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Home My WebLink About11/05/2009 Chi Executive Committee Meeting Minutes Monday, May 11, 2009 7:30 pm - Council Chambers .42 Chair: Councillor Johnson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services G. Paterson - Director, Corporate Services & treasurer R. Holborn - Division Head, Municipal Property & Engineering M. Pelzowski - Coordinator, Traffic Operations D. Shields - Deputy Clerk (1) DELEGATIONS 1. Jim Simpson, Chair Heritage Pickering Advisory Committee Re: Report CS 13-09 Historical/Architectural Designation -Greenwood Schoolhouse. 3540 Westney Road Jim Simpson, Chair, Heritage Pickering Advisory Committee appeared before the Committee in support of Report CS 1309. Mr. Simpson advised that he was in attendance to answer questions or concerns regarding the designation of the Greenwood Schoolhouse. 2. Charlotte Sheardown Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan 1 Executive Committee Meeting Minutes Monday, May 11, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 4 3 Charlotte Sheardown, 954 Mountcastle Crescent, appeared before the Committee in opposition to the amount of signage in the Fairport Road Traffic Calming Plan and the speed limit for Fairport Road. Ms. Sheardown stated that Fairport Road is a Class C road which is;supposed to move traffic and that the 40 km speed limit is too slow for this Class of road. She requested that Council look at reinstating the 50 km speed limit for this road. 3. Ian Cumming Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Ian Cumming, 1899 Fairport Road, appeared before the Committee in support of the plan but still had concerns. Mr. Cumming noted that he felt the proposal for road markings at Bonita instead of a stop sign was not enough. He felt that if there were only markings on the road it would be a safety issue for children because it would give them a false sense of security when crossing the road. He also noted that he would like to see a jstop, sign at Dunbarton Road and that the stop sign at the new subdivision should be at Welrus Street. Mr. Cumming asked that Council consider the amendments that the Committee had sent to them previously. (11) MATTERS FOR.CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 13-09 Historical/Architectural Designation -Greenwood Schoolhouse. 3540 Westnev Road RECOMMENDATION Moved by Councillor Littley Seconded by Councillor McLean 1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be received; 2. That Council endorse the recommendaltion of Ithe Heritage Pickering Advisory Committee for designation of the Greenwood Schoolhouse; 3. That the City Clerk be authorized to begin procedures to have the Greenwood Schoolhouse municipally known as 3540 Westney Road, designated under Part IV of the Ontario Heritage Act; 2 I Cty °o Executive Committee Meeting Minutes Monday, May II, 2009 7:30 pm - Council Chambers 44 Chair: Councillor Johnson 4. That the City Clerk draft and forward an appropriate 'Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, and the local newspaper; and 5. Further, that the City Clerk be directed! to draft the necessary by-law together with the reasons for designation for Council approval. CARRIED 2. Director, Operations & Emergency Services!, Report OES 26-09 Fairport Road Traffic Calming Plan -implementation of Staff Generated Plan A question and answer period ensued. RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Pickles 1. That Report OES 26-09 of the Director, Operations & Emergency Services be received; 2. That Council recognize that the compromised solution presented by representatives from the Citizens Group for Traffic Calming on Fairport Road and a group representing the residents in opposition was not a consensus solution which meets the needs of all residents; 3. That Council approve the staff recommended traffic calming plan for Fairport Road as set out in Attachment #3 to thjis report and direct staff to notify residents on the project mailing list; anO 4. That Council authorize staff to implement the staff recommended plan in 2009. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor Littley Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item 4 and renumbering Item 4 to 5. 3 i C*t# 00 Executive Committee Meeting Minutes Monday, May 11, 2009 7:30 pm - Council. Chambers Chair: Councillor Johnson 45 That the recommended traffic calming plan set out as Attachment #3 be amended to include flashing beacon lights to be added to signage at the pedestrian crossing located near the park and that two additional road watch logos and signs be included in the plan. CARRIED The main motion was then CARRIED. 3. Director, Operations & Emergency Services, Report OES 17-09 Corporate Energy Management Program -Status Report on Current and Planned Initiatives RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 17-09 from the Director, Operations & Emergency Services be received for information; 2. That staff be directed to continue their offorts towards developing a long term Corporate Energy Management Strategy; 3. That staff further be directed to continue their efforts towards implementation of energy savings measures as identified din the audit of the Recreation Complex undertaken by I. B. Storey & Associates; 4. That staff make arrangements to underftake, additional energy audits at all main City facilities to best determine future potential energy savings measures; 5. That the above works be undertaken with appropriate budget approvals as required; and 6. That staff report back to Council on a regular basis to provide status updates on progress. CARRIED 4. Director, Operations & Emergency Services,! Report OES 19-09 Gingerbread Co-operative Nursery School (Dickering) Inc. -Licence Agreement Renewal RECOMMENDATION 4 Executive Committee Meeting Minutes Monday, May 11, 2009 7:30 pm - Council Chambers 46 Chair: Councillor Johnson Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 19-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from April 1, 2009 to March 31, 2012, that is in the form and substance acceptable to the Director, Operations i& Emergency Services and the Chief Administrative Officer. CARRIED 5. Director, Operations & Emergency Services; Report OES 20-09 The Claremont Lions Club -Management Agreement Renewal RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 20-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2009 to March $1, 2012, that is in form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. CARRIED 6. Director, Operations & Emergency Services,11 Report OES 21-09 Horizon House, Where Heaven and Earth Meet -Lease Renewal Agreement RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 5 Executive Committee PICKER Meeting Minutes Monday, May 11, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 47 1. That Report OES 21-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement to which Horizon House will be permitted to continue to use the Greenriver Community Centre for the purposes of a church., church socials and religious education from April 1, 2009 to March 31, 2010, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. CARRIED 7. Director, Operations & Emergency Servicesa Report OES 23-09 All-Way Stop Controls, Front Street at Comr0erce Street -Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 23-09 of the Director„ Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedules "6" and 7" to By-law 6604/05 to provide for the regulation of traffic on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. CARRIED 8. Director, Operations & Emergency Services, Report OES 25-09 No Parking By-law, Sandy Beach Road -Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 25-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 6 c,ty 00 Executive Committee Meeting Minutes Monday, May 11, 2009 .7:30 pm - Council Chambers 48 Chair: Councillor Johnson 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or.. parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED LATER IN THE MEETING (See Following Motion) That Recommendation #2 to the main motion be amended from No Parking to No Stopping; 2. That the attached draft by-law be enocted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the, Corporation of the City of Pickering and on private and municipal property. CARRIED The main motion was then CARRIED. 9. Director, Corporate Services & Treasurer, Report CS 04-09 2009-2011 Internal.Audit Work Plan RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding the 2009 - 2011 Internal Audit Work Plan be received for information. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 09-09 2008 Building Permit Stabilization Reserve and RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 7 ~w °o ~11 kl Executive Committee PICKER Meeting Minutes Monday, May 11, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 49 That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding the 2008 Building Permit Stabilization Reserve Fund be received for information. CARRIED 11. Director, Corporate Services & Treasurer, Report CS 10-09 Investment Portfolio Activity for the year Enged December 31, 2008 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the year ended December 31, 2008 be received for information. CARRIED 12. Director, Corporate Services & Treasurer, Report CS 11-09 2009 Annual Repayment Limit for Debt and Financial Obligations RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the 2009 Annual Repayment Limit for Debt and Financial Obligations be received for information: CARRIED 13. Director, Corporate Services & Treasurer, Report CS 12-09 Section 357/358 of the Municipal Act - Adjustment to Taxes RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 12-09 of the Director, Oorporate Services & Treasurer be received; 8 Executive Committee PICKER Meeting Minutes Monday, May 11 2009 7:30 pm - Council Chambers so Chair: Councillor Johnson 2. That the write-offs of taxes as provided) under Section 357/358 of the Municipal Act, 2001 be approved; and 3.. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED (III) ADJOURNMENT The meeting adjourned at 8:45 pm. 9