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HomeMy WebLinkAboutDecember 8, 2008 (Special) 46 PRESENT: Mayor Ryan COUNCillORS: Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room D. Dickerson . R. Johnson attended the meeting at 4:20 pm B. Littley B. McLean J. O'Connell D. Pickles attended the meeting at 4:10 pm ALSO PRESENT: T. J. Quinn E. Buntsma G. Paterson A. Allison B. Douglas D. Wilcox G. Ferguson J. Parent - Chief Administrative Officer - Director, Operations & Emergency Services left the meeting at 5:20 pm - Director, Corporate Services & Treasurer left the meeting at 5:20 pm - City Solicitor left the meeting at 5:20 pm - Fire Chief left the meeting at 5:20 pm - City Clerk - Deputy Fire Chief left the meeting at 5:20 pm - Manager, Human Resources (I) DISCLOSURE OF INTEREST There were no disclosures noted. Moved by Councillor McLean Seconded by Councillor O'Connell That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual, including employees of the City; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals affecting the City; and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room 47 (II) CONFIDENTIAL MATTERS a) Director, Corporate Services & Treasurer and City Solicitor, Confidential Report CS 52-08 Langley Utilities Contracting Ltd. V City of Pickering and Veridian Connections Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] b) Confidential Presentation on the Proposed Joint Fire Services Dispatch Centre- Aiax-Pickerina Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] c) Confidential Memorandum dated December 3, 2008 from the Chief Administrative Officer and the Manager, Human Resources, with respect to Compensation Study Phase II - Non-Union Emplovees Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] d) Confidential Verbal Update from the Chief Administrative Officer with respect to Personal Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] e) Appointments to Boards and Committees (Review of Applications) Refer to the In Camera minutes for further information. [City Clerk has custody and control of the .In Camera minutes.] Resolution # 245/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That Council rise from the In Camera session of Council. CARRIED Special Council Meeting Minutes Monday, December 8,2008 4:00 pm 4 8 Main Committee Room a) Director, Corporate Services & Treasurer and City Solicitor, Confidential Report CS 52-0a Langley Utilities Contracting Ltd. V City of Pickering and Veridian Connections Resolution # 246/0a Moved by Councillor McLean Seconded by Councillor Dickerson That the recommendations as contained in Confidential Report CS 52-0a, of the Director, Corporate Services & Treasurer and the City Solicitor, be adopted. CARRIED b) Confidential Presentation on the Proposed Joint Fire Services Dispatch Centre - Aiax-Pickerino Resolution # 247/0a Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendation as contained in the Confidential Minutes of December a, 200a with respect to this matter, be adopted. CARRIED (III) REPORTS - NEW AND UNFINISHED BUSINESS a) Appointments to Boards and Committees Moved by Councillor Johnson Seconded by Councillor Dickerson That the following appointments be confirmed thereto for a term to expire on November 30,2010: i) Accessibility Advisory Committee Aisha Nathifa Heywood Zoia Horne Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room Patricia Dawn Korol Gwelda MacDonald-Tuttle Kathi Joy Mayer ii) Advisory Committee on Race Relations Raymond George Facey Steve Holt Kirk Mark Sethu Madhavan Devinder Kaur Panesar iii) Animal Services Committee Councillor McLean Bonnie Guest Mandiee Dawn O'Brien iv) Heritage Pickering Shirley Curran Richard Fleming Rhonda Lawson Devinder Kaur Panesar Jim Simpson Gordon Zimmerman (for a term to June 30, 2009) v) Livestock Valuer John Laider vi) Pickering Museum Village Advisory Committee Kathleen Corcoran Rose Anne Cowan Laura Ellen Drake Pat Dunnill Rhonda Lawson Paul Savel William Utton Bill Weston 49 50 Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room vii) Taxicab Advisorv Committee Margaret Woods viii) Veridian Corporation Discussion ensued with respect to the Veridian appointments, specifically as it related to the advertisement and notification for the appointments. The City Clerk was requested to review and advise Council accordingly. This matter was deferred to the December 15, 2008 meeting of Council. ix) Waterfront Coordinatina Committee Craig Bamford Kathleen Corcoran Jim O'Dike Zoia Horne Christian Medy David Steele David Stone Kevin Tower CARRIED It was noted that all other Committees, including Council representative appointments would remain status quo for the remainder of the Council term. ( IV) BY-LAWS 6917/08 Being a by-law to amend By-law No. 6167/03 for the purpose of increasing the members of the Pickering Public Library Board. Resolution # 248/08 THIRD READING: Councillor O'Connell, seconded by McLean moved that By-law Number 6917/08, be adopted, and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Special Council Meeting Minutes Monday, Decem ber 8, 2008 4:00 pm Main Committee Room ( V) OTHER BUSINESS a) Councillor O'Connell questioned the time frame for the upcoming 2009 budget schedule. She further commented that there should be a forum in which Council can meet without the formality of a Committee/Council meeting. The Chief Administrative Officer indicated that he would review and advise further. ( VI) CONFIRMATION BY-LAW By-law Number 6918/08 Councillor Johnson, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of December 8, 2008. CARRIED (VII) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Pickles That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 7:27 pm. . DATED this 8th day of December, 2008