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Home My WebLink About08/06/2009 Executive Committee - Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCILLORS: R.Johnson B. McLean J. O'Connell D. Pickles ABSENT: D. Dickerson - City Business B. Littley - City Business ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer T. Moore - Chief Building Official K. Thompson - Manager, By-law Enforcement Services D. Shields - Deputy Clerk (1) DELEGATIONS 1. Francis Tavares Re: 3 Hour Parking Restriction on Residential Streets Francis Tavares, 1005 Rathmore Crescent, appeared before the Committee regarding the 3 hour parking regulation in the Traffic By-law. Mr. Tavares noted that he felt the 3 hour parking regulation was a little excessive and would like to see it changed. He stated that he could see the regulation being enforced during the winter months but felt it should not be there during the rest of the year. He noted that he felt he should be able to park in front of his house when he needed to without getting a ticket. 1 cial 00 Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 5 8 Chair: Councillor Pickles 2. Paul Avis Re: Director, Corporate Services & Treasurer, Report CS 14-09 Updated Sign By-law Paul Avis, 931 Liverpool Road, appeared before the Committee to note his concerns with the mobile sign section of the draft Sign By-law. Mr. Avis noted that 30% of his business is generated through the use of mobile signs and by limiting the amount of time he can use a mobile sign for advertising will affect his business. He stated that he did not want special treatment but would like a level playing field and questioned why real estate agents were exempt from any type of permit fee for their signage. Mr. Avis requested that Council take another look at the mobile sign component to the by-law with a view to assist small businesses and create a level playing field for everyone. (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 22-09 No Parking By-law, Sheppard Avenue, - Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 22-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. REFERRED LATER IN THE MEETING (See Following Motion) Moved by Mayor Ryan Seconded by Councillor McLean 2 C-dq e~ Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles' That Report OES 22-09 of the Director, Operations & Emergency Services be referred back to staff for further review and consideration in regards to alternative parking strategies and further consultation with area residents. CARRIED 2. Director, Operations & Emergency Services, Report OES 28-09 Tender No. T-4-2009 - Municipal School Crossing Guard Program RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 28-09 of the Director, Operations & Emergency Services regarding tenders received for the administration, supply and service of the municipal school crossing guard program be received; 2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered amount of $999,553.80 (GST included) with a net project cost of $951,956.00 be approved for the period September 2009 to June 2012, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 31-09 Architectural Services - Don Beer Arena Accessibility Improvements RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 31-09 of the Director, Operations & Emergency Services regarding Architectural Services be received; 3 cis Executive Committee PICKEWNG Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 60 Chair: Councillor Pickles 2. That notwithstanding the Purchasing Policy, the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of accessibility and operational improvements at the Don Beer Arena be accepted; 3. That the total gross project cost of $105,000 and a net project cost of $100,000 including disbursements for the architectural services for the Don Beer accessibility Improvements be approved; 4. Should the grant funding applications for this project be approved, that Jurecka + Associates Architects Inc. be engaged for the contract administration with costs to be included and funded as part of the total contract award, which will be dealt with in a subsequent tender award Report to Council; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the Don Beer Arena Accessibility Improvements architectural service as follows: a) The costs of Phase I, detailed design in the amount of $100,000 plus GST to be financed by a transfer from the Don Beer Reserve as per the approved 2009 Capital Budget; b) The costs of Phase II, contract administration, in the amount of $30,400 plus GST will not be awarded until such time as grant funding for construction is confirmed; c) The Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 14-09 Updated Sign By-law RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 4 Caq °0 Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Picklesh 1 2. That the proposed sign by-law, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. CARRIED AS AMENDED (See Following Motions) Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by deleting Section 63(7) to the proposed sign by- law, included as Attachment #1 relating to the number of election signs allowed on a single property. CARRIED Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by deleting Section 63(8) to the proposed sign by- law, included as Attachment #1 relating to the erection of election signs in close proximity to polling stations on election day. CARRIED Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by amending Section 64(1) to the proposed sign by-law, included as Attachment #1 as follows: 64(1) No person shall erect a flag other than a flag bearing the crest, emblem or insignia of any corporation, federal, provincial and municipal government agency, or religious, charitable or fraternal organization. CARRIED. Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by adding the following as Section 41(8) to the proposed sign by-law, included as Attachment #1: 5 ~1 4 Executive Committee Meeting Minutes Monday, June 8, 2009 62 9:50 pm - Council Chambers Chair: Councillor Pickles 41(8) Notwithstanding section 38, a maximum of 4 licences for portable signs may be issued concerning an individual business or service in any calendar year provided at least 30 days have elapsed since the expiry of the last portable sign licence and the sign has been removed. CARRIED The main motion, as amended was then CARRIED. 5. Director, Corporate Services & Treasurer, Report CS 16-09 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 18-09 2008 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be received for information; 2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By- law to repeal By-law 6029/02 be enacted; 3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By-law to repeal By-law 6418/04 be enacted; and 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED 6 citq 0~ Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles 63 7. Director, Corporate Services & Treasurer, Report CS 20-09 Development Charges Reserve. Fund - Statement of the Treasurer for 2008 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 22-09 2009/2010 Property and Liability Insurance Renewal RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2009, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and 7 citq 00 Executive Committee FICKE - Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 64 Chair: Councillor Pickles 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS a) Councillor O'Connell advised that she would be bringing forth a Notice of Motion with respect to requesting that Rouge Park become a National Park. (IV) ADJOURNMENT The meeting adjourned at 12:20 am. 8