HomeMy WebLinkAboutOES 16-09
City REPORT TO
COUNCIL
Report Number: OES 16-09
165 Date: May 19, 2009
From: Everett Buntsma
Director, Operations & Emergency Services
Subject: Tender No.T-6-2009
-Tender for Waterfront Trail - Western Gateway Project
-File: A-1440
Recommendation:
1. That Report OES 16-09 of the Director, Operations & Emergency Services
regarding the Waterfront Trail - Western Gateway Project be received;
2. That Tender T-6-2009 submitted by Pacific Paving for the Waterfront Trail-
Western Gateway Project in the amount of $836,653.12 (GST included) be
accepted;
3. That the total gross project cost of $1,061,550 (GST included) including the
tender amount and other associated costs and the total net project cost of
$1,011,000, which includes prior years design cost of $86,000, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows:
a) the sum of up to $500,000 by a contribution from the Waterfront Toronto;
b) the sum of $85,000 to be funded from property taxes;
c) the sum of $340,000 to be funded from a transfer from the Federal Gas Tax
Reserve Fund;
d) any unfunded balance be financed from current funds;
5. That Council authorize the Director, Corporate Services & Treasurer to take any
actions necessary in order to effect the foregoing; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Executive Summary: As part of the 2009 Parks Capital Budget, Waterfront Trail -
Western Gateway Project was approved as a construction project. Tender T-6-2009
was issued on Friday, March 20, 2009 and closed on Wednesday April 15, 2009 with six
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - WesteMj Gateway Project Page 2166
bidders responding. The total net project cost is estimated to be $1,011,000 to the City
(net of GST rebate) inclusive of the $86,000 spent in 2002 on the design.
The City's purchasing policy requires staff to Report to Council on results of the tender
and financing in order to proceed with this project in a timely manner.
Financial Implications:
1.
TENDER AMOUNT
T-6-2009 $796,812.50
GST 39.840.62
Sub-Total 836,653.12
GST Rebate (39,840.62)
Total $196,812.50
2.
APPROVED SOURCE OF FUNDS
Parks Capital Budget
Location Proiect Code Source of Funds Budget Required
Waterfront 5780.0902.1640 Revenue Other
Trail- Western Municipalhty $500,000 $500,000
Gateway 5780.0902.2823 Property Taxes 85,000 85,000
Project 5780.0902.7505. Federal Gas Tax 340,000 340,000
5780.0209.1700 Debt 10Year 60,000 60,000
5780.0209.2823 Current Funds Prior 26,000 26.000
Years
FUNDS AVAILABLE $1,011,000 $1,011,000
3.
ESTIMATED PROJECT COSTING SUMMARY
T-6-2009 - Tender for Waterfront Trail. -
Western Gateway Project 5780.0902.6129 $796,813
Associated Costs
Consultant Fees - Detail Design Budgeted & Undertaken in 86,000
2002
Materials Testing 10,000
Consultant Fees - Contract Administration 30,000
Miscellaneous Costs 1,500
Contingency 86 687
CORP0227-07/01 revised
i
Report OES 16-09 May 19, 2009
ect: Tender for Waterfront Trail - Western Gateway Project Page 3
Total $1,011,000
GST 50.550
Total Gross Project Cost $1,061,550
GST Rebate (50,550)
Total Net Project Cost $1,011,000
The financial contribution from the Waterfront Toronto will be 50% of the costs, to a
maximum of up to $500,000.
Further background information on this project has been provided for under Report to
Council OES-12-09.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Sustainability Implications: The construction of the Western Gateway Project will
provide improved accessibility to the waterfront trail system and will encourage and
promote walking and cycling activities along the Pickering waterfront. The tree, shrub
and ground cover plantings proposed will provide additional stability of the east bank of
the Rouge River, provide a buffer between the waterfront trail and the CN Rail lines and
increase the urban forest cover in the Rosebank Neighbourhood.
Background: In 2002 the City approved funds for the Detail Design of the
Western Gateway Project which has since been completed. As part of the Parks
Capital Budget 2009, Waterfront Trail - Western Gateway Project was identified as a
construction project. Tender T-6-2009 was issued on Friday, March 20, 2009 and
closed on Wednesday, April 15, 2009 with six bidders responding. The total gross
project cost is estimated to be $1,061,550 for an estimated net cost to the City of
$1,011,000 (net of GST rebate). References for Pacific Paving have been checked and
are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health &
Safety Policy, current WSIB Council Amendmenjt to Draft #7 (CAD-7), Certificate of
Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance
as submitted by Pacific Paving have been reviewed by the Coordinator, Health & Safety
and are deemed acceptable. In conjunction with staffs review of the contractor's
previous work experience check of references submitted and the bonding available on
this project, the tender is deemed acceptable.
CORP0227-07/01 revised
i
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - Western Gateway Project Page 4
168
Upon careful examination of all tenders and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Pacific Paving for
Tender T-6-2009 in the amount of $836,653.12 (GST included) and that the total net
project cost of $1,011,000 be approved inclusive of the $86,000 approved in 2002 for
the detailed design.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map.
2. Supply & Services Memorandum dated April 17, 2009.
3. Correspondence from the Toronto & Region Conservation Authority dated May 5,
2009
4. Correspondence Johnson Sustronk & Weinstein Letter of Recommendation for
the low bid dated May 5, 2009.
Prepared By: Approved/Endorsed B
Arnold Mostert, Coordinator (Everett Buntsma, irector
Landscape & Parks Development Operations & Emergency Services
Darrell Selsky, Supervisor is rd Holbor , Division Head
Engineering & Capital Works icipal Property & Engineering
LI
Vera A. Fe emacher Gillis A. Paterson, Director
C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer
Manager, Supply & Services
DS:nw
CORP0227-07/01 revised,
Report OES 16-09 May 19, 2009
Subject: Tender for Waterfront Trail - Western Gateway Project Page 5
169
Copy: (Acting) Chief Administrative Officer
Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
r?+
Thomas J. ui RD MM III
Chief Adminis tive Officer
CORP0227-07/01 revised
Call 00
ATTACHMENT# TOREPORT#=16-01
of
170
MUNICIPAL PROPERTY & ENGINEERING
Attachment for Tender T-06-2009
WESTERN GATEWAY CONSTRUCTION
=DRIVE KIMTON
COURT
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BOO O 0 R~AD 22~~
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Y PETTICOAT CREEK
now QZ CONSERVATION AREA
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O 1i LAKE ONTARIO
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
The installation includes the replacement of the ;pathway stairs, construction of a
pedestrian bridge with lookout, asphalt waterfront trail and parking lot on Bella Vista
Drive.
ATTACH MENT# Z._ TOREPORT#5, a
171 1 a,
o~
Cal
PICK., RI
MEMO
To: Richard Holborn April 17, 2009
Division Head, Municipal Property & Engineering
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Supervisor, Engineering & Capital Works
Subject: Tender No. T-6-2009
Tender for Waterfront Trial - Western Gateway Project
Closing: April.15 2009
Tenders have been received for the 'above project. Eight (8) companies were invited to
participate. An advertisement was placed in the Daily Commercial News and on the City's
Website. A mandatory site visit was held on Monday, April 6, 2009, Nineteen (19) bidders
attended of which six (6) bidders responded and submitted a tender for this project.
A copy of.the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 90 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001,. Item 10.03 (r) provides checking tendered unit
prices and extensions; unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have
been retained for review at this time.
SUMMARY
PST & GST included
Bidder Total Tendered iAmount $ After Calculation Check $
Pacific Paving $836,653.12 $836,653.12
Rutherford Contracting Ltd. $850,66737 $850,667.37
Maram Building Corp. $894,600,00 $894,575.62
Di =Con International Ltd. $1,018,981.86 $1,018,981.86
Elirpa Construction & Materials $1,316,86$.89 $1,316,865.89
Ltd.
Civil Underground & Excavating $1,374,840.29 $1,374,840.29
Company Ltd.
ATTACH, MEN T4--2,*' ► O REPORT# oeS i c6-oq
of172
Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.'
(a) a copy of the current and dated Health and Safety Policy to be used on this project;
(b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) the City's Certificate of Insurance shall be completed by the bidder's agent, broker or
insurer;
Include the following items in your Reportto Council:
(a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety
.(b) any past work experience Pacific Paving Limited including work location;
(c) without past work experience, if reference information is acceptable;
(d) . the appropriate account number(s) to which this work is to be charged;.
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of Pacific Paving Limited is not acceptable; and
(i)` related comments specific to the project.
JSW & Associates as the consultant on this project will be reviewing submissions and making
recommendations to you. The consultant should also review carefully all submittal information
based on tendering instructions. If the consultant notices any infractions or information
missing during the evaluation, please contact a member of Supply & Services as soon as
possible. .
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the Public tender opening. Bidders will be
advised of the outcome in due course.
If y u require further information, please feel free to contact me or a member of Supply. &
Serv es.
Vera A. elgemacher
VF/jg
Attachments
April 16, 2009
Tender No. T-6-2009 Page 2
Tender for Waterfront Trial = Western. Gateway
Project
TORONTO AND REGION
)Conservation A i• ACHMENT#t._ 3._ i O REPORT# es I(,'~
for The Living City
173
May 5, 2009
Mr. Everett Buntsma .
Director, Operations and Emergency Services !Department
Municipal Engineering Division
City of Pickering
One the Esplanade
Pickering, Ontario
L1 V 61<7
Dear Mr. Buntsma:
Re: Waterfront Trail, Western Gateway Project
File: Tender No. T-6-2009
Thank you for your correspondence dated April! 27, 2009 regarding the tender summary
for the Waterfront Trail -Western Gateway Project. TRCA has reviewed the tender
summary provided for T-6-2009 Waterfront Trail, Western Gateway Project and the
procurement practices of the City and find that they are in keeping with the
requirements of the Toronto Waterfront Revitalization Corporation and the Toronto and
Region Conservation Authority.
Thank you for providing this information to us, We look forward to working with you and
your selected contractor. If you have any questions or require additional information,
please do not hesitate to call.
Yours truly,
Nancy Gaffney, B.Sc.
Waterfront Specialist
Watershed Management Division
Tel: (416) 661 6600 ext. 5313
Fax: (416) 661 6898
Email: ncgaffnevCa~trca on ca
cc: Arnold Mostert, OALA, Coordinator, Landscape and Parks Development
Member of Conservation. Ontario
5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 61-6600 FAX 661-6898 www.trca.on.ca t Aw'±
ATTACHMENT#--- TOREPORT# DES ~(•-O`~
of I
` Consulting Engineers 1 7 4
Landscape Architects
Planners
Johnson Sustronk Weinstein + Associates
09-14
May 5, 2009
City of Pickering
Operations and Emergency Services Department
One The Esplanade
Pickering, Ontario.
L1 V 6K7
Attn: Mr. Arnold Mostert
Co-ordinator, Landscape and Parks Department
Municipal Property and Engineering Division
Re: Letter of Recommendation - Waterfront Trail - Westgrn Gateway Project
Tender No. T-6-2009
Dear Amold:
The three lowest bids that have been provided by your office for this project were reviewed in detail. The three
bidders are:
1. Pacific Paving S 836,653,12
2. Rutherford Contracting Limited S 850,667.37
3. Maram Building Corporation S 894,600,00
While irregularities were noticed in the Maram Building Corp. tender numbers, the two low bidders
calculations appeared correct and in order..
The key element in this project package involves the construction of a significant structural pier and elevated
walkway. Since no advice on the intended structural sub-contractor has been requested in the tender package
request, we had advised the City in our tender analysis memo of April 22, 2009 to investigate both the
structural capability of the primary contractor and his structural sub-contractor. If positive feedback has been
provided to City staff in this regard, we would see no reason not to accept the low bidder, Pacific Paving,
We trust this letter of recommendation is acceptable.
Yours very truly,
far A LA, MC11P, RPP
Principal
GLH/slv
c.c. Ron Bemasch (JSW+)
20 Mural Street; Unit 10 • Richmond Hill, Ontario • 1461 K3 • T 1905-889-8100 • Fax 905-889-6616 • design@jsw.co