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HomeMy WebLinkAbout08/12/2008 52 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll G. Paterson T. Moore K. Thompson D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Chief Building Official - Manager, By-law Enforcement Services - City Clerk (I) DELEGATIONS (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Service~, Report OES 42-08 Supply & Delivery of Heavy Rescue Vehicle -Q-57 -2008 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 42-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) Heavy Rescue Vehicle be received; 1 Executive Committee Meeting Minutes Monday, December 8,2008 7:30 pm - Council Chambers Chair: Councillor Mclean 53 2. That Quotation No. Q-67-2008, as submitted by Safetek Emergency Vehicles for the supply and delivery of One (1) Heavy Rescue Vehicle, in the gross . amount of $621,705 (PST exempt, GST included) and a net cost of $592,100 be accepted; 3. That the total gross project cost of $1,260,000 (GST included) including Quotation No. Q-67 -2008 and associated costs and the total net purchase cost of $1 ,200,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of the Heavy Rescue Vehicle in the amount of $592,100 as follows: a) that the sum of $440,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $150,000 be funded by a contribution from the Ontario Power Generation (OPG); c) that the sum of $2,100 be funded from the 2008 Current Budget; d) to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) to make any changes, adjustments, and revisions to amounts, terms, conditions or any other actions necessary in order to effect the above directions of Council; f) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; g) the Treasurer be authorized to take any actions necessary to effect the foregoing; 2 54 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 5. That Council authorize the Director, Corporate Services & Treasurer to finance the associated costs including Extrication Tools and Fire Rescue Equipment, High Angle Equipment, and Ice/Water Rescue Equipment at a estimated cost not exceeding $607,900 as follows: a) that the sum not exceeding $605,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $2,900 to be funded from the 2008 Current Budget; c) that depending on the outcome of the quotation call on the Extrication Tools and Fire Rescue Equipment, the final financing cost will be subject to revision; 6. That the annual repayment charges for both the external debenture and internal loan in the amount of approximately $135,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the debenture and loan are repaid, and any financing cost to be paid out of the Current Budget; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the draft by-law attached to this report be enacted; and 9. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 2. DireCtor, Operations & Emergency Services, Report OES 45-08 Province of Ontario's Cosmetic Pesticide Ban Act, 2008 Regulation Comment Period RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 3 Executive Committee Meeting Minutes Monday, December 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean S5 1. That Report OES 45-0S of the Director, Operations & Emergency Services be received; 2. That the City of Pickering submit comments to the Province of Ontario as part of the public consultation process for Cosmetic Pesticide Ban Act, 200S proposed Regulation; and 3. That the City of Pickering staff forward a copy of the comments to the Ontario Parks Association. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 53-OS. Updated Sion Bv-Iaw A question and answer period ensued. Members of Council provided comments on the draft by-law for consideration during the review process. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 53-OS of the Director, Corporate Services & Treasurer be received; 2. That staff be directed to solicit input from industry stakeholders and the public regarding the draft sign by-law included as Attachment 1 to this report; 3. That staff report back to Council, upon the completion of the consultation process and recommend a final sign by-law to Council; and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 54-OS Fees By-law Amendment -Sidewalk Snow Clearino Charoes 4 56 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 54-08 of the Director, Corporate Services & Treasurer be received; 2. That the recommended amendments to the Fees By-law be adopted; and 3. That snow removal required in relation to the enforcement of the Sidewalk Snow Clearing By-law be provided by a contractor arranged by the City. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 55-08 2009 Interim SpendinQ Authority RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 55-08 from the Director, Corporate Services & Treasurer be received; 2. That the 2009 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2009 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 56-08 2009 T emporarv BorrowinQ By-law RECOMMENDATION 5 Executive Committee Meeting Minutes Monday, December 8,2008 7:30 pm - Council Chambers Chair: Councillor McLean 5 7 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 56-08 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2009 current expenditures pending receipt of taxes and other revenues be established at $31,900,000 for the period January 1, 2009 to September 30, 2009 inclusive, and $15,900,000 thereafter untjl December 31, 2009; 3. That the temporary borrowing limit for capital purposes for 2009 be established at $19,000,000; 4. That the attached draft by-law providing" for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 57-08 2009 Interim Levv & Tax Due Dates RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 57-08 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2009 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 27 and April 28, 2009; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6 58 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS The Chief Administrative Officer was requested to action the following: a) Councillor Dickerson made reference to CAO Correspondence 48-08 with respect to the 'Support our Troops' banners. He requested staff to review the matter of installing the banners on the bridges over the 401, which is under the Ministry of Transportation jurisdiction. He advised that this is the most suitable venue and with the four bridges, it would be approximately 24 banners (3 per side), at an estimated cost of $2,500.00. b) Councillor Dickerson made reference to CAO Correspondence 54-08 with respect to Southeast Collector Sanitary Trunk Sewer, and expressed his concern that the Ward Councillors had not been contacted, especially in relation to community benefit. The Director, Operations & Emergency Services advised that this was the preliminary report and that Ward Councillors would definitely be contacted in this regard. c) Councillor Johnson requested that a review be undertaken by the City Clerk on Council Remuneration, including a survey on comparable municipalities and report back to Council in this regard. (IV) ADJOURNMENT The meeting adjourned at 8:34 pm. 7