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Home My WebLink About15/10/2008 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean D. Pickles ABSENT: J. O'Connell ALSO PRESENT: T.J. Quinn G. Paterson R. Holborn K.Thompson D. Shields - Chief Administrative Officer - Director, Corporate Services & Treasurer - Division Head, Municipal Property & Engineering - Manager, By-law Enforcement Services - Deputy Clerk (I) DELEGA liONS 1. Charlotte Sheardown Fairport Road Traffic Calmino Proposal Charlotte Sheardown, 954 Mountcastle Crescent, appeared before the Committee to note her opposition to the Fairport Road Traffic Calming proposal. Ms. Sheardown stated that she felt it was an excessive amount of money that the Fairport Group expected the taxpayers to pay for this street. She stated that she felt more radar, speeding tickets and red light cameras would be just as effective and a lot less money. She also noted that there were no real stats on how many accidents have happened on Fairport Road. Ms. Sheardown noted that not only would this be a large expenditure for the taxpayers but there would also be ongoing maintenance requirements. Ms Sheardown felt this proposal was self serving for the residents on Fairport Road and the taxpayers should not have to pay for it. She also noted that once the City has done it for one street there are many more that will need to be done. 1 4 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 28-08 Information Technology (IT) Server Room -Ventilation and Air Conditionina. Civic Complex RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 28-08 of the Director, Operations & Emergency Services? regarding the Ventilation and Air Conditioning (HVAC) requirements for the Information Technology (IT) Server Room in the Civic Complex be received; and 2. That staff be directed to proceed with a formal tender process for the provision of ventilation and air conditioning in the Information Technology Server Room. CARRIED 2. Director, Operations & Emergency Services, Report OES 31-08 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to Establish a Load Limit for Bridge #5001 on Whitevale Road -Amendment to Bv-Iaw 6753/07 RECOMMENDA TION Moved by Councillor Dickerson Seconded by Councillor Johnson 1 . That Report OES 31-08 of the Director, Operations & Emergency Services regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-Law limiting the gross vehicle weight of any vehicle ,or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. ' CARRIED 2 Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm - Council Chambers Chair: Councillor Littley 5 3. Director, Operations & Emergency Services, Report OES 32-08 City's Traffic & Parking By-law No. 6604/05 -Housekeepina and Updatina Amendments RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 32-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. CARRIED 4. Director, Operations & Emergency Services, Report OES 34-08 Supply & Delivery of One-Ton Sign Truck -Q-63-2008 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 34-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) One-Ton Sign Truck be received; 2. That Quotation No. Q-63-2008, as submitted by Donway Ford Sales for the supply and delivery of One (1) One-Ton Sign Truck, in the amount of $83,233.54 (PST and GST included) be accepted; 3. That the total gross purchase cost of $83,233.54 and net purchase cost of $79,550.64 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase with funds received from a Transportation Infrastructure Grant as approved in the 2008 Capital Budget; and 3 " t) Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm.- Council Chambers Chair: Councillor Littley 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. CARRIED 5. Director, Operations & Emergency Services, Report OES 35-08 Durham Reqion Grade 5 Action Pass Proqram RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 35-08 regarding the Durham Region Grade 5 Action Pass Program be received; 2. That Council approve the Durham Region Grade 5 Action Pass Program for Grade 5 students to have free access to City of Pickering public swim and public skate programs; and 3. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 40-08 Internal Controls Review - Clerks Division, Animal Services Section RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson That Report CS 40-08 of the Director, Corporate Services & Treasurer regarding the results of the Internal Controls Review - Clerks Division, Animal Services Section be received for information. CARRIED 4 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley '7 ,I 7. Director, Corporate Services & Treasurer, Report CS 44-08 Tender/Contract Approval -Councils' Summer Recess RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 44-08 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-7-2008 Surface Treatment, Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II, Tender No. T-9- 2008 Path Extension to Bus Loop at Sunbird Trail Park and Tender T-11-2008 Supply & Installation of Humidification System Pickering Civic Complex. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 46-08 Proposed Increase to Taxicab Fares RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 46-08 of the Director, Corporate Services & Treasurer be received; and, 2. That the draft by-law, included as Attachment #1 to Report CS 46-08, to amend By-law #6702/06 to provide for an increase to taxicab fares effective November 1, 2008 be enacted. CARRI ED 5 g Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm - Council Chambers Chair: Councillor Littley 9. . Director, Corporate Services & Treasurer, Report CS 48-08 2009 StandinQ Committee and Council MeetinQ Schedule RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 48-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2009 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. CARRIED (III) ADJOURNMENT The meeting adjourned at 8:00 pm. 6