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HomeMy WebLinkAboutOES 15-09 Citq 00 REPORT TO EXECUTIVE COMMITTEE I KERI Report Number: OES 15-09 Date: April 14, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Fire Services - Uniform and Bunker Gear Acquisition - File: A-1440 Recommendation: 1. The Report OES 15-09 of the Director, Operations & Emergency Services regarding Fire Services Uniform and Bunker Gear Acquisition be received; 2. That Council approve single sourcing of this acquisition through Starfield Lion Ltd.; and 3. That the appropriate City of Pickering officials be authorized to take any actions necessary to give effect thereto. Executive Summary: Since 1992, the City of Pickering Fire Services have acquired uniforms and bunker gear from Starfield Lion Ltd. The company at the time was selected through a "Uniform Committee" comprised of management and union staff to ensure appropriate and safe clothing and safe bunker gear were the standard for the City for acquisition. The premise and criteria have not changed and both union and management staff want to ensure that our staff continue to consistently have compatible and safe work wear. As you are aware it is very important that all firefighters have similar, identifiable work wear. However, over the years, due to price increases the cost of acquisition has increased. Now the cost exceeds our allowable amounts to acquire without undertaking a tendering process as defined by the Purchasing Policy. For this reason we require Council approval to continue to single source this acquisition through Starfield Lion as per past agreement with the Association. Single source is when more than one source in the open market exists but only for reasons of standardization, function or service, one vendor is recommended for consideration of the particular goods and/or services. Report OES 15-09 April 14, 2009 Subject: Fire Services - Uniform and Bunker Gear Acquisition Page 2 Financial Implications: Estimated 2009 Budget $122,000 Sustainability Implications: N/A Background: N/A Attachments: 1. N/A Prepared By: Approved/Endorsed By: e' Everett Bun sma William Douglas Director, Operations & Emergency Services Fire Chief Gillis A. Paterson Vera Felgemacher Director, Corporate Services & Treasurer C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services EB:Ig Copy: (Acting) Chief Administrative Officer Chief Administrative Officer Recommended for the consideration of Pickering City Council Ile , V<_ Thomas J. Quinn, RD , CMM III Chief Administrative Officer CORP0227-07101 revised