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Home My WebLink About07/05/2009 (Budget) Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 28 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services i& Treasurer A. Allison City Solicitor B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engine ,ring S. Karwowski - Manager, Finance & Taxation C. Mearns - CEO, Library T. Prevedel - Division Head, Facilities Operations S. Reynolds - Division Head, Culture & Recreation D. Wilcox - City Clerk C. Grant - Deputy Chief Executive Officer, Library (1) PRESENTATION Mayor Ryan welcomed everyone and, thanked staff for all of the hard work that was completed with respect to the preparation of the 2009 Current and Capital budgets. He noted that the budget was very thorough and with these hard economic times, the key was to balance asimany needs as possible. He outlined the proposed schedule for the budget review, noting that delegations would be heard first, followed by a presentation, consideration of the capital budget followed by the current budget. 1 Exec tive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 29 (II) DELEGATIONS Mr. Aghla AI-Joundi, 5025 Sideline 14, appeared before the Committee on behalf of the residents of Sideline 14, and with the aid of a handout and video presentation, outlined concerns with Sideline 14. He noted that Sideline 14 is pot holed, disheveled and in a state of requiring constant fill and grading. In summary, he stated that the residents major concerns are safety; access and response times of emergency vehicles; vehicular control in avoiding the pot holes and not ending up in the ditch; along with dust being a constant nuisance, which contributes to pulmonary concerns of the residents. He provided a petition to the City Clerk, signed by the five residents of Sideline 14. (III) PRESENTATION T. J. Quinn, Chief Administrative Officer thanked the Members of Council and advised that the Department Heads worked very thoroughly through the budget process this year. He thanked Council for their continued support and was very pleased with the budget being presented to Council for their consideration. G. Paterson, Director, Corporate Services Treasurer outlined in detail the contents of the 2009 Current and Capital Bjudgets, and a financial overview for 2009-2011 and 2012-2015. The Director, Corporate Services & Treasurer, provided a detailed overview of the 2009 Current and Capital budget, and a financial overview for upcoming years with the aid of a powerpoint presentation. The Director noted that the 2009 submitted Capital budget did not include several projects funded by the grants announced last week, however, that ' the budget being presented for Council approval on May 19, 2009 would include the projects with the grant funding. A detailed question and answer period ensued. The Committee recessed at 10:20 am and reconvened at 10:35 am. (IV) MATTERS FOR CONSIDERATION 1. REVIEW AND RECOMMENDATION OF THE 2009 CAPITAL BUDGET Mayor Ryan guided the budget discussion meeting and introduced the budgets for discussion purposes. 2 i Exec tive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 30 Moved by Councillor Dickerson That the Summaries of the 2009 Capital Budget be approved. CARRIED a) Mayor, Council & Council Support The capital budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor McLean That the 2009 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on May 19, 2009. CARRIED b) Administration (Office of the CAO/Human ResourceWLegal Servicesl The capital budget of the Administration Department was presented. Moved by Councillor O'Connell That the 2009 Capital budget for the /Administration Department be approved and presented to Council on May 19, 2009. CARRIED c) Office of Sustainability The capital budget of the Office of Sustainability was presented. Moved by Councillor Johnson That the 2009 Capital budget for the Office of Sustainability be approved and presented to Council on May 19, 2009. CARRIED 3 Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 31 d) Corporate Services [Clerks Division/Finance & Treasury $ervices Division/Corporate Support Services The capital budget of the Corporate Services Department was presented. A question and answer period ensued. Moved by Councillor Pickles That the 2009 Capital budget of the Clerks Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009 Capital budget for the Finance & Treasury Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Pickles That the 2009 Capital budget for the Corporate Support Services Division be approved and presented to Council on May 19, 2009. CARRIED e) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division The capital budget for the Operations I& Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor Dickerson 4 Execu ive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am 3 2 Main Committee Room That the 2009 Capital budget for the l=ire Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Johnson That the 2009 Capital budget for the Municipal, Property & Engineering Division be approved and presented too Council on May 19, 2009. CARRIED LATER [See Following Motion] Moved by Councillor Johnson That the gravel and surface treatment for Sideline 14 be lifted from the deferral list and included within the 2009 Capital budget, at a cost to be determined by staff. MOTION DEFEATED During the discussion of the above motion, the Director, Operations & Emergency Services clarified that the,cost for gravel and surface treatment for Sideline 14 would be $1$15,000. Moved by Councillor Dickerson That the resurfacing of Gablehurst Crescent be lifted from the deferral list and included within the 2009 Capital budget, at a cost of $80,000. MOTION DEFEATED Moved by Councillor Johnson That the top surfacing of William Street in Claremont be lifted from the 2010 budget and included within the 21009 Capital budget, at a cost of $130,000. MOTION DEFEATED 5 C*t# Exec tive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 33 The main motion of Councillor Johnson with respect to the 2009 Capital budget for Municipal Property & Engineering was then CARRIED. Moved by Councillor McLean That the 2009 Capital budget for the Culture & Recreation Division be approved and presented to Council on May 19, 2009. CARRIED Q Planning & Development [Administration/Planning/Building Services/Development Control/External Subdivision Works] The capital budget of the Planning & Development Department was presented. Moved by Councillor McLean That the 2009 Capital budget for the Planning & Development Department be approved and presented to Council on May 19, 2009. CARRIED g) Libraries The 2009 capital budget for the Picketing Public Library was presented. Moved by Councillor O'Connell That the 2009 Capital budget for the Flickering Public Library be approved and presented to Council on May 19, 2009. CARRIED The Committee recessed at 12:08 pm and reconvened at 1:00 pm. 6 Exec ive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 34 2. REVIEW AND RECOMMENDATION OF IHE 2009 CURRENT BUDGET a) General Government The current budget for General Government was presented. A question and answer period ensued. Moved by Councillor O'Connell That the City of Pickering provide a 2009 grant to the Pickering Rotary Club for the 2009 Ribfest in the amount of $10,000. TABLED [TO BE DEALT WITH LATER IN THE MEETING] Moved by Councillor Dickerson That the 2009 Current budget for General Government and Summaries be approved. CARRIED b) Mayor. Council & Council Support [Mayor/Council/Council Support] The current budget of the Mayor, Council & Council Support was presented. Moved by Councillor Littley That the budget for Councillor Littley be reduced in account 1800 by $500.; in account 2131 by $2,000.; in account 2140 by $380.; in account 2365 by $1,500.; in account 2394 by $3,300 and account 2399 by $4,000; for a total reduction of $11,680. CARRIED 7 C*tq °o Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 35 Moved by Councillor Pickles That the budget for Councillor Pickles be reduced in account 1800 by $1,000.; in account 2131 by $400.; in account 2140 by $420.; in account 2365 by $750.; in account 2394 by $1,500.; and in account 2399 by $3,300 for a total reduction of $6,570, CARRIED Moved by Councillor O'Connell That the 2009 salary for the Mayor and Members of Council be frozen and that the 3% increase for 2009 be, deleted. MOTION DEFEATED Moved by Councillor O'Connell That the budget for Councillor O'Connell be reduced in account 2394 in the amount of $2,000 and in account 2399 by $1,300. For a total reduction of $3,300. CARRIED Moved by Councillor McLean That the budget for Councillor McLeao be reduced in account 2365 by $6,000; in account 2394 by $2,000 and in account 2399 in the amount of $4,000. for a total reduction of $12,5010. CARRIED Moved by Councillor O'Connell That the previous motion with respect;to the grant for Ribfest be lifted from the table. CARRIED The previous motion, reflected earlier in the meeting was before the Committee, which is noted as follows: 8 Exec ive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am 3b Main Committee Room Moved by Councillor O'Connell That the City of Pickering provide a 2009 grant to the Pickering Rotary Club for the 2009 Ribfest in the amount of $10,000. MOTION AMENDED [See Following] Moved by Councillor Dickerson That the main motion of Councillor O'Connell be amended by deleting $10,000. and inserting $5,000. CARRIED The main motion of Councillor O'Connell was then CARRIED AS AMENDED. c) Administration Department [Office of the Chief Administrative Officer/Human Resources Division/Legal Services Division/Office of Sustainability] The current budget of the Administration Department was presented. A question and answer period ensued. Moved by Councillor O'Connell That the 2009 Current budget for the Office of the Chief Administrative Officer be approved and presented to ',Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009 Current budget for the Human Resources Division be approved and presented to Council on May 19, 2009. CARRIED 9 °o Executive (Budget) Committee AUKONA. Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 37 Moved by Councillor Dickerson That the 2009 Current budget for the Legal Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be approved and presented to Council on May 19,'2009. CARRIED LATER [See Following] Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be amended to reflect an increase in the conference budget of $10,000. MOTION DEFEATED Moved by Councillor Dickerson That the 2009 Current budget for the Office of Sustainability be amended to reflect an increase in the conference budget of $5,000. CARRIED The main motion of Councillor Dickerson was then CARRIED AS AMENDED. d) Corporate Services [Clerks Division/Finance & Treasury Services/Corporate Support Services Division] The current budget of the Corporate Services Department was presented. A question and answer period ensued. 10 i Cut °0 Exec ive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 38 Moved by Councillor Johnson That the 2009 Current budget for the Clerks Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Johnson That the 2009 Current budget for the ;Finance & Treasury Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor McLean That the 2009 Current budget for the Corporate Support Services Division be approved, and presented to Council on May, 19, 2009. CARRIED e) Operations & Emergency Services' [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The 2009 current budget for the Operations & Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor McLean That the 2009 Current budget of the Operations & Emergency Services Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Dickerson That the 2009 Current budget of the Fire Services Division be approved and presented to Council on May 19, 2009. CARRIED 11 T 10 Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009. 9:00 am Main Committee Room 39 Moved by Councillor Littley That the 2009 current budget of the Municipal Property & Engineering Division be approved and presented to Council on May 19, 2009. CARRIED Moved by Councillor Littley That the 2009 Current budget of the Culture & Recreation Division be approved and presented to Council on May 19, 2009. CARRIED AS AMENDED [See Following] Moved by Councillor O'Connell That the 2009 Current budget of the Culture & Recreation Division be amended by reducing the Canada Day budget in the amount of $10,000. MOTION DEFEATED There was a general discussion on the 2009 Bicentennial funding and it was decided to refer the matter to the forthcoming Workshop being arranged by the CAO.. Q Planning & Development [Planning & Development - Administration (Planning, Building Services, Development Control, and Committee of Adjustment)] The 2009 current budget for the Planning & Development Department was presented. 12 i 4 Execu ive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am 4 0 Main Committee Room Moved by Councillor Dickerson That the 2009 Current budget for the Planning & Development Department be approved and presented to. Council on May 19, 2009. CARRIED g) External Agencies [Heritage Pickering] The 2009 current budget for the Heritage Pickering Advisory Committee was presented. Moved by Councillor Littley That the 2009 Current budget for Heritage Pickering be approved and presented to Council on May 19, 2009. CARRIED h) Libraries The 2009 current budget for the Libraryy was presented. Moved by Councillor O'Connell That the 2009 Current budget for the Dickering Public Library be approved and presented to Council on May 19, 2009. CARRIED 3. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW Moved by Councillor Littley That the summary of fees and charges as presented be approved and presented to Council on May 19, 2009. CARRIED 13 I i Executive (Budget) Committee Meeting Minutes Thursday, May 7, 2009 9:00 am Main Committee Room 41 (V) OTHER BUSINESS There were no items of Other Business presented. (VI) ADJOURNMENT The meeting adjourned at 2:45 pm. 14