HomeMy WebLinkAboutOES 48-09
City REPORT TO
_ COUNCIL
-am-WA t
PICKERI G Report Number: OES 48-09
Date: October 19, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Quotation Q -62-2009
- Underground Hydro Conversion on Liverpool Road
- File: A-1440
Recommendation:
1. That Report OES 48-09 of the Director, Operations & Emergency Services
regarding the Underground Hydro Conversion on Liverpool Road be received;
2. That Quotation Q-62-2009 submitted by Dundas Power Line Limited in the
amount of $82,950.00 (GST included) be accepted;
3. That the total gross project cost of $89,250.00 (GST included) including the
quotation amount and other associated costs and the total net project cost of
$85,000 be approved;
4. That the total net project costs of $85,000 be funded as follows:
a. The sum of $40,000 to be funded from the Move Ontario Reserve as was
approved in the 2007 Capital Budget;
b. The additional sum of $45,000 to be funded by a draw from the Move
Ontario Reserve;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2007 Roads Capital Budget, Underground
Hydro Conversion on Liverpool Road was approved as a construction project with an
estimated cost of $40,000. Quotation Q-62-2009 was issued on Tuesday, September
22, 2009 and closed on Tuesday, September 29 2009, with 3 bidders responding. The
total net project cost is estimated to be $85,000 to the City (net of GST rebate).
The City's purchasing policy requires staff to Report to Council on results of the
quotation and financing in order to proceed with this project in a timely manner.
Report OES 48-09 October 19, 2009
Subject: Underground Hydro Conversion on Liverpool Road Page 2.
Financial Implications:
1.
QUOTATION AMOUNT
Q-62-2009 $79,000.00
GST 3,950.00
Sub-Total 82,950.00
GST Rebate (3,950.00)
Total $79,000.00
2.
APPROVED SOURCE OF FUNDS
Roads Capital Budget
Location Project Code Source of Funds Budge t Required
Liverpool Road 5320.0708.6250 Move Ontario Reserve $40,000 $40,000
Phase II Hydro/ Move Ontario Reserve 45,000
Utility Conversion FUNDS AVAILABLE $40,000 $85,000
3.
ESTIMATED PROJECT COSTING SUMMARY
Q-62-2009 - Quotation for Underground Hydro Conversion
On Liverpool Road 5320.0708.6250 $79,000
Associated Costs
Contingency 6,000
Total 85,000
GST 4,250
Total Gross Project Cost 89,250
GST Rebate (4,250)
Total Net Project Cost $85,000
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures
contained in this re
9 port and concurs. The 2007
Capital Budget, as approved by Council provided for $40,000 of funds from the City's
Move Ontario Reserve which was originally funded by a Provincial Grant. As the capital
cost has increased from $40,000 to $85,000 an additional $45,000 in funding is required,
and the draw from this reserve will be increased accordingly.
CORP0227-07/01 revised
Report OES 48-09 October 19, 2009
Subject: Underground Hydro Conversion on Liverpool Road Page 3.
113
Sustainability Implications: This report does not contain any sustainability
implications.
Background: As part of the Roads Capital Budget for 2007, Underground Hydro
Conversion on Liverpool Road was identified as a construction project with an estimated
cost of $40,000. Although Veridian Connections was provided a Purchase Order to
proceed with the work in 2008, the project did not move forward until 2009. In the
Spring of 2009 staff met with Veridian's contractor Aecon on site to go over the project..
It was identified at this time that the original estimate provided by Veridian in the
amount of $40,000 had increased to approximately $85,000. Staff decided not to use
Veridian for these works and proceeded with getting competitive pricing to bring the
project within the original budget of $40,000. Quotation Q-50-2009 was issued on
Monday, August 24, 2009 and closed on Tuesday, September 8, 2009 with no
acceptable bids.
Quotation Q-62-2009 was issued on Tuesday, September 22, 2009 and closed on
Tuesday, September 29, 2009 with three bidders responding. The low bid was
submitted by Dundas Power Line Limited in the amount of $82,950.00 (GST included).
The total gross project cost is estimated to be $89,250.00 for an estimated net cost to
the City of $85,000 (net of GST rebate). References for Dundas Power Line Limited
have been checked and are deemed acceptable by the Supervisor, Engineering &
Capital Works. The Health & Safety Policy, , current WSIB Council Amendment to Draft
#7 (CAD-7), Certificate-of Clearance issued by Workplace Safety & Insurance Board
and Certificate of Insurance as submitted by Dundas Power Line Limited have been
reviewed by the (Acting) Coordinator, Health &.Safety and are deemed acceptable. In
conjunction with staffs review of the contractor's previous work experience, check of
references submitted and the bonding available on this project, the quotation is deemed
acceptable.
Upon careful examination of all quotations and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Dundas Power Line
Limited for Quotation Q-62-2009 in the amount of $82,950 (GST included) and that the
total net project cost of $85,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum dated September 29, 2009
CORP0227-07/01 revised
Report OES 48-09 October 19, 2009
Subject: Underground Hydro Conversion on Liverpool Road Page 4
114
Prepared By: Approved/Endorsed By:
D rre Selsky Ever ' t Bunts
Supervisor U Dire for
Engineering & Capit I Works O erations & Emergency Services
Vera A. Felgemacher Gillis A. Paterson
C.P.P., CPPO, CPPB, C.P.M., CMM III Director
Manager, Supply & Services Corporate Services & Treasurer
3Rcis and W. Ho orn
ionHead
Municipal Property & Engineering
DS:nw
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the consideration Q
of Pickering City ou
L,TKoWasJ. Qu n DM M III
v
Chief Administra ive Offi
-def
CORP0227-07/01 revised
Ca v ATTACHMENT,.,.. ~ f0REPORT # dfS~~~ U
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ot~ 1 1 j
MUNICIPAL PROPERTY & ENGINEERING.
Attachment for Quote Q-62-2009
UNDERGROUND HYDRO CONVERSION - LIVERPOOL ROAD
BAYVIEW I W W W
n F
STREET Z
ROAD u LAN Z p Z
WATERPOINT j 2- O Q M
STREET Q p J
COMMERCE STREET
Z COLMAR AVE.
Q O
Q O BROADVIEW Z Z O
Q - O K
~ Q ~ ~ STREET Q O
mA J Q PARKHAM RES.
FRENCHMA N'S a (D 0
ANNLAND STREET p ,
BA Y WHARF STREET
J \ SUBJECT v
° AREA W
m
a
w
ALEX
J
ROBERTSON
PARK
SgNOBgR
pq0 O
Q
BEACHFRONT
PARK
LAKE ONTARIO
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
From Annland Street to Wharf Street - Underground works in preparation for future
aboveground reconstruction (a continuation of the Great Lakes Nautical Village).
• Remove existing hydro secondary service from the overhead line to
underground ducts
• Convert residents from an overhead service to an underground connection
• Install blank underground ducts in preparation for future decorative street
lighting
• Landscape Restoration (grading and sodding where required).
'TOREPQRT# CGS 4 ~'U~
ATTACHMENT
1 of PICKERI MEMO
To: Darrell Selsky September 29, 2009
Supervisor, Engineering & Capital Works
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Division Head, Municipal Property &
Engineering
Subject: Quotation No.Q-62-2009
Quotation for Underground Hydro Conversions on Liverpool Road
Closing: Tuesday; September 29, 2009 no later than 3:00 pm (local time)
Quotations were invited from six (6) companies of which three (3) have responded by the
.closing date and time. Quotations shall be irrevocable for 60 days after the official closing
date and time.
SUMMARY
PST/GST Included
Bidder Total Amount $ After Calculation Agreement to
Check $ Bond
Dundas Power Line Ltd. $82,950.00 $82,950.00 Yes
Vickery Electric $86,154.60 $86,154.60 Yes
Langley Utilities
Contracting Ltd. $119,910.00 $119,910.00 Yes
Dundas Power Line Ltd. has submitted the lowest bid. Please advise as soon as possible, if
the quotation submitted by Dundas Power Line Ltd. will be considered in order that the
following documentation as in accordance with Information to Bidders Item 6 (III) can be
received and reviewed during the evaluation phase of the quotation call:
(a) a copy of the Health and Safety Policy to be used on this project, currently dated and
signed;
(b) a copy of the .current Cost and Frequency Report issued by Workplace Safety &
Insurance Board (in lieu of the Cost and Frequency document, a copy of the current
CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance
Board;
(d) a copy of the valid Electrical Contractor Registration Authority license for underground
high voltage utility power distribution work ;
(e) a copy of "genie and man lift licence" for each employee using such equipment.
ATTACHMENT #-27- REPORT#-,a-c--S 1-18"0~7
?C' 117
In accordance with Purchasing Policy Item 04.07, goods and services with an estimated total
purchase price exceeding $81,000.00 are subject to Council approval.
Please review the copies of the bids. Include the following items in your Report to Council.
(a) if items (a) through (e) noted above, are acceptable to the Co-ordinator Health &
Safety;
(b) any past work experience Dundas Power Line Ltd. including work location;
(c) without past work experience, if reference information is acceptable;
(d) related departmental approvals;
(e) any reason(s) why the low bid of Dundas Power Line Ltd. is not acceptable; and
(f) related comments specific to the project.
Please do not disclose any information to enquiries. Bidders will be advised of the outcome
in due course. If you require further information, please feel free to contact me or a member
of, Supply & Services.
VAF/jg
Attachment
September 29, 2009 Page 2
Quotation No. Q-62-2009
Quotation for Underground Hydro Conversions on Liverpool Road