HomeMy WebLinkAboutCAO 07-08
Citq 01
REPORT TO 'J 1 2
EXECUTIVE COMMITTEE
Report Number: CAO 07-08
Date: November 10, 2008
From:
Thomas J. Quinn
Chief Administrative Officer
Subject:
Review of Appointments to Boards and Committees
- Council Direction December 14, 2006
Recommendation:
1. That Report CAO 07-08 of the Chief Administrative Officer be received;
2. That Policy ADM 040 for Boards & Advisory Committees, included as Attachment
# 1 to this report be approved;
3. That the Boards & Advisory Committees, included as Attachment # 2 to this report
be formally closed based on project completion, dissolution and/or inactivity;
4. That the Boards & Advisory Committees, included as Attachment # 3 to this report
be formally reconfirmed;
5. That the Public Library Board composition be increased by one member for a total
of 10 members effective December 1, 2008;
6. That the Advisory Committee on Race Relations composition be increased by two
community appointments for a total of five members and the Heritage Pickering
Advisory Committee be increased by three community appointments for a total of
eleven members;
7. That the term for the Property Standards/Fenceviewers be extended to December
31,2008 pending the outcome of a fence by-law review;
8. That a Special Meeting of Council (including an In Camera session) be held on
Monday, November 24, 2008 at 7:00 pm for the purpose of review and
appointment to Boards and Advisory Committees; and
9. That the City Clerk be directed to take the appropriate action.
Report CAO 07-08
Subject: Review of Appointments to Boards and Committees
l . --+-1 3
Date: November 10, 2008
Page 2
Executive Summary:
At the Special Meeting of Council held on December 14, 2006 for the purpose of
appointing various members of the community to advisory committees, the Chief
Administrative Officer, in conjunction with the City Clerk was requested to review all
advisory committees and report back after two years. All appointments at that time
were made with a term ending November 30, 2008, save and except the Library Board
and the Committee of Adjustment where legislation dictates the term of office.
Financial Implications:
There are no financial implications associated with the establishment of the advisory
committees.
Sustainability Implications:
In order to provide for a sustainable community, public participation, along with private
partnerships are encouraged. The creation and involvement of committees to garner
public response and input to matters of ongoing concern is paramount to a sustainable,
viable community.
Background:
Under the Municipal Act, municipalities can authorize the creation of various advisory
committees to assist Council on specific matters. All advisory committees are
established and appointed by resolution of Council. Their purpose is to advise Council
by providing recommendations on specialized issues, on a policy and/or operational
level, as set out in a mandate and Council approved work plans for each advisory
committee. Advisory committee members are appointed by resolution of Council and
serve at the pleasure of Council for a specified term, where statutory authority does not
state otherwise. The Mayor will remain as ex-officio of all committees of Council.
The existing Advisory Committees operate effectively but there is room for
enhancements in service delivery, such as approval of up to date standardized terms of
reference, handling of attendance/quorum and staff support to the Committees. Within
the current procedural by-law adopted in 2007, the following changes were made to
ensure the Advisory Committees had a formal reporting relationship with Council:
Report CAG 07-08
Subject: Review of Appointments to Boards and Committees
Date: November 10, 2008
Page 3
1 1 4
Excerpt of Procedural By-law No. 6746/07:
"12. g)
All Advisory Committees of Council are required to adhere to the general
terms. of reference for all advisory committees and at the first meeting
following a general municipal election, are required to adopt and approve
the specific terms of reference for the committee and forward to Council
for approval by no later than March following a municipal election.
h) All advisory committees are required to present a yearly work plan and
annual report on the status of the work plan to Council."
The formal adoption of the terms of reference by this term of Council has only been
completed by the Heritage Pickering Advisory Committee. With this new term of
appointments, the City Clerk will provide the template to the staff liaisons for
coordination and completion of the terms of reference; which will be submitted to
Council early in 2009 for formal approval. This has also been enhanced and articulated
within Policy ADM 040. Most Committees were effective in completing their work plans
and annual report, however, as part of our process improvements associated with the
Accountability and Transparency Policy, the City Clerk will coordinate and submit all
reports and work plans on an annual basis within one summary report.
It is proposed within Policy ADM 040 that any committees established in the future be
prepared using a standard terms of reference. A copy of the standardized template
(which was utilized by the Heritage Pickering Advisory Committee) has been included
as Attachment # 4 to this report for reference purposes.
Staff's role on committees will be in the form of support with each committee being
assigned a "lead department" that will be responsible for ensuring there is staff
representation from the respective department to provide expertise on various matters
related to the mandate of the respective committees. With the exception of the statutory
committees, the committees have no authority to direct staff and any recommendations
requiring implementation, reports or staff actions must first be considered by Council
before any action by staff may be taken.
The Library Board has also requested an increase in their Board composition, with the
following resolution being passed at their September meeting:
"Section 12.9, Board Composition
Res. # 60.08
Moved by M. Midolo
Seconded by J. Lucas
THA T the Board request Council to appoint one additional member to the
Library Board, for a total of ten members.
CARRIED"
Report CAD 07-08
Subject: Review of Appointments to Boards and Committees
, , 11 5
Date: November 10, 2008
Page 4
This request has been included as recommendation # 5 to this report.
The Property Standards/Fenceviewers existing appointment should be extended to
December 31,2008 at this time. As part of our regulatory by-law review, the fence by-
law is currently under review and the revised by-law will be presented at the December
8, 2008 Executive Committee meeting. The by-law may make changes to how fence
disputes are handled; therefore, we are recommending no appointments to this
Committee until after a review of the report in December.
The Advisory Committee on Race Relations and the Heritage Pickering Advisory
Committee have also requested an increase in their membership due to the volume and
variety of the work being handled by the Committees. Race Relations is requesting an
increase of two community appointments and Heritage Pickering is requesting an
increase of three community appointments.
Attachments:
1. Policy ADM 040-08.
2. Boards & Advisory Committees [Committees to be Closed].
3. Appointments to Advisory Committees - Master Listing.
4. Standardized template for Terms of Reference.
Prepared By:
-'~ ch. L ~JC'oJ"
Debi A. Wilcox
City Clerk
T 0 as J. Quinn
Chief Administrative Officer
Recommended for the
Pickering City 0
of
II
Attachment NO.1 to
Report CAG 07-08
CITY POLICY
'1 1 6
Policy Title: BOARDS & ADVISORY COMMITTEES OF COUNCIL Policy Number:
ADM 040
Reference: Date Originated: Date Revised:
Municipal Act Procedural By-law November 10, 2008 Month, Date, Year
Approval: Chief Administrative Officer Point of Contact: City Clerk
Policy Objective
The purpose of this policy is to identify a process for establishing Boards and Advisory
Committees of Council; requirements for maintaining and supporting their work; and the
coordination of the appointment and advertising process through the City Clerk and
Clerks Division. It excludes external bodies and local boards not established by Council
and internal, working groups of an administrative nature.
This policy supplements the City of Pickering Procedural By-law 6746/07. Boards and
Advisory Committees, including Staff liaisons, shall be subject to the provisions of the
Procedural By-Law.
Index
01 Definitions
02 Implementation Procedure - Classification of Boards and Advisory Committees
03 Establishment of Boards and Advisory Committees
04 Ongoing Review of Boards and Advisory Committees
05 Terms of Reference
06 Appointment Process and Advertising for Board/Advisory Committee Members
07 Resignation/Dismissal Process
08 Absentee Requirements
09 Orientation Sessions
10 Meeting Structure, Agenda and Minute Formats
11 Access to Meetings
12 Provision for Accessibility and Diversity
13 Pecuniary Interest
14 Budget/Financial Reporting
15 Remuneration & Expenses
16 City Policies and Procedures
'11 7
01 Definitions:
Not applicable.
02 Implementation Procedure - Classification of Boards and Advisory
Committees:
02.01
02.02
Where the municipality makes appointments to bodies of its own
creation and to outside bodies when requested to do'so, such
appointments shall be citizen appointments, except in those
situations where the municipality has a direct financial involvement,
in which case Council shall determine whether or not it will appoint
citizen and/or Council Members to such bodies. Council, under
certain circumstances, may deem it necessary for Council
representation on some Boards and Advisory Committees.
Generally Boards and Advisory Committees may be either ongoing
or a task force. Ongoing provides recommendations, advice and
information to Council on an ongoing basis on specific municipally-
related matters that relate to the mandate of Boards and Advisory
Committees as set out in the Terms of Reference, established by a
confirming by-law. They may include some of the following:
a) Advisorv - includes bodies authorized by Municipal
Council to provide input on a discretionary basis and advice
to Council on a particular matter, or undertake special
projects as assigned.
b) Mandatorv - where a Provincial Statute prescribes the type of
appointments to be made by the municipality to a given body,
the Statute be complied with;
c) Local Boards - means a school board, municipal service
board, transportation commission, public library board, board
of health, police services board, planning board, or any other
board, commission, committee, body or local authority
established or exercising any power or authority under any
general or special Act with respect to any of the affairs or
purposes, including school purposes, of a municipality;
d) External Bodies - separate special purpose bodies that have
a substantial amount of authority over their own operations.
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 2 of 10
'1 1 8
e) Appeals Committee - hears and deals with appeals and/or
minor variances to City By-laws.
02.03 Task Forces assist in the short-term study and analysis of a specific
municipally-related issue, as defined in the Terms of Reference,
established by confirming by-laws. They may include staff
representation as well as representation from external bodies.
03 Establishment of Boards and Advisory Committees:
03.01 Boards and Advisory Committees are proposed by resolution of
Council and established by a confirming by-law. Each By-law shall
incorporate the Terms of Reference for the specific Board/Advisory
Committee. Prior to Council's establishment of any Board or
Advisory Committee relevant director(s) shall submit a report to
Council including the following information:
a) Inventory of previous and existing activities related to the
matter, including public consultation initiatives;
b) Suggested types of public consultation;
c) Board/Advisory Committee Terms of Reference;
d) Membership composition and level of expertise or
specialization required by committee members for the
selection process;
e) Orientation, training and facilitation needs.
04 Onaoina Review of Boards and Advisorv Committees:
04.01 Early in a new Council term, Council shall review all Boards and
Advisory Committees. The City Clerk and the Senior Management
Team shall assist in this effort by providing an overview of all
Boards/Advisory Committees, including, but not limited to, the
following:
a) A list of Boards/Advisory Committees by name and type;
b) Summary of mandates, goals and objectives for each
Board/Advisory Committee;
c) Achievements and challenges for each Board/Advisory
Committee;
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 3 of 10
'1 1 9
d) Recommendations on the future direction of each
Board/Advisory Committee and its structure in general;
e) Review and recommendations on the reporting and
functional relationships of Boards/Advisory Committees in
general.
04.02 The Terms of Reference of each Advisory Committee shall be
reviewed on an ongoing basis by relevant staff in order to ensure
that the Terms of Reference, the need for and the roles of each
Advisory Committee remains relevant and appropriate.
04.03 If a Board or Advisory Committee is to be disbanded, a final report
on the Board/Advisory Committee activities and reasons for
disbandment shall be presented to Council for approval.
05 Terms of Reference:
05.01 The terms of Reference will be established in accordance with the
template included as Appendix I to this policy.
06 Appointment Process and Advertisina for Board/Advisory Committee
Members:
06.01 Where a Provincial Statute prescribes the type of appointments to
be made by the City to a given Board or Advisory Committee, the
Statute shall be complied with. Where the City makes
appointments to Boards/Advisory Committees of its own creation
and to outside bodies when requested to do so, such appointments
shall be citizen appointments, except in circumstances where the
City has a direct financial involvement, in which instance Council
shall determine whether or not it will appoint citizens and/or Council
Members to such bodies.
06.02 Vacancies for citizen appointments shall be publicly advertised in
the local newspaper and on the City of Pickering website. To apply
to serve as a volunteer on a City Board or Advisory Committee,
interested individuals shall be invited to apply and submit an
Application. Applicants should be 18 years of age, a resident or
municipal taxpayer in Pickering. These appointments enable local
citizens from various backgrounds to participate in local government
and voluntarily give their time and expertise to help formulate the
direction of certain programs.
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 4 of 10
'120
06.03 Generally, the duration of Board/Advisory Committee appointments
are the same as the term of Council, however staff may recommend
that the terms for specific Board/Advisory Committee appointments
be staggered to ensure experience and consistency in following the
Board/Advisory Committee's goals and mandate. While
appointees may serve on more than one Board/Advisory
Committee, Council shall give first consideration to individuals who
are not already appointed to another Board/Advisory Committee.'
06.04 The following process, coordinated by the City Clerk and Clerks
Division, will generally be followed in initiating the recruitment,
selection and appointment process:
a) Upon Council passing a resolution to establish a
Board/Advisory Committee, the City Clerk, in consultation
with the relevant department and Staff Liaison, will advertise
Committee vacancies in the local newspaper and on the City
website, making note of the mandate of the Committee, a
brief statement of the role and responsibilities of Committee
membership, duration of term, level of commitment,
application process and contact information.
b) Applicants shall be required to complete and submit to the
City Clerk an application form, available from the Clerk's
office and the City website. Once the applications have
been reviewed by staff, a, report recommending selected
appointees will be prepared for approval by Council. All
applications received shall be forwarded to Council with the
staff report.
c) The Clerks Division, on behalf of Council, shall send out
confirmation letters to new Board/Advisory Committee
appointees and advise of their staff liaison and any other
relevant contacts.
07 Resianation/Dismissal Process:
07.01 Board/Advisory Committee members wishing to resign their
appointment shall submit a letter of resignation which shall be
forwarded as soon as possible to the City Clerk. Upon acceptance
of the resignation, the City Clerk in consultation with the Staff
Liaison will initiate the aforementioned appointment process to fill
the vacancy.
07.02 Council, at its discretion can dismiss any Board/Advisory
Committee in its entirety or any member thereof at any time.
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 5 of 10
1 21
08 Absentee Requirements:
08.01 If any Board/Advisory Committee member is absent from three
consecutive meetings, without justification, the Chair of the
Committee, in consultation with the staff liaison, will ask the
member whether or not they wish to attend meetings and remain on
the Committee or resign.
09 Orientation Sessions:
09.01 Orientation sessions shall be conducted for new Board/Advisory
Committee appointees and for interested returning Board/Advisory
Committee appointees at the beginning of each Council term. All
Board/Advisory Committee members benefit from orientation. The
sessions identify goals, objectives and work plans. Further
sessions may be conducted for appointees during the Council term,
as required. Orientation manuals will be distributed to all members
of the Committee for reference purposes. Each Board/Advisory
Committee manual shall include the following information:
a) Establishing Resolution/Confirming By-law for
Board/Advisory Committee and Terms of Reference
b) Mandatory Statutes (i.e. Ontarians with Disabilities Act)
c) Procedural By-Law
d) City Organizational Structure
e) Member Contact Information
f) Council Members Contact Information
g) Relevant City Policies & Procedures affecting Board/Advisory
Committee members.
h) Committee Relationship to Council
i) Staff Support
10 Meetina Structure. Aaenda and Minute Formats:
10.01 Meeting structure, agenda and minute formats should meet the
needs of Individual Boards/Advisory Committees, while ensuring
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 6 of 10
'1 22
consistency, completeness and accountability. A Board/Advisory
Committee may choose to follow a more informal procedure and
allow for a consensus approach to discussion. It is recommended
that the following components be included in Agendas, where
specific subject items are described in each component.
a) Date, time, location of meeting
b) Members present (include office, i.e. Chair, Recording
Secretary)
c) Members absent/regrets
d) Disclosure of Pecuniary Interest
e) Approval of previous minutes
f) Presentations/Deputations
g) General Business and Reports
h) Correspondence
i) Other Business
j) Closed Session
k) Next meeting
I) Adjournment
10.02 It is recommended that the Board/Advisory Committee minutes
briefly outline the substance of each of the agenda items discussed
during the meeting, including actions taken and .recommendations
by motion. Motions shall not be required to be seconded. The
minutes shall be forwarded as soon as possible following the
meeting to the City Clerk in order to present them to Council as
information on a timely basis. Staff will be required to prepare a
report for any recommendation of a Board/Advisory Committee
requiring action by Council. Minutes of all meetings must be
recorded.
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 7 of 10
'1 23
11 Access to Meetings:
11.01 Except as provided in this section, all meetings shall be open to
the public and the media and Board/Advisory Committee Minutes
shall be available upon request. The Chair or presiding Officer
may expel any person for improper conduct at a meeting. A
meeting may be closed to the public if the subject matter being
considered is:
a) the security of the property of the municipality or local board;
b) personal matters about an identifiable individual, including
municipal employees or local board members;
c) a proposed or pending acquisition or disposition of land by
the municipality or local board;
d) labour relations or employee negotiations;
e) litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality;
f) the receiving of advice that is subject to solicitor-client
privilege; including communications necessary for that
pu rpose;
g) a matter in respect of which the board or committee may hold
a closed meeting under the authority of another Act.
h) for the purpose of educating or training the members, subject
to the condition that no member discusses or otherwise deals
with any matter in a way that materially advances the
business or decision-making of the committee.
11.02 Before holding a Meeting or part of a Meeting that is to be closed to
the public, the Board/Advisory Committee shall state by Resolution:
a) the fact of the holding of the Closed Meeting;
b) the general nature of the matter to be considered at the
Closed Meeting.
c) in the case of a meeting for educational or training purposes,
that it is closed for that purpose as well.
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 8 of 10
1 24
11.03 All deliberations while in Closed Session shall remain confidential
unless otherwise approved by Committee in Open Session.
12 Provision for Accessibilitv and Diversitv:
12.01 Adequate provision shall be made by the Chair of the
Board/Advisory Committee and relevant staff to ensure that meeting
locations, agenda and minute formats, communications and
conduct of meetings be accessible, to ensure maximum
participation and quality customer service. Reference may be made
to the provisions of the Ontarians with Disabilities Act, and similar
legislation, policies and guidelines. Membership that reflects the
diversity of the City community will be encouraged in the
recruitment, selection and appointment process.
13 Pecuniary Interest:
13.01 If a Committee member has a pecuniary interest in any.matter and
is, or will be, present at a meeting at any time at which the matter is
the subject of consideration, the member:
a) shall, before any consideration of the matter, at the meeting
verbally disclose the interest and its general nature.
b) shall not, at any time, take part in the discussion of, or vote
on, any question in respect to the matter; and
c) shall leave the meeting and remain absent from it at any time
during consideration of the matter.
14 BudaetlFinancial Reportina:
14.01 Boards/Advisory Committees may make requests for budget
allocations through their staff liaison in advance of the City's annual
budget process. All related revenue and expenditure transactions
will follow Council approved policy. Requests must relate to specific
activities approved in the Board/Advisory Committee's mandate and
work plan. Requests shall be submitted by the appropriate
department head for consideration in the City's budget review.
15 Remuneration & Expenses:
15.01 In accordance with Section 284(3) of the Municipal Act, if, in any
year, the Committee pays remuneration or expenses to one of its
members who was appointed by Council, the Committee shall on or
before January 31 in the following year provide to the Treasurer an
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 9 of 10
'1 25
itemized statement of the remuneration and expenses paid for the
year.
16 City Policies and Procedures:
16.01 Board and Advisory Committee members shall adhere to the
policies and procedures of the City of Pickering.
Appendix 1 - City of Pickering Boards and Advisory Committees. of Council
Organizational Structure
Policy Title: Boards & Advisory Committees of Council
Policy Number: ADM 040
Page 10 of 10
Attachment NO.2 to '1 2 6
Report CAO 07-08
BOARDS AND ADVISORY COMMITTEES
Committees not Active/To be Closed
. Ajax/Pickering Transit Authority
Due to the MOU no longer valid, appointments are now deemed redundant.
. Durham West Arts Centre Board
No re-application for a member of Council to be appointed to this board was
received in 2006, therefore it should be removed from our active listing.
. Pickering/Ajax Citizens Together (PACT)
No re-application for a member of Council to be appointed to this board was
received in 2006, therefore it should be removed from our active listing.
· PickeringlAjax/Whitby Joint Animal Services Board
Due to the Terms of Agreement being no longer valid, appointments are now
deemed redundant.
. Social Development Council
No re-application for a member of Council to be appointed to this board was
received in 2006, therefore it should be removed from our active listing.
. Winterfest Committee
This Committee was established by Resolution # 12/98 passed on January 19,
1998 and was originally known as the Festival of Lights Committee. The
Committee was established with the appointment of three members of Council and
that public involvement and participation in the committees may be determined by
the committee. There have been no appointments to this Committee since 2004.
I t.
127
APPOINTMENTS TO ADVISORY COMMITTEES
MASTER LISTING
Attachment NO.3 to
Report CAO 07-08
Councillor Mclean
from December 1, 2006
to March 31,2008
Councillor Littley
From April 1 ,2008 to
Jul 31,2009
Councillor Johnson
from August 1 , 2009 to
December 31,2010
1
2
'1 28
'1 29
'1 30
Duffins & Carruthers Creek Watershed Task Force
Mandate:
To assist with the preparation of a Watershed Management Plan for the Duffins
and Carruthers Watershed.
Designated Department Responsible:
Not applicable.
. Membership:
2 Council appointment
Mayor as ex-officio
Meeting Day/Time:
As required.
4
5
1 32
'133
7
134
I " 1 3
9
Attachment No.4 to
Report CAO 07-08
Terms of Reference
'1 36
1.0 Enablinq Leqislation
1.1
1.2
2.0 Responsibilities
3.0 Composition
3.1 The Committee shall be comprised of ( ) citizen appointments and
) member of Council.
4.0 Committee Chair
4.1 The Chair shall be elected by a majority of committee members for a one
year term at the first meeting of each calendar year. An individual shall
only act as a Chair for a maximum of two consecutive years unless the
committee determines otherwise with the unanimous consent of its
membership.
4.2 The Chair's role is to provide guidance and leadership to the committee in
the completion of its mandate.
4.3 The Chair shall ensure that decorum is maintained at each meeting and
that the rules of procedure (as per Procedural By-law 6746/07) are
observed.
5.0 Vice-Chair
5.1 The Vice-Chair shall be elected by a majority of committee members for a
one year term at the first meeting of each calendar year.
5.2 An individual shall act as Vice-Chair for a maximum of two consecutive
years.
5.3 The Vice-Chair acts in the Chair's absence and assumes the roles and
responsibilities of the Chair.
- 1 -
Attachment NO.4 to
Report CAO 07-08
T~r;.Qls of Reference
"I ~ I
6.0 Councillors
6.1 A member of Council is appointed to the Committee to
fulfill the responsibility of acting as a liaison between Council and the
Committee; respond to Committee members' questions; interpret
Council's direction to the committee; provide updates on Committee
activities to Council and to provide updates on Council activities to the
Committee.
7.0 Committee Members
7.1 Committee members shall contribute time, knowledge, skill and expertise
to the fulfillment of the committee's mandate; research issues relevant to
their committee's mandate as required; work with staff to implement
Council's decisions relevant to the Committee's mandate and commit to
attending regular meetings during the year.
7.2 The appointment of a citizen member to a committee shall be rescinded
should the member be absent from three consecutive meetings or absent
from over 50% of the meetings in one year, unless excused by the
Committee due to extenuating circumstances. The City Clerk shall
maintain the master record of member attendance.
7.3 Where a vacancy occurs in the Committee for any reason, Council shall
by resolution appoint a person qualified to hold office for the remainder of
the term for which his/her predecessor was appointed.
8.0 City Staff
8.1 The Clerks Division will provide administrative support staff that shall:
. Distribute the agenda
· Notify members of upcoming meetings
· Address administrative duties including correspondence, reports,
presentations etc.
. Record and circulate minutes
. Follow up on committee issues.
8.2 The shall act as subject matter experts and
provide information to assist the committee in reaching decisions. The
may assign a staff member as a resource to provide
information to the committee.
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Attachment NO.4 to
Report CAO 07-08
Terms of Reference
'1 38
9.0 Reportinq
9.1 The Committee will provide an annual report at
year end to Council to communicate its activities in the preceding year and
to set goals for the coming year.
9.2 The Committee will provide an annual workplan
for consideration by Council in fulfilling its statutory mandate.
10.0 Meetinqs
10.1 The
Committee shall meet on
at
10.2 A meeting schedule is
11.0 Conflict of Interest
11.1 Committee members are deemed not to have pecuniary conflict of interest
in that they have no decision making ability. However, members should
be cognizant of any perceived conflict in terms of issues, which may serve
to benefit them personally. Members shall not use their status on
committees for personal or political gain.
12.0 Budqet
12.1 shall be responsible for the Committee
budget, which shall be submitted annually in accordance with established
City budget guidelines.
12.2 The will present a draft budget for review by the
Committee on an annual basis, prior to submission to the Chief
Administrative Officer for approval.
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