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Home My WebLink AboutFebruary 17, 2009 Ciiq c~ Council Meeting Agenda Tuesday, February 17, 2009 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, January 19, 2009 Council Minutes, January 19, 2009 Special Council Minutes, February 2, 2009 In Camera Council Minutes, February 2, 2009 Special Planning & Development Committee Minutes, February 2, 2009 Planning & Development Committee Minutes, February 2,2009 Executive Committee Minutes, February 9, 2009 Under Separate Cover 1-26 27 -29 Under Separate Cover 30-33 34-39 40-43 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 44 45-82 83-86 a) Report PO 2009-03 of the Planning & Development Committee b) Report EC 2009-02 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS Accessible ._ PICKE~G For information related to accessibility requirements please contact Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@citvofoickerina.com X) BY-LAWS 87 -92 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW FOR INFORMATION ONLY . Minutes of the Committee of Adjustment, December 3,2008 & January 21, 2009 · Minutes of the Seaton Advisory Committee, December 9, 2008 & January 20, 2009 . Minutes of the Pickering Advisory Committee on Race Relations & Equity, January 8, 2009 . Minutes of the Waterfront Coordinating Committee, January 15, 2009 . Minutes of the Heritage Pickering Advisory Committee, January 27,2009 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers I " 0 1 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: E. Buntsma N. Carroll 1. Melymuk G. Paterson A. Allison D. Wilcox L. Taylor D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Manager, Development Review - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution # 01/09 Moved by Councillor Johnson Seconded by Councillor Pickles In Camera Council Minutes, December 15, 2008 Council Meeting Minutes, December 15, 2008 1 Council Meeting Minutes 02 Monday, January 19, 2009 7:30 PM Council Chambers Planning & Development Committee Minutes, January 5, 2009 Special Council Meeting Minutes, January 12, 2009 In Camera Council Minutes, January 12, 2009 Executive Committee Minutes, January 12, 2009 CARRIED (IV) DELEGATIONS 1. Kirsten Schmidt-Chamberlain Executive Director Marian Timmermans, Board Member Durham Hospice Re: Onqoinq work of Durham Hospice Kirsten Schmidt-Chamberlain and Marian Timmermans of Durham Hospice appeared before Council to update the City of Pickering on the Durham Hospice initiatives for 2009 with the aid of a power point presentation. Ms. Schmidt-Chamberlain noted the need to educate and communicate to Durham Region the need for Hospice programs. She stated that a new Bereavement Group would be opening soon in Pickering and invited all to attend the Durham Hospice Gala in Oshawa on May 9, 2009. 2. Chaitanya Kalevar Just One World Re: Nuclear Concerns Chaitanya Kalevar of Just One World appeared before Council and noted that he felt the City of Pickering had not answered the questions he had brought before Council at the December 15, 2008 meeting. Mr. Kalevar reiterated his concerns regarding the refurbishment of the Pickering Nuclear Plant and noted that Pickering Council should not be supporting it. 3. Donald Tim Seitz Sr. Re: Refurbishment of Pickerinq Nuclear Plant Donald Tim Seitz Sr. of Kingston, Ontario appeared before Council and also noted his concerns regarding the refurbishment of the Pickering Nuclear Plant. Mr. Seitz stated that he has spent many years investigating and researching nuclear power and feels that we should be more concerned with the standards that are in place and feels that those standards are not strict enough. Mr. Seitz also noted that he felt that Pickering Council should not support the refurbishment of the Pickering site. 2 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers '0' 3 ~ ,; . -..... 4. Kate Cherrett Re: Director, Planning & Development, Report PO 05-09 Rose~ank Properties Inc. Lands located west of Rosebank Road, east of Oakwood Drive and south of Maitland Drive City of Pickerinq Kate Cherrett, 518 Rosebank Road appeared before Council and noted that she would not reiterate the same concerns she spoke about at the Planning and Development Meeting on January 5, 2009. She stated that she did not feel Council supported the communities concerns and noted that she would make her case at the OMB hearing. Ms. Cherrett submitted a petition to the Clerk to be placed on record. ~) CORRESPONDENCE 1. CORR. 01-09 HONOURABLE JOHN GERRETSEN MINISTER OF THE ENVIRONMENT 12th Floor - 135 St. Clair Avenue West Toronto. ON M4V 1 P5 Resolution # 02/09 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 01-09 from the Association of Municipalities of Ontario requesting Council's support of the AMO position on the Waste Diversion Act and the Blue Box Program Plan Review be endorsed. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 03/09 Moved by Councillor O'Connell Seconded by Councillor Littley 3 Council Meeting Minutes i tl . 04 Monday, January 19,2009 7:30 PM Council Chambers That CORR.01-09 from the Association of Municipalities of Ontario be referred back to staff for additional information. MOTION DEFEATED 2. CaRR. 02-09 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Resolution # 04/09 Moved by Councillor Pickles Seconded by Councillor Johnson That CaRR. 02-09 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting of Regional Council held December 10, 2008, a recommendation regarding 2009 interim property tax levy was adopted, be received for information. CARRIED 3. CaRR. 03-09 REGIONAL COUNCILLOR BILL MCLEAN Pickering Civic Complex One the Esplanade Pickerinq, ON L 1V 6K7 Resolution # 05/09 Moved by Councillor Pickles Seconded by Councillor Johnson That CaRR. 03-09 from Bill McLean, Regional Councillor - Ward 2 expressing his appreciation to Staff Sergeant Mitch Colling for his long term dedication to the Durham Regional Police Service, be received for information. CARRIED 4 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers J l: I ...} 4. CORR. 04-09 GARY MCNEIL MANAGING DIRECTOR & CEO GO TRANSIT 20 Bay Street, Suite 600 Toronto, ON M5K 2W3 Resolution # 06/09 Moved by Councillor Pickles Seconded by Councillor Johnson That CORR. 04-09 from Gary McNeil, Managing Director & CEO, GO Transit, in response to the issue of security and safety at GO stations, be received for information. CARRIED 5. CORR. 05-09 D. PATRICK MCNEIL SENIOR VICE PRESIDENT GENERATION DEVELOPMENT ONTARIO POWER GENERATION 889 Brock Road PickerinQ, ON L 1V 3J2 Resolution # 07/09 Moved by Councillor Pickles Seconded by Councillor Johnson That CORR. 05-09 from D. Patrick McNeil, Senior Vice-President, Generation Development, Ontario Power Generation, expressing their thanks for the City's participation during the recent hearings for the Pickering B Refurbishment Environmental Assessment (EA), be received for information. CARRIED 5 Council Meeting Minutes 0(.., ...) Monday, January 19, 2009 7:30 PM Council Chambers 6. CORR. 06-09 RESIDENTS OF SIDELINE 14 HAMLET OF CLAREMONT Resolution # 08/09 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 06-09 received from residents of Sideline 14, in the Hamlet of Claremont, with respect to issues regarding the maintenance and condition of Sideline 14, be received and referred to the 2009 Budget discussions. CARRIED 7. CORR. 07-09 C. ANNE GREENTREE, DEPUTY CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville. ON L 1C 3A6 Resolution # 09/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 07-09 from Anne Greentree, Deputy Clerk, Municipality of Clarington, seeking the City of Pickering's endorsement with respect to process streamlining for lottery licensing through the Alcohol and Gaming Commission of Ontario, be endorsed. CARRIED 8. CORR. 08-09 R.J. DWAYNE MILLER PROFESSOR OF CHEMISTRY AND PHYSICS INSTITUTE FOR OPTICAL SCIENCES 60 St. George Street, Suite 331 Toronto. ON M5S 1A7 Resolution # 10/09 6 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers , " 0 7 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 08-09 from R.J. Dwayne Miller, Professor of Chemistry and Physics for the Institute for Optical Sciences, be received and that the City of Pickering proclaim May 9, 2009 as Science Rendezvous Day. CARRIED 9. CORR. 09-09 MELISSA MCBRIDE EVENT COORDINATOR EPILEPSY DURHAM REGION 850 King Street West, Unit #20 Oshawa. ON L 1 J 8N5 Resolution # 11/09 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 09-09 from Melissa McBride, Event Coordinator, Epilepsy Durham Region, be received for information and that the City of Pickering proclaim March 26, 2009 as Purple Day for Epilepsy. CARRIED 10. CORR. 10-09 MARK DODICK SENIOR PUBLIC AFFAIRS ADVISOR TO THE CEO CORPORATE COMMUNICATIONS ONTARIO POWER AUTHORITY Resolution # 12/09 Moved by Councillor Dickerson Seconded by Councillor Pickles 7 Council Meeting Minutes 08 Monday, January 19, 2009 7:30 PM Council Chambers That CORR. 10-09 from Mark Dodick, Senior Public Affairs Advisor to the CEO, Corporate Communications, Ontario Power Authority, be received for information and that the City of Pickering, proclaim May 17-23, 2009 as Energy Conservation Week. CARRIED 11. CORR. 11-09 JANICE FRAMPTON Resolution # 13/09 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 11-09 from Janice Frampton, Pickering resident, with respect to the Mayor's and Councillor's salaries, and requesting a "Fair Salary and Benefit Committee" be formed, be received for information. CARRIED VI) COMMITTEE REPORTS a) REPORT PD 2009-01 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PD 01-09 Road Closing - Conveyance of Land Portion of West Shore Boulevard (aka Fairport Road) between Kingston Road and Highway 401, being the Road Allowance between Lots 26 and 27, Range 3, BFC, Pickering Parts 3 and 10. Plan 40R-25703 COUNCIL DECISION 1. That Report PD 01-09 of the Director, Planning & Development regarding the stopping-up, closing and conveyance of a portion of West Shore Boulevard be received; and 2. That Council enact a by-law to: a) stop-up and close lands legally described as West Shore Boulevard (aka Fairport Road) being the road allowance between Lots 26 and 27, Range 3, 8 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 09 BFC, Pickering, designated as Part 3 (north portion) and Part 10 (south portion) Plan 40R-25703 (the "subject lands") as public highway; b) declare the subject lands surplus to the needs of the Corporation for the purpose of sale to the adjacent owners, subject to required easements and in accordance with the provisions of the Municipal Act and the City's Acquisition and Disposal of Land Policy; and c) authorize the execution of all relevant doCumentation necessary to effect the above. 2. Director, Planning & Development, Report PD 02-09 Cougs (Whites) Ltd. Plan of Subdivision 40M-2208 Plan 40R-23305 Final Assumption of Plan of Subdivision COUNCIL DECISION 1. That Report PD 02-09 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2208 and a portion of 40R-23305 be received; 2. That the highway being Sunbird Trail within Plan 40M-2208 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2208, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, including those parts of Blocks 75 and 76, designated as Parts 5, 6 and 7, Plan 40R-22846 and Part 1, Plan 40R-23305 be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2208 be released and removed from title. 3. Director, Planning & Development, Report PD 03-09 Zoning By-law Amendment A 10/08 S. Whiffin 2330 Dixie Road (North Part of Lot 25, Concession 2) City of Pickerinq 9 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers '1 n \J COUNCIL DECISION 1. That Zoning By-law Amendment Application A 10/08 submitted by S. Whiffin to amend the existing zoning on the subject property to allow for a commercial dog kennel and associated uses, a caretaker's residence (within the existing building) and a new detached dwelling on lands situated on the North Part of Lot 25, Concession 2 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10/08 as set out in Appendix I to Report PD 03-09 be forwarded to City Council for enactment. 6. Director, Planning & Development, Report PD 07-09 Stop-up and Close Portions of Pickering Parkway Transfer of Easements (Access and Servicing) Road Dedication By-law PickerinQ Parkway (formerly Sheridan Mall Parkway) COUNCIL DECISION 1. That Report PD 07-09 of the Director, Planning & Development regarding the stopping-up, closing, conveyance and dedication of portions of Pickering Parkway be received; and 2. That Council enact By-laws to: a) stop-up and close those parts of Pickering Parkway, Plan 40M-1231, being Parts 6 to 20, Plan 40R-25784, as public highway for the purpose of conveying them to the abutting owner, subject to easements; and b) dedicate that part of Block 1, Plan 40M-1231, being Part 28, Plan 40R-25784 as public highway. 7. Director, Planning & Development, Report PD 08-09 Growing the Greenbelt, August 2008 - Final Criteria Prepared by the Ministry of Municipal Affairs and HousinQ COUNCIL DECISION That Report PD 08-09 of the Director, Planning & Development regarding the Final Criteria for Growing the Greenbelt, August 2008, from the Ministry of Municipal Affairs and Housing be received for information. 10 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 1 1 Resolution # 14/09 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Planning and Development Committee PD 2009-01, dated January 5,2009, be adopted, save and except Items 4 and 5. CARRIED 4. Director, Planning & Development, Report PD 05-09 Draft Plan of Subdivision SP-2007 -01 Part of Lots 79 to 85, 108 to 111, Plan 350 Zoning By-law Amendment Application A 13/07 Part of Lots 79 to 85, 110 and 111, Plan 350 Rosebank Properties Inc. Lands located west of Rosebank Road, east of Oakwood Drive and south of Maitland Drive City of Pickerino Detailed discussion ensued on this matter. Resolution # 15/09 Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Draft Plan of Subdivision SP-2007 -01 submitted by Rosebank Properties Inc., to permit a residential plan of subdivision on lands being on Part of Lots 79 to 85, 108 to 111, Plan 350 (save and except Part of Lots 108 & 109, Plan 350) as shown on Attachment #3, to Report PD 05-09, be endorsed; 2. That the proposed conditions of draft plan of subdivision to implement Draft Plan of Subdivision SP-2007 -01 as set out in Appendix I to Report PD 05-09 be endorsed; 3. That Zoning By-law Amendment Application A 13/07 submitted by Rosebank Properties Inc., to amend the zoning of the subject property to implement Draft Plan of Subdivision SP-2007-01, as outlined in Appendix II to Report PD 05-09 be endorsed; and 11 Council Meeting Minutes 1 2 Monday, January 19, 2009 7:30 PM Council Chambers 4. Further, that the City Solicitor be authorized to attend to the Ontario Municipal Board Hearing of February 9,2009 to support Draft Plan of Subdivision SP-2007- 01 and Zoning By-law Amendment Application A 13/07 as endorsed by Council. CARRIED LATER IN THE MEETING (See Following Motions) Resolution # 16/09 Moved by Councillor O'Connell Seconded by Councillor McLean That an H Holding provision be added to the zoning by-law amendment application A 13/07 and not removed until such time as the pumping station is built and the dwelling units within the draft plan will connect to the rebuilt pumping station. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan Councillor Johnson Councillor Pickles Resolution # 17/09 Moved by Councillor Dickerson Seconded by Councillor Littley That Report PD 05-09 be deferred until the February 1ih, 2009 meeting of Council. DEFEATED ON A RECORDED VOTE 12 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers , /' 1 3 YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Resolution # 18/09 Moved by Councillor O'Connell Seconded by Councillor McLean That lot 15 and 16 be deemed premature and the road end in a cui de sac at this time and that the future road alignment for Maitland Drive go northerly in a straight delineation. DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Resolution # 19/09 Moved by Councillor Dickerson Seconded by Councillor Pickles That recommendation 2 be amended to read as follows: 2. That the proposed conditions of draft plan of subdivision to implement Draft Plan of Subdivision SP-2007-01 as set out in Appendix I to Report PO 05-09 be endorsed, as revised; CARRIED Resolution # 20/09 13 Council Meeting Minutes 1 4 Monday, January 19, 2009 7:30 PM Council Chambers Moved by Councillor O'Connell Seconded by Councillor McLean That Street B be re-oriented to the east in line with Maitland Drive to the extent possible technically and any necessary lotting amendments be completed as required. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRfED. 5. Director, Planning & Development, Report PD 06-09 Drinking Water Source Protection Planning Comments on Proposed Terms of Reference for the development of Assessment Reports and Source Protection Plans. dated October. 2008 Resolution # 21/09 Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report PD 06-09 of the Director, Planning & Development regarding Drinking Water Source Protection be received for information; and 2. Further, that a copy of report PD 06-09 be forwarded to the Chief Administrative Officer (CAO) of the Toronto & Region Conservation Authority (TRCA), the CAO of the Central Lake Ontario Conservation Authority (CLOCA), the Chair of the Credit Valley/Toronto/Central Lake Ontario (CTC) Region Source Protection Committee, and the Regional Municipality of Durham. CARRIED 14 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers I . /i [ I:) b) REPORT EC 2009-01 OF THE EXECUTIVE COMMITTEE 1. Chief Administrative Officer, Report CAO 01-09 Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service Policv COUNCIL DECISION 1. That Report CAO 01-09 of the Chief Administrative Officer regarding Customer Service and the Accessibility Standards for Customer Service Standards be received; 2. That Council approve policy ADM 160, Customer Service; 3. That Council approve policy ADM 90, Accessibility Standards for Customer Service; and, 4. That the appropriate officials of the City of Pickering give effect thereto. 3. Director, Operations & Emergency Services, ReportOES 02-09 City of Pickering 2009 Annual Accessibility Plan -Reviewed by the Accessibility Advisory Committee for Council Consideration COUNCIL DECISION 1. That Report OES 02-09 of the Director, Operations & Emergency Services regarding the City of Pickering 2009 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2009 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. 5. Director, Operations & Emergency Services, Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 15 Council Meeting Minutes 'i 6 Monday, January 19, 2009 7:30 PM Council Chambers COUNCIL DECISION 1. That Report OES 05-09 of the Director, Operations & Emergency Services regarding the Southeast Collector Trunk Sewer lEA, Final EA Report of November 2008 be received; 2. That Council endorse the Regions of York and Durham's selection of "Constructing a new SEC Trunk Sewer in combination with Implementing of water efficiency and Inflow/Infiltration reduction measures" as the preferred alternative to the undertaking subject to the Minister of Environment imposing the following conditions of approval: a) a commitment to and EA compliance monitoring of the water efficiency and inflow/infiltration reduction measures; b) more information on the haul roads under the jurisdiction of the City of Pickering and approval of those haul roads by the City of Pickering; c) a commitment to construction of additional temporary traffic lanes at the Liverpool Road/Finch Avenue intersection during Shaft 2 construction; d) require the re-evaluation of the Odour Control Facility location with the objective of securing a site outside of Pickering, and that this re-evaluation include additional public meetings; and 3. That a copy of Report OES 05-09 be provided to the Region of York, the Region of Durham and the Ministry of Environment as the City's detailed comments and conditions of approval on the Southeast Collector Trunk Sewer Environmental Assessment - Final Environmental Assessment Report. 6. Director, Operations & Emergency Services, Report OES 06-09 Pickering Sports Medicine & Wellness Centre -Renewal Lease AQreement COUNCIL DECISION 1. That Report OES 06-09 of the Director, Operations & Emergency Services be received; . 2. That the Mayor and the Clerk be authorized to execute a renewal lease agreement to which the Pickering Sports Medicine & Wellness Centre will be permitted to continue to operate a Wellness Centre and Wellness Spa at the Pickering Recreation Complex from January 1, 2009 to December 31, 2013, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 16 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 1 7 7. Director, Operations & Emergency Services, Report OES 07-09 Highway 407 East - Environmental Assessment City of Pickering Comments on Technically Preferred Route & Preliminary Desiqn (September 2008) COUNCIL DECISION 1. That Report OES 07-09 of the Director, Operations & Emergency Services, regarding the Highway 407 East Environmental Assessment be received; 2. That Council support the Highway 407 East Technically Preferred Route (See Attachment #1) for the easterly extension of Highway 407, including transitway corridor/facilities and the two north-south links connecting to Highway 401; 3. That the Highway 407 EA Project Team revise the preliminary design for the proposed bridge crossings over Highway 407 (See Attachment #2) within Pickering, to include: a) raised sidewalks (including sufficient right-of-way and the inclusion of platforms with 1.8 metre minimum width) on both sides of the roadways for all 407 East bridge crossings in Pickering; b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes on both sides of the roadways for all 407 East bridge crossings in Pickering, while maintaining the proposed pavement width of 3.5 metres for each vehicle lane; and, c) lighting of appropriate quality, intensity and standards; 4. That the Ministry of Transportation Ontario (MTO) acquire and transfer to the City of Pickering sufficient land for 18 metre-radius cul-de-sacs for the candidate roads for permanent closure (existing Brock Road, Paddock Road and Sideline 4), and any other lands required for municipal rights of way; 5. That the environmental impact on surrounding properties within the study corridor be minimized and mitigated with adequate measures as well as that amicable resolutions be sought with affected property owners; 6. That Council request the 407 EA Team to consider a better location for the highway maintenance facility that does not conflict with potential urban development plans for these lands; and 17 Council Meeting Minutes . 'I , 1 8 Monday, January 19, 2009 7:30 PM Council Chambers 7. Further, that a copy of Report OES 07-09 be forwarded to the MTO the 407 EA Project Team, the Regional Municipality of Durham, and all Durham Area Municipalities. Resolution # 22/09 Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Executive Committee EC 2009-01, dated January 12, 2009, be adopted, save and except Items 2 and 4. CARRIED 2. Director, Operations & Emergency Services, Report OES 01-09 Urban Forest StrateQV General discussion ensued on this matter. Resolution # 23/09 Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report OES 01-09 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of the development of an Urban Forest Strategy for the City of Pickering; 3. That Council receive and endorse in principle the proposal from the Toronto and Region Conservation Authority to undertake the Urban Forest Study and that staff be directed to include funding for this study in its 2009 budget submission for Council's consideration; 4. That should budget approval be granted in the 2009 budget, notwithstanding the requirements of the City's Purchasing Policy, TRCA be retained to undertake the Urban Forest Study; and 5. That a copy of Report OES 01-09, be forwarded to the Toronto and Region Conservation Authority for their information. CARRIED 18 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers . Ii I 1 9 4. Director, Operations & Emergency Services, Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Proiects in the City of Pickerinq General discussion ensued on this matter. Resolution # 24/09 Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report OES 04-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the enhancement projects for the Southeast Collector Trunk Sewer be received; 2. That Council endorse the ecological, recreational and infrastructure enhancement projects as set out in Attachment #2 to Report OES 04-09, as amended, to include the following in Ecological Enhancements; That the City of Pickering propose to the School Boards that they put forward a request to the Region of Durham to initiate a scholarship program for students who provide excellence in environmental academic achievements as one of the enhancement projects; 3. That Council authorize staff to work with York Region on finalizing and implementing the enhancement projects in the City of Pickering; and 4. That a copy of Report OES 04-09 be forwarded to the Region of York, Region of Durham, Toronto and Region Conservation Authority, Durham District School Board, Durham Catholic School Board, and Rouge Park Alliance for information. REFERRED LATER IN THE MEETING (See Following Motion) Resolution # 25/09 Moved by Councillor O'Connell Seconded by Councillor Johnson ~9 Council Meeting Minutes 20 Monday, January 19,2009 7:30 PM Council Chambers That Report OES 04-09 of the Director, Operations & Emergency Services be referred back to staff until all outstanding issues have been addressed. CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Dickerson Councillor Pickles Mayor Ryan (IX) NOTICE OF MOTION 1. SOUTHEAST COLLECTOR TRUNK SEWER & WATERFRONT POLLUTION CONTROL PLANT EXPANSION Discussion ensued on this matter. Resolution # 26/09 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS York Region plans to grow from 950,000 to 1.5+ million people over the next 25 years by piping its raw sewage from East Gwillimbury, Newmarket, Aurora, King City, Richmond Hill and Markham through Oak Ridges Moraine drinking water aquifers, Bob Hunter Memorial Park, Rouge Park and the Golden Horseshoe Greenbelt (DRAP) to Pickering and Lake Ontario; and WHEREAS without the proper technology Pickering and Ajax residents are at risk of not being able to fully enjoy our Lake Ontario waterfront because of E. Coli bacterial pollution, nuisance algal blooms, closed beaches and foul odours from the Duffins Water Pollution Control Plant; and WHEREAS during the 9th Line, 16th Avenue and other YDSS sewer projects, York Region repeatedly and grossly under-estimated (misrepresented) the environmental, social and economic impacts; and WHEREAS in November 2008 the Council of the City of Pickering approved a rezoning application to allow a gymnastics facility in the general vicinity of the Water Pollution Control Plant expansion. This facility provides a range of activities for more 20 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 21 that 600 young people in our community. York Region has appealed the City's decision to the Ontario Municipal Board claiming that "they may not be able to mitigate odours from the plant and they do not want future law suits requiring them to upgrade the filtrations systems"; and WHEREAS the Water Control Pollution Plant is directly adjacent to Pickering's Waterfront Trail, the jewel of this community. Any potential odours from the plant will negatively impact our waterfront trail and its uses; NOW THEREFORE BE IT RESOLVED that the Regions of York and Durham resolve the odour issues at the Water Pollution Control facility located in Pickering prior to any expansion in order to ensure and maintain the public use of Pickering's waterfront trail and resolve the OMB zoning application appeal made by the Region of York regarding Pickering Athletic Centre. And that all odour mitigation will be sufficient to handle the future expansion and any increase in waste to ensure public safety as well as the right to the enjoyment of life in and around the expanded facility AND THAT starting immediately York Region be required to pay 40 cents ($0.40) towards the funding of a Rouge, Petticoat, Duffins Watershed and Land Trust for each 1000 litres of precious groundwater and surface water which leaks into the YDSS and is exported (wasted) from local aquifers and watersheds; THAT a copy of this resolution be forwarded to the Region of York and the Region of Durham. REFERRED LATER IN THE MEETING (See Following Motion) Resolution # 27/09 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Notice of Motion regarding the Southeast Collector Trunk Sewer and Waterfront Pollution Control Plan Expansion be referred back to staff for review. CARRIED (X) BY-LAWS 6927/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property 21 Council Meeting Minutes 22 Monday, January 19, 2009 7:30 PM Council Cha'mbers 6928/09 Being a by-law to stop-up and close certain portions of West Shore Boulevard (aka Fairport Road) as public highway, being Parts 3 and 10, Plan 40R-25703 for the purpose of sale to the abutting owner. 6929/09 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in North Part of Lot 25, Concession 2, in the City of Pickering. (A 10/08) 6930/09 Being a by-law to dedicate that part of Block 1, Plan 40M-1231, Pickering, being part 28, Plan 40R-25784, as public highway. 6931/09 Being a by-law to stop-up and close as public highway those parts of Pickering Parkway (formerly Sheridan Mall Parkway), Plan 40M-1231, being Parts 6 to 20, Plan 40R-25784, for the purpose of sale, subject to required easements. THIRD READING: Councillor O'Connell, seconded by Councillor Johnson moved that By-law Numbers to 6927/09 to 6931/09, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (X) OTHER BUSINESS 1. SOUTHEAST COLLECTOR TRUNK SEWER INDIVIDUAL ENVIRONMENTAL ASSESSMENT FINAL EA REPORT. NOVEMBER 2008 Resolution # 28/09 Moved by Councillor Johnson Seconded by Councillor McLean WHEREAS the Community of Cherrywood needs more time to understand the significance of an Odour Control Facility; 22 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 23 WHEREAS Pickering Council has asked for theOdour Control Facility to be built in the Region of York; WHEREAS the Durham Region Works Committee has referred this item back to staff to review the possibility of fulfilling Pickering's request; WHEREAS the co-proponents filed the Final Environmental Assessment Report with the Minister of Environment on November 28, 2008 and stakeholders agencies and the public have until January 23, 2009 to provide comments on the report; NOW THEREFORE BE IT RESOLVED that the Council of the City of Pickering hereby requests the Honourable John Gerretsen, Minister of Environment to extend the commenting period on the Final Environmental Assessment Report for an additional three months; and That a copy of this resolution be forwarded to the Ministry of Environment, Durham Regional MPP's, the Region of York and the Region of Durham. CARRIED 2. FEDERAL BUDGET INFRASTRUCTURE PROJECTS Resolution # 29/09 Moved by Councillor Littley Seconded by Councillor Pickles WHEREAS a viable business case for an airport in Pickering has yet to be presented; WHEREAS the Council of the City of Pickering does not support building an airport in Pickering; WHEREAS that it would be premature for the Minister of Finance to consider allocating an estimated 2 billion dollars in the current and future budget deliberations without a viable business case; WHEREAS the municipalities in the Region of Durham are looking to the Minister of Finance in this budget to fund other critical infrastructure needs such as transit, roads, water & sewer projects that exist in the Region at this time; 23 Council Meeting Minutes 24 Monday, January 19, 2009 7:30 PM Council Chambers THEREFORE BE IT RESOLVED that the Council of the City of Pickering request that the Federal Minister of Finance and the Regional Chair of Durham Region do not advocate for federal infrastructure funding for an airport in Pickering until such time as a viable and accepted business case can be presented; and, And that a copy of this resolution be forwarded to the Federal Minister of Finance, MP's, Durham Regional MPP's, The Regional Municipality of Durham and its' member Municipalities. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 3. The Chief Administrative Officer was requested to action the following: a) Council requested from the Region of Durham a history of all spills that have occurred from the Rodd Avenue pumping station and further that a protocol be established whereby the City is notified of any further spills. b) Councillor McLean requested that the Region of Durham be contacted with respect to signage on the boulevard on Bayly Street to assist Millennium Veterinary as there now is a median on Bayly Street preventing left turns. c) Councillor O'Connell requested staff to investigate the City of Kingston anti- idling by-law as it appeared more restrictive than the City's. d) Council requested a listing of all ongoing environmental assessments on the York/Durham Sewer System, including the status (stage) of them. 24 Council Meeting Minutes Monday, January 19, 2009 7:30 PM Council Chambers 25 (XI) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 29/09 Moved by Councillor O'Connell Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with personal matters about an identifiable individual, including municipal or local board employees. CARRIED a) Appointments to Boards and Committees Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor McLean Seconded by Councillor O'Connell That the following appointments be confirmed thereto for a term to expire on November 30, 2010: i) Accessibility Advisory Committee Kelly Collins Keith Falconer Stephen Little ii) HeritaQe PickerinQ Advisory Committee Keith Falconer iii) PickerinQ Public Library Mary K. Anderson 25 Council Meeting Minutes 26 Monday, January 19, 2009 7:30 PM Council Chambers vi) PickerinQ Museum VillaQe Advisory Committee Charmaine Brown Suzanne Primrose CARRIED (XII) CONFIRMATION BY-LAW By-law Number #6932/09 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 19, 2009. CARRIED (XIII) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor O'Connell That the meeting be adjourned at 10:20 pm. CARRIED DATED this 19th day of January 19, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 26 Special Council Meeting Minutes Monday, February 2,2009 2:30 pm Main Committee Room iJ7 L_ PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. McLean J. O'Connell ABSENT: B. Littley D. Pickles ALSO PRESENT: T. Melymuk N. Carroll G. Paterson A. Allison D. Wilcox L. Taylor G. McGregor - (Acting) Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Manager, Development Review - Principal Planner - Policy (I) DISCLOSURE OF INTEREST There were no disclosures noted. Moved by Councillor McLean Seconded by Councillor O'Connell That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 1 Special Council Meeting Minutes Monday, February 2, 2009 2:30 pm Main Committee Room 28 (II) CONFIDENTIAL MATTERS 1. Rosebank Properties Inc. Appeal of Draft Plan of Subdivision SP-2007-01 And Zonino Bv-Iaw Amendment A 13/07 Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Council resumed into open session following discussion of the confidential correspondence from the City Solicitor dated January 28, 2009 with respect to this matter. . Resolution # 30/09 Moved by Councillor Dickerson Seconded by Councillor Johnson That Council modify its position on the holding provision by endorsing the following wording: PROVISIONS (U(H)" Zone) (1) Uses Permitted Zone Requirements (UH") Zone Until such time the U(H)" Holding Provision is lifted, no building permits shall be issued other than for one detached dwelling subject to the provisions of Section 10, One Family Detached Dwelling - Fourth Density Zone UR4" of By-law 2511. (2) Removal of the U(H)" Holdino Svmbol The (UH") Holding Symbol shall not be removed from any zone until the earlier of: (a) The date that The Regional Municipality of Durham advises that the Rosebank Sanitary Sewage Pumping Station has been rebuilt, such that the dwelling units within the subject lands will utilize the rebuilt infrastructure, or 2 Special Council Meeting Minutes Monday, February 2, 2009 2:30 pm Main Committee Room 29 (b) July 1,2010. CARRIED (III) CONFIRMATION BY-LAW By-law Number 6933/09 Councillor Dickerson, seconded by Councillor Johnson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting of February 2, 2009. . CARRIED (IV) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Johnson That the Special Meet!ng of Council be adjourned. CARRIED The meeting adjourned at 2:48 pm. DATED this 2nd day of February, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 3 -z, n. v , Special Planning & Development Committee Meeting Minutes Monday, February 2,2009 3:10 pm - Main Committee Room Chair: Councillor Johnson PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles ABSENT: B. Littley ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer A. Allison - City Solicitor R. Holborn - Division Head, Municipal Property & Engineering C. Rose - Manager, Policy L. Taylor - Manager, Development Review G. McGregor - Principal Planner, Policy R. Pym - Principal Planner, Development Review J. Hannah - Superintendent, Municipal Operations B. Starr - Supervisor, Development Control D. Shields -Deputy Clerk (I) MATTERS FOR CONSIDERATION Neil Carroll, Director, Planning & Development welcomed everyone and noted that the purpose of the meeting was to discuss and clarify various land use, road design, urban design and sustainable matters raised by Council in order to move forward with necessary Official Plan amendments and development guidelines for Duffin Heights. The Director, Planning & Development also provided a brief reminder of Council's Resolution of October 20, 2008, relating to Duffin Heights and highlighted the land use designations and areas on a context map. An explanation of the planning process and a power point presentation on Duffin Heights was also provided. 1 Special Planning & Development Committee Meeting Minutes Monday, February 2,2009 3:10 pm - Main Committee Room Chair: Councillor Johnson 3 1 1. PART 'A' Urban Design Mixed Use Corridor Presentation by City staff and The Planninq Partnership Rick Merrill and John Tassiopoulos of The Planning Partnership gave a presentation on the Urban Design Mixed Use Corridor. Mr. Merrill noted that it was very important to frame the corners right and to make the 3 key intersections along the Brock Road corridor primary focal points. He noted that Brock Road would not be very pedestrian friendly but that the connecting streets could be made pedestrian friendly with multiple pedestrian connections. He also noted that phasing of density would also be important and noted that the higher densit~es should be at the front of the mixed corridor blocks with the residential component in the back. He stated that further review would have to be undertaken if higher building heights are required. Mr. Merrill provided recommendations from the review of the Development Guidelines that should be considered: minimum heights, on corners should have at least 3 active storeys; higher building heights encouraged but will required special studies; proponents of new development will be required to submit a study that shows how the site integrates with adjacent sites. Detailed discussion ensued and some of the concerns expressed by Council were noted as follows: concerns regarding comment about Brock Road not being pedestrian friendly; Council is looking for a pedestrian friendly Brock Road, that is what they had envisioned; would like to see higher density; only want a maximum of 2 gas stations; do not want any drive through buildings. 2. PART '8' Road Profile Relationship to Land Uses Presentation by City staff and The Planninq Partnership 2 32 Special Planning & Development Committee Meeting Minutes Monday, February 2, 2009 3:10 pm - Main Committee Room Chair: Councillor Johnson Neil Carroll, Director, Planning & Development gave a presentation on the road profile and relationship to land uses. Mr. Carroll noted that the road profile was being created with priority to pedestrian movement and wanted to make sure road functions were not compromised. Detailed discussion ensued and the main concern was to create road profiles and have detailed plans and processes in place to make sure the right mix of houses were built on each street in order to ensure problems did not arise regarding on street parking and snow removal. 3. PART 'C' Sustainable Design Neighbourhood, Subdivision & Buildings Presentation bv City staff Catherine Rose, Manager, Policy gave a presentation on how the City's Sustainable Development Guidelines work, the tools and processes being used by developers to address the sustainable development guidelines and the scoring system being used. Examples of how the required elements of the Guidelines were implemented in the Duffin Heights Environmental Servicing Plan were provided. Discussion ensued regarding the point system, the sustainable guidelines and the importance of the guidelines being presented to the Sustainable Pickering Committee. (II) NEXT STEPS Neil Carroll, Director, Planning & Development summarized the information put forward throughout the meeting and described the next steps in the process. (III) PUBLIC COMMENTS (DELEGATIONS) Kathy Gaudi of Old Taunton Road requested clarification on the extent of the open space area on her property. She also questioned whether there was development coming her way and the timeframe for the development in the future. 3 Special Planning & Development Com mittee Meeting Mi nutes Monday, February 2,2009 3:10 pm - Main Committee Room Chair: Councillor Johnson. 33 Lloyd Cherniak of Lebovic Homes expressed his support for several of the comments made by City staff and the consultants. He also expressed his disappointment regarding some of the comments made by Council and was concerned with the City's inability to understand the current economic realities in the market place. Mr. Cherniak did not agree with the planning of higher density buildings. Roger Miller of Mattamy Homes also expressed his support for several of the comments made by City staff and the consultants. He also noted his concerns with the building heights and stated that the key for moving forward would be flexibility in the processes. Mr. Miller also stated that there needed to be a level playing field and everyone had to meet the same criteria. (IV) ADJOURNMENT The meeting adjourned at 6:10 pm. 4 34 Planning & Development Committee Meeting Minutes Monday, February 2, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles ABSENT: B. Littley ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review C. Rose - Manager, Policy R. Pym - Principal Planner, Development Review G. McGregor - Principal Planner, Policy I. James - Planner II D. Shields -Deputy Clerk (I) PART lA' - PLANNING INFORMATION MEETING 1. Draft Plan of Subdivision SP-2008-10 Zoning By-law Amendment Application A 20/08 Ontario Realty Corporation Part Lot 17 and 18, Concession 3 City of PickerinQ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not 1 Planning & Development Committee Meeting Minutes Monday, February 2, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson -, r- ~) ~) be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner, Development Review, gave an overview of zoning amendment application A 20/08. Bryce Jordan of Sernas Associates appeared before the Committee in support of zoning amendment application A 20/08. No members of the public in attendance at the public information meeting spoke in support or opposition to zoning amendment application A 20/08. 2. Zoning By-law Amendment A 21/08 Mikalda Farms Ltd. 155 Uxbridge Pickering Townline Road (Part of Lot 34, Concession 9) City of Pickerino A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Isa James, Planner II, gave an overview of zoning amendment application A 21/08. Carol Norton, the applicant appeared before the Committee in support of zoning amendment application A 21/08. Ms. Norton stated that the majority of the site would remain agricultural for the growing and selling of native plantings. She also noted that they wanted to provide an educational and recreational component to the property for children and introduce to them education on environmental conservation. No members of the public in attendance at the public information meeting spoke in support or opposition to zoning amendment application A 21/08. 2 I Ii' 7 (., .j ,) Planning & Development Committee Meeting Minutes Monday, February 2, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 3. Official Plan Amendment Application OPA 08-004/P Zoning By-law Amendment A 24/08 SmartCenters (Wal-Mart and Sobeys) 1899 Brock Road (Part of Lot 18, Concession 1), City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the deci~ion of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Isa James, Planner II, gave an overview of zoning amendment application A24/08. Roslyn Houser of Goodmans LLP, appeared before the Committee in support of zoning by-law amendment A 24/08. Ms. Houser stated that the expansions to the Walmart and Sobeys stores had been proposed from the beginning and at this time they were ready to expand the Walmart store by approximately 35,000 sq. ft. She noted that the expansion would upgrade the urban design of the store, widen the sidewalk, move the vending machines inside and provide an opportunity to augment the stores sustainability features. Ms. Houser also noted that the expansion to the So beys store would come at a later date. No members of the public in attendance at the public information meeting spoke in support or opposition to zoning amendment application A 24/08. Correspondence was received from Steven A. Zakern, Aird & Berlis LLP, Barristers & Solicitors, 181 Bay Street, Suite 1800 , Toronto, ON M5J 2T9, requesting that they be notified of all meetings relating to zoning amendment application A 24/08, on behalf of their client, Loblaws Properties Limited. Correspondence was received from Harry Froussios, Zelinka Priamo Ltd., 5399 Eglinton Avenue West, Suite 202, Toronto, ON M9C 5K6 requesting that they be notified of all meetings relating to zoning amendment application A24/08, on behalf of their client, Bayfield Realty Advisors Inc. 3 Planning & Development Committee Meeting Minutes Monday, February 2, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 3 7 (II) PART 'B' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 09-09 Grand Oak Homes (Eastern Division) Ltd. Plan of Subdivision 40M-1488 Final Assumption of Plan of Subdivision RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1 . That Report PO 09-09 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-1488 be received; 2. That the highways being Alpine Lane, W~ldwood Crescent (formerly Forsyth Lane), Hollyhedge Drive and Major Oaks Road within Plan 40M-1488 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-1488, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-1488 be released and removed from title. CARRIED 2. Director, Planning & Development, Report PO 10-09 Comments on the final report Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of EnerQY and Infrastructure. November 2008 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 4 3" 0 u Planning & Development Committee Meeting Minutes Monday, February 2, 2009 7:30 pm - Council Chambers Chair: Councillor Johnson 1. That Report PD 10-09 of the Director, Planning & Development, regarding the report Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Energy and Infrastructure November 2008, be received; and 2. Further, that as part of the conformity exercise for the Provincial Growth Plan through the Pickering Official Plan Review, the Planning & Development Department take appropriate follow up action to: a) delineate the precise Urban Growth Centre (UGC) boundary, and b) establish land use designations and corresponding policies to define the specific types and densities of uses in the UGC which support and encourage development envisioned by the Growth Plan. CARRIED 3. Director, Planning & Development, Report PD 11-09 Final Rouge River Watershed Plan Comments on Rouge River Watershed Plan: Towards a Healthy and Sustainable Future and Implementation Guide, prepared by the Toronto and Reqion Conservation Authoritv RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 11-09 of the Director, Planning & Development regarding the Final Rouge River Watershed Plan, be received; 2. That the Final Rouge River Watershed Plan: Towards a Healthy and Sustainable Future and Implementation Guide, be received; and 3. Further, that City staff be authorized to work with the Toronto and Region Conservation Authority (TRCA) to implement the recommendations of the Rouge River Watershed Plan, appropriate to the City of Pickering. CARRIED 5 Planning & Development Committee Meeting Minutes Monday, February 2,2009 7:30 pm - Council Chambers Chair: Councillor Johnson 3 9 (III) OTHER BUSINESS The (Acting) Chief Administrative Officer was requested to action the following: a) Councillor Dickerson requested a meeting in order to discuss snow clearing and removal strategies and snow clearing equipment requirements. b) Councillor McLean requested that statistics be provided on snowfall within the Durham Region over the past few years. c) Councillor Johnson requested information on whether snow removal contractors hired by the City have to follow the same guidelines as City employees regarding the number of continuous hours of work they can complete at one time. (IV) ADJOURNMENT The meeting adjourned at 8:50 pm. 6 40 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley 8. Mclean J. O'Connell D. Pickles ALSO PRESENT: T. Melymuk G. Paterson D. Wilcox - (Acting) Chief Administrative Officer - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. (Acting) Chief Administrative Officer, Report CAO 02-09 Sustainable Pickering -2008 Update and 2009 Work ProQram The (Acting) Chief Administrative Officer responded to questions of the Committee with respect to Report CAO 02-09. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Council receive Report CAO 02-09 of the (Acting) Chief Administrative Officer providing an update on the 2008 Sustainable Pickering initiative and 2009 work program; 2. That Council authorize staff and the Sustainable Pickering Advisory Committee to continue to work on the City's Sustainable Pickering initiative with the 1 Executive Committee Meeting Minutes Monday, February 9,2009 7:30 pm - Council Chambers Chair: Councillor O'Connell 4 1 continued assistance in 2009 of Durham Sustain Ability as outlined in this Report ; and 3. That Council agree to the City's participation in "Earth Hour" on March 28, 2009 and authorize staff and the Sustainable Pickering Advisory Committee to take the appropriate actions to engage residents, business and institutions to also participate in this event. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 01-09 City Policy ADM 060 -Records ManaQement Policy RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 01-09 of the Director, Corporate Services & Treasurer be received; 2. That Policy ADM 060 Records Management Policy, be approved; and 3. That the appropriate officials be given the authority to give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 02-09 Section 357/358 of the Municipal Act- Adiustment to Taxes RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 02-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 2 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell 42 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, Report OES 08-09 T elus Mobility Lease Renewal Sideline 24. Between Hiohwav 7 and Hiohwav 407 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report OES 08-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement with TM Mobile Inc. ("Telus") substantially on the terms set out in this Report. CARRIED (II) OTHER BUSINESS a) Proclamation - Black History Month The Committee was provided as a handout correspondence dated February 5, 2009 from the Supervisor, Culture & Recreation, on behalf of the Pickering Advisory Committee on Race Relations & Equity, requesting to proclaim the month of February as Black History Month, and further outlining scheduled events. Moved by Councillor Pickles Seconded by Councillor McLean That the rules of procedure be suspended in order to introduce a motion with respect to proclaiming February Black History Month. CARRIED 3 Executive Committee Meeting Minutes Monday, February 9, 2009 7:30 pm - Council Chambers Chair: Councillor O'Connell L1 -~ t '-' RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean That the month of February be proclaimed Black History Month in the City of Pickering and that the Pickering Advisory Committee on Race Relations & Equity be so advised. CARRIED b) Councillor Pickles advised that he would be bringing forth a Notice of Motion at the February 17, 2009 meeting of Council with respect to election financing. The Chief Administrative Officer was requested to action the following: c) Councillor McLean requested an update report on the True Sport Community bursary, specifically on the number of children that have benefited from the bursary, the sports that they participated in and the financial status to date. He noted that it is also important that Bell Canada, who donated the bursary was updated on the success of the program. (II) ADJOURNMENT The meeting adjourned at 8:11 pm. 4 CULJ o~ 44 February 17, 2009 DELEGATIONS 1. David Middleton Durham Environmental Advisory Committee Re: Information on Environmental Awards Run by the Durham Environmental Advisory Committee rRefer to CaRR. 15-091 2. John Newell Pickering Resident Re: Southeast Collector Trunk Sewer and Waterfront Pollution and Control Plant Expansion Nuclear Issues 3. Chaitanya Kalevar Just One World Re: Nuclear Issues 4. Professor Robert MacDermid Political Science, York University Re: Reforms to the Ontario Municipal Elections Act rRefer to CaRR. 12-091 Citq o~ 45 February 17, 2009 CORRESPONDENCE Paaes 1. CORR. 12-09 Motion for Direction BLAIR LABELLE 49-51 MANAGER, LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Ave. South Aiax, ON L 1 S 2H9 Letter received from Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax, requesting Council's endorsement of a resolution passed by Ajax Town Council on February 9, 2009 concerning prohibiting corporate and trade union contributions to municipal election campaigns and that Ajax be notified of this decision. 2. CORR. 13-09 Receive for Information BLAIR LABELLE 52-54 MANAGER, LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Ave. South Aiax. ON L 1 S 2H9 Letter received from Blair Labelle, Manager, Legislative Services/Deputy Clerk, Town of Ajax with respect to a resolution passed by Ajax Town Council on January 12, 2009, regarding the Friends of Ajax-Pickering Hospital East LHIN's Clinical Services Plan. 3. CORR. 14-09 SHELLY VAN EMPEL LEGISLATIVE ADMINISTRATOR TOWN OF MILTON 150 Mary Street Milton. ON L9T6Z5 Receive for Information 55-57 Letter received from Shelly van Empel, Legislative Administrator, Town of Milton, with respect to a resolution passed on January 26, 2009 regarding the implementation of the $1 OOm hospital growth funding commitment ensuring that growth funding is targeted to high growth hospitals and social services, the Health Based Allocation Model and to develop a health care and social services growth plan for Ontario high growth communities to complement Places to Grow. 46 4. CORR. 15-09 Receive for Information DURHAM ENVIRONMENTAL 58 ACHIEVEMENT ADVISORY COMMITTEE (DEAC) ENVIRONMENTAL ACHIEVEMENT AWARDS 605 Rossland Road East Whitby. ON L 1 N 6A3 Letter received from the Durham Environmental Achievement Advisory Committee with respect to submitting nominations for the 2009 DEAC Environmental Achievement Awards. 5. CORR. 16-09 Receive for Information BLAIR LABELLE 59-68 MANAGER OF LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Ave. South Aiax. ON L 1 S 2H9 Letter received from Blair Labelle, Manager, Legislative Services, Deputy Clerk, advising that at a meeting of the Ajax General Government Committee held on January 22, 2009, a resolution with respect to bottled water and the feasibility of establishing a bottle free area was passed. 6. CORR. 17-09 HEATHER BROOKS DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE CENTRAL LAKE ONTARIO CONSERVATION 100 Whiting Avenue Oshawa. ON L 1 H 3T3 Receive for Information 69 Letter received from Heather Brooks, Watershed Planning & Natural Heritage, Central Lake Ontario Conservation, advising that at a meeting held January 20, 2009, a resolution was passed with respect to staff reports regarding Wildlife Monitoring Program (Long Term), Aquatic Monitoring Program (2009-2013) and the Aquatic Monitoring Program 2006 and 2007 Annual Reports. [Reports are available in the office of the City Clerk] 7. CORR. 18-09 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Receive for Information 70 Letter received from P.M. Madill, Regional Clerk, Region of Durham, advising that at a meeting of Regional Council held January 28, 2009, a recommendation was passed regarding encouraging municipalities to seek advice from the Durham Agricultural Advisory Committee in matters and areas of consideration that may affect the viability and future of the farming industry in Durham Region.. 47 8. CORR. 19-09 REGIONAL COUNCIL.LOR BILL MCLEAN Pickering Civic Complex One the Esplanade Pickerina. ON L 1V 6K7 Receive for Information 71-72 Letter received from Regional Councillor Bill McLean, expressing his concerns in relation to the Do Not Call List. 9. CORR. 20-09 DAVE STELL, COMMUNICATIONS SPECIALIST AJAX-PICKERING BOARD OF TRADE 144 Old Kingston Road 2nd Floor, Suite 10 Aiax. ON L 1T 2Z9 Receive for Information 73-76 Correspondence received from Dave Stell, Communications Specialist, Ajax- Pickering Board of Trade, forwarding a copy of a letter of support which was sent to the Canadian Chamber of Commerce in relation to American Protectionism currently being considered by the U.S. government. 10. CORR. 21-09 CHAITANYA KALEVAR JUST1WORLD Receive for Information 77-78 Correspondence received from Chaitanya Kalevar, Just 1 World, with respect to the election contribution profile of Pickering Councillors. 11. CORR. 22-09 JAYME HARPER PFLAG CANADA Motion to Declare 79 Letter received from Jayme Harper, PFLAG Canada, requesting the City of Pickering proclaim May 17,2009 as International Day Against Homophobia. 12. CaRR. 23-09 KIRSTEN SCHMIDT-CHAMBERLAIN EXECUTIVE DIRECTOR DURHAM HOSPICE 209 Dundas St. East Lower Level Units 1 & 2 Whitby. ON L 1 N 7H8 Motion to Declare 80 Letter received from Kirsten Schmidt-Chamberlain, Executive Director, Durham Hospice, requesting the City of Pickering proclaim May 3 - 9, 2009 as Hospice Palliative Care Week. 48 13. CORR. 24-09 SHEILA CARSON, CHAIR TEACHERS OF ENGLISH AS A SECOND LANGUAGE ASSOCIATION OF ONTARIO 27 Carlton Street, Suite 405 Toronto. ON M5B 1L2 Motion to Declare 81 Letter received from Sheila Carson, Chair, Teachers of English as a Second Language Association of Ontario, requesting the City of Pickering proclaim December 6-12,2009 English as a Second Language Week. 14. CORR. 25-09 FRANK MACPHEE, PRESIDENT DURHAM REGION Durham Region Home Builders' Association King Street Postal Outlet P.O. Box 26064,206 King Street East Oshawa. ON L 1 H 1 CO Motion to Declare 82 Letter received from Frank MacPhee, President, Durham Region Home Builders' Association, requesting the City of Pickering proclaim April, 2009 as "New Homes Month". 49 Wilcox, Oebi From: Sent: To: Subject: Attachments: Buchan, Adriana on behalf of Clerks Web Email February 12, 20099:55 AM Wilcox, Debi; Shields, Debbie FW: Ajax Council Resolution: Municipal Election Campaign Feb 09 Ltr re Campaign Contributions.pdf C,oRR" \ ~ -0<1 Contributions -----Original Message----- From: Blair Labelle [mailto:Blair.Labelle@Townofajax.com] Sent: February 11, 2009 10: 17 AM Subject: Ajax Council Resolution: Municipal Election Campaign Contributions Good day, attached is a letter addressed to the Minister of Municipal Affairs and Housing relative to a resolution of the Council of the Town of Ajax passed at their February 9,2009 meeting. The resolution requests that the Province provide the authority for municipalities in Ontario to pass a by- law that would prohibit a municipal election campaign.contribution from a corporation that carries on business in Ontario or a trade union that holds bargaining rights for employees in Ontario. *- ~ Council is seeking endorsement of the attached resolution and respectfully requests that municipalities notify the Town of Ajax of their decision in that regard. Thank you for your attention in this matter. Regards, "DLo ..I:.~.."CQ~.,Q l "T, fY\d\J~' 1"'''''''''''''''"'''''~'''''''''''''''''''''''''''''~''''''''''''''''-'''TL, . 1..~_~~ ~hle\ d.s Blair Labelle Manager of Legislative Services I Deputy Clerk Town of Ajax office: 905-619-2529, ext. 342 fax: 905-683-1061 www.townofaiax.com t,' t:.-...,,,,.,~,,,-~.,..,..-.~ !~ j I ~ , ~ i : ! L ~.,._ F!lE ~.: 'r/',i<~:; l\PP(~, .fj,CT~ON The information in this e-mail and in any attachments is confidential andlnte'ndecrso1elylO71 e attention and use of the named addressee(s). This information may be privileged, confidential or otherwise protected from disclosure. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are not authorized to and must not disclose, copy, distribute, or retain this message or any part of it. This e- mail was scanned for viruses and content. 1 nlo+~D'l for-\), reef Ie h Jl .1bwnof <C!.?ge lOWN OF AJAX 65 Harwood Avenue South Ajax ON llS 2H9 www.townofajax.com Honourable Jim Watson Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, Ontario M5G 2E5 February 10, 2009 Dear Minister Watson RE: AJAX COUNCIL RESOLUTION - AUTHORITY TO PROHIBIT CORPORATE AND TRADE UNION CONTRIBUTIONS TO MUNICIPAL ELECTION CAMPAIGNS At their meeting February 9, 2009, Ajax Town Council received a presentation from Professor Robert MacDermid, who provided an overview of the research and conclusions outlined in his. recent paper "Funding City Politics". Professor MacDermid commended Ajax Council for their leadership!n municipal campaign finance reform and practices. Professor MacDermid's full report is available at www.votetoronto.ca. Upon considering this presentation, Council passed the following resolution: Moved by: Regional Councillor Jordan Seconded by: Councillor Dies WHEREAS the Municipal Elections Act, 1996 en'ables individuals normally resident in Ontario, corporations that carry on business in Ontario and unions that hold bargaining rights for employees In Ontario to make contributions of up to $750 in total to any candidate for all municipal offices, with the exception of candidates for Mayor of Toronto who are permitted to accept maximum Individual contributions of $2,500; and, WHEREAS the Municipal Elections Act, 1996 [So 70.1 (1)] provides that the City of Toronto alone "may by by-law prohibit a corporation that carries on business in Ontario or a trade union that holds bargaining rights for employees in Ontario from making a contribution to or for any candidate for an office on city council."; and, WHEREAS a recent study by Prof. Robert MacDermid, titled "Funding City Politics", examined financial contributions to municipal election campaigns in the Greater Toronto Area and, in particular, raised issues with respect to the amount and potential influence of contributions from land and property development corporations; and, Ontario's First ISO 9001 Quality Community 5 '1 WHEREAS no corporate or trade union contributions to municipal candidates and parties have been permitted in Quebec since 1980; both Quebec and Manitoba have banned corporate and union contributions to Provincial candidates and parties; and all such contributions were prohibited from federal electoral politics prior to the last Canadian election; BE IT RESOLVED THAT the Government of Ontario be requested to amend the Municipal Elections Act, 1996 to provide all municipalities in the Province with the authority to pass a by-law that would prohibit a corporation that carries on business in Ontario or a trade union that holds bargaining rights for employees in Ontario from making a contribution to or for any candidate for an office on the respective muniCipal council. ' , Please review Professor MacDermid's report and enact legislation that will provide the requested authority to all municipalities in the Province. Thank you for your kind attention to this matter. Martin de Rond, Director of Legislative & Information Services/Town Clerk cc. Joe Dickson, MPP All Ontario Municipalities Prof. Robert MacDermid AMO Council B. Skinner, CAO A .T'~'f ~~e ill. 52 TOWN Of AJAX 65 Harwood Avenue South Ajax ON L1S 2H9 www.townofajax.com Co l2.-g. , ~"3 --0 ~ Friends of the Ajax Pickering Hospital c/o Mr. B. Parish 68 Hills Road Ajax, ON L 1 S 2W 4 January 13, 2008 Re: Clinical Services Plan At their meeting on January 12, 2009, Ajax Town Council passed the following resolution: That item of correspondence vi) from the Friends of Ajax Pickering Hospital regarding the Central East LHIN's Clinical Services Plan be endorsed and forwarded to Durham Region and all municipalities within the Central East LHIN. A copy of the correspondence that prompted this action is enclosed. Thank you for your kind consideration. Sincerely, ..-'C" ~?'" '~--7 /~'.".'. ;;//~:/;_/" "0"- ",,/, /'..- J'.,.,~-' . ..' /' c-=::....,_____ ./~/:?~/_~ . Blair Labelle Manager, Legislative Services/Deputy Clerk '1A0- copy: Region of Durham Central East LHIN Municipalities F. Loucks, Chair LHIN 'Fcb t Of. t-I'\ 0:._ ( Rcccive.- fOr ,'-., \ FILl . . ,::f'R. AcnON Ontario's First ISO 9001 Quality Community \n\6. ) (vi) ~jr~.c '~ :D IDU~; Friends of the Ajax Pickering Hospital 68 Hills Road, Ajax, Ontario L 1 S 2W4 f A.:::,"/ ';~J :~1;' :3 I II I, 53 December 4, 2008 Foster Loucks, Chair and Members of the Board Central East LHIN Suite 204A, 314 Harwood Avenue South Ajax, Ontario L 1S 2J1 Dear Chair Loucks and Members of the Board, The Friends of the Ajax Pickering Hospital understand that the Clinical Services Plan that is in the process of development by the Central East LHIN will probably be completed in January or February 2009, From the Friends experiences with the Clinical Services Plan developed by the RVHS Board in 2002 and 2003, it is critically important that the members of the general public of all the affected communities within the Central East LHIN be fully advised and informed of the detailed contents and implications of the plan for hospital and health care services before the plan is adopted for use, The Friends cannot emphasize strongly enough that widespread and full communication with, and the full involvement of the general public in understanding and accepting of the Clinical Services Plan is vital to its success, The geneial public who pay all the costs of hospital and health care services are also its end user, The Friends request answers to the following questions: 1 'Mhon willlho rlobilorl rlinil"<:ll ~Orl/jl"~S Plan be made read'lly ava'llable to the general I. '.'IVI& n'lll ",IV IootvLUlI\,.IU "''''IIVUI VV.lt'IVv f I public for their study, input and comments before the Plan is adopted? " II_...._.~IIJ.L_ _1_1_~1__1"1~._~__1 r"_._.'___ r""'Il_._I~_ _..__1_ ___~I.. _._,.I____I~I._ ~.._.I_LI~ l_ IL_ L.. nuw Will lilt: Ut;li::lII(;U vlllllC;i::l1 vt:i VIC;t:~ iklll ut: IlIdUt: t:d::iilY i;tlIU ft:dUIlY (:IVaildUII:: tU U Ie general public? Page 1 of 2 i II I. 54 3. Is the Board of the Central East LHIN planning to hold public meetings throughout the I' I length and breadth of the LHIN to explain the detailed Clinical Services Plan, and to answer questions after the general public has had an opportunity to study the plan and before its final adoption? 4. Will there be public meetings in every local area municipality? 5. After input from the general public will the Clinical Services Plan as revised be made available to the public for further comment before its final adoption? The Friends would appreciate very much early answers to these questions, and any other information relevant to the Clinical Services Plan as it becomes available. Thank you in anticipation of your co-operation in this matter. Sincerely, . (~ /' t~~ <'.-...~ Yvonne Bosch Co-Chair gJJ~\ Bill Parish Co-Chair cc: The Honourable David Caplan, M.P.P., Minister of Health and Long Term Care Joe Dickson, M.P.P., Ajax Pickering Wayne Arthurs, M.P.P., Pickering Scarborough East Christine Elliott, M.P.P., Whitby Oshawa Mayor Steve Parish and Councillors, Town of Ajax Mayor David Ryan and Councillors, Cityof Pickering Mayor Pat Perkins and Councillors, Town of Whitby Chair Roger Anderson and Councillors, Region of Durham Page 2 of 2 .iJ1 Town of Milton r- r.:: 150 Mary Street JJ , . Milton, Ontario L9T 6Z5 LoRQ. I if -0 ~ ,-'"0 W N o F MIL TON Phone 905-878-7252 Fax 905-878-6995 www.milton.ca Hon. Dave Ryan, Mayor City of Pickering, One The Esplanade, Pickering, ON, L 1 V 6K7 28,2009 Dear Hon. Ryan: RE: Hospital Growth Fundinq and Health Care Plan Please be advised that Milton Council, at their meeting held on January 26,2009, considered the aforementioned topic and subsequent to discussion, the following was resolved: WHEREAS Ontarians believe in the principle of fairness; that fairness defines who we are and how we live; Whereas the, high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate and are aging at twice the provincial rate; Whereas population growth in these regions will further intensify due to Ontario's 30-year growth plan, Places to Grow; Whereas as of 2008/09 Ontarian's residing in the Local Healthlnteqration Networks (LHINs) with hiqh qrowth communities are receiving $255 less per resident in provincial funding for local hospital services compared to residents in other LHINs in Ontario, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding gaps are worsening each year; Whereas Halton residents as part of the Mississauqa-Halto'n LHIN__~!~__\_(L) receiving $272 less per resident in provincial funding for local hospital ; services when compared to the average Ontarian, whichtranslattH:f'inlo-a"--j'" $272 million annual operating funding gap for local hospital servicesj'-"--r--" ", ..-....~~.~_...-.,.,.--..... - . L~_ I ~,~~~~_r_ . . ,_, :_~c:..liChi i R'... ""~"'''''-'''''''''''''':C----'''''''''''''c, c:.D::-\V e- ~ \n..yo < t" ,. 56 Whereas more than four million Ontarians living in high growth communities are receiving $193 less per resident for provincially funded local social services when compared to the average Ontarian, which translates into a $641.9 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; Whereas the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 provincial election to provide $100 million in additional annual operating funding to high growth hospitals; Whereas the provision of $30 million in hospital growth funding for 2008/09 still means that the provincial funding gap for hospital care continues to widen in high growth communities; Whereas the Government of Ontario has announced that it is developing and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs and to address health care funding inequities in Ontario; Be it resolved that in order to improve timely and local access to hospital care in the Region of Halton and across high growth communities in Ontario, the Halton Regional Council asks the Government of Ontario to: 1. Speed up implementation of the $100m hospital growth funding commitment ensuring that growth funding is targeted to high growth hospitals and provide growth funding for social services 2. Quickly implement "Health Based Allocation Model" (HBAM) i.e., population-needs-based-funding for provincial hospital and health care ,services and develop a population-needs-based funding formula for social services, and, 3. Develop a health care and social services growth plan for Ontario high growth communities to complement Places to Grow, And that this resolution is forwarded to the Premier of Ontario, the Minister of Health and Long-Term Care, the Minister of Finance, the MPPs in Halton Region, High Growth Communities Mayors and Chairs, and the Mississauga-Halton LHIN. 57 As per the above resolution, please accept this correspondence as the required .copy of the resolution. Yours very truly, Shelly van Empel Legislative Administrator Executive Services Dept. /sve 58 2009 DEAC ENVIRONMENTAL ACHIEVEMENT AWARDS CoR-T Nominations are being accepted until March 2, 2009 for the Durham Environmental Advisory Committee (DEAC) Environmental Achievement Awards. These annual awards recognize efforts to promote, preserve and enhance Durham's environment. The six award categories are: George A. Scott Stewardship Award: for the maintenance, protection, or preservation of the natural environment. Dr. J. Murray Speirs Restoration Award: for the restoration of the natural environment. Irene Kock Education/Communication Award: for effective communication, sharina knowledge, or exhibiting leadership in helping others learn about the environment. Eric Krause Innovative Plans/Policies/Initiatives Award: for innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnerships Award: for cooperative efforts to enhance the environment involving public, community or private interests. Evylin Stroud Lifetime Achievement Award: for the continued promotion of the protection of the environment, through small, but meaningful ways. To nominate an individual or organization please submit a nomination form to: Ms. Lori Riviere-Doersam Planning Department, Region of Durham Box 623, 605 Rossland Road East Whitby, Ontario, L 1 N 6A3 Phone: 905-668-7711, Fax: 905-666-6208 E-mail: deac@durham.ca Nomination forms are available at www.durham.ca or by contacting the above. Since 2003, awards have been presented to a number of individuals and organizations for their environmental efforts, including: . The Rotary Club of Port Perry . Henry Street High School . Durham Children's Groundwater Festival . Beaverton and District Conservation Club . Uxbridge Naturally . Durham Region Field Naturalists . Hawk Ridge Farms . Valleys 2000 . Frenchman's Bay Watershed Rehabilitation Project ,- .,',\ i-cl:J P Cc.~J\0 C?:[~' . J:':, ~-' i..', 'H~c.~.\v,,->. '\CN' l~nlbv'l'v'Lt:t.~(/v\. A~x ~~ake TOWN OF AJAX 65 Harwood Avenue South Ajax ON L1S 2H9 www.townofajax.com 59 ~~R, Ib-O( Honourable Jim Prentice Minister of the Environment 105-1318 Centre St. NE Calgary, Alberta T2E 2R7 -"b L~.:) . January 28, 2009 Re: Bottled Water C.' E~.\"\ c.C:'~c.,.). \ .- '." ) ,.......,,/ ""'," - , , "r;:.\1'\E ;:\PPf~" .::\Cj';(}f,j { -~ At the January 22, 2009 meeting of the Ajax General Government Committee staff presented information and made several recommendations with respect to bottled water. Committee proposed two amendments to the staff recommendation which appear in bold below. The following resolution, as amended, was enacted by Council at its January 26,2009 meeting. The recommendation in the staff report was amended to the following (amendments in bold): Whereas Durham Region supplies safe, high quality drinking water to the Town of Ajax and its residents; and, Whereas plastic beverage containers are often found to be littered when not collected and recycled as part of the curbside Blue Box Recycling Program; and, Whereas the Deposit Return System in Ontario with respect to the collection of beer, wine and spirit bottles has been successful; and, Whereas Provincial Deposit Return Programs have shown to consistently increase redemption rates by providing incentives for consumers to return single-use beverage containers and a disincentive to litter them; Be it Resolved That the Town of Ajax will not provide bottled water at council, committee and public meetings; and, That staff will continue to develop anti-littering strategies and relevant educational programming initiatives, work with stakeholders and user groups to promote the use of reusable containers as well as consider the creation of "bottled water free zones" in Town facilities where determined practical; and, That staff report back on the feasibility of instituting a pilot project to establish a "bottle free area" and the appropriate location therefore; and, Ontario's First ISO 9001 Quality Community ( --to- "~co ) 60 That reusable, eco-friendly, non-toxic beverage containers be sold at the Ajax Community Center, McLean Community Center, Town Hall and other areas determined appropriate by staff and that the Town provide unlimited "free refills" of tap water for those using reusable containers; and That the Town of Ajax request that the Ministry of the Environment consider creating a Deposit Return Program in Ontario to complement the Blue Box Recycling Program in order to increase the redemption rate of single-use beverage containers; and, That the staff report entitled "Bottled Water" and recommendations contained therein be forwarded to the Durham Region Works Committee, the Durham Climate Change Advisory Committee and the Durham Environmental Advisory Committee to consider a Regional subsidy program for eco-friendly, reusable beverage containers; and, That this resolution be forwarded to the Ministry of the Environment, Ministry of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, M.P. Mark Holland, M.P.P. Joe Dickson and all municipalities in Durham Region. A copy of the staff report that prompted this action has also been enclosed. If you require any additional information do not hesitate to contact me at 906-619-2529 ext 342 or blair.labelle@townofaiax.com. Thank you for your kind consideration. Sincerely, //\.(~~~ ,e/J,p f/ / Yo,y. (/ Blair Labelle Manager of Legislative Services/Deputy Clerk copy: Ministry of Municipal Affairs and Housing Association of Municipalities of Ontario Toronto and Region Conservation Authority Central Lake Ontario Conservation Authority Mark Holland, M.P. Joe Dickson, M.P.P. All Durham Region Municipalities Durham Region Works Committee Durham Climate Change Advisory Committee Durham Environmental Advisory Committee I OWN OF AJAX REPORT Report To: General Government Committee A~x (;",,'ty th: Lake "'~:':=',::r~>"'" 6 1 Submitted By: Martin de Rond Director of Legislative and Information Services / Town Clerk Blair Labelle Manager of Legislative Services / Deputy Clerk Bottled Water Prepared By: Subject: Ward(s): All Date of Meeting: January 22, 2008 September 23, 2008 General Government Committee Report to Council Reference: Recommendation: WHEREAS Durham Region supplies safe, high quality drinking water to the Town of Ajax and its residents; and, WHEREAS, plastic beverage containers are often found to be littered when not collected and recycled as part of the curbside Blue Box Recycling Program; and, WHEREAS the Deposit Return System in Ontario with respect to the collection of beer, wine and spirit bottles has been successful; and, WHEREAS Provincial Deposit Return Programs have shown to consistently increase redemption rates by providing incentives for consumers to return single-use beverage containers and a disincentive to litter them; BE IT RESOLVED THAT the Town of Ajax will not provide bottled water at council, committee and public meetings; and, THAT staff will continue to develop anti-littering strategies and relevant educational programming initiatives, work with stakeholders and user groups to promote the use of reusable containers as well as consider the creation of "bottled water free zones" in Town facilities where determined practical; and, THAT reusable, eco-friendly, non-toxic beverage containers be sold at the Ajax Community Center, McLean Community Center, Town Hall and other areas determined appropriate by staff and that the Town provide unlimited "free refills" of tap water for those using reusable containers; and, THAT the Town of Ajax request that the Ministry of the Environment consider creating a Deposit Return Program in Ontario to complement the Blue Box Recycling Program in order to increase the redemption rate of single-use beverage containers; and, THAT this resolution be forwarded to the Ministry of the Environment, Ministry of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Toronto and Region Conservation Authority, the Central Lake Ontario Conservation Authority, M.P. Mark Holland, M.P.P. Joe Dickson, the Region of Durham and all municipalities in Durham Region. Subject: I fll. 62 Bottled Water Page 2 Background: On September 23, 2008 staff presented information to the General Government Committee regarding potential regulations for bottled water. Recently, some local municipal jurisdictions and school boards have either imposed a ban on the sale of bottled water at their facilities or regulated its use. Staff highlighted general arguments central to the debate and provided information with respect to regulatory models employed by other jurisdictions. Staff were directed to report back with further information and make recommendations relative to the feasibility of imposing restrictions on bottled water at Town facilities. Discussion: In general, bottled water has grown in popularity since its inception. Recent studies have shown, however, that it may be experiencing a relative decrease in popularity in non developing markets when compared to the past several years. According to Beverage Digest, a publication covering the non- alcoholic beverage industry, bottled water sales grew less than 1 % in the first half of 2008. This is following a double and triple-digit annual growth rate over the past decade. This "slowdown" may be attributed to a number of factors, including the economy, market maturity as well as environmental concerns that have been raised with respect to the production, consumption and disposal of the product. According to a review by Statistics Canada in 2006, - one in every three households in Canada use bottled water as their main source of drinking water. Consumption outside of the home continues to be popular as many feel that single-use beverage containers provide for a convenient method with which to remain hydrated. In 2007, 569 cases of bottled water were sold at Town operated concessions and vending machines, netting $8,237 in revenue. Despite being introduced to the market as a healthy beverage option, some have expressed concerns about bottled water relative to public safety, energy consumption, littering, waste and recycling. Water Quality Control Standards Due to infrequent occurrences where water supply systems have either been contaminated or compromised, jurisdictions responsible for the provision of drinking water have created highly detailed processes to ensure that water quality is regularly monitored and treated accordingly. The Region of Durham's water system is maintained in accordance with the provincial Drinking-Water Systems Regulation 170/03 which requires continuous online monitoring as well as frequent sampling analysis. Durham's municipal water system is the first in Ontario to be accredited to all three relevant ISO standards and water quality reports are made available to the public on an annual basis. Refreshments Canada, an organization that serves the bottled beverage industry, acknowledges that many beverage manufacturers use municipal water as a raw material to produce their end product. Some bottled water manufacturers use underground-sourced water while others use municipal water which is filtered to lower the mineral content and remove chemicals such as cholorine. Bottled water is regulated and controlled as a food product by Health Canada and monitored by the Canadian Food Inspection Agency. The Canadian Bottled Water Association (CBWA) sponsors a quality assurance program establishing regulatory measures for its members beyond those legislated by government. Unannounced plant inspections occur annually as a component of the "Model Code" which investigates water sourcing through to the packaged product. To date, Health Canada claims that "illnesses caused by bottled water are very rare in Canada because it is treated, disinfected and monitored to ensure the absence of harmful organisms." Health Canada also suggests that no waterborne disease outbreaks in Canada can be associated with the consumption of bottled water. As a result, bottled water is often used by emergency services personnel and in disaster-relief planning. Subject: Bottled Water J-'age J 63 Energy and Water Consumption Various forms of energy are used to produce, package and distribute bottled water. In effect, any commercial product requires various forms of energy to manufacture and transport, bottled water just happens to be one of them. Some argue that the energy used to create and distribute bottled water is superfluous as municipal water is readily accessible and less costly. Energy is used to manufacture the bottles, fill them, move them to retail outlets, refrigerate them at the stores or in homes and recycle them if they are captured through a recycling program. It has also been suggested that scarce watershed resources may be further depleted by those who produce bottled water. The Pacific Institute, an independent research organization, estimates that in 2006, three liters of water were used to produce every one liter of bottled water in the United States. Similar statistics have also been suggested for other beverages on the market. Some claim that there are too few governmental regulations in place to restrict beverage producers from taxing both groundwater and municipal water delivery systems. Beverage manufacturers generally work through water conservation management programs in an attempt to safeguard the resource for which they are dependant. Water extraction in Canada is regulated by the Ministry of the Environment through the Ontario Water Resources Act and the Water Taking and Transfer Regulation. The CBW A estimates that the bottled water industry in Canada uses less that 1 % of all annual water withdrawals in Canada. Industry representatives claim that more water is used in the bottling of other consumer beverages such as juice and pop than in the production of bottled water. According to the Ontario Ministry of the Environment, commercial bottled water production in Ontario accounts for less than 0.0014% of all water used by other permitted users including commercial, agricultural, industrial and recreational. Public Safety Notwithstanding the energy debate, the beverage industry agrees that municipal water systems provide the public with an ideal source of drinking water. Manufacturers suggest that bottled water is not "competing" with tap water and that it should be viewed merely as one beverage option available to consumers at point-of-sale. In many cases, consumers prefer the option of bottled water over juice, pop, coffee or sports drinks because it is calorie-free. Due to growing concerns regarding obesity and adverse health effects attributed to unhealthy food choices, water remains an option which can be viewed to compliment a healthy, active lifestyle. Reusable beverage containers refilled with tap water can provide an efficient and cost effective way of ensuring easy access to drinking water. The trend towards use of reusable beverage containers is growing in schools, gyms and in the workplace. Such portable products are marketed as cost effective, convenient and safe for the environment. Habitual use of reusable containers avoids the unnecessary consumption of single-use PET (polyethylene therephthalate) bottles. Certain studies have suggested that as PET bottles break down overtime, toxins can be leached into the contained beverage, especially when stored in environments prone to extreme fluctuations in temperature. This process is applicable to any PET bottle regardless of the beverage contained therein. Health Canada suggests that there is "no scientific basis" to support the theory that a harmful amount of chemicals are released by PET bottles when subject to extreme temperatures. Even though the Environment and Plastics Industry Council (EPIC) suggests that PET beverage containers are safe for reuse if washed and dried properly, most manufacturers recommend they be used only once and recycled. Concerns have also been raised over the use of bisphenol-A (BP A), an organic compound used in many polycarbonate (hard plastic) containers. This chemical is notfound in single-use beverage bottles. Some suggest that prolonged use could have negative health effects, specifically for infants and young children. Although the plastics industry has defended the use of BPA, Canada has imposed a ban on the import and sale of baby bottles containing the chemical. Many manufacturers, including Nalgene Outdoor Products, have ceased production of reusable containers manufactured using BPA. Subject: iI' ,. 64 Litter, Waste and Recycling Bottled Water Page 4 In most cases PET beverage containers are 100% recyclable, however, some are found to be littered and others end up in landfill sites. According to a study by the Region of Durham in 2003, beverage packaging (ie. soft drinks and other beverage containers) comprised 13% of all litter in the Region. This rate has likely grown as both population density and the global production of single-use beverage packaging as been steadily increasing. The Town of Ajax responds to litter in a number of ways. Town staff run dedicated litter patrols and monitor problem areas' on a daily basis. Garbage bins in sports fields are maintained weekly and the appropriate resources are allocated in order to respond to special events. The Town runs a variety of anti-litter events including the Earth Day Spring Clean-up Challenge, Adopt-a-Park, Trail or Green Space, the Mayor's 20 Minute Makeover and other initiatives held in conjunction with Ajax Green Living Days or otherwise run as stand alone initiatives. Consideration will be given to develop further educational opportunities, including the creation of "bottled water free zones" within Town facilities. Staff will also continue to work with user groups in order to promote the use of non-toxic reusable containers. A public space recycling pilot program is currently being considered for implementation in 2009. The pilot, fully funded through a site plan approval condition, would result in the placement of four outdoor recycling stations at strategic locations across the waterfront. The receptacles would be serviced twice per week during the summer and once per week during the winter. Further information on the program will be presented to a forthcoming meeting of the General Government Committee. Curbside Collection According to Waste Diversion Ontario (WOO), the overall curbside collection rate for recyclable materials in 2006 was 63.5%, however, only 22.1 % of plastic packaging generated in Ontario was collected through the Blue Box Program. There is no data to determine redemption rates for water bottles as they are not tracked apart from other PET beverage containers. It has been suggested that 50-55% of all PET bottles consumed in the GTAin 2006 were recovered through the Blue Box Program. Beverage containers, in particular, have always been a challenge for curbside programs as consumption often occurs outside of the house in areas where recyclables may not be collected. This is also a challenge for multi-residential complexes as only 60% of its residents have access to a recycling system. Where there is no access to recycling, beverage containers and other recyclable materials are typically collected through the waste stream and end up in landfills. EPIC estimates that in 2002, only 31 % of all plastic beverage bottles generated in Ontario were recovered. Although PET bottles only account for 4% of recyclable materials collected in the Blue Box, they consume a great deal of space within the boxes and collection vehicles. Durham Region no longer collects oversized PET containers (6 liter containers and above) due to the additional transportation and processing costs required to handle them. Paper products, which account for the majority of recyclable materials collected through the Blue Box Program, take up less space and require less energy to transport. Regional recycling centers are equipped to sort and process average size PET containers, however, there is a substantial municipal cost in doing so. The Blue Box Program is operated as a 50/50 cost sharing program with municipalities and the printed paper-packaging industry splitting the bill. WOO data calls for 2007 indicate that the overall cost of Durham Region's Blue Box Program was nearly $13.5 million dollars, with $7.6 million dollars in revenue generated from the sale of recovered materials. The cost of recycling programs will only increase as the industry continues to utilize plastic containers, which are not nearly as marketable as aluminum cans and more costly to process. In response to a recent request for comments by the Ministry of the Environment concerning a review of the Blue Box Program, the Association of Municipalities in Ontario (AMO) in conjunction with the Subject: Bottled Welter Page 5 65 Municipal Waste Association (MWA) submitted several recommendations. They called for a comprehensive, province-wide recycling program to be fully funded by the Industry Funding Organization on behalf of the post consumer packaging and printed paper stewards. The submission suggested the implementation of a curbside collection program that provides, at minimum, the same evel of service as the current Blue Box Program. A multi-layered approach including the creation of a deposit return system, a multi-residential collection strategy and a public space recycling program was also recommended. Advocates of a full extended producer responsibility model suggest that if the industry was responsible for all costs associated with the disposal of consumer products, the environmental sustainability of product packaging would be greatly increased. It has been suggested that by establishing targets and offering incentives for the production of goods that can be re-used or easily recycled, all materials, including product packaging, would assume an inherent value rather than labeled simply as "waste". Bottle Deposit Return Programs Over the past two decades, there have been numerous lobby efforts calling on the Province of Ontario to establish a deposit return program for beverage containers. Several jurisdictions in the United States, Europe and Canada have established"bottle bills" which impose refundable deposits on most beverage containers ranging anywhere from 5 to 25 cents. In fact, every province in Canada has some form of deposit return program for non-alcoholic beverage containers except Ontario and Manitoba (which both rely strictly on curbside recycling programs). Recycling depots, redemption centers or reverse vending machines situated in designated retail locations provide refunds for used containers returned by consumers. The retailers and redemption centers are then refunded by the bottlers. Unredeemed deposits for containers recycled through a deposit program can be shared by the bottler to offset costs associated with managing the program, and the government, which can use them to fund other environmental initiatives. According to a study by EPIC, the average recovery rate for beverage bottles in Canada where deposit return programs exist is nearly double that of non-deposit model jurisdictions. The deposit program in Ontario with respect to beer, wine and spirit bottles has proven to be very successful. The beer bottle return rate in 2007 was 93% and the wine and spirit bottle return program, launched in February of 2007, has already achieved a 61 % return rate. There are several benefits that can be attributed to deposit programs. Bottle Bill legislation typically mandates an affiliated board, agency or commission to oversee an industry-led program which, in turn, creates employment and stimulates capital manufacturing. Deposit models provide incentives for recycling from both the public and private sectors as well as a disincentive to litter and waste. In Alberta, over 200 Bottle Depots located across the province processed over 1.6 billion beverage containers in - 2007, diverting nearly 50 million kilograms of recyclable material away from landfills. The return rate for all beverage containers, including plastics and PET bottles in Alberta in 2007, was greater than 70%.There is no government funding provided to the Bottle Depot program, depot operators and beverage manufacturers fund the full cost of the program. Manufacturers pick up the containers from the depots and reimburse the amount of deposits Pc;lid out to consumers as well as a handling fee for each container collected. Saskatchewan, relying strictly on a deposit program, achieved an 85% return rate in 2007. Other mature deposit model jurisdictions such as the Northwest Territories and Nova Scotia achieved return rates upwards of 80%. A return-to-retail system is another model prevalent in Europe as well as in Quebec. This model is based on the use of "reverse vending machines" in various retail locations. These machines process used beverage containers, return a deposit to the consumer and store the bottles until collected by the manufacturer. Retailers have historically resisted this model citing challenges with respect to maintenance and operating costs as well as spatial limitations. Blue Box recycling initiatives and deposit return programs should not be viewed as mutually exclusive. Deposit programs target beverage containers, the one recyclable item that is often consumed outside of the home. By providing an incentive for returning beverage containers to a recycling drop off facility, Subject: Bottled Water Page 6 66 studies have shown that litter is reduced and diversion rates are increased. Such programs can also be assumed to free up resources with respect to municipally funded collection and processing costs. Although support for the Blue Box Program is proportionally funded by the industry, a deposit return program can be completely funded by those who produce and consume the product. In areas where there is access to both curbside recycling and deposit return programs, recovery rates for plastic beverage bottles is substantially greater. Update on Other Jurisdictions Some municipalities and school boards have decided to impose regulations on bottled water in response to many of the concerns noted above. The Region of Waterloo, Toronto and London have established a ban on the sale of bottled water at all municipal facilities. The Council resolutions imposing the prohibition also provide for direction to allocate resources towards improving water delivery infrastructure. It is important to note that these bans relate only to the sale of bottled water. Staff and the public are still permitted to use any single-use water bottle within a municipal facility as long as it was purchased at their own expense. A schedule with which to phase in the bans was also incorporated as part of the resolution which was structured around honoring existing supplier contracts. Recently, the Province of Ontario as well as cities across the country including Cambridge, Windsor, Montreal, Vancouver, Calgary and Winnipeg voted against a ban on the sale of bottled water. Several jurisdictions including, St. Catharines, Vaughan, Owen Sound and Windsor have regulated the use of bottled water at council, public and committee meetings, and in some cases, at events held in locations where there is easy access to potable water. Other municipalities (including Ajax) typically provide chilled tap water at council, public and committee meetings but do not necessarily have a corporate policy or resolution of Council mandating the practice. The provision of tap water becomes more challenging for events held in outdoor locations. !n the absence of water fountains and/or other adequate refilling stations, bottled water becomes an optimal method of ensuring that attendees are properly hydrated. The preferred alternative is the use of reusable containers. Education and awareness is the primary method with which to promote the use of reusable beverage containers. In order to further promote this best practice, staff are prepared to investigate the opportunity to make non- toxic, eco-friendly, reusable beverage containers available for purchase at Town Hall and other Town facilities as well as provide unlimited free refills of tap water for those using them. Appropriate messaging can be printed on the containers as well as the Town's logo. Education and awareness strategies relative to litter, energy conservation, recycling and environmental sustainability are seen by some to be the most practical solutions to concerns about bottled water. Although a recommendation to ban bottled water sales was rejected by Vancouver, the city launched a campaign promoting the use of municipal water and reusable containers. Toronto, Guelph, Mississauga and numerous other jurisdictions have established communication efforts in an attempt to provide information to consumers so they can make an educated choice. In general, most of the information campaigns are focused on promoting municipal water and environmental sustainability rather than presenting any potentially negative impacts associated with the use of bottled water. Financial Implications: A detailed investigation regarding the cost of reusable beverage containers has not yet been initiated, however, it is estimated that they would be purchased and sold for roughly $8 each. The Town may chose to consider partially subsidizing this cost. At first, staff would order a limited supply in order to assess the demand. Providing free refills of these containers at Town concessions will involve staff assistance, but is not intended to be a cost item. The level of service required to provide refills is estimated to have a minimal impact on staff. Additional financial impacts relative to education and awareness campaigns would be budgeted accordingly by the departments responsible. Subject: Bottled Water I u~'" I 67 Communication Issues: As noted, staff will continue to develop environmental educational programming and events to coincide with Ajax Green Living Days. Staff will also investigate additional opportunities to work with the Region of Durham and other partners to promote the use of tap water, reusable containers and water conservation in general. Further investigation will occur with respect to determining the feasibility of creating "bottled water free zones" within certain areas of Town facilities. Staff will ensure that the necessary and appropriate communications are extended to staff and the public. Conc!usion: Many environmental issues today can be found to result from unnecessary consumption. The rather recent debate over bottled water is no different. The bottled water industry and environmentalists alike will generally agree that tap water is considered to be a safe source of drinking water. Bottlers suggest that their product is simply one of many consumer beverages currently available. If the debate were simply a comparison on the cost effectiveness of tap water versus bottled water, there is no doubt that the former represents the smarter consumer choice. The practice of filling a reusable bottle with tap water rather than purchasing bottled water when outside of the home is something that may be increased through public education. The issue, however, is also relative to consumer demand. Some suggest that a prohibition on the sale of bottled water would urge consumers to use a refillable container. Others maintain that in the absence of bottled water, consumers would likely purchase an alternative product which may be less healthy for them. It is also highly likely that this alternative product would be contained within a single-use beverage container. The results of prohibitions on the sale of bottled water are difficult to determine because they are a relatively recent phenomenon. It was not the intent of this review to conclude whether bottled water poses a threat to public safety. If it were, a review of other products packaged in PET single-use containers available for sale at Town facilities would also need to be investigated. The littering of bottled water and beverage containers is an issue affecting the Town of Ajax as well as every other municipality. A steady increase in the global production of plastic beverage containers and the growing intensification of our population presents a real challenge. The solution is one where responsibility must be shared by industry, government and the public. As with other environmental issues, education is one of the most effective ways to effect change at every level. The Town invests municipal funds in cleaning up litter and towards developing education and awareness campaigns. Although public space recycling programs can often be costly and challenging to administer, the proposed waterfront pilot program may better determine the overall feasibility of such an initiative if it were to be extended to other public areas. The provision of tap water over bottled water at council, committee and public meetings is a logical practice. In most cases, tap water is easily accessible and can be used in place of bottled water. Staff will promote the use of reusable beverage containers when communicating information regarding public events as well as review the potential of creating "bottled water free zones" within Town facilities. Furthermore, by selling reusable containers in areas where bottled water is typically used and discarded, consumers will be presented with an environmentally and economically sound option to consider when purchasing a beverage. Staff will also continue to monitor problem areas to ensure that recycling receptacles are strategically placed in order to assist in the reduction of litter. Above and beyond corporate practices, a provincially run deposit return system is a proven model to increase recycling and diversion rates while decreasing litter. When combined with a curbside collection program, redemption rates of all recyclable materials has been shown to increase. The deposit model is a relevant proposal as it not only focuses on bottled water but also on other beverages sold in single- use containers. Most Ontarians have access to the Blue Box Program. This mature, well-entrenched curbside collection program can only stand to benefit from the creation of a deposit return system. Subject: Bottled Water j-'age tl 68 . . The recommendations made in this report were unanimously supported by Town management staff, the Town of Ajax Recreation, Arts and Culture Advisory Committee as well as the Environmental Advisory Committee. ~L Blair Labelle, Manager of Legislative Services, Deputy Clerk , Director of Legislative and Information Services, Town Clerk M , II . Central Lake Ontario Conservation 100 Whiting Avenue Oshawa, Ontario 6 9 L 1 H 3T3 ). Tel: (905) 579-0411 Fax: (905) 579-0994 Member of Conservation Ontario Web: www.cloca.com Email: mail@c1oca.com ~OKr<, 1"l-ocr. January 28, 2009 CLOCA IMS Files NSSA58 NSSA59 M. de Rond, Clerk, Town of Ajax P.L. Barrie, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Wilcox, Clerk, City of Pickering K. Coates, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge P. Jones, Clerk, Town of Whitby Dear Sir/Madam: Subject: Long Term Aquatic and Wildlife Monitoring Programs; and 2006/2007 Aquatic Monitorina Reports The Central Lake Ontario Conservation Authority Board of Directors at its meeting held January 20, 2009 passed the following resolution: "THAT Staff Report #4777-09 be received; THAT the Wildlife Monitoring Program (Long Term) be received and endorsed; THAT the .Aquatic Monitoring Program (2009-2013) be received and endorsed; THAT the Aquatic Monitoring Program 2006 Annual Report be received and endorsed; THAT the Aquatic Monitoring Program 2007 Annual Report be received and endorsed; and, . THAT the above noted reports be forwarded to the Authority's member municipalities." Enclosed are the reports referenced in the resolution above. .......-- "",,', OW Yours ~~? / CYljt/1!~) Heather Brooks Director, Watershed Planning & Natural Heritage r~.b . ,1 C Ole,-" ~~~~~t ~ Re:0-~t~.~ ~'\tQ\ \c~l~ L{\ C___=2 ....,,__ FILE 9~1,"";"9~1,"";;:;::gu;::;~:p~; :~;::::~'~~ i~::; ) @ The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk "Service Excellence for our Communities" 70 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS i ,. January 29,2009 c.,o~j<, 18-0'1 Ms. D.A. Wilcox Clerk City of Pickering 1 The Esplanade Pickering, ON L 1V 6K7 RE: DAAC RESOLUTION - REQUEST TO LOCAL AREA MUNICIPALITIES TO SEEK THE ADVICE OF THE DURHAM AGRICULTURAL ADVISORY COMMITTEE. OUR FILE: COO Ms. Wilcox, the Planning Committee of Regional Council considered the above matter and at a meeting held on January 28, 2009 Council adopted the following recommendations of the Committee: "a) THAT the local area municipalities be encouraged to seek the advice of the Durham Agricultural Advisory Committee (DAAC) in matters and areas of consideration that may affect the viability and future of the farming industry in Durham Region; and b) THAT these requests be submitted through the Regional Clerk to the Planning Committee/DAAC and DAAC's recommendations be subject to approval by the Planning Committee and Regional Council." /-""'" (.... /' "i,0' 1 / /l L /. f) Ij lJ/ j ~__"C.) P.M. Madill, AMCT, CMM I Regional Clerk PMM/tf Enclosure c: A.L. Georgieff, Commissioner of Planning F~.}~) N. Rutherford, Senior Planner ~'~:".,. . I \"~,......~~' @ l'/"~~~~~~'-""'\ +<" .~ r , " . ~.' :[ - -..\ \;.-~,-""--- \,...~~ ....,-,,~~.. , r ~ t..-,,\ c! .! 100% Post Consumer CitJl 0# '7 1 COUNCILLOR'S OFFICE Pickering Civic Complex One The Esplanade I I I I, Pickering ON L1 V 6K7 cityofpickering.com c.of2-P-. \ q -0 <1. Bill McLean Regional Councillor Ward 2 February 3, 2009 National DNCL Regulations c/o CRTC Ottawa ON K1A ON2 RE: Do Not Call List I applaud the government and the CRTC for their initiative in addressing unwarranted and annoying phone calls from companies soliciting unwanted business. I have registered all my telephones numbers on the national Do Not Call List. However, I am extremely frustrated and upset that I am still receiving many calls and have not really noticed any decrease in calls. On January 2ih , at 3: 15 pm, I received a call from a recorded message from the Ontario Consumer Credit Assistance office asking me to complete a short survey involving three questions. I participated in the survey to obtain the company's telephone number so I could file a complaint. After the survey call, I contacted this company, which is located at 188 Wilkinson Ave, Unit 11, Brampton, Ontario, L6T 4W9, telephone 1.866.873.6222 and spoke with the manager, Mr. Mike Comrie. I informed him that I was on the National Do Not Call list and was offended at receiving this phone call. I was informed that surveys are excluded from the list and that this message was approved by the CRTC. Your website indicates that organizations conducting market research, surveys, or public opinion polls are not required to keep their own specific do not call lists . " -..:,...,..,.." : ; '1,::>' '-, ...-lc> .",.._,".~,--."....."..,.:.,.,.--- .. ...:.-.IZ..~--<< ..,...",...,~...",....,'" ->"-""''''.-'''''''',.-"",,",',,,,, P;; b n-+ C . . . p ~::-:-'" <::":".~_""""':""':"'---.Q.1~.KL.. ! l'cK i ;..::;1'-"0 (i . ,r:-'.~, .~...'.": .........../ .' ."'"'--.' ... F~LF ,; I ".......... .,""~.,...-;"''"'.~-'"'''''''.".),~..._'''''',.... ~) Facsimile: 905.420.6064 Direct: 905.420.4607 National DNCL Regulations February 3,2009 72 Page 2 , J I I It aggravates me to know that this enormous loophole exists with regards to surveys, as it is truly circumventing the true spirit of the Do Not Call List. These calls are annoying, harassing and truly unwanted as they are normally conducted during the evening dinner hour interrupting precious family time. I would appreciate hearing your comments to resol.ve this huge gap in the Do Not Call List program. Yours Truly, 11JJ/}y?~ Bill Mclean Regional Councillor Ward 2 Copy: Mark Holland, MP, Ajax-Pickering Dan McTeague, MP, Pickering Scarborough East Mike Comrie, Ontario Consumer Credit Assistance Hanna, Joanne Cc9 ,,~ ,/I.. eoif-: 73 From:' Sent: To: Subject: Attachments: David Stell [David.Stell@apboardoftrade.com] February 2, 2009 11 :01 AM Mayor Web Email Critical issue of American Protectionism CCC response to buy american.pdf; buy american Ryan.pdf COR..~. .~.- OCj, ,. Dear Mr. Ryan, Please accept this letter of support to the Canadian Chamber of Commerce and its position in relation to the critical issue of American Protectionism currently being considered in U.S. Government. . You are encouraged to include our letter in any and all future steps to raise awareness to this issue and effect change. Regards, The Ajax-Pickering Board of Trade For more information, please contact: Dave Stell Communica tions Specialist Ajax-Pickering Board of Trade (905) 686-0883 ext. 229 dstell@apboardoftrade.com www.apboardoftrade.com JJ Before printing, please think about the environment Thank You to our Annual Title Sponsors: GMt) i!IIl'n""",,,,.., G_", ........ DURHAM ww COLLEGE 'CJ l' ntrtu IUffUI ONTARIOP GEN UOIT ~.,,,,,). """:':~':,':'","'~,4<'-~ '::",:>!;:,<,~ ., The information in this email isconfidential.andmaybeprivileged.Itis intended solely for the addressee. Any review, distribution, copying, printing or other use of this email by persons or entities other than the addressee is prohibited without the sender's consent. If you have received this communication in error, the Ajax-Pickering Board of Trade asks that you please notify the sender by replying to the message and deleting it from your computer. ... t i "'''-''r''''~'.\:)....._._. \ '""'\ ~ ~ "'''._~-J C.oW'\DI "~J5]D9 C~ 1 74 AJAX-PICKERING ... Boardi:,:Trade 144 Old Kingston Rd, 2nd FI, Suite IO Ajax, ON LIT 2Z9 P:905-686-0883 F: 905-686-1057 www.apboardoftrade.com Thank you to our 2009 Annual Title Sponsors: A AREVA f'UlI't"'NHlC.f , B\J() ~ Illl,ll1CldltJlllUP .... DURHAM ww COLLEGE Q 1:7 SICCUS MArHU II FIRST DURHAM 1 \~-:;J.l'~i(' t.\- F IN.\~(' P,! oJ> cfg:~~~ ONTARIOPOWER GENERATION I!!QI! 4,1// "I VlIU DL\N Mayor Dave Ryan City of Pickering The Ajax-Pickering Board of Trade would like to express that it is deeply disturbed by the "Buy American" provisions in the economic stimulus packages that have recently been introduced in the U.S. Congress and Senate. This Bill will require that only American steel andiron be used in public works and public building projects and has been further amended by the Senate to include manufactured goods. Each of these actions threatens to worsen the economic conditions that exist today. History has shown us that protectionist strategies such as these will simply accelerate the decline of the economy. Many economists agree that strategies such as the Smoot-Hawley tariff, introduced by the U.S. in 1930, actually provoked the heightened global protectionism that led us deeper into the Great Depression. About 55 per cent of the goods made in Canada are sold to the U.S., but our nation is also one of the most significant consumers of U.S. products. Many ofthe members of our Board of Trade not only buy American goods and equipment in the course of their daily business, but they provide the commodities, equipment and technology that help U.S. manufacturers to remain competitive at a global level. We respectfully encourage representatives of the U.S. government to re-think these actions that could cause lasting damage to one of the most valuable trading partnerships the world has ever known. By working together in a spirit of cooperation, we can emerge from the economic crisis stronger than ever. John G. Smith President, Ajax-Pickering Board of Trade 7S l11J , i\ '""i:\PI.'\' I. \. ('ll.\~'11l1~l Cll}\;,>ltll H IIJ ~_(I:'\"!~ J{(t ';>J (rl"";\1l~(.' tl~~. ,,'Art,., (Local chambers of commerce & boards of trade are encouraged to share this letter with their members) Dear Canadian Chamber of Commerce member: As you are probably aware, an economic stimulus package, drafted by the U.S. administration, is making its way through Congress. A number of amendments made by the House of Representatives and the Senate could have a negative impact on Canadian businesses. By applying strict "Buy American" provisions to some government procurement projects. These provisions mandate the use of only U.S. suppliers in these projects. The bill passed by Congress last night had "Buy American" provisions attached to steel and iron used in public works and public building projects. It is being further amended by the Senate to include manufactured goods and health information technology. This could shut-out Canadian companies from U.S. procurement projects. It could also result in other countries implementing similar measures. Protectionism will not help the world weather the current economic storm. For federal-level procurement, the United States is bound to international obligations forbidding such practices. However, the state level is not tied to these rules, even though they allow Canadian and other foreign companies to participate in the procurement market. Normally when "Buy American" provisions are applied to procurement projects, foreign companies can participate in the market if: 1. it is in the public's best interest to use a foreign supplier; 2. there is a lack of supply in the U.S. market; or 3. domestic suppliers are more costly than foreign companies (the general range is between 6% - 12% differential in cost). Attached to the stimulus money flowing to the state-level governments are stricter "Buy American" provisions. The third exception is being amended to award a procurement contract to a U.S. supplier unless it will increase the project cost by more than 25 percent. This gives U.S. suppliers a substantial advantage over foreign competition, virtually blocking Canadian companies from the market. Unfortunately, a number of countries are erecting barriers to trade as part of their responses to the global recession. The impact of the United States Congress becoming more protectionist would inevitably be to fuel retaliatory measures in other countries that would delay economic recovery. It is exactly the wrong way to fight the recession and will harm both Canadian and U.S. companies. 76 Canadian companies are active in the U.S. procurement market. We encourage members to work with your suppliers, customers, and if applicable, parent subsidiaries in the United States and to encourage them to actively speak out against these new provisions by contacting their local Senator. The stimulus bill is moving fast through Congress. The time to act is now. If you have any questions or comments, please don't hesitate to contact our office. Sincerely, Perrin Beatty From: Sent: To: Subject: Attachments: Chaitanya Kalevar Uust1world@gmail.com] February 12, 2009 11 :55 AM Roberts, Linda; Shields, Debbie; Wilcox, Debi Re: Delegation request Contribution profile for Councillors. doc ,.-, r7 / I CcRR-. 9/-0't Wilcox, Debi Dear Ms Roberts: Thank you for the letter confirming me as a delegation for February Council meeting. Please include the attachment as part of my presentation for Tuesday's Council Meeting. Please also include it for the councillors and the City's website! I thank you for an accountable and transparent government! Chai On Tue, Feb 10, 2009 at 11 :39 AM, Roberts, Linda <lrobertsUV,citvofpickering.com> wrote: Please see attached letter. Linda Roberts Committee Coordinator Clerk's Division City of Pickering -1') l,-:;:) T. 905.420.4660, ext. 2928 Toll Free 1.866.683.2760 F.905.420.9685 TTY. 905.420.1739 ~:;':'lt,E 11'0 berts(G),c ityo fpi ckerin g. com www.citvofpickering.com --. ~.!\ 't"" -, ....' \ i '.;' "Cc' ~- ! (\ ~~ -'---'-,,", "~ I -'I t, " \-' . www.sustainablepickering.com 1 78 / ) Contribution Profile of Pickering Councillors Contributors Corporations Individuals Candidate Unions Mayor Dave Ryan 34K-90% 3.4K - 10% c RC2 - Bill M~Lean 16K-83% 3K - 15% 0.5K - 2% C2 - Doug Dickerson 35K - 89% 5K - 11 % RC3 - Rick Johnson 32K - 87% 5K-13% C3 - David Pickles 20K - 95% 0.75K- 4% 0.3K - 1.5% This is as dear case of dem.ocracy for the p'eople~ by the people and of the people c{)iJi]verted to democracy for the corporations, by the corporations andofthe corporations! OLD BOYS NETWORK - solidarity for ever! I'lease note the 1\1ayor and 3 (:oliJutiHm::s did! [t(J![ pilt :ili ~ert.t of titl::ir 0"\'>>1 in cmltdhutioilS! Corporations do not favour women very much! What a political statement on corporate sexism! WOW! WOW! And WOW! There are at best only two really independent councilors! Both are from Ward I! Congrats Ladies! Hats Off to the Ladies! Wilcox, Debi From: Sent: To: Subject: Buchan, Adriana on behalf of Clerks Web Email January 30,20099:11 AM Wilcox, Debi; Shields, Debbie FW: Durham Community Support Pickering C' oR-P-. :JJ..-o9 ,Ii I 79 I' I From: PFLAG Canada - Regional Directors Ontario [mailfo:region3@pflagcanada.ca] Sent: January 30,2009 1:01 AM To: Mayor Web Email; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Johnson, Rick, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor Cc: Region3@pflagcanada.ca; Clerks Web Email Subject: Durham Community Support Pickering To the elected Board Members of City of Pickering, MAYOR DAVE RYAN and MEMBERS OF COUNCIL, AND COUNCIL APPOINTEES, Pickering, Ontario January 29th 2009 RE: Proclamation of the International Day Against Homophobia on 17 May 2009, and raising the Rainbow Flag For the next edition of the International Day Against Homophobia on May 17, PFLAG Canada and Pride Durham Inc, which works within local and regional communities, invites the City of Pickering to make a meaningful gesture to combat homophobia and discrimination based on sexual orientation. A privileged moment to set up initiatives to fight against homophobia, this theme day calls out to the public and workers in all communities as well as those actively involved in civil society. Legislators, governments, and municipal administrators are also invited to this large annual gathering of forces. We therefore request the City of Pickering to pass a resolution proclaiming May 17 as the International Day Against Homophobia at its next meeting. With each year more and more municipal officials in Canada are using this day to send out to their fellow citizens a message of tolerance, openness, and hope. The second effort we propose consists in raising the Rainbow Flag on one of the municipality's flagpoles on May 17. Representing sexual minorities' victories and struggles for equality, this flag is an international symbol of gay, lesbian, bisexual, transgender and transsexual (LGBT) communities. -Attached Printable Copy -Reply Requested C'.~;., " J:-- ,_A...,...... Sincerely yours, Jayme Harper 905.231.0954 Jayme Harper & Julie DeMarchi Regional Directors - Region 3 Ontario National Board Members - PFLAG Canada ~b \1 tc9 @;'i 1 f'i,"--C\\CV\... -\ c bCLlClL:~_ H05PI<I AUO<lATlOn 01 onTARIO durham hospice 80 20') [)lImla~ Sr. F. Lower I.,'vd l.'nirs I &.2 Whithy, ON I1:\T 7HH T 90'11501 'i22 F 90S (SO 4 '')n TF I :iSH 7')0 ')j 11 F ho'picd[i'dllrhamh(l'pic>~,com www.durhamhospin:.com Comptl1zions through palliati,t'e transitions CoRP. ~?i. -Ocr Friday January 30, 2009 Debi Wilcox Clerk's Division City of Pickering One The Esplanade Pickering, ON L1 V 6K7 Dear Debi, The Canadian Hospice Palliative Care Association has designated the week of May 3rd to 9th of this year as National Hospice Palliative Care Week 2009. As you know, the Hospice program provides trained volunteers to support persons facing advanced illness, death or bereavement and their families. As in the past, we ask for your assistance in promoting our work by proclaiming May 3rd - 9th as Hospice Palliative Care Week. We look forward to receiving a positive response to our request. Yours Sincerely, ~-c Kirsten Schmidt-Chamberlain Executive Director Durham Hospice l'" :'') ._--'\...~ ~.._" 'P'~'~-'''''-ii . ..L,,,..,....:' I .'....'.t.,-'.. .~.,' ":i -=f.: \=~~.D~ ~'~'""~"'~'~~~D' I ~:~.:__;,~~~,~;'~~~,~::.~~-~~~i,,~!~~ T.A~;~"="~~~ ~ \rv'\..ctiCl;' -\DD~L~,Cd ~ Charitable Registration No. BN 13808. 3209 RR0001 . " I 8 1 - GOR-r<. d-.4---0<J Teachers of English as a Second Language Association ofOntan~ 27 Carlton Street, Suite 405, Toronto, Ontario M5B IL2 Telephone: 416-593-4243 or 1-800-327-4827 Fax: 416-593-0164 Email: a9ministration@teslontario.org www.teslontario.org January 26, 2009 Mayor David Ryan The Corp_ of the City of Pickering One The Esplanade Pickering, Ontario L 1V 6K? 'r'eur VVcrship, I am writing on behalf of TESL Ontario (Teachers of English as a Second Language) to invite you to take part in our Ontario wide initiative and declare the week of December 6 - 12, 2009 English as a Second Language Week in your region. Given the diversity of your population, we hope you Will grant us this request. In 2008 twenty two municipalities declared English as a Second Language Week. For 36 years, TESL Ontario has held its Annual Conference to provide professional development for educators, administrators, students and volunteers who work with immigrants, refugees, citizens, and visitors, all who wish to improve their ability to communicate in English. This year, our conference 'Language for a Crlanging World' will be held December 10 - 12, 2009 and we will be honoured If representatives of your council can participate. Last year's TESL Ontario conference attracted 1600 registrants. Our members travel from across the province and beyond to attend workshops, research symposia, our technology fair and publishers' displays. For many of us, this annual journey to Toronto marks a time when we can share our experiences, expand our skills, and reaffirm the positive contribution that our province makes to diversity. Having established a set of criteria to ensure measurable qualifications among ESL professionals, TESL Ontario, a non-profit organization, ensures that training institutions offering teacher training meet tile highest standards. As we demand the best qualifications of our members, and the best in training from our teaching programs, we offer the best in second language education to our students, who in turn, contribute a wealth of knowledge and experience to our communities. Attached, please find our suggested wording of the proclamation. If you have any suggestions or comments as to the content of this document, please contact our Executive Director, Renate Tilson at 416-593-4243 ext 4. Sinc~re!y, ..'1"'--." "'0l...(:.' .J.._ , , "TO: L : r--===--=f--=_~!RCUlATE TO: '-.'_._"-_.~~'-_...'-'.."-~_."."'- '.. I COU i'J C! L r .,C.Tif:FiCE SIJST~it.d I=-------i- -rj2,~:~ I : ~~~:;,:~~~~\-_nr~~~~~ '" (1\6+( Cv'~.) i C:;:\:)~~I::.l6...V'~:'c".,,_L-.' rr~ r,?;~~:; ~ ~:. r -..7'''-- - ,-, f: -T"l~- ;.,,~~::,:............--- :! (~(f;:"t\ " ;:\,),,\y () H -!._'~t.'J-- r~"-';'>;;--" "., ; j', 't-~ )f ~1 I!J Jl1~4" ..:~ -r ,1 ~<; -, ",' . II . Thank you for your consideration, Sheila Carson Chair 7M ~cuue 7eam Mayor Dave Ryan City of Pickering One The Esplanade Pickering, Ontario L 1V 6K7 Dear Mayor Ryan: Durham Region Home Builders' Association i~ tb CJ '.;' King Street Postal Outlet P.O. Box 26064 206 King Street East, Oshawa, Ontario L 1 H 1 CO Tel, (905) 579-8080 Fax (905) 579-0141 "..--,-',", . '''iii' ,..,'''..._,_.....'-O.'_~__,.,.,_., .-- ..~~.~';. ,....,:;. '",,: .~_~::;;';,:~J::.i~<>~r, ~.;::,~._, .".,~ .._~,~~~i:~~l~rt'~ . <::.jEC HlJ~"lAN RES C'j . CUST CARE r--j i."?E MGR CtjST & ADM ,r-~.: w_~_. _-=---=-=_(] t !l ."'""'~."'-=~"~"January!2 00 9 Co62-f<. ~-O-c;. On behalf of the Durham Region Home Builders' Association, I invite you to be our guest for dinner on ifuesday, March 17th, 2009, at The Holiday Inn, 1011 Bloor Street East, Oshawa together with the municipal mayors, local MPs and MPPs of Durham Region. Our "Mayors & Members" evening will begin with a mix and mingle at 5:30 p.m.; dinner at 6:30 p.m.; followed by the evening's program. The home building industry is a major component of life in our local municipalities and I hope that you will take the time to recognize the significance of our industry by joining us on March 17th as we launch New Homes Month in Durham Region. With this in mind, it is requested that your municipality declares April 2009 as "New Homes Month" in recognition of new home construction and home ownership as a basic factor in our economic progress and the quality of our lives. I am enclosing a sample Proclamation which, if approved by your council, could be brought with you that evening. We sincerely hope that you will be able to attend our dinner meeting and be in a position to declare April 2009 as "New Homes Month" in your municipality. ,. '" ~ L:.,~:"'" ~ I ~ Please RSVP to Donna Donaldson, Executive Officer at Tel: (905) 579'.;.1J.()80;Pax:-1905j57910141; or e-mail rsvp@drhba.com ...,.~-".,-. ... . J~Pk Frank MacPhee President '~ .~ .~\ I )'." " J ) . '. J ../ ,~C, Y ~\L,l .iJ )~(: ...~.':=- f,-; "Feb Donna Donaldsorl-O~rJ~L,...._.."..",..' (l Executive Officer CC;',:2:2 Iocr ~ r:<,.;.::',t..: j.:\~'.".J!,< www.drhba.com Mo-r,on -to Pf'Ot:.lCt~ Y'V\ Utq o~ R "Z ,_ J COMMITTEE REPORTS February 17, 2009 a) REPORT PD 2009-03 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D Pages Blue 1. Director, Planning & Development, Report PD 09-09 Grand Oak Homes (Eastern Division) Ltd. Plan of Subdivision 40M-1488 Final Assumption of Plan of Subdivision 39-41 RECOMMENDATION 1. That Report PD 09-09 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-1488 be received; 2. That the highways being Alpine Lane, Wildwood Crescent (formerly Forsyth Lane), Hollyhedge Drive and Major Oaks Road within Plan 40M-1488 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-1488, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-1488 be released and removed from title. 2. Director, Planning & Development, Report PD 10-09 42-64 Comments on the final report Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of EnerQvand Infrastructure, November 2008 RECOMMENDATION 84 1. That Report PO 10-09 of the Director, Planning & Development, regarding the report Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Energy and Infrastructure November 2008, be received; and 2. Further, that as part of the conformity exercise for the Provincial Growth Plan through the Pickering Official Plan Review, the Planning & Development Department take appropriate follow up action to: a) delineate the precise Urban Growth Centre (UGC) boundary, and b) establish land use designations and corresponding policies to define the specific types and densities of uses in the UGC which support and encourage development envisioned by the Growth Plan. 3. Director, Planning & Development, Report PO 11-09 65-94 Final Rouge River Watershed Plan Comments on Rouge River Watershed Plan: Towards a Healthy and Sustainable Future and Implementation Guide, prepared by the Toronto and Region Conservation Authority RECOMMENDATION 1. That Report PO 11-09 of the Director, Planning & Development regarding the Final Rouge River Watershed Plan, be received; 2. That the Final Rouge River Watershed Plan: Towards a Healthy and Sustainable Future and Implementation Guide, be received; and 3. Further, that City staff be authorized to work with the Toronto and Region Conservation Authority (TRCA) to implement the recommendations of the Rouge River Watershed Plan, appropriate to the City of Pickering. Citq o~ 85 February 17, 2009 COMMITTEE REPORTS b) REPORT EC 2009-02 OF THE EXECUTIVE COMMITTEE Executive Pages Buff . 1. (Acting) Chief Administrative Officer, Report CAO 02-09 1-6 Sustainable Pickering -2008 Update and 2009 Work Proqram RECOMMENDATION 1. That Council receive Report CAO 02-09 of the (Acting) Chief Administrative Officer providing an update on the 2008 Sustainable Pickering initiative and 2009 work program; 2. That Council authorize staff and the Sustainable Pickering Advisory Committee to continue to work on the City's Sustainable Pickering initiative with the continued assistance in 2009 of Durham Sustain Ability as outlined in this Report; and 3. That Council agree to the City's participation in "Earth Hour" on March 28, 2009 and authorize staff and the Sustainable Pickering Advisory Committee to take the appropriate actions to engage residents, business and institutions to also participate in this event. 2. Director, Corporate Services & Treasurer, Report CS 01-09 7 -28 City Policy ADM 060 -Records Manaqement Policv RECOMMENDATION 1. That Report CS 01-09 of the Director, Corporate Services & Treasurer be received; 2. That Policy ADM 060 Records Management Policy, be approved; and 3. That the appropriate officials be given the authority to give effect thereto. 86 3. Director, Corporate Services & Treasurer, Report CS 02-09 29-31 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION 1. That Report CS 02-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs oftaxes as provided under Section 357/358 of the . Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 08-09 32-43 Telus Mobility Lease Renewal Sideline 24. Between Hiqhwav 7 and Hiqhwav 407 RECOMMENDATION 1. That Report OES 08-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement with TM Mobile Inc. ("Telus") substantially on the terms set out in this Report. 5. Proclamation - Black History Month RECOMMENDATION That the month of February be proclaimed Black History Month in the City of Pickering and that the Pickering Advisory Committee on Race Relations & Equity be so advised. Citq (1~ , " 8 7 February 17, 2009 BY -LAWS 6934/09 Being a by-law to dedicate Block 12, Plan 40M-1502, Pickering as public highway (Fawndale Road). (By-law attached) 6935/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) - Cillf o~ MEMO To: Debi Wilcox City Clerk January 26, 2009 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Owner: Germaine Facundo Bonada Rosas Reserve Block 12, Plan 40M-1502 (Fawndale Road) LD 189/07 File: Roadded.508 The Owner has applied to sever Part of Lot 33, Range 3, BFC, into 2 lots through Land Division Application LD 189/07. In order to ensure the orderly development of these lots, the reserve block referred to was placed fronting the subject lands. One of the conditions of that land severance application was for the reserve to be dedicated, thereby permitting legal access to the severed/retained parcels. Accordingly, a by-law should be enacted authorizing the dedication of the reserve block. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for February 17. 2009. DB:bg Attachments 89 I I I I I l II W I I I \ RIVERS DRIVE - I-- \ \ I--- I-- _f---- ST. MONICA'S _ SEPARA TE SCHOOL 7 f-- wl== ~[IT 0 o "\'tIC\-\ARDSON STREET <{ 0 ---- 0:: I - c--- II ;;~H~ C - OU~ f-- - I--- - 1---_ - I-- 0 -= ELIZABETH <{ ~ JE;~ I:NiPSPH/N CRESCENT ~ ~ IN"J:T IV}!J[';BLlC j 'ct ISCHIIL :;;: _ FIDDLERS ii DETAIL INSET 1 I SCALE N.T.S. - w ~ a:: o w ...J <i o z 3: <i lL. BLOCK 12 .,.....-.. 40M.1502 -~ I- - I--- ~ VALLEY PARK I;; 0:: W > g -l STOVER I~I/r - ROUGE e-- - -t5 = ~ ~~ER ~DRIVE == =- \~ ~ ~\I ~ f=~ o ""'{ Z J<' I Co(' ~~DOLYN '\ ~I Q I ~ ~ I SITREET ~ ~ ~ DRIVE == ~ - 0- ~ ~== ~~.~ l--- <: I-- -Sj I--- I--- <: I-- _ rl L....J ~ :E VALLEY GATE I--- ____ I-- - ).-- - r-; ~f- ~= V /' ~ 01--- 0' zl-- ~\ ~I--- ~\iI u-~ - I- ~..~ \", -9- '. ~. '. ~ ',,,\ .~ ~ ....."'~ " 1 \ '-'~/'--' ~ ." ~. ......, '-'~ PARK I f-- I f-- ~ TOMUt',SON CRT. I~~ ~ ~- '\ ~'lO <'() % 'h .\ '\ '\ :\S "- BROOKRIDGE ~1'- " 11 . \ O'~ \ ~L- CHURCH (' OF THE NAZARENE = JJ-'l11 - .---- -- Planning & Development Department City of Pickering PROPERTY DESCRIPTION BLOCK 12, 40M-1502 OWNER CITY OF PICKERING FILE No. ROADDED. # 508 DATE JAN. 13,2009 DRAWN BY JB SCALE 1 :5000 CHECKED BY DB l' o a ~ourc..: Teronet Enterprises Inc. and its .up~lienl. All ri9hts Reserved. Not 0 pion of survey. 2005 MPAC and its 1Iuopller.. All riClhts Reserved. Not 0 plan of Survey. PN.5 IIIII 90 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to dedicate Block 12, Plan 40M-1502, Pickering as public highway (Fawndale Road). WHEREAS The Corporation of the City of Pickering is the owner of Block 12, Plan 40M-1502, Pickering and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Block 12, Plan 40M-1502, Pickering is hereby dedicated as public highway. (Fawndale Road) BY-LAW read a first, second and third time and finally passed this 17th day of February, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk Roadded,508 91 BY-LAW NO. 6935/09 al-"\- ~dV ~~ THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1345 Altona Road 905 Bayly Street 1915 & 1945 Denmar Road 1310 Fieldlight Blvd. 1655 & 1665 Pickering Parkway 1235 Radom Street 1995 Royal Road Don Sunny-Guy Steve Craveiro Oleksii Karpenko 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking Only Ltd. ceasing to be agents for 1345 Altona Road, 905 Bayly Street, 1915 & 1945 Denmar Road, 1310 Fieldlight Blvd., 1655 & 1665 Pickering Parkway, 1235 Radom Street, 1995 Royal Road, whichever shall occur first. 92 By-law No. 6935/09 Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 17th day of February, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk Committee of Adjustment Meeting Minutes Wednesday, December 3, 2008 7:00 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Keith Wilkinson Seconded by Susan Kular That the agenda for the Wednesday, December 3,2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 15th meeting of the Committee of Adjustment held Wednesday, November 12, 2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, December 3,2008 7:00 pm Main Committee Room (III) REPORTS 1. PICA 47/08 - A. & G. Cooper 962 Oklahoma Drive (Lot 666, Plan M19) City of Pickering The applicants requests relief from Zoning By-law 2520 to permit a 0.7 metre side yard width to reconstruct a carport attached to the main dwelling, to recognize a 0.1 metre flankage side yard width to an existing uncovered deck and to recognize an existing shed located in the side yard, whereas the by-law requires a side yard depth of 1.5 metres, a flankage side yard depth of 4.5 metres and for all accessory structures to be located in the rear yard. The applicants requests approval of these variances in order to obtain a building permit for the proposed carport and to obtain zoning compliance for the existing deck and shed. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Ann & Glynn Cooper, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Glynn Cooper explained the application and that he proposed to replace the carport. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 47/08 by A. & G. Cooper, be APPROVED on the grounds that the 0.7 metre side yard width to a proposed carport, a 0.1 metre flankage side yard width to an existing uncovered deck and to recognize an existing shed located in the side yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Committee of Adjustment Meeting Minutes Wednesday, December 3,2008 7:00 pm Main Committee Room 1. That these variances apply only to the proposed carport, existing uncovered deck and shed, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicants obtain a building permit for the proposed carport within. two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 48/08 - A. Perez 1622 Fairfield Crescent (Lot 158 Plan 40M-1499) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-law 2118/85 to permit a deck located 0.3 metre from the rear lot line whereas the By-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain Zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal of the application. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Alma Perez, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 48/08 by A. Perez, be DEFERRED until the next meeting in order to give the Committee Members an opportunity to visit the site. CARRIED UNANIMOUSLY 3 Committee of Adjustment Meeting Minutes Wednesday, December 3,2008 7:00 pm Main Committee Room 3. PICA 49/08 - L. Nichol & C. Copeland 504 Rougemount Drive Lots 99, 100, Plan 283 City of Pickering The applicants request relief from Zoning By-law 2511 to permit a proposed detached garage to be located in the front yard of the subject property having a proposed building height of 3.9 metres and to permit a 1.4 metre side yard width to the existing dwelling whereas the by-law requires all accessory structures to be located in the rear yard, a maximum accessory building height of 3.5 metres and requires a 1.8 metre side yard width to the dwelling. The applicants request approval of these variances in order to obtain a building permit for the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from the Toronto Region Conservation Authority expressing no objections. Larry Nichol and Cathy Copeland, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Larry Nichol provided an explanation of the garage construction and the material to be used for the cladding. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 49/08 by L. Nichol & C. Copeland, be APPROVED on the grounds that the request to permit the proposed detached garage to be located in the front yard, providing a maximum garage height of 3.9 metres and the minimum side yard width of 1.4 metres to the existing dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law subject to the following conditions: 4 Committee of Adjustment Meeting Minutes Wednesday, December 3,2008 7:00 pm Main Committee Room 1. That these variances apply only to the proposed detached garage on the existing lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 50/08 - L. Muraca 1905 Rosefield Road (Part Lot 3, Plan M-1089, Part 2, 40R-3825) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 187/75 to permit a 0.3 metre side yard width and rear yard depth to a proposed rear yard shed 2.8 metres in height, whereas the by-law requires a 1.0 metre side yard width and rear yard depth to all accessory structures greater than 1.8 metres in height. ~ The applicant requests approval of this variance in order to obtain zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal of the application. Written comments were also received from the City's Development Control Supervisor expressing no concerns subject to the roof drainage from the shed being solely contained on the applicants property. An eavestrough should be placed on both sides of the shed and directed to stop runoff from falling on to adjacent prqperties. Written comments were also received from Mr. & Mrs. Muttiah of 1901 Rosefield Road with no objections to the application. Louis Muraca, owner, was present to represent the application. Anthony White & Rose McGill of 1892 Rosefield were also present in support of the application. Louis Muraca submitted written correspondence from Bob Chan of 1911 Rosefield Road and Azeema Mohammed of 1903 Rosefield Road in support of the application. Louis Muraca stated maintenance of the shed would not be an issue. 5 Committee of Adjustment Meeting Minutes Wednesday, December 3, 2008 7:00 pm Main Committee Room Moved by Kevin Ashe Seconded by Susan Kular That application PICA 50108 by L. Muraca, be APPROVED on the grounds that the 0.3 metre side yard width and rear yard depth are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed shed, as generally sited and outlines on the applicant's submitted plans with this application. 2. That the applicant reduces the overhang on the north and east sides of the shed to a maximum of 0.15 metres (6 inches) from the property line. 3. That the applicant provides an eavestrough on the north side of the shed to ensure roof runoff is contained on the subject property and to ensure that there are no encroachments onto the abutting property. 4. That the applicant contacts the Planning & Development Department to arrange for an inspection of the shed and to conform that the construction of this shed is in conformity with the requirements of Condition #2 & #3. 5. That this work and inspection by City Staff shall be completed within three months of the date of this decision or this decision shall become null and void. CARRIED Vote Kevin Ashe David Johnson Susan Kular Eric Newton Keith Wilkinson in favour in favour in favour opposed in favour 6 Committee of Adjustment Meeting Minutes Wednesday, December 3, 2008 7:00 pm Main Committee Room (IV) OTHER BUSINESS 1. Appointment of Chairperson Moved by Susan Kular Seconded by Keith Wilkinson That David Johnson be appointed as Chairperson for a 1 year term. CARRIED UNANIMOUSLY 2. Appointment of Vice Chairperson Moved by Kevin Ashe Seconded by Susan Kular That Eric Newton be appointed as Vice Chairperson for a 1 year term. CARRIED UNANIMOUSLY 3. Adoption of the 2009 Meeting Schedule Moved by Keith Wilkinson Seconded by Eric Newton That the Committee of Adjustment Meeting Schedule for 2009 be adopted. CARRIED UNANIMOUSLY 7 Committee of Adjustment Meeting Minutes Wednesday, December 3,2008 7:00 pm Main Committee Room (V) ADJOURNMENT Moved by Susan Kular Seconded by Keith Wilkinson That the 16th meeting of 2008 the Committee of Adjustment be adjourned at 7:29 pm and the next meeting of the Committee of Adjustment be held on Wednesday, January 21,2009. CARRIED UNANIMOUSLY ;;z CJ c) c; ~ _~_\l Chair ~'\ ~"+-L~) istant Secretary-Treasurer 8 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, January 21, 2009 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Susan Kular Seconded by Keith Wilkinson That the minutes of the 16th meeting of the Committee of Adjustment held Wednesday, December 3, 2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room (III) REPORTS 1 . (Deferred from the December 3, 2008 meeting) PICA 48/08 - A. Perez 1622 Fairfield Crescent (Lot 158, Plan 40M-1499) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-law 2118/85 to permit a deck located 0.3 metre from the rear lot line whereas the By-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain Zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal of the application. Written comments were also received from th.e City's Development Control Supervisor expressing no concerns. Alma Perez, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 48/08 by A. Perez, be DEFERRED for six weeks to the March 4th meeting in order to give all the Committee Members an opportunity to visit the site, as the snow is obstructing the view. CARRIED UNANIMOUSLY 2. PICA 01/09 - D. and K. Florio 298 Starview Court (Lot 20 Plan 40M-1449 and Block 43 Plan 40M-1450) City of Pickering The applicants request relief from Zoning By-law 3036 to permit the parking of a vehicle 2.9 metres high on the driveway in the front yard, whereas the by-law permits a maximum vehicle height of 2.6 metres. 2 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room The applicants request approval of this variance In order to obtain zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Paul Bigioni, the Applicant's Solicitor, was present to represent the application. He stated that the variance is minor, the vehicle is only one foot over the by-law requirement, and he presented pictures to the Committee. He stated that there would be minimum intrusion on the streetscape, and the hedge provides a buffer. He noted the impact on the neighbour if the truck was parked in the side yard where the by-law permits the vehicle to park. He stated that there would be an insurance problem if the truck was parked off of the property. A petition from eleven area neighbours was submitted in objection to the application. Concerns expressed in the correspondence were safety to residents (especially children), traffic concerns, health concerns due to the diesel engine idling in excess of 45 minutes, unpleasant odor, noise, negative aesthetics of the court, and negative impact on property value. The petition notes the unapproved cutting of public curb to accommodate a wider driveway and the use of property for storage of unsightly, potentially dangerous (glass) commercial related garbage, and that neighbours have made numerous complaints to the City for over 15 years that th~ applicant has been operating a business from the property. Harri Gopaul of 296 Starview Court was present in objection to the application. He expressed the concerns stated in the petition, and stated that it is an industrial truck, and that the application fails to meet the four test points of the Planning Act. He also stated that diesel oil has spilled into the trees. He stated that there is a repulsive smell from the engine, that it is environmentally unfriendly, obstructs the flow of traffic, and that the by-law allows four vehicles to be parked and there are usually more cars parked. He further stated that they have made numerous by-law complaints to the City for over 15 years regarding the business operation of the applicant. He presented pictures to the Committee. Heidi Sanita of 294 Starview Court was present in objection to the application. She stated that all the neighbours are affected by the parking of the commercial truck, and that the truck should be parked elsewhere. 3 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room Nenad Budisavljevic of 293 Starview Court was present in objection to the application and concurred with the comments of Harri Gopaul. Donna Hristov of 297 Starview Court was present in objection to the application. She is opposed to the parking of commercial vehicles in a residential neighbourhood and submitted a petition that outlined the objections to the application. Kingsley Anderson of 1813 Forestview Drive was present in support of the application. He stated that neighbours should work together. The Committee stated that some of the issues discussed pertained to by-law enforcement and are beyond the jurisdiction of the Committee. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 01/09 by D. and K. Florio, be APPROVED on the grounds that the request to permit the parking of a vehicle 2.9 metres high on the driveway in the front yard is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following condition: 1. That this variance applies only to one vehicle required by the current owners for the operation of their personally owned and managed business. CARRIED Vote Kevin Ashe David Johnson Susan Kular Eric Newton Keith Wilkinson in favour in favour in favour in favour opposed 4 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room 3. PICA 02/09 - Cougs (Valleyfarm) Limited Southeast corner of Kingston Road and Valley Farm Road (Block 36, Plan 40M-2089) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-laws 5891/01 and 5955/02 to permit a decrease in building height for stacked townhouses from 16.0 metres and 6 storeys to 13.1 metres and 5 storeys and to permit portions of a proposed six and ten storey condominium apartment building to have a 0.0 metre setback from the main wall of the building along Kingston Road, whereas the By-law requires a 1.0 metre setback for the portion of the building greater than 16.0 metres in height. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed multi-building development. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Written correspondence was also received from Robert Lennox on behalf of Hildia Lennox of 1575 Kingstc;>n Road expressing concerns in regard to the access road. Shane Steuernol, agent, was present to represent the application. Shane Steuernol explained the application. No public spoke, however there were numerous neighbours present to observe the hearing. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 02/09 by Cougs (Valleyfarm) Limited, be APPROVED on the grounds that the proposed decrease in building height for stacked townhouses of 13.1 metres and 5 storeys and a reduced setback of 0.0 metres from the main wall of the building above 16.0 metres in height along Kingston Road are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 5 Committee of Adjustment Meeting Minutes Wednesday, January 21, 2009 7:01 pm Main Committee Room 1. That these variances apply only to the proposed multi-height, multi-building development, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains Site Plan approval and a building permit for the proposed mixed use development within three years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 03/09 - R. & R. Cariaso 526 Laurier Crescent (Lot 112, Plan 40M-1242 City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 1289/81 to permit 3.3 metre rear yard depth to a proposed two-storey deck, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicants request approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Restituto Cariaso, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 03/09 by R. & R. Cariaso, be APPROVED on the grounds that the 3.3 metre rear yard depth to a proposed two-storey deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 6 Committee of Adjustment Meeting Minutes . Wednesday, January 21, 2009 7:01 pm Main Committee Room 1. That this variance applies only to the proposed two-storey deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicants obtain a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void CARRIED UNANIMOUSLY 5. PICA 04/09 - Ontario Realty Corporation 2600 & 2610 Brock Road (Lot 7 & 8, Plan 585, Part 5 - 10, 40R-2633) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit a minimum lot frontage of 80.7 metres, whereas the by-law requires a minimum lot frontage of 90.0 metres. The applicant requests approval of this variance in order to complete a land severance application to the Region of Durham Land Division Committee (Region of Durham File LD 116/08). The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Lynn Collins, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Keith Wilkinson That application PICA 04/09 by Ontario Realty Corporation, be APPROVED on the grounds that a minimum lot frontage of 80.7 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 7 Committee of Adjustment Meeting Minutes Wednesday, January 21,2009 7:01 pm Main Committee Room 1. That this variance applies only to the proposed severed lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant finalize the associated land severance application LD 116/08 for the proposed severed lot or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Susan Kular Seconded by Keith Wilkinson That the 1 st meeting of 2009 the Committee of Adjustment be adjourned at 7:58 pm and the next meeting of the Committee of Adjustment be held on Wednesday, February 11,2009. CARRIED UNANIMOUSLY 1;-el'l} OJ Date r I . ~\" I ~ \? I ._.~'<~- Chair <--- ", ,,",'~) Assista Secretary-Treasurer 8 Uhf o~ Minutes I Meeting Summary Seaton Advisory Committee Tuesday, December 9, 2008 10 am Main Committee Room Pickering Civic Complex Attendees: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Doug Dickerson, City Councillor Neil Carroll, Director, Planning & Development Tom Melymuk, Director, Office of Sustainability Cathy Grant, Director of Public Services, Library Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Principal Planner, Policy Rik Ganderton, RVHS John Connolly, Transport Canada Dorothy Skinner, Region of Durham Steve Heuchert, TRCA Carolyn Woodland, TRCA Lloyd Cherniak, Lebovic Enterprises Bruce Fischer, Metrus Development Rodger Miller, Mattamy Homes Aaron Wesson, Mattamy Homes Chris Matson, Brookfield Homes Steve Goldhar, Sundial Homes James McCafferty, Durham District Catholic School Board Louise Farr Chambers, UOIT Joan Wideman, Ajax Pickering Board of Trade Kathy McKay, Ajax Pickering Board of Trade Peter Rodrigues, Resident of Seaton Absent: Tom Quinn, Chief Administrative Officer Gil Paterson, Director, Corporate Services Everett Buntsma, Director, Operations & Emergency Services Reg Webster, Sernas Associates Graham Martin, ORC 1. Introduction & Welcome Councillor Johnson thanked everyone for attending this meeting. Page 1 CORP0228-2/02 M SPU date Cathy Rose gave an overview of the update provided by Reg Webster. The MESP is being undertaken to assist in the development and approval of the neighbourhood plans. The Seaton Master Environmental Servicing Plan (MESP) Existing Conditions Report was circulated to the City of Pickering, Region of Durham and Toronto Region Conservation Authority (TRCA) in August 2008. This Report summarizes existing conditions data, field inventories and analyses of aquatic communities, fluvial geomorphology of streams, terrestrial communities at existing and proposed road crossings of the Natural Heritage System, geology, hydrogeology, hydrology, floodplain mapping, existing municipal services and road systems within Seaton. The Report findings were presented to the Seaton MESP Oversight Committee in August 2008. Based on Report findings and discussions with the City and TRCA, a system of field monitoring stations has been established to obtain further field data on surface water flows in streams, water levels in wetlands, groundwater contributions to wetlands and site geology. Ongoing monitoring of these systems will provide additional data on the natural features and functions in Seaton. This data will be used as input to the ongoing development impact analyses. The data helps identify where sensitivities exist so that impacts can be eliminated through neighbourhood or construction design. Where impacts are unavoidable, the data and analysis will assist in the formulation of mitigative measures to be incorporated in development design. Technical meetings are on-going with TRCA. ' Meetings have been held with GO Transit and the CPR on the potential for expansion of GO rail on the CPR land on the south boundary of Seaton. Traffic analysis and determination of lane and signalization needs for the non-Regional roads within Seaton is being delayed until the overall system analysis is done for Seaton that will be undertaken early in the Regional Infrastructure EA. Page 2 CORP0228-2/02 There have been a number of meetings with municipal and agency representatives dealing with the identification and potential location of major community facilities. Draft information compiled by Sernas was released for comment in late August 2008. The City of Pickering is still reviewing this information. The First Nations consultation will be initiated in January now that comments on the Existing Conditions Report have been provided. The first draft of the Energy Management Strategy for Seaton is nearing completion. It is anticipated that a separate presentation meeting will be held with all stakeholders in January 2009. It is anticipated that another Oversight Committee meeting will be held in February or March with the final MESP Report expected to be completed in the fall of 2009. Dorothy Skinner advised that the RFP for the Regional Infrastructure EA references the significant amount of work completed or expected to be completed, through the MESP pertaining to regional roads. Lloyd Cherniak expressed frustration with the length of time it is taking the City to provide information on its major community facilities needs and preferred locations. He noted the first meeting to discuss this information was held in December 2007. Tom Melymuk advised that a definitive position on community facilities would not be possible until the Neighbourhood Planning Program has been completed. It is the City's view that the final size and locations should be an outcome of that program. Neil Carroll commented that the Neighbourhood Planning Program has a specific component preparing a community services and facilities plan that will help inform where facilities should be located and what size they should be. The City anticipated the Neighbourhood Planning Program would be more advanced by now so that it could inform the MESP. Page 3 CORP0228-2/02 Jim McCafferty mentioned that he is not aware of any requests for school locations in the Seaton area. He noted the sites are usually determined once the neighbourhood plan and designs are completed. Catherine Rose noted the Board planners have attended the meetings on community facilities. Councillor Johnson stated that he understands the developers' frustrations and they will attempt to provide the requested information as soon as possible. Dorothy mentioned that the Region provided considerable input on facility needs. She advised that the draft minutes were released by Sernas, but final meeting notes were not yet prepared, and that she had suggested several changes to the draft. Bruce Fischer stated that the list of facilities is needed for them to move forward and mentioned that Sernas has completed a drawing where the facilities were identified. Dorothy confirmed that the drawing Bruce is referring to is the one discussed at the August meeting. Lloyd mentioned that the population will determine the number of facilities required and that they are also waiting for the Fiscal Impact Studies to be completed. Councillor Littley reiterated Tom Melymuk's comment that it would be appropriate that the neighbourhood plans are completed before the information on the community facilities is made available. Councillor Dickerson mentioned that Seaton is a large area, with up to 15 neighbourhoods, and it he understands that it would be helpful for the developers to know where the parks will generally be located. He does not feel that the developers' request for general information on community facilities is unreasonable. Rodger Miller stated that there are always some refinements needed once the plans are in place. Lloyd Cherniak noted that the Central Pickering Development Plan requires identification of major community facilities as part of the MESP. Page 4 CORP0228-2/02 Catherine Rose noted that City staff did provide input on community facilities at the December 2007 and August 2008 meetings. However, the City staff needed additional time to meet and review the information provided by Sernas in August. Councillor McLean joined the meeting in progress. Councillor Johnson thanked the developers for raising the issue and advised that staff will endeavour to provide the information requested within the next month. City to provide comments on major community facilities needs Neil Carroll advised that Planning & Development will coordinate the list of facilities with the Culture and Recreation Department. Bruce Fischer suggested that some of the major facilities be located on non-developable land. Catherine Rose requested clarification as all of the community facilities must be located on developable land. Bruce clarified that he meant the facilities could be placed on some of the remnant parcels that were not part of the land exchange. Discussion ensued on whether the facilities could be combined in central locations, such as EMS, Fire, Operations and Transit. Councillor McLean mentioned that there have been discussions at both the Regional Finance and Works committee about combining these facilities as it would reduce costs. He further stated that EMS stations should be in a central downtown area rather than in a remote location. Councillor Littley indicated that she visited a combined facility in Calgary a few years ago and the shared services are a great advantage for the municipalities. Page 5 CORP0228-2/02 3. Natural Heritage System (NHS) ManaementPlan & Master Trails Plan The Final Seaton NHS Management Plan and Master Trails Plan Report was released in October 2008. The document is over 500 pages long. The study was commissioned by the Ministry of Municipal Affairs and Housing, and prepared by a team on consultants headed by Schollen & Company Inc. The Report is considered "advice to the Province" and will not be formally adopted by the Province, similar to the study completed by Hemson for the employment lands in Seaton. The Final Report considered extensive comments by City, MMAH, MNR, TRCA and Region of Durham staffs and other stakeholders on the Draft Report released in March 2008. The Appendices to the Final Report include technical information and detailed responses to the comments received during the Study. The NHS Management Plan is a guide to manage the NHS to ensure natural heritage values are protected in the long term. One component, the Cultural Heritage and Archaeological Resources Management Plan, provides a guide for the management of cultural heritage features and landscapes including a strategy for an interpretive plan. The Master Trails Plan proposes a trail system to link neighbourhoods and the larger regional trail and open space networks. The Final Report provides a budget only for capital costs. Estimated amounts are $95 to $110 millions for NHS Restoration and approximately $38 million for the Master Trails Plan. The Report suggests the roles and responsibilities for the partner agencies: - The Province to coordinate financial resources; The Region to complete official plan amendment; The City has a more extensive list which includes: . policies, zoning, neighbourhood planning and multiple partnerships; . trails enforcement, education, safety, monitoring and maintenance; CORP0228-2/02 Steve .Gaunt City staff will review and prepare comments on the Final Report for the consideration of Council early in 2009. Page 6 - The TRCA to provide staff resources and expertise and secure funding for management of NHS. The Report states that the trails should be constructed prior to build out of adjacent neighbourhoods, and the alignment of trails outside of the NHS is to be determined through the neighbourhood planning program with input form other studies, such as the Regional EA and MESP. Councillor Dickerson indicated that the best approach would be to have all the trails built up front. Bruce Fischer noted that the location of the storm ponds should be identified before trail heads are located. Carolyn Woodland from TRCA indicated that the roles and responsibilities need to be clearly defined. Acquiring the land is great, but managing the lands is a long term commitment that requires extensive funding. There should be a greater commitment from the Province. TRCA is disappointed that there was not more dialogue with municipalities and agencies for this process. Councillor Mclean left the meeting. Neil Carroll advised that the Province should retain ownership of lands and TRCA could monitor them. Tom Melymuk advised that the report is available for viewing at the Planning & Development Department and that copies may be made available at a later time. Catherine Rose suggested that the consultant (Mark Schollen) be invited to the next Seaton Advisory Committee meeting to provide a more detailed overview of the report. Peter Rodrigues noted that some members of the public objected to the recommendation that primary trails be paved. CORP0228-2/02 Steve Gaunt to contact Mark Schollen inviting him to the next Seaton Advisory Committee meeting to provide a more detailed overview of the Final Report. Page 7 elghbourhood Planning Process U date In mid November, a consolidated version of the Council adopted Terms of Reference for the Seaton Neighbourhood Planning Process was sent to Members of Council and Sernas (on behalf of the Developers Group), Provincial and Regional representatives, and senior City staff. As part of Council's approval of the Terms of Reference, a Management Agreement is required to be entered into between the City and the Developers Group. The City Solicitor is currently drafting the Agreement, and has had a discussion about the contents of the Agreement with the solicitor for the Developers Group. The Solicitor's draft of the Agreement should be ready for discussion with City staff in early January 2009. Lloyd Cherniak informed the committee that the Developers Group would not be proceeding based on the current Terms of Reference as they are concerned with amendments made to the Terms of Reference, and stated that they would like to propose some further amendments. Catherine Rose reminded the Developers Group that the amendments to the draft Terms of Reference were proposed by Planning & Development Committee (not staff) and approved at Council. Copies of the Minutes from September 2, 2008 Planning & Development Committee detailing the amendments are available if anyone would like to obtain a copy. Tom Melymuk clarified that the opportunity to propose amendments for the Terms of Reference was at the Council meeting when any interested parties could appear as a delegation. Councillor Johnson stated that under the Municipal Act, amendments must be dealt with at Council in a public meeting. Jim McCafferty advised that he has seen the original Terms of Reference, but would like to see the revised one. It was noted that the revised Terms of Reference are a public document. CORP0228-2/02 C. Rose to send out a copy of the Council adopted Terms of Reference and Minutes of Council meeting to those who did not yet received a copy. Page 8 Lloyd Cherniak mentioned that their main concern is with the interpretation of employment lands and whether residential development can occur prior to jobs. He understands how critical jobs are to Pickering and the Region, but the development charges are over $700 million. Lloyd Cherniak stated further that the province should fund the servicing of these lands. Councillor Dickerson confirmed that the City and the Region have adopted a job first policy for Seaton development. The Developers Group asked if the City could support them to pressure the province to speed up the process. The Developers Group advised they have received a commitment from the Minister of Municipal Affairs, and they would like to start working together. Councillor Dickerson stated that the possibility of jobs being created in this current economic crisis should be a positive sign and the Province should proceed with building the infrastructure for the employment lands. It was suggested that Council pass a motion at Council requesting that the Province commit to the funding for the infrastructure and a start date. Councillor Johnson mentioned that other new employment lands developments in the area have been cancelled or postponed and we want to avoid this from happening in Seaton. Lloyd Cherniak stated that the Province and land developers are taking a big risk investing in Pickering, but the Region wants to encourage investment in this area. Councillor Johnson advised that there are many local businesses in our community looking to expand their business and want to stay in the area. The Seaton employment lands would accommodate their needs. Lloyd Cherniak advised that the Minister's commitment was to have an MOU regarding funding drafted by March 2009. Catherine Rose mentioned that this timing is consistent with the timing anticipated for the selection of a consultant for the Neighbourhood Planning Program (assuming the Management Agreement is entered into and the RFP for the Neighbourhood Planning Program is issued by late January). Peter Rodri ues mentioned that after hearin the comments Page 9 CORP0228-2/02 from Mr. Cherniak, he may not necessarily agree with all of them. One thing which is not clear is whether homes would be built before there is employment in the area. 5. Other Stucli$s Dorothy Skinner advised that the RFP for the Regional EA is closing on January 29, 2009. Regional Council is anticipated to select the successful consultant by March 2009. All 6. A draft version of the Fiscal Impact Study of Seaton on the Region should be available for review soon. This Study is bein undertaken b 181 for the Develo ers Grou . NextM$eting The next meeting to be scheduled for the third week of January 2009. All Other Business All Meeting Adjourned: 12:10 pm Page 10 CORP0228-2/02 Cillf (J~ Minutes I Meeting Summary Seaton Advisory Committee Tuesday, January 20,2009 9:30 am Main Committee Room Attendees: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Doug Dickerson, City Councillor Tom Melymuk, Director, Office of Sustainability Neil Carroll, Director, Planning & Development Cathy Grant, Director of Public Services, Library Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Principal Planner, Policy, Planning & Development Grant McGregor, Principal Planner, Policy, Planning & Development Ron Taylor, Coordinator, City Development Reg Webster, The Sernas Group Inc. Graham Martin, ORC Rik Ganderton, RVHS John Connolly, Transport Canada Dorothy Skinner, Region of Durham Steve Heuchert, TRCA Carolyn Woodland, TRCA Lloyd Cherniak, Lebovic Enterprises Bruce Fischer, Metrus Development Tom Albani, Metrus Development Rodger Miller, Mattamy Homes Chris Matson, Brookfield Homes Kevin Morawski, Genivar Consultants Jim McCafferty, Durham Catholic District School Board Joan Wideman, Ajax Pickering Board of Trade Kathy McKay, Ajax Pickering Board of Trade Peter Rodrigues, Resident of Seaton Absent: Tom Quinn, Chief Administrative Officer Donna McFarlane, UOIT 1. Introduction & Welcome Councillor Dickerson welcomed everyone on behalf of Councillor Johnson. Page 1 2. Natural Heritage System - Presentation by Consultant - Management PI.an & Master Trails Plan Mark Schollen provided an overview on the Final Report of the Seaton Natural Heritage System (NHS) Management Plan and Master Trail Plan. Steve Gaunt Mark Schollen The overview is to provide an opportunity to respond to questions and discuss implementation recommendations. As stated in the Central Pickering Development Plan (CPDP) the purpose of the study is to establish the long-term uses, maintenance requirements and responsibilities, programs and associated financial implications for all elements of the Natural Heritage System as well as to address cultural heritage protection and archaeological resources within the NHS. The Study also generates a Master Trail Plan that will guide the implementation and management of a multi-use trail system within the Seaton Community. The Management Plan Document comprises: 1- Final Report - Executive Summary and NHS Management Plan and Master Trails Plan 2- Technical Appendices A. Significant Flora/Fauna and Restoration Plant Lists B. Principles of Crime Preventative Trail Design C. Consultation Meeting Reports D. Cultural Heritage InventoryNiewshed Analysis E. Archaeological Assessment Report F. Review of Regional Trail, Seaton Hiking Trail and Cycleway Strategies The Final Report for the NHS Management Plan provides recommendations to guide the management of Seaton NHS to ensure that natural heritage values are protected in the long term and areas reflecting past human disturbance are restored to natural habitats. The Final Report for the Cultural Heritage and Archaeological Resources Management Plan provides recommendations to guide how cultural heritage features and landscapes in the Seaton NHS are managed, celebrated, and interpreted. This plan also sets out a strategy and priorities for developing an Interpretive Plan for the Seaton NHS. Page 2 The Final Report for the Master Trails Plan illustrates a proposed trail system for the Seaton community that links neighbourhoods to each other and to the larger regional trail and open space network. The Implementation Strategy guides the staging of NHS restoration and trail construction activities. The strategy addresses natural heritage, cultural heritage and archaeological resources .and trails collectively, since the roles and responsibilities of the implementing partners include initiatives related to all components. The NHS Management Plan is divided by Management Units (MU), which will be utilized as tools to direct the development of the management prescriptions. The "Natural" MUs: . Native Woodlands . Swamp Communities . Marsh Communities . Aquatic Communities . Beach I Bars . Bluffs . Sand Barrens . Clay Barrens The "Cultural" (disturbed) MUs: . Cultural Communities . Cultural Hedgerow . Cultural Woodland . Plantation . Agricultural Communities . Manicured Communities . Quarry Sites The NHS Management Plan includes: Ecological Restoration I Management Prescriptions . Agricultural Lands . Riparian Corridors . Cultural Meadows I Woodlands . Open Habitat . Plantations Page 3 Fisheries Management · Implementation of Fisheries Management Plan · Restoration of terrestrial habitat to maintain base flow . Restoration of riparian habitat . Support of existing initiatives (Atlantic Salmon/Redside Dace recovery, barrier removal, in- stream habitat, etc.) The Cultural Heritage and Archaeological Resource Management Plan provides guidance to direct protocol for completing archaeological investigations to facilitate trail implementation and considers: A. Integration of resources within the NHS. B. Recommendation of protocols for protecting and managing archaeological resources. C. Identification of opportunities for interpretation. The Master Trails Plan provides: A. Goals and objectives for the Master Trail Plan B. Trail system layout C. Trail system hierarchy D. Trail head hierarchy E. Directives to guide integration with Seaton Hiking Trail F. Trail construction guidelines G. Integration of trail system with future neighbourhoods The Final Report recommends an Implementation Strategy: A. Priority NHS restoration and management prescriptions. B. Priority Cultural Heritage I Archaeological Resource management strategies. C. Implementation plan for the MTP. D. Roles and responsibilities. E. Implementation priorities. F. Order of magnitude cost estimate. G. Maintenance and monitoring recommendations. Summary of Implementation Strategy . Includes: A. 26 Natural Heritage System Restoration Prescriptions B. 12 Bike route and 26 trail Network Implementation Prescriptions C. 17 Cultural Heritage I Interpretive Plan Prescriptions Page 4 . Overview of costs include: A. Natural Heritage System Restoration $95-110 M B. Implementation of Trail Network $12-15 M C. Implementation of Bike Routes $12-15 M D. Trail Head Construction I Refurbishment $6-8 M E. Additional Studies $0.5-0.7M . Partners Include: - Provincial Government - Region of Durham - City of Pickering - Ontario Realty Corporation - Toronto and Region Conservation Authority - Heritage Pickering - Community Discussion Period Lloyd Cherniak noted that the Master Trail Plan identifies that many of the trails will be asphalt to make it easier to maintain year round, but it does not mention who will be responsible for the maintenance costs. Carolyn Woodland indicated that not all trails will be paved, and that this process would be phased in over a period of time. Peter Rodrigues noted that most of the trails are wider than the standard sidewalk and it may be more difficult to plow them. Peter indicated that this is a great study which raises many concerns. For example, will the current Seaton trails be paved or will it remain a nature path. All these trails will take up more land and will impact wildlife. When there are no trails, people make their own way through nature. Mark Schollen mentioned that it is recommended to have a trail to ensure that they can protect environmentally sensitive areas by placing barriers as needed. He also mentioned that parts of the trails will require policing and lighting, therefore becoming more like a road. Dorothy Skinner stated that accessibility is a key issue for the trails and enquired if there are any known trails like this one in other areas. Mark advised that the bike trails through the Don River valley are a perfect example. Page 5 Joan Wideman asked if the trails would lead to employment lands and would be safe for people to use on a regular day to day basis. Mark Schollen advised that the design is in place to provide access from the trails to the employment lands. Bruce Fischer stated that the lands are owned by the Province, but the expectation is that the City will be maintaining the trails and asked if any commitment has been made yet as operating expenses for these will be quite expensive. . Steve Gaunt stated that there have been no discussions on how the recommendations from the Final Report will be implemented. Bruce Fischer questioned what the Report recommends the developers' be responsible for. Mark Schollen stated that the developers are expected to provide trail heads and buffer planting on the Provincial land adjacent to the development. Bruce Fischer expressed concern with this recommendation and commented that the Province should protect the parks and trails without impacting any of the developers. Dorothy Skinner commented that the Region anticipated taking a report to their Planning Committee providing the Region's position on the study. Lloyd Cherniak questioned the costs identified in the Report as he believes they are too low. Councillor Litttley questioned whether community gardens are permitted. Mark Schollen confirmed they are. It was suggested that the Final Report should be put on the website and Steve Gaunt advised that they are currently looking into this, but need to ensure that there is sufficient memory space as the colored maps take a lot of digital space. Reg mentioned that copies of the Final Report are available on CD. 3. MESPUpdate Reg advised that they are proceeding at a slower pacer than originally anticipated. The Morrison Hershfield Study done by the Province was not as detailed as expected. Thus, new boreholes were dug and significant groundwater monitoring is underway now. Page 6 The consultants are moving forward on interfacing the NHS study recommendations with the MESP now that the consultants' NHS Report is completed. Consultations about the MESP still have to occur with the First Nations. Work on the community facilities is on-going. It is expected that this work will be presented at the next Oversight Committee. Energy Management Study - Finalization of the report on Tom to confirm Energy energy management and presentations should follow within Management Study the next month or so. It was suggested to invite the presentation for the consultants (Bill Wong) for a presentation at the next SAC next meeting. meeting. Reg advised that they anticipate having a completed MESP Report by mid to end of summer. Cathy mentioned that they requested an opportunity to meet Cathy to submit dates with consultants and are still interested in meeting with them. to Reg Webster. Reg advised Cathy to provide tentative dates and they would schedule a meeting accordingly. 4. Community Facilities - Discussion All Tom Melymuk advised that City staff are working on preparing comments and anticipate providing them in the near future. Update at next meeting. 5. Neighbourhood Planning Process - Update Catherine Rose Cathy reminded the group that a prerequisite to sending out the RFP was for an agreement to be entered into between the City and the Landowners Group. The draft ag reement was forwarded to the solicitor for the Landowners Group last Friday, January 16th and is currently under review. The Minister of Energy and Infrastructure is currently holding discussions on a number of important matters to be addressed for Seaton to proceed. ORC presented its position to the Minister and are waiting for a further meeting within the next few weeks. Graham Martin commented that Minister Smitherman considers Seaton a Provincial priority. Steve enquired if there were any consideration of the issues raised in the NHS report. Graham advised that the NHS is of provincial interest and part of the CPDP and will be part of the overall discussions on Seaton. Steve advised that discussions should be held between the City, the Region, Page 7 TRCA and the Province with regards to implementation of the NHS strategy. Peter Rodrigues enquired if the Minister is still committed to the employment lands being a priority before residential development is allowed and stated that in these current economic times, it will be a challenge to encourage businesses to relocate to create 35,000 jobs. Graham mentioned that the proposed Seaton development is part of the CPDP and the Minister is fully aware of these issues and they will not be changed. Councillor Littley noted that draft plan submissions have been made for most of the lands in Seaton, and wondered how the CPDP, the Neighbourhood Planning Program and OMS processes may come together. Graham indicated the Province is aware of the issue and the Province wants to find an amicable and progressive way to move forward. Lloyd commented that Seaton is not urban sprawl but a planned community. 6. Other Studies All Dorothy mentioned that the closing date of January 29m for the RFP for the Infrastructure EA has been amended to Thursday, February 1 ih and notification of award of the EA consulting contract should be made by Regional Council on April 1 51. 7. Next Meeting All Tentative date for next meeting is Thursday, February19tn at 9:30 am. Meeting Adjourned: 10:45 am Page 8 Minutes Pickering Advisory Committee On Race Relations & Equity January 8,2009 7:00 PM Tower Room Citq o~ Attendees: Absent: Raymond George Facey, Community Appointee Steve Holt, Community Appointee Sethu Madhavan, Community Appointee Kirk Mark, Community Appointee Devinder Kaur Panesar, Community Appointee Tiera Dookhie, J. Clarke Richardson School Becky George, Pickering Public Library Emily Honsberger, Dunbarton High School Marisa Carpino, City of Pickering Linda Roberts, Recording Secretary Councillor David Pickles, Chair Margaret Lazarus, Valley Farm Public School Brandyn Mascall, St. Mary Catholic School Sylvie Morel-Foster, Durham Catholic District School Board Fred Gibson, Pickering Carib Canadian Cultural Association Philip Howard, Durham District School Board Item Details & Discussion & Conclusion Action Items I / (summary of discussion) Status Ref (include # deadline as appropriate) 1..0 Welcome All Marisa welcomed everyone and introductions were made around the table, as we welcomed our three new members to the Committee. 2.0 Review & Approval of Agenda &. Minutes All Marisa reviewed the action items from the December 4th, 2008 minutes and provided an update on the following: . Unable to coordinate the attendance of delegations from the Multi- Faith organizations for the December 15th Council meeting. . Emily will provide information on the Diversity Camp for 2009 at our next meeting, as they will be meeting on Monday . Holiday Celebrations Update - hope to have multi-faith organizations respond to survey, invite them out to meetings and provide information for our cultural calendar Committee approved the agenda. 3.0 2009 Events fYOUlnity's Diversity Camp - March 2009 Marisa provided an overview of the Diversity Camp and explained the formation and function of the sub-committee [YOU]nity. Emily provided an update with respect to this item and a brief overview of the 2008 camp: . Two day event during March break . Students from grades 6 - 8 were invited to attend . Activities, a guest speaker, lunch and snacks provided . Approximately 20 students participated - good turnout for first year · Free to participants with the support of the Race Relations Committee . Next meeting is coming up on Monday . Library is booked for March 16th and 1 th for March Break 2009 Marisa requested to be provided with the dates and times for this year as well as the event structure (registration information) as soon as possible so promotions can be initiated. Emily explained a similar program run by the school boards, STAR (Students Together Against Racism). She also noted she will be unable to attend the camp this year as she will be away, but will still be involved in the planning process. Discussion ensued with respect to a guest speaker for the event. Tiera suggested the author Itah Sadu, that had spoken at the 2008 Race Relations Forum. Pinball Clemons was also suggested as a guest speaker. Kirk will forward contact information onto Emily. Heritaqe Day on February 21 , 2009 Marisa provided an overview of this event and noted it will be held on February 21, 2009 and will be located in the Food Court at the Pickering Town Centre this year due to ongoing construction at the mall. She provided an update as follows: . Invitations have gone out with a deadline of January 8th, 2009 . Great response in signups . Marisa handed out a list of the performers and booths that have booked to date Emily to provide to Marisa Marisa to forward info to Emily Kirk Mark to forward contact info to Emily · Booths will be set up at various locations throughout the mall - let Marisa know if you have any suggestions . [YOU]nity noted they would like to have a booth this year · It was suggested we avoid any loud bands due to our location in the food court this year · Deadline for booking performers is early next week (January 12th) · Welcoming remarks will take place at 1 :30 pm with Councillor Pickles introducing various government dignitaries in attendance at that time. (Mayor, Councillors) Marisa noted that she would like to know who will be attending to help with the booths that day, and what time they would be available. Confirmed at this meeting: Kirk Mark - available after 1 :00 pm Raymond Facey - available from 11 :00 am to 12:00 pm Marisa explained how promotion for this event is done, through the News Advertiser, media release, website, electronic boards. She noted that the media is always in attendance the day of the event. Suggestion was made for possibly appearing on the local cable show for promotion purposes as well. Race Relations Forum on March 25. 2009 The Race Relations Forum is scheduled for March 25. This was launched in September with a creative arts component included this year. This year's statement is "Imagining our Diverse Community where we are all treated with dignity, fairness and respect...." Marisa provided an explanation of the judging process. Judges will be Mark Holland, MP, Mike Johnstone, News Advertiser and Cynthia Mearns, CEO Pickering Public Library for the written submissions. Members from the PineRidge Arts Council will be judging the creative arts submissions. The judging will take place in mid-January and the winning entries will be on view in the lobby at the Pickering Civic Complex. Invitations will go out in early February. Guest speakers were discussed with the following suggestions being made: Minister of Education, Kathleen Wynne Dorsey James - Pickering resident and member of PineRidge Arts Council Dr. Jean Augustine - Minister for the Status of Women & Multiculturalism Alvin Curling - Canada's ambassador to the Dominican Republic Marisa noted she will provide this information to Councillor Pickles. Kirk Mark noted that he would like to see work from the previous years Marisa will email Emily a description of the event Marisa to forward suggestions to Councillor Pickles compiled into book form for publication. Steve Holt noted this would enable students to qualify for potential grants, if they have had their work published. All members of the Committee were encouraged to attend this event. 4.0 2009 Annual Work Plan .. Marisa requested the Committee give some thought to what initiatives we would like to see completed for 2009. A brief overview of our 2008 accomplishments took place. Emily will put the coffee shop on her next agenda for discussion. She noted she has already started to foster other students to take over as current student [YOUI]nity members prepare for university. Suggestions for our 2009 work plan: . Presentation at Council from multi-faith organizations in December 2009 . Booth at Library for various cultural celebrations in 2009 . Outreach - supporting the work of other cultural organizations by encouraging Committee members to attend their functions - any invitations received by the Committee go out to all Race Relations members . Establish a meeting between PAC4-Teens and [YOU]nity - to enable the members from each group to know each other and the mandate of their groups . Cultural holidays - hope to expand on this component - ways to promote and develop strategy . Town Hall symposium on current conditions of Race Relations and Diversity - have a panel and moderator to take questions from the audience . Order name tags for Committee members . Continue recruitment of student representatives from all high schools Marisa noted we hope to get a better response from the community survey when we do another one in March. Any further suggestions for the 2009 work plan will be discussed at the next meeting. 5.0 Other Business 5.1) Schools - it was questioned whether anything was happening with respect to Asian Heritage Month in the schools. Emily noted there is a cultural show at Dunbarton High School, but was not sure of the date. Place on February agenda 5.2) Library - Becky noted there were events happening with respect to Black Heritage Month with demonstrations. She noted this is free to the public and is being held in the Central Library Auditorium. 5.3) Civic Awards Event - Marisa noted this event will be taking place on May 25,2009 5.4) Kirk suggested a social event be held in conjunction with our June meeting. Possibly we could do something down at the waterfront. 5.5) Raymond suggested the committee look into hosting a job fair, in conjunction with the Library 5.6) Steve recommended that the committee look into working with the colleges and universities to generate more student interest and also reach out to more schools to encourage additional student representatives to attend our meetings. Get more high schools involved, ma be throu h YOU nit meetin s. 7.0 NextMeetin Next Meetin : 5,2009 at 7 m in the Main Committee Room Meeting Adjourned: 8:40 pm Copy: City Clerk Becky will email information Place on February agenda CiiIJ (J~ Minutes Waterfront Coordinating Committee January 15, 2009 7: 1 0 pm Main Committee Room Attendees: Councillor O'Connell, Chair Craig Bamford Kathleen Corcoran Jim Dike Zoia Horne Christian Medy David Steele David Stone Arnold Mostert, Coordinator, Landscape & Park Development Linda Roberts, Recording Secretary Regrets: Councillor Dickerson, Vice-Chair Kevin Tower 1.0 Welcome & Introductions Councillor O'Connell welcomed everyone to the meeting and introductions were made around the table as we welcomed our three new members to the Committee. Councillor O'Connell provided a brief overview of our ongoing Committee projects for our new members. 2.0 Approval of Minutes Moved by Craig Bamford Seconded by Jim Dike That the minutes of the November 20, 2008 meeting be approved. Carried Page 1 CORP0228-2/02 Copies of the 2009 schedule for the Waterfront Coordinating Committee meetings were handed out to the members. Councillor O'Connell explained the purpose of having the alternate dates set in the event the scheduled . meeting is cancelled, this provides a backup. She indicated the benefits of having alternate dates should they be needed. The Committee approved the 2009 meeting schedule. 4.0 Great Waterfront Trail Adventure 2009 U date Councillor O'Connell I provided an overview of the first annual bike ride which took place last year from Niagara to the Quebec border. Plans are underway for the 2009 ride; · The schedule has changed slightly from last year. . Hope to showcase Pickering more this year · will provide updates from time to time, and also noted the fact that they are looking for volunteers. · This would be a good opportunity for service clubs . Event will be held in July, no date set as yet · Registrations will end in June Councillor O'Connell will provide updates 5.0 2009 Work Plan Councillor O'Connell provided an overview of our 2008 accomplishments for the benefit of our new members. She then opened up the meeting for discussion. Items were discussed as follows: . Grant - First Nation's Trail · University of Toronto - willing to assist Committee in obtaining funds . Need to obtain priority list from consultant for Frenchman's Bay Master Plan- request for our March meeting . Next steps: accept list, agree with measures to fix . Invite the consultant that is working on the priority list to our next meeting Page 2 CORP0228-2/02 Discussion ensued with respect to the priority list and funding for the projects, how best to proceed and speed up the process. Councillor O'Connell to Councillor O'Connell will speak to Richard Holborn to get an action update. . Discussion ensued with respect to: . Improvements to the eastern part of the trail · Arnold provided update for new members - will bring conceptual plan drawings to next meeting Arnold to action . Discussion ensued on the southeast trunk sewer and the odour facility - Councillor O'Connell noted she will be bringing forth a motion at the January 19th Council meeting · Revisit the issue of Frenchman's Bay - West Harbour - designed to be natural · Frenchman's Bay West Park - area not accessible to public - make area safe . This would involve minimal funds - focus on this for 2009 - possibly have organizations get involved to assist with funding It was questioned what was happening at West Shore - Arnold noted there is some shoreline preservation happening at the moment in order to stabilize the bank being done by TRCA. Discussion ensued with respect to the trail and how it will evolve from here, as there are two property owners still located there. Discussed the possibility of a temporary trail. It was suggested that we revisit the route of this trail through Rodd Avenue. Councillor O'Connell reviewed the Committee's list for 2009: · Construction of First Nation's Trail - it was noted this is construction ready . Agreement with York/Durham . Great Waterfront Trail Adventure · Priority Plan - Frenchman's Bay/Stormwater Master Plan · David Stone noted the importance of getting people from Page 3 CORP0228-2/02 . the West Spit to the East Spit · Discussed looking into an Education Centre as a priority project and possibly involving the University of Toronto It was requested a follow up be done with TRCA on the off leash dog park. Arnold noted the following: · proposal should be coming forward in the Spring . public meetings will be scheduled · should be a pilot project for one year, at which time it will be reviewed. . No on street parking Councillor O'Connell advised that she will keep the Committee advised on this matter 6.0 Other Business 6.1) Councillor O'Connell informed the Committee that TRCA has asked her to sit on their newly formed Community Liasion Committee for the widening of the spit EA and requested the Committee appoint an alternate. It was the consensus of the Committee to appoint David Steele as Councillor O'Connell's alternate on the TRCA's Community Liasion Committee. No schedules have been created yet, but they will be evening meetings. Councillor 6.2) Zoia questioned the Committee's points of view regarding O'Connell/linda plans. Councillor O'Connell provided an overview on the to action scope, function and future development of the Waterfront Trail. She noted she would provide the members with a copy of the Waterfront Task Force Report. She further explained the role of Committee members is primarily to provide opinions/suggestions to staff and Council by contributing their time, knowledge and expertise. 6.3) Christian questioned any action plans that may need to take place in between meeting dates. It was noted that members would be contacted if anything of urgency needs to take place in between the meetings via email. Page 4 CORP0228-2/02 6.4) Craig Bamford suggested the possibility of taking a small bus Councillor tour which could include the lakefront at Promenade Park. O'Connell to look into 6.5) Committee would like to encourage attendance with the TRCA 6.6) Funding from City - Councillor O'Connell noted this would be noted in the 2009 bud et as a line item. 7.0 Next Meetinq Thursday, March 19, 2009 in the Main Committee Room Meeting Adjourned: 9:30 pm Copy: City clerk Page 5 CORP0228-2/02 Citq o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee January 27,2009 7:00 pm Main Committee Room Attendees: Councillor Johnson Jim Simpson, Chair Keith Falconer, Member Richard Fleming, Member Rhonda Lawson, Member Devinder Kaur Panesar, Member Gordon Zimmerman, Member Debi Wilcox, City Clerk Linda Roberts, (Recording Secretary) Absent: Shirley Curran, Member Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim Simpson, Acting Chair, welcomed our new members to the meeting and introductions were made around the table. 2.0 Election of Chair & Vice-Chair Jim Simpson turned the meeting over to Debi Wilcox, City Clerk, for the purpose of electing a Chair and Vice-Chair of the Committee. Moved by Richard Fleming Seconded by Gordon Zimmerman That Jim Simpson be nominated for the position of Chair of the Heritage Pickering Advisory Committee. Jim Simpson accepted the nomination and the decision was CARRIED Debi Wilcox called for nominations for the position of Vice- Chair of the Committee. Page 1 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Moved by Gordon Zimmerman Seconded by Jim Simpson That Richard Fleming be nominated for the position of Vice- Chair of the Heritage Pickering Advisory Committee. Richard Fleming accepted the nomination and the decision was CARRIED. Debi Wilcox provided a brief summary of the orientation for committee members. She explained the process involved as well as the protocol for meetings and the role of the Chair and Committee members. Each member was given an orientation package with the information included. Debi advised the Committee that there were still vacancies on the Committee, and if they knew of anyone interested, they could encourage them to apply. 3.0 Debi informed the Committee that after this year, she would no longer be the staff resource on the Committee, it would fall under the Planning & Development Department, due to the nature of commenting on applications, which can be quite technical at times. Approval of Minutes Changes were noted to the November 25, 2008 meeting minutes as follows: Page 3 - 2nd paragraph: must have "Council direction"..... Page 5 - 1 st paragraph: "Jim" has been in touch... .... Moved by Gordon Zimmerman Seconded by Richard Fleming That the minutes of November 25,2008 be adopted, as amended. CARRIED 4.0 New and Unfinished Business 4.1) Heritage Permit Application HPA 001/08 2935 Brock Road Jim informed the Committee that a heritage permit application had been received for 2935 Brock Road. CORP0228-2/02 Action Items / Status (include deadline as appropriate) . Linda to action Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Gordon Zimmerman provided the Committee with background information regarding the application; . Woodruff-Mackenzie house - 1840's stone farmhouse . Has been designated as a heritage structure . Owned by Ontario Realty Corporation . Application to replace roof, repair masonry Jim provided the Committee with a brief overview of the heritage permit process for the new members. He explained the Committee's position on commenting on applications. It was requested that the Committee bring forward a formal resolution at this meeting with regards to the application. Moved by Gordon Zimmerman Seconded by Richard Fleming 1. That Heritage Permit Application HPA 001/08 for property municipally known as 2935 Brock Road, Pickering, be approved as submitted; 2. That the comments from the Heritage Pickering Advisory Committee, as prepared by member Gordon Zimmerman, be forwarded to the Chief Building Official for his information; 3. That the Chief Building Official be authorized, on behalf of the Heritage Pickering Advisory Committee to provide the necessary approvals to proceed with the work outlined in HPA 001/08; and 4. That the appropriate officials of the City of Pickering give effect thereto. CARRIED 4.2) Ward House Richard Fleming provided the Committee with information on property located at 5113 Old Brock Road. Jim provided the Committee with online photos of the Ward House. This is an abandoned historic house currently listed for sale by Sotheby's International Realty. It is not listed on the Municipal Heritage Register. Discussion ensued on whether or not it was worth placing on the Register. Jim Simpson suggested that he and Gordon go out to look at the property and do a pre-assessment to identify any heritage significance. Richard also noted he would speak to Kim Thompson, Manager, By-law Enforcement Services as she may have information on the history of the property. Councillor Johnson noted the property had been CORP0228-2/02 Action Items / Status (include deadline as appropriate) Jim and Gordon to action Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) vacant for quite some time and questioned the condition of the interior, having been vacant during cold weather, etc. it may not be worth saving. 4.3) 456 Finch Avenue Jim noted a request had been received from Ellen Kowalchuk, Ontario Realty Corporation with respect to any possible heritage significance on 456 Finch Avenue. It is currently owned by the Province, and they are looking to sell. Jim will respond to Ellen stating that the Committee has no comments, as they feel there is no heritage interest on this property, but also thanking them for bringing it to our attention and providing the Committee the opportunity to comment on it. 4.4) 2009 Workplan Jim Simpson provided an overview of the 2009 workplan and opened the meeting up for a discussion of topics: . Intent of the Committee should be to help drive designations of heritage properties . Choose measurable goals to accomplish . Back to basics approach . Establish a target for designations - create an action plan . Municipal Register . Managing infrastructure through IT - this eQuid possibly be a project for a student . 2011 will be Pickering's 200 year celebrations - find out what other heritage boards have done in their municipalities . Walk of Fame - develop a formal plan - find a location . Communicate more with the community It was requested we forward the Municipal Heritage Register to all new members and also to have available background information on researching items. Gordon Zimmerman noted that the local history room in the Pickering Public Library is a good resource. Jim asked that the Municipal Heritage Register be placed on the February agenda for the Committee to review and develop a short list for designations. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Jim to action Linda to action Linda to action Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Councillor Johnson suggested we archive minutes for residents . to view. Jim asked for a template for the workplan, as he and Richard Jim and Richard to will work on this and review with the Committee at the February action 24th meeting. 5.0 Correspondence 5.1) Borden Ladner Gervais OMB Hearinq Date Letter received on December 19th, 2008 from the Ontario Municipal Board with respect to a hearing date of February 9th, 2009 was received for information. 5.2) Ontario Heritaqe Trust Letter received from Ontario Heritage Trust with respect to Heritage week being held February 16th_22nd, 2009 was received for information. 5.3) Community Heritaqe Ontario CHO News was received for information and copies were available for the Committee members. Registration form was handed out for the upcoming conference on Preservin~ Heritage Schools. Registration deadline is February 23r . The conference is on Saturday, February 28th, 2009 at the Kensinqton Market Lofts. 6.0 Other Business 6.1) Debi Wilcox, City Clerk, provided the members with a copy of the draft budget for the Heritage Pickering Committee. She indicated the University of Toronto has confirmed a student for our Committee this year, subject to Budget approval by Council. She reviewed the budget items and asked i(anyone had any changes to please email Linda Roberts at lroberts@citvofpickerinq.com 6.2) Richard Fleming noted that the house west of Whites Road next to the Church is now gone. 6.3) Heritaae Dav Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Discussion ensued with respect to Heritage Pickering having a Linda to action display booth in February for Heritage Day. 6.4) Rhonda Lawson noted that the Whitevale Spring Festival will be held on May 23,2009. 7.0 Next meetinQ February 24, 2009 8.0 Adiournment Moved by Gordon Zimmerman Seconded by Keith Falconer That the meeting be adjourned. CARRIED The meetinQ adiourned at 8:50pm. Copy: City Clerk Page 6 CORP0228-2/02