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HomeMy WebLinkAboutSeptember 28, 2009 (Special) City o~ Special Council Meeting Minutes Monday, September 28, 2009 PICKE 9:15 am Main Committee Room PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Wilcox - City Clerk R. Holborn Division Head, Municipal Property & Engineering (attended for part of the meeting) S. Reynolds - Division Head, Culture & Recreation (attended for part of the meeting) J. Hannah - Superintendent, Municipal Operations (attended for part of the meeting) M. Carpino. - Supervisor, Culture & Recreation (attended for part of the meeting) D. Selsky - Supervisor, Engineering & Capital Works (attended for part of the meeting) Mayor Ryan welcomed everyone to the Special Meeting of Council and noted that the meeting is open to the public in accordance with the Municipal Act and advised that due to it being a strategy session with no Council decisions, there would be no' public delegations. (1) DISCLOSURE OF INTEREST There were no disclosures noted. Croy o~ _ Special Council Meeting Minutes Monday, September 28, 2009 9:15 am Main Committee Room (II) STAFF PRESENTATIONS The Chief Administrative Officer provided a brief overview of the outline for the days' presentations. 1. Roads Needs Strategy R. Holborn, Division Head, Municipal Property & Engineering provided a detailed overview of the Road Needs Strategy, with specific reference to the urban road network, rural road network and structures (bridges and major culverts). He advised that the purpose of the presentation was to draw Council's attention to the magnitude of road and bridge needs in Pickering, to introduce defined road rehabilitation strategies in order to meet the road needs economically and to identify a list of priorities for future budgets and grant/funding program opportunities. A question and answer period ensued. 2. Bi-Centennial Event S. Reynolds, Division Head, Culture & Recreation provided a detailed overview of the Bi-Centennial Event. He advised that the purpose of the presentation was to update Council on activities that have occurred to date, have Council concur with spending the 2009 approved budget, discuss potential 2010 and 2011 budget implications and to obtain Council input on potential next steps. A question and answer period ensued. In summary, the Chief. Administrative Officer advised that they would take all the feedback received and get back to Council on the next steps that will be taken. Council took a lunch break and reconvened at 12:35 pm. I 3. Fence Needs Strategy R. Holborn, Division Head, Municipal Property & Engineering provided a detailed overview of the fence needs strategy. He advised that the purpose of the presentation was to draw Council's attention to the scope of fencing repair needs throughout the City of Pickering and to determine who is responsible for these repairs through the establishment of policies. 2 Cary o¢~ Special Council Meeting Minutes °_rt Monday, September 28, 2009 PIC MG 9:15 am Main Committee Room A question and answer period ensued. The Chief Administrative Officer advised that a report would be prepared to address comments raised, specifically an entry point report for the 2010 budget discussions, including a draft policy. 4. On-Street Parking A. Allison, City Solicitor provided a detailed overview of on-street parking, noting that the purpose of the presentation was to provide background information related to existing policies and practices, to investigate alternatives and to provide potential solutions for Council's consideration. A question and answer period ensued. The City Solicitor stated that a further report would be prepared that would outline recommendations with respect to on street parking. Council took a 15 minute recess and reconvened at 2:45 pm. 5. Petticoat Creek Conservation Area Proposed Pool Re-development T. Melymuk, (Acting) Chief Administrative Officer provided a detailed overview of the Petticoat Creek Pool re-development. He noted that the purpose of the presentation was to present TRCA's redevelopment concept for the Petticoat Creek Conservation Area and to discuss potential financial contribution of the City to pool redevelopment. T. J. Quinn, Chief Administrative Officer advised that he was first approached by B. Denney of TRCA about six months ago, but could not consider $1 million to save the pool as the 2009 budget was just being finalized. A question and answer period ensued. Based on the discussion, the Chief Administrative Officer advised that he would report back as soon as possible, specifically on a tentative business case and pre-budget approval. CONFLICT OF INTEREST Mayor Ryan made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item 6) Councillors' Insurance Coverage, once he was apprised of.the details of the presentation by the Director, Corporate Services & Treasurer and the City Solicitor as he had a legal interest in the matter. Mayor Ryan left the room and did not take part in the discussion on the matter. 3 Citqo4 _ Special Council Meeting Minutes Monday, September 28, 2009 PICKERNG 9':15 am Main Committee Room Councillor Johnson, Acting Mayor assumed the Chair for the remainder of the meeting. 6. Councillors' Insurance Coverage The Director, Corporate Services & Treasurer, provided a handout to the Members present entitled ` Brenner v. City of Pickering, et al. A. Allison, City Solicitor provided clarification on the insurance coverage in relation to the Mayor and members of Council. A question and answer period ensued. Specifically, questions arose in relation to the insurance deductible and the role of the insurance company in this regard. T.J Quinn, Chief Administrative Officer advised that he would provide updates to Council as received from the City Solicitor. (III) CONFIRMATION BY-LAW By-law Number 6989 /09 Councillor McLean seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of September 28, 2009.' CARRIED (IV)' ADJOURNMENT Moved by Councillor O.'Connell Seconded by Councillor Pickles That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at -4:17 pm. 4 Cif Special Council Meeting Minutes Monday, September 28, 2009 9:15 am Main Committee Room DATED this 28th day of September, 2009 MAYOR RYAN DEBT A. WILCOX CITY CLERK 5