI participated in a settlement conference with certain intervenors in respect of VCFs 2010 Distribution Rate Application (EB-2009-0140) and the parties thereto agreed to the settlement of various issues as set out in proposed settlement agreement dated March 10, 2010 (the "Settlement Agreement"), including certain amendments to the VCI Notes; C. The Veridian Shareholders wish to amend the VCI Notes pursuant the amendments set forth in the Settlement Agreement; D. The Veridian Shareholders have consulted with the Veridian Group in connection with the proposed amendments to the VCI Notes. NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the respective covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Amendment: The Veridian Shareholders will surrender forthwith to VCI the existing VCI Notes (the "Predecessor Notes") (descriptions of such Predecessor Notes being set out in Appendix "A" attached hereto) VCI will forthwith issue amended and restated promissory notes in the form attached hereto as Appendix "B". There shall be four amended and restated promissory notes (the "Amended and Restated Promissory Notes") in total. One promissory note will be issued by VCI to each of the four Veridian Shareholders in the same principal amounts as the Predecessor Notes. For greater clarity, the amendment and restatement of the Predecessor Notes shall not extinguish the debt created pursuant to the transfer by-laws and Predecessor Notes and such debt is continued as amended and restated in the Amended and Restated Promissory Notes. In addition, for greater clarity, no amendments are made to any promissory notes issued by VC in favour of the Veridian Shareholders and any such existing promissory notes issued by VC in favour of the Veridian Shareholders shall remain unamended and in full force and effect. 2. Counterparts: This Note Amending Agreement may be executed in any number of counterparts, each of which will be deemed to be an original and all of which taken together will be deemed to constitute one and the same agreement. -3- 108 IN WITNESS WHEREOF the parties hereto have duly authorized and executed this Note Amending Agreement as of the day and year first above written. THE CORPORATION OF THE TOWN OF AJAX By: c/s Name: Steve Parish Title: Mayor By: c/s Name: Marty de Rond Title: Clerk THE CORPORATION OF THE CITY OF BELLEVILLE By: c/s Name: Neil Ellis Title: Mayor By: c/s Name: Julie C. Oram Title: Clerk THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON By: c/s Name: Jim Abernethy Title: Mayor By: c/s Name: Patti L. Barrie Title: Clerk 109 THE CORPORATION OF THE CITY OF PICKERING By: c/s Name: Dave Ryan Title: Mayor By: c/s Name: Debbie Shields Title: Clerk VERIDIAN CORPORATION By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair VERIDIAN CONNECTIONS INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair 110 VERIDIAN ENERGY INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair 111 Appendix "A" Four (4) VCI Predecessor Notes described below. Issuer Holder Date Principal Amount 1. Veridian Connections Inc. The Corporation of the October 31St, $14,060,000 Town of Ajax 2009 2. Veridian Connections Inc. The Corporation of the October 31St, $5,966,00.0 Municipality of 2009 Clarington 3. Veridian Connections Inc. The Corporation of the October 31St, $17,974,000 City of Pickering 2009 4. Veridian Connections Inc. The Corporation of the October 31St, $5,588,000 City of Belleville 2009 112 Appendix "B" Four (4) VCI Amended and Restated Promissory Notes attached hereto. ::ODMA\PCDOCS\TOROI \4311241 \3 Schedule "C" 113 SECOND AMENDING AGREEMENT TO SHAREHOLDERS' AGREEMENT THIS SECOND AMENDING AGREEMENT made as of the 30`h day of March, 2010. BETWEEN: The Corporation of the Town of Ajax, a municipal corporation existing under the laws of Ontario ("Ajax") -and- The Corporation of the City of Belleville, a municipal corporation existing under the laws of Ontario ("Belleville") - and- The Corporation of the Municipality of Clarington, a municipal corporation .existing under the laws of Ontario ("Clarington") -and- The Corporation of the City of Pickering, a municipal corporation existing under the laws of Ontario ("Pickering") - and - Veridian Corporation, a corporation existing under the laws of Ontario ("VC") - and - Veridian Connections Inc., a corporation existing under the laws of Ontario ("VCI") -and- Veridian Energy Inc., a corporation existing under the laws of Ontario ("VEI") - 2'- 114 (Ajax, Belleville, Clarington, Pickering, VC, VCI and VEI are collectively referred to herein as the "Parties") RECITALS: A. The Parties entered into a shareholders' agreement made as of the 28th day of September, 2001, as amended by a first amending agreement dated September 30, 2003 (collectively, the "Shareholders' Agreement"); B. The Parties wish to amend Section 11.1 of the Shareholders' Agreement to (i) grant the Shareholders the right to demand repayment of the Promissory Notes issued by VCI in favour of the Shareholders at any time during the term of such Promissory Notes; and (ii) to remove references to the Shareholder's conversion right in respect of the Promissory Notes issued by VCI in favour of the Shareholders. NOW THEREFORE THIS SECOND AMENDING AGREEMENT WITNESSES that in consideration of the respective covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. All capitalized terms used in this Second Amending Agreement and not defined herein shall have the meanings given to them in the Shareholders' Agreement. 2. All references herein to Sections and Subsections are references to Sections and Subsections in the Shareholders' Agreement unless otherwise stated herein. 3. Section 11.1 is hereby deleted and replaced with the following: "Promissory Notes. Each of the Promissory Notes shall rank equally. VC Notes. No Shareholder may take any step to amend, convert, exchange or enforce those Promissory Notes issued by VC in favour of the Shareholders (in this section, the "VC Notes") without the agreement of each other Shareholder which holds VC Notes on the identical terms and conditions. A Shareholder which proposes such a step shall give notice in writing of its proposal and the agreement of a Shareholder to such proposal shall be given in writing by the Treasurer of that Shareholder. In the event that all Shareholders do not agree with the proposal, no Shareholder shall proceed with the proposed action. VCI Notes. No Shareholder may take any step to amend or exchange those Promissory Notes issued by VCI in favour of the Shareholders (in this section, the "VCI Notes") without the agreement of each other Shareholder which holds VCI Notes on the identical terms and conditions. A Shareholder which proposes such a step to amend or exchange shall give notice in writing of its proposal and the. agreement of a Shareholder to such proposal shall be given in writing by the Treasurer of that Shareholder. In the event that all Shareholders do not agree with the proposal, no Shareholder shall proceed with the proposed action. Notwithstanding the foregoing and for greater clarity, any Shareholder. may -3 115 demand repayment in accordance with the terms thereof, in whole or in part, of the aggregate amount outstanding (principal plus interest) on its respective VCI Note without having to consult with or obtain the agreement of the other Shareholders holding VCI Notes. 4. Except as expressly set out herein, the Shareholders' Agreement remains in full force and effect, unamended. 5. This Second Amending Agreement shall be governed by and construed in accordance with the laws of Ontario. 6. This Second Amending Agreement shall enure to the benefit of, and be binding on, the Parties and their respective successors and permitted assigns. 7. This Second Amending Agreement may be executed in any number of counterparts, each of which will be deemed to be an original and all of which taken together will be deemed to constitute one and the same agreement. [SIGNATURE PAGES FOLLOW] ::0DMA\PCD0CS\T0R01 \4313271 \1 -sl- 116 IN WITNESS WHEREOF the Parties by their duly authorized representatives have executed this Second Amending Agreement as of the day and year first above written. THE CORPORATION OF THE TOWN OF AJAX By: c/s Name: Steve Parish Title: Mayor By: c/s Name: Marty de Rond Title: Clerk THE CORPORATION OF THE CITY OF BELLEVILLE By: c/s Name: Neil Ellis Title: Mayor By: c/s Name: Julie C. Oram Title: City Clerk THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON By: c/s Name: Jim Abernethy Title: Mayor By: c/s Name: Patti L. Barrie Title: Clerk SIGNATURE PAGE TO THE SECOND AMENDING AGREEMENT TO THE SHAREHOLDERS' AGREEMENT S1- 117 THE CORPORATION OF THE CITY OF PICKERING By: c/s Name: Dave Ryan Title: Mayor By: c/s Name: Debbie Shields Title: Clerk VERIDIAN CORPORATION By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair VERIDIAN CONNECTIONS INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair VERIDIAN ENERGY INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Glenn Rainbird Title: Chair SIGNATURE PAGE TO THE SECOND AMENDING AGREEMENT TO THE SHAREHOLDERS' AGREEMENT Cirf Report to Council ' Report Number: OES 06-10 PI KERI Date: March 29, 2010 118 From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply & Delivery of (2) Two Fire. Pumper Vehicles - File: A-1440 Recommendation: 1. That Report OES 06-10 of the Director, Operations & Emergency Services regarding the supply and delivery of (2) two Fire Pumper Vehicles be received; 2. That the proposal dated 01/30/10 and price negotiated with Smeal Fire Apparatus Co. by the Manager; Supply & Services for the supply and delivery of (1) one Fire Pumper Vehicle at a cost of $541,900 for the gross amount of $612,347.00 (HST included) and a net cost of $551,437 be accepted; 3. That the proposal dated 01/30/10 and price negotiated with Smeal Fire Apparatus Co. by the Manager, Supply & Services for the supply and delivery of a second Fire Pumper Vehicle at a cost of $541,900 less a credit of ($9,300) for the gross amount of $601,838.00 (HST included) and a net cost of $541,974 be accepted; 4. That the total gross project cost of $1,214,185.00 as negotiated by the Manager, Supply & Services and the total net purchase cost of $1,093,411.20 be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of two (2) Fire Pumper Vehicles as follows: a) that the sum of $1,090,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed (10) years at a rate to be determined b) that the balance of $3,411.20 be funded from property taxes or other revenues available to the Treasurer c) that the annual repayment charges from the debenture in the amount of $141,160 be included in the annual Current Budget for the City of Pickering commencing in 2010, continuing thereafter until the debenture is repaid, and any financing cost be paid out of the Current Budget d) that the draft bylaw attached to this report be enacted; and, i Report OES 06-10 March 29, 2010 Subject: (2) Two Pumper Rescue Vehicles Page 2 119 e) that the appropriate officials of the City of Pickering be given authority to give effect thereto 6. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2010 as approved by the Province for municipalities in Ontario and therefore, the Ontario Municipal Board approval is not required. 7. The appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: We are seeking approval for the purchase of (2) two Fire Pumper Vehicles also referred to as pumper rescue vehicles. One "pumper rescue vehicle" with associated tools and equipment was identified and approved by Council in the 2009 capital budget. This vehicle will replace the City's Unit # 515, a 1994 Freightliner pumper rescue vehicle. A second "pumper" vehicle has been identified as needing replacement in the 2010 capital budget. This vehicle will replace the City's Unit #517, a 1997 Freightliner pumper rescue vehicle. At this time we wish to proceed with the purchase of these two new vehicles. A separate tender will be undertaken to solicit pricing for the associated firefighting rescue and extrication tools. This will be reported to Council accordingly and the financing costs related to the associated firefighting rescue and extrication tools will L be addressed at the same time. CORP0227-07/01 revised Report OES 06-10 March 29, 2010 Subject: (2) Two Pumper Rescue Vehicles Page 3 120 Financial Implications: Approved Source of Funds 2009 Capital Budget - Fire Services Item Project Code Source of Available Required Funds Pumper Rescue 5320.0913.6158 Debt (10-Year) $850,000 $550,000 Vehicle Approved Source of Funds 2010 Capital Budget Fire Services Item Project Code Source of Available Required Funds Pumper Vehicle 5340.1001.6158 Debt (10-Year) $750,000 $540,000 Total Debt $1,090,000 Internal Loan $457,920 Property Taxes $3,411 Grand Total $1,551,331 Summary 2009 Approved Pumper Rescue Vehicle $541,900 Applicable HST (1.76%) 9,537 Total $551,437 2010 Approved Pumper Vehicle $532,600 Applicable HST (1.76%) 9,374 Total $541,974 Associated Tools and Equipment $450,000 Applicable HST (1.76%) 7,920 Total $457,920 Gross Total Cost $1,551,331 Project over (under) Approved Funds ($48,669) CORP0227-07/01 revised Report OES 06-10 March 29, 2010 Subject: O 2 Two Pumper Rescue Vehicles Page 4 12 Effective July 1, 2010, the Harmonized Sales Tax (HST) will come into effect. With the new HST, municipalities will be charged 13% on most goods and services and subject to a rebate of 11.24%, resulting in a net cost of 1.76% to the City. As these two fire pumper vehicles will be delivered after July 1, 2010 we are able to factor in the impact of the new HST on these purchases and included on the above table. The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditure contained in this report and concurs. Sustainability Implications: These vehicles will be supplied with the latest in passenger safety technology including such features as roll stability control, supplemental inflatable restraints and data logging. These options will provide increased protection to Fire Service personnel in emergency response situations. Background: The purchase of a pumper rescue vehicle was identified and approved by Council in the 2009 Capital budget. Specifications to the vehicle were compiled by both the Fire Services Division and Fleet Services. Intensive research was conducted by both parties which included visiting trade shows, viewing apparatus from other fire departments and seeking input from Pickering Fire Services personnel. A comprehensive specification for a pumper rescue vehicle was provided to Supply & Services and a tender was prepared - Tender T-23-2009 - which closed October 28, 2009. The only bid received was non-compliant and rejected. The Manager, Supply & Services determined a prudent course of action was for staff to review specifications, revise the tendering document and re-issue it. As this revised tender (T-25-2009) would not close until 2010 and as a second fire pumper vehicle had been identified in the 2010 capital budget, the tender was prepared to provide pricing for one vehicle with a pricing option to purchase a second identical vehicle. Tender T-25-2009 was released and two bidders responded of which one - ResQtech Systems Inc. - was unable to bid. Initial review of the other bid - submitted by Smeal Fire Apparatus Co. rendered the bid an automatic rejection. After discussions with the Director, Corporate Services and Treasurer as well as the City Solicitor and in accordance with Information to Bidders Item 19(a), the Tender was cancelled. In accordance with Purchasing Bylaw No. PUR 010-001, Item 05.04, which authorizes the Manager, Supply & Services to enter into negotiations when all bids fail to comply with the specifications or conditions and it is impractical to recall, negotiations were entered into with Smeal Fire Apparatus Co., for the supply and delivery of one, possibly two, Fire Pumper Vehicles. These negotiations have resulted in a purchase agreement and a. net savings of $9,300.00 on the purchase of two vehicles, which was applied to the second vehicle - summarized in the attached memorandum from Supply & Services. The diagram and details of booster tank construction and installation, body construction and support system and how it will be attached to the chassis; complete diagram of the proposed unit, letter and information from ULC (Underwriters Laboratory of Canada) CORP0227-07/01 revised Report OES 06-10 March 29, 2010 Subject: (2) Two Pumper Rescue Vehicles Page 5 122 which explains the testing services that UL/ULC provides to verify NFPA (National Fire Protection Association) compliance; NFPA membership certificate in good standing for the Vice President of Smeal Fire Apparatus Co. have been reviewed by the Supervisor, Fleet Operations and Deputy Chief, Fire Services and are deemed acceptable. These vehicles are available with an option for a 2009 or 2010 model year engine. The 2009 model year engine is recommended as significant re-engineering of the vehicle is required to accommodate a. urea injection systems required by the 2010 model engine, adding approximately $8,000.00 to the purchase price. It is, therefore, the recommendation of Pickering Fire Services that the purchase of two Fire Pumper Vehicles equipped with 2009 model year engines as negotiated by the Manager, Supply & Services with Smeal Fire Apparatus Co. in the amount of $1,214,185 (HST included) be accepted and the net purchase cost of $1,093,41.20 be approved. This report has been prepared in conjunction with the Manager, Supply & Services and the Senior Financial Analyst, who concur with the foregoing. Attachments: 1. Supply & Services Memorandum 2. By-law to confirm the authorization of the issuance of debentures in the amount of $1,090,000 Prepared By: - Approved/J,En W B Grant' ith Everet nt Supervisor, Fleet Operations Director, Operations & Emergency Services Bill Douglas Gillis Paterson Fire Chief Director, Corporate Services & Treasurer Vera A. Felgemach r Caryn Kong C.P.P., CPPO, CPPB, C.P.M., CMM III Senior Financial Analyst-Capital & Debt Management GS:cr Copy: Chief Administrative Officer CORP0227-07/01 revised i Report OES 06-10 March 29, 2010 Subject: (2) Two. Pumper Rescue Vehicles Page 6 123 Recommended for the consideration of Pickering City OTJ le J. Quinn, [ MR, C IM III T h o Xas Chef Administrati Officer CORP0227-07/01 revised ATTACHMENT# ~ TO REPOP.T# DES D(-/ O I'ICI«RI j MEMO 124 To: Everett Buntsma February 10, 2010 Director, Operations & Emergency Services From Vera A. Felgemacher Manager, Supply & Services Copy: Fire Chief Supervisor, Fleet Operations Subject: Tender No. T-25-2009 Tender for Supply and Delivery of One (1) or Two (2) Fire Pumper Vehicle Closing: Wednesday, January 20, 2010 before 2:00pm (local time) i This tender call is the 2nd effort to solicit competitive bids for a fire pumper vehicle - Tender No. T-2372009 for One Fire Pumper Vehicle was the previous tender call and the bid received was non-compliant and rejected. Tender specifications. and details were reviewed again by the Deputy Chief and Fleet Supervisor resulting in a revised tendering document No. T-25-2009 for one (1), possibly two (2), Fire Pumper Vehicles. An advertisement was placed on the City's website inviting companies download the above mentioned tendering document. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. SUMMARY (including 13% HST) Bidder Section 2 Total Section 2 Total Section 3 Total Section 4 Total Qty 1 Qty 2 Qty 1 Qty 2 2009 Engine 2009 Engine 2010 Engine 2010 Engine Smeal Fire Apparatus $612,347 $1,224,694 $619,579 $11239,158 Co. ResQtech Unable to bid ATTACHMENT L _ TO REPORT; X6'/0 125 poi initial review of the bid submitted by Smeal Fire Apparatus Co. rendered the bid an automatic rejection. Reference: Purchasing Bylaw No. 5900-01, Procedure No. PUR-010- 001, 10.04 Item 7-(5). Reference: Purchasing By-law No. 5900-01, Procedure No. FUR 010-0C1, 10.04, Item 7-(7). Reference: Information to Bidders Item Nos. 4, 6, 18, 19, 20; Specifications Item 33. Upon careful review and discussion with the Director, Corporate Services and the City Solicitor, in accordance with Information to Bidders, Item 19 (a). the tender was cancelled to proceed with "Negotiation" with Smeal Manufacturing, as provided for, in the Purchasing Bylaw. Purchasing Bylaw No. 5900-01, Procedure No. PUR-010-001, Item 05 provides: - the Manager, is authorized to enter into negotiations without formal competitive bids, under the following circumstance(s) - Item 05.04 - When all bids fail to comply with the specifications or conditions and it is impractical to recall. City staff (G. Smith, R. Kuzma, S. Almond, V. Felgemacher) met on Monday, February 1, 2010 to discuss details for negotiation -then meeting with the representative from Smeal Manufacturing on Tuesday, February 2, 2010. A list of negotiated items is available upon request. Grant Smith is to confirm if documentation requested in Item 15 (1 through 5) is acceptable. If a quantity of 2 are ordered at the same time, there is a savings on the 2nd unit of $9,300 before taxes. The City's preference -is the fire pumper vehicle with the 2009 Cummins engine and pricing is summarized below: NEGOTIATION SUMMARY SMEAL CUSTOM PUMPER FIRE FIGHTING APPARATUS 2010 GLADIATOR CHASSIS TAXES EXTRA Quantity 1 with Quantity 2 with 2009 Cummins Engine 2009 Cummins Engine Vehicle 1 - $541,900 $541,900 Vehicle 2 - $532,600 Total . $1,074,500 The Harmonized Sales Tax at the rate of 13% comes-into effect as of July 1, 2010 and will be extra to prices quoted for deliveries after July 1, 2010. Acceptance of the negotiated offer from Smeal Fire Apparatus Co,. is subject to budget and Cou`Ocil Approval. Vera A:'Felgemacher /vaf .attachments February 10, 2010 Tender No. T-25-2009 Page 2 Tender for Supply and Delivery of One (1) or Two (2) Fire Pumper Vehicles -/0 ATTACHMENT# ~ TC //17F 3 w of CAD CD W cn =r ~ p m W cn X, Q X26 m 0- (D o ' z r CD v o --I m m cn ° cn (D~v m o 0 Z Co o c- (D 3 r. Q o --I Cn (D - CL (D Z3 CL) (D a- o = o CD D 11 (D z W rr o " 0- co o p N ' o ~ r•: N m o o O U) o o (D (0 t =0 CL O Q Qo m CA) c: cn mn z -o cn m o tio' ° z z c ~ o =CD D m (D 3 n ~QO < m ;r\ r Z v p z O J D ~ N -n . o -n ~ n m No m = ~ cn m c n cn T Q m z m p D 0 C7 o r- x m N Ul 3 n O m z ATTACHMENT # _~Q_ sOREPORTttZSQ~_~Q of 127 The Corporation of The City of Pickering By-law No. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $1,090,000 for the supply and delivery of (2) Two Fire Pumper Vehicles in the City of Pickering Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal.Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City is proceeding with the supply and delivery of (2) Two Fire Pumper Vehicles in the City of Pickering; and, Whereas before the Council of the City authorized the supply and delivery of (2) Two Fire Pumper Vehicles, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval was not required prior to City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made there under. And Whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 06-10 on the date hereof and awarded Tender T-25-2009 for the supply and delivery of (2) Two Fire Pumper Vehicles. CORP0223-07/01 ATTACHMENT# 9 _ TOREPORT# D&_~SO6-~0 BY-LAW NO =f Page 2 28 Now therefore the council of the Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the supply and delivery of (2) Two Fire Pumper Vehicles. 2. That the estimated costs of the supply and delivery of (2) Two Fire Pumper Vehicles in the amount of $1,093,411.20 be financed as follows: a) That the sum of $1,090,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed (10) ten years; b) That the balance of $3,411.20 be funded from the Property Tax; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2010 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 29th day of March 2010. David Ryan, Mayor Debbie Shields, City Clerk Ciro Report To Council PICKERING Report Number: OES 07-10 129 Date: March 29, 2010 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender No. T-24-2009 - Tender for Don Beer Arena Accessibility - Upgrades and Environmental Improvements - File: A-1440-001-10 Recommendation: 1. That Report OES 07-10 of the Director, Operations & Emergency Services regarding the Don Beer Arena Accessibility Upgrades and Environmental Improvements be received; 2. That Tender No. T-24-2009 submitted by Deciantis Construction Ltd. for the Don Beer Arena Accessibility Upgrades and Environmental Improvements in the amount of $2,411,850 (PST & GST included) be accepted; 3. That the total gross project cost of $2,838,675 and the net project cost of $2,703,500 including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $320,000 as provided for in the 2009 approved Capital Budget to be financed by the issue of debentures through the Regional Municipality of, Durham, over a period not exceeding ten (10) years, at a rate to be determined; b) The sum of $1,680.,000 as provided for in the 2009 approved Capital Budget, to be funded through Provincial and Federal Recreation Infrastructure Canada (RInC) Program in Ontario Grant Funding; c) The sum of $100,000 as provided for in the 2009 approved Capital Budget to be funded from the Don Beer Arena Reserve; d) The sum of $420,000 as provided for in the 2009 approved Capital Budget to be funded from the Federal Gas Tax Reserve Fund; Report OES 07-10 March 29, 2010 Subject: Don Beer Arena Accessibility Upgrades and Environmental Improvements Page 2 130 e) The.additional sum of $183,500 to cover the project over expenditure will be funded as follows: i). the sum of $91,750 from Federal Gas Tax Reserve Funds; ii) the sum of $90,000 to be financed by the issue of debentures through the Regional Municipality of Durham over a period not exceeding ten (10) years; iii) the sum of $1,750 to be financed from current funds. f) The annual repayment charges in the amount of approximately $53,400 be included in the annual Current Budget for the City of Pickering commencing in 2010, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) The Director, Corporate Services & Treasurer has updated the City's 2010 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: The Don Beer Arena Accessibility Upgrades and Environmental Improvements were approved by Council in the 2009 Capital Budget. Work on this contract includes renovations to the dressing rooms servicing Rinks 1 &,2, new fully accessible public washrooms, a new fully accessible front lobby and entrance, refurbishing of the upstairs banquet facilities including a fully accessible intensive green roof and elevators. The project also includes upgrades to the existing mechanical and electrical systems. Tenders have been received and the total net project cost to complete Don Beer Arena Accessibility Upgrades and Environmental Improvements is estimated to be $2,703,500. The tender prices as received have all come in marginally higher than originally anticipated during the budget process. The main reason for the higher pricing is the CORP0227-07/01 revised Report OES 07-10 March 29, 2010 Subject: Don Beer Arena Accessibility - Upgrades and Environmental Improvements Page 3 131 inclusion of a fire sprinkler suppression system from a health & safety perspective, which was not included in the original scope of work. However, 50% of the additional cost is eligible for funding under the Federal Gas Tax Program. Staff have confirmed that the low bidder Deciantis Construction Ltd. has satisfied the tender requirements and is qualified to undertake this project. Financial Implications: 1. TENDER AMOUNT T-24-2009 $2,292,000 GST 114,600 Sub-Total 2,406,600 Separate Price for Electrical Panel Board Replacement 5,000 GST 250 Grand Total 2,411,850 GST Rebate (114,850) Total $2,297,000 2. SOURCE OF FUNDS Operations & Emergency Services Department Capital Budget Location Project Code Source of Funds Budget Required T-24-2009. 5715.0903.1610 Federal Grants - RInC $840,000 $840,000 Don Beer 5715.0903.1623 Provincial Grants- RInC 840,000 840,000 Arena 5715.0903.7505 Federal Gas Tax RF 420,000 420,000 5715.0903.1703 Debt (10 year) 320,000 320,000 5715.0903.7033 Don Beer Arena R 100,000 100,000 Additional Funds Required 183.500 FUNDS AVAILABLE $2,520,000 $2,703,500 CORP0227-07/01 revised j Report OES 07-10 March 29, 2010 Subject: Don Beer Arena Accessibility - Upgrades and Environmental Improvements Page 4 132 Finance staff have provided input and taken into consideration the two exceptions affecting this project; the additional costs in the amount of $183,500 and the implication of new harmonized sales tax (HST). The additional costs identified are due to the inclusion of a fire sprinkler suppression system which was not included in the original scope of work. Based on the restriction on the RInC grant, we can only fund 50% of the total costs from Federal sources. This implies that only 50% ($91,750) of the additional costs will be funded from the Federal Gas Tax Fund. The remaining ($91,750) additional costs will be funded by an increase in debt financing. The revised amount to debt-finance will be $411,750. Effective July 1, 2010, the HST will come into effect. With the new HST, municipalities will be charged 13% on most goods and services and subject to a rebate of 11.24%, resulting in a net cost of 1.76% to the City. It is difficult to determine what percentage of the work will be done prior to July 1, 2010 or after July 1, 2010 or to isolate the built-in PST component in the tender cost. This makes it difficult to estimate. the net impact of this new HST implementation on the City in terms of increase or decrease costs. The current estimated costs are based on the existing rules as we are unable to estimate the implication of the new HST. Finance staff will revisit the financial implication of this project at the completion of the project. The overall net financial impact of the introduction of the HST to the City on all capital projects commencing in 2010 will be analyzed at the end of our 2010 fiscal year. 3. ESTIMATED PROJECT COSTING SUMMARY T-24-2009 Tender (including Electrical Panel Board Replacement) $2,297,000 Consultant and Testing Fees 151,500 Miscellaneous Tender Costs 5,000 Contingency 250,000 Total Project Costs 2,703,500 GST 135,175 Total Gross Project Cost 2,838,675 GST Rebate (135,175) Total Net Project Cost $2.703,500 Project Cost under (over) approved funds by ($183,500) The Director, Corporate Services & Treasurer has reviewed the budgeting implications and the financing of the expenditures contained in this report and concurs. CORP0227-07/01 revised Report OES 07-10 March 29, 2010 Subject: Don Beer Arena Accessibility 133 -Upgrades and Environmental Improvements Page 5 Sustainability Implications: The rehabilitation of the Don Beer Arena, and in particular the accessibility upgrades, will continue to encourage the development of active, healthy lifestyles throughout the community. The replacement of the existing mechanical plant will provide a more energy efficient heating and cooling system, thereby lowering energy costs and reducing greenhouse gas emissions. The intensive green, roof which is proposed over the new roof area will serve to add insulation, improve the carbon balance and assist in storm water management. The addition of an elevator to service the banquet hall will enhance the accessibility of this facility. Background: The Don Beer Arena Accessibility Upgrades and Environmental Improvements was approved by Council in the 2009 Capital Budget. The architectural firm of Jurecka+ Associates Architects Inc. was retained to provide the final design, prepare tender specifications and technical support during construction. . I Tenders have been received which closed on Wednesday, February 17, 2010 for this project. An advertisement was placed in the DCN and.on the City's website. A mandatory site visit was held on Wednesday, January 20, 2010 and twenty five (25) bidders attended of which thirteen (13) bidders responded and submitted a bid for this project. Five (5) addenda were issued during this tender call. The bidding summary is attached. The City's consultant, Jurecka + Associates Architects Inc., has undertaken the necessary reference checks related to the general contractor and the sub contractors and is recommending acceptance of the low bid, being Deciantis Construction Ltd. The tender prices as received have all come in marginally higher than originally anticipated during the budget process. The main reason for the higher pricing is the inclusion of a fire sprinkler suppression system from a health & safety perspective, which~was not included in the original scope of work. However, a portion of the additional cost is eligible for funding under the Federal Gas Tax program, thus the over expenditure will only marginally increase the required debt financing. The Health & Safety Policy, WSIB Clearance Certificate and Workplace Injury Summary Report issued by Workplace Safety & Insurance Board submitted by Deciantis Construction Limited has been deemed acceptable by the Coordinator, Health & Safety. CORP0227-07/01 revised Report OES 07-10 March 29, 2010. Subject: Don Beer Arena Accessibility Upgrades and Environmental Improvements Page 6 134 The Certificate of Insurance submitted by Deciantis Construction Limited has been deemed acceptable by the Manager, Taxation. In conjunction with staffs review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Operations & Facilities Division recommends the acceptance of Tender No. T-24-2009, the low bid, submitted by Deciantis Construction Ltd. in the amount of $2,411,850 (GST included) and that the total net project cost of $2,703,500 be approved. This report-has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Supply &Services Memorandum dated February 19, 2010 2. By-law to Authorize the Issuance of Debentures in the amount of $411,750. Prepared By: Approved/Endorsed B Tony Prevedel Everett Bunts a Division Head, Operations & Facilities Director, Operations & Emergency Services Gillis Paterson Director Corporate Services & Treasurer Vera A. Fe emacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services TP:mld Copy: Chief Administrative Officer CORP0227-07/01 revised Report OES 07-10 March 29, 2010 Subject: Don Beer Arena Accessibility 135 -Upgrades and Environmental Improvements Page 7 Recommended for the consideration of Pickering City Council of a ri Th s J. Quinn, ~J MR, t-MM III Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT#-J TO REPORT# 0 611/0 ~r of City o~ 136 PICKERING Memo To: Tony Prevedel February 19, 2010 Division Head, Operations & Facilities From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender No. T-24-2009 Tender for Don Beer Arena Accessibility Upgrades and Environmental Improvements Closing Date: February 17, 2010 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Five (5) addenda were issued on this project. A mandatory site visit was held on Wednesday January 20, 2010 and twenty five (25) bidders attended of which thirteen (13) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. SUMMARY PST & GST included Bidder Total Tendered After Calculation Amount $ Check $ Deciantis Construction Ltd. $2,399,250.00 $2,406,600.00 MRP Builders - Engineers Inc. $2,671,217.00 $2,671,216.80 A Plus General Contractors Corp. $2,794,575.00 $2,794,575.00 Bemocon Contracting Ltd. $2,798,809.60 $2,799,334.65 Frank Pellegrino General Contracting Ltd. $2,804,445.00 $2,804,445.00 ATTACHMENT# TO REPORT#,67~I 13 7 ` of Snyder Construction $2,818,987.00 $2,818,987.50 OLAR Ltd. $2,853,232.00 $2,995,893.60 Ross Clair (R.O.M.) Contractors Inc. $2,908,500.00 $2,908,500.00 Automatic rejection - Bid Bond submitted not in the amount of 10% Gay Company Ltd. General Contractors of the tendered amount. Reference: Purchasing By-law No. 5900- 01, Procedure No. PUR 010-001, 10.04, Item 9(d), IB Item 16, 17, 18, and Tendering Specification Item 3 Automatic rejection - Addendum not acknowledged. Reference: Maram Building Corp. Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 12, IB Item 3 (b),'16, 17, 18, 28; Addendum No. 5 Automatic rejection - Addendum not acknowledged. Reference: Samson Management and Solutions Ltd. Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 12, IB Item 3 (b), 16, 17, 18, 28;.Addendum No. 5 John McLellan Contracting Inc Unable to Bid Venture Construction Services Ltd. Unable to Bid In accordance with Specifications Section 1600, the Electrical Supplementary Bid Form has been requested of the three (3) bidders - Decantias Construction Ltd., MRP Builders- Engineers Inc. and A-Plus Construction Corp. - to be submitted within 48 hours of tender closing. Pursuant to Information to Bidders Item 20, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (b) a list of employees trained in the confined space entry procedure who will be working on this project (c), a copy of the Health and Safety Policy to be used on this project; (d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 32, Form SCL-1 In addition, a request to acknowledge by signature the City's Accessibility Regulations. for Contracted Services and request to provide their Accessibility Training Policy if available. February 19, 2010 Tender No. T-24-2009 Page 2 Tender for Don Beer Arena Accessibility Upgrades and Environmental Improvements ATTACHMENT#~ TO REPORT# 7-10 _of 138 Include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Deciantis Construction Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Deciantis Construction Ltd.is not acceptable; and (i) related comments specific to the project. Jurecka + Associates Architects Inc. as the consultants on this project will be reviewing submissions and, making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. Duplicate copies of the bids are attached for the consultant's use. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. VAF/jg Attachments February 19, 2010 Tender No. T-24-2009 Page 3 Tender for Don Beer Arena Accessibility Upgrades and Environmental Improvements 7 139 z N n. Q E i .J 0 x W m O E Q p >a~~ Co W w E rJ U ~ Z p. `4 C, O N. Z aNi c ~ l~ A ti r-- z co Fo Z a Q w ~~z Z Z WZ g ~r- p Y W U) W O W = U d d a z U f- u :E LIJ O d a cn g N o q o IrD LLJ 1- 0 L m p Y E- Z Q p U U W - LL m p ~ LUm a. W J O 'o Q w rr ~ o .L o o o o O Q q p o ~ Z p \ \ \ \ \ ~ ° 'a p~H N C) v- - N N N N N N N N N N N O 7 Q> N N N N U N U N N N O o°zui r r r r r r r r r r Q Q~ C ~ O U U N _ C C U W OU C f0 C U a N O N J d N QJ C U C N Q fl. O (0 C k U ° U N W O O. ~J- 0) 23 0) CU O y ` U W N C Cf) C C C C Co 0 Q) C) CL U m ° o m cn CU U Q) E U J o U c U ° M o m U) a_ d me ° ° m E? N E U Q C7 o o~--, o m m o o(j ° ° J o o a Q U ,L U 0 ~E U) (n cr- _ 2 m p J U ATTACHMENT# TORE PORT #Of of 2- 140 The Corporation of the City Of Pickering By-law No. Being a by-law to authorize the issuance of debentures in the amount of $411,750 for the Don Beer Arena Accessibility Upgrades and Environmental Improvements in the City of Pickering Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the Don Beer Arena Accessibility Upgrades and Environmental Improvements project; and, Whereas before authorizing the construction to proceed in respect of the Don Beer Arena Accessibility Upgrades and Environmental Improvements project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And Whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report OES 07-10 on the date hereof and awarded Tender T-24-2009 for the Don Beer Arena Accessibility Upgrades and Environmental Improvements project. ATTACHMENT# ~ TOREPORT# Q 67-/ 0 TY4-i~w No. of Page 2 Now therefore the council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Don Beer Arena Accessibility Upgrades and Environmental Improvements"; 2. That the estimated costs of the project in the amount of $2,703,500 be financed as follows: a) The sum of $410,000 be financed by the issue of debentures by the Regional Municipality of Durham over a period not exceeding ten (10) years; b) The sum of $1,680,000 be funded through 'Provincial and Federal Grant: Recreation Infrastructure Canada (RInC) Program in Ontario; c) The sum of $100,000 be funded from the Don Beer Arena Reserve; , d) The sum of $511,750 be funded from the Federal Gas Tax Reserve Fund; e) The balance sum of $1,750 be funded from Property Taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2010 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 29th day of March, 2010. David Ryan, Mayor Debbie Shields, City Clerk CLtq O~ 1 4 2 PICKER ING March 29, 2010 NOTICE OF MOTION Councillor O'Connell and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: a) ADMINISTRATION OF THE PROVINCIAL OFFENCES ACT (POA) Whereas the Regional Municipality of Durham is responsible for the Intermunicipal Service Agreement (MSA) and the administration of the Provincial Offences Act (POA); and Whereas the revenues from POA's received by the lower tier municipalities have been decreasing; and Whereas revenue sources outside of the property tax base are essential to municipalities to control property tax increases; and Whereas the current weight assessment is 60% revenues distributed to lower tier municipalities and 40% of revenues distributed to Durham Region. However with the declining POA revenues perhaps the weight assessment should be reviewed and an assessment of 70% of revenues to lower tier municipalities and 30% of revenues to Durham Region be established; and Now Therefore be it Resolved the Council for the City of Pickering request that the Region of Durham provide a detailed investigation into the declining POA revenues and provide this report to all Durham Regional municipalities. And That a copy of this resolution be forwarded to all Durham Region municipalities for endorsement and that this be circulated to Durham Regional Council once area municipalities have been able to make formal comments. Caq 00 1 4 3 PICKERING March 29, 2010 BY-LAWS 7032/10 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees [Refer to New and Unfinished Business pages 7033/10 Being a by-law to (i) approve and authorize the execution of a note amending agreement made as of the 30th day of March, 2010 in respect of fourth amended and restated promissory notes dated March 30th, 2010 issued by Veridian Connections Inc. in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering; (ii) to approve the issue of fourth amended and restated promissory notes dated March 30th, 2010; and (iii) to approve and authorize the execution of a second, amending agreement to a shareholders' agreement dated September 28, 2001, as amended by a first amending agreement dated September 30, 2003, among The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, Veridian Corporation, Veridian Connections Inc. and Veridian Energy Inc. [Refer to New and Unfinished Business pages 7034/10 Being a by-law to authorize the issuance of debentures in the amount of $411,750 for the Don Beer Arena Accessibility Upgrades and Environmental Improvements in the City of Pickering. [Refer to New and Unfinished Business pages 7035/10 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $1,090,000 for the supply and delivery of (2) Two Fire Pumper Vehicles in the City of Pickering. [Refer to New and Unfinished Business pages