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HomeMy WebLinkAboutOES 46-09 City REPORT TO ' EXECUTIVE COMMITTEE PICKERIN G Report Number: OES 46-09 Date: September 14, 2009 10 From: Everett Buntsma Director, Operations & Emergency Services Subject: Duffin's Trail from Finch Avenue to the Pickering-Ajax Border File: A-1440 Recommendation: 1. That Report OES 46-09 of the Director, Operations & Emergency Services regarding the Duffin's Trail Project from Finch Avenue to the Pickering-Ajax border be received; 2. That, notwithstanding the provisions of the City's Purchasing Policy, Council approve the Toronto and Region Conservation Authority to develop and construct the trail at an estimated cost of $99,813.00 (GST included); 3. That the total gross project cost of $110,250 (GST included) including TRCA estimated cost and any unforeseen costs and the total net project cost of $105,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project as follows: I a. the sum of 15,000 be funded from the Development Charges Parkland Development & Trails Reserve Fund b. the sum of $90,000 be funded from Parkland Reserve Fund and 5. That a copy of this report be forwarded to the TRCA for their information. Executive Summary: The Duffin's Trail system currently exists from Beverley Morgan Park located north on Liverpool Road and runs east to Finch Avenue, to the north-west limits of the Watermark Development. The plan is to extend the trail to the Ajax-Pickering border where it will connect to the Ajax Duffin's Trail and form part of the Trans-Canada Trail System that will ultimately extend up to Greenwood and beyond. City of Pickering and TRCA staff have walked the subject site and have agreed on the proposed trail alignment. Should TRCA be commissioned to construct the trail, the approval requirements for the project, including an archaeological investigation and engineering services to permit the trail to be constructed on top of the flood control berm, would be significantly reduced and construction could begin in October 2009 and be completed well before the end of 2009. Report OES 46-09 September 14, 2009 Subject: Duffin's Trail from Finch Avenue to the Pickering-Ajax Border Page 2 1. APPROVED SOURCE OF FUNDS Location Proiect Code Source of Funds Budget Duffins Trail 5780.0504.6129 Debt (10 Year) $105,000 FUNDS AVAILABLE $105,000 2. ESTIMATED PROJECT COSTING SUMMARY TRCA Preliminary Cost Estimate $95,060 Allowance for unforeseen costs 9,940 Total 105,000 GST 5250 Total Gross Project Cost 110,250 GST Rebate (5'250) I Total Net Project Cost 1105,000 3. RECOMMENDED FINANCING SOURCE OF FUNDS ACCOUNTS AMOUNT Development Charges Parkland 5780.0504.7620 $15,000 Development & Trails Reserve Fund Parkland Reserve Fund 5780.0504.7502 90,000 Total $105,000 Financial Implications: The project cost, including a 10% contingency, survey, design, archaeological investigation, permit costs, engineering and geotechnical services has been estimated at $99,813.00 including GST. A breakdown of the estimated costs has been included as an attachment to this report. The funds for this project, at a value of $105,000, were approved in the 2005 Capital Budget (account number 5780.0504.6129) however, the project did not proceed at that time as the. trail alignment was still in question and the Watermark Development had just begun construction so the connection to Finch Avenue was not yet available. As this project was included in the 2009 Development Charge Study, we can now consider revising the financing from the originally approved debt financing. As a result it is recommended that $15,000 be transferred from the Development Charge Reserve Fund and the balance of $90,000 be transferred from the Parkland Reserve Fund. CORP0227-07/01 revised i Report OES 46-09 September 14, 2009 Subject: Duffin's Trail from Finch. Avenue to the Pickering-Ajax Border Page 3 1 10 Sustainability Implications: The construction of this section of trail will complete our connection of the Duffin's Trail to the Ajax trail system and as such will encourage and promote walking and cycling activities between the two communities. Background: The Pickering Duffin's Trail system currently exists from Beverley Morgan Park located north on Liverpool Road and runs east along the hydro corridor, through Brockridge Park to Brock Road, along the south side of Finch Avenue to the west limits of the Watermark Development and terminates at the north-west limits of this development. The construction of approximately 560m of trail would complete the east end of this system and provide a connection to the Ajax Duffin's Trail system. This system forms part of the Trans-Canada Trail System that will ultimately extend up to Greenwood and beyond. Preliminary design and public consultation for this project were started as far back as 2003, when the proposal was to construct the trail for the entire length of the flood control berm from Brock Road to the Pickering-Ajax border. Municipal Consent to construct the trail on the Regional right-of-way at Brock Road had been obtained from the Region of Durham. General consent had also been received from the TRCA, however, due to resident concerns, in particular, those whose properties backed on to the proposed trail, the project did not proceed at that time. A resident meeting was held on March 23, 2004 and subsequently it was decided that a section of the trail be located on the south boulevard of Finch Avenue, from Brock Road east towards the Watermark Development. This section of trail was constructed as part of the Finch Avenue reconstruction in 2006. A portion of property was obtained by the City of Pickering along the western limit of the Watermark Development from Brookfield Homes and an asphalt trail was constructed to the north limit of this development with the intent to connect the trail to the Pickering- Ajax border. The property that the trail will pass through is under TRCA ownership and as such, will be added to the management agreement that the City has with TRCA. During a site walk with City of Pickering and TRCA staff in May of 2006, a tentative trail alignment winding through the wooded area was requested by the TRCA as they had concerns with permitting the trail-to be constructed on the flood control berm. During a subsequent site walk in summer. 2009, it was agreed that the proposed trail alignment could follow the top of the flood control berm for a large portion to minimize. disturbance to the existing wooded area. The trail will be constructed with a gravel base and limestone screening surfacing, which will provide accessibility and be consistent with the TRCA's requirements for trails within natural areas. CORP0227-07/01 revised Report OES 46-09 September 14, 2009 Subject: Duffin's Trail from Finch Avenue to the Pickering-Ajax Border Page 4 As the flood control berm's construction is critical to its function, it is important that the construction of the trail on top does not jeopardize its structural integrity. TRCA have offered to become the constructors of the trail in order to relieve the City of the responsibility of this. By commissioning the TRCA to construct the trail, this becomes an internal project for the Authority. As such, they will be able to expedite the approval process for the project, including the archaeological investigation, engineering and geotechnical services, and staff review for permit. Construction could begin in October 2009 and be completed before the end of 2009. Should the City decide to tender this project rather than commission the TRCA to do the construction, a consultant will need to be hired to prepare engineering drawings for tender and to obtain a permit from the TRCA. The archaeological investigation will still need to be completed, however Provincial approvals will also be required which we have been advised could take upwards of a year to obtain. Based on this, we anticipate that the overall project costs will increase significantly and construction will not proceed until later in 2010. Staff are recommending approval for TRCA to undertake the development and construction of the Duffin's Trail project. Attachments: 1. Preliminary Cost Estimate from the TRCA dated July 7, 2009, and revised August 14, 2009. 2. Location Map Prepared By: Approved/Endorsed By: A d Mostert Evere unt m Coordinator Director Landscape & Parks Development Operations & Emergency Services CORP0227-07/01 revised Report OES 46-09 September 14, 2009 Subject: Duffin's Trail from Finch Avenue to the Pickering-Ajax Border Page 5 112 Ric and Holb rn Gillis A. Paterson 134sion Head Director Municipal Property & Engineering Corporate Services & Treasurer Warn Copy: Chief Administrative Officer (Acting) Chief Administrative Officer. Recommended for the consideration rl of Pickering Cit Coun it 0/ U Th a J. Quinn, t! R, M III Chief Administrative Officer i CORP0227-07/01 revised ATTACHMENT# / TOREPORT# OP-S 46-01 of 11 Cqnservation RONTO AND REG/ON PRELIMINARY Cost Estimate Project: FINCH TRAIL - TOWN OF PICKERING DATE: JULY 7, 2009 RVS'D: AUG 14, 2009 Address: off Bluebird Cres. Telephone: Description Unit Cost / Unit Number ` Total Cost SOFT L.ANDSCAP. Upland Restoration Costs sq.m. $1.50 Ripariann Restoration Costs sq.m. $2.00 Streambank Erosion control-regrade & riprap I.M. $165.00 wetland restoration costs L.S. Restoration & damage repair of staging areas L.S. $5,000.00 1 $5,000.00 Access road preperation L.S. $2,000.00 1 $2,000.00 . CONSTRUCTION . j 3.Om Granular trail + geo-grid L.M. $125.00 125 $15,625.00 3.Om Granular Trail L.M. $95.00 402 $38,190. j .33m trail culverts ( estimated) each $1,500.00 4 $6,000.00 j control bollard - installed each $800.00 2 $1,600.00 site grubbing and tree removal L.S. $2,500.00 1 $2,500.00 access & egress ramp construction L.S. $4,000.00. 1 $4;000.00 DEVELOPMENT Survey and design L.S. $2,500.00 1 $2,500:00 Archaeology investigation & report L.S. $2;000.00 1 $2;000.00 TRCA Staff Review & Permit Cost L.S. $2,500:00 1 _$2,;500.;00 Engineering Services L.S. $2,500.00 1 $2,500600 Geotechnical Services L.S. $2,000.00 1 $2,000.00-: MICS. j I j Contingency 10% $8,64,5.'00... Subtotal: j $95,060.00. . NOTES: 1. Final costs to be confirmed at time of detailed design 5% GST: $4,753.00` TOTAL: $99;813.00... ATTACHMENT# TOREPORT# OE5 UA-09 of 114 3 E L . xdre o r--N-ol L x. 77(11 Q 0 'v 0 3AIb4 M31 x a Q CL Q i ° 0 ° v W n Z Q Q W 3 ~ Q Z z 3AI60 w. 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