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HomeMy WebLinkAboutOctober 19, 2009 city 00 Council Meeting Agenda PI KERIN Monday, October 19, 2009 Council Chambers 7:30 pm 6:30 PM IN CAMERA MEETING OF COUNCIL 1) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Minutes, September 21, 2009 1-39 Special Council Meeting, September 28, 2009 40-44 Planning & Development Committee Minutes, October 5, 2009 45-51 Executive Committee Minutes, October 13, 2009 52-57 IV) PRESENTATIONS 58 V) DELEGATIONS 59 VI) CORRESPONDENCE 60-79 VII) COMMITTEE REPORTS 80-108 a) Report 2009-09 of the Planning & Development Committee b) Report 2009-08 of the Executive Committee Vlll) REPORTS - NEW AND UNFINISHED BUSINESS 109-130 IX) MOTIONS AND NOTICE OF MOTIONS 131-132 X) BY-LAWS 133-141 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW Accessible For information related to accessibility requirements please contact PICKEFZ N G Linda Roberts _?N Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: I robe rtsOcitvofr) ickerina.com FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, September 9, 2009 • Minutes of Sustainable Pickering Advisory Committee, September 16, 2009 • Minutes of the Heritage Pickering Advisory Committee, September 29, 2009 • Minutes of the Pickering Advisory Committee on Race Relations & Equity, October 1, 2009 f Cyr Council Meeting Minutes _ Monday, September 21, 2009 7:30 PM Council Chambers 01 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Wilcox - City Clerk R. Holborn - Division Head, Municipal Property & Engineering G. McGregor - Principal Planner - Policy D. Shields - Deputy Clerk (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution #186/09 Moved by Councillor Johnson Seconded by Councillor McLean 1 Council Meeting Minutes Monday, September 21, 2009 7:30 PM ri f 02 Council Chambers Council Minutes, July 13, 2009 In Camera Special Council Minutes, September 8, 2009 Planning & Development Committee Minutes, September 8, 2009 In Camera Executive Committee Minutes, September 14, 2009 Executive Committee Minutes, September 14, 2009 CARRIED (IV) PRESENTATIONS 1 Mayor Ryan Re: Presentation of Certificate of Commendation From the Governor General of Canada to Mr. Vince Rizza in Recognition of his Rescue of a man from a smoke-filled house in Pickering Mayor Ryan presented the Governor General of Canada Certificate of Commendation to Vince Rizza in recognition of his rescue of a man from a smoke-filled house in Pickering. (V) DELEGATIONS 1. Melville D'Mello Ajax Pickering Road Watch Committee Re: Statistical Update & Committee Achievements Melville D'Mello, Chairman of the Ajax Pickering Road Watch Committee appeared before Council to update the City of Pickering on the Road Watch Program and its achievements. Mr. D'Mello stated that their key mandate was to reduce collisions and fatalities within the Community. He noted that the program was a complete citizen volunteer program which has been a great success. He thanked the City of Pickering and the Durham Region Police for their continual assistance and support of the program. 2. Bonnie Harkness, Executive Director Kevin Modeste, Campaign Chair Jenn Meyer, Resource Development Manager Barb Fanin, Community Investment Coordinator United Way of Ajax-Pickering-Uxbridge Re: 2009 Campaign and Community Need Kevin Modeste, Campaign Chair of United Way of Ajax-Pickering-Uxbridge appeared before Council to update the City of Pickering on the 2009 Campaign and highlight 2 00 _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 03 Community needs and initiatives. Mr. Modeste stated that approximately 50 agencies and programs used the United Way and requested that Council consider approving an increase in the contribution the City gives to the United Way by calculating the grant increase indexed to the cost of living per annum. Mr. Modeste thanked the City of Pickering for their continued support to the United Way. 3. Michael Angemeer, President and CEO Glenn Rainbird, O.C., Chair Veridian Corporation Re: Annual Shareholder Update Michael Angemeer and Glenn Rainbird of Veridian Corporation appeared before Council to give their annual shareholder update. They were pleased to report that Veridiah's financial situation was continually growing and noted that they were one of the top profitable utilities in the Province. They stated that there had been no new debt incurred and their credit rating was rated A Stable. They also stated they were designated one of the top 75 employers in the area and had a great safety record. Mr. Angemeer and Mr. Rainbird invited Council to Veridian Corporation's 10th Anniversary .celebration in November. 4. Michael J. McQuaid WeirFoulds LLP Re: Chief Administrative Officer, Report CAO 05-09 and Addendum to Report CAO 05-09 Seaton Neighbourhood Planning Program Michael McQuaid of Weir Foulds appeared before Council and noted his support regarding Chief Administrative Officer, Report CAO 05-09 and Addendum to Report CAO 05-09. 5. Re: Notice of Motion Item IX) a) and b) York Durham Odour Control Facility Maurice Brenner, 711 Sunbird Trail, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. Mr. Brenner stated that York Region and Durham Region have a responsibility to treat Pickering fairly and make sure Pickering residents' quality of life is good. He stated that through this whole process York and Durham failed to look at the impact the Odour Control Facility would have on Pickering residents. He noted that York Region is not listening to Pickering's concerns and that if they fixed the existing system and looked at conservation initiatives they wouldn't even need a new pipe line. He noted that Pickering residents are looking for Council to take a leadership role'and tell York Region that Pickering is not going to take it anymore and Pickering residents are not going to accept the impact the pipeline 3 Czaq 00 _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM 0 4 Council Chambers will have on their lives. He also stated that City Council needs to make sure the residents in their Community are protected. A question and answer period ensued. Peter Rodrigues, 750 Whitevale Road, Locust Hill, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. He stated that he felt Pickering residents have been ignored through the whole process and noted that Pickering residents opposed the facility being moved to the west side of the road, but it made no difference as it was moved anyway. He noted Pickering residents oppose. the expropriation of their lands and stated that Pickering residents are not willing hosts to this project. He felt that residents had not been properly engaged in the consultation process and also felt that residents had no say in the process and have just been told what is going to happen. Mr. Rodrigues stated that the Ministry of Environment needs to be told that Pickering is not in agreement with what York Region wants to do. A question and answer period ensued. Marilyn Metcalfe, 1462 Finch Avenue, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She noted that during this process she felt York Region had not listened to Pickering resident concerns which included health risks, water losses, land values being decreased and serious potential harm to the environment and Lake Ontario. She stated that she objects to York Region expropriating her property. She noted that at public information meetings put on by York Region, a number of times the wrong information was in front of them. Ms. Metcalfe requested Council to take every legal effort possible to force York Region to be accountable, responsible and sustainable and requested Council to put the brakes on this sugar coated steam roller. A question and answer period ensued. Council took a recess at 10:10 pm. and resumed the meeting at 10:30 pm. Dan Murphy, 895 Baylawn Drive, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. Mr. Murphy stated the proposed Shaft 4 was his new neighbor. He noted that he did not approve of the consultation process throughout this entire project and feels that it has not been complete and that the Environmental Assessment area should have been expanded. Mr. Murphy also noted' his concern with whether the fans would really work and if they broke down or had to be shut down for maintenance where would the gases go and how it would be handled. He requested that Council stop or postpone the process until proper consultation has been completed and additional information can be obtained. 4 Czrq D¢ Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 05 A question and answer period ensued. Moved by Councillor O'Connell Seconded by Councillor McLean That the City Clerk take the necessary action to set up the City computer equipment in the Council Chambers for the purpose of allowing the delegation of Peter Hermann to make a powerpoint presentation and further, that the delegation of Mr. Hermann be deferred for 15 minutes to allow for this. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor Dickerson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Rhonda Mendes, 218 Davidson Street, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She advised that she felt a number of meetings on this matter had been held by York Region in private and expressed concern that a website containing information related to this matter was closed on February 2009 and now there is a new site, with the old information no longer available. She further advised that she did not feel that York Region had fulfilled the terms of the legal agreement with the City. A question and answer period ensued. Peter Herrmann, 264 Davidson Street, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. With the aid of a powerpoint presentation he outlined his concerns, noting that there was benefits of merging the metering site with the OCT at Cherrywood. He advised that there would be no duplication of maintenance, would eliminate community risk and there would be cost savings. He further stated that there was no details of the fail safe technology, noting the fan technology was not proven. A question and answer period ensued.. 5 1 C tq Council Meeting Minutes Monday, September 21, 2009 7:30 PM 06 Council Chambers Betty Burkholder, R.R.#2, Pickering, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She noted that the pipe passes right through prime farm land and is concerned with what it will do to the land and also the wells in the area. She stated there is no details on how the sewage gases will affect the air and also noted that she.might have some of her land expropriated also. Ms. Burkholder stated that she can smell sewer odours now from the existing Odour Control Facility. A question and answer period ensued. Barb Findlay, 1588 Saugeen Drive, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She stated that she felt York Region was treating them like second class citizens and has felt through the whole process that public consultation meetings were inconveniently planned so no one could/would show up by having them in rural locations and during the summer. She noted that there is no proof that the Odour Facility works. She also noted her concerns regarding health risks, water loss, land values being decreased and serious potential harm to the environment and Lake Ontario. Ms. Findlay stated that she wants York Region to tell Pickering that the Odour Control Facility and fans will have zero impact on Pickering residents and also stated that York Region must be forced into doing a true public consultation process. A question and answer period ensued. Sharon Cruise, 1045 Rathmore Crescent, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. Ms. Cruise stated that she felt this whole process has been a disaster from the beginning and stated that most of the Pickering residents reside south of Finch and were not included in the study area but will definitely be affected by this. She stated that residents have not been adequately notified and felt that by moving the facility from one side of the street to the other was an insult to Pickering. Ms. Cruise stated that Pickering should not have to put up with this facility. A question and answer period ensued. Brian Berndt, 914 Duncannon Drive, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. Mr. Berndt stated that he is appalled at how this whole process has been conducted and concerned with how the pipeline and Odour Control Facility will affect Pickering. A question and answer period ensued. 6 Qtq 00 Council Meeting Minutes _ Monday, September 21, 2009 PICKFRING 7:30 PM Council Chambers 07 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to allow for the following delegations. Carla Thomas Devi Gopalan Jim Robb CARRIED Carla Thomas, 349 Sparrow Circle, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She noted that York Region should be made to take the pipeline and Odour Control Facility and move it deep into York Region. She stated that she can't believe that York Region moved the facility from one side of the street to the other and felt that was an enormous insult to Pickering. She stated that she was concerned with the gases and smells and how it will affect Pickering residents, the environment and nature. She noted that if York Region feels there is no risk involved then they should build it in York Region. A question and answer period ensued. Devi Gopalan, 633 Sunbird Trail, appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. She stated that York Region has not done a proper public consultation and noted that they have basically just told Pickering this is the way it's going to be done. She stated that there has been numerous complaints about the smells of the existing facility. She noted that Pickering does have the legs for a legal action and that Pickering needs to act now. A question and answer period ensued. Jim Robb of the Rouge Duffins Greenspace Coalition appeared before Council in opposition to the York/Durham pipeline and Odour Control Facility. Mr. Robb noted that York Region had circumvented the whole EA process and Pickering residents have not been. properly notified. He also noted that the odour issue should not be the main concern; it should also be what is going into the lake and noted that the sewage treatment plant does not do a complete job on treating waste. Mr. Robb stated that York Region should correct the problems with the existing pipeline so that ground water does not go into the pipe and if they did that they probably would not need a new pipe. He stated that Pickering needed to act now and obtain legal advice. A question and answer period ensued. 7 Cirq 00 _ Council Meeting Minutes 3 Monday, September 21, 2009 7:30 PM Council Chambers 0.8 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to change the order of business whereas Motions and Notices of Motion be placed after the delegations on the agenda. CARRIED ON A 2/3 MAJORITY VOTE Council took a recess at 2:10 am. and resumed the meeting at 2:25 am. (VI) MOTIONS & NOTICES OF MOTION a) YORK/DURHAM ODOUR CONTROL FACILITY Resolution #187/09 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS the Region.of York has recommended a site under the Environmental Assessment Act to construct an Odour Control Facility (OCF) on the York/Durham Townline south of Concession 5; and WHEREAS the Region of Durham has passed by unanimous vote that the OCF be moved out of Durham; and WHEREAS while recommending the construction of the OCF to the West Side of the York/Durham Town Line the Region of York has failed to address the impacts that the OFC on 'the Pickering community and has failed to address both the location and impacts of the proposed infrastructure fans with-in boundaries of Durham and specifically the urban envelope of Pickering; and WHEREAS the recommended location for the OCF and its infrastructures will negatively impact the sustainability of Pickering and its residents; and WHEREAS the City of Pickering is opposed to any location and its infrastructure where it continues to impact Pickering residents and our sustainability; and 8 C-aq 00 _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 09 WHEREAS residents of Pickering have raised concerns through petition, letters and presentations opposing any facility that may impact their quality of life, social, environmental and economic; and WHEREAS in bringing forward their recommended location for the OCF, York Region failed to consult and seek input from impacted community members; and WHEREAS the Region of York failed to expand it's study area for the purpose of consultation to include additional communities who may be impacted by the OCF and it's supporting infrastructure; and WHEREAS prior to submitting its final recommendations, the residents of Pickering, through their Elected Officials at the City level and the Regional level where not afforded an opportunity to discuss and comment on the what York Region was recommending; and WHEREAS the recommended route and location of the OCF fails to address the concerns raised by the Rouge Park Alliance, which the City of Pickering and Durham Region are both members of. As well the concerns raised by the City of Toronto have also yet to be addressed; and WHEREAS York Region entered into a Memorandum of Understanding (MOU) to recognized the need for all parties to act in the interest of their respective Municipalities; and WHEREAS by entering into this MOU, York Region committed to the following: • Well mitigation for Pickering residents and compensation for adverse impacts • Full and timely communication with residents on all project issues • Restoration and/or resurfacing of local roads damaged during construction • Landscaped and enhanced lands in permanent shaft locations • Realignment and enhancements to the Waterfront Trail within the limits of the Duffin Creek Water Pollution Control Plant; and WHEREAS York Region has failed. to fulfill the conditions and intent of the MOU with the City of Pickering. NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering direct staff with a view to commencing legal action against York Region by investigating all legal actions available by law and further that an external expert environmental lawyer be retained as directed and Council to be updated as to the actions to be taken at the next regular meeting; and 9 City 00 Council Meeting Minutes Monday, September 21, 2009 .7:30 PM Council Chambers 10 That the City of Toronto and the Rouge Park Alliance be requested to be a partner with the City of Pickering in the legal action including funding; AND THAT a copy of this resolution and it's attachments be sent to Durham Regional Council, York Region Council, Ministry of the Environment, Rouge Park Alliance, City of Toronto Council, MPP Wayne Arthurs, (Scarborough/Pickering), John O'Toole, MPP Durham and MPP Joe Dickson, (Ajax/Pickering). CARRIED LATER IN THE MEETING ON A RECORDED VOTE AS FOLLOWS: (See Following Motions) Resolution #188/09 Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by deleting the fifteenth clause, "AND THAT staff report back to Council on the status of all actions that have been taken consistent with this resolution." and replace with the following: AND THAT staff be directed to pursue all legal actions available by law and an external expert environmental lawyer be retained as directed and Council to be updated as to the actions to be taken at the next regular meeting. CARRIED UNANIMOUSLY ON A RECORDED VOTE Resolution #189/09 Moved by Councillor Pickles Seconded by Councillor Dickerson That the main motion be amended by deleting the word "pursue" and inserting the word "investigate" into the above noted amendment. (Res. # 188/09) CARRIED ON A RECORDED VOTE AS FOLLOWS: 10 Czrq 00 A Council Meeting Minutes Monday, September 21, 2009 PICKEMG 7:30 PM Council Chambers 11 YES NO Councillor Dickerson Councillor McLean Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan Resolution #190/09 Moved by Councillor Dickerson Seconded by Councillor Pickles That clause 14 of the main motion be amended by deleting parts a) and b); and rewording the first part of clause 14 to read as follows: "NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering direct our staff with a view to commence legal action against York Region by» And further, that clause 15 be added to clause 14 by deleting "AND THAT staff be directed to" so that clause 14 now reads as follows: NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering direct staff with a view to commence legal action against York Region by investigating all legal actions available by law and further that an external expert environmental lawyer be retained as directed and Council to be updated as to the actions to be taken at the next regular meeting. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Littley Councillor Johnson Councillor McLean Councillor Pickles Councillor O'Connell Mayor Ryan 11 i caq O~ _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM 12 Council Chambers Resolution #191/09 Moved by Councillor Dickerson Seconded by Councillor Pickles That the main motion be amended by adding the following as clause 15: That the City of Toronto and the Rouge Park Alliance be requested to be a partner with the City of Pickering in the legal action including funding. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO. Councillor Dickerson Councillor McLean Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor McLean Councillor Johnson Councillor O'Connell Councillor Littley Councillor Pickles Mayor Ryan b) SOUTHEAST COLLECTOR (SEC) TRUNK SEWER ENVIRONMENTAL ASSESSMENT (EA) & ODOUR CONTROL FACILITY Resolution #192/09 Moved by Councillor Littley Seconded by Councillor Johnson That the Council of the City of Pickering request that the Provincial Minister of the Environment not issue any decision on the Final (Amended) Southeast Collector (SEC) Trunk Sewer Environmental Assessment (EA) Report currently under review 12 I Otq oo Council Meeting Minutes Monday, September 21, 2009 PICKEFING 7:30 PM Council Chambers 13 until an acceptable location has been found for the Odour Control Facility in York Region; and Further, we request that in order to determine an appropriate location the Minister instruct York Region to expand the study area to include the urban areas south of Finch Avenue in Pickering to assess potential health and social impacts to area residents from the proposed Odour Control Facility and its infrastructure on the Pickering community; and That this resolution be forwarded to the Minister of the Environment John Gerretsen, The Regional Municipality of Durham and The Regional Municipality of York. CARRIED LATER IN THE MEETING ON A RECORDED VOTE (See Following Motions) Resolution #193/09 Moved by Councillor Pickles Seconded by Councillor Dickerson That the main motion be amended by adding the following after clause 2: Further, that in the event this is not granted, that legal action be taken for a judicial review under the Environmental Assessment Act; Further that the proponent be required to undertake further review of the items noted below and be directed to provide this information to the City and present this information at a public.meeting to be arranged by York Region in the City of Pickering; - Review of public consultation undertaken on the pipe related facilities, including the Odour Control Facility, fans and metre facilities, - Review of options available for the location and design/technology of the proposed Odour Control Facility, - Review of the proposed. location and design/technology of the Odour Control Facility, - Review of options for and proposed location and design/technology of fans and metres and any other facilities proposed to be located in Pickering, - Identification and review of potential adverse affects, including health affects, of the pipe, Odour. Control Facility and any other related facilities, 13 C~ o ~ ~ _ Council Meeting Minutes a Monday, September 21, 2009 7:30 PM 1 4 Council Chambers Further that York Region agree to provide sufficient funds to the City of Pickering for the purpose of retaining a professional peer review of the above and any other pertinent information related to the pipe and related facilities, including the Odour Control Facility, and .potential adverse affect and prepare a report to MOE and the City of Pickering; and Further that York Region be requested to cease any expropriations until the final decision; AND THAT 'a copy of this resolution be sent to Durham Regional Council, Regional Municipality of York, Ministry of the Environment, Rouge Park Alliance, City of Toronto Council, MPP Wayne Arthurs, (Scarborough/Pickering), John O'Toole, MPP Durham and MPP Joe Dickson, (Ajax/Pickering). CARRIED UNANIMOUSLY ON A RECORDED VOTE Resolution #194/09 Moved by Councillor Johnson Seconded by Councillor Littley That the rules of procedure be suspended in order to introduce a Motion with respect to the Southeast Collector (SEC) Trunk Sewer Environmental Assessment (EA) & Odour Control Facility. CARRED ON A 2/3 MAJORITY VOTE c) SOUTHEAST COLLECTOR (SEC) TRUNK SEWER ENVIRONMENTAL ASSESSMENT (EA) & ODOUR CONTROL FACILITY Resolution #195/09 Moved by Councillor Johnson Seconded by Councillor Littley WHEREAS the Region of York is proposing a twinning of the southeast collector pipe from York Region through Pickering to the Odour Control Sewer Treatment Plant; WHEREAS as the Region of Durham is a co-proponent of this Environmental Assessment and Durham Council unanimously oppose an odour control facility in Pickering; 14 ~I Czrq 00 Council Meeting Minutes _a . ~0 Monday, September 21, 2009 PICKEWNG 7:30 PM Council Chambers 115 WHEREAS the City of Pickering supports their community who oppose the proposed location of the Odour Control Facility along the Durham-York town line; WHEREAS the Seaton Land Owners Group and Ontario Realty Corporation have to build a sewage pipe south from 407 through Seaton to the Duffins Creek Sewage Treatment Plan and have made an off to cost share with York Region a pipe through Seaton; NOW THEREFORE the City of Pickering requests York and Durham Region to explore the feasibility of bringing the pipe from York across the 407 from York into Pickering and oversize the provided Seaton Pipe; AND THAT copies of this be sent to the Ministry of the Environment, York Region, Durham Region, Premier McGuinty, MPP Dickson, Leader of the Opposition. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor Dickerson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan (VII) CORRESPONDENCE 1. CORR. 77-09 TOWNSHIP OF WOOLWICH P.O. Box 158 24 Church Street West Elmira, ON N313 2Z6 Resolution # 196/09 Moved by Councillor O'Connell Seconded by Councillor Littley That CORR. 77-09 received from the Township of Woolwich requesting Council support for a resolution passed at a meeting held on June 30, 2009 with respect to 15 City O0 Council Meeting Minutes Monday, September 21, 2009 7:30 PM 1 6 Council Chambers their request that the Ministry of Municipal Affairs conduct a review of Chapter 27, Section 5(2) of the, Development Charges Act 1997 and make changes that would eliminate the requirement for municipalities to deduct grant funding received from eligible portion of development charges be endorsed. CARRIED 2. CORR. 78-09 MICHELLE CRABB, PRESIDENT MADD DURHAM REGION 58 Rossland Rd. W., Suite 206 Oshawa, ON L1 G 2V5 Resolution # 197/09 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 78-09 from Michelle Crabb, President, MADD Durham Region, seeking confirmation of written support from local community partners of the efforts made by MADD Durham Region to reduce the number of injuries and fatalities by erecting road signs in the community be endorsed and a written letter of support be sent in order to obtain funding from MADD Canada's National Office. CARRIED 3. CORR. 79-09 DEBBIE THOMPSON LEGISLATIVE SERVICES SUPERVISOR/DEPUTY CLERK TOWN OF CALEDON 6311 Old Church Road Caledon, ON L7C 1 J6 Resolution # 198/09 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 79-09 from Debbie Thompson, Legislative Services Supervisor/Deputy Clerk, Town of Caledon seeking Council support with respect to a resolution passed at a meeting held September 1, 2009 regarding the development of an Economic Development Strategy to support farming and municipalities in the Greenbelt in achieving financial sustainability be endorsed. 16 Cars Council Meeting Minutes lit Monday, September 21, 2009 7:30 PM Council Chambers 17 CARRIED 4. CORR. 80-09 PAMELA MALOTT CHIEF ADMINISTRATIVE OFFICER TOWN OF AMHERSTBURG 271 Sandwich St. South Amherstburg, ON N9V 2A5 Resolution # 199/09 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 80-09 from Pamela Malott, Chief Administrative Officer, Town of Amherstburg, seeking Council support with respect to-a resolution passed at a meeting held July 27, 2009 regarding an appeal to the Province of Ontario and the Ministry of Finance to continue consultations with municipalities and the Solar Industry to reach a fair and equitable property assessment valuation method be endorsed. CARRIED 5. CORR. 81-09 JIM BRADLEY, MINISTER MINISTRY OF TRANSPORTATION Ferguson Block, 3`d Floor 77 Wellesley St.. West Toronto. ON M7A 1Z8 Resolution # 200/09 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 81-09 from Jim Bradley, Minister, Ministry of Transportation to Regional Councillor Bill McLean in response to his letter regarding the road conditions on Highway 401 between Ajax and Pickering be received for information. CARRIED 17 Cirq _ Council Meeting Minutes Monday, September 21, 2009 PICK-F 7:30 PM 1 . Council'Chambers 6. CORR. 82-09 LAURA DRAKE, CHAIR PICKERING MUSEUM VILLAGE ADVISORY COMMITTEE c/o City of Pickering One The Esplanade Pickering, ON L1V 6K7 Resolution # 201/09 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 82-09 from Laura Drake, Chair, Pickering Museum Village Advisory Committee submitting the 2009 Work Plan on behalf of the Pickering Museum Village Advisory Committee be received for information. CARRIED 7. CORR. 83-09 DOUG DICKERSON CITY COUNCILLOR -WARD 2 CITY OF PICKERING One The Esplanade Pickering, ON L1V 6K7 Resolution # 202/09 Moved by Councillor Dickerson Seconded by.Councillor O'Connell That CORR. 83-09 forwarded from Doug Dickerson, City Councillor, Ward 2 and Chair, Sustainable Pickering Advisory Committee with respect to the Sustainable Pickering Advisory Committee's concerns with regulations pertaining to the Green Energy and Green Economy Act, 2009 be endorsed. CARRIED 8. CORR. 84-09 CATHERINE ROSE CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT One The Esplanade Pickering, ON L1 V 61<7 18 City Council Meeting Minutes Monday, September 21, 2009 PR:KERNG 7:30 PM Council Chambers 19 Resolution # 203/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 84-09 forwarded from the Planning & Development Department to the Ministry of the Environment, Environmental Programs Division advising that they would be seeking Council endorsement with respect to revisions to the proposed MOE Regulations to implement the Green Energy and Green Economy Act, 2009 be endorsed. CARRIED 9. CORR. 85-09 DEBBIE LEROUX, CLERK TOWNSHIP OF UXBRIDGE 51 Toronto Street S., Box 190 Uxbridge, ON L9P 1T1 Resolution # 204/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 85-09 from Debbie Leroux, Clerk, Township of Uxbridge, seeking Council endorsement of a resolution passed at a meeting held August 14, 2009 with respect to the granting of an extension to the consultation period regarding Provincial Underserved Area Plan from August to late Fall be endorsed. CARRIED 10. CORR. 86-09 T.J. QUINN, CHIEF ADMINISTRATIVE OFFICER CITY OF PICKERING AND PENNY WYGER VICE PRESIDENT, CORPORATE SERVICES METROLINX 20 Bay Street, Suite 600 Toronto, ON M5J 2W3 During the discussion on this matter, the Chief Administrative Officer was requested to pursue recouping any revenue in the future. 19 Cztq oo _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM 2 0 Council Chambers Resolution # 205/09 Moved by Councillor McLean Seconded by Councillor Littley That CORR. 86-09 from T.J. Quinn, Chief Administrative Officer, attaching a letter received from Penny Wyger, Vice President, Corporate Services, Metrolinx requesting the City of Pickering accept the terms as set out in the enclosed letter with respect to the necessary legal agreements between OPB and Metrolinx be received and the terms be accepted. CARRIED 11. CORR. 87-09 CLINTON SHANE EKDAHL 129 Avenue E South Saskatoon SK -S7M 1 R7 Resolution # 206/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 87-09 from Clinton Shane Ekdahl requesting the City of Pickering proclaim May 29, 2010 as. "Day of the Honey Bee" be declared. CARRIED 12. CORR. 88-09 KELLY MATIJCIO, RN kmatiicio(aD-rogers.com Resolution # 207/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 88-09 from Kelly Matijcio, RN requesting the City of Pickering proclaim October 1 - 7, 2009 as World Breastfeeding Week be declared. CARRIED 20 i Citq oo _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 21 13. CORR. 89-09 BETH CULLEN-KEIDANN, RN REGION OF DURHAM HEALTH DEPARTMENT 605 Rossland Road East Whitby, ON L1 N 0132 Resolution # 208/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 89-09 from Beth Cullen-Keidann, RN, Region of Durham Health Department, requesting the City of Pickering proclaim October, 2009 as Walk to School Month and October 7, 2009 as International Walk to School Day be declared. CARRIED 14. CORR. 90-09 DON HEAD, COMMISSIONER RESTORATIVE JUSTICE RestpratoveKistoce(a)-csc-scc. gc. ca Resolution # 209/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 90-09 from Don Head, Commissioner, Correctional Service of Canada, requesting the City of Pickering proclaim November 15 to 22nd, 2009 as "Restorative Justice Week 2009" be declared. CARRIED 15. CORR. 91-09 KARYN KENNEDY, EXECUTIVE DIRECTOR BOOST CHILD ABUSE PREVENTION & INTERVENTION 890 Yonge Street, 11th Floor Toronto, ON M3W 3P4 Resolution # 210/09 21 I C-,tq Council Meeting Minutes _ A I a ON M- Monday, September 21, 2009 PICK,ERING 7:30 PM 2 2 Council Chambers Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 91-09 from Karyn.Kennedy, Executive Director, Boost Child Abuse Prevention & Intervention, requesting the City of Pickering proclaim October, 2009 as "Child Abuse & Neglect Prevention Month" be declared. CARRIED 16. CORR. 92-09 SID RYAN, PRESIDENT CUPE ONTARIO 305 Milner Ave., Suite 801 Scarborough, ON M1B 3V4 Resolution # 211/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 92-09 from Sid Ryan, President, CUPE Ontario, requesting the City of Pickering proclaim October 21, 2009 as "Child Care Worker & Early Childhood Educator Appreciation Day" be declared. CARRIED 17. CORR. 93-09 LISA HARKER COORDINATOR, RECORDS & ELECTIONS City of Pickering One The Esplanade Pickering, ON L1 B 6K7 Resolution # 212/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 93-09 from Lisa Harker, Coordinator, requesting the City of Pickering proclaim October 18 - 25, 2009 as "Local Government Week" be declared. CARRIED 22 City oo Council Meeting Minutes A Monday, September 21, 2009 7:30 PM Council Chambers 23 18. CORR. 94-09 KATHY CROWHURST LUPUS FOUNDATION OF ONTARIO 294 Ridge Road N. Box 687 Ridgeway, ON LOS 1 NO Resolution # 213/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 94-09 from Kathy Crowhurst, Lupus Foundation of Ontario, requesting the City of Pickering proclaim October as "Lupus Awareness Month".be declared. CARRIED 19. CORR. 95-09 GORDON WILLSON 455 Whitevale Road Whitevale, ON Resolution # 214/09 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 95-09 from Gordon Willson, Whitevale resident, with respect to concerns related to the Memorandum of Understanding, June 2005, between Pickering and York Region, waiving rights to compensation in regard to the 'big pipe' be received for information. CARRIED (VIII) COMMITTEE REPORTS a) REPORT PD 2009-08 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PD 25-09 Draft Plan of Subdivision SP-2009-10 Zoning By-law Amendment Application A 11/09 Part of Lots 1, 2, & 3, Plan 505, Part of Block 165, Block 166, Lot 67, 40M-1810 Part 1, 40R-19732, Part 2, 40R-19734, Part 1, 40R-20042, .23 Czty o~ _ Council Meeting Minutes . ~~1 Monday, September 21, 2009 7:30 PM Council Chambers 2.4 Part 2, 40R-20043 Brand Group of Co. (Block 165 - Foxwood Trail) Cedaroak Development Corporation (1752 & 1764 Rosebank Road) Keleck Investments (Pickering) Inc. (1762 Rosebank Road) Parkmount Building Corporation (Part of Block 165 & Block 166 - Foxwood Trail & 1602 Autumn Crescent) City of Pickering Resolution # 215/09 Moved by Councillor O'Connell. Seconded by Councillor Johnson 1. That Draft Plan of Subdivision SP-2009-10 submitted by Sernas Associates, to permit a residential plan of subdivision on lands being Part of Lots 1, 2, & 3, Plan 505; Lot 67, 40M-1810; Part 1, 40R-19732; Part 2, 40R-19734; Part 1, 40R-20042; Part 2, 40R-20043 (as revised) as shown on Attachment #3, to Report PD 25-09, be endorsed; 2. That the proposed conditions of draft plan approval to implement Draft Plan of Subdivision SP-2009-10 as set out in Appendix I to Report PD 25-09, be endorsed with the following amendment to Condition #20: That the owner submit a tree preservation/transplanting/replacement planting plan which shall address, amongst other matters, the opportunity to relocate/transplant the existing 17 White Spruce trees located adjacent to the Rosebank Road right-of-way. Further, if it is determined that the planting of one tree, in the front yard, per lot, is not possible due to smaller lot frontages, the Owner will be required to pay either cash-in-lieu for the remaining trees or plant the remaining trees in a location within the Plan boundaries or adjacent to Rosebank Road, to the satisfaction of the Director, Planning & Development. 3. Further, that Zoning By-law Amendment Application A 11/09 submitted by Sernas Associates, to amend the zoning on lands being Part of Lots 1, 2, & 3, Plan 505; Part of Block 165, Block 166, Lot 67, 40M-1810;Part 1, 40R-19732; Part 2, 40R- 19734; Part 1, 40R-20042; Part 2, 40R-20043 to implement Draft Plan of Subdivision SP-2009-10, and properties created through Land Division Applications LD 062/09 to LD 067/09 as outlined in Appendix II to Report PD 25-09 be forwarded to Council for enactment. CARRIED 24 City Council Meeting Minutes Monday, September 21, 2009 PICKE 7:30 PM Council Chambers 25 b) REPORT EC 2009-07 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 34-09 Appeal of 2009 Development Charges By-law COUNCIL DECISION That the recommendations as contained in Confidential Report CS 34-09 of the Director, Corporate Services & Treasurer be adopted. 3. Director, Corporate Services & Treasurer, Report CS 25-09 City Policy ADM 010 -Standards for City Policies & Procedures COUNCIL DECISION 1. That Report CS 25-09 of the Director, Corporate Services & Treasurer be received; 2. That City Policy ADM 010 Standards for City Policies & Procedures be approved; and 3. That the appropriate officials of the City of Pickering give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 28-09 Formal Quotations - Quarterly Report for Information COUNCIL DECISION That Report CS 28-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations -Quarterly Report for Information be received for information. 6. Director, Corporate Services & Treasurer, Report CS 29-09 2009 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes COUNCIL DECISION 1. That Report CS 29-09 of the Director, Corporate Services & Treasurer be received; 25 Citq oo Council Meeting Minutes Monday, September 21, 2009 7:30 PM PIC 26 Council Chambers 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2009 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 19th, 2009; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary., including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. .7. Director, Corporate Services & Treasurer, Report CS 30-09 Cash Position Report as at June 30, 2009 COUNCIL DECISION That Report CS 30-09 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Corporate Services & Treasurer, Report CS 32-09 Application for Minor Variance to Sign By-law 2493/87, as amended -Bell Canada, 1762 Fairport Road COUNCIL DECISION That the application for minor variance to Sign By-law 2439/87, as amended, submitted by Pattison Sign Group on behalf of Bell Canada, for property municipally known as 1762 Fairport Road, be approved. 9. Director, Corporate Services & Treasurer, Report CS 33-09 Application for Minor Variance to Sign By-law 2493/87, as amended - Bell Canada, 5052-5044 Wixson Street, Claremont COUNCIL DECISION That the application for minor variance to Sign By-law 2439/87, as amended, submitted by Pattison Sign Group on behalf of Bell Canada, for property municipally known as 5052-5044 Wixson Street, be approved. 26 Cap O0 Council Meeting Minutes _ : Monday, September 21, 2009 7:30 PM Council Chambers 27 10. Director, Corporate Services & Treasurer, Report CS 35-09 Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures COUNCIL DECISION That Report CS 35-09 of the Director, Corporate Services & Treasurer be received for information. Resolution # 216/09 Moved by Councillor O'Connell Seconded by Councillor Johnson That the Report of the Executive Committee EC 2009-07, dated September 14, 20091 be adopted, save and except Items 2, 4, 11 and 12. CARRIED 2. Chief Administrative Officer, Report CAO 06-09 Pickering Off-Leash Dog Park -Approval to Proceed with Park Development General discussion ensued on this matter. The CAO was thanked for his leadership on this matter. Resolution # 217/09 Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CAO 06-09 of the Chief Administrative Officer regarding the Pickering Off-Leash Dog Park be received; 2. That Council approve the establishment of an off-leash dog park within the lands owned by the Toronto and Region Conservation Authority west of Valley Farm. Road and south of the Third Concession Road (Grand Valley Park); 3. That staff be directed to work with the Leash Free Working Group and the Toronto and Region Conservation Authority (TRCA) on a detailed design of the off-leash dog park, and upon approval by the TRCA of that design, that staff be directed to commence development of the off-leash park, using available funds in 27 i C,r~ Council Meeting Minutes Monday, September 21, 2009 7:30 PM 2 Council Chambers the 2009 Budget approved by Council for this purpose; 4. That staff be directed to review the City's Responsible Pet Ownership By-law 6811/07 and forward to Council any necessary amendments that are required to permit the establishment of an off-leash dog park as set out in this Report; 5. That staff be authorized to execute the necessary approvals and relevant documentation; and 6. That a copy of this Report be forwarded to the Toronto and Region Conservation Authority and the LeashTree Working Group. CARRIED UNANIMOUSLY ON A RECORDED VOTE 4. Director, Corporate Services & Treasurer, Report CS-27-09 2010 Standing Committee and Council Meeting Schedule Resolution # 218/09 Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 27-09 of the Director, Corporate Services & Treasurer be received; 2. That the 2010 Standing Committee and Council Meeting Schedule, as amended, included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. CARRIED 11. Director, Operations & Emergency Services, Report OES 32-09 Albacore Manor -Sidewalk Removal Resolution # 219/09 Moved by Councillor O'Connell Seconded by Councillor Johnson 28 1 Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 29 1. That Report OES 32-09 of the Director, Operations & Emergency Services regarding the removal of the sidewalk on Albacore Manor be received for information; and, 2. That Council address the matters in this report during the 2010 budget deliberations. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 220/09 Moved by Councillor Dickerson Seconded by Councillor Pickles That Item #2 be deleted in its entirety and a new Item #2 be inserted as follows: 2. That the concrete sidewalk from the existing location on Albacore Manor be removed and a new concrete sidewalk be installed adjacent to the curb at an estimated cost of $20,000. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS YES NO Councillor Dickerson Councillor O'Connell Councillor Johnson Councillor Pickles Councillor Littley Mayor Ryan Councillor McLean was absent for the vote on the matter. The main motion was then CARRIED. 12. Director, Operations & Emergency Services, Report OES 46-09 Duffin's Trail from Finch Avenue to the Pickering-Ajax Border Resolution # 221/09 Moved by Councillor Pickles Seconded by Councillor Littley 29 I i Caq 00 Council Meeting Minutes Monday, September 21, 2009 FICKERNG 7:30 PM Council Chambers 30 1. That Report OES 46-09 of the Director, Operations & Emergency Services regarding the Duffin's Trail Project from Finch Avenue to the Pickering-Ajax border be received; 2. That, notwithstanding the provisions of the City's Purchasing Policy, Council approve the Toronto and Region Conservation Authority to develop and construct the trail at an estimated cost of $99,813.00 (GST included); 3. That the total gross project cost of $110,250 (GST included) including TRCA estimated cost and any unforeseen costs and the total net project cost of $105,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project as follows: a) the sum of 15,000 be funded from the Development Charges Parkland Development & Trails Reserve Fund b) the sum of $90,000 be funded from Parkland Reserve Fund and 5. That a copy of this report be forwarded to the TRCA for their information. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 222/09 Moved by Councillor O'Connell Seconded by Councillor McLean That Report OES 46-09 of the Director, Operations & Emergency Services be referred to the Accessibility Committee for comment-and report back to Council. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS 30 I 1 Cirs Council Meeting Minutes Monday, September.21, 2009 PICKERENG 7:30 PM Council Chambers 3 YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Littley Councillor O'Connell Councillor Pickles Mayor Ryan The main motion was then CARRIED. (IX) NEW AND UNFINISHED BUSINESS 1. Chief Administrative Officer, Report CAO 05-09 Seaton Neighbourhood Planning Program -Direction to Proceed with Program At the July 6, 2009 meeting of the Executive Committee, Report CAO 05-09 was referred to the September 21, 2009 meeting of Council. An addendum report to CAO 05-09 was prepared to address concerns for information raised. Resolution # 223/09 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CAO 05-09 of the Chief Administrative Officer regarding the Seaton Neighbourhood Planning Program be received for information. CARRIED 2. Chief Administrative Officer, Addendum Report to CAO 05-09 Seaton Neighbourhood Planning Program -Revised Approach Resolution # 224/09 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That the Addendum to Report CAO 05-09 of the Chief Administrative Officer, regarding a revised approach to completing the required Seaton Neighbourhood Planning Program (now "Review"), be received; 31 CtN o0 Council Meeting Minutes Monday, September 21, 2009 PICKERING 7:30 PM 32 Council Chambers 2. That, in response to the City's Request for Proposals RFP-7-2009 for consulting services for the Seaton Neighbourhood Planning Review, the proposal submitted by Sorenson Gravely Lowes Planning Associates Inc., in association with The Planning Partnership, LEA Consulting Inc., SCS Consulting Group Ltd., N. Barry Lyons Consultants Limited, Robin Dee & Associates, and Bray Heritage, dated September 8, 2009, in the amount of $655,592 be accepted, subject to landowners executing a funding agreement; 3. That the Director, Corporate Services & Treasurer be authorized to: a) pay any expenses incurred in 2009 related to the Review from funding received from the Seaton Landowners Group; b) include the remaining expenditures and funding related to the Review in the 2010 Current Budget of the Planning & Development Department with the funding of the costs of the draft plan and zoning review component being provided from the application fees received for this purpose;. 4. That the appropriate officials of the City of Pickering be authorized to give effect thereto, including entering into any necessary agreements; and 5. That a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Energy and Infrastructure, the Ontario Realty Corporation, the Region of Durham, the Trustee for the North Pickering Development Management Inc., and the Sernas Group on behalf of the Seaton Landowner Group. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 225/09 Moved by Councillor O'Connell Seconded by Councillor Dickerson That Item #10 of the Draft Funding Agreement, included as Attachment #5 to Addendum to Report CAO 05-09, be deleted in its entirety. MOTION DEFEATED ON A RECORDED VOTE: 32 Citq o, Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 33 YES NO Councillor Dickerson Councillor Johnson Councillor O'Connell Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan The main motion was then CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor Dickerson Councillor McLean Councillor Littley Councillor Pickles Councillor O'Connell Mayor Ryan 3. Director, Operations & Emergency Services, Report OES 50-09 Tender for Hot Water Boiler Replacement - Pickering Recreation Complex Tender No. T-17-2009 Resolution # 226/09 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report OES 50-09 of the Director, Operations & Emergency Services regarding the Hot Water Boiler Replacement at the Recreation Complex be received; 2. That Tender T-17-2009 submitted by Plan Group Inc./ACE Services at a cost of $111,825 (GST included) be accepted; 3. That the total gross project cost of $138,075 (GST included) and a net project cost of $131,500 including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the amount of $131,500, as provided for in the 2009 approved Capital Budget for the Pickering Recreation Complex, to be financed through Federal Gas Tax Funding; 33 Cirq oo _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM 4 Council Chambers b) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, Report OES 51-09 Replacement of Air Handling/Air Conditioner Unit -Pickering Recreation Complex =Tender No. T-18-2009 Resolution # 227/09 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report OES 51-09 of the Director, Operations & Emergency Services regarding the replacement of the Air Handling/Air Conditioner Unit at the Pickering Recreation Complex be received; 2. That Tender T-18-2009 submitted by Plan Group Inc./ACE Services at a cost of $74,025 (GST included) be accepted; 3. That the total gross project cost of $84,525 (GST included) and a net project cost of $80,500 including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the amount of $80,500 as provided for in the 2009 approved Capital Budget for the Pickering Recreation Complex, to be financed through Federal Gas Tax funding; b) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 34 Cary 00 _ Council Meeting Minutes Monday, September 21, 2009 PICI<EFING 7:30 PM Council Chambers 35 5. Director, Operations & Emergency Services, Report OES 47-09 Tender T-19-2009 -Toy Avenue Road Reconstruction and Toy Avenue - Bayly Street - Intersection Improvements Resolution # 228/09 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report OES 47-09 of the Director, Operations & Emergency Services regarding the Toy Avenue Road Reconstruction and Storm Sewer Works, Region Road, Watermain and Traffic Signal Underground Construction be. received; 2. That Tender T-19-2009 submitted by Ron Robinson Limited for the Toy Avenue Road Reconstruction and Storm Sewer Works, Region Road, Watermain and Traffic Signal Underground Construction at a cost of $1,507,841.88 (GST included) and a net cost of $1,436,039.88 be accepted; 3. That the total gross project cost of $1,683,528 (GST included) including the tender amount, the Region of Durham's portion and other associated costs and the total net project cost of $1,603,360 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $700,000 be funded by the Building Canada Fund Communities Component (BCF - CC) - Intake 2 Grant with breakdown as follows; i) $350,000 from the Federal Government ii) $350,000 from the Provincial Government b) that the sum of $175,000 be funded from the Federal Gas Tax Reserve Fund; c) that the sum of $175,000 be funded from the Move Ontario Reserve; d) that the sum of $508,770 be funded by the Regional Municipality of Durham; e) that the additional sum of $44,590 be funded equally from the Federal Gas Tax Reserve Fund ($22,295) and Move Ontario Reserve ($22,295); f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 35 Ctrq 00 Council Meeting Minutes Monday, September 21, 2009 FICKEFING 7:30 PM 3 Council Chambers 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED (X) BY-LAWS 6980/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) 6981/09 A by-law to authorize a Franchise Agreement between The Corporation of the City of Pickering (the "City") and Enbridge Gas Distribution Inc. (Previously approved through Resolution # 92/09 6982/09 Being a by-law to amend the Responsible Pet Ownership By-law. 6983/09 Being a By-law of The Corporation of the City of Pickering to Establish the 2009 Final Property Taxes and Due Date for the Commercial, Industrial and Multi-Residential Tax Classes. 6984/09 Being a by-law to designate the property and buildings at 3540 Westney Road, N Y Lot 11, Concession 5 (Greenwood Schoolhouse) as being of historical and architectural value or interest. 6985/09 Being a by-law to dedicate that part of Lot 3, Plan 505, Pickering, being Part 5, Plan 40R-25976, as public highway. 6986/09 Being a by-law to dedicate that part of Block 45, Plan 40M-1507, Pickering, being Part 27, Plan 40R-14939, as public highway. 6987/09 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lots 1 - 3, Plan 505, Part of Block 165, Block 166, Lot 67, 40M-1810, Part 1, 40R-19732, Part 2, 40R-19734, Part 1, 40R-20042, Part 2, 40R-20043, in the City of Pickering (A 11/09) THIRD READING: Councillor Johnson, seconded by Councillor Dickerson moved that By-law Numbers 6980/09 to 6987/09, be adopted, and the said by-law be now read a third time and passed 36 ~A _ Council Meeting Minutes Monday, September 21, 2009 7:30 PM Council Chambers 37 and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (XI) OTHER BUSINESS 1. The Chief Administrative Officer was requested to action the following: a) Councillor McLean requested that the two Notices of Motion regarding the Southeast Collector Trunk Sewer Environmental Assessment and Odour Control Facility as approved earlier in the meeting be forwarded to the Regional Municipality of Durham requesting addition to the September 23, 2009 agenda. b) Councillor O'Connell requested an update on the Notice of Motion regarding the Southeast Collector Trunk Sewer & Waterfront Pollution Control Plant expansion which was referred back to staff at the January 19, 2009 meeting of Council. (XII) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled.meeting. Resolution # 229/09 Moved by Councillor Johnson Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with matters relating to personal matters about an identifiable individual, including municipal or local board employees. CARRIED 1. Appointments to Boards and Committees Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Dickerson Seconded by Councillor O'Connell That the following appointments be confirmed thereto for a term to expire on November 30, 2010- 37 Council Meeting Minutes Monday, September 21, 2009 7:30 PM S Council Chambers a) Heritage Pickering Advisory Committee Michael Cassidy Wickham Jamadar Peter. Rodrigues Margaret Woods b) Property Review Committee Annie Burtney Tina Calandra Peter Dickson Richard Farrell Greg Fernandes c) Pickering Museum Villaqe Advisory Committee Stephanie Wilson CARRIED (XIII) CONFIRMATION BY-LAW By-law Number # 6988/09 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of.Pickbring to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 21, 2009. CARRIED (XIV) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor Dickerson That the meeting be adjourned at 5:05 am. CARRIED 38 I _ Council Meeting Minutes Monday, September 21, 2009 PICICERING 7:30 PM Council Chambers 39 DATED this 21st day of September, 2009 and 22nd day of September, 2009: MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK I 39 Caq AKE Special Council Meeting Minutes Monday, September 28, 2009 9:15 am 40 Main Committee Room- PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Wilcox - City Clerk R. Holborn - Division Head, Municipal Property & Engineering (attended for part of the meeting) S. Reynolds - Division Head, Culture & Recreation (attended for part of the meeting) J. Hannah - Superintendent, Municipal Operations (attended for part of the meeting) M. Carpino Supervisor, Culture & Recreation (attended for part of the meeting) D. Selsky - Supervisor, Engineering & Capital Works (attended for part of the meeting) Mayor Ryan welcomed everyone to the Special Meeting of Council and noted that the meeting is open to the public in accordance with the Municipal Act and advised that due to it being a strategy session with no Council decisions, there would be no public delegations. (1) DISCLOSURE OF INTEREST There were no disclosures noted. 1 Citq vo _ Special Council Meeting Minutes Monday, September 28, 2009 PICKERING 9:15 am Main Committee Room 41 (II) STAFF PRESENTATIONS The Chief Administrative Officer provided a brief overview of the outline for the days' presentations. 1. Roads Needs Strategy R. Holborn, Division Head, Municipal Property & Engineering provided a detailed overview of the Road Needs Strategy, with specific reference to the urban road network, rural road network and structures (bridges and major culverts). He advised that the purpose of the presentation was to draw Council's attention to the magnitude of road and bridge needs in Pickering, to introduce defined road rehabilitation strategies in order to meet the road needs economically and to identify a list of priorities for future budgets and grant/funding program opportunities. A question and answer period ensued. 2. Bi-Centennial Event S. Reynolds, Division Head, Culture & Recreation provided a detailed overview of the Bi-Centennial Event. He advised that the purpose of the presentation was to update Council on activities that have occurred to date, have Council concur with spending the 2009 approved budget, discuss potential 2010 and 2011 budget implications and to obtain Council input on potential next steps. A question and answer period ensued. In summary, the Chief Administrative Officer advised that they would take all the feedback received and get back to Council on the next steps that will be taken. Council took a lunch break and reconvened at 12:35 pm. 3. Fence Needs Strategy R. Holborn, Division Head, Municipal Property & Engineering provided a detailed overview of the fence needs strategy. He advised that the purpose of the presentation was to draw Council's attention to the scope of fencing repair needs throughout the City of Pickering and to determine who is responsible for these repairs through the establishment of policies. 2 Ci,W oo Special Council Meeting Minutes n Monday, September 28, 2009 PICKER 9:15 am 42 Main Committee Room A question and answer period ensued. The Chief Administrative Officer advised that a report would be prepared to address comments raised, specifically an entry point report for the 2010 budget discussions, including a draft policy. 4. On-Street Parking A. Allison, City Solicitor provided a detailed overview of on-street parking, noting that the purpose of the presentation was to provide background information related to existing policies and practices, to investigate alternatives and to provide potential solutions for Council's consideration. A question and answer period ensued. The City Solicitor stated that a further report would be prepared that would outline recommendations with respect to on street parking. Council took a 15 minute recess and reconvened at 2:45 pm. 5. Petticoat Creek Conservation Area Proposed Pool Re-development T. Melymuk, (Acting) Chief Administrative Officer provided a detailed overview of the Petticoat Creek Pool re-development. He noted that the purpose of the presentation was to present TRCA's redevelopment concept for the Petticoat Creek Conservation Area and to discuss potential financial contribution of the City to pool redevelopment. T. J. Quinn, Chief Administrative Officer advised that he was first approached by B. Denney of TRCA about six months ago, but could not consider $1 million to save the pool as the 2009 budget was just being finalized. A question and answer period ensued. Based on the discussion, the Chief Administrative Officer advised that he would report back as soon as possible, specifically on a tentative business case and pre-budget approval. CONFLICT OF INTEREST Mayor Ryan made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item 6) Councillors' Insurance Coverage, once he was apprised of the details of the presentation by the Director, Corporate Services & Treasurer and the City Solicitor as he had a legal interest in the matter. Mayor Ryan left the room and did not take part in the discussion on the matter. 3 I Cztqa¢ _ Special Council Meeting Minutes Monday, September 28, 2009 PJCI<E 9:15 am Main Committee Room Councillor Johnson, Acting Mayor assumed the Chair for the remainder of the meeting. 6. Councillors' Insurance Coverage The Director, Corporate Services & Treasurer, provided a handout to the Members present entitled ' Brenner v. City of Pickering, et al. A. Allison, City Solicitor provided clarification on the insurance coverage in relation to the Mayor and members of Council A question and answer period ensued. Specifically, questions arose in relation to the insurance deductible and the role of the insurance company in this regard. T.J Quinn, Chief Administrative Officer advised that he would provide updates to Council as received from the City Solicitor. (III) CONFIRMATION BY-LAW By-law Number 6989 /09 Councillor McLean , seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of September 28, 2009. CARRIED (IV) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Pickles That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 4:17 pm. 4 C~~y 00 Special Council Meeting Minutes Monday, September 28, 2009 PICKE 9:15 am 4 Main Committee Room DATED this 28th day of September, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 5 Planning & Development Committee Meeting Minutes PICKE Monday, October 5, 2009 7:30 pm - Council Chambers Chair: Councillor PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. McLean J. O'Connell D. Pickles ABSENT: B. Littley ALSO PRESENT: T. Melymuk - Director, Office of Sustainability N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review R. Pym - Principal Planner - Development Review S. Gaunt - Principal Planner - Policy D. Wylie - Senior Planner - Policy D. Bhatt - Planner II D. Shields - Deputy Clerk (1) DELEGATIONS Phil Meagher, Deputy General Manager, Operations Durham Region Transit Re: Presentation on the Current Status of the Long Term Transit Strategy (LTTS) Phil Meagher, Deputy General Manager, Operations for Durham Region Transit appeared before the Committee and with the aid of a powerpoint presentation outlined the long term transit strategy for Durham Region Transit. He outlined the Environmental Assessment process, the proposed Regional rapid transit network, the Highway 2 concept planning, upcoming public consultation and the next steps in the process. 1 Cis Planning & Development Committee Meeting Minutes Monday, October 5, 2009 7:30 pm - Council Chambers 46 Chair: Councillor Councillor McLean requested Mr. Meagher to provide the City of Pickering Ward Councillors with the presentation that was provided to Regional Councillor at the Regional retreat. (II) PART `A' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 24-09 Zoning By-law Amendment Application A 10/09 Pine Ridge Management Inc. & 1331301 Ontario Inc. Part of Lots 20 & 21, Concession 1 (1450 & 1525 Pickering Parkway) City of Pickering Report PD 24-09 was referred from September 8, 2009 Planning & Development Committee. Bob Oldman, the applicant, appeared before the Committee in support of the Director, Planning & Development, Report PD 24-09. Mr. Oldman stated that the reason for requesting the changes to the zoning by-law was to give the property a residential component to allow for a broader use. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report PD 24-09 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 10/09, submitted by Pine Ridge Management Inc. & 1331301 Ontario Inc. for lands being Part of Lot 20, Concession 1 & Part of Lot 21, Concession 1, be approved to broaden the range of commercial uses for the subject properties including offices and personal service uses, and add nursing home, retirement home and multiple dwelling-vertical (apartment) as permitted uses and increase the permitted height from six to eight storeys on the lands; 3. That no further notice is required to change the by-law to increase the permitted height from six to eight storeys, proposed subsequent to the holding of the public meeting, as it is within the provisions of the Planning Act; and 2 C--,ti eq Planning & Development Committee Meeting Minutes Monday, October 5, 2009 7:30 pm - Council Chambers Chair: Councillor 47 4. Further, that the zoning by-laws to implement Zoning By-law Amendment Application A 10/09, as set out in Appendices I and II to Report PD 24-09, be forwarded to City Council for enactment. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor O'Connell Seconded by Councillor Dickerson That zoning by-laws for the property be amended by adding the follow: That the minimum building height be 10 metres with three functional floors. MOTION DEFEATED The main motion was then CARRIED. 2. Director, Planning & Development, Report PD 26-09 Continuation of Urban Design Consulting Services -Downtown Pickering & Pickering Growth Strategy Program RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report PD 26-09 of the Director, Planning & Development respecting urban design consulting services be received; 2. That the Director, Planning & Development and the Office of Sustainability be authorized to continue with the services of Young & Wright / IBI Group to act as the City's urban design consultants on the: a) Downtown Pickering program to an upset limit of $50,000 using professional and consultative service funds approved by Council in the 2009 Planning & Development Department budget; b) Downtown Pickering program for 2010 to a limit to be determined through the Planning & Development Department budget approval process; c) Pickering Growth Strategy program to an upset limit of $65,000 using professional and consultative service funds approved by Council in the 2008/2009 Planning & Development Department budgets; and 3 CLtq o¢ Planning & Development Committee Meeting Minutes Monday, October 5, 2009 7:30 pm - Council Chambers 48- Chair: Councillor 3. Further, that the appropriate City officials be authorized to take the necessary action to give effect hereto. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report PD 26-09 of the Director, Planning & Development be referred back to staff for further information on projects that have been completed and additional information on projects planning to be done. MOTION DEFEATED The main motion was then CARRIED. 3. Director, Planning & Development, Report PD 27-09 City Initiated Application Zoning By-law Amendment Application A 12/08. Dunbarton Village Zoning Review City of Pickering RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report PD 27-09 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 12/08 be approved to rezone certain lands in Dunbarton Village to recognize existing legal non- conforming uses and to establish a range of permitted uses appropriate for this Village environment; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 12/08, as set out in Appendix I to Report PD 27-09, be forwarded to City Council for enactment. CARRIED 4 City off? Planning & Development Committee Meeting Minutes MCKERING Monday, October 5, 2009. 7:30 pm - Council Chambers Chair: Councillor 4 9 4. Director, Planning & Development, Report PD 28-09 Request for Site Specific Exception to the Council Adopted Development Guidelines for the Rosebank Neighbourhood James Micklewright 447 Toynevale Road (Lot 1, Plan 389) City of Pickerinq RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report PD 28-09 of the Director, Planning & Development be referred back to staff for further investigation. CARRIED 5. Director, Planning & Development, Report PD 29-09 Durham Region Official Plan Amendment Application OPA 2008-001 Official Plan Amendment Application OPA 05-04/P Amendment 20 to the Pickering Official Plan Zoning By-law Amendment Application A 33/05 Kinsale Properties Ltd. (Part of Lot 4, Concession 6) City of Pickering Pierre Chauvin of MHBC and Jason Millar of Millar Golf Design appeared before the Committee in support of the Director, Planning & Development, Report PD 29-09. Mr. Chauvin noted that the Ministry of Natural Resources and the Conservation Authority has given their approval on the project and that they would be submitting documentation to the City shortly. He also stated that 54 bore holes have been drilled to date in order to check the soil for contamination and that the record of site conditions would be prepared and submitted to the City. He noted that they had no concerns in regards to conditions being added to the site plan approval for the coordination of construction traffic and fill being delivered to the property. A question and answer period ensued. 5 City °0 _ Planning & Development Committee Meeting Minutes PICKERING Monday, October 5, 2009 7:30 pm - Council Chambers 5 0 Chair: Councillor RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report PD 29-09 of the Director, Planning & Development regarding Official Plan Amendment Application OPA 05-04/P, Amendment 20 to the Pickering Official Plan, be received; 2. a) That Amendment 20 to the Pickering Official Plan initiated by Kinsale Properties Ltd., to permit a 12-hole golf course and associated uses by redesignating the lands from Agricultural Areas, Open Space System - Natural Areas and Exception (E1-3.20. a) to Open Space System - Active Recreational Areas as set out in Exhibit "A" to Appendix I to Report PD 29-09 be adopted and forwarded to the Region of Durham for approval; b) That the Draft By-law to adopt Amendment 20 to the Pickering Official Plan to establish a golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator as set out in Appendix I to Report PD 29-09 be forwarded *to Council for enactment; 3. That Council advise.the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2008-P-51, submitted by Kinsale Properties Ltd., to redesignatea 29.9 hectare site in the City of Pickering from Prime Agricultural Areas to Major Open Space Areas to permit the development of a 12-hole golf course; 4. That Zoning By-law Amendment Application A 33/05 submitted by Kinsale Properties Ltd. for lands being Part of Lot 18, Concession 1, City of Pickering, to amend the zoning of the subject property to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food. services and a separate building with an indoor golf simulator as outlined in Report PD 29-09 be approved; 5. That the draft by-law to amend Zoning By-law 3037, as amended by By-law 4751/83 to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator is to be forwarded to Council for enactment once the Ministry of Natural Resources advises the City that the final limits of development and boundaries for open space zoning are appropriate; and 6 (:,tq01 ~ Planning & Development Committee Meeting Minutes PICKE Monday, October 5, 2009 7:30 pm - Council Chambers Chair: Councillor 51 6. Further, that the City Clerk forward a copy of Report PD 29-09 to the Region of Durham and the Town of Ajax for information. CARRIED (III) ADJOURNMENT The meeting adjourned at 9:40pm. I 7 I caq Executive Committee Meeting Minutes PICKE Tuesday, October 13, 2009 7:30 pm - Council Chambers 52 Chair: Councillor O'Connell PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson Director, Corporate Services & Treasurer D. Wilcox - City Clerk R. Holborn - Division Head, Municipal Property & Engineering K. Senior - Manager, Accounting Services S. Gaunt - Principal Planner - Policy K. Shaikh - Coordinator, Transportation Engineering (1) DELEGATIONS Paula Jesty, Deloitte & Touche LLP Director, Corporate Services & Treasurer, Report CS 38-09 2009 Year End Audit P. Jesty, Deloitte & Touche appeared before the Executive Committee to present the Audit Plan for the year ending December 31, 2009. She provided an overview of the plan, noting changes to the reporting module and tangible capital assets. A question and answer period ensued. (II) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 38-09 2009 Year End Audit 1 ~ citq q Executive Committee Meeting Minutes Tuesday, October 13, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 38-09 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 36-09 Clerks Division Revenue Controls Review RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 36-09 of the Director, Corporate Services & Treasurer regarding the results of the Clerks Division Revenue Controls Review be received for information. CARRIED 3. Director, Corporate Services & Treasurer, Report 37-09 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 37-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 2 Citq °o Executive Committee -iii Meeting Minutes Tuesday, October 13, 2009 7:30 pm - Council Chambers 54 Chair: Councillor O'Connell 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 39-09 Veridian Corporation - Promissory Notes Renewal RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 39-09 of the Director, Corporate Services & Treasurer be received; 2. That the maturity dates on the Promissory Notes in the amount of $7,095,000 to Veridian Corporation and $17,974,000 to Veridian Connections Inc. be amended to November 1, 2012 at their face value with the existing terms and conditions with interest at 6%. or the Ontario Energy Board Deemed Rate as indicated on the respective notes; 3. That a by-law in the form included as Attachment 2 to this report providing for the approval and execution of a Note Amending Agreement be enacted; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering in the form included as Attachment 3 to this report; 5. That the Director, Corporate Services & Treasurer. be authorized to undertake any actions including negotiations or amendments to the terms and conditions necessary in order to put the foregoing into effect; and 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 5. Director, Operations & Emergency Services, Report OES 45-09 407 East Final Individual Environmental Assessment (FIEA) and Preliminary Design Study - August 2009 City of Pickering Comments 3 cttq oo _ Executive Committee " Meeting Minutes YKIKETUNG Tuesday, October 13, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell 5 5 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report OES 45-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the 407 East Final Individual Environmental Assessment (FIEA) and Preliminary Design Study, August 2009, be received; 2. That Council endorses the Technically Preferred Route (TPR) consisting of the Highway 407 East Mainline and the two North-South Freeway "Links" connecting Highway 401 in West Durham and in East Durham (See Attachment 1); 3. That Council supports the transitway corridor, the locations of transitway stations and the maintenance yards within Pickering in principle, as the basis for the submission of a future separate environmental assessment; 4. That Council requests the Ontario Ministry of Transportation (MTO) to work with City staff to determine alternative strategies for the seven cultural heritage properties in Pickering proposed to be displaced in the FIEA Report (See Attachment 2); 5. That Council requests the MTO to consider a better location or retain flexibility to re-orient the proposed interchange at Westney Road to accommodate a more easterly alignment for the Greenwood By-Pass on Westney Road, should the Region of Durham's Environmental Assessment (EA) for the Greenwood By-Pass support such an alignment; 6. That, as previously requested in Report No. OES 07-09, dated January 12, 2009 (See Attachment 3), Council requests all proposed grade separations within Pickering include raised sidewalks (1.8 metre minimum width) on both sides of the roadways, and dedicated bicycle lanes (1.5 metre minimum width) on the outer lanes on both sides of the roadways at MTO expense; 7. That Council requests the MTO to install a gateway feature at Lake Ridge Road in Pickering as a component of Community Value Plan (CVP); 8. That Council requests MTO to relocate and replace ball diamonds, play grounds, and parking, etc. located at Don Beer Memorial Park north of Highway 407 in the Hamlet of Brougham which is being significantly impacted by the proposed alignment, and that MTO be further requested to work closely with the 4 c~ eq Executive Committee PIC-KEREVG Meeting Minutes Tuesday, October 13, 2009 7:30 pm - Council Chambers 56 Chair: Councillor O'Connell City of Pickering and the Federal Government to find a suitable location, all at MTO expense; 9. That Council endorses the comments and recommendations made by staff to the MTO, dated August 4, 2009 (See Attachment 4) and further requests MTO to incorporate them into the FIEA Report; 10. That Council endorses the concerns raised by staff on the FIEA Report to the MTO in Appendix 3 of Report OES 45-09 and further requests MTO to incorporate them into the FIEA Report; 11. That MTO revise the FIEA to take into account the data and status updates contained in Appendix 4 of Report OES 45-09; 12. That following the approval of FIEA Report, Council requests MTO to work closely with City of Pickering staff during the subsequent design and implementation phases of the 407 easterly extension; 13. That a copy of the Report OES 45-09 be forwarded to the MTO, the 407 East EA Project Team, Region of Durham, all Durham area municipalities, and Transport Canada; and 14. Further, that the City Clerk be requested to forward Report OES 45-09 and the October 13, 2009 Executive Committee decision on this matter to Ontario Ministry of Environment (MOE) by the required deadline of October 16, 2009 and forward Council's decisions on this matter following the Council meeting of October 19, 2009 to MOE. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 40-09 Tender / Contract Approval - Councils' Summer Recess RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 40-09 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 5 citq o0 _ Executive Committee Meeting Minutes ICKE Tuesday, October 13, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell ~l 2. That Council pass a ,resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-11-2009 Durham Purchasing Co- operative for the Supply and Delivery of Culvert; Tender No. T-13-2009, Supply and Delivery of Fire Rescue Equipment; Tender No. T-16-2009, Asphalt and Concrete Repairs; Tender No. T-20-2009, Supply and Delivery of Two (2) One- Ton Dump Trucks; and Tender No. T-21-2009, Reconstruction of Luna Court. CARRIED (111) OTHER BUSINESS 1. Councillor McLean advised that he, along with Councillor Dickerson would be presenting a Notice of Motion at the October 19, 2009 meeting of Council with respect to a 2010 ballot question on the airport in North Pickering. 2. Councillor McLean requested clarification from the (Acting) Chief Administrative Officer with respect to the scattering of Hindu ashes, and the status of a report on this. He asked that as part of the report back to Council that a survey of the conservation authorities be included. 3. Councillor Dickerson advised that he, along with Councillor Pickles would be presenting a Notice of Motion at the October 19, 2009 meeting of Council with respect to Pickering Sustainable Development Guidelines. He requested that a paper copy of the guidelines be sent to members of Council. 4. Councillor O'Connell provided a reminder that she would be bringing forth the Notice of Motion on accessibility at the November Council meeting. (IV) ADJOURNMENT The meeting adjourned at 8:06 pm. 6 I~I J PICKERING October 19, 2009 PRESENTATIONS 1. Mayor Ryan Councillor McLean Recognition of 2009 Pickering Blooms Program "Gardens of Distinction" I *tq o¢~ ICI I I PICKERING October 19, 2009 59 DELEGATIONS 1. Terry Quinney Ontario Federation of Anglers & Hunters Re: Update on the Lake Ontario Atlantic Salmon Restoration Program (L'.O.A.S.R.P) 2. Jason Miller Miller Golf Design Re: Report PD 29-09 Kinsale Properties Ltd. 3. Pierre Chauvin MHBC Re: Report PD 29-09 Kinsale Properties Ltd. 4. a) Sandy Rider Rouge Duffins Greenspace Coalition b) David Estrin c) Devi Gopalan d) Dan Murphy e) Jocelyn Barber f) Peter Rodrigues g) David Donnelly Re: Odour Control Facility Southeast Collector Trunk Sewer Project ~ty o~ I ~;I _ I I PICKERING October 19, 2009- ~ 6 0 CORRESPONDENCE Pages 1. CORR. 96-09 Motion for Direction EVERETT BUNTSMA 62 DIRECTOR, OPERATIONS & EMERGENCY SERVICES CITY OF PICKERING One The Esplanade Pickering, ON L1V 6K7 Memorandum received from Everett, Buntsma, Director, Operations & Emergency Services, City of Pickering to Thomas J. Quinn, Chief Administrative Officer requesting Council direction with respect to the waiving of fees for ice and hall rental in the amount of $750.57 for the Durham West Girls Junior Lightning Hockey Team to host an exhibition game with the Team China Olympic Hockey Team at the Delaney Rink in the Recreation Complex. 2. CORR. 97-09 Motion for Direction RON HALLIDAY 63 DEVELOPMENT MANAGER COUGS INVESTMENTS LTD. 2700 Audley Road North Aiax, ON L1Z 1T7 Letter received from Ron Halliday, Development Manager, Cougs Investments Ltd. requesting permission from the City to construct a 300 mm diameter watermain along the north side of the unopened 5th Concession Road right-of- way between Balsam Road and future Garrardview Road as required by the Region of Durham to provide a secondary watermain feed for the proposed Deer Creek East subdivision. 3. CORR. 98-09 Receive for Information P.M. MADILL 64-65 REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from- P.M. Madill, Regional Clerk, Region of Durham, with respect to a resolution passed at a meeting held September 23, 2009 regarding support of the Durham Strategic Energy Alliance (DSEA) lead proposal submission to the Provincial Ministry of Research and Innovation for the creation of a Durham-based Research Innovation Centre under the Ontario Network of Excellence. i 61 4. CORR. 99-09 Receive for Information J.W. TIERNAY 66-69 EXECUTIVE DIRECTOR ONTARIO GOOD ROADS ASSOCIATION 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 21-5 Letter received from J.W. Tiernay, Executive Director, Ontario Good Roads Association providing information with respect to the nominations for directors to serve on the 2010-2011 Board of Directors. 5. CORR. 100-09 Receive for Information BRUCE MACGREGOR 70-73 CHIEF ADMINISTRATIVE OFFICER YORK REGION 17250 Yonge Street Newmarket, ON L3Y 6Z1 Letter received from Bruce Macgregor, Chief Administrative Officer, Regional Municipality of York, regarding the direction Pickering Council is taking with respect to the southeast Collector Trunk Sewer Individual Environmental Assessment Project and the York/Durham Odour Control Facility. 6. CORR. 101-09 Receive for Information RODGER MILLER, VICE PRESIDENT 74-75 MATTAMY DEVELOPMENT CORPORATION 2360 Bristol Circle Oakville, ON L6H 6M5 Letter received from Rodger Miller, Vice President, Mattamy Development Corporation providing their plans and timeframes involved for the development of their lands with respect to the draft plan approval of the property. (Draft Plan of Subdivision SP-2008-01, Zoning By-law Amendment Application A 1/08). 7. CORR. 102-09 Motion to Declare a) CROHN'S AND COLITIS FONDATION OF CANADA 76-79 b) INTERNATIONAL EPIDERMOLYSIS BULLOSA c) RECYCLING COUNCIL OF ONTARIO d) ONTARIO FEDERATION OF LABOUR (OFL) Requests have been received from the above organizations for the City of Pickering to make the following proclamations: November, 2009 - "Crohn's and Colitis Awareness Month"; October 25 - 31, 2009 "International Epidermolysis Bullosa Awareness Week"; October 19 - 25, 2009 "Waste Reduction Week in Canada" November 6, 2009 "Community Social Service Workers Appreciation Day" C o¢ 62 PICKERING EM!?,: To: Thomas J. Quinn E ~ro September 30, 2009 Chief Administrative Officer From: Everett Buntsma Director, Operations & Emergency Services Copy: (Acting) Chief Administrative Officer Division Head, Facilities Operations Subject: Waiving of Fees for Ice and Hall Rental File: 0-8200-008-09 As you are aware the Durham West Girls Junior Lightning Hockey Team is hosting an exhibition game with the Team China Olympic Hockey Team at the Delaney Rink in the Recreation Complex. Further they are requesting that all rental fees be waived for this event. This would include ice and hall rental fees for the Delaney Rink and the O'Brien Room for this event. \ ' he total Council grant for this would be $750.57 Kindly advise if Council approval is received for this request. E EB-mid R 2700 AUDLEY ROAD NOR; H AJAX, ONTARIO L17_ 1T7 Vir 6 IN s is LTV8 TEL. (905) 427-7703 ISE FAX (905) 42?_'i,~ Ii , 63 REC' October 6, 2009 , 1 4 2009 Ms. Debi Wilcox, City Clerk The Corporation of the City of Pickerir_g One The Esplanade Pickering, ON LIV 6K7 Dear Ms. Wilcox: RE: DEER CREEK EAST Cougs Investments Ltd. respectfully request permission from the City to construct a 300 mm diameter watermain along the north side of the unopened 5th Concession Road right-of-way between Balsam Road and future Garrardview Road as required by the Region of Durham to provide a secondary watermain feed for the proposed Deer Creek East subdivision. Yours truly, COUGS INVESTMENTS LTD. Ron Halliday r Development Manager C.C. Neil Carroll, Director of Planning Andy Allison f Fa ~ 64 G o R.2 : 9-09 September 23, 2009 • M. de Rond, Clerk SE P 2009 Town of Ajax 65 Harwood Ave. S. The Regional Ajax, ON L1 S 2H9 Municipality of Durham RE: PROPOSED DURHAM-BASED RESEARCH INNOVATION Clerk's Department CENTRE -.SUPPORT FOR A DURHAM STRATEGIC ENERGY 605 ROSSLAND RD. E. ALLIANCE-LEAD ONTARIO NETWORK OF EXCELLENCE PO aox 623 EXPRESSION OF INTEREST PROPOSAL (2009-A-36) WHITBY ON L1N 6A3 CANADA (OUR FILE: 1302) . 905-668-7711 1-800-372-1102 Fax: 905-668-9963 Please be.advlsed that the Finance and Administration Committee E-mail: of Regional Council considered the above matter and at a meeting clerks@region.durham.on.ca held on September 23, 2009, Council adopted the following WWW:region.durham.on.ca recommendations of the Committee:. - ~ - - . Pat M. Madill, A.M.C.T., CMM I Regional Clerk "a) THAT the Durham Strategic Energy Alliance (DSEA)- lead proposal submission to the Provincial Ministry of Research and Innovation for the creation.of a Durham- based Research Innovation. Centre under the Ontario Network of Excellence, be supported; and b) THAT upon approval, this resolution be forwarded to all Durham Members of Provincial Parliament, Councils of all Durham local municipalities, and all Durham Boards of Trade and Chambers of Commerce." t ; '1 P.M. Madill, A.M.C.T., CMM III Regional Clerk ii PMM/ja G. J. Dickson, MPP (Ajax/Pickerin n 9). R. Johnson, MPP (Haliburton-Kawartha'La es..- Oda--.°=l : W. Arthurs, MPP (Pickering/Ajax/Uxbrid'eJ 'FILE ~ 9 min,; 5-, ACTION CC'~u C C. Elliott, MPP (Whitby/Ajax) J. O'Toole, MPP (Durham) ~ 2 ' Service Excellence fcr our Communities t (yQ ® J 100% Post Consumer Page 2 September 23, 2009 J. Ouellette, MPP (Oshawa) J. Smith, Ajax/Pickering Board of Trade E. Garnett, Clarington Board of Trade L. Clarno, Beaverton District Chamber of Commerce. D. Hickson, Newcastle & District Chamber of Commerce B.. Malcolmson, Greater Oshawa Chamber of Commerce T. Janssen, Scugog Chamber of Commerce 1. Giffin, Uxbridge Chamber of Commerce M. Weir, Whitby Chamber of Commerce R.J. Clapp, Commissioner of Finance T. Gettinby, Clerk, Township of Brock P. L.. Barrie, Clerk, Municipality of Clarington S.:Kranc, Clerk, City of Oshawa D. Wilcox, Clerk, City of Pickering K. Coates, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge P. Jones, Clerk, Town of Whitby R.J: Clapp, Commissioner of Finance, Region of Durham RECEIVED CITY nF BICKERING ONTARIO OCT - 6 2009 GOOD ROADS 66 CLERK'S DIVISION ASSOCIATION- 6355 KENNEDY ROAD, UNIT 2 MISSISSAUGA, ONTARIO L5T 2L5 TELEPHONE: 905-795-2555 FAX: 905-795-2660 Go2R 9~ Q www,og~a.org ( 7 October 5, 2009 To the Head & Members of Council: Pursuant to Section 25 of the Constitution of the Ontario Good Roads Association, the Nominating Committee shall report to the Annual Conference its nominations for 12 directors. The following members of the Board will automatically serve on the 2010-2011 Board of Directors in the following capacity: President J. Paul Johnson, Operations Manager, County of Wellington 1St Vice-President John Curley, Councillor, City of Timmins Immediate Past President Eric Rutherford, Councillor, Municipality of Greenstone Those nominated by the Nominating Committee shall be selected from OGRA' s municipal membership pursuant to the requirements for geographic representation contained in Section 11 of the Constitution, and so far as possible maintaining an equal balance between elected and appointed representatives. A full copy of the Constitution can be viewed on the OGRA web-site: http://www.o rq a.or_g/About/constitution.asp. The following incumbent Directors have put their name forward wishing to continue to represent their respective Zones: North (2 to be elected) Rick Champagne Alan Korell Councillor, Managing Director/City Engineer, Township of East Ferris City of North Bay ORIGINAL t.,..,a.„..._, TO:l~J Southwest (3 to be elected) COPY TO: Tom Bateman Joanne Vanderheyden County Engineer Deputy Mayor County Essex Township of Strathroy-Cara Chi- i ~+h CC3RF2. ~lLE TAKE APPR. ACTION,, C'e.C.~iVe_ i~v_ ~a 67 South Central (2 to be elected) Damian Albanese David Fawcett Director, Transportation Division Deputy Mayor Regional Municipality of Peel Municipality of Grey Highlands Southeast (3 to be elected) Craig Davidson Steve Desroches CAO/Clerk Councillor Municipality of Hasting Highlands City of Ottawa Ken Hill, Mayor, Township of Russell Toronto (2 to be elected) Mark Grimes John Niedra Councillor Director, City of Toronto City of Toronto Transportation Services Etobicoke York District City of Toronto One vacancy will exist in the Southwest zone. The Southwest Zone consists of the municipalities in and including Counties of Brant, Bruce, Elgin, Essex, Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, the municipality of Chatham-Kent, and municipalities in and including the Regional Municipality of Waterloo). Any OGRA municipal member interested in being considered as a candidate for a position on the Board of Directors must complete the attached Nomination Consent form and submit it along with their rasume to the attention of the Chair of the Nominating Committee, by no later than October 30, 2009. Fax your information to 905-795-2660, e-mail to info@ogra.org or mail to OGRA, 6355 Kennedy Road, Unit 2, Mississauga, Ontario L5T 21_5 The Nominating Committee will meet in November to recommend a slate of Officers and Directors to the membership. The members of the Committee are. Chair: David Leckie, OGRA Immediate Past President Members: Damian Albanese, OGRA Director Tom Bateman OGRA Director David Fawcett, OGRA Director Jim Harrison, OGRA Past President 68 Any questions regarding the Nomination process or serving on the Board of Directors can be directed to the.undersigned at ioeC)-ogra.orq. Yours truly, J. W. Tiernay, Executive Director c: David Leckie, Chair, Nominating Committee 1 6 9 ONTARIO GOOD ROADS ASSOCIATION a 6355 KENNEDY ROAD, UNIT 2 r.~8 MISSISSAUGA, ONTARIO L5T 21_5 TELEPHONE 905-795-2555 FAX 905-795-2660 /work NOMINATION/CONSENT FORM Please Print Candidate for 2010-2011 OGRA Board of Directors Name Position Municipality Nominated by Name Position Municipality Seconded by Name Position Municipality Candidate's Consent Candidate's Signature Date This form must be received by fax 905-795-2660, e-mail goe@ogra.org) or mail to Unit 2, 6355 Kennedy Road, Mississauga, Ont. L5T 2L5 to the attention of David Leckie, Chair of the Nominating Committee, by 4:00 p.m. on October 30, 2009. 70 i~]~ cc) x,12. (00-c 1, W Office of the Chief Administrative Officer r CIT" nF FICKERING OCT - 9 2009 October 9, 2009 ; ORIGINAL -1. TO: CLERK'S DIVISION COPY TO: Mr. Thomas J. Quinn 8 Chief Administrative Officer City of Pickering One The Esplanade Pickering, ON L1 V 6K7°~ Li Dear Mr. Quinn: Re: Southeast Collector Trunk Sewer Individual Environmental`.Assessme`at`ProJect York/Durham Odour Control Facility - Your File: A-2100-001-09 Pickering Council Resolutions of September 22, 2009 The Regional Municipality of York (York Region) has received a copy of the resolutions and related materials regarding the Southeast Collector Trunk Sewer Individual Environmental Assessment project discussed at the September 22, 2009 meeting of Pickering Council. We are troubled by the apparent direction that Pickering Council is taking. We believe that legal action is not the appropriate course of action in the circumstances, particularly when the serious allegations and statements contained in these materials are compared against information in the Environmental Assessment (EA) documentation for this project and the full scope of actions that York Region and Durham Region have taken on this project (and specifically with the City of Pickering) is assessed in an informed and balanced manner. The statements and materials referenced in support of the resolutions may be summarized as reflecting the following views, inferences and incorrect information: a) the project has not complied with the regulatory requirements of the environmental assessment process; b) York Region has not listened, consulted with or addressed the concerns raised by Pickering residents, Pickering Council and Durham Regional Council; c) Durham Region and Durham Region staff have abdicated their oversight of the project despite being co-proponents; and d) the Ministry of the Environment has not provided adequate oversight of the project and the environmental assessment process. The Regional Municipality of York, 17250 Yonge Street, Newmarket, Ontario L3Y 6Z1 Tel: 905-89S-1231, 1-877-464-9675, Fax: 905-895-0847 Internet: www.york.ca In f City of Pickering 2 . October 9, 2009 1 As with any matter, there are different degrees of perception of events and actions. However, the record of all that has occurred over the many years that this project has been in development, and particularly the events of the last few years and months, do not support the positions reflected in the resolutions. In particular, we would like to briefly respond to certain statements and materials cited in the correspondence provided to us. Consultation on this project has been extensive, with significant efforts focused on the residents of Pickering. We can confidently report that York and Durham Regions have, at the very least, met the requirements for consultation established by the MOE-approved terms of reference for the project and we have exceeded the mandatory requirements for public consultation. No . matter how extensive consultation may be however, there are always those who believe that consultation has been inadequate. Given the number of mail-outs, door-to-door and newspaper notices, public meetings, updates, e-mails, telephone calls, letters, door-to-door visits, roundtable and kitchen table meetings that have taken place to exchange information with residents and seek their input, with respect, we are of the view that significant effort has been expended to consult with Pickering residents, stakeholders and politicians about this project. These efforts all form - part of the public record included in the EA documentation. The resolutions reference a letter sent on behalf of the City of Toronto, dated January 22, 2009, as a foundation for the actions Pickering Council is taking; however, the resolutions do not acknowledge the significant shortcomings contained in the letter. The letter only provides one viewpoint and, as the author clearly states, the issues raised in the letter are based on incomplete information. It is also readily apparent that before the letter was sent, a complete review of the EA document and supporting information had not been completed. Had such a review been completed, the author would have encountered information that directly answers, responds to and addresses all of the issues that were put forward. Further, the project team had already provided responses to the issues outlined in this letter in. the EA documentation. I am personally astonished by this opinion from the City of Toronto given their well documented record of routinely discharging only partially treated sewage - something our systems are not capable of. Stating that York Region has failed to fulfill the "conditions and intent of the [2005 Memorandum of Understanding]" is simply false and unsubstantiated. It addition, this.statement ignores the significant efforts expended by York Region and Durham Region to develop, assess . and propose viable solutions to address concerns and comments received through the consultation process for this project. Please note that this document also includes statements that the City of Pickering is aware of the necessity and'benefits of the expansion related to the proj ect. York Region has diligently strived to meet its responsibilities under the 2005 Memorandum of Understanding. In addition to the consultation undertaken and the commitments that have been made, this is also evidenced by the list of proposed community and environmental enhancements - a package of proposed benefits for the City of Pickering totaling approximately $8 million. It is our understanding that Pickering's Executive Committee voted in January 2009 to endorse the enhancements to the community that will result from the project once approval is received. City of Pickering 3 October 9, 2009 72 Statements that the construction and location of the proposed odour control facility fails to address impacts, that concerns raised by the Rouge Park Alliance were not addressed and that York Region failed to consult with "impacted community members" are simply incorrect. There is also no need or requirement to expand the study area for the project. Consultation efforts have not-been limited to the study area and indeed have extended beyond the study area, Impacts attributed to the odour control facility have been thoroughly assessed and do not vary from one location to the next. Further, the cost for this facility has risen from approximately $9 million to approximately $20 million, based on the relocation of the facility into York Region and to directly address.concerns expressed by some Pickering residents. Without a doubt, healthy and respectful debate is a fundamental principle of municipal governance, and residents and politicians are entitled to their opinions. However, the emotional rhetoric, misinformation, inflammatory accusations and false allegations that have permeated recent opposition to the project only serves to polarize positions and breed mistrust. York Region and Durham Region are co-proponents of this project and have made significant .efforts over several years to study, assess and develop a solution that minimizes impacts to residents, the community and the natural environment. An unprecedented $15 million has been expended to complete this peer-reviewed project in a professional, thorough and careful manner. This time, effort and expense should not be taken lightly - it represents dedication to the responsible development.of a viable and workable project. It is not in York Region's interest to implement a project with detrimental impacts and that is one reason why such effort has been taken to try and achieve a balance of various interests and provide benefits to both of our, municipalities. The reality is that the York Durham Sewage System (YDSS) is an integrated sewer system that spans both York and Durham Regions and culminates in the Duffin Creek Water Pollution Control Plant. The Duffin Creek facility is currently completing a $500 million expansion in order to provide required capacity for future servicing of both Regions. The new Southeast Collector Trunk Sewer is required to convey the wastewater to the Duffin Creek facility as well as to provide critical redundancy for the existing Southeast Collector Trunk Sewer. The YDSS was conceived, constructed and operated by the Province before being transferred to the Regions in the late 1990s. Advanced for its time, it continues to be one of the most advanced systems on the Great Lakes and has safely and continuously met the need of our communities and will continue to do so. Indeed, Pickering relies upon and will continue to rely upon the safe and continued operation of the YDSS. At a basic level, all that this project is intended to accomplish is to add another collection component to this inter-regional system. As recently as 50 years ago, improper sewage treatment and disposal was a significant public health concern. Thankfully today through the actions by the MOE decades ago, and.more recently by municipalities like York Region and Durham Region, those issues are quite literally, and rightly, a thing of the past. Approval, construction and operation of this project have been and will be governed by the Province of Ontario through the Ministry of the Environment. The project may have been completed using the Class Environmental Assessment process, but York Region committed that it would be completed using an "individual" environmental assessment. This represents the most 73 City of Pickering 4 October 9, 2009 rigorous form of review available and this is the first sewer to undergo this type of assessment. The level of regulatory scrutiny has justifiably been rigorous and will no doubt continue to be so. We expect nothing less. The Ministry does not take short cuts with human health - if their experts have concerns with the project, these will need to be resolved to their satisfaction or the project will not be allowed to proceed. The level and breadth of professional expertise brought together for this project is extensive. This team has generated a wealth of studies and detailed analysis. On top of this, expert peer reviews were completed to review, scrutinize and confirm the decisions that were made. All have concluded that the project will work, work well and have minimal impacts, if any, on residents and the natural environment. The Ministry of the Environment's review constitutes a further level of expert peer review. There is simply neither the requirement, nor the need to conduct any further peer review of the information. Ultimately, it is Pickering Council's decision whether or not to initiate legal action against York Region or initiate other legal proceedings that challenge the validity of the project. With respect, such decisions should not be taken lightly and we are encouraged somewhat that a majority of Pickering Council has voted to conduct further review of the merits of such a decision. We maintain that legal action is not appropriate in the circumstances, whether it is against York Region or the Ministry of the Environment. Initiating such action will most certainly expose the City to the prospect of other potential legal proceedings, cost awards, potentially significant claims for damages and additional legal expenses. Legal costs alone may range into the hundreds of thousands of dollars without any guarantee of success. Should legal action be initiated, I will recommend that appropriate action be taken to vigorously respond to it. It is my genuine belief that a respectful working relationship can be restored and maintained between our municipalities. Please do not allow the actions of a few and the misinformation that is being spread to further harm this relationship. York Region has, and will continue to, take our role in your community as seriously as we take it in our own community and conduct ourselves with the utmost transparency and accountability in delivering state-of-the-art environmental protection. Sincer l.y, Bruce Macgregor Chief Administrative Officer Copy to: Garry Cubitt, The Regional Municipality of Durham Ministry of the Environment, Environmental Assessment and Approvals Branch #1199126 :MATTAA1.1' L7 £:V F;LOI'hiLN'I' CORPORATION 74 CvR2, X01-vg RECD'O. V ED CITY OF PICKE:.RING OCT _ 9 2009 r, October 8, 2009 CLERK'S DIVISION r. :..T_ The Corporation of the City of Pickering y One The Esplanade ~_A.Y Pickering, ON L 1 V 6K7 Attention: Ms. Debi Wilcox, City Clerk C = s RE: Draft Plan of Subdivision SP-2008-01 Zoning By-law Amendment Application A-1/08 Dear Mayor and Members of Council: At the Planning Committee Meeting of July, during which committee received and debated the staff report related to the captioned applications there was an approved resolution requiring a letter of commitment from Mattamy regarding the timing of the development of the mixed use block along the Brock Road corridor. Throughout the planning approvals process for Duffin Heights there has been considerable dialogue amongst Council members regarding the desire to have the mixed use blocks develop at an earlier stage in the build out of the community. We understand council's desire for efforts to build these lands earlier in the process. In this regard we offer the following comments with respect the request for a commitment letter and our timing for these lands. Mattamy's plans for the development of our lands commences with the draft plan approval of property, which creates the mixed use block and two of the road frontages that will serve these lands. Phase One will consist of the servicing of the southern portion of the property and the construction of approximately 160 units in the medium density block. Phase Two will consist of the development of the northern portion of the property and the construction of the remaining 140 units (approximately) in the medium density block. Subject to sales volumes we anticipate that these phases could be fully built out in by sometime in. 2012 based on a late 2010. construction start. .../2 MAFIAMY OI::VEL.OPNIENT CORPORATION 75 Draft Plan of Subdivision SP-2008-01 Page 2 Zoning By-law Amendment Application A-1/08 Within approximately four to six months of the draft approval of the lands, Mattamy will commence efforts to realize the building of the mixed use block by submitting a site plan application to the City for the lands consistent with the development guidelines and OPA. Concurrent with these efforts we will market the commercial retail and office elements of the property to suitable developers and others through the brokerage community. Following the site plan approval Mattamy will market the residential component of the development to the public for the purchase of individual units. Following suitable sales volumes of these units, the development and construction of the first units would commence. We estimate that. this would likely occur in 2012. We trust that this letter provides some clarity to the timing and process leading to the construction of the mixed use lands. Yours truly, Matta velopment Corporation Rodger iller Vice Pr sident Cc: Mayor and Members of Council Mr. Tom Quinn, CAO Mr. Neil Carroll, Director, Planning & Development n 1 Fondation canadienne des .12 maladies inflammatoires V E ® de Pintestin n Crohn's CIT` nFPICKERING foundaoundaantiono off Canada ~J [ / ("1 August 26, 2009 S E P . - 3 2009 ~~Q~. Ion-o9 Mayor David Ryan Office of the Mayor CLERK'S DIVISION One the Esplanade Pickering, ON L1 V 6K7 Dear Mayor David Ryan: November 2009 is Crohn's and Colitis Awareness Month for Canada and the Crohn's Colitis Foundation of Canada (CCFC). Officially designated by the federal Minister of Health in 2006, Crohn's and Colitis Month is a call to action to advance public understanding of the urgency of finding a cure for Crohn's disease and ulcerative colitis; commonly referred to as inflammatory bowel disease (IBD). The CCFC Burden of Inflammatory Bowel Disease (IBD) in Canada Report reveals that the total cost of IBD in Canada was more than $1.8 billion in 2008. This cost included $753 million in direct medical expenses such as hospitalization, surgery and prescription drug therapy and over $1 billion in indirect expenses such , as short term work absences, caregiver expenses and productivity losses from premature deaths. Canada has among the highest rates of Crohn's and ulcerative colitis in the world and throughout the month of November, the CCFC will be celebrating the courage of some 200,000 men, women and children living with these two debilitating diseases, hoping to encourage Canadians to help make finding a cure for IBD a priority. Currently, there is no cure, no cause and little public understanding of the pain and chronic suffering that IBD patients cope with on a daily basis. We hope to gain the support of community leaders from coast-to-coast to help educate and encourage Canadian participation during the month of November. We would be most honoured if you, as a leader in the community, would provide a letter of support for the local and national based initiatives and, if possible, continue our efforts to proclaim November as Crohn's and Colitis Awareness Month. Please be sure to visit www.getctutsymonth.com to learn more about the personal stories and the public events in your community. We thank you in advance for your consideration. We will follow up with your office in the next few weeks. in the meantime, if you have any questions, please do not hesitate to call me at (416) 366-7735 ext. 259. Thank you for your consideration. Kind Regards, Ive Balins TO: TO: Strategic Objectives 184 Front St. East, 4`h Floor Toronto, ON M5A 4N3 (416) 366-7735 ext.259 ibalins@strategicobjectives.com Ck~_ t cnRR. FILE iMlY{' X PP R. AC + 10 id g September 17, 2009 E ~ & "VED Mayor David Ryan 77 CITY OF PerKERING Office of the Mayor, Town of Pickering S E P 1 8 2009 One The Esplanade Pickering, Ontario L1V 6K7 CLERK'S DIVISION Dear Mayor Ryan, As a concerned citizen of this country and in alliance with worldwide charities (DEBRA organizations and EB Medical Research Foundation), in support of people with the genetic disease Epidermolysis Bullosa, I would like to request that you issue a proclamation declaring October 25-31, 2009 as "International Epidermolysis Bullosa Awareness Week" in Pickering, Ontario. Your proclamation will be declared in conjunction with similar announcements by officials around the globe. Picture for a moment... a young child wrapped in gauze to protect agonizing sores that cover the majority of a small, frail body. Imagine that child smiling bravely through tears because it's hard to understand why every day hurts so much. If you can envision an image of this child, you've pictured someone who needs your help - but more importantly, someone you can help. Epidermolysis Bullosa (EB) is a group of genetic disorders characterized by exceptionally fragile skin and chronic, painful wounds and blisters caused by the slightest trauma, even normal day-to-day activities. The disease affects people of both genders and every ethnicity. As many as 500,000 people (constituents) worldwide suffer from some form of EB. It is often disabling and life-threatening, requiring daily wound care similar to that of severe burn patients. There is no cure, but there is something about the word "incurable" that is contrary to the indomitable nature of people living with EB. In terms of awareness and knowledge, there is an unfortunate gap between what is and what should be. Changing this is vital to the future of EB research and universal patient support. The EB community is determined to lead a movement to fundamentally change its experiences and expectations - to speak with one voice in our relentless quest for effective treatments and a cure for all types of EB. Your proclamation will serve to support the continuing work of EB charities as a critical link in the effective delivery of healthcare to EB patients around the globe. I am one of many global volunteers working in accord to promote October 25-31, 2009 as the first official "International Epidermolysis Bullosa Awareness Week." These efforts will improve the quality of life for people with EB by increasing recognition of this genetic condition among the public, media, government and medical communities. I enclose a sample proclamation detailing the goals of our week. Feel free to consolidate them or generalize. If you agree to participate, I will be happy to work with your staff to issue a press release to local media, and coordinate coverage of a proclamation presentation. I will call your office in a few days to further discuss the proclamation and answer any questions you may have. Thank you in advance for your consideration and approval of our request. Your help will be greatly appreciated by the hundreds of thousands of people worldwide who suffer from EB. Sincerely, Laura Kwan-Torzsas Volunteer, Walk a Mile in My Shoes campaign for International Epidermolysis Bullosa Awareness Week CRIB N„ TO:- trzsas@sympatico.ca COPY TO. 1 9 CORR. PILE TAKE APPR. ACTION A(~ Mc.i c: v'\. ~Y1C7lc Se 78 Waste Reduction Semaine canadienne de Week in Canada reduction des dechets Too Good Muire October 19-25, 2009 to Waste ~V 19 au 25 octobre, 2009 elT 1 8 2009 ' S E P ~~uC ~i1IMClflf~i (Name of Municipality) hereby recognizes Waste Reduction Week in Canada October 19-25, 2009 As a municipality, we are committed to conserving resources, protecting the environment and educating the community. We recognize the generation of solid waste and the needless waste of water and energy resources as global e.nvironmental problems and endeavor to take the lead in our community toward environmental sustainability. We have declared October 1g-25i 2009, Waste Reduction Week in Municipality _ ate. a,_. .$n 'Ta Signed Date Q To: Name and Position Please send this declaration to your provincial Waste Reduction Week in Canada organiz tion. You can find their cont ct information online at www.wrwcanada.com. We thank you again for your commitment t COR FILE O~ TAKE APPR. ACTION 7n WAYNE SAMUELSON 7 President l~ .i - 4 14 IRENE HARRIS Secretary - Treasurer TERRY DOW/ OFL/FTO. September 2009 Executive 00-President To: Mayors and Reeves,. On behalf of the membership of the Ontario Federation of Labour (OFL), we are writing to you to ask that as local elected representatives you endon e November 6, 2009 as a day of recognition for the community social service workers in yo it community. The 700,000 members of the Ontario Federation of Labour work in all economic sectors and live in communities across Ontario from Kenora to Cornwall and from Moosonee to Windsor. Our members know that community social service worke-s are essential to building strong communities and making life better for families and individuals. The National Union of Public and General Employee3 (NUPGE) developed the attached resolution, which calls for November 6, 2009 to be prDclaimed Community Social Service Workers Appreciation Day. Please advise us of your participation in this day of recognition, so that we can acknowledge your community's role in celebrating Community Social Service Workers Appreciation Day across Ontario on November 6, 2009. Such information may be sent to Terry Downey, Executive Vice-President, Ontario Federation of Labour, 15 Gervais Drive, Don Mills, Ontario M3C 1Y8, by fax (416) 441-1893 or by e-mail at tdowney(cofl.ca. Thank you for your consideration. Yours truly, TERRY DOWNEY (Ms.) Executive Vice-President s ` i t N10 TD/DM/em } o w uP: Attachment 0-C0PY-CIRCULATE TO: COUNCIL T , ;ERV OFFICE SUSTA_ N`j _ 4 DEV CLERK cc: W. Samuelson, 1. Harris, OFL ti EMERG LEGAL ES e OFL Executive Board and Council 2, RE C HUMAN _ „_.L_..... OFL Social Services Committee _ CUSi CAPE MGR OUST&ADM ! J. Clancy, K. Hawley, NUPGE ® ONTARIO FEDERATION OF LABOUR (CLC) • FEDERATIC N DU TRAVAIL OE UONTARIO , 15 Gervais Drive, Suite 202, Toronto, Ontario M3C 1 Y8 Telephone: (416) 441-2731 f 3x: (416) 441-1893 Webhttp://www.off.fto.on,ca Caq O~ October 19, 2009 80 PICKERI COMMITTEE REPORTS a) REPORT PD 2009-09 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D PAGES BLUE 1. Director, Planning & Development, Report PD 24-09 1-38 Zoning By-law Amendment Application A 10/09 Pine Ridge Management Inc. & 1331301 Ontario Inc. Part of Lots 20 & 21, Concession 1 (1450 & 1525 Pickering Parkway) City of Pickerinq RECOMMENDATION 1. That Report PD 24-09 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 10/09, submitted by Pine Ridge Management Inc. & 1331301 Ontario Inc. for lands being Part of Lot 20, Concession 1 & Part of Lot 21, Concession 1, be approved to broaden the range of commercial uses for the subject properties including offices and personal service uses, and add nursing home, retirement home and multiple dwelling-vertical (apartment) as permitted uses and increase the permitted height from six to eight storeys on the lands; 3. That no further notice is required to change the by-law to increase the permitted height from six to eight storeys, proposed subsequent to the holding of the public meeting, as it is within the provisions of the Planning Act; and 4. Further, that the zoning by-laws to implement Zoning By-law Amendment Application A 10/09, as set out in Appendices I and II to Report PD 24-09, be forwarded to City Council for enactment. 2. Director, Planning & Development, Report PD 26-09 39-43 Continuation of Urban Design Consulting Services -Downtown Pickering & Pickering Growth Strategy Program RECOMMENDATION 1. That Report PD 26-09 of the Director, Planning & Development respecting urban design consulting services be received; That the Director, Planning & Development and the Office of Sustainability be authorized to continue with the services of Young & Wright / IBI Group to act as the City's urban design consultants on the: a) Downtown Pickering program to an upset limit of $50,000 using professional and consultative service funds approved by Council in the 2009 Planning & Development Department budget; b) Downtown Pickering program for 2010 to a limit to be determined through . the Planning & Development Department budget approval process; c) Pickering Growth Strategy program to an upset limit of $65,000 using professional and consultative service funds approved by Council in the 2008/2009 Planning & Development Department budgets; and 3. Further, that the appropriate City officials be authorized to take the necessary action to give effect hereto. 3. Director, Planning & Development, Report PD 27-09 44-86 City Initiated Application Zoning By-law Amendment Application A 12/08 Dunbarton Village Zoning Review City of Pickering RECOMMENDATION 1. That Report PD 27-09 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 12/08 be approved to rezone certain lands in Dunbarton Village to recognize existing legal non-conforming uses and to establish a range of permitted uses appropriate for this Village environment; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 12/08, as set out in Appendix I to Report PD 27-09, be forwarded to City Council for enactment. 4. Director, Planning & Development, Report PD 29-09 96-149 Durham Region Official Plan Amendment Application OPA 2008-001 Official Plan Amendment Application OPA 05-04/P Amendment 20 to the Pickering Official Plan Zoning By-law Amendment Application A 33/05 Kinsale Properties Ltd. (Part of Lot 4, Concession 6) City of Pickerinq [Refer to attached memorandum dated October 14, 2009 from the Director, Planning & Development with respect to this matter] RECOMMENDATION 8 2 1. That Report PD 29-09 of the Director, Planning & Development regarding Official Plan Amendment Application OPA 05-04/P, Amendment 20 to the .Pickering Official Plan, be received; 2. a) That Amendment 20 to the Pickering Official Plan initiated by Kinsale Properties Ltd., to permit a 12-hole golf course and associated uses by redesignating the lands from Agricultural Areas, Open Space System - Natural Areas and Exception (E1-3.20.a) to Open Space System - Active Recreational Areas as set out in Exhibit "A" to Appendix I to Report PD 29-09 be adopted and forwarded to the Region of Durham for approval; b) That the Draft By-law to adopt Amendment 20 to the Pickering Official Plan to establish a golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator as set out in Appendix I to Report PD 29-09 be forwarded to Council for enactment; 3. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2008-P-51, submitted by Kinsale Properties Ltd., to redesignate a 29.9 hectare site in the City of Pickering from Prime Agricultural Areas to Major Open Space Areas to permit the development of a 12-hole golf course; 4. That Zoning By-law Amendment Application A 33/05 submitted by Kinsale Properties Ltd. for lands being Part of Lot 18, Concession 1, City of Pickering, to amend the zoning of the subject property to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator as outlined in Report PD 29-09 be approved; 5. That the draft by-law to amend Zoning By-law 3037, as amended by By-law 1751/83 to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator is to be forwarded to Council for enactment once the Ministry of Natural Resources advises the City that the final limits of development and boundaries for open space zoning are appropriate; and 6. Further, that the City Clerk forward a copy of Report PD 29-09 to the Region of Durham and the Town of Ajax for information. ICI I I PICKERING MEMO 83 To: Debi A. Wilcox October 14, 2009 City Clerk From: Neil Carroll Director, Planning & Development Copy: N/A Subject: Additional Information for Council's Consideration Amendment 20 to the Pickering Official Plan OPA 05-04/P Zoning By-law Amendment Application A 33/05 Kinsale Properties Ltd. (Part of Lot 4, Concession 6) On October 5, 2009, Planning & Development Committee adopted the recommendations of Report PD 29-09 which supported the Official Plan amendment and zoning by-law amendment applications related to Kinsale Properties Ltd.'s proposal for a 12-hole golf course. The recommendation of Planning & Development Committee is attached as Attachment #1 to this memorandum. At the Planning & Development Committee meeting several matters were raised by Committee members that merit revisions to the conditions of approval. Further, updated comments from the Ministry of Natural Resources enable the implementing by-law to proceed to Council for approval and a technical revision to the Official Plan Amendment is required. . These revisions are outlined in more detail below and are summarized for clarity in the 'Recommended Actions' section of this memorandum. Official Plan Amendment 20 The draft Official Plan Amendment that accompanied Planning & Development Report PD 29-09 contained a technical error in that it did not delete Exception E1-3.20 (a) which permits a farm implement dealership and an automobile repair shop. Attached for Council's consideration is an amended page 2 of the Official Plan Amendment 20 to the City of Pickering Official Plan (see Attachment #2). Official Plan Amendment 20 replaces the Agricultural Areas, Open Space Systems - Natural Areas and Exception E1-3.20 (a) designation on the subject lands with an Open Space System - Active Recreational Area designation and deletes Section E1-3.20 (a) - Exception. It is proposed that Planning & Development recommendation 2.(a) be revised to read the following: G~1~rr`0CT Cc, L' i fCC~Or- / f` m 0 "2 (a) That Amendment 20 to the Pickering Official Plan initiated by Kinsale Properties Ltd., to permit a 12-hole golf course and associated uses by redesignating the lands from 84, Agricultural Areas, Open Space System - Natural Areas and Exception E1-3.20 (a) to Open Space System - Active Recreational Areas as set out in the revised Exhibit "A" (October 14, 2009) to Appendix I to Report PD 29-09 be adopted and forwarded to the Region of Durham for approval;" Draft Zoninq By-law Recommendation 5 of Report PD 29-09 which proposes the enactment of the draft zoning by-law to permit the proposed golf course subject to Ministry of Natural Resources advisement requires revision. In correspondence dated September 17, 2009, the Ministry of Natural Resources indicates that the tributary located in the subject lands does not support the provincially endangered Redside Dace. Toronto Region and Conservation Authority (TRCA) concur that the limits of development, the farthest of 10 metres from top of bank or 30 metres from stream, as shown on the latest drawings is acceptable to TRCA. Staff propose that recommendation 5. be revised by deleting reference to the Ministry of Natural Resources and is to read as follows: "5. That the draft by-law to amend Zoning By-taw 3037, as amended by By-law 1751/83 to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator be forwarded to Council for enactment;" Development Agreement Report PD 29-09 recommends that the implementing zoning by-law contain an `H' - Holding Category. It was also recommended that requirements to lift the 'H' include the preparation and execution of a development agreement. Attachment #3 to this memo lists specific matters to be addressed in the development agreement. Information Package Subsequent to the Planning & Development Committee meeting, the applicant submitted an information package to the Planning & Development Department. The package (see Attachment #4) addresses questions raised by members of the Planning & Development Committee such as cost per truckload of fill delivered to the site, fill pile volume estimates, and 2008 open house and information session. Recommended Actions 1. Official Plan Amendment 20: Council revise recommendation 2.(a) of Report PD 29-09 as follows: October 14, 2009 Page 2 Amendment 20 to the Pickering Official Plan { "2 (a) That Amendment 20 to the Pickering Official Plan initiated by Kinsale Properties Ltd., 85 to permit a 12-hole golf course and associated uses by redesignating the lands from Agricultural Areas, Open Space System - Natural Areas and Exception E1-3.20 (a) to Open Space System - Active Recreational Areas as set out in the revised Exhibit "A" (October 14, 2009) to Appendix I to Report PD 29-09 be adopted and forwarded to the Region of Durham for approval; " 2. Draft Zoning By-law: Council revise recommendation 5. of Report PD 29-09 as follows: "5. That the draft by-law to amend Zoning By-law 3037, as amended by By-law 1751/83, to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator is to be forwarded to Council for enactment;" 3. Development Agreement: Council add the following clause to its decision respecting PD 29-09: 7. The development/site plan agreement required prior to removal of the 'H'- Holding Category include, but not be limited to, matters outlined in Attachment #3 to the memo dated October 14, 2009, addressed to the City Clerk from the Director, Planning & Development;" 4. Information Package Circulate the information package to members of Council. DW: jf J:\STAFF\Geborahwylie\B Development\KinsaleWlemos\Ccuncll Oct 14 09.tloc Attachments October 14, 2009 Page 3 Amendment 20 to the Pickering Official Plan 86 Attachment 1 Planning & Development Committee Meeting Minutes Monday, October 5, 2009 Recommendation Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report PD 29-09 of the Director, Planning & Development regarding Official Plan Amendment Application OPA 05-04/P, Amendment 20 to the Pickering Official Plan, be received; 2. a) That Amendment 20 to the Pickering Official Plan initiated by Kinsale Properties Ltd., to permit a 12-hole golf course and associated uses by redesignating the lands from Agricultural Areas, Open Space System - Natural Areas and Exception (E1-3.20a) to Open Space System - Active Recreational Areas as set out in Exhibit "A" to Appendix I to Report PD 29- 09 be adopted and forwarded to the Region of Durham for approval; b) That the Draft By-law to adopt Amendment 20 to the Pickering Official Plan to establish a golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator as set out in Appendix I to Report PD 29-09 be forwarded to Council for enactment; 3. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2008-P-51, submitted by Kinsale Properties Ltd., to redesignate a 29.9 hectare site in the City of Pickering from Prime Agricultural Areas to Major Open Space Areas to permit the development of a 12-hole golf course; 4. That Zoning By-law Amendment Application A 33/05 submitted by Kinsale Properties Ltd. for lands being Part of Lot 18, Concession 1, City of Pickering, to amend the zoning of the subject property to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food services and a separate building with an indoor golf simulator as outlined in Report PD 29-09 be approved; 87 5. That the draft by-law to amend Zoning By-law 3037, as amended by By-law 1751/83 to permit a 12-hole golf course with maintenance buildings, a clubhouse with limited food.services and a separate building with an indoor golf simulator is to be forwarded to Council for enactment once the Ministry of Natural Resources advises the City that the final limits of development and boundaries for open space zoning are appropriate; and 6. Further, that the City Clerk forward a copy of Report PD,,29-09 to the Region of Durham and the Town of Ajax for information. CARRIED Amendment 20 to the Pickering Official Plan Attachment # Page 2 88 ACTUAL The City of Pickering Official Plan is hereby amended by: AMENDMENT: 1. Amending Section 3.20, Exceptions by deleting Section 3.20(a); 2. Amending Schedule I - Land Use Structure by designating lands on the north side of Highway 7, as illustrated on Schedule `A' attached to this amendment; IMPLEMENTATION: The provisions set forth in the City of Pickering Official Plan, as amended; regarding the implementation of the Plan shall apply in regard to this Amendment. INTERPRETATION: The provisions set forth in the City of Pickering Official Plan, as amended; regarding the interpretation of the Plan shall apply in regard to this Amendment. 89 Attachment 3 It is recommended that the following matters be addressed through the development agreement: - provide minimum $250,000 security to ensure timely construction of the golf, course; - preparation of a construction schedule which will outline, among other matters, the duration of time of the importation of fill to the site; - agree to the upgrading of Sideline 4 to a hard surface from Highway 7 to the proposed golf course entrance including the provision for a City installed culvert onto Sideline 4 with the necessary permit and fee; - satisfy requirements for any off-site works; - enter into an agreement with Toronto Region Conservation Authority (TRCA) to convey a conservation easement over the natural heritage system.to the TRCA, to the satisfaction of TRCA; - provide ground and surface water monitoring program reports to the satisfaction of the Region and City; - provide a letter of credit required by TRCA securing the implementation of the approved ground and surface water monitoring program and peer review of the monitoring reports;. - obtain Ministry of Transportation approval of a proposed emergency/maintenance access to Highway 7; - satisfy City that an appropriate Record of Site Condition and Reliance Letter have been submitted; and - agree to the tertiary treatment of septic waste. Attachment # 90 October 9, 2009 CITY OF PICKERING Pickering Civic Complex One The Esplanade Pickering, Ontario L1V6K7 Attn: Planning & Development Committee David Ryan Mayor Bonnie Littley Regional Councillor Ward 1 Bill McLean Regional Councillor Ward 2 Rick Johnson Regional Councillor Ward 3 Jennifer O-Connell City Councillor Ward I Doug Dickerson City Councillor Ward 2 David Pickles City Councillor Ward 3 RE: Kinsale Properties Ltd. Proposed Golf Course Development As per the request from Councillor David Pickles (at the October 5"' Planning & Development meeting), we are providing the following information (Attachment 1) that was given to local residences on May 2, 2008 regarding the golf course development. 1. Copy of Kinsale Golf Club Development Proposal. 2. Copy of May 11, 2008 (10 am - 4 pm) Open House invitation. 3. Copy of Open House direction map. 4. Copy of Open House attendees. 5. Copy of Open House comments. We are also providing the information regarding the Fill Pile Estimated Volume Details which are, shown in Attachment 2. Additionally, there was a request for the cost per truckload of fill delivered to the site. This cost averages out to approximately $26 / load. If you have any questions please contact me at (519)599-6336, by cell phone at (519)373-2384, by fax at (519)599-7667 or by direct email at jwdmiller@rogers.co or e-mail at miller olg fdesign@rogers.com. 6 Sincerel ~ Jas n Mill,er sident Miller Golf Design Group 103 Hillcrest Drive, P.O. Box 308, Clarksburg (Town of The Blue Mountains), Ontario, Canada NOH 1JO Telephone (519) 599-6336 Fax (519) 599-7667 Email: golfshape@bmts.com 91 Attachment , 1 ATTACHMENT 2 October 9, 2009 CITY OF PICKERING Pickering Civic Complex One The Esplanade Pickering, Ontario L1V6K7 Attn: Planning & Development Committee David Ryan Mayor Bonnie Littley Regional Councillor Ward 1 Bill McLean Regional Councillor Ward 2 Rick Johnson Regional Councillor Ward 3 Jennifer O-Connell City Councillor Ward 1 Doug Dickerson City Councillor Ward 2 David Pickles City Councillor Ward 3 RE: Kinsale Properties Ltd. Proposed Golf Course Development FILL PILE ESTIMATED VOLUME DETAILS As per our conversation at the October 5 h Planning & Development meeting, we offer the following information regarding the existing fill pile located on the site. We have calculated the actual amount of fill in the pile. This is an estimate based upon the actual size of the existing fill pile and estimated volume of fill pile (as the base was sloped under the fill pile) utilizing the actual base contour elevations and estimated height. of the fill pile. Fill Pile Area ■ 15.8 acres / 64,000 sq. m. / 688,000 sq. ft. @ 3.1 cu. yd. / 1,000 sq. ft. / inch = 2,132 cu. yd. / inch = 25,584 cu. yd. / ft. ■ Base of fill pile is located on a natural slope of land going from 184 m. to 165 m. elevation. 103 Hillcrest Drive, P.O. Box 308, Clarksburg (Town of The Blue Mountains), Ontario, Canada NOH 1JO Telephone (519) 599-6336 Fax (519) 599-7667 Email: golfshape@bmts.com 2 Attachment #-L 9 2 ■ Average depth of fill pile = 54 ft. East side depth = 32 ft. West side depth = 86 ft. maximum = 25,584 cu. yd. @ 54 average ft. = 1,381,536 cu. yd. 6 years = 230,256 cu. yd. / year 15 cu. yd. / truck = 15,350 trucks / year 220 average working days / year = 69 trucks / day We are proposing to bring in enough fill to reduce the slope of the fill pile, and create a safer, more stable slope, as well as enough topsoil to cover all existing non-topsoil areas that are proposed for golf course features and ultimately a turfgrass cover. These volumes have been calculated based upon the present golf course layout, the present slopes and the proposed grading plan. If you have any questions please contact me at (519)599-6336, by cell phone at (519)373-2384, by fax at (519)599-7667 or by direct email at jwdmiller@rogers.com or e-mail at miller olg fdesi,gngrogers.com. Sincerely, j r Design Group C:\Documents\M +G D G\MGD Projects\Kinsale\Planning & Development\K-PickeringPlanning&DevCommittee-Fill Details Oct9-09.doc 9 3 Attachment # October 9, 2009 CITY OF PICKERING Pickering Civic Complex One The Esplanade Pickering, Ontario L1V6K7 Attn: Planning & Development Committee David Ryan Mayor Bonnie Littley Regional Councillor Ward 1 Bill McLean Regional Councillor Ward 2 Rick Johnson Regional Councillor Ward 3 Jennifer O-Connell City Councillor Ward I Doug Dickerson City Councillor Ward 2 David Pickles City Councillor Ward 3 RE: Kinsale Properties Ltd. Proposed Golf Course Development As discussed, we are delivering a package to the residents of Kinsale and surrounding area regarding the proposed golf course development. This includes the fill requirements to move this project forward. As noted, we require the following amounts of fill and topsoil to complete the golf course as designed. REQUIRED FILL = 35,712 cu. yd TOPSOIL = 8,928 cu. yd TOTAL REQUIREMENTS = 44,640 cu. yd As previously mentioned, the engineering company (C.C. Tatham & Associates) had proposed the following amounts of fill and topsoil just to properly cap, stabilize slopes and cover with topsoil. REQUIRED FILL = 75,860 cu. yd (58,000 cu. m.) TOPSOIL = 32,698 cu. yd (25,000 cu. m.) TOTAL REQUIREMENTS = 108,559 cu. yd (83,000 cu. m.) i 103 Hillcrest Drive, P.O. Box 308, Clarksburg (Town of The Blue Mountains), Ontario, Canada NOH 1JO Telephone (519) 599-6336 Fax (519) 599-7667 Email: golfshape@bmts.com 2 Attachment 94 The proposed golf course development is asking for only 41 % of the amount required by the Engineers to properly and safely slope and cap this fill pile, and therefore reduce the required fill and topsoil importation. Please note the number of trucks of material proposed to deliver to this site does not necessarily increase the truck traffic on Hwy #7 in this area, as existing truck traffic moving fill and topsoil may still be driving past this site regardless of whether we are accepting this material or not. Also noted was the proposed Hwy #7 road works for this section that is proposed for the summer of 2010. This may actually be an opportunity to have the construction processes overlap, and reduce the overall length of time these projects will require until completion. Additionally, in the past the Owner utilized heavy gravel driveways to reduce mud tracking onto the highway, as well as water trucks and sweepers. If required, the Owner is proposing to utilize these same types of mud and dust control measures for this proposal. The resident package will include the information, as above, as well as information pertaining to the golf course development, including a Golf Course Master Plan Layout drawing. We will also provide our office contact information, including telephone numbers to call if there are any questions concerning this development. We will keep a list of all such calls and concerns, and provide this to the City, if any issues arise. If you have any questions or concerns over this proposed format please contact me at (519)599-6336, by cell phone at (519)373-2384, by fax at (519)599-7667 or by direct email at jwdmiller@rogers.com or e-mail at miller olg fdesi nkrogers.com. Sincerely, I Jason iller es ent Miller Golf Design Group C:\Documents\M G D G\MGD Projects\Kinsale\Planning & Development\K-PickeringPlanning&DevCommittee-Resident Pkg Oct9-09.doc i 9 5 Attachment KINSALE GOLF CLUB ATTACHMENT 1 Miller Golf Design Group 9 6 Attachment #_Y__ hT +I KINSALE GOLF CLUB The Kinsale Golf Club development will be unique as a 12-hole golf course, as a par 3 family-oriented golf course, and as an inspired golf course that will highlight world famous bunkers. Due to this unique style of golf club and the opportunity provided by this, the marketing for the Kinsale Golf Club development will appeal to all levels of golfers. The fact that it is a 12-hole golf course laid out as two 6-hole loops will appeal to those golfers who are limited by time. The par 3 holes will appeal to beginner golfers, as well as ladies, juniors and seniors, because length is not a factor in playing this golf course. The world famous bunkers on each golf hole will appeal to the core golfer who enjoys playing challenging golf holes. Kinsale is providing a golf club that is affordable, and appeals to the largest percentage of the public. It also can be played in the shortest amount of time, and therefore increase the percentage of golfers available to play this golf course. The Kinsale golf Club will provide an environmentally-friendly property that members and golfers alike can take pride in and satisfaction that they are helping out with nature, while pursuing a leisure activity. The Kinsale Golf Club will enhance the Region by providing a healthy outdoor activity and past time to many people who will benefit from this activity, all within an environmentally-friendly property ideally suited to being this new style of time-sensitive golf course. The Kinsale Golf Club utilizes a small parcel of land suited to this style of golf course. Combined with the Indoor Golf Simulator facilities this development will provide a wide range of unique golfing opportunities. Jason Miller, Architect Miller Golf Design Group k 103 Hillcrest Drive, P.O. Box 308, Clarksburg (Town of The Blue Mountains), Ontario, Canada NOH 1J0 Telephone (519) 599-6336 Fax (519) 599-7667 Email: golfshape@bmts.com 9 7 {attachment # Kinsale and Area Residents April 2008 SUBJECT: PROPOSED GOLF COURSE DEVELOPMENT ON Hwy #7 @ BALSAM ROAD KINSALE CITY OF PICKERING I REGION OF DURHAM OPEN HOUSE & INFORMATION SESSION FOR THE PROPOSED GOLF COURSE DEVELOPMENT The Owners of the lands just west of Kinsale, on the Northeast corner of Hwy #7 and Balsam Road, are proposing to build a 12-hole par 3 golf course on the 70 acre parcel. This new golf course will be designed for all levels of golfers, and be a very good beginner and family- oriented facility. The golf course and site will be an environmental showcase, transforming a fragmented parcel of land into a natural park-like setting. This will include a very modest clubhouse and indoor golf simulator centre. The Owner and consultant team are holding an OPEN HOUSE in order to highlight the proposed golf course development, and answer any questions or concerns of any area residents. Please join us on May 11th, 2008 between 11:00 a.m. and 4:00 p.m. at the Greenwood Park and Community Centre, 3551 Greenwood Road, Greenwood, ON LOH 1E0 (see location map attached), for a review of the proposal, a look at the drawings and reports, and enjoy some refreshments in this informal information session. Feel free to contact us with any questions or concerns regarding this open house, or any other matter related to this proposal by phone at (519) 599-6336 or by e-mail at millergolfdesign@rogers.com. If you cannot attend this Open House but would like to discuss any issues or concerns, please feel free to call Jason Miller directly at the above contact information. Thank you for your time and we hope to see you in May. Regards, Ja on Mil er E Pre 'den Miller Golf Design Group For i Kinsale Properties Ltd. 2 = 98 Attachment ~ z J O ~ ROAD O ® n z ~m n m m C/) n~eo C/) 0 0 m z ~o ~N D F WESTNEY ROAD 99 Attachment PROPOSED KINSALE GOLF CLUB On Hwy #7 @ Balsam Road Kinsale City of Pickering / Region of Durham OPEN HOUSE May 11th, 2008 Greenwood Park and Community Centre List of Attendees: 1. Name: Paul Brett and wife Address: 3110 Hwy. #7, Pickering, ON Phone 905-686-9847 2. Name: Laura Orlandi and father Address: 3270 Hwy. #7, Pickering, ON Phone 905-655-0197 I E l I ~F i i i I i I i 'I w i f i Attachment # ~ 1 0 0 PROPOSED KINSALE GOLF CLUB OPEN HOUSE May 11th, 2008 Greenwood Park and Community Centre CONCERNS & ISSUES Visitor: Laura Orlandi (Daughter & Father) Property: East of site - adjacent to central part of property Address: 3270 Hwy. #7, Pickering, Ontario Concerns: i) Safety on Hwy #7 from Hole #2 (golf balls hitting cars - she was hit at a local club) ii) Trucks bringing in fill iii) Trucks using Hwy #7 access (prefer us to use Balsam Road entrance) iv) Mosquitos and Ponds v) Well water vi) Equipment delivery concerns and traffic Issues: i) Size of buildings ii) Location of septic system iii) Irrigation water use iv) Neighbours wells went dry in past (neighbours live on Kinsale Rd.) v) View from her property - she would prefer to not see Golf Course Attachment # 101 PROPOSED KINSALE GOLF CLUB OPEN HOUSE May I Ith, 2008 Greenwood Park and Community Centre CONCERNS & ISSUES Visitor: Paul Brett (Husband and Wife) Property: Corner of Hwy #7 and Balsam Rd. (NE) Address: 3110 Hwy. #7, Pickering, Ontario Concerns: None Issues: i) Ministry of Transportation (MTO) - MTO will be expropriating his house and land for road widening. - MTO may look at Park and Drive lot on land. Attachment 102 KINSALE GOLF CLUB The Kinsale Golf Club development will be unique as a 12-hole golf course, as a par 3 family-oriented golf course, and as an inspired golf course that will highlight world famous bunkers. Due to this unique style of golf club and the opportunity provided by this, the marketing for the Kinsale Golf Club development will appeal to all levels of golfers. The fact that it is a 12-hole golf course laid out as two 6-hole loops will appeal to those golfers who are limited by time. The par 3 holes will appeal to beginner golfers, as well as ladies, juniors and seniors, because length is not a factor in playing this golf course. The world famous bunkers on each golf hole will appeal to the core golfer who enjoys playing challenging golf holes. Kinsale is providing a golf club that is affordable, and appeals to the largest percentage of the public. It also can be played in the shortest amount of time, and therefore increase the percentage of golfers available to play this golf course. The Kinsale golf Club will provide an environmentally-friendly property that members and golfers alike can take pride in and satisfaction that they are helping out with nature, while pursuing a leisure activity. The Kinsale Golf Club will enhance the Region by providing a healthy outdoor activity and past time to many people who will benefit from this activity, all within an environmentally-friendly property ideally suited to being this new style of time-sensitive golf course. The Kinsale Golf Club utilizes a small parcel of land suited to this style of golf course. Combined with the Indoor Golf Simulator facilities this development will provide a wide range of unique golfing opportunities. Jason Miller, Architect Miller Golf Design Group 103 Hillcrest Drive, P.O. Box 308, Clarksburg (Town of The Blue Mountains), Ontario, Canada NOH 1,10 Telephone (519) 599-6336 Fax (519) 599-7667 Email: golfshape@bmts.com 1 0 3 Attachment # KINSALE & AREA RESIDENTS OCTOBER 2009 SUBJECT: PROPOSED GOLF COURSE DEVELOPMENT ON HWY #7 @ BALSAM ROAD KINSALE CITY OF PICKERING l REGION OF DURHAM INFORMATION PACKAGE This letter and information package is presented to you to provide an update on the proposed Kinsale Golf Course Development, located at #3160, north side of Hwy #7 (and Balsam Road) just west of Kinsale. We have been working with the City of Pickering, Region of Durham, and the various provincial government agencies on the permitting process for the proposed 12-hole golf course for the past 5 years. We are now at the final stage of the process and want to inform you of the project status. We hope to begin initial phases of the construction in 2010. In order to complete the golf course development, utilizing the existing site and fill pile, we require fill and topsoil to cover the existing slopes and barren ground in order to provide the required safety as well as a base to grow grass on. Therefore, we are proposing to bring in enough fill to reduce the slope of the fill pile, and create a safer, more stable slope, as well as enough topsoil to cover all existing non-topsoil areas that are proposed for golf course features and ultimately a turfgrass cover. These volumes have been calculated based upon the present golf course layout, the present slopes and the proposed grading plan. As previously calculated by the engineering company (C.C. Tatham & Associates), to re-habilitate the site, the proposed amounts of fill and topsoil just to properly cap, stabilize slopes and cover the fill with topsoil are the following: REQUIRED FILL = 75,860 cu. yd (58,000 cu. m.) TOPSOIL = 32,698 cu. yd (25,000 cu. m.) TOTAL REQUIREMENTS = 108,559 cu. yd (83,000 cu. m.) 2 Attachment # 1 0 4 In order to complete the proposed golf course, we require only the following amounts of fill and topsoil to complete the golf holes as designed. REQUIRED FILL = 35,712 cu. yd TOPSOIL = 8,928 cu. yd TOTAL REQUIREMENTS = 44,640 cu. yd As you can see, the proposed golf course development will require only 41 % of the amount required by the Engineers to properly and safely slope and cap this fill pile, and therefore reduce the required fill and topsoil importation to the site. We believe this reduction in fill and topsoil requirements, as well as the benefit of providing a recreational facility, complete with a local job base, tax base and green buffer between other future proposed developments (ie Hwy #407 or future residential / commercial development) will have a positive influence on the Kinsale area. Please note the number of trucks of material proposed to deliver to this site does not necessarily increase the truck traffic on Hwy #7 in this area, as existing truck traffic moving fill and topsoil may still be driving past this site to another licenced fill site, regardless of whether we are accepting this material or not. Also note that the proposed Hwy #7 road works for this section is also proposed for the summer of 2010. This may actually be an opportunity to have the construction processes overlap, and reduce the overall length of time these construction projects will require until completion. We hope you can see the benefits of rehabilitating this old fill site into a viable golf course development that is both a benefit to our community and environmentally sensitive, as well as providing a great opportunity for families to spend time together outdoors. ' If you have any questions or concerns regarding this development, please do not hesitate to contact me at my I Office (519) 599-6336 Fax (519) 599-7667 Direct email jwdmiller@rogers.com or e-mail at miller olfdesign@rogers.com. f t i Sincerely, Jason Miller President Miller Golf Design Group C:\Documents\M G D G\Iv1GD Projects\Kinsale\Planning & Development\K-PickeringPlanning&DevCommittee-Resident Pkg Info Oct9- 09.doc 105 Caq o¢~ October 19, 2009 PICKERING COMMITTEE REPORTS b) REPORT EC 2009-08 OF THE EXECUTIVE COMMITTEE EXECUTIVE PAGES YELLOW 1. Director, Corporate Services & Treasurer, Report CS 38-09 1-34 2009 Year End Audit RECOMMENDATION 1. That Report CS 38-09 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Director Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 2. Director, Corporate Services & Treasurer, Report CS 36-09 35-103 Clerks Division Revenue Controls Review RECOMMENDATION That Report CS 36-09 of the Director, Corporate Services & Treasurer regarding the results of the Clerks Division Revenue Controls Review be received for information. 3. Director, Corporate Services & Treasurer, Report 37-09 104-106 Section 357/358 of the Municipal Act-Adjustment to Taxes RECOMMENDATION 1. That Report CS 37-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, I 106 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, Corporate Services & Treasurer, Report CS 39-09 107-129 Veridian Corporation - Promissory Notes Renewal RECOMMENDATION 1. That Report CS 39-09 of the Director, Corporate Services & Treasurer be received; 2. That the maturity dates on the Promissory Notes in the amount of $7,095,000 to Veridian Corporation and $17,974,000 to Veridian Connections Inc. be amended to November 1, 2012 at their face value with the existing terms and conditions with interest at 6% or the Ontario Energy Board Deemed Rate as indicated on the respective notes; 3. That a by-law in the form included as Attachment 2 to this report providing for the approval and execution of a Note Amending Agreement be enacted; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering in the form included as Attachment 3 to this report; 5. That the Director, Corporate Services & Treasurer be authorized to undertake any actions including negotiations or amendments to the terms and conditions necessary in order to put the foregoing into effect; and 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 45-09 130-195 407 East Final Individual Environmental Assessment (FIEA) and Preliminary Design Study - August 2009 City of Pickering Comments RECOMMENDATION 1. That Report OES 45-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the 407 East Final Individual Environmental Assessment (FIEA) and Preliminary Design Study, August 2009, be received; 2. That Council endorses the Technically Preferred Route (TPR) consisting of the Highway 407 East Mainline and the two North-South Freeway "Links" connecting Highway 401 in West Durham and in East Durham (See Attachment 1); 107 3. That Council supports the transitway corridor, the locations of transitway stations and the maintenance yards within Pickering in principle, as the basis for the submission of a future separate environmental assessment; 4. That Council requests the Ontario Ministry of Transportation (MTO) to work with City staff to determine alternative strategies for the seven cultural heritage properties in Pickering proposed to be displaced in the FIEA Report (See Attachment 2); 5. That Council requests the MTO to consider a better location or retain flexibility to re-orient the proposed interchange at Westney Road to accommodate a more easterly alignment for the Greenwood By-Pass on Westney Road, should the Region of Durham's Environmental. Assessment (EA) for the Greenwood By-Pass support such an alignment; 6. That, as previously requested in Report No. OES 07-09, dated January 12, 2009 (See Attachment 3), Council requests all proposed grade separations within Pickering include raised sidewalks (1.8 metre minimum width) on both sides of the roadways, and dedicated bicycle lanes (1.5 metre minimum width) on the outer lanes on both sides of the roadways at MTO expense; 7. That Council requests the MTO to install a gateway feature at Lake Ridge Road in Pickering as a component of Community Value Plan (CVP); 8. That Council requests MTO to relocate and replace ball diamonds, play grounds, and parking, etc. located at Don Beer Memorial Park north of Highway 407 in the Hamlet of Brougham which is being significantly impacted by the proposed alignment, and that MTO be further requested to work closely with the City of Pickering and the Federal Government to find a suitable location, all at MTO expense; 9. That Council endorses the comments and recommendations made by staff to the MTO, dated August 4, 2009 (See Attachment 4) and further requests MTO to incorporate them into the FIEA Report; 10. That Council endorses the concerns raised by staff on the FIEA Report to the MTO in Appendix 3 of Report OES 45-09 and further requests MTO to incorporate them into the FIEA Report; 11. That MTO revise the FIEA to take into account the data and status updates contained in Appendix 4 of Report OES 45-09; 12. That following the approval.of FIEA Report, Council requests MTO to work closely with City of Pickering staff during the subsequent design and implementation phases of the 407 easterly extension; 108 13. That a copy of the Report OES 45-09 be forwarded to the MTO, the 407 East EA Project Team, Region of Durham, all Durham area municipalities, and Transport Canada; and 14. Further, that the City Clerk be requested to forward Report OES 45-09 and the October 13, 2009 Executive Committee decision on this matter to Ontario Ministry of Environment (MOE) by the required deadline of October 16, 2009 and forward Council's decisions on this matter following the Council meeting of October 19, 2009 to MOE. 6. Director, Corporate Services & Treasurer, Report CS 40-09 .196-245 Tender / Contract Approval - Councils' Summer Recess RECOMMENDATION 1. That Report CS 40-09 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-11-2009 Durham Purchasing Co-operative for the Supply and Delivery of Culvert;. Tender No. T-13-2009, Supply and Delivery of Fire Rescue Equipment; Tender No. T-16-2009, Asphalt and Concrete Repairs; Tender No. T-20-2009, Supply and Delivery of Two (2) One-Ton Dump Trucks; and Tender No. T-21-2009, Reconstruction of Luna Court. City o¢~ _ 1 0 9 _~T; PX_q1/'U October 19, 2009 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Operations & Emergency Services, Report OES 48-09 111-117 Quotation Q -62-2009 - Underground Hydro Conversion on Liverpool Road RECOMMENDATION 1. That Report OES 48-09 of the Director, Operations & Emergency Services regarding the Underground Hydro Conversion on Liverpool Road be received; 2. That Quotation Q-62-2009 submitted by Dundas Power Line Limited in the amount of $82,950.00 (GST included) be accepted; 3. That the total gross project cost of $89,250.00 (GST included) including the quotation amount and other associated costs and the total net project cost.of $85,000 be approved; 4. That the total net project costs of $85,000 be funded as follows: a) The sum of $40,000 to be funded from the Move Ontario Reserve as was approved in the 2007 Capital Budget; b) The additional sum of $45,000 to be funded by a draw from the Move Ontario Reserve; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 2. Director, Planning & Development Report PD 30-09 118-127 Tender T-22-2009 -Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue RECOMMENDATION 1. That Report PD 30-09 regarding the asphalt improvements for Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue be received; 110 2. That Tender T-22-2009 submitted by Ashland Paving Ltd. for the road improvements to Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue at cost of $249,352 (GST included) be accepted; 3. That the total gross project cost of $276,862 (GST included) including the tender amount and other associated costs and the total net project cost of $263,678 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $135,000 be financed from development contributions using the developers' security; b) that the sum of $128,678 be funded from: (i) the Development Charges Roads Related Reserve Fund in the amount of $93,600; (ii) DC City's Share Reserve in the amount of $114,400; c) that the Director, Corporate Services & Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CS 41-09 128-130 Toys for Tickets / Food for Fines Promotion RECOMMENDATION 1. That Report CS 41-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed Toys for Tickets / Food for Fines Promotion be implemented for December 10 and 11, 2009; and 3. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. City REPORT TO _ COUNCIL -am-WA t PICKERI G Report Number: OES 48-09 Date: October 19, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Quotation Q -62-2009 - Underground Hydro Conversion on Liverpool Road - File: A-1440 Recommendation: 1. That Report OES 48-09 of the Director, Operations & Emergency Services regarding the Underground Hydro Conversion on Liverpool Road be received; 2. That Quotation Q-62-2009 submitted by Dundas Power Line Limited in the amount of $82,950.00 (GST included) be accepted; 3. That the total gross project cost of $89,250.00 (GST included) including the quotation amount and other associated costs and the total net project cost of $85,000 be approved; 4. That the total net project costs of $85,000 be funded as follows: a. The sum of $40,000 to be funded from the Move Ontario Reserve as was approved in the 2007 Capital Budget; b. The additional sum of $45,000 to be funded by a draw from the Move Ontario Reserve; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As part of the 2007 Roads Capital Budget, Underground Hydro Conversion on Liverpool Road was approved as a construction project with an estimated cost of $40,000. Quotation Q-62-2009 was issued on Tuesday, September 22, 2009 and closed on Tuesday, September 29 2009, with 3 bidders responding. The total net project cost is estimated to be $85,000 to the City (net of GST rebate). The City's purchasing policy requires staff to Report to Council on results of the quotation and financing in order to proceed with this project in a timely manner. Report OES 48-09 October 19, 2009 Subject: Underground Hydro Conversion on Liverpool Road Page 2. Financial Implications: 1. QUOTATION AMOUNT Q-62-2009 $79,000.00 GST 3,950.00 Sub-Total 82,950.00 GST Rebate (3,950.00) Total $79,000.00 2. APPROVED SOURCE OF FUNDS Roads Capital Budget Location Project Code Source of Funds Budge t Required Liverpool Road 5320.0708.6250 Move Ontario Reserve $40,000 $40,000 Phase II Hydro/ Move Ontario Reserve 45,000 Utility Conversion FUNDS AVAILABLE $40,000 $85,000 3. ESTIMATED PROJECT COSTING SUMMARY Q-62-2009 - Quotation for Underground Hydro Conversion On Liverpool Road 5320.0708.6250 $79,000 Associated Costs Contingency 6,000 Total 85,000 GST 4,250 Total Gross Project Cost 89,250 GST Rebate (4,250) Total Net Project Cost $85,000 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this re 9 port and concurs. The 2007 Capital Budget, as approved by Council provided for $40,000 of funds from the City's Move Ontario Reserve which was originally funded by a Provincial Grant. As the capital cost has increased from $40,000 to $85,000 an additional $45,000 in funding is required, and the draw from this reserve will be increased accordingly. CORP0227-07/01 revised Report OES 48-09 October 19, 2009 Subject: Underground Hydro Conversion on Liverpool Road Page 3. 113 Sustainability Implications: This report does not contain any sustainability implications. Background: As part of the Roads Capital Budget for 2007, Underground Hydro Conversion on Liverpool Road was identified as a construction project with an estimated cost of $40,000. Although Veridian Connections was provided a Purchase Order to proceed with the work in 2008, the project did not move forward until 2009. In the Spring of 2009 staff met with Veridian's contractor Aecon on site to go over the project.. It was identified at this time that the original estimate provided by Veridian in the amount of $40,000 had increased to approximately $85,000. Staff decided not to use Veridian for these works and proceeded with getting competitive pricing to bring the project within the original budget of $40,000. Quotation Q-50-2009 was issued on Monday, August 24, 2009 and closed on Tuesday, September 8, 2009 with no acceptable bids. Quotation Q-62-2009 was issued on Tuesday, September 22, 2009 and closed on Tuesday, September 29, 2009 with three bidders responding. The low bid was submitted by Dundas Power Line Limited in the amount of $82,950.00 (GST included). The total gross project cost is estimated to be $89,250.00 for an estimated net cost to the City of $85,000 (net of GST rebate). References for Dundas Power Line Limited have been checked and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, , current WSIB Council Amendment to Draft #7 (CAD-7), Certificate-of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Dundas Power Line Limited have been reviewed by the (Acting) Coordinator, Health &.Safety and are deemed acceptable. In conjunction with staffs review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the quotation is deemed acceptable. Upon careful examination of all quotations and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Dundas Power Line Limited for Quotation Q-62-2009 in the amount of $82,950 (GST included) and that the total net project cost of $85,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated September 29, 2009 CORP0227-07/01 revised Report OES 48-09 October 19, 2009 Subject: Underground Hydro Conversion on Liverpool Road Page 4 114 Prepared By: Approved/Endorsed By: D rre Selsky Ever ' t Bunts Supervisor U Dire for Engineering & Capit I Works O erations & Emergency Services Vera A. Felgemacher Gillis A. Paterson C.P.P., CPPO, CPPB, C.P.M., CMM III Director Manager, Supply & Services Corporate Services & Treasurer 3Rcis and W. Ho orn ionHead Municipal Property & Engineering DS:nw Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Recommended for the consideration Q of Pickering City ou L,TKoWasJ. Qu n DM M III v Chief Administra ive Offi -def CORP0227-07/01 revised Ca v ATTACHMENT,.,.. ~ f0REPORT # dfS~~~ U ~ y ot~ 1 1 j MUNICIPAL PROPERTY & ENGINEERING. Attachment for Quote Q-62-2009 UNDERGROUND HYDRO CONVERSION - LIVERPOOL ROAD BAYVIEW I W W W n F STREET Z ROAD u LAN Z p Z WATERPOINT j 2- O Q M STREET Q p J COMMERCE STREET Z COLMAR AVE. Q O Q O BROADVIEW Z Z O Q - O K ~ Q ~ ~ STREET Q O mA J Q PARKHAM RES. FRENCHMA N'S a (D 0 ANNLAND STREET p , BA Y WHARF STREET J \ SUBJECT v ° AREA W m a w ALEX J ROBERTSON PARK SgNOBgR pq0 O Q BEACHFRONT PARK LAKE ONTARIO LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: From Annland Street to Wharf Street - Underground works in preparation for future aboveground reconstruction (a continuation of the Great Lakes Nautical Village). • Remove existing hydro secondary service from the overhead line to underground ducts • Convert residents from an overhead service to an underground connection • Install blank underground ducts in preparation for future decorative street lighting • Landscape Restoration (grading and sodding where required). 'TOREPQRT# CGS 4 ~'U~ ATTACHMENT 1 of PICKERI MEMO To: Darrell Selsky September 29, 2009 Supervisor, Engineering & Capital Works From: Vera A. Felgemacher Manager, Supply & Services Copy: Division Head, Municipal Property & Engineering Subject: Quotation No.Q-62-2009 Quotation for Underground Hydro Conversions on Liverpool Road Closing: Tuesday; September 29, 2009 no later than 3:00 pm (local time) Quotations were invited from six (6) companies of which three (3) have responded by the .closing date and time. Quotations shall be irrevocable for 60 days after the official closing date and time. SUMMARY PST/GST Included Bidder Total Amount $ After Calculation Agreement to Check $ Bond Dundas Power Line Ltd. $82,950.00 $82,950.00 Yes Vickery Electric $86,154.60 $86,154.60 Yes Langley Utilities Contracting Ltd. $119,910.00 $119,910.00 Yes Dundas Power Line Ltd. has submitted the lowest bid. Please advise as soon as possible, if the quotation submitted by Dundas Power Line Ltd. will be considered in order that the following documentation as in accordance with Information to Bidders Item 6 (III) can be received and reviewed during the evaluation phase of the quotation call: (a) a copy of the Health and Safety Policy to be used on this project, currently dated and signed; (b) a copy of the .current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) a copy of the valid Electrical Contractor Registration Authority license for underground high voltage utility power distribution work ; (e) a copy of "genie and man lift licence" for each employee using such equipment. ATTACHMENT #-27- REPORT#-,a-c--S 1-18"0~7 ?C' 117 In accordance with Purchasing Policy Item 04.07, goods and services with an estimated total purchase price exceeding $81,000.00 are subject to Council approval. Please review the copies of the bids. Include the following items in your Report to Council. (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator Health & Safety; (b) any past work experience Dundas Power Line Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) related departmental approvals; (e) any reason(s) why the low bid of Dundas Power Line Ltd. is not acceptable; and (f) related comments specific to the project. Please do not disclose any information to enquiries. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of, Supply & Services. VAF/jg Attachment September 29, 2009 Page 2 Quotation No. Q-62-2009 Quotation for Underground Hydro Conversions on Liverpool Road Cull0~ REPORT TO COUNCIL PCN I ~KERI Report Number: PD 30-09 Date: October 19, 2009 From: Neil Carroll Director, Planning & Development Subject: Tender T-22-2009 - Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue - File: F-5400-001 Recommendation: 1. That Report PD 30-09 regarding the asphalt improvements for Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue be received; 2. That Tender T-22-2009 submitted by Ashland Paving Ltd. for the road improvements to Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue at cost of $249,352 (GST included) be accepted; 3. That the total gross project cost of $276,862 (GST included) including the tender amount and other associated costs and the total net project cost of $263,678 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $135,000 be financed from development contributions using the developers' security; b) that the sum of $128,678 be funded from: (i) the Development Charges Roads Related Reserve Fund in the amount of $93,600; (ii) DC City's Share Reserve in the amount of $114,400; c) that the Director, Corporate Services & Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Report PD 30-09 October 19, 2009 Subject: Tender T-22-2009 1 19 Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue Page 2 Executive Summary: As part of the Development Agreements for residential development fronting Acorn Lane, Kodiak Street and Carpenter Court the developer was required to construct these roads as per City standards. The developer has failed to complete these roads to an acceptable standard. Consequently, the City will be. completing these works using the Developer's Security. The completion of surface works for Woodview Avenue, south of Finch Avenue was approved as part of the 2009 Development Projects (D.C. Funded) Capital Budget. Tender T-22-2009 included required road works for all four roads, was released on September 2, 2009 and closed September 16, 2009 with four (4) bidders responding. Ashland Paving Ltd. was the low bidder. The total net project cost is estimated to be $128,678 to the City and $135,000 as a developer contribution (net of GST rebate). The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-22-2009 $237,478.30 GST 11,873.92 Sub-Total 249,352.22 GST Rebate (11,873.92) Total 237,478.30 2. APPROVED SOURCE OF FUNDS Roads Capital Budget Location Project Code Source of Funds Budget Required Acorn Lane 5321.0950.6250 Developer Contribution 0 135,000.00 Kodiak Street Carpenter Court Woodview Ave. 5321.0911.6250 DC Roads & Related Reserve Fund 93,600.00 57,905.00 DC City's Share Reserve 114,400.00 70,773.00 Total 208,000.00 128,678.00 Grand Total 208,000.00 263,678.00 I)epol PD 30-09 October 19, 2009 Subject: Tender T-22-2009 .Tender for Road Improvements.on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue Page 3 3. ESTIMATED PROJECT COSTING SUMMARY T-22-2009 - Tender for Road Improvements on 128,684 Acorn Lane, Kodiak Street, Carpenter Court Woodview Avenue 108,794 Associated Costs Material Testing 5,000 Miscellaneous Costs 1,200 Construction Contingency 20,000 $263,678 GST 13,184 Total Gross Project Cost 276,862 GST Rebate (13,184) Total Net, Project Cost $263,678 Project cost under (over) Budget $79,322 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: This will improve the existing condition of the paved road surface providing improved vehicular movement and extending the life cycle of the road eliminating short term maintenance costs. Background: 1. As part of the Development Agreements for residential development fronting Acorn Lane, Kodiak Street and Carpenter Court the developer was required to construct these roads as per City standards. As the developer has failed to complete these roads to an acceptable standard the City will be completing these works using the developer's security. The estimated cost'for this road work is $135,000. 2. The completion of surface works for Woodview Avenue, south of Finch Avenue was approved as part of the 2009 Development Projects (D.C. Funded) Capital Budget. Report PD 30-09 October 19, 2009 Subject: Tender T-22-2009 21 Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue Page 4 This tender is limited to the placement of surface course asphalt. The estimated cost for this section of Woodview is $128,678. The 2009 approved budget for the Woodview Avenue surface asphalt was $320.000, out of which approximately $112,000 has been spent to date, leaving a balance of $208,000 available for the remaining surface asphalt work to be undertaken by the City through T-22-2009 and landscaping works proposed to be completed in 2010. As this is a development charge funded project, the percentage allocation between DC City's Share Reserve and Development Charges (DC)-Roads & Related Reserve Fund will be based on what was originally approved. Consequently, the available allocation between the two funding sources is: City's Share Reserve $114,400 (55%) and DC-Roads & Related Reserve Fund $93,600 (45%). 3. Tender T-22-2009 was released on September 2, 2009 and closed September 16, 2009 with four (4) bidders responding. Ashland Paving Ltd. was the low bidder. 4. Although Ashland Paving Ltd. has not previously done work for the City of Pickering all their references submitted with T-22-2009 have been reviewed and each reference provided a positive response to work complete on their respective projects. Ashland Paving Ltd. has been in business for 28 years. 5. The total net project cost is estimated to be $128,678 to the City and $135,000 as a developer contribution (net of GST rebate). The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board Certificate of Insurance, Confined Space Entry Procedure and list of employees trained in confined space as submitted by Ashland Paving, has been reviewed by the Coordinator, Health & Safety and is acceptable. In conjunction with staff review of the contractor's references and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Planning & Development Department recommends the acceptance of the low bid submitted by Ashland Paving Ltd. for Tender T-2272009 in the amount of $249,352 (GST included) and that the total net project cost of $263,678 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. 1 e5 r PD 30-09 October 19, 2009 Subject: Tender T-22-2009 Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue Page 5 Attachments: 1. Location Map - Kodiak Street, Acorn Lane and Carpenter Court 2. Location Map - Woodview 3. Supply & Services Memorandum dated September 16, 2009 Prepared By: Approved/Endorsed By: Robert Starr Neil Carr Manager, D velopment Control Director, Planning & Development Vera A. Felge acher Gillis A. Paterson C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer Manager, Supply & Services RS:jlm Attachments Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Recommended for the consideration t of Pickering City C ci i/ / ~Idll' J. Quinn, R, M I I I 10 Te dministrative Office C A l..Ltq Oro ATTAC MERIT # To REPORT # PD_a~-off 123 PICKERING Planning & Development Tender T-22-2009 KODIAK STREET, ACORN LANE & CARPENTER COURT 7-- n rA~I L CENTRAL STREET w 0 0 a O U ti 2 t Cn U~ Z Y Q U U O M M LANE o SSREE ACORN p k6wk Location and Proposed Construction Kodiak Street, Acorn Lane & Carpenter Court, Claremont Road works were not completed by the developer 0 Existing asphalt to be pulverized and replaced with a new asphalt surface. ATTAIGHI NIENIT #--d TO Carl REPORI # PQ n-bcI 124 PICKERING i Planning & Development Tender T-22-2009 WOODVIEW AVENUE FINCH AVENUE w w 3 ~Lj NURc'S CRESCENT SPNp MELDRON 0 FOFIEST ~OV06 SANDHURST CR m fs l - I CRESCENT o 0 SANDCNERRY PINE GROVE AVENUE Z Location and Proposed Construction Woodview Avenue (Finch Avenue South to Hydro Corridor - 850m) Completion of top course asphalt and ancillary works Lctf ATTACHMENT # 3 TO o~ REPORT # PD 3U--0 25 PICKERING MEMO To.: Robert Starr September 16, 2009 Manager, Development Control R E C 1 V From: Vera A. Felgemacher SEP 1 2u Manager, Supply & Services CITY OF PICT CI ING Subject: Tender No. T-22-2009 PLANNED PARTMENTPMENT Tender for Road Improvements on Acorn Lane, Kodiak Street, Carpenter Court and Woodview Avenue Closing: Wednesday, September 16; 2009 before 2:00 PM (local time) Nine (9) companies were invited to participate in this tender call. Five (5) companies picked up tendering documents of which four (4) responded and submitted a tender for this project. An advertisement was placed in the Daily Commercial News and on the City's Website. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 90 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by. Purchasing Procedure No. PUR 010-001, Item 10.03(w).' Three bids have been retained for review at this time. A copy of bids received is attached for review. SUMMARY PST & GST included Bidder Total Tendered Amount $ After Calculation Check $ Ashland Paving Ltd. $249,352.22 $249,352.22 Coco Paving Inc. $258,486.44 $258,486.44 Miller Paving Ltd. $307,647.01 $307,763.34 Automatic rejection - Bid Bond submitted not in the amount of 10% of the tendered amount. Reference: Royalcrest Paving & Contracting Ltd. Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 9(d), 1 B Item 16, 17, 18, and. Tendering Specification Item 3 ATTACHNINT # 3 TO ` - REP R? # P~~,, ``~~330'0 Pursuant to Information to Bidders ~'tem 2emg wiwill be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to profenwith this task. (a) a copy of the current and dated Health and Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). (e) a list of employees trained in the confined space entry procedure who will be working on this project (f) the City's certificate of insurance or approved alternate completed by the bidder's agent, broker or insurer; In addition, a request to acknowledge by signature the City's Accessibility Regulations for Contracted Services and Accessibility Training Policy (if available) and to provide their Waste Management Plan for evaluation. Include the following items. in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Ashland Paving Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation'of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Ashland Paving Ltd. is not acceptable; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. VAF Attachments Tender No. T-22-2009 Tender for Road Improvements on Acorn Lane, Page 2 Kodiak Street, Carpenter Court and Woodview Avenue ATTACHMENT # 3 TO REPORT # RQ 36-39 1 /ry d 1•-- 7 Z C W N U ~j a O -IT a cN R o z o Q CD v cn Y a=i f- w U C- as ❑ w m = U N CO U ~ L z d 0 z ❑ N d ® ay W O (U C1~ LL, Z O E ! t Y W Y N Q C U d m A ca N pO> F- O . N rv O O Ow z Q N c ~ ~ o a) 0 C) co LL W ❑ 0, o o a ❑Of o U m o o0 w E o ❑ o o o RS N O N N z O O E . co C a) co co W W C U W O O co U Q 0~ LL Q~ H . U CAW REPORT TO COUNCIL I KERI Report Number: CS 41-09 J L 8 Date: October 19, 2009 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Toys for Tickets / Food for Fines Promotion - File: L-2220-001-09 Recommendation: 1. That Report CS 41-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed Toys for Tickets / Food for Fines Promotion be implemented for December 10 and 11, 2009; and 3. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. Executive Summary: The Toys for Tickets / Food for Fines program accepts toys or groceries in lieu of payment for parking tickets for a limited period in the month of December. Toy or food donations must be dropped off to City Hall, and a receipt must be presented to confirm the value of the donation equals or exceeds the fine. Tickets for parking in a Disabled Parking Space are not eligible for the program The Toys for Tickets / Food for Fines program is a worthy cause which will be well- received by the public and create positive customer relations with parking ticket recipients. The Toys for Tickets / Food for Fines promotion benefits needy families, demonstrates community involvement and enhances the image of the City's Municipal Law Enforcement Services section. Financial Implications: The program cost in lost fines would be relatively low. It is estimated that lost fine revenue would range between $500.00 - $2500.00, depending on the turnout for the promotion and tickets issued during the eligible range. Sustainability Implications: This program supports the social aspect of sustainability by providing assistance to families in need. Report CS 41-09 October 19, 2009 Subject: Toys for Tickets / Food For Fines Promotion Page 2 29 Background: The Toys for Tickets program originated in Boston in 1999. It was adopted by the City of Kingston in 2005, the City of Oshawa in 2007, and now operates in Niagara Falls, London, Whitchurch-Stouffville, Red Deer and Fort St. John, B.C. It was suggested that food donations be included in the City of Pickering's program, as food donations can be distributed to a wider range of families in need. The program sets a range of eligible dates for tickets issued, then sets two days only where payment for the tickets issued during the eligible dates may be made with donations. The date range proposed for eligible tickets would be from December 1 - 9, 2009, with the Toys for Tickets / Food for Fines dates as December 10 & 11, 2009. Tickets may be paid with the donation of toys or food equal to or exceeding the value of the fine on the ticket. A receipt for the donation must be presented to verify the amount. War toys and toys requiring batteries are discouraged. Food must be non-perishable. Toys and Food collected will be donated to the Durham Regional -Police Food and Toy Drive. As the City of Pickering already participates with the Durham Regional Police Food & Toy Drive, the Toys for Tickets / Food for Fines program would be a continuation of this partnership. The program could be promoted with flyers distributed with the tickets issued during the eligible date range, as well as newspaper and website promotions. The Toys for Tickets / Food for Fines promotion has been very successful in the municipalities offering the program. It transforms the negative perceptions of the parking ticket into a positive community involvement initiative. Prepared By: Approved/Endorsed By: Kimbe ly Thompson, CMM I, Debi A. Wilcox, CMM III, CMO Manager, By-Law Enforcement Services City Clerk Gillis A. Paterson, Director, Corporate Services & Treasurer KT: kt Copy: Chief Administrative Officer CORP0227-07/01 revised Report CS 41-09 October 19, 2009 Subject: Toys for Tickets/ Food For Fines Promotion Page 3 Recommended for the consideration of Pickering City C fnci a~ 10 Th a J Quinn, R R, e III Chief Administrative Officer I CORP0227-07/01 revised 1 31 PICKERING October 19, 2009 NOTICE OF MOTION Councillor Dickerson and Councillor Pickles gave notice that they will at this meeting of Council be presenting a motion as follows: a) PICKERING SUSTAINABLE DEVELOPMENT GUIDELINES WHEREAS in May 2007, a consulting team lead by Dillon Consulting issued its Sustainable Development Guidelines Final Report to the City of Pickering, and WHEREAS on June 18, 2007, Pickering Council received the consulting team's Final Report and directed staff to use the Draft Sustainable Development Guidelines contained in that Report as input to the development of sustainability performance measures and benchmarks for Seaton, and as input to the sustainability components of the Pickering Official Plan Review; and WHEREAS the Draft Guidelines apply to neighbourhood plans, plans of subdivision, site plans, rezoning applications and building permits: and WHEREAS the Draft Guidelines establish three Levels of Sustainability; and WHEREAS on October 20, 2008, Council adopted Resolution 206/08 that among other things requires that a report be submitted with all development applications demonstrating how the site development and building design/construction is consistent with the City's Sustainable Development Guidelines; and WHEREAS on April 20, 2009, Council adopted Amendment 17 to the Pickering Official Plan setting out the requirements for complete applications for'official plan amendments, zoning amendments, plans of subdivision and condominium, and site plans, that among other things requires the submission of a "Sustainable Development Report" which Report would evaluate the application in relation to the City's Daft Guidelines; and WHEREAS the Draft Guidelines were discussed at a recent meeting of the Sustainable Pickering Advisory Committee, and consideration was given to the need to establish a minimum level of sustainability in relation to the Draft Guidelines; WHERAS the Sustainable Pickering Advisory Committee and Staff continue to refine the guidelines to improve their effectiveness in evaluating development proposals; and WHEREAS the minimum level of required sustainability is anticipated to increase over time as technology evolves and sustainable elements become better integrated in standard development practice; 132 j NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the City of Pickering hereby requires that all future neighbourhood plans, draft plans of subdivision, official plan amendments, and zoning amendments that are recommended to Council for approval, and all site plans considered by the Site Plan Advisory Committee, achieve as a minimum, a rating of Level 1 in relation to the City's Draft Sustainable Development Guidelines, except where circumstances preclude this minimum being achieved, and where such circumstances are explained in the related report to Council or conveyed to Committee Members at the Site Plan Advisory. Committee Meeting. b) Councillor McLean and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: AIRPORT IN NORTH PICKERING 2010 BALLOT QUESTION WHEREAS in 1972, the Government of Canada expropriated 18,600 acres of land in Pickering, Markham and Uxbridge with the intention of creating an international airport site for the greater Metropolitan Toronto region; WHEREAS in 1998, a decision was made to defer the construction of an airport in North Pickering, to allow for local governments and interest groups to explore alternatives to federal airport zoning regulations; WHEREAS after years of public consultation the Pickering Airport Site Zoning Regulations were passed on September 30, 2004; WHEREAS in May 2007, the Greater Toronto Airport Authority was awarded a contract to complete a comprehensive Needs Assessment Study to determine the need for a North Pickering Airport; WHEREAS the Council for the City of Pickering is opposed to an airport within its boundaries; WHEREAS public opinion is an integral factor to be considered with respect to the proposed airport in North Pickering; and NOW THEREFORE BE IT RESOLVED that a public meeting and by-law to place the following question on the November 2010 City of Pickering election ballot be scheduled and that the City Clerk initiate the required processes outlined in the Municipal Elections Act, 1996; Do you support the City of Pickering's position to oppose construction and operation of an airport in the City of Pickering? YES or NO C~~ o~ 1 3 3 PICKERING October 19, 2009 BY-LAWS 6990/09 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 1346/81 and 6365/04, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 21, Concession 1, in the City of Pickering (A 10/09) [Refer to Planning pages 19 - 22] 6991/09 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 6007/02, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 21, Concession 1, in the City of Pickering (A 10/09) [Refer to Planning pages 24 - 28] 6992/09 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering Planning Area, Region of Durham in the former Dunbarton Village. (A 12/08) [Refer to Planning pages 53 - 64] 6993/09 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Road Allowance between Part of Lots 79 to 85, 110 and 111, Plan 350, in the City of Pickering (SP-2007-01 & A 13/07) (By-law attached) 6994/09 Being a by-law to approve and authorize the execution of a note amending agreement made as of the 31st day of October, 2009 in respect of second amended and restated promissory notes dated October 1, 2006 issued by Veridian Corporation and Veridian Connections Inc. in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of third amended and restated promissory notes dated as of the 31 st day of October, 2009. [Refer to Executive Pages 113 -114] 6995/09 Being a By-law to adopt Amendment 20 to the Official Plan for the City of Pickering. (OPA 05-04/P) [Refer to Planning Page 114] 1 3 4 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6993/09 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Road Allowance between Part of Lots 79 to 85, 110 and 111, Plan 350, in the City of Pickering (SP-2007-01 & A 13/07) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the development of lots for detached dwellings with minimum frontages of 14.0 metres on the subject lands, being Part of Road Allowance between Part of Lots 79 to 85, 110 and 111, Plan 350, City of Pickering; AND WHEREAS an amendment to By-law 2511, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULE Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lots 79 to 85, 110 and 111, Plan 350, in the City of Pickering, designated "S2-16" on Schedule I attached hereto. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this By-law. 135 By-law No. 6993/09 (Continued) Page 2 4. DEFINITIONS In this By-law, (1) (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Single or Single Dwelling" shall mean a single dwelling containing one dwelling unit and uses accessory hereto; (d) "Dwelling, Detached or Detached Dwelling" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (2) (a) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (3) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coverage" shall mean the percentage of lot area covered by all buildings on the lot; (c) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (4) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; 136 By-law No. 6993/09 (Continued) Page 3 (5) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the' nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (j) "Interior Side Yard" shall mean a side yard other than a flank age side yard. 137 By-law No. 6993/09 (Continued) Page 4 5. PROVISIONS (1) (a) Uses Permitted ("S2-16" Zone) No person shall within the lands designated "S2-16" on Schedule I attached hereto; use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) detached dwelling residential use (b) Zone Requirements ("S2-16" Zone) No person shall within the lands designated "S2-16" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) LOT AREA (minimum): 430 square metres; (ii) LOT FRONTAGE (minimum): 14.0 metres; (iii) FRONT YARD DEPTH (minimum): 4.5 metres; (iv) INTERIOR SIDE YARD WIDTH (minimum): 1.5 metres one side, 0.6 metres other side; (v) FLANKAGE SIDE YARD WIDTH (minimum): 2.7 metres; (vi) REAR YARD DEPTH (minimum): 7.5 metres; A on lots dual zoned OS-HL and S2-16 a minimum rear yard depth of 7.5 metres shall be provided from the OS-HL zone; B on lots cross hatched on schedule I attached hereto, a minimum rear yard depth of 12 metres shall be provided; (vii) BUILDING HEIGHT (maximum): 9.5 metres; (viii) DWELLING UNIT REQUIREMENTS: maximum one dwelling unit per lot and minimum gross floor area residential of 100 square metres; 138 By-law No. 6993/09 (Continued) Page 5 (ix) PARKING REQUIREMENTS: A minimum one private garage per lot attached to the main building; any vehicular entrance of which shall be located not less than 6.0 metres from the front lot line, and not less than 6.0 metres from any side lot line immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; and, B maximum projection of the garage front entrance from the wall containing the main entrance to the dwelling unit shall not exceed 2.5 metres in length, whether or not such garage has a second storey, except where a covered and unenclosed porch or veranda extends a minimum of 1.8 metres from the wall containing the main entrance to the dwelling unit, in which case no part of any attached private garage shall extend more than 3.0 metres beyond the wall containing the main entrance to the dwelling unit; (x) SPECIAL REGULATIONS: A the horizontal distance between buildings on adjacent lots shall not be less than 2.1 metres; B notwithstanding clause 5.8(b) of By-law 2511, as amended, for Lots 15 to 20, uncovered steps and platforms exceeding 1.0 metre in height above grade may project a maximum of 2.5 metres in-depth into the required rear yard of a lot provided no part thereof exceeds 6.0 metres in width. 6. PROVISIONS (1) (a) Uses Permitted ("OS-HL" Zone) No person shall, within the lands zoned "OS-HL" on Schedule attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: (i) Preservation and Conservation of the natural environment, soil and wildlife; (ii) Resource Management; 139 By-law No. 6993/09 (Continued) Page 6 (iii) Pedestrian Trails and Walkways; (b) Zone Requirements ("OS-HL" Zone) No buildings or structures shall be permitted to be erected, nor shall the placing or removal of fill be permitted, except where buildings or structures are used only for purposes of flood and erosion control, resource management, or pedestrian trail and walkway purposes. 7. PROVISIONS ("(H)" Zone) (1) Uses Permitted Zone Requirements ("(H)" Zone) Until such time the "(H)" Holding Provision is lifted, no building permits shall be issued other than for one detached dwelling subject to the provisions of Section 10, One Family Detached Dwelling - Fourth Density Zone "R4" of By-law 2511. (2) Removal of the "(H)" Holding Symbol The ("H") Holding Symbol shall not be removed from any zone until the earlier of: (a) the date that The Regional Municipality of Durham advises that the Rosebank Sanitary Sewage Pumping Station has been rebuilt, such that the dwelling units within the subject lands will. utilize the rebuilt infrastructure, or; (b) July 1, 2010. 8. BY-LAW By-law 2511, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of BY-law 2511, as amended. 9. EFFECTIVE DATE 140 By-law No. 6993/09 (Continued) Page 7 This By-law shall take effect from the day of approval by the Ontario Municipal Board. BY-LAW read a first, second and third time and finally passed this 19th day of October, 2009. David Ryan, Mayor Debi A. Wicox, City Clerk 1 j I _ _ _ 141 I LOT 77 i LOT 86 I I 65.7n LOT 78 o LOT 85 U 3 La LOT----------- . .3n q8.~n LOT 79 84----- N E ^ . E cl~ Q LOT gp LOT 83 o Z z o ; W 25.2n 0 I 1 57.8n V) 3 0 YQ ------LOT -J gl 18.5 E LOT 82 0 0 n I 24.7n 54.2n MILTON ROAD 55.6n _ 43.8 E ----LOT 110 N (H)S2-16 N H)S2-16N I 57.7n 8'8 46,2n LOT 112 LOT 113 I I I N SCHEDULE I TO BY-LAW 6982/09 APPROVED BY OMB DECISION 20090029 DAY OF April 29 2009 1 Committee of Adjustment Meeting Minutes CLtqoo - Wednesday, September 9, 2009 7:00 pm PI Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Eric Newton - Vice-Chair (1) ADOPTION OF AGENDA Moved by Keith Wilkinson Seconded by Susan Kular That the agenda for the Wednesday, September 9, 2009 meeting be adopted. CARRIED UNANIMOUSLY (11) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Susan Kular That the minutes of the 11th meeting of the Committee of Adjustment held Wednesday, August 19, 2009 be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment Ci t Meeting Minutes c~ o~ Wednesday, September 9, 2009 7:00 pm Main Committee Room (III) REPORTS 1. P/CA 41/09 - M. Zaki 1531 Arcadia Square (Part of Lot 16, 40M-1792, Part 1, 40R-16058) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 4411/94 to permit a 1.8 metre rear yard depth to an attached gazebo, whereas the by-law requires a minimum rear yard depth of 7.0 metres. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Seven form letters were also received in support of the application from surrounding neighbours. Tony Ohanessian and Maan Zaki, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Susan Kular That application P/CA 41/09 by M. Zaki, be APPROVED on the grounds that the 1.8 metre rear yard depth to an attached gazebo is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the attached gazebo, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the gazebo remains unenclosed, or this decision shall become null and void. 3. That the applicant obtains a building permit for the gazebo within six months of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2 I Committee of Adjustment Meeting Minutes Wednesday, September 9, 2009 7:00 pm PICKEPUNG Main Committee Room 2. P/CA 42/09 - L. Russell 1780 Woodview Avenue (Part Lot 3, Plan 282, Part 1, RP2256) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a maximum lot coverage of 7.5 percent for all existing accessory buildings and to maintain an existing accessory dwelling unit contained within the detached garage, whereas the by-law states that lot coverage of all accessory buildings excluding a private detached garage, shall not exceed 5 percent of the lot area and that an accessory dwelling unit shall mean one self contained dwelling unit contained within.a permitted detached dwelling or semi detached dwelling. The applicant requests approval of this variance in order to recognize an existing situation. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from Councillor Rick Johnson in support of the application. Ten form letters were also received in support of the application from surrounding neighbours. Bruce & Lana Russell, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Keith Wilkinson Seconded by Susan Kular That application P/CA 42/09 by L. Russell, be APPROVED on the grounds that the maximum lot coverage of 7.5 percent for all existing accessory buildings and an existing accessory dwelling unit contained within the detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to the existing accessory buildings, as generally sited and outlined on the applicant's submitted plans with this application. 2. The owner register the accessory dwelling unit with the City of Pickering within three months of the date of the decision or this decision shall become null & void. CARRIED UNANIMOUSLY 3 Committee of Adjustment Meeting Minutes Wednesday, September 9, 2009 7:00 pm Main Committee Room i PL I r+4 h, J U 3. P/CA 43/09 - M. & S. Cryer 395 Whitevale Road (Part of Lot 14, Lot 15, Plan 21) City of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law, 2677/8,8 to recognize an existing lot frontage of 17.8 metres, and existing lot area of 850 square metres and to permit a front yard depth of 7.0 metres to a proposed covered porch, whereas the by-law requires a minimum lot frontage of 22.0 metres, a minimum lot area of.1,390 square metres and a minimum front yard depth of 9.0 metres. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager.expressing no concerns. Written comments were also received from Councillor Rick Johnson in support of the application. Mark Cryer, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Keith Wilkinson That application P/CA 43/09 by M. & S. Cryer, be APPROVED on the grounds that the existing lot frontage of 17.8 metres, the existing lot area of 850 square metres and a front yard depth of 7.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed covered porch, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4 i Committee of Adjustment CCtq Meeting Minutes o~ Wednesday, September 9, 2009 7:00 pm Main Committee Room I PJL A%~r%JEI 4 P/CA 44/09 - Parkmount Building Corporation Vacant Lot Fronting Foxwood Trail (Part of Block 166, 40M-1810, Part of Lot 3, Plan 505 Parts 1 & 10, 40R-25976) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-laws 4285/93, 4286/93 & 4508/94 to permit 3.0 metre front yard depth to a proposed covered porch, a 2.0 metre flankage side yard width and a maximum lot coverage of 42 percent to a proposed two-storey dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres, a minimum flankage side yard width of 2.7 metres and a maximum lot coverage of 38 percent. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. David Brand, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Keith Wilkinson That application P/CA 44/09 by Parkmount Building Corporation, be APPROVED on the grounds that the 3.0 metre front yard depth, a 2.0 metre flankage side yard width and a maximum lot coverage of 42 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to the proposed two-storey dwelling and covered porch, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the variance for a reduced flankage side yard width applies only to the south-west corner of the proposed two-storey dwelling. 5 IL Committee of Adjustment Citq Meeting Minutes o~ i Wednesday, September 9, 2009 7:00 pm PICKERNG Main Committee Room 3. That the proposed dwelling (excluding the proposed covered porch) maintains a minimum front yard depth of 4.5 metres. 4. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5. P/CA 45/09 = K. Naylor & M. Garrow 1010 Albacore Manor (Part Block 16, Plan 40M 1281, Part 23, 40R7882) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1299/81 to permit a rear yard depth of 5.4 metres to the proposed extension of the existing deck, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Kelly Naylor, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Keith Wilkinson That application P/CA 45/09 by K. Naylor & M. Garrow, be APPROVED on the grounds that the rear yard depth of 5.4 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 6 1 Committee of Adjustment C Meeting Minutes zty o~ i~ Wednesday, September 9, 2009 7:00 pm I Main Committee Room 1. That this variance applies only to the proposed extension of the existing deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Susan Kular Seconded by Kevin Ashe That the 12th meeting of 2009 the Committee of Adjustment be adjourned at 7:24 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 30, 2009. CARRIED UNANIMOUSLY A, poo) Date IL Chair Assistant Secretary-Treasurer 7 City 00 Minutes / Meeting Summary Sustainable Pickering Advisory.Committee i i September 16, 2009 PICKERI 2:00 pm Main Committee Room Attendees: Mayor Ryan Doug Dickerson, City Councillor, Ward 2 (Chair) Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair) Tom Melymuk, Director, Office of Sustainability Catherine Rose, Manager, Policy Lynn Winterstein, Manager, Marketing & Business Development Chantal Whitaker, Coordinator, Sustainability Deborah Wylie, Senior Planner - Policy Jack McGinnis - Durham Sustain Ability Marla Shim, Executive Assistant, Council (Recording Secretary) Absent: David Pickles, City Councillor, Ward 3 Item / Details & Discussion & 'Conclusion Action Items % Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome & Introductions Councillor Dickerson welcomed everyone to the meeting and passed regrets from Councillor Pickles. 2. Green Energy and Green Economy Act Update D. Wylie provided an overview of the Planning & P&D staff will monitor Development Department's comments to the Ministry of the the EBR website and Environment's proposed regulations to remove local barriers report back to the to renewable energy installations. Some of the comments Committee. included: ~ P&D staff to send an • That the Ministry continues to enforce a tree protection/ electronic copy of their preservation by-law. Trees provide significant reduction comments to SPAC in energy consumption and green house gas emissions members. • The Province will setup a licensing/regulation regime to assist municipalities P&D staff to send a • Next step is the approval of regulations and posting on copy of their the EBR (Environmental Bill of Rights) website comments to Verdian for their information. Page 1 CORP0228-2/02 3. Letter'to the Region re: Waste Divdirs'id"w4br. Business A draft letter addressed to the Region of Durham regarding waste diversion within the IC&I sector was circulated to members. It is in response to an email that Councillor Pickles received from a resident who was concerned about the lack of recycling in local restaurants. Members discussed and agreed that the letter should be sent The letter will be sent to Cliff Curtis, Commissioner of Works with a request that it to the Commissioner of be forwarded to the Region's Works Committee for Works at the Region of endorsement before it goes to Regional Council. Durham. 4. Thermo-Chemical Storage of Solar Energy T. Melymuk informed Committee members that the City of Pickering has been asked to partner with SAIC Canada for their thermo chemical storage of solar energy system submission. It is a renewal energy source that captures solar energy, storing heat in the summer for use in the winter. It is .an efficient alternative to fuel and a potential marketable product for the future. He feels that it is a good opportunity for the City to become involved in a potential nationally recognized program and advised that our Chief Building Official is especially interested T. Melymuk will in the source, from a building perspective. The University of provide detailed Toronto Institute of Technology, University of Ottawa and information of the other firms are also involved in the technical component of project to members. the project. 5. Idling By-law The City of Pickering's Idling of Vehicles By-law Review was distributed to members. C. Whitaker advised that the by-law was adopted in 2004. Since then, several other municipalities have made revisions to their by-law. Staff researched 29 Ontario municipalities and made suggestions for improvements to Pickering's By- law. Some of the future recommendations included: • Reduce the idling time for both individual and transit vehicles and add boats • Add an extreme temperature component during the winter • Include a set fine • Develop a comprehensive education campaign to target various sectors of the community Page 2 CORP0228-2/02 • Engage schools so that students can assist in educating their parents/guardians • Add idling free zone signs near schools, libraries, community and recreation centres and the Pickering Civic Complex • Send businesses an email/e-postcard asking that they remind their employees, delivery service providers and customers about the revised idling by-law • Engage Durham Region Transit and GO Transit to ensure that their operators are aware of the revised by-law Discussion ensued and the following was agreed upon: • Explore the extreme temperature component, but include a range. Investigate if there was resistance in other municipalities. • Explore the feasibility of Part 1 and Part 2 tickets C. Whitaker will • Investigate if signage could also be installed near railway prepare a report for crossings SPAC. • Determine if special status can be provided to Pickering Town Centre security officers so that they could enforce a revised by-law on their property. • Prepare a report to SPAC with the findings and recommendations. SPAC to discuss and consider recommending to Council 5. Google Analytics for Sustainable Pickering Website, YouTube, Flickr and Next Steps C. Whitaker provided a demonstration and overview of Google Analytics service on the Sustainable Pickering website. She advised that Google Analytics (a comprehensive tool that allows us an in-depth look at traffic that is accessing our website) has been added. It tracks website traffic from all over the world and provides a breakdown of the number of visits vs. unique visits. It also provides information about how people are finding the site and what pages are most frequently visited. This information will enable us to make improvements and also assist in marketing the site. C. Whitaker also demonstrated the new Sustainable Pickering YouTube and flickr sites and a few new features on the website, such as the accessibility section. C. Whitaker advised that arrangements have been made to have the videographer from Sustainable Pickering Day videotape Councillor O'Connell, Sustainable Pickering Page 3 CORP0228-2/02 sponsors and a few City staff. They are scheduled to be at City Hall on September 28th from 11:00 am to 3:00 pm. 6. Mea'S rin Sustainabili Progress Re0ort T. Melymuk and J. McGinnis provided an update on our Measuring Sustainability Progress Report. They advised that we are now at the stage where we are ready to measure and monitor our progress. The information is being gathered and will be available as an online document. They advised that 19 of the 32 indicators (including community and corporate green house gas emissions) are proposed to be measured. The Report will be ready in the spring. After discussing, the following recommendations were made: • SPAC would like to discuss the indicators and review the spreadsheet for comments to find out if additional items C. Whitaker will could be measured for this report. Also look into what the prepare a spread issues are for those that cannot be measured.at this time. sheet of the indicators Staff to ensure that detailed reports are provided to the that shows the data Committee before they are released to the public. source (or lack of) and • This will be a "living document" recommendation. A discussion arose with regards to the previous work at the C. Whitaker to compile Recreation Complex with "Global Emissions Systems Inc." the information and and the resulting reduction in emissions from the ice send an email to equipment. C.Whitaker indicated that she would find out the SPAC. status of the proposed 2010 initiative (pending budget approval) to retrofit additional fleet vehicles with the same equipment. 7. OtherBusiness T. Melymuk reported that yesterday's meeting with Durham Sustain Ability and the Minister of Energy and Infrastructure T. Melymuk will notify was successful. It was an introductory meeting to table an committee members of idea. any future meetings with the Province. After a lengthy discussion, it was agreed that a request would be made to the Province for a follow-up meeting with A request will be made committee members. Interested staff members will also be to hold the meeting in invited to attend. Pickering. J. McGinnis provided an update on the Brock West Project. The original proposal, discussed last year with Council, is Page 4 CORP0228-2/02 focused first on,the City of Pickering assuming community control over the closed landfill site, which will continue to be owned by the City of Toronto (as part of their obligation for perpetual care). A photovoltaic solar project has been proposed for part of the 250 acre site and nature trails could be developed throughout much of the northern and eastern sides of the site. A number of other community-use components are being considered. Most recently, it has been suggested that this site could be ideal for the creation of a "recycling museum" - something in particular to mark the creation and growth of the Blue Box. More details will be brought to the Committee, as available. C. Whitaker to send an Due to the fact the meeting was running late, C. Whitaker email to SPAC about a informed members that she will be sending an email to solicit proposed Corporate feedback on the idea of a Corporate Sustainability Policy & Sustainability Policy & Procedures. Procedures. 8. Next' Meeting Wednesday, October 28, 2009 at 2:00 pm Meeting Adjourned: 4:10 pm Copy: City Clerk Page 5 CORP0228-2/02 Caq .00 Minutes Heritage Pickering Advisory Committee i i September 29, 2009 PICKERING 7:00 pm Main Committee Room Attendees: Jim Simpson, Chair Terence Arvisais Mike Cassidy Keith Falconer Susan Gardner Joanne Glasser Wickham Jamadar Kelly McLean Peter Rodrigues Margaret Woods Debi Wilcox, City Clerk Aaron Cameron University of Toronto Student Linda Roberts, (Recording Secretary) Absent: Councillor Johnson Rhonda Lawson item / Details & Discussion $ Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome J. Simpson welcomed our new members to the meeting and introductions were made around the table. 2.0 Approval of Minutes All Moved by Keith Falconer Seconded by Kelly McLean That the minutes of the June 23 meeting be approved. CARRIED 3.0 New and Unfinished Business 3.1) Election of Vice-Chair J. Simpson turned the meeting over to D. Wilcox, City Clerk, for the purpose of electing a Vice-Chair of the Committee. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) J. Simpson nominated R. Lawson for the position of Vice-Chair of the. Heritage Pickering Advisory Committee. D. Wilcox noted she had received written acceptance of this nomination from R. Lawson. D. Wilcox called for nominations for the position of Vice-Chair of the Committee. Moved by J. Simpson Seconded by T. Arvisais That R. Lawson be appointed as Vice-Chair of the Heritage Pickering Advisory Committee. CARRIED 3.2) ERA Consultant Presentation J. Simpson provided a brief overview of the ERA consultant group hired by the City through the use of a power point presentation. The presentation was provided by Matthew Somerville, one of the consultants from ERA Architects. Highlights of the presentation are as follows: • To help develop Heritage Pickering practices • Goals and objectives for implementing effective heritage conservation strategy • Take into account major land use planning directions currently in progress (i.e. Seaton) • Propose a consolidated boundary for the Whitevale Heritage Conservation District • Propose potential financial support programs • Input from Committee with respect to improving heritage conservation within the City of Pickering J. Simpson asked for volunteers to participate in a working session with the consultant to provide input and guidance. The work group session would take place on a Saturday afternoon or weekday evening for approximately 2 to 3 hours. Plans are to hold the workshop prior to the October meeting. The following members offered to attend depending on availability; J. Simpson, R. Lawson, M. Woods, S. Gardner, T. Arvisais, W. Jamadar, K. Falconer and M. Cassidy. It was also noted that the consultant, Matthew Somerville had confirmed his attendance for the October 27th Heritage Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) Pickering meeting. L. Roberts will forward information regarding dates and times L. Roberts to action for this workshop. 3.3) Councillor Littley's Open House J. Simpson informed the Committee that Councillor Littley will be having an open house on October 17th to be held at the Petticoat Creek Community Centre from 10:00 am to 1:00 pm. He briefly explained the format for the event, which is open to community groups to provide an opportunity for them to explain the goals and objectives of their Committees. He noted it is a very informal event and asked for volunteers to assist. The following members indicated their interest; J. Simpson, M.. Cassidy, K. Falconer, K. McLean, M. Woods. J. Simpson noted that A. Cameron would be assisting him in J. Simpson and A. preparing a static display board for this event. Cameron to action 3.4) Bi-Centennial Celebrations J. Simpson provided background information on research conducted by R. Lawson. He noted she had sent out an email to the membership requesting their input on events the Committee could host for participation in the bi-centennial celebrations. As a result of the Committee comments received, they narrowed it down to the following two events; a) Open Door Event • Provided overview of proposed budget ($3-4,000.00) • Obtain sponsors to cover costs • Committee to determine length of event • No revenue to be derived • A draft submission has been submitted J. Simpson asked for a volunteer from the Committee to coordinate this event and T. Arvisais volunteered. b) School Educational Tours • Partner with Pickering Museum Village on this • To provide education in schools • Logistics need to be worked out Page 3 CORP0228-2/02 Item / Details Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) • Not yet ready to submit a draft J. Slmspon asked for a volunteer to coordinate this event and S. Gardner noted her interest in this event. J. Simpson turned the Chair over to D. Wilcox for the remainder of the meeting. 3.5) Introduction of Co-op Student D. Wilcox introduced A. Cameron who is currently in his third year at the University of Toronto. He will be doing a 14 week placement with the City of Pickering to assist with Heritage Pickering initiatives. D. Wilcox briefly outlined his duties as follows: • Mapping out heritage properties for quick reference • Researching data bases of other municipalities • Cataloguing photographs into electronic database • Complete the educational resource program including website development Review heritage policies and procedures • Assist members with research and development of electronic database for heritage resources • Assist with the development of the Committee's contribution to the Bicentennial celebrations 3.6) 2710 Brock Road D. Wilcox provided the Committee with a brief overview of the above property which is owned by the City and was recently destroyed by fire. This property has not been designated as a heritage property. She referenced the ERA consultant report which had been prepared on this property and noted the request from Planning & Development for the Committee's recommendation as to how to proceed on this. Moved by M. Cassidy Seconded by T. Arvisais That the Committee recommend to the Planning & Development Department the following: 1. That the City be advised that Heritage Pickering supports the preservation of 2710 Brock Road, Pickering, as being a Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) heritage property worthy of special preservation efforts by the City; 2. That the City be advised that Heritage Pickering supports the Preservation Strategy (short term action, mid-term action and long-term action) for 2710 Brock Road as outlined in the E.R.A. Architects Inc. letter dated June 17, 2009. CARRIED D. Wilcox to forward recommendation to Planning & D. Wilcox to action Development. 3.7) 407 Expansion Update: D. Wilcox noted that a briefing on this would be provided in conjunction with the orientation training to take place prior to (our next scheduled meeting on October 27th which is scheduled to begin at 6:00 pm S. Gaunt, Principal Planner, Policy, Planning & Development, L. Roberts to action will be asked to attend to provide the update. 3.8) Field Trip D. Wilcox noted that it is important for members to explore the areas of the City in order to prioritize properties for inclusion in D. Wilcox to action the heritage registry. She will contact the Manager, By-law Enforcement Services to discuss their assistance. It Was suggested this take place late in October. Further L. Roberts to action information will be forwarded once a date has been chosen. A brief discussion was held regarding the approvals of homeowners for placement on the registry. One suggestion made was to make direct contact with the homeowners as opposed to letters, which may achieve more positive results. 4.0 Correspondence 4.1) City of Pickering - Report PD 22-09 Re: Seaton Natural Heritage System Management Plan & Master Trails Plan. This correspondence was received for information purposes. Page 5 CORP0228-2102 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 4.2) OMB Hearing - Notification Notice This correspondence was received for information purposes. 4.3) Heritage Matters September, 2009 publication was received for information. 4.4) Community Heritage Ontario Quarterly publication was received for information. 5-0 Other Business 5.1) Work Plan D. Wilcox explained the purpose of the work plan for the new members. Copies were handed out. A brief overview of the work plan and the process involved was explained to the members. It was also noted that the Committee would need to look at this again to re-assign duties as we now have new members on the Committee. It'was suggested members could email J. Simpson if you have a particular interest in a certain category. 5.2) Greenwood Schoolhouse Plaque D. Wilcox informed the Committee that the plaque presentation for the Greenwood Schoolhouse would take place at the November Council meeting. 6.0 Adjournment The meeting adjourned at 8:35 m Copy: City Clerk Page 6 CORP0228-2102 i C111 00 Minutes I Meeting Summary 141 Pickering Advisory Committee i i on Race Relations & Equity PICKERING October 1, 7:00 2009 pm 0 pm , Main Committee Room Attendees: Marisa Carpino, City of Pickering Becky George, Pickering Public Library Devinder Kaur Panesar, Community Appointee Margaret Lazarus, Altona Forest Public School Sethu Madhavan, Community Appointee Alma Sandoval, Hispanic Canadian Alliance of Ontario Jason Amos, Dunbarton High School, [YOU]nity Chris Gordon, [YOU]nity Lisa Harker, Recording Secretary Absent: Councillor David Pickles, Chair Fred Gibson,. Pickering Carib Canadian Cultural Association Steve Holt, Community Appointee Philip Howard, Durham District School Board Raymond George Facey, Community Appointee Sylvie Morel-Foster, Durham Catholic District School Board Kirk Mark, Community Appointee Constable Keith Richards, Durham Regional Police Item / Details & Discussion & Conclusion = 'Action Items L Status` -Ref # (summary of discussion)' (include deadline as appropriate) 1. Welcome MC' M.Carpino welcomed members to the meeting Agenda was approved by members. 2. Update All In Your Words & Expressions Contest • M. Carpino provided an update to this contest. Copies of the poster have been provided to the committee's School Board reps. and have been distributed to every school in Durham Region., • M. Carpino provided a letter, poster and contest booklets (of the winning entries from 2005 to 2009) to the superintendents of both school boards. The contest booklets were requested to be provided to each school as a resource to students and teachers. M. Car ino has advertised the contest through the CORP0228-2/02 Page 1 Community Page, City of Pickering website, Family Calendar and Media Release. • B. George inquired about whether there has been outreach to the Montessori schools. M. Carpino to action and follow up with the Committee. M. Carpino to action Community Survey • M. Carpino distributed copies of the two surveys that have been received to date. • Results of the survey were reviewed as a group. • A. Sandoval described the survey response from the Hispanic Canadian Alliance of Ontario. One issue that was noted by the organization was the need for collaboration with other local organizations. • The survey response received from the Devi Mandir was discussed. Comments of interest included a need for greater diversity in the employment sector and that the organization would like to have a member of their organization attend the monthly meetings. • The Committee discussed making a visit to various Pickering cultural locations and to use the visit as a venue to informally discuss the survey and acquire a response. The visit can also be used to introduce the Committee to the community. • M. Carpino advised that Councillor Pickles suggests that we hold our monthly meetings at various community cultural locations. The committee agreed and M. Carpino will see if we can have our November meeting at the Devi Mandir. M. Carpino to arrange Coffee House • C. Gordon provided an overview of the Coffee House. [YOU]nity meets on a weekly basis at the Pickering Public Library. Thus far there has been a great turnout, with 18 members. • Due to a scheduling conflict last year, the event will be held later in the month this year. The tentative date is November 20th • C. Gordon will be contacting Don Terry from Ontario Power Generation for tee-shirts that can be used at all [YOU]nity events. • C. Gordon will be contacting Starbucks for a donation, obtaining performances, and [YOU]nity has yet to decide on a charity to donate proceeds to. • B. George suggested "Food for Fees", which the Library is currently accepting. C. Gordon will be accepting suggestions for the charity_ of choice and reporting back to the Committee on their final decision. • M. Car ino reminded C. Gordon that the City of CORP0228-2/02 Page 2 i Pickering can help promote their event with the Community Page and Press Releases. There are also funds available that may be used for [YOU]nity events. 3. Other' Business " All City of Pickering Bicentennial 2011 • M. Carpino advised the committee that the City of Pickering will be celebrating a Bicentennial in 2011. Councillor Pickles wanted the committee to consider this milestone when thinking about future events. This includes deciding if events will be enhanced or if the Committee would like to put on any other events. • B. George suggested enhancing the "In Your Words & Expressions Contest" by creating a statement that is specific to the Bicentennial. • D. Kaur Panesar suggested a merging mural of cultures, or a travelling educational booth for schools, and/or a monthly cultural day, which could include different foods. To be discussed at the November meeting. Race Relations Forum • M. Carpino asked committee members for ideas for a guest speaker Ideas were brought forward. M. Carpino to create a "short list" to forward to Councillor Pickles for feedback. To be discussed at the M. Carpino to action November meeting. Heritage Day • Members to contact M. Carpino if interested in All members to action participating in Heritage Day. Deadline to sign up is January 8/1.0. • Committee needs to decide on exact location of event (Food Court, Centre Court or both?) 4. Adjournment/Next Meeting All Next meeting to take place on November 5, 2009. Meeting Adjourned: 8:15 pm Copy: City Clerk CORP0228-2/02 Page 3