HomeMy WebLinkAboutOES 31-09
e`tq REPORT TO
EXECUTIVE COMMITTEE
I KERI Report Number: OES 31-09
1 4 Date: June 8, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Architectural Services
- Don Beer Arena Accessibility Improvements
- File: A-1440-001-09
Recommendation:
1. That Report OES 31-09 of the Director, Operations & Emergency Services
regarding Architectural Services be received;
2. Notwithstanding the Purchasing Policy, the proposal submitted by Jurecka +
Associates Architects Inc. to provide architectural services for the design of
accessibility and operational improvements at the Don Beer Arena be accepted;
3. That the total gross project cost of $105,000 and a net project cost of $100,000
including disbursements for the architectural services for the Don Beer
Accessibility Improvements be approved;
4. Should the grant funding applications for this project be approved, that Jurecka +
Associates Architects Inc. be engaged for the contract administration with costs
to be included and funded as part of the total contract award, which will be dealt
with in a subsequent tender award Report to Council;
5. That Council authorize the Director, Corporate Services & Treasurer to finance
the Don Beer Arena Accessibility Improvements architectural service as follows:
a) The costs of Phase 1, detailed design in the amount of $100,000 plus GST to
be financed by a transfer from the Don Beer Reserve as per the approved
2009 Capital Budget;
b) The costs of Phase 11, contract administration, in the amount of $30,400 plus
GST will not be awarded until such time as grant funding for construction is
confirmed;
c) The Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to effect the foregoing; and
6. That staff at the City of Pickering be given the authority to give effect thereto.
Report OES 31-09 June 8, 2009
Subject:. Architectural Services
Don Beer Accessibility Improvements Page 2
Executive Summary: The Don Beer Arena Accessibility Improvements project was
approved by Council in the 2009 Capital Budget subject to grant funding being made
available by the Federal and Provincial Governments.
The detail design for the project needs to be initiated immediately in order to meet the
target construction start date of September, 2009.
The Director, Operations & Emergency Services and the Division Head, Facilities
Operations recommend that Jurecka + Associates Architects Inc. be retained to provide
architectural services for the Don Beer Arena Accessibility Improvements project.
Sustainability Implications: The proposed rehabilitation of the Rink One area of the
Don Beer Arena, including the front lobby and second floor community centre will make
this facility totally accessible to all Pickering residents. The proposed lateral expansion
with a new building envelope will provide a higher standard of insulation, thereby
reducing heat loss and heat gain. An extensive "green roof"will be installed over the
new roof areas and will serve to offset the heat island effect, retain storm water and
improve the carbon balance in the air. New mechanical and plumbing systems will
reduce water consumption and improve energy efficiency.
Financial Implications:
1.
APPROVED SOURCE OF FUNDS
O & ES Capital Budget
Location Project Code Source of Funds Budget Required
Don Beer Arena 5715. Don Beer Reserve $100,000
2.
ESTIMATED PROJECT COSTING SUMMARY
Architectural Fees, Phase 1 $96,000
Disbursements 4,000
Total $100,000
GST 5,000
Total Gross Project Cost $105,000
GST Rebate (5,000)
Total Net Project Cost 100 000
(Under)/Over Budget
p
CORP0227-07/01 revised
Report OES 31-09 June 8, 2009
Subject: Architectural Services
16 Don Beer Accessibility Improvements Page 3
Background: The City of Pickering has submitted applications for Federal
(RinC) and Provincial (Ontario REC) funding to assist with the capital construction costs
associated with the proposed Don Beer Arena Accessibility Improvements.
The proposed funding for this project is as follows:
Federal Provincial Grants $1,680,000.
Federal Gas Tax Reserve Fund 420,000
Don Beer Reserve Fund 100,000
Debt Financed 320,000
Total Funding $2,520,000
In order to meet target dates for construction in September, 2009, detail design needs
to be initiated immediately. Funding for Phase I of the architectural fees can be
provided through the existing Don Beer Reserve.
In 2008, Jurecka + Associates provided architectural and contract administration
services for the rehabilitation of Rink Two at Don Beer Arena. Jurecka + Associates
has also provided the conceptual design and associated preliminary cost estimates
which enabled the City to proceed with grant funding applications on this project.
Architect services were provided to our complete satisfaction.
The Director, Operations & Emergency Services and Division Head, Facilities
Operations recommend Jurecka + Associates Architects Inc. be retained for the design
of the Don Beer Accessibility Improvements Project.
Under Section 04.09 of the City's Purchasing Policy, a formal Request for Proposal
should be called with respect to professional services. An exemption requires Council
approval.
At this time, only the detail design services are required. Should the City be successful
in obtaining grant funding, the contract administration costs will be dealt with in the
subsequent tender award Report to Council
The Director, Operations & Emergency Services and Division Head, Facilities
Operations recommend an exemption of the formal Request for Proposal for the
architectural services for the Don Beer Arena Accessibility Improvements, Jurecka +
Associates have performed similar services to our complete satisfaction and are familiar
with the Don Beer Arena. Moreover, Jurecka + Associates are in the unique position of
being able to complete the design in a timely manner in order to meet target
construction.
CORP0227-07/01 revised
Report OES 31-09 June 8, 2009
Subject: Architectural Services
Don Beer Accessibility Improvements Page 4 ~
The adoption of Recommendation 2 accomplishes this. This report and the
recommendations have been reviewed with the Manager, Supply & Services and
Director, Corporate Services & Treasurer who concur.
Attachments:
1. Proposal from Jurecka + Associates Architects Inc. dated May 19, 2009
Prepared By: Approved/Endorsed By:
Tony Prevedel Everett untsma
Division Head, Facilities Director, Operations & Emergency
Services
Gillis Paterson
Director, Corporate Services &
Treasurer
TP:mld
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
r
Thomas J Q~roative , R R, CMM III
Chief Admini Officer
CORP0227-07101 revised
f0 REPORT #L~L:,51-60
i of -a-- 1
.Jurecka + Associates architects inc.
83 Harbord Street
Toronto, ON, M5S 1G4
February 2, 2009 tel 416-972-9385
fax
Revised May 19, 2009 866-475-7256
Y ~ niail@jurecka.com
Tony Prevedel
City of Pickering
One, The Esplinade
Pickering, Ontario
L1V 61<7
Re: Proposal for Professional Services:
DON BEER ARENA
CHANGE ROOMS EXPANSION DETAILED DESIGN SERVICES
Dear Mr. Prevedel:
We have now designed schematic proposals for added skater's change facilities, ex-
panded lobby and elevator access at Don Beer which would meet the future needs of
the triple facility. In our last proposal we suggested a budget for schematic planning and
now that there is an approved "vision" in place that seems to meet those needs, this fee
proposal is provided to help you budget funds for the project to move forward in the
near or not-so-near future. Amounts are based on the design being completed during
2009 with construction in 2010. We ask that you allow us to revisit these if the project
does not move forward this year.
We look forward to working with you on this and trust that this outline form proposal is
sufficiently clear. We are always willing to clarify any aspects or to meet with you to re-
view it in detail.
Sincerely,
Paul Jurecka
Jurecka + Associates Architects Inc.
Do, r E,'eer Arena Gliancieroems ProPC:>al for Professional SON/Ce , February 2. 2009
ATTq 1-,M NT#-/ a., fO RI PORT#6)(5 f-OCI
19
1.0 FIROPOSMD PROJECT TEAM
Architects: JURECKA + ASSOCIATES, ARCHITECTS INC.
83 Harbord Street
Toronto, Ontario M5S I G4
Tel: 416 972-9385
Fax: 866-475-7256
Project Architect Paul Jurecka, OAA MRAIC
President, Jurecka + Associates
coordination, liaison, project management
Design and technical
support Blair Jurecka Senior Designer
Roberta Matarrazzo Designer
Structural Engineers: HALSALL ASSOCIATES LIMITED
2300 Yonge Street.. Suite 2300
Toronto, Ontario
Tel. 416-487-5256
Senior Engineer Shahe Sagharian, P.Eng.
Principal, Halsall Associates Ltd
Mechanical Erwineers: ES T I CONSULTANTS INC.
214 Merton Street, Suite 202
Toronto, Ontario M4S 1A6
Tel. 416-847-1200
Fax. 416-847-1203
Partner--in-charge (Mechanical) Eric Wong, P.Eng.
Senior Designer. Asim Hader, P.Eng.
Electrical Errgirleers: AXIOM ENGINEERING
214 Merton Street, Suite 202
Toronto, Ontario M4S 1A6
Tel. 416-847-1200
Fax. 416-847-1203
Partner-in-charge (Electrical) John Gulino, P.Eng.
Don BeefAreoa Changerooms Proposal for Professional Services February 2 2009
2 10
1 2.0 PROJECT DESCRIPTION
The following are the design elements to be included in the scope. Refer to the
plans and elevations attached for context
.1 The lobby will be expanded toward the entrance roadway to form a
drop-off with a canopy serving the first arena.
• re-configure the driveway entrance and parking to align with the
rear lot;
• handicapped accessible lobby will provide sheltered ramp and ele-
vator as well as protected access to the hall stair ;
..2 Change rooms (First Floor Plan): will be reconfigured and ex-
panded, including:
• building additions to to south and east;
• 6 change rooms with toilet and showers similar to rink 3;
• Exit modified to pass through addition;
• New storage room.
.3 Public washrooms (First Floor Plan): The existing kitchen will be
removed and HC accessible gang washrooms will be provided:
.4 Revisions adjacent to rink 2 to include a new lunch room, reno-
vated change rooms to rink 2, official's change rooms in existing "
storage.
.5 Renovation of the hall on the second floor including all new energy
efficient HVAC. New HC accessible washroom (unisex) to serve
the Hall above.
.6 Terrace with intensive Green Roof accessible from the Hall above
the change rooms addition.
.7 New cladding and signage on the East Fagade.
We understand that your current vision is to have tender documents to your pre-
ferred list of contractors for construction during 2010.
We believe that Pickering should be committed to building healthier neighbor-
hoods in all senses of the idea, which includes building healthier buildings. The
renovations should incorporate any environmentally healthy or sensitive ap-
proaches and equipment and we will look for opportunities that will improve the
sustainability of the existing building.
Don Beer Arena Changerooms Proposal for Protessional Services February 2. 2009
ATTACHMENT;
4 21
17 it VVORK PROGRAM
Phase 1 (2009)
3.1 Confirm program requirements, review regulatory framework, de-
termine program to meet budget and schedule.
We will meet with the Pickering Stakeholders to discuss and priori-
tize requirements. We will bring to the discussion the regulatory requirements
for the proposed use and occupancy, and the recommendations from the Engi-
neer for mechanical installations. From confirmed measured drawings we will
prepare design drawings and a preliminary budget for approval. meeting 1
3.2 Design Development & Budget Review
We will provide Pickering Stakeholders with design drawings and
outline specifications developed to meet your requirements. We will incorporate
any changes and suggestions from you at this time. We will provide a schematic
design budget estimate for review and discussion.
meeting 2
3.3 Prepare tender documents and specifications
The information learned in previous phases will be developed on
AutoCAD into documents and specifications suitable for construction. Architec-
tural, Mechanical, and Electrical drawings in imperial measure will be coordi-
nated and packaged with written specifications to give a thorough description of
design intent with regard to new and refurbished work.
Drawings will describe the modifications in plans and sections with supporting
details. A review of the design will be conducted at 90% complete to confirm
program compliance. We will obtain from the Contract a final price for the pro-
posed work, which will incorporate any pre-ordered items.
The documentation will include but not be limited to at least the following draw-
ings:
Floor Plan(s) with partition types, dimensions, layout, and details
Reflected ceiling plan(s) coordinating the ceiling, lighting, & mechanical_distribu-
tion
Building sections;
Full wall sections;
Elevator details;
Schedules of doors, lintels, and finishes
Details, interior elevations, cross sections
Written specifications for principal trade sections.
meetings 3&4
Don Boer Arena Changerooms Proposal for Professional Services February 2, 2009
ATTACHMENT i_()REPORT#~
22
Phase II (2010)
3.4 Permit Submission
We will accompany you to make application for building permit and
liaise with building officials as required until the permit is received. Note: under
regulations in place since Jan. 1, 2006, the "applicant" needs to be the owner or
owner's agent.
3.5 Tender & Preparation of Contract
We will prepare and distribute tender documents to a selected list
of 3-4 contractors pre-approved by Pickering Stakeholders. We will conduct a
mandatory site visit, answer questions from contractors, prepare and distribute
any required addenda, and assist in the review of bids and contract award. We
will prepare a standard CCDC2 construction contract.
3.6 Contract Administration, Site Review
We will review shop drawings, attend regular meetings with the
General Contractor, provide clarifications as required, document any required
changes or instructions required and certify payments. We will make periodic
reviews of the work during the construction to confirm compliance with the con-
tract documents and report discrepancies. We will issue the certificate of sub-
stantial completion at the end of the construction. We will issue deficiency list(s)
and follow up as needed. Our service includes documentation and distribution
of all minutes of meetings.
12 (bi-weekly) meetings
Don Feer Arena chnnrferoo ms Proposal for Professional Services February 2, 2009
ATT CHMENT#...j__... fO REPORT#
4.0 FEEE
The complete scope of coordinated consulting services as described in the
Work Program 3.0 will be provided to the City of Pickering for fees as described
below. Fees include for all salaries, overhead, and general conditions. We rec-
ommend that you carry an additional sum to cover normally reimbursable and
out of pocket project expenses such as printing, and couriers.
Architectural, Structural, Mechanical, & Electrical design
Estimated total consulting fees:
Phase I (2009)
Items 3.1 - 3.3 = $ .96,000.00
Phase II (2010)
Items 3A - 3.6 = $ 30,400.00
Consulting total $ 126,400.00
PLUS GST
Note: Not included: Testing, surveying, storm water, landscaping or other spe-
cialized consulting
Hourly rates of staff:
P. Jurecka Principal Architect $110 / hr.
B. Jurecka Associate/ Project Architect $ 85/hr
R. Matarazzo Designer/ Draftsperson $ 55/hr
J+A Junior Designer/ Draftsperson $ 45/hr
Junior support or administrative staff $ 35/ hr
recommended disbursements estimate: $1,500.00
Don Beel'AiemB C;hangeroom, Ptoposaf to/,Professicna! Services Fehmaiy 2, 2009