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HomeMy WebLinkAboutCS 16-09 Cis, REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 16-09 Date: June 8, 2009 121 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Sustainability Implications: The City's participation in cooperative purchasing initiatives reduces paper and administrative costs. Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 2 122 Formal Quotations Summary January 1, 2009 to March 31, 2009 PST Included / GST Extra (unless stated otherwise) Reference No. Description Award Status Award Date Heating, Ventilation & Air Q-3-2008 Conditioning (HVAC) Service Ongoing Vendor: Ace Services Hourly Rates operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 2 year contract 2010 Electrical Repair Services Ongoing Q-29-2008 Vendor: MDK Electric Vendor: Vickery Electric Hourly Rates operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 3 year contract 2010 Plumbing Repair Services Ongoing Q-30-2008 Vendor: Don Valley Mechanical Ltd. Unit Prices operating February 1, 2009 Effective to January 31, 2010. costs 2009- Year 2 of 3 year contract 2010 Cooperative tender for Supply of Lamps and Ballasts Host: Durham District School Board (DDSB) T06-36 Participants: Region of Durham, DDSB, Oshawa, Various Prices Operating February 4, 2009 Ajax, Whitby, Pickering, Costs 2009 Clarington, Vendor: Osso Electric Effective to December 31, 2009. Year 3 of 3 year contract Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 3 123 Reference No. Description Award Status Award Date Cooperative tender for Duplicating Paper Host: Town of Whitby Participants: Durham, Oshawa, Ajax, Whitby, Ongoing W01-2009 Pickering, Clarington, Uxbridge, Scugog, Durham Various Prices operating March 10, 2009 Non-Profit Housing, MPAC, costs 2009- March College 2010 Vendor: Buntin Reid Effective to February 28, 2010. Year 1 of 3 year contract Cooperative tender for Supply & Delivery of Asphalt Host: City of Oshawa Participants: Durham, C2008-114 Oshawa, Ajax, Whitby, Ongoing Pickering, Clarington, Scugog Various Prices operating March 10, 2009 Vendor: Lafarge for Hot & costs 2009- Cold Mix 2010 Vendor: Innovative Surface for High Performance Cold Mix. Effective to January 31, 2010. Year 1 of 1 year contract Cooperative tender for Supply of Sodium Chloride Host: Region of Durham Participants: Durham, Ongoing. T-280-2006 Oshawa, City & County of operating Peterborough, Ajax, Whitby, Various Prices costs 2009- March 17, 2009 Pickering, Clarington, 2010 Uxbridge, Kawartha Lakes Vendor: Canadian Salt Co. Effective to May 31, 2010. Year 2 of 2 year contract Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 4 124 Reference No. Description Award Status Award Date Cooperative tender for Catch Basin Cleaning Services Host: Region of Durham Q-207-2009 Participants: Durham, Ongoing Pickering, Clarington, Various Prices operating March 17, 2009 Uxbridge, Brock, Scugog costs 2009- Vendor: Superior Catch Basin 2010 Services Effective to March 16, 2010. Year 1 of 3 year contract Cooperative tender for Delivery of Sodium Chloride Host: Region of Durham Participants: Durham, Oshawa, City & County of Ongoing T-279A-2008 Peterborough Ajax, Whitby, Various Prices operating March 17, 2009 Pickering, Clarington, costs 2009- Uxbridge, Kawartha Lakes 2010 Vendor: Shepstone Haulage Effective to May 31, 2010. Year 2 of 2 year contract Security Services Ongoing Q-15-2008 Vendor: Securitas Canada operating March 27, 2009 Effective to March 31, 2010. Various Prices costs 2009- Year 2 of 3 year contract 2010 Attachments: Not applicable Report CS 16-09 June 8, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 5 125 Prepar By: Approved/Endorsed By: Vera A. f-errg-emacher Gillis A. Paterson Manager, Supply & Services Director, Corporate Services & Treasurer C.P.P., CPPO, CPPB, C.P.M., CMM III VF:vw Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council C Thomas J. 6ui4/RbW, CMM III Chief Administrative Officer