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HomeMy WebLinkAboutCS 03-09 CiUI o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 03-09 Date: March 9,2009 1 B From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: 1. That Report CS 03-09 of the Director, Corporate Services & Treasurer regarding . Formal Quotations - Quarterly Report for Information be received for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Sustainability Implications: The City's participation in cooperative purchasing initiatives reduces paper and administrative costs. Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. ... Report CS 03-09 Subject: Formal Quotations - Quarterly Report for Information ~9 March 9, 2009 Page 2 Reference No. Award Date T -283-2006 August 19, 2008 CL2008-30 October 21,2008 CL-2008-17 November 6,2008 Formal Quotations Summary October 1,2008 to December 31,2008 PST Included / GST Extra (unless stated otherwise) Description Award Cooperative tender for Mixing of Sand and Salt Host: Region of Durham Participants: Durham, Oshawa, Whitby, Pickering, $11,100 Clarington Vendor: Miller Paving Limited Effective to May 31, 2009. Year 3 of 3 year contract Cooperative tender for Traffic Hardware and Posts Host: Municipality of Clarington Participants: Durham, Oshawa, Whitby, Pickering, $6,420 Ajax and Clarington Vendor: UCC Industries International Effective to September 30, 2009 Year 1 of 3 year contract Cooperative tender for Traffic Signs Host: Municipality of Clarington Participants: Durham, Oshawa, Whitby, Pickering, $16,401 Ajax and Clarington Vendor: Owl-Lite Rentals & Sales Effective to May 31 , 2009 Year 1 of 3 year contract Status Ongoing operating costs 2008- 2009 Ongoing operating costs 2008- 2009 Ongoing operating costs 2008- 2009 Report CS 03-09 March 9, 2009 Subject: Formal Quotations - Quarterly Report for Information Page 3 20 Reference No. Description A ward Status Award Date Co-operative tender for Culvert Host: City of Oshawa Ongoing C1152-06 Participants: Ajax, Pickering, operating November 11,2008 Whitby, Oshawa, Clarington, $26,440 costs 2008- Region of Durham, Scugog 2009 Vendor: Armtec Effective to May 31, 2009 Year 3 of 3 year contract Co-operative tender for Tax Bill Production, Printing & Mailing Host: Ajax Ongoing T07047 Participants: Ajax, Pickering, $5,943 operating December 9,2008 Whitby. costs 2008- Vendor: Bassett Direct 2009 Effective to December 31, 2009 Year 2 of possible 3 years Stump Removal, Supply, Various hourly Q-64-2008 Delivery & Planting of Trees and October 10,2008 Vendor: Cressman Tree equipment Complete Service and Dutchmaster Nurseries rates Q-65-2008 Parks Signage $27,110.00 Complete October 28, 2008 Vendor: Maximum Signs Q-68-2008 Replace flooring - West Shore November 18, 2008 Community Center $37,176.19 Complete Vendor: Carpet Corral Q-70-2008 Seniors Driveway Snow Operating October 27,2008 Removal $75,000.00 costs 2008- Vendor: C & R Paving 2009 Q-77 -2008 Whitevale Bridge Repairs November 18, 2008 Vendor: Bob Hendricksen $10,400.00 Complete Construction Ltd. Q-78-2008 Walkway Repairs $41,900.00 Complete December 15, 2008 Vendor: Royalcrest PavinQ Report CS 03-09 March 9, 2009 ~lJbject: Formal Quotations - Quarterly Report for Information Page 4 -2-i Attachments: Not applicable prep~d By: C1 ~r? Vera A. Felgemacher Manager, Supply & Services C.P.P., CPPO, CPPB, C.P.M., CMM III Approved/Endorsed By: ~..~".7~'.':::::'.~.....", <.. ...~._.~r;;;;__L.~. Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council i~ ~ C (Ad~a ) qt6 Thomas J. Qui , RDMR,-CMM 111-) Chief Administrative Officer