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HomeMy WebLinkAboutOES 37-08 Cillf o~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 37-08 Date: November 10, 2008 I, I From: Everett Buntsma Director, Operations & Emergency Services Subject: Dunbarton Indoor Pool Renovation Project - Tender No. T-17-2008 File: A-1440 Recommendation: 1. That Report OES 37-08 regarding T-17-2008 for the Dunbarton Indoor Pool Renovation Project be received; 2. That Council ratify the approval by the Chief Administrative Officer during Council's summer recess of proposal no. RFP-4-2008 for the supply of energy ventilation and pool dehumidification systems for the Dunbarton Pool; 3. That Tender T-17-2008 submitted by BWK Construction Company Ltd., at a cost of $1,782,900 (PST and GST included) be accepted; 4. That the total gross project cost of $1,995,000 (GST included) and a net project cost of $1 ,900,000 including the tender amount and other associated costs be approved; 5. That Council approve the re-allocation of the Federal Gas Tax funds associated with the 2008 capital project for the Frenchman's Bay - Master Plan Phase One (5410.0805.6182) and that these funds be re-submitted in the 2009 Capital Budget; 6. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $1,000,000, as provided for in the 2008 approved Capital Budget, to be funded from Federal Gas Tax Reserve Fund; b) the sum of up to $500,000, as provided for in the 2008 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding fifteen (15) years, at a rate to be determined; c) the additional project costs estimated to be $400,000 be funded from the Federal Gas Tax Reserve Fund ($200,000) and from the funding the City will receive from the "Investing in Ontario Act, 2008" ($200,000) including any additional unanticipated costs; Report OES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project Page 2 2 8 I It . d) the annual repayment charges in the amount of approximately $49,800 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, 'and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, Infrastructure Ontario - OSIFA Loan Program, or a financial institution offering long term financing under similar terms and conditions; g) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; 7. That the draft by-law attached to this report be enacted; and 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The Dunbarton Indoor Pool Renovation Project was approved by Council in the 2008 Capital Budget for the amount of $1,500,000. As an integral part of this project, and in order to expedite delivery of the required mechanical equipment, RFP-4-2008 was approved on August 7, 2008 in the amount of $277,000 plus GST to allow Engineered Air to commence the fabrication. The existing roof structure at Dunbarton Pool has reached the end of its useful life cycle, and the existing structural components are showing signs of failure. This needs to be repaired as soon as possible in order to protect the integrity of the facility. As well as the structural degradation, the internal mechanical, ventilation, filtering and dehumidification systems have also reached the end of their useful life cycle and need replacement. CORP0227-07/01 revised ReportOES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project 29 Page 3 The successful bidder is BWK Construction Company, with a bid of $1,698,000 (net of GST). Adding additional costs for consulting, miscellaneous and contingency translates to a final estimated cost of $1,900,000 (net of GST). The approved Capital Budget for this project is $1,500,000 resulting in an additional capital requirement of $400,000. The additional costs will be funded from two sources: 50% from Federal Gas Tax Funds and 50% from the funds the City will receive from the "Investing in Ontario Act, 2008". When the City prepared its 2008 Capital Budget, it utilized 100% of the available 2008 Federal Gas Tax funding. Staff have become aware that the Frenchman's Bay Master Plan Projects - Phase 1 funded 100% from Federal Gas Tax funding will be delayed this year. This project is delayed mainly due to Provincial staff concerns that are being addressed by City staff. Therefore staff are recommending that this project be re-budgeted in 2009 and that the 2008 Federal Gas Tax funds originally allocated to this project (Frenchman's Bay) now be transferred to fund the portion of the additional expenditure attributable to the Federal Gas Tax portion of the Dunbarton Pool project. As a result of other funding being available, awarding of this contract will have no financial impact on the 2008 Capital Budget. It is evident by the small spread between the three low tenders, that the low bid reflects the real cost given the current economy and market trends. It is recommended that the low tender be accepted and Council adopts the revised funding strategy for this project. Financial Implications: 1. TENDER AMOUNT T-17-2008 GST Total including GST GST Rebate Total $ 1,698,000 84.900 1,782,900 ( 84.900) $ 1,698,000 2. APPROVED SOURCE OF FUNDS Culture & Recreation Ca ital Bud et Location Project Code Dunbarton Indoor 5713.0804.6181 Pool Renovation 5713.0804.7505 Project Source of Funds 15 year debt Federal Gas Tax Budqet 500,000 1.000,000 Required 500,000 1.000.000 Funds Available 1,500,000 1, 500,000 CORP0227 -07/01 revised Report OES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project Page 4 30 3. ESTIMATED PROJECT COSTING SUMMARY Associated Costs T -17 -2008 - Dunbarton Indoor Pool Renovation Project Consultant Fees Tender & Miscellaneous Costs Construction Contingency Total Project Costs GST Total Gross Project Cost GST Rebate Total Net Project Cost $1,698,000 150,000 2,000 50,000 1,900,000 95.000 1,995,000 (95,000) $1,900,000 4. Project Costs under/(over) Approved Funds ($400,000) 5. FINANCING FOR OVER-EXPENDITURES Federal Gas Tax "Investing in Ontario Act, 2008" Provincial Grant $200,000 200.000 $400,000 The Director, Corporate Services & Treasurer has provided the funding recommendations and concurs with this report. Sustainability Implications: The existing roof structure and mechanical systems have reached the end of their useful life cycle, and currently are experiencing failure in several key areas. As a result of roof leaks, the brick veneer and structural elements are also experiencing failure and will need total replacement if not repaired soon. Replacement of the roof will resolve the leakage issues and improve the insulation factor, thus resulting in the reduction of maintenance costs. Background: Tenders have been received which closed on Wednesday, October 8, 2008 for the Dunbarton Indoor Pool Renovation Project. An advertisement was placed in the Daily CORP0227-07/01 revised Report OES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project 31 Page 5 Commercial News and on the City's website. Fourteen (14) companies picked up a tendering package. A mandatory site visit was held on Monday, September 29, 2008 and fifteen (15) general contractors attended of which seven (7) bidders responded and submitted a bid for this project and one (1) was unable to bid at this time. One (1) addendum was issued during this tender call. Our consultant, TSH Architects Ltd. (TSH) has undertaken the necessary reference checks related to the general contractor and their sub-contractors, and are recommending acceptance of the low bid, being BWK Construction. BWK Construction is currently working for the City of Pickering on the Recreation Complex Expansion. The consultant's letter also provides an explanation of the higher than expected construction costs. The bidding summary is attached. It is evident by the small spread between the three low tenders, that the low bid reflects the true cost given the current economy and market trends. It is recommended that the low tender be accepted and that Council adopts the revised funding strategy for this project. BWK Construction provided three (3) references; one being the City of Pickering as they are currently working on the Recreation Complex Expansion. Staff have no concerns recommending BWK Construction as they were a pre-qualified contractor previously and all references were checked. TSH's original budget estimate for this work was approximately $1,500,000. The majority of the cost increases can be attributed to the following items: · significantly more structural work is required to reinforce the mechanical room floor and adjacent roof areas to carry the weight of the new mechanical equipment · a new electrical service has to be brought in from the adjacent high school · existing light fixtures in changerooms need to be replaced · additional privacy change cubicles need to be added · four de-stratification fans to the Natatorium need to be added · handicapped lift to pool deck needs to be added · revisions are required to the gas service and an allowance has been included in the tender for this work · a number of existing conditions involving locations of pipe chases have been encountered requiring additional scope to deal with them · ceilings in washrooms and showers were not originally planned to be replaced,' however replacement will be necessary due to work in the mechanical penthouse · the tender for the supply of the mechanical equipment is slightly higher than originally budgeted for CORP0227-07/01 revised Report OES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project Page 6 32 , . The Dunbarton Indoor Pool operates seven (7) days per week, starting as early as 5:00 am and ending at 10:30 pm. Users of the facility include: 1. Pickering Swim Club 2. Durham Board of Education 3. Learn to Swim Programs 4. Masters Swim Club 5. Female Only Swim 6. Public Swimming Program 7. Durham Synchro 8. Pickering Dragonboat The Learn to Swim Programs alone have a total of over 700 participants, including 100 children in leadership programs that feed into our staff complement. Revenues from Learn to Swim lessons were approximately $256,000 in 2007 and other revenues from rentals, admissions and memberships was $115,000. It is important to note that, even through the cost on this project has increased; the overall cost of undertaking the. renovations is still far cheaper than the alternative of building a new facility, the cost of which would also include demolishing the old one. For comparison purposes, the cost of a total reconstruction of the existing pool facility on the same site was estimated to be approximately $7.8 million by our consulting and the cost a new small community centre with a pool was estimated to be $11.7 million excluding land and site development costs. A copy of this report is attached for information purposes. In May of this year, the Provincial Government passed the "Investing in Ontario Act, 2008" that allows the Province to allocate a portion of its surplus to address the Province's accumulated deficit and to fund municipal capital projects. Under this Act, the Province is going to allocate $1.1 billion to municipalities of which Pickering's share is $3,912,526. Ontario Regulation 277/08, made under the "Investing in Ontario Act," confirms that the funds can be used for capital expenditures. Due to the complexity of the project, and the ancillary need to provide a facility changeroom as part of the renovations, the total project cost is over the approved budget by the amount of $400,000. In addition, whenever a renovation OCCbJrs for a building that is over thirty-five years old, there is a small possibility that there may be additional unanticipated costs. If these additional costs occur, amounts exceeding the $50,000 construction contingency identified will be funded from the City's "Investing in Ontario" funds. CORP0227-07/01 revised Report OES 37-08 November 10, 2008 SUb~~: Dunbarton Indoor Pool Renovation Project Page 7 The Health & Safety Policy, Workplace Injury Summary Report, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by BWK Construction has been reviewed by the Coordinator, Health & Safety and is deemed acceptable. In closing, staff recommends the award of this contract to BWK Construction. This report has been prepared in conjunction with the Manager, Supply & Services and the Senior Financial Analyst. Attachments: 1. Supply & Services Memorandum dated October 14, 2008 2. Facilities Operations Memo dated August 5, 2008 3. Consultant's Report (TSH) dated October 15, 2008 4. Consultant's Memo (TSH) dated January 17, 2008 5. By-law to authorize the Dunbarton Indoor Pool Renovation Project and the issuance of debentures in the amount of $500,000. Prepared By: didJ Approved/Endorsed By: Tony Prevedel Division Head Facilities Operations Approved/Endorsed By: ~~ "-~,~ Gillis Paterson Director, corPR.....r rate Services & Treasurer i \ CORP0227-07/01 revised Vera A. Felgemacti , CPP, CPPO, CPPB,j PM, CMM III Manager, Supply &"Services Report OES 37-08 November 10, 2008 Subject: Dunbarton Indoor Pool Renovation Project Page 8 34 TP:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Co /I CORP0227-07/01 revised CiuJ o~ ATTACHMENT#J._..... TO REPORT# (.1[::; ."J__S/-O g / of~ MEMO I II ,. To: Tony Prevedel Division Head, Facilities Operations October 14, 2008 From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender for Dunbarton Indoor Pool Renovations Tender No. T - 17 - 2008 Tenders have been received for the above project by the closing date of October 8, 2008. Ten bidders were invited to participate. An advertisement was placed in the Daily Commercial News and on the City's Website. Fourteen (14) companies picked up a tendering package for a non- refundable fee of $100.00. A mandatory site visit was held on Monday, September 29,2008 and 15 general contractors attended of which eight (7) bidders responded and submitted a bid for this project and one (1) unable to bid at this time. One (1) addendum was issued during this tender call. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. SUMMARY PST included, GST included BWK Construction Charterhouse Pro'ects Inc. J.J. McGuire General Contractors A-Plus Contractors Ross Clair Contractin Tasis Contractors Inc. Ga Com an Limited D.J. McRae Contracting $1,782.900.00 $1,800,750.00 $1,857,450.00 $2,092.650.00 $2,225,475.00 $2,257,500.00 Unable to Bid Automatic rejection - Bid deposit not sufficient. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 9(d), IB Item 18, 19" 20; TS Item 1, 2, 3. $1,782.900.00 $1,800,750.00 $1,857,450.00 $2,092.650.00 $2,225;475.00 $2,257,500.00 t\TTACI1MENT#_L..u. TOREPORT# OES .":j'l-oi) , -' '- P-ursuant t~ Information to Bidders Item 21 ~the ~~g will ber~9uElste9 ofthe..I?IJV. bidd~rfor y?urL~vi.ew8~ri8~th.El evaluation stage of this tender call.f?l~qseCldvif)~wlierlyouwif)hustQ prQqggdvvitli~hif)tasl<.. ' " . 3 6 (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 30, Form FT-2 Include the following items in your Report to Council: (a) if items (a) through (h) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience BWK Construction Company Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of BWK Construction Company Ltd. is not acceptable; and (i) related comments specific to the project. TSH Architects Ltd.' as the consultant on this project will be reviewing submissions and making recommendations to you. The consultant should also review all submittal information ~~S~9?n..t~~8Elringinstructions . qYringlhg.gvClIUCl~iQn, please contact a member of Supply & Services as soon as possible. . Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If ~u require further information, please feel free to contact me or a member of Supply & SerVices. . ~ . ..i\.;r \;~ra A. Felgemacher vf Attachments October 8, 2008 Tender No. T-17-2008, Dunbarton Indoor Pool Renovations Page 2 APlus General Contractor t ._"s Clair Contracting Tasis Contractors Inc. BWK Construction J.J. McGuire General Contractors Charterhouse Projects Inc. .J. McCrae Contracting Ltd. CITY STAFF PRESENT &~~/J CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED Tender Description: Dunbarton Indoor Pool Renovations Tender No. T-17-2008 Attended Mandatory Site Visit YES I /o~ - YES I /oOZ - y~% YES /0 ~ - YES I I~~ - YES I /O't - ~1. YES Date: Wednesday October 8, 2008 Agreement to Bond i/" ~ r- /' "".. ~ Time: Approx.2:15pm BIDDER'S SIGN IN Addenda No. 1 Acknowledged ,/' 001 c-' ( ~0'1~b5D. .~-n,l1-~ ,/ ~ o. ~~.2..s:,~7S:- 0/ .- $~~S35"DO ,,/ .t>~ 732.;'7100 v ~ -j 3 5 7) ~S-O V" ~ I FOO..J 75"0 "/ . /' Unable to bid OTHER {)'" J~uJl/l !/ ' eD .... II"" eN -.....,J :r... ~ --I )> n - 1t I - ! 9... ;u rr; '"0 ;c> -4 +t ;~ !0.J "q 6- ~ -B ~-o.. .jJ:n 3 . ~ AlSuFr/c.lSl r .' CiUf 0# ~ ATTACH ME NTt+_::?:':- J of Tc; REPORT#l~~ 3'7 -CO J \.: )V~"f'r-.. ~ ' 38 MEMO To: Thomas J. Quinn Chief Administrative Officer August 5,2008 From: Tony Prevedel Division Head, Facilities Operations '.. .....~,.'~~~~iB~lm'''....''\ .....-..--.-__..._ . '.' ;'\. '... .' . ..~.~.,.~.l L~~{=.- . ~ ),:.fY1:?......f.9 p.':L..fifi r.:u L.A TE TO. ~. ~ f\.qvnR I' CO' 'NelLi ..,..f ...':. ;'.:~~;:,~---~~.--t-,_.,..~~_....~....~~.L_._~._~~-~~~ ; COUNCIL PK(i l I ClIO IVlGMT COI\.~ '; J;.m;'~.~Ti::~~!~~~':~'::l'='~h~f~~f; S~~TAi~~1 0~~{{tl;'"!%ijy.'.~;I~~.r~~~f~I:~~~~~':="-'[ 1.;tr;~.i:~..i.;E.E.. .....+_...H.;.,~:i;F:::;,T!~.~~;:~:;~. [ · ;,'.': ......_"..T~l\;\~~~\~~:~-f9.:; . Copy: Director, Operations & Emergency Services Director, Corporate Services & Treasurer Division Head, Culture & Recreation Subject: RFP-4-2008 Request for Proposal Supply of Energy Ventilation and Pool Dehumidification System . Dunbarton Indoor Pool File: 0-8000 The City Council approved budget for this overall project is $1.5 Million. A large component of the total project involves pre-ordering of ventilation and humidification equipment due to the large lead time required from ordering to delivery on site. Public tenders were issued on two separate occasions by Supply & Services. On the first deadline for submission, there was only one bid but it was late and therefore rejected. On the second deadline for submission, there was only one bid and it was rejected due to lack of a tendering deposit. Copies of the summary memoranda from Supply & Services is attached. . . As time was of the essence in processing the necessary equipment, Supply & Services initiated a process to obtain proposals directly from a shortlist of qualified suppliers, with the technical assistance of our consultants, TSH. A copy of the summary from Supply & Services is attached. Two proposals were received, and we recommend that the City issue a purchase order in the amount of $277,000 plus applicable taxes to Engineered Air in order to initiate the delivery process of the necessary equipment. Co-ordinator, Health & Safety has confirmed a WSIB certificate of clearance is not required from a supplier building the equipment on their own. site. What insurance coverage is required will be checked with Stan Karwowski or Gil Paterson. If required, this must be received prior to confirmation of a purchase order and work start. The two proposals have been reviewed by our consultant, who recommends the award to the low bid from Engineered Air. A copy of the consultant's recommendation is attached. .") ,-I ffQt;;~. '37~o [; I lit. 39 _..1--. .~,.3_ ~Jm TSH Architects Ltd. 300 Water Street Whitby, Ontario, Canada L 1 N 9J2 (905) 668-9363 Fax: (905) 668-0221 E-mail: tsh@tsh.ca www.tsh.ca October 15, 2008 Tony Prevedel, P .Eng. Division Head Facility Operations Division City of Pickering Pickering Civic Complex One the Esplanade Pickering, Ontario LIV 6K7 OCIICULA1'I' COUNCIL CLERK CORP SERVICES HUMAN "SOURCES LEGAL OFFICE SUSTAIN . :>! AN & !'lEV ..-..--.- '-' '.-.-...-.-.. Dear Mr. Prevedel Re: Tender for Dunbarton Indoor Pool Renovations Tender No. T -17 -2008 TSH Project No. 22-32135 TSH has been given copies of the three low bids received for the above project for review and evaluation. As requested we report herein. Bidders Amount Tendered GST Total Amount Tendered BWK Construction $1,698,000.00 $84,900.00 $,1,782,900.00 Charterhouse Projects Inc. $1,795,000.00 $85,750.00 $1,800,750.00 J.J. McGuire General Contractors $1,769,000.00 $88,450.00 $1,857,450.00 The above noted bidders had the three lowest tender submissions of the seven tenders that were opened on October 8, 2008. One other tender was received however it was deemed non-compliant by the Purchasing Department as the Bid deposit was not sufficient. Tendering for this project followed a general advertised tendering process. That is, bidders were not subject to a pre-qualification process resulting in an invited list of bidders. All Bidders were in attendance at the mandatory site visit held on September 29,2008. All tenders were received prior to the specified tender closing time. All bidders acknowledged receipt of the one addendum that was issued during the tender period. B.Knoll of TSH was in attendance at the tender opening along with the following individuals from the City of Pickering: Vera Felgemacher, June Karas and Christine Richardson. City of Pickering Dunbarton Pool October 15,2008 3 ".;,{.- " /1;':: C' '27 0 0 j,~d.. 0 .- 0 .3~"."_ 2 40 Several Unit Prices were requested of the Bidders. All three of the above bidders submitted comparable prices for unit prices for additional masonry work. These unit prices will be used during construction to evaluate additional masonry restoration work that may arise. Completion of the List of Subcontractors was not a mandatory requirement of the tendering process and only one of the above bidders completed this form at the time of tender submissions. The Tender Amounts include Cash Allowances per the following: Independent Inspection and Testing. $8,500.00 The Supply and installation of the Splash Aquatic lift to be installed On the pool deck, providing access to the pool by handicapped persons $8,000.00 Building Signage $2,000.00 For the services of a Pest Control Company to treat the length of the beam between the high school roof and the pool roof for carpenter ants while the roof is opened for roof repairs. $,2,500.00 Mechanical Allowances (Refer to Section 15000 Art. 17. the Mechanical Contractor to include in the tender Price to the General Contractor Cash Allowances of $339,100.00 Total Cash Allowances Included $369,100.00 It is noted that the above mechanical allowance includes an amount of $299,160.00 for the supply of the . mechanical units. These units were previously tendered and the City has issued a Purchase Order for this work. The City's Purchase Order will be assumed by the Mechanical Sub-contractor upon award of the contract. It is to be noted, that the Cash Allowances do not include for a contingency allowances for additional costs incurred during construction for unforeseen work. BWK provided three references; one being the City of Pickering as they are currently working on the addition to the Pickering Recreation Complex and the other two being two school boards for school additions. We contacted the school boards however, we have not yet had a response from these prior to completion of this letter. Recreation Complex project and all references were satisfactory at that time. TSH's original budget estimate for this work was approximately $1,500,000. The majority of the cost overruns can be attributed to the following items: · Significantly more structural work was required to reinforce the mechanical room floor and adjacent roof areas to carry the weight of the new mechanical equipment. · A new electrical service had to be brought in from the adjacent high school. . Existing light fixtures in Changerooms were replaced. . Additional privacy change cubicles were added. · New staff change/washroom facilities (not originally in budget) . Four de-stratification fans to the Natatorium were added City of Pickering Dunbarton Pool Oct~i 15,2008 3 PORntUCS 37~Og ~ ....;3 ... ....3_ 3 · Handicapped lift to pool deck was added · Revisions were required to the gas service and an allowance has been included in the tender for this work. · A number of existing conditions involving locations of pipe chases were encountered requiring additional scope to deal with them. · Ceilings in washrooms and showers were not originally planned to be replaced, however replacement became necessary due to work in the mechanical penthouse above the ceilings. · The tender for the supply of the mechanical equipment was slightly higher than originally budgeted for. Based upon the low tender submission of BWK Construction Company Ltd. we recommend that the city give consideration to this company for the award of Dunbarton Pool Project to them. Yo,urs very trol:, / ~ ~V Manager, Architecture J.d- REPORT# 1);;5 J 7~O~ ---1-.. 01 ;).. 'I . 42 MEMORANDU1VI TO: Len Hunter FROJ\.'l: Barry Knoll DATE: January 17, 2008 RE: DunbartoJl Pool TSH Project No. 22-32135 Re-Constrllction of DlInbarton Pool Option 1 Scope of\Vork · Demolition of entire building structure down to slab on gmde · Removal of entire Pool Filtmtion system, underwater lighting, piping etc. associated with Pool System including new drain line · Removal of existing ceramic tile from pool deck and pool tank · Construction of slightly enlarged Change Room/Lobby area (subject to negotiations to increase foot print with Durham District School Board) · Construction of state of the art Natatorium Area with windows new finishes and mechanical system. Natatorium constructed slightly enlarged towards the south and west (subject to negotiates with School Board) · Construction of new second level viewing area with second level meeting space · New elevator to second level · Include contractor overhead and profit, desi!,'11 fees, contingency aJlowance of $200,000. . Total Budget Estimate $7,757,000. OST not included Option No.2 Construction of a small community center having the 1)001 as the focus. Facility would include the following components: · Natatorium - 6 lane leisure style pool with separate therapeutic tank and hot tub/whirlpool. Co-cd sauna. · Gymnalonum, dividable full size single gym, spnmg wood /loor · Aquatic staff offices · Aerobic studio · Change Rooms · Smaller multi-purpose/community use rooms · Public Washroom · Pool Mechanical · Storage · Mechanical Mezzanine · Circulation space, Lobby, entrance viewing Total Building Area 12,350SF 6400 500 1800SF 8300 3500 750 1200 750 2200 6500 44,250. SF Q,\07J 1:\PROJECrS\22-l'rojccls\22-3213S\J -ClJENT CORHESI'ONDENCE\r.lEtliIORANDUM I I (,.oJ-oS.tloc Tnt 43 , " I L I\! \.' t,. ~:::r _~ _ ot rOREPORT# OES-J7-<J g (). rvicmol'undulIllO January 17,2008 2 Estimated Building Construction Cost Ball park Site Development Contrnctor OB & Profit Fees and Contingencies Fumishings and Equipment $8,500,000. $700,000, $800,000. $1,440,000, $300,000. Total Estimated Cost 11,740,000 Not included in the above is purchase of land, GST, extensive site development costs. I ' 1:WROJECTS\22.l'r(ljccts\.22.32135\I.CLlENT CORRI:S/'ONDENCE\MEI'vIORANDUM J I (,'{)).{18.dl-= till ~ . ".-'" ./l~37-o0 '\ ''''EN'l # --.> ' U K/::rUl\ i tt~_ D hi, -~-"., c9-. THE CORPORATI~~E CITY OF PICKERING 44 BY-LAW NO. Being a by-law to authorize the Dunbarton Indoor Pool Renovation Project in the City of Pickering and the issuance of debentures therefor in the amount of $500,000. WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, WHEREAS Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREAS Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, WHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, WHEREAS the Council of the City wishes construction to proceed in respect of the Dunbarton Indoor Pool Renovation Project; and, WHEREAS before authorizing the construction ,to proceed in respect of the Dunbarton Indoor Pool Renovation Project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; AND WHEREAS after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 37-08 on the date hereof and awarded Tender T-17-2008 for the Dunbarton Indoor Pool Renovation Project. BY-LAW NO ; , 4 5 "". <:"'""" r'E-POP~.0E5 37-06' Al"TAChMENl #_~ 1\. ,,' tt_. .. . ~ ~_ 01 "____ Page 2 NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the City proceed with the construction of the project referred to as "Dunbarton Indoor Pool Renovation"; 2. That the estimated costs of the construction In the amount of $1,900,000 be financed as follows: a) That the sum of $500,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed fifteen (15) years; b) That the sum of $1,200,000 be funded from the Federal Gas Tax Reserve Fund; and c) That the sum of $200,000 be funded from the Provincial grant under the "Investing in Ontario Act, 2008". 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. BY-LAW read a first, second and third time and finally passed this 17th day of November, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk