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HomeMy WebLinkAboutOctober 20, 2008 Council Meeting Minutes Monday, October 20,2008 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll T. Melymuk G. Paterson A. Allison C. Mearns R. Holborn S. Reynolds D. Wilcox C. Rose L. Taylor G. McGregor D. Shields (I) INVOCATION - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - Chief Executive Officer, Pickering Public Library - Division Head, Municipal Property & Engineering - Division Head, Culture & Recreation - City Clerk - Manager, Policy - Manager, Development Review - Principal Planner, Policy - Deputy Clerk Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to CaRR. 88-08 being correspondence from Steve Warsh, S.R. & R. Developments and Report PD 36-08 of the Director, Planning & Development as he has sold property within the development. Councillor McLean did not take part in the discussion or vote on the matter. 1 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers (III) ADOPTION OF MINUTES Resolution # 190/08 Moved by Councillor Johnson Seconded by Councillor McLean In Camera Council Minutes, September 15, 2008 Council Meeting Minutes, September 15, 2008 In Camera Council Minutes, September 29, 2008 Special Council Meeting Minutes, September 29, 2008 Special Planning & Development Committee Minutes, September 29, 2008 Planning & Development Committee Minutes, October 6, 2008 Executive Committee Minutes, October 15, 2008 CARRIED (IV) PRESENTATIONS 1. Ontario EcoSchool Certification Judy Gould, Waste and Energy Officer Durham District School Board Dunbarton High School Rosebank Road Public School Altona Forest Public School Glengrove Public School Maple Ridoe Public School Mayor Ryan, Councillor Littley and Judy Gould, Waste and Energy Officer, Durham District School Board congratulated Dunbarton High School, Rosebank Road Public School, Altona forest Public School, Glengrove Public School and Maple Ridge Public School on obtaining the Ontario EcoSchool Certification status. In order for the schools to obtain EcoSchool status they must have programs in place that teach students to reduce waste, save energy, teach ecological literacy and promote school ground greening. 2. Communities In Bloom Recoonition of 5-Bloom Winners Mayor Ryan and Council congratulated the Communities in Bloom Advisory Committee and City of Pickering staff on another successful Communities in Bloom 2 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers program year. Mayor Ryan noted that the City of Pickering once again achieved a 5 Bloom rating, the highest possible ranking and also noted that special mention was made to the City of Pickering's youth programs. (V) DELEGATIONS 1. Paul Savel, Chair Pickering Public Library Board Update on Board Initiatives Paul Savel, Chair, Pickering Public Library Board appeared before Council to update the Community on the Board's initiatives and also explained how the Library contributes to the development of a sustainable Community. He noted that the Library continually works towards programs and processes that help the environment, the economy and the social sector by recycling, reusing, trying to reduce gas emissions by introducing electronic features so residents can access the library from their homes and courier routes that reduce excessive driving throughout the City. Mr. Savel noted that the Library continues to address the sustainable concept and all future buildings and programs will keep sustainability in mind as the Library moves forward. 2. Glenn Rainbird, O.C, Chair Michael Angemeer, President and CEO Veridian Corporation Re: Annual Shareholder Update Glenn Rainbird, Chair, Veridian Corporation and Michael Angemeer, President and CEO, Veridian Corporation, appeared before Council to provide Council and Pickering residents with an update on the Corporation and the energy business. They noted that the 2007 fiscal year had a very solid performance and that the Capital expenditures provided for growth and support in the Community. 3. John G. Smith, Campaign Chair United Way of Aiax-Pickerina-Uxbridae John Smith, Campaign Chair, United Way of Ajax-Pickering-Uxbridge, appeared before Council and the Community to update them on what the United Way does and how United Way funding is spent and how it supports the Community. Mr. Smith requested the City of Pickering's support and partnership be renewed once again by requesting the City provide the United Way with a Grant in 2009. Mr. Smith also noted that consideration of an increase in the Grant to provide for an increase in the cost of living would be appreciated. 3 Council Meeting Minutes Monday, October 20,2008 7:30 PM Council Chambers 4. Pat McNeil, SVP Nuclear Generation Development Group Ontario Power Generation Re: Update on Environmental Assessment for the Potential New Build at Darlinaton Mr. McNeil, Senior Vice President, Nuclear Generation Development, OPG, appeared before Council to provide an update on the New Nuclear Build at Darlington and the Pickering B refurbishment. Mr. McNeil noted that OPG continues to be open and transparent throughout the process by informing residents and stakeholders throughout the process. He noted the upcoming meeting in Ajax for Pickering residents and that they would be seeking input on the Pickering B site. 5. Laura Drake, Chair, Pickering Museum Village Advisory Committee Pat Dunnill, Chair, Pickering Museum Village Foundation Re: Update on Brouaham Central Hotel Restoration Proiect Laura Drake, Chair, Pickering Museum Village Advisory Committee and Pat Dunnill, Chair, Pickering Museum village Foundation, appeared before Council to update them on the Museum initiatives and an update on the Brougham Central Hotel Restoration project. They also expressed their desire for the City to embark on a Cultural Heritage Plan. 6. Paul & Lori Murray Re: Request for City Grant Flavours bv the Bav Paul Murray, appeared before Council and presented a proposal for a grant request submission for the 2009 Budget to assist the 2009 Flavours by the Bay event. 8. Joe Caiata Re: Report CS 47-08 Appeal to Variance to Fence By-law 1781 Spruce Hill Road [Refer to New and Unfinished Business Paaes 147-1511 Joe Caiata, 1781 Spruce Hill Road, appeared before Council to request a variance to the Fence By-law. Mr., Caiata noted that he built the fence understanding it was within the by-law regulations and stated that height of the fence in certain areas was for privacy reasons. He noted that due to the elevation changes in his neighbours yard some areas of the property looked right into his backyard. 4 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 9. Don Campbell Re: Report CS 47-08 Appeal to Variance to Fence By-law 1781 Spruce Hill Road [Refer to New and Unfinished Business Paaes 147-1511 Don Campbell, 1789 Spruce Hill Road, appeared before Council in opposition to the variance of the fence by-law. Mr. Campbell noted that due to the height of the fence in areas around his property he felt like he was imprisoned. He noted that there is no air movement or light in some areas and felt that this would damage his grass and trees. He stated that even though he spoke to his neighbor regarding the building of the fence he was surprised at the height of the fence. Mr. Campbell stated he was in opposition to the fence and noted he would either like a chain link fence or a fence no higher then 6 feet. 10. Dennis Large Dalar Properties Re: Report PD 39-08 Zoning By-law Amendment Application A 11/07 Dalar Properties Limited 1050 Squires Beach Road (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerina Dennis Large, appeared before Council in opposition to the refusal of his zoning application and noted that they have looked throughout Pickering and cannot find a suitable location. Mr. Large stated that if the zoning was approved he would also like to see an office component within the by-law. 11. Gordon Willson Re: Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement Gordon Willson appeared before Council and noted he did not support Seaton. He stated that he did not feel that the expectations for Seaton could be met and felt that the Terms of Reference need to be strengthened. He stated that we need to put more emphasis on saving and respecting our heritage and feels no real thought has been placed on heritage. 5 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 12. Peter Rodrigues Re: Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement Peter Rodrigues appeared before Council in opposition to the development in Seaton and the proposed development of the area. He questioned whether the population for Seaton was based on land acreage and noted that if high density for this area was approved then the population could be quite a bit more. He questioned what was so sustainable about double the population which would mean double the garbage, double the crime, double the energy use and also noted what it would do to the environment. Mr. Rodrigues stated that urban sprawl needed to be curbed. Mr. Rodrigues also questioned why the landowners were allowed to participate in the Management Committee. He stated that the public do not feel engaged in this process and are not being listen to. (VI) CORRESPONDENCE 1. CaRR. 81-08 BRUCE PASSMORE, DIRECTOR, OUTREACH HUMANE SOCIETY INTERNATIONAL (CANADA) 372 St. Catherine St. West, Suite 319 Montreal, QC H3B 1A2 Resolution # 191/08 Moved by Councillor Johnson Seconded by Councillor McLean That CaRR. 81-08 from Bruce Passmore, Director, Outreach, Humane Society International (Canada) requesting the City of Pickering consider adopting a resolution (draft attached) with respect to the opposition of battery cage egg production based on the inherent cruelty of confining egg-laying hens in battery cages be received for information. DEFEATED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Dickerson 6 Council Meeting Minutes Monday, October 20, 2008 7:30 PM , Council Chambers Councillor McLean Councillor Littley Councillor O'Connell Councillor Pickles Mayor Ryan Resolution # 192/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 81-08 from Bruce Passmore, Director, Outreach, Humane Society International (Canada) requesting the City of Pickering consider adopting a resolution (draft attached) with respect to the opposition of battery cage egg production based on the inherent cruelty of confining egg-laying hens in battery cages be endorsed as follows: 1. To encourage Pickering residents to; a) as restaurants and caterers in both private and City operations, to highlight the support for and availability of certified organic, free-range eggs on their menus; b) as consumers, to request the option of purchasing certified organic, free-range eggs at retail food outlets and restaurants and, where available, choose the certified organic, free-range option; c) as wholesalers, to highlight the preference for and availability of certified organic, free-range eggs in their food supply inventories; d) as retailers, to highlight the preference for and availability of certified organic, free-range eggs in their food stores; 2. That the operators and caterers of City-run facilities be encouraged to use only certified organic, free-range or free-run whole (shell) eggs; 3. That a letter be written to the Provincial Government, Federal Government and the Canadian Food Inspection Agency stating that the Pickering Council opposes battery cage egg production based on the inherent cruelty of confining egg-laying hens in battery cages; and, 4. That a letter be written to the Association of Municipalities of Ontario requesting all members to adopt a similar initiative. 7 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers CARRIED ON A RECORDED VOTE LATER IN THE MEETING (See Following Motion) YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Resolution # 193/08 Moved by Councillor McLean Seconded by Councillor Dickerson That the words in recommendation (2) of the draft motion be changed from "be requested" to "be encouraged". CARRIED 2. CORR. 82-08 DOUGLAS G. MARTIN MAYOR, TOWN OF FORT ERIE 1 Municipal Centre Drive Fort Erie. ON L2A 2S6 Resolution # 194/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 82-08 from Douglas G. Martin, Mayor, Town of Fort Erie, requesting support from the City of Pickering with respect to supporting a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010 be received for information. CARRIED 8 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 3. CORR. 83-08 CHIEF ADMINISTRATIVE OFFICER CITY OF PICKERING Resolution # 195/08 Moved by Councillor Johnson Seconded by Councillor McLean That CORR. 83-08 from Thomas J. Quinn, Chief Administrative Officer, City of Pickering requesting Council direction with respect to having staff meet with the Landowners Group to discuss the Terms of Reference made by the Planning & Development Committee be received for information. CARRIED 4. CaRR. 84-08 SANDRA KRANC, CITY CLERK CITY OF OSHAWA 50 Centre Street South Oshawa, ON L 1 H 3Z7 Resolution # 196/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CORR. 84-08 from Sandra Kranc, City Clerk, City of Oshawawith respect to support for parenting events and National Bully Awareness Week be received for information. (A copy of the City of Pickering's Zero Tolerance Policy will be forwarded to the City of Oshawa) CARRIED 5. CORR. 85-08 SAFE KIDS CANADA FCM MARKETPLACE Resolution # 197/08 Moved by Councillor Johnson Seconded by Councillor O'Connell 9 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers That CORR. 85-08 received from Safe Kids Canada through FCM Municipal Marketplace to advise of the upcoming "Canada's Favourite Crossing Guard Contest" to encourage municipalities to work with their schools to enter local crossing guards be received for information. CARRIED 6. CORR. 86-08 P.M. MADill, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East. Whitby. ON L 1 N 6A3 Resolution # 198/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CORR. 86-08 from P.M. Madill, Re~ional Clerk, Region of Durham, advising that at a meeting held on September 17t , 2008, Regional Council adopted a resolution with respect to the transfer of transit facilities from area municipalities be received for information. CARRIED 7. CORR. 87-08 ROBERT A. DRAGICEVIC, MCIP, RPP SENIOR PLANNER WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMTIED 172 St. Georae Street. Toronto. On M5R 2M7 Resolution # 199/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CORR. 87-08 from Robert A. Dragicevic, Senior Principal, Walker, Nott, Dragicevic Associates limited providing comments with respect to the Duffin Heights Neighbourhood Environmental Servi'cing Plan be received for information. CARRIED 10 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 8. CaRR. 88-08 STEVE WARSH S.R. & R DEVELOPMENTS 35 The Links Road, Suite #201 Toronto, ON M2P 1T7 Resolution # 200/08 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That CaRR. 88-08 from Steve Warsh, S.R. & R Developments requesting Re~ort PD 36-08 respecting parkland conveyance be referred to the November 17t Council meeting be received for information; and 2. That Report PD 36-08 of the Director, Planning & Development (Item #4 of PD 2008-11) be referred to the November 17' 2008 meeting of Council. CARRIED 9. CaRR. 89-08 RESIDENTS LETTERS FAIRPORT ROAD TRAFFIC CALMING Resolution # 201/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 89-08 from the following Pickering residents expressing their opposition to the proposed plan for traffic calming on Fairport Road: Doreen Smith, Harriet Willoughby, Ms. M. Kelly, Paul Bailey, Cynthia Campbell, Judith Matthers, Cindy Turnbull and Paul Flannery be referred to the Director, Operations & Emergency Services to report. CARRIED 10. CORR.90-08 RECYCLING COUNCIL OF ONTARIO Resolution # 202/08 11 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 90-08 received to request that the City of Pickering proclaim October 19-25, 2008 as Waste Reduction Week be proclaimed. CARRIED 11. CORR. 91-08 MINISTRY OF MUNICIPAL AFFAIRS & HOUSING Association of Municipal Clerks and Treasurers of Ontario Association of Municipalities of Ontario Resolution # 203/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 91-08 received from the Ministry of Municipal Affairs & Housing for the Introduction of local Government Week be endorsed and that the week of October 19-25, 2008 be proclaimed as local Government Week. CARRIED 12. CORR. 92-08 JOHN PRESTA DIRECTOR, ENVIRONMENTAL SERVICES REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 CaRR. 92A-08 SEAN lOVE, SENIOR COUNSEL ENVIRONMENTAL LAW REGIONAL MUNICIPALITY OF YORK YORK REGION 17250 Yonge Street Newmarket. ON L3Y 6Z1 Resolution # 204/08 12 Council Meeting Minutes Monday, October 20,2008 7:30 PM Council Chambers Moved by Councillor Dickerson Seconded by Councillor McLean 1. That CORR. 92-08 from John Presta, Director, Environmental Services, Region of Durham and additional correspondence received on October 20th, 2008 from Sean Love, Senior Counsel, Environmental Law, York Region with respect to Director, Planning & Development Report PD 39-08, Dalar Properties. The Region of Durham and Region of York respectfully requests that the City defer a decision on Zoning Amendment Application A 11/07 in order to review with the applicant and the City alternative locations for the current activities at 1050 Squires Beach Road be received for information; and 2. That Report PD 39-08 of the Director, Planning & Development (Item #5 of PD 2008-11) be deferred to the November 17,2008 meeting of Council. CARRIED (VII) COMMITTEE REPORTS a) REPORT PD 2008-11 OF THE PLANNING & DEVELOPMENT COMMITTEE 2. Director, Planning and Development Report PD 33-08 Maxcon Developments Ltd./Cassel, Sidney/Cassel Consultants Ltd. Plan of Subdivision 40M-1827 Nugget Construction Co. Limited Plan of Subdivision 40M-1831 Maxcon Developments Ltd. Plan of Subdivision 40M-1861 Garthwood Homes Limited/Thomas Feeley Construction Ltd. Plan of Subdivision 40M-1866 Woodsmere Properties Limited Plan of Subdivision 40M-1875 Marshall Homes (Woodview) Limited/Rinal Enterprises Inc. Plan of Subdivision 40M-1877 13 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers Shrone View Holdings Inc. Plan of Subdivision 40M-1887 Woodsmere Properties Limited Plan of Subdivision 40M-1896 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PD 33-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896 be received; 2. That the highways being Chickadee Court and Sparrow Circle within Plan 40M-1827 be assumed for public use; 3. That the highways being Sandhurst Crescent, Meldron Drive and Deerhurst Court within Plan 40M-1831 be assumed for public use; 4. That the highway being Nordane Drive within Plan 40M-1861 be assumed for public use; 5. That the highways being Lekani Court and Mountain Ash Drive within Plan 40M-1866 be assumed for public use; 6. That the highways being Woodsmere Court, Wildflower Drive and Deerhaven Lane within Plan 40M-1875 be assumed for public use; 7. That the highway being Rouge Forest Crescent within Plan 40M-1877 be assumed for public use; 8. That the highway being Clearside Court within Plan 40M-1887 be assumed for public use; 9. That the highways being Summerpark Crescent, Garland Crescent and Wildflower Drive within Plan 40M-1896 be assumed for public use; 10. That the services required by the Subdivision Agreements relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and 14 Council Meeting Minutes Monday, October 20,2008 7:30 PM Council Chambers assumed for maintenance, save and except from Blocks 17, 18, 22, 23, 24, 25 and 27, Plan 40M-1827; Lot 35, the remainder of Lots 36 and 80, Blocks 99, 100, 101 and 102, Plan 40M-1831; Blocks 13,14,15 and 17, Plan 40M-1861; Block 57, Plan 40M-1866; Block 144, Plan 40M-1875; Blocks 33, 34, 35 and 38, Plan 40M-1877; Block 21, Plan 40M-1887 and Blocks 209 and 211, Plan 40M-1896; 11. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896, save and except from Blocks 17 and 18, Plan 40M-1827; Lot 35 and the remainder of Lots 36 and 80, Plan 40M-1831 and Blocks 13, 14 and 15, Plan 40M-1861, be released and removed from title; 12. That Council enact a By-law to dedicate Block 103, Plan 40M-1831 as public highway; and 13. That Council enact a By-law to dedicate Blocks 54 and 55, Plan 40M-1866 as public highways. 3. Director, Planning & Development Report PD 34-08 Rockwood Drive Road Extension Road Closing and Abandonment of Easements Reconvevance of Land/Interest to Adiacent Owners COUNCIL DECISION 1. That Report PD 34-08 of the Director, Planning & Development be received; 2. That Council enact a by-law to: a) stop-up and close those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 as public highway; b) declare those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 surplus to the needs of the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy and subject to any required easements; c) abandon the easements, in favour of the City, for road access/maintenance purposes, over those parts of Lots 1, 2, 14 and 15, Plan 40M-2164, 15 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers designated as Parts 1; 2, 3 and 4, Plan 40R-22162 and reconvey the easement interest to the abutting owners; and d) authorize the execution of all relevant documentation necessary to abandon the existing access/maintenance easements, stop-up and close portions of Rockwood Drive as public highway and effect the conveyances of same to the abutting owners for nominal consideration, subject to any required easements. 4. Director, Planning & Development Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance COUNCIL DECISION That Council confirm the requirement that S.R. & R. Bay Ridges Ltd. pay the sum of $533,250 in lieu of the conveyance of parkland in relation to the redevelopment of the lands in the former Bay Ridges Plaza shown on Attachment #1 to Report PD 36-08. 6. Director, Planning & Development Report PO 40-08 1291821 Ontario Limited 1070 Toy Avenue (South Part of Lot 18, Concession 1 Parts 1 - 5, 40R-19641 and Parts 1 - 3, 40R-22986) City of Pickerino COUNCIL DECISION 1. That Zoning By-law Amendment Application A 31/05 submitted by 1291821 Ontario Limited to amend the zoning of the subject property to permit outdoor storage, truck parking, loading facilities and railway trackage in any yard in association with the existing permitted liquid waste management facility on lands situated on the South Part of Lot 18, Concession 1 (Parts'1 - 5, 40R-19641 and Parts 1 - 3, 40R-22296) be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 31/05 as set out in Appendix I to Report PD 40-08 be forwarded to City Council for enactment. Resolution # 205/08 ' 16 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers Moved by Councillor Johnson Seconded by Councillor Littley That the Report of the Planning and Development Committee PD 2008-11, dated October 6, 2008, be adopted save and except Items 1 and 5. CARRIED Item 4, being Report PD 36-08 of the Director, Planning & Development was referred to the November 17, 2008 meeting of Council earlier in the meeting. Refer to Resolution #200/08. 1 . Director, Planning & Development, Report PD 41-08 Duffin Heights Neighbourhood Environmental Servicing Plan and Ontario Realty Corporation (ORC) Category '8' Class EA Cost Sharing Agreement Fundinq Request for Stormwater Manaqement Facilitv and Related Infrastructure Resolution # 206/08 Moved by Councillor Johnson. Seconded by Councillor Littley 1. That Council receive Report PD 41-08 of the Director, Planning & Development, regarding the Environmental Servicing Plan and ORC Category '8' Class EA dated June 2008 for the Duffin Heights Neighbourhood; 2. That Council endorse the recommendations of the Environmental Servicing Plan and ORC Category '8' Class EA dated June 2008, as set out in Attachment #1 to Report PD 41-08 subject to changing the designation on lands located on the west side of Tillings Road from Low Density Area to Medium Density Area, as set out in Attachment #5a to Report PD 41-08; 3. That Council authorize staff to: (i) initiate an amendment to the City's Official Plan and revisions to the Duffin Heights Development Guidelines to implement the land use, transportation and environmental recommendations of the Environmental Servicing Plan including the recommendations set out in Sections 3.3 and 3.4 of this Report; and 17 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers (ii) advertise and host both Planning Act required meetings (Public Open House and Statutory Public Meeting) for the above Official Plan Amendment; 4. That Council endorse in principle entering into a cost sharing agreement with the Duffin Heights Landowner Group respecting the provision of infrastructure in the Duffin Heights Neighbourhood and that staff report back to Council with a report seeking formal authority to execute the cost sharing agreement and authority to front-fund the costs of the infrastructure as shown in Attachments #8 and #9 to Report PO 41-08 when the agreement is in its final form; 5. That the City require a report to be submitted with all development applications demonstrating how the site development and building design/construction is consistent with the City's Sustainable Development Guidelines; and 6. Further, that a copy of Report PD 41-08 be forwarded to the Region of Durham, Town of Ajax, the Toronto and Region Conservation Authority, Durham School Boards and the Duffin Heights Landowners Group for information. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 207/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item #6 and renumbering Item #6 to Item #7: 6. That a Special Planning & Development Committee meeting be held to discuss and clarify matters respecting development of the Duffin Heights Neighbourhood such as building heights and mixed use form in the Mixed Corridors designation, phasing, parking and sustainable elements as input to the preparation of the draft amendment to the City's Official Plan and draft revisions to the Development Guidelines. CARRIED 5. Director, Planning & Development Report PD 39-08 Zoning By-law Amendment Application A 11/07 18 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers Dalar Properties Limited 1050 Squires Beach Road (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerino Resolution # 208/08 Moved by Councillor Johnson Seconded by Councillor Littley That Report PD 39-08 of the Director, Planning & Development be referred back to staff for further information and discussion with the Region of Durham and the Region of York and brought back to the November 17, 2008 meeting of Council. CARRIED REPORT EC 2008-08 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 28-08 Information Technology (IT) Server Room -Ventilation and Air Conditionino, Civic Complex COUNCIL DECISION 1. That Report OES 28-08 of the Director, Operations & Emergency Services, regarding the Ventilation and Air Conditioning (HVAC) requirements for the Information Technology (IT) Server Room in the Civic Complex be received; and 2. That staff be directed to proceed with a formal tender process for the provision of ventilation and air conditioning in the Information Technology Server Room. 2. Director, Operations & Emergency Services, Report OES 31-08 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to Est~blish a Load Limit for Bridge #5001 on Whitevale Road -Amendment to Bv-Iaw 6753/07 COUNCIL DECISION 1. That Report OES 31-08 of the Director, Operations & Emergency Services regarding the establishment of safe load limits on municipal bridges be received; and 19 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 2. That the attached Draft By-Law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. 3. Director, Operations & Emergency Services, Report OES 32-08 City's Traffic & Parking By-law No. 6604/05 -Housekeepina and Updatina Amendments COUNCIL DECISION 1. That Report OES 32-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. 4. Director, Operations & Emergency Services, Report OES 34-08 Supply & Delivery of One-Ton Sign Truck -Q-63-2008 COUNCIL DECISION 1 . That Report OES 34-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) One-Ton Sign Truck be received; 2. That Quotation No. Q-63-2008, as submitted by Donway Ford Sales for the supply and delivery of One (1) One-Ton Sign Truck, in the amount of $83,233.54 (PST and GST included) be accepted; 3. That the total gross purchase cost of $83,233.54 and net purchase cost of $79,550.64 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase with funds received from a Transportation Infrastructure Grant as approved in the 2008 Capital Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 35-08 Durham Reaion Grade 5 Action Pass Proaram 20 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers COUNCIL DECISION 1. That Report OES 35-08 regarding the Durham Region Grade 5 Action Pass Program be received; 2. That Council approve the Durham Region Grade 5 Action Pass Program for Grade 5 students to have free access to City of Pickering public swim and public skate programs; and 3. That the appropriate officials at the City of Pickering be given authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 40-08 Internal Controls Review - Clerks Division. Animal Services Section COUNCIL DECISION That Report CS 40-08 of the Director, Corporate Services & Treasurer regarding the results of the Internal Controls Review - Clerks Division, Animal Services Section be received for information. 7. Director, Corporate Services & Treasurer, Report CS 44-08 Tender/Contract Approval -Councils' Summer Recess COUNCIL DECISION 1. That Report CS 44-08 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-7-2008 Surface Treatment, Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II, Tender No. T-9-2008 Path Extension to Bus Loop at Sunbird Trail Park and Tender T-11-2008 Supply & Installation of Humidification System Pickering Civic Complex. 8. Director, Corporate Services & Treasurer, Report CS 46-08 Proposed Increase to Taxicab Fares COUNCIL DECISION 21 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 1. That Report CS 46-08 of the Director, Corporate Services & Treasurer be received; and, 2. That the draft by-law, included as Attachment #1 to Report CS 46-08, to amend By-law #6702/06 to provide for an increase to taxicab fares effective November 1, 2008 be enacted. 9. Director, Corporate Services & Treasurer, Report CS 48-08 2009 Standina Committee and Council Meetina Schedule COUNCIL DECISION 1. That Report CS 48-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2009 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. Resolution # 209-08 Moved by Councillor Johnson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2008-07, dated October 15, 2008, be adopted. CARRIED (VIII) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Planning & Development Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement Resolution # 210-08 Moved by Councillor McLean Seconded by Councillor Dickerson 22 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 1. That Report PD 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program which requires appropriate opportunity for public engagement and consultation, be endorsed, as set out in Appendix I, as amended as follows; Section 1.8 (Consultant Selection) - First paragraph to read: The consulting team shall include in their proposal a section on Conflict of Interest. This section shall contain information respecting disclosure of possible conflict of interest, including any business, financial or other interest respecting the lands, owners/developers of the Seaton lands, or prospective owners/developers of the Seaton lands. Appendix A, Section 1 (d) identification of detailed community facility requirements including but not limited to municipal facilities, and such other facilities as elementary and secondary schools and places of worship; and Appendix A, Section 3 (a) beginning with the first residential neighbourhood and employment lands along the 407 corridor, facilitating the early introduction of transit services, alternative transportation facilities and retail and service uses to accommodate residents' needs. Appendix A, Section 5 (e) Requiring the commencement of the development of the employment lands along the Highway 407 corridor prior to the commencement of the residential neighbourhoods. 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; 4. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is consistent with the terms and conditions set out in Section 2.2 of this Report; 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be advertised appropriately, authorized to the consulting firms listed below and any additional consulting firms wishing to submit a Request for Proposal, following the execution of the Management Committee agreement between the City and the Landowner Group: 23 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers · Sousfields Inc. · Malone Given Parsons Ltd. · Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. · Walker Nott Dragicevic Associates Limited · Weston Consulting Group Inc., and . Young Wright/ISI Group 6. That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of Sustainability; the Director, Planning & Development; and the Manager, Policy; 7. That Council make the final decision on any matters regarding the Seaton Neighbourhood Planning Program and that City staff formally report to Council regularly for information, direction and endorsement as appropriate on the work of the Seaton Neighbourhood Planning Program as it progresses; and 8. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas Group (on behalf Oof the Landowner Group), CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 211/08 Moved by Councillor Pickles Seconded by Councillor Johnson That Report PD 35-08 be referred back to staff to meet with landowners and be brought forward to the November 17, 2008 meeting of Council. MOTION DEFEATED 24 Council Meeting Minutes Monday, October 20, 2008 7:30' PM Council Chambers 2. Director, Corporate Services & Treasurer, Report CS 47-08 Appeal for Variance to Fence By-law. 1781 Spruce Hill Road Resolution # 212/08 Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 47-08 of the Director, Corporate Services & Treasurer be received; and, 2. That the variance to Fence By-law 425/76 for property know as 1781 Spruce Hill road be denied. CARRIED 3. Director, Operations & Emergency Services, Report OES 38-08 Quotation No. Q-62-2008 -City Services & Leisure Guides and Supplements Resolution # 213/08 Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report OES 38-08 regarding the City Services & Leisure Guides and Supplements be received; 2. That Quotation No. Q-62-2008 submitted by York Region Printing for the printing of the City Services & Leisure Guides and Supplements in the amount of $91,145.90 (GST extra) be accepted; and, 3. Further, that the appropriate officials at the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, Report OES 36-08 Playground and Park Reconstruction -Quotation Q -71-2008 Resolution # 214/08 25 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report OES 36-08 of the (Acting) Director, Operations & Emergency Services be received; 2. That Quotation No. Q-71...2008 submitted by Royalcrest Paving & Contracting Limited in the amount of $87,890.25 (GST included) be accepted; 3. That the total gross project cost of $116,233 and a net project cost of $110,698 including the quotation amount and other associated costs be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $110,000 from the Parkland Reserve Fund as identified in the 2007 Capital Budget; b) The balance of $698 from the 2008 Current Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED (IX) BY-LAWS 6898/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By-law attached) 6899/08 Being a by-law to dedicate Blocks 54 and 55, Plan 40M-1866 as public highways. [Refer to Planning page 37] 6900108 Being a by-law to dedicate Block 103, Plan 40M-1831 as public highway. [Refer to Planning page 36] 6901/08 Being a by-law to stop up and close certain portions of Rockwood Drive as public highway, abandon easements in favour of the City and reconvey certain lands and interests in land to the abutting owners. [Refer to Planning page 42] 26 Council Meeting Minutes Monday, October 20, 2008 7:30 PM Council Chambers 6902/08 6903/08 6904/08 6905/08 6907/08 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended by By-law 2234/86, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on South Part of Lot 18, Concession 1 Parts 1-5, 40R-19641 and Parts 1-3, 40R-22986, in the City of Pickering (A31/05). [Refer to Planning pages 99-101] Being a by-law to amend By-law No. 6753/07. [Refer to Executive Page 11] Being a by-law to amend By-law No. 6604/05 [Refer to Executive pages 17-19] Being a by-law to amend By-law No. 6702/06 to confirm an increase to taxicab fares. [Refer to Executive page 102] Being a by-law to amend Zoning By-law 3036, as amended by By-law 6718/07, to implement the Official Plan of the City of Pickering, Region of Durham in Part Lot 27, Range 3, Broken Front Concession, Parts 1, 2 & Part of 3, 40R-8710, and "West Shore Boulevard (aka Fairport Road) between Kings Highway NO.2 and Kings Highway No. 401 being road allowance between Lots 26 and 27, Concession Broken Front", in the City of Pickering (A 15/08) (By-law attached) THIRD READING: Councillor Johnson, seconded by Councillor Littley moved that By-law Numbers 6898/08 to 6907/08, be adopted save and except By-law 6906/08, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED By-law 6906/08 was withdrawn and referred to the November 17,2008 meeting of Council, being the by-law attached to Report PD 39-08 of the Director, Planning & Development which was referred to the November 17, 2008, meeting of Council. (X) OTHER BUSINESS 1. Councillor Dickerson gave notice that he would be bringing forth a Notice of Motion pertaining to Regional representation by population. (XI) CONFIRMATION BY-LAW 27 Council Meeting Minutes Monday, October 20, 2008 ..... 7:30 PM ..., Council Chambers By-law Number # 6908/08 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 20,2008. CARRIED (XII) ADJOURNMENT The meeting adjourned at 12:40 am. DATED this 20th day of October, 2008 MAY "" ~ID ., I l ~~00~ DEBI A. WILCOX CITY CLERK """ 28