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Home My WebLink About12/01/2009 I !I , "n ,... t.. Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm ~ Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson D. Wilcox C. Rose R. Holborn G. McGregor D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Manager, Policy - Division Head, Municipal Property & Engineering - Principal Planner - Policy - Deputy Clerk (I) DELEGATIONS 1. Judy Hodgson, Manager, Customer & Administrative Services Re: Report CAO 01-09 of the Chief Administrative Officer Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service Policy Judy Hodgson, Manager, Customer & Administrative Services, appeared before the Committee with the aid of a powerpoint presentation to provide information on the 1 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 1 Accessibility for Ontarians with Disabilities Act and how it affects the City of Pickering. She noted what the requirements were under the Act and stated that the City of Pickering already had most of the requirements in place. She noted that the two new Policies that were before the Committee would enhance Customer Service and incorporate the requirements under the Act. 2. David Beattie, Aecom Jean-Yves Urbain, Aecom Regions of York and Durham Re: Southeast Collector Trunk Sewer Individual Environmental Assessment David Beattie and Jean-Yves Urbain of Aecom, appeared before the Committee to give a powerpoint presentation and update on the York/Durham Southeast Collector Trunk Sewer and the proposed Odour Control Facility. Mr. Beattie commented on the public meeting process and what had been completed. He noted that they knew the public had concerns with the project and stated that they had worked on accommodating the concerns and made changes were possible. He stated that the proposed Odour Control Facility was being put in place to mitigate odours and noted that there would be no noise impact from the facility, no treatment interruption and the facility would have a minimal visual impact on the area. Mr. Beattie also stated that they felt there would be no social or property value impacts on the area. Mr. Beattie noted that the reason for the Odour Control Facility in this area was that the odour was predominate in this area and that to place the facility in the Region of York would create additional system requirements which would increase costs. A copy of the presentation was provided to members present. A detailed question period ensued. Wayne Green, Senior Project Manager, Environmental Services, York Region also responded to questions as part of the delegation. 3. Peter Herrmann Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 Peter Herrmann, Davidson Street appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. He stated that the residents had no faith or trust in the Project Managers and their comments that the facility would create odour free air. He felt that there had been no efforts in moving the project to a 2 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles ; II I, 32 York Region location and stated that it could be built in York Region with some technical changes. Mr. Herrmann stated that this project has been ill planned since day one and that Council needs to stand firm on having them build the facility in York Region. 4. Maurice Brenner Re: Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Projects In the City of Pickerino Maurice Brenner, Sunbird Trail appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Brenner stated that York Region cannot mitigate the odour at the end of the line and questioned how are they going to mitigate it in any other area. He noted that York Region has appealed a zoning amendment (Dalar Properties) to the OMB regarding odour issues at the waterfront plant and questioned how they can trust the statement of being able to mitigate odour at the new facility if they can't do it at the waterfront plant site. Mr. Brenner stated that this project only benefits York Region and feels that Durham Region should be supporting the City of Pickering by saying no to the Odour Control Facility and that no negotiations should be done until these issues are fixed. 5. Don Harvey Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report, November 2008 Don Harvey, resident of Cherrywood, appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Harvey stated that Durham Region has been more then fair to their York Region neighbours by taking their garbage and sewage for years but it needs to stop now. He noted that the proposed Odour Control Facility, which will release odour, not control odour, will be within 300 meters of the Cherrywood West subdivision and only a kilometer on the Durham side of the Townline. Mr. Harvey stated that York Region did not even look at any sites within York Region for this facility and feels Durham Region should not support this facility in Durham Region. Mr. Harvey feels that the public meetings have not been very informative. Mr. Harvey stated that this has nothing to do with Durham Region, its York Region's sewage, it can be built in York Region so it should be built in York Region. 3 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 3 6. Rick Nicolussi Re: Report OES 05-09 Southeast Collector Trunk Sewer -Individual Environmental Assessment -Comments on Final EA Report. November 2008 Rick Nicolussi, 240 Cherrywood Ave., appeared before the Committee in opposition to the Odour Control Facility being built in Pickering. Mr. Nicolussi stated that he was tired of being dumped on by other municipalities and that it is time to stop taking their odours, sewage and dumps. He noted that this collector pipe and Odour Control Facility only benefited York Region and did nothing for Durham Region. He stated that he had petitions in opposition to submit to the City Clerk, including a 245 name on line petition and requested that the Odour Control Facility be location in York Region. (II) MA llERS FOR CONSIDERA liON 1. Chief Administrative Officer, Report CAO 01-09 Customer Service -Accessibility Standards for Customer Service Policy -Accessibility for Ontarians with Disabilities Act (AODA) -Ontario Regulation 429/07 -Customer Service Policy RECOMMENDATION Moved by Councillor O'Connell Seconded by Mayor Ryan 1. That Report CAO 01-09 of the Chief Administrative Officer regarding Customer Service and the Accessibility Standards for Customer Service Standards be received; 2. That Council approve policy ADM 160, Customer Service; 3. That Council approve policy ADM 90, Accessibility Standards for Customer Service; and, 4. That the appropriate officials of the City of Pickering give effect thereto. CARRIED 4 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles i I! I. 34 2. Director, Operations & Emergency Services, Report OES 01-09 . Urban Forest StrateQV A brief discussion ensued on this matter. RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report OES 01-09 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of the development of an Urban Forest Strategy for the City of Pickering; 3. That Council receive and endorse in principle the proposal from the Toronto and Region Conservation Authority to undertake the Urban Forest Study and that staff be directed to include funding for this study in its 2009 budget submission for Council's consideration; 4. That should budget approval be granted in the 2009 budget, notwithstanding the requirements of the City's Purchasing Policy, TRCA be retained to undertake the Urban Forest Study; and 5. That a copy of Report OES 01-09, be forwarded to the Toronto and Region Conservation Authority for their information. CARRIED 3. Director, Operations & Emergency Services, Report OES 02-09 City of Pickering 2009 Annual Accessibility Plan -Reviewed by the Accessibility Advisory Committee for Council Consideration Staff were commended on the great work completed, along with the Chair, Accessibility Advisory Committee. RECOMMENDATION 5 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 5 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 02-09 of the Director, Operations & Emergency Services regarding the City of Pickering 2009 Annual Accessibility Plan be received; and 2. That Council endorse the City of Pickering 2009 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. CARRIED 4. Director, Operations & Emergency Services, Report OES 04-09 Southeast Collector Trunk Sewer Individual Environmental Assessment Enhancement Proiects in the City of PickerinQ Detailed discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report OES 04-09 of the Director, Operations & Emergency Services and the Director, Planning & Development, regarding the enhancement projects for the Southeast Collector Trunk Sewer be received; 2. That Council endorse the ecological, recreational and infrastructure enhancement projects as set out in Attachment #2 to Report OES 04-09; 3. That Council authorize staff to work with York Region on finalizing and implementing the enhancement projects in the City of Pickering; and 4. That a copy of Report OES 04-09 be forwarded to the Region of York, Region of Durham, Toronto and Region Conservation Authority, Durham District School Board, Durham Catholic School Board, and Rouge Park Alliance for information. CARRIED AS AMENDED (SEE FOllOWING MOTIONS) 6 -~ 6 ...... ~, Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles Moved by Councillor O'Connell Seconded by Councillor Dickerson That Item # 2 of the main motion be amended by reflecting in Attachment #2, Ecological Enhancements, the following; Environmental Academic Achievement That the City of Pickering propose to the School Boards that they put forward a request to the Region of Durham to initiate a scholarship program for students who provide excellence in environmental academic achievements as one of the enhancement projects. CARRIED Moved by Councillor O'Connell Seconded by Councillor Littley That Attachment #1 to Report OES 04~09 be amended by the following: That two new soccer fields and parking lots be constructed in the vicinity of Valley Farm Road and the Third Concession Road as one of the enhancement projects. [Item 19 - Soccer Fields ~ $490,000] MOTION DEFEATED The main motion, as amended was then CARRIED 5. Director, Operations & Emergency Services, Report OES 05-09 Southeast Collector Trunk Sewer ~Individual Environmental Assessment -Comments on Final EA Report, November 2008 Detailed discussion ensued on this matter. RECOMMENDATION 7 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 3 7 Moved by Councillor Johnson Seconded by Councillor Dickerson 1. That Report OES 05-09 of the Director, Operations & Emergency Services regarding the Southeast Collector Trunk Sewer lEA, Final EA Report of November 2008 be received; 2. That Council endorse the Regions of York and Durham's selection of "Constructing a new SEC Trunk Sewer in combination with Implementing of water efficiency and Inflow/Infiltration reduction measures" as the preferred alternative to the undertaking subject to the Minister of Environment imposing the following conditions of approval: a) a commitment to and EA compliance monitoring of the water efficiency and inflow/infiltration reduction measures; b) more information on the haul roads under the jurisdiction of the City of Pickering and approval of those haul roads by the City of Pickering; c) a commitment to construction of additional temporary traffic lanes at the Liverpool Road/Finch Avenue intersection during Shaft 2 construction; d) require the re-evaluation of the Odour Control Facility location with the objective of securing a site outside of Pickering, and that this re-evaluation include additional public meetings; and 3. That a copy of Report OES 05-09 be provided to the Region of York, the Region of Durham and the Ministry of Environment as the City's detailed comments and conditions of approval on the Southeast Collector Trunk Sewer Environmental Assessment - Final Environmental Assessment Report. CARRIED LATER IN THE MEETING (See Following Motion) Moved by Councillor O'Connell Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item 3 and renumbering Item 3 to 4: 3. That a minimum of 2 million dollars be provided to the City of Pickering, to be held by the Ministry of the Environment in order to pay for any future unforeseen negative environmental or social impacts as a result of the 8 38 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles Southeast Collector Trunk Sewer and/or expansion to the Water Pollution Control Plan throughout the City of Pickering, that the Region of York and Durham refuse to correct; and That these funds are not be included as part of the $8 million dollars allocated to the City of Pickering under "Enhancement Projects". MOTION DEFEATED The main motion was then CARRIED 6. Director, Operations & Emergency Services, Report OES 06-09 Pickering Sports Medicine & Wellness Centre -Renewal Lease Aqreement RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Johnson 1. That Report OES 06-09 of the Director, Operations & Emergency Services be received; 2. That the Mayor and the Clerk be authorized to execute. a renewal lease agreement to which the Pickering Sports Medicine & Wellness Centre will be permitted to continue to operate a Wellness Centre and Wellness Spa at the Pickering Recreation Complex from January 1, 2009 to December 31, 2013, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. CARRIED 7. Director, Operations & Emergency Services, Report OES 07-09 Highway 407 East - Environmental Assessment City of Pickering Comments on Technically Preferred Route & Preliminary Desiqn (September 2008) RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Johnson 9 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 7 C ,,) .;1 1. That Report OES 07-09 of the Director, Operations & Emergency Services, regarding the Highway 407 East Environmental Assessment be received; 2. That Council support the Highway 407 East Technically Preferred Route (See Attachment #1) for the easterly extension of Highway 407, including transitway corridor/facilities and the two north-south links connecting to Highway 401; 3. That the Highway 407 EA Project Team revise the preliminary design for the proposed bridge crossings over Highway 407 (See Attachment #2) within Pickering, to include: a) raised sidewalks (including sufficient right-of-way and the inclusion of platforms with 1.8 metre minimum width) on both sides of the roadways for all 407 East bridge crossings in Pickering; b) dedicated 1.5 metre-wide bicycle lanes on the outer lanes on both sides of the roadways for all 407 East bridge crossings in Pickering, while maintaining the proposed pavement width of 3.5 metres for each vehicle lane; and, c) lighting of appropriate quality, intensity and standards; 4. That the Ministry of Transportation Ontario (MTO) acquire and transfer to the City of Pickering sufficient land for 18 metre-radius cul-de-sacs for the candidate roads for permanent closure (existing Brock Road, Paddock Road and Sideline 4), and any other lands required for municipal rights of way; 5. That the environmental impact on surrounding properties within the study corridor be minimized and mitigated with adequate measures as well as that amicable resolutions be sought with affected property owners; 6. That Council request the 407 EA Team to consider a better location for the highway maintenance facility that does not conflict with potential urban development plans for these lands; and 7. Further, that a copy of Report OES 07-09 be forwarded to the MTO the 407 EA Project Team, the Regional Municipality of Durham, and all Durham Area Municipalities. CARRIED 10 40 Executive Committee Meeting Minutes Monday, January 12, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles (III) ADJOURNMENT The meeting adjourned at 12:38 am. 11