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HomeMy WebLinkAboutFebruary 16, 2010 CZtq oo Council Meeting Agenda PICKERING Tuesday, February 16, 2010 Council Chambers 7:30 pm 7:15 PM IN CAMERA MEETING OF COUNCIL I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the . saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, January 18, 2010 Under Separate Cover Council Minutes, January 18, 2010 1-15 Special In Camera Council Minutes, February 8, 2010 Under Separate Cover Special Council Meeting Minutes, February 8, 2010 16-18 Executive Committee Minutes, February 8, 2010 19-22 IV) PRESENTATIONS 23 V) DELEGATIONS 24 VI) CORRESPONDENCE 25-50 VII) COMMITTEE REPORTS 51-52 a) Report 2010-02 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 53-62 IX) MOTIONS AND NOTICE OF MOTIONS 63-65 X) BY-LAWS 66-68 XI) OTHER BUSINESS Accessible For information related to accessibility requirements please contact P I C K S NG Linda. Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(@citvofpickerina.com FOR INFORMATION ONLY Minutes of the Committee of Adjustment, December 2, 2009 & January 13, 2010 • Minutes of the Heritage Pickering Advisory Committee, January 19, 2010 • Minutes of the Sustainable Pickering Advisory Committee, January 19, 2010 • Minutes of the Accessibility Advisory Committee, January 20, 2010 0 Minutes of the Waterfront Coordinating Committee, January 21, 2010 Crtq 0~ Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 01 PRESENT: Mayor David Ryan COUNCILLORS: R.Johnson B: Littley J. O'Connell D. Pickles .ABSENT: D. Dickerson B. McLean ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer N. Carroll - Director, Planning & Development E. Buntsma - Director, Operations & Emergency Services D. Shields - City Clerk L. Taylor - Manager, Development Review L. Roberts - Committee Coordinator (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. A moment of silence was observed for the people of Haiti. (11) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution # 01/10 Moved by Councillor O'Connell Seconded by Councillor Johnson In Camera Council Minutes, December 21, 2009 Council Minutes, December 21, 2009 1 1 ciw Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 02 Planning & Development Committee Minutes, January 4, 2010 Executive Committee Minutes, January 11, 2010 (IV) DELEGATIONS CARRIED 1. Ivan Ciuciura, Director Durham Emergency Management Re: Public Alertinq Sirens Ivan Ciuciura, Director, Durham Emergency Management, appeared before Council to provide an overview with respect to the public alerting project. With the aid of a power point presentation he outlined the legal requirements under Provincial legislation and the Regional Municipality of Durham. Mr. Ciuciura provided background information on what has, been completed, what still has to be completed and the next steps in the process. He noted that the next steps involved working with City staff to finalize locations for the 6 additional sirens to be installed in Pickering. A question and answer period ensued with discussions involving the siren sound levels as well as the number of sirens and the Pickering locations. Questions also arose with respect to the 29 sirens in stock at the present time as well as the rating system for the sirens. Mr. Ciuciura assured Council of the consultant's expertise and knowledge in this field. 2. Maurice Brenner Re: Public Alerting Sirens and Regional Reform Maurice Brenner, 711 Sunbird Trail, appeared before Council with respect to public alerting sirens and Regional. Mr. Brenner questioned the Region's purchase of 29 sirens at the beginning of this project and noted that it had been determined that Pickering would not require as many sirens as first.noted. He noted his concerns regarding the costs being incurred to store the sirens over the past years. He also noted that there would definitely be resident concerns with the suggested location placement of the sirens, particularly the West Shores residents. Mr. Brenner also expressed his concern with the appointment process of the Regional Chair and felt that there was greater need for accountability at this level and the Regional Chair should be elected. He noted the residents deserve greater representation through the direct election of a Regional Chair. Mr. Brenner noted that the question put on the 2006 Election ballot regarding whether the Regional Chair should be elected by 3 area municipalities resulted in a clear support of the direct 2 Crrf Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers .03 election and Mr. Brenner requested that Council encourage the remaining municipalities to place the same question on their ballots in the 2010 Election. A question and answer period ensued. 3. John Mutton Re: Regional Reform John Mutton appeared before Council supporting.the direct election of a Regional Chairman. He noted this should be a key issue in the 2010 election and noted the pros and cons of a direct election and also noted there has been a decade of debate over this issue. Mr. Mutton encouraged Council to reaffirm its previous position in support of direction election of the Regional Chair and requested that they encourage the remaining municipalities who have not expressed a position on this matter to place a question on their ballots in the 2010 election.. A question and answer period ensued. Moved by Councillor O'Connell Seconded by Councillor Littley That the rules of procedure be suspended in order to allow Bruce Wood to be a delegation regarding Regional Reform. MOTION DEFEATED 4. Peter Smith Re: Zoning By-law Amendment -A 18/09 VIVA Retirement Living Corp. 1884 Glengrove Road Peter Smith, 1896.Glenview.Road, appeared before Council noting his concerns regarding the impact this development would have on the surrounding neighbourhoods. He indicated that he was not opposed to the retirement home, but was concerned with the height and scope of the development. He stated that one of his main concerns was the rezoning of residential properties for commercial uses or higher density uses and how this affects residential neighbourhoods. Mr. Smith requested that this application be referred back so that resident concerns could be addressed in more detail and requested that the height of the building should be reduced. Mr. Smith noted that the City had been very accommodating in considering the concerns of the residents and hoped that they would continue to do so. 3 Cirw 00 Council Meeting Minutes _ Monday, January 18, 2010 Pit 7:30 PM Council Chambers 04 5. Rob Freeman Re: Zoning By-law Amendment - A 18/09 VIVA Retirement Living Corp. 1884 Glengrove Road Rob Freeman the representative for the applicant appeared before Council and stated that he was there to answer any questions with respect to the zoning by-law amendment application for VIVA Retirement Living Corp. He commended staff on a well thought out report and requested that Council approve the application. A question and answer period ensued with discussions regarding the number of units that would be available and the number of jobs this development would create. He noted plans to hold local job. fares to hire from within the City of Pickering and assured Council that the residents would see all commitments fulfilled. (V) CORRESPONDENCE 1. CORR. 01-10 GARRY H. CUBITT CHIEF ADMINISTRATIVE OFFICER REGION OF DURHAM 605 Rossland Road East Whitby, ON L1 N 6A3 Discussion ensued with respect to the number of sirens and locations for the public alerting sirens in Pickering. Resolution # 02/10 Moved by Councillor O'Connell Seconded by Councillor Littley That CORR. 0.1-10 be deferred to the next meeting of Council. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Littley Councillor Johnson Councillor O'Connell Councillor Pickles Mayor Ryan 4 I Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 05 Further discussion ensued with respect to the decibel levels of the sirens and the consultant's findings. Resolution # 03/10 Moved by Councillor Pickles Seconded by Councillor Johnson That CORR. 01-10 be referred to staff to; 1. Have further discussions with the Region to obtain additional information on the number of sirens and siren locations and report back to Council at a future time; and 2. Request that the Region hold public information sessions on the public alerting project. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan 2. CORR. 02-10 CAROLYN DOWNS, CITY CLERK CITY OF KINGSTON 216 Ontario Street Kingston, ON K71- 2Z3 Resolution # 04/10 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 02-10 received from Carolyn Downs, City Clerk, City of Kingston, with respect to a resolution passed at a meeting held on December 15, 2009 regarding 5 Crrs Council Meeting Minutes Monday, January 18, 2010 7:30 PM. 06 Council Chambers the exemption of electricity sales from the Provincial portion of the harmonized sales tax be received for information. CARRIED 3. CORR. 03-10 MARK HOLLAND MP AJAX-PICKERING 92 Church St. S., Suite 106 Ajax, ON L1 S 6134 Resolution # 05/10 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 02-10 from Mark Holland, MP, Ajax-Pickering which was sent to the Region of Durham Works Department expressing concerns with regards to the preferred plan for the construction of a bypass route around Greenwood at Westney Road to Highway 7 be received for information. CARRIED 4. CORR. 04-10 NATHALIE MCCUTCHEON, PROJECT MANAGER REGION OF DURHAM•WORKS DEPARTMENT 605 Rossland Road East Whitby, ON L1 N 6A3 Resolution # 06/10 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 04-10 from Nathalie McCutcheon, Project Manager, Region of Durham Works Department addressed to Mark Holland, MP Ajax-Pickering in response to his letter of December 9, 2009 regarding the Greenwood Bypass (Westney Road) project be received for information. CARRIED 6 Cry Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 07 5. CORR. 05-10 G.P. CARROLL, PRESIDENT MUNICIPAL ENGINEERS ASSOCIATION 6355 Kennedy Road, Suite 2 Mississauga, ON Resolution #07/10 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 05-10 from G.P. Carroll, President, Municipal Engineers Association, notifying municipalities that in celebration of their 50th anniversary, a book entitled "Sharing With Pride" has been published by the Municipal Engineers Association and will be made available for viewing at the Pickering Public Library, Central branch be received for information. CARRIED 6. CORR. 06-10 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING One The Esplanade Pickering, ON L1 B 61<7 Resolution # 08/10 Moved by Councillor Pickles Seconded by Councillor Johnson That CORR. 06-10 from Marisa Carpino, Supervisor, Culture & Recreation, City of Pickering requesting the City of Pickering proclaim February 2010 as Black History Month be endorsed. CARRIED (VI) COMMITTEE REPORTS a) REPORT PD 2010-01 OF THE PLANNING & DEVELOPMENT COMMITTEE 7 Crrf Council Meeting Minutes Monday, January 18, 2010 7:30 PM O $ Council Chambers 1. Director, Planning & Development, Report PD 01-10 Draft Plan of Subdivision SP 2008-08 Zoning By-law Amendment Application A 16/08 Lebovic Enterprises Limited Part Lot 18, Concession 3 City of Pickering COUNCIL DECISION 1. That Draft Plan of Subdivision SP-2008-08 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of Lot 18 Concession 3, as shown on the Staff Recommended Plan, Attachment #5 to Report PD 01-10, be endorsed; 2. That the proposed conditions of draft plan approval of subdivision to implement Draft Plan of Subdivision SP-2008-08 as set out in Appendix I to Report PD 01-10 be endorsed; 3. That Zoning By-law Amendment Application A 16/08 submitted by Lebovic .Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-08, as outlined in Appendix II to Report PD 01-10 be endorsed; 4. That the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing, to support Draft Plan of Subdivision SP-2008-08 and Zoning By-law Amendment Application A 16/08 as endorsed by Council; and 5. Further, that Council'authorize the execution by the Mayor and Clerk the cost sharing agreement to facilitate acquisition of land for the development of William Jackson Drive and to secure cost sharing arrangements. 2. Director, Planning & Development, Report PD 02-10 Draft Plan of Subdivision SP 2008-09 Zoning By-law Amendment Application A 17/08 Lebovic Enterprises Limited Part Lot 20, Concession 3 City of Pickering COUNCIL DECISION 1. That Draft Plan of Subdivision SP-2008-09 submitted by Lebovic Enterprises Limited, to permit a residential plan of subdivision on lands being on Part of 8 Caq o¢ Council Meeting Minutes Monday, January 18, 2010 PICKEWNG 7:30 PM Council Chambers 09 Lot 20 Concession 3, as shown on the Staff Recommended Plan, Attachment #4 . to Report PD 02-10, be endorsed; I That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2008-09 as set out in Appendix I to Report PD 02-10 be endorsed; 3. That Zoning By-law Amendment Application A 17/08 submitted by Lebovic Enterprises Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-09, as outlined in Appendix II to Report PD 02-10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to support Draft Plan of Subdivision SP-2008-09 and Zoning By-law Amendment Application A 17/08 as endorsed by Council. 3. Director, Planning & Development, Report PD 03-10 Draft Plan of Subdivision SP 2005-04 Zoning By-law Amendment Application A 36/05 Cougs (Tillings) Limited Part of Lot 20, Concession 3, City of Pickering COUNCIL DECISION 1. That Draft Plan of Subdivision SP-2005-04 submitted by Cougs (Tillings) Ltd., to permit a residential plan of subdivision on lands being on Part of Lot 20 Concession 3, as shown on the Staff Recommended Plan Attachment #4, to Report PD 03-10, be endorsed; 2. That the proposed conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2004-05 as set out in Appendix I to Report PD 03-10 be endorsed; 3. That Zoning By-law Amendment Application A 36/05 submitted by Cougs (Tillings) Ltd., to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2005-04, as outlined in Appendix II to Report PD 03-10 be endorsed; and 4. Further, that the City Solicitor be authorized to attend the Ontario Municipal Board Pre-Hearing on January 22, 2010, and any subsequent hearing to support Draft Plan of Subdivision SP-2005-04 and Zoning By-law Amendment Application A 36/05 as endorsed by Council. 9 _ I Crr~ Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 10 Resolution # 09/10 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Planning & Development Committee 2010-01, dated January 4, 2010, save and except Item 4 be adopted. CARRIED 4. Director, Planning & Development, Report PD 04-10 Zoning By-law Amendment -A 18/09 2121401 Ontario Limited (VIVA Retirement Living Corp.) 1884 Glengrove Road (Lots 42, 43, 44 and Part of Service Road, Plan 509) City of Pickerinq A question and answer period ensued. Resolution # 10/10 Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report PD 04-10 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 18/09 be approved to permit a retirement home and day care centre on lands being Lots 42, 43, 44 and Part of Service Road, Plan 509; and 3. Further, that the zoning `by-law to implement Zoning By-law Amendment Application A 18/0.9, as set out in Appendix I to Report PD 04-10, be forwarded to City Council for enactment. CARRIED b) REPORT EC 2010-01 OF THE EXECUTIVE COMMITTEE 1. (Acting) Chief Administrative Officer, Report OS 01-10 Sustainable Pickering -2009 Update and 2010 Work Program 10 i Crtq 00 _ Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 11 COUNCIL DECISION 1. That Report OS 01-10 of the (Acting) Chief Administrative Officer providing an update on the 2009 Sustainable Pickering initiative and 2010 work program be received; and 2. That Council authorize staff and the Sustainable Pickering Advisory Committee (SPAC) to continue to work on the City's Sustainable Pickering initiative in 2010 with the continued assistance of Durham SustainAbility as outlined in this report. 2. Director, Operations & Emergency Services, Report OES 01-10 City of Pickering Bicentennial -Proposed Bicentennial Program COUNCIL DECISION 1. That Report OES 01-10 of the Director, Operations & Emergency Services regarding the proposed City of Pickering Bicentennial Program be received; 2. That Council endorse the proposed Pickering Bicentennial Program outlined in Appendix A (attached); 3. That City staff be authorized to coordinate the proposed Pickering Bicentennial Program; and 4. That City staff be authorized to seek eligible grant funding and sponsorships to offset costs for the enhanced and new Bicentennial events. 3. Director, Corporate Services & Treasurer, Report CS 01-10 2010 Interim Levy and Interim. Tax Instalment Due Dates COUNCIL DECISION 1. That Report CS 01-10 of the Director, Corporate Services & Treasurer be received; 2. That an. interim levy be adopted for 2010 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 26 and April 28, 2010; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 11 Ctrs Council Meeting Minutes Monday, January 18, 2010 PTCKERING 7:30 PM 12 Council Chambers 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Resolution # 11/10 Moved by Councillor Johnson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2010-01, dated January 11, 2010, be adopted. CARRIED (VII) BY-LAWS 7012/10 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7013/10 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham on Lots 42, 43, 44 and part of Service Road, Plan 509, in the City of Pickering. (A 18/09) 7014/10 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2010. THIRD READING: Councillor Johnson, seconded by Councillor Pickles moved that By-law Numbers 7012/10 to 7014/10, be adopted, and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VIII) OTHER BUSINESS 1. The Chief Administrative Officer was requested to action the following: a) Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion regarding the public alerting system. 12 Ca o q Council Meeting Minutes Monday, January 18, 2010 7:30 PM Council Chambers 13 b) Councillor O'Connell gave'notice that she would be bringing forward a Notice of Motion regarding Regional Reform and the direct election of the Regional Chair. c) Councillor O'Connell requested the following documentation: a copy of the Region's RFP on the purchase of 29 public alerting sirens and a copy of the invoice for those sirens. (IX) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 12/10 Moved by Councillor O'Connell Seconded by Councillor Littley That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with matters relating to personal matters about an identifiable individual, including municipal or local board employees and to the receiving of advice that is subject to solicitor-client privilege. 1. Appointments to Boards and Committees Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] That the following appointments be confirmed thereto for a term to expire on November 30, 2010: a) Accessibility Advisory Committee Marilyn Margaret Wallace Susan Wilkinson Stephanie Wilson b) Heritage Pickering Advisory Committee Reynaldo Moreno 13 Ctrl Council Meeting Minutes Monday, January 18, 2010 7:30 PM 14 Council Chambers c) Pickering Public Library Board Ruvette Coelho d) Waterfront Coordinating Committee No applications. received. CARRIED 2. Verbal Update from the Chief Administrative Officer With respect to Potential Litigation - Outstanding Account Receivable Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 13/10 Moved by Councillor O'Connell Seconded by Councillor Johnson That the recommendations as contained in the In Camera minutes of January 18, 2010 be adopted. CARRIED in an open session of Council. (X) CONFIRMATION BY-LAW By-law Number #7015/10 Councillor Johnson, seconded by Councillor Littley, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 18, 2010. CARRIED (XI) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Littley 14 i Cars Council Meeting Minutes _ Monday, January 18, 2010 PICKEWNG 7:30 PM Council. Chambers 15 That the meeting be adjourned at 11:10 pm. CARRIED DATED this 18th day of January, 2010 MAYOR DAVID RYAN DEBBIE SHIELDS CITY CLERK 15 Special Council Meeting Minutes Monday, February 8, 2010 7:00 pm 16 Main Committee Room PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer R. Holborn - Division Head, Municipal Property & Engineering A. Allison - City Solicitor D. Shields - City Clerk (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (II) CONFIDENTIAL MATTERS In Camera Meeting of Council In accordance with the provisions of the Municipal Act and Procedural By-law 6746/07 a Special In Camera meeting of Council was held prior to the regularly scheduled Executive Committee meeting. 1 cis Special Council Meeting Minutes Monday, February 8, 2010 7:00 pm Main Committee Room 17 Resolution # 14/10 Moved by Councillor O'Connell Seconded by Councillor Pickles That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of discussing matters related to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 1. Verbal Update from the Chief Administrative Officer With respect to the YDSS Odour Control Facility 2. Verbal Update from the Chief Administrative Officer with respect to Potential Litigation - Outstanding Account Receivable Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 15/10 Moved by Councillor McLean Seconded by Councillor O'Connell That Council rise into open session of Council. CARRIED (III) CONFIRMATION BY-LAW By-law Number 7016/10 Councillor McLean, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting and Special Meeting of Council of February 8, 2010. CARRIED 2 City 00 _ Special Council Meeting Minutes Monday, February 8, 2010 PICKERING 7:00 pm Main Committee Room (IV) ADJOURNMENT The Meeting adjourned at 7:35 pm. DATED this 8th day of February, 2010 MAYOR DAVID RYAN DEBBIE SHIELDS CITY CLERK 3 Call 0~ Executive Committee Meeting Minutes PICXERING Monday, February 8, 2010 7:40 pm - Council Chambers Chair: Councillor McLean 19 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services G. Paterson - Director, Corporate Services & Treasurer R. Holborn - Division Head, Municipal Property &Engineering A. Allison - City Solicitor D-. Shields - City Clerk K. Thompson - Manager, By-law Enforcement Services (1) DISCLOSURE OF INTEREST No disclosures of interest were noted. (II) MATTERS FOR CONSIDERATION 1. Chief Administrative Officer's Report, CAO 01-10 Proposed Firearms By-law RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That staff be directed to solicit input from stakeholders and the public regarding the draft Firearms By-law included as Attachment 1 to this report; and i 1 City o~ Executive Committee Meeting Minutes Monday, February 8, 2010 7:40 pm - Council Chambers 20 Chair: Councillor McLean 2. That upon the completion of a consultation .process, staff report back to Council with recommendations regarding a final Firearms By-law. CARRIED LATER IN THE MEETING Moved by Councillor Littley Seconded by Councillor Johnson That Section 13(iii) of the draft Firearms By-law included as Attachment 1 to Chief Administrative Officer's Report, CAO 01-10, be deleted. MOTION DEFEATED The main motion was then CARRIED. 2. Director, Operations & Emergency Services, Report OES 02-10 City's Traffic & Parking By-law No. 6604/05 -Updating Amendments RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 02-10 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Sections 8, 25, 26 and 46 and Schedules 2, 4, 9 and 13 to By-law No. 6604/05. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 02-10 City Policy - Accounting for Tangible Capital Assets RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor. Dickerson 2 city co Executive Committee PICKERING Meeting Minutes Monday, February 8, 2010 7:40 pm - Council Chambers Chair: Councillor McLean 21 1. That Report CS 02-10 of the Director, Corporate Services & Treasurer be received; 2. That the Accounting for Tangible Capital Assets Policy, attached to this report, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 03-10 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CS 03-10 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 04-10 2010 Annual Repayment Limit for Debt and Financial Obligations RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CS 04-10 of the Director, Corporate Services & Treasurer regarding the 2010 Annual Repayment Limit for Debt and Financial Obligations be received for information. CARRIED (III) OTHER BUSINESS 1. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion regarding the ratification of the 2006 Ballot Question on the Direct Election of the Region of Durham Chair. 3 City Executive Committee PICKEPUNG Meeting Minutes Monday, February 8, 2010 7:40 pm Council Chambers 2 2 Chair: Councillor McLean 2. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion regarding an Integrity Commissioner. 3. The Chief Administrative Officer was requested to action the following: a) Councillor Johnson noted he had received numerous calls and emails on the new Sign By-law requirements and requested a meeting with staff to obtain information and clarification on the by-law. b) Councillor O'Connell requested staff to obtain information regarding the Pickering B refurbishment. She asked for clarification on whether Pickering B would be refurbished and whether an EA was going to be conducted. She questioned what would happen to the stabilization of property taxes if Pickering B is closed and if closed how the property would be decommissioned. c) Councillor McLean requested staff to investigate the guidelines within the True Sports Program to confirm whether the City could give $4,000.00 from the program to the Special Olympics. 4. Councillor Littley gave notice that she would be bringing forward a Notice of Motion regarding the New Build for Municipal Standards. (IV) ADJOURNMENT The meeting adjourned at 8:20 pm. 4 23 PICKERING February 16, 2010 PRESENTATIONS 1. Pickering Museum Village Advisory Committee Re: Presentation of Ontario Heritage Trust Community Recognition Certificate to Laura Drake i . CCtq O~ 2 4 PICKERIN' February 16, 2010 DELEGATIONS 1. Pamela Fuselli Erik Cuzzolino Safe Kids Canada Re: Safe Pool Fencing 2. Rik Ganderton Re: Rouge Valley Health System Update 3. Bruce Wood Re: Direct Election of Regional Chair 4. John Mutton Re: Direct Election of Regional Chair 5. Maurice Brenner Re: Direct Election of Regional Chair Pickering Nuclear Station and the Community 6. Lena Brown Re: Request for Grant [Refer to CORR. 08-101 7. Representative from OPG Re: Future of OPG Citq Oo 2 5 PICKERING February 16, 2010 CORRESPONDENCE Pages 1. CORR. 07-10 Motion for Direction MARLAINE KOEHLER 28-29 EXECUTIVE DIRECTOR THE WATERFRONT REGENERATION TRUST 308-372 Richmond St. West Toronto, ON M5V 1Z6 Letter received from Marlaine Koehler, Executive Director, The Waterfront Regeneration Trust seeking Council's authorization for the City of Pickering to act as host for the Great Waterfront Trail Adventure 2010 to be held on Sunday July 4, 2010. 2. CORR. 08-10 Motion for Direction LENA BROWN 30-32 282 Hoover Drive Pickering, ON L1V 5R8 Letter received from Lena Brown on behalf of her daughter and Pickering native Shelley-Ann Brown seeking support of a sponsorship in the amount of $5,000.00 to help offset the cost of training for the Olympics. 3. CORR. 09-10 Motion to Endorse BONNIE LITTLEY 33-34 REGIONAL COUNCILLOR -WARD 1 Letter received from Councillor Littley, seeking Council endorsement regarding a notice of motion on the direct election of Regional Chair which is being submitted for the Regional agenda. 4. CORR. 10-10 Receive for Information SUSAN SIOPIS, DIRECTOR 35-37 TRANSPORTATION AND FIELD SERVICES REGION OF DURHAM WORKS DEPARTMENT 605 Rossland Road East, Box 623 Whitby, ON L1 N 6A3 Letter received from Susan Siopis, Director, Transportation and Field Services, Region of Durham Works Department requesting the City of Pickering revisit the on-site parking requirements for the Pickering Islamic Centre by considering alternate parking from adjacent City owned lands or expansion.of the Centre's on-site parking. 26 5. CORR. 11-10 Receive for Information WAYNE ARTHURS, MPP 38 PICKERING-SCARBOROUGH EAST 300 Kingston Rd., Unit 13 Pickering, ON L1V 6Z9 Copy of letter from Wayne Arthurs, MPP, Pickering-Scarborough East to The Honourable John Gerretsen, Minister of the Environment with respect to the proposed York Region Odour Control Facility. 6. CORR. 12-10 Receive for Information JONAH KELLY 39-41 PLANNING DEPARTMENT, REGION OF DURHAM Box 623, 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from Jonah Kelly, Planning Department, Region of Durham with respect to nominations for the 2010 DEAC Environmental Achievement Awards. The deadline for accepting nominations is March 1, 2010. 7. CORR. 13-10 Receive for Information DALTON MCGUINTY 42-44 PREMIER OF ONTARIO Legislative Building Queen's Park Toronto, ON M7A 1A1 Letter received from Dalton McGuinty, Premier of Ontario, acknowledging the request to discuss potential partnership opportunities for continued participation from the Province with respect to the Waterfront Trail. 8. CORR. 14-10 Receive for Information PERRY PAPADATOS 45 REGIONAL MANAGER TRANSPORT CANADA 4900 Yonge St., 4th Floor Toronto, ON M2N 6A5 Letter received from Perry Papadatos, Regional Manager, Transport Canada with respect to the demolition of the structure located at 4375 York/Durham Town line. 9. CORR. 15-10 Motion to Declare a) DURHAM REGION HOME BUILDERS' ASSOCIATION 46-48 b) DURHAM REGION LABOUR COUNCIL c) PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY Requests. have been received from the above organizations for the City of Pickering to make the following proclamations: April 2010 - New Homes Month 2 April 28, 2010 - National Day of Mourning March, 2010 - Hispanic Heritage Month 10. CORR. 16-10 Motion to Declare ANDREW CHERRY, LIEUTENANT (NAVY) 49-50 COMMANDING OFFICER ROYAL CANADIAN SEA CADET CORPS HARWOOD P.O. Box'21112, 290 Harwood Avenue South Ajax, ON L1 S 71-12 Letter received to request that the City of Pickering grant the `Freedom of the City' to the Royal Canadian Sea Cadet Corps Harwood. Motion to proclaim `Freedom of the City' is required, and upon approval, the official ceremony will, be formally coordinated in accordance with military protocol. 28 c oaontMeShare ("OPP 0?'-10 Waterfront Regeneration Trust I TO: Waterfront : r Trail a.. k F January 19, 2010 VIA EMAIL:dshields@cityofpickering comma David Ryan Mayor of Pickering c/o Debbie Shields, City Clerk I Pickering Civic Complex One The Esplanade Pickering, ON LIV 6K7 t Dear Mayor and Members of Council; This letter is to request that the City of Pickering act as host for the second evening of the Great Waterfront Trail Adventure 2010 on Sunday, July 4, 2010. Last year the City rescued the Adventure by agreeing to.host the group when our planned overnight accommodations at Fort York in Toronto were cancelled due to a municipal employee strike. What an impression you made. Councillor O'Connell and a team of city staff pulled together an outstanding base camp in Esplanade Park complete with music, movies and opportunities to swim or workout at the local recreation centre. Over 200 people dined in waterfront and area restaurants; visited your wonderful waterfront shops; and bought services and gears from the on- site Bay Cycle Sports kiosk. Overwhelmingly participants selected the City Pickering as a favourite overnight location in our survey. The Great Waterfront Trail Adventure is designed to promote the.waterfront communities on Ontario's Waterfront Trail. It is a unique way to introduce the public to the communities along the Waterfront Trail and promote active, healthy lifestyles. It receives extensive print and radio media coverage. In addition the Adventure, already attracting people from all over Canada and the US, is building the Trail's reputation as a provincial tourism destination. Already this-year, we have a few groups from Quebec and one group of five coming from New Zealand. The Adventure is good business for Waterfront Trail communities. It generates $64,000 from hotel overnights; $70,000 in foods and $3,500 campgrounds. We organize the event to focus on local restaurants, accommodations, attraction and shops that serve the Waterfront Trail throughout the year to generate future business. Our polls show that having cycled the whole Trail, 40% of the participants say they will use the Trail more often, 55% will use it to commute and 86% will take other cycling holidays and 80% will return to the communities they visited on the Adventure. The Waterfront. Regeneration Trust„ .308-372 Richmond Street West. Toronto ON ZXI:5V IX6 wwwmaterfronttrail.or T: 416-943-8080 E: mk uwrtrust.con? R 29 The City of Pickering's waterfront has undergone a major transformation since the days the Trail first opened in 1995, and we want the Great Waterfront Trail Adventure to showcase this progress. Indeed in 2010, riders will have the great pleasure of experiencing the new western gateway by the Rouge River and the First Nations Trail. As our overnight host, we invite you to welcome the Adventure participants on Monday, July 5th, 2010 at 7 am, and perhaps to ride with them to the Ajax boundary as our Honorary Tour.. Director. I will follow up shortly with your office to see if you require anything further from the Waterfront Regeneration Trust to consider our request. Sincerely, Marlaine Koehler Executive Director n, T hp, r W t * _ `fi`r "a wawa . t~ it a na r !v!y 4r", 1".`,. r -fiS3:Ya Ca~bype~dt, ,1f~ 40~,y bar>sdnp. ruts @cb s , ~F ""w a Yawad~P. Culp fcR4 .as w.,! x ,,.,3 Ile. 4}SCIt♦R )tl ; (ul ♦ 't'Y f.r,nr : M t.. yy. .gewa^ l:-. F4*s"4q,ratpllnfr me,. 1M`01 ~rt -t~tra ~p~s.+"ti't+tr.^" F.~ t Jqr~ aLB Trwl as~rsnatsKr ~^e ~ The Waterfront Regeneration Trust 308-372 Richmond Street West, Toronto ON M5V 1X6 «ww.waterfroirttrail.org T: 416-943-£3080 E: rnk wrtrust.corn 1 30 Cates Lena Brown °3--(D 282 Hoover Drive • Pickering, ON • L1V 5R8 February 4, 2010 City of Pickering One the Esplanade Pickering, Ontario Canada Dear Mayor Ryan and Members of Council, My daughter and Pickering native Shelley-Ann Brown began competing on the Canadian Bobsleigh National Team in 2007. Over the last three seasons, she has set 5 World Start records and placed as high as second in the World Cup competition. This year Shelley-Ann's dream came true when she was named to the Canadian Olympic Team to compete in Vancouver. Shelley-Ann has had to move to Calgary to train for the 2010 games and as a result of intense training, she faces enormous living and training costs that are not covered :by the Canadian Olympic Team. We have received an outpouring of support from various Pickering residents who want to help Shelley-Ann reach her Olympic dreams. We however are still short on funds and therefore we are respectfully requesting the Mayor and Council to support a one-time grant/sponsorship of $5000.00 for Shelley-Ann to help with these training costs so that she can focus on her task at hand and hopefully bring an Olympic medal home to the City of Pickering. We truly hope the City of Pickering will be able to offer assistance to Shelley-Ann. She would have appreciated the privilege to make this request in person; however, she is now in Vancouver preparing for the Winter Olympics - the highlight of her career. We appreciate all the help you can give and thank you for your time and consideration with our request for a one-time grant/sponsorship. Yours truly, } Lena Brown and Family j y F~ l L 1 c • NATE • 31 support Help -"4 c. 4 R A ~P-vr rvl..+Mo- I , #2 M I7efn.'. ~a r a February ~12, 20,10 The $C Placesta. dium is alive with the energy of 55,000 fans all eagerly: anticipating 'the entrance of. the - ' hometown team. The excitement in r the atmosphere is palpable on the eve of the first day of competition. It seems that my heart is fluttering to the rhythms of the thousands of flashing camera lights, illuminating the crowd. All around me, my' teammates and compatriots are talking,, laughing and sharing their joy. I want to pinch myself to make sure this is real, but I know it is. I can believe this because I have (~1 believed it everyday, in every The High ,Cos¢ t of Olympic workout..and every race. of the year leading up to now. I look down at j my uniform, proudly emblazoned Excellence with the word CANADA on it-and take a minute. to let it all sink in. I Behind the glitter and glamour of Olympic achievement, there is ##3, a story of sacrifice, determination and pain. Pain in the many 1 long hours of grueling workouts; determination in the mental focus required to perform at the top level; and daily sacrifices are made of sweat, of social life, and of money. The financial task facing an elite Canadian athlete is a daunting ' one. Many ingredients that are.necessary to create Olympic excellence can often only be attained at a high cost that may leave an athlete having to decide what necessity to do without. f' sa } Proper nutrition and vital supplements, access to training _ facilities, equipment, therapy and coaching fees are essential draw a deep breath in, and savor components of success in sport. this moment because it feels like I've waited forever for it. I am To this end, I am asking for your support in helping to meet the walking in the opening ceremonies, high cost of Olympic excellence, and to be my best for Canada. of the Olympic Games.:.... Any and.all donations are welcome and in appreciation, you This is my dream. will receive a signed poster of your choice from the 5 options displayed here. Thank You! S 1 UP t_ n i THE EIREA IF O. 2 1-5-101 32 `1 train this hard so that if it is possible, on my worst day, I can be better than my competition on their best day. Facts abort Shelley-Ann Shelley-Ann Brown is a native of Pickering, Ontario, Canada. A high level competitor in the sport of track and field for many years, Shelley-Ann was recruited to bobsleigh for the 2007 season and has been on the Canadian World cup team ever since. Over the last three seasons Shelley-Ann has set 5 World Start records and placed as high as 2nd in World Cup competition. Her goal is to represent Canada at the Vancouver 2010 Olympic games. A Look at Training Shelley-Ann trains 6 days a week on average during the off -season. A typical training day can be anywhere from 3 to 6 hours! Training consists mainly of weight training, sprinting, plyometrics and core stability and strengthening activities. #4 Inside the Helmet... As passionate about education as she is about sport, Shelley-Ann completed a B.Sc. in Biological Sciences and English and an M.A,= F: in Educational Psychology. With future plans , to work with children, she founded and directed Camp E.D.I.F.Y in Scarborough, Ontario. Shelley-Ann also engages in' How Can I contribute? numerous public speaking events delivering #5 Donations can be made by motivational speeches to both. youth and adult Cash, Cheque, or Paypal. groups. When she's.not training, she loves to read, write short stories and poetry, sing and Cheques may be sent to play her guitar. $ Shelley-Ann Brown Contact Info 282 Dower Drive For Paypal info or to follow me through my Pickering, ON journey, please visit my blogsite: L1~r 5R8 wArw.browniebobsleiiih.blog_spot.com or , 22119' Ave. N.W. Please feel free to email questions to: = Calgary, AB browniebobsleightdggmail.com '£2N 1E8 Pickering Civic Complex Citq 0~ One The Esplanade Pickering, Ontario LffiL 33 Canada L1V 6K7 B011211e Llttley Tel: 905.420.4605 PIC I11[`TIL-~ jlT I1\VIT^(V- Toll Free 1.866.683.2760 11 Regional Councillor -Ward I. ciryofpickering.com COUNCILLOR'S OFFICE ° R 0q-1o council@ city.pickering. on. ca I February 11, 2010 Mayor and Members of Council Attention: Debbie Shields, City Clerk Please include the following correspondence in the February 16th council agenda with a recommendation to endorse. RE: Notice of Motion for Durham Region Council Direct Election of Regional Chair I've attached the Notice of Motion Councillor Colleen Jordan and I have filed with the Regional Clerk on Direct Election of the Regional Chair. I believe this motion will be important to the discussion as it pertains to other motions being brought forward on this subject at the February 16th Council meeting. Councillor Jordan and I have researched with the Town of Ajax and the City of Pickering's Legal and Clerk's Departments for some time now, to ensure that this motion is legally within Regional Council's jurisdiction under the Municipal Elections Act, 1996. I encourage Members of Council to endorse the attached motion if Council is supportive of consulting with the entire electorate in the Regional Municipality of Durham and moving this very important issue forward. ORIGNA-Z TO: c COPY TO:_.~ Bonnie Littley Regional Councillor x Ward 1 B L: rm ►faI.zo.« CCU RR mC~'~ i U nJ '•~O E✓ V~ cS.c~ C :7 ~ J Direct: 905.420.4608 Fax: 905.420.6064 www.vote4bonnie.ca Email: blittley@city.pickering.on.ca L Moved by: Councillor Littley 34 Seconded by: Councillor Jordan NOTICE OF MOTION FOR DURHAM REGION COUNCIL - January 27th, 2010 DIRECT ELECTION OF REGIONAL CHAIR WHEREAS, the Municipal Act, 2001, as amended, states that the head of an upper-tier municipality "shall be elected by general vote, in accordance with the Municipal Elections Act, 1996, or shall be appointed by the members of council"; and WHEREAS electors in the Regional Municipalities of Halton and Waterloo are able to choose their Regional Chair by general vote; and WHEREAS the Municipal Elections Act, 1996, states that the council of a municipality.may pass a by-law to submit to its electors a question not otherwise authorized by law but within the council's jurisdiction; and WHEREAS the November 2006 ballots in the Town of Ajax and the Cities of Pickering and Oshawa each contained a question asking electors if they wished-their local councils to approve a resolution to request that the Government of Ontario make a regulation requiring that the method of selecting the Chair of the Regional Municipality of Durham be changed to election by general vote, and WHEREAS electors responded to the ballot question as follows: "YES" "NO" AJAX 12,176 (89.3991.) 1,445 (10.619/6) PICKERING 14,917 (89.2491,) 1,798 (10.7691.) OSHAWA 21,799 (86.31%) 3,457(13.69%) TOTAL 48,892 (87.9591,) 6,700 (12.059/.) AND WHEREAS the 2006 ballot question results indicate overwhelming public support for changing the method of selecting the Regional Chair to election by general vote; and WHEREAS determining the method of electing the Regional Chair rightfully belongs to all of the electors within the Region; NOW THEREFORE BE IT RESOLVED that Council consider passing a by-law to submit the following question to electors in all lower-tier municipalities in the Regional Municipality of Durham on the October 25, 2010 regular election ballot: "Are you in favour of the Council of The Regional Municipality of Durham passing the necessary resolutions and by-laws to change the method of selecting its Chair from appointment by the members of Regional Council to election by general vote of all electors in the Region." YES NO AND that the Regional Clerk and Solicitor undertake all measures required and necessary to give effect to this resolution. i O tom.. s I1 3 5 RECIElva January 269Fid 3. PIN I'. l CL; If Councillor Rick Johnson'-Uqtgional Councillor, Ward 3 City of Pickering Municipal Office One The Esplanade c~~ , i b l~ I a Pickering ON L1V 6K7 t CofIR; The Regional : Municipality r of Durham Dear Councillor Johnson: Works Department . 605 ROSSLAND RD. E. P.O. BOX 623 RE: 2065 Brock Road (Reg. Rd. 1) - Pickering Islamic Centre WHITBY ON L1 N 6A3 Request for a Mid-block Pedestrian Signal CANADA soy-s68 7711 Our File: RR1-T01-Signals Fax: 905-668-2051 E-mail: works@region.aurham.on.ca In response to your enquiry at Works Committee, staff investigated www,region.durham.on.ca pedestrian crossing concerns in the vicinity of the Pickering Islamic Centre on Brock Road and the need for a pedestrian mid-block signal as C. R. Curtis, P. Eng., MBA requested by the Islamic Centre. Our report on the findings is as follows- Commissioner of Works Background The Pickering Islamic Centre is located. approximately 165 metres (m) south of the signalized intersection at Major Oaks Road and Brock Road. An opening in the fence on the west side of Brock.Road and connecting sidewalk .provides access from residential areas; specifically to Rayleen Crescent where mosque patrons park their vehicles to cross. Brock Road mid-block. The posted speed limit on Brock Road at this location is 60 km/hr and consists of a 5-lane cross section with a 5-m Centre left turn lane. The road functions as a major commuter route with access to both Highway 407 ETR and Highway 401. Approximately 32,000 vehicles use the road each day with the peak movements occurring between 07:45 and 08:45 and between 16:45 and 17:45. A sidewalk is present along the west side: Study Findings A pedestrian study was conducted in accordance with the.Ontario Traffic Manual on Thursday, November 12, 2009, and Friday, November. 13,, 2009, during favourable weather conditions. The Pickering Islamic Centre was contacted.in order to capture a peak period occurring on a Muslim religious holiday and the corresponding mosque's prayer sessions. "Service Excellence for our Communities" 100% Post Consumer L _ J Councillor Johnson 3 6 2065 Brock Road (Reg. Rd. 1) - Pickering Islamic Centre January 26, 2010 Page 2 of 3 The study identified 200 pedestrians crossing Brock Road during the eight-hour period with delay values well below the required minimum warrant criteria.' An on-site paid duty officer stopped north/south traffic.to facilitate.the crossing of pedestrians to the mosque.' The majority of the pedestrians did not wait longer than 10 seconds. The combined warrant value for pedestrian crossing and vehicular volume was four per cent. The pedestrian delay value was too low to be defined. To satisfy the warrant, both the volume and pedestrian delay values must be fulfilled to 100.per cent. A speed study indicates that the average operating speeds on Brock Road in the study area is 65 km/hr with an 85th percentile speed of 69 km/hr. Both results are typical of other similar roads in the Region of Durham and do not represent a safety concern. Off-site Parking During the study, it was noted that the majority of patrons crossing Brock Road were parked along Rayleen Crescent which .is under jurisdiction of the City of Pickering (City). Staff contacted the City on this matter who advised that the on-street parking situation was an on-going problem for municipal by-law enforcement due to concerns broughtforward by Rayleen Crescent residents in respect to blocked driveways and poor sight lines.., It is estimated that up to 50 vehicles are parking along both sides of Rayleen Crescent in the vicinity of the fence opening across from the mosque.. In response to these concerns, the City is currently' investigating the possibility of further on-street parking restrictions. along Rayleen Crescent. In the interim, by-law enforcement is being conducted on a weekly basis, but this has not discouraged members of the mosque from parking on other local roads which may require likewise restrictions. City staff has advised that the City owns property south of the Pickering Islamic Centre, north of Finch.Avenue which may be a suitable alternative to the on-street parking. This may require shuttle.bus services, allowing for a safer and cost effective. alternative. Site Plan Approval The site plan application for the Pickering Islamic Centre required 69 parking spaces upon issuance of the building permit in 2003. Field observations indicated that the mosque is beyond, capacity with on-site parking encroaching on the north and south limits of the property, as well as on the boulevard along Brock Road. Councillor Johnson 2065 Brock Road (Reg. Rd. 1) - Pickering Islamic Centre ~7 January 26, 2010 Page 3 of 3 Conclusions Regional Policy and prescribed warrants do not permit the installation of a pedestrian signal on roadways with operating speeds in excess of 60 km/hr, a Width of four or more lanes or within 215 metres to an adjacent traffic control signals... Furthermore, the use of a paid duty officer to stop traffic on. Regional Roads to service a private development is not desirable in respect to road operations and safety. Specific concerns arise with conflicts.with the signal operations at both Finch.Avenue and Major Oaks Road during the PM peak hours which coincide with the mosque prayer sessions It is recommended that the on-site parking requirements for the Pickering Islamic Centre be re-examined due to its recent growth. The current parking situation is not adequate and is site specific to the Centre. Pedestrian activity in the area can be safely served at the signalized controlled crossing at the Major Oaks Drive intersection immediately to the north: We recommend that leadership of the Centre encourage patrons to cross Brock Road safely at the signalized intersection and not mid-block. It is recommended that.the City consider alternate parking from adjacent City owned lands or expansion of the Centre's on-site parking, , Regional staff will continue to work with the City to ensure resolution of this matter. Regards, Susan Siopis, P.Eng., Director, Transportation and Field Services BS/ms c. M. Ewles, Chief, Durham Regional Police Councillor C. Trim, Chair, Works Committee, Municipality of Clarington C. Curtis, Commissioner of Works, Region of Durham B. Szwarz, Manager, Traffic Engineering and Operations, Region of Durham R. Holborn; Division Manager, Municipal Property and Engineering, City of Pickering Wayne A.rthurs, MPP f Pickering "'Scarborough East - II i1t ~\V' I t i( C.., Ontario 38 V V January 14, 2010 oaf 4TA" l ~IFFICE C+ Us T _ The Honourable John Gerretsen._ l,_T CLrtlt #n ~f LEGAL Minister of the Environment 77 Wellesley Street West - w~ctJ fi AN! E- 11th Floor, Ferguson Block C UATc IM Toronto ON M7A 2T5 - t'"(i r~ Dear Minister Gerretsen: I Re: Proposed York Region Odour Control Facility I am writing to you to express the concerns of many local residents of my riding of Pickering- Scarborough East and also that of the City of Pickering council regarding the proposed York Region Odour Control Facility. Over the past number of months I have met with local residents both in my offices and at community meetings regarding the location of the Odour Facility. I have also had informal meetings with a number of councillors and the Mayor regarding the City's concerns. Further, MPP Joe Dickson and I met with you to bring to your attention these concerns while the matter was under the Ministry Environmental Review process. The City of Pickering in the fall of 2009 passed a number of resolutions calling for the Province to not issue a decision on the Final (Amended) Southeast Collector (SEC) Trunk Environmental Assessment (EA) Report until an acceptable location, to the City of Pickering and its residents, has been found for the Odour Control Facility in York Region. One of the concerns that many residents have raised is over the public consultation process regarding the Odour Control Facility and that adequate opportunity for the public to address those concerns was not provided. As you undertake this Environmental Review I write to you today to make you aware of these concerns of the local residents and the City of Pickering. I ask that you ensure that ministry officials fully understand the concerns, and that those officials take every opportunity to meet with the residents of Pickering and the City of Pickering council. Sincerely, tm~_ e Wayne Arthurs, MPP Pickering-Scarborough East ppp r' 1 Copy: Joe Dickson, MPP 1 Councillor Doug Dickerson, Councillor; Ward 2 i b 16 /r ~U C) Councillor Rick Johnson, Regional Councillor, Ward 3 ` Councillor Bonnie Littley, Regional Councillor, Ward 1 +r - ~ Councillor Bill McLean, Regional Councillor, Ward 2 ORR Councillor Jennifer O'Connell, Councillor, Wardl Councillor David Pickles, Councillor, Ward 3 Dave Ryan, Mayor, City of Pickering / i 300 Kingston Road, Unit 13, Pickering, ON L1 V 6Z9 • T - (905) 509-0336 F - (905) 509-0334 E - wayne@arthurs.ca { 7 Queen's Park Crescent, Frost Building, Toronto, ON M7A lY7 • T - (416) 325-3531 F - (416) 325-3453 E - warthurs.mpp@liberal.ola.org 2010 3 9 DEAL ENV/RONMENTAL ACHIEVEMENT AWARDS Nominations are being accepted until March 1, 2010 for the Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards. These annual awards recognize efforts to promote, preserve and enhance Durham's environment. The six award categories are-, George A. Scott Stewardship Award. for the maintenance, protection, or preservation of the natural environment. Dr. J. Murray Speirs Restoration Award: for the restoration of the natural environment. Irene Kock Education/Communication Award: for effective communication, sharing knowledge, or exhibiting leadership in helping others learn about the environment. Eric Krause Innovative Plans/Policies/Initiatives Award: for innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnerships Award: for cooperative efforts to enhance the environment involving public, community or private interests. Evylin Stroud Lifetime Achievement Award: for the continued promotion of the protection of the environment, through small, but meaningful ways. To nominate an individual or organization please submit a nomination form to: Mr. Jonah Kelly, MCIP, RPP Planning Department, Regional Municipality of Durham Box 623, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711, Fax: 905-666-6208 Email: deac@durham.ca Nomination forms are available at www.durham.ca/deac or by contacting the above. Since 2003, awards have been presented to a number of individuals and organizations for their environmental efforts, including: Altona Forest Pond Restoration Team Samuel Wilmont Nature Area Management Advisory Committee oa t Henry Street High School oo' • Durham Children's Groundwater Festival ;M • Scugog Lake Stewards Inc. • Uxbridge Naturally Beaverton and District Conservation Club _,..L_... -.r..,. Brooklin Horticultural Society E • Valleys 2000 _ 40 RECEIVE Ci i Y Oc PICKERIN G 2010 JAN 2 y,6AC EN voRO~~E~T-At AC %miliation, EVEMENT~AWARDS Form Criteria: Nominees will be judged on the impact of their accomplishments. For example: • Degree of innovativeness, originality or pioneering that has enhanced environmental protection and preservation; • Degree that contributions promote leadership in protecting the environment; . • Size, scope and impact of accomplishments; • Degree that efforts promote educational opportunities for the public; • Degree that accomplishments influence positive change to the environment; • Short or bong-term benefits to the environment. Description of Accomplishments: Attach a typed,, two-page description of the nominee's accomplishments that addresses the following: What was/is the project or activity? What effect did the nominee have on the environment? (Please base your answer on benefits related to community awareness, environmental quality, technical contributions, etc.). • How was the program financed? • What geographical area(s) was covered by the accomplishment? • Have-the nominee's accomplishments had a long-lasting effect on the environment or on environmental education and public awareness? • What benefits will be derived from the nominee's accomplishment? • Was this an original or pioneering effort in the field? Describe any unique or innovative aspects of the initiative, particularly any challenges overcome as part of the implementation, and any outstanding creativity involved. • What environmental need within the community did the nominee address? • What specific examples demonstrate the environmental impact or improvement? • Please provide a brief biography of the individual or group, highlighting their environmental activities. • What other pertinent information about this nominee would you like the judges, to consider? In addition,.one letter of support must accompany all nominations. This letter must be written by someone other than the nominator and should explain the impact of the nominee's actions, its environmental significance, and its relevance in meeting a specific need. You may also include photographs and newspaper clippings supporting this nomination (please do not send videotapes). Materials submitted will not be returned. Nomination forms should be submitted, by Monday, March 1st; 2010 to: Mr. Jonah Kelly, MCIP, RPP Planning Department, Regional Municipality of Durham Box 623, 4th Floor, 605 Rossl.and Road East Whitby,. Ontario, L1N 6A3 Phone: 905-668-7711 Fax: 905-666-6208 Email: deac(c~durham.ca 2010 DEAC ENVIRONMENTAL / I A C H I E V E ME N7` A WARDS Nomination Form' The Durham Environmental Advisory Committee (DEAL) annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's natural environment. The deadline for nominations is Monday, March 1, 20.10. The awards will be presented at a special DEAC meeting on. Thursday, May 13, 2010. Name of Nominee First and Last Name (please print) Address Telephone Fax Email Name of Nominator First and Last Name (please print) Address Telephone + Fax Email Award Category (check.one only) George A. Scott Stewardship Award: This. award is given to those whose efforts have helped maintain, protect and preserve our natural environment. Dr. J.. Murray Speirs Restoration Award: This award-commends the work of those whose efforts have helped to restore the natural environment. Irene Kock Education/Communication Award: This award is presented.to.those who foster effective communication, share knowledge, and exhibit leadership in helping others learn about the natural environment. Eric Krause Innovative.Plans/Policies/Initiatives Award: This award is presented for forward-thinking and innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnership Award:. This award recognizes the cooperative efforts of those who strive to enhance the environment by building partnerships with public, community and private interests. Evylin Stroud Lifetime Achievement Award: This award recognizes individuals who continually promote the protection of the environment, through small, but.mea.ningful ways. 42 The Premier Le Premier ministre of Ontario de I'Ontario Legislative Building Edifice de I'Assemblee legislative ► 1 Queen's Park Queen's Park Toronto, Ontario Toronto (Ontario) M7A 1A1 M7A 1A1 Ontario February 8, 2010 9._ ,:2MO FE-B-1 + ry_PY-CIM ATE Tai I His Worship David Ryan COUNCIL Mayor iV OFFICE SUS iAiN City of Pickering . DEV CLERK -~j FMERG LEGAL Pickering Civic Complex ft. a c HuMaN R 4°"I One The Esplanade - e CuST CARE Pickering, Ontario MGRCUSTS,A0 M]V~,} L1V 6K7 Dear Mayor Ryan: Thank you very much for your letter regarding the Waterfront Regeneration Trust's Waterfront Investment Program. The views of our municipal leaders are very important to me and I appreciate your sharing them. My colleagues and I recognize and appreciate the beneficial impacts of creating a continuous waterfront trail - from the regeneration of the Lake Ontario waterfront to the. revitalization of lakeside community economies. I note that you have sent a copy of your letter to my colleague the Honourable Gerry Phillips. I have asked that the newly appointed Minister of Energy and Infrastructure, the Honourable Brad Duguid, or a member of his staff, respond to you directly. I trust that the ministry's response will help to address your concerns. Thank you again for writing. Please accept my warm regards and best wishes. Yours truly, Dalton McGuinty Premier c: The Honourable Brad Duguid Pickering Civic Complex Cam O~ One The Esplanade Pickering, Ontario I` ~I Canada L1V 6K7 I I Direct Access 905.420.4660 Toll Free 1.866.683.2760 PICKERING cityofpickering.com OFFICE OF THE MAYOR .43 Department 905.420.4600 TTY 905.420.2173 Fax 905.420.6064 mayor@cityofpickering.com January 13, 2010 The Honourable Dalton McGuinty, MPP Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1 Subject: Letter of Support - Waterfront Regeneration Trust's WIP File: A-1000-004 I am writing you to express our support for the Waterfront Regeneration Trust's, Waterfront Investment Program (WIP). We are proud to be partners in this program, which will bring key improvements to our community and the 730 km provincially significant Waterfront Trail'. Over the years, the Waterfront Trail and the partnership of 41 communities that champion it have made an important contribution to waterfront renewal, environmental sustainability, and the well-being of our communities. The Province's leadership and financial participation has been critical to maintaining the steady progress that has resulted in this wonderful provincial recreation, fitness and tourism resource. In October 2009, the Trust and its partners assembled an exciting program that would bring a total investment of $13 million to our provincial waterfront. The WIP involves 15 communities and 25 projects. Together, the projects would have accomplished the following goals: ■ Move the Trail closer to the water's :edge in 12 areas; ■ Build 22 km of new trail; ■ Establish community and major regional trail links; Create 2 new major waterfront parks; improve 16 others; ■ Restore 4 habitats; ■ Improve universal accessibility; ■ Construct 2 bridges and'improve 2 others; ■ Interpret cultural or natural habitat in 11 areas; and ■ Address two critical safety issues (Bayly Road in Whitby and Fairfield Park in Loyalist). Letter of Support - Waterfront Regeneration Trust's WIP January 13, 2010 4 4 Page 2 The Province and Government of Canada were each asked to contribute $1.8M or 29 percent of the project total. This contribution is absolutely essential to enable the participation of waterfront community partners. We believe this is no time to stop or under-fund a proven and innovative partnership model that has returned the Lake Ontario waterfront to the people as they have gained increased awareness of the ecology that is so close to hand while increasing their physical fitness levels. The Trust has requested a meeting with your Office to discuss potential partnership opportunities. We agree with the Trust that the Waterfront Trail needs continued participation from the Province; and urge you to consider favourably the request of the Trust. Yours truly David Ryan Mayor, City of Pickering Copy: The Honorourable Gerry Phillips, MPP, Chair of Cabinet, Minister of Energy and Infrastructure The Honourable Monique Smith, MPP Nipissing, Minister of Tourism The Honourable Margarett Best, MPP Scarborough Guildwood, Minister of Health Promotion The Honourable John Gerretsen, MPP Kingston and The Islands, Minister of.the Environment The Honourable Jim Bradley, MPP St. Catharines, Minister of Transportation The Honorable David Crombie, P.C., O.C., Founding Chair Waterfront Regeneration Trust Members of Council Chief Administrative Officer (Acting) Chief Administrative Officer Director, Operations & Emergency Services I Transport Canada Transports Canada Ontario Region R6gion de ('Ontario 4 5 Programs and Pickering Lands Programmes et biens-fonds de Pickering t~Qi2ie 1 LH D Ontario Region Region de I'Ontario 4900 Yonge St., 4`" Floor 4900, rue Yonge, 4ieme etage Toronto, Ontario Toronto, Ontario M2N 6A5 WN 6A5 February 10, 2010 Debbie Shields City Clerk, Legal & Legislative Services Division City of Pickering One The Esplanade Pickering, ON L1 V 61C7 Dear Ms. Shields: Please be advised that Transport Canada will be undertaking demolition activity on the vacant residential structure located at 4375 York/Durham Town line, located within the boundaries of the City of Pickering. It has come to our attention that the building has partially collapsed and now poses a grave hazard to individuals who may legally or illegally attempt to access the property or view it from close proximity. A structural engineer has condemned the collapsed structure. Currently, there is a post and cable barrier placed at the entrance of the property to prevent vehicle access, but the structure remains accessible by foot. Transport Canada is committed to ensuring that structures on the Pickering Lands Site do not compromise the safety of tenants, members of the general public, Transport Canada's employees or agents. For this reason, we will be proceeding promptly with the demolition of this structure. I have contacted Mr. Tim Moore, Chief Building Official for the City of Pickering, to discuss the current state of this structure and to advise him of our intentions of proceeding with demolition activity. Transport Canada continues to support information sharing and working in a collaborative manner with our various stakeholders, including neighbouring municipal partners such as the City of Pickering. Should you require any further information, please do not hesitate to contact me. Yours truly, Perry Papadatos, Regional Manager, Pickering Site Operations c.c. Tire Moore, Chief Building Official, City of Pickering 5 Y L Canada ~i a } Durham A4«~~ Region t JAH 12:_L20" Home Builders' r Association !_e. CIRCULAT TO: s;~ ; ! COUNCIL z. m King Street Postal Outlet ~_V_ OFFICE SUSTAIN ~ ` ~ e L p 7 ? : ~ t t DE CLERK P.O. Box 26064 - 5 . - : DMERG LEGAL a 206 King Street East, . Y H 1CO T ~:c HUMAN _ Oshawa, Ontario L1 cusC USTRES & I I Tel. (905) 579-808 ~naR cus~r:~Aor~€ P i ~'ky PtGKEt![~ Fax (905) 579-014 T©P TO: ..1 January 2010 Mayor Dave Ryan c City of Pickering F One The Esplanade Pickering, Ontario Ib L1 V 6K7 corn. a TAKE APPRI ACT ,;;r., ~ Dear Mayor Ryan: (1~'l0 ion ~o ~ D,cf - u. e lct«) On behalf of the Durham Region Home Builders' Association, I invite you to be our guest for dinner on Tuesday, March 23rd, 2010, at The Holiday Inn, 1011 Bloor Street East, Oshawa together with the municipal mayors, local MPs and MPPs of Durham Region. Our "Mayors & Members" evening will begin with a mix and mingle at 5:30 p.m.; dinner at 6:30 p.m.; followed by the evening's program. The home building industry is a major component of life in our local municipalities and I hope that you will take the time to recognize the significance of our industry by joining us on March 23rd as we launch New Homes Month in Durham Region. With this in mind, it is requested that your municipality declares April 2010 as "New Homes Month" in recognition of new.home construction and home ownership as a basic factor in our economic progress and the quality of our lives. I am enclosing a sample Proclamation which, if approved by your council, could be brought with you that evening. We sincerely hope that you will be able to attend our dinner meeting and be in a position to declare April 2010 as "New Homes Month" in your municipality. Please RSVP to Donna Donaldson, Executive Officer at Tel: (905) 579-8080, Fax: (905) 579-0141; or e-mail rsvp@drhba.com Yours truly, Rebecca Evans Donna Donaldson President Executive Officer I www.drhba.com 91, (lR F DURHAM REGION LABOUR COUNCIL j ' 47 R q. 115 Albert St, Oshawa, Ontario 1,11-14 1 Phone: (905) 579-5188 Fax: (905) 579 3634 C~a$_TT °F< cS 3 a ,rrn - - F E 8 0 2 2010 E-Mail: durhamlc@durhamlabour.ca~ January 27, 2010 CLERKS 01J1()Mayor David Ryan & Members of Council c/o Ms. Debbie Shields, Acting City Clerk City of Pickering r I The Esplanade Pickering ON L IV 6K7 Dear Mayor Ryan & Members of Council (ino~~v to Qc ~c On Wednesday, April 28, 2010, the Durham Region Labour Council will be observing the National Day of Mourning at Oshawa City Hall. The ceremony including the laying of wreaths will begin a Noon at the Day of Mourning Monument area. Please place our following request before Council at your next meeting. The Day of Mourning was officially recognized by the Ontario Provincial Legislature in 1988. In 1991, An Act Respecting a Day of Mourning for Persons Killed or Injured in the Workplace passed through all stages of the House of Commons and the Senate. The Bill which now proclaims April 28`h of each year as a National Day of Mourning received Royal Assent on February 1, 1991 and is now law. The Day of Mourning is also officially recognized in many countries throughout the world. We ask that your municipality join with us in paying respect to those working people who have died at the workplace, or suffered injuries on the job by passing a resolution proclaiming Wednesday, April 28, 2010 as "Day of Mourning". We also request that flags be lowered, where possible, on Municipal Buildings in honour and remembrance of those killed at the workplace. While we mourn the dead, we must dedicate ourselves to fight for the living and prevent this terrible and unnecessary toll by ensuring that our governments constantly review and enforce health and safety regulations, that all workplaces adhere to health and safety regulations and that all workers are regularly trained in all health and safety aspects of their workplace. Thank you for your assistance in these matters Yours truly, - ~aAN7~~ . COUNCIL William Stratton, Chair 'Ev CLERK Day of Mourning Committee 'MEro LEGAL. Durham Region Labour Council .~Fl-C: HUMAN BE. GIST CARE ; MGR CUST& WS/lm i 4 -8 Call o PICKERING Memo To: Debbie Shields February 11, 2010 City Clerk From: Marisa Carpino Supervisor, Culture & Recreation Copy: Chair, Pickering Advisory Committee on Race Relations & Equity Chief Administrative Officer (Acting) Chief Administrative Officer Director, Operations & Emergency Services Division Head, Culture & Recreation Members, Pickering Advisory Committee on Race Relations Equity' Subject: Proclaim Hispanic Heritage Month - File: A-1410-001-10 On behalf of the Pickering Advisory Committee on Race Relations & Equity, please accept this memorandum as a formal request that the City of Pickering proclaim the month of March as Hispanic Heritage Month. The City of Pickering is among the most diverse in the Durham Region and the Hispanic Community are significant part of our cultural mosaic. Hispanic Heritage Month gives our community an opportunity to reflect on the many outstanding contributions Hispanics have made to Canadian society and to celebrate in this rich and vibrant culture. In celebration of Hispanic Heritage Month, The Hispanic Canadian Alliance of Ontario will present a Cultural Hispanic Presentation on March 18, 2010 from 6:30 pm to 8:30 pm at 15 Bennett Avenue in Ajax. The Pickering Advisory Committee on Race Relations & Equity encourages the community to get involved and participate during Hispanic Heritage Month. Thank you for your consideration. e U: COPY TO: :mc r F f I s ROYAL CANADIAN SEA CADET CORPS. HARWOOD -49 ~`---all, P.O. Box 21112, 290 Harwood Ave 5 , Ajax, Ontar 2 JAW. 7 9 December 2009 Mayor David Ryan f "f rr e;,~ i City of Pickering m...___ is ✓ LEGAL One the Esplinade _ ;H R.; Pickering, ON L1V 6K7 coS"I'c_^ R 4V!ti'si CEJS i LcAD' ~ ~ ~•,`j Your Worship, Pursuant to our recent conversations on the subject, I wish at this time to formalize the request that Royal Canadian Sea Cadet Corps HARWOOD be granted the Freedom of the City of Pickering. Having served the Pickering community for the past 35 years, we would be very grateful to receive this tremendous honour. As the year 2010 is the 100th anniversary of the Royal Canadian Navy, we would like to hold the ceremony during that year. Should council agree to grant us Freedom of the Citthy, and should it work with your schedule, our preferred date would be Sunday, May 30 , 2010. Our fallback date would be Sunday, June 13th, 2010. In general, we would like to do a ceremony similar to that performed with 856 Air Cadets this past June, in conjunction with their Annual Review. We would also like to formally invite you to be the Reviewing Officer for the Annual Review, in addition to presiding over the Freedom of the City ceremony. Approximate timings for the event would be 13:00 to 14:00 for the Freedom of the City ceremony at City Hall and 14:00 to 16:00 for the Annual Review at Pickering Recreation Centre, however we could certainly alter them, if necessary, to meet your schedule. Please do not hesitate to contact me with any questions you may have. I look forward to your response and to working with yourself and city officials to plan and execute this most auspicious event. Sincerely, ORIGINAL TO: CORY TO: Andrew Cherry Lieutenant (Navy) Commanding Officer cc. Mrs. Lynda Piccione~ l0 10 President, Ajax/Pickering Branch - Navy League of Canada r. Unit phone number (905) 427-0482= Parade on Wednesday night at the St. Andrews Community CentreCfA0+i o _'a 48 Exeter Road, Ajax, Ontario I 50 FREEDOM OF THE CITY PROCLAMATION City of Pickering "WHEREAS the City of Pickering recognizes the commitment of the Royal Canadian Sea Cadet Corps Harwood; and WHEREAS the Freedom of the City is granted in recognition of the 100th Anniversary of the Royal Canadian Navy, and recognizes other services provided by the Royal Canadian Sea Cadet Corps Harwood; and, WHEREAS the City wishes to give the Royal Canadian Sea Cadet Corps Harwood the privilege to march through the city with drums beating, colours flying and bayonets fixed to recognize the honourable records of the military unit and demonstrate the affection and esteem with which it is held by the community and the trust the, citizenry has in the military to protect its' democratic institution. Therefore be it resolved, that I David Ryan, Mayor for the City of Pickering do hereby grant theFreedom of the City upon the Royal Canadian Sea Cadet Corps Harwood. In Witness Whereof I have.set my hand and caused the seal of the City of Pickering to be affixed. David Ryan, Mayor Debbie Shields, City Clerk - 1 Caq o¢~ 51 February 16, 2010 PICKERING COMMITTEE REPORTS a) REPORT EC 2010-02 OF THE EXECUTIVE COMMITTEE EXECUTIVE PAGES YELLOW 1. Chief Administrative Officer's Report, CAO 01-10 1-11 Proposed Firearms By-law RECOMMENDATION 1. That staff be directed to solicit input from stakeholders and the public regarding the draft Firearms By-law included as Attachment 1 to this report; and 2. That upon the completion of a consultation process, staff report back to Council with recommendations regarding a final Firearms By-law. 2. Director, Operations & Emergency Services, Report OES 02-10 12-21 City's Traffic & Parking By-law No. 6604/05 -Updating Amendments RECOMMENDATION 1. That Report OES 02-10 of the Director, Operations Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No 6604/05 be received; and 2. That the attached draft by-law be enacted-to amend Sections 8, 25, 26 and 46 and Schedules 2, 4, 9 and 13 to By-law No. 6604/05. 3. Director, Corporate Services & Treasurer, Report CS 02-10 22-39 City Policy - Accounting for Tangible Capital Assets RECOMMENDATION 1. That Report CS 02-10 of the Director, Corporate Services & Treasurer be received; 2. That the Accounting for Tangible Capital Assets Policy, attached to this report, be approved; and, 52 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, Corporate Services & Treasurer, Report.CS 03-10 40-43 Formal Quotations - Quarterly Report for Information RECOMMENDATION That Report CS 03-10 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 5. Director, Corporate Services & Treasurer, Report CS 04-10 44-50 2010 Annual Repayment Limit for Debt and Financial Obligations RECOMMENDATION That Report CS 04-10 of the Director, Corporate Services & Treasurer regarding the 2010 Annual Repayment Limit.for Debt and Financial Obligations be received for information. i caq o~ . 5 3 PI February 16, 2010 NEW AND UNFINISHED BUSINESS PAGES 1. Public Meeting 54-55 Notice of Intention to Pass a By-law to Submit A Question to the Electors, By-law 7016/10 A public meeting is being held for the purpose of considering proposed By-law 7016/10, being a by-law to submit a question to the electors. a) Certification from the City Clerk that the provisions of the Municipal Elections Act have been complied with and that proper notice has been given. b) Comments from the general public with respect to the proposed by-law. c) Council consideration of By-law 7016/10. 2. Chief Administrative Officers Report, CAO 02-10 56-62 2010 Municipal Elections RECOMMENDATION 1. That the report CAO 02-10 regarding the 2010 Municipal Elections be received; 2. That the draft by-laws to provide for reduced hours of voting in institutions and retirement homes and advance voting days be enacted; 3. a) That, notwithstanding the provisions of the Purchasing Policy, Dominion Voting Systems be selected as the election services provider for the 2010 Municipal Elections at the estimated cost of $76,900 plus applicable taxes; b) That the City enter into a five year contract with Dominion Voting Systems for the 2010 election and, the 2014 election, subject to 2014 budget approval by the next Council, at the same price of $76,900 plus applicable taxes; 4. That the 2010 schedule for Council meetings be revised to delete the October 2010 meetings in accordance with the new October 25, 2010 date for the Municipal Elections and Section 232(1) of the Municipal Act, 2001; and, 5. That the appropriate officials of the City of Pickering be given authority to take any necessary activities to give effect thereto. 54 NOTICE OF INTENTION TO PASS A BY-LAW TO SUBMIT A QUESTION TO THE ELECTORS TAKE NOTICE that the Council of the Corporation of the City of Pickering will consider a by-law at the February 16, 2010 meeting that if approved, will place the following question on the October 25, 2010 municipal election ballot. Do you support the City of Pickering's position to oppose construction and operation of an airport in the City of Pickering? YES NO Under provisions of the Municipal Elections Act, 1996, as amended, referendum results will be binding on the municipality, subject to some exceptions, if at least 50 per cent of eligible electors vote on the question. If this question receives a binding "no" result, Pickering Council will not consider or pass another resolution asking the Province to enact such a regulation during the 2010-2014 term of Council. The costs of implementing the results of the question, whether the result is in the affirmative or negative, are considered to be negligible. Appeal Process Should Pickering Council approve the by-law authorizing placement of the question on the ballot, the Minister of Municipal Affairs and Housing and any other person or entity may appeal to the Chief Election Officer of the Province of Ontario on the grounds that the question: i) is not clear, concise or neutral, and/or ii) is not capable of being answered by either the "YES" or "NO" options provided. The Clerk shall give notice of the passage of the by-law to the public and the Minister. Such notice will provide further instructions with respect to the appeal process. A Notice of Appeal must set out the objections to the by-law and question and the reasons in support of the objections. Dated at Pickering, Ontario, this 3`d day of February, 2010. I 55 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 7019/10 Being a by-law to submit a question to the electors at the next regular municipal election (Approve Council Resolution with respect to Opposing the Construction and Operation of an Airport in the City of Pickering) WHEREAS the Municipal Elections Act, 1996 (S.O. 1996, Ch. 32, S. 8), as amended, provides that the Council of a municipality may pass a by-law to submit to its electors a proposed by-law requiring their assent or a question not otherwise authorized by law but within the Council's jurisdiction. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 12 There shall be submitted to the electors at the regular municipal election to be held on October 25, 2010, the following question: Do you support the City of Pickering's position to oppose construction and operation of an airport in the City of Pickering? YES NO 2. The Clerk of the Corporation of the City of Pickering shall sum up the number of votes in the affirmative and in the negative on the said question and declare and post the results of the vote pursuant to the requirements of the Municipal Elections Act, 1996, as amended. BY-LAW read a first, second and third time and finally passed this 16th day of February, 2010. David Ryan, Mayor Debbie Shields, City Clerk Report To Council PICKERING Report Number: CAO 02-10 Date: February 16, 2010 56 From: Andrew Allison City Solicitor Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2010 Municipal Elections Recommendation: 1. That the report CAO 02-10 regarding the 2010 Municipal Elections be received; 2. That the draft by-laws to provide for reduced hours of voting in institutions and retirement homes and advance voting days be enacted; 3. a) That, notwithstanding the provisions of the Purchasing Policy, Dominion Voting Systems be selected as the election services provider for the 2010 Municipal Elections at the estimated cost of $76,900 plus applicable taxes; b) That the City enter into a five year contract with Dominion Voting Systems for the 2010 election and the 2014 election, subject to 2014 budget approval by the next Council, at the same price of $76,900 plus applicable taxes; 4. That the 2010 schedule for Council meetings be revised to delete the October 2010 meetings in accordance with the new October 25, 2010 date for the Municipal Elections and Section 232(1) of the Municipal Act, 2001; and, 5. That the appropriate officials of the City of Pickering be given authority to take any necessary activities to give effect thereto. Executive Summary: Reduced Times and Alternate Voting Days for Institutions and Retirement Homes: In accordance with the Municipal Elections Act, 1996, Section 46(3), a by-law is being recommended to provide for early voting and reduced hours of voting in institutions and retirement homes on advance voting days. Report CAO 02-10 February 16, 2010 Subject: 2010 Municipal Elections Page, 2 57 Dates and Times for Advance Voting Days: In accordance with the Municipal Elections Act, 1996, Section 43(1), a by-law is being recommended to provide for advance voting to be held on Friday, October 15, 2010 between the hours of 3:00 pm and 8:00 pm, on Saturday, October 16, 2010 between the hours of 10:00 am and 6:00 pm, on Monday, October 18, 2010 between the hours of 3:00 pm and 8:00 pm, and on Tuesday, October 19, 2010 between the hours of 10:00 am and 8:00 pm. Electronic Vote Tabulators The City of Pickering will be using the same method of voting as was used in the 2006 Municipal Elections and the 2004 By-Election; being paper ballots and poll-count tabulators. Recommendation 3 provides for continuing to use the service provider from the 2006 election. Council & Committee Meeting Schedule: In accordance with changes made to the date of the 2010 Municipal Elections the City .Clerk is suggesting that the October 2010 meetings set out in the schedule be deleted. The last Council meeting to be conducted before the 2010 Municipal Elections will be September 20, 2010 and the first meeting on the 2010-2014 Council will be on December 6, 2010. Financial Implications: Each year, (2007 to 2010) the General Government Section of the current budget includes funding or a provision of $70,000 that is transferred to the Election Reserve. In the election year (2010), $280,000 is then transferred to the Election cost centre to help offset the budgeted election costs. By employing this strategy, the cost of the election is allocated over four years and eliminates a large increase in costs in the year. of the election. Sustainability Implications: There are no sustainability implications. Background: Election Tabulating Equipment: As in previous years, the City of Pickering will once again be using a paper ballot with electronic vote tabulators as the voting method. In preparation for the upcoming election, the City Clerk's Office has completed their investigation into the leasing or buying of vote tabulating equipment. Due to the limited number of election service providers available with extensive experience regarding elections, only two companies CORP0227-07/01 revised Report CAO 02-10 February 16, 2010 Subject: 2010 Municipal Elections Page 3 were investigated that the Clerk's Office felt had the experience, Dominion Voting Systems and ES&S. In preparation for the 2006 Municipal Election, the Manager, Supply & Services obtained informal quotes from three different companies to supply vote tabulators and provide other related election services. After a review that included the Manager, the former Clerk, the Deputy Clerk and the Director, Corporate Services & Treasurer, Dominion Voting systems was selected, which was the same company selected for the 2004 By-Election. Staff are confident in their products and support team. There are anticipated cost savings with Dominion as supplies from the 2006 Municipal Election may be reused and training materials geared towards Dominions Systems have already been produced and will simply require revision. Cost savings incurred from not having to purchase all new supplies are expected to be substantial. Dominion Voting Systems also provides a complete accessible vote tabulator component, which complies with all accessibility requirements under the Municipal Elections Act, 1996. Dominion Voting Systems also provides ballot creation and printing, which ensures that the ballots are compatible with their machines. Dominion Voting Systems is recognized as a leader in the election industry and for the 2006 elections, Dominion held contracts with 70 clients. Dominion has conducted over 400 elections in Canada and the U.S and with headquarters based in Toronto, technical support is always in close proximity. Of seven municipalities surveyed, five are continuing with their usage of Dominion for the 2010 election. The other two are continuing to use equipment purchased in prior years from the other service provider. The Purchasing Policy provides that a contract of this dollar value be put out for formal quotation. This was done in 2004 when there were three service providers. One of the three bought the other so that there are now only two. Given the City's previous experience and the opportunity to avoid certain costs it is recommended that the City continue with the service provider from the 2006 election being Dominion Voting Systems. Given the previous selection process and the successful working experience the City has had with Dominion Voting, this company is being recommended as the service provider for 2010 Municipal Election at an estimated cost of $76,900 plus applicable taxes which has been provided for in the 2010 Current Budget. Dominion Voting has offered Pickering a five year contract with the price fixed at the 2010 level, to extend to the 2014 election. This is being recommended for business purposes as it not only fixes the price but provides flexibility for changes in voting methods while remaining within the 2010 pricing schedule, and it also provides tabulators for any by election at no additional cost. There is also an option to cancel the 2014 portion of the contract. Payment would occur in two equal amounts in 2010 and 2014. CORP0227-07/01 revised i Report CAO 02-10 February 16, 2010 Subject: 2010 Municipal Elections Page 4 5s Special Voting Locations The Municipal Elections Act, 1996, provides that voting must be provided on the premises for institutions for the reception, treatment or vocational training of members or former members of the Canadian Forces, institutions in which 20 or more beds are occupied by persons who are disabled, chronically ill or infirm and retirement homes in which 50 or more beds are occupied. We refer to these locations as special voting locations. Council may pass a by-law providing for reduced hours of voting for these special voting locations. Voting hours per location are based on the analysis of time required to process electors at each location, and have been established in co- operation with the administrative staff of each facility. Advance Voting Section 43(1) of the Municipal Elections Act, 1996, requires the City to pass a by-law at least 30 days before voting day, establishing one or more dates for advance voting and the hours during which voting places shall be open on the advance voting date(s). At the last City of Pickering election, four days were provided for advance voting. Due to the success of those advance voting days, the City recommends maintaining the four advance voting days to provide numerous opportunities to vote. The Pickering Civic Complex has traditionally been used as the location for advance voting because of its immediate proximity to the Pickering Town Centre, the Pickering Recreation Complex and the Pickering Public Library. As well, the Pickering Civic Complex has sufficient parking and is on the public transit route. The City is required to enact a by-law to provide for advance voting. Attachments: 1. Draft by-law for Special Voting Locations 2. Draft by-law for Advance Voting Dates and Times Prepared By: Approved/En orsed By: • A .91 Debbie Shields Andrew Allison City Clerk City Solicitor CORP0227-07/01 revised Report CAO 02-10 February 16, 2010 Subject: 2010 Municipal Elections Page 5 amt, Approved/Endorsed By: 6 Gillis A. Paterson Direct6r, Corporate Services & Treasurer DS:Ih Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co it t ~U T mas J. Quinn D , CMM III Chief Administrative Officer CORP0227-07/01 revised 61 THE CORPORATION OF THE CITY OF PICKERING . . . BY-LAW NO. 7024/10 Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on advance voting days. Whereas Section 46(3) of the Municipal Elections Act, 1996, S. 0., provides that a municipal council may pass a by-law providing that specified voting places shall be open for reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45(7) of the said Act, where the voting place is only for the use of its residents; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: That the voting places listed below shall be open during the dates and times specified: Voting Place Dates and times of Voting Village Retirement Centre Friday, October 15, 2010 1955 Valley Farm Road 10:00 am to 12:00 pm Pickering, ON L1V 3R6 Bay Ridges LTCC Monday, October 18, 2010 900 Sandy Beach Road 10:00 am to 12:00 pm Pickering, ON L1W 1Z4 Abbeylawn Manor Tuesday, October 19, 2010 534 Rodd Avenue, 9:00 am to 12:00 pm Pickering, ON L1W 2132 By-law read a first, second and third time and finally passed this 16th day of February, 2010. David Ryan, Mayor Debbie Shields, City Clerk CORP0223-07/01 62 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 7025/10 'V~ Being a by-law to provide for advance votes to be held prior to the 2010 Voting Day. Whereas Section 43(1) of the Municipal Elections Act, 1996, S. 0., provides,that a municipal Council shall pass a by-law establishing one or more dates for an advance vote, and the hours during which voting places shall be open on that date or dates; Now.therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. An advance vote shall be held on Friday, October 15, 2010 between the hours of 3:00 pm and 8:00 pm at the Pickering Civic Complex, One The Esplanade. 2. A second advance vote shall be held on Saturday, October 16, 2010 between the hours of 10:00 am and 6:00 pm at the Pickering Civic Complex, One The Esplanade. 3. A third advance vote shall be held on Monday, October 18, 2010 between the hours of 3:00 pm and 8:00 pm at the Pickering Civic Complex, One The Esplanade. 4. A fourth advance vote shall be held on Tuesday, October 19, 2010 between the hours of 10:00 am and 8:00 pm at the Pickering Civic Complex, One The Esplanade, BY-LAW read a first, second and third time and finally passed this 16th day of February, 2010. David Ryan, Mayor Debbie Shields, City Clerk CORP0223-07/01 Cif o¢~ 6 3 PICKERING February 16, 2010 NOTICE OF MOTION Councillor Pickles and Councillor Littley gave notice that they will at this meeting of Council be presenting a motion as follows: a) DIRECT ELECTION OF THE REGION OF DURHAM CHAIR RATIFICATION OF THE 2006 BALLOT QUESTION . WHEREAS the position of Chair of the Regional Municipality of Durham has considerable responsibility, influence and authority over numerous public policy and service issues affecting all residents, businesses and electors in the Region of Durham; and WHEREAS the Government of Ontario may determine that the Chair of the Regional Municipality of Durham shall be directly elected by a general vote of all electors in the Region; and WHEREAS Pickering Council passed Resolution #214/05 that a public meeting and by-law to place the following question on the November 2006 City of Pickering election ballot be scheduled and that the City Clerk initiate the required processes outlined in the Municipal Elections Act: Should the Council of the City of Pickering approve the following resolution? "That the Government of Ontario enact a regulation requiring the direct election of the Chair of the Regional Municipality of Durham. YES or NO"; and WHEREAS this question was placed on the ballot in November 2006 and the result was that 89% responded "yes" supporting the election of the Regional Chair. NOW THERE=FORE BE IT RESOLVED that consistent with the results of the ballot question, the City of Pickering requests that the Government of Ontario enact a regulation requiring the direct election of the Chair of the Regional Municipality of Durham. AND FURTHER that a copy of this motion be forwarded to the Minister of Municipal Affairs and the municipalities in the Region of Durham. Councillor Pickles and Councillor Littley gave notice that they will at this meeting of Council be presenting a motion as follows: 64 b) INTEGRITY COMMISSIONER WHEREAS the Councils of the City of Pickering and other municipalities in the Region of Durham should, and do wish to, maintain accountability and transparency; and WHEREAS the City of Pickering has a Code of Practice for Members of Council; and WHEREAS some municipalities have been creating a position of, or obtaining professional services of, an Integrity Commissioner to, where appropriate, review inquiries or complaints with respect to Members of Council and_ their Code of Conduct or Code of Practice; and WHEREAS it would be more fiscally efficient and consistent for the municipalities of the Region of Durham to establish and fund a position and services of an Integrity Commissioner for the Region of Durham and its eight municipalities than for each municipality to do so. NOW THEREFORE the Council of the City of Pickering requests that: 1. The Region of Durham establish the position of, or retain the professional services of, an Integrity Commissioner to serve the Region of Durham and its eight municipalities; 2. The mandate of the Integrity Commissioner be to review inquiries or complaints with respect to matters regulated in the municipalities' Code of Conduct or Code of Practice; and 3. This motion be copied to the Councils of the Region of Durham and its seven other local municipalities requesting their support and where possible be considered in the 2010 Regional budget. Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: c) DIRECT ELECTION OF REGIONAL CHAIR WHEREAS the citizens of Pickering, Oshawa and Ajax voted by an aggregate 89.24% that the position of Regional Chair be.chosen by direct election; and WHEREAS the remaining Durham Regional Municipalities of Whitby, Clarington, Brock, Scugog and Uxbridge have an opportunity to go to the electorate in the October 2010 municipal election and seek the opinion of their citizens on this important issue of accountability; and WHEREAS to bring about a change to directly elect the Regional Chair in the 2014 municipal election, the Region must first request that the Province of Ontario make a regulation under the Municipal Act, 2001 authorizing such a change; and 6 NOW THEREFORE BE IT RESOLVED the Council for the City of Pickering reaffirms its position (By-Law # 6632/06) and that of its citizens on the matter of supporting direct election of the Regional Chair. and That copies of this resolution be forwarded to the Municipalities of Whitby, Clarington, Brock, Scugog and Uxbridge requesting that a question be put on their ballot on whether their citizens support direct election of the Regional Chair; And That a copy of this resolution be sent to Durham Regional Council for their endorsement. ICI 6 6 I I i PICKERING February 16, 2010 BY-LAWS 7017/10 Being a.by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7018/10 By-law to amend traffic and parking by-law. [Refer to Executive Pages 17-21] 7019/10 Being a by-law to submit a question to the electors at the next regular municipal election (Approve Council Resolution with respect to Opposing the Construction and Operation of an Airport in the City of Pickering) [Refer to New and Unfinished Business Page 55] 7024/10 Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on advance voting days. [Refer to New and Unfinished Business Page 61] 7025/10 Being a by-law to provide for advance votes to be held prior to the 2010 Voting Day. [Refer to New and Unfinished Business Page 62] 67 THE CORPORATION OF THE CITY OF PICKERING I° BY-LAW NO. 7017/10 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1000, 1200 & 1400 The Esplanade Casitas and Millenium David Puskas - Joan Halkett Robert Chayer Thomas Mcardle Guarang Patel John Dickson Nick Koitsopoulos 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the. person listed in section 1 a) ceasing to be an employee of Paragon Security or upon Paragon Security ceasing to be agents for 1000, 1200 & 1400 The Esplanade Casitas and Millenium, whichever shall occur first. 68 By-law No. 7017/10 Continued Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 16th day of February, 2010. David Ryan, Mayor Debbie Shields, City Clerk Committee of Adjustment Meeting Minutes CCtd o~ Wednesday, December 2, 2009 7:02 pm PICKERING Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: i Susan Kular (1) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, December 2, 2009 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 151" meeting of the Committee of Adjustment held Wednesday, November 11, 2009 be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment City Meeting Minutes o~ 11 Wednesday, December 2, 2009 a i 7:02 pm PI Main Committee Room (III) REPORTS 1. (Deferred from the November 11, 2009 meeting) P/CA 49/09 - E. Hudson 1404 Rougemount Drive (Part Lot 19, Plan 228, Part 1, 40R-15517) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2912/88 to permit side yard widths of 1.5 metres to a proposed dwelling and a proposed attached private garage to extend 12.4 metres beyond the front wall of the.dwelling, whereas the by-law requires a minimum side yard width of 1.8 metres and an attached private garage to extend no more than 2.0 metres beyond the front wall of the dwelling to which it is attached. The applicant requests approval of these variances in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. -Written comments were also received from Penny & Josiv Stevanovski of 336 Fiddlers Court and Barbara Nolan of 1396 Rougemount Drive in support of the application. Gillian Hudson, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Gillian Hudson noted there are other dwellings in the neighbourhood with similar garage locations, the zoning by-law for the property to the north has a side yard width of 1.5 metres and feels this is a minor variance not a major variance. Gillian Hudson also indicated the applicant has moved the location of the proposed dwelling back so it is in line with the surrounding homes. Moved by Kevin Ashe Seconded by Eric Newton That application P/CA 49/09 by E. Hudson, be APPROVED on the grounds that the side yard widths of 1.5 metres, and an attached private garage to extend 12.4 metres beyond the front wall of the dwelling to which it is attached are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law, subject to the following conditions: 2 Committee of Adjustment CCtct Meeting Minutes o~ iii AALIl Wednesday, December 2, 2009 7:02 pm I Main Committee Room 1. That these variances applies only to the detached dwelling, as generally sited and outlined on the applicant's revised submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction by December 2, 2011 or this decision shall become null and void'. CARRIED UNANIMOUSLY 2. (Tabled at the November 11, 2009 meeting) P/CA 53/09 & P/CA 54/09 - Whit Developments Inc. 1594 Valley Ridge Crescent, 1596 Valley Ridge Crescent (Lot 7, Plan 410, Part 3 & Part 4, 40R-24799) City of Pickering Moved by Keith Wilkinson Seconded by Eric Newton That application P/CA 53/09 & P/CA 54/09 by Whit Developments Inc., be lifted from the table. CARRIED UNANIMOUSLY The applicant requests relief from Zoning By-law 3036 to permit two new detached dwellings having a front yard depth of 6.1 metres and a maximum lot coverage of 39 percent (1594 Valley Ridge Crescent) and 38 percent (1596 Valley Ridge Crescent), whereas the by-law requires a minimum front yard depth of 7.5 metres and a maximum lot coverage of 33 percent. The applicant requests approval of these variances in order to obtain building permits. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager indicating approval of these variances should not be considered until a revised Landscape Plan is submitted. Written comments were also received from Councillor Rick Johnson in support of the application. Fred Nicolucci, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 3 Committee of Adjustment Citq 00 Meeting Minutes Wednesday, December 2, 2009 7:02 pm PI Main Committee Room Moved by Keith Wilkinson Seconded by Eric Newton That application P/CA 53/09 & P/CA 54/09 by Whit Developments Inc., be APPROVED on the grounds that the front yard depth of 6.1 metres and a maximum lot coverage of 39 percent (1594 Valley Ridge Crescent) and 38 percent (1596 Valley Ridge Crescent), are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed detached dwellings, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the owner submits, and receives approval from the Planning & Development Department of a revised landscape plan for the proposed lots. 3. That the applicant obtains a building permit for the proposed construction by December 2, 2011 or this decision shall become null and void. CARRIED UNANIMOUSLY 3. P/CA 09/09 - Word of Truth Christian Centre 1527 Bayly Street (Part of Lot 20, Range 3 BFC, Part 3, 40R-854 Part.3, 40R-20674) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-laws 5736/00 and 1091/80 to permit a minimum of 89 parking spaces for a place of religious assembly and to permit a south side yard parking width of 0.2 metres from the side lot line, whereas the by-law requires a minimum of 131 parking spaces and a minimum side yard parking width of 7.5 metres. The applicant requests approval of these variances in order to obtain Site Plan Approval. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the City's Office of Sustainability, Economic Development Officer in support of the application. 4 Committee of Adjustment Meeting Minutes City O~ - Wednesday, December 2, 2009 7:02 pm PI Main Committee Room Control Manager expressing no concerns. Written comments were also received from the City's Office of Sustainability, Economic Development Officer in support of the application. David McAuley, agent, and Joseph Fisher, owner, were present to represent the . application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Keith Wilkinson That application P/CA 09/09 by Word of Truth Christian Centre, be APPROVED on the grounds that the 89 parking. spaces for a place of religious assembly and a south side yard parking width of 0.2 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed parking lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant removes the existing sheds on the south side of the property. 3. That the applicant obtains Site Plan Approval for the proposed development by December 2, 2011, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. P/CA 57/09 & P/CA 58/09 - J. Muccillo 1435 Rosebank Road (Lot 18, Plan 473) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a 0.9 metre south side yard width to an existing dwelling and to permit a proposed lot frontage of 14.0 metres with a north side yard width of 1.2 and a south side yard width of ,0.9 metres to a future lot, whereas the by-law requires a minimum lot frontage of 15.0 metres and a minimum side yard width of 1.5 metres. The applicant requests approval of these variances in order to permit the creation of two lots by means of a future application with the Region of Durham. 5 Committee of Adjustment Meeting Minutes Citq ICI Wednesday, December 2, 2009 p} SCL~A H' _ ' I I 7:02 pm PI Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions.and refusal for the future north and south side yard widths. Written comments were also received from the City's Development Control Manager expressing no concerns. Written comments were also received from the City's Chief Building Official not recommending approval. If the variance is approved as proposed the existing building to be demolished or the existing building to be altered to permanently remove all unprotected openings on the south elevation, and a 45 minute fire resistance rating provided prior to any development on the newly created parcel. Kevin Washington, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Kevin Washington explained application and has no problem in addressing all the unprotected openings on the south elevation. In response to a question from a Committee Member the Secretary-Treasurer explained the building code requirements for the unprotected openings on the south elevation. Moved by Kevin Ashe Seconded by Eric Newton That application P/CA 57/09 & P/CA 58/09 by J. Muccillo, be DEFERRED until the next meeting in order to give the applicant time to discuss possible options with City staff, and to allow the Committee Members an opportunity to visit the site. CARRIED UNANIMOUSLY 6 Committee of Adjustment Meeting Minutes City o~ Wednesday, December 2, 2009 Lilt :J~'£®T3 'I 7:02 pm PIf Main Committee Room 5. P/CA 59/09 - Seongmin Park _ 1703 - 1707 Central Street (Lot 1 & 2, Plan 12) City of Pickering The applicant requests relief from the following provision of Zoning By-law 3037, to permit 2 residential dwelling units as permitted uses in the proposed redevelopment, whereas the by-law does not permit residential dwelling units in a commercial zone; to permit a front yard depth of 10.9 metres from the central line of Brock Road, whereas the by-law requires a minimum front yard depth of 19.5 metres from centre line of Brock Road; to permit a parking area setback of 0.0 metres from a road allowance, whereas the by-law requires the minimum parking area setback of 3.0 metres; to permit a side yard parking width of 0.9 metres, whereas the by-law requires minimum side yard parking width of 7.5 metres; to permit a rear yard depth of 5.7 metres, whereas the by-law requires a rear yard depth of 7.5 metres; to permit a side yard width of 3.5 metres, whereas the by-law requires a minimum side yard width of 7.5 metres; to permit a flankage side yard width of 0.4 metres, whereas the by-law requires a minimum flankage side yard width of 18.0 metres; to permit a lot coverage of 48 percent, whereas the by-law permits a maximum lot coverage of 33 percent; to permit a landscape open area of 38 percent, whereas the by-law requires a minimum landscape open area of 50 percent and to permit 3 parking spaces for the proposed development, whereas the by-law requires a minimum parking of 11 for the proposed development. The applicant requests approval of these variances in order to obtain site plan approval and building permits for the proposed commercial redevelopment that was destroyed by fire. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from the City's Office of Sustainability, Economic Development Officer and Councillor Rick Johnson both in support of the application. Written comments were received from John and Gordana Breen of 4993 Old Brock Road in opposition of the application. Written comments were received from Harper Forbes and Laurie Wilson-Forbes of 1711 Central Street in support of the application with an exception to the location of the recycling bin. 7 Committee of Adjustment Ccfl1 Meeting Minutes Wednesday, December 2, 2009 7:02 pm I Main Committee Room Written comments were also received from Durham Region, Senior Public Health Inspector unable to comment until the owner/applicant provides the total daily sewage flow and a site plan showing the location of all structures, well(s) and private sewage disposal envelopes. Correspondence received from John and Gordana Breen the abutting property owners expressed several concerns with the application and requested conditions of'approval be considered related to their structure. John and 'Gordana Breen expressed several concerns at the meeting regarding the parking space on the south side of the building being used for commercial use and the location being next to their house and would like the parking space gated to prevent loitering, the location of the recycling bin, and lights installed for safety. Correspondence received from Harper Forbes and Laurie Wilson Forbes indicate the variances are acceptable and are in support of the application however has a concern with the location of the recycling bin and would like to see the proposed recycling bin moved to another area on the property. John Owen, agent, was present to represent the application. Don Bennett of 5258 Old Brock Road was present in favour of the application. John and Gordana Breen of 4993 Old Brock Road were present in objection to the application. John Owen provided a Site Plan, for the Committee to review, of the subject property and indicated they are incorporating many features of the original building, a chart was handed out to the Committee Members outlining the requested variances, and submitted a petition signed by approximately 548 residents in support of the application. In response to questions and concerns, John Owen indicated that he will be in contact with John and Gordana Breen to address some of their concerns. Don Bennett indicated the redevelopment will be in character with the surrounding neighbourhood however has a concern with the parking space on the south side of the building used for commercial use. 8 Committee of Adjustment Meeting Minutes City o~ Tall. Wednesday, December 2, 2009 7:02 pm Main Committee Room P Moved by Kevin Ashe Seconded by Eric Newton That application. P/CA 59/09 by Seongmin Park, be APPROVED on the grounds that the request to permit 2 residential dwelling units in a commercial zone, a front yard depth of 10.9 metres from the centre line of Brock Road, a parking area setback of 0.0 metres, a side yard parking width of 0.9 metres, a rear yard depth of 5.7 metres, a side yard width of 3.5 metres, a flankage side yard width of 0.4 metres, a maximum lot coverage of 48 percent, a minimum landscape open area of 38 percent and to provide 3 parking spaces are minor variances that are desirable for the appropriate redevelopment of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to the proposed commercial development, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains site plan approval and building permits for the proposed commercial development by December 2, 2011, or this decision shall become null and void. CARRIED UNANIMOUSLY 6. P/CA 60/09 to P/CA 71/09 - Grossi Group Development Inc. 361 Chickadee Court (Block 18, Plan 40M-1827) City of Pickering The applicant requests relief from the following provisions of Zoning By-law 3036, as amended by By-law 4645/95, to permit the proposed townhouse lots and semi-detached lots which do not front on an opened public street maintained at public expense thereby provide a lot frontage of 0.0 metres, whereas the by-law states that no person shall erect or use any building or structure on a lot which does not front on an open public street maintained at public expense, and requires a minimum lot frontage of 7.5 metres for semi-detached dwellings and 6.0 metres for townhouse dwellings; to permit a minimum two-way traffic aisle width of 6.0 metres, whereas the by-law requires a minimum two-way traffic aisle width of 6.5'metres; to permit the proposed townhouse lots with a minimum unit width of 5.4 metres, whereas the by-law requires a minimum unit width of 9 Committee of Adjustment Meeting Minutes City o~ AL A~ Wednesday, December 2, 2009 7:02 pm PMain Committee Room 6.0 metres; to permit a minimum front yard depth of 5.8 metres for a private garage, whereas the by-law requires a minimum 6.0 metre front yard depth from a private garage; to permit the proposed townhouse lots (Parts 2, 3, 4, 9, 10 and 11) with a minimum lot area of 140 square metres, whereas the by-law requires a minimum lot area of 180 square metres; and to permit the proposed townhouse (Parts 2, 3, 4, 9, 10 and 11) with a maximum lot coverage of 50 percent, whereas the by-law requires a maximum lot coverage of 40 percent. The applicant requests approval of this variance in order to obtain site plan approval and building permits for the proposed of 10 townhouse dwelling units and 2 semi-detached dwelling units on the subject property. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Toronto and Region Conservation Authority indicating they will submit comments at the site plan review stage. Frank Grossi, owner, was present to represent the application. Walter Dawyd of 363 Chickadee Court was present in favour of the application. Walter Dawyd is in full support of the application and indicted the proposed development is in character with the surrounding neighbourhood.. Moved by Keith Wilkinson Seconded by Eric Newton That application P/CA 60/09 to P/CA 71/09 by Grossi Group Development Inc., be APPROVED on the grounds that the proposed townhouse and semi-detached lots, which do not front on an open public street maintained at public expense and therefore provide a minimum lot frontage of 0.0 metres, a minimum two-way traffic aisle width of 6.0 metres, townhouse lots with a minimum unit width of 5.4 metres, a minimum front yard depth of 5.8 metres for a private garage, a minimum lot area of 140 square metres and a maximum lot coverage of 50 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed development, as generally sited and outlined on the applicant's submitted plans with this application. 10 Committee of Adjustment Cctcj Meeting Minutes o~ Wednesday, December 2, 2009 7:02 pm PX-yE/-U Main Committee Room 2. That the applicant obtains site plan approval and building permits for the proposed construction by December 2, 2012 or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) OTHER BUSINESS 1. Appointment of Chairperson Moved by Kevin Ashe Seconded by Keith Wilkinson That David Johnson be appointed as Chairperson for a 1 year term. CARRIED UNANIMOUSLY 2. Appointment of Vice Chairperson Moved by Kevin Ashe Seconded by Keith Wilkinson That Eric Newton be appointed as Vice Chairperson for a 1 year term. CARRIED UNANIMOUSLY 3. Adoption of the 2010 Meeting Schedule Moved by Kevin Ashe Seconded by Keith Wilkinson That the Committee of Adjustment Meeting Schedule for 2010 be adopted. CARRIED UNANIMOUSLY 11 Committee of Adjustment Meeting Minutes Citq oo iii Wednesday, December 2, 2009 7:02 pm Pl(.'~~ERING Main Committee Room (V) ADJOURNMENT Moved by Eric Newton Seconded by Keith Wilkinson That the 16th meeting of 2009 the Committee of Adjustment be adjourned at 8:15 pm and the next meeting of the Committee of Adjustment be held on Wednesday, January 13, 2010. CARRIED UNANIMOUSLY Date L Chair`, Assistant Secretary-Treasurer 12 Committee of Adjustment Meeting Minutes City o~ Wednesday, January 13, 2010 7:00 pm PI ! Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, January 13, 2010 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Susan Kular. That the minutes of the 16th meeting of the Committee of Adjustment held Wednesday, December 2, 2009 be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment City Meeting Minutes o~ AL A~ Wednesday, January 13, 2010 7:00 pm P Main Committee Room (III) REPORTS 1. P/CA 57/09 & PCA 58/09 - J. Muccillo 1435 Rosebank Road (Lot 18, Plan 473) City of Pickering The applicant's amended applications requests relief from Zoning By-law 3036, to permit a 1.2 metre south side yard width to an existing dwelling and to permit a . proposed lot frontage of 13.7 metres with a north and south side yard width of 1.2 metres to a future lot, whereas the by-law requires a minimum lot frontage of 15.0 metres and a minimum side yard width of 1.5 metres. The applicant requests approval of these variances in order to permit the creation of two lots by means of a future application with the Region of Durham. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending tabling as the applications have been amended and require recirculation. Kevin Washington, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Susan Kular That application P/CA 57/09 & P/CA 58/09 by J. Muccillo, be TABLED on the grounds that the applications have been amended and requires recirculation to the public, internal and external agencies to comment for the revised applications. CARRIED UNANIMOUSLY 2 Committee of Adjustment Meeting Minutes City o~ Wednesday, January-13, 2010 7:00 pm Plf Main Committee Room %,,r,-_nR1NG 2. P/CA 01/10 - C. & L. Noble 664 Liverpool Road (Part Lot 13, Block D, Plan 65) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a side yard width of 0.9 metres and to recognize an existing lot frontage of 10.0 metres whereas the by-law requires a minimum side yard width of 1.5 metres, and minimum lot frontage of 15.0 metres. The applicant requests approval of these variances in order to obtain a building permit for the reconstruction of a detached dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Chris & Lisa Noble, owner, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application P/CA 01/10 by C. & L. Noble, be APPROVED on the grounds that the side yard width of 0.9 metres and lot frontage of 10.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to the proposed detached dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction by January 13, 2012 or this decision shall become null and void. CARRIED UNANIMOUSLY 3 Committee of Adjustment Meeting Minutes Cztq o~ Wednesday, January 13, 2010 7:00 pm PI CI= Main Committee Room 3. P/CA 02/10 - J. & G. Breen 4993 Brock Road (Part of Lot 3, Plan 12, Part 1, 40R-5734) City of Pickering The applicants request relief from Zoning By-law 3037, as amended by By-law 6640/06 to permit the enlargement and extension of a legal non-conforming detached dwelling by permitting an accessory dwelling unit in an accessory building and to permit a 0.0 metre south side yard width to an existing accessory building, whereas the by-law does not permit a building used for residential purposes as the principal use on a property zoned for commercial purposes and requires a 1.0 metre side yard width for all accessory structures within a commercial zone. The applicants request approval of this variance in order to obtain zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending tabling the application. Written comments were received from Councillor Rick Johnson' in support of the application. Written comments were received from Daniel Park and Julie Sung of 1703 Central Street in objection to the application. Written comments were also received from the Durham Region Health Department indicating a detailed site plan specifying the location of all structures, well and private sewage disposal envelopes is required prior to providing comments. John & Gordana Breen, owners, were present to represent the application. Maureen Malone of 1662 Central Street, Brian & Lauren O'Kane of 1683 Central Street, Joyce Bennet of 5258 Old Brock Road, Betty Hutton of 1683.Central Street, Chuck & Lynne Honeyman of 1742 Joseph Street, Robert Wilson & Nichole McMinn of 5050 William Street, Rose Breen of.126 Brandy Lane Way, Maria Salopek of 272 Main Street, Corky DeGraauw of 661 Pleasant Street, Eric Winterstein of 1752 Wellington Street were present in support of the application. Correspondence received from Daniel Park and Julie Sung the abutting property owners expressed several concerns and indicated the property is too small to allow two dwelling units, sewage problems, property should remain commercial with accessory residential, this type of change should be a rezoning, and all new construction should be setback from the property lines to reduce the spread of fire. 4 I Committee of Adjustment Cit1l Meeting Minutes o~ Wednesday, January 13, 2010 7:00 pm PI Main Committee Room Gordana Breen provided a history of the property and also provided comments on the objection letter received from abutting neighbor. Gordana Breen indicated there is no new construction being proposed, there is no problem with sewage flow, this is a minor variance not a major variance and the existing accessory building does not affect the property owner to the south. In response to a question from a Committee Member the Secretary-Treasurer explained the zoning by-law definition for enlargement and extension of a legal non-conforming detached dwelling. Moved by Kevin Ashe Seconded by Eric Newton That application P/CA 02/10 by J. & G. Breen, be TABLED on the grounds that the enlargement and extension of a legal non-conforming detached dwelling by permitting an accessory dwelling unit in an accessory building and a 0.0 metre south side yard width to an existing accessory building to be premature until comments are received from the Region of Durham Health Department, and until such information is provided to the Planning & Development Department CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Susan Kular Seconded by Keith Wilkinson That the 1 st meeting of 2010 the Committee of Adjustment be adjourned at 7:18 pm and the next meeting of the Committee of Adjustment be held on Wednesday, February 3, 2010. CARRIED UNANIMOUSLY Date Chair ' Ilk- Assistant Secretary-Treasurer 5 City o¢~ Minutes Heritage Pickering Advisory Committee i i January 19, 2010 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Johnson Rhonda Lawson, Vice Chair Terence Arvisais Keith Falconer Susan Gardner Joanne Glasser Wickham Jamadar Peter Rodrigues Lisa Harker, (Recording Secretary) Absent: Jim Simpson, Chair (on approved leave) Margaret Woods Mike Cassidy Item'/ Details & Discussion & Conclusion Action' Items / Status Ref (summary of discussion) (include deadline as appropriate) 1.0 Welcome RL R. Lawson welcomed everyone to the meeting and introduced the guest speakers. 2.0 Approval of Minutes All Moved by K. Falconer , Seconded by S. Gardner That the minutes of the November 24 meeting be approved. CARRIED 3.0 Guest Speakers- Seaton Update All Presentation Ellen Kowalchuk, Ontario Realty Corporation, Winston Wong, Ministry of Culture and Bert Duclos, Ministry of Culture W. Wong provided an overview of the Seaton project and studies conducted. E. Kowalchuk, Heritage Specialist from the Ontario Realty Corporation described her responsibilities in relation to heritage Page 1 i Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) properties in Ontario. She has developed a new heritage management process for her portfolio which involves comparing similar properties across Ontario (i.e. Courthouses). They have also adopted a "Cultural Landscape Approach" for evaluating heritage properties., In Seaton specifically, there are a total of 239 buildings or structures. E. Kowalchuk then described the criteria for naming a heritage property (provincial standards) and noted that just because a property doesn't have provincial heritage value does not mean that it does not have municipal heritage value. If a property has a high degree of heritage interest for the municipality, it may still be preserved. The Phase 1 Report that E.. Kowalchuk has just completed can be a starting point for the Committee to determine which properties in Seaton may be of interest. E. Kowalchuk also noted that she would be willing to cross- reference these properties and create a list for the Committee. B. Duclos suggested the implementation of future training and workshop sessions for Committee members which may help the, Committee develop evaluation systems for heritage properties to ensure consistency with regulations. Sessions may also help guide the Committee to make further decisions with regards to designations.. A question and answer period ensued. C. Rose, Manager, Policy, Planning & Development Department advised the Committee that if they required further information on the Seaton project, they may visit the City's Seaton website, which includes all of the completed studies to date. R. Lawson thanked guests for their presentations. 4. New and Unfinished Business All 4.1) Update of Site Visit of Hamlet (Membership) R. Lawson provided more clarification on this project for the Committee and inquired if there were any other communities All members to action that the Committee wanted to visit. Members to summarize their individual work and bring to the February meeting. J. Glasser to create an electronic template for this project and J. Glasser to action to advise the Committee when complete. W. Jamadar to list the criteria for evaluating heritage properties W. Jamadar to action Page 2 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) and send to members as a spreadsheet. 4.2) Heritage Permit Application - 510 Whitevale Road, Whitevale Church R. Lawson outlined the permit application for Whitevale Church. This application is for an interior alteration of the church and includes the removal of the pews. I. James, Planner, Planning & Development Department advised the Committee that nothing in the interior of the building has been identified as being of heritage value and that the Committee does not have jurisdiction over the interior of the building. R. Lawson to draft a letter to T. Moore outlining the R. Lawson to action Committee's comments. No further comments from the Committee on this permit application. 5.0 Correspondence All 5.1) Ontario Heritage Trust This correspondence was received for information purposes. 5.2) Ontario Heritage Week 2010 This correspondence was received for information purposes. 5.3) Heritage. Canada Foundation - 2010.YCW Applications This correspondence was received for information purposes. R. Lawson believes that a student would be a great help to the R. Lawson to action Committee and will work with the Clerk's Office to apply for this. 5.4) City of Pickering - Civic Awards Nominations This correspondence was received for information purposes. 5.5) Community Heritage Ontario - Nominations for Boards of Directors This correspondence was received for information purposes. 6.0 Other Business All 6.1) R. Lawson provided an update on the Heritage Day event to take lace on February 20 and asked the Committee for Page 3 i Item % Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) volunteers. J. Glasser will volunteer from 11-1 S. Gardner will volunteer from 1-3 Others volunteers to advise R. Lawson this week if they are All members to action able to attend. 6.2) I. James, Planner, Planning & Development Department advised the Committee of the approved Bicentennial Report and that the Committee has been appointed to run a couple of events throughout the year. I. James also advised that the Ministry has responded to the City regarding the "Blue Book" and the City being involved in the disposition of city resources. Staff would like to object to the response from the City. R. Lawson to contact S. Gaunt for further clarification. R. Lawson to action 7.0 Adjournment/Next Meeting All Moved by K. Falconer Seconded by S. Gardner That the meeting be adjourned. CARRIED The meeting adjourned at 9:45 m Copy: City Clerk Page 4 City 00 Minutes/Meeting Summary ICI Sustainable Pickering Advisory Committee VPICKERIN i i January 19, 2010 10:00 am Main Committee Room Attendees: Mayor Ryan Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair) David Pickles, City Councillor, Ward 3. Tom Melymuk, Director, Office of Sustainability Stephen Reynolds, Division Head, Culture & Recreation Tony Prevedel, Division Head, Operations & Facilities Tim Moore, Chief Building Official John Hannah, Superintendent, Municipal Operations John Coyle, Supervisor, Parks Operations Don Woolley, Supervisor, Roads Operations Lynn Winterstein, Manager, Marketing & Business Development Chantal Whitaker, Coordinator, Sustainability Jack McGinnis - Durham Sustain Ability Marla Shim, Executive Assistant, Council (Recording Secretary) Guests: Two-West Wind and Solar Inc. - Jerry Foster, President (via telephone) - Peter Natyshak, VP Sales - Charles Bouskill, Sales Veridian - Mark Turney, Manager, Grid Operations Absent: Doug Dickerson, City Councillor, Ward 2 (Chair) Item / Details & Discussion &'Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome & Introductions Councillor O'Connell welcomed everyone to the meeting and gave regrets for Councillor Dickerson. 2. Two-West Wind and Solar. Inc. Presentation Jerry Foster joined the meeting via telephone and provided a brief background of their company. Two-West Wind and Solar Inc. is a renewable energy product developer, distributor and marketer of wind turbine products and solar accessories. Page 1 CORP0228-2/02 Features of the vertical hybrid wind turbine (side-winder) include: • The ability to create power in urban areas and at the same time fit into the landscape • A self-starting machine with very low noise decibels • Operates in low wind conditions and can capture wind from passing vehicles • Virtually silent and is both bird and bat friendly Two-West Wind can sell and install the units or they can be installed by the buyer. A unit is installed in Gore Bay, Ontario. In Mississauga there is a sale pending with a car dealership. The Town of Milton is looking into purchasing units for their sports centres. They are currently working on a secondary version of the unit for bus shelters that already have solar roofs. T. Moore noted that the units would need to be regulated through building codes because there could be problems with zoning under the Green Energy Act. The City currently has many restrictions on commercial signage and would need to have signage amendments. 3. U `date on Website _Goo le Anaf icsand Challen"e • C. Whitaker advised that the Sustainable website has received 11,000 visitors since its launch seven months ago and 32,000 page views • 1,600 visits per month • The majority of visitors are within Canada. Other countries within the top four are: USA, UK and Australia • To date, 1,361 people have registered to take the Challenge • Maintains contact with 130 people on the Sustainable Pickering distribution list 4. Update on Measurih Sustainable Pro ream Re ort • C. Whitaker reported that baseline data has been collected for 17.5 of the 32 indicators. C. Whitaker to provide • The data was reviewed by staff and forwarded to Philippa the draft (noting Campsie, a University of Toronto professor who was hired changes) to Councillor to take the information and re-write it into "common Dickerson. Page 2 CORP0228-2/02 i speak"; essentially making it reader friendly for the general public • A review of the first draft has already been completed • A second draft will be forwarded to committee members on January 25th for their review • Staff is working to have the document completed and released in early April, followed by a promotion/marketing period • It will be an online living document that can be easily updated, as more information is collected • Seven indicators will be measured through a community survey • Currently working with Walter Dekeseredy, University of Ontario Institute of Technology (UOIT) to ensure that scientifically viable methods and industry standards are used when asking-the survey questions • End results will be statistically significant and defensible Copies of the City of Pickering's Sustainability Survey were distributed to Committee members. • The survey will be pre-tested by a randomly selected C. Whitaker will work group of 50 individuals using SurveyMonkey with DSA and UOIT to • The pre-test will enable UOIT to determine if there are make changes and any issues with the survey provide a second draft • Councillor Pickles made some suggested changes to Committee • Committee members will be given a second draft of the members. survey before it is finalized and issued • The final survey will be done by telephone survey using the services of York University, with UOIT preparing the analysis of the final results • Once the survey is complete, the online Sustainable Pickering report will be updated • For the remaining 5.5 indicators, a technical working group will be formed to determine the best approach to measure these indicators. 5. Other Business Sustainable Pickering Day/Earth Hour - Saturday, March 27th L. Winterstein and C. Whitaker reported that there is a great opportunity for the City to partner with the Pickering Town Centre for Sustainable Pickering Day/Earth Hour this year. • The event will be held in the centre court to enable more space and a better visual impact Page 3 CORP0228-2/02 Item Details & Discussion & Conclusion Action Items Status Ref (summary of discussion) (include deadline as appropriate) • Since it is Earth Hour, the event will be focused around "energy conservation" • Pickering Town Centre has a mailing list of 11,000 people that can be contacted for promoting Sustainable Pickering Day/Earth Hour • The partnership will help to reduce costs for the City • The partnership will also mean additional staff resources; an important aspect since C. Whitaker will be on maternity C. Whitaker will leave provide details of • Staff was asked to provide details to Committee members partnership (including before committing to a partnership budgets). Sustainable Pickering Contribution Program C. Whitaker advised that Hubbell Canada has contributed $500.00 towards the Sustainable Pickering Contribution program. TD Commercial Banking Centre has also verbally committed to contributing funds and will get back to us shortly with the amount. 5. Next Meeting, Wednesday, February 24, 2010 Meeting Adjourned: 11:56 am. Page 4 CORP0228-2/02 City 00 Minutes / Meeting Summary Accessibility Advisory Committee i Wednesday, January 20, 2010 PI CKERI 7:00 pm Main Committee Room Attendees: Stephen Little, Co-Chair Councillor Littley Terence Arvisais Keith Falconer Gwelda MacDonald-Tuttle Susan Wilkinson Prem Noronha-Waldriff Linda Roberts, Recording Secretary Absent: Alton Atkinson Aisha Natifa-Heywood It-em/ Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome SL S. Little welcomed everyone to the meeting and introduced new member S. Wilkinson. It was also noted that two additional new members had been appointed at the January 18th meeting of Council. 2. Election of Chair All Moved by G. MacDonald-Tuttle Seconded by T. Arvisais That K. Falconer be nominated for the posisiton of Chair of the Accessibility Advisory Committee. K. Falconer accepted the nomination and the decision was CARRIED It was requested that the new members be provided with orientation packages. 3. Adoption of Minutes - November 25, 2009 All Discussion ensued with respect to the accessibility motion. Moved by G. MacDonald-Tuttle Seconded by T. Arvisais Page 1 CORP0228-2/02 That the Notice of Motion regarding accessibility be referred to T. Moore for a summary report to be brought back to the Accessibility Advisory Committee. CARRIED Moved by S. Little Seconded by T. Arvisais That the Minutes of the November 25, 2009 meeting be adopted. CARRIED 4. 201O W&k `lan` The Committee reviewed the draft work plan created by G. MacDonald-Tuttle. Various suggestions were provided by Committee members. The need to be realistic about what could be accomplished was noted. Copies of the workplan and 2009 annual report were passed around to members. Discussion ensued with regards to the workplan and various members were assigned to the tasks. G. MacDonald-Tuttle will make the revisions to the workplan and annual report and will G. MacDonald-Tuttle forward. onto L. Harker and P.. Noronha-Waldriff to finalize at to action which time it will be sent out to the members as well. It was recommended that possibly 3 items be chosen to highlight in a formal presentation to Council Further discussion took place with respect to press releases. It P. Noronha-Waldriff to was suggested the new members provide a brief biography to action use in the press release to announce the new members and also to announce the new Chair of the AAC. The biographies can be forwarded to P. Noronha-Waldriff to coordinate. It was also suggested that photos of the members be taken at the next meeting. K. Falconer thanked G. MacDonald-Tuttle for her efforts on re arin the work Ian and annual report. 5.` Annual Acddssibilit ,Event All Discussion ensued with respect to the annual accessibility event with. the following suggestions being made; • Focus on holding event in conjunction with the Durham Accessibility Expo in June • Prepare to have a booth • Volunteers required to assist with the booth Page 2 CORP0228-2/02 • Set up additional meetings to plan event - next meeting for this to be February 3rd. P.Noronha-Waldriff will forward confirmation • S. Wilkinson volunteered. to take on this project • Important to check on any conflicting events that may also be happening around that time • Request for proclamation. It was suggested we request Council endorse "Pickering Access Awareness Week" to coincide with Durham Accessibility Expo in June • Have a display set up in the main lobby at the Civic Complex • Invite other organizations to participate 6. Site Plan Review • S. Little provided an overview of his comments with respect to the VIVA Retirement Home application. It was noted that this application had already been approved by Council. • Issues regarding the community garden and seniors crossing were noted which will be provided as comments during the site plan approval process • Discussion ensued regarding the plans for the Apostolic Pentecostal Church of Pickering as well as two additional plans. S. Little will be forwarding comments on these as well. 7. Other Business & Adjournment • Correspondence was received regarding the Civic Awards nominations. Deadline for submissions is February 11, 2010 P.W. to action • Suggestions were discussed for the nominations in various categories and P.Noronha-Waldriff will prepare the submission packages • Any further suggestions should be forwarded to P.Noronha-Waldriff. • It was suggested that Gord Ferguson and Simon Almond be invited to attend a Committee meeting to review the emergency management plant • Correspondence from the City of Pickering regarding the City of Pickering's Cultural Strategic Plan was received for information. Adjournment Moved by Councillor Littley Seconded by T. Arvisais That the meeting be adjourned. CARRIED Page 3 CORP0228-2/02 M8!. iNextWeetin _ All • The next meeting has been scheduled for February 24, 2010 Meeting Adjourned: 9:20 pm Copy: City Clerk Page 4 CORP0228-2/02 City o~ Minutes Waterfront Coordinating Committee i i January 21, 2010 PI KERIN 7:00. pm Main Committee Room Attendees: Councillor O'Connell, Chair Craig Bamford Kathleen Corcoran Jim Dike Christian Medy David Steele A. Mostert, Coordinator, Landscape & Park Development L. Harker, Recording Secretary Absent: Mayor Ryan Councillor Dickerson, Vice-Chair David Stone Kevin Tower Councillor, O'Connell welcomed members to the meeting and introduced the guest speakers. Moved by J. Dike Seconded by D. Steele That the minutes of the December 3, 2009 meeting be approved. CARRIED L. Field from the Toronto and Region Conservation Authority outlined the current land ownerships across the waterfront and discussed options for the Committee with respect to the completion of the waterfront trail in this section. L. Field provided three options for the Committee to consider; 1. Acquire 501 Westshore, ac uire art of 520 Westshore Pagel and reconfigure the lot for a new building. 2. Acquire 501 Westshore, transfer some of the TRCA lands to 520 Westshore. 3. Purchase 524 Westshore and reconfigure the trail around it (this option will provide full access to the trail). L. Field noted that if the Committee wanted this portion of the trail. completed quickly, this would require quick action on behalf of the City. At this point, there is uncertainty about whether or not residents are even willing to sell or swap their homes or land. D. Steele suggested conducting an•onsite visit to decide on alternatives. A question and answer period ensued. A. Mostert to review costs and make connections with landowners to establish various options and to report back to the A. Mostert to Committee. The Committee will then proceed to Council with action these options. A. Mostert provided the Committee with estimated costs and associated research information on pontoon boat services for Frenchman's Bay. Councillor O'Connell advised the Committee that Council had approved acquisition but not the funding in 2003. The Waterfront Committee was responsible for acquiring sources of funding and associated information. Councillor O'Connell will work with Councillor Dickerson and Councillor associated staff on obtaining external funding and other pertinent O'Connell to information, including the exploration of obtaining partnerships. action Councillor O'Connell advised the Committee that the Director, Corporate Services & Treasurer (G. Paterson) was unable to attend the meeting this evening but will be attending a future meeting. An email was,received from G. Paterson confirming that there was no Waterfront Reserve Fund but that there was a Page 2 development reserve fund. G. Paterson to provide clarification at an upcoming meeting. Councillor O'Connell advised the Committee that there was nothing new to report regarding the eastern enhancement and WPCP. R. Taylor has been working with the CAO to draft a final letter to York Region reconfirming that there will be no memorandum of understanding and that the City would like York Region to provide them with the monetary value of the City's roads that they are currently occupying (worth approximately $1.3 million) The City has asked fora response from York Region by the end of February. A. Mostert to provide the Committee with updates with regards to A. Mostert to the plant and R. Taylor to advise if the Committee requires an action update in March. 7.1) A. Mostert provided an overview of the response from the Ministry of Natural Resources with respect to the stormwater management plan. 7.2) C. Bamford advised the Committee that the Fairport Beach Community Association is interested in supporting a project with the Committee and suggested perhaps installing benches and a cover along the trail. Councillor O'Connell would like a representative to attend a Committee meeting to work on a partnership agreement prior to accepting any funds from the Association. 7.3) C. Bamford advised the Committee that the area between the west spit and Westshore Boulevard is experiencing severe soil erosion and suggested that the Committee may want to examine how this bank could be stabilized. L. Field advised that he would be willing to work on this project with the Committee. March 18, 2010, Main Committee Room Meeting Adjourned: 8:50 pm Copy: City Clerk Page 3