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HomeMy WebLinkAboutJuly 13, 2009 Cis Council Meeting Minutes PICKERING Monday, July 13, 2009 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: R. Johnson ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma, - Director, Operations & Emergency Services N. Carroll Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer D. Wilcox - City Clerk M. Gadzovski - Stormwater & Environmental Engineer R. Pym - Principal Planner, Development Review D. Shields - Deputy Clerk (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. 1 C~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers (III) ADOPTION OF MINUTES Resolution # 162/09 Moved by Councillor Dickerson Seconded by Councillor McLean Council Minutes, June 15, 2009, Joint Planning & Development & Executive Committee Minutes, July 6, 2009 CARRIED (IV) DELEGATIONS 1. Lon Harnish Pickering Rotary Club Re:. Pickering Ribfest Lon Harnish, Pickering Rotary Club appeared before Council to thank Council and City staff for their assistance with the ribfest event. Mr. Harnish presented a photo album of the 2nd Annual Ribfest to Council in appreciation of their support for the event. (V) CORRESPONDENCE 1. CORR. 67-09 JIM KARYGIANNIS, MP SCARBOROUGH-AGINCOURT 3850 Finch Avenue E., Suite 206 Scarborough, ON M1T 3T6 Resolution # 163/09 Moved by Councillor McLean Seconded by Councillor Littley That CORR. 67-09 from Jim Karygiannis, MP, Scarborough-Agincourt, requesting Council support of a Private Member's Bill regarding an amendment to the Motor Vehicle Safety Act be endorsed. CARRIED 2 Ciro Council Meeting Minutes RING Monday, July 13, 2009 7:30 PM Council Chambers 2. CORR. 68-09 REGIONAL COUNCILLOR BILL MCLEAN CITY OF PICKERING Resolution # 164/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell I That CORR. 68-09 received from Councillor Bill McLean with respect to Region of Durham Report 2009-WR-12 of the Commissioner of Works regarding `Results of Clear Bags Pilot Study in the Municipality of Clarington and the City of Pickering' be received for information. CARRIED 3. CORR. 69-09 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING Resolution # 165/09 Moved by Councillor, Dickerson Seconded by Councillor McLean That CORR 69-09 from Marisa Carpino, Supervisor, Culture & Recreation, submitting the 2008 Annual Report on behalf of the Pickering Museum Village Advisory Committee be received for information. CARRIED 4. CORR. 70-09 STEPHEN REYNOLDS DIVISION HEAD, CULTURE & RECREATION CITY OF PICKERING Resolution # 166/09 Moved by Councillor Dickerson Seconded by Councillor McLean 3 Cyr o~ _ Council Meeting Minutes PTCXE Monday, July 13, 2009 " 7:30 PM Council Chambers That CORR. 70-09 from -Stephen Reynolds, Division Head, Culture & Recreation, on behalf of, the Pickering Museum Village Advisory Committee, seeking Council endorsement with respect to the de-accessioning of artifacts which no long fit within the mandate of the Pickering Museum Village be endorsed. CARRIED 5. CORR. 71-09 STEPHEN REYNOLDS DIVISION HEAD, CULTURE & RECREATION CITY OF PICKERING Resolution # 167/09 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 71-09 from Stephen Reynolds, Division Head, Culture & Recreation, on behalf of the Pickering Museum Village Advisory Committee, seeking Council endorsement with respect to expand mandated time period at Pickering Museum Village to include Pickering Township's development from 1810 to 1920 be endorsed. CARRIED 6. CORR. 72-09 ROGER ANDERSON, REGIONAL CHAIR REGIONAL MUNICIPALITY OF DURHAM 605 Rossland Road East Whitby, ON L1 N 6A3 Resolution # 168/09 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 72-09 from Roger Anderson, Regional Chair, Regional Municipality of Durham, seeking Council support with respect to the continuing loss of services from local hospitals in Durham Region be endorsed. CARRIED 4 Council Meeting Minutes PICKERING Monday, July 13, 2009 7:30 PM Council Chambers 7. CORR. 73-09 DEBBIE LEROUX, CLERK TOWNSHIP OF UXBRIDGE 51 Toronto Street South Box 190 Uxbridge, ON L9P 1T1 Resolution # 169/09 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 73-09 from Debbie Leroux, Clerk, Township of Uxbridge, seeking council endorsement of a resolution passed at a meeting of Council held on June 22, 2009 with respect to the preservation of the Altona Inn be endorsed. CARRIED 8. CORR. 74-09 PATTI BARRIE, MUNICIPAL CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville, ON L1 C 3A6 Resolution # 170/09 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 74-09 from Patti Barrie, Municipal Clerk, Municipality of Clarington, seeking Council endorsement with respect to a resolution passed at a meeting held on June 15, 2009.with respect to having the noxious weed known as Giant Hogweed included on the noxious weeds list be received. CARRIED Resolution # 171/09 Moved by Councillor McLean Seconded by Councillor Dickerson C 5 Citq Council Meeting Minutes PICKERING Monday, July 13, 2009 7:30 PM Council Chambers That the rules of procedure be suspended in order to introduce a Motion with respect to CORR. 75-09 and 76-09 from the Indo-Canadian Cultural Association of Durham Inc. CARRIED ON A 2/3 MAJORITY VOTE 9. CORR. 75-09 SHASHI BHATIA INDO-CANADIAN CULTURAL ASSOCIATION OF DURHAM INC. 1894 Bainbridge Drive Pickering, ON L1 V 6G6 Resolution # 172/09 Moved by Councillor McLean Seconded by Councillor Dickerson. That CORR. 75-09 from Shashi Bhatia, Indo-Canadian Cultural Association of Durham Inc., requesting the City of Pickering waive the rental fees for the Pickering Recreation Complex in order to host their celebrations for the Heritage Festival of India be received. CARRIED 10. CORR. 76-09 SHASHI BHATIA INDO-CANADIAN CULTURAL ASSOCIATION OF DURHAM INC. 1894 Bainbridge Drive Pickering, ON L1V 6G6 Resolution # 173/09 Moved by Councillor Pickles Seconded by Councillor O'Connell 6 Cry o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers That CORR. 76-09 from Shashi Bhatia, Indo-Canadian Cultural. Association of Durham Inc., requesting the City of Pickering proclaim August 15, 2009 as India Independence Day be declared. CARRIED Moved by Councillor Dickerson Seconded by Councillor Pickles That the rules of procedure be suspended in order to change the order of business whereas Item 1 being Director,. Corporate Services & Treasurer, Report CS 26-09 of Reports New and Unfinished Business be placed as the first report on the agenda following correspondence. CARRIED ON A 2/3 MAJORITY VOTE (VI) NEW AND UNFINISHED BUSINESS 1. Director, Corporate Services & Treasurer, Report CS 26-09 .2009 Development Charges Study for the City of Pickering A detailed question and answer period ensued. Resolution # 174/09 Moved by Councillor McLean. Seconded by Councillor Littley 1. That Report CS 26-09 of the Director, Corporate Services & Treasurer be received; 2.- That the Development Charges Background Study dated May 22, 2009 as amended July 6, 2009 prepared by Watson and Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997 and this report be approved; 3. That the Residential Development Charges for the unit types as included in Table 1 below be approved to be imposed on a uniform basis effective August 1, .2009: 7 citq o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers TABLE 1 CITY OF PICKERING RESIDENTIAL DEVELOPMENT CHARGES Per Residential Dwelling Unit Effective August 1, 2009 APARTMENTS SINGLE & ALL TWO ONE SEMI- OTHER BEDROOM BEDROOM SERVICE DETACHED DWELLING & LARGER & SMALLER UNITS Development - related 87 62 47 35 Studies Fire Protection 259 186 140 103 Transportation - Roads & Related 4,516 3,241 2,445 1,793 Operations 278 200 150 110 Stormwater 1,365 980 739 542 Management Parks & Recreation - Parkland Dev. & 424. 304 229 168 Trails Recreation 2,249 1,614 1,217 893 Facilities Library 516 370 279 205 TOTAL 9,694 6,957 .5,246 3,849 4. That the Non-Residential (Commercial, Industrial and Institutional) Development Charge remain at $30.78 per square metre ($2.86 per square foot) effective August 1, 2009 to June 30, 2010 and effective July 1, 2010 at the rate of $31.97 per square metre ($2.97 per square foot). This represents the charge for roads and related services only; 5. That the proposed capital programs contained in the Background Study be indicative of Council's intention to ensure that the studies and capital expenditures required to meet the increase in need for services related to the forecasted development will be met, as required under Paragraph 3 of subsection 5(1) of the Development Charges Act, 1997,- 8 f Cis o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers INDEXING 6. That the Director, Corporate Services & Treasurer be directed that residential and non-residential Development Charges may be indexed annually on July 1 each year by,applying the annual change in the Statistics Canada Quarterly "Construction Price Statistics" to March 31 of each year, unless otherwise approved by Council; EXEMPTIONS 7. That all exemptions and exceptions be as required under the Development Charges Act, 1997 and as defined in the proposed By-law; TRANSITION PROVISION 8. That any bona fide and complete. residential permit applications received prior to August 1, 2009 and non-residential permit applications received prior to July 1, 2010 will be subject to the development charge rates that prevail. prior to this effective date; t, ADMINISTRATION 9. That the City continue the Reserve established for the City's share (ie. the non- development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the Annual Current Budget for consideration by Council; 10. That the originally proposed By-law has been modified since the public meeting on June 8, 2009, and Council confirms that no further public meeting under the Development Charges Act, 1997 (S.12) is necessary as a result; 11. That the Clerk of the City of Pickering be instructed to undertake the By-law passage notification provisions under the Development Charges Act,-1997 and Ontario Regulation 82198; . 12. That the By-law attached to this report be read three times and approved at.this meeting of Council; and, 13. That the appropriate staff of the City of Pickering be authorized to give effect thereto. CARRIED LATER IN THE MEETING ON A RECORDED VOTE (See Following Motions) 9 Council Meeting Minutes Monday, July 13, 2009 HOKE 7:30 PM Council Chambers Resolution # 175/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell. That Report CS 26-09 of the Director, Corporate Services & Treasurer be referred to a Special Meeting of Council for further clarification and discussion. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Littley Councillor O'Connell Councillor McLean Councillor Pickles Mayor Ryan Resolution # 176/09, Moved by Councillor Littley Seconded by Councillor Dickerson That Item 4 of the main motion and Item 12 of the main motion, Section 10 c) and 11 (1)(a) and (b) of the draft by-law be amended to reflect the following: That the non-residential development charge for stormwater management in the amount of .90¢ per square foot be phased in for 2010. CARRIED LATER IN THE MEETING ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Pickles Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan 10 Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers Resolution # 177/09 Moved by Councillor O'Connell Seconded by Councillor Dickerson - That the amendment (Res. # 176/09) be further amended by deleting "be phased in for 2010" and inserting "be changed immediately". CARRIED ON A RECORDED VOTE AS FOLLOWS. YES NO Councillor Dickerson Councillor Pickles Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan The main motion was then CARRIED, AS AMENDED, ON A RECORDED VOTE AS FOLLOWS: YES NO r Councillor Littley Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan (The affect of the amendments on the draft development charge by-law is 10 c) changes to (100%) from (0%) and 11 (1)(a) changes to $40.47 per square metres ($3.76 per square foot) and 11 (1)(b) changes to $41.65 per square metre ($3.87 per square foot).] (VI) COMMITTEE REPORTS a) REPORT JT 2009-01 OF THE JOINT PLANNING & DEVELOPMENT & EXECUTIVE COMMITTEE 11 Ciro Council Meeting Minutes PICKE Monday, July 13, 2009 7:30 PM Council Chambers Part A - PLANNING AND DEVELOPMENT REPORTS 3. Director, Planning & Development, Report PD 22-09 City Response to Seaton Natural Heritage System Management Plan and Master Trails Plan - Final Report, October 2008, prepared by Schollen & Company Inc for Ministry of Municipal Affairs and Housing COUNCIL DECISION 1. That Report PD 22-09 of the Director, Planning & Development, regarding the Seaton Natural Heritage System Management Plan and Master Trails Plan, Final Report (SNHSMP & MTP - the Management Plan), prepared by Schollen & Company Inc. and Associates, dated October 2008, be received; 2. That the comments contained in Report PD 22-09 on the SNHSMP & MTP be endorsed and that Council advise the Ministers of Municipal Affairs and Housing and Energy and Infrastructure that: a) in implementing the Plan; (i) no costs should be borne by existing City taxpayers for the Natural Heritage System (NHS) restoration or for the on and off-road trails in the neighbourhoods, in light of the high standards expected; (ii) establishment of a separate Heritage Committee for Seaton needs further review; and, (iii) since renewable energy facilities are permissible uses within the NHS, a management strategy should be identified for this purpose and be reflected in the preparation of restoration/revegetation plans for the NHS lands; b) the City supports; (i) use of the Management Plan as a guide for a sustainable Seaton NHS as the report is a comprehensive and well thought-out prescription to achieve long-term objectives for the restoration of an expanded natural heritage system, construction of a trail system in the NHS and to fulfill cultural heritage objectives in the NHS; (ii) retention of the NHS lands in public ownership over the long-term; (iii) establishment of a First Nations Interpretive Centre; and, (iv) continued City involvement in discussions and decisions on a future management structure, plans and programs for the Seaton natural heritage system, trails network and cultural heritage programs, including the role of Heritage Pickering. 12 Cit', 00 Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers 3. That Council request the Ministers of Municipal'Affairs and Housing and Energy and Infrastructure to expand the range of uses permissible within the NHS to include recreational uses such as parks and playfields in those lands that buffer the key natural heritage features; and, 4. Further, that a copy of Report PD 22-09 and Pickering Council's resolution on this matter be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Energy and Infrastructure, Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, Heritage Pickering Advisory Committee, and the. Seaton Trail Management Plan Steering Committee. 4. Director, Planning & Development, Report PD 23-09 Zoning By-law Amendment Application A 7/08 S. Golvin & JMPM Holdings inc. Part of Lot 19, Range 3 B.F.C. (Part 1, 40R-10527 and Part 1, 40R-8832) City of Pickering COUNCIL DECISION 1. That Report PD 23-09 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 7/08 be approved to broaden the range of permitted mixed employment uses for the subject property including offices, personal service uses, sales outlets, and various light industrial uses on lands being Part of Lot 19, Range 3 B.F.C., Part .1, 40R-10527 and Part 1, 40R- 8832; 3. That the zoning by=law to implement Zoning By-law Amendment Application A 7/08, as set out in Appendix I to Report PD 23-09, as amended reflecting the deletion of Item (2)(d)(vi) of the draft by-law, be forwarded to City Council for enactment; and 4. Further, that Council authorize the Chief Administrative Officer.to negotiate with the owners of the subject lands (known as Part of Lot 19, Range 3 B.F.C., identified as Part 1, 40R-10527 and Part 1, 40R-8832) to acquire a portion of the property for public storrrmwater management purposes, and report back to Council on the-general terms and conditions of a possible land purchase. 13 City o~ Council Meeting Minutes PICKE Monday, July 13, 2009 7:30 PM Council Chambers PART B - EXECUTIVE COMMITTEE REPORTS 1. Director, Corporate Services & Treasurer, Report CS 17-09 2008 Year End Audit COUNCIL DECISION 1 That.Report CS 17-09 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That.the 2008 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. 2. Director, Corporate Services & Treasurer, Report CS 21-09 Section 357/358 of the Municipal Act - Adjustment to Taxes COUNCIL DECISION 1. That Report CS 21-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Corporate. Services & Treasurer, Report CS 23-09 Tow Truck "Anti-Chasing" Amendment to Traffic & Parking By-law 6604/05 COUNCIL DECISION 1. That Report CS 23-09 of the Director, Corporate Services & Treasurer be received; 2. That the draft Tow Truck Anti-Chasing By-law, included as Attachment 1, providing restrictions regarding tow trucks within the City of Pickering, be enacted; and, 14 i C;aj o4 Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers 3. That the appropriate staff of the= City of Pickering be given the authority to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 37-09 Tender for Facilities Cleaning Services - Tender No. T-3-2009 COUNCIL DECISION 1. That Report OES 37-09 from the Director, Operations & Emergency Services regarding Facilities Cleaning Services Ltd.'be received; 2. That Tender No. T=3-2009 submitted by Arsenal Cleaning Services Ltd. for facilities cleaning services, in the amount of $115,104 plus GST for year 1 and $118,578 plus GST for year 2 be approved subject to the annual review and extension to the contract by the Manager, Supply & Services for the following facilities: Pickering Municipal Facilities Pickering Public Libraries Operations Centre Main Branch East Shore Community Centre Claremont Branch Fire Hall #5 (Administration Office) Greenwood Branch Petticoat Creek Branch Whitevale Branch 3. That the appropriate City of Pickering officials be. authorized to take necessary action to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 40-09 Southeast Collector Trunk Sewer -Haul Roads COUNCIL DECISION 1. That Report OES 40-09 of the Director, Operations & Emergency Services regarding the Southeast Collector Trunk Sewer associated haul routes be received; 2. That the City of Pickering approves of the use of Scarborough-Pickering Townline Road, Rosebank Road, Fairport Road, Dixie Road and Third . 15 Council Meeting Minutes J PICK Monday, July 13, 2009 7:30 PM Council Chambers Concession Road as described in and subject to the conditions outlined in Report OES 40-09 as haul routes for the construction of the Southeast Collector Trunk Sewer; and 3 That a copy of'Report OES 40-09 be sent to the Region of York and the Region of Durham. I 7. Director, Operations & Emergency Services, Report OES 42-09 Roof Replacement - Pickering Public Library and Fire Hall #2 -Tender No. T-12-2009 COUNCIL DECISION 1. That Report OES 42-09 of the Director, Operations & Emergency Services regarding Roof Replacement at Pickering Public Library and Fire Hall #2 be received; 2'. That Tender T-12-2009 submitted by Crawford Roofing Corporation at a cost of $214,200 (GST included) be accepted; 3. That staff be authorized to negotiate with the low bidder to undertake the .additional roofing work at Petticoat Creek and Whitevale Library, at a cost not to exceed the project costing as outlined in the report; 4. That the total gross project cost of $259,350 (GST included) and a net project cost of $247,000 including the tender amount and other associated costs be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $65,000, as provided for in the 2009 approved Capital Budget for Fire Services, to be financed through property taxes; b) the sum of $74,000 as provided for in the 2009 approved Capital Budget for Libraries-Central & Whitevale and Petticoat Creek Library and Community .Centre, to be financed through Provincial Grants-Investing in Ontario; c) the amount of $100,000, as provided for in the 2009 approved Capital Budget for Library-Central, to be financed through Federal Gas Tax funding; 16 Cry o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers d) the additional amount of $8,000 for Petticoat Creek Library and Community Centre Roof Rehabilitation to be funded from Federal Gas Tax; e) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to affect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Resolution. # 178/09 Moved by Councillor Pickles Seconded by Councillor McLean That the Report of the Joint Planning & Development and Executive Committee, JT 2009-01 dated July 6, 2009 be adopted save and except Planning & Development Reports Items 1 and 2 and Executive Committee Report Item 6. CARRIED 1. Director, Planning & Development, Report PD 20-09 Draft Plan of Subdivision SP-2008-01 Zoning By-law Amendment Application A 1/08 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3 Citv of Pickering A detailed question and answer period ensued. Resolution # 179/09 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Draft Plan of Subdivision SP-2008-01 submitted by Mattamy (Brock Road) Limited, to permit a plan of subdivision on lands being on Part, Lots 17 & 18, Concession 3, and subject to the comments of Report PD 20-09, as amended, reflecting the addition of Lots 2, 3, 24, 25, 26 and 27 be endorsed; 2. That the proposed conditions of draft plan of subdivision to implement Draft Plan of Subdivision SP-2008-01 as set out in Appendix I to Report PD 20-09, be endorsed; 17 i Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers 3. That prior to Council's consideration of the implementing zoning by-law, the owner provide the City with a letter of commitment with respect to the nature and timing of the development of the mixed use block adjacent to Brock Road; and 4. Further, that Zoning By-law Amendment Application A 1/08 submitted by Mattamy (Brock Road) Limited, to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2008-01, as outlined in Appendix II to Report PD 20-09 be endorsed. MOTION TIED AND DEFEATED LATER IN THE MEETING ON A RECORDED VOTE (See Following Motion) Resolution # 180/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell That application A:1/08 be deferred until a full comprehensive conceptual plan for all of Duffin Heights Neighbourhood (including all land holdings) has been brought forward. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Littley Councillor O'Connell Councillor McLean Councillor Pickles Mayor Ryan The main motion was TIED AND DEFEATED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor McLean Councillor Dickerson Councillor Pickles Councillor Littley Mayor Ryan Councillor O'Connell 18 Ciro Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers 2. Director, Planning & Development, Report PD 21-09 Proposed Rogers Wireless Cell Tower Installation and Land Lease Sideline 34, Between Regional Road 27 (Whitevale Road) and Highway 407 City of Pickering Resolution # 181/09 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report 21-09 of the Director, Planning & Development, requested by City Council through Correspondence CORR.29-09, be received; 2. That a By-law be enacted to authorize the Mayor and the Clerk to execute a Lease Agreement with Rogers Wireless ("Rogers"), substantially on the terms set out in this Report, in a form satisfactory to the City Solicitor and the Director, Corporate Services & Treasurer and Rogers Wireless for those lands consisting of part of the road allowance between Lots 34 and 35, Concession 5 (Sideline 34, north of Regional Road 27 (Whitevale Road)), for the purposes of installing and maintaining communications equipment; and 3: Further, that the Director, Planning & Development be authorized to provide Industry Canada with a letter of support for this cell tower installation, on Sideline 34 between Regional Road 27 (Whitevale Road) and Highway 407, following the execution of the lease agreement. CARRIED 6. Director, Operations & Emergency Services, Report OES 41-09 Frenchman's Bay Harbour Entrance Environmental Assessment -Status Update Resolution # 182/09 Moved,by Councillor Pickles Seconded by Councillor McLean i 19 Call Council Meeting Minutes W Monday, July 13, 2009 7:30 PM Council Chambers 1. That Report OES 41-09 of the Director, Operations & Emergency Services concerning the Frenchman's Bay Harbour Entrance Environmental Assessment be received for information; 2. That both the East and West breakwater walls be proposed and built fully accessible and included as part of the preferred alternative submitted with the EA documents; and 3. That Council endorse the submission of the Draft Environmental Study Report (ESR) to the Ministry of the Environment. CARRIED (VI) NEW AND UNFINISHED BUSINESS (Continued) 2. Director, Corporate Services & Treasurer, Report CS 14-09 Updated Sign By-law General discussion ensued on this matter. Clarification- was requested on the amendment that was approved at the Joint Planning & Development and Executive Committee meeting held on July 6, 2009. Resolution # 183/09 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed sign by-law, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. REFERRED LATER IN THE MEETING (See Following Motion) 20 Ci o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers Resolution #184/09 Moved by Councillor McLean Seconded by Councillor O'Connell That Report CS 14-09 of the Director, Corporate Services & Treasurer be referred back to staff for further investigation and clarification. CARRIED 3. Director, Operations & Emergency Services, Report OES 34-09 Re: Sideline 4 Road Reconstruction - Phase Two Tender T-10-2009 for Sideline 4 Road Reconstruction - Phase Two Resolution # 185/09 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES-34-09 of the Director, Operations & Emergency Services regarding Sideline 4 Road Reconstruction Phase Two be received; 2. That Tender T-10-2009 submitted by Montgomery MacEwen Contracting for Sideline 4 Road Reconstruction , Phase Two at a cost of $868,333.66 (GST included) be accepted; 3- That the total gross project cost of $1,071,000 (GST included) including the tender amount and other associated costs and the total net project cost of $1,020,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $680,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten :(10) years, at a rate to be determined; b) that the sum of $190,000 be funded from the Development Charges Reserve Fund; c) that the sum of $150,000 be funded from the Third Party Contribution Reserve. Fund;. 21 City Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers d) that the annual repayment charges in the amount of approximately $84,880 be included in the annual Current Budget for the City of Pickering commencing in 2010, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2009 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial. obligations, as established by the Province for municipalities in Ontario, and 1 would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, Infrastructure Ontario - OSIFA Loan Program, or a financial institution offering long term financing under similar terms and conditions; g) to make any changes, adjustments, and revisions to amounts, terms, conditions or any other actions necessary in order to effect the above directions of Council; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, Report OES 43-09 Supply & Delivery of 4-Ton DumpTruck -Tender No. T-14-2009 Resolution # 186/09 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 43-09 of the Director, Operations & Emergency Services regarding the supply and delivery of a 4-Ton Dump Truck be received; 22 Crr~~ o~ Council Meeting Minutes III Monday, July 13, 2009 7:30 PM Council Chambers 2. That Tender No.T-14-2009, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4-Ton Dump Truck with Snow Plow and Wing, and Electronic Salt Metering, in the amount of $166,071.00 (PST and GST extra) be accepted; 3. That the total gross purchase cost of $187,660.23 and a net purchase cost of $179,356.68 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) the sum of $179,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five (5) years, at a rate to be determined; b) that the balance of $356.68 plus financing costs be funded from 2009 Current. Funds; C) that the financing and repayment charges in the amount of.approximately $40,200 be included in the annual Current Budget for the City' of Pickering commencing in 2010 and continuing thereafter until the loan is repaid; d) that the Director, Corporate Services and Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for :debt and other financial obligations for 2009 as established by the Province for municipalities in Ontario; e) to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the'Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering longterm financing under similar terms and conditions; f) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. CARRIED 23 Cif o~ Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers (IX) BY-LAWS 6965/09 Being a by-law to regulate signs in the City of Pickering. 6969/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 6970/09 Being a by-law to dedicate those parts of Lot 4, Registrar's Compiled Plan 282, Pickering, being Parts 47, 49, 51 and 52, Plan 40R-25121 as public highway (Rockwood Drive) 6971/09 Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highways. 6972/09 Being a by-law to dedicate that Part of Block 32, Plan 40M-1987, Pickering, being Part 5, Plan 40R-25661, as public highway. 6973/09 Being a by-law to amend By-law No. 6604/05 6974/09 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lot 19, Range 3, B.F.C., Part 1, 40R-8832 and part 1, 40R-10527, in the City of Pickering, (A7/08) 6975/09 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $179,000 for the supply and delivery of a 4-Ton Dump Truck in the City of Pickering 6976/09 Being a by-law to authorize the Sideline 4 Road Reconstruction - Phase Two in the City of Pickering and the issuance of debentures therefore in the amount of $680,000. 6977/09 Being a by-law to authorize the execution of a Lease Agreement between the Corporation of the City of Pickering and Rogers Communications Inc. for the leasing of the those lands consisting of part of the road allowance between Lots 34.and 35, Concession 5 (Sideline 34, north of Regional Road 27 (Whitevale Road)), for the purposes of installing and maintaining communications equipment. 6978/09 Being a By-law regarding Development Charges. 24 Citq o0 Council Meeting Minutes Monday, July 13, 2009 7:30 PM. Council Chambers THIRD READING: Councillor Dickerson, seconded by Councillor. McLean moved that By-law Number 6969 /09 to 6978/09, save and except By-law Number 6965/09, be adopted, and the said by-law be now read a third time and passed and that. the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 6965/09 Being a by-law to regulate signs in the City of Pickering. REFERRED PREVIOUSLY IN THE MEETING UNDER REPORTS NEW AND UNFINISHED BUSINESS (Report CS 14-09) (X) OTHER BUSINESS 1. The Chief Administrative Officer was requested to action'the following. a) Councillor O'Connell requested that the Director, Planning & Development investigate the health and safety aspects of AM Satellite Towers. b) Councillor Littley gave notice that she would be bringing forward a. Notice of Motion regarding the description used for Council Travel Expenses. c) Councillor Dickerson requested from staff the hours of operation for the washrooms at Progress Park. (XI) CONFIRMATION BY-LAW By-law Number # 6979/09 Councillor Littley, seconded by Councillor-Pickles, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 13, 2009. CARRIED .25 i Council Meeting Minutes Monday, July 13, 2009 7:30 PM Council Chambers (XII) ADJOURNMENT Moved by Councillor Dickerson Seconded by Councillor O'Connell That the meeting be adjourned at 10:35 pm. CARRIED . DATED this 13th day of July, 2009 MAYO YAN DEBI A. WILCOX CITY CLERK _a 26