HomeMy WebLinkAboutCAO 05-09
i
1 6 REPORT O
A EXECUTIVE COMMITTEE
ICKft
Report Number: CAO 05-09
Date: July 6, 2009
From: Thomas J. Quinn
Chief Administrative Officer
Subject: Seaton Neighbourhood Planning Program
- Direction to Proceed with Program
File: D-1100-001
Recommendation:
1. That Report CAO 05-09 of the Chief Administrative Officer regarding the Seaton
Neighbourhood Planning Program be received;
2. That staff be directed to proceed with the issuance of a Request for Proposals to
hire a qualified consulting team to undertake the Seaton Neighbourhood Planning
Program in accordance with the Terms of Reference set out in Appendix I to this
Report;
3. That Council Resolution # 210-08 of October 20, 2008, concerning the Seaton
Neighbourhood Planning Program be rescinded;
4. That Council request financial assistance from, the Province of Ontario to undertake
the Seaton Neighbourhood Planning Program and
5. Further, that a copy of this Report be forward to the Ministry of Municipal Affairs and
Housing, Ministry of Energy and Infrastructure„ the Ontario Realty Corporation, the
Region of Durham, the Trustee for the North Pickering Development Management
Inc. and the Sernas Group on behalf of the Seaton Landowner Group.
Executive Summary: On October 20, 2008, Council passed Resolution # 210-08
concerning the Seaton Neighbourhood Planning Program (see Attachment No. 1).
Through that Resolution, Council took a position on a number of matters, including:
• Endorsed Terms of Reference for the Seaton Neighbourhood Planning Program;
• Endorsed a collaborative management approach to undertaking the Program
between the City and the Seaton Landowner Group; and
• Authorized the issuance of a Request for Proposal by the Seaton Landowner
Group to qualified consulting firms to undertake the Neighbourhood Planning
Program in accordance with the approved Terms of Reference.
L
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program Page 2
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Since that time and despite our repeated requests, staff has been unable to obtain the
agreement of the Seaton Landowner Group to work with the City in a collaborative
manner to undertake the comprehensive Neighbourhood Planning Program.
Moreover, rather than pursuing a collaborative approach, two of the Seaton landowners
have recently submitted Official Plan amendment. applications to the City for the
approval of neighbourhood plans for their lands. We have also been advised that other
Seaton landowners are considering submitting similar Official Plan amendment
applications.
The interests of the City are not well served if neighbourhood plans for Seaton are
prepared by individual landowners on a neighbourhood by neighbourhood basis rather
than on a comprehensive basis. This "piece-meal" planning approach also provides
little confidence that the vision for Seaton as a sustainable urban community will be
respected or achieved.
Accordingly, it is recommended that Council rescind its previous direction to proceed on
a collaborative basis with the Seaton Landowner Group, and direct staff to proceed with
the Seaton Neighbourhood Planning Program as a City initiative, in accordance with the
Terms of Reference set out in Appendix I.
Financial Implications: There re no financial;implicati s to the City to send out a
Request for Proposals (RFP). Sta ouncil in September on the
results of the RFP with detailed information on cost. As noted in the recommendations
to the Report, financial assistance is being requested from the Province of Ontario to
undertake the Seaton Neighbourhood Planning Program. It is the intent that this work
be funded by the Province (and/or others) not the City.
The estimated cost of the Program as outlined in the Terms of Reference is
approximately $800,000. The exact cost will not be known until the proposals are
received through the RFP process.
Sustainability Implications: Seaton is intended to be a national and potentially
international model of urban sustainability. Accordingly, an important initial step in the
Neighbourhood Planning Program as set out in the Terms of Reference is the
establishment of performance measures to benchmark and assess the ongoing
sustainability of Seaton. As part of the program, a number of performance measures
will be developed including measures related to energy conservation, building and
community design, cultural heritage conservation, accessibility for the disabled, air
quality, human health promotion and environmental net gain.
Report CAO 05-09 Judy 6, 2009
Seaton Neighbourhood Planning Program Page 3
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163
Background: The provincially approved CPDP isets out a vision for Seaton as a
sustainable urban community supporting 70,000 residents and 35,000 jobs - a vision
that the City shares and supports. Indeed, this vision for Seaton was adopted by the
Province in large part because of the input provided by the City and others during the
preparation of the CPDP.
The CPDP also outlines a three stage planning process.
Stage One involves the approval of the CPDP and complementary Official Plan
amendments by the Region and the City.
Stage Two involves the approval of a number of other plans and studies that work
together to facilitate the logical phasing and development of Seaton. It also includes the
preparation and approval by the City of detailed neighbourhood plans.
Stage Three involves the ongoing role of the City lin managing change in Seaton over
the long term.
In October 2008, Pickering Council passed Resolution # 210-08 which is attached to
this Report as Attachment No. 1. This Resolutions, provided direction on a number of
important matters related to the Seaton Neighbourhood Planning Program, including:
• Approving Terms of Reference for undertaking the comprehensive
Neighbourhood Planning Program for all of Seaton, including a number of
revisions made by Council to address and clarify matters related to public
consultation, conflict of interest, community, facility requirements, the early
introduction of transit services, and jobs in the Highway 407 employment corridor
prior to residential development;
• Endorsing a collaborative management approach to the study between the City
and the Seaton Landowner Group, and requiring a Management Committee
Agreement with the Landowner Group in order to formalize the collaborative
working arrangement;
• Authorizing the issuance of a Request for Proposal by the Seaton Landowner
Group to qualified consulting firms interested in undertaking the Neighbourhood
Planning Program; .
• Appointing the Director, Office of Sustainabiility; the Director, Planning &
Development; and the Manager, Policy to a Seaton Neighbourhood Planning
Program Management Committee; and
• Confirming Council's desire to have the final decision on any matters regarding
the Seaton Neighbourhood Planning Program, and requesting City staff to
formally report to Council regularly for information, direction and endorsement as
necessary and as work progresses.
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program page 4
164
Following Council's approval of this Resolution, in order to move forward with the
project, the City sent a draft "Management Committee Agreement" to the Seaton
Landowner Group for review and comment. No formal response was received. Follow-
up conversations with various landowners ensued, and it became increasingly apparent
that some of the landowners were not prepared to proceed in a collaborative manner
with the City as long as, the approved Terms of Reference contained a provision
requiring jobs in the Highway 407 employment corridor before residential development.
In addition, over the past few months, a number of discussions have been held at the
request of the Minister of Energy and Infrastructure to see if consensus could be
reached between the Province, the Seaton Landowner Group, the Region of Durham
and the City on a possible path forward with respect to the remaining planning and other
pre-development work associated with Seaton. Despite some progress being made on
some issues, no consensus was reached on moving forward collaboratively with the
City's Neighbourhood Planning Program.
In fact, during the course of these discussions, two of the Seaton landowners chose to
submit individual Official Plan amendment applications to the City for the approval of
Neighbourhood Plans for their lands. Amendment applications were submitted for
seven separate neighbourhoods. These submissions "started the clock" and set the
stage for possible Ontario Municipal Board appeals. They also send a very clear
message that there is no longer a consensus amongst the Seaton Landowner Group to
work collaboratively with the City on the Neighbourhood Planning Program.
This leaves the City with very little choice but to proceed with the Neighbourhood
Planning Program as a City initiative. It would not be in the best interest of Pickering if
detailed neighbourhood plans for Seaton are prepared on a neighbourhood by
neighbourhood basis by individual landowners and then submitted to the City for our
review and approval (or approval through an appeal to the Ontario Municipal Board). A
developer-driven, "piece-meal" approach to neighbourhood planning is inappropriate for
a community as large and important as Seaton. It:also provides little confidence that at
the end of the exercise, it will be possible to achieve and maintain the vision for Seaton
as a sustainable urban community of 70,000 people and 35,000 jobs.
It is therefore recommended that Council rescind its previous direction to proceed on a
collaborative basis with the Seaton Landowner Group, and direct staff to proceed with
the Seaton Neighbourhood Planning Program as a City initiative, in accordance with the
Terms of Reference set out in Appendix I.
The Terms of Reference are very similar to the Terms of Reference endorsed by
Council in October 2008, except that changes have been made to delete or modify any
reference to a collaborative management approach with the Seaton Landowner Group
and to update the status of related studies and background information. The changes
are not substantive - there are of a technical or housekeeping nature in order to allow
the City to move forward at this time with the Neighbourhood Planning Program as a
City initiative, with funding assistance from the Province.
1
Report CAO 05-09 July 6, 2009
Seaton Neighbourhood Planning Program Page 5
165
Although "collaboration" with the Seaton Landowner Group will no longer be an explicit
requirement of the Terms of Reference, input from the Seaton landowners (and others)
will be sought regularly throughout the Neighbourhood Planning Program, and all
studies, background information and applications. submitted by the Seaton landowners
will be used as input to the process.
Appendix:
I Seaton Neighbourhood Planning Program Terms of Reference dated June 2009
Attachment:
1. Pickering Council Resolution # 210-08
Prepared By: Approved/Endorsed By:
Thomas E. Mel uk o as J. Qui
(Acting) Chief dministrative Offic Chief Administr ive Officer
Neil Carr
Director, Planning & Development
Catherine Rose
Manager, Policy
TM:jh
Recommended for the consideration
of Pickering City ouncil
u ? 0~
o s J. Quin DM , MM III j
T~f
Chief Administr a Officer
APPENDIX 1 TO
REPORT CAO 06-09
166
TERMS OF REFgRENCE
SEATON NEIGHBOURHOOD PLANNING PROGRAM
JUNE 2009
167
CENTRAL PICKERING DE~1/ELOPMENT PLAN
SEATON NEIGHBOURHOOD PLANNING PROGAM
1.0 BACKGROUND
1.1 Introduction
Over the next 20 years, a significant amount of Pickering's new growth will occur
in the existing urban area as infill and intensification. The City is also planning
for the development of a greenfield urban area for 35,000 jobs and 70,000
persons. This urban area is referred to as the Seaton Community.
The City of Pickering is seeking the professional services of a qualified
Consulting Team to undertake the Neighbourhood Planning Program for lands in
the Seaton Community. The study will be undertaken in cooperation with the
Province of Ontario, the Region of Durham, and in consultation with the public,
agencies and other stakeholders. The selection of the Consulting Team is to be
to the satisfaction of the City.
1.2 Seaton Community Location and Area
Seaton is bounded generallyby Highway 7 to the north, the West Duffins Creek
to the west, the C. P. Railway to the south, and the boundary between the City of
Pickering and the Town of Ajax on the east. The Seaton Community, together
with lands to the west to the boundary between the City of Pickering and the City
of Toronto - Town of Markham, comprise Central Pickering (see map,
Attachment #1).
The Seaton lands have a rich cultural history. Early occupation of the land
occurred following the retreat of the Wisconsin glacier in about 9500 BC. First
Nations continued occupation and settlement of the area until Euro-Canadian
farm settlers began to dominate starting in the 1800s. The hamlets of Green
River, Brougham and Whitevale, which abut the Seaton lands, developed to
serve the farm communities and remain tpday as small settlements. Whitevale
and its environs are designated as a Heritage District.
Following a recent history of expropriation by the Province for the development of
a new community, designation of the lands as "urban area", numerous planning
studies, and finally a land exchange between the Province and several
developers, the future of the Seaton lands its now one of urban development.
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Seaton Neighbourhood Planning Program
Recommended Terms of Reference
Nevertheless, over 50% of the land in Seaton is being retained in a rich and
extensive natural heritage system. Lands in the natural heritage system will
remain in the ownership of the Province. Through the land exchange, about half
of the developable lands (about 620 ha) are now in the ownership of four major
developers. The Province has retained ownership of about one-third of the
residentially-designated lands (about 225 ha), and all of the employment lands
(about 400 ha).
1.3 Central Pickering Development Plan
The most recent planning study completed was by the Province of Ontario in
2006. The Province completed the Central Pickering Development Plan (CPDP),
under the Ontario Planning and Development Act. A significant amount of
background and planning work was completed during the preparation of the
CPDP. The Plan contains land use designations and detailed goals, objectives,
policies and implementation strategies for Seaton. Most importantly, the Plan
contains a clear vision for a sustainable urban community.
1.4 Sustainable Pickering
Pickering Council launched a comprehensive Sustainable Pickering program in
2005. The program is grounded on five sustainability objectives (healthy
environment, healthy society, healthy economy, responsible development, and
responsible consumption). Various initiatives have been and are being
undertaken by the City and its partners under each of these objectives, including
initiatives related to climate change, energy management, environmental
protection, job creation, waste reduction and sustainable development.
In 2008, Pickering became the first municipality in Ontario to establish an Office
of Sustainability to oversee and guide Pickering's transformation from a suburban
community to a sustainable City. It is the City's expectation that the development
of Seaton will make a substantial contribution to this transformation, and set a
new benchmark for sustainable community development in Ontario and Canada.
1.5 Initiating the Neighbourhood Planning Process
On May 22, 2007, Council passed Resolutlion #114/07 authorizing staff to initiate
the process for hiring an appropriate conWting firm to prepare neighbourhood
plans for Seaton.
The Terms of Reference for this Study wero prepared by City staff with input from
the Seaton Advisory Committee, senior City staff, and landowner
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representatives, Ministry of Municipal Affairs and Housing representatives and
the Region of Durham representatives. City Council endorsed the Terms of
Reference on XXXX, 2009.
1.6 Public Engagement & Consultation
The City of Pickering is committed to public involvement, participation, openness
and accountability in addressing land use issues. The public includes the City's
residents, business-people, landowners, relevant public agencies, and other
interested groups and individuals. In keeping with the City's fundamental
approach to doing business, inclusive and meaningful public involvement must
also be integral to the undertaking of the Neighbourhood Planning study.
Section 4.0 of the Terms of Reference identifies the requirements for the
Consulting Team to outline their specific approach to public stakeholder and First
Nations consultation.
1.7 The Consulting Team
The City of Pickering is looking for a superior interdisciplinary consulting team to
undertake. the Seaton Neighbourhood Planning Program. As project manager,
your past experience demonstrates your abilities to coordinate major
multidisciplinary projects of a similar scope and scale, exercise strong financial
control, integrate and/or inform work underway through related studies by others,
and creatively address competing interests. Your team demonstrates strong
leadership skills and a commitment to implementing the model of sustainable
development set out in the Central Pickering Development Plan.
Your team brings expertise in sustainable community development, urban
design, housing, retail market assessment, parks and recreation, transportation,
engineering, planning, landscape ecology, communication, consultation and
engagement, report writing and drafting policy. Your team values the extensive
base of work completed, for the Central; Pickering Development Plan, recent
reports by the Province and the Landowner Group, and related work by the City
of Pickering, and is willing to build upon it.
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Seaton Neighbourhood Planning Program
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1.8 Consultant Selection
The consulting team shall include in their proposal a section on Conflict of
Interest. This section shall contain inform, ation respecting disclosure of possible
conflict of interest, including any business, financial or other interest respecting
the lands, owners/developers of the Seaton lands, or prospective
owners/developers of the Seaton lands.
The Evaluation criteria to be used by the Selection Committee for reviewing the
proposals and recommending a consulting team to Council may include, but shall
not be limited to, the factors listed below, The Selection Committee may apply
different weights to the different factors:
• Overall completeness and quality of submission
• Relevant company experience, scope and value of similar completed projects
• Professional qualifications and experience of project personnel
• Understanding of Provincial, Regional and Pickering objectives for the
development of Seaton
• Experience with planning and developing innovative and marketable projects
in the GTA, and with sustainable community design
• The quality of the public and First Nations consultation programs
• Creative approach to completing the study
• Approach to incorporating leading edge sustainable community design
• Approach to integrating and informing related implementation studies
• Detailed project schedule, timetable and work program
• Cost effectiveness to deliver project
• The advice of references provided in the submission
• The oral and visual presentation, if selejcted for an interview
2.0 THE PROJECT
2.1 Purpose of the Project
The purpose of the project is to undertake ' the Neighbourhood Planning Program
for Seaton. The CPDP identifies a numbjer of implementation studies and the
proponents for those studies. The CPDP identifies the following studies as being
required in relation to the neighbourhood', planning program: development of
sustainable performance measures and benchmarks; preparation of
neighbourhood plans and related amendments to the Pickering Official Plan; a
retail market analysis; and the affordable housing strategy. To complete the
neighbourhood planning program, the City has identified several other matters
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that need to be addressed (such as urban design guidelines, development
guidelines, and a community services and facilities plan).
2.2 Relationship to Other Implementation Studies
Where other implementation studies have been completed by others, the
consulting team shall integrate, where appropriate, the findings and
recommendations of those studies into the Neighbourhood Planning Program.
i
Where studies are in progress or commence during the course of this project, the
consulting team shall where appropriate integrate available information, findings
and conclusions, and inform those studies through work on the Neighbourhood
Planning Program.
The chart on the following page lists the other implementation studies, some of
the key topics of that study related to the Neighbourhood Planning Program, the
status of the studies, and the proponent.
Study Name ° a s.. iropo,
_ Topics r~ ` .
I'ro ram . z r
Highway 407 (Seaton Lands) Economic Completed Province
Development Study
- Detailed land uses and policies
- Detailed road patterns
- Urban Design Guidelines
- Sustainability Guidelines
- Phasing
- Implementation strategies
DurhamNork/Toronto Transportation Study In progress; Province
Draft Report
completed
January 2009
Natural Heritage System Management Plan Completed Province
Master Trails Plan Study
- Principles for trail heads, network
- NHS/ development interface
Seaton Trail Management Plan In progress Oak Ridges
Moraine Trust;
City; T CA
Water Balance Stud Completed Province
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Fiscal Impact Study (Pickering) In progress Landowners
- Phasing
Fiscal Impact Study (Regional) In progress Landowners
- Phasing
Master Environmental Servicing Plan In progress; Landowners
- Phasing Existing
- Precise location of road/creek crossings Conditions
- Location and size of stormwater management Report
facilities completed
- Location and size of major community facilities August 2008
- Trail network
- 3-D Groundwater Model
- Major utility placement
- Energy management plan
Transit Development Charge By-law (Regional; Completed* Region
excludes Seaton. Note: Completed* November
2007, effective January 1, 2008
Development Charges Study & By-law (Regional Completed* Region
water, sewer, roads and soft services. Note: By-
law excludes Seaton for water and sewer, but
includes Seaton for roads and soft services
Water Supply, Sanitary Sewerage and In Progress; Region
Transportation EA (Regional) Regional
- Detailed locations of water, roads and sewers Council
- Phasing selected
consultant in
June 2009
Conformity amendments (Durham Regional Pending Region
Official Plan
Development Charges Study & By-law (Regional Pending Region
water, sewer and transit for Seaton only)
Conformity amendments (Pickering Official Plin) Pending city
Development Charges Study & By-law (City - In progress; City
excluding Seaton) Background
Study
completed
May 2009
Development Charge Study & By-law (City - Pending City
Seaton specific)
Duffins Creek & Carruthers Creek Watershed Completed TRCA
Plans
*Under appeal
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3.0 DETAIL OF WORK TO BE UNDERTAKIN BY THE CONSULTANT
3.1 Neighbourhood Planning Program
3.1.1 Seaton Community Sustainable Development Program
The CPDP identifies siz broad sustainable community principles. The principles
include:
• fostering a healthy natural environment;
• encouraging a healthy built environment;
• ensuring economic health;
• creating opportunities for public education and public awareness;
• fostering social and cultural well-being; and
• providing appropriate measures for monitoring and measuring success.
The preparation, review and approval of development applications within Seaton
will be carried out with the view to achieving these principles.
Performance measures are to be established and incorporated in the
Neighbourhood Plans to play a role in the. ongoing success at achieving
sustainability.
Building on the City's work on sustainability, including our Measuring
Sustainability initiative, Draft Sustainable Development Guidelines for
Neighbourhoods and for Draft Plans, Rezonings, Site Plans and Building
Permits, and Draft Sustainable Neighbourhood Scorecard, Partners for Climate
Protection Plan, and the sustainable development principles and guidelines in the
CPDP, the consulting team shall prepare the Seaton Community Sustainable
Development Program.
The Program shall include: the preparation of sustainability performance
measures and benchmarks for the development of Seaton, integrating the
sustainability guidelines from the Highway 407 (Seaton) Economic Development
Study, performance measures and benchmarks for matters including but not
limited to energy conservation, building and community design, transit usage,
cultural heritage conservation, accessibility for the disabled, air quality, human
health promotion and environmental net gain; the monitoring process;
identification of short, medium and long term actions that address integration of
the community sustainability principles in the Neighbourhood Plans; and
implementation of the Program into the development review and approvals
process including recommended official plan policy support.
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3.1.2 Urban Desiqn Guidelines
Urban design guidelines help bridge the gap between policy, zoning and site
development, and knit together public and private spaces. With higher intensities
of development, urban design becomes a key element to creating livable
communities.
Building upon the neighbourhood development principles and guidelines in the
CPDP, the urban design and sustainability guidelines contained in the CPDP,
and the City's existing design principles and considerations in the Pickering
Official Plan, the consulting team shall prepare the urban design guidelines for
Mixed Use Areas and Residential Areas. The Guidelines shall: use text,
graphics, drawing and maps as required; address urban form, architectural
control, landscaping, public realm, streetscapes, focal points, and significant
views and vistas; place particular emphasis on development in Mixed Use Areas
and development adjacent to arterial and collector roads; and identify
recommended official plan policy support; The Guidelines will become the basis
for the draft Development Guidelines (see task 3.1.8).
Urban design guidelines have been prepared for the Employment Lands through
the Provincial Highway 407 (Seaton Lands) Economic Development Study, and
is the basis for the draft Development Guidelines (see task 3.1.8) covering the
Employment Lands.
3.1.3 Affordable Housing Strateay
It is an objective of the CPDP that the Seaton Community provide an adequate
range of housing opportunities that respond to existing and future needs; and
characteristics of the anticipated population in terms of form, location, size, cost
and tenure. The CPDP requires the preparation of a strategy detailing the
means to achieve a 25% target of new residential units in housing forms
considered affordable to low and moderate-income households. The strategy
shall identify appropriate housing forms and shall be implemented through the
neighbourhood plans. Contributions to the 25% target may vary by
neighbourhood.
In the context of the overall housing objectives for Seaton, the consulting team
shall prepare an Affordable Housing Strategy to achieve a 25% target of new
residential units in housing forms considered affordable to low and
moderate-income households. The Strategy shall identify: the appropriate
housing forms considered affordable to low and moderate-income households;
the . recommended distribution of such forms within and between
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neighbourhoods; and the recommended official plan policy and other
implementation measures to achieve the target.
3.1.4 Retail Market Analysis
The CPDP designates lands for mixed uses. The mixed use designations permit,
in addition to medium and higher density residential uses, the introduction of
retail uses. The CPDP requires a retail market analysis to assess and rationalize
the amount of retail floor space to serve the population in Seaton.
The consulting team shall prepare a Retail Market Analysis. The analysig shall:
determine the amount, location, hierarchy and distribution of retail uses for the
population in Seaton, in keeping with the vision of Seaton as a sustainable,
mixed-use, transit-supportive and pedestrian-friendly community; and identify
recommended official plan policies to implement the results of the analysis.
In completing the Retail Market Analysis,; if a concentration of commercial floor
space is proposed exceeding 56,000 m2 or larger on an individual or cumulative
basis, the analysis is required to ensure the proposal does not unduly affect the
planned function and viability of any other Downtown Pickering or other local
Centre.
The Seaton Landowner Group prepared ,.a retail market analysis in September
2005, and is to be used as input to this study.
3.1.5 Community Services and Facilities Plan
Community, cultural, recreational and other public uses are an essential
component of the development of the Seaton Community.
The Consulting Team shall prepare a Community Services and Facilities Plan for
Seaton to guide the provision of recreation, parks (including open space and
trails), culture (including libraries) and other municipally provided facilities. The
Community Services and Facilities Plan shall: include the projected
demographic profile for Pickering and Seaton for the next 20 years (to build out);
include an assessment of trends in parka, recreation and leisure services over
the next 20 years (to build out); identify leading examples of best practices
regarding parks and recreation and municipal facility development demonstrating
sustainable development,. successful joint and mixed use facilities, and other
strategies to achieve land use efficiencies; identify the community needs and
uses in all areas of recreation programs, facilities, services, parks and open
space and other facility needs including an appropriate hierarchy, function, and
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property and facility sizes and locations; and the anticipated timing and phasing
of uses relative to the timing of development.
For clarification, in identifying joint and mixed use facilities, the consultant should
look at integration of facilities among different providers (Regional, City, school
board, places of worship, etc.).
A Master Environmental Servicing Plan (MESP) is underway, and anticipated to
be completed during 2009. One deliverable of the MESP is to identify the
number and general locations of major community facilities, including emergency
service facilities, secondary schools, neighbourhood and community parks, and
recreation complexes. The consultant should confirm or revise the community
facilities information from MESP in light of the work from in the Neighbourhood
Planning Program,
3.1.6 Neighbourhood Plans
The CPDP requires the preparation of Neighbourhood Plans to implement the
Central Pickering Development Plan. Neighbourhood Plans will become part of
the Pickering Official Plan by amendment. The CPDP states that it is an
objective in respect of employment to "Plan for a community that will
accommodate 35,000 jobs" and with respect to housing and mixed use, to "Plan
for a community with a population of up to 70,000 residents".
Developers within Seaton have prepared and submitted to the City draft plan of
subdivision applications. Some developers have prepared official plan
amendment applications. for Neighbourhood Plans for their lands. These plans
are input to the preparation and analysis of neighbourhood plans.
The consulting team shall prepare Neighbourhood Plans for all lands in the
Seaton Community, whether the lands are part of the natural heritage system,
the employment lands, or the mixed use and residential designations. The
consulting team shall: identify appropriate: neighbourhood boundaries combining
more than one pocket of developable land where appropriate; and prepare a
comprehensive Neighbourhood Plan for each neighbourhood.
The Neighbourhood Plans shall: address the list of matters detailed in
Appendix A to this Terms of Reference; integrate where appropriate the results of
the background and other related studies such as but not limited to the Highway.
407 (Seaton) Economic Development Study, Natural Heritage System
Management Plan and Master Trail Study, and the Master Environmental
Servicing Plan; use policies, designations, schedules and maps as necessary;
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and implement the vision of a sustaiinable mixed use, transit-supportive
community.
3.1.7 Draft Conformity Amendment to the Pickering Official Plan
Amendments are required to the Pickering Official Plan to bring it in to conformity
with the CPDP. The Neighbourhood Plans will also be incorporated into the
Official Plan by amendment.
The consulting team shall prepare: drat policy and schedule amendments to
Pickering Official Plan incorporating the Seaton Neighbourhood Plans as well as
revisions to other sections of the Official Plan as may be required to reflect the
findings of the outcomes of the Seatorn Community Neighbourhood Planning
Program; and prepare draft revisions to the informational text and to the maps in
the Plan as necessary.
The consulting team shall also identify draft Regional Official Plan amendments
that may be required as a result of the Pickering Official Plan amendments.
3.1.8 Draft Development Guidelines for the Compendium Document to the Pickering
Official Plan
In Pickering, some urban design guidelines and other development controls are
identified in Council-adopted Development Guidelines. The Development
Guidelines are contained in a Compendium Document to the Pickering Official
Plan.
The consulting team shall prepare draft Development Guidelines for Seaton. The
Guidelines shall: identify appropriate lands or corridors requiring Development
Guidelines; incorporate relevant material from the Neighbourhood Planning
Program that is to be Council-adopted, rather than form part of the Official Plan.
4.0 COMMUNITY OUTREACH AND FIRST NATIONS CONSULTATION
Community consultation is an integral part of undertaking the neighbourhood
planning study. Community consultation provides an opportunity to explore and
test options with the public, agencies, development industry and others.
The Consulting Team shall: design and undertake effective and inclusive
Community Outreach and First Nations Consultation programs, with the
objectives to engage, obtain comments from, and exchange information with,
members of the community, on an on-going basis during the study; describe their
18 June 2009 Page 11
17~
Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Recommended Terms of Reference
approach to public, agency and other stakeholder consultation, including how the
community Outreach Program will engage and obtain the views of Pickering's
multicultural population, and other groups who are less inclined to participate in
traditional planning processes; describe their approach to engaging First Nations,
Metis and other aboriginals in this process; and prepare a Community & Agency
Consultation Report and a First Nations Consultation Report.
5.0 DELIVERABLES
For the reports listed below, it is anticipat ' ed that a "Draft", a "Revised Draft" and
a "Final" Report will be required. The Management Committee may give
direction during the course of the Study on whether any particular report does not
require both the draft or revised draft version.
1. Seaton Community Sustainable Development Program
2. Urban Design Guidelines (for required areas)
3. Affordable Housing Strategy
4. Retail Market Analysis
5. Community Services and Facilities Plan
6. Neighbourhood Plans (for all lands in Seaton)
7. Draft Pickering Official Plan Conformity Amendment & Related Draft Regional
Plan Amendment
8. Draft Development Guidelines
9. Consultation Report(s) for Community, Agencies & First Nations
For the deliverables listed in section 5.0,; the Consulting Team shall forward to
the City of Pickering the following:
• For each "Draft" Report: 25 draft copies (paper); one copy in digital format
using the Microsoft Office suite of applications (all mapping to be provided in
AutoCad.dwg or.dxf); one copy in PDF);
• For each "Revised Draft" Report: 25 copies (paper); one copy in digital
format using the Microsoft Office suite of applications (all mapping to be
provided in AutoCad.dwg or.d4; one copy in PDF);
• For each "Final" Report: 100 copies (0aper); one camera ready copy of the
final version; one copy of the final version in digital format using the Microsoft
suite of applications (all mapping to be provided in AutoCad.dwg or dxf
format).
18 June 2009 Page 12
1-79
Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Recommended Terms of Reference
6.0 SCHEDULE AND WORK PROGRAM
The Consulting Team is to provide a detailed work program and schedule as part
of the response to this RFP. It is an objective to complete the study within 8 - 12
months.
7.0 STUDY MANAGEMENT
7.1 General
The City of Pickering will manage the study. A Management Committee
consisting of 3 members from City staff, being the Director, Office of
Sustainability; the Director, Planning & Development, and the Manager, Policy,
will be established to provide strategic direction -to the Consulting Team, and
liaise with the Seaton Advisory Committee. The Management Committee will
also be responsible for supervising the study work to ensure that it is carried out
in accordance with the Terms of Reference and to the satisfaction of the City of
Pickering.
The Consulting Team shall meet with the Management Committee on a regular
basis as well as at milestones during the study. The Management Committee
shall monitor study progress, liaise with the Consultant, the Province and the
Region of Durham, and exercise budgetary control and revisions to the Terms of
Reference. The Management Committee may identify additional issues for which
options may be necessary to generate discussion, when additional public input
may be required and whether both draft and revised draft reports are required in
all instances. The Management Committee shall also be responsible for the
circulation of study products, notices and:approval of consultant liaison with the
public and other agencies. In addition, the Consulting Team shall be responsible
for recording, typing and distributing minutes of the Management Committee
meetings, subject to the approval of the Management Committee.
7.2 Technical Support Team
A Technical Support Team will be established to provide technical advice and
guidance to the Consulting Team. The 'Consulting Team shall meet with the
Technical Support Team as needed to address issues, obtain comments and at
milestones during the study. The Consulting Team shall be responsible for
recording, typing and distributing minutes of Technical Support Team meetings.
18 June 2009 Page 13
.
Central Pickering Development Plan 180
Seaton Neighbourhood Planning Program
Recommended Terms of Reference
7.3 Seaton Advisory Committee of Council
The Seaton Advisory Committee of Council receives updates from, and provides
advice and guidance for the consideration of, senior City staff and others as may
be invited, on the many related studies and activities respecting the development
of Seaton. It is anticipated that the Consulting Team would update the
Committee at milestones during the study.
APPENDICES
A Detailed Requirements for Neighbourhood Plans
B Selected List of Resources Available
jWmmsMMphnnkV%8Won Nsld Plan\TemnoRte112 Ml RecomnsnMdToRSMMWPIL"*MUMTSj -
18 June 2009 Page 14
181
Appendix A to the Recommended Terms of Reference for the Seaton
Neighbourhood Planning Program - Detailed Requirements to be Addressed in
Neighbourhood Plans (must be read in conjunction with section 3.1.6 of the
Terms of Reference)
Housing and Mixed Use
1. The Neighbourhood Plans shall include:
(a) preparation of the transportation network including transit, arterial,
collector and local road, and a pedestrian and bicycle systems plan based
on the overall network developed through the Master Environmental
Servicing Plan (MESP), and considering the results of the Master Trail Plan
component of the Natural Heritage System Management Plan and Master
Trail Plan Study;
(b) consideration of previously completed archaeological and heritage
assessments;
(c) identification of drainage boundaries and stormwater management
system/facility locations, type, preliminary sizing and discharge quantity,
quality and sedimentation targets based on the findings of the MESP and
functional servicing plans;
(d) identification of detailed community facility requirements including but not
limited to municipal facilities, and such other facilities as elementary and
secondary schools and places of worship; and
(e) identification of environmental sustainability measures.
2. The Neighbourhood Plans shall reflect the following principles:
(a) creation of a compact neighbourhood structure with an appropriate mix of
land uses to serve local residents and visitors;
(b) integration of commercial, residential and employment uses, both horizontally
and vertically, to ensure that neighbourhood centres are popular and active
destinations, supported by transit and proximity to open space;
(c) provision of a range of sizes of lots and blocks to encourage a variety of
housing types and sizes, and to create flexibility and options for
intensification particularly within mixed use nodes and corridors;
(d) consideration of pedestrian requirements for safety and comfort in the
location of transit stops, day care centres and community facilities;
(e) provision of the highest development density at the neighbourhood
centres;
Appendix A to the Recommended Terms of Reference for the Page 2
Seaton Neighbourhood Planning Program (18 June 2009) 182
(f) provision of variations in the design of blocks and streets around natural
elements such as woodlots, creeks and topography, to enhance views and
achieve a distinctive neighbourhood character;
(g) permission for individual lots to integrate elements of the surrounding
natural and cultural heritage;
(h) making the garage a subordinate elements of the residential development;
(i) providing for laneways to support alternative garage locations, where
appropriate; and
(j) ensuring that surface parking areas are not dominant features of mixed
use development areas.
3. The Neighbourhood Plans shall identify and incorporate appropriate strategies to
realize the objectives of the Central Pickering Development Plan (CPDP) for
higher density, transit supportive development by:
(a) beginning with the first residential ;neighbourhood and employment lands
along the 407 corridor, facilitating the early introduction of transit services,
alterative transportation facilities;, and retail and service uses to
accommodate residents' needs;
(b) setting achievable targets for the construction of higher density residential
uses along transit spines;
(c) providing for financial incentives for the creation of higher density and/or
affordable housing; and
(d) enabling development intensification over time.
4. The Neighbourhood Plans shall contain policies:
(a) enabling the provision of retail and service commercial uses in the
community to serve the needs of residents and businesses, such that
sufficient retail and commercial uses are planned to meet local needs, in
forms and locations consistent with'the objectives and polices of this Plan
for urban design;
(b) identifying.and establishing a hierarchy of retail and commercial uses for
the community that addresses, among other matters, city and region-wide
market demand and supply considerations, the Pickering Official Plan
policies with respect to the primacy;of the Downtown Core, and taking into
consideration the results of the Seaton Retail Market Analysis.
Appendix A to the Recommended Terms of Reference for the Page 3
Seaton Neighbourhood Planning Program (18 June 2009)
183
Employment
5. With respect to Employment, the Neighbourhood Plans shall establish policies:
(a) reflecting the objectives and primary locations for employment from the
CPDP;
(b) requiring high performance standards for development and site design in
the employment areas;
(c) requiring employment areas to be readily accessible by alternative modes
of transportation, including vehicular, transit, bicycle and pedestrian;
(d) implementing the results of the Highway 407 (Seaton Lands) Economic
Development Study completed by Hemson Consulting Limited, et al
(April 2007); and
(e) requiring the commencement of the development of the employment
lands along the Highway 407 corridor prior to the commencement of the
residential neighbourhoods;
6. Schedules 6, 7, 8 and 9 to the CPDP serve as examples of the key principles
and policies to be addressed by the Neighbourhood Plans, and together with the
policies of the CPDP, provide a vision for achieving the goals and objectives of
the CPDP. The Neighbourhood Plans shall be prepared having regard for the
contents of those four schedules:
(a) Schedule 6: Neighbourhood Planning Guidelines - Gateway Neighbourhood;
(b) Schedule 7: Neighbourhood Planning Guidelines - Central Neighbourhood;
(c) Schedule 8: Neighbourhood Planning Guidelines - Employment Lands; and
(d) Schedule 9: Urban Design Guidelines.
General
7. The Neighbourhood Plans shall incorporate an appropriate policy framework,
which supports and incorporates into the development review process, the
results of the various other studies required by this Terms of Reference,
including:
(a) the Seaton Community Sustainable, .Development Program, as required by
section 3. 1.1 of the Terms of Reference;
Appendix A to the Recommended Terms of Reference for the Page 4
Seaton Neighbourhood Planning Program (18 June 2009) 184
(b) the Urban Design Guidelines, as required by section 3.1.2 of the Terms of
Reference;
(c) the Affordable Housing Strategy, as required by section 3.1.3 of the Terms
of Reference;
(d) the Retail Market Analysis, as required by section 3.1.4 of the Terms of
Reference; and
(e) the Community Services and Facilities Plan, as required by section 3.1.5
of the Terms of Reference.
8. Subject to the refinements that may be made through the various implementation
studies, including the Neighbourhood Planning Program, the Neighbourhood
Plans shall incorporate:
(a) the basic structural elements of the CPDP, as shown on the following four
Schedules to the CPDP:
(i) Schedule 2: Land Use;
(ii) Schedule 3: Natural Heritage System;
(iii) Schedule 4: Transportation; Network; and
(iv) Schedule 5: Servicing System;
(b) the goals set out in Part 2 of the CPDP respecting the following:
(i) Natural Heritage;
(ii) Cultural Heritage;
(iii) Social, Institutional, Open Space and Recreational Facilities;
(iv) Transportation and Transit;
(v) Servicing;
(vi) Employment; and
(vii) Housing and Mixed Use.
Natural Heritage System
9. The Neighbourhood Plans shall establish! the appropriate land use policies and
designations to reflect the Primary Natural Heritage System Designation,
considering the objectives and policies in the CPDP, the results of the Natural
Heritage System Management Plan -and Master Trail Plan Study, and the results
of the Neighbourhood Planning Program.
Cultural Heritage
10. The Neighbourhood Plans shall establish the appropriate design, land use and
development policies to reflect the Cultural Heritage objectives and policies of the
CPDP.
Appendix A to the Recommended Terms of Reference for the Page 5
Seaton Neighbourhood Planning Program (18 June 2009)
8
11. More specifically with respect to Cultural Heritage, in the preparation of
Neighbourhood Plans, recognize the importance of cultural heritage features by:
(a) where possible, creating a development pattern that reflects the historic
concession grid in order to integrate wood lots, hedgerows, tree lines, and
filed pattern into the new urban pattern and Natural Heritage System;
(b) protecting and maintaining culturail heritage landscape elements such as
treelines, hedgerows and the rolling topography, where feasible;
(c) ensuring new development and land uses near or adjacent to cultural heritage
landscape features respect cultural heritage patters and their integrity;
(d) viewing the Natural Heritage System and open spaces associated with
social facilities as opportunities for cultural heritage resource integration
and protection;
(e) requiring the urban design guidelines prepared as a component of the
Neighbourhood Plans address conservation of significant cultural heritage
resources and landscape features,; and the integration of significant views
associated with these features into the design of the new urban
community. In particular, these considerations shall be an integral
element of the design of public spaces. In the preparation of the urban
design guidelines, the assessmentiand recommendations contained in the
Fall 2005 Report entitled "Cultural Landscape Assessment Central
Pickering: Seaton Lands" prepared by Wendy Shearer Landscape
Architect Limited shall be considered; and
(f) integrating and conserving locally significant individual heritage buildings
or related features, where appropriate into neighbourhood designs.
12. Further with respect to Cultural Heritage, the design and preparation of the
Neighbourhood Plans for lands adjacent to and including parts of the Hamlet of
Whitevale Heritage Conservation District shall:
(a) demonstrate an appropriate transitional design and compatibility with the
area's existing character, including;, use of social, institutional, open space
and recreational and renewable energy systems to serve as a buffer and
referred to as Hamlet Heritage Open Space;
(b) direct north-south and east-west arterial road assignments away from the
built up area of the Hamlet of Whitevale;
(c) protect where feasible, built-heritage features and structures; and
Appendix A to the Recommended Terms of Reference for the Page 6
Seaton Neighbourhood Planning Program (18 June 2009)
186
(d) ensure that new development is gienerally consistent with the character of
existing buildings.
13. The relevant Neighbourhood Plans shall:
(a) address uses in the Hamlet Heritagp Open Space adjacent to Green River;
(b) enable the expansion of the Brougham Pioneer Cemetery; and
(c) identify appropriate trail and pedestrian connections to the hamlets.
14. The Neighbourhood Plans shall incorporate an appropriate set of policies about
First Nations cultural and spiritual connection to the Area and strategies for
dealing with long-term protection of archaeological resources through the
development process, including, but not limited to, the following:
(a) requiring the development process to be undertaken in a respectful
manner;
(b) requiring as a condition of development approval, the retention of an
appropriate archaeological monitor, preferably of First Nations' ancestry
and funded by the proponent of the! development; and
(c) requiring for licensed archaeologists to assess any land alteration and/or
grading in the Natural Heritage System considered to have archaeological
potential.
15. The consultant shall actively seek the input and advice of First Nations in
considering the most appropriate actions to take with respect to the protection,
commemoration, long-term management and/or mitigative excavation of
archaeological sites.
Social, Institutional, Open Space and Recreational Facilities
16. With respect to Social, Institutional, Open'Space and Recreational Facilities, the
Neighbourhood Plans shall:
(a) reflect the objectives of the CPDP;
(b) identify and refine the locations for the social, institutional, open space and
recreational facilities, in light of the results of the Community Services and
Facilities Plan, the Highway 407 (Seaton Lands) Employment Land Study
with respect to a potential university/college site, and the MESP; and
(c) identify alternative means of providing for social, recreational or cultural
amenities that enhance the quality of the natural or build environment
Appendix A to the Recommended Terms of Reference for the Page 7
Seaton Neighbourhood Planning Program (18 June 2009)
18 Y
and/or reflect the sustainability benchmarks developed through the
sustainable development program.
Transportation Network
17. The Neighbourhood Plans shall incorporate an appropriate policy framework to
implement the objectives of the CPDP, with respect to transportation, transit,
active transportation and the road network.
18. In particular with respect to Transportation, the Neighbourhood Plans shall
establish a policy framework:
(a) requiring road connections to be , completed through conditions of draft
approval;
(b) establishing a robust local road network to support arterial functions;
(c) defining a street structure based qn a modified grid that provides a high
degree of permeability, access to key locations, and supports pedestrian
and bicycle movement;
(d) designing roads with reduced rights-of-way dimensions wherever possible
to promote intimate streetscapes and neighbourhoods with sense of place,
while respecting operational and safety requirements;
(e) incorporating where appropriate, narrow lanes, on-street parking and
central medians in the road design to encourage slow moving traffic
through residential areas and mixed) use neighbourhood centres;
(f) supporting the requirement for interconnected roads through conditions of
plan of subdivision approval;
(g) designing streets as public spaces that link with the open space system;
(h) identifying conditions of subdivision approval may be imposed establishing
street trees and boulevard landscaping for various reasons including
shade, contribution to neighbourhood character, and reducing stormwater
runoff;
(i) address alternative transportation facilities (including park and ride, car
pooling, bicycle storage areas, bus bays and accessible transit stop pads)
in order to encourage and maximize the use of public transit from the
earliest stage of development; and
(j) address commuter parking and transit stations.
Appendix A to the Recommended Terms of. RefOrence for the Page 8
Seaton Neighbourhood Planning Program (18 June 2009)
188
19. Further with respect to transportation, to inform ongoing or future environmental
assessments, the Neighbourhood Plans shall:
(a) identify locations where road widenings should be undertaken in a manner
that protects, incorporates and/or commemorates key heritage
characteristics, such as treelines and hedgerows associated with traditional
road allowances, and identify the required development measures (special
grading and drainage, road wideniog off-set to one side) to protect these
features;
(b) in recognition of the unique heritage character of the Whitevale Road corridor
from the Hamlet of Whitevale to the proposed Whitevale Road By-pass:
(i) integrate new development; along this corridor in a manner that is
compatible with the existing !cultural heritage value or interest of the
landscape, properties and structures;
(ii) determine an appropriate road cross-section, traffic management
measures and accessibility that are compatible with the character
of this corridor;
(iii) evaluate and recommend ;appropriate measures such as lower
rights-of-way widths, a pedestrian oriented streetscape and
reduction of motorized vehicular traffic, as a way of conserving
heritage attributes, context and character of the corridor;
(iv) address Pickering Council's Resolution #04/06 (see attachment)
respecting the potential extension of the Whitevale Heritage
Conservation District easterly to Sideline 16 in light of previous
Whitevale Heritage District Background Study, landscape work
prepared under the Natural Heritage System Management Plan,
the Landscape Study by Wendy Shearer, and the ability to achieve
the population and development objectives of the CPDP; and
(v) identify locations where road cross-sections should feature
drainage ditches instead of curbs and gutters to extend or maintain
the visual character of rural roads in new neighbourhood.
20. With respect to transportation, the Neighbourhood Plans shall also:
(a) encourage minimum rights-of-ways widths on roads where feasible and
appropriate;
(b) establish design and landscape detail for road cross-sections to achieve
the creation of high quality public realm, with particular emphasis on the
ease of pedestrian movement alone and across the road; and
(c) establish policies enabling areas around interchanges, the GO station,
and other major transit areas to support accommodate more intensive
development and higher densities.
Appendix A to the Recommended Terms of Reference for the Page 9
Seaton Neighbourhood Planning Program (18 June 2009)
189
21 Also with respect to transportation, the Neighbourhood Plans shall be
- accompanied with an analysis of travel demand sensitivity to determine that the
transportation network, level of service and community design objectives of the
CPDP will be achieved.
Servicing
22. The Neighbourhood Plans shall incorporate policies on the phasing and timing of
development considering:
(a) the results of the Highway 407 (Seaton) Economic Development Study;
(b) the results of the MESP;
(c) the results of the Regional Class Environmental Assessment;
(d) the results of the Fiscal Impact Studies;
(e) creation of a transit supportive community; and
(f) the City and Regional objectives to enable the development of jobs in the
Prestige Employment Lands ahead of or concurrent with residential
development.
23. With respect to servicing, the Neighbourhood Plans shall establish policies as
follows:
(a) requiring the submission of functional servicing plans prior to draft
subdivision approval, and outlining the requirements of those plans based
on the CPDP,. the MESP and, where appropriate, the Regional Class
Environmental Assessment; and an understanding of the design of best
management practices identified in the MESP and Regional EA; and;
(b) integrating the results of the MESP and, where appropriate, the Regional
Class Environmental Assessment, with respect to stormwater
management, utilities, ground and surface water performance standards,
aquatic habitats, and energy management.
Implementation
24. To ensure the development of the community does not cause a financial burden
on either the City of Pickering or the Regional Municipality of Durham with
respect to facilities, services and infrastructure, the Neighbourhood Plans shall
Appendix A to the Recommended Terms of Reference for the Page 10
Seaton Neighbourhood Planning Program (18 June 2009)
190
include an appropriate policy framework for the implementation of financial
measures and financial agreements, including such matters as:
(a) front-ending agreements, cost-sharing agreements and development
charges;
(b) the results of the Fiscal Impact Studies being undertaken for the City of
Pickering and the Region of Durham; and
(c) enabling the imposition of appropriate conditions of development approval
requiring the cost of development, of community services and facilities to
be fairly shared by all benefiting; parties, as conditions of development
approval.
J:VOQm enbW4nnYp18sa1on NWghbouMood Pkn%Tsm aWRon2WYYt onTemsl&krw Y.0ou
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191
CORPORATE SERVICES DEPARTMENT soft as required
CLERKS DIVISION
cie m Acbm - copy of
DIRECTIVE MEMORANDUM Co npmdwmto Folow
_ Receive n IMorTrmd1on
January23, 2006
RECEIVED
To: Neil Carroll JAN 2 5 2006
Director, Planning & Development C)F pi; -KERING
CAN ING pF~ELdPMENT
Front: Debi A. Bentley pEPARtM[NT
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council
held on January 16, 2006
Designation of Heritage Conservation District
COUNCIL DECISION RESOLUTION #04/06
WHEREAS section 8.1 of the Pickering Official Plan states that Council shall respect
the City's cultural heritage, and shall conserve and integrate important cultural heritage
resources from all time periods into the community; and
WHEREAS section 8.4 of the Pickering Official Plan states that City Council, in
consultation with its heritage committee, shall implement the provisions of the
Ontario Heritage Act, including the designation under the Act of heritage conservation
districts where appropriate; and
WHEREAS policy 2.13(n) of Council adopted Amendment 13 to the Pickering Official
Plan, which implements the results of the City's Growth Management Study, states that
for the Central Pickering Area, Council shall recognize the heritage character of the
Whitevale Road Corridor and require the design of new development to be compatible
with the existing heritage, features and site; and
WHEREAS policy 2.13(1) of Council adopted Amendment 13 to the Pickering Official
Plan identifies the need for a neighbourhood planning process for Central Pickering;
and
Directive Memorandum January 2 2006
92
WHEREAS the City of Pickering has designated by by-law the Hamlet of Whitevale and
its surroundings, including lands on either aside of Whitevale Road to the east of
Sideline 26 as a heritage conservation district; and
WHEREAS Heritage Pickering, the City's beritage committee, has approached Council
requesting a potential extension of the heritage conservation district designation
through Seaton along Whitevale Road, from the east limit of the existing heritage
conservation district to Sideline 16, extending one half a concession in width north and
south of Whitevale Road and including Whitevale Road itself (the "Study Area"); and
WHEREAS section 40 of the Ontario H~ Act permits the Council of a municipality,
in consultation with its heritage comrnittee,ito undertake a study of an area of the
municipality for the purpose of designation! of a heritage conservation district; and
WHEREAS section 40.1 of the Ontario Heritage Act permits a municipality undertaking
a study under section 40 of the Act to designate by by-law a defined area as a "heritage
conservation study area" for a period of up to one year.
NOW THEREFORE the Council of the Corporation of the City of Pickering hereby
directs staff, as input to the neighbourhood! planning process for Seaton, to undertake a
heritage study of the Study Area in the context of an urbanizing area consistent with the
City's Growth Management Study / Amendmment 13, and prepare an appropriate by-law
designating such area as a heritage conservation study area; and
THAT a copy of this resolution be forwarded to all landowners within the Study Area,
Heritage Pickering, the Minister of Culture, he Minister of Municipal Affairs and
Housing, Ontario Realty Corporation, the North Pickering Land Exchange Team, and
DEL Property Management.
Debi A. Bentley
/dw
Copy: Chief Administrative Officer
City Clerk
Appendix B to Recommended Terms of Reference for the Seaton Neighbourhood
Planning Program - Selected List of Resources Available
193
The Regional Municipality of Durham Official Plan, Consolidation June 5, 2008
Pickering Official Plan, Edition 5, June 2008
City of Pickering Sustainable Development Guidelines - Consultants' Final
Report, prepared by Dillon Consulting Limited et al, May 2007
Working Draft Sustainable Neighbourhood Scorecard, City of Pickering, May 2007
Sustainable Indicators - The Benchmarking Process, City of Pickering, June 2008
City of Pickering Growth Management Study: Phase 2: Preferred Growth
Management Concept and Structure Plan, Dillon Consulting Limited, Sorenson
Gravely Lowes Planning Associate Inc., Joseph Bogdan Associates Inc., Enid Slack
Consulting Inc., February 2004
Central Pickering Development Plan, Ministry of Municipal Affairs and Housing, May
2006
Summary of Background Studies: Cultural Heritage; Housing and Mixed Use,
Natural Heritage System, Social, Institutionali Open Space and Recreational
Facilities; Transportation Network; Water and Wastewater Servicing System; for
Proposed Central Pickering Development Plan, Ministry of Municipal Affairs and
Housing, July 2005
Durham/TorontoNork Area Transportation Study, Transportation and
Infrastructure and Service - Quick Starts, TSH for Ministry of Transportation,
February 2007
Highway 407 (Seaton Lands) Economic Development Study, Final Report, Hemson
Consulting Ltd. et al, for Ontario Realty Corporation, April 2007
Highway 407 (Seaton Lands) Economic Development Study, Appendices, Hemson
Consulting Ltd. et al, for Ontario Realty Corporation, April 2007
Seaton Community: Master Environmental Servicing Study, Existing Conditions
Summary Report, prepared by Sernas et al, for the North Pickering Community
Management Inc., August 2008
Seaton Community: Master Environmental Servicing Study, Existing Conditions
Appendices, prepared by Sernas et al, for the North Pickering Community
Management Inc., August 2008
Natural Heritage System Management Study and Master Trail System, Final
Report, Schollen & Company Inc., et al, for MMAK October 2008
Water Budget Assessment for the OPDA Development Planning Area (Seaton),
Clarifica, Water Resources and Environmental Consulting for MMAH, July 2005
A Watershed Plan For Duffins Creek and Carruthers Creek, A Report of the Duffins
Creek and Carruthers Creek Watershed Task Forces, Toronto & Region Conservation
for the Living City, August 2003
Appendix B to the Recommended Terms of Reference for the
Seaton Neighbourhood Planning Program (18 June 2009) Page 2 .
194
Ontario Realty Corporation, Class Environmental Assessment, Environmental
Study Report, Acquisition of Oak Ridges Moraine Lands in Richmond Hill and the
Sale or Disposal and Severance of Lands in, Pickering (Seaton), Marshall Macklin
Monaghan, January 2006
Cultural Landscape Assessment, Central Pickering: Seaton Lands, prepared by:
Wendy Shearer Landscape Architect Limited, date stamped February 28, 2006
Seaton Built Heritage Assessment, Prepared for the North Pickering Land Exchange
Team, Ministry of Municipal Affairs and Housing, Planning and Development Division,
Prepared by: Andre Scheinman, Heritage Preservation Consultant, November 2004
Seaton Cultural Heritage Resources Assessment, Summary Report, Volume I, by
Hough Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994
Seaton Cultural Heritage Resources Assessment, Technical Appendix, by Hough
Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994 Volume II
Seaton Cultural Heritage, Resources Assessment, Confidential Appendix, by Hough
Stansbury Woodland Naylor Dance Limited-Prime Consultants, July 1994 Volume III
The Hamlet of Whitevale Heritage Conservation District Study, Background
Report, prepared by The Town of Pickering, August 1989
The Hamlet of Whitevale Heritage Conservation District Study, The District Plan,
prepared by The Town of Pickering, June 1990
Whitevale Heritage Conservation District Guide, prepared by The City of Pickering
Draft Plan Applications and supporting information for Metrus lands in Seaton,
December 2007 & December 2008
Draft Plan Applications and supporting information for Lebovic lands in Seaton,
January 2008, & April 2009
Seaton Landowner Group, Compiled Concept Plan, Sernas, January 2008
Seaton Retail Analysis, IBI for Seaton Landowners Group, September 2005
Durham/Toronto/York Area Transportation Study, Draft Final Report, TSH for
Ministry of Transportation, January 2009.
Draft Plan Applications and supporting information for Mattamy lands in Seaton,
March 2009
Draft Plan Applications and supporting information for White Sun lands in Seaton,
May 2009
Official Plan Amendment Applications, submitted for Lebovic lands in Seaton -
Neighbourhood Plans for Neighbourhoods 6, 10 and 11, April 2009
Official Plan Amendment Applications submitted for Metrus lands in Seaton -
Neighbourhood Plans for Neighbourhoods 3, 4, 5, and 9, April 2009
City of Pickering - Major Community Facility Needs and Locations for Seaton,
Letter, June 2009
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City of Pickering Planning & Development Department
CENTRAL PICKERING
SATE: JUNE. 19, 2009 /V
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THE S EATO N COMMUNITY T.rontt Et. Inc. end at .rPmey.
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ATTACHMENT# TOREPORT# O`05-09
196
Council Resolution # 210-08
Moved by Councillor McLean
Seconded by Councillor Dickerson
1. That Report PD 35-08 of the Director Planning Development regarding the Seaton
Neighbourhood Planning Program be received;
2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program
which requires appropriate opportunity for public engagement and consultation, be
endorsed as set out in Appendix I as amended as follows:
Section 18 (Consultant Selection) - First paragraph to read: The consulting team
shall include in their proposal a section on Conflict of Interest. This section shall
contain information respecting disclosure of possible conflict of interest including
any business, financial or other interest respecting the lands, owners/developers
of the Seaton lands or prospective owners/developers of the Seaton lands;
Appendix A Section 1 (d~- identification of detailed community facility
requirements including but not limited to municipal facilities and such other
facilities as elementary and secondary schools, and places of worship;
Appendix A Section 3 (a) - beginning with the first residential neighbourhood and
employment lands along the 407 corridor, facilitating the early introduction of
transit services, alternative transportation facilities, and retail and service uses to
accommodate residents needs; and
Appendix A Section 5 (e) - Requiring the: commencement of the development of
the employment lands along the Highway 407 corridor prior to the
commencement of the residential neighbourhoods.
3. That the collaborative management approach to the Seaton Neighbourhood
Planning Program between the City of Pickering and the Seaton Landowner Group
(North Pickering Development Management Inc.) be endorsed;
4. That to formalize the collaborative management approach, the Mayor and the Clerk
be authorized to enter into a Management Committee agreement with the
Landowner Group that is consistent with the terms and conditions set out in Section
2.2 of this Report;
5. That the issuance of a Request for Proposals by the Seaton Landowner Group for
the Seaton Neighbourhood Planning Program be advertised appropriately,
authorized to the consulting firms listed below and any additional consulting firms
wishing to submit a Request for Proposal, following the execution of the
Management Committee agreement between the City and the Landowner Group:
197
• Bousfields Inc;
• Malone Given Parsons Ltd.
• Macaulay Shiomi Howson Ltd.
• planningAlliance
• Planning Partnership
• Sorensen Gravely Lowes Planning Associates Inc.
• Walker Nott Dragicevic Associates Limited
• Weston Consulting Group Inc.; and
• Young Wright/ISIGroup
6. That the following City staff be appointed to the Seaton Neighbourhood Planning
Program Management Committee: the Director, Office of Sustainability; the Director,
Planning & Development; and the Manager, Policy;
7. That Council make the final decision on any matters regarding the Seaton
Neighbourhood Planning Program, and that City staff formally report to Council
regularly for information, direction and endorsement as appropriate on the work of
the Seaton Neighbourhood Planning Program as it progresses; and
8. Further that a copy of this Report and Councils resolution be forwarded to the
Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy,
the Ontario Realty Corporation, the Region of Durham, the Toronto and Region
Conservation Authority, the Trustee for the North Pickering Development
Management Inc. and the Sernas Group on behalf of the Landowner Group.