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Home My WebLink About14/12/2009 cttq 00 Executive Committee Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services G. Paterson - Director, Corporate Services & Treasurer D. Shields - (Acting) City Clerk (I~ DISCLOSURE OF INTEREST No disclosures of interest were noted. (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency. Services Report OES 49-09 Don Beer Arena Pro Shop RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 49-09 of the Director, Operations & Emergency Services be received; and 1 I Cityoo Executive Committee PICKE Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley 2. That the Mayor and the Clerk be authorized to execute a renewal Pro Shop License Agreement to permit XPRT Marketing & Promotions to continue to operate a Pro Shop facility at Don Beer Arena from September 1, 2009 to April 30, 2012 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City. Solicitor. CARRIED 2. Director, Operations & Emergency Services, Report OES 52-09 City of Pickering 2010 Annual Accessibility Plan -Endorsed by the Accessibility Advisory Committee for Council Consideration RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 52-09 of the Director, Operations & Emergency Services regarding the City of Pickering 2010 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2010 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. CARRIED 3. Director, Operations & Emergency Services, Report OES 55-09 Don Beer Arena Snack Bar Concession -Lease Renewal - Pickering Hockey Association RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 55-09 of the Director, Operations & Emergency Services regarding the Lease Renewal - Pickering Hockey Association be received; and 2 Ctq oo _ Executive Committee tr' Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley 2. That the Mayor and the Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2009 to April 30, 2010 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. CARRIED 4. Director, Operations & Emergency Services, Report OES 56-09 Pickering Recreation Complex Arena -Snack Bar Concession RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 56-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a renewal Concession License Agreement to permit Beverly and Ron Ireland to continue to operate snack bar concession facilities at the Pickering Recreation Complex (Arena only) from September 1, 2009 to April 30, 2010 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. CARRIED 5. Director, Operations & Emergency Services, Report OES 58-09 2015 Pan/Parapan American Games Agreement to be a Host Municipality RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 58-09 of the Director, Operations & Emergency Services regarding the 2015 Pan/Parapan American Games Agreement to be a Host Municipality be received; 3 1 Cal °0 Executive Committee Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley 2. That the City of Pickering participation in the 2015 Pan/Parapan American Games as a Host Municipality be endorsed; and 3. That the Mayor and the Clerk be authorized to enter into a multi-party agreement that identifies the 2015 Pan/Parapan American Games venues to the host municipalities and that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 44-09 2009 Internal Loans and External Debentures RECOMMENDATIONS Moved by Councillor Dickerson Seconded by Councillor Johnson That Report CS 44-09 of the Director, Corporate Services & Treasurer regarding internal loans and external debentures be received for information. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 45-09 2010 Interim Spending Authority RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 45-09 of the Director, Corporate Services & Treasurer be received; 2. That the 2010 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2010 Current Budget by Council; and' 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 4 i Executive Committee PJCKE - Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley 8. Director, Corporate Services & Treasurer, Report CS 46-09 2010 Temporary Borrowing By-law RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 46-09 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2010 current expenditures pending receipt of taxes and other revenues be established at $33,800,000 for the period January 1, 2010 to September 30, 2010 inclusive, and $16,900,000 thereafter until December 31, 2010; 3. That the temporary borrowing limit for capital purposes for 2010 be established at $22,700,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 47-09 Veridian - Inter-Creditor Agreement RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 47-09 of the Director., Corporate Services & Treasurer regarding the Veridian -Inter-Creditor Agreement be received; 2. That the Mayor and Clerk be authorized to execute an Inter-Creditor Agreement in a form substantially as attached hereto and acceptable to the Director, Corporate Services & Treasurer, between the Toronto Dominion Bank, the Town of Ajax, the City of Belleville, the Municipality of Clarington, the City of Pickering, Veridian Corporation and Veridian Connections Inc.; 5 c,tq oo _ Executive Committee - Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley 3. That the Director, Corporate Services & Treasurer be authorized to undertake any discussions, negotiations or amendments to agreements necessary in order to put into effect the wishes of Council as expressed under these and previous Resolutions regarding this matter; and 4. That appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 48-09 Section 357/358 of the Municipal Act - Adjustment to Taxes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 48-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of. the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED (III) OTHER BUSINESS The (Acting) Chief Administrative Officer was requested to action the following: a) Councillor Pickles requested staff to investigate Valley Farm Road at the northerly end. He noted that the ditch on the east side fills in which causes water to flood onto the road and also noted numerous accidents where cars have gone into the ditch or onto the boulevard. Councillor Pickles suggested that staff look at curbing for this part of Valley Farm Road. 6 city "0 Executive Committee PICXEMG Meeting Minutes Monday, December 14, 2009 7:30 pm - Council Chambers Chair: Councillor Littley b) Councillor Johnson requested that staff look into placing a grant in the 2010 Budget for approval in order to reduce the cost for the use of the Petticoat Creek Library for the Pickering Lions Club Christmas event. (IV) ADJOURNMENT The meeting adjourned at 7:55 pm. 7