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HomeMy WebLinkAboutDecember 15, 2008 Council Meeting Agenda Monday, Decem ber 15, 2008 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting Minutes, November 17, 2008 Planning & Development Committee Minutes, December 1, 2008 In Camera Council Minutes, December 8, 2008 Special Council Meeting Minutes, December 8, 2008 Executive Committee Minutes, December 8, 2008 1-41 42-45 Under Separate Cover 46-51 52-58 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 59 60 61-107 1 08-114 a) Report PD 2008-13 of the Planning & Development Committee b) Report EC 2008-09 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 115-156 IX) MOTIONS AND NOTICE OF MOTIONS 157 X) BY -LAWS 158-160 XI) OTHER BUSINESS XII) CONFIRMATION BY -LAW XIII) ADJOURNMENT Council Meeting Agenda Monday, December 15,2008 Council Chambers 7:30 pm FOR INFORMATION ONLY · Minutes from Pickering Museum Village Advisory Committee, October 16, 2008 · Minutes from Committee of Adjustment, October 22, 2008 & November 12, 2008 · Minutes from the Waterfront Coordinating Committee, November 20, 2008 · Minutes from Heritage Pickering Advisory Committee, November 25, 2008 · Minutes from the Advisory Committee on Race Relations & Equity, December 4, 2008 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 01 I II PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll G. Paterson A. Allison R. Holborn D. Wilcox C. Rose L. Taylor - Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - City Solicitor - Division Head, Municipal Property & Engineering - City Clerk - Manager, Policy - Manager, Development Review (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saYing of the Invocation. (II) DISCLOSURE OF INTEREST 1. Cquncillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to delegation #21 and Report PD 47-08 of the Director, Planning & Development, with respect to S.R. & R Bay Ridges as he has sold property within the development. Councillor McLean did not take part in the discussion or vote on the matters. 1 Council Meeting Minutes , ., 02 Monday, November 17,2008 7:30 PM Council Chambers (III) ADOPTION OF MINUTES Resolution #215/08 Moved by Councillor Johnson Seconded by Councillor McLean Council Meeting Minutes, October 20, 2008 Planning & Development Committee Minutes, November 3, 2008 Executive Committee Minutes, November 10, 2008 CARRIED Resolution # 216/08 Moved by Councillor Dickerson Seconded by Councillor McLean That the agenda be amended to reflect a revised delegation list and the addition of CORR. 107-08, being correspondence from Robert Miller, Region ofVork and CORR. 108-08 from John Presta, Region of Durham. CARRIED ON A MAJORITY VOTE (IV) DELEGATIONS Mayor Ryan advised that due to the large number of delegations, under the procedural by-law they were provided with 10 minutes in which to address Council, however, encouraged delegates not to be repetitive in their statements. 1. Donna Edwards Region 12 Coordinator Special Olympics Ontario Re: Report PO 39-08 Dalar Properties Limited 1050 Sauires Beach Road 2 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 03 Donna Edwards, Region 12 Coordinator, Special Olympics Ontario, appeared before Council with respect to Report PD 39-08 of the Director of Planning & Development, noting her support for the rezoning application. She stated that Special Olympic athletes were currently preparing for the July 2009 games, which are scheduled to be held in Windsor and utilized the Pickering Athletic Centre to train at a very reasonable cost. She stated that her rhythmic gymnastics team trained at the gym and had moved four times in the past six years, noting the main issue for the athletes is accessibility, along with an environment that accepted these athletes. She further advised that the team had adjusted well at the facility and no odours from the water treatment plant were within the building A question and answer period ensued. In response to questions raised, Ms. Edwards advised that she had 12 athletes, four of which were in the martial gym program. She advised that the athletes and herself had never experienced any odour within the gym and that included several athletes that had severe health issues. She further advised that irrespective of legal issues, this gym met all of her needs and she was treated extremely well. 2. Krista Dales Speaking on behalf of the Coaches of the Pickering Athletic Centre Re: Report PD 39-08 Dalar Properties Limited 1050 Squires Beach Road Krista Dales appeared before Council on behalf of the Coaches of the Pickering Athletic Centre with respect to Report PD 39-08 of the Director, Planning & Development and noted her support for the rezoning application. She outlined the physical elements of gymnastics and indicated that it was a lifestyle that the coaches at the Pickering Athletic Centre were passionate about. She stated that the coaches were educated professionals and currently had 600 athletes within various programs, noting that 4000 people would be affected if the gym had to relocate. Ms. Dales responded to questions from members of Council, noting that she earned an income from the Pickering Athletic Centre and did not have a health issue due to the proximity of the water pollution plant. 3. Sarah Dales Emily Towers Speaking on behalf of the Athletes of the Pickering Athletic Centre Re: Report PD 39-08 3 Council Meeting Minutes , t i 04 Monday, November 17,2008 7:30 PM Council Chambers Dalar Properties Limited 1050 Squires Beach Road Sarah Dales and Emily Towers appeared before Council on behalf of the athletes of the Pickering Athletic Centre and noted their support for the rezoning application. Ms. Towers advised that she was 16 years old and was part of the gymnastics program for 12 years. She advised that she was now a Level 7 champion and a member of Team Ontario, noting that she gained a large number of skills, including life skills while a member of this gym. She further advised that she played advanced soccer due to the athletic skills gained in the gymnastics program and that everyone at the gym was like a second family to her. Sarah Dales advised that this was an excellent facility and she felt very comfortable in the gym. She stated that moving a gym is a very stressful thing and any time away from training can affect an athlete and the level of success. She further advised that a major competition was being held at the Pickering Athletic Centre on December 5th and 6th of this year and it was important to keep the gym open. 4. Helen Tymbos-Sanidas Re: Report PO 39-08 Dalar Properties Limited 1050 Squires Beach Road Helen Tymbos-Sanidas, a parent of an athlete at the Pickering Athletic Centre appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development. Ms. Tymbos-Sanidas stated that she was in support of the rezoning application and as a parent she had completed her homework. She referenced Ashbridges Bay, noting it was a nuisance odour at this location and nothing more. She outlined the hours that her daughter trains at the gym, along with the fact that her daughter had asthma but since the relocation her inhaler had not been used to the same frequency as the old gym. She referenced the Canadian Centre of Ethics in Sports and outlined various reports and in summary requested that the Pickering Athletic Centre be allowed to remain in its existing location. Ms. Tymbos-Sanidas responded to questions of Council, noting that the most recent report relating to Ashbridges Bay that she referenced was dated April 2007 and this facility did in fact incinerate sludge, with no significant health risks noted in the report. She further responded that this gym was far superior to their old gym and in her opinion, there were no problems with the quality of the work that had been completed. 4 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 05 5. Nancy Toupin Re: Report PD 39-08 Dalar Properties Limited 1050 Squires Beach Road Nancy Toupin, a parent of an athlete at the Pickering Athletic Centre appeared before Council with respect to Report PD 39-08 of the Director, Planning & Development. Ms. Toupin stated that she was in support the rezoning application. Ms. Toupin advised that it was a facility where parents put their children to learn and grow and the coaches were like parents to the kids. She advised that it was a secure, trusting relationship between the athletes and the coaches, along with a social network for parents. She further advised that there was no concern for her daughters' health at this location and requested support for the approval of the rezoning application. 6. Justine Veillette Re: Report PD 39-08 Dalar Properties Limited 1050 Squires Beach Road Justine Veillette, an athlete at the Pickering Athletic Centre appeared before Council with respect to Report PD 39-08 of the Director, Planning & Development. Ms. Veillette stated that she trains at this gym and she loved it, and requested that Council not close her dream. 7. Andrew Taylor Re: Report PD 39-08 Dalar Properties Limited 1050 Squires Beach Road Andrew Taylor, co-owner and coach at the Pickering Athletic Centre appeared before Council with respect to Report PD 39-08 of the Director, Planning & Development and in support of the rezoning application. Mr. Taylor advised that there had been closed to $350,000. Invested in the facility by the owners and it was a positive influence for Pickering. He noted that the athletes need a large facility in which to train, along with sufficient parking. He outlined the structural requirements of a gym of this size. In summary, he advised that staff and parents have given a lot of time to making this facility a success and requested support of the rezoning application. Mr. Taylor responded to questions of Council, noting that the facility needed to relocate and understood that all of the paperwork was well in place. He noted that they did take a gamble in opening the facility due to the zoning, however did not feel 5 Council Meeting Minutes ! I, I 06 Monday, November 17,2008 7:30 PM Council Chambers this was a major concern and also, did not realize the MOE guideline was in place. He further advised that he was not aware of any concerns at this time with respect to his insurance carrier for the Pickering Athletic Centre. 8. David Gill Re: Report PO 39-08 Dalar Properties Limited 1050 Sauires Beach Road David Gill, a parent of an athlete at the Pickering Athletic Centre appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development. He noted his support for the rezoning application and questioned why there was concerns related to odour and this gym facility, when in fact the waterfront trail was in closer proximity. He outlined emission statistics and the use of advanced bio-technology at the water treatment plant, and felt there was no odour concerns and/or health concerns. In summary, he stated that the gym was very strict on children leaving the gym without their parents, therefore minimal concerns in relation to other unsuitable businesses in the area and further, that this facility was state of the art for training. 9. Tom Smedley Re: Report PO 39-08 Dalar Properties Limited 1050 Sauires Beach Road Tom Smedley appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development, and wanted to share a parents' point of view with respect to the Pickering Athletic Centre. He stated that his son had developed strong inner confidence since attending the gym and his daughter was now a Level 8 athlete. He stated that the coaches at the facility had built a trust relationship with his children and there were many intangibles provided by the Pickering Athletic Centre. He advised that it was a family friendly environment that taught the athletes how to set goals and to achieve them, and there was no other gym around like it. He emphasized that they had learned, developed and grown as a family, including the children being encouraged to think with their heads, along with their hearts. He requested that the rezoning application be approved. Mr. Smedley responded to questions of Council, noting that he was not aware that the facility was operating illegally, however, they had no choice in which to allow their children to train. He further responded that he was not aware of the Dillingham Road location. .6 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 07 10. Colleen Ho Re: Report PO 39-08 Dalar Properties Limited 1050 Squires Beach Road The delegation was not in attendance. 11. Kristina Trach Re: Report PO 39-08 _ Dalar Properties Limited 1050 Squires Beach Road Kristina Trach, a parent of an athlete at the Pickering Athletic Centre appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development and in support of the rezoning application. Ms. Trach advised that she had an 11 year old daughter at this facility and was pleased that the lease on the old location had not been renewed. She stated that the old location had mould, fire issues and the landlord was negligent, therefore she felt it was imperative that the gym move and that her daughter could fulfill her dreams. 12. Michael Sawicky Re: Report PO 36-08 Dalar Properties Limited 1050 Squires Beach Road Lori Sawicky appeared before Council on behalf of her husband, Michael Sawicky with respect to Report PO 39-08 of the Director, Planning & Development and in support of the rezoning application. She stated that her daughter had started gymnastics when she was 5 years old and when Sport Seneca closed, the Pickering Athletic Centre took her in. She noted that her daughter attends school in Markham and then takes the GO train to the Pickering Athletic Centre, where she is able to train due to the fact that she is a national athlete. 13. Gabriel Szobel Associate Counsel, Development Law Region of York Legal Department Re: Report PO 39-08 Dalar Properties Limited 1050 Squires Beach Road Robert Miller, Senior Counsel for the Region of York, along with Gabriel Szobel, Associate Counsel appeared before Council with respect to Report PO 39-08 of the 7 Council Meeting Minutes 08 Monday, Novem ber 17, 2008 7:30 PM Council Chambers Director, Planning & Development. Mr. Miller advised Council that the Region of York was co-owner with the Region of Durham of the Duffin Creek Water Pollution Control Plant, which is located at 901 McKay Road, directly across the street from the Pickering Athletic Centre. He advised that the Region did not have any problem with the use and the zoning if this was the appropriate location, however, he questioned if it was good planning to have the facility so close to the water pollution control plant. He stated that the Ministry of the Environment had established Guidelines regarding the compatibility of various land uses with one another and that the MOE Guidelines require a 150 metre separation distance between the existing WPCP from the sensitive land uses such as those proposed by the Applicant. He stated that the cost could be significant if it is approved and subsequently parents complain about odour issues, noting that the taxpayers may have to pay millions of dollars to ensure the MOE Guidelines are met. He emphasized that he has no problem with the Pickering Athletic Centre itself, simply the fact that this owner rolled the dice on the location prior to the appropriate zoning and now wants the Regions to pay the costs for relocation. He further emphasized that -this matter is solely a planning matter and should be dealt with under the requisite planning rules. Mr. Miller responded to questions from Council. He stated that it was his understanding that the Region of Durham had found an alternate location for the Pickering Athletic Centre, however, the owner was unreasonable and wanted capital expenses, along with relocation costs. He further stated that if the application was approved, he fully anticipated that direction would be provided to appeal this decision to the Ontario Municipal Board as it sets a very bad precedent. Mr. Miller advised that the applicable MOE Guidelines state that where a sensitive land use is proposed to be introduced into the area of influence of a water pollution control plant, and the potential impacts from the operations cannot be adequately mitigated, the sensitive land use shall not be permitted, and in this case the Pickering Athletic Centre can't mitigate. He further responded that there was no planning justification or expert opinion provided on whether it was a good location and he was not saying that it was dangerous, simply that if it gets legalized then it would be a problem. In summary, Mr. Miller stated that the Region of York was sympathetic to the athletes and parents, however it could cost taxpayers millions of dollars based on the MOE Guidelines. 14. Dennis Large Re: Report PD 39-08 Dalar Properties Limited 1050 Squires Beach Road Dennis Large, a representative of the Pickering Athletic Centre appeared before Council with respect to Report PD 39-08 of the Director, Planning & Development and noted his support for the rezoning application. Mr. Large stated that he was the guy 8 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 09 who rolled the dice and thought things would work out for this location. He stated that he had looked for over a year and did make application to rezone a property on Dillingham Road, however, due to environmental issues could not close the deal on the property. He advised that he had only been advised by the Region in writing in January 2008 and that only recently met with the Region to review an alternate location. He advised that the property presented by the Region was on Sandy Beach Road and it was a smaller facility, which would not provide the Pickering Athletic Centre with the necessary space. He noted that the costs to move to the Squires Beach location had cost just over $300,000. and it was his understanding that the sensitive land use did not say a recreational facility, however it did say outdoor recreational facility, which in his opinion would mean the waterfront trail. Mr. Large advised that the Region of Durham does not understand his case and would have liked the Region of York cooperation and a meeting to discuss. In summary, Mr. Large stated that he had done his due diligence in researching the property for purchase, noting that the Official Plan allowed recreational uses and believed it was the best opportunity for him at the time and if it came to it, he would fight the appeals as best as he could. Mr. Large responded to questions from Council, noting that the parents were made aware of the current situation. He advised that the revenue streams for the club were gymnastics (competitive and recreational), dance studio, karate club and special Olympics (rhythmic gymnastics). He responded that he did start the process early and thought it would all be in line, but hit the roadblock of the sensitive land use issue. He further responded that the Pickering Athletic Centre employed 50 to 60 people and had over 600 members, with a waiting list. Resolution # 217/08 Moved by Councillor Dickerson Seconded by Councillor McLean That the rules of procedure be suspended in order to change the order of the agenda for the purpose of dealing with CORR. 107-08, CORR. 108-08, Report PO 39-08 [Item #2 of New and Unfinished Business] and By-law 6906/08. CARRIED ON 2/3rd MAJORITY VOTE (V) CORRESPONDENCE. 15. CORR. 107-08 ROBERT G. MILLER, SENIOR COUNSEL REGION OF YORK 9 Council Meeting Minutes 1 0 Monday, November 17, 2008 7:30 PM Council Chamber!) Corporate Department, Legal Branch 17250 Y onQe Street. Newmarket Resolution #218/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 107-08 being a letter from Robert G. Miller, Senior Counsel, Region of York dated November 17, 2008 with respect to Zoning By-law Amendment Application A11/07, Dalar Properties Limited, and reque~ting that the application be denied by Council be received and referred to consideration of Report PO 39-08 of the Director, Planning & Development. CARRIED 16. CORR. 108-08 JOHN PRESTA DIRECTOR OF ENVIRONMENTAL SERVICES REGION OF DURHAM Works Department 605 Rossland Road East. Whitby Resolution #219/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 108-08 being a letter from John Presta, Director of Environmental Services, Region of Durham dated November 14,2008 with respect to Zoning By- law Amendment Application A11/07, Dalar Properties Limited, and requesting that the application be denied by Council be received and referred to consideration of Report PO 39-08 of the Director, Planning & Development. CARRIED (VII) NEW. AND UNFINISHED BUSINESS 2. Director, Planning & Development Report PO 39-08 Zoning By-law Amendment Application A 11/07 Dalar Properties Limited 10 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 1 1 1050 Squires Beach Road (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerina [At the October 20, 2008 meeting of Council the matter of Report PO 39-08 was referred to staff for further information and discussion with the Region of Durham and the Region of York and brought back to the November 17, 2008 meeting of Council] Detailed discussion ensued on this matter. The City Solicitor outlined the contents of the letter received from the Region of Durham and the MOE Guidelines. The Director, Planning & Development outlined the proposed by-law in the event the application was approved and the provisions within the by-law, specifically that it included an 'H' provision. . Resolution #220/08 Moved by Councillor Dickerson Seconded by Councillor McLean That Zoning By-law Amendment Application A 11/07 submitted by Dalar Properties Limited, on lands being Part of Lot 32 & Part of Block C, Plan M 1040, City of Pickering, to amend zoning of the subject property to add commercial recreational uses including a gymnastics facility, a dance studio, karate club and a soccer club, in addition to the currently permitted industrial uses be approved. CARRIED UNANIMOUSLY ON A RECORDED VOTE (IX) BY-LAWS 6906/08 Being a by-law to amend - Restricted Area (Zoning) By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lot 32 and Part of Block C, Plan M1040 (Part 5 & 6, 40R-10559) in the City of Pickering (A11/07) THIRD READING: Councillor O'Connell, seconded by Councillor Johnson moved that By-law Number 6906/08, be adopted and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and seal of the Corporation be affixed thereto. 11 Council Meeting Minutes 1 2 Monday, November 17, 2008 7:30 PM Council Chambers CARRIED UNANIMOUSLY ON A RECORDED VOTE Council took a recess at 10:18 pm and reconvened at 10:38 pm. 16. Inspector Ross, Unit Commander Ajax/Pickering Community Police Office -.19 Division Jeff Moore, Sergeant, Community Resource Unit - 19 Division Re: Durham Reoion Anti-Violence Intervention Strateov (DRAVIS) Inspector Ross, Unit Commander of 19 Division and Jeff Moore, Sergeant, Community Resource Unit at 19 Division appeared before Council with respect to the Durham Region Anti-Violence Intervention Strategy (DRAVIS). Inspector Ross advised that they were before Council to seek support for the Notice of Motion that was being presented later in the meeting by Councillors O'Connell and McLean. He stated that in 2007, the Durham Regional Police Service was provided with $510,000. to develop a strategy and this strategy became operational in early 2008. He outlined the statistics and initiatives taken in this regard. Sergeant Moore stated that the Durham Region Anti-Violence Intervention Strategy was an excellent strategy and was a key opportunity for intelligence gathering, especially in relation to gang activity. He noted that DRAVIS did not take officers away from regular duties, but allowed for the officers to be paid overtime for this initiative. . He further advised that this program allowed for an additional 16 officers to be on patrol on Halloween and were not taken away from other patrols. A question and answer period ensued. 17. Brian Spencer Re: Report PO 36-08 SR. & R. Bay Ridges Ltd. -Parkland Conveyance Brian Spencer, 1235 Radom Street, appeared before Council with respect to Report PO 36-08 of the Director, Planning & Development. Mr. Spencer advised that he had lived in Pickering for 38 years and was currently on the Board of Directors for the Radom Street condominiums, and was representing the Board at this time. He advised that the Board was in opposition to the reduction of the parkland conveyance request of SR. & R Bay Ridges Ltd. and that this company should be responsible as a good corporate citizen in ensuring this payment is made. 12 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 1 3 18. Doris Hopper-Reide Re: Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance Doris Hopper-Reide appeared before Council with respect to Report PO 36-08 of the Director, Planning & Development and was in support of the staff recommendation. She thanked Mayor Ryan for his support of the payment of the parkland conveyance and noted that the staff report was expertly written, with arguments cogently formed. She questioned if there was a performance bond in place and noted comments in relation to sections of the Planning Act. 19. John Blanford Re: Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance The delegation was not in attendance. 20. Jacqueline Smart Re: Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance Jacqueline Smart, 829 Fairview Avenue appeared before Council with respect to Report PO 36-08 of the Director, Planning & Development and was in support of the staff recommendation, noting that S.R. & R Bay Ridges Ltd. should be made to pay the full cost. She stated that the request by SR. & R Bay Ridges Ltd. was in insult to her intelligence, along with the City of Pickering. She questioned why not parkland conveyance for retail and noted that residents did want a replacement of retail. 21 . Steven Warsh Re: Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance William Friedman, solicitor for S.R. & R Bay Ridges Ltd. appeared before Council with respect to Report PO 36-08 and emphasized that there was no attempt by his client to reduce the amount for parkland conveyance, but rather pay the appropriate amount. He stated that at issue was whether the buffer of lands already conv~yed should be treated as parkland conveyance. He stated that the costs already incurred by his 13 Council Meeting Minutes I I! , 1 4 Monday, November 17,2008 7:30 PM Council Chambers client included the construction of the walkway, maintenance fees and the conveyance of buffer lands which had a total value of $775,000. In turn, he noted that the report also asks for an additional $535,000. which far exceeded the 5% cash-in-lieu. He commended staff for the persuasive report, but felt the report flies in the face of the Planning Act. He did note that his client did recognize the staff comment on phasing and in response to questions raised, would be in agreement to delaying the matter in order to deal with staff and the aspect of a phased approach to the parkland payments-in-lieu. In responses to questions raised by Council, Mr. Friedman stated that his client was requesting a reduction of $84,000 for the value of the walkway lands and $46,000 for the cost of constructing the walkway, and a phasing in of the payments. 22. RogerWade Re: Report PO 39-08 S.R. & R. Bay Ridges Ltd. - Parkland Convevance Roger Wade, 1210 Radom Street, appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development. He advised that he was not here to complain about development, but was in fact in favour of development. He questioned the regulation that stated no development within 3 km of a nuclear plant, and the bottom line was that Council needed to decide what is good for Pickering. Mr. Wade provided a written summary of questions for Council to the City Clerk for distribution. 23. Bryan Buttigieg Re: Report PO 42-08 Region of Durham's Growth Plan Implementation Study: . GrowinQ Durham Mr. Buttigieg, resident of Pickering, appeared before Council with respect to Report PO 39-08 of the Director, Planning & Development. He stated that he was an environmental laWyer and had been appointed to assist with the Rouge. Duffins Watershed Plan, which was a good starting plan. He outlined his concerns with the Durham Growth Plan, noting that there was no erosion control etc. and in fact, there was no part more important than headwaters. He referenced a report completed by the Toronto Region Conservation Authority with respect to development of the headwaters, noting that they had stated there was 'too many unknowns'. In response to questions from Council, Mr. Buttigieg advised that when land is designated so far in the future (2031) for urban growth, the expectation is then set. 14 Council Meeting Minutes Monday, Novem ber 17, 2008 7:30 PM Council Chambers 1 5 24. Peter Rodrigues Re: Report PO 42-08 Region of Durham's Growth Plan Implementation Study: Growino Durham Peter Rodrigues, a Pickering resident, appeared before Council with respect to Report PO 42-08 of the Director, Planning & Development. He stated thatthe rush to approve the growth plan was all wrong and we all know that development charges are woefully wrong. He questioned why the watershed studies were not first to be completed, as noted in the request of the TRCA. He emphasized that we need to maintain agriculture and environmental friendly lands, therefore questioned the need to rush the support for the growth plan. 25. David Donnelly Re: Report PO 42-08 Region of Durham's Growth Plan Implementation Study: Growino Durham David Donnelly, a representative of Environmental Defence and Green Door Alliance, appeared before Council with respect to Report PO 42-08 of the Director, Planning & Development. He advised that the projections were so far ahead into the future that it bordered on being plain crazy. He further advised that the Region of Durham greenfields were far away and will not be serviced, therefore no benefit to the community, so consequently was simply a proposal to flip land. He noted that this plan offends the Places to Grow legislation and residents should not have to keep coming back and he had two immediate thoughts; public participation and the projections were too far in the future, noting that money would just not be there for extra greenfields. In response to questions of Council, he noted that he supported the TRCA letter on this plan, however there is no planning rationale (not strong enough). 26. Brian Buckles Green Door Alliance and the Durham Conservation Association Re: Report PO 42-08 Region of Durham's Growth Plan Implementation Study: Growino Durham Brian Buckles, a representative of the Green Door Alliance and the Durham Conservation Association appeared before Council with respect to Report PO 42-08 of the Director, Planning & Development. He stated that the Growing Durham paper recommendations called for expanding urban area boundaries by more than 300 ha; 15 Council Meeting Minutes 1 6 Monday, November 17,2008 7:30 PM Council Chambers which was more than 2/3rds for future living area, with employment lands making up the balance and therefore, by approving the staff report, Council would in fact be endorsing those extensions. Mr. Buckles outlined in detail the extension of urban area to accommodate employment lands and the extension of urban area for living space. In summary, he questioned what the negatives of proceeding and recommending no urban area expansion at this time. Specifically, municipal taxpayers would be better protected, prime farmland would be preserved, the Conservation Authority's requests regarding the Carruthers Creek watershed would be met, there would be more pressure to move towards smart growth and lowered public expenditure created. Mr. Buckles provided a copy of his presentation to the City Clerk. 27. . Bernadette Zubrisky Re: Report PD 42-08 Region of Durham's Growth Plan Implementation Study: Growing Durham The delegation was not in attendance, however, a written submission was provided to the City Clerk. . 28. Hazel Daubeny Re. Report PD 42-08 Region of Durham's Growth Plan Concerns with Infrastructure of Pickering and the Effects on the Medical System The delegation was not in attendance. 29. Jim Robb Re: Report PD 42-08 Region of Durham's Growth Plan Implementation Study: . Growing Durham Th~ delegation was not in attendance. 30. Lucy Stocco, Executive Vice President Tribute Communities Re: Report PD 42-08 Region of Durham's Growth Plan Implementation Study: Growing Durham LucyStocco, a representative of Tribute Communities appeared before Council with respect to Report PD 42-08 of the Director, Planning & Development. Ms. Stocco noted that she has been attending meetings with respect to Durham's Growth Plan 16 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 1 7 since 2000 and recalls that there was significant public participation, including a workshop help in the Pickering Council Chambers. She advised that the Places to Grow legislation was the guiding force for developers and further expressed appreciation to Regional and City staff with respect to the growth plan. In reviewing the growth plan, she noted that 81 % of the plan is in the green belt and 4% was in the white belt area, including the urban boundary expansion will be in the white belt. She further referenced a letter from the TRCA dated July 11, 2008. Council took a recess at 1 :30 am and reconvened at 1 :51 am. (V) CORRESPONDENCE 1. CORR. 93-08 TORONTO AND REGION CONSERVATION AUTHORITY 5 Shoreham Drive Downsview. ON M3N 1 S4 Resolution #221/08 Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 93-08 being a letter received from the Toronto and Region Conservation Authority with respect to a resolution passed at a meeting held on March 28, 2008, regarding the Rouge River Watershed Plan, be received for information. CARRIED 2. CORR. 94-08 COUNCILLOR O'CONNELL CITY OF PICKERING Discussion ensued on this matter, specifically in relation to the process, will the Region be monitoring what is left, the need for public education and the tracking of the process to ensure there is no disconnect. It was noted that the public require the tools to succeed with a program such as this, and this was not being provided. Further questions arose in relation to the route selection, including the fact that an internal working group determined the routes, with no public engagement. 17 Council Meeting Minutes 1 8 Monday, November 17, 2008 7:30 PM Council Chambers Resolution #222/08 Moved by Councillor O'Connell Seconded by Councillor Pickles That CORR. 94-08 being a memo received from Councillor O'Connell with respect to Regional Works Committee Report 2008-WR-35, Clear Bags Pilot Study Objectives and Procedures, be received for information. CARRIED 3. CORR. 95-08 LORRAINE CHIASSON REGULATORY COORDINATOR ENBRIDGE 500 Consumers Road NorthYo~.ON M2J1P8 Resolution #223/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 95-08, being a letter from Lorraine Chiasson, Regulatory Coordinator, Enbridge, providing a copy of the notice of application with respect to the Enbridge Gas Distribution 2009 Rate Adjustment, be received for information. CARRIED 4. CORR. 96-08 PATTI BARRIE MUNICIPAL CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville. ON L 1 C 3A6 Resolution #224/08 Moved by Councillor Pickles Seconded by Councillor Dickerson 18 Council Meeting Minutes Monday, November 17,2008 7:30 PM C~ouncil Chambers 1 9 That CORR. 96-08 being a letter from Patti Barrie, Municipal Clerk, Municipality of Clarington, advising that at a meeting held on October 27th, 2008, Council adopted a resolution with respect to the protection of agricultural land within the white belt, as part of the Durham Growth Plan, be received for information. CARRIED 5. CORR. 97-08 KATHY STRANKS MANAGER, CHAIR AND CAO'S OFFICE TORONTO AND REGION CONSERVATION 5 Shoreham Drive Downsview. ON M3N 1 S4 Resolution #225/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 97-08 being a letter from Kathy Stranks, Manager, Chair and CAO's Office, Toronto and Region Conservation Authority advising that at a meeting held on October 24,2008, a resolution was passed with respect to Growing Durham, be received for information. CARRIED 6. CORR. 98-08 THE HONOURABLE MICHAEL CHAN MINISTER, MINISTRY OF CITIZENSHIP AND IMMIGRATION 6th Floor, 400 University Avenue Toronto. ON M7A 2R9 Resolution #226/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 98-08, being a letter from Michael Chan, Minister, Ministry of Citizenship and Immigration with respect to an invitation to participate in Ontario's 19 Council MeetirJgMinutes 20 Monday, November 17,2008 7:30 PM Council Chambers volunteer recognition programs for 2009, be received for information. CARRIED 7. CORR. 99-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Resolution #227/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 99-08 being a letter from P.M. Madill, Regional Clerk, Region of Durham, advising that at a meeting held on October 29, 2008, the Planning, Works, Finance and Administration Committees of Regional Council adopted recommendations with respect to the Metrolinx Draft Regional Transportation Plan and Investment Strategy for the Greater Toronto and Hamilton Area, be received for information. CARRIED 8. CORR. 100-08 LORNE D. ALMACK, P.ENG., CMC R. R. #5 CLAREMONT, ON Resolution #228/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 100-08 being a letter received from Lome Almack regarding the expansion of urban boundaries in the Oshawa, Whitby and Pickering areas, be received for information. CARRIED 20 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 2 1 9. CORR. 101-08 MICHAEL ROBERTSON LAND OVER LANDINGS. 1150 Hwy 7, RR1 LOCUST HILL. ON LOH 1JO Resolution #229/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 101-08 being a letter from Michael Robertson, Land Over Landings, with regards to the destruction of class 1 farmland in the North Pickering watershed, be received for information. CARRIED 10. CORR. 102-08 DURHAM REGIONAL POLICE SERVICES BOARD 605 Rossland Road East, Box 911 Whitby. ON L 1 N OB8 Resolution #230/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 102-08 being a letter from the Durham Regional Police Services Board providing an Information Sheet for Mayors of the Durham Region, be received for information. . CARRIED 11 . CORR. 103-08 KRISTIN ROBINSON BOWMANVILLE. ON Resolution #231/08 Moved by Councillor Pickles Seconded by Councillor Dickerson 21 Council Meeting Minutes 22 Monday, November 17,2008 7:30 PM Council Chambers That CaRR. 103-08 being email correspondence from Kristin Robinson, Bowmanville, with respect to Growing Durham and the urban expansion into northeast Pickering lands, be received for information. CARRIED 12. CaRR. 104-08 P.E. MATTSON 838 Miriam Road PickerinQ, ON L 1W 1X6 Resolution #232/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That CaRR. 104-08 being a letter from Pat Mattson, requesting a grant in the amount of $1,887.00 for a benefit for long term resident Earl Costello be received; 2. That a grant in the amount of $1 ,887.00 to cover the costs of hall rental, Socan, taxes, liability insurance, license and ticket printing be made to Mr. Pat Mattson; and 3. That this amount be charged to Account 2195 (Grants to Organizations & Individuals." CARRIED 13. CORR.105-08 LINDSEY BRENNER SUPERVISOR, ANIMAL SERVICES CITY OF PICKERING Resolution #233/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CaRR. 105-08 being a memo from Lindsey Brenner, Supervisor, Animal Services, City of Pickering, be received and that the City of Pickering proclaim the 22 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 23 month of December, 2008 as lams Home 4 the Holidays month. CARRIED 14. CORR. 106-08 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING Resolution #234/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 106-08 being a memo from Marisa Carpino, Supervisor, Culture & Recreation, City of Pickering, be received and that the City of Pickering proclaim various cultural celebrations on behalf of the Pickering Advisory Committee on Race Relations and Equity in the month of December. CARRIED (VI) COMMITTEE REPORTS a) REPORT PD 2008-11 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PD 37-08 Rinal Enterprises Inc. Plan of Subdivision 40M-1906 Cougs Investments Ltd. Plan of Subdivision 40M-1913 Ballymore Building (Pickering) Corp. Plan of Subdivision 40M-1915 Dare-Dale Developments Limited Plan of Subdivision 40M-1916 Rondev Homes Ltd. Plan of Subdivision 40M-1920 23 Council Meeting Minutes 24 Monday, November 17,2008 7:30 PM Council Chambers Rondev Homes Ltd.lACPA Corporation Ltd.lBianchi; Vincenzo, Lisa, Gabriale and Liliana/Digirolamo, Filomena and Anna Plan of Subdivision 40M-1923 Woodsmere Properties Limited Plan of Subdivision 40M-1943 Marshall Homes (Altona) LimitedlD'Oliveira, Anthony and Allison Helbling, Gertrude Plan of Subdivision 40M-1958 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PD 37-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1906, 40M-1913, 40M-1915, 40M-1916, 40M-1920, 40M-1923, 40M-1943 and 40M-1958 be received; 2. That the highway being Monica Cook Place within Plan 40M-1915 be assumed for public use; 3. That the highway being Holbrook Court within Plan 40M-1916 be assumed for public use; 4. That the highway being Granby Court within Plans 40M-1920 and 40M-1923 be assumed for public use; 5. That the highways being Stroud's Lane and Treetop Way within Plan 40M-1943 be assumed for public use; 6. That the highways being Fawndale Road, Stover Crescent, Littleford Street and Stonehampton Court within Plan 40M-1958 be assumed for public use; 7. That the services required by the Subdivision Agreements relating to Plans 40M-1906, 40M-1913, 40M-1915, 40M-1916, 40M-1920, 40M-1923, 40M-1943 and 40M-1958, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 10 and 11, Plan 40M-1906; Blocks 28 and 29, Plan 40M-1915; Blocks 23, 24 "and 25, 24 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 25 Plan 40M-1920; Blocks 42,43,44 and 45, Plan 40M-1923; Block 16, Plan 40M- 1943 and Blocks 35,36,37 and 38, Plan 40M-1958; 8. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1906, 40M-1913, 40M-1915, 40M-1916, 40M-1920, 40M-1923, 40M-1943 and 40M-1958, save and except from Blocks 30, 32, 33 and 34, Plan 40M-1923 and Block 16, Plan 40M-1943, be released and removed from title; 9. That Council enact a By-law to dedicate Block 26, Plan 40M-1920 as public highway; and 10. That Council enact a By-law to dedicate Blocks 17 and 18, Plan 40M-1943 as public highways. 2. Director, Planning & Development, Report PD 43-08 Zoning By-law Amendment - A 11/08 Grant Morris Associates Ltd. 1789, 1795, 1801 & 1805 Pine Grove Avenue 1790, 1792, 1794, 1804, 1806, 1808 & 1810 Woodview Avenue (Part of Road Allowance Between Lots 34 & 35, Concession 1 Parts 2,3,5 - 9,11 -13, 15, 17, 18,20,22,24,26 - 30,32,33 & 35,40R-25121) City of PickerinQ COUNCIL DECISION 1. That Zoning By-law Amendment Application A11/08 submitted by Grant Morris Associates Ltd. to amend the existing zoning on the rear of the subject properties to permit reduced side yard widths, reduced building height and an increased lot coverage on lands situated on Part of Road Allowance Between Lots 34 & 35, Concession 1, Parts 2,3,5 - 9, 11 - 13, 15, 17, 18,20,22,24,26 - 30,32,33 & 35, 40R-25121 be approved. 2. That City Council endorse the creation of more than 3 lots to proceed by Land Division for the properties at 1795 Pine Grove Avenue and 1804, 1806 & 1808 Woodview Avenue; and 3. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A11/08 as set out in Appendix I to Report PD 43-08 be forwarded to City Council for enactment. 25 Council Meeting Minutes 26 Monday, November 17,2008 7:30 PM Council Chambers Resolution #235/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Planning and Development Committee PD 2008-12, dated November 3,2008, be adopted, save and except Item 3. CARRIED 3. Director, Planning & Development, Report PD 42-08 Region of Durham's Growth Plan Implementation Study: Growing Durham - Draft Recommended Growth SceQario and Policy Directions Report, prepared by Urban Strategies Inc. et ai, dated September 23, 2008 - Phase 5 Resolution #236/08 Moved by Councillor Johnson Seconded by Councillor Dickerson COUNCIL DECISION 1. That Report PD 42-08 of the Director, Planning & Development, regarding the Draft Recommended Growth Scenario and Policy Directions Report, dated September 23, 2008, presenting the draft recommendations for Phase 5 of the Region of Durham's Growth Plan Implementation Study, be received; 2. That the comments contained in Report PD 42-08 on the Draft Recommended Growth Scenario and Policy Directions Report for the Region of Durham Growth Plan Implementation Study be endorsed, and further that the Region of Durham and its consultants be requested to make the following changes: a) Expand the extent of land identified for future living area around Kinsale, extending both to the west and to the east to Lake Ridge Road, so as to create a threshold of growth for a complete neighbourhood; b) Revise the policy restricting major office development from employment areas, such that it permits major office development at selected freeway interchanges, thereby taking advantage of transit and increasing employment densities; c) Reconsider the timing of the lands in the centre of northeast Pickering identified for future employment in the post-2031 period, so as to maximize the logical and orderly extension of services and infrastructure; and 26 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 27 d) Implement the timing changes recommended by Regional Planning Committee on October 14, 2008, to bring lands for future living area at the north limit of northeast Pickering from post-2031 to pre-2031, and to change the lands in northeast Pickering adjacent to Lake Ridge Road from pre-2031 to post-2031; 3. That the City of Pickering recommend to the Region of Durham that a public meeting in Pickering be held following release of the final report; and. 4. Further, that a copy of Report PD 42-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc. et ai, other Durham Area Municipalities, the Ministry of Energy and Infrastructure, and the Ministry of Municipal Affairs and Housing. CARRIED ON A RECORDED VOTE LATER IN THE MEETING [See Following Motions] Resolution #237/08 Moved by Councillor Littley Seconded by Councillor O'Connell That Item 2 of the main motion be amended by adding the following as part e):. "Support the updating of the watershed plans with the Toronto and Region Conservation Authority as appropriate;". CARRIED Resolution #238/08 Moved by Councillor O'Connell Seconded by Councillor Littley That the main motion be amended by adding the following as Item 3 and re-numbering Items 3 and 4; 'That the Region of Durham be advised that the TRCA does not support the incorporation of lands in the headwaters of the Carruthers Creek watershed into the 27 Council Meeting Minutes 28 Monday, Novem ber 17, 2008 7:30 PM Council Chambers Durham Region 2031 urban boundary until such time as the following issues have been satisfactorily address: · completion of an update to A Watershed Plan for the Duffins Creek and Carruthers Creek to assess the environmental carrying capacity of the watershed, define a sustainable natural heritage system, and address potential flooding and erosion impacts to downstream residents and infrastructure; · an analysis to show when the subject lands would be needed within the ten- year local urban boundary, · a comparison of the agricultural viability of the Carruthers lands to other whitebelt lands currently being excluded from the urban boundary, and · the completion of Durham's Master Water and Wastewater Servicing Study.' MOTION DEFEATED The main motion, as amended, was CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Councillor Littley REPORT EC 2008-08 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 37-08 Dunbarton Indoor Pool Renovation Project -Tender No. T-17-2008 COUNCIL DECISION 1. That Report OES 37-08 of the Director, Operations & Emergency Services regarding T-17-2008 for the Dunbarton Indoor Pool Renovation Project be received; 2. That Council ratify the approval by the Chief Administrative Officer during Council's summer recess of proposal no. RFP-4-2008 for the supply of energy ventilation and pool dehumidification systems for the Dunbarton Pool; 28 Council Meeting Minutes Monday, Novem ber 17, 2008 7:30 PM Council Chambers 29 3. That Tender T-17-2008 submitted by BWK Construction Company Ltd., at a cost of $1 ,782,900 (PST and GST included) be accepted; 4. That the total gross project cost of $1,995,000 (GST included) and a net project cost of $1,900,000 including the tender amount and other associated costs be approved; 5. That Council approve the re-allocation of the Federal Gas Tax funds associated with the 2008 capital project for the Frenchman's Bay - Master Plan Phase One (5410.0805.6182) and that these funds be re-submitted in the 2009 Capital Budget; 6. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: . a) the sum of $1,000,000, as provided for in the 2008 approved Capital Budget, to be funded from Federal Gas Tax Reserve Fund; b) the sum of up to $500,000, as provided for in the 2008 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding fifteen (15) years, at a rate to be determined; c) the additional project costs estimated to be $400,000 be funded from the Federal Gas Tax Reserve Fund ($200,000) and from the funding the City will receive from the "Investing in Ontario Act, 2008" ($200,000) including any additional unanticipated costs; d) the annual repayment charges in the amount of approximately $49,800 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; 29 Council Meeting Minutes 30 Monday, November 17,2008 7:30 PM Council Chambers f) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, Infrastructure Ontario - OSIFA Loan Program, or a financial institution offering long term financing under similar terms and conditions; g) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; 7. That the draft by-law attached to this report be enacted; and 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Operations & Emergency Services, Report OES 39-08 Facility Snow Removal -Quotation No. Q-69-2008 COUNCIL DECISION 1. That Report OES 39-08 of the Director, Operations & Emergency Services regarding Facility Snow Removal be received; 2. That Quotation No. Q-69-2008 submitted by C&R Paving Inc. for Snow Clearing and Salting Service - Facility Parking Lots Schedule A in the amount of $89,000 plus GST for Year 1 and $95,500 plus GST for Year 2 and Schedule C (hourly rates) Year 1 and Year 2 be accepted; and 3. That the appropriate City of Pickering officials be authorized .to take necessary action to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 40-08 Building Canada Fund - Communities Component Intake One -Pickerina Museum Villaae Restoration and Uoarade Proiect COUNCIL DECISION 1. That Report OES 40-08 of the Director, Operations & Emergency Services regarding the Building Canada Fund - Communities Component (BCF-CC) Intake One be received; 30 Council Meeting Minutes Monday, Novem ber 17, 2008 7:30 PM Council Chambers 31 2. That the Corporation of the City of Pickering participate in the BCF-CC Intake One through the submission of an application by the application deadline of . November 21, 2008; 3. That the City of Pickering's application to BCF-CC Intake One shall consist of various building restoration programs and upgrades to the infrastructure at the Pickering Museum Village, at a total estimated (gross) cost of $885,000 and a net estimated City cost of $295,000; 4. That the Council of the City of Pickering endorse the Pickering Museum Village Restoration and Upgrade Project as the City's Intake One BCF-CC application; 5. That the BCF-CC Intake One project be identified as a Capital priority in the 2009 Capital Budget, subject to receiving approval of funding by BCF-CC; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 45-08 2008 Internal Loan and External Debentures COUNCIL DECISION 1. That Report CS 45-08 of the Director, Corporate Services & Treasurer be approved; 2. That Council approve an internal loan in the amount of $200,000 for a maximum term of ten (10) years, to be borrowed from the Development Charges Reserve Funds, for the External Subdivision Works-Roads: Brock Road, Third Concession Road to Taunton Road and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 49-08 Formal Quotations - Quarterlv Report for Information COUNCIL DECISION 31 Council Meeting Minutes 32 Monday, November 17,2008 7:30 PM Council Chambers That Report CS 49-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations"':" Quarterly Report for information be received for information. 7. Director, Corporate Services & Treasurer, Report CS 50-08 Section 357/358 of the Municipal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 50-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-off of taxes in the amount of $40,283.47 as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CS 51-08 2008 Year End Audit COUNCIL DECISION 1. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 2. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 10. Director, Planning & Development, Report PD 45-08 Draft Regional Transportation Plan (September 2008) Draft Investment Strategy (September 2008) Metrolinx EBR Reoistrv Number: 010-4717 COUNCIL DECISION 1. That Report PD 45-08 of the Director, Planning & Development, regarding the Draft Regional Transportation Plan (RTP) and Draft Investment Strategy (IS), both dated September 2008 and released by Metrolinx, be received; 32 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 33 2. That Metrolinx be requested to revise the Draft Regional Transportation Plan: The Big Move: Transforming Transportation in the Greater Toronto and Hamilton Area, dated September 2008, as follows: a) implement the vision for Seaton as a "transit first" community by adding the following to the 15-Year Plan (2024): (i) resolution of the Steeles-Taunton traffic bottleneck as a priority; (ii) identify a new east-west rapid transit connection on the Steeles-Taunton Corridor to BrockRoad on Figure 4; (iii) prioritize passenger rail service on the C.P. Bellville Rail Line to Brock Road as one of the "Top 15 Priorities"; (iv) widen and improve Highway 7 west of Brock Road to four lanes through Seaton to support development and transit service; (v) extend the Brock Road rapid transit line (Other Rapid Transit (BRT/LRT/AGT) line) through Seaton to Highway 407 on Figure 4; b) support and invest in developing Transportation Master Plans (TMPs) addressing all modes of transportation and identifying policies and a course of action for implementing the RTP, as well as other critical transportation infrastructure within Pickering's Urban Growth Centre by establishing an Eastern GTA Anchor Mobility Hub, including: (i) the City's planned pedestrian bridge over Highway 401; (ii) a full Highway 401 interchange at Liverpool Road; and (iii) a shared vehicle parking structure serving commuters and downtown visitors; c) support the easterly extension of Highway 407, its links and transitway by: (i) identifying the easterly extension of Highway 407 to Highway 35/115 by 2013 and transitway within the first 15 years in Figure 4 of the RTP; (ii) identifying the easterly extension of Highway 407 and its links and transitway as completed on Figure 5 (the 25-Year Plan) of the RTP; (iii) revising the text referring to the Highway 407 east extension on page 75 of the Draft RTP to reflect the Province's commitment to complete the highway and its links by 2013; d) correct Figures 4 and 5 by: (i) revising mapping of 'built-up' area for Pickering to reflect the approved Provincial built boundary; 3. That Metrolinx be requested to revise the Draft Investment Strategy: A Plan for Implementation Action, September 2008, by: a) developing an operating cost model for new infrastructure proposed under the RTP; b) considering the broader relative benefits of investments in key road infrastructure versus investments in improved transit operations; 33 . Council Meeting Minutes 34 Monday, November 17,2008 7:30 PM Council Chambers c) developing a financing plan for the operating, rehabilitation and capital infrastructure needs of the RTP, in consultation with municipalities; and 4. Further, that a copy of Report PO 45-08 be forwarded to Metrolinx, the EBR, the Ministry of Energy and Infrastructure, the Ministry of Transportation, the Ministry of Municipal Affairs and Housing, the Regional Municipality of Durham, and Durham Area Municipalities. Resolution #239/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Executive Committee EC 2008-08, dated November 10, 2008, be adopted, save and except Items 4 and 9. CARRIED 4. Director, Operations & Emergency Services, Report OES 41-08 City's Traffic & Parking By-law No. 6604/05 - Updating Amendment A brief question and answer period ensued with respect to marketing of the new restrictions to residents, specifically if a notice could be added into the tax bill insert for the winter months. Resolution #240/08 Moved by Councillor Johnson Seconded by Councillor Dickerson COUNCIL DECISION 1. That Report OES 41-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 34 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 35 2. That the attached draft by-law be enacted to amend Section 15 to By-law No. 6604/05 to provide for the prohibition of on street parking between the hours of 2:00 am and 5:00 am from December 1st to March 31st annually. CARRIED . 9. Chief Administrative Officer, Report CAO 07-08 Review of Appointments to Boards and Committees - Council Direction December 14. 2006 A brief discussion ensued on this matter. Resolution #241/08 Moved by Councillor Johnson Seconded by Councillor Dickerson COUNCIL DECISION 1. That Report CAO 07-08 of the Chief Administrative Officer be received; 2. That Policy ADM 040 for Boards & Advisory Committees, included as Attachment # 1 to this report be approved; 3. That the Boards & Advisory Committees, included as Attachment # 2, as amended, to this report be formally closed based on project completion, dissolution and/or inactivity; 4. That the Boards & Advisory Committees, included as Attachment # 3, as amended, to this report be formally reconfirmed; 5. That the Public Library Board composition be increased by one member for a total of 10 members effective December 1, 2008; 6. That the Advisory Committee on Race Relations composition be increased by two community appointments for a total of five members and the Heritage Pickering Advisory Committee be increased by three community appointments for a total of eleven members; 7. That the term for the Property Standards/Fenceviewers be extended to December 31,2008 pending the outcome of a fence by-law review; 35 Council Meeting Minutes Monday, November 17, 2008 7:30 PM 3 6 Council Chambers 8. That a Special Meeting of Council (including an In Camera session) be held on Monday, December 8, 2008 for the purpose of review and appointment to Boards and Advisory Committees; and 9. That the City Clerk be directed to take the appropriate action. CARRIED (VII) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Planning & Development Report PD 47-08 -Addendum to Report Number PD 36-08 . S.R. & R. Bay Ridges Ltd. -Parkland Conveyance [At the October 20, 2008 meeting of Council the matter of Report PO 36-08 was referred to the November 11h meeting of Council.] A brief discussion ensued on this matter. Resolution #242/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That Report PD 36-08 of the Director, Planning & Development be referred to staff to negotiate the timing of the payments for the parkland conveyance. CARRIED (VIII) NOTICE OF MOTION 1. SECURITY AND SAFETY AT GO STATIONS Resolution #243/08 Moved by Councillor Pickles Seconded by Councillor McLean 36 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 37 WHEREAS there are over 200,000 passengers on GO trains and buses every weekday; and WHEREAS there are about 50,000 parking spots available at GO parking lots used by 12 million vehicles per year; and WHEREAS GO Transit indicated that there are 350 reported incidents of theft and vandalism annually; however, GO Transit has no process for riders to report thefts and vandalism or GO to track; and WHEREAS media reports and first hand information of many theft and vandalism incidents at GO Stations, including Pickering, are unreported or unrecorded by GO Transit and police; and WHEREAS many visitors indicate that they have been the victim or know someone who has been the victim of incidents ranging from vandalism and personal property theft to vehicle theft. Some cars are reported with missing lights, wheels and airbags. One media report noted that GO Transit parking lots are "auto parts stores" for brazen thieves. NOW THEREFORE although GO Transit has made attempts to improve safety and security, more needs to be done NOW THEREFORE BE IT RESOLVED THAT the City of Pickering requests that GO Transit put in place the following measures: provide better education to riders to protect themselves and their personal property - establish a formal reporting and tracking process through GO Transit staff and online for riders to report incidents and that through advertising, GO Transit make riders aware of the processes to report incidents to GO Transit and police - that GO Transit record and report all incidents and compile and share this information with the local police services and to riders through its newsletters and online to municipalities in which it operates - GO Transit increase staff and enforcement at GO Stations and pedestrian and parking areas to improve safety and security of property improve lighting, particularly in well used pedestrian areas increase closed circuit television cameras - other safety and security measures as appropriate 37 Council Meeting Minutes 38 Monday, November 17,2008 7:30 PM Council Chambers Further, that this resolution be shared with Durham municipalities, the GO Transit Board, Durham Regional Police Services and MPP's for Ajax-Pickering and Scarborough East- Pickering. CARRIED 2. DURHAM REGION ANTI-VIOLENCE INTERVENTION STRATEGY Resolution #244/08 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS The Ministry of Community Safety and Correctional Services is committed to ensuring that Ontario's communities are supported and protected by law enforcement and public safety systems that are safe, secure, effective, efficient and accountable and therefore proposed the creation of an Anti Violence Intervention Strategy within communities in the GT A to help combat gun related violence and other street level crime; and WHEREAS the aim of the Anti Violence Intervention Strategy is to utilize intelligence already gathered to identify areas within a community where high incidents of gang activity or violence have or are likely to occur and to take a proactive approach aimed at reducing violence, increasing community safety and improving the quality of life for members of the community, who have been impacted by this type of criminal violence; and WHEREAS in 2007 the Ministry gave the approval for $510,000 to be provided to the Durham Regional Police Service to create an Anti Violence Strategy within Durham Region. The Durham Region Anti Violence Strategy (DRAVIS) was created and became operational in early 2008; and WHEREAS the City of Pickering and it's residents view crime and crime prevention to be of the utmost importance and contribute to a more sustainable community through Sustainable Pickering lens of healthy society; and WHEREAS it is widely believed that crime prevention cannot be accomplished without the community's involvement and understanding, which is at the core of the DRAVIS program. Officers are deployed in uniform and maintain a high level of visibility within the community by patrolling areas in marked patrol cars, on foot and during warmer weather on police bicycles. Additionally officers assigned to DRAVIS distribute, to area residents, specially 38 Council Meeting Minutes Monday, November 17, 2008 7:30 PM Council Chambers 39 printed business cards outlining the DRAVIS program and empowering the community with knowledge in order to be involved in the prevention of neighbourhood crime; and WHEREAS the DRAVIS program has been a successful program in Durham Region with the prevention of crime, empowering community members and creating more visibility of our Police Services. To date there have been 110 DRAVIS initiatives completed in Durham Region and has resulted in 2098 street checks, 507 arrests, and 16 weapons seized including 1 firearm; NOW THEREFORE The City of Pickering resolves to Minister Bartolucci, Minister of Community Safety and Correctional Services that the City of Pickering supports and requests that the Anti Violence Intervention Strategy program is continued in Durham Region and that continual funding be provided to Durham Regional Police Services in order for the operation of DRAVIS to continue throughout our region and ensure crime prevention initiatives are continued. AND FURTHER a copy of this resolution be forwarded to Sergeant Mariano, Durham Regional Police Services, Durham MP's, Durham MPP's, Durham Regional Council and all Durham municipal Councils for endorsement and further, that the endorsements be forwarded to Minister Bartolucci. CARRIED (IX) BY -LAWS 6909/08 Being a by-law to exempt Blocks 4, 6 and 8 on Plan 40M-2339, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) 6910/08 Being a by-law to amend Traffic & Parking By-law No. 6604/05, to provide for the prohibition of on street parking. [Refer to Executive Page 61, as amended] 6911/08 Being a by-law to authorize the Dunbarton Indoor Pool Renovation Project in the City of Pickering and the issuance of debentures therefor in the amount of $400,000. [Refer to Executive Pages 44 and 45] 6912/08 Being a by-law to amend Restricted Area Zoning By-law 3036, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Road Allowance between Lots 34 & 35, Concession 1, Parts 2, 3, 5-9,11-13,15,17,18,20,24,26-30,32,33& 35, 40R-25121, in the City of Pickering (A 11/08) [Refer to Planning Pages 77-83] 39 Council Meeting Minutes 40 Monday, November 17, 2008 7:30 PM Council Chambers 6913/08 Being a by-law to dedicate Blocks 17 and 18, Plan 40M-1943 as public highways. [Refer to Planning Page 70] 6914/08 Being a by-law to dedicate Block 26, Plan 40M-1920 as public highway. [Refer to Planning Page 69] 6915/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property (By-law attached) THIRD READING: Councillor Djckerson, seconded by Councillor Johnson moved that By-law Numbers 6909/08 to 6915/08, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seaJ of the Corporation be affixed thereto. CARRIED (X) OTHER BUSINESS 1. Councillor Dickerson and Pickles gave notice of their intent to introduce a Notice of Motion at the December 15, 2008 meeting of Council with respect to a request to Veridian Corporation to undertake the undergrounding of hydro services along Brock Road in the Duffin heights Neighbourhood at the outset of development and coincidental with the reconstruction of Brock Road to a four lane urban profile. A copy of the Notice of Motion was provided to the City Clerk. 2. Councillor McLean congratulated Mayor Ryan with respect to the Mayor's Gala which was held on November 15, 2008. Mayor Ryan advised that the funds raised would support transport incubators for babies. 3. Councillor Littley requested the Chief Administrative Officer to investigate Regional Roads and bike paths, and specifically if a staff report could be prepared on suggestions for implementing a City policy. 4. Mayor Ryan requested the Chief Administrative Officer and the City Clerk to review the Council agenda and prepare a report on possible recommendations to ensure the effectiveness of the meetings due to lateness of the hour of recent meetings. 40 Council Meeting Minutes Monday, November 17,2008 7:30 PM Council Chambers 41 (XI) CONFIRMATION BY-LAW Bv-Iaw Number # 6916/08 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of November 17, 2008. CARRIED (XII) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor McLean That the meeting be adjourned at 2:47 am. CARRIED DATED this 17th day of November, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 41 42 Planning & Development Committee Meeting Minutes Monday, Decem b~r 1, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCillORS: D. Dickerson B. McLean J. O'Connell D. Pickles ABSENT: R. Johnson B. Littley ALSO PRESENT: T.J. Quinn N. Carroll L. Taylor R. Pym D. Shields - Chief Administrative Officer - Director, Planning & Development - Manager, Development Review - Principal Planner, Development Review -Deputy Clerk (I) PART 'A' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 44-08 City Initiated Application Zoning By-law Amendment Application A 14/08 1105 Kingston Road City of Pickerina David Tang, a representative for Pentans Development Ltd., appeared before the Committee in opposition to Report PO 44-08 and noted they would continue to oppose the zoning by-law at the Ontario Municipal Board if passed. Mr. Tang noted that the by-law is contrary to the Official Plan and that the road situated on their property would adversely affect the operations of their tenants and substantially constrain any redevelopment opportunities. He noted that it was a small matter for Brookdale to accommodate all of the road and requested that the by-law not be passed and that the full 19 metres of the road be on Brookdale lands. 1 Planning & Development Committee Meeting Minutes Monday, December 1,2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 43 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Zoning By-law Amendment Application A 14/08, initiated by the City of Pickering, to amend the by-law schedules of amending Zoning By-law 6778/08 to reflect City Council direction that a future road identified on the Brookdale Centre Inc. property be 10 metres in width, be approved; as set out in Appendix I to Report PO 44-08; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 14/08, as set out in Appendix I to Report PO 44- 08, be forwarded to City Council for enactment. CARRIED 2. Director, Planning & Development, Report PO 46-08 Rockwood Drive Extension Parts 2, 4,5,8, 13 and 14, Plan 40R-21166 Road Closina and Transfers of Land to Abuttina Owners RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report PO 46-08 of the Director, Planning & Development regarding the closing and conveyance of portions of Rockwood Drive be received; 2. That Council enact a by-law to: a) stop-up and close certain portions of Rockwood Drive being those parts of Lot 5, Registered Plan 282, designated as Parts 2, 4, 5 and 8, Plan 40R-21166 and those parts of Blocks 21 and 22, Plan 40M-2068, designated as Parts 13 and 14, Plan 40R-21166 as public highway; b) declare those portions of Rockwood Drive set out in (a) above surplus to the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy, subject to any required easements; and 2 44 Planning & Development Committee Meeting Minutes Monday, Decem ber 1, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson c) authorize the execution of all relevant documentation necessary to effect the stopping-up and closing of those portions of Rockwood Drive as public highway and to effect the conveyances of them to the abutting owners for nominal consideration, subject to any required easements. CARRIED 3. Director, Planning & Development, Report PO 48-08 Zoning -By-law Amendment Application A 9/08 Addendum Report to Report Number PO 25-08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of PickerinQ . John McDermott, a representative for Fairport Inc. appeared before the Committee in support of Report PO 48-08 and noted a couple of concerns they would like clarified. Mr. McDermott stated that they had been in discussion with Planning staff and noted that the staff recommendation of 13.5 metres was disappointing and requested the opportunity for further discussions on the lot sizes. He also noted that in Section 5(2)(1) to the by-law it stated "the gazebo and boathouse as they existed" and he requested that existed be taken out of the wording to clean up the language within the by-law. Mr. McDermott also noted that in Section 5(2)(1) it stated "on a reserve on the opposite side of the street" and noted there was no reserve so he would like to see that wording deleted to clean up the language within the by-law. RECOMMENDATION Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report PO 25-08 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/08 submitted by Fairport Inc., on lands being Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65, City of Pickering, to amend the zoning to permit the development of the subject property for three detached dwelling units be approved as outlined in Appendix I to Report PO 48-08, and 3 Planning & Development Committee Meeting Minutes Monday, Decem ber 1, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 45 3. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 9/08, as set out in Appendix I to Report PO 48- 08, be forwarded to City Council for enactment. CARRIED (II) OTHER BUSINESS 1. Councillor Pickles requested the Chief Administrative Officer to look into the Seniors Snow Removal Program being provided in Claremont and the northern hamlets. He stated that he would like to see this service provided and requested that budget consideration and program processes be followed up on to provide the program to the northern communities. 2. Councillor McLean requested that the Chief Administrative Officer provide Council with a list of public meetings held with the dates and times and a list of the publications provided to the public regarding the York/Durham line. 3. Councillor McLean also noted that he had visited the company Joriki on Sandy Beach Road regarding resident concerns with trucks parked on the side of the road. Councillor McLean noted that the spoke to the manager of the company who is aware of the resident concerns and is working on correcting the problems. (III) ADJOURNMENT The meeting adjourned at 8:30 pm. 4 46 PRESENT: Mayor Ryan COUNCillORS: Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room D. Dickerson . R. Johnson attended the meeting at 4:20 pm B. Littley B. McLean J. O'Connell D. Pickles attended the meeting at 4:10 pm ALSO PRESENT: T. J. Quinn E. Buntsma G. Paterson A. Allison B. Douglas D. Wilcox G. Ferguson J. Parent - Chief Administrative Officer - Director, Operations & Emergency Services left the meeting at 5:20 pm - Director, Corporate Services & Treasurer left the meeting at 5:20 pm - City Solicitor left the meeting at 5:20 pm - Fire Chief left the meeting at 5:20 pm - City Clerk - Deputy Fire Chief left the meeting at 5:20 pm - Manager, Human Resources (I) DISCLOSURE OF INTEREST There were no disclosures noted. Moved by Councillor McLean Seconded by Councillor O'Connell That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to personal matters about an identifiable individual, including employees of the City; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals affecting the City; and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room 47 (II) CONFIDENTIAL MATTERS a) Director, Corporate Services & Treasurer and City Solicitor, Confidential Report CS 52-08 Langley Utilities Contracting Ltd. V City of Pickering and Veridian Connections Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] b) Confidential Presentation on the Proposed Joint Fire Services Dispatch Centre- Aiax-Pickerina Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] c) Confidential Memorandum dated December 3, 2008 from the Chief Administrative Officer and the Manager, Human Resources, with respect to Compensation Study Phase II - Non-Union Emplovees Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] d) Confidential Verbal Update from the Chief Administrative Officer with respect to Personal Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] e) Appointments to Boards and Committees (Review of Applications) Refer to the In Camera minutes for further information. [City Clerk has custody and control of the .In Camera minutes.] Resolution # 245/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That Council rise from the In Camera session of Council. CARRIED Special Council Meeting Minutes Monday, December 8,2008 4:00 pm 4 8 Main Committee Room a) Director, Corporate Services & Treasurer and City Solicitor, Confidential Report CS 52-0a Langley Utilities Contracting Ltd. V City of Pickering and Veridian Connections Resolution # 246/0a Moved by Councillor McLean Seconded by Councillor Dickerson That the recommendations as contained in Confidential Report CS 52-0a, of the Director, Corporate Services & Treasurer and the City Solicitor, be adopted. CARRIED b) Confidential Presentation on the Proposed Joint Fire Services Dispatch Centre - Aiax-Pickerino Resolution # 247/0a Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendation as contained in the Confidential Minutes of December a, 200a with respect to this matter, be adopted. CARRIED (III) REPORTS - NEW AND UNFINISHED BUSINESS a) Appointments to Boards and Committees Moved by Councillor Johnson Seconded by Councillor Dickerson That the following appointments be confirmed thereto for a term to expire on November 30,2010: i) Accessibility Advisory Committee Aisha Nathifa Heywood Zoia Horne Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room Patricia Dawn Korol Gwelda MacDonald-Tuttle Kathi Joy Mayer ii) Advisory Committee on Race Relations Raymond George Facey Steve Holt Kirk Mark Sethu Madhavan Devinder Kaur Panesar iii) Animal Services Committee Councillor McLean Bonnie Guest Mandiee Dawn O'Brien iv) Heritage Pickering Shirley Curran Richard Fleming Rhonda Lawson Devinder Kaur Panesar Jim Simpson Gordon Zimmerman (for a term to June 30, 2009) v) Livestock Valuer John Laider vi) Pickering Museum Village Advisory Committee Kathleen Corcoran Rose Anne Cowan Laura Ellen Drake Pat Dunnill Rhonda Lawson Paul Savel William Utton Bill Weston 49 50 Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room vii) Taxicab Advisorv Committee Margaret Woods viii) Veridian Corporation Discussion ensued with respect to the Veridian appointments, specifically as it related to the advertisement and notification for the appointments. The City Clerk was requested to review and advise Council accordingly. This matter was deferred to the December 15, 2008 meeting of Council. ix) Waterfront Coordinatina Committee Craig Bamford Kathleen Corcoran Jim O'Dike Zoia Horne Christian Medy David Steele David Stone Kevin Tower CARRIED It was noted that all other Committees, including Council representative appointments would remain status quo for the remainder of the Council term. ( IV) BY-LAWS 6917/08 Being a by-law to amend By-law No. 6167/03 for the purpose of increasing the members of the Pickering Public Library Board. Resolution # 248/08 THIRD READING: Councillor O'Connell, seconded by McLean moved that By-law Number 6917/08, be adopted, and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Special Council Meeting Minutes Monday, December 8,2008 4:00 pm Main Committee Room 51 ( V) OTHER BUSINESS a) Councillor O'Connell questioned the time frame for the upcoming 2009 budget schedule. She further commented that there should be a forum in which Council can meet without the formality of a Committee/Council meeting. The Chief Administrative Officer indicated that he would review and advise further. ( VI) CONFIRMATION BY-LAW By-law Number 6918/08 Councillor Johnson, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of December 8, 2008. CARRIED (VII) ADJOURNMENT Moved by Councillor O'Connell Seconded by Councillor Pickles That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 7:27 pm. . DATED this 8th day of December, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 52 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll G. Paterson T. Moore K. Thompson D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Chief Building Official - Manager, By-law Enforcement Services - City Clerk (I) DELEGATIONS (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Service~, Report OES 42-08 Supply & Delivery of Heavy Rescue Vehicle -Q-57 -2008 RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 42-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) Heavy Rescue Vehicle be received; 1 Executive Committee Meeting Minutes Monday, December 8,2008 7:30 pm - Council Chambers Chair: Councillor Mclean 53 2. That Quotation No. Q-67-2008, as submitted by Safetek Emergency Vehicles for the supply and delivery of One (1) Heavy Rescue Vehicle, in the gross . amount of $621,705 (PST exempt, GST included) and a net cost of $592,100 be accepted; 3. That the total gross project cost of $1,260,000 (GST included) including Quotation No. Q-67 -2008 and associated costs and the total net purchase cost of $1 ,200,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of the Heavy Rescue Vehicle in the amount of $592,100 as follows: a) that the sum of $440,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $150,000 be funded by a contribution from the Ontario Power Generation (OPG); c) that the sum of $2,100 be funded from the 2008 Current Budget; d) to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan Program or a financial institution offering long term financing under similar terms and conditions; e) to make any changes, adjustments, and revisions to amounts, terms, conditions or any other actions necessary in order to effect the above directions of Council; f) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; g) the Treasurer be authorized to take any actions necessary to effect the foregoing; 2 54 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 5. That Council authorize the Director, Corporate Services & Treasurer to finance the associated costs including Extrication Tools and Fire Rescue Equipment, High Angle Equipment, and Ice/Water Rescue Equipment at a estimated cost not exceeding $607,900 as follows: a) that the sum not exceeding $605,000 to be financed by an internal loan over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $2,900 to be funded from the 2008 Current Budget; c) that depending on the outcome of the quotation call on the Extrication Tools and Fire Rescue Equipment, the final financing cost will be subject to revision; 6. That the annual repayment charges for both the external debenture and internal loan in the amount of approximately $135,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the debenture and loan are repaid, and any financing cost to be paid out of the Current Budget; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the draft by-law attached to this report be enacted; and 9. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 2. DireCtor, Operations & Emergency Services, Report OES 45-08 Province of Ontario's Cosmetic Pesticide Ban Act, 2008 Regulation Comment Period RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 3 Executive Committee Meeting Minutes Monday, December 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean S5 1. That Report OES 45-0S of the Director, Operations & Emergency Services be received; 2. That the City of Pickering submit comments to the Province of Ontario as part of the public consultation process for Cosmetic Pesticide Ban Act, 200S proposed Regulation; and 3. That the City of Pickering staff forward a copy of the comments to the Ontario Parks Association. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 53-OS. Updated Sion Bv-Iaw A question and answer period ensued. Members of Council provided comments on the draft by-law for consideration during the review process. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 53-OS of the Director, Corporate Services & Treasurer be received; 2. That staff be directed to solicit input from industry stakeholders and the public regarding the draft sign by-law included as Attachment 1 to this report; 3. That staff report back to Council, upon the completion of the consultation process and recommend a final sign by-law to Council; and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 54-OS Fees By-law Amendment -Sidewalk Snow Clearino Charoes 4 56 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor McLean RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 54-08 of the Director, Corporate Services & Treasurer be received; 2. That the recommended amendments to the Fees By-law be adopted; and 3. That snow removal required in relation to the enforcement of the Sidewalk Snow Clearing By-law be provided by a contractor arranged by the City. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 55-08 2009 Interim SpendinQ Authority RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 55-08 from the Director, Corporate Services & Treasurer be received; 2. That the 2009 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2009 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 56-08 2009 T emporarv BorrowinQ By-law RECOMMENDATION 5 Executive Committee Meeting Minutes Monday, December 8,2008 7:30 pm - Council Chambers Chair: Councillor McLean 5 7 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 56-08 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2009 current expenditures pending receipt of taxes and other revenues be established at $31,900,000 for the period January 1, 2009 to September 30, 2009 inclusive, and $15,900,000 thereafter untjl December 31, 2009; 3. That the temporary borrowing limit for capital purposes for 2009 be established at $19,000,000; 4. That the attached draft by-law providing" for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 57-08 2009 Interim Levv & Tax Due Dates RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report CS 57-08 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2009 for all of the realty property classes; 3. That the interim levy tax instalment due dates be February 27 and April 28, 2009; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6 58 Executive Committee Meeting Minutes Monday, Decem ber 8, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS The Chief Administrative Officer was requested to action the following: a) Councillor Dickerson made reference to CAO Correspondence 48-08 with respect to the 'Support our Troops' banners. He requested staff to review the matter of installing the banners on the bridges over the 401, which is under the Ministry of Transportation jurisdiction. He advised that this is the most suitable venue and with the four bridges, it would be approximately 24 banners (3 per side), at an estimated cost of $2,500.00. b) Councillor Dickerson made reference to CAO Correspondence 54-08 with respect to Southeast Collector Sanitary Trunk Sewer, and expressed his concern that the Ward Councillors had not been contacted, especially in relation to community benefit. The Director, Operations & Emergency Services advised that this was the preliminary report and that Ward Councillors would definitely be contacted in this regard. c) Councillor Johnson requested that a review be undertaken by the City Clerk on Council Remuneration, including a survey on comparable municipalities and report back to Council in this regard. (IV) ADJOURNMENT The meeting adjourned at 8:34 pm. 7 UiIJ ,,~ 59 December 15,2008 PRESENTATIONS 1. Shashi Bhatia, 1 st Kishun Acklema Gocool, Cecil Ramnauth, Ramya Kumar, Shinder Bance, Maria Igbokwe, Mariam Pinto and Sidhu Singh Indo Canadian Cultural Association of Durham Region Plaque Presentation to Mavor and Council Uhf o~ Decem ber 15, 2008 60 DELEGATIONS 1. Ian Cumming Wayne Gibson Re: Report OES 33-08 and 47-08 Citizens Group for Traffic Calming on Fairport Road -Traffic Calmina Justification and Desian 2. John McDermott, Principal Planner McDermott & Associates Limited Re: Report PD 48-08 Zoning By-law Amendment Application A 9/08 Addendum Report to Report Number PD 25-08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of Pickerina 3. Chaitanya Kalevar Just One World Re: Nuclear Concerns rRefer to Corr. No. 115-081 Citq ,,~ 4. I ., 61 Decem ber 15, 2008 CORRESPONDENCE Paaes 1. CORR. 109-08 SANDRA KRANC CITY CLERK CITY OF OSHAWA 50 Centre Street South Oshawa. ON L 1 H 3Z7 Motion for Direction 63-64 Letter received from Sandra Kranc, City Clerk, City of Oshawa, advising that at a meeting held November 24, 2008, Council adopted a resolution with respect to an application received from Pival International Inc. for a Sufferance Warehouse and seeking Council's support by forwarding letters of support to the Canadian Border and Security Agency. 2. CORR. 110-08 FIONA FORREST SECOND CHANCE WILDLIFE CENTRE Motion for Direction [Request to Waive Grants Policy] 65-67 Correspondence received requesting a grant for the Second Chance Valentine's Memorial Dance, in honour of the founder Joyce Smith. 3. CORR. 111-08 LAURA C. BOUJOFF EARLY RESOLUTION OFFICER OMBUDSMAN BELL TRINITY SQUARE 483 Bay Street, 10th Floor, South Tower Toronto, ON M5G 2C9 Receive for Information 68-70 Letter received from Laura C. Boujoff, Early Resolution Officer, Office of the Provincial Ombudsman, with respect to complaints received regarding two closed meetings of City Council held on September 15 and 29, 2008. Ms. Boujoff advised the review has determined that the meetings were closed in compliance with the relevant exception under the Act, and thanked the City for its cooperation with their inquiries. . CORR. 112-08 JOHN MCDERMOTT, PRINCIPAL PLANNER MCDERMOTT & ASSOCIATES LIMITED 1550 Kingston Road, ox 1408 Pickerina, ON L 1V 6W9 Receive for Information Refer to Report PD 48-08 & By-law #6919/08 71-74 Letter received from John McDermott, Principal Planner, McDermott & Associates Limited regarding Report PD 48-08 of the Director, Planning & i 'I I 62 Development with respect to an application to amend Zoning By-law No. 2511/Fairprot Inc. Mr. McDermott requests various revisions to the draft proposed zoning by-law. 5. CORR. 113-08 DENIS KELLY, REGIONAL CLERK YORK REGION 17250 Y onge Street Newmarket. ON L3Y 6Z1 Receive for Information 75-91 Letter received from Denis Kelly, Regional Clerk, Regional Municipality of York, advising that at a meeting held on November 20th, 2008, Council adopted a resolution with respect to the Southeast Collector Trunk Sewer and Duffin Creek Water Pollution Control Plant Stage 3 Expansion Project. 6. CORR.114-08 FRANK BINDER, MANAGER CN PUBLIC AFFAIRS 1 Adminstration Road Concord, ON L4K 1 B9 Receive for Information 92 Letter received from Frank Binder, Manager, CN Public Affairs, in response to the City of Pickering's motion regarding CN Mainline operations through Pickering. 7. CORR. 115-08 CHAITANYA KALEVAR JUST ONE WORLD Receive for Information 93-1 06 Correspondence received from Chaitanya Kalevar with respect to nuclear concerns. 8. CORR. 116-08 KINSMEN & KINETTES Box 327 Pickerina. ON L 1V 2R6 Motion to Proclaim 107 Correspondence received from the Kinsmen . & Kinnettes Association requesting that the City of Pickering proclaim February 20, 2009 Kinsmen and Kinettes Day and the week of February 15-21, 2009 as Kinsmen and Kinettes Week. -~-..' ~ 0 h ",~~i S awa /~ Prepare To Be Amazed Corporate Services Department City Clerk Services CoI<f2-. I O'1-o';? , 63 File: B-1530 fJ 13 OF. November 25,2008 Canada BordeyServices Agency 2720 BritanJY8 Road East Cargo 3 /' Missi,'uga, ON L5P 1A2 Re. Pival International Inc. - Application for Sufferance Warehouse City Council considered the above matter at a meeting held November 24, 2008 and approved the following recommendation of the Strategic Initiatives Committee: "Whereas Pival International has invested $22 million in their Oshawa site for a state of the art logistics facility; and, Whereas this facility serves the needs of the General Motors of Canada and was designed to accommodate other international goods movements; and, Whereas Pival International has capacity to significantly expand the facility if business activities warrant; and, Whereas Pival International, in an effort to maximize its business potential and serve the eastern sector of the GT A; and, Whereas Pival is seeking approval as a sufferance warehouse to Canadian Border and Security Agency (CBSA); and, Whereas CBSA allows its regional district branches to establish some its own regulations to govern operations; and, r.'.'p.,::':':;':~""""'~-'-:~='-.'--~""""-' .~ ;'f, D\.U ~ Whereas the CBSA Greater Toronto Commercial District has $~t#bli~h~d-that-'only , warehouses that clear more than 8,000 containers are grantecfai'-n'Uafhcenses or customs clearance' and 1.,-,,,,,-, , . f" ); ~ J j j Whereas within the GTA most of the sufferance warehouses-- ~ west end of this vibrant economic zone; and, :i l;,.nr I I ~0:~ _ I :YAXE APPR ;:l,CT1CI\i . The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L 1~~\;-,~O~ 0: 1'e.L\ 'CM. ') . Phone 905'436,5639 1.800.667.4292 Fax 905'436,5697 www.oshawa.ca Whereas th is requirement prevents Pival to achieve this criteria!.,~E!~~ -2- \ '" 6 4 Whereas it is desirable that that a sufferance warehouse be enabled in the eastern part of the GT A to accommodate business demands and the economic vitality of the City of Oshawa and Durham Region; Therefore be it resolved that the Council of the City of Oshawa urges the CBSA to make provision for the conditional licensing of Pival International as a sufferance warehouse so that it can grow and maximize its business potential to satisfy the minimum criteria of 8,000 containers per year; and, That all local area municipalities; the Region of Durham; Colin Carrie, Member of Parliament and Jerry Ouellette, Member of Provincial Parliament, be requested to send letters of support to the Canadian Border and Security Agency on behalf of this application." ~ * Consideration of this matter is appreciated. By copy of this letter I am advising all area municipalities, the Region of Durham, Colin Carrie, MP, and Jerry Ouellette, MPP of Council's decision. If you need further assistance, please contact our City Manager's Office at the address below or by telephone at 905-436-5622. C-' , ~,......c ..... . .. ,.- "'~-,,--,,_ 1 ,~---- - ....~~- Sandra Kranc City Clerk SKlmm c. City Manager's Office Mario La Barbera, Pivallnternational Inc. P. Madill, Regional Municipality of Durham M. de Rond, Clerk, Town of Ajax P. Barrie, Clerk, Municipality of Clarington K. Coates, Clerk, Township of Scugog P. Jones, Clerk, Town of Whitby Tfi. Gettinby, Township of Brock .,.,0. Wilcox, Clerk, City of Pickering D. Leroux, Clerk, Township of Uxbridge Colin Carrie, MP. JerrS' Ouellette, MPP 65 Wilcox, Debi From: Sent: To: Cc: Subject: McLean,' Bill, Councillor December 9, 2008 9:00 AM forrest-airlie Wilcox, Debi RE: Second Chance Valentine's Memorial Dance cq<..g.. \ lO-O'i? Thank you From: forrest-airlie [forrest-airlie@rogers.com] Sent: December 8, 2ee8 12:ee PM To: McLean, Bill, Councillor Subject: Fw: Second Chance Valentine's Memorial Dance Hello Bill: Sorry for not getting back to you sooner; my work load is cutting onto my volunteer time! Here is what I believe most of our expenses will be: Hall rental: Ticket and Flyer printing LCBO license Bartender (6hrs) Socan Insurance (we may have sufficient coverage) Hall preparation: table linens tea lights centre pieces streamers balloons $425 $1ee (?) $75 $ge $ ? $ ? $52e subtotal $121e plus Band or OJ (have donated services in the past) $1eee subtotal: $221e Expenses able to recoup through ticket sales: Catering Liquor and beer $23ee-$2875 $6ee (?) - '"' Ll;..J "r"'- .. $2gee - $3475 Just " - ..-..".."''''-'~..'".,. , to s~m~~n~OU~.6t~2 pocket expenes will be $221e. Add food and drink our costs will be $511e- $5685. Hope this is what you were asking for. Please let me know if you haVeanyot'hB~~5 . . -='.Z"".n<" - 5 -......."" f i . ~""'"-t _nc...."....,.__,., Fiona Forrest, SCWS Original Message From: "McLean, Bill, Councillor" <bmclean@cityofpickering.com> To: "forrest-airlie" <forrest-airlie@rogers.com> Cc: "Michaud,. Renee" <rmichaud@cityofpickering.com> Sent: Wednesday, December e3, 2ee8 12:19 PM (~(~l~r.~ , '_'r ~ ....'--~-f-"- . F!LE 1 _ Mohon -f~;o..-D'i~.-L..~:on C f<~::c("l,...e b+ + 0 l.c:cA\ v' e. GrCA.V\+'-"" Po II c-ll '] . Subject: RE: Second Chance Valentine's Memorial Dance i I I I E) C; I will forward ,to my assistant to contact Laura and reserve that date. I will be forwarding this to our clerk for a one time grant, please let me know what other expenses you have such as tickets etc. From: forrest-airlie [forrest-airlie@rogers.com] Sent: December 2, 2ee8 11:52 PM To: McLean, Bill, Councillor Subject: Second Chance Valentine's Memorial Dance Hello Bill: Well, after much discussion and searching 'different venues we've decided that the only suitable venue will be the O'Brien Rooms at the Rec Centre. Unfortunately, we have to change our date from Feb. 14 to Feb. 21 as nothing suitable is available on the 14th. None-the-Iess, I will forward the application to Laura Ferriera later today. She has held the rooms for us but I understand she cannot confirm the reservation until she has received payment. Were you able to get us a grant to pay for the reservation? If so, she will need confirmation from you. Could you let me know if we were successful in receiving this grant? I look forward to hearing from you. Thanks for your help, Fiona Forrest, SCWS Original Message From: "McLean, Bill, Councillor" <bmclean@cityofpickering.com> To: "Brenner, Lindsey" <lbrenner@cityofpickering.com>j <forrest-airlie@rogers.com> Sent: Wednesday, November e5, 2ee8 8:51 PM Subject: RE: Booking for Petticoat Creek When was this given away and for what use and why was I not contacted From: Brenner, Lindsey Sent: November 5, 2ee8 12:25 PM To: 'forrest-airlie@rogers.com' Cc: McLean, Bill, Councillor Subject: Booking for Petticoat Creek Hi Fiona I have been forwarded your e-mail request regarding the use of a facility on Saturday February 14th, 2ee9 for the fundraiser in memory of Joyce. ' I have checked with our facility staff and unfortunately Petticoat Creek is no longer available on that day. I was advised that Laura Ferreira had tried to contact a representative from Second Chance on numerous occasions to verify this booking. When she had no response, the facility was given away. On a good note, I have asked her to put all of the current vacant facilities on hold for that day for you to re-connect with her to confirm which location will suit your needs the best. Laura Ferreira can be reached at ge5.683.6582. Please contact her a.s.a.p. to confirm the booking. 2 With the grant submission for the fundraiser, can you please provide me with the following information by November 12tt. Once received I will ensure that it is provided to Debi Wilcox, our City Clerk. I I,. 6 7 Date: Time: Reason: Location: Details: If you have any questions, concerns feel free to contact me directly. Thanks, Lindsey Lindsey Brenner Supervisor, Animal Services Clerks Division City of Pickering T. 985.428.4668 ext. 2865 Toll Free: 1.866.683.2768 F. 985.428.9685 Ibrenner@city.pickering.com<UrIBlockedError.aspx> www.cityofpickering.com<http://www.cityofpickering.com/> www.cityofpickering.com/animals<UrIBlockedError.aspx> Please consider your environmental responsibility - think before you print! www.sustainablepickering.com<http://www.sustainablepickering.com/> 3 t ;. 68 <2-0K~, ll\-06 November 21, 2008 .. '; .~, ; .":-\'i .." <..) }::i J~~D.~L,~ !~.'Z "ZmJJf His Worship David Ryan Mayor The Corporation of the City of Pickering One The Esplanade Pickering, ON L1V 6K7 "';.:;'::, r;c';-"J'AT'C: TO' ......,,"_..._:.,.~!_':~~~'l ~~"';:""=,,,,_ a;;; . I COUNCIL "-~~.~"'-''', OFi-ICE SUSj.iI,i.~- -'1 ~...',~._.. ..-. ..-.....1 V CLERK . ,ci,,'i[.:RG LEGALj ;';:C HUMAN RES j CUST CARE-r-] MGR CUST &ADMIl 1 Dear Mayor Ryan: Re: Our File No. 211333 .... ;......""'..,.-~~""::'.I.,. ...;,.,....:1..,.;.,."., I am writing further to our notifications to the City Cler:k on September 23,2008 and October 21, 2008 that we had received complaints regarding two closed meetings of City Council. The complaints alleged that a closed session during a Regular Council Meeting on September 15,2008, and a closed session during a Special Meeting on September 29, 2008 did not fall within any of the subject matter exceptions in the Municipal Act (the "Act"). The complaints also alleged that Council did not provide notice of the September 15 closed session and failed to indicate why it was going into closed session on that date. In reviewing the complaints, we considered the City's Procedural By-Law, reviewed the Council minutes from September 15 and September 29 and related municipal documents, and spoke with the City Clerk. Section 23 9( 1) of the Act states that meetings of Council shall be open to the public; however, section 239(2) provides that a meeting may be closed to the public if the subject matter being considered falls within enumerated exceptions, including: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. The Act also requires that prior to closing a meeting, Council shall pass a resolution stating that a closed meeting will be held, and "the general nature of the matter to be considered." A municipality must also have a Procedural By-Law in place providing for ~T'~'-' public notice of meetings. . ,.!~.... Section 65 of the City's Procedural By-Law states that public notification ofa...r.!1e_~tin shall be posted on the website no later than 2:00 p.m. on the Friday preceding the regularly scheduled meeting. The meeting agenda for the September 15 meeting was 483 Bay Street, 10th FI:o~~1 ~~::~ T~~e~~eToronto, ON M5G 2C9, ......, ~,~~~~" . Jo fa 483, rue Bay, 10. etage, Tour sud, Toronto (Ontario) M5G 2C9(>=,.. .."...~.~~c: _.,._l_~' 416.58:.~~.~:6.3300 1.866.411.4211'>U:ri '_c."J~=,._,.: ." 6 9 posted to the website on September 12. Notice of the meeting was therefore provided in accordance with the Procedural By-Law. The minutes from the September 15 meeting indicate that under "Other Business", a Council member raised the issue of City staff completing a zoning by-law review in particular relation to home-based businesses, which are the subject of a pending court action. Due to the fact that Council had received a Confidential Memorandum from the City Solicitor regarding the court action, Council decided to move in camera and passed the follo"Ying resolution prior to moving into closed session: That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. The minutes further indicate that Council considered a "Confidential Memorandum from the City Solicitor to the Chief Administrative Officer dated September 8, 2008 with respect to R. v. Tennant." Council then returned to open session and passed the following resolution: That a Special In Camera meeting of Council be held on Monday, September 29, 2008 for the purpose of receiving comments from the City Solicitor in relation to his confidential memorandum concerning R. v. Tennant. Council held the Special Meeting on September 29,2008, as previously scheduled. The minutes indicate that following Disclosure of Interest and Other Business, Council passed the following resolution to go into closed session: That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. After resuming the open session, Council defeated a motion to add correspondence regarding R. v. Tennant to the October 20,2008 Council agenda. Based on the facts provided, we confirmed that the subject matter of the closed sessions of September 15 and 29 was as indicated in the Council resolutions. The minutes reflect that on September 15 Council discussed the Solicitor's memorandum, and on September 29 the Solicitor was in attendance to comment on his memorandum and to provide verbal i" 7 0 solicitor-client advice to the City. Our review has accordingly determined that the meetings were closed in compliance with the relevant exception under the Act. Given the above, we will not be reviewing this matter further and will be closing the file. We thank the City for its cooperation with our inquiries. Sincerely, UJm (J, 13 Mra Laura C. Boujoff Early Resolution Officer MCDERMOTT & ASSOCIATES LIMITED LAND USE & ENVIRONMENTAL PLANNING CONSULTANTS 1550 KINGSTON ROAD, BOX 1408 PICKERING, ONTARIO l 1V 6W9 TELEPHONE: (905) 509-5150 FACSIMilE: (905) 509-9898 e-mail: mcdplan@rogers.com 71 I I j . ~()f<-R I t \ ~ -cE DEe 1 U 2008 December 10, 2008 The Mayor and Members of Council Corporation of the City of Pickering Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Attention: Ms. D. Wilcox City Clerk Re: Report PO 48-08 and Draft of Proposed By-law Amendment Application To Amend Zoning By-law No. 2511 / Fairport Inc. Part Water Lot 8 and Water Lot 9, Registered Plan No. 65, and, Lot 9, Plan M-917, Our File: PN5114 Dear Mayor Ryan and Members of Council: On behalf of our Client, Fairport Inc., we are requesting that Council consider various revisions to the draft of the proposed zoning by-law amendment attached to and forming part of Report PO 48-08. The requested revisions to the draft by-law amendment are effective to provide for an improved measure of certainty, and, to facilitate the potential division of the three existing lots of record through a series of consent applications, which will initially involve lot line adjustments, to create four lots. In this regard, we appeared before the Planning and Development Committee on December 1, 2008, to request that consideration be given to various revisions to the draft of the proposed amendment to By-law No. 2511. Following our deputation, the Committee requested that Staff consider our submission and that the draft amendment be placed before Council, with such revisions as are considered appropriate, for adoption on December 15, 2008. The specific nature of the revisions requested to the draft by-law amendment, together with a brief explanation of the rationale in support of the requested revisions, are outlined in the following paragraphs of this submission. 1. Amendment of Zone Schedule -])w -,. Requested Revision: . T9.:.-_~_~ ~_ _t..I!Jii.i?.4~:rJ!J' That Schedule 1 , the Zone Map attached to and forming part of the draft by- 'aw amendment ,be revise~ to , denote the distance from Front Street to the boundary between the R4-21 Zo - uZlme-a.S'3~-:-~r--' metres. r .-,.....,.."'-,. ,_.c~.."c..._,._.,....I".".._ . ""C'._ t I ,..----"'--~(_.-_. - Rationale: , .....,..-..".....~.....-,..,._.."., This dimension, 38.9 metres, is based upon actual survey information and fi '. c TeqUested---- by Mr, Pym on December 5, 2008, a digital copy of the drawing has b ided tcfYtt~.ElgDDLrlgu Department in order that the City may confirm our submission to be reason :l:lffl~~1ils#. We riote that as of the time of writing, the limit of the lands covered by water is well w ftm!i!rt100Jidarrotth-e-lands"'o to be zoned within the OS-H Zone. ~vc- ~ &fer -to ~r+ 1'b 4-<6 - 08 " "'B.i -I~:# bq I q I O~ . .. 72 Mayor Ryan and Members of Council City of Pickering -2- December 10, 2008 Our File: PN 5114 2. Minimum Lot Frontaqe Requirement Requested Revision: That Section 5.2 (a), the minimum lot frontage for a lot within the Residential Type Four Exception Twenty- One (R4-21) Zone, be revised to read 12 metres. Rationale: Reduction of the minimum lot frontage requirement from 13.5 to 12 metres will ultimately facilitate the creation of four lots. As delineated on the conceptual plan attached to our September 9, 2008 submission, three of the four lots will have a "technical" lot frontage of greater than 12.7 metres. While twelve metres is the requested minimum, the average "technical" lot frontage of the four proposed lots would be 12.95 metres. It is further noted that the average lot frontage of the four proposed lots, measured along the front lot line adjacent Front Road, will be 13.06 metres, that is a factor consistent with the average of 13.26 metres for this area of the community. To limit the number of lots to three will result in an average lot frontage of greater than 17 metres (i.e. 56 feet), that is a factor which is significantly greater than the average for this area of the community as outlined in our submission of September 9, 2008. It is suggested that the recommendation of Staff is somewhat contrary to the concept of promoting intensification within existing urban boundaries with a view to providing for efficient and effective utilization of existing infrastructure. The rationale in support of a minimum lot frontage of 12 metres is set forth in greater detail in our submission of September 9, 2008 attached to Staff Report PD48-08. 3. Yard Requirements Applicable to Attached Garaqes Requested Revision: That Section 5.2(i), entitled Garage Requirements, be revised to read as follows, namely: "a minimum of one garage, attached to the principal residential structure, is required provided further that the vehicular entrance to such attached garage is not located closer than 6 metres to a front or side lot line adjacent a public street or road." Rationale: Waterpoint Street is a private right-of-way which provides access to four properties located adjacent the northerly limit of the right-of-way. As Waterpoint Street is not a public road under the jurisdiction of the City of Pickering, it does not present an opportunity for the further division of the northerly portion of the lands affected by the application of Fairport Inc. as the lot would not have frontage upon a public street. All of the proposed lots will front upon and be accessible from Front Road. To impose a side yard requirement based upon the private right-of-way becoming a public road in the future, as suggested by Staff during the course of the meeting of December 1, 2008, is inconsistent with our understanding of the City's position. Previously, we were advised by Mr. Pym that the City of Pickering has no desire to assume and upgrade the private road to an appropriate municipal standard and/or of providing MCDERMOTT & ASSOCIATES LIMITED LAND USE & ENVIRONMENTAL PLANNING CONSULTANTS Mayor Ryan and Members of Council City of Pickering -3- December 1 0, 2008 Our File: PN 5114 73 for dedication of the right-of-way as a public road to be maintained year round. In the event that the position of the Municipality was to change, we suggest that the City of Pickering could acquire a one foot reserve adjacent the northerly property boundary of the lands affected by the application of Fairport Inc. and thereby prohibit access from the southerly limit of the road onto the subject lands. This in turn would prohibit the creation of an additional lot accessible from Waterpoint Street. In summary, it would appear that, through the establishment of minimum lot frontage and side yard requirements which are effective to limit the number of lots to three, as opposed to four, the somewhat oblique intent of the draft by-law is to ensure that sufficient land will be available in the future to provide for the widening of Waterpoint Street. In this context, we submit that a minimum side yard of 2.7 metres adjacent the private right-of-way, that is the normal standard imposed by the City of Pickering adjacent a public road, is appropriate in this instance and that Section 5.2(i) be revised accordingly to delete reference to a side yard of 6 metres on a side lot line abutting a reserve on the opposite side of the street. 4. Special Provisions Applicable to Accessorv Structures Requested Revision: That Section 5.2(1), Special Regulation, of the draft by-law be revised to read as follows, namely: "Notwithstanding the provisions of Sections 2.1 and 5.19 of By-law No. 2511 to the contrary, a gazebo having a maximum unenclosed ground floor area of 30 square metres and a maximum height of 5. 5 metres, inclusive of the cupola, and, a boat house having a maximum ground floor area of 42 square metres and a maximum height, by definition, of 4 metres, shall be permitted as accessory structures in the absence of a principal residential structure in the rear yard of those lands zoned within the Residential Type Four Exception Twenty-One (R4-21) Zone and only in the locations delineated on the topographic survey, dated (to be confirmed), 2007 attached hereto as Schedule 2 and forming part of this By-law." -and- that a new Schedule be incorporated within the draft amendment which clearly delineates the location of the two existing structures in question. Rationale: Incorporation of the revised wording, together with the topographic survey as Schedule 2 to the draft by-law, will avoid any interpretative problems in the future since the "subject property", as referred to in the draft amendment, will not be the property existing as of the date of passing of the By-law following the granting of the proposed consents to land severance to provide for lot additions and/or the creation of a new lot. In the event that the status of the structures is challenged in the Courts at some future date, experience suggests that the gazebo and boat house may possibly be found to represent non-conforming, and possibly illegal, uses once the status of the "subject property" is altered through the consent process. In turn, this may require that the two structures be demolished and/or removed which clearly is not the intent of the draft by- law amendment. In addition, concern exists in relation to the by -law provision which indicates that the two structures will only enjoy their existing status until such time as the lands are developed for residential purposes. The wording MCDERMOTT & ASSOCIATES LIMITED LAND USE & ENVIRONMENTAL PLANNING CONSULTANTS I III. 74 Mayor Ryan and Members of Council City of Pickering -4- December 10, 2008 Our File: PN 5114 of the by-law may be interpreted to mean that, following erection of a residential dwelling, the existing status is lost and that the structures would only be permitted if in conformity with the provisions of Section 5.19 of By-law No. 2511. While we understand this is not the intent of the draft by-law amendment, this could present a serious problem in the event that this section of the by-law must be ruled upon by the Courts. The proposed revisions will avoid any interpretive problems in the future. Concludinq Remarks In an effort to resolve the foregoing matters, a meeting has been arranged with Mr. Ross Pym to review and further discuss our concerns. We are hopeful that, upon further consideration of this matter and the foregoing comments, Staff will concur with and support the requested revisions to the draft amendment to By-law No. 2511. We trust that Council will give favourable consideration to the requested revisions to the draft by-law amendment, particularly in the absence of public opposition to the proposal. The proposed revisions will encourage the effective utilization of our Client's lands for low density residential purposes while promoting a desirable and well defined transition between the area zoned within the Single / Semi-Detached First Density (S-SD-1) Zone to the north and the area zoned within the Residential Type Four (R4) Zone to the east and south of the subject lands. Should you have any questions in relation to the nature of the requested revisions, please do not hesitate to contact the undersigned. Sincerely yours, McDermott & Associates Limited #tfr)(/'4 J. D. McDermott, M.C.I.P., R.P.P. Principal Planner copy to: Mr. Ross Pym Planning and Development Department City of Pickering Fairport Inc. Mr. Lee Gray MCDERMOTT & ASSOCIATES LIMITED LAND USE & ENVIRONMENTAL PLANNING CONSULT ANTS .+.... _:.j' ....--,.,.,/,._,,,...;.,;....;C k,Re · n 'j ~ 75 ~o~R.. l U 3-0c? .1.f"i ;..3 \'~ \) I '1 ~~ .!.U~jg Regional Clerk's Office Corporate Services Department November 20,2008 .., Debi A. Wilcox City Clerk City of Pickering 1 The Esplanade Pickering, Ontario LI V 6K7 "\:A0 A. Alh-::..oi'l j/ ",' (A- ",-< Dear Ms. Wilcox: Re: Southeast Collector Trunk Sewer and ,l::x~_\ '5 C -' :.t' Duffin Creek Water Pollut~on Control Plant Stage 3 E~~aE!!jje~t=\,::U~~ "Enhancements and Greenmg Strategy to Leave a PosItIve ,Legacy" .....,.,. ;;.- . ,- -, "_ .0; .1",~il 'J t The Council of The Regional Municipality of York, at its meeting held on Thursday, November 20,2008, adopted, without amendment, the attached Clause No.7, Report No.9 of the Transportation and Works Committee. By the adoption of the foregoing clause, Regional Council has authorized the following: I. This report outlining the enhancement projects for the Southeast Collector Trunk Sewer with a total approximate value of $15 million and the Duffin Creek Water Pollution Control Plant Stage 3 Expansion Greening/Biodiversity Plan at an estimated cost of $350,000 be received for information, and 2. The Commissioner of Environmental Services be authorized to execute a formal agreement with the Toronto and Region Conservation Authority and Rouge Park to undertake the environmental and recreational trail enhancement projects in the Rouge Park areas including the Bob Hunter Memorial Park, subject to review by Legal Services and upon receipt of project approvals. 3. The'Commissioner of Environmental Services be authorized to execute a formal agreement with the Toronto and Region Conservation Authority to undertake the implementation of the Duffin Creek Water Pollution Control Plant Stage 3 Expansion Greening/ Biodiversity Plan at an estimated cost of$350,000, subject to review by Legal Services. 4. The Commissioner of Env.ironmental Services be authorized to execute a formal agreement with the City of Pickering to undertake enhancement projects, SU.bject to... ".. \ review by Legal Services and upon receipt ofproject approvals. "- ~\1:~/' \..of\..~': ) The Regional Municipality of York. 17250 Yonge Street. Newmarket, Ontario L~ 6Z 1 Tel: 905-830-4444 Ext. 1320. 1-877-464-9675. Fax: 905-895-3031 Internet: www.york.ca , " ,. 76 2 5. This report be circulated to the Ministry of the Environment, Toronto and Region Conservation Authority, Rouge Park, Town of Markham, City of Pickering and Region of Durham for information. A copy of Clause No.7, Report No.9 of the Transportation and Works Committee, is attached for your information. Sincerely, ~,~ Denis Kelly Regional Clerk B. Bridle Attachment Copy to: Commissioner of Environmental Services 77 Clause NO.7 in Report NO.9 of the Transportation and Works Committee was adopted, without amendment, by the Council of The Regional Municipality of York at its meeting on November 20, 2008. 7 SOUTHEAST COLLECTOR TRUNK SEWER AND DUFFIN CREEK WATER POLLUTION CONTROL PLANT STAGE 3 EXPANSION PROJECT "ENHANCEMENTS AND GREENING STRATEGY TO LEAVE A POSITIVE LEGACY" The Transportation and Works Committee recommends the adoption of the recommendations contained in the following report, October 23, 2008, from the Commissioner of Environmental Services, subject to the addition of a further Recommendation No.4 as follows: 4. The Commissioner of Environmental Services be authorized to execute a formal agreement with the City of Pickering to undertake enhancement projects, subject to review by Legal Services and upon receipt of project approvals. and that Recommendation No.4 now become Recommendation No.5. 1. RECOMMENDATIONS It is recommended that: 1. This report outlining the enhancement projects for the Southeast Collector Trunk Sewer with a total approximate value of $15 million and the Duffin Creek Water Pollution Control Plant Stage 3 Expansion Greening/Biodiversity Plan at an estimated cost of$350,000 be received for information, and 2. The Commissioner of Environmental Services be authorized to execute a formal agreement with the Toronto and Region Conservation Authority and Rouge Park to undertake the environmental and recreational trail enhancement projects in the Rouge Park areas including the Bob Hunter Memorial Park, subject to review by Legal Services and upon receipt of project approvals. 3. The Commissioner of Environmental Services be authorized to execute a fonnal agreement with the Toronto and Region Conservation Authority to undertake the implementation of the Duffin Creek Water Pollution Control Plant Stage 3 Expansion Greening/ Biodiversity Plan at an estimated cost of$350,000, subject to review by Legal Services. Clause No.7 Report No.9 Transportation and Works Committee 78 2 4. This report be circulated to the Ministry of the Environment, Toronto and Region Conservation Authority, Rouge Park, Town of Markham, City of Pickering and Region of Durham for infonnation. 2. PURPOSE This report outlines the process followed on the Southeast Collector Trunk Sewer Individual Environmental Assessment project to develop a long list of Enhancement Projects, determine a candidate short list of enhancements and finally to determine the recommended final list of enhancements in the Town of Markham and City of Pickering. The report provides a list of the type of enhancements planned for the Markham and Pickering areas under the categories of recreational, infrastructure and environmental enhancements. It describes in detail the recommended Enhancement Projects in the Bob Hunter Memorial Park including the First Nations Toronto Carrying Place Trail East within Rouge Park at an estimated cost of approximately $3 million. Capital costs, timing and implementation plans are presented for the recommended list of enhancements in Markham and Pickering to be undertaken as part of the construction phase of the SEC Trunk Sewer project planned from 2010 to 2012. Further, the report discusses the Greening/Biodiversity Plan for the Duffin Creek Water Pollution Control Plant Stage 3 expansion at an estimated cost of approximately $350,000, as well as the associated cost and schedule breakdown for the various phases of the initiative. The report discusses the role of the Toronto and Region Conservation Authority and Rouge Park in undertaking the enhancements planned for the Rouge Park and Bob Hunter Memorial Park under the Southeast Collector project and the Greening/ Biodiversity Plan for the Duffin Creek Water Pollution Control Plant Stage 3 expansion. 3. BACKGROUND Southeast Collector Enhancements InclLJded in Approved Terms of Reference Both York and Durham Regions have developed policies and environmental goals for planning and undertaking major infrastructure projects to advance the principals of good environmental stewardship and environmental sustainability. Consequently, a program of "enhancements" was included in the Terms of Reference for the Southeast Collector Trunk Sewer Individual Environmental Assessment study. Clause No.7 Report, No.9 Transportation and Works Committee 3 79 The Terms of Reference, approved by the Minister of the Environment in February 2006, included not only the requirement to develop a Mitigation Plan but also stipulated development of Enhancement Measures aimed at providing a positive legacy for the environment impacted by the Southeast Collector Trunk Sewer Project. Enhancements are initiatives that go beyond normal mitigation measures required under an Individual EnvirQnmental Assessment process and are aimed at creating a lasting improvement to the natural environment and/or human communities impacted by the project. York and Durham Regions are satisfying the commitment made in the approved Terms of Reference by developing an "Enhancement Measures" plan for the SEe project. Both the public and agencies have provided positive feedback on enhancements planned for the Southeast Collector project. The Ministry of the Environment and the Toronto and Region Conservation Authority have also provided a strong endorsement of these enhancements and have credited York Region with this progressive approach towards providing a positive legacy to the local community affected by construction ofthe new Southeast Collector Trunk Sewer. Southeast Collector Enhancements Included a Public Consultation Process to Identify a Long List of Environmental, Recreational Infrastructure Enhancements The Southeast Collector Enhancement process solicited ideas from the public on Environmental, Recreational and Infrastructure Enhancements referred to as the ERIE process. This comprehensive public consultation process with local community groups, stakeholders and agencies developed a candidate "long list" of enhancements. The target area for public consultation was focused along the recommended preferred route which would be impacted to the greatest extent by project construction. To date, consultation under the ERIE process has involved several meetings with community associations, school boards, Toronto Region Conservation Authority, Rouge Park Alliance, Pickering and Markham staff, individual citizens and in particular meetings with the members of the Bob Hunter family concerning the planned enhancements to the Bob Hunter Memorial Park. The ERIE process considered three specific categories of enhancements including: . Ecological Enhancements including improvements to the natural environment, surface and groundwater systems. . Recreational Enhancements including improvements to existing or new additions to community facilities. In some cases recreational enhancements may also add to a community's cultural heritage. . Local Infrastructure Enhancements including improvements to existing or new infrastructure features not currently in existing community budgets. Clause NO.'f i 80 Report No.9 Transportation and Works Committee 4 Southeast Collector Enhancements Included in the First Nations Consultation Process Consultation with the First Nations communities has been ongoing throughout the Individual Environmental Assessment process and has included five joint meetings with several First Nations communities Including the Huron-Wendatt First Nation located in Quebec, as well as those First Nations signatory to the Williams Treaty, which comprises a large part of York and Durham Regions. In addition, meetings have been held with the Mississauga's of the New Credit and the Kawartha Nishnawbe First Nation. This consultation process has resulted in development of a First Nations Protocol for managing First Nations interests on the Southeast Collector Project. The First Nations communities have supported the planned environmental enhancements and have favourably received the plan to extend the heritage trail system used by the First Nations communities and early settlers to move goods between Lake Ontario and Lake Simcoe generally along the Rouge Valley. This trail system which represents a cultural enhancement has been referred to by the Rouge Park Alliance and the First Nations communities as the Toronto Carrying Place Trail East. Extension of this heritage trail northerly from Steeles Avenue to the Bob Hunter Park (14th Ave) is recommended herein as one of the early enhancement projects to be undertaken as a first priority. The consultation process with the First Nations communities is ongoing and flexibility will be maintained in the final list of recommended enhancements to allow this process to be concluded. Greening Strategy for the Duffin Creek WPCP Stage 3 Includes Site Landscaping and Environmental Enhancements Site landscaping and environmental enhancements referred to as the "Greening Strategy" are planned for the Duffin Creek WPCP Stage 3 Expansion. These were included in the Stage 3 Class Environmental Assessment process. This work has been incorporated into the site planning for the Stage 3 expansion as part of a community enhancement project. The Greening Strategy has been developed in consultation with the Toronto and Region Conservation Authority and the City of Pickering. The primary fo,cus of these works will be to improve the habitat in the vicinity of the treatment plant and the adjacent Waterfront Traillocat~d in the City of Pickering. The Greening Strategy will be located adjacent to a large conservation area owned by the TRCA. The lands on which the Greening Strategy will be undertaken are jointly owned by the Regions of York and Durham. It is recommended herein that the TRCA and Region ofY ork execute an agreement satisfactory to the Regional Solicitor for design and construction of the Greening Strategy works. Clause No.7 Report No.9 Transportation and Works Committee 5 : I 81 The Greening/Biodiversity Strategy is consistent with the Toronto and Region Conservation Authorities Terrestrial Natural Heritage System Strategy and incorporates biodiversity and protection measures. The strategy provides long-term benefit to the Duffin Creek marsh, located adjacent to the Duffin Creek WPCP, such as migratory bird habitat and other habitats within the adjacent natural heritage system. The key features of the Greening/Biodiversity Plan include landscape level assessment of opportunities to provide a buffer and habitat function within the lands which are not part of the expansion footprint to offset the loss of habitat potential for the lands utilized for the plant expansIOn. 4. ANALYSIS AND OPTIONS Determining aUst of Recommended Enhancements for the Southeast Collector Project An initial long list of over 140 candidate enhancements was determined through a comprehensive consultation process with key stakeholders, agencies, municipalities (ERIE process) and with First Nations communities. The "long list" of candidate Enhancement Projects was assessed based on the following screening criteria to arrive at a short list of enhancements: e Is the proposed enhancement eligible/feasible? . Is the proposed enhancement beneficial to the community/environment at large? . Does the proposed enhancement comply with plans and policy documents? . Can the proposed enhancement be completed between 2010 and 2012? . Is the proposed enhancement presently excluded from existing funding sources/budgets? . Is the capital cost associated with the proposed enhancement reasonable? The "short list" of candidate enhancements were further comparatively evaluated according to eleven criteria to arrive at a current recommended list of 39 enhancements: . Potential to provide social benefits. . Potential to provide environmental benefit. . Potential for assisting York and Durham Regions attain their stated goals. . Potential location relative to new Southeast Collector Trunk Sewer or haul routes. . Potential for improving a proposed mitigation measure. . Potential for phasing the proposed enhancement. Clause No.7 8 2 Report No.9 Transportation and Works Committee 6 . Potential likelihood of obtaining approval requirements within construction time frame. . Potential of partnering for delivering the proposed enhancement. . Potential for long-term ownership of the enhancement. . Potential for being a catalyst to other future enhancements; and . Potential estimated capital costs associated with the proposed enhancement. The process for developing a list of recommended enhancements has been made available to the public, stakeholders and agencies in a document titled "Generation, Screening and Evaluation of Enhancement Methodology". Generally, the planned enhancements complement the Regional Municipality ofY ork's "Greening Strategy" as set out in our Natural Heritage Strategic Directions document (2007) as well as the Region's Vision 2026 aimed at promoting sustainable development and in particular an "Enhanced Environment, Heritage and Culture" for the Region. These priority enhancements will demonstrate the Region's commitment to ensuring a positive legacy for communities impacted by major trunk infrastructure projects. A number of the remaining enhancements in Pickering and Markham will require further refinement, technical assessment and property confirmation to determine a final list of recommended enhancements. $15 Million in Enhancements Planned under the Southeast Collector Project include Environmental, Recreational and Infrastructure Projects Proposed Environmental Enhancements There are a n.umber of environmental enhancements planned for the areas of the Little Rouge, Petticoat Creek and Duffin Creek watersheds. These enhancements received a "most advantageous" ranking "under the evaluation process and will receive further consideration by the project team during the technical feasibility, implementation, stakeholder consultation, approvals and property assessment stages of the project. Environmental enhancements include aquatic ecosystem improvements, natural area reforestation and connectivity improvements, restoration of forested areas and woodlot expansions, swamp habitat enhancements, restoration of a fish ladder at the Whitevale dam, restoration of the Rouge-Duffin's wildlife corridor, the expansion of the Cornell woodlot and assistance with funding for the Petticoat Creek watershed study. Further environmental enhancements relate to development of an ecosystem and environmental enhancements for the Durham and York separate and public school boards with an emphasis on schools in the.immediate vicinity of the planned SEC project. Clause No.7 Report No.9 Transportation and Works Committee 7 83 Proposed Recreational Enhancements There are a number of recreational enhancements planned for the Markham and Pickering community areas in clos~ proximity to the planned SEC project work. These enhancements have received a "most advantageous" ranking and will receive further consideration by the project team during the technical feasibility, implementation, stakeholder consultation, approvals and property assessment stages of the project. Recreational enhancements include ongoing restoration of community facility buildings such as the Locust Hill Schoolhouse and Box Grove Community Centres, cultural heritage study/education programs concerning the Toronto Carrying Place East Trail, existing trail system extensions for Seaton Trail, new multi use trail systems on Hydro Corridor in Pickering, creation of parklands at shaft 1 and 2 in Pickering and landscaping and screening enhancements for above ground features, bike lane widening for some haul routes, creation of soccer fields in Pickering and consideration of "buy locally" tendering clauses for the project. Proposed Infrastructure Enhancements There are a number of infrastructure enhancements planned primarily for the Pickering community areas located in close proximity to the planned SEC project work. These enhancements have received a "most advantageous" ranking and will receive further consideration by the project team during the technical feasibility, implementation, stakeholder consultation, approvals and property assessment stages of the project. Infrastructure enhancements include traffic flow, pedestrian and streetscaping improvements on Liverpool Road and at the Finch A venue and Liverpool Road intersection, traffic flow improvements along Finch Ave by way of bus shelters and bus pull over lanes. Enhancements Within Bob Hunter Memorial Park and Rouge Park are Priorities A number of priority enhancements have been identified for the Bob Hunter Memorial Park and Rouge Park within the immediate vicinity of the Southeast Collector Trunk Sewer project. These enhancements include both recreational (trails) and environmental enhancements. (See Attachment 1). These enhancements include the extension of the Toronto Carrying Place Trail East from Steeles A venue to 14th A venue including a pedestrian bridges and trailheads for public parking, trails in the northwest area of Bob Hunter Memorial Park and a multi-use trail from Bob Hunter Memorial Park to Townline Road. Clause No.7 8 4 RepOli No.9 Transporta~ion and Works Committee 8 Further, key environmental enhancements have been identified in the Bob Hunter Memorial Park Master Plan in the northwest area of the park in conjunction with the planned trails with the goal of completing a portion of the park for community ecological and recreational enjoyment. Environmental enhancements will include restoration of surface watercourses (tributaries of the Little Rouge) and termination of existing agricultural practices allowing restoration of natural habitat and riparian wetlands. Wetland habitat will be further enhanced by grading berms at downstream locations to collect surface run-off and planting of appropriate native wetland species. Meetings have been held with members of the Bob Hunter family, Rouge Park Alliance, TRCA, Town of Markham and First Nations Communities regarding these priority enhancements. There is general concurrence on the scope ofthese priority enhancements subject to any 'minor modifications at the detailed design stage. Design work is underway for these priority enhancements with the plan to start construction upon receipt of project approvals. The estimated cost for these works is approximately $3 million. The TRCA and Rouge Park have jointly advised York Region's Chief Administrative Officer in an August 14,2008 letter oftheir commitment to assist the Region with implementation of these priority works in the Bob Hunter Memorial Park and Rouge Park. (See Attachment 2) Given these works are on TRCA lands and of the type that is within the expertise of the TRCA construction division, it is recommended herein that the Region enter into an agreement for construction ofthese works. The reforestation program for key areas of the Bob Hunter Memorial Park and Rouge Park will be co-ordinated with the Rouge Park and TRCA and undertaken as part of the York Region's Natural Heritage Greening Strategy. Current estimates for ecological, recreational and infrastructure enhancements within Markham and Pickering are shown in Table 1: Clause No.7 Report No.9 Transportation and Works Committee 9 85 Table 1 Cost Breakdown for Enhancements Enhancement Town of City of Pickering Total Markham Ecological a) Ecosystem Restoration 675,000 1,023,000 1,698,000 b) Bob Hunter Memorial Park 280,000 0 280,000 c) Invasive Species Management 24,000 18,000 42,000 d) Eco-schoollnitiatives 112,000 136,400 248,400 e) Studies and Action Plans 0 20,000 20,000 TOTAL $1,091,000 $1,197,400 $2,288,400 Recreation a) Trails Development 1,462,000 1,247,000 2,709,000 b) Bob Hunter Memorial Park 2,315,000 0 2,315,000 c) Park Development 190,000 920,500 1,110,500 d) Schools 191,000 90,000 281,000 TOTAL $4,158.000 2,257,500 $6,415,500 Infrastructure a) Improvements to Existing 0 2,850,000 2,850,000 Intersections b) Construct Public Transit 0 150,000 150,000 Upqrades TOTAL $0 $3,000.000 $3.000,000 SUB TOTAL $5,249,000 $6,454,900 $11,703,900 CONTINGENCY - 25% 1,312,250 $1,613,725 $2,925,975 TOTAL $6,561,250 $8,068,625 $14,629,875 Next Steps for the Southeast Collector Enhancement Project Detailed design work will continue for the high priority enhancement projects in the Bob Hunter Memorial Park and Rouge Park in preparation for implementation at the earliest possible date upon receipt of project approvals. It is recommended herein that an agreement be entered into with the TRCA and Rouge Park to undertake construction of these high priority enhancements. It is anticipated that the finalization of this agreement with the TRCA and Rouge Park along with the commencement of work on these priority enhancement projects will coincide with the Minister's EA approval for the Southeast Collector Trunk Sewer in 2009. Clause No.' 7 8 6 Report No. 9 Transportation and Works Committee 10 The remainder ofthe recommended list of enhancements in Pickering and Markham will continue to be refined with ongoing collaboration, technical feasibility, property evaluations and agency approvals with implementation planned for the 2010-2012 time period. There may also be new projects suggested by stakeholders that may replace those already on the current recommended list if they are determined to be of a greater net benefit to the community and , environment. The "Evaluation of Enhancement Methodology Document" that has been made available to the public and stakeholders will be used as the assessment tool when considering any new additions, substitutions or refinements to the present list of enhancements. It is planned to prioritize implementation of the recommended final list and undertake the work either in conjunction with construction of the SEC trunk sewer or shortly thereafter. Like projects will be bundled to ensure efficient tendering and construction. Consideration is also being given to partnering with interest groups and local municipalities to ensure that the best local outcome is achieved for planned enhancement work. Next steps will include continuing collaboration with the public, agencies and First Nation in developing the recommended final list of enhancements. Enhancements Planned for the "Greening Strategy" at Stage 3 of the Duffin Creek WPCP The Duffin Creek Greening/Biodiversity Plan has been developed in concert with the TRCA and is split into four phases, (See Attachment 3), all of which are focussed on natural habitat creation, enhancement and maintenance. All four phases of the plan involve soil preparation, tree planting and the acquisition and installation of recreational furniture (benches, etc.) and habitat features, such as bird houses and raptor poles. As the enhancement areas are immediately adjacent to the construction project, the phases of the plan will be implemented in coordination with the construction schedule for the treatment facilities. . Cost for the Greening/Biodiversity Plan broken down by Phases The vaIious phases of the Duffin Creek WPCP Stage 3 enhancements are divided according to schedule and area. The associated costs for each phase of the ecological enhancements are shown in Table 2: Clause No. 7 Report No.9 Transportation and Works Committee 11 87 ost reakdown or reeninQI Biodiversity an Phase Activities Location Cost Phase 1 Soil preparation and South-east area 45,000 Phase 2 placement, Planting North-east location 75,000 Phase 3 Installation of habitat South-central location 200,000 features and Site furniture Phase 4 South-west area 30,000 Total $350,000 c B Table 2 f C3 / PI Next Steps for "Greening Strategy" at Stage 3 of the Duffin Creek Project The Greening/Biodiversity Plan is in the final stages of design and is currently ready for implementation. Further, the TRCA will begin the preparation ofthe site for the tree planting program in the fall of 2008. Relationship to Vision 2026 Planned enhancements for the SEC Project and the Greening/Biodiversity Plan support the Vision 2026 goals related to sustainable development and particular the vision for enhancing the Region's Environment, Heritage and Cultural resources. 5. FINANCIAL IMPLICATIONS All costs associated with the enhancements for the SEC project and "Greening Strategy" for the Duffin Creek WPCP Stage 3 Expansion have been included in the 2008 Capital Plan. The proposed $15M enhancement program includes the highest priority work that has been identified for the Bob Hunter Memorial Park and the Rouge Park with an estimated cost of $3 million to begin in 2009. The remainder of these costs would be spread out over the duration of the construction phase of the SEC trunk sewer and extend from 2009 to 2013 as appropriate. 6. LOCAL MUNICIPAL IMPACT Planned enhancements for the SEC related to reforestation and habitat improvements support the Region's Greening Strategy. Recreational and infrastructure improvements planned in the City of Pickering support Durham Region's goals for sustainable development. Additionally, the ecological enhancements in the Greening/Biodiversity Plan are also in line with Durham Region's Greening Strategy. Clause No. 7 8 8 Report No.9 Transportation and Works Committee 12 7. CONCLUSION York and Durham Regions have developed policies and environmental goals for planning and undertaking major infrastructure projects to advance the principals of good environmental stewardship and environmental sustainability. Consequently, a program of "enhancements" for the communities of Markham and Pickering was included in the Terms of Reference for the Southeast Collector Trunk Sewer Individual Environmental Assessment study. A similar program, for the City of Pickering on Regional lands, was also included in the Terms of Reference for the Stage 3 Expansion of the Duffin Creek WPCP. . The Terms of Reference approved by the Minister of the Environment in February 2006 included not only the requirement to develop "Enhancement Measures" aimed at providing a positive legacy for the Markham and Pickering residents impacted by the SEC Trunk Sewer Project. It is recommended that the program of enhancements be undertaken to meet the requirements of the TOR for the SEC and the Duffin Creek WPCP Stage 3 Expansion, and leave a positive project legacy within the communities affected by these projects. For more information on this report, contact Bala Araniyasundaran, extension 5131, Director, Capital Planning and Delivery in the Environmental Services Department. The Senior Management Group has reviewed this report. (The attachments referred to in this clause are attached to this report.) '~." .....~.~.';..;;;;7';;;: ;;.;.' ~. .:~" -.;.........;:;-.. ,.~ ....~.., .:f~~ J: 1 ~I ~ I'c:tticmll. ('reek -,',- .', ,~ ~ 1t". ---~-- '- :.~g,!:, "~ ," '~"""'i_iJ,'.l':~":"~~ar ~ ";2'h..,~"p,..,,-_;~r1tb;~.' :> CD i ~~'.',- =. -0:::-::1" " ~'''''--''':t4~ JJ ~ ~ ~1 ~ ~1' . ffi~ ~~~=~ ~~ ~ ~~ FOC ';f~(., tn . '- .g '.:>,~{~' ,,~ . OJ :'::, "::,- ~; "., ~r<( , J.}-""- .~? .>,~' .t co; : ("~: ~ \ f . ~.~ " ~, I ~ 0 u'C""o ~ i! -W '. ~.,. f~'~ ~ ~ t~ '" !,~'< i !a1~ u'~\.t::..{) I 'f'~~' ~-lc~ f' .l~;~~,j~ rJ n ;:;~)f '~ <Ii : Ok"/;, c Q. .g!. Z en ,:'~ J ~ E ~ ~ / I- QJ............ " ". ,2 ti oil ~ 5 b.)".,.' .; i ~ ~ irl cO> ,/ NU ~ .1. " t5 OC QJ QJ '77' I -co co/ Q)~ - ',.. ~'<'~"". ~ Q) U dl U. i I I .c P ~~ ------.~~--~<\,...... _ 6 e &i ct: UJ v ~.~~ ,1--0- '\, '.0 (.9.,...:2:' ,9j. a:: ! :0 ,~ ;;: L().. ,,; ".' ~ 'Ql , , I '> .9 i ~~~~;:,~;~~;~;:;':~:,' E"h."'.m~':~I..;.:~;;;'t~~it"", .{-_"__Ji ~ ~ """"';"", << .ft i-tI- .. -;:; .it....') /%, . r:~{}~f . ~~;'!;~ j. i (;;~l ';';~"''',~~i .; ~ ~ ~ ~r ';;~~j,_" i--'z--c-- . .0 ~ 65::2 ~ . 0: , en Q) .c o >. .0 -c .2 U. 2" Cii c o U .~ OJ 1-:2 5%i.$i: "'E~' OM' t5~ ~'P E '83.., 'i :2. o.c ' -lO>' ;;:g OJ: ,'10;.. . Z.s..: ~ E~ ~ c: <1>::> co~ COUNCIL ATTACHMENT 1 ~~ TQWn1iOE3, Rd Facilities Trail System (Subject to Further DiSCUSSIOns and Aljgnment Modifications) Possible Pedestrian Connection (Sublectto YR Approval; Assumed Pedestnan Linkages Wetland and Stream Restoratton Woodlot Restoration Reforel;laltOn Area 1 ratltlead Pod~:;tnan Bridge Resloration Sites. 2009 Ita be completed by YRIRAITRCA) AUG 08 . V4 ~~, ff~~::-i. -'" ;::;:?::'. .._' .",,';0';"'::" ."!......... ~ OJ .= >. ~ ~.: ',-' ...."cr-'.. en C co c E Q) OC QJ '0 -~ - al' E-- c.M E ...;' -iii 'L~_~. -l QJ , ;;: > QJ ~ Z" ^~ -'-~....... w "C (C1l ~.~ lro :~ .=" ........ uf QJ~ c..U ~f:C 3~ QJL() ZN r~ Rouge Park ~ 90 COUNCIL ATTACHMENT 2 -..4' ---- -~ 50 Bloomington Road weE 9 Aurora, Ontario, Canada L4G 3G8 Phone 905.713.6038 Fax 905.713.6028 wINW.rougepark.com Wild in the City! '~~ Aug US! 14, 2008 Mr. Bruce Macgregor Chief Administrative Officer The Regional Municipality of York 17250 Yonge Street, P.O. Box 147 Newmarket, ON L3Y 6Z1 Dear Mr. Macgregor: Re: EcoloqlcaJ Enhancements - Southeast Collector Trunk Sewer Environmental Assessment Over the past few months, staff from Rouge Park and the Toronto and Region Conservation Authority (THCA) have been assisting the Region staff and Gartner Lee Limited in delineating potential Ecological Enhancements associated with the Southeast Collector Trunk Sewer Environmental Assessment. The focus of our work has been directed at identifying potential wetland, woodland, and riparian restoration areas, as well as strategic trail improvements and restoration areas like Bob Hunter Memorial Park in Rouge Park. Collectively, these Ecological Enhancements represent a significant investment in natural heritage within the Park and our watersheds. Rouge Park and the Toronto and Region Conservation Authority are committed to assisting York Region with the implementation ofthese important ecological and trail enhancements. THCA and Rouge Park can assist in both field construction activity (as required) and ecological planning and evaluations. We believe this beneficial partnership will allow us to combine our collective strengths and Implement meaningful and significant ecological enhancement projects within our watersheds, Rouge Park and in the Bob Hunter Memorial Park area. We look forward to formalizing the details of this partnership, and the ecological benefits and the important improvements to Rouge Park that these projects represent. Yours truly, ~'~~ !~&4 General Manager Rouge Park ~"l!>"".. ~i Brian Denney, P. Eng. Chief Administrative Office Toronto and Region (onseNation Authority (.7. ;~. -c ~~ . _<H ;: ~~ ~> l"J :::,,; ~ :~1:. (.A!J)' ~'- ~<#~ ~~ll COUNCIL ATTACHMENT 3 , I. 91 )-' U,Gt::N)) ~, Jff.,.j""U'<',I",,".:;'O>O'; ...~' '<;J<;~(lr ;-''>12 I '~'i~~:~ . i ~,..-: '~ ."i~. :1\."'11-' T'~,,,,,,,, ~' 1"- :.,~ ,..""" ,,""Ii ,U;"..\ ~".:j ;"~_" ~ ~f: .$ !:.~"'t;;~ ",.,. '.~"." .---. ',- ." .-' .' ',', ~.:.." -'.- ~...,;,. __~J) ...,,, '" ....,',.,.,.....,.... '- :~, " ,.' ' ~ . \' :~(/' \\ .,..,~';\. , ~,.~,,:\,. :.'0. [ , ~ /)i;,i;'~:' ":\ ;' .' ./)', ~~,: ...... '1:: ,";, ',~., :: (f \ ...... ~\;D IJ..' ,', .. ~ ".',' :,1<< ., .' '1'" I", (J ... ~-" IL .~ : .. " ... f' ~. .~./(J\Q[ _~ ~ (t. ~ ' . \ " ,p , .- . . , "".... . ...'r1~' ....,,~ f:~' 'o..:i1- 4821 ~-:-y _' "'___ \.~ '.'l?""' \ ' ;f] ': r,-.II> ,,/ .....~~ ....... ~ ' I) (J <\l-"'"! .. J\W71'.: /'J.;: ... ~.. (:/)~~ .J4Cj',' " .. ~ ...~...- , , ,~ ,,,,., ' ;........ r"'''' . '" ': ~ "'!-rlGo , I J. ' .' Id] '~ ,....,'-""~, .. .4 ~(t. U j'1 ! _~ R i C' @ EarthTech G~EENING PLAN ., egetatlon MaSSinG .scale 11250 u DC WPCP JUly 27, 2007 CN 92 CoR-f<. 1 I Lj--o? 1 Administration Road Concord, Ontario L4K 1 B9 :N(j \f ) 11 I) ,? -'..U! I,) 14 November 2008 Ms. Linda Roberts, Committee Coordinator Clerk's Division City of Pickering Dear Ms Roberts, Subject: CN Mainline Operations through the City of Pickering. In reference to your correspondence dated November 4,2008 regarding the City of Pickering's motion regarding the above subject matter. The safe and expeditious transportation of goods is CN's primary goal. Our customers expect timely movement of goods, undamaged and delivered on time. Any reduction of train speed, however incremental, will negatively affect schedules and delivery times, reducing CN's ability to efficiently and economically meet the needs of Canadian industry including industries in Pickering. In addition, Via Rail Canada and GO Transit, passenger and commuter rail services, share the rail corridor with CN through the Pickering area. Any reduction to passenger train speeds will detrimentally affect schedules requiring revisions and delay arrival time of passengers and commuters. Reducing speeds also requires extensive modifications to our track and signaling infrastructure, generating added expense as well as increased delays for motorists at level crossings in your city. This would result in higher fuel consumption, not just for waiting motorists but also to our rail operations. A freight train of 100 cars requires a significant amount of energy and time to reach track speed. In respect to the Council's request to eliminate the use of whistles, all crossings on CN main line track in Pickering are covered by anti-whistling by-laws. Train crews only sound whistles if they see a public danger, ie people on or near the track. I trust the above satisfactorily addresses CN's position on reduced train speeds and the use of train whistles, however, should you wish to further discuss these issues please contact me at 905-669-3128. Frank Binder Manager CN Public Affairs ~_;::__-:.~'~'--''' ~_ ....... ',"'" ..~,,"."'~;~ ,-",""'1".'-'" i;-'" 00 I " ..;..;.... . ..._....-,.-l~,.-._. ~ ';g'.. QOknCJ'I/cV ql~~~11 r.'-'~ . I (') \' .. '" ..... "''';z;'f'...' ~_-","h_:..,~,-,,~.~J&,J.,.rtn,.,~:~,," ~'" Yours truly, ..:;...... <:,...,.,>.,.-~.. ,-,.."""",.,_....~..,-....""~.---,,... ;,......., '. . '., "."'~.-""""~,='",..." . ! ~ - 15 r-_ t f ~'.'.'" ._~\"Q~.'''......... ': :,~"(~~R FHJ:~ :; ~.. - ,- ..-.,~....,....,.,-~--"'_..,_.""".,,'''"...,.." ~/.~(" ,c,pOf;; ).\C!iC~.j . I ..:-v'"... .' . ...k....." '. ..~;<:.::....=...~.==J~.~/~.:! r"~ Vc:..- TOl' I" fo . 93 Roberts, Linda c...ot<.R, ~ \S~O? From: Sent: To: Subject: Chaitanya Kalevar uust1world@gmail.com] December 11, 2008 10:00 AM Roberts, Linda This is a request to appear before the next council meeting to present some of my nuclear concerns! 80327-N- Revised presentation. doc; 81122- email-petition.doc Attachments: Linda Roberts, AMCT Committee Coordinator, Clerks Division 905 4204660 x 2928 / 9685 F 1 866 683 2760 City of Pickering, One The esplanade Ll V 6K7 Citizen Care Centre - 1 877 420 4666 , Dear Ms Roberts and members of the Council: I am a resident citizen of Toronto concerned about the sputtering nuclear plants in your city and have some suggestions for your city and region as an Ontarian. They are: 1. Why does the City of Pickering offer Customer Care services to its citizens? Has this council abandoned its civic responsibilities? Is it just another corporate business? 2. The Federal Office for Radiation Protection in Germany, has released the results of a study of cancer rates in young children. This study was conduded between the years 1980 to 2003. It revealed that there was a 60% increase in solid cancers, and a 117% in leukemia in children up to 5 years of age, living within 5 km of 16 German nuclear reactors. It also found a 20 to 40 % increase in cancers in children living within a 50 km radius of the nuclear plants. All plants were deemed to be operating normally during the test period, with radiation releases that were well within the allowable limits for civilian populations. In the face of this shockine: report. how would City of Pickerine: help phase out existine: nuclear power plants and place a moratorium on the expansion of this industry? 3. Will this City Councilor its members request the Ontario Ministry of Health and/or Health Canada to conduct similar health surveys within 5KMs, 15KMs and 50 KMs? 4. What kind of water testing of chemicals and radio nuclides does the city practices now? 5. Most Home insurance policies exclude nuclear incidents for compensation. Will this counc.il or its members endorse the attached petition? The risks of a nuclear accident are too large to be acceptable to the Home or Car Insurance industry. Will this City Council either negotiate with some of the Insurance companies to obtain nuclear insurance for its residents/citizens or seek an amendment to the Nuclear Liability Act so that the Act provides 100 % market value coverage to all contaminated properties[Home and Auto]? Attached is a brief on water quality I presented last summer, please make it available to the members of the City Council. Lastly we are in the nuclear age for last 63 years and have done little to retire it. I will appreciate if you will confirm the date and time of appearance ASAP. 1 i Yours truly 94 Chai Kalevar Chaitanya Kalevar Just One World 14166578421[T/F] www.globalsurvival.ca Lame duck President can still be a button happy Commander in Chief! WATCH OUT! 2 1 95 Post Earth Hour - Revised Presentation by Chaitanya Kalevar Just One World To Ontario Drinking Water Advisory Council Thursday, March 27, 2008 @ 1.30PM Your task is a very important task - It can and will decide life for all of us, our near and dear ones, not to mention many Ontarians. So I hope you will consider it with your greatest earnestness and long term vision that your mind and spirit can command. Firstly we are all having one fact in common, that is we are all 70 % water. How is that about setting standards? You are going to be in effect setting standards for 70% of me, you and you! SO this is no time to play patsy with what nuclear industry or any other industry wants! Public health that includes you is not for sale, auction or to be compromised! NO DEAL! If risks for public health can be avoided then they must be avoided! Our public health I believe includes the animal and plant queendom too! Risks created by nucleadndustry to Public Health are avoidable. Some body's comfort must not mean death to someone else. That bargain knowingly no one can and will accept. The fact that we do not know who is going to be a victim of nuclear power roulette is no way to govern or plan future of Ontario or this planet! Is it? The Reference Man: The international commission on radiation protection(ICRP) has created that beautiful model of a Caucasian male, 20-30 years of age, weighing 70 kg and being 170cm tall, the so-called 'Reference Man', to establish a safe limit of exposure. It is clear that this international reference is: 1. Racist or at least Eurocentric. 2. Sexist as it does not include our mothers, sisters, daughters and grand daughters. 3. It panders to youth worshipping like the advertisements do! 4. It fails to include the vulnerable: old, retirees, children, infants, fetuses etc. 5. In the 21 st century it is disgusting, unscientific and patronizing. Many reject it! 6. Only one woman was seen out of about ten panel members I saw. Well you guys do not even fit that description. I wish there was at least one reference man on the panel TOO! Nothing against the reference man, as long as he does not claim to represent all races & gender and age life cycles etc. I tt f 96 2 Recommendation 1: Please communicate with ICRP and 2et the reference person redefined as a reference pluralistic community like Toronto, Ontario. Post Walkerton and Dost 911: It never was wise to overlook human error or human grievances or evil intentions, but today it will be outright childish, shortsighted and without any vision what so ever! Water, sweet water or drinking water is so central to the survival of plant and animal life on this planet that we must develop fail safe multilevel regulatory framework with as frequent monitoring as is affordable. Considering the centrality of drinking water to animal health there is no reason why we can not develop and afford continuous monitoring of water quality. Ontario's recent Toxic Use Reduction Policy should include all radio - nuclides too, including of course Tritium. This land has experienced tender loving care from its inhabitants for millennia with the th generations in mind, but now when we need to see further than that in our self destructive nuclear age it seems one year is enough for radioactive tritium. Why the same methodology for chemical contaminants is not applied to radioactive substances? A standard based on yearly intake is inadequate; it must be based on life long exposure. "There is no threshold or safe level of exposure to radiation." Natural background radiation causes some unavoidable cancers, but any additional exposure causes additional risks. The Petkau effect should remove any comfort that some seem to have with low level radiation as harmless. Satisfactory explanations for the different approaches used for setting guidelines for Chemical carcinogens [Risk based limit] and Radio nuclides [Dose - based] should be resolved or a significant logical anomaly will persist through the report and scientific logic. It is surprising why the authorities [AECL, CNSC &Ontario Power] have not thought through this as yet? What do their high powered and experienced PH Ds have to say? As claimed by Ms O'Grady "Why is Pembroke the tritium capital of Canada & the world?" Tritium, CANDU and other authorities: CANDU is tritium friendly, but Tritium is very toxic too! On billionth gram can cause cancer and five hundredth of a gram could be fatal. It sells for $30 Million per kilogram! With aging reactors, more tritium is produced. Apparently CANDU produces 30 times more tritium than US light water reactors! Tritium is a carcinogen, teratogen and mutagen at the lowest level of exposures; it causes genetic and DNA damage, which has implications for future generations to come! It is a persistent toxin and its synergies with other pollutants and radio-nuclides need to be studied and given due attention if non-zero limits are to be accepted. It is probably easy to go for zero limits for all persistent toxics and radio-nuclides. 3 97 The fact that the dominant emission is likely of Tritium does not allow AECL or Ontario Power to ignore all the other radio - nuclides. Since radiological effects of two or more radio nuclides are assumed to be additive we should just not ignore any other radio nuclides present. Non-zero uncertainties ensure that someone will die. So all radio nuclides must be given proper due attention, when risk is evaluated. Nuclear reactors seem to attract frequent occurrences of cancer, brain cancer, breast cancer, Down syndrome, miscarriages, sterility or erectile dysfunction and leukemia. Other chronic dysfunctions induced are allergies and hormonal dysfunctions. List goes on and will probably lengthen with more generations and research. Enough has already been said by others before me on international limits for tritium. Just lowering the allowable levels to 100 BQ/L or 20 BQ/L is not adequate. ACES recommendation treats tritium lightly. I support the 20al of zero avoidable dischar2e at the earliest possible date. Clean safe drinkin2 water is a must for all animals to live and so must be considered a humanri2ht or perhaps an animal and plant ri2ht! If a technology must emit persistent toxic or carcinogenic in air or water then that technology has no place in the closed planetary system. It must fall by the way side to the scrap heaps of history. Nuclear power is not only unreliable, unaffordable long term straitjacket, but presents infinite health hazard for a long time to come. It also raises stakes in the ultimate threat to the planet - nuclear war by increasing the number of nuclear arms power players - e.g. India and Pakistan. Do Ontario Power, AECL and CNSC do not know and have not dealt with these challenges yet? Do we have access to their presentations? What kind of time limits they faced? What channels have they been using to present their facts and data? MOE - [Drinking Water Systems Regulation 0 Reg. 17 - /03 - June 2003] - ingestion of radio- nuclides in drinking water may cause cancer in individuals and hereditary damage in their children. It is assumed that no threshold exists below which the probability of induced effects is zero. Environment Canada - Good drinking water is devoid of disease causing organisms, harmful chemicals and radioactive matter such as radio-nuclides. Why have they not made presentations in these open public sessions? Do they get an inside track? Were there private meetings away from concerned public? You seem to be violating basic democratic expectations. What do you think? 98 4 Recommendation 2: All municipalities of Ontario and New York that depend on Lake Ontario for drinkine water should be in reeular monthly/weekly reportine loop. Emergency reports of spills, accidents, leaks should be shared with their l\Iunicipal Officers of Health or their equivalents ASAP! Recommendation 3: New York governor and Mayors of Lake Ontario's borderine municipalities in New York should have been informed of this public consultation and a joint standard should be arrived at for Lake Ontario. My personal perspective: I graduated in 1963 from the Indian Institute of Science, Bangalore and my first job was with Atomic Energy of India in Trombay. That is where I discovered CANDU and Canada. When silent spring was published, I was asking my bosses "What will you do with nuc;lear waste?" They said "Do not worry, there are some smart engineers in Canada and US and they will solve the problem in 5 - 10 years! Giving the design engineers at AECL a benefit of doubt and my curiosity I came here, but never met that engineer. I was the first citizen to oppose the building of Pickering - B in 1970s and presented briefs to City of Toronto, Ontario Energy Board and was secretary to the Ontario Coalition for Energy Planning before the Porter Commission. There is no long term leak proof container for nuclear waste. Long term in this case is thousands of generations. It seems the last 2-3 generations have been hogging it at the risk and certainly expense of the future generations. You may stop such irresponsible consumption by limiting responsible energy use. Because we have got used to the ideas that at every public space there have to be twice as many more incandescent bulbs than number of people in the hall! Just look around this hall! Ontario government did well when it banned junk food in school cafeterias and second hand smoke in autos, but then turn around and build more nuclear plants to pour more tritium in our drinking water supply is schizophrenic, insane and shows suicidal tendencies. They need their head examined by sane psychiatrists! We must concentrate on NEGA WATTS of conservation before we go for MEGA WATTS of supply - especially supply that threaten our drinking water - and 70% of you and me. If AECL has made $$ by promoting CANDU, does it have any responsibility of advising its export customers of the dangers of nuclear power? Should AECL not educate its export customers of its improved safety procedures? Will China, Korea, Romania and Turkey hear of this panel's report? Is it OK for citizens of the CANDU importing countries enjoy Tritium to quench their thirst? What of the two cheek to cheek nuclear arms powers it has blossomed in South Asia? What if Pakistan - a YOYO democracy at best - perhaps bordering on a failing ~tate looses its nuclear 5 q 9 ./ . arsenal to Osama or Taliban etc? Will AECL turn its face around and declare bankruptcy or walk away from this planet? Should AECL not be held responsible for its promotion of CANDU at the expense of human health? We just have this planet and we can not risk contaminate it for some ones misplaced sense of lighting standards or lazy fat ass preferences! We are in nuclear age for 60 years and we have not retired it yet. The way we are going it will retire us before we will retire it! Climate change will reduce the carrying capacity of the planet considerably, but not to zero. Only a nuclear catastrophe can do that! RISKS - Avoidable and Unavoidable & Precautionary Principle: In matters of life and death, a wise decision is for the lowest possible risk. Unavoidable risk - one must accept as a matter of fact - e.g. natural background radiation. Avoidable risk: - There is no reason why this cannot be reduced to zero. Most presenters who asked or referred to zero risks were referring to the risks created by nuclear reactors by spewing nuclear poisons into our drinking water, e.g. tritium! Precautionary Principle: requires us to err on the side of safety. Or look before you leap. When one needs to take a long look into the future: Stop, stop, wait, wait and then may be. .. This seems to be the case with nuclear power as it produces nuclear waste with long shelf life - thousands of generations! The precautionary principle is well codified in international and domestic law. The definition cited by L'Heureax-Dube J in the Supreme Court decision of Spray tech: "In order to achieve sustainable development, policies must be based on the precautionary principle. Environment measures must anticipate, prevent and attack the causes of environmental degradation. Where there are threats of serious or irreversible damage, lack of full scientific certainty should not be used as a reason for postponing measures to prevent environmental degradation." Ontario government's nuclear plans do not appear to be taking the Supreme Court Decision seriously. It fails to anticipate the accumulating and increasing level of radio-nuclides in the Lake Ontario waters [which takes 100 yrs to replace it] as the nuclear plants continue to spew them out. It fails to prevent and is far from attacking the causes of environmental degradation. 100 6 The 3 Questions: 1. Is the current Ontario Drinkine water Quality standard for tritium acceptable? 2. If not what is the basis for !in dine the current standard unacceptable? 3. If yOU propose a different standard what is your rationale? The centrality of the narrow terms of reference: The terms of reference appear to be too narrow to discuss the environment being treated as an externality that is not being internalized. But the central nature of water quality for animal survival and the technological difficulty if not impossibility of zero radio-nuclide discharges makes it possible for this advisory council to pass on the message to the Minister of Environment and of Health and others, that it is time to put this poisonous nuclear technology to be put on the scrap heaps of history, so that future generations may have clean drinking water which is safe to drink in terms of its present health effects and future irreversible genetic and DNA implications. A zero discharge regime of radio-nuclides including Tritium will communicate this need and will assert against the short sighted 'Electrify and enjoy now and worry about pollution later' mentality that is driving the Ontario government's nuclear expansion plans. There can be no trade off with water quality standards, when we know that there is no level of radio-nuclides that is safe for drinking and so to be released in the environment. So our answers to the three questions that need be addressed fire as follows: Answers: 1. No., not at all! 2. Mv body and yours react neeativelv to tritium and make me sick and may even kill me. Tritium is a poison! J. Zero tolerance for poisons - chemical or radio-nuclides! Recommendation 4: NO DEAL with non- zero limits for tritium or any man caused and thus avoidable radioactive materials! Public Health is non- ne2:otiable. Public Health must include animal and plant Queendom. Many things are incompletely understood - Radiation and its long term effects - genetic and DNA etc. We don't know what we don't know! There is no reason to behave as if the engineers have a crystal ball. As an engineer, let me confirm they do not! 7 1 0 1 All designs look very convincing on the design table, but out in the field subjected to unforeseen circumstances, they have a tendency to fail! This technology with long term negative consequences must not be given such chance! We are only in the third generation into the nuclear age. The earlier wiser inhabitants would wait for 7 generations to see the effects of nuclear experiments before launching such ambitious nuclear expansion plans that Ontario government is launching. It is irresponsible, unwise and insane! There are not even epidemiological studies of this human carcinogen and I presume of many others that are not in the news! Is Ontarians health to be governed by the news hook needs of our whimsical media? Recommendation 5: This Advisory Council communicates its report to all states and municipalities bordering all the five great Lakes specially - Ontario, Erie, Superior and St Lawrence River. Recommendation 6: This advisory council communicates its deliberations and findings to all the export customers of AECL in cooperation with AECL. Since Water and Air do not recognize any jurisdictions except the one imposed by gravity on all the water and air that there is today and will remain to be so in a closed loop. Deteriorating water quality anywhere is threat to water quality every where! Just because we have not arrived at the end of 7th generation of nuclear age does not mean we cannot foresee the ill effects by then. Must we assume that all effects will be salutary and all events will be to be to our liking? We are edging over $40B + closer to a major nuclear incident and every day we get a day closer to the next big earth quake that is waiting to happen on the St Lawrence river fault line. How about a sweet water tsunami? Could it upset some engineering calculations at Pickering? A miscalculation that could deliver some radioactive drinking water at the kitchen taps of all municipalities depending on Lake Ontario water. One is not sure if today some do! Recommendation 7: This advisory council ur!!es Ottawa to help all the CANDU operatin!! countries to arrive at similar standards for their drinkin!! water and conduct suitable epidemiolo!!ical studies. On W ednesdav ~ 26th March 2008: 102 8 I met X- Pickering Councillor; Mr Maurice Brenner and gave him a copy of "Are you readv?" a pamphlet that according to Durham Emergency Management Ontario [DEMO]has been distributed house to house within 10KMS of the Pickering plant. But, to my surprise he admitted that this is the first time he saw it! But then they passed a resolution on Tritium the day before. I am lost to make sense of Pickering Mayor's logic and DEMO's veracity! Councillor Maurice Brenner is a man about town and not just some Joe off the street! Recommendation 8: This advisory council recommends that a rewritten "Are you ready" pamphlet be distributed to at least within 50 KMs of any nuclear plant in Ontario ASAP. Not to mention any planned nuclear sites for new nuclear power stations. It should be rewritten to adeQuately cover the nuclear issues involved. Now the contents pa2e in both formats does not even mention it. Post Earth Hour [March 29 (Q2 9 PMl Commentary: And God said, "Let there be light," and there was light. Then man copied god and made too much light! Now it is time to seek darkness! So welcome - Earth Hour! Earth hour is not about 60 minutes or 3600 seconds, but it is about changing the day to day behaviour of citizens to adopt conservation and energy efficient methods of living. It is time to return to the well tried philosophy and practices of 'Waste not, want not!' Sometimes you see better, when it is dark! Especially when a search light of over consumption has been shining in a greedy cultures face for a long time! Now even if God said, "Let there be dark," - it will be long time coming! Zero discharge of Tritium and other nuclear radio-nuclides is not possible in drinking water in the near future till the present nuclear reactors are closed and no nuclear testing is allowed and the present nuclear weapons are decommissioned. We need to restore our planet to the low natural radiation levels as we found it to pass on to the coming generations! In the nuclear age, with costly, long lead time nuclear reactors to be built - one thing for sure that every day "the cost of livin~oin2 higher and the chances of livin~oin2 down." Since Peak demand decides on the capacity needs of a society, I would prefer if each community chose to shut down for one hour at peak demand time. This will also educate each community of its peak hour demand and begin the process of creating peak demand management awareness. 1 03 9 Recommendation 9: Future earth hour to be chosen such that it coincides with each community's peak demand hour. This advisory council may communicate with all the sponsors of the 4Earth Hour'. Recommendation 10: Future earth hour be not an annual event but a monthly peak demand hour so that community's awareness of its peak demand fluctuations with seasons will rapidly increase and demand management rather supply will receive the long deserved attention. Question remains: Will Nuclear Industry exist without the Nuclear Liability Act that covers it for insurance purposes. Let the Nuclear industry find its own insurance, and if it cannot then let it close down. Insurance industry wisely does not cover either the nuclear industry or homes against nuclear risk. Nuclear risk is uninsurable! If government is keen on providing coverage to the industry then why does it not provide Nuclear Liability coverage to all homeowners of Ontario to say 90 % of its value? Why not 100 % indeed? After all they are the taxpayers! Recommendation 11: Let the Nuclear Liabilitv Act provide coverage to all homeowners who are affected by any nuclear accident or nuclear industry mal practices or poor performance. To save the planet for generations to come - we must move soon from the "It's the economy stupid" to "It's the ecology stupid!" Please help by taking full responsibility for the future generations to come rather than accept short term view of meeting Ontario's needs for one or two generations! Besides, water is not iust human rieht, but also a watershed rieht! Lon!! term Global context: This submission should be read in the broader context of my three poems as I submit below. May I urge you to include these poems in your report in an appendix so that the powers worried about next election take a moment to take a long view of planetary challen2es and 210bal survival! 104 10 Spare Seats In Noah's Ark Oh, this hot global warming Gives storms without warning Noah cannot get his boat filled Time too short to gather them all Domesticated are easy to find Hard to get are endangered Some are not to be seen As they are no more Noah may try very hard Some seats will be empty He may curse the urban sprawl That will not bring back the extinct Big storms are coming back Many species are not on deck Spare seats, empty chairs Noah's new game of Spare chairs Fishing They say: You give a man a fish to eat You feed him for a day. You teach him to fish You feed him for a lifetime. I say: You give him a motor boat, and Then, there are no fish .Ieft to fish. Copyright c Chaitanya K Ka1evar 4166578421 iustl worldtwglobalsurvival.ca The use of any part of this material is provided for personal use and works,hop purposes. Its reproduction, transmission in any form or by any means, electronic, mechanical photocopying or otherwise stored in an electronic retrieval system without the prior consent of the author, is an infringement of the copyright law Just One World 1 D511 Commandments of global Survival Just One world, ------------ Icecap, ------------ Globe , ------------ Planet. , ------------ World , ------------ UN o 0' ------------ Earth , ------------ People, ------------ Humanity, ------------ Family, ------------Race , ------------ Chance , ------------ Space, ------------ Species, Or 0 0 .. 0 Let us not blow it. ------------ flow it. ------------ glow it. -----------.--- pollute it. -------------- waste it. -------------- veto it. do od 0 -------------- 1 VI e It. -------------- multiply it. -------------- starve it. -------------- fight. -------------- discriminate 0 --------------- miss it. o ------------- weaponlseo ------------- overkill , Kill it. Copyright c Chaitanya K Kalevar 4166578421 iustl worldrCpglobalsurvival.ca The use of any part of this material is provided for personal use and workshop purposes. Its reproduction, transmission in any form or by any means, electronic, mechanical photocopying or otherwise stored in an electronic retrieval system without the prior consent of the author, is an infringement of the copyright law. 106 Following attachments might interest you, they are: 1. Deals with how others have used the T- shirt you got or failed to get! It's an effortless way to get message out to your social circle! 2. My presentation on Water Quality is of course about 70% of YOU! 3. My anti-nuke efforts in the last election! I did not succeed without your input - may be next time you will be more active! You could of course help by contributing $$ towards my election deficit. Your first $400 gets you $300 tax credit as you may already know! 4. My 2 youtube poetry links on the state of the planet and Canada. About 10 minutes offun! Hope to see you around in the 'Just One World' T-shirt, some day! Ifhave not got it, but want it, then please call! It is time to dress for 'Global Survival' - it is 5 minutes to midnight, if we are lucky! If you take the planet seriously and think that the NUKE danger is speeding up then print the Petition that is attached. Please get as many Ontario signatures as you can ASAP and mail the original signed sheets to me to be submitted to the Government of Canada. You may keep a copy for yourselves if you wish! Yes, I am available to speak to groups regarding the nuclear issues and the petition! Sincerely, Chai PS: If you happen to be living outside of Ontario, please pass it to your Ontario contacts! 1 D 7 PROCLAMATION CO,,-~.l\b-O'i? WHEREAS Kin Canada has been a vibrant, responsible, all- Canadian association of service clubs devoted to the concept of serving its communities throughout Canada since its founding in Hamilton, Ontario on February 20, 1920, AND WHEREAS Kin Canada has been dedicated to meeting the needs of our community and has diligently sought the development and completion of timely, relevant programs to meet the needs and challenges of our constantly changing society, AND WHEREAS Kin Canada is celebrating its 89th anniver- sary on February 20, 2009, THEREFORE, I, of the of , feel that each citizen would welcome the opportunity to pause and reflect with pride on the rich heritage of accomplishment throughout the 89 years Kinsmen, Kinette, and Kin clubs have been in existence in Canada. And with the express idea of honouring our local club, I DO HEREBY DECLARE February 20, 2009 ~,~'::"':7c- '~"~~LS"-' -----1 KINSMEN AND KINETTES DAY,:, ". ..~~=-:--- . 1 and declare the week of February 15 - 21, 2009 '! I KINSMEN AND KINETTES WEEK A CELEBRATION OF KINSMEN AND KINETTES IN CANADA and urge all citizens to salute their local Kinsmen, Kinette, and or.Kin.d,y, , 'Dee.. \ ~ c:. w-C'I \ IN WITNESS WHEREOF, I have here unto set my hand and ca s~~fhe._,,~__ FILE seal of the (~'~i{~ ,::,\~::\prt !\C'rlCN '.'c -':., ",~ ,~"~" e;.~-",.",-."-.~"o..'.::k",,7",,,,_'l-.M'A.:;:;~,r,,17;'~";;-' ^^ 1-: -L-. n.. ,",<:..1.0..' "'" , , \..o~ Cv, I ~ f=l=..... to be affixed this day of 2009. (Signature) I ~ I' II, \ r \ " ,'I,. . l 't "1"" . ,~ t, " , Serving ttie, Community~s Gte,atest Need™C . . ) ;', ' ': . " . " Citq D~ 1 08 December 15,2008 COMMITTEE REPORTS a) REPORT PO 2008-13 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 44-08 City Initiated Application Zoning By-law Amendment Application A 14/08 1105 Kingston Road City of PickerinQ RECOMMENDATION 1. That Zoning By-law Amendment Application A 14/08, initiated by the City of Pickering, to amend the by-law schedules of amending Zoning By-law 6778/08 to reflect City Council direction that a future road identified on the Brookdale Centre Inc. property be 10 metres in width, be approved; as set out in Appendix I to Report PO 44-08; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 14/08, as set out in Appendix I to Report PO 44- 08, be forwarded to City Council for enactment. 2. Director, Planning & Development, Report PO 46-08 Rockwood Drive Extension Parts 2, 4, 5, 8,13 and 14, Plan 40R-21166 Road Closina and Transfers of Land to Abuttina Owners RECOMMENDATION 1. That Report PO 46-08 of the Director, Planning & Development regarding the closing and conveyance of portions of Rockwood Drive be received; 2. That Council enact a by-law to: a) stop-up and close certain portions of Rockwood Drive being those parts of Lot 5, Registered Plan 282, designated as Parts 2, 4, 5 and 8, Plan 40R-21166 and those parts of Blocks 21 and 22, Plan 40M-2068, designated as Parts 13 and 14, Plan 40R-21166 as public highway; 109 b) declare those portions of Rockwood Drive set out in (a) above surplus to the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy, subject to any required easements; and c) authorize the execution of all relevant documentation necessary to effect the stopping-up and closing of those portions of Rockwood Drive as public highway and to effect the conveyances of them to the abutting owners for nominal consideration, subject to any required easements. 3. Director, Planning & Development, Report PO 48-08 Zoning By-law Amendment Application A 9/08 Addendum Report to Report Number PO 25-08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of Pickerina RECOMMENDATION 1. That Report PO 25-08 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/08 submitted by Fairport Inc., on lands being Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65, City of Pickering, to amend the zoning to permit the development of the subject property for three detached dwelling units be approved as outlined in Appendix I to Report PO 48-08, and 3. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 9/08, as set out in Appendix I to Report PO 48-08, be forwarded to City Council for enactment. Uilf c~ 11 0 Decem ber 15, 2008 COMMITTEE REPORTS b) REPORT EC 2008-09 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Operations & Emergency Services, Report OES 42-08 Supply & Delivery of Heavy Rescue Vehicle -Q-67 -2008 RECOMMENDATION: 1. That Report OES 42-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) Heavy Rescue Vehicle be received; 2. That Quotation No. Q-67-2008, as submitted by Safetek Emergency Vehicles for the supply and delivery of One (1) Heavy Rescue Vehicle, in the gross amount of $621 ,705 (PST exempt, GST included) and a net cost of $592,100 be accepted; 3. That the total gross project cost of $1,260,000 (GST included) including Quotation No. Q-67 -2008 and associated costs and the total net purchase cost of $1 ,200,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of the Heavy Rescue Vehicle in the amount of $592,100 as follows: a) that the sum of $440,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $150,000 be funded by a contribution from the Ontario Power Generation (OPG); c) that the sum of $2,100 be funded from the 2008 Current Budget; d) to undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, the Ontario Strategic Infrastructure Financing Authority (OSIFA) - Loan 111 Program or a financial institution offering long term financing under similar terms and conditions; e) to make any changes, adjustments, and revisions to amounts, terms, conditions or any other actions necessary in order to effect the above directio'ns of Council; f) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; g) the Treasurer be authorized to take any actions necessary to effect the foregoing; ~. That Council authorize the Director, Corporate Services & Treasurer to finance the associated costs including Extrication Tools and Fire Rescue Equipment, High Angle Equipment, and IcelWater Rescue Equipment at a estimated cost not exceeding $607,900 as follows: a) that the sum not exceeding $605,000 to be financed by an internal loan over a period not to exceed ten (1 0) years, at a rate to be determined; b) that the sum of $2,900 to be funded from the 2008 Current Budget; c) that depending on the outcome of the quotation call on the Extrication Tools and Fire Rescue Equipment, the final financing cost will be subject to revision; 6. That the annual repayment charges for both the external debenture and internal loan in the amount of approximately $135,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the debenture and loan are repaid, and any financing cost to be paid out of the Current Budget; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the draft by-law attached to this report be enacted; and 9. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 2. Director, Operations & Emergency Services, Report OES 45-08 Province of Ontario's Cosmetic Pesticide Ban Act, 2008 Regulation Comment Period 11 2 RECOMMENDATION 1. That Report OES 45-08 of the Director, Operations & Emergency Services be received; 2. That the City of Pickering submit comments to the Province of Ontario as part of the public consultation process for Cosmetic Pesticide Ban Act, 2008 proposed Regulation; and 3. That the City of Pickering staff forward a copy of the comments to the Ontario Parks Association. 3. Director, Corporate Services & Treasurer, Report CS 53-08 Updated Siqn Bv-Iaw RECOMMENDATION 1. That Report CS 53-08 of the Director, Corporate Services & Treasurer be received; 2. That staff be directed to solicit input from industry ,stakeholders and the public regarding the draft sign by-law included as Attachment 1 to this report; 3. That staff report back to Council, upon the completion of the consultation process and recommend a final sign by-law to Council; and 4. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 54-08 Fees By-law Amendment -Sidewalk Snow Clearinq Charqes RECOMMENDATION 1. That Report CS 54-08 of the Director, Corporate Services & Treasurer be received; 2. That the recommended amendments to the Fees By-law be adopted; and 3. That snow removal required in relation to the enforcement of the Sidewalk Snow Clearing By-law be provided by a contractor arranged by the City. 1 1 3 5. Director, Corporate Services & Treasurer, Report CS 55-08 2009 Interim Spendina Authority RECOMMENDATION 1. That Report CS 55-08 from the Director, Corporate Services & Treasurer be received; 2. That the 2009 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2009 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 56-08 2009 Temporary Borrowina By-law RECOMMENDATION 1. That Report CS 56-08 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2009 current expenditures pending receipt of taxes and other revenues be established at $31,900,000 for the period January 1, 2009 to September 30, 2009 inclusive, and $15,900,000 thereafter until December 31,2009; '" 3. That the temporary borrowing limit for capital purposes for 2009 be established at $19,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 57-08 2009 Interim Levy & Tax Due Dates RECOMMENDATION 1. That Report CS 57-08 of,the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2009 for all of the realty property classes; 11 4 3. That the interim levy tax instalment due dates be February 27 and April 28, 2009; 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. ~, 1 1 5 December 15,2008 NEW AND UNFINISHED PAGES 1. Director, Operations & Emergency Services, Report OES 47-08 Citizens Group for Traffic Calming on Fairport Road -Addendum to Report OES 33-08 -Traffic Calminq Justification and Desiqn 117-120 RECOMMENDATION 1. That Addendum Report OES 47-08 to Report OES 33-08 of the Director, Operations & Emergency Services regarding the Citizens Group for Traffic Calming on Fairport Road presentation be received; and 2. That staff in recognition of the concerns voiced by the Citizens Group and area residents continue to support the use of traffic calming on Fairport Road and the recommendations as presented in Report OES 33-08. 2. Director, Operations & Emergency Services, Report OES 33-08 Citizens Group for Traffic Calming on Fairport Road -Traffic Calminq Justification and Desiqn 121-145 [At the November 10 meeting of the Executive Committee the matter of Report OES 33-08 was referred to the December 15th meeting of Council] RECOMMENDATION 1. That Report OES 33-08 regarding the presentation from the Citizens Groups for Traffic Calming on Fairport Road be received; 2. . That Council, in recognition of the concerns voiced by the Citizens Group and area residents, support in principal the implementation of traffic calming measures on Fairport Road from Kingston Road to Finch Avenue; and, 3. That staff be authorized to commence a community consultation process regarding the preparation of a traffic calming plan on Fairport Road and report back to Council with a proposed traffic calming plan and estimated construction cost for budget consideration. I" 11 6 3. Director, Operations & Emergency Services, Report OES 46-08 Sidewalk Installation - West Duffins Creek Bridge . -HiQhwav #7. Green River 146-156 RECOMMENDATION 1. That Report OES 46-08 of the Director, Operations & Emergency Services be received; 2. That the City of Pickering request that the Ministry of Transportation provide a platform area and a 1.8 metre wide sidewalk on the north side on the proposed reconstructed West Duffins Creek Bridge structure at no cost to the City; 3. That the City of Pickering enter into an agreement with the Ministry of Transportation, Ontario for the maintenance of a new 1.8 metre wide sidewalk on the north side of the West Duffins Creek Bridge structure; and 4. Further, that a copy of Report OES 46-08 of the Director, Operations & Emergency Servcies be forwarded to the Ministry of Transportation for their information. Citl{ 0/ REPORT TO CO'UNCJL 1 1 7 Report Number: OES 47-08 Date: December 15, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: Citizens Group for Traffic Calming on Fairport Road - Addendum to Report OES 33-08 - Traffic Calming Justification and Design File: A-1440 Recommendation: 1. That Addendum Report OES 47-08 to Report OES 33-08 of the Director, Operations & Emergency Services regarding the Citizens Group for Traffic Calming on Fairport Road presentation be received; and 2. That staff in recognition of the concerns voiced by the Citizens Group and area residents continue to support the use of traffic calming on Fairport Road and the recommendations as presented in Report OES 33-08. Executive Summary: On November 10, 2008, Report OES 33-08 was considered by the Executive Committee and was referred back to staff in order to meet with the Citizens Group for Traffic Calming on Fairport Road for the purpose of meeting consensus on facts. At the Executive Committee meeting, the Citizens Group delegation noted several.concerns with the content of the report and requested that be the report be deferred to allow the group an opportunity to discuss their concerns and if possible to enable changes to the report prior to consideration by Committee and Council. Having met with representatives from the Citizens Group on November 24, 2008, this report is presented as an addendum to Report OES 33-08 that sets out to clarify the facts in Report OES 33-08. Staff continue to support the recommendations as initially contained in Report OES 33-08. Financial Implications: Due to the discussion with the Citizens Group, the estimated cost of the groups Traffic Calming plan is reduced by $10,000 as a result of the elimination of the traffic signal to stop conversion as indicated in Report OES 33-08. Sustainability Implications: There are no changes to the sustainability implications as outlined in Report OES 33-08 related to the concerns as expressed by the Citizens Group. , . Rep9~CWS 47-08 .. Subject: Citizens Group for Traffic Calming on Fairport Road Addendum to Report OES 33~08 Traffic Calming Justification and Design December 15, 2008 Page 2 Background: On November 10, 2008, staff were directed by Executive Committee to meet with the Citizens Group for Traffic Calming on Fairport Road to clarify facts in Report OES 33-08 prior to Council consideration. Having met, this report is presented as an addendum to Report OES 33-08 and sets out to clarify the positions of both the Citizens Group and staff. Staff continue to support the recommendations as initially contained in Report OES 33-08. Discussions / Issues Set out below are the inconsistencies of fact as raised and discussed at the November 24, 2008 meeting with the Citizens Group and staff along with the staff response to each of them: 1. The Citizens Group noted that although report OES 33-08 indicated "On January 21, 2008, City Council received a resident delegation noting concerns regarding vehicular speeds and volumes on Fairport Road", in recognition of the arterial road classification and ensuing function of Fairport Road, the group did not have issues with the volume of vehicular traffic but rather with the speed and aggressive driver behavior which impacted the safety and lifestyle of the adjacent residents. Staff recognize and accept that speed and aggressive driving is the focus and justification for the Citizens Group request for traffic calming. The initial petition Traffic Calming Support Forms as signed by the residents of Fairport Road did note "Traffic calming can result in reduced vehicle speeds, lower traffic volumes, reduced collisions... ", so staff was under the impression that volume of traffic was a concern. 2. The Citizens Group noted that they felt that they achieved a higher level of support from residents of Fairport Road than that as noted in Report OES 33-08. Report OES 33-08 noted "the Initial petition for traffic calming on Fairport Road as submitted to Council by the Fairport Road Citizens for Traffic Calming noted support by 127 of 144 (88%) homes on Fairport Road (From Kingston Road to Finch Avenue). This figure was derived by staff based on the number of petitions as received from the Clerks office divided by the number of homes which had either front or sideyard (corner properties) access onto Fairport Road and which therefore were affected by traffic operations on Fairport Road. The Citizens Group did not include corner properties in their considerations and therefore generated a 97% support calculation. CORP0227-07/01 revised Report OES 47-08 December 15, 2008 1 1 9 Subject: Citizens Group for Traffic Calming on Fairport Road Addendum to Report OES 33-08 Traffic Calming Justification and Design Page 3 As a result of the discussions, the Citizens Group understood and accepted the staff methodology. The resulting percentage of support is irrelevant with respect to the recommendations as presented in Report OES 33-08, as it is aparent the support for traffic calming is significant. 3. The Citizens Group noted that they did not include a request to convert the existing traffic signals on Fairport Road at Strouds Lane to All-Way Stop controls as a traffic calming component of their presentation to Council via Executive Committee, as indicated in the staff report. Staff agreed that although the issue was voiced during initial dialogue with members of the Citizens Group, the traffic signal to stop sign conversion was not included as a requested component of the groups presentation. Although Report OES 33-08 included a cost of $10,000 to decommission the existing signals, this amount only represents 2.5% of the estimated cost of the Citizens Group's traffic calming plan. Staff and the Citizens Group concur that the decommissioning should not be part of the plan. 4. The Citizens Group noted that the results of their radar speedwatch initiative generated significantly higher operating speeds on Fairport Road than that as reflected in Report OES 33-08. Staff understand that the Citizens Group speedwatch initiative was undertaken during the evening peek traffic period. Consequently, the results would reflect rush hour traffic speeds rather than an overall blended daily average and 85th %ile speeds generated by staff over a longer period of time. Staff do not dispute the results of the Citizens Group speedwatch initiative. Attachments: N/A Everett untsm Director, Operations & Emergency Services CORP0227-07/01 revised Report OES 47-08 December 15, 2008 . Subject: Citizens Group for Traffic Calming on Fairport Road I I' '\ 2 0 Addendum to Report OES 33-08 Traffic Calming Justification and Design Page 4 MP:ds Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit cil ", CORP0227-07/01 revised REPORT TO EXECUTIVE COMMITTEE Report Number: OES 33-08 Date: November 1 0, 20~~. 1 2 1 From: Everett Buntsma Director, Operations & Emergency Services Subject: Citizens Group for Traffic Calming on Fairport Road - Traffic Calming Justification and Design File: A-1440 Recommendation: 1. That Report OES 33-08 regarding the presentation form the Citizens Group for Traffic Calming on Fairport Road be received; 2. That Council, in recognition of the concerns voiced by the Citizens Group and area residents, support in principal the implementation of traffic calming measures on Fairport Road from Kingston Road to Finch Avenue; and 3. That staff be authorized to commence a community consultation process regarding the preparation of a traffic calming plan on Fairport Road and report back to Council with a proposed traffic calming plan and estimated construction cost for budget consideration. Executive Summary: On January, 21, 2008, City Council received a resident delegation noting concerns regarding vehicular speeds and volumes on Fairport Road and was presented with a petition requesting traffic calming on Fairport Road. The issue was referred to staff through Resolution #11/08 to report back. Some residents formed a working group to further work towards the design of a traffic calming plan for Fairport Road (between Kingston Road and Finch Avenue). Forming a coalition referred to as the Citizens Group for Traffic Calming on Fairport Road, the working group generated a traffic calming plan for Fairport Road. The completed plan was presented to staff for information and preliminary comments on May 22, 2008 and to the Executive Committee on June 9, 2008. The Executive Committee thanked the coalition for their hard work and referred the issue to staff for review and a follow up report in the fall. Having completed the review, staff hereby present this report to the Executive Committee. Based on the traffic operations history of Fairport Road and the recent concerns raised and support generated by the Citizens Group for Traffic Calming on Fairport Road, staff are recommending, in principal, the use of traffic calming measures on Fairport Road. However, in order to move forward, a City driven community consultation process is required as there has been opposition to the plan received. L Report OES 33-08 November 10, 2008 , . i .t . Subject: Citizens Group for Traffic Calming on Fairport Road 1 2 2 Traffic Calming Justification and Design Page 2 Financial Implications: The conceptual plan as prepared by the Citizens Group for Traffic Calming on Fairport Road included a cost estimate of $250,000 based on their research. In conjunction with the review of their plan, staff estimated the construction cost of the group's plan of to be approximately $225,000 with the potential for an additional $200,000.00 cost associated with use of asphalt colorant and pattern imprint of the raised intersections for a total of $425,000. Although noted as optional, it's use provides both a decorative and driver advisor feature. A copy of the citizens group Traffic Calming plan and cost estimates are attached. Sustainability Implications: The implementation of traffic management measures on Fairport Road predominantly impacts the social lens of sustainability given it has the potential to enhance community living and impact traffic operations. Additionally, the process used by the Citizens Group for Traffic Calming on Fairport Road has demonstrated engagement by the community to work with the City to generate an action plan to address their concerns as well as those of the municipality as the road authority. However, the final traffic management design will be ultimately a balance of all three lenses as traffic operations impact environmental issues (noise/air quality and fuel consumption) as well as economics (cost). Background: Road Classification Early municipal Official Plans and Official District Plans utilized a Major and Minor Collector road classification and identified Fairport Road as a Major Collector Road. This designation (and subsequently all former Major Collector roads) was amended to a Type C Arterial designation to reflect the introduction and creation of a singular Collector Road designation and varying Type A, Band C Arterial roads within the 1993 Regional Official Plan. . The current Pickering Official Plan recognizes Type C Arterial roads as described in the Durham Regional Official Plan and identifies the following traffic characteristics: · carry lower volumes of traffic at slower speeds (than Type A or B Arterial roads) · provide access to properties · generally have a right-of-way width ranging from 26 to 30 metres A copy of the Pickering Official Plan - Transportation road class schedule and urban transportation system map is attached. CORP0227-o7/01 revised Report OES 33-08 November 10, 2008 Subject: Citizens Group for Traffic Calming on Fairport Road Traffic Calming Justification and Design Pagel a 1 2 3 As a Type C Arterial road, Fairport Road provides access between Kingston Road (at the south limit) and Third Concession Road (at the north limit) with major intersections at Dunbarton Road, Welrus Street, Strouds Lane, Glenanna Road, Finch Avenue and at Lynn Heights Drive. Additionally, it provides direct frontage access for approximately 150 residential properties (between Kingston Road and Finch Avenue). Via this classification, the intended primary service function of Fairport Road is to provide the movement of traffic with adjacent land access being a secondary consideration. Attached is a copy of Transportation Association of Canada (T AC) Geometric Design Guide for Canadian Roads Table 1.3.4.2 which outlines the specific "Characteristics of Urban Roads" details for all roadway classifications. Road Construction Fairport Road was initially constructed as a rural cross section road with gravel shoulders and ditches, with a 6.7m (22ft.) pavement width within a standard 20m (66ft) right-of-way. Given its arterial road classification, it has and continues to undergo expansion via right-of-way widenings taken in conjunction with adjacent development. In 1995, as a Capital Works Project intended to facilitate the installation of storm sewers, sanitary sewers and a watermain, Fairport Road was reconstructed to the current urban standard consisting of an 11 m (36ft.) pavement width with varying boulevard widths. The reconstruction accommodated the installation of a 1.5m (5ft.) wide sidewalk along the east side of Fairport Road from Kingston Road to Finch Avenue. 40Km/h Bv-Iaw Whereas the Ontario Highway Traffic Act R.S.O. 1960 provided that "No person shall drive a motor vehicle at a greater rate of speed than thirty miles per hour in a built up area; and whereas such built up areas are required to be designated and proper signs displayed, Pickering Council passed by-law 3832/70 thereby designating Fairport Road, (from Kingston Road to Finch Avenue - in addition to other city streets) as a 30 mph route. In 1976, the speed limit was changed from 30mph to 50km/h with the Canadian adoption of the metric system. On November 16, 1987, the speed limit was changed from 50 km/h to 40 km/h through the passage of By-law 1619/87 by Council. Given the arterial road classification of Fairport Road, the 40krn/h speed limit is inconsistent with both the municipal Safer Streets Traffic Management Strategy which proposed to safeguard the service functionality of arterial roads from arbitrary and ineffective lowering of speed limits to 40 km/h, and the intent of the municipal By-law 6181/03 which designated all local and collector roads as 40km/h. Should staff be directed to proceed with a traffic calming plan for Fairport Road, the consultation process should include a component to re-establish a 50km/h speed limit more appropriate for a Type C Arterial road. CORP0227-Q7/01 revised Report OES 33-08 November 10, 2008 Subject: Citizens Group for Traffic Calming on Fairport Road I .' 1 2 4 Traffic Calming Justific?tion and Design Page 4 Traffic Operations As a Type C Arterial roadway, Fairport Road serves as a traffic conduit between Kingston Road (south limit) and Finch Avenue (midblock) and Third Concession Road (north limit). Additionally, it provides direct frontage access for approximately 150 newer conventional and older estate residential properties (between Kingston Road and Finch Avenue). In the past three years, staff have completed traffic studies along Fairport Road both in conjunction with the municipal City wide traffic count program and in response to various resident concerns and enquiries. Study results indicate a blended overall (non site specific) daily traffic volume of 6000 vehicles with 85%-ile speed of 61 km/h. The 85th%-i1e speed is the maximum speed that 85% of traffic travels at and is a key factor used within the technical transportation industry to establish speed limits. Based on the premise that the majority of drivers are reasonable and responsible, they use good judgment to balance risk with travel efficiency and drive at comfortable pace or speed. Conversely, well established speed limits generate driver compliance, are self regulating and are judicially respected by police and the courts requiring minimal enforcement with punitive sanctions for the minority group of drivers who endanger others. The results indicate that Fairport Road is operating within the parameters and characteristics of a typical minor arterial road as identified by the Transportation Association of Canada. A diagram which identifies the various site specific study results is attached. In May, 2008, the City completed the 2008 traffic count program thereby generating vehicular volume, class and speed data on most collector and arterial roads in Pickering. Intended for traffic operational and maintenance purposes, the data allows staff to compare and generate a ranking based on the study results. Specifically, the data indicates that using the blended 85 h%-ile speed of 61 km/h, Fairport Road is one of the top 10 roads with high vehicular speeds. Collision History A review of collision data for Fairport Road (between Kingston Road and Finch Avenue), indicates that save and except for the intersection of Fairport Road at Sheppard Avenue (which is problematic due to the vertical alignment and visibility constraints) no additional clear trends or high collision frequency areas exist which would indicate a need of further investigation and or corrective measures. A copy of the Collision ,History Diagram is attached. CORP0227-Q7/01 revised Report OES 33-08 November 10, 2008 Subject: Citizens Group for Traffic Calming on Fairport Road Traffic Calming Justification and Design Page 5 1 2 5 Fairoort Road Action Committee & Citizens Group for Traffic Calmina on Fairoort Road To date, the City has been involved with two Fairport Road resident groups concerned with vehicle speeds and volumes. The Fairport Road Action Committee ("FRAC") was established in the late 1990's in response to resident concerns with various development projects along Fairport Road. During its tenure, the resident coalition assisted with the implementation of the Safer Streets Traffic Management Strategy via the submission of comments based on traffic operations on Fairport Road. More recently, the Citizens Group for Traffic Calming on Fairport Road was formed by residents of Fairport Road (some of whom were former members of FRAC) as a means of presenting collective community concerns with the recent adjacent residential development proposals and its impact on traffic operations on Fairport Road. The group, working with the support of and in response to concerns raised by most residents of Fairport Road, has since focused on the current traffic operations along Fairport Road, ie. vehicular speeds and volumes and the impact of additional development in the area. On January, 21, 2008, City Council received a resident delegation noting concerns regarding vehicular speeds and volumes on Fairport Road and was presented with a petition requesting traffic calming on Fairport Road. As the issue was referred to staff to report (with no specific endorsement of the request), area residents formed a resident working group to further work towards the design of a traffic calming plan for Fairport Road (between Kingston Road and Finch Avenue). Forming a coalition referred to as the Citizens Group for Traffic Calming on Fairport Road, the working group generated a traffic calming plan for Fairport Road. The completed plan was presented to staff for information and preliminary comments on May 22, 2008 and to the Executive Committee on June 9, 2008. The Executive Committee thanked the coalition for their hard work and referred the issue to staff for review and a follow up report in the fall. Support and Opposition The initial petition for traffic calming on Fairport Road as submitted to Council by the Fairport Road Citizens for Traffic Calming noted support by 127 of 144 (88%) homes on Fairport Road (from Kingson Road to Finch Avenue). In addition to the numerous submissions from the Citizens Group for Traffic Calming on Fairport Road, it is important to note that the City has also received submissions from residents within and beyond the immediate Fairport Road area both in support and in opposition to the use of traffic calming on Fairport Road. The submissions and comments generated are summarized as follows: CORP0227-07/01 revised Report OES 33-08 November 10, 2008 Subject: Citizens Group for Traffic Calming on Fairport Road J 2 6 Traffic Calming Justification and Design Page 6 Support · 75 Submissions noting · Traffic operational improvements · Public safety improvements · Address vehicular speeding · Address unsafe passing · Address aggressive driving · Address pedestrian crossing Conclusions Opposition · 26 Submissions noting · Unnecessary expenditures · Limited local benefit · Prioritize other areas · Oppose traffic calming As a result of the submission by the Citizens Group and the subsequent investigative review, staff, in principal, support the use of traffic calming on a Type C Arterial road (Fairport Road). However, given the proposed traffic calming plan: · was generated by and is in the interests of the Citizens Group for Traffic Calming on Fairport Road · has generated clear opposition (regardless of the justification) from residents both within and beyond the affected area · is deemed by staff to be "aggressive" via the inclusion of 25 physical elements and the removal of existing traffic signals which impact vehicular traffic in addition to emergency services, transit and road maintenance vehicles Staff recommend that the City build on the work completed by the Citizens Group and proceed with the development of a moderate balanced Traffic Calming plan via a full public community consultation process pursuant to the municipal Safer Streets Traffic Management Strategy with input from the public, municipal staff and affected services. Attachments: 1. Road Class Definitions - Pickering Official Plan, Transportation 2. Urban Road Classification Sketch - Pickering Official Plan, Transportation 3. TAC Urban Design Road Classification Details 4. Fairport Road Volume and Speed Data Diagram 5. Fairport Road Collision History Diagram. 6. Fairport Road Resident Traffic Calming Plan 7. Fairport Road Resident Traffic Calming Plan - Resident Construction Estimate 8. Fairport Road Resident Traffic Calming Plan - Staff Construction Estimate 9. Safer Streets Traffic Management Strategy Application 10. TAC Application 11. Conceptual Traffic Calming Design & Costing CORP0227"07101 revised Report OES 33-08 November 10, 2008 Subject: Citizens Group for Traffic Calming on Fairport Road Traffic Calming Justification and Design Page 7 1 2 7 Evere Buntsma Director Operations & Emergency Services bf-v/Richard . Ho om, P. Eng. Division Head, Municipal Property & Engineering RH:mp Copy: Chief Administrative Officer Recommended for the consideration of Pickering City un ,,/ CORP0227-07/01 revised A IT ACHMENT #1 TO REPORT OES 33-08 128 1 0'1 CITY POUCY R.i CIIIpiu 4.10 City Couacl1lhaU, 1fiaInra1401 is sa eumpIe olalreewaf. Bayly' SCleec. Bmc:k Itoed, HfPwa17 aDd Tauatoa Ro.d aae aampIn olTJPe A arteciaI.... . (a) recolJlizc F~ .. cODuoUed aceell 10" daiaDed to cany the bipat volumes of uafIc at hip Ipccda witbiD aDd heroad the City aad Regioa; (b) recopiH Type A, Type, B aDd Type C Arterial Roacla .. clescdbed in the Durham Rqioaal Official PLan. wbacin, (i) TJPe A An2ria1 Roads: arc the hipat order anedal road; arc desiped to cany Jarae voluma of traflic at moclcraec to hip lpeeda. over relarively loag diltucel; bave accal reatricdoal; aad pctally bave a ript-of-way width ........ from 36 to 50 metrel. (Ii) 1j(pe B Attelilll Road.: arc daiped to cany moclerale volumes of traJlic at mocleraIC .peedI. within a muaicipaHty; uve IOme acceu reatdcdo....; aad JUCfaIIy have a dpr-of-way width raapo, from 30 to 36 metrel. and (ill) 1j(pe C Arterial Ro....: arc daiped to cany lower voluma of traffic. at llower Ipeodl; proYfdc acc:aa to propatiCl; sad ceaerally have . ript-of-way widdl reap., from 26 to 30 metrel; (c) rccopiH the followiag mUBielpal lOad catqoria, wherein, (i) ~r R...d.. paaDy provide lICCClI to iodividual properties. to Ioca1IOl1d1. to other eoIIector road. aad to Type C artcdaI lOada; CUI)' pater volumes of craflic dwa Ioc:aI toads. iac:1udiaa automobiles, pedeItd...... blcydel sad traDlit; aad paaDy haw: a ri&bt-of-way width raaafaI from 20 to 22 metrcI; sad (D') Local Road.: perally provide 8CCCII to iDdiridual plOperticI. to other local roadl aad to collector roada; cany local ttaftic; sad JCDCaaIly have a right-of-way of up to :m metrea, with the exceptioa of local lOada acrviag indUltrial pIOperties which may have . ript-or-way width of up to ~mctrcl. I KiD&a1OD ~.Ud Livapool Road beftNea ~401"'PiDcb . Aftaiae aae..,. of Type..... aoadI. PiCbrb.a PUkwaYaDd GIeaaoaa RoM aae --",,....or1)pe C.... roadI." ',' Major Oab Drift, O....hwft. Drive sad Ambcdc. Road are aaaaplea of CoIIec:eot Roadl. . PICKERING OFRCIAl PlAN EOIT1ON 4: Chapter Four - TransportatIOn 88 ATTACHMENT #2 TO REPORT OES 33-08 1 0'1 .1-29 .J ~ ~ ~ ~ It: It: 0 w W W It: c iii...~~ ~ It: i C II (J ~ .J fii w w W .J C W A. A. A. .J (,) f ~ ~ ~ 8 9 I I I I I z :5U) a.~ ...J!:: <(fil - I u~ _w LL~ LL> o~ o C!)~ Z~ -~ ~rJ) Wz ~~ Ul- a. ~ ~ ~ ~i..~ ~ a:F~!i! Iii: ~~~II~ olIl:!llfl gflli _~Il en i..,~U ~ w Z fIl i ~o "",0...0 ,,~ of 130 ATTACHMENT #4 TO REPORT OES 33-08 AUGUST 2001 NB 2832, AVE 85, 85TH 74 SB 2842, AVE 67, 85TH 76 TO 5474, AVE 66, 85TH 75 APRIL 2005 NB 2268, AVE 53, 85TH 60 SB 2407, AVE 54, 85TH 62 . TO 5166, AVE 53, 85TH 61 NOVEMBER 2006 NB 2425, AVE G, 85TH 55 SB 2743, AVE 57, 85TH 65 TO 5166, AVE 53, 85TH 62 MAY 2008 NB 2598, AVE 40, 85TH 48 SB 2973, AVE 42, 85TH 50 TO 5571,AVE 41, 85TH G OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNIC""L PROPERTY & ENGINEERING DIVISION ICALI; ......MI'I; N.T.S. OCT 2, 2008 1 0'1 MAY 2008 NB '1B97, AVE 44, 85TH 52 SB 3093, AVE 45, 85TH 53 TO 5991, AVE 44, 85TH 53 MARCH 2006 NB 2511, AVE G, 85TH 55 SB 2647, AVE 57, 85TH 65 TO 5156, AVE 53, 85TH 61 AUGUST 2001 NB 2605, AVE 53, 85TH 63 SB 2717, AVE 76, 85TH 68 TO 5322, AVE 65, 85TH 79 APRIL 2004 NB 2268, AVE 53, 65TH 60 SB 2402, AVE 54, 65TH 62 TO 4695, AVE 53, 65TH 61 FAIRPORT ROAD VOLUME AND SPEED DATA DIAGRAM ~ ATTACHMENT #5 TO REPORT OES 33-08 OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICFAL PROPERTY & ENGINEERING IlMSION ICMa: . i .....--= N.T.S. I FEB 12. 2008 1 0'1 1 3' 1- ---1-----:--------- ! 0", 6/ I FAIRPORT ROAD COlliSION HISTORY DIAGRAM O:\2OOlIOES Reootd>\D-2400 TfotIIc\D-2.wo-ool-oS ConceMsw"e<pOOI pollnl/\.I'<J1dftg ~cdl' II 132 A IT ACHMENT #6 TO REPORT OES 33-08 1 0'1 ~ W ~ ~ Z .J W tA ~ C ~ LEGEM) I (QUAN11TY) 0 . 0 PROPOSED (II) ~ TRAFFIC CONTROL Z SlOP SIGN ~ , - u. tA PROPOSED (10) 0 TRAFFIC ISLAND 0 It ~ ~ ---no PROPOSED (II) W RAISED INTERSEC110N Z (SPEED TABLE) = ~ PROPOSED (7) RAISED .J CROSSWALK . tA PROPOSED (2) TRAFFIC C CIRCLE . ",' ~ POTENllAL (1) ADDITIONAL 0 SPEED TABLE or HUMP (7) ~ ~ tA OPERATIONS & EMERGENCY SERVICES DEPARTMENT IIlJNICIlW. PROPERlY & ENGINEERING DM8ION IMI.It _.. N.T.S. JULY 7,2008 FAIRPORT ROAD CITIZENS GROUP FOR TRAFFIC CALMING CONCEPTUAL TRAFFIC CALMING DESIGN ~ en +-I en o () ATTACHMENT #7 TO REPORT OES 33-08 1 0'1 ~ ~ 8 8 8 i I 5t u 0 ~ ~ ~ ", ", ~ ftt .... 0 co 0 0 ~ ~ ~ .. .. 0 .. ! ~ co ~ N ~ ~ ~ N &n '(/). e '(/). '(/). '(/). '(/). .... 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Q.. cu * <( ~ -- . ra LL , t. 134 A IT ACHMENT #8 TO REPORT OES 33-08 1 of1 Date: Sept 30 2008 RESIDENT TRAFFIC CALMING PLAN FairDort'Road ----------------------------------------------------------------------------------------------------------------------------------------- Item Description Unit Unit Total .~!?:.........................................................................................................................~.......~.':!~.............~!!~......................~.~~..........................~!~............. 1.00 StOD Sian Installation 1.10 RA-1 (6Ocmx6Ocm) on PT Post - Direct Bury 5 ea $2<>o..,Q(), $1!()Q0:Q() 2.00 2mx7m Traffic Islands (Raised Medians) 2.10 Saw Cut & Excavation (5m3 x 8 locations) 40 m3 $50.00 $2,000.00 2.20 Granular A 150mm (12m2 x 8 locations) 96 m2 $15.00 $1,440.00 ~, --'-"'.-'-'-...--. 2.30 Concrete Barrier Curb (16m x 8 locations) 128 m $100.00 $12,800.00 2.40 Hot Mix Hl3 - 40mm (16m2 x 8 locations) 128 m2 $20.00 $2,560.00 ...... -.- .....- 2.50 landscape Barrells & Material 16 ea $300.00 $4,800.00 _. __,. ~._. .__ n__. ___ 2.60 Signage 8 ea $150.00 $1,200.00 2.70 Une Paint 8 ea $500.00 $4,000.00 $28,800.00 3.00 3.5mx15m Traffic Gatewav Islands 3.10 Saw Cut & Excavation (18.0m3 x 2 locations) 36 m3 $50.00 $1,800.00 - "" ~. -"'-'-+-'-"-"~ 3.20 Granular A 150mm (60.5m2 x 2 locations) 121 m2 $15.00 $1,815.00 - .-- "". ""'-~", 3.30 Concrete Barrier Curb (33.5m x 2 locations) 67 m $100.00 $6,700.00 3.40 Hot Mix Hl3 - 40mm (10.5m2 x 2 locations) 21 m2 $20.00 $420.00 3.50 Interlock Brick (18.5m2 x 2 locations) 37 m2 $100.00 $3,700.00 3.60 Topsoil & landscape (24.0m2 x 2 locations) 48 m2 $30.00 $1,440.00 3.70 Street Trees (2 locations) 4 ea $500.00 $2,000.00 ." - -'__'__'''H_ 3.80 Signage ea $500.00 $2,000.00 .. ,--.-,.-,..--..- 3.90 line Paint 2 ea $500.00 $1,000.00 $20,875.00 4.00 Raised Intersection (Not ImDl'8888d) 4.10 Hot Mix Hl3 - 100mm - 125mm 1660 m2 $50.00 $83,000.00 (Shaped placement on existing asphalt) 4.20 line Paint 5 ea $1,000.00 $5,000.00 -.., ~ .-- (Not Incl. Dura-therm) $88,000.00 5.00 Raised Crosswalk (with Dura-Therm) 5.10 Hot Mix Hl3 -1oomm to 125mm (7 locations) 315 m2 $50.00 $15,750.00 .,... .. " ._~ -.,.. _.- - '._~.._,.__."~.-.~-.,,,. _... ~...~-~--'--_.., (Shaped placement on existing asphalt) 5.20 Dura-therm Asphalt Pattern - (2m wide) 160 m2 $160.00 $25,600.00 _._.__u..__..._.._._ 5.30 Une Paint (Approach Triangles) 7 ea $1,000.00 $7,000.00 $48,350.00 6.00 4m Traffic Circle (Paint & ImDl"8888d) 6.10 Saw Cut & Excavation (5m3 x 2 locations) 10 m3 $50.00 $500.00 6.20 Granular A 150mm (16.5m2 x 2 locations) 33 m2 $15.00 $495.00 ~ "-.- -. ~.. . 6.30 Concrete Roll Curb (12m x 2 locations) 24 m $100.00 $2,400.00 6.40 Impressed Asphalt Pattem 21 m2 $100.00 $2,100.00 ".... h..._. _. '__'_ .... .._. --.,.,-- '-'''''..'' 6.50 Hot Mix Hl3 - 40mm (16.5m2 x 2 locations) 33 m2 $15.00 $495.00 $5,990.00 7.00 Remove Ex. Slanallzed Intersection 7.10 Decommission existing signals Is. $10,000.00 (Confirm Price) $10,000.00 '_'~_'''__T''_'~_'__ __.. _._ Total Value of Work ~.,-, $203,015.00 .. 10% Contlngel')cy . . "$20;3d1:50' Total Estimate (No GST) $223,316.50 Note: Additional Cost to use Dura- Therm at Raised Intersections = $200,000 A IT ACHMENT #9 TO REPORT OES 33-08 1 of 3 .1 ~3 5 Safer Streets Traffic Management Strategy - Application In February of 2003, the Pickering, Council passed resolution #13/3 endorsing the staff recommendations of Report OES 04-03 and the use of the Safer Streets Traffic Management Strategy (S.S.T.M.S.). The S.S.T.M.S. was created as a City guide for staff in ongoing efforts to improve the balance between the three components of safe traffic operations, Education, Enforcement, and Engineering. In addition to outing the historical initiatives and future strategies (ie Planning & Development of new roads, utilization of reconstruction activities) the S.S.T.M.S. established the specific programs and policies to address increasing resident concerns due to vehicular speeding, traffic infiltration, Stop controls non compliance and aggressive driving. The following examines their application to the concerns as raised by the Fairport Road citizens group. Neiahbourhood Traffic Watch Proaram Scope: Encouraging residents to directly assist in the resolution of community speeding concerns, the program (originally launched in 2000) empowers residents with the opportunity to utilize radar equipment to record and report vehicular speeders to Durham Regional Police. Application: Underutilized, the N.T.W. program has since been replaced by similar program administered by the Ajax Pickering Road Watch Committee. Road Watch annually operates several speed board campaigns on Fairport Road and will continue to offer assistance where when possible. Directly engaging both the offending vehicles and community, the program provides an .ongoing service as per the City's Educational efforts. 40km/h Reduced Speed Policy Scope: Aiding in the protection of the operational and functional characteristics of the municipal roadway network within the classifications established by the City's Official Plan, the policy ensures a consistent and proper application of maximum speed limits on municipal streets by discouraging arbitrary and ineffective lowering of speed limits. Application: The current 40 km/h maximum speed limit on Fairport Road (as established by By-law 1619/87) is contrary to the S.S.T.M.S. which promotes the use of an investigative evaluation process to establish municipal speed limits. In comparison, the 40 km/h speed limit is consistent with other municipal type C arterial roads which provide for a '1 36 A IT ACHMENT #9 TO REPORT OES 33-08 2 of 3 reduced 40 km/h speed limit in residential areas in response to site specific traffic operational concerns. Type C Arterial Roads Maximum Speed Limit Strouds Lane Rosebank Road (Rodd Ave to Granite Ct)* Fairport Road (Kingston Rd to Finch Ave)* Glenanna Road (Fairport Rd to Listowell Cres.)* Valley Farm Road Pickering Parkway Sheppard Avenue (Whites Rd to Edmund St)* Dixie Road (Glenanna Rd to Kitley Ave)* 40 km/h (40)* / 50 / 60 km/h mix (40)* / 50 km/h mix (40)* / 50 km/h mix 50 km/h 50 km/h (40)* / 50 km/h mix (40)* / 60 km/h mix Traffic Calmina Policv & Standard Guidelines Scope: A large number of Canadian municipalities now have significant traffic calming experience, and many have developed guidelines to ensure a consistency in their traffic calming activities. City of Pickering has also developed its Traffic Calming Policy since January 2003 which provides an established process to fairly screen all neighborhood requests for the installation of traffic calming measures. The purpose of this policy is to establish an amended and recognized warrant system for investigating and evaluating and ranking requests for the use of traffic calming measures to mitigate traffic operational (typically, vehicular speeding and aggressive driving behavior) issues on municipal roads in Pickering. Application: To date, the City has initiated the following Traffic Calming projects: Location Rougemount Drive Dalewood Drive & Brookridge Gate Hamlet of Cherrywood Hamlet of Whitevale Hamlet of Greenwood Glendale Drive Calming element Chicanes and median islands Speed humps Speed humps Speed humps Speed humps & Traffic Circle Chicanes Date 2006 1997 2001 2001 2001 2001 Given the previously onerous Environmental Assessment requirements associated with the implementation of Traffic Calming projects, invasive characteristics of devises on public, transit, maintenance and emergency ATTACHMENT #9 TO REPORT OES 33-08 3 of 3 '1 37 service vehicles, varying results achieved in addressing vehicular speeding concerns and the polarizing community response upon implementation, no new traffic calming initiatives have been undertaken. AII-Wav Stop Controls Scope: The Safer Street Traffic Management Strategy establishes a policy for the investigation and evaluation of requests for the installation of "Stop Signs" & "All-Way Stop Controls" utilizing a modified Ministry of Transportation warrant justification method better suited for municipal application. These warrants are based on vehicular and pedestrian volumes, collision history data and visibility requirements which are further based on the operating speeds, vehicular traffic speeds themselves are not a component of the evaluation process. Application: The conceptual traffic calming design proposed by the Fairport Road Citizens Group for Traffic Calming includes the use of All-Way Stop controls, specifically the conversion of the existing traffic signals . at Fairport Road and Strouds Lane to All-Way Stop controls. This. conversion seen by staff as regressive eliminating the efficiencies of the signal and the priority assigned to traffic on Fairport Road. Additionally, the intent to introduce a mandatory stop at the intersection for the purposes of speed control on Fairport Road is contrary to the current City policy. , t. 1 38 ATTACHMENT #10 TO REPORT OES 33-08 1 of1 Transportation Association of Canada - Application ITE: The Institute of Transportation Engineers defines traffic calming as a change in street alignment, installation of barriers, and other physical measures to reduce traffic speeds and/or cut-through volumes, in the interest of street safety, liveability, and other public purposes T AC: Canadian Guide to Neighbourhood Traffic Calming by the Transportation Association of Canada (T AC) defines traffic calming as an altering of motorist behaviour on a street or on a street network. It also includes traffic management, which involves changing traffic routes or flows within a neighbourhood. Traffic Calming Measures In recognition to the service function of arterial roads, traffic movement being the major consideration and land access secondary, traffic calming measures are generally applied to local and/or collector roads and not on arterial roads. More recently, traffic calming measures are being considered and used on arterial roads by municipalities across Ontario although given the typical higher vehicular volumes, use by transit and Iikelyhood of their designation as emergency service routes, only a limited number of measures are deemed as non aggressive and appropriate. The following is an outline of the various advantages and disadvantages with the use of traffic calming on arterial roads. Support Opposition · Reduction in vehicular speeds · Public safety improvements · Quality of Life improvements · Improves pedestrian safety · Reduce traffic capacity · Diverts traffic to other streets . Limit access · Degrades emergency response times . Polarize community spirit · Can challenge large vehicles · Provides neighbourhood identity · Improves community streetscape ATTACHMENT #11 TO REPORT OES 33-08 '1 39 10f7 Conceptual Traffic Calming Design & Costing The conceptual traffic calming design proposed by the Citizen Group for Traffic Calming includes the following elements as a means of addressing vehicular speeding on Fairport Road (see diagram attached which illustrates the details): · All-Way Stop controls (2 intersection locations) · Traffic Islands (10 at midblock and intersection locations) · Raised Intersections/speed tables (5 locations) · Raised Crosswalks (7 at midblock and intersection locations) · Traffic Circles (2 intersection locations) The following is a staff evaluation of each of the various design elements with respect to its application and construction design on Fairport Road. Traffic Control Stop SiQns Scope: Resident Application: Road Class Application: The Ontario Traffic Manuals identify the purpose of the Stop sign is to clearly assign right of way between vehicles approaching an intersection from different directions when traffic signals are not warranted and it has been determined that a YIELD sign is inadequate. The Stop sign requires drivers to stop the vehicle before entering the intersection, yield to traffic in or approaching the intersection and then proceed when safe to do so. Additionaly, the Safer Street Traffic Management Strategy establishes a policy for the investigation and evaluation of requests for the installation of "Stop Signs" & "All-Way Stop Controls" utilizing a modified Ministry of Transportation warrant justification method better suited for municipal application. These warrants are based on vehicular and pedestrian volumes, collision history data and visibility requirements which are further based on the operating speeds. Vehicular traffic speeds themselves are not a component of the evaluation process. The conceptual traffic calming design proposed by the Fairport Road Citizens Group for Traffic Calming includes the use of All-Way Stop controls, specifically the conversion of the existing traffic signals at Fairport Road and Strouds Lane to All-Way Stop controls and as speed control devices at the intersection of Fairport Road and Glenanna Road. As per the Canadian Guide to Neighbourhood Traffic Calming by TAC, Stop controls are typically applicable on local and collector roads, although they can and do function effectively and efficiently on arterial roads in appropriate (warranted) circumstances. I 'I 140 A IT ACHMENT #11 TO REPORT OES 33-08 20f7 Benefits (Warranted) Oisbenefits (Unwarranted) · Reduce sideswipe collisions · Reduce operational speeds · Effectively regulate traffic · Less costly than signals · Cause intersection delays · Cause driver frustration · Promote stop noncompliance · Reduce traffic progression · Impact noise and air quality · . Promote route bypass · Delay emergency vehicles · Requires enforcement Staff Evaluation: Fairport Road is an arterial road falling under the domain of residential neighborhood and the additional traffic control signs proposed by the residents group are considered as short term remedial measures which would rarely work. As previous investigations have concluded that All-Way Stop controls are unwarranted at the intersection of Fairport Road and Glenanna Road, notwithstanding the noncompliance to the City's All-Way Stop control policy, staff do not support their use as speed control devices given the hazards and complaints generated as a result of driver noncompliance. Also, while the replacement of the existing traffic signals at the intersection of Fairport Road and Strouds Lane can be accommodated, traffic studies indicate that All-Way Stop control warrants at the intersection are not met due to an insufficient traffic volume on Strouds Lane. Consequently, should All-Way Stop controls be installed, it is likely that a large portion of drivers on Fairport Road will not encounter opposing traffic and fail to stop. Additionally, Durham Regional Works - Traffic Operations (whom administer traffic signal operations) have confirmed that the signals at that intersection operate on an actuated basis providing continuous priority to traffic on Fairport Road and cycling only upon detection of traffic on Strouds Lane or a pedestrian attempting to cross actuating the pedestrian crossing button. Cost: Approximately $100.00 per traffic control stop (see detail estimate prepared by staff). Traffic Islands Scope: ATTACHMENT #11 TO REPORT OES 33-08 1 41 30f7 The Geometric Design Guide for Canadian Roads define Traffic Islands as an area between traffic lanes for control of vehicle movements in intersection areas or for pedestrian refuge with an overall purpose Of reducing vehicular speed on local and collector roads. Resident Application: Ten traffic islands (See Enclosure XX for locations) are proposed by the residents to be installed as part of the conceptual traffic calming exercise on Fairport Road. Road Class Application: The Canadian Guide to Neighbourhood Traffic Calming by TAC identifies traffic islands as applicable on local and collector residential streets only for all traffic volumes. Staff Evaluation: Cost: Benefits Disbenefits · 3km/h reduction in vehicular speed · 8km/h reduction in vehicular speed with curb extensions · Serve as a pedestrian refuge · Reduce vehicle pedestrian conflicts · May require removal of on street parking · Have no effect on bicycle travel · Impact on road maintenance · May impact adjacent property (driveway) accessibility · No impact to noise and air quality Traffic islands impact (reduce) vehicular speeds as drivers avoid physical obstacles within the travel portion of the road and potentially encounter concurrent lane width reductions. Staff do not support their use on Fairport Road as motorists should be able to concentrate on the driving task without distractions. Approximately $21,000.00 per traffic island (See staff estimate attached) Raised Intersections (Speed Table) Scope: Raised intersections (speed tables) are intersections which have an increased asphalt thickness whereby the entire intersection area serves as an elongated speed hump. Canadian Guide to Neighborhood Traffic Calming by TAC defines a raised intersection as an intersection including crosswalks, constructed at a higher elevation than the adjacent roadways. i ,. 142 ATTACHMENT #11 TO REPORT OES 33-08 40f7 Resident Application: The conceptual traffic calming design proposed by the Fairport Road Citizens Group for Traffic Calming includes the use of raised intersections over five different locations. (See detailed plan attached). Road Class Application: The Canadian Guide to Neighbourhood Traffic Calming by TAC identifies the applicability of raised intersections on local and collector residential streets only with a maximum posted speed limit of 50 km/h for all traffic volumes and few large turning vehicles. Benefits Disbenefits · 5-10km/h reduction in vehicular speed · Reduced vehicular speeds through intersections · Pedestrian area better defined · Improved pedestrian safety · No effects on bicycles · Delays emergency vehicles (1-10 seconds) · May divert traffic to adjacent roads · Impact on road maintenance · May impact adjacent property (driveway) accessibility · No impact to cyclists at moderate speeds · Potential impact to roadway drainage in retro-fit application . High Cost Staff Evaluation: While recognizing their effectiveness, staff do not support the use of Raised Intersections on Fairport Road due to their high construction costs and given the vertical hump effect, large vehicles (Le., emergency and transit) need to reduce speeds to 25km/h, well below the legal speed of 40km/h. Cost: Approximately $88,000 - $288,000 per raised intersection (See staff estimate attached). Raised Crosswalks Scope: Raised Crosswalks are elongated speed humps with pedestrian crosswalk markings used at emphasize pedestrian crossing locations and the need for a reduced vehicular speed in the immediate area. The Canadian Guide to Neighborhood Traffic Calming by TAC defines a raised crosswalk 50f7 ATTACHMENT #11 TO REPORT OES 33-08 1-43 as a marked pedestrian crosswalk at an intersection or mid-block location constructed at a higher elevation than the adjacent roadway. Resident Application: The traffic calming design proposed by the Citizen Group for Traffic Calming identifies the use of raised crosswalks at seven locations. (See copy of the resident plan attached). Road Class Application: The Canadian Guide to Neighbourhood Traffic Calming by TAC identifies raised crosswalks are applicable only on local and collector residential streets local and collector residential streets with a maximum posted speed limit of 50 km/h for all traffic volumes. Benefits . 10-20km/h reduction in vehicular speed · Reduced vehicular volumes as drivers use alternative routes · Pedestrian crossing area better defined · Improved pedestrian safety · Minimal effects on bicycles Staff Evaluation: Disbenefits · Delays emergency vehicles (1-10 seconds) . May divert traffic to adjacent roads . Impact on road maintenance · Impact community aesthetics requiring signs and roadway striping · No impact to cyclists at moderate speeds · Potential impact to roadway drainage in retro-fit application · Interferes with future road rehab pavement overlays · Non formalized pedestrian crossing - mid block sets a false sense of safety Again, while recognizing their effectiveness, staff do not support the use of Raised Intersections on Fairport Road due to their aggressive impact on vehicular traffic. Given the vertical hump effect, large vehicles (i.e., emergency and transit) need to reduce speeds to 25km/h, well below the legal speed of 40km/h. Additionally, roadway drainage considerations may impact location suitability to avoid ice and water buildup. Cost: Approximately $50,000 per raised crosswalk (see attached estimate prepared by the staff). I '1 1..t4 ATTACHMENT #11 TO REPORT OES 33-08 60f7 Proposed Traffic Circles Scope: Resident Application: Traffic Circles, as defined by TAC guidelines are raised (median) islands located in the centre of an intersection, which requires vehicles to travel through the intersection in a counter-clockwise direction around the island. Traffic Circles differ from roundabouts as roundabouts are larger, have medians on all approaches and can be used in multilane applications. The traffic calming design proposed by the Citizen Group for Traffic Calming includes the use of two traffic circles on Fairport Road, one at the intersection of Goldenridge Road and another at the intersection of Bonita Avenue. Road Class Application: The Canadian Guide to Neighbourhood Traffic Calming by TAC identifies the applicability of traffic circles on local and collector residential streets for all traffic volumes and few large turning vehicles. Staff Evaluation: Cost: Benefits Disbenefits · 5-10km/h reduction in vehicular speed · Reduced vehicular speeds through intersections · Reduce vehicle to vehicle conflicts at intersections · Safer than All-Way Stop controls · When landscaped, can improve streetscape · May delay emergency vehicles · May divert traffic to adjacent roads . Impact on road maintenance · May impact area on street parking · May increase bicycle vehicle conflicts · May restrict large vehicle access Staff support the use of Traffic Circles on Fairport Road due to their effectiveness in reducing vehicular speeding and vehicular conflicts at intersections with relative low costs. Specific applicability would need to be determined by a detailed designs which investigates and ensures unrestricted turning movement at the proposed intersections Approximately $6,000.00 per traffic circle (See staff estimate attached). ATTACHMENT #11 TO REPORT OES 33-08 145 70f7 Operational/Maintenance Concerns on Proposed Plan: Staff recognizes that most of the traffic calming measures as identified in the conceptual traffic calming design proposed by the Citizens Group for Traffic Calming on Fairport Road have a large impact on municipal road maintenance operations. While none of the measures are deeded to be prohibitive, each of which will need to be investigated for specific location appropriateness via a detailed design. Notwithstanding, the following is a list of typical general issues which will impact efficiencies and increase operating costs: · snow removal and damage to the snow removal equipments, · street sweeping, leaf and debris buildup, · overhead and underground utilities, · landscaping, signage, pavement marking, · water ponding and ice formation on textured surfaces, · potential roadway surface damages due to textured or raised elements, · potential curb damages due to reduced roadway widths or tightened turn radii, etc. CUIf (1~ REPORT TO COUNCIL Report Number: OES 46-08 Date: December 15, 2008 I " From: Everett Buntsma Director, Operations & Emergency Services Subject: Sidewalk Installation - West Duffins Creek Bridge Highway #7, Green River File: A-1440 Recommendation: 1. That Report OES 46-08 of the Director, Operations & Emergency Services be received; 2. That the City of Pickering request that the Ministry of Transportation provide a platform area and a 1.8 metre wide sidewalk on the north side on the proposed reconstructed West Duffins Creek Bridge structure at no cost to the City; 3. That the City of Pickering enter into an agreement with the Ministry of Transportation, Ontario for the maintenance of a new 1.8 metre wide sidewalk on the north side of the West Duffins Creek Bridge structure; and 4. Further, that a copy of Report OES 46-08 of the Director, Operations & Emergency Services be forwarded to the Ministry of Transportation for their information. Executive Summary: In 2008 the Ministry of Transportation, Ontario (MTO) advised the City that they were in the process of preparing the detail design for the West Duffins Creek Bridge replacement located on Highway # 7 near the Hamlet of Green River. City staff viewed this as an opportunity to have a sidewalk constructed on the new structure as one of standard width currently doesn't exist on the old structure. The Ministry of Transportation, Ontario has since completed detail design and tendered this project. The project has been awarded to Dufferin Construction who plans to start work in the Spring of 2009. . Financial Implications: If the recommendations contained in this report are acceptable to MTO, the City will not be required to budget funds in the 2009 Capital Budget. Staff are currently negotiating an acceptable agreement with MTO staff. Report OES 46-08 December 15, 2008 1 4 7 Subject: Sidewalk Installation - West Duffins Creek Bridge Highway #7, Green River Page 2 Sustainability Implications: The construction of a new bridge structure on Highway # 7 will improve the roadway geometries and vehicular flows in this area. It will also provide for the necessary concrete sidewalk of standard width for the safe and efficient passage for pedestrians in the area. Background: In 2008 the Ministry of Transportation, Ontario contacted the City of Pickering indicating that they were in the process of preparing the detail design for the West Duffins Creek Bridge replacement on Highway #7 in Green River. City staff indicated a desire for a sidewalk to be installed on the new bridge structure. Sidewalks should be ultimately provided on both sides of Highway #7 and the bridge to accommodate existing and future pedestrian movement. As the MTO design indicates future widening on both sides of the structure to accommodate four lanes, it is appropriate to install the sidewalk on one side only at this time. The north side was chosen as there currently exists a 0.6m wide raised concrete curbed area on the north side. The City therefore, requested that the Ministry of Transportation consider a 1.8 metre wide sidewalk in their detail design. The Ministry over the last few months has provided the City with a draft agreement and cost estimate for our review which covers the detail design and sidewalk installation costs. Staff have reviewed the agreement but are unable to recommend it's acceptance to Council. Staff are of the opinion that the Ministry of Transportation, Ontario should be providing a platform area on the new structure to accommodate sidewalks at their cost. However in the agreement provided by the Ministry, they are proposing a cost sharing arrangement whereby the City incurs costs for the sidewalk as a percentage of the total project cost. If Council would agree to the proposed cost sharing agreement by the Ministry, the City would incur costs in the amount of $434,000. City staff do not agree that the local municipality should be burdened with any costs related to the provision of sidewalks over the bridge structure The province should have a responsibility to ensure that pedestrian access is accommodated over its infrastructure. ProvinCial policy statements promote accessibility, reduced reliance on motorized travel, and increased pedestrian and cycling movement/activity and their construction practices should be consistent with these policy statements. Since there exists a 0.6 metre wide raised curbed area (non-standard sidewalk), the MTO should incur the cost to bring this to a proper, current standard. It is staffs recommendation that the City not accept the cost-sharing suggested in the proposed draft agreement and advise the Ministry. The City requests the Ministry to provide a platform area on the new structure to accommodate a sidewalk on the north side and that the Ministry provide pedestrian access in compliance with the Ontarians' with Disabilities Act 2001 and other provincial policy. CORP0227-07/01 revised I 'I Rep~rtgOES 46-08 Subject: Sidewalk Installation - West Duffins Creek Bridge Highway #7, Green River December 15, 2008 Page 3 The Ministry has recently awarded this contract to Dufferin Construction who plan to start work in the Spring of 2009. Attachments: 1. Location Map 2. Ministry of Transportation, Ontario Agreement Prepared By: C/)aAA/!.W~~ ~arrell Selsky . Supervisor, · Engineering 'tal Works Everett B tsma Director, Operations & Emergency Services IDS Copy: Chief Administrative Officer Recommended for the consideration of Pickering City,Cou cil " h' CORP0227-07/01 revised j/jEN'j t;._~.J rc,\ REPORTtt OES 4<..-O~ ___.1... ',.,; ___..l___ I . 1 49 MUNICIPAL PROPERTY & ENGINEERING Attachment for Report OES-46-08 WEST DUFFINS CREEK BRIDGE (GREEN RIVER) ~ ~ ~ I <( ~ I a:: oc ~ ::> ~ '" '" GREEN RIVER ~ oc o >- 7 ~ HIGHWAY Z to- ~ o >- I- <( ~ I Cl I '" z a o iii LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Complete construction of West Duffins Creek Bridge which includes; · Installation of a new sidewalk installed on the new bridge structure I .. 1 50 CrTf:.CHMENT#_~ TOREPORT# /)BS tf'-oi " ". ----1-- ot 7 THIS AGREEMENT made in triplicate this day of 2008 BET WEE N: HER MAJESTY THE QUEEN in right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario, Hereinafter referred to as the "Ministry", OF THE FIRST PART: - and - THE CORPORATION OF THE CITY OF PICKERING, Hereinafter referred to as the "City", OF THE SECOND PART. WHEREAS: (I) The Ministry proposes to replace the West Duffins Creek Bridge located on King's Highway Number 7 within the limits of Ministry work project W.P. 280- 91-00 in the City of Pickering, Regional Municipality of Durham; (2) The City has requested the Ministry design and construct a sidewalk on the north side of the West Duffins Creek Bridge structure, as sho\\n on Schedule "A" attached hereto; (3) The Ministry has agreed to design and construct the sidewalk for the City, at the City's cost and expense, as part of the Ministry's construction contract and upon the terms and conditions of this Agreement. NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and the covenants herein contained the Parties hereto for themselves and their respective successors and assigns hereby mutually agree as follows: 1 . In this Agreement, "Regional Director" means the Regional Director of the Central Region of the Ministry of Transportation or his nominee; and, 1~:;TTACf-iMENT#__,,".._k, TOREPORT# Of.S41.~D~ ~_oj,~ "Work" means all the work to construct a sidewalk on the West Duffins Creek bridge structure, as shown on Schedule "A" and includes all work of or incidental to the design and construction of the sidewalk 2. The Ministry shall, at the City's cost and expense, design and prepare the contract drawings and documents for construction of the Work upon the terms and conditions in this Agreement. 3. The City has approved the design of the City's Work as detailed in the contract drawings and documents prepared by the Ministry. 4. The Ministry shall construct the Work, when the West Duffins Creek bridge structure on King's Highway Number 7 is replaced under the Ministry's work project W.P. 280-91-00. 5. The Ministry shall: a) tender and award the contract for construction of the Work; b) provide field engineering during construction of the Work; c) supervise and direct the contract to the extent necessary to ensure the Work is constructed as detailed in contract drawings and documents approved by the Regional Director and to Ministry standards and specifications; and, d) determine all matters relating to the Work, construction of the Work, and other matter of or incidental to the Work as required by this Agreement. 6. If in the opinion of the Ministry the unit bid prices or total bid tendered for both the Ministry's and the City's Work under W.P. 280-91-00 is excessive, the Ministry reserves the right to cancel the award of the contract for construction of the Work mentioned in this Agreement and to re-tender the whole or any portion of the contract, and in the event the Ministry cancels the award of the contract for the Work, this Agreement is terminated. 7. The Ministry shall provide the City \\jith a copy of the unit contract prices for the ~ 'I 5 1 152 z ---~. REPORHf~...s LJ.~-o<6 ..7-.-- Ministry's and the City's Work immediately following award of the Ministry's contract. 8. The Ministry shall give the City at least two (2) weeks written notice before construction of the Work is commenced. 9. From time to time the Ministry shall invoice the City for amOlUlts the City is required to pay the Ministry by reason of this Agreement, and the City shall pay to the Ministry the amount or amounts of the invoices within sixty (60) days of receipt. 10. When the Ministry is satisfied that the City's Work has been constructed in compliance with this Agreement, the Ministry shall notify the City and the City shall have the Work inspected, and if the City finds the Work has been completed to the satisfaction of the City and in accordance with the contract drawings and documents, the City shall give the Ministry a written notice that the Work has been completed. 11. The Ministry shall report completion of construction under this Agreement to the City and while the Ministry will take normal precautions and construct according to the normal practice of the Ministry of Transportation, no warranties are expressed or implied by this Agreement. 12. The estimated cost to design and construct the Work for the City under this Agreement is the sum of Four Hundred Thousand ($433,681.00) Dollars, including surcharges, as shown in Schedule B attached hereto, but this is an estimate only and payment shall be made on the basis of the actual cost of the construction completed by the Ministry for the City under this Agreement. 13. The City shall pay to the Ministry the Ministry's actual cost and expense to design and construct the Work, actual costs to be determined by: a) application of the unit contract and material prices to the as-constructed quantities; b) the actual cost and expense of any force account work related thereto; and, 3 Z "E.rlO"-'''1' oj.;. ( L1b-t)~ "I"i""''''''i'''''''.".,,'r,~\' : (} ~ I.J"T 1",1 .:~",_!..ME:N. .,. b..r "I i_", --'i.. '.,; _."..2-. c) the following surcharges: I. five (5) percent for design of the work; II. ten (l0) percent for field supervision, quality assurance inspection and testing, contract administration; and, III. seven (7) percent for administrative overheads of the actual cost and expense otherwise payable to the Ministry under this Agreement. 14. The liability of the City to pay actual cost and surcharges is limited as follows: a) to pay one hundred (l 00) percent of any increased expense incurred by the Ministry to delete work herein at the request of the City; b) to pay one hundred (l00) percent of increased expenses incurred by the Ministry to complete additional work which is requested by the City and not included in the final estimated cost; c) to pay one hundred (100) percent of increases in the cost of the Work attributed to delays for which the Ministry is not responsible; d) to pay one hundred (l00) percent if increases in the cost of the Work attributable to unforeseen obstacles or other problems encountered during construction by the Ministry or the Ministry's contractor; and, e) the expenses and costs mentioned in this paragraph shall include surcharges determined as provided in this Agreement. 15. Upon completion of the Work, the City hereby agrees to assume ownership of the Work constructed under this Agreement. Thereupon, the City acknowledges that pursuant to section 33(1) of the Public Transportation and Highway Improvement Act, the Work is a sidewalk or municipal undertaking or work and that the City is liable for want of repair of the same. 4 1 53 1 54 i"'iENTt" 2; R"'=Ponl" oE""'5,IJ_lIrJ _U"" t:" # "f'''' u ~ ~ .., " Wi '-~''"'...~ 16. The City shall be responsible for all safety and liability issues associated with the use of the sidewalk by the public and shall indemnify and save harmless the Ministry from and against any claim, action, cause of action or liability for loss, damage, accident or injury in any manner arising due to, out of, from or in connection with the City's responsibility for the sidewalk. 17. The City warrants that it has taken all necessary steps, done all acts, passed all by- laws and obtained all approvals within its power legally required to give it the authority to enter into this Agreement THIS AGREEMENT shall enure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF the Minister of Transportation for the Province of Ontario on behalf of the Party of the First Part has hereunto set his hand and the Party of the Second Part has hereunder affixed its Corporate Seal under the hands of its proper officers duly authorized in that behalf. SIGNED AND SEALED this day of ,2008. MINISTER OF TRANSPORT A TION (ONTARIO) SIGNED AND SEALED this day of ,2008. THE CORPORATION OF THE CITY OF PICKERING Per: Mayor David Ryan Per: Clerk, Debie Wilcox 5 @nzli I ~I~~ JL~,! " ... I,/z.- -"c. J ~'I "''i ~ .q." ~ ! l (;~ ~!"":!2 ; ~1~[li:a!. if I I ~t ~ .c : t) _,t , c~ ~~~I;j is l:' 'II..~ I~!~i 6Ii;;9~; !OO~" t I"", ~," iOv::>-l. '.B'lo..l f~1 Ir; -u' I :~.'~ ;} ir ~~ lv!:~i~ I~~~~ l:!~~g I ~~~. ! ~<~ E~ \ 1: ~ ~:~ ! ~: I ,~!.,.1;i.',: , .-JI "- I: 6+- ~";=' .' ~! !"1ENT 2 Ie oj ro REPORT# 7 DES l.f~-o'i 1 55 Schedule "A" to an Agreement between the Ministry and The Corporation of the City of Pickering i!...'.'.'.l ~ ~~ ~ " ., , ! ~ ~ i:~~. ~~ i~ -~ ~~ !ill i.;] !gE~~ ~~ ~~ :~~~f i ~H ii rdi~ ,-,1' 1'1- "'".' ,,, "I'. j!-l-' c,! Il!-j e,l !,. !' !l!" o.J~ ~~ i !i .J- :.~.. f~: ~~ li" r.""!~ t~ . .\~h llH ~~~ Ef la!~ !H~~ ~~!L i;!&Hn };; :~ ~~;~ i !":,a, ;: \.! ; 'I'll: l,. "11'1 '"'II I ~i!!~ ~I i:~ fi!i~~ ~~ i~ ~;..!.l i~ irrf -I..... . , PI', !j, '''1"'1' 1'1'1 I, _"d ;i~, Ii ~{ll:~': ,; j. i:'; N li-\:! 111;; ;\i!, i!":;lllllm!~!!!!ii hm ir ill :m'l ,1 ,I ill; xi! ,h!l! ; H~ hi ~m ~';;I;;.' ~ ~~ , i .....,t ~ ti 1 ,I' .t:~""tf'~'hij. :;::~ 'I r:- " J:: ~~ ;~ t.p "..;,..~ I 1 ! i ~~ ~.~- l, a n ~ ~ . i' ., ; : ? ~ i ; I L- i ! I ~ j LL ! ! <( ! ! i ! 0::: 1 I i iOi L._""o,,""J . ,! r--U ! ~'.... ~ if i /f f ./ : ..,/___i ~~!' ~ 1 ~ ; j- ,t ;j II ~L~ '11 ~L F 'jt t\."~, iil frK.L~". ,j! h ');J I ~t'1\ ';,ff,. ' S Ij '~ 1..'_ . Ii I H ~ ~ F :1 ~ J - ). r ,I I ? . ;ql', / "1 .:, ~J[.=,=~_=. V~ ~! ~ i ~~ ~l _" . r: -- g~ !{ ~&:~l(;;;~;.L~~:'!' .. ..-.-.-..._--- 6 I i '! I !~ ,. j; n\~~~. I I I j n f------1---;. I 11 i.',-. 1i I -J i' I !i 1.; II ~'Hit---+ I [I I J I . i i~ ;}.---J I H-,!"f ! <B' I i ~ ~:' '-----<.' ,~, ~ I' ~~ i.~ !; ~'f I ~~ ~:. l~ ~ r-'-- ~ ; .~~ ~~ ~ ~ I ~:1! ~ ~ ~': :}-----+.---1 :~ ~ i "J ;; << :~ Ii I I I I I ~ J "1 I'~i'.: iit!1 2(:!1 1m,,, 11 t"iENTP_....Z rOREPORT# DeS tfb.~tll, --1- 01 --:1- 1 56 Schedule "8" to an Agreement between the Ministry and The Corporation of the City of Pickering Preliminary Estimated Cost Breakdown Total Estimated Ministry City of Pickering Cost Category Cost % Cost Estimated % Cost Estimated $ Share Cost Share Cost Construction Works Highway 7 - West Duffins Creek Bridge Replacement; " West Duffins Creek I Bridge -New structure 2,235,728. " Roadworks for bridge approaches 575,871. " Temporary Traffic Signals (Electrical) 43,808. . Utility Relocation (Hydro/Bell)- 50% of labour and labour 17,544. saving device costs Sub Total 2,872,951. Engineering -including Design and Construction Liaison (5% 143,647. of sub Totall Contract Administration, Inspection and Material 287,295. Testina/10% of sub totall Administrative overheads 201,106. (7% of sub Total) GST See Note 2 Estimated Total Project Cost 3,504,999 $3,071,318 NOTES: 1. The above table reflects estimated costs for the Work. All payments shall be based on the actual costs incurred. 2. GST has been excluded from all Ministry costs. 3. Bridge Deck area - 34mx14.5m =493m2 Sidewalk area - 34mx1.8m = 61 m2 Sidewalk area as a per cent age of total deck area: (61/493) x 100 : 12% Sidewalk - Estimated cost: 12% of Total estimated Cost 7 Citq D~ 1 57 Decem ber 15, 2008 NOTICE OF MOTION 1) Councillor Dickerson and Councillor Pickles gave notice that they will at this meeting of Council be presenting a motion as follows: DUFFIN HEIGHTS NEIGHBOURHOOD WHEREAS in May 2003, Pickering Council adopted new Development Guidelines for the Duffin Heights Neighbourhood that envision a high quality streetscape and mixed- use built form along Brock Road; WHEREAS in 2008, Regional Council authorized the reconstruction and widening of Brock Road, north of the Third Concession Road to the C.P. Railway Grade Separation, to a four lane urban profile with storm sewers and curbs; WHEREAS the widening of Brock Road will require the relocation of the existing hydro poles through the Duffin Heights Neighbourhood, specifically those carrying the main power lines on the east side and the feeder lines on the west side serving the existing homes and businesses; WHEREAS on October 20, 2008, Pickering Council endorsed the Environmental Servicing Plan for the Duffin Heights Neighbourhood that supports sustainable urban design approaches; WHEREAS the undergrounding of hydro services along with other utilities will establish an urban profile without hydro poles, setting the tone. and assisting to achieve a high quality urban design along Brock Road; and, THEREFORE BE IT RESOLVED THAT the Council of the City of Pickering hereby requests Veridian Corporation to undertake the undergrounding of hydro services along Brock Road in the Duffin Heights Neighbourhood at the outset of development and coincidental with the reconstruction of Brock Road to a four lane urban profile. UlIf (1~ BY-LAWS 6919/08 6920/08 6921/08 6922/08 6923/08 6924/08 6925/08 1 58 Decem ber 15, 2008 Being a by-law to amend Restricted Area Zoning By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham Lot 9, Plan 917 and Part of Lots 8 & 9, Plan 65, in the City of Pickering. (A 9/08) [Refer to Planning pages 44-49] Being a by-law to amend Zoning By-law 3036, as amended by By-law 6778/07 and 6809/07 to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 23 and. 24, Concession 1, in the City of Pickering. (A 14/08) [Refer to Planning pages 6-10] Being a by-law to stop up and close as public highway certain portions of Rockwood Drive being those parts of Lot 5, Registered Plan 282, designated as Parts 2, 4,5 and 8, Plan 40R-21166 and those parts of Blocks 21 and 22, Plan 40M-2068, designated as Parts 13 and 14, Plan 40R-21166 and authorize the sale of the lands to the abutting owners for nominal consideration [Refer to Planning page 37] Being a by-law to authorize the Supply & Delivery of Heavy Rescue Vehicle in the City of Pickering and the issuance of debentures therefore in the amount of $440,000. (Refer to Executive pages 9 - 1 0] Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2009 [Refer to Executive pages 167-168] Being a by-law for the collection of taxes and to establish the installment due dates for the Interim Levy 2009. [Refer to Executive Pages 172-174] Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property. (By-law attached) BY-LAW NO. 6925/08 ~~~ , II . '\ 59 THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1325 Altona Road, 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1655 & 1665 Pickering Parkway, 1235 Radom Street Jason Aduca Paul Laitila 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Authorized Parking or upon Authorized Parking ceasing to be agents for 1345 Altona Road, 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1655 & 1665 Pickering Parkway, 1235 Radom Street whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. 160 , By-law No. 6925/08 Continued Page 2 BY-LAW read a first, second and third time and finally passed this 15th day of December, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk ClUJ o~ Minutes I Meeting Summary Pickering Museum Village Advisory Committee October 16, 2008 7pm Pickering Civic Complex Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee. Bill Weston, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Utton, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Susan Primrose, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Stephen Reynolds, Division Head, Culture & Recreation Marisa Carpino, Supervisor, Culture & Recreation Katrina Pyke, (Acting) Education & Collections Officer Mandy Smiles, (Acting) Volunteer & Program Coordinator Leigh Gardner, Administrative Assistant I (Recording Secretary) Absent: Sean Byrne, Pickering Museum Village Advisory Committee Kees Van der Vecht, Pickering Museum Village Advisory Committee Bill McLean, Regional Councillor - Ward 2 Welcorne and. Introductions Laura welcomed attendees . Congratulations for winning 5 blooms again for Communities in Bloom · Steve Reynolds commented on receiving a letter regarding Community Museum Operating Grant and receiving $39,000. The money will o to current bud et to offset ex enditures 2. roval of A . enda and Minutes Motion: Moved by Pat Dunnill Seconded by Paul Savel That the agenda of October 16, 2008 be approved CARRIED Page 1 COR P0228-2102 Motion: Moved by Bill Utton Seconded by Bill Weston That the minutes qf August 14, 2008 be approved CARRIED · Need to deal with Tapestry surplus. There is $2,500 remaining. Motion: Moved by Paul Savel Seconded by Bill Utton That Tapestry surplus funds be disbursed, V2 to Race Relations Advisory Committee and V2 to Pickering Museum Village CARRIED 3. Updates Capital Items (Marisa provided an update): . Ordered desk for Program Asst., arriving October 17'h · Painting of Admin Building done · Collins House - sealer done · Replace locks on Log Barn - probably will be deferred · Redman House porch - Tony Prevedel investigating options - came across weeping tiles · Flooring in Admin Building - ordered and installed · Road resurfacing - path was addressed · Workshop addition - cement poured · Shingle Mill - wood to come in - plans for structure not approved yet · Slop sink - installed Pickering Museum Village Foundation (Pat Dunnill provided an update): · Fall Family Festival - so far the best and well attended - tremendous success - net will exceed $10,000 Hotel'Restoration Update: · New Foundation Completed COR P0228-2/02 Marisa Carpino to follow up with MP&E on road resurfacing Page 2 . New roof to go on Hotel . Retaining wall . Basement windows all to be addressed before snow flies . Steam Barn and Woodwrights will be volunteering time and labour to help Special Events (Mandy Smiles & Katrina Pyke provided an Mandy to initiate a update) calendar and work with . Attendance numbers for 2008 Events as of Laura setting out October 16, 2008 were handed out upcoming meetings, . A lot of new programs have been introduced, training dates for most were a success as far as revenue volunteers, special . Katrina Pyke handed out Education Programs - event dates and Revenue Summary report as well as Museum advisory and Public Programs 2008 report foundation meeting . Only one program lost money, the Heritage PA dates Day Camp due to low registration, hopefully once word gets out numbers will improve - Summer Camp started out similar . 2009 PA Day Camp plans to go ahead, if registration is not sufficient one week before camp they will let parents know it will be cancelled . Guest speaker series have the most potential . If any programs were to come off the list it would be outreach programs - bigger niche at high school - at public school level it is not doing well - but the cost is nothing to us . On list to participate in a full day at History Conference and will be presenting The Hand that Rocks the Cradle . Volunteer Appreciation Night will be April 23, 2009 Gas & Steam Barn (Katrina Pyke provided an update): . Trillium Grant is spent - $75,000 . Provided information to Harold Quinton to support this final report to Trillium . Grant was filed and is done . Harold has to do an official opening ceremony and it will take place at the 2009 Steam Up & Opening event . Steam Barn activities are going well Page 3 CORP0228-2/02 ii4.1 2009 Capital & CUrrenti MuseumSudaets 2009 Capital & Current Museum Budgets (draft) were handed out to members 2009 Current Museum Budget (Draft): . Steve reviewed proposed current budget . Salaries & wages increase in Museum Program Assistant hours and additional collections hours . Education & Collections Officer position not acting anymore by the end of year . Increase to freight - to move things for Gas & Steam Barn . Additional radios for staff (safety & security) . Increases to fire & security alarm monitoring . Building Repairs and Maintenance includes painting exterior of Chapel, Log House & Redman House (instead of adding to capital) . increase Fall Family Festival from $1,000 to $2,000 . Young Canada works Program increased to $8,000 for 2 students . Committee increased Museum Operating Grant to $30,000 . Pat Dunnill concerned about Tapestry funds- wanted it to be additional amount - could possibly be put into a holding account . Rhonda Lawson - discussion and questions about how budget is set up and how much museum costs us. Add a column to work plan to show where money is coming from . Marisa Carpino discussed Cultural Strategic Plan and what is being worked on Motion: Moved by Pat Dunnill Seconded by Bill Utton That the 2009 Proposed Museum Current Budget be approved as amended CARRIED 2009 Capital Museum Budget (Draft): . Steve reviewed each proposed capital budget items . Discussed Log Barn and the need for a new foundation . Woodwrights repaired threshold on chapel and Page 4 COR P0228-2J02 window sills. Fire and security protection should be addressed for all museum buildings Steve advised the federal and provincial government have launched "Intake One" of the Building Canada Fund- Communities Component. The City of Pickering has the opportunity to apply for funding for a project meeting the criteria by the deadline date of November 21, 2008 subject to a Council Resolution. Various building restoration programs (including the Hotel Restoration) and upgrades to the infrastructure at Pickering Museum Village have been identified as a potential eligible project. Motion: Moved by Bill Utton Seconded by Pat Dunnill That the 2009 Proposed Museum Capital Budget be approved as presented CARRIED 5. New Busin.ss . · Laura would like an adhoc meeting to clarify Museum Advisory Committee Member roles - who does what and how. Who do we report to? · Tentative date for adhoc meeting is Monday, November 1 ih at 7pm here at the Civic Complex · 2009 Work Plan and2008 Annual Report should be on the next Advisory Committee Meeting agenda in February · Pat Dunnill mentioned to members that Angela Henessey Art show taking place at the Ajax Creative Arts. She would like everyone to drop by · Historical Society at ESCC - 2 plays you may want to go see in November and December · What is going on with Mid-term Advisory Committee appointments? Steve to inquire with Corporate Services Rhonda Lawson was asked to get mandate updated by February 2009. Pat Dunnill, Bill Utton, Rose Cowan, Marisa and Katrina volunteered to help. Leigh to book meeting room at Civic for adhoc meeting Marisa hasn't heard anything about appointments, she will look into Meeting Adjourned: 9:45 pm Copy: City Clerk COR P0228-2/02 Page 5 Committee of Adjustment Meeting Minutes Wednesday, October 22,2008 7:02 pm Main Committee Room PRESENT: RECE!VED CITY Of.: DIC!<ERING Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson NOV 1 4 2008 CLERK'S DIVISION ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, October 22,2008 meeting be adopted. CARRIED UNANIMOUSLY . (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 13th meeting of the Committee of Adjustment held Wednesday, October 1,2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, October 22,2008 7:02 pm Main Committee Room (III) REPORTS 1. PICA 41/08 - G. Stewart 1980 Southview Drive (Part of Lot 17, Concession 1) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a reduced south side yard width of 0.9 metres for a deck addition onto a detached dwelling, whereas the by-law requires a minimum side yard width of 1 .8 metres. The applicant requests approval of this variance in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns, and from the Toronto and Region Conservation Authority expressing no objection subject to the applicant obtaining a revised permit. Written comments were also received from Councillor Rick Johnson in support of the application. Garry Stewart, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 41/08 by G. Stewart, be APPROVED on the grounds that the 0.9 metre side yard width for a proposed deck addition is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed deck addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2 Committee of Adjustment Meeting Minutes Wednesday, October 22,2008 7:02 pm Main Committee Room 2. PICA 42/08 - William Peak Co-operative Homes Inc. 1990 Whites Road (Part of Lot 29, Concession 1, Part 1, 40R-12467) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2911/88 to permit a maximum of 75 children within a day nursery at anyone time and to permit 181 parking spaces on the subject property, whereas the by-law permits a maximum of 40 children within a day nursery and requires a minimum of 186 parking spaces on the subject property. The applicant requests approval of these variances in order to expand the day nursery. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns. Lori Carroll, agent, was present to represent the application. Michelle Gonder, of 1990 Whites Road, Dawn McBride of 78 La Salle Avenue, Karen Metcalfe of 1448 Fieldlight Boulevard, Simone Watson of 1990 Whites Road and Ms. Le Blanc of 1990 Whites Road were present in support of the application. Lori Carroll, the day nursery Supervisor, explained the application and provided the Committee pictures of the day nursery, an enrollment projection analysis, a petition for a school-age program from approximately fifty area residents in support of the application, a school bus schedule serving the Co-op, parking plan and letters from Pickering Fire Services and Durham Health Department expressing no objection to the application. Lori Carroll stated that the day nursery has been in operation for many years and is a non profit organization. Presently the day nursery provides care for infants, toddlers and pre-schoolers. There is a need for the day nursery to expand and provide care for school age children before and after school. The hours of operation of the daycare are from 6:00 am to 6:00 pm, and they intend to hire two additional staff members. There would be the same number of existing buses, but would carry more children on the buses, and would not impact on Co-op traffic. There are currently many children on the waiting list. 3 Committee of Adjustment Meeting Minutes Wednesday, October 22, 2008 7:02 pm Main Committee Room In response from a question from a Committee member Lori Carroll explained that she objected to the 3 year temporary approval condition outlined in Condition #2, and that this may present a problem in obtaining the required license from the Province. Michele Gonder stated that the day nursery does not impact on the Co-op, that they are in full support of the expansion of the day nursery and that she has been on the Board for 17 years. Karen Metcalfe and Ms. LeBlanc concur with Michele Gonder's comments. In response to a question from the Committee, the Secretary-Treasurer 'explained the planning rationale for the staff recommendation. In response to a question from a Committ~e member, Lori Carroll commented on the number of children that are subsidized. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 42/08 by - William Peak Co-operative Homes Inc. be APPROVED on the grounds that a maximum of 75 children within a day nursery at anyone time and to permit 181 parking spaces on the subject property are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing daycare facility, as generally sited and outlined on the applicant's submitted plans with this application. 2. That this approval be limited to a period of three years only from the date of the decision, whereupon the decision shall become null and void. 3. That the activity room floor area on the second floor be limited to a maximum of 84 square metres for use by the day nursery. 4. That the combined activity room floor area for the day nursery on the site be limited to a maximum of 254 square metres. 4 Committee of Adjustment Meeting Minutes Wednesday, October 22,2008 7:02 pm Main Committee Room 5. That the applicant obtains appropriate approvals and/or a license from the Ministry of Community and Social Services and provide a copy to the City of Pickering to recognize the increased number of children within the existing daycare facility within one year of the date of this decision, or this decision shall become null and void. Vote Kevin Ashe David Johnson Susan Kular Eric Newton Keith Wilkinson in favour in favour in favour in favour opposed (IV) ADJOURNMENT Moved by Susan Kular Seconded by Eric Newton CARRIED That the 14th meeting of 2008 the Committee of Adjustment be adjourned at 7:41 pm and the next meeting of the Committee of Adjustment be held on Wednesday, November 12, 2008. 5<.. CJ 0 q- ~~~ c \.~_\7~ f, c::-' -. ~ ~ t - -, --.....-- ~~-.-,-;. -: Gjiaii ~d ~.% - - ~ -- : .:~~ .- ~ 2 - ' " .. ,. ~ ~ ..--' . ... .' .......~,._~ %tJ.~~;;:~'> ii' ~~ft~~i;;ary- Treasurer CARRIED UNANIMOUSLY 5 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room PRESENT: David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer ABSENT: Kevin Ashe (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, November 12, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Susan Kular Seconded by Keith Wilkinson That the minutes of the 14th meeting of the Committee of Adjustment held Wednesday, October 22,2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room (III) REPORTS 1. PICA 43/08 - LK Properties Ltd. 1851 Sandstone Manor (Part of Lot 29, 30, Range 3, Part 1, 2, 40R-8891) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 789/78 to permit a reduced parking setback of 1.5 metres from the property line, to permit 182 parking spaces on the subject property and to recognize an existing emergency generator obstruction located in the front yard providing a .6.8 metres front yard depth, whereas the by-law requires a side yard parking lot setback of 7.5 metres, a minimum of 282 parking spaces, and a minimum front yard depth of 12 metres. The applicant requests approval of this variance in order to obtain Site Plan Approval. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns, from the City's Economic Development in support of the application and from the Toronto Region Conservation Authority expressing no objections. Written correspondence was received from Dawn Mitchell, the property manager of 1845 Sandstone Manor in objection to the application. Several concerns were expressed in the correspondence including site alterations, need for a survey, grading, soil capacity, traffic safety and neighbourhood aesthetics. David Kalny, agent, was present to represent the application. He stated that the retaining wall will not be altered. Dawn Mitchell, property manager of 1815 Sandstone Manor was present in objection to the application and expressed concerns with grading and the retaining wall. She is not opposed to the creation of additional parking spaces. The Secretary-Treasurer explained the site plan approval requirements and stated that City staff have inspected the site. 2 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Susan Kular That application PICA 43/08 by LK Properties Ltd.,. be APPROVED on the grounds that the west side yard parking setback of 1.5 metres, a minimum of 182 parking spaces on the subject property and a minimum front yard depth of 6.8 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed parking lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a Site Plan Approval for the proposed parking lot within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 44/08 - Plaza 23 Incorporated 713 Krosno Boulevard (Block S, Plan M-15) City of Pickering The applicant requests relief from Zoning By-law 2520 as amended by By-law 5580/99 to permit a total gross leasable floor area of 340 square metres for restaurant - type A uses, whereas the By-law permits a maximum gross leasable floor area of 300 square metres for restaurant - type A uses. The applicant requests approval of this variance in order to obtain Site Plan Approval and a building permit for the proposed patio. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns, from the City's Economic Development in support of the application and from Councillor Doug Dickerson recommending approval of the application. Suu-dda Patkar, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 3 Committee of Adjustment Meeting Minutes Wednesday, November12, 2008 7:00 pm Main Committee Room In response to a question from a Committee Member, Suu-dda Patkar stated that the patio would be seasonal. ! . Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 44/08 by Plaza 23 Incorporated, be APPROVED on the grounds that the request to permit an increase in the gross leasable floor area to permit an outdoor patio for restaurant uses is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed patio, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the patio be limited to a maximum of 53 square metres. 3. That the applicant obtains Site Plan Approval prior to operating the proposed patio. CARRIED UNANIMOUSLY 3. PICA 45/08 - R. & C. Villani 1006 Honeywood Crescent (Lot 53, Plan M-1400) City of Pickering The applicants request relief from Zoning By-law 3036 as amended by By-law 1493/82 to permit a proposed shed in the flankage side yard having a side yard width of 0.1 metres and to permit an existing deck located 5.0 metres from the rear lot line whereas the By-law requires accessory structures to be located in the rear yard and to be set back a minimum of 4.5 metres from the flankage side yard line, and a rear yard depth of 7.5 metres. The applicants request approval of these variances in order to obtain Zoning compliance. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing that all roof drainage from the shed is to be contained within the lot. 4 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room Written comments were received from Debbie Kennedy of 1007 Honeywood Crescent and from James Valleau of 1009 Honeywood Crescent in objection to the application. Correspondence received from Debbie Kennedy expressed concerns that the structure is aesthetically unappealing, and that noise might be generated if the shed is used as a workshop. Correspondence received from James Valleau expressed several concerns with regard to the height of the shed, extension of the shed beyond the fence line, drainage from the roof posing a potential risk to pedestrians in the winter months, and the imposing size of the structure and its unappealing appearance. Robert Villani, owner, was present to represent the application. Peter & Jeanette Garan of 1002 Honeywood Crescent, Sharyn Lowry of 1001 Honeywood Crescent, Donna Dibiase of 1025 Honeywood Crescent and Stephen Phillips of 1021 Honeywood Crescent were present in support of the application. Stephen Phillips submitted a letter on behalf of Mark Benoit of 1019 Honeywood Crescent in support of the application. Nick Tossmann of 1036 Honeywood Crescent and Doug White of 1038 Honeywood Crescent were present in objection to the application and expressed concerns with the extension of the deck and noise, they had no concerns with the shed. In response to a question from a Committee Member, Robert Villani stated the deck was existing and he had upgraded it this summer. The Secretary-Treasurer informed Robert Villani that there are plantings on City property, and the City or other utility companies have the right to remove the plantings if necessary (sidewalk repair etc.) and the City would not replace any plantings that are on City property. 5 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 45/08 by R. & C. Villani, be APPROVED on the grounds that the request to permit an accessory building in the side yard, a flankage side yard width of 0.1 metres for an accessory building and a rear yard depth of 5.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan ~md the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed shed and existing deck, as generally sited and outlined on the applicant's submitted plan and sketches with this application. 2. That the applicants remove the roof overhang and provide a gutter on the west side of the shed to ensure that rainwater runoff from the shed roof is contained on the subject property and to ensure that no encroachment onto City property results from the shed's location in the flankage side yard. 3. That the applicants contact the Planning & Development Department to arrange for an inspection of the shed and to confirm that the construction of the shed is in conformity with the requirements of condition 2. 4. That this work and inspection by City staff shall be completed within three months of the date of this decision or this decision shall become null and void. CARRIED UNANIMOUSLY 6 Committee of Adjustment Meeting Minutes Wednesday, November 12, 2008 7:00 pm Main Committee Room (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Susan Kular That the 15th meeting of 2008 the Committee of Adjustment be adjourned at 7:30 pm and the next meeting of the Committee of Adjustment be held on Wednesday, December 3, 2008. CARRIED UNANIMOUSLY ~ Assis 7 Oil{ o~ Minutes Waterfront Coordinating Committee November 20,2008 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Mayor Ryan Craig Bamford Jim Dike David Steele David Stone Kevin Tower Ron Taylor, Coordinator, City Development Arnold Mostert, Coordinator, Landscape & Park Development Linda Roberts, Recording Secretary Also Present: Gord MacPherson, Toronto and Region Conservation Authority Larry Field, Toronto and Region Conservation Authority Regrets: Chandra Gocool Pat Korol 1.0 Welcome & Introductions Councillor O'Connell welcomed everyone to the meeting and introduced guests from the Toronto and Region Conservation Authority, Larry Field and Gord MacPherson. 2.0 Approval of Minutes Moved by Jim Dike Seconded by David Steele That the minutes of the September 18, 2008 meeting be approved. Carried Page 1 CORP0228-2/02 3.0 Toronto and Reaion Conservation Authoritv - Frisco Road Councillor O'Connell provided a brief overview of the plans respecting Frisco Road. Gordon MacPherson from the Toronto and Region Conservation Authority provided a presentation with respect to the Duffins Creek Marsh Restoration Action Plan. He explained how the Toronto and Region Conservation Authority is working with the Regions of York and Durham on this plan. He provided the Committee with a history of the Duffin's Marsh through the presentation showing aerial photos through the years, dating back to 1931. He indicated the following areas of interest: · Ecological attributes of Duffin's Creek Marsh · Extensive areas of emergent vegetation after hurricane of 1954 - flood damage · Permanent damage after Hurricane Hazel · Big events which changed systems · Adjacent lands of importance as well · Wetlands - creation and restoration · Forest restoration and management - perimeter plantings · Meadow restoration and management · Trail alignment -kept to east side - viewing platforms Discussion ensued with respect to the sewage treatment plant and the areas were shown where the expansion would be taking place. The following points were made: · berm was created along the shoreline in Duffin's Marsh which has lowered the water levels, enabling vegetation to revert back to 1967 levels. · This has huge impacts, being very beneficial to wildlife. · Successional forest groves · Wetlands - benefits were explained · Good amalgamation of ideas · Compatible use between plant & marsh A brief question and answer period ensued with respect to public parking. Page 2 CORP0228-2/02 Arnold Mostert, Coordinator, Landscape & Park Development, provided an overview of the conceptual plans, as presented at the September meeting. · Parking - City's wishes versus TRCA's · Bring vehicles onto Frisco Road · 1/3 way down Frisco - parking for 12 vehicles · Provide 3 metre asphalt traill with accessibility in mind · Loop trail - 2 different hiking trails · Pedestrian connection - highlight entrance to trail · existing terminus to be maintained on Frisco Road · focal feature at end of trail . rest areas · armour stone, different paving materials to highlight area · improve stairs · Linton house - 6 parking sports exist now - ask Region to expand, can accommodate substantially more parking Discussion ensued on the City's objectives when approaching the Regions. A sustainable heritage house was also discussed. Larry Field noted that the Committee has the right concepts, and need to push forward. The main area of concern is parking. Councillor O'Connell asked for everyone to comment. The general consensus was support for the plan, it being reasonable, achievable and strikes a good balance while preserving environmental features. Gord MacPherson noted the TRCA senior management is in agreement with this conceptual plan. Mayor Ryan congratulated the Committee on the progress made to date. Councillor O'Connell thanked everyone and noted the amount of work that has gone into this plan over the past months. She also thanked Arnold for taking the Committee's vision and incorporating it into the plans. The next step would be to take this to the Regions of York and Durham. Moved by David Steele Seconded by Kevin Tower 1) That the Waterfront Coordinating Committee accept the conceptual plan as seen on November 20,2008 involving the area from Montgomery Road to Frisco Road in principal, subject to an agreement with the Region of York and the Re ion of Durham re ardin fundin ; and, Page 3 CORP0228-2/02 Arnold will provide electronic copy of plans to Committee Coordinator to forward with minutes 2) That City staff be authorized to take the conceptual plan to the Region of York and the Region of Durham. Carried Unanimously 4.0 Various TRCA Issues; Discussion ensued with respect to various initiatives that the City is working on in cooperation with TRCA. Councillor O'Connell referred to the memo from the Director, Operations & Emergency Services to the Chief Administrative Officer outling the various issues. Copies of the memo were made available to the Committee. Future priorities would include the West Spit, as well as ettin the ublic involved a ain. 5.0 Correspondence 5.1 Ontario Power Generation Moved by Craig Bamford Seconded by Jim Dike That the letter dated October 22, 2008, from Ontario Power Generation be received for information. Carried 6.0 Other Business 5.1 Arnold provided an update with respect to the potential off leash dog park at a part of the Rotary West Park. A brief discussion ensued with respect to this issue. 5.2 Canoe group - driving concerns were discussed as well as the need to re-Iocate the trailer to the east spit. Larry Field, TRCA, will explore this issue further. He noted that TRCA is working together with the City of Pickering's Operations staff on this matter. 5.3 Councillor O'Connell thanked everyone, and noted that we can now move forward with the lans. Page 4 CORP0228-2/02 7.0 Next Meetina To be determined. Councillor O'Connell noted she will be preparing a 2009 schedule. The Waterfont Committee will still be meeting on the fourth Thursday, but the new schedule will include alternative dates as well. Moved by David Stone That the meeting be adjourned. Meeting Adjourned: 8:50 pm Copy: City clerk Page 5 CORP0228-2/02 Citq t1~ Minutes I Meeting Summary Heritage Pickering Advisory Committee November 25, 2008 7:00 pm Main Committee Room Attendees: Jim Simpson, Chair Shawna Foxton, Vice-Chair Theresa Abernethy, Member Shirley Curran, Member Richard Fleming, Member Gordon Zimmerman, Member Linda Roberts, (Recording Secretary) Absent: Councillor Johnson Also Present: N. Carroll, Director, Planning &-Development T. Moore, Chief Building Official Item I Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadlinE! as appropriate) 1.0 Welcome Jim Simpson, Chair, welcomed everyone to the meeting and requested a change in order of the agenda for the purpose of hearing two items of other business first. All in agreement. 1) Jim provided information to the Committee with respect to 2935 Brock Road. Although any comments at this time would be premature, he noted this information was for discussion purposes only, in order to keep the Committee informed and also to provide support to City staff in this regard. Gordon Zimmerman provided a brief history of the property for the Committee's information with respect to the location of the property. It was noted this is a heritage designated property, and they will be submitting an application for structural repairs to the roof. Gordon also suggested John Sabean as a good resource person, as he is very familiar with the history of this property. 2) Shawna Foxton informed the Committee she would not be renewing her membership this year as she will be moving out of town. Jim thanked Shawna on behalf of the Page 1 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) 2.0 Committee for all her efforts on Heritage Pickering. will certainly be missed. Approval of Minutes Moved by Gordon Zimmerman Seconded by Richard Fleming She That the minutes of October 28, 2008 be adopted. CARRIED 3.0 Delegations 3.1 Ellen Kowalchuk. M.A.. Cultural Heritaae Specialist Jim introduced Ellen Kowalchuk from the Ontario Realty Corporation. Introductions were made around the table. Ellen provided the Committee with a brief background history of her position with the Ontario Realty Corporation in the cultural heritage field. She noted the following points: · Helps individuals through the EA process, and sales process . Outlined the evaluation process · Provided an explanation of how they designate "provincially significant" properties and the difference between how the City looks at it as opposed to the Province · Provincially significant properties have a conservation process · Noted that every undertaking is subject to the EA process, and provided an outline of the process and how they are placed in categories · Sorts through potential properties, then contacts the municipality · ORC looks at property by property as opposed to building by building · Consultant has been hired to compile information · Consulting firm is: Contentworks based in Ottawa · Noted her intent to compile everything and bring forward a plan, make recommendations A brief question and answer period ensued. The Committee's interaction with ORC was discussed, who to contact, and what information the Committee could share with Ellen. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Jim suggested two channels of communication; · formal (through Planning, Clerk's Departments) and; · informal (having Ellen attend meetings for sharing of information) Gordon pointed out again that we must have the owner's permission in order for the property to be placed on the reg istry. Discussion ensued on the issue of listing properties, they can be listed but not designated. Provincial designations and the issues surrounding this were discussed. It was noted that the Province is self regulating and that the wording in the Act can be confusing. Neil Carroll, Director of Planning discussed the Provincially owned properties within the Seaton lands. He noted that ownership decisions were still under discussion at various levels and informed the Committee there had been no decisions made at this time. He noted there is a public map for viewing that shows all the transferred lands. Agricultural preserves and how this differs from the Heritage system were also discussed. Neil also noted that this is part of the Central Pickering Development Plan. Most of this area is private ownership. Jim questioned the ORC's responsibility for maintaining the houses owned by the Province. Ellen stated that while the ORC does not want the position of being landlords, steps are being taken to preserve properties during the analysis period. Jim expressed the Committee's concerns with this issue, particularly within the Seaton area. He also noted the Committee's intent to work together, and through cooperation we can achieve more. Gordon Zimmerman reported that the follow up phone survey has been achieving more results with respect to the letters that went out in October to property owners for purposes of listing on the registry. Jim again noted the intent of listing properties was to eventually have them designated, and also, that this provides a level of protection with the owners having to provide notification of demolitions. The issue of demolition was further pursued by discussion surrounding the sustainabilitv issues, to CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) look at reuse, renew rather than destroy. Ellen explained the definition of enviornmental assessments, and noted that they can vary with each Ministry involved. Ellen provided the Committee with copies of the handbook on the heritage management process and noted she would email the PDF version. Neil Carroll suggested meeting with Ellen as well and indicated he would contact her. It was questioned whether all the Provincially owned properties Linda to action could be extracted from the listings and provided to Ellen. Neil offered the assistance of the Planning department if required. Jim thanked Ellen for attending our meeting, and she noted she could return once the study was complete. She noted she would inform us of her availability. 4.0 New and Unfinished Business 4.1 Walk of Fame Richard Fleming presented the committee with a proposal for a Pickering Walk of Fame. Copies were provided to the Committee. Richard outlined the format and talked briefly about the preliminary list of potential inductees he had compiled. Moved by Shirley Curran Seconded by Shawna Foxton That the Committee agree to continue the project development of a Walk of Fame. Carried 5.0 Correspondence 5.1 Email from Director, Planning & Development Jim noted the correspondence received from Neil Carroll, Director of Planning with respect to the Whitevale Heritage District and received this correspondence for information. Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 6.0 Other Business 6.1 Snap Pickerina Richard has been in touch with this newspaper and they have responded that they are interested in doing a 1/8 page shot of our display. They would like to have a picture done for the January, 2009 edition. Jim asked if the Clerk's Division could arrange for the LindalDebi to action display to be set up again in the lobby sometime between now and December 15th. Jim has the contact information and will arrange a date and time for the photo shoot. It was decided Jim, Shawna and Gordon Willson would be in the picture. It was also noted Snap would like to become further involved with Heritage Pickering. 6.2 Brochure The final version of the brochure should be ready to go to print early in December. 6.3 Christmas Dinner Three suggestions were offered for the Christmas Dinner Linda to make on December 9th; at 7:00 pm, in order of preference: reservations Burbs Masseys Fox & Fiddle 7.0 Next meetina January 27,2009 8.0 Adiournment Moved by Richard Fleming Seconded by Theresa Abernethy That the meeting be adjourned. CARRIED The meeting adjourned at 8:50 pm. Copy: City Clerk Page 5 CORP0228-2/02 Citq t1~ Attendees: Absent: Minutes Pickering Advisory Committee On Race Relations & Equity December 4, 2008 7:00 PM Main Committee Room Councillor David Pickles, Chair Sethu Madhavan, Community Appointee Kirk Mark, Community Appointee Becky George, Pickering Public Library Emily Honsberger, Dunbarton High School Brandyn Mascall, St. Mary Catholic School Marisa Carpino, City of Pickering Lisa Harker, Recording Secretary Margaret Lazarus, Valley Farm Public School Tanya Malika Foster, Community Appointee Sylvie Morel-Foster, Durham Catholic District School Board Tiera Dookhie, J. Clarke Richardson School Fred Gibson, Pickering Carib Canadian Cultural Association Philip Howard, Durham District School Board Item Details & Discussion & Conclusion / (summary of discussion) Ref # 1~O. .Welcome Marisa Carpino welcomed everyone and introductions were made. Marisa made note that a representative from the Women's Multicultural Association was supposed to attend this meeting, but will not be attending. . . .rovaFof A enda & Minutes .. All Marisa reviewed the action items from the October 2nd minutes and the Committee approved the agenda. Marisa to follow up with Mark Guinto from the Mayor's Office regarding having delegations from Multi-Faith Organizations attend the December 15th Council meeting. Marisa to action Coffee House in November 2008 · Emily provided an overview of the success of the Coffee House event. There were over 50 eo Ie in attendance and $130 was raised for the Women's Multicultural Association. Starbucks and Tim Horton's were able to provide donations for the event. · Marisa asked if Emily could email her an overview of this event which Marisa will include in the 2008 Annual Report. · Councillor Pickles reminded Emily to submit any expense receipts from the event to Marisa, which will be reimbursed. Diversity Camp in March 2009 · Emily stated that [YOU]nity will begin planning for the Diversity Camp in January 2009. · Marisa informed Emily that the City of Pickering, Culture & Recreation Division will be able to assist with the marketing and promotion of the Diversity Camp in the Family Calendar, website, and Community Page. Emily to have promotional materials prepared to give to Marisa for the February meeting. :c.2008'HolidaCelebrationa U date Councillor Pickles suggested writing to Multi-Faith Organizations in the New Year to see if they have any other important dates to include on the City of Pickering cultural calendar. It was determined that this be done in March, and that we also inquire if they would like to speak at a Committee meeting. Emily to action Emily to action Marisa to action ew . .2009 Annual Marisa outlined the Committees successes for 2008, and that the Committee had completed all objectives except the second attempt at a survey. The first Community Survey that was completed did not elicit a great response; therefore the Committee felt it may be beneficial to pursue a distribution of the survey. Marisa suggested moving this to the 2009 Workplan. Councillor Pickles suggested attaching the questionnaire to the letter to be sent out to Multi-Faith Organizations in March. 2009 Heritaae Dav - February 21st · Marisa provided an update of this event. · Promotions to recruit performers have gone out to cultural organizations with the RSVP date of January 8,2009. Once these organizations have been booked, a performance schedule will be confirmed. · This year, performances will be taking place in the Food Court as opposed to the Centre Court. Events are scheduled to run from 11 am to 5pm, with Welcoming Remarks at 1 :30. This time change will allow for dignitaries to return from the Claremont Winter Carnival to attend. · Committee members are to inform Marisa if they know of any other cultural organizations/groups that can perform at this event. Race Relations Forum - March 25th Mariaa to action Committee to action . "In Your Words & Expressions" contest deadline passed on December 1st. Judges will be Mark Holland, MP, Mike Johnstone, News Advertiser and Cynthia Mearns, CEO, Pickering Public Library for the written submissions. Three Representatives from the PineRidge Arts Council have agreed to judge the creative arts submissions. . In the creative arts category there were 77 submissions and in the writing category there were 38 submissions. . Kirk Mark to recommend a guest speaker for the Forum. Committee members to send submissions for speakers to Marisa. To be decided at the January meeting. . Councillor Pickles would like to ensure that this event receives enough publicity and that all groups are informed of it (teachers, cultural organizations etc.). . Marisa advised that the winning submissions will be displayed in the lobby and that there will be double the number of winners this year, with two submission categories (written and creative arts) so attendance should double last year's. Golf Dav · Councillor Pickles gave an overview of his communications with senior staff regarding a golf day. Unfortunately, this Committee does not have the authority to proceed with such an event. · Councillor Pickles suggested adopting a fund raising authority to act as the lead, but advised that it will be difficult to proceed for 2009 at this point. Councillor Pickles to follow up with senior staff for the January meeting. Committee to email recommenda- tions to Marisa Councillor Pickles to action · Councillor Pickles gave an overview of the application process for Appointments to Advisory Committees & Boards and re-iterated his suggestion to increase appointments from 3 citizen appointments to 5. . Marisa circulated an email and flyer from Miki Nembhard regarding the Youth Film Festival- Caribbean Tales, requesting the support of the Committee. Marisa to forward email to Committee members for their comments. . Councillor Pickles thanked everyone for their contributions in 2008 and encouraged members to attend the City of Pickering's Holiday events. Marisa to action Next Meeting: January 8,2009 at 7pm in Tower Meeting Room Meeting Adjourned: 8:30 pm Copy: City Clerk