HomeMy WebLinkAboutDecember 8, 2008
Council Meeting
Agenda
Monday, December 8,2008
Council Chambers
4:00 pm
I) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) DISCLOSURE OF INTEREST
III) CONFIDENTIAL MATTERS
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Under Separate Cover
An In Camera meeting of Council has been scheduled in accordance with
the provisions of the Municipal Act and Procedural By-law 6746/07, in that
the matters to be discussed relate to personal matters about an
identifiable individual, including employees of the City; labour relations or
employee negotiations; litigation or potential litigation, including matters
before administrative tribunals affecting the City; and the receiving of
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
a) Director, Corporate Services & Treasurer and City Solicitor, Confidential
Report CS 52-08 Langley Utilities Contracting Ltd. V City of Pickering and
Veridian Connections
b) Confidential Presentation on the Proposed Joint Fire Services Dispatch
Centre - AiaxlPickerinQ
c) Confidential Memorandum dated December 3,2008 from the Chief
Administrative Officer and the Manager, Human Resources, with respect to
Compensation Study Phase" - Non-union Emplovees
d) Confidential Verbal Update from the Chief Administrative Officer with
respect to Personnel Matters
e) Appointments to Boards and Committees (Review of Applications)
IV) REPORTS - NEW AND UNFINISHED BUSINESS
a) Appointments to Boards and Committees
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V)
BY -lAWS
6-7
Council Meeting
Agenda
Monday, December 8, 2008
Council Chambers
4:00 pm
VI) CONFIRMATION BY-LAW
VII) ADJOURNMENT
Citq (J~
0'01
December 8, 2008
CONFIDENTIAL MATTERS
III) CONFIDENTIAL MATTERS
An In Camera meeting of Council has been scheduled in accordance with the
provisions of the Municipal Act and Procedural By-law 6746/07, in that the
matters to be discussed relate to personal matters about an identifiable
individual, including employees of the City; labour relations or employee
negotiations; litigation or potential litigation, including matters before
administrative tribunals affecting the City; and the receiving of advice that is
subject to solicitor-client privilege, including communications necessary for that
purpose.
a) Director, Corporate Services & Treasurer and City Solicitor,
Confidential Report CS 52-08 Langley Utilities Contracting Ltd. V
City of Pickering and Veridian Connections
b) Confidential Presentation on the Proposed Joint Fire Services
Dispatch Centre - Ajax/Pickering
c) Confidential Memorandum dated December 3, 2008 from the
Chief Administrative Officer and the Manager, Human Resources
with respect to Compensation Study Phase II - Non-union
Employees
d) Confidential Verbal Update from the Chief Administrative Officer
with respect to Personnel Matters
e) Appointments to Boards and Committees (Review of Applications)
** Restricted circulation with respect to Items b) c) and d). Copies provided
to the Mayor, Members of Council, Chief Administrative Officer, Directors,
City Clerk only.
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002
December 8,2008
REPORTS - NEW AND UNFINISHED BUSINESS
PAGES
2-5
a) APPOINTMENTS TO ADVISORY COMMITTEES
i) Accessibilitv Advisory Committee
Role is to advise Council on its accessibility plan and review selected site
plans and drawings for new building and development.
One Member of Council
Twelve Citizen Appointments (50% from the disabled community)
ii) Advisory Committee on Race Relations
Role is to provide guidance and advice to the City to promote the full and
equal access, opprtunity and participation of all citizens in the social,
cultural, economic and political affairs of the community and the City.
One Member of Council
Five Citizen Appointments
iii) Animal Services Committee
Role is to govern hearings of appeal under the Responsible Pet
Ownership by-law.
One Member of Council
Two Citizen Appointments
iv) Civic Awards Committee
Role is to review Civic Awards and approve successful applications for the
annual award ceremony. Mayor is an ex-officio member.
Three Members of Council
[one Member from each Ward]
v) Communities in Bloom
The Communities in Bloom Committee was established so that the City of
Pickering could participate in the Communities in Bloom Provincial
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Competition. There are no citizen appointments. Mayor is an ex-officio
member.
One Member of Council
vi) Heritaoe Pickerinq
Established under the authority of the Ontario Heritage Act for the purpose
of advising Council on means of conserving heritage properties and areas
to advise Council on programs to increase public awareness of heritage
conservation issues.
One Member of Council
Eleven citizen appointments.
vii) Livestock Valuer
Required to investigate livestock killed by dogs or coyotes and determine
the value of the livestock that have been killed.
One citizen appointment
viii) Pickerinq Museum Villaoe Advisory Committee
Role it to advise Council on matters related to the establishment,
management and maintenance of the Pickering Museum.
One Member of Council
Ten citizen appointments
ix) Rouqe Park Alliance
This agency has requested that one Member of Council and an alternate
be appointed as the Council's liaison to the Rouge Park Alliance.
One Member of Council and an alternate
x) Seaton Advisory Committee
The Seaton Advisory Committee provides advice to Council and staff with
respect to the planning and development of Seaton.
Three Members of Council
xi) Site Plan Advisory Committee
The Director, Planning and Development has been delegated the authority
to approve site plans. The Site Plan Advisory Committee was established
to provide the Director with political input on specific site plans. This
Committee meets every two weeks and three Members of Council are
appointed to this Committee.
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Three Members of Council
xii) Taxicab Advisory Committee
Taxicab Licensing by-law 6702/06 came into effect January 1,2007 and
created a permanent role for the Taxicab Advisory Committee.
One Member of Council
One citizen appointment
xiii) Veridian Corporation
To represent the City's interest on the Board of Directors of Veridian
Corporation. The City of Pickering is entitled to four members on the
Board of Directors of Veridian Corporation. The Merger Agreement with
the shareholders of Veridian Corporation provides that the Pickering
appointees shall be the Mayor or his designate and no less than one
person shall be a non-elected appointee.
The Mayor and the Clerk are authorized to execute the Nomination and
the Proxy and Designation of Shareholder Representative forms and any
other forms related to these nominations. Nominations will be presented
to the Board for approval.
Four appointments - one being the Mayor or his designate
xiv) Waterfront CoordinatinQ Committee
Role is to provide a forum for ongoing discussion amongst the various
groups, agencies, interests and individuals involved in projects and
initiatives along the waterfront, to help coordinate the implementation of
approved waterfront projects, to provide technical advice and assistance
on waterfront issues, to provide assistance in waterfront funding sources
and fund raising efforts.
Two Members of Council
Eight Citizen Appointments
**Committee of Adjustment
**Pickering Public Library Board
The Chief Administrative Officer advised that members had raise(j the issue of
appointments to the Committee of Adjustment and the Pickering Public Library
Board. Under the' Planning Act and the Public Libraries Act, the Committee
appointments are for the term of Council.
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**Fenceviewers/Property standards
As per Report CAD 07-08 approved by Council on November 17, 2008, the
appointments for the Fenceviewers/Property Standards Committee are deferred to
the new year pending the review of the new Fence by-law being presented on
January 14, 2009.
Citq o~
December 8, 2008
BY -LAWS
6916/08
Being a by-law to amend By-law No. 6167/03 for the purpose of
increasing the members of the Pickering Public Library Board.
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BY-LAW NO. 6917/08
Being a by-law to repeal By-law Number
6167/03 for the purpose of increasing the
members. of the Pickering Public Library
Board
WHEREAS pursuant to Section 9(1) of the Public Libraries Act, R.S.O. 1990, c. P.44, as
amended, a public library board shall be composed of at least five members appointed
by the municipal council;
WHEREAS the Council of the Corporation of the City of Pickering enacted By-law
Number 6167/03 on July 28, 2003; and
WHEREAS in a motion passed by the City of Pickering on November 17,2008, it was
recommended that the Board be comprised of ten members;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY
OF PICKERING HEREBY ENACTS AS FOLLOWS:
1. The City of Pickering Public Library Board shall be composed of ten members
appointed by the Council of the Corporation of the City of Pickering;
2. By-law Number 6167/03 is hereby repealed.
By-law read a first, second and third time and finally passed this 8th day of December,
2008.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
CORP0223-07/01