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HomeMy WebLinkAboutHUR130-005 Hazardous Materials (WHMIS)PICKERING CITY PROCEDURE Procedure Title: Hazardous Materials (WHMIS) Procedure Number: HUR 130-005 Reference: Occupational Health & Safety Act Environmental Protection Act Date Originated: January 30, 2009 Date Revised: Approval: Chief Ad .nistrati icer Point of Contact: Coordinator, Health & Safety Procedure Objective The objective of this Procedure is to: 1. ensure that all hazardous materials that are used by City employees are controlled; ensure that all City employees using hazardous materials follow prescribed safety measures for use, handling, storage, and personal protection in accordance with the provisions of the Occupational Health & Safety Act and Regulation 860; and 3. ensure that all hazardous materials are disposed in a safe and environmentally friendly manner in accordance with the provisions of the Environmental Protection Act and Regulation 309. Index 01 Definitions 02 Procedures 01 Definitions 01.01 Competent Person a) is qualified because of knowledge, training and experience to organize the work and its performance; b) is familiar with the Occupational Health & Safety Act and the regulations that apply to the work; and c) has knowledge of any potential or actual danger to Health or Safety in the workplace. 01.02 Controls - Measures that are put in place to ensure hazardous materials are controlled from the initial decision to purchase a product right down to on-the-job use. Control measures include: a) engineering (i.e. exhaust fans, dust filtration devices, fume hoods, welding shields, static energy abatement devices, flammable materials storage cabinets, etc.); b) administration (i.e. purchasing guidelines, safe work procedures, product documentation/MSDS); and c) worker training and personal protection equipment (PPE). 01.03 Hazardous Material - Any chemical, or biological agent that may harm or has the potential to harm a person on the job or in the workplace. This includes: a) b) c) d) e) f) compressed gases; flammables and/or combustibles; oxidizers; poisonous or infectious materials; corrosives; and dangerously reactive materials. 01.04 MSDS - The acronym for Material Safety Data Sheet — a legislated component of WHMIS that requires manufacturers to provide a document that gives specific information about a hazardous material including the following: a) product identity; b) chemical composition; c) physical properties; d) fire/explosion properties; e) reactivity properties; Procedure Title: Hazardous Materials (WHMIS) Page 2 of 10 Procedure Number: HUR 130-005 f) toxicological effects; g) preventative measures; h) first aid treatment; and i) manufacturer's contact information. 01.05 Supervisor - Under the Occupational Health & Safety Act, a supervisor is a person in charge of a workplace or authority over an employee. This includes unionized supervisory staff (i.e. forepersons, captains, platoon chiefs, etc.). 01.06 WHMIS - The acronym for Workplace Hazardous Material Information System — a legislated, Canada -wide program that requires: a) all hazardous materials to be clearly labeled by the manufacturer and/or the user; b) the manufacturer to provide MSDSs for all hazardous materials; and c) all employees who work with or near hazardous materials to be trained by the employer to: 1. work safely with hazardous materials; 2. recognize hazardous material labels and warning symbols; 3. use required personal protection equipment; and 4. read all applicable MSDSs. 02 Procedures 02.01 General Policy Overview - Hazardous materials are not permitted in the workplace until/unless controls are in place: 02.02 At the Source — Hazardous materials are eliminated from the workplace wherever possible. Substitute less harmful products. Select reputable providers who are willing to demonstrate safe use, handling, disposal, personal protection and emergency response and are reliable providers of MSDSs. Procedure Title: Hazardous Materials (WHMIS) Page 3 of 10 Procedure Number: HUR 130-005 02.03 Along the Path — Safe handling, transportation and storage measures are in place along with controlled access and administrative measures such as safe work guidelines, hazardous material inventories, and MSDS catalogues. The workplace environment has ventilation and isolation controls, static energy controls, proper chemical storage (i.e. flameproof cabinets), and eye wash stations. Emergency spill stations and emergency medical response measures are in place. 02.04 At the Worker — All workers who work with hazardous materials are trained to work safely. This includes general knowledge of WHMIS and training in the use of specific materials used on the job. Workers who work in proximity to hazardous materials are provided with a general knowledge of WHMIS. All workers who work with hazardous materials are provided with appropriate personal protective equipment for which they have been fitted and trained to use. Hazardous consumer products that are used in the workplace must be controlled in the same way as hazardous industrial products. Consumer products may contain the same harmful chemicals found in commercial products. Typical examples include toxic household cleaning products and corrosive automotive products; even compressed gas in the form of aerosols, fire extinguishers and propane tanks. All employees are required to report unsafe work conditions, unsafe equipment, machines, devices, tools and unsafe practices immediately to his/her supervisor and to post a hazard warning until the unsafe condition has been addressed by his/her supervisor. Each Department/Division is required to maintain its own MSDS catalogue for each hazardous material used in its respective area(s) of operation. The Department/Division shall review its MSDS inventory regularly and not less than annually. MSDS catalogues shall be updated when: Procedure Title: Hazardous Materials (WHMIS) Page 4 of 10 Procedure Number: HUR 130-005 a) a product is changed; b) a new product enters the workplace; or c) every three years. Employees shall refuse delivery of a hazardous material if: a) an up-to-date MSDS does not accompany any new hazardous material received in the workplace; or b) the shipment shows signs of damage, leakage, corrosion or other wear and tear that might compromise personal or environmental safety. 02.05 WHMIS Training a) The Coordinator, Health & Safety shall provide: 1. new employees with timely Health & Safety Orientation; 2. workplace hazardous materials information; 3. personal protective equipment and hazard awareness; and 4. WHMIS training. b) The Administrative Assistant I, Human Resources shall maintain all WHMIS training records for City employees. 02.06 Job -Specific The supervisor or a competent person appointed by the supervisor shall provide employees with timely job -specific training that includes workplace and job -specific: a) identification of all hazardous materials used by the employee; b) MSDSs of all hazardous materials used by the employee; c) decanting, re -use and re -cycling of all hazardous materials used by the employee; Procedure Title: Hazardous Materials (WHMIS) Page 5 of 10 Procedure Number: HUR 130-005 d) workplace labels of all hazardous materials used by the employee; e) use, storage, handling, spill response and waste disposal of all hazardous materials used by the employee; f) personal protective equipment of all hazardous materials used by the employee; and g) first aid measures for each hazardous material used by the employee. The supervisor shall provide the Coordinator, Health & Safety with job -specific hazardous materials training records for every employee covered by this procedure. 02.07 Supply & Services and/or Operating Area The buyer shall: a) ensure product suppliers provide up-to-date MSDSs with all hazardous material products; and, b) determine the supplier's on-going contract if the supplier routinely fails to provide MSDSs at time of delivery or if hazardous materials are frequently received in damaged condition. The Operating Area shall: a) determine appropriate materials necessary for the application, b) identify the safest choice among product alternatives, c) determine what necessary control measures (engineering, administration, training, personal protection) are required before a product is ordered, d) provide the supplier with the name of the designated individual who is to receive hazardous material(s), and specify that delivery is to be made to the designated individual, e) review MSDS information before the product is used; and Procedure Title: Hazardous Materials (WHMIS) Page 6 of 10 Procedure Number: HUR 130-005 f) advise Supply & Services if supplier shipments of hazardous materials are: 1. routinely received without up-to-date MSDSs; and 2. frequently received in opened, punctured, leaking or otherwise damaged condition. 02.08 Housekeeping The Operating Area shall ensure that: a) all hazardous materials are stored in accordance with the product specifications, All defective, damaged, stale -dated or otherwise unusable hazardous materials are removed from the workplace promptly; b) all hazardous waste materials and empty containers are collected and disposed promptly; c) all personal protective equipment is stored in accordance with the Occupational Health & Safety Act guidelines, and that such equipment is kept in good working condition at all times; d) all abatement equipment such as air ventilators, exhaust hoods, static electricity grounding wire, etc. is maintained in good working order at all times; e) all unidentified substances and materials are removed from the workplace promptly; f) g) h) all leaks and spills are controlled and cleaned up promptly; spill stations are in place and properly stocked; portable eyewash stations are in place and supplied; and i) mounted first aid boxes are in place, consistent with the requirements described in City Procedure HUR 130-002 First Aid. Supervisor The supervisor shall ensure that housekeeping standards are maintained at all times. Procedure Title: Hazardous Materials (WHMIS) Page 7 of 10 Procedure Number: HUR 130-005 Employee The employee shall maintain housekeeping standards at all times and report any hazardous conditions or deficiencies to the supervisor promptly. 02.09 Spill Control and Waste Management The Operating Area shall ensure that: a) all materials and devices required to clean up hazardous material spills are in place and available at all times; and b) all hazardous materials and/or contaminated materials are disposed of in the prescribed manner, or in consultation with the Superintendent, Municipal Operations. Supervisor a) in the event of a minor workplace spill, the supervisor or a competent employee shall attend and assess the spill incident as soon as possible to identify necessary actions. The supervisor or competent employee may direct employees and other persons in the workplace to vacate the area as a precaution. The supervisor may assign other work until the spill is addressed and it is safe to resume work; b) in the event of a major workplace spill or contamination that presents an immediate threat to life, the supervisor or competent employee shall initiate the Emergency Evacuation Plan and call `911'; c) the supervisor shall contact the Superintendent, Municipal Operations to request the removal of hazardous waste materials collected by the Operating Area; d) the supervisor shall contact the Superintendent, Municipal Operations immediately if hazardous materials contaminate soil or spill into a water system or if the hazardous material cannot be exactly identified; and e) the supervisor shall document significant spill incidents, remedial measures taken, any consequences (impacts or outcomes) and any recommended prevention measures. Procedure Title: Hazardous Materials (WHMIS) Page 8 of 10 Procedure Number: HUR 130-005 The Superintendent, Municipal Operations shall: a) provide advice and direction to the Operating Areas with respect to the disposal of specific hazardous materials, as required; b) provide advice and direction to the Operating Areas with respect to the disposal of unidentified hazardous materials, as required; c) obtain Generator Numbers for the disposal of hazardous waste, as required by the Ministry of the Environment, and arrange for the hazardous waste material to be picked up and removed; d) contact the Ministry of the Environment (Spill Action Centre) and other Regional or environmental control agencies, as required in the event of a major spill or water system contamination, and inform the Coordinator, Health & Safety promptly; e) contact the Chief Administrative Officer, the Director, Operations & Emergency Services and the Department; or f) Division Head of the affected Operating Area(s) in the event of a major spill or water system contamination. 02.10 Emergency Medical Response The Operating Area shall ensure that resources necessary for a medical emergency are in place and available at all times, including (but not limited to): a) Certified First Aid Responders; b) mounted fire suppression equipment (fire extinguishers, fire blankets) that is specific for the hazardous material; c) fire suppression blankets; d) first aid kits; e) defibrillators (where installed); f) eye wash stations; and Procedure Title: Hazardous Materials (WHMIS) Page 9 of 10 Procedure Number: HUR 130-005 g) power showers. First Aid Responder(s) a) employees who are designated First Aid Responders for the Operating Area shall attend the scene promptly when summoned; b) First Aid Responders shall not approach the scene under any circumstances if a life-threatening hazard is present. Supervisor a) in the event of personal exposure or injury, the supervisor shall provide First Aid Responder(s) with the hazardous material's MSDS immediately so that they may initiate the First Aid Treatment specified for the product; b) the supervisor shall provide a copy of the MSDS and/or the product label or container to the employee and/or emergency medical attendants so that this can be given to the Hospital Emergency Department or the employee's health care provider; c) the supervisor shall complete an Accident/Incident Report in all cases where an employee is adversely exposed to, contaminated or injured by a hazardous material, and shall forward a copy of this to the Coordinator, Health & Safety within one working day. The Coordinator, Health & Safety shall: a) maintain records of all incidents that result in an employee's contamination or injury by a hazardous material; b) provide appropriate reports to the WSIB, as required; and c) refer the employee for medical surveillance, as required. Procedure Title: Hazardous Materials (WHMIS) Page 10 of 10 Procedure Number: HUR 130-005