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Home My WebLink AboutOctober 20, 2008 Council Meeting Agenda Monday, October 20, 2008 Council Chambers 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council ion the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council minutes, September 15, 2008 Council Meeting Minutes, September 15, 2008 In Camera Council Minutes, September 29, 2008 Special Council Meetjng Minutes, September 29,2008 Special Planning & Development Committee Minutes, September 29,2008 Planning & Development Committee Minutes, October 6, 2008 Executive Committee Minutes, October 15, 2008 Under Separate Cover 1-26 Under Separate Cover 27 -29 '30-34 35-42 43-48 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 49 50-51 52-90 91-105 a) Report PD 2008-11 of the Planning & Development Committee b) Report EC 2008-07 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS 106-165 X) BY-LAWS 166-181 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW Council Meeting Agenda Monday, October 20,2008 Council Chambers 7:30 pm XIII) ADJOURNMENT FOR INFORMATION ONLY · Minutes from Pickering Museum Village Advisory Committee, August 14, 2008 · Minutes from Committee of Adjustment, August 20, 2008 & September 10, 2008 · Minutes from Advisory Committee on Race Relations & Equity, September 4, 2008 · Minutes from Sustainable Pickering Advisory Committee, September 15, 2008 · Minutes from Communities in Bloom September 16, 2008 · Minutes from Waterfront Coordinating Committee, September 18, 2008 · Minutes from Accessibility Advisory Committee, September 24,2008 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers 1 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: R. Johnson - Federal Business ALSO PRESENT: E. Buntsma N. Carroll T. Melymuk G. Paterson D. Wilcox D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk Prior to the start of the formal part of the meeting, Mayor Ryan read out a statement from Councillor Johnson with respect to his candidacy in the upcoming Federal election. (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Resolution # 161/08 Moved by Councillor Dickerson Seconded by Councillor Littley In Camera Council Minutes, July 141 2008 Council Meeting Minutes, July 14,2008 1 Council Meeting Minutes . " :2 Monday, September 15, 2008 7:30 PM Council Chambers Special Planning & Development Committee Minutes, August 18, 2008 Planning & Development Committee Minutes, September 2, 2008 Special Council Meeting Minutes, September 8, 2008 In Camera Council Minutes, September 8, 2008 Executive Committee Minutes, September 8, 2008 CARRIED (III) PRESENTATIONS 1. Presentation of Heritage Plaque - Willson House Designation of 1505 Whitevale Road, under the Ontario Heritage Act Pamela Fuselli & Robert Newev Mayor Ryan, Councillor Pickles and Jim Simpson, Chair of Heritage Pickering presented a Heritage Designation Plaque to Pamela Fuselli and Robert Newey for their heritage designated house at 1505 Whitevale Road under the Ontario Heritage Act. 2. Presentation of 2008 Pawsitive Partners Awards To representatives of . Pet Valu . Millennium City Veterinary Hospital · Pet Smart . Ministry of Natural Resources . Durham Reqional Police Mayor Ryan and Councillor McLean presented awards to representatives of Pet Valu, Millennium City Veterinary Hospital, Pet Smart, Ministry of Natural Resources and Durham Regional Police who have created a partnership with the City of Pickering's Animal Service Division and work together in assisting domestic and wildlife animals within Pickering. 3. Presentation of Certificates Adopt-a-Park, Beechlawn Park Annette Mcintosh, Fairfield-Beechlawn Neighbourhood Assc. Village East Park Alvin Adams, Durham Educational Mentoring Program Bonita Park 2 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers '1 ,J Raveena Rajasingham, Tamil Cultural and Academic Society of Durham Chantel Whittaker outlined the Adopt a Park Program and presented certificates to Fairfield-Beechlawn Neighbourhood Association, Durham Education Mentoring Program and Tamil Cultural and Academic Society of Durham for supporting the adopt-a-park program and adopting Beechlawn Park, Village East Park and Bonita Park. (IV) DELEGA liONS Resolution # 162-08 Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to add a delegation to the agenda. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor McLean Councillor O'Connell Councillor Dickerson Councillor Littley Councillor Pickles Mayor Ryan Resolution # 163-08 Moved by Councillor McLean Seconded by Councillor O'Connell That the Chair be challenged on the requirement to suspend the rules of procedure for adding a delegation to the agenda. MOTION DEFEATED ON A RECORDED VOTE 3 Council Meeting Minutes . I' " Lt Monday, September 15,2008 7:30 PM Council Chambers YES NO Councillor McLean Councillor O'Connell Councillor Dickerson Councillor Littley Councillor Pickles Mayor Ryan 1. Regional Chair Roger Anderson Region of Durham Re: Annual Address to the City of Pickerino Resolution # 164-08 Moved by Councillor Dickerson Seconded by Councillor Littley That the rules of procedure be suspended in order to extend the delegation time. CARRIED Roger Anderson, Regional Chair for the Regional Municipality of Durham appeared before Council to give his annual address to the City of Pickering. Mr. Anderson noted that for the past two years the Region's key objectives have been on implementing a waste management strategy and increasing diversion rates. Also in 2008 a recurring theme has been accommodating growth in the Region and that there is an adequate supply of future employment lands protected for the future. Mr. Anderson noted that there was a need to attract new higher-order jobs to the Region and in order to attract those jobs, the Region continues to promote four key sectors: energy, advanced manufacturing, agri-business and tourism. 2. Peter Rodrigues Director, Planning & Development Report PO 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaoement Peter Rodrigues appeared before Council in opposition to the development in Seaton and the proposed development of the area. Mr. Rodrigues noted that the development is primarily based on amount of land to be developed. He questioned how many acres would be consumed for housing and how many acres would need to be consumed for roads, schools, parking lots and other consequential additions. He noted there is no energy buildings and feels jobs will be consumed by other GTA 4 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers '" :J residents. He stated that if you want high density, then build apartments and townhouse and that would reduce the environmental impacts and loss of valuable farmlands. He stated that public engagement and consultation is a good idea but feels like the City is just going through the motions and really doesn't listen to public suggestions. Mr. Rodrigues is concerned that the developers are running the show and requested that Council stand strong for Seaton, City of Pickering residents and taxpayers. 3. Gordon Willson Director, Planning & Development Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaqement Gordon Willson appeared before Council and stated that he felt everyone was not on the same page either in interpretation, in degree of application or in spirit for the Seaton lands. Mr. Willson noted that he felt the Seaton Terms of Reference should be strengthened and stated with greater conviction. He noted that he feels there are no real rules to keep as much heritage as possible. He stated that he would like the following item included in the Terms of Reference as (g) to item 11; "ensure arterial road system alignments respect cultural heritage structures and landscape features; e.g. adjust alignment of the proposed new 26th Sideline at historic Whitevale Road to skirt, preferably to the east, around the Mount Pleasant, the William Major and Pennybank homes". He feels Provincial Standards and codes are not sufficiently up- to-speed to embrace the new emerging imperative to better design and build more energy efficient, more sustainable communities, that really embrace the idea of conservation and sustainability with much higher compulsory standards. He feels that what he is seeing now in the planning of Seaton is not much better than what we see all around these days. Mr. Willson noted the Whitevale residents concerns regarding additional traffic through the community due to the development of Seaton and noted that Markham's 14th Avenue extension and the high bridge over the West Duffin Creek needed to be built before Seaton started. Mr. Willson noted that he did not oppose Seaton, only the process underway and does not support the Management Collaboration. He feels there needs to be greater public exposure and encouragement of public discussion. 5 Council Meeting Minutes () Monday, September 15,2008 7:30 PM Council Chambers (V) CORRESPONDENCE 1. CORR. 66-08 MAROl YN MORRISON OFFICE OF THE MAYOR TOWN OF CAlEDON 6311 Old Church Road Caledon. ON l7C 1J6 Resolution # 165-08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CaRR. 66-08 from Marolyn Morrison, Mayor, Town of Caledon, seeking support from the City of Pickering with respect to a provincial public inquiry into the challenges facing municipalities from the implementation of provincial growth legislation be endorsed. CARRIED 2. CaRR. 67-08 JOEL CARLETON TOWNSHIP OF HilliARD R.R. 3, Box 8 Thornloe. ON POJ 1 SO Resolution # 166-08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 67-08 from Joel Carleton, Township of Hilliard, requesting the City of Pickering endorse the Township of Hilliard's resolution with respect to the licensing of Zenn electric cars in the Province of Ontario be endorsed. CARRIED 3. CaRR. 68-08 AFSAR NAQVI PAST PRESIDENT ROTARY CLUB OF PICKERING Box 7 PickerinQ. ON l 1V 2R2 6 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers '7 Resolution # 167-08 Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That CORR. 68-08 from Afsar Naqvi, Past President, Rotary Club of Pickering, expressing their thanks to the Mayor and Members of Council for their help with the Ribfest held at the Esplanade Park on June 6, 7, and 8th, 2008 be received; and 2. Further, that the Rotary Club of Pickering endorse and support the Ribfest to be held on June 5 - 7, 2009 at the Esplanade Park. CARRIED 4. CORR. 69-08 DANIEL MASKETT Resolution # 168-08 Moved by Councillor O'Connell Seconded by Councillor Littley That CORR. 69-08 from Daniel Maskell, requesting support for the placement of banners in the City of Pickering to show support for our troops be received as information and that staff be asked to investigate the request in more detail. CARRIED 5. CORR. 70-08 ROBERT D. HOWE GOODMANS BARRISTERS & SOLICITORS 250 Yonge St., Suite 2400 Toronto, ON M5B 2M6 Resolution # 169-08 Moved by Councillor Dickerson Seconded by Councillor Littley 1. That CORR. 70-08 from Robert D. Howe, Goodmans, Barristers & Solicitors with respect to deferring the matter of the Seaton Neighbourhood Planning Program Terms of Reference be received for information; and 7 Council Meeting Minutes t~ Monday, September 15,2008 7:30 PM Council Chambers 2. That Report PD 35-08 of the Director, Planning & Development (Item #2 of PD 2008-08) be referred to the October 20, 2008 meeting of Council. CARRIED 6. CORR.71-08 RESIDENTS LETTERS FAIRPORT ROAD TRAFFIC CALMING Resolution # 170-08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 71-08 from the following Pickering residents expressing their opposition to the proposed plan for traffic calming on Fairport Road: Barry Axford, P. Jorken, Glenda Magula; Steve Moore, Mark Sinclair, Maria Forchia, Li Lishingman, Rose Sinclair be referred to the Director, Operations & Emergency Services to report. CARRIED 7. CaRR. 72-08 CARON MURRAY 1864 Falconwood Way Pickerinq, ON L 1V 7C3 Resolution # 171-08 Moved by Councillor Dickerson Seconded by Councillor Littley That CaRR. 72-08 from Caron Murray and Eric Bell in support of the traffic calming proposal for Fairport Road, Pickering be referred to the Director, Operations & Emergency Services to report. CARRIED 8 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers z) 8. CORR. 73-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Moved by Councillor Dickerson Seconded by Councillor Littley Resolution # 172-08 That CORR. 73-08 from P.M. Madill, Regional Clerk, Region of Durham, providing copies of the Regional Tree By-law brochure, the "Good Forestry Practices Permit Application" and the "Clear Cutting Permit Application" forms be received for information. 9. CORR.74-08 MARK HOLLAND MP - AJAX-PICKERING 92 Church S1. S., Suite 106 Aiax, ON L 1 S 6B4 Moved by Councillor Dickerson Seconded by Councillor Littley CARRIED Resolution # 173-08 That CORR. 74-08 from Mark Holland, MP for Ajax-Pickering, requesting support in restoring representation equity on Durham Regional Council be received for information. YES Councillor Dickerson Councillor Pickles Mayor Ryan MOTION DEFEATED ON A RECORDED VOTE [TIED AND LOST] NO Councillor Littley Councillor McLean Councillor O'Connell 9 Council Meeting Minutes D Monday, September 15,2008 7:30 PM Council Chambers Resolution # 174-08 Moved by Councillor McLean Seconded by Councillor O'Connell That CORR. 74-08 from Mark Holland, MP for Ajax-Pickering, requesting support in restoring representation equity on Durham Regional Council be endorsed. MOTION CARRIED ON A RECORDED VOTE YES NO Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Councillor Dickerson Mayor Ryan 10. CORR. 75-08 KARYN KENNEDY EXECUTIVE DIRECTOR BOOST CHILD ABUSE PREVENTION & INTERVENTION 890 Y onge St., 11 th Floor Toronto, ON M4W 3P4 Resolution # 175-08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CaRR. 75-08 from Karyn Kennedy, Executive Director, Boost Child Abuse Prevention & Intervention requesting that the City of Pickering proclaim October, 2008 as "Child Abuse & Neglect Prevention Month" be proclaimed. CARRIED 11. CORR. 76-08 IVE BALINS CROHN'S AND COLITIS FOUNDATION OF CANADA i ba I in s@strateq ico biectives. co m 10 Council Meeting Minutes Monday, September 15, 2008 7:30 PM Council Chambers 'I Resolution # 176-08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 76-08 from Ive Balins, Strategic Objections, requesting that the City of Pickering proclaim November, 2008 as "Crohn's and Colitis Awareness Month" be proclaimed. CARRIED 12. CORR. 77-08 SID RYAN PRESIDENT, CUPE ONTARIO 305 Milner Ave., Suite 801 ScarborouQh, ON M1 B 3V4 Resolution # 177-08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 77-08 from Sid Ryan, President, CUPE Ontario, requesting that the City of Pickering proclaim October 22, 2008 as "Child Care Worker & Early Childhood Educator Appreciation Day" be proclaimed. CARRIED 13. CORR. 78-08 SONNY ALLINSON MANAGER, COMMUNICATIONS AND MARKETING CANADIAN KENNEL CLUB 200 Ronson Dr., Suite 400 Etobicoke, ON M9W 5Z9 Resolution # 178-08 Moved by Councillor Pickles Seconded by Councillor Dickerson 11 Council Meeting Minutes ') t__ Monday, September 15,2008 7:30 PM Council Chambers That CaRR. 78-08 from Sonny Allinson, Manager, Communications & Marketing, Canadian Kennel Club, requesting that the City of Pickering proclaim September 20- 27, 2008 as "National Responsible Dog Ownership Week" be proclaimed. CARRIED 14. CaRR. 79-08 DON HEAD CORRECTIONAL SERVICE CANADA Resolution # 179-08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CaRR. 79-08 received from Don Head, Correctional Service Canada, requesting that the City of Pickering proclaim November 16-23, 2008 as "Restorative Justice Week 2008" be proclaimed. CARRIED 15. CaRR. 80-08 856 Pickering Kinsmen Air Cadet Squadron P. O. Box 345. Pickerina. ON Resolution # 180-08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 80-08, being a proclamation for the "Freedom of the City" to the 856 Pickering Kinsmen Air Cadet Squadron be endorsed and that the Mayor's office take the appropriate action to initiate the formal ceremony in this regard. CARRIED (V) COMMITTEE REPORTS a) REPORT PO 2008-08 OF THE PLANNING & DEVELOPMENT COMMITTEE 12 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers 1, \,) 1. Director, Planning and Development, Report PD 28-08 Drektor Realty Corp. Plan of Subdivision 40M-1771 Bramalea Inc. Plan of Subdivision 40M-181 0 Gossamer Hills Inc. Dixie Woods Estates Limited Plan of Subdivision 40M-1811 Finchrose Development Corporation Plan of Subdivision 40M-1819 Brancato Construction Co. Ltd. Plan of Subdivision 40M-1823 836930 Ontario Inc. Plan of Subdivision 40M-1832 Sopta, Predrag/Sopta, Jozo 956414 Ontario Limited Plan of Subdivision 40M-1836 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PD 28-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836 be received; 2. That the highways being Hadrian Court, Maple Hill Court, Conacher Crescent, Southcott Road, Canterbury Crescent and Abbott Crescent within Plan 40M-1771 be assumed for public use; 3. That the highways being Autumn Crescent, Pineview Lane, Foxwood Trail, White Cedar Drive, Silver Maple Drive and Stroud's Lane within Plan 40M-1810 be assumed for public use; 4. That the highways being Gossamer Drive and Pine Glen Drive within Plan 40M-1811 be assumed for public use; 13 Council Meeting Minutes /~ Monday, September 15, 2008 7:30 PM Council Chambers 5. That the highway being Seguin Square within Plan 40M-1819 be assumed for public use; 6. That the highway being McLeod Crescent within Plan 40M-1823 be assumed for public use; 7. That the highways being White Cedar Drive and Silver Maple Drive within Plans 40M-1832 and 40M-1836 be assumed for public use; 8. That the services required by the Subdivision Agreements relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Lots 62,113, Blocks 163,165,166,167, 171, 172 and 173, Plan 40M-1771; Lot 67, Blocks 166, 168, 174 to 177, 182 and 183, Plan 40M-1810; Blocks 69 and 70, Plan 40M-1811; Blocks 54 and 55, Plan 40M-1819 and Block 64, Plan 40M-1832; 9. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, save and except from Lot 67 and Block 166, Plan 40M-1810, be released and removed from title; 10. That Council enact a By-law to dedicate Blocks 169 and 170, Plan 40M-1771 as public highways; and 11. That Council enact a. By-law to dedicate Block 45, Plan 40M-1836 as public highway. 2. Director, Planning and Development, Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study ManaQement COUNCIL DECISION 1. That Report PD 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 14 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers :) 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program which requires appropriate opportunity for public engagement and consultation, be endorsed, as set out in Appendix I, as amended as follows; Section 1.8 (Consultant Selection) - First paragraph to read: The consulting team shall include in their proposal a section on Conflict of Interest. This section shall contain information respecting disclosure of possible conflict of interest, including any business, financial or other interest respecting the lands, owners/developers of the Seaton lands, or prospective owners/developers of the Seaton lands. Appendix A, Section 1 (d) identification of detailed community facility requirements including but not limited to municipal facilities, and such other facilities as elementary and secondary schools and places of workship; and Appendix A, Section 3 (a) beginning with the first residential neighbourhood and employment lands along the 407 corridor, facilitating the early introduction of transit services, alternative transportation facilities and retail and service uses to accommodate residents' needs. Appendix A, Section 5 (e) Requiring the commencement of the development of the employment lands along the Highway 407 corridor prior to the commencement of the residential neighbourhoods. 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; 4. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is consistent with the terms and conditions set out in Section 2.2 of this Report; 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be advertised appropriately, authorized to the consulting firms listed below and any additional consulting firms wishing to submit a Request for Proposal, following the 'execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. . Malone Given Parsons Ltd. 15 Council Meeting Minutes ? i~) Monday, September 15,2008 7:30 PM Council Chambers · Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. . Walker Nott Dragicevic Associates Limited · Weston Consulting Group Inc., and . Young Wright/ISI Group 6. That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of Sustainability; the Director, Planning & Development; and the Manager, Policy; 7. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas Group (on behalf of the Landowner Group); and 8. That Council make the final decision on any matters regarding the Seaton Neighbourhood Planning Program and that City staff formally report to Council regularly for information, direction and endorsement as appropriate on the work of the Seato'n Neighbourhood Planning Program as it progresses. Resolution # 181-08 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Planning and Development Committee PD 2008-08, dated September 2, 2008, be adopted, save and except Item 2. CARRIED Item 2, being Report PD 35-08 of the Director, Planning & Development was referred to the October 20, 2008 meeting of Council earlier in the meeting. Refer to Resolution # 169/08. 16 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers '} b) REPORT EC 2008-06 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Report CS 22-08 APTA Wrap-up - Financial Implications COUNCIL DECISION 1. That Report CS 22-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer (Treasurer of APTA) to close the accounting books of APTA in the manner indicated in this report, or as may be satisfactory to the Treasurer and proceed with closing APT A's bank account once all final entries are settled; 3. That Council terminate the Merger Agreement dated August 8, 2001 between Pickering and Ajax with regard to Transit Services to officially dissolve APTA; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Corporate Services & Treasurer, Report CS 23-08 APT A Wrap-up - City's Financial Implications COUNCIL DECISION 1. That Report CS 23-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer to settle all financial matters between APT A and the City of Pickering in the manner indicated in this report, or as may be satisfactory to the Treasurer; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CS 35-08 Formal Quotations - Quarterly Report for Information COUNCIL DECISION 17 Council Meeting Minutes d Monday, September 15, 2008 7:30 PM Council Chambers That Report CS 35-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 4. Director, Corporate Services & Treasurer, Report CS 37-08 Implementation of Frenchman's Bav - West Shore Neiohbourhood Watch COUNCIL DECISION 1. That the letter from the Durham Regional Police Service dated July 7, 2008 endorsing the establishment of the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering be received; and, 2. That the Council of the Corporation of the City of Pickering hereby endorse the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. 5. Director, Corporate Services & Treasurer, Report CS 38-08 Municipal Performance Measurement Program - Provincially Mandated Public Reportino of Performance Measures COUNCIL DECISION That Report CS 38-08 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 39-08 2008 Final Tax Due Dates for Commercial, Industrial, and Multi-Residential Realtv Tax Classes COUNCIL DECISION 1. That Report CS 39-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2008 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 15th, 2008; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in 18 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers 9 order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 7. Director, Corporate Services & Treasurer, Report CS 41-08 Cash Position Report as at June 30. 2008 COUNCIL DECISION That Report CS 41-08 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Operations & Emergency Services, Report OES 25-08 Tennis Court Roof Replacement - Pickering Recreation Complex -Tender No. T-15-08 COUNCIL DECISION 1. That Tender Report T-15-2008 regarding the Tennis Court Roof Replacement - Pickering Recreation Complex be received; 2. That Tender T-15-2008 submitted by Triumph Aluminum and Sheet Metal Inc., at a cost of $184,590.00 (GST and PST included) be accepted; 3. That the cost of providing a 25 year warranty as noted above, in the amount of $5,716.36 (GST included) be added to the contract; 4. That the total gross project cost of $215,505.36 (GST included) and a net project cost of $205,243.20 including the tender amount and other associated costs be approved; 5. That Council Authorize the Director, Corporate Services and Treasurer to finance the project as follows; a) the sum of $100,000.00, as provided for in the 2007 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; 19 Council Meeting Minutes . ~, '" } Monday, September 15,2008 7:30 PM Council Chambers b) the additional sum of up to $105,000.00, as provided for in the 2008 approved Capital Budget to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; c) the balance amount of $243.20 to be funded from the 2008 Current Budget; d) the annual repayment charges in the amount of approximately $46,700.00 included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that his loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering offici~ls be authorized to take necessary action to give effect thereto. Resolution # 182-08 Moved by Councillor Dickerson Seconded by Councillor Pickles That the Report of the Executive Committee EC 2008-06, dated September 8, 2008, be adopted. CARRIED (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Planning & Development Report PD 38-08 Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of Pickerinq Resolution # 183-08 20 Council Meeting Minutes Monday, September 15, 2008 7:30 PM Council Chambers Moved by Councillor O'Connell Seconded by Councillor Littley 1. That Zoning By-law amendment application A 13/08 submitted by 1410967 Ontario Inc., on lands being Lot 22, Plan 492, City of Pickering, to amend the zoning of the subject property to permit the development of a business office, professional office, and a veterinary clinic, in addition to the currently permitted residential use be approved as outlined in Appendix I to Report PD 38-08; and 2. Further, that the amending Zoning by-law to implement Zoning By-law Amendment Application A 13/08, as set out in Appendix II to Report PD 38-08 be enacted by City Council. CARRIED 2. Director, Operations & Emergency Services Report OES 26-08 Supplv & Delivery of Tractor and Ditch Bank Mower Resolution # 184-08 Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report OES 26-08 of the Director, Operations & Emergency Services regarding the Supply and Delivery of one (1) tractor and ditch bank mower be received; 2. That Quotation No. Q57-2008, as submitted by Greendale & Utica Farm Equipment for the supply and delivery of one (1) tractor and ditch bank mower in the amount of $129,449.41 (PST and GST included) be accepted; 3. That the total gross purchase cost of $129,449.41 and net purchase cost of $123,721.56 be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the amount of $120,500 from property taxes as approved in the 2008 Capital Budget; 5. That the over expenditure of $3,221.56 be financed from property taxes; and 21 Council Meeting Minutes Monday, September 15,2008 7:30 PM ') Council Chambers '" -. 6. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, OES 27-08 Tender T-16-2008 Tender for Sideline 4, Concession 5 to Highway 7 Phase I - Road Reconstruction Resolution # 185-08 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report OES-27 -08 regarding the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 - Phase I be received; 2. That Tender T -16-2008 submitted by Miller Paving Limited. for the City Road Reconstruction for Sideline 4 at a cost of $516,114.95 (GST included) be accepted; 3. That the total gross project cost of $577,500 (GST included) including the tender amount and other associated costs and the total net project cost of $550,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $427,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $122,650 be funded from the Development Charges Roads and Related Reserve Fund; c) that the balance of $350 be funded from the 2008 Current Budget; d) that the annual repayment charges in the amount of approximately $55,300 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 22 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers "Z ...J e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 4. Director, Operations & Emergency Services, OES 30-08 Application for Grant Funding -Municipal Eco-Challenge Fund -Standard and Show case Proorams, Pickerino Recreation Complex Resolution # 186-08 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report OES 30-08 of the Director, Operations & Emergency Services be received; 2.. That Council endorse the concept of submitting a grant application to the Municipal Eco-Challenge Fund for various standard retrofit programs and a showcase program at the Pickering Recreation Complex; and 3. That staff continue to review the Energy Audit prepared by LB. Storey and report back to Council during the 2009 budget process. CARRIED 23 4 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers (VIII) BY-LAWS 6887/08 6888/08 6889/08 6890/08 6891/08 6892/08 6893/08 6894/08 6895/08 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in Lot 22, Plan 492, in the City of Pickering. Being a by-law to dedicate Blocks 169 and 170, Plan 40M-1771 as public highways. Being a by-law to dedicate Block 45, Plan 40M-1836 as public highway. Being a by-law of the Corporation of the City of Pickering to establish the 2008 Final Property Taxes and Due Date for the Commercial Industrial and Multi- Residential Tax Classes Being a by-law to authorize the Tennis Court Roof Replacement - Pickering Recreation Complex in the City of Pickering and the issuance of debentures therefor in the amount of $205,000. Being a by-law to dedicate Part of Lot 124, Registrar's Compiled Plan 816, Pickering, designated as Part 4, Plan 40R-25484 as public highway (Old Forest Road) Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property Being a by-law to exempt those parts of Block Y, Plan M-16, Pickering, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, Plan 40R-XXX from the part lot control provisions of the Planning Act. Being a by-law to authorize the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 -Phase 1 in the City of Pickering and the issuance of debentures therefor in the amount of $427,000. THIRD READING: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 6887/08 to 6895/08, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 24 Council Meeting Minutes Monday, September 15,2008 7:30 PM Council Chambers ". ] (IX) .OTHER BUSINESS 1. Councillor McLean requested that staff complete a zoning by-law review, especially in relation to home based businesses. Moved by Councillor McLean Seconded by Councillor O'Connell That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of the receiving of advice that is subject to solicitor client privilege, including communications necessary for that purpose. (X) CONFIDENTIAL MATTERS a) Confidential Memorandum from the City Solicitor to the Chief Administrative Officer dated September 8, 2008 with respect to R v. Tenant A confidential discussion ensued on this matter. Moved by Councillor McLean Seconded by Councillor O'Connell That a Special In Camera meeting of Council be held on Monday, September 29, 2008 for the purpose of receiving comments from the City Solicitor in relation to his confidential memorandum concerning R v. ~ennant. CARRIED Moved by Councillor McLean Seconded by Councillor Dickerson That Council rise from the In Camera portion of the meeting. CARRIED 25 Council Meeting Minutes b Monday, September 15,2008 7:30 PM Council Chambers (XI) CONFIRMATION BY-LAW Bv-Iaw Number # 6896/08 Councillor Dickerson, seconded by Councillor Littley, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 15, 2008. CARRIED (XI) ADJOURNMENT The meeting adjourned at 10:46 pm. DATED this 15th day of September, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 26 Special Council Meeting Minutes Monday, September 29, 2008 7:00 PM Council Chambers 7 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll T. Melymuk G.. Paterson A. Allison R. Holborn D. Wilcox - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - Division Head, Municipal Property & Engineering - City Clerk I) DISCLOSURE OF INTEREST There were no disclosures noted. II) OTHER BUSINESS In accordance with Procedural By-law 6746/07, resolution of Council required to change the date and time of the October 14, 2008 meeting of the Executive Committee to Wednesday. October 15. 2008 due to the Federal Election Resolution # 187/08 Moved by Councillor O'Connell Seconded by Councillor Littley That the Executive Committee meeting of Tuesday, October 14,2008 be rescheduled to Wednesday, October 15,2008 due to the Federal Election and the City Clerk take the appropriate action to give effect to this change. CARRIED 1 Special Council Meeting Minutes d Monday, September 29,2008 7:00 PM Council Chambers III) IN CAMERA MATTERS Resolution # 188/08 Moved by Councillor Pickles Seconded by Councillor Littley That Council go In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 1. Confidential Memorandum from the City Solicitor to the Chief Administrative Officer dated September 8. 2008 with respect to R. v. Tennant Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Council resumed into open session. Resolution # 189/08 Moved by Councillor O'Connell Seconded by Councillor McLean That the email correspondence from M. Brenner to R. Bishop (City's Prosecutor) dated September 3, 2008 with respect to R. v. Tennant be included in the October 20, 2008 Council agenda as correspondence. MOTION DEFEATED IV) CONFIRMATION BY-LAW Bv-Iaw Number 6897/08 Councillor Dickerson, seconded by Councillor O'Connell, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the -Corporation of the City of Pickering at its In Camera and Special Meeting of September 29, 2008. CARRIED 2 Special Council Meeting Minutes Monday, September 29, 2008 7:00 PM Council Chambers () V) ADJOURNMENT The meeting adjourned at 7:22 pm. DATED this 29th day of September, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 3 Special Planning & Development Committee Meeting Minutes Monday, September 29,2008 7:30 pm - Council Chambers' Chair: Councillor McLean PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: Councillor Johnson - Federal Business ALSO PRESENT: T.J. Quinn - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer L. Taylor - Manager, Development Review R. Pym - Principal Planner, Development Review G. McGregor - Principal Planner, Policy D. Shields -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1. Draft Plan of Subdivision SP-2005-04 Zoning By-law Amendment Application A 36/05 Cougs (Tillings) Ltd. Part Lot 20, Concession 3. City of Pickerinq 2. City of Pickering Official Plan Amendment OPA-08/001 P Draft Plan of Subdivision SP-2008-01 Zoning By-law Amendment Application A 01/08 Mattamy (Brock Rd) Limited Part of Lots 17 & 18, Concession 3. City of Pickerinq 1 Specia-I Planning & Development Committee Meeting Minutes Monday, September 29,2008 7:30 pm - Council Chambers Chair: Councillor McLean 3. Draft Plan of Subdivision SP-2008-08 Zoning By-law Amendment Application A 16/08 Lebovic Enterprises Limited Part of Lot 18. Concession 3. City of Pickerina 4. Draft Plan of Subdivision SP-2008-09 Zoning By-law Amendment Application A 17/08 Ontario Realty Corporation Part of Lot 20. Concession 3. City of Pickerina A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted applications. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before by-laws are passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner, Development Review, gave an overview of all zoning amendment applications noted above. Ross Pym, Principal Planner stated that they had received concerns from Kahn's Auction Centre on how the developments would affect their private services. He noted that Kahn's Action Centre stated that their private services work very well at this time and wanted to ensure this continued. Gary Templeton and Bryce Jordan representatives for the applicants appeared before the Committee in support of the applications and to respond to any questions that may arise. Mr. Pistritto, appeared before the Committee and questioned how the developments would affect the wildlife corridor that existed in the area. Greg Hewit, appeared before the Committee and questioned how long it would be before the development started and when he would have to move. Tanya Hatley, appeared before the Committee representing her father Gerry McCoy and questioned what the developments would do to his well and 2 2 Special Planning & Development Committee Meeting Minutes Monday, September 29, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean whether studies had been done regarding the environment and noise, along with what impact this would have on his property. Gary Templeton noted that the wildlife corridor had been considered in their plans and thought the link was along side the forested area and valley lands. Bryce Jordan stated that the timeline for terminating leases would be approximately one to two years but noted that the property owner would be having further discussions with tenants. Mr. Jordan also stated that he felt the development located near his client's property would not have an impact on the lands and noted that he felt the City owned lands would affect the McCoy property more than these developments. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 41-08 Duffin Heights Neighbourhood Environmental Servicing Plan and Ontario Realty Corporation (ORC) Category 'B' Class EA Cost Sharing Agreement Fundino Request for Stormwater Manaaement Facilitv and Related Infrastructure Reg Webster of the Sernas Group appeared before Committee to outline the processes involved in the Duffin Heights Environmental Servicing Plan. Neil Carroll, Director, Planning & Development gave a presentation on the Duffin Heights Neighbourhood plan. Detailed discussion ensued on this matter. Bob Dragicevic, a representative for Mount Pleasant Group of Cemeteries appeared before the Committee and noted that MPGC would continue to work with City staff and stakeholders regarding the development of Duffin Heights but, would not be entering into any cost sharing agreements. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Littley 3 Special Planning & Development Committee Meeting Minutes Monday, September 29, 2008 7:30 pm - Council Chambers Chair: Councillor McLean ,3 1. That Council receive Report PD 41-08 of the Director, Planning & Development, regarding the Environmental Servicing Plan and ORC Category IB' Class EA dated June 2008 for the Duffin Heights Neighbourhood; 2. That Council endorse the recommendations of the Environmental Servicing Plan and ORC Category IB' Class EA dated June 2008, as set out in Attachment #1 to Report PD 41-08 subject to changing the designation on lands located on the west side of Tillings Road from Low Density Area to Medium Density Area, as set out in Attachment #5a to Report PD 41-08; 3. That Council authorize staff to: (i) initiate an amendment to the City's Official Plan and revisions to the Duffin Heights Development Guidelines to implement the land use, transportation and environmental recommendations of the Environmental Servicing Plan including the recommendations set out in Sections 3.3 and 3.4 of this Report; and (ii) advertise and host both Planning Act required meetings (Public Open House and Statutory Public Meeting) for the above Official Plan Amendment; 4. That Council endorse in principle entering into a cost sharing agreement with the Duffin Heights Landowner Group respecting the provision of infrastructure in the Duffin Heights Neighbourhood and that staff report back to Council with a report seeking formal authority to execute the cost sharing agreement and authority to front-fund the costs of the infrastructure as shown in Attachments #8 and #9 to Report PD 41-08 when the agreement is in its final form; and 5. Further, that a copy of Report PD 41-08 be forwarded to the Region of Durham, Town of Ajax, the Toronto and Region Conservation Authority, Durham School Boards and the Duffin Heights Landowners Group for information. DEFERRED LATER IN THE MEETING (See Following Motions) 4 4 Special Planning & Development Committee Meeting Minutes Monday, September 29, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean Moved by Councillor Pickles Seconded by Councillor Dickerson That the main motion of Councillors Pickles and Littley be amended by adding the following as Item #6: 6. That the City require a report to be submitted with all development applications demonstrating how the site development and building design/construction is consistent with the City's Sustainable Development Guidelines. CARRIED Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report PD 41-08 be deferred to the October 20th Council Meeting for the purpose of scheduling a one day meeting prior to this date with Council, staff, stakeholders and the public to obtain additional information in regards to Duffin Heights in its totality. CARRIED (III) ADJOURNMENT The meeting adjourned at 11 : 10 pm. 5 Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean i-' :) PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson J. Johnson - attended meeting from 7:50 pm to 9:45 pm. B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn N. Carroll T. Melymuk A. Allison R. Holborn L. Taylor R.Pym D. Shields - Chief Administrative Officer - Director, Planning & Development - Director, Office of Sustainability - City Solicitor - Division Head, Municipal Property & Engineering - Manager, Development Review - Principal Planner, Development Review -Deputy Clerk (I) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Report PO 36-08 of the Director, Planning & Development as he has sold property within the development. Councillor McLean gave the Chair to Councilor Littley and did not take part in the discussion or vote on the matter. (II) PRESENTATIONS Dan Remollino, Project Manager Ministry of Transportation Brenda Jamieson, Project Manager Doug Allingham, Project Manager TSH Consultants Re: Status of the Highway 407 East Individual Environmental Assessment & Preliminary Desian Study 1 <' l~ Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean Dan Remollino and Brenda Jamieson, Project Manager's for the 407 East Individual Environmental'Assessment & Preliminary Design Study, appeared before the Committee to give a presentation and update on the process. The presentation touched on the route refinement, preliminary design alternatives, technically preferred route, road closures and public information sessions. (III) PART 'A' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development Report PD 30-08 Request from Mattamy (Brock Road) Limited for Exemption to Section 1 O(b) of Fill & Topsoil Disturbance By-law 6060102 Duffin Heiahts Neiahbourhood Bryce Jordan, the representative for Mattamy Limited appeared before the Committee in support of Report PD 30-08. He stated that an exemption to the by-law would save approximately 3 months in the construction process. He noted that ongoing discussions were being conducted with the Mount Pleasant Group of Cemeteries to address outstanding issues. Mr. Jordan noted that they had agreed that no earthworks would take place within 15 metres of the cemetery property. Robert Dragicevic, the representative for Mount Pleasant Group of Cemeteries appeared before the Committee and noted that there were still unresolved issues but discussions were continuing and they would keep Council informed on the status of those discussions. Mr. Dragicevic noted that they were in support of the 15 metre agreement. RECOMMENDA TION Moved by Mayor Ryan Seconded by Councillor Littley 1. That the request of Mattamy (Brock Road) Limited for exemption from Section 10(b) of Fill & Topsoil Disturbance By-law 6060102 to allow pre- grading of its lands in the Duffin Heights Neighbourhood be approved; and 2. Further, that the appropriate City officials be authorized to take the necessary actions to give effect thereto. TABLED LATER IN THE MEETING (See Following Motions) 2 Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 7 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Report PO 30-08 of the Director, Planning & Development be tabled. CARRIED 2. . Director, Planning and Development Report PD 33-08 Maxcon Developments Ltd./Cassel, Sidney/Cassel Consultants Ltd. Plan of Subdivision 40M-1827 Nugget Construction Co. Limited Plan of Subdivision 40M-1831 MaxcQn Developments Ltd. Plan of Subdivision 40M-1861 Garthwood Homes Limited/Thomas Feeley Construction Ltd. Plan of Subdivision 40M-1866 Woodsmere Properties Limited Plan of Subdivision 40M-1875 Marshall Homes (Woodview) Limited/Rinal Enterprises Inc. Plan of Subdivision 40M-1877 Shrone View Holdings Inc. Plan of Subdivision 40M-1887 Woodsmere Properties Limited Plan of Subdivision 40M-1896 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report PD 33-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1827, 40M-1831, 40M- 1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896 be received; 3 q c) Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 2. That the highways being Chickadee Court and Sparrow Circle within Plan 40M-1827 be assumed for public use; 3. That the highways being Sandhurst Crescent, Meldron Drive and Deerhurst Court within Plan 40M-1831 be assumed for public use; 4. That the highway being Nordane Drive within Plan 40M-1861 be assumed for public use; 5. That the highways being Lekani Court and Mountain Ash Drive within Plan 40M-1866 be assumed for public use; 6. That the highways being Woodsmere Court, Wildflower Drive and Deerhaven Lane within Plan 40M-1875 be assumed for public use; 7. That the highway being Rouge Forest Crescent within Plan 40M-1877 be assumed for public use; 8. That the highway being Clearside Court within Plan 40M-1887 be assumed for public use; 9. That the highways being Summerpark Crescent, Garland Crescent and Wildflower Drive within Plan 40M-1896 be assumed for public use; 10. That the services required by the Subdivision Agreements relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M- 1887 and 40M-1896, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 17,18,22,23,24,25 and 27, Plan 40M-1827; Lot 35, the remainder of Lots 36 and 80, Blocks 99,100,101 and 102, Plan 40M-1831; Blocks 13, 14, 15 and 17, Plan 40M-1861; Block 57, Plan 40M-1866; Block 144, Plan 40M-1875; Blocks 33, 34, 35 and 38, Plan 40M-1877; Block 21, Plan 40M- 1887 and Blocks 209 and 211, Plan 40M-1896; . 11. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896, save and except from Blocks 17 and 18, Plan 40M-1827; Lot 35 and the remainder of Lots 36 and 80, Plan 40M-1831 and Blocks 13, 14 and 15, Plan 40M-1861, be released and removed from title; 4 Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean q 12. That Council enact a By-law to dedicate Block 103, Plan 40M-1831 as public highway; and 13. That Council enact a By-law to dedicate Blocks 54 and 55, Plan 40M-1866 as public highways. CARRIED 3. Director, Planning & Development Report PD 34-08 Rockwood Drive Road Extension Road Closing and Abandonment of Easements Reconvevance of Land/Interest to Adiacent Owners RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report PD 34-08 of the Director, Planning & Development be received; 2. That Council enact a by-law to: a) stop-up and close those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 as public highway; b) declare those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 surplus to the needs of the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy and subject to any required easements; c) abandon the easements, in favour of the City, for road access/maintenance purposes, over those parts of Lots 1, 2, 14 and 15, Plan 40M-2164, designated as Parts 1, 2, 3 and 4, Plan 40R-22162 and reconvey the easement interest to the abutting owners; and d) authorize the execution of all relevant documentation necessary to abandon the existing access/maintenance easements, stop-up and close portions of Rockwood Drive as public highway and effect the 5 1 ',- ) Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean conveyances of same to the abutting owners for nominal consideration, subject to any required easements. CARRIED 4. Director, Planning & Development Report PO 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance Bill Freedman, Solicitor for S. R. & R. Bay Ridges Ltd. appeared before the Committee in opposition to Report PO 36-08. Mr. Freedman stated that his client disputes the amount that staff have calculated parkland fees and feels the conveyance of the buffer lands constitutes a dedication of parkland and could be used for public recreational use. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Littley That Council confirm the requirement that S.R. & R. Bay Ridges Ltd. pay the sum of $533,250 in lieu of the conveyance of parkland in relation to the redevelopment of the lands in the former Bay Ridges Plaza shown on Attachment #1 to Report PO 36-08. REFERRED LATER IN THE MEETING (See Following Motion) Moved by Councillor Pickles Seconded by Councillor Johnson That Report PO 36-08 of the Director, Planning & Development be referred back to staff for further discussion with. the applicant and brought back to the October 20th Council Meeting. CARRIED 5. Director, Planning & Development Report PO 39-08 Zoning By-law Amendment Application A 11/07 Dalar Properties Limited 1050 Squires Beach Road 6 Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers . Chair: Councillor McLean 'I I (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerina Dennis Large, the applicant appeared before the Committee in opposition to Report PD 39-08. Mr. Large stated that he had spoken to the Region of Durham and the Ministry of Municipal Affairs and Housing and could not get a reasonable answer to why the Region of Durham put forward a recommendation to not allow the rezoning. Mr. Large noted that there are no health hazards that the sewage treatment plant produces but that the Region of Durham did not want to deal with complaints regarding the smell. He also stated that the smell was only noticeable when you're outside. He noted that he bought the property with the understanding he would be able to rezone it and had been trying to find suitable facilities for some time. RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Pickles That Report PD 39-08 of the Director, Planning & Development be referred back to staff for further information and discussion with the Chief Building Official and brought back to the October 20th Council Meeting. CARRIED 6. Director, Planning & Development Report PD 40-08 1291821 Ontario Limited 1070 Toy Avenue (South Part of Lot 18, Concession 1 Parts 1 - 5, 40R-19641 and Parts 1 - 3, 40R-22986) City of Pickerina A representative for the applicant appeared before the Committee in support of Report PD 40-08 and requested that a Liquid Waste Management Facility be clarified within the by-law. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 7 /) "'-- Planning & Development Committee Meeting Minutes Monday, October 6, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 1. That Zoning By-law Amendment Application A 31/05 submitted by 1291821 Ontario Limited to amend the zoning of the subject property to permit outdoor storage, truck parking, loading facilities and railway trackage in any yard in association with the existing permitted liquid waste management facility on lands situated on the South Part of Lot 18, Concession 1 (Parts 1 - 5, 40R-19641 and Parts 1 - 3, 40R-22296) be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 31/05 as set out in Appendix I to Report PD 40-08 be forwarded to City Council for enactment. CARRIED (IV) OTHER BUSINESS 1. Councillor O'Connell gave notice that she would be bringing a Notice of Motion forward pertaining to the Durham Region Police Services DRAVIS (Durham Region Anti-Violence Intervention Strategy) program. (V) ADJOURNMENT The meeting adjourned at 11 :00 pm. 8 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean D. Pickles ABSENT: J. O'Connell ALSO PRESENT: T.J. Quinn G. Paterson R. Holborn K.Thompson D. Shields - Chief Administrative Officer - Director, Corporate Services & Treasurer - Division Head, Municipal Property & Engineering - Manager, By-law Enforcement Services - Deputy Clerk (I) DELEGA liONS 1. Charlotte Sheardown Fairport Road Traffic Calmino Proposal Charlotte Sheardown, 954 Mountcastle Crescent, appeared before the Committee to note her opposition to the Fairport Road Traffic Calming proposal. Ms. Sheardown stated that she felt it was an excessive amount of money that the Fairport Group expected the taxpayers to pay for this street. She stated that she felt more radar, speeding tickets and red light cameras would be just as effective and a lot less money. She also noted that there were no real stats on how many accidents have happened on Fairport Road. Ms. Sheardown noted that not only would this be a large expenditure for the taxpayers but there would also be ongoing maintenance requirements. Ms Sheardown felt this proposal was self serving for the residents on Fairport Road and the taxpayers should not have to pay for it. She also noted that once the City has done it for one street there are many more that will need to be done. 1 4 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 28-08 Information Technology (IT) Server Room -Ventilation and Air Conditionina. Civic Complex RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 28-08 of the Director, Operations & Emergency Services? regarding the Ventilation and Air Conditioning (HVAC) requirements for the Information Technology (IT) Server Room in the Civic Complex be received; and 2. That staff be directed to proceed with a formal tender process for the provision of ventilation and air conditioning in the Information Technology Server Room. CARRIED 2. Director, Operations & Emergency Services, Report OES 31-08 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to Establish a Load Limit for Bridge #5001 on Whitevale Road -Amendment to Bv-Iaw 6753/07 RECOMMENDA TION Moved by Councillor Dickerson Seconded by Councillor Johnson 1 . That Report OES 31-08 of the Director, Operations & Emergency Services regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-Law limiting the gross vehicle weight of any vehicle ,or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. ' CARRIED 2 Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm - Council Chambers Chair: Councillor Littley 5 3. Director, Operations & Emergency Services, Report OES 32-08 City's Traffic & Parking By-law No. 6604/05 -Housekeepina and Updatina Amendments RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 32-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. CARRIED 4. Director, Operations & Emergency Services, Report OES 34-08 Supply & Delivery of One-Ton Sign Truck -Q-63-2008 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 34-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) One-Ton Sign Truck be received; 2. That Quotation No. Q-63-2008, as submitted by Donway Ford Sales for the supply and delivery of One (1) One-Ton Sign Truck, in the amount of $83,233.54 (PST and GST included) be accepted; 3. That the total gross purchase cost of $83,233.54 and net purchase cost of $79,550.64 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase with funds received from a Transportation Infrastructure Grant as approved in the 2008 Capital Budget; and 3 " t) Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm.- Council Chambers Chair: Councillor Littley 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. CARRIED 5. Director, Operations & Emergency Services, Report OES 35-08 Durham Reqion Grade 5 Action Pass Proqram RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 35-08 regarding the Durham Region Grade 5 Action Pass Program be received; 2. That Council approve the Durham Region Grade 5 Action Pass Program for Grade 5 students to have free access to City of Pickering public swim and public skate programs; and 3. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 40-08 Internal Controls Review - Clerks Division, Animal Services Section RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson That Report CS 40-08 of the Director, Corporate Services & Treasurer regarding the results of the Internal Controls Review - Clerks Division, Animal Services Section be received for information. CARRIED 4 Executive Committee Meeting Minutes Wednesday, October 15,2008 7:30 pm - Council Chambers Chair: Councillor Littley '7 ,I 7. Director, Corporate Services & Treasurer, Report CS 44-08 Tender/Contract Approval -Councils' Summer Recess RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 44-08 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-7-2008 Surface Treatment, Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II, Tender No. T-9- 2008 Path Extension to Bus Loop at Sunbird Trail Park and Tender T-11-2008 Supply & Installation of Humidification System Pickering Civic Complex. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 46-08 Proposed Increase to Taxicab Fares RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 46-08 of the Director, Corporate Services & Treasurer be received; and, 2. That the draft by-law, included as Attachment #1 to Report CS 46-08, to amend By-law #6702/06 to provide for an increase to taxicab fares effective November 1, 2008 be enacted. CARRI ED 5 g Executive Committee Meeting Minutes Wednesday, October 15, 2008 7:30 pm - Council Chambers Chair: Councillor Littley 9. . Director, Corporate Services & Treasurer, Report CS 48-08 2009 StandinQ Committee and Council MeetinQ Schedule RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report CS 48-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2009 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and 3. That the City Clerk be given authority to give effect thereto. CARRIED (III) ADJOURNMENT The meeting adjourned at 8:00 pm. 6 Citq c~ '\ } October 20, 2008 PRESENTATIONS 1. Ontario EcoSchool Certification Judy Gould, Waste and Energy Officer Durham District School Board Dunbarton High School Rosebank Road Public School Altona Forest Public School Glengrove Public School Maple Ridae Public School 2. Communities In Bloom Recoanition of 5-Bloom Winners Citq (J~ '1 v " , October 20, 2008 DELEGA TIONS 1. Paul Savel, Chair Pickering Public Library Re: Annual Report 2. Glenn Rainbird, O.C, Chair Michael Angemeer, President and CEO Veridian Corporation Re: Annual Shareholder Update 3. John G. Smith, Campaign Chair United Way of Aiax-Pickerina-Uxbridae 4. Pat McNeil, SVP Nuclear Generation Development Group Ontario Power Generation Re: Update on Environmental Assessment for the Potential New Build at Darlinaton 5. Laura Drake, Chair, Pickering Museum Village Advisory Committee Pat Dunnill, Chair, Pickering Museum Village Foundation Re: Update on Brouaham Central Hotel Restoration Proiect 6. John Rooney Re: Pickerina Bv-Iaws 7. Paul & Lori Murray Re: Request for City Grant Flavours bv the Bav 8. Joe Caiata Re: Report CS 47-08 Appeal to Variance to Fence By-law 1781 Spruce Hill Road [Refer to New and Unfinished Business Paaes 147-1511 9. Don Campbell Re: Report CS 47-08 Appeal to Variance to Fence By-law 1781 Spruce Hill Road rRefer to New and Unfinished Business Paaes 147-1511 1 I I 10. Dennis Large Dalar Properties Re: Report PD 39-08 Zoning By-law Amendment Application A 11/07 Dalar Properties Limited 1050 Squires Beach Road (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerina 11 . Gordon Willson Re: Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement 12. Peter Rodrigues Re: Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement Citq 01 ') ,,~ October 20, 2008 CORRESPONDENCE Paaes 1. CORR. 81-08 Motion for Direction BRUCE PASSMORE, DIRECTOR, OUTREACH 55-60 HUMANE SOCIETY INTERNATIONAL (CANADA) 372 St. Catherine St. West, Suite 319 Montreal. QC H3B 1A2 Letter received from Bruce Passmore, Director, Outreach, Humane Society International (Canada) requesting the City of Pickering consider adopting a resolution (draft attached) with respect to the opposition of battery cage egg production based on the inherent cruelty of confining egg-laying hens in battery cages. 2. CORR. 82-08 DOUGLAS G. MARTIN MAYOR, TOWN OF FORT ERIE 1 Municipal Centre Drive Fort Erie. ON L2A 2S6 Motion for Direction 61-62 Letter received from Douglas G. Martin, Mayor, Town of Fort Erie, requesting support from the City of Pickering with respect to supporting a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010. 3. CORR. 83-08 CHIEF ADMINISTRATIVE OFFICER CITY OF PICKERING Motion for Direction 63-65 Memo received from Thomas J. Quinn, Chief Administrative Officer, City of Pickering requesting Council direction with respect to having staff meet with the Landowners Group to discuss the Terms of Reference made by the Planning & Development Committee. 4. CORR. 84-08 SANDRA KRANC, CITY CLERK CITY OF OSHAWA 50 Centre Street South Oshawa. ON L 1 H 3Z7 Receive for Information 66-67 Letter received from Sandra Krane, City Clerk, City of Oshawa with respect to support for parenting events and National Bully Awareness Week. (A copy of the City of Pickering's Zero Tolerance Policy will be forwarded to the City of Oshawa) 5. ~) CORR. 85-08 SAFE KIDS CANADA FCM MARKETPLACE Receive for Information 68 Correspondence received from Safe Kids Canada through FCM Municipal Marketplace to advise of the upcoming "Canada's Favourite Crossing Guard Contest" to encourage municipalities to work with their schools to enter local crossing guards. The deadline for nominations is November 3, 2008. 6. CORR. 86-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Receive for Information 69-75 Letter received from P.M. Madill, Regional Clerk, Region of Durham, advising that at a meeting held on September 17th, 2008, Regional Council adopted a resolution with respect to the transfer of transit facilities from area municipalities. 7. CORR. 87-08 Receive for Information ROBERT A. DRAGICEVIC, MCIP, RPP 76-77 SENIOR PLANNER WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMTIED 172 St. George Street Toronto, On M5R 2M7 Letter received from Robert A. Dragicevic, Senior Principal, Walker, Nott, Dragicevic Associates Limited providing comments with respect to the Duffin Heights Neighbourhood Environmental Servicing Plan. 8. CORR. 88-08 STEVE WARSH S.R. & R DEVELOPMENTS 35 The Links Road, Suite #201 Toronto, ON M2P 1T7 Receive for Information 78 Correspondence received from Steve Warsh, S.R. & R Developments requesting Rerort PD 36-08 respecting parkland conveyance be referred to the November 17t Council meeting. 9. CORR. 89-08 Refer to Executive RESIDENTS LETTERS Committee FAIRPORT ROAD TRAFFIC CALMING Director, Operations & Emergency Services to Report 79-86 Letters received from, the following Pickering residents expressing their opposition to the proposed plan for traffic calming on Fairport Road: Doreen Smith, Harriet Willoughby, Ms. M. Kelly, Paul Bailey, Cynthia Campbell, Judith Matthers, Cindy Turnbull and Paul Flannery. Motion to Proclaim 87-88 54 10. CORR.90-08 RECYCLING COUNCIL OF ONTARIO Correspondence received to request that the City of Pickering proclaim October 19-25, 2008 as Waste Reduction Week. 11. CORR. 91-08 MINISTRY OF MUNICIPAL AFFAIRS & HOUSING Association of Municipal Clerks and Treasurers of Ontario Association of Municipalities of Ontario Motion to Proclaim 89-90 Introduction of Local Government Week and submitting a proclamation to endorse. 12. CORR.92-08 JOHN PRESTA DIRECTOR, ENVIRONMENTAL SERVICES REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Receive for Information 90-A Correspondence from John Presta, Director, Environmental Services, Region of Durham with respect to Director, Planning & Development Report PD 39-08, Dalar Properties. Mr. Presta notes that the Region of Durham respectfully requests that the City defer a decision on Zoning Amendment Application A 11/07 in order to review with the applicant and the City alternative locations for the current activities at 1050 Squires Beach Road. ." ;{fIfl~' ~~,.~ ''t.''A~~ (~ct~(~ ~ 8 r HUMANE SOCIETY INTERNATIONAL .._-_........__.---_....._-~--._- CANADA j Mayor Ryan and Members of Council Corporation of the City of Pickering One The Esplanade Pickering, ON, Ll V 6K7 j .i.ff September 5,2008 Dear Mayor Ryan and Members of Council: The way fann animals are treated is a matter of great public concern. Public opinion and purchasing decisions have been a driving force behind improved animal welfare regulations in many countries. Humane Society International (Canada) would like to invite you to join the growing number of Canadian communities that have passed non-binding, no fiscal impact resolutions which raise awareness about the plight of factory farmed animals - specifically, egg- laying hens who are confined in battery cages. Canada's 26 million egg-laying (battery) hens are kept in the most appalling conditions imaginable (see photo). They spend their entire productive lives - typically 18 months - crowded into wire cages with four to six other birds. Thousands of these cages are then stacked row upon row, 2-8 cages high. Their welfare is severely compromised, as they can barely move, let alone express natural behaviours such as dust-bathing, wing-flapping, nesting, perching, walking, or even standing on solid ground. Each hen is given less space than a single sheet of letter-sized paper. I have enclosed a summary of the scientific literature demonstrating the overwhelming scientific . evidence that hens suffer greatly in battery cages. It's no wonder that Germany, Sweden, the Netherlands and S'Yitzerland have banned the use of barren battery cages, and the entire European Union will follow suit in 2012. Two major North American grocery store chains - Capers Community Market and Whole Foods Market - have removed eggs from caged hens from their shelves. Safeway also recently announced a new policy that will encourage the egg industry to nlove away from confining laying hens in battery cages, and will double its purchase of cage-free eggs in the next 6 years. More than 350 universities and colleges in North America have created policies reducing or eliminating the use of eggs from caged hens. Ten Canadian schools have come onboard, including Canada's premier agricultural university, the University of Guelph, as well as Concordia, Ryerson, Wilfred Laurier, Waterloo, and Simon Fraser universities, and Langara College, Be Institute of Technology and the University ofBC. Even fast-food giant Burger King has begun using cage-free eggs in its North American restaurants and, this year, Denny's chain of restaurants made a similar move. 37"2 St. Catherine St \Vest, Suite 319, 1\tlontreal, QC.113B 1A2 Tel: 5]4-395-2914 Fax: 514-395-802] \v\v\v.hsicanada.ca 6 In :Nfay, 2007, the City of Richmond, BC, passed a ground breaking motion requesting the elimination of eggs from caged hens from city-run facilities. The City of Vancouver, District of North Saanich and the Resort Municipality of Whistler passed similar resolutions shortly thereafter. Duncan, Pitt Meadows and Revelstoke followed their lead in the past 8 months and others are currently considering similar initiatives. Since Pickering uses few eggs directly in municipally-run establishments, I'm hopeful Pickering can meet or exceed Richmond's important initiative and demonstrate to the citizens of this province and Canada that Pickering cares about making more humane choices and ethical purchasing decisions. Please consider adopting the draft resolution included with this letter (see attached draft resolution). Fortunately, more humane alternatives exist and are readily available in Canada. Certified organic eggs come from hens who have been given the freedom to move, lay eggs in nests, forage for food, perch and flap their wings - actions that are biologically important for hen welfare (see photo). Hens raised in an organic environment are guaranteed to be cage-free and are most often free-range (weather permitting). Certified organic eggs not only have the highest welfare standards of any commercially available egg, but they are also the only eggs that are regularly audited by an independent, third-party for animal welfare. The two most common certifying bodies in Canada are Pro-Cert and Quality Assurance International (QAI). Other cage-free egg options include free-range, free-run or SPCA Certified. Making the switch to a more humane egg product is a modest initiative that each one of us can undertake to significantly improve the lives of animals. I hope Pickering will see the value in adopting compassionate standards shared by other municipalities and countries worldwide. On behalf of Humane Society International (Canada), thank you for your time. I look forward to hearing from you at your earliest convenience regarding this proposal. Please contact me directly at 1-604-684-5113 or by email at bpassmore@hsi.org. Sincerely, Bruce Passmore Director, Outreach Humane Society International (Canada) Tel: 604-684-5113 (direct) ------------.------....----------..---.-------------.--.-..-----.-.__._.._._._-~._-...........__._..._.._... 372 St. Catherine St. West, Suite 319, i.vfontrcal, QC.II3B lA2 Tel: 514-395-2914 Fax: 514-395-8021 \V\v\v.hsicanada.ca 7 Draft Motion for the CorDoration of the City of Pickerin!! That the council of the Corporation of the City of Pickering resolves: (1) to encourage Pickering residents: (i) as restaurants and caterers in both private and City operations, to highlight the support for and availability of certified organic, free-range eggs on their menus; (ii) as consumers, to request the option of purchasing certified organic, free-range eggs at retail food outlets and restaurants and, where available, choose the certified organic, free-range option; (iii) as wholesalers, to highlight the preference for and availability of certified organic, free-range eggs in their food supply inventories; and . (iv) as retailers, to highlight the preference for and availability of certified organic, free- range eggs in their food stores; (2) That the operators and caterers of City-run facilities be requested to use only certified organic, free-range or free-run whole (shell) eggs; and (3) That a letter be written to the Provincial Government, Federal Government and the Canadian Food Inspection Agency stating that the Pickering Council opposes battery cage egg production based on the inherent cruelty of confining egg-laying hens in battery cages. (4) That a letter be written to the Association of Municipalities of Ontario requesting all members to adopt a similar initiative. . !~I Battery Cages and the Welfare of Hens in Canada a summary of the scientific literature - www.vancouve1~manISOclltv.bC.ca About the Battery Ca~e o The battery cage system was introduced in the 1940's to produce the maximum number of eggs for the lowest possible price This is achieved through space reduction and tight control of water, food, and light available Genetic selection is also car(ied out to produce highly productive layers o Battery cages measure approximately 16" by 18" with sloping wire floors, stacked two to eight cages high - They provide about 450 cm2 per bird, with five to seven birds in each cage' o Battery cages represent one of the worst manifestations of industrial farming2 and inhibit almost all of chickens' natural behaviours Extent of Battery CaRe UsaRe o In 2006, 26 million egg-laying hens were kept in battery cages in Canada) o The battery system produces 98% of Canada's 6.5 billion eggs each year o Worldwide, approximately 70-80% of eggs are from hens in battery cages ChanRe in Policies o Over the past 20 years, there has been greater movement towards other forms of egg production in Europe4 - In 1988, Sweden created the Animal Protection Act, which called for a phase-out of battery cages5 In 1991, Switzerland banned the use of all cages6 . In 1994, the Netherlands created legislation to ban battery cages7 In 1999, the European Union enacted a ban on battery cages which will come into effect in 20124 o In the European Union, labelling regulations have been changed - Only three terms will be permitted on eggs: "Eggs from caged hens", "Barn eggs", and "Free-range hens,,2 Hen Behaviour and Environment o Crowding - The area occupied by an average hen at rest is approximately 600 cm2 8. Hens require at least 750cm2 to create any "free space"a and need 2000cm2 to flap their wings'2 Hens in Canada are allocated between 432 cm2 and 483 cm29 Hens frequently overlap and have their feathers compressed either by the cafte or other birds When victimized, birds have no areas to escapeto and avoid feather pecking 0 o Nesting . Under natural conditions, hens place a greater importance on gaining access to a discrete nest site than gaining access to food" . Hens exhibit extreme frustration during the pre-laying period when deprived of nests8. 12 · This frustration manifests itself through various behaviours, including feather pecking and has been concluded to cause acute pain in egg-laying hens12 o Flooring Battery cages have slanted wire floors · The slope ensures that a laid egg will roll into the collection tray · The wire floors allow hen feces to pass through the floor onto a conveyor belt below to be removed. In stacked cages, feces can fall onto the hens below. Wire floors are responsible for some foot ailments seen in hens such as lesions, fissures and hyperkeratosis8 1 B.C. Egg Marketing Board Standing Order, Re. Feb. 2002. Sect. 7.2 and 16.1 2 Stevenson, P. 2004. European Union law and the welfare of fann animals (in International Animal Welfare Law Conference 2004, edited by Favre, D. and Hancock, K.) 3 Agriculture and Agri-food Canada. http://www.agr.gc.calmisb/aisdlpoultry/gleg_e.htm 4 Savory, CJ. 2004. Laying hen welfare standards: a classic case of 'power to the people'. Animal Welfare. 13:S153-158. 5 Keeling, L. and Svedberg, 1. 1999. Legislation banning conventional battery cages in Sweden and subsequent phase-out programine. Swedish University of Agricultural Sciences, Skara, Sweden. 6 Bell, PW. 2001. Travel report - 6th European symposium on poultry welfare, Switzerland, September 2001. Rural Industries Research and Development Corporation. 7 Preece, R. and Chamberlain, L. 1993. Animal Welfare and Human Values. Waterloo, Ontario: Wilfrid Laurier University Press. 8 Appleby, MC. and Hughes, BO. 1991. Welfare oflaying hens in cages and alternative systems: environmental, physical, and behavioural aspects. World's Poultry Science Journal. 47: 109-127 9 Canadian Agri-Food Research Council. 2003. Recommended code of practice for the care and handling of pullets, layers and spent fowl, Sect. 4.1. !O Freire, R, Wilkins, LJ, Short, F. and Nicol, C1. 2003. Behaviour and welfare of individual laying hens in a non-cage. British Poultry Science. 44:22-29. 11 Cooper, 11 and Appleby, MC. 2003. The value of environmental resources to domestic hens: a comparison of the work rate for food and for nests as a function of time. Animal Welfare. 12:39-52. 12 R~ytp.r MR 1 QQ.1 Thp u/Plf~rp nr(\h'lpmc (\fl~H/;nrT lH'nco ;n h~tt..r1.' ''''IT''<' "..t..Mn.,....' D.o~^rA 1 "2A.f:..l A f:..l0 o Foraging Under natural conditions, fowl spend most of their daytime hours foraging for foods Bantam hens were observed making over 14,000 pecks at the ground over a 10 hour period while foraging 13 When deprived of litter, hens often redirect some of their ground-pecking toward the feathers of other hens Instead of foraging, batter! hens are allocated 10 em per bird of feeding space in a trough outside their cage, accessed only by pushing their heads through metal bars9 · 10 em of feeding space is inadequate and may result in aggression and cannibalism if access to food were somehow limitedS o F eo ther pecking This is often a result of genetic and environmental factors, and a frustration response to behavioural restrictions such as crowding or lack of ability to nest, perch or forage naturally Open wounds caused by pecking are vulnerable to infection and can trigger a cannibalistic response in other hens. Cannibalism is a major cause of death in battery operations8 C) Physical Ailments o Feathers Feathers are important for thermoregulation and protection from injury in birds Most feather loss is due to feather pecking, with some loss due to abrasionS The skin of birds is highly sensitive and delicate, so slight abrasions can lead to excessive bleeding14 Extensive feather loss usually indicates major physiological or behavioural stress, and can greatly increase the danger of inj ury to exposed skin o Feet Foot and claw damage is a major problem in battery-caged hens Examples include lesions, fissures, hyperkeratosis on the feet and twisted, broken or overgrown claws8 o Bones . Confinement in battery cages has been shown to significantly reduce bone strength in hens 12 Hens must be able to move normally to maintain proper bone strength. This is impossible in battery cages12 Most caged hens suffer some kind of painful bone fracture during their first laying cycle 15 · Low bone strength is common in spent hens from cages, with 30 to 50% of birds suffering broken bones during catching, handling and transportations Hens are susceptible to structural bone osteoporosis due to their high e~g production 15 · In one study, 80 to 90% of battery-caged birds had osteoporosis 5 Industrv Practices o Debeaking To control outbreaks of feather pecking and cannibalism, many chickens are debeaked using a hot blade or laser shortly after hatchingS A chicken's beak is highly innervated and used for various functions including foraging, preening and defence15 · When the beak is damaged, chronic pain results15 o Forced moulting "Moulting" is a natural process that usually takes 16 weeks · Under natural fonditions, hens stop laying and shed their feathers in the fall When their feathers have re-grown, the hens begin laying eggs again Forced moulting is a procedure where hens are shocked into an extra laying session after their normal cycle is completed · This is done by depriving the hens of food, light and stimuli for up to 12 days and waterfor three days, causing a change in hormone levels that quickly ends the laying cycle · The shock of these changes forces hens into a moult where old feathers are pushed out · When this is complete and feathers have started to regrow, a new laying cycle begins16 Forced moulting shortens a normal moulting period from 16 weeks to eight, and is traumatic to hens, causing severe stress and suffering, susceptibility to disease and mortality17 . Despite being banned in most of Europe, forced moulting is still legal in Canada when done following procedures of the Commercial Moult programme1 13 Hughes, BO and Channing, CEo 1998. Effect of restricting access to litter trays on their use by caged laying hens. Applied Animal Behaviour Science. 56:37-45 14 Proctor, NS and Lynch, Pl. Manual of Ornithology. Yale University Press. 1995. 15 Webster, AB and Humik, JF. 1991. Breeding and Genetics. Poultry Science. 70:421-428. 16 Rollins, BE. Fann Animal Welfare: Social, Bioethical, and Research Issues. Ames: Iowa State University Press, 1995. 17 Farm Sanctuary, 2004. The welfare of hens in battery cages: A summary of the scientific evidence. htto:/lwww. freetheanimals. orglbc evidence.html (\ \..) ("'. ~~\) .") ~ :..J - c{;j ,-l.)Ft~. 'J '- -1 Office of the Mayor Douglas G. Martin September 10, 2008 To: All Municipalities in Ontario Re: Niagara Health System - Hospital Improvement Plan By way of background, the Regional Municipality of Niagara consists of twelve area municipalities and seven local hospitals, which were individually governed by a Board of Directors. In 2000, the Province created the Niagara Health System (NHS) to improve patient care and save money. Eight years later, the Niagara Health System has a $17 million deficit in 2007 and has not achieved the objectives of the original hospital restructuring plan. Consequently, the Province ordered the NHS to develop a Hospital Improvement Plan for the next five years. The NHS released its Hospital Improvement Plan on July 15, 2008, which amongst other things, provides for the incremental closure of Douglas Memorial Hospital (DMH) in Fort Erie. DMH operated in the black for many years with an emergency department, ambulatory surgery, 39 beds and all of the other operations and facilities generally found in a small hospital. DMH is distinct in that it is an ambulatory surgery centre where routine minor surgeries are performed five days a week with a program tailored to Fort Erie managed by the local doctors and surgeons with specialists from the area utilizing the surgery and conducting clinics. This hospital model is the most cost effective method of health care as opposed to an acute care hospital. Centres of Excellence are the most expensive hospital model. The way of the future is ambulatory care hospitals for simple and routine surgeries and not utilizing acute care hospitals for these treatments. In order to sustain the model of ambulatory care hospital, it requires an emergency department, surgery, beds, x-ray equipment and a lab. The NHS proposes to phase out the emergency room surgery at DMH, ultimately closing the hospital and most likely turning it into a long-term care facility. Such action will cause family doctors to leave the community and will create a health care vulnerability such as we have never seen before. At the Council Meeting of September 8, 2008 a number of local doctors arid specialists addressed Council on the matter, resulting in the passing of the following resolutions: THAT: In recognition of public accountability and democratic principles, the Municipal Council of the Town of Fort Erie hereby supports the efforts of Peter Kormos, MPP to introduce a Private Member's Bill calling for the public election of all hospital boards in the Province of Ontario as part of the municipal elections commencing in 2010, and further THAT: This resolution be circulated to all municipalities in the Province of Ontario for support. (CARRIED) THAT: The Municipal Council of the Town of Fort Erie hereby petitions The Honourable David Caplan, Minister of Health to legislatively enact the protective status of the Rural Hospital designation as previously defined in 199.EllnaeITheRurat.gntt...,.~~. ..... Northern Health Care Framework by the Conservative Government and apply the designation to',the:Douglas Memorial \c" ~~ Hospital in the Town of Fort Erie and all other qualifying hospitals in Ontario, and further ; Y.:-,,'~'~- ,. "'''~'-~_. THAT: This resolution be circulated to all municipalities in the Province of Ontario for support. (CARRIED) r-.""W~_,~._~~~ O--t- ;:).:~ f C ~/ : , -~: ~~ fY\cr\v~- I C.r' - i....-'"c"";:. '..... ...?or:: 1.. I ....-. \. 1 A . ~ _\.. \: "\. . '. ..!..: '~~/". ~ ~ '! To: All Municipalities in Ontario Re: Niagara Health System - Hospital Improvement Plan r 2 September 10, 2008 Page 2 The Hospital Improvement Plan is being reviewed by Dr. Kitts, Provincial Advisor. Local public consultation is expected but the outcome is unknown. Since 1998, small hospitals in Ontario were protected under the Rural and Northern Health Framework. It has now been dissolved by the current government since it was a policy and not enshrined in legislation. The status was achieved in 1998 when small hospitals were previously threatened in Ontario. It is now only a matter of time that other small hospitals in Ontario will be subject to "improvement plans" which in reality means closing the hospital. Finally, it is important that hospital board members be elected. The Niagara Health System budget is close to $400 million and there is no public accountability, transparency or accessibility to information. We look forward to your support in these matters. Please advise our Clerk, Carolyn J. Kett, of the action taken by your municipality. Sincerely, Douglas G. Martin, Mayor Contact Information: Carolyn J. Kett, Town Clerk Town of Fort Erie 1 "Municipal Centre Drive Fort Erie, ON L2A 2S6 Phone: 905-871-1600 x 2211 Fax: 905-871-4022 Email: ckett(cV.forterie.on.ca c.c. The Honourable David Caplan, Minister of Health and Long Term Care Fax: 416-326-1571 Juanita Gledhill, Chair, LHIN Fax: 905-945-1992 Dr. Jack Kitts, President and CEO, The Ottawa Hospital Fax: 613-739-6638 Betty-Lou Souter, Chair, NHS Fax: 905-323-3800 Debbie Sevenpifer, President and CEO, NHS Fax: 905-323-3800 Peter Kormos, MPP Fax: 905-732-9782 Kim Craitor, MPP Fax: 416-325-0818 . Tim Hudak, MPP Fax: 416-325-0998 P. Partington, Regional Chair Fax: 905-687-4977 John T. Teal, Co-Chair, Mayor's Task Force NHS Improvement Plan Fax: 905-871-9151 Wayne H. Redekop, Co-Chair, Mayor's Task Force NHS Improvement Plan Fax: 905-894-5356 H. Schlange, Chief Administrative Officer R. Wilson, GM, CDGC DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily ref/ect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. PICKERING -z '.) /0 ~'. /) .) ;/:2 _/jr) c,'C.'r-f", u.::> \......5 MEMO To: Mayor Ryan and Members of Council October 15, 2008 From: Thomas J. Quinn Chief Administrative Officer Copy:. Director, Office of Sustianability Director, Planning & Development Subject: Seaton Neighbourhood Planning Program Letter from Landowners Group dated October 14, 2008 D 1100-001 Attached you will find a letter from Mr. Reginald Webster on behalf of the Seaton Landowners Group as well as a memorandum from the Director, Office of Sustainability. Both the letter and the memorandum deal with the Terms of Reference for the Seaton Neighbourhood Planning program. Mr. Webster's letter asks that Council defer consideration of the Terms of Reference in order to give the Seaton Landowners Group an opportunity to meet with staff to discuss the changes made by the Planning & Development Committee at its meeting of September 2, 2008. The Director's memorandum clarifies staff's position in this regard. It notes that staff would be comfortable moving forward with the Seaton Neighbourhood Planning program in accordance with the revised Terms of Reference. The Director's memorandum also points out that the Planning & Development Committee gave no direction to staff to meet with the Landowners Group to ,discuss the Committee's changes to the Terms of Reference. Although Mr. Webster's letter was addressed to me, I have decided to place the matter on the October 20 Council agenda as 'Council Correspondence' so that direction can be obtained from Council on the Landowner Groups request, specifically as to whether Council would like staff to meet with the Landowners Group in order to discuss changes to the Terms of Reference made by the Planning & Development Committee. ""?;~;;~"'W"~~'~" .~~rt' .'d--...,#' .' .-- .....--.. .::::..~. / .,,(....t;f-?~~:I ,( c:.._.,...,..----.c-<-...-- ~.." ,. .- ---::? "- '.' , - I I PICKERING :4 MEMO To: Thomas J. Quinn Chief Administrative Officer October 15, 2008 From: Thomas E. Melymuk Director, Office of Sustainability Director, Planning & Development Copy: Subject: Seaton Neighbourhood Planning Program Letter from Landowners Group dated October 14,2008 D 1100-001 This memorandum is in response to the October 14, 2008, letter you received from Mr. Reginald Webster on behalf of the Seaton Landowners Group. In that letter, Mr. Webster referred to a telephone conversation that he and I had a number of weeks ago about the amendments made by the Planning & Development Committee to the Terms of Reference for the Seaton Neighbourhood Planning program. In the letter, Mr. Webster said that I indicated a meeting with the Landowners Group was "not necessary." I am writing to clarify that in our conversation I advised Mr Webster that I felt it would be "inappropriate" for staff to meet with the Landowners Group if the sole purpose of the meeting was to seek staff's opinions and comments on the amendments made to the Terms of Reference by the Planning & Development Committee. I told Mr. Webster that staff are comfortable with the Committee's amendments, and that we are prepared to move forward with the Seaton Neighbourhood Planning program on the basis of the Terms of Reference as amended, should this be Council's direction. I suggested that the Landowners Group consider discussing any concerns they may have on the amendments with the Committee members, rather than with staff. I want to reiterate that staff is willing and prepared to work collaboratively with the Landowners Group on the Seaton Neighbourhood Planning program. This is not in question. OUf only concern was about meeting with the Landowners Group immediately after the September 2 Planning & Development Committee meeting for the sole purpose of discussing the amendments made by the Committee. The Committee did not refer the matter back to staff for further consideration, nor did it give any direction to staff to engage in discussions with the Landowners Group about the proposed amendments. "/"11:1 j (7 ;/ ( ~ ............_-_..~~ ~~~---~........... ~ Geomorphic Sciences land Development Engineering Land Development Planning Municipal Engineering Services Transportation & Transit Planning Utility Infrastructure Design Water Resources Engineering THE SE~N4.S Ci~OU~ (1 member of' The 5erns5 Group Inc. 110 Scotia Court T . 905.686.6402 Unit 41 F .905. 432.7877 Whitby, ON sernasgroup.com L 1 N 8Y7 October 14, 2008 j City of Pickering 1 The Esplanade Pickering, Ontario L 1V 6K7 Attention: Mr. T. Quinn Chief Administrative Officer Dear Sir: Re: Central Pickering Development Plan Neighbourhood Planning Program Our Proiect No. 01097 Further to Planning and Development Committee's consideration of Report PD 35-08 on September 2nd and the amendments that were made during Committee's consideration of this report, the Seaton Landowners Group had requested that a meeting be held to discuss the potential changes to the Terms of Reference that wHl be required, prior to Council's consideration of the amended report at its October 20th meeting. In a telephone discussion between the writer and Mr. T. Melymuk on September 18th, 2008, Mr. Melymuk indicated that he did not feel that such a meeting was necessary. We are of the strong opinion that such a meeting is needed in advance of Council's consideration of the P & D Committee's recommendations and ask that Council defer the matter until such a meeting occurs. Pfease contact me at your convenience to arrange for a suitable time and location. Yours truly, RDW/br cc: City of Pickering, Attn: Mr. N. Carroll, Ms. C. Rose, Mr. T. Melymuk Seaton Landowners Group , Goodmans, Attn: Mr. R. Howe Weir & Foulds, Attn: Mr. M. McQuaid Sernas Associates, Attn: Mr. 8. Jordan · ~ Oshawa "~ Prepare To Be Amazed (\ (:K,2 . 8' '1-~(-:>? Corporate Services Department City Clerk Services File: A-2270 September 24, 2008 P.M. Madi", ~ional Clerk Regional nicipality of Durham 605 Ro land Rd E P.O. ox 623 Who y, ON L 1N 6A3 Re: ort for Parentin Events and National Bull Awareness Week City Council considered the matter at a meeting on September 22, 2008 and adopted the following recommendation of the Community Services Committee: 1. 'That Correspondence CS-08-85 Part 1) dated June 23, 2008 from the Finance and Administration Committee be received for information; and, 2. That the information concerning bully awareness programs and requests for support received from Jennifer Adamson and Garth Riley be forwarded to the Durham Regional Health and Social Services Committee for information, along with a recommendation that Jennifer Adamson and Garth Riley be invited to provide a presentation of their 'Sticks and Stones May Break My Bones' Character Building Program to the Durham Regional Health and Social Services Committee to increase public awareness; and J 3. That CS-08-101 be referred back to staff and Finance Services and Community Services staff meet to develop an anti-bullying campaign for implementation in City facilities, and Garth Riley and Jennifer Adamson be consulted for input; and, 4. That the City of Oshawa endorse Garth Riley's and Jennifer Adamson's 'Sticks and Stones May Break My Bones' Character Building Program as a vehicle to address issues of bullying, and, further, that area municipalities be so advised." By copy of this letter, I am advising the Jennifer Adamson and Garth f1ilg~0({;;.9JJncil'sdecisionh pr",;:-,- ~ r:::~" :' , l' ~ ;.2) t; . r'f'.~ tt..J '-I"~ As noted, , have enclosed a copy of Correspondence CS-08-85 and dS~:OB''':1 o Hof'YoOffeview. tI~S?:_,,,~_,,,..,,.._._,..",,,~,,y. ","C',n.""._. , r Consideration of this matter by Regional Council is appreciated. ~~._.._.____.... !c~r,~=".,.,~_~--=--.,... 'c_._, ,'U ~ The Corporation of the City of OShawa, 50 Centre Street South, OShawa, Ontario L 1 ~_>O.... Phone 90h5'436'5639 1'800'667'4292 Fax 905'436'5697 " ()fo $ pro\/~tt, ',_~~,' "7":~~"~,,,~~, ...~~ ~-_''''''''''~'_','o'~,'',''.'"'''_''''',) WWW.os aWa.ca f' . - : ".-r'l ' ~ 0.. \ ' ,C"! o Xe..(b TOlc.rc.~.r'C.e_.' C(n~\", / ~':.!C-~.- ?r'"'!,,-,,,, ,....... . ~""'~'~--"'~"\'7':""~-~~"~;"""!1'''''~_~~'~'1::;''i"''_'' If you need further assistance, pfease contact Mary Creighton, Director, Recreation and Culture Services at the address below or at 905-436-5636 ext. 5643. 7 -~::~(~- Sandra Krane City Clerk Imp c. Community Services Department Area Municipalities (7) Qa rth@sticksandstonesmavbreakmvbones.com ie n n ife r@st;cksa n d sto nes m avb rea km vbo n es. com I, I. d (\) ,'..\ j r'~) h1 5' - c' - \.-.,. r'. ..... From: FCM Marketplace - Marche municipal de la FCM [mailto:services@fcm.ca] Sent: October I, 2008 4:58 PM To: CAO Web Email Subject: Canada's Favourite Crossing Guard Contest / Votre brigadiere ou brigadier favori du Canada Marchi! municipal de la ::'t[?W>; Municipal Marketplace E'U"'i" ;"M \)-:.. - ;:-,:..L>>::,.::.;',?;:,>, .:':?': . ..... .' ......,.....:.:.:.::..:...,.,....:.'.:.......,':.'....'.....:..'.......:.,.".....,,'..',..-...":.....,..',...,,'::,..,.....,..'.'.,..',...,....:...-.~.;'..:,,'.:....:....',....:.:......................'....'....:.,.."........:,.....,...........'.....:......'...,.'..'...:..'..:..,..::.:..:::,...'..,.,......,..,...!.,.....,'......',........:...,..:."....,..;..,.....,.,.......>.:.,....,;. .,:,..- '.".... .... .". . ".'>'::i' (:':'~:(:':;;-.-:-' '~'" ',,",,<: ~ '1;\: '-', ,:";:.'u-'V>:;/: ~ >>..;: :'- \s ?>; :/:<{ '[Le fran<;ais suit] Re: Safe Kids Canada Pedestrian Safety - "Canada's Favourite Crossing Guard Contest" Dear Chief Administrative Officer, I am writing to you today to inform you of Safe Kids Canada's upcoming "Canada's Favourite Crossing Guard Contest" and to encourage municipalities to work with their schools to enter local crossing guards in the contest. Safe Kids Canada is a leader in promoting effective strategies to prevent unintentional injuries to children and youth. We collaborate with community partners and national stakeholders in every province and territory to conduct research, raise awareness, educate families and advocate for safer environments to protect children. Since 2006, Safe Kids Canada has organized this national contest to raise awareness of the important role that crossing guards play in preventing traffic injuries to children in and around residential and school zones. As you may know, pedestrian injuries are a leading cause of injury-related death for children in Canada. Although all pedestrians are at risk of injury, child pedestrians are at a special risk for serious injury and death due to their judgment, perceptual skills and size. Crossing guards playa .key role in preventing these injuries by ensuring that children travel to and from school in a safe and secure environment. This year's contest will launch on September 29, 2008 and the deadliJd~~i~~~ina1iQnsjs~k;' Novemb~r 3, 2008. For.more contest information or to download norrf!~H~n forms ~~as~.~~:~.~,.., our webslte www.safekldscanada.ca. : I ;.-~~T"ft.I!l.... f;o,'W!IV~,~~"="",:~~~.,.,.......~,.,,,...;-~ . t ~ Thank you for your time and we look forward to -seeing your commu~it~...,.Ct()~~ing gllards,..,,,,.""'_.,,.~.;,,,,.,.,,.,.,,',c, recognized for their important work and nominated for "Canada's Fayourite Crossing Guard."J . f!'''''''''''''''''.'''..''''~'''--''''''..,.,._''"~-......l-..".'.''".. t ~ H --,.-=a..,,,,..,,,,,....L,; ~ --~. ~ ~ A~co .._.~, ..,-~~=.-~.~'~,. ~ ) . ~~'~--'-'(-'~'J . ' . ~ Tf-\KE APPR. p.eTION Oct 12.ci(qK C.()t,J'C" I K e ~=;;V~Z:v~~'1h~)~;;'~~C~h' c")v" . The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: c1erks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk iJ ./ ,'. ' ~') C".,,,\p t2 8 buG 6 _~ t, .-.r- I September 30, 2008 Ms. D.A Wilcox City of Pickering One The Esplanade Pickering, ON L 1V 6K7 RE: TRANSFER OF TRANSIT FACiliTIES FROM THE AREA MUNICIPALITIES TO THE REGION (2007-F-78) (OUR FILE: T05) Ms. Wilcox, please be advised thatRegional Council considered the above matter and at a meeting held on September 17, 2008, adopted the following recommendations. 'f)'~. .," ..~}__ T, -J 99i e'::::"'i-R) G. '::>c~t,<;, (. ~~q:1~l~_,-l-~..--~ I 0 fi. . A Ii \??(:;V~)... ,,~,~",J..~ .....~.,. . ....,,~-~1-~<,9). ~ '- - C. '.'-, '''''''''~-:.''':~'~'~''_'*''~!'''''~_'l.'~''>~:; ...,~:.,. ('.~."'~'~--""" : ..' . '., .j . . ./ ,~. 1/ Service Excellence for our Communities" THAT whereas the Region of Durham Transit by-law #85-2004 provides, 'All physical assets used for public transportation systems shall be transferred to the Region without compensation as of the Effective Date. Assets shall include, but not limited to vehicles and equipment; lands and premises including garages, terminals and shelters; and other transit amenities'; And whereas Regional ,and Area Municipal staff have agreed on the following matters pertaining to real property associated with Transit service; Therefore, the following is recommended: a) THAT the Region enter into a long term lease (25 years) with automatic renewal for a nominal fee ($1) with the Town of Ajax for the Transit Ticket Terminal in Ajax, with a commitment to assist with t~e location of a replacement facility in the event of redevelopment in Ajax; THAT the Region enter into a long term lease (25 years) with automatic renewals for a nominal fee.($1) with the City of Oshawa for the former Oshawa Transit Facility in Oshawa; THAT the Region enter into a Memorandum of Understanding with the City of Oshawa, on behalf of the Region, for the City of Oshawa to provide use of a crew room and adjacent bus stops in the Downtown Os~awa Terminal on a long term basis with automatic renewals to the Region and a commitment to assist with the location of a replacement facility if redevelopment in Oshawa occurs; (i) ("-,-, ,-,,~ ,--'1.-.....foe."" ",,'(,-\ .,<:.(L./! f' J \<~- (~~ f:, . \ \/ e=; F'" c::;e__ (~.-Ol.) $.:.:..C i L._ i I,-:'::~ l=- () , 100% Post Consumer I I ~ · . J d) THAT the Region enter into a multi~year lease with options for renewals with the City of Pickering for the continued 330/0 use of the Pickering Operations Centre, subject to the terms of the lease allowing Durham Region Transit (DRT) to use the facility as long as Pickering occupies it and should the lease be terminated, Pickering would provide sufficient notice for relocation and best efforts to assist in securing another site for . DRT, amenable to all parties; and e) THAT the Regional Solicitor prepare the recommended agreements and the Regional Chair and Clerk be authorized to execute the agreements. Please find enclosed a copy of Report #2007-F-78 of R.J. Clapp, Commissioner of Finance, for your information. I l/ P.M. Madill, A.M.C.T.,. CMM I Regional Clerk PMM/nb Enc!. c. . R.J. Clapp, Commissioner of Finance 2 The Regional Municipality of Durham Report to: Finance and Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 2007-F-78 Date: October 24, 2007 SUBJECT: Transfer of Transit Facilities from the Area Municipalities to the Region RECOMMENDATION: THAT the Finance and Administration Committee recommends to Regional Council that: Whereas the Region of Durham Transit By-law #85-2004 provides, "All physical assets used for public transportation systems shall be transferred to the Region without compensation as afthe Effective Date. Assets shall include, but not limited to vehicles and equipment; lands and premises including garages, terminals and shelters; and other transit amenities'; And whereas Regional and Area Municipal staff have agreed on the following matters pertaining to real property associated with Transit service; Therefore, the following is recommended: a) The Region enter into a long term lease (25 years) with automatic renewal for a nominal fee ($1) with the Town of Ajax for the Transit Ticket Terminal in Ajax, with a commitment to assist with the location of a replacement facility in the event of redevelopment in Ajax, b) The Region enter into a long term lease (25 years) with automatic renewals for a nominal fee ($1) with the City of Oshawa for the former Oshawa Transit Facility in Oshawa, c) The Region enter into a Memorandum of Understanding with the City of Oshawa, on behalf of the Region, for the City of Oshawa to provide use of a crew room and adjacent bus stops in the Downtown Oshawa Terminal on a long term basis with automatic renewals to the Region and a commitment to assist with the location of a replacement facility if redevelopment in Oshawa occurs, 65 REPORT NO: 2007-F-78 2. d) fhe Region enter into a multi-year lease with options for renewals with the City of Pickering for the continued 33% use of the Pickering Operations Centre, subject to the terms of the lease allowing Durham Region Transit (DRT) to use the facility as long as Pickering occupies it and should the lease be terminated, Pickering would provide sufficient notice for relocation and best efforts to assist in securing another site for DRT, amenable to all parties, and e) The Regional Solicitor prepare the recommended agreements and the Regional Chair and Clerk be authorized to execute the agreements. REPORT: 1.0 PURPOSE . The purpose of this report is to seek approval to proceed with the lease arrangements by the Region for the former area municipal transit facilities based on Regional staff and area municipal staff discussions. 2.0 BACKGROUND . The Region of Durham Transit By-law #85-2004, which received triple majority approval, provided specific terms and conditions for the transfer of transit service to the Region, including the transfer of assets (e.g. facilities) . The successful and smooth transfer of transit to the Region entailed the completion of many transition tasks during 2005 and 2006 in accordance with the Region of Durham Transit By-law #85-2004. Regional Finance and Transit staff met with all the Area Municipal staff numerous times during this transition period to negotiate and finalize the terms of the transition. As part of this process, Regional and area municipal staff have agreed to specific terms and conditions for the transfer and lease of former area municipal transit facilities. 3.0 RECOMMENDED TRANSFER AND lEASE OF TRANSIT FACiliTIES . The Region of Durham Transit By-Jaw #85-2004 stipulates that, ~'AII physical assets used for public transporlation systems shall be transferred to the Region without compensation as of the Effective Date. Assets shall include, but not limited to vehicles and equipment; lands and premises including garages, terminals and shelters; and other transit amenities." Furthermore, the by-law also stipulates that, "any real property acquired by the Region from a lower tier municipality pursuant to clause 2(d) of this by-law and deemed surplus for transit purposes shall be returned to the lower tier municipality from which it was transferred at no cost." 66 REPORT NO: 2007-F-78 3. . All of the transit vehicles, inventory, fuel and equipment have been transferred to the Region, without any issues. Transit offices and garages were in use in Ajax, Oshawa, and Pickering. -3 Town of Aiax . The Transit Ticket Terminal on Harwood Ave. in Ajax is located on a larger parcel of land owned -by the Town. Due to its location, it cannot be severed from the larger parcel of land. . Regional Finance and Town of Ajax staff have agreed to terms and conditions for a long term lease of this Transit Ticket Terminal that are beneficial and amenable to both parties. Under the draft agreement, the Region will lease the facility from the Town for a term of 25 years with automatic renewals for 5 year periods for a nominal fee ($1). The Region will be responsible for the operating and capital costs including improvements. If the Town of Ajax undertakes a downtown revitalization program that requires the relocation of this facility, the Town will find a replacement site that is acceptable to the Region and the Region will bear the cost of construction. . This facility provides a hub for transit ticket sales in Ajax and some bus parking space that are important for operations in Durham West. Therefore, it is recommended the Region enter into a long term lease (25 years) with automatic renewal for a nominal fee ($1) with the Town of Ajax for the Transit Ticket Terminal in Ajax, with a commitment to assist with the location of a replacement facility in the event of redevelopment in Ajax. . It should be noted that the ownership of the former Ajax Pickering Transit Authority Garage has been formally transferred from the Town of Ajax to the Region. City of Oshawa . Regional and City of Oshawa staff are currently drafting an agreement for a long term lease of the Oshawa Transit Commission Facility in Oshawa with automatic renewals for a nominal fee ($1) on an 'Ias is" basis, which can be returned to the City on an "as is" basis if no longer needed by DRT, in accordance with the Regional Transit By-law #85-2004. The Region would also be responsible for the operating costs and any capital improvements to the facility. The City of Oshawa staff have agreed to this in principle. 67 REPORT NO: 2007-F-78 4. ~1 It is recommended the Region enter into a long term lease (25 years) with automatic renewals for a nominal fee ($1) with the City of Oshawa for the former aTe Facility in Oshawa. . In addition, Regional and City of Oshawa staff are currently drafting Memorandum of Understanding to allow DRT to continue to use a crew room and adjacent bus stops in the Downtown Oshawa Terminal on a long term basis, with the City to assist in finding a replacement site if redevelopment occurs. . It is further recommended the Region enter into Memorandum of Understanding with the City of Oshawa, on behalf of the Region, for the City of Oshawa to provide use of a crew room and adjacent bus stops in the Downtown Oshawa Terminal on a long term basis with automatic renewals and a commitment to assist with the location of a replacement facility ifredevelopment in Oshawa occurs. City of Pickerina . A portion of the Pickering Operations Centre has historically been used for transit purposes. Accordingly, an interest in this facility passed onto the Region with the transfer of transit. In keeping with the 2005 Ajax-Pickering Transit Authority (APT A) practice, the Region has been leasing a portion (33%) of the Operations Facility for Transit. This facility is being used by DRT for storing some buses, fueling DRT buses and minor maintenance and cleaning. The Region has been paying the City of Pickering for these services. . Regional and City of Pickering staff have discussed the agreement and have recently reached a tentative agreement in principle. . It is recommended the Region enter into a multi-year lease with options for renewals with the City of Pickering for continued 33% use of the Pickering Operations Centre, subject to the terms of the lease allowing DRT to use the facility as long as Pickering occupies it and should the lease be terminated, Pickering would provide sufficient notice for relocation and best efforts to assist in securing another site for DRT, amenable to all parties. 4.0 CONCLUSION . Regional Finance and Transit staff have corresponded closely and met with all the area municipalities numerous times during this transition period to negotiate and finalize the transition. The various real property arrangements, along with many other transition tasks, have now been resolved by Regional and. Area Municipal staff. Thus, these leases are now being recommended for approval to allow formal long term arrangements to be established. 68 REPORT NO: 2007-F-78 5. · This report has been reviewed by the Region's Legal Department and DRT staff and they concur with the recommendations. .5 12r~~~ R.J. Clapp, CA Commissioner of Finance Recommended For Presentation To Committee ~ G.H. Cubitt, M.S.W. Chief Administrative Officer 69 t) October 16, 2008 The Corporation of the City of Pickering One The Esplanade Pickering, Ontario L 1V 6K7 Attention: Debi Wilcox, City Clerk Clerks Department Dear Ms. Wilcox Re: Council Meeting of October 20, 2008 Duffin Heights Neighbourhood Environmental Servicing Plan (ESP) Mount Pleasant Group of Cemeteries Duffin Meadows Cemetery Our File 00506 We are the planning consultants to the Mount Pleasant Group of Cemeteries (MPGC), owners and operators of the Duffin Meadows Cemetery on Brock Road in the City of Pickering within the Duffin Heights . and located immediately adjacent to the Mattamy lands. Further to my deputation to Planning and Development Committee earlier this month we are providing the following comments with respect to the ESP. The storm water management system proposed for the study area does not benefit development of the cemetery lands. It was confirmed in the meeting by M r. Webster that the cemetery was not a benefiting party of that scheme and therefore there would be no need for any special or development charge related to that which should be applicable to development of the cemetery lands'. We would therefore ask that staff anq any city advisors be directed by Council to exclude the cemetery lands from any study or consideration to the establishment of any special or development charge for this area. We advised that our client has been working closely and cooperatively with Mattamy with respect to the grading and storm water requirements for the proposed Mattamy development as they may affect the cemetery lands. At that time our client had only recently received a revised set of drawings from Mattamy wh ich they were reviewi ng. Subsequent discussions have taken place and continue. There continues to be a number of concerns with respect to proposed grading and storm water management; access from the proposed Dersan Street; landscape and fencing treatment along the common property line and potential tree removal on or near the comm,on property line. MPGC continues to be prepared to work cooperatively with Mattamy and the City, and we would hope that these matters can be successfully resolved in a mutually satisfactory fashion and we will continue to be involved in the on-going (~C f2f2 . '7 _-c;)jJ Walker, Nott, Dragicevic Associates Limited Planning Urban Design 172 St. George Street Toronto, Ontario M5R 2M? Tel. 416/968-3511 Fax. 416/960-0172 e-mail: admin@wndplan.com web: www.wndplan.com Peter R. Walker, FCI P, RPP Wendy Nott, FCIP, RPP Robert A; Dragicevic, MCIP, RPP Senior Principals Jason C. Wu, MRAIC, OAA Associate Principal Martha Coffey Controller . Ms. Debi Wilcox October 16,2008 Page 2 land use planning processes related to the future secondary plan for the Duffin Heights Neighbourhood to ensure that the concerns of MPGC can be appropriately accommodated in that plan, as well as approvals related to the proposed draft plan of subdivision for the Mattamy lands. We trust this letter is sufficiently clear to indicate our client's ongoing interest in this matter; however, if there are any questions regarding this request please contact me. Your cooperation is, appreciated. Yo'urs very truly, WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMITED Planning' Urban Design --------;. ~- KJ iJ · · /~#~C~ Robert A. Dragicevic, MCIP, RPP Senior Principal CC. Mr. Glen Timney, Director of Development, Mount Pleasant Group of Cemeteries Mr. Grant McGregor, City of Pickering Mr. Rodger Miller, Mattamy 7 ~ . Q u GOf!..(2, ?/d-o;J Subject: FW: Parkland Dedication {::) . r €- c -to ,-) P \ G. v, n\ n ~J ,.. De 0 c.- \ 0 r {Y\ c V\.-\ Rep()r+ P D .36 --08 From: Steven Warsh Sent: October 16, 2008 2:20 PM To: Carroll, Neil; Ryan, David, Mayor Cc: 'David Freidman'; 'Bill Friedman'; Pym, Ross Subject: Parkland Dedication Neil We would like to request that the issue of the Parkland dedication be taken off the agenda and for Monday night or deferred and placed on the agenda at the next Council meeting on November 17th. S & R Development Group Ltd. Per: Steven Warsh President 35 The Links Road, Suite #201 Toronto, Ontario M2P 1 T7 Off: (416)-907 -8230 eel: (416)-571-3020 Fax: (416)-972-9588 Email: stevenwarsh@roQers.com 1 (~ ~' . g'(l-c)~;" ) INF()R:\tlA'l'I()N T() l\.LL PIC'I(ERIN(;H.ESJDEN1'S [)id you kno\v that the residents of Fairport Roa.d have forn1ed a cornrnittee and suhrnitted a proposed Plan for "fraffic Calrning to Pickering Council on June 16d~, 20087 Did you kno\v that if this proposed Plan goes through, that $250,000 of your property tax dollars \viII go to pay for it? 1\10S1' i\H.EJA I~.ESII)ENrrS 1)()N''I KN()'V i\BOU'f l'IIIS! No\\' it is up to us to oppose this proposed plan and lnake ourselves heard by sending an erl1ail to tvlayor Ryan, Councilors and Departnlent I-leads at the C'ity of Pickering. Your voice lTIUSt be heard in order to stop this extrenlely excessive use of our property tax dollars, to benefit a sInall group of people \\lho want to have, in the end, a quiet pretty street to Jive on values, an10ng other things. '{au can vic\v their 53 page proposed logging on to V{\v\v.fairRortroad.~:oln and clicking on "Our Plan". If \ve do not oppose this proposed Plan, tllen these high expenditures could happen to other streets in the future. Approxinlately 10 streets in our cOlnnlunity currently have this, and it \vill only continue to close off nlore ruain thoroughfares in our City. The traffic back up no\\! is extTcnle and closing off and blocking 11lore streets will only add to the nlsh hour gridlock \\le already face. People \viII be forced to only use \Vhites, Liverpool and Brock Roads to nlove through the City and those thoroughfares \vere not made to handle the traffic volurnes \ve have no\v. PLEf\SE SIIO\V Y'OUR SlJPP(lH.l' 'fO OPPOSE THIS PLA.N FI{()l\'j C;()ING Tflf{()U(;H. BiT EIVLAILIN(; l~HE FOLLO\VIN(; S,\lVIPLE LE'rTEn. 1'0: fvfayor Ryan, C\1unci 101's & Departnlent I-Ieads City' of Pickering ()ne the Esplanade Pickering, ON \l ia Ernai I to: 111 a yor(ZI)citv. pickering~.Qn.ca; 1) 111 C I e a n({~ city. D i eke ri n ~. 0 n. ca; b [itt.!n.@city~nifkering.on .Cl!; .9J2iS;L(.LG~.@h::i ty. P l.1:..k ed!l~.pn.~j! ddickerson(iq.ci ty .pi ckering.on.ca ioconnel1~vcity.pickering.on.ca rjQ hnson {~~~C i ty . r2Lg,JiYIi!L~Q!l~f_~ I)ear Sirs: .Re: ()J)[)osition to Plan fronl The Citizens Grout> for Traffic C:ahnine on Fairnort Road Please be advised that I oppose the above-noted proposed traffic cahning plan subnlitted to Counei I on June 16th, 2008. I do not \vish to have IllY property tax dollars spent on this type of excessive expenditure in tllY cOl1ununity. Add anyJilrlher cOJ}lrnenls here please! 'Yours very truly, ... ~DC:'A'? /:::- l.L' /l./ 7" _.. ..... .:> ..../-/ Resident iVanzc /j='j / 1t.~O ~ G~ {)~/ (~ Resident Addre.s's /J/ (~k (.:~/<:? / ,,('/(3 C")/l/ ;~- -<.. / l (f / /:...- ;t " (90~~ g.-551- L:!'~,; Z,>> " ~ \ ' D fNF()1{lVLA1'1()N ~r{) i\LL PIC:KERJNC; H.ESI])EN'fS Did you kno\v that the residents of Fairport Road have fornlcd a C01111nittee and Subll1itted a proposed Plan for Traffic Caltning to Pickering Council on June 16tl\ 20087 Did you kno\v that if this proposed Plan goes through, tbat $250,000 of your prOpeJ1y tax dollars \vill go to P3Y for it'? I\IC)S]' AREARESIDEN'fS DON"r KN()\V i\.BOlJl' l'HIS!No\v it is up to lIS to oppose this proposed plan and Illake ourselves heard by sending an omail to tvfayorRyan, Councilors and I)eparttnent Ileads at the City of Pickcring.Y our voice nlust be heard in order to stop this extrernely excessiv~ use of our property tax dollars, to benefit a snuill group of people \vho \vant to have, in the end, a quiet pretty street to live on and, increased property values, .anlong other things. .Yau can vie\v their 53 page proposed Plan subrnission to Council by logging on to \v\v\v.fail]2.Ql1.!Qad.GQIl! and clicking on "()ur Plan". If \VC do not oppose this proposed Plan, then these high expenditllres could happen to other streets in the future. A.pproxilnately 10 streets in our conlillunity currently have this, and it \vill only continue to c lose off Inure nlain thoroughfares in our City. The traffic back up no\v is extrclne and closi ng off and blocking more streets \vill only add to the rush hour gridlock \ve already t~lce. People \\rill be forced to only use \Vhites, Liverpool and Brock Roads to nlove through the City and those thoroughfares \vere not n1ade to handle the traffic volutnes \Ve have no\v. PLEASE Sfl()\V \"O[Jl~ SUPP()]~T 'ro OPPOSE l'lflS PLAN FIlOLV[ G()ING 'rflROUGH BY El\fAILIN{; l'llE FOLLO\VlN(; SAl\'IPLE LErr'rEI~ TO: rv1ayor Ryan, Councilors <..~ Departrnent {-leads l~ity of Pickering One the Esplanade Pickering, ON Via Enlail to: Inavor(cgfi!.y.pickering.on.ca; .Q.rn c I C3n@.fjty. p i ek~ri ng. on. c a; . b Ii tt I eY((fJ,c i ty. P i ck~ri!lli.:i?JLQ,-! ~ Qmck~~~1~:.jtLJ2ickerin g:,~.m c(~ ddi ckerson (it) ci tv. I? i ckerin g. 0 n. eel ioconneI l(a~city. pic~keri ng.on .ea !j 0 11J} SOllal) c l!Y.J)iQk~ri 11g~.Q1LS~~ I)car Sirs: Re: Opposition to Plan frolu r-fhe Citizens (;roup for Truffle (~alming on FnirlJOrt I{oad Please be advised that I oppose the above-noted proposed traf1ic calnling plan sublnitted to Council on June 16fh, 2008. I do not \vish to have illY property tax dollars spent on this type of excessive expenditure in Iny C0l11111Unity. Add any filrther COlfllnents here please! Yours very truly, . th ;({{<J-Ll'1l~. .J, /.), 0 ~~l)'r.-1v,--';;itLff~ "ill, P,~k:~L,~~U; 07L:;;;~gcr _ 6&/7 Resident lV'{lllle Res'ident Address '1 INFOI~lVL\TION l'() A.LL PI(~KEH.ING RESIDENTS [)id you kno\v that the residents of Fairport Road have fanned a c0l1ll11ittee and subnlitted a proposed Plan for Traffic Calnling to Pickering Council on June 16th, 2008? Did you kn()\v that if this proposed Plan goes through~ that S250.000 of your property tax dollars \vill go to pay for it? l\IOST l\REl\ H,ESIDEN'rS DON'T Ki~()"V i\BOU1' 'ffIIS! No\\' itis up to us to oppose this proposed plan and lnake ourselves heard by sending an enlail to iv1ayor Ryan, Councilors and Dcpal1111cnt lIeads at the City of Pickering. y'our voice must be heard in order to stop this extrernely excessive use of our property tax dollars, to benefit a s1l1al1 group of people \vhowant to have, in the end, a quiet pretty street to live on and, increased property values1 a1110ng other things. You can vie\v their 53 page proposed Plan submission to Council by logging on to ~:\v~~lQirp0I111LtJd.conl and clicking on '~()ur Plan~'. If \eve do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. A.pproxirnately 10 streets in our COn1l11unity currently bave this, and it \vill only continue to close off rnore main thoroughfares in our City. The traffic back up no\v is extrenlC and closing off and blocking lTIOre streets \NiB only add to the rush hour gridlock \ve already face. People \vill be forced to only use \Vhites, Liverpool and Brock Roads to nlove through the City and those thoroughfares \vere not n1ade to handle the tranic volu111es \ve have no\v. PLEi\.SE SH.O\V yTOUR SUPPOI{T TO OPPOSE l~HIS Pld\N FROl\I GOINf; 'IH.ROUGII BY El\tAILING THE FOLLO\VING S..t\.~IPLE LE1~TEI{ TO: I'vfayor H..yan, Councilors & Departn1ent IIeads City of Pickering ()ne the Esplanade Pickering, (}N yria Enlail to: !IlavOr((Dcity.pi~kcrin2:.on.ca; b nlc I cjl!l@~!ly. P ic k~i n Q:.O n~_~.n; b 1 i!.t~(iv city. pic k e ri n g. 0 n . c a; Qpi c kl c $,@&i,ty~nj.~k erill&.Q_n:~1 del i c k erso n ((VC i t Y.n i c t~rin g,:.9 n. ea i oco n 11 ell (cD city. pic k eri n g. 0 n . c a ri () h n son (tlJ,ci1Y!.p. i c k eri n ~r. 0 n. c a r)car Sirs: J{C: ()f)Jlosition to I~lan from ~rhe CHiz(~ns GrouJl for ]~raffic Calming on Fairport Road Please be advised that 1 oppose the above-noted proposed traffic calnling plan sublnitted to (~ouncil on June 16th, 2008. I do not "vish to have 111Y property tax dollars spent on this t)-1)C of excessive expenditure in IllY cornrnunity. ~~..t'\~ \ ::> /., .~r'" q L L\.) f,j e.t:? :C)<-:: t::; I \.1...._.1 - I t Yours very truly, :~:: t Lt-\ -j ( <'/ ~~1dd anyjllrther COnllJlents' here please! } (~:;) \ 6':<.(\ c_ _S Resident N{llne Resident Address ~ ;;; r0 ~_. fy-l ~\JZ. "".-. "-I- c..J j"~ -?~ 'j (1 1'- / fib 2 INF()H.LVIA.rrION T() ALlJ PI(:KEI{I~G RESIl)ENffS [)id you kno\v that the residents of Fairport Road have forrned a cornnrittee and sublnitted a proposed Plan for Traffic CalIl1ing to Pickering Council on June 161h~ 2008'1 Did you knovv that if this proposed Plan goes through, that 5250,000 of your property tax dollars \vill go to pay for it? l\:(OSI' f\REf\ RESIDI~NTS DO~'T Kl~'O"V A.BOUT THIS! Novv it is up to us to oppose this proposed plan and rnake ourselves heard by sending an ell1ail to Mayor Ryan, Councilors and Departnlcnt I-Icads at the City of Pickering. Your voice lTIUst be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a sInall group of people \vho \\rant to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view their 53 page proposed Plan subnlission to Council by logging on to lv\v\yjair12ortro~sl:..~_<1!TI. and clicking on HOur Plan". If \ve do, not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. i\pproxiInately 10 streets in our C0111lnunity currently have this, and it will only continue to close off Dlorc 111ain thoroughfares in our City. The traffic back up no\v is extrenlC and closing off and blocking 1110re streets \vill only add to the rush hour gridlock \ve already face. People \vill be forced to only use \Vhites, Liverpool and Brock Roads to lTIOVe through the City and those thoroughfares were not Inade to handle the traffic vohnnes \ve have no\v. PLE,\SE SHO\V YOUR SUPPORT TO OPPOSE THIS PLAN FR()l\l GOING TIIROU(;H BY El\lAII.JNG TIlE FOLLO\:VIN(; SA~lPLE LETTER TO: lVfayor Ryan, Councilors & DepartInent f{eads C:ity of Pickering ()ne the Esplanade Pickering, ON 'lia En1ail to: nUl)'or(Zi:.ci tv.pickcring.on.ca; b 111 C 1 ea n ((l~ city. pic k eri n &9 n. cJ!; 12.1 i tt In-@L~i1YJ2 i c ~ eri n g. 0 n. ca; dp i c k les((7'~c i tV.r> i c keri 11 g:_QI!. ca dd i ckerson((l~ci tv. p kkeri ng. on. c:~ i oCQDnell@citv.nickedt1&on.ea rj 0 h nson (eVe i tv . pi ck crill g. 011. ca [)ear Sirs: Re: ()pposition to Plan frorl) 'The Citizens Group for '[raffle Calnting on Fairport Road Please be advised that I oppose the above-noted proposed traffic cahning plan subnlitted to Council on June 16th~ 2008. I do not \vish to have illY property tax dollars spent on this type of excessive expenditure in IllY C0111111Unity. Add an}'filrther connnents here please! /:J/ .1 rf.. ~.. 4.1 , /r d'" / h" / ....- . . ' . ,/ ~../"-. ("" - ..~/ 1 -. ,"\-' ,',. '--"' ./ /~.,~ ," ') ours VCIY truly, .T /f~ f r/-- /J/~. '''^'. v~ ".<./ . \L-/. C-//Z,~~{'K'" /1 Resident ^ran1e .). , ;.; /J /.. /;l Resident Address / 2 7 f cf/tmL fa )f/d 1<<-f{{Ut'/;4' , Y05 ~6f(f!sL{:2 7 3 !NI"()I{:\I,\..fI()r'J 'l'() A '..1.. PICI(F:I~r.'J(; I~ESIDI'~;~'rs l)jd \'UU Plan tIll" tlll1! tile ( r'alrp()rt Ruad d dc)1 Did tlut if this w i 11 gu h) pay P I an gcn;s of your property La.\: [VI ()Sl' AHE1\ RESlDEN'rS D()N'T I(N(J\V /\B()tJf 'fEllS! No\\' it is up to llS to oppose this proposed plan and Tllake ourseivcs heard by sending an ernail to ivlayor R.yan, Councilors and I)eparnnent I-leads at the City of Pickering. Your voice n1ust be heard in order to stop this extrcIl1cly excessive use our property tax dollars, to benefit a srnall gronp of people \vho \VJnt to have, in the a quiet pretty street to live on and, increased properly values, arnong other things. You can \yie\\ their 53 page proposed Plan subrllission to Council by logging on to~V\y.~y..:.f~!i!J2QI!rQfid:.~(HT! and cl1ckJrlg on ;'{)ur Plan". If \VC do nut uppose this proposed Plan, then these high expenditures could happen to other Slreets in t.he future, /\pproxirnatcly 10 streets in our C0I11nlunity currently have this, and it \vil1 only continue to close off Inore l1iain thoroughfares in our City. The traffic back up no\v is extrenlC and clc)sing (Jff and blocking Inore streets \vill only add to the rush hour gridlock \ve already niCe. People \vilI be forced to only use \Vhitcs, L.ivcrpool and Brock H.Dads to rnovc dlrough the City and thuruughfares \verc not rnadc to handle the traffic VOIUIllCS \ve hcl'vC no\v. P[.EASE SFl()\V ,\,'()UH S fJPP()Jrl' TO ()PP()SE '1'11 IS PI.AN FH.()[VI (;()INC; ]'lll{() []C;ll Ill' Ei'lA.ILIN(; 'rIlE F()LL{)\VINC; SA.l\lPLE l.lE'f'TER I'(): RyaLl, (~it:y of Pickering ()nc the Esplanade l)lckering, ()N t\z [)epanrnent Ileads ViaE IT1 ai 1 t (I : n I a yo f( cD, c.!J~.rlli.j(e ri 11 g;.QILgl; bill clf'an({ilc it v. pi c kc I~n& 0 I l.~12n ~ l?litt1t;Y~:~~.Hy.:.Qi~kQILug~9J.L t.' a; ~ln1~:~kk~Qtl~jI.Y!.J2~};~LiD.g.~QJ}..:.~~.g clef Ickerson~Uyp i c keri n Q, 0 n. CJ~ J~IQQJJDQll(f~~~!IY:.~I2.i.~eIi n g.:_QJ1. C g cj.Qh.!1'tQJJ@D-giLY.J2i<;.J~..~rilJg.:_QIl...5~n [)ear S 11';): .g~L.~..,...... ,~(!I!nOS i tl 0 !!.JJ~!,..p l~!!_ fn) IItJ~!l..~Lt:,iH? en s . r; 1:Q.!!lt -[0 r .:1'r a 1'11 C 1-1!!!!l!.!!JL 0 n Fa i r [) 0 r! I~o ad Please be ach:ised that I oppose the above-.notcclIJCOposed lrafttc calnltng plan subrnitt:ed. (0 'Ion June 16th, 2008. I do not to have nl.y property tax dollars spent on this type (')(pcnditure in rny conlrnunity Yours very lrul y, h lrf~vtm ll~V'1~b~f~t./ . ' ILl ~ ~ "I v}t (, i' ~ Ov,-fr;L I Ad- ~rp -A I v,j( k.( I '0,). .. 'b K' ( f . '[DS) 4,~L ,. ell ,) -- (Ill)' COJlUJlcnts here please! Resident iVulne Resident /lddre.s's 4 INFORMATION TO ALL PICKERING RESIDENTS Did you know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council 011 June 16th, 2008? Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T K1~OW ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Department I-Ieads at t~e City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to ,have, in the end, a quiet pretty street to live on and, increased property values, alTIOng other things. You can view their 53 page proposed Plan subnlission to Council by logging on to www.fairportroad.cOlTI and clicking on "OUf Plan"~ If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 1 0 streets in our community currently have this, and it will only continue to close off more main thoroughfares in our City. The traffic back up now is extreme and closing off and blocking more streets. will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not l1lade to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAN FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors & Depaltment Heads City of Pickering One the Esplana~e Pickering, ON Via Email to: 11layor0)city.pickering.on.ca; bnlc]can@~ci ty. pickering.on.ca; b I i tt 1 cy@city. pi eked ng. 0 n. ca; ill2ickles(ll~city. pickering. on. ca ddickerson@~ci ty. pi eke-ring. on. ca i oconnell@city.pickering.on.ca rlohnson@city.nickering.on.ca Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calmine: on Fairport Road Please be advised that I oppose the above-noted proposed traffic cahning plan submitted to Council on June 16th, 2008. I do not wish to h~ve my property tax dollars spent on this type of excessive expenditure in my community. Add any further COlnn1ents here please! Yours very truly, ~~ ,,~~ Resident Name Resident Address "",_ . ~",,\'v'vJ Q ~ ~"vL~,,\ ;...v, ~ . ~ \ c.. \.<.. ~ ~\ 'J u.... \.,..A >( \ ,,' ~ C\.tl; ,.. 't)'~\ - \~~\ ) INFORMATION TO ALL PICI(ERING RESIDENTS Did you know that the residents of Fairport Road have fOrtned a comnlittee and sublnitted a proposed Plan for Traffic Cal1ning to Pickering Council on June 16th, 2008? Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNOW ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an elnail to Mayor H.yan, Councilors and Department Heads at the City of Pickering. Your voice lnust be heard in order to stop this extretnely excessive use of our property tax dollars, to benefit a sI11all group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, an10ng other things. You can view their 53 page proposed Plan submission to Council by logging on to \vvv\v.fairportroad.com and clicking on "Our Plan". If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approxilllately 10 streets in our community currently have this, and it will only continue to close off more main thoroughfares in our City. The traffic back up now is extrenle and closing off and blocking lnore streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to nlove through the City and those thoroughfares were not Inade to handle the traffic volunles we have now. I)LEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAl'i FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPIJE LETTEI{ TO: Mayor Ryan, Councilors, City Clerk & Department f-Ieads City of Pickering One the Esplanade, Pickering, ON Via Enlaii to: Inayor(~{),city.picke:rjng.o.!l~ca .bnlclean@citv. pickering. on.c~ blittleyuu,city .flicked ng.o 11 .ca d pi ckles(Q)cikillckering. on. ca cldickerson(q{~i1YJ2! cke~:ing. 0 ll. ~0: i oconnell~~ci1YJ2i9keri!lg.:-on. ea ri ohns on (illgi t Y . pic k e rin g. on. c a .1. '/Iii 1 C Q x (i~ (~.H.Y~12 i eke ril.lJ5....Q.l1~.9J:! Dear Sirs: l{~~__ Opposition to Plan fronl J"he C!tizens GrOll]) for Traffic Calming on Fairport l{oad Please be advised that I oppose the above-noted proposed traffic caln1ing plan sublnitted to Council on June 16[h, 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in Iny conlnlunity. . Add any further comments here please! You~s very t1fly;-:_>__-- __ ..J .. !/} [ I L~-'-'"-"- t. t, I). " ;' " / ~ \1..... fl:'-~' " __--L.--V' p /'( . 0A./(/ IL-:~ - _~--:- , Res~dent Name C I tV f.) X .- Tu /? ,J ~>u 1/ ReSldent Address 'r (.) 'j" j.~ l.{ h I, Ivl /J rJ L:_. Telephone # (/"'0:) ~," ,3":) J- .3 _J ,)~-' f ... b From: Paul Flannery [mailto: paulflannery@rogers.com] Sent: Sun 21/09/2008 4:42 PM To: Mayor Web Email; McLean, Bill, Councillor; Littley, Bonnie, Councillor; Pickles, David, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Subject: Opposition to Plan from the Citizens Group for Traffic Calming on Fairport Road Dear Sirs; Please be advised that I oppose the above noted proposed traffic calming plan submitted to Council on June 16th, 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. The article in the News Advertiser (June 18th, 2008) mentions that all area residents were notified of this proposal, but unfortunately that is untrue as we have only just been advised by a neighbour that this was currently in front of council. Also the Citizens Group appears to accuse those opposing this proposal of being speeders, which is not the case for me as I frequently travel on Fairport and abide by the posted limit. Living just off Fairport and Glenanna I would say that the speeding problem is of greater concern on Glenanna and the $250,000 planned expenditure would be better spent on placing regular patrol cruisers on both of these roads to generate cash for the city, this could be done for an extended period of time and may well pay for it's self in a short time. Please reconsider your positions on this matter and vote against the proposal Regards Paul Flannery 1502 Eagleview Dr. Pickering, ON L 1V 5H1 905 831 9746 C"")') G. -Of-.r--. r ()-- 7 hereby declares October 19 - 25, 2008 Waste Reduction Week in Canada 2008 As tv ftuuzicipalit!J, we are C/Jmmf1ted a ClJnservin:g resources, pro~ tIte environment cuul ~ tIte CIJ~. We hMe declared Oct()ber ICf - 25,2008 as Wasu lZeductitJn Week.in Cancula. We rectJ,gnize tIte jmeration of solid wasu cuul tIte nm/1ess wasu of water cuul mer]!} resources as !}wbcd envirorunenrtd probluns cuul enduwour to takt tIte lead in our CfJ~ award erwirorunenrtd sustainabilitg. Signed: Name & position: Phone: Date: Please send this dec.laration to the Waste Reduction Week in Canada organizing committee via email at wrw@recvcle.ab.ca or by fax to 403.843.4156. We thank you for your commitment to waste reduction. d Sample Proclamation Wording for October 20, 2008 Council Meeting regarding Waste Reduction Week "WHEREAS the generation of solid waste and the needless waste of water and energy resources are recognized as global environmental problems and, WHEREAS municipal governments have an important role to play in promoting waste reduction, reuse, recycling, composting and other conservation measures and, WHEREAS communities, businesses and organizations across Canada have committed to working together to raise awareness of these issues during Waste Reduction Week in Canada, The City of Pickering HEREBY PROCLAIMS October 19-25, 2008 as Waste Reduction Week. '9 Cc~f2.-e \. (.t \ .-oS) OCTOBER 19 TO 25, 2008 INTRODUCING ONTARIO'S STUDENTS TO LOCAL GOVERNMENT Build awareness -Connect students with their community Interest students in community leadership YOU can make Local Government Week come alive! Get involved! Learn how municipalities and schools can participate and get Teacher and Municipal resources, including posters, lists of activities and Local Government Guides for elementary and secondary school levels at: www.amcto.com A partnership of the Ministry of Municipal Affairs and, Housing, Association of Municipal Managers, Clerks and Treasurers of Ontario and Association of Municipalities of Ontario, in consultation with Ontario Teachers Federation f'~ t? Ontario ... !:, AMerO III THE A1UNICIPAL EXPERTS .tde t\srod,"llHl of MUllidp.llitit.s ()f Onl.uio i '\ i (Proc[amation L"c,ttt 9f11/trn~nt Week October 20, 2008 Wnereas, The week of October 19-25, will be celebrated in Ontario as !,Uc.,.,t 9uve.rn~nt WeeK., beginning with the year 2008, and Wnereas, the municipal order of government performs functions that significantly impact the day-to-day life of citizens throughout the world, and Wnereas, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Ontario Ministry of Municipal Affairs and Housing, and the Association of Municipalities of Ontario (AMO), acknowledge and celebrate the significant role that municipal governments play in helping to define the character, priorities, physical make up, and quality of life of communities across Ontario; Now, fJ1ierifore, I, Mayor, David Ryan, Head of Council of the City of Pickering, do hereby proclaim the week of October 19-25, 2008 , as !'uc.l\-t 9uve.rn~nt WeeK. in the municipality of The City of Pickering and do commend its thoughtful observance to all citizens of our municipality. Dated this 20th day of October, 2008 Head of Council "'-'." .,.--"" -\ (J L~~oKR . r) C( ,.:~_' C,! () Octo~er 16,2008 Ms. Debi Wilcox1 CI~rk City of Pickering' One The Esplanade Pickering) ON L 1V 6K7 The Regional Municipality of Durham Dear Ms. Wilcox: Worl<s Department 605 ROSSLAND'RD. E.' Re: Zoning Amendment Application A11/07 0~',:~x g~3 L1N 6A3 Oalar Properties Limited, 1050 Squires Beach Road 'CANADA City of Pickering . 905-668-7711 ~~~~~-g~~~i-~~51 it is our understanding that the City of Pickering's Planning' and E-mail:. ., Development Committee has recommended that the above noted .Zoning works@reglon.durham.on.ca ..,.. . .'" , , . , "Amendment Appllcatlon.be approved. The RegIon of Durham has v/ww.region.durham.on.ca ,previously advised the City that the 'proposed commercj~1 reere'ational uses ' at 1050 Squires Beach Road do 'not comply with.the Ministry of the c. R. Curtis, P.Eng., MBA Commissioner of Worl<s Environment (MOE) guidelines for separation between sensitive land uses . and sewage treatment facilities. Th~reforeJ the Region of Durham ' , c'onsiders the proposed commercial recreation~r uses to be inappropriate for this location, and t~e Region does not s~pport the Zoning ,Amendment ,Application. . '" . . , It has come to Durham Region's attention that there are viable alternative locations within th"e City of Pick~ring to 'which the proposed commercial recreational uses could be relocated ~ The Region respectfully requests th.at ,*-~ the-CitY defer a decisi'on on the above noted Zoning Amendment, . , Application in order to review with the applicqnt and the City alternative locations for the current activities at 1050 Squires B~ach R9ac;l. .Y?lP . f Presta, P.Eng. .. ..1 Director ~fEnVi~onme~ta( Services .. .cc: " Cliff CurtiS, Region of Durham " Matt Gaskell, Region' of ,Durham 'Erin Maho.ney, Region of York' Sean Love, Region of York P' "'-"0 (\R ,. r-.... -.c..,,' ,-' ) \...1 ~".J \ .~ -f)l~) "serVice' ~}{c.e/lence for our Coinijwnities" "@ 1 oo~-o Posl Consumer . Kc c e; V c" for \r,f:r rv,c~:-h' 0 n . Citq c~ > 1 \ October 20, 2008 COMMITTEE REPORTS a) REPORT PD 2008-11 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D Pages Blue 1. Director, Planning & Development, Report PD 41-08 Hand out Duffin Heights Neighbourhood Environmental Servicing Plan and Ontario Realty Corporation (ORC) Category 'B' Class EA Cost Sharing Agreement Fundina Request for Stormwater Manaaement Facilitv and Related Infrastructure [At the September 29, 2008 meeting of Planning & Development Committee the matter of Report PO 41-08 was deferred to the October 20, 2008 meeting of Council for the purpose of scheduling a one day meeting prior to this date with Council, staff, stakeholders and the public to obtain additional information.] [Note: Due to scheduling conflicts, no meeting was held] [[Refer to the attached memorandum dated October 15, 2008 from the Director, Planning & Development to the Chief Administrative Officer with respect to this matter] RECOMMENDATION 1. That Council receive Report PD 41-08 of the Director, Planning & Development, regarding the Environmental Servicing Plan and ORC Category '8' Class EA dated June 2008 for the Duffin Heights Neighbourhood; 2. That Council endorse the recommendations of the Environmental Servicing Plan and ORC Category 'B' Class EA dated June 2008, as set out in Attachment #1 to Report PO 41-08 subject to changing the designation on lands located on the west side of Tillings Road from Low Density Area to Medium Density Area, as set out in Attachment #5a to Report PD 41-08; 3. That Council authorize staff to: (i) initiate an amendment to the City's Official Plan and revisions to the Duffin Heights Development Guidelines to implement the land use, transportation and environmental recommendations of the Environmental Servicing Plan including the recommendations set out in Sections 3.3 and 3.4 of this Report; and 12 (ii) advertise and host both Planning Act required meetings (Public Open House and Statutory Public Meeting) for the above Official Plan Amendment; 4. That Council endorse in principle entering into a cost sharing agreement with the Duffin Heights Landowner Group respecting the provision of infrastructure in the Duffin Heights Neighbourhood and that staff report back to Council with a report seeking formal authority to execute the cost sharing agreement and authority to front-fund the costs of the infrastructure as shown in Attachments #8 and #9 to Report PD 41-08 when the agreement is in its final form; 5. That the City require a report to be submitted with all development applications demonstrating how the site development and building design/construction is consistent with the City's Sustainable Development Guidelines; and 6. . Further, that a copy of Report PO 41-08 be forwarded to the Region of Durham, Town of Ajax, the Toronto and Region Conservation Authority, Durham School Boards and the Duffin Heights Landowners Group for information. 2. Director, Planning and Development Report PD 33-08 Maxcon Developments Ltd./Cassel, Sidney/Cassel Consultants Ltd. Plan of Subdivision 40M-1827 23-37 Nugget Construction Co. Limited Plan of Subdivision 40M-1831 Maxcon Developments Ltd. Plan of Subdivision 40M-1861 Garthwood Homes Limited/Thomas Feeley Construction Ltd. Plan of Subdivision 40M-1866 Woodsmere Properties Limited Plan of Subdivision 40M-1875 Marshall Homes (VVoodview) Limited/Rinal Enterprises Inc. Plan of Subdivision 40M-1877 Shrone View Holdings Inc. Plan of Subdivision 40M-1887 Woodsmere Properties Limited Plan of Subdivision 40M-1896 Final Assumption of Plans of Subdivision "1.. '._) RECOMMENDATION 1. That Report PD 33-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896 be received; 2. That the highways being Chickadee Court and Sparrow Circle within Plan 40M-1827 be assumed for public use; 3. That the highways being Sandhurst Crescent, Meldron Drive and Deerhurst Court within Plan 40M-1831 be assumed for public use; 4. That the highway being Nordane Drive within Plan 40M-1861 be assumed for public use; 5. That the highways being Lekani Court and Mountain Ash Drive within Plan 40M-1866 be assumed for public use; 6. 'That the highways being Woodsmere Court, Wildflower Drive and Deerhaven Lane within Plan 40M-1875 be assumed for public use; 7. That the highway being Rouge Forest Crescent within Plan 40M-1877 be assumed for public use; 8. That the highway being Clearside Court within Plan 40M-1887 be assumed for public use; 9. That the highways being Summerpark Crescent, Garland Crescent and Wildflower Drive within Plan 40M-1896 be assumed for public use; 10. That the services required by the Subdivision Agreements relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M- 1887 and 40M-1896, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 17, 18, 22, 23, 24, 25 and 27, Plan 40M-1827; Lot 35, the remainder of Lots 36 and 80, Blocks 99,100,101 and 102, Plan 40M-1831; Blocks 13,14,15 and 17, Plan 40M-1861; Block 57, Plan 40M-1866; Block 144, Plan 40M-1875; Blocks 33, 34, 35 and 38, Plan 40M-1877; Block 21, Plan 40M-1887 and Blocks 209 and 211, Plan 40M-1896; 11. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1827, 40M-1831, 40M-1861, 40M-1866, 40M-1875, 40M-1877, 40M-1887 and 40M-1896, save and except from Blocks 17 and 18, Plan 40M-1827; Lot 35 and the remainder of Lots 36 and 80, Plan 40M-1831 and Blocks 13,14 and 15, Plan 40M-1861, be released and removed from title; 12. That Council enact a By-law to dedicate Block 103, Plan 40M-1831 as public highway; and 4 13. That Council enact a By-law to dedicate Blocks 54 and 55, Plan 40M-1866 as public highways. 3. Director, Planning & Development Report PD 34-08 Rockwood Drive Road Extension Road Closing and Abandonment of Easements Reconvevance of Land/Interest to Adiacent Owners 38-42 RECOMMENDA TION 1. That Report PD 34-08 of the Director, Planning & Development be received; 2. That Council enact a by-law to: a) stop-up and close those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 as public highway; b) declare those portions of Rockwood Drive being Blocks 16, 17, 18 and 19, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068 surplus to the needs of the Corporation for the purpose of sale to the abutting owners, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy and subject to any required easements; c) abandon the easements, in favour of the City, for road access/maintenance purposes, over those parts of Lots 1, 2, 14 and 15, Plan 40M-2164, designated as Parts 1, 2, 3 and 4, Plan 40R-22162 and reconvey the easement interest to the abutting owners; and d) authorize the execution of all relevant documentation necessary to abandon the existing access/maintenance easements, stop-up and close portions of Rockwood Drive as public highway and effect the conveyances of same to the abutting owners for nominal consideration, subject to any required easements. 4. Director, Planning & Development Report PD 36-08 S.R. & R. Bay Ridges Ltd. -Parkland Conveyance 43-71 [At the October 6, 2008 meeting of Planning & Development Committee the matter of Report PO 36-08 was referred to staff for further discussion and brought back to the October 20, 2008 meeting of Council] RECOMMENDATION That Council confirm the requirement that S.R. & R. Bay Ridges Ltd. pay the sum of $533,250 in lieu of the conveyance of parkland in relation to the redevelopment of the lands in the former Bay Ridges Plaza shown on Attachment #1 to Report PO 36-08. r~ j 5. Director, Planning & Development Report PD 39-08 Zoning By-law Amendment Application A 11/07 Dalar Properties Limited 1050 Squires Beach Road (Part of Lot 32 & Part of Block C, Plan M 1040) City of Pickerina 72-89 [At the October 6, 2008 meeting of Planning & Development Committee the matter of Report PO 39-08 was referred to staff for further information and discussion with the Chief Building Official and brought back to the October 20, 2008 meeting of Council] [Refer to the attached memorandum dated October 9, 2008 from the Chief Building Official to the Chief Administrative Officer with respect to this report.] RECOMMENDATION That Zoning By-law Amendment Application A 11/07 submitted by Dalar Properties Limited, on lands being Part of Lot 32 & Part of Block C, Plan M 1040, City of Pickering, to amend zoning of the subject property to add commercial recreational uses including a gymnastics facility, a dance studio, karate club and a soccer club, in addition to the currently permitted industrial uses be refused. 6. Director, Planning & Development Report PO 40-08 1291821 Ontario Limited 1070 Toy Avenue (South Part-of Lot 18, Concession 1 Parts 1 - 5, 40R-19641 and Parts 1 - 3, 40R-22986) City of Pickerina 90-110 RECOMMENDATION 1. That Zoning By-law Amendment Application A 31/05 submitted by 1291821 Ontario Limited to amend the zoning of the subject property to permit outdoor storage, truck parking, loading facilities and railway trackage in any yard in association with the existing permitted liquid waste management facility on lands situated on the South Part of Lot 18, Concession 1 (Parts 1 - 5, 40R-19641 and Parts 1 - 3, 40R-22296) be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 31/05 as set out in Appendix I to Report PO 40-08 be forwarded to City Council for enactment. Citq o~ To: Thomas J. Quinn Chief Administrative Officer EMO ',., -- PICKERING I I . , h ~... October 15, 2008 From: Neil Carroll Director, Planning & Development Copy: Manager, Development Review Principal Planner-Policy Subject: PD 41-08 Environmental Servicing Plan and Ontario Realty Corporation (ORC) Category '8' Class EA Cost Sharing Agreement Funding Request for Stormwater Management Facility and Related Infrastructure File No. D1100-014 On September 29, 2008, Planning & Development Committee considered Planning & Development Report PD 41-08, and deferred the matter to the October 20th Council Meeting. Staff continues to support the Recommendations contained in the Report but are cognizant of several questions raised by Committee Members regarding such matters as building heights and built form in the Mixed Corridors designation, phasing of development, vehicle parking, and sustainable elements. While these matters are important elements of good neighbourhood design, they are outside the scope of the Environmental Servicing Plan (ESP). The City's Official Plan requires the preparation of an ESP for Duffin Heights, as the boundaries of the Open Space System were not determined when the current policies were approved in 2003. The ESP has not only defined the Open Space System boundaries but has also addressed the transportation and infrastructure requirements to serve the neighbourhood. Staff supports the ESP as matters have been satisfactorily addressed based on the current Official Plan policies. The ESP was not intended to be a land use review, but rather an environmental and servicing review. It provides the foundation from which other planning processes will build upon. Council's endorsement of the ESP assists in moving the review process forward to the next step of a multi-step process, which includes official plan amendments, development guidelines, draft plans of subdivision and implementing zoning by-laws. The various steps and examples of the elements of each step are outlined in Attachment #1 to this memo. The chart identifies several matters raised by Committee members at the September 29, 2008, Planning & Development meeting and illustrates where these matters will be addressed in the process. 7 In view of the questions raised by the Planning & Development Committee, and to assist staff in confirming the direction of Steps 2 & 3 (Official Plan Amendments/Development Guidelines), it is recommended that a Special Meeting of the Planning & Development Committee be convened to address the matters raised by Committee. This meeting will assist staff to frame the content of the draft official plan policy and draft development guideline documents. These documents will be circulated to landowners, interested stakeholders and appropriate agencies for review and comment as part of the OPA process. Should Council agree that a meeting would be beneficial, staff has prepared a resolution for Council's consideration to be added as Recommendation #6 to Planning & Development Report PD 41-08 (see Attachment #2). I trust the above information is of assistance to you. GM:cs J:IST AFF\gmcgregor\East Duffins ArealDirector's Report\Memotoquinnoct1508.doc Attachments October 15, 2008 PD 41-08 Page 2 Attachment #1 CN DUFFIN HEIGHTS NEIGHBOURHOOD MULTI-STEP PROCESS STEP 1 STEP 2 STEP 3 STEP 4 Environmental Servicing I I Official Plan Amendment I I Development Guidelines I I Subdivision Plans/Rezoning Report . land use designations . urban design - residential, . local road pattern/street . development limits . road designations Brock Road, sustainability orientation . transportation - roads . new policies - monitoring, . environmental resources - . lotting pattern/lot frontage . infrastructure - storm water compensation/restoration and open space, tree . housing mix management facilities cost sharing preservation, storm water . lot coverage . community facilities - parks management facilities . building location on lot and schools . road network . grading . pedestrian system - trails, . servicing sidewalks \) / Attachment #2 Director, Planning & Development, Report PD 41-08 - Environmental Servicing Plan and Ontario Realty Corporation (ORC) Category '8' Class EA - Cost Sharing Agreement - Funding Request for Stormwater Management Facility and Related Infrastructure RECOMMENDATION Moved by Seconded by That Report PD 41-08 of the Director, Planning & Development be amended by adding the following new Item 6 and renumbering Item 6 as 7: "6. That a Special Planning & Development Committee meeting be held to discuss and clarify matters respecting development of the Duffin Heights Neighbourhood such as building heights and mixed use form in the Mixed Corridors designation, phasing, parking and sustainable elements as input to the preparation of the draft amendment to the City's Official Plan and draft revisions to the Development Guidelines." 1 J OC!-~.~~MO . A~lrt4,.Li" ~ · .. ..","......,,-~~"_..'n~_c~_A October 9, 2008 ~. j ~ (~: 14, f:3 i~1.jJ ("1 :\/1 T~ To: Thomas J. Quinn Chief Administrative Officer From: Tim Moore Chief Buifding Official Director of Planning & Development City Solicitor . ..,'" "_'-1~..n~_~'__.,- .~'".__,,__.n,'" Copy: Subject: 1 050 Squires Beach Rd Pickering Athletic Centre Thifj if. in response 1'0 your request for inforrnation about the status of 13uFlding Co'de /\ct rnatt(~rs at this location. ~~nopsis On January 23, 2008 an inspection was conducted at 1050 Squires Beach Rd. following receipt of information that an existing industrial building had been illegally converted to an athletic club. Material alterations were being undertaken an"d the building was being used as an athletic club and other similar functions. Construction vIas obseTved to have been recently completed with some portions still in progress. The work included: a. A fully enclosed upper ITiezzanine floor had been constructed. b. A nevv stairwell had been constructed at the north end of the building. c. Partitioning surrounding building equiprnent had been constructed. d. Drywall finishes had been recently completed. T"he owners converted and occupied the b~ilding without any approvals, plan reviews or . inspections being conducted by the 'City officials appointed for this purpose. The owners have continued business operations at this location since at least January 2008. Building code minirnum standards are prescribed according to the class of occupancy. The unauthorized change of a b~ilding from industrial to a public assernbly use involving large numbers of children is a significant matter. Enforcement Activities '1 I An Order to Comply (08-100616) was issued to Dennis Large (owner) and Laurie Large (operator) on January 25, 2008. The required action and a February 8, 2008 compliance date were stipulated.on the Order. Further inspections were undertaken by the inspector folJowing this date to determine whether the order had been complied with. The owner was provided additional time to cornplete land use and building permit obligations, owing toa rezoning application being necessary. A final inspection was conducted on July 8, 2008 and the compliance status remained unchanged. The owner was asked to provide a status report, a plan of action with respect to compliance, or timing of any relocation plans. The owner did not respond to these requests or otherwise mitigate the Building Code Act contraventions. l~he matter was forwarded to our prosecutor and the owners have been charged with the following offences: . 1. Building Code Act reference: 8.-(1) Offence: Construction without a building permit Date: JanualY 23~ 2008 2. .Building Code Act reference: 10.-(1) Offence: Change of Building lJse vvfthout ex permii [)ate: January 23, 2008 3. Building Code Act reference: 36.-(1)(b) Offence: Failure to comply with order 08-100616 Date: . July 8, 2008 The first appearance on these charges will occur on October 20, 2008, in the Ontario Court of Justice. The Act prescribes that a person who is convicted of offences is liable to a fine of not more than $50,000 for a first offence, and not more than $100,000 for a subsequent offence. October 9,2008 1050 Squires Beach Rd .Page 2 .1 2 1- Citq ,,~ October 20, 2008 COMMITTEE REPORTS b) REPORT EC 2008-06 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Operations & Emergency Services, Report OES 28-08 Information Technology (IT) Server Room -Ventilation and Air Conditionina. Civic Complex 1-4 RECOMMENDATION 1. That Report OES 28-08 of the Director, Operations & Emergency Services, regarding the Ventilation and Air Conditioning (HVAC) requirements for the Information Technology (IT) Server Room in the Civic Complex be received; and 2. That staff be directed to proceed with a formal tender process for the provision of ventilation and air conditioning in the Information Technology Server Room. 2. Director, Operations & Emergency Services, Report OES 31-08 5-12 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to Establish a Load Limit for Bridge #5001 on Whitevale Road -Amendment to Bv-Iaw 6753/07 RECOMMENDATION 1. That Report OES 31-08 of the Director, Operations & Emergency Services regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-Law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. 3. Director, Operations & Emergency Services, Report OES 32-08 City's Traffic & Parking By-law No. 6604/05 -Housekeepina and Updatinq Amendments 1 3-1 9 RECOMMENDA TION ~3 1. That Report OES 32-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law 'No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. 4. Director, Operations & Emergency Services, Report OES 34-08 Supply & Delivery of One-Ton Sign Truck -Q-63-2008 20-24 RECOMMENDATION 1. That Report OES 34-08 of the Director, Operations & Emergency Services regarding the supply and delivery of One (1) One-Ton Sign Truck be received; 2. That Quotation No. Q-63-2008, as submitted by Donway Ford Sales for the supply and delivery of One (1) One-Ton Sign Truck, in the amount of $83,233.54 (PST and GST included) be accepted; 3. That the total gross purchase cost of $83,233.54 and net purchase cost of $79,550.64 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase with funds received from a Transportation Infrastructure Grant as approved in the 2008 Capital Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 5. Director, Operations & Emergency Services, Report OES 35-08 Durham Reaion Grade 5 Action Pass Proaram 25-29 RECOMMENDA TION 1. That Report OES 35-08 regarding the Durham Region Grade 5 Action Pass Program be received; 2. That Council approve the Durham Region Grade 5 Action Pass Program for Grade 5 students to have free access to City of Pickering public swim and public skate programs; and 3.. That the appropriate officials at the City of Pickering be given authority to give effect thereto. ,1 \ 4 6. Director, Corporate Services & Treasurer, Report CS 40-08 30-56 Internal Controls Review - Clerks Division, Animal Services Section RECOMMENDATION That Report CS 40-08 of the Director, Corporate Services & Treasurer regarding the results of the Internal Controls Review - Clerks Division, Animal Services Section be received for information. 7. Director, Corporate Services & Treasurer, Report CS 44-08 Tender/Contract Approval -Councils' Summer Recess 57 -98 RECOMMENDATION 1. That Report CS 44-08 of the Director, Corporate Services & Treasurer regarding tendering and contract approvals during Councils' Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer contained in this Report during Council's summer recess being Tender No. T-7-2008 Surface Treatment, Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II, Tender No. T-9-2008 Path Extension to Bus Loop at Sunbird Trail Park and Tender T-11- 2008 Supply & Installation of Humidification System Pickering Civic Complex. 8. Director, Corporate Services & Treasurer, Report CS 46-08 Proposed Increase to Taxicab Fares 99-1 05 RECOMMENDATION 1. That Report CS 46-08 of the Director, Corporate Services & Treasurer be received; and, 2. That the draft by-law, included as Attachment #1 to Report CS 46-08, to amend By-law #6702/06 to provide for an increase to taxicab fares effective November 1, 2008 be enacted. 9. Director, Corporate Services & Treasurer, Report CS 48-08 2009 Standina Committee and Council Meetina Schedule 106-108 RECOMMENDA TION 1. That Report CS 48-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2009 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report b~ approved; and 3. That the City Clerk be given authority to give effect thereto. r~ ,) PI ," M 'J October 20, 2008 NEW AND UNFINISHED PAGES 1. Director, Planning & Development Report PD 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaaement 109-146 [At the September 15, 2008 meeting of Council the matter of Report PO 35-08 was referred to the October 20, 2008 meeting of Council] RECOMMENDATION 1. That Report PD 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program which requires appropriate opportunity for public engagement and consultation, be endorsed, as set out in Appendix I, as amended as follows; Section 1.8 (Consultant Selection) - First paragraph to read: The consulting team shall include in their proposal a section on Conflict of Interest. This section shall contain information respecting disclosure of possible conflict of interest, including any business, financial or other interest respecting the lands, owners/developers of the Seaton lands, or prospective owners/developers of the Seaton lands. Appendix A, Section 1 (d) identification of detailed community facility requirements including but not limited to municipal facilities, and such other facilities as elementary and secondary schools and places of workship; and Appendix A, Section 3 (a) beginning with the first residential neighbourhood and employment lands along the 407 corridor, facilitating the early introduction of transit services, alternative transportation facilities and retail and service uses to accommodate residents' needs. Appendix A, Section 5 (e) Requiring the commencement of the development of the employment lands along the Highway 407 corridor prior to the commencement of the residenti~1 neighbourhoods. 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; <,'l I 74. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is consistent with the terms and conditions set out in Section 2.2 of this Report; 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be advertised appropriately, authorized to the consulting firms listed below and any additional consulting firms wishing to submit a Request for Proposal, following the execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. · Malone Given Parsons Ltd. · Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. · Walker Nott Dragicevic Associates Limited · Weston Consulting Group Inc., and . Young Wright/ISI Group 6. That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of Sustainability; the Director, Planning & Development; and the Manager, Policy; 7. That Council make the final decision on any matters regarding the Seaton Neighbourhood Planning Program and that City staff formally report to Council regularly for information, direction and endorsement as appropriate on the work of the Seaton Neighbourhood Planning Program as it progresses; and 8. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas Group (on behalf of the Landowner Group), 2. Director, Corporate Services & Treasurer, Report CS 47-08 Appeal for Variance to Fence Bv-Iaw. 1781 Spruce Hill Road 147-151 RECOMMENDA TION 1. That Report CS 47-08 of the Director, Corporate Services & Treasurer be received; and, 2. That Council provide direction as to the disposition of this appeal. ."; (~ ! () 3. Director, Operations & Emergency Services, Report OES 38-08 Quotation No. Q-62-2008 -City Services & Leisure Guides and Supplements 152-158 RECOMMENDA TION 1. That Report OES 38-08 regarding the City Services & Leisure Guides and Supplements be received; 2. That Quotation No. Q-62-2008 submitted by York Region Printing for the printing of the City Services & Leisure Guides and Supplements in the amount of $91,145.90 (GST extra) be accepted; and, 3. Further, that the appropriate officials at the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 36-08 Playground and Park Reconstruction -Quotation Q -71-2008 159-165 RECOMMENDATION 1. That Report OES 36-08 of the (Acting) Director, Operations & Emergency Services be received; 2. That Quotation No. Q-71-2008 submitted by Royalcrest Paving & Contracting Limited in the amount of $87,890.25 (GST included) be accepted; 3. That the total gross project cost of $116,233 and a net project cost of $110,698 including the quotation amount and other associated costs be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $110,000 from the Parkland Reserve Fund as identified in the 2007 Capital Budget; b) The balance of $698 from the 2008 Current Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. eit'! o~ REPORT TO PLANNING & DEVELOPMENT COMMITTEE ~ - . PICKERING it. ~q , . Report Number: PD 35-08 Date: September 2, 2008 From: Neil Carroll Director, Planning & Development Subject: Seaton Neighbourhood Planning Program - Terms of Reference Collaborative Study Management Recommendation: 1. That Report PD 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program, provided as Appendix I, be endorsed; 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; 4. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is cons,st~nt with the terms and conditions set out in Section 2.2 of this Report; 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be authorized to the consulting firms listed below, following the execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. . Malone Given Parsons Ltd. · Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. . Walker Nott Dragicevic Associates Limited . Weston Consulting Group Inc., and · Young Wright/IBI Group Report PD 35-08 September 2, 2008 Subject: Seaton Neighbourhood Planning Program Page 2 ,',\ u 6 That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of Sustainability; the Director, Planning & Development; and the Manager, Policy; and 7. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas 'Group (on behalf of the Landowner Group). Executive Summary: The Provincial Central Pickering Development Plan (CPDP) sets out a vision for the Seaton Community as an urban place exemplifying sustainability, supporting 70,000 residents and 35,000 jobs. To implement the Plan, the CPDP requires further detailed planning studies and changes to the official plans for both Pickering and Durham Region. The city is responsible for certain studies and plans. These have been combined into a comprehensive Seaton Neighbourhood Planning Program (the Program). Consultants are needed to carry out this Program. Accordingly, a Terms of Reference for the Program has been prepared and it is provided as Appendix I to Report PD 35-08. The starting point for the Program is identifying performance measures and benchmarks for a sustainable community. The Program also requires completion of a number of other studies, and the completion of neighbourhood plans, related Pickering Official Plan amendments and Development Guidelines. Community, agency and First Nations consultations are integral parts of undertaking the Program. The Neighbourhood Planning Program was originally designed with the City hiring the consultant and running the Program, with the assistance of a steering committee. However, a collaborative approach to the management of the study is now proposed. A "Management Committee" comprising three representatives each from the Landowner Group and the City (staff) is suggested. The Chief Administrative Officer supports this approach. The use of the collaborative approach is subject to an agreement between the City and the Landowner Group setting out the roles and responsibilities of City Council, City staff, the Landowner Group / Trustee and, the Management Committee. The agreement should be entered into prior to a 'request for proposals being released to retain consultants for the Neighbourhood Planning Program. As part of the collaborative approach, the Landowner Group would be sending out the request for proposals, and selection of the consulting team would come back to City Council for endorsement. Report PD 35-08 September 2, 2008 Slbje1t: Seaton Neighbourhood Planning Program Page 3 The collaborative study approach is recommended as it offers greater potential to resolve issues in a manner acceptable to the c'ity and the Landowner Group during the study process, rather than at the end of th~ process. This may lessen the likelihood of a challenge to the Ontario Municipal Board. l Financial Implications: The benefitti,ng landowners are responsible for the cost of the Neighbourhood Planning Program. The Council approved Planning & Development budget for Professional and Consultative Services has a line item for this work in the amount of $800,000. This expenditure was offset by an equivalent revenue provision from the landowner group, to ensure no net cost to the City. City costs will be for indirect matters such as staff time. It is anticipated that this project will utilize significant staff resources. Sustainability Implications: The development of sustainability performance measures and benchmarks will be instrumental in guiding the development of the related studies and informing the neighbourhood plans, urban design guidelines, monitoring program, and development review decisions. Background: 1.0 Context 1.1 The City is responsible fOJ preparing Nei.ghbourhood Plans for Seaton. In May 2006, the Province approved the Central Pickering Development Plan (CPDP). The CPDP requires the City to undertake "neighbourhood plans" for the urban part of Central Pickering that is known as Seaton. It also requires that a number of other studies be prepared to inform the neighbourhood plans. The Provincial Plan sets out a vision for the Seaton Community. The vision is of an urban place exemplifying social, economic and environmental sustainability. The Plan supports intensity, vibrancy, mixed uses, quality urban design, and transit-, cycling- and pedestrian-supportive development. The Plan envisions 70,000 people calling Seaton home and 35,000 jobs in Seaton. The City supports this vision for new urban development. The CPDP establishes basic designations for land uses and roads. It also sets out goals, objectives and policies, as well as an implementation framework. As part of the implementation, the CPDP requires additional planning studies and formal amendments to the Pickering Official Plan and the Durham Region Official Plan. This new work will guide future application review, servicing and development. Report PD 35-08 September 2, 2008 ~lhi~Ct: Seaton NeighbourhoodPlanning Program Page 4 ~~ 1.2 The studies and plans that the City is responsible to undertake have been combined into a comprehensive' Seaton Neighbourhood Planning Program, grounded in sustainability. The draft Terms of Reference for the Seaton Neighbourhood Planning Program (see Appendix I to this Report) requires community, agency and First Nations consultation is an integral part of undertaking the Program. ! , There are three main parts to the work to be undertaken through the Neighbourhood Planning Progr~m: (i) The first part, which will form the foundation for the subsequent tasks, is identifying performance measures and benchmarks for a sustainable community (see Task 3.1.1 in the draft Terms of Reference). The City's Sustainable Development Guidelines and benchmarking work are important inputs to this component of the program. The deliverable for this part is the Sustainable Development Program. (ii) The second part is the completion of a number of other studies identified by either the CPDP or the City to further inform and create the neighbourhood plans (see Tasks 3.1.2 - 3.1.6). These deliverables include: . Urban Design Guidelines · Affordable Housing Strategy . Retail Market Analysis · Community Servic~s and F~cilities Plan, and . Neighbour~ood Plans (iii) The third part of the work (Tasks 3.1.7 and 3.1.8) is the synthesis of the earlier work into the formal legislative documents. These deliverables include: · draft Pickering and Regional Official Plan Amendments, and · draft Development Guidelines for inclusion in the Compendium to the City's Official Plan A brief overview of the process for preparing the draft Terms of Reference is provided as Attachment #1. The Terms of Reference were prepared working through the Seaton Advisory Committee. The Advisory Committee as well as the Landowner Group support the Terms of Reference. Copies of the two earlier versions of the Terms of Reference, as well as comments received are available for viewing at the City's Planning & Development Department. They will also be made available through the City's Seaton website. It is recommended that the draft Terms of Reference be approved. l ~;, Report PD 35-08 September 2, 2008 Subject: Seaton Neighbourhood Planning Program Page 5 , " 'j 1 \ I ,_) 1.3 The management of the Seaton Neighbourhood Planning Program is proposed as a collaboration b~tween the City and the landowner Group. Initially, the Seaton Neighbourhood Planning Program was conceived in a traditional manner with the City hiring the consultant and running the Program with the assistance of a steering committee. The developers would have had one representative on the steering committee. Other members of the committee would have included the City (with four representatives) and one each from the Province, the Region and the Toronto and Region Conservation Authority. During preparation of the Terms ';of Reference, the study management (rather than the detail of the required studies and plans) was a key topic of concern for the Landowner Group. Following discussion among senior staff including the Chief Administrative Officer, a possible collaborative approach to the management of the Program was identified. This approach would see the Program run by a Management Committee, with equal representation from City staff and the Landowner Group (three each). Agency and other government representatives will be involved in their essential technical sUpport and commenting role, rather than the study management. This collaborative approach is recommended to Council. 2.0 Discussion 2.1 The process by which the detailed planning takes place is as important as the resulting studies and plans. The key benefit in using a collaborative management approach to the Neighbourhood Planning Program is the opportunity to identify and resolve issues during the course of the study, as opposed to at the end of the study. This approach recognizes both the City's and the Landowner Group's interests in the development of these lands. Cooperatively addressing potential issues in a manner acceptable to both the City and the Landowner Group is preferable as it may reduce the likelihood of developer appeals to the Ontario Municipal Board. While it is expected that the results of the Neighbourhood Planning Program will be a model for sustainable development, the collaborative management process for developing the plans may establish an improved model for planning. 2.2 The terms and conditions of the collaboration need to be formalized. A Management Committee agreement between the City and the Landowner Group is recommended. The agreement would outline the roles and responsibilities for City Council, City staff, the Landowner Group / Trustee and the Management Committee. The agreement for the collaborative approach recognizes Council's ultimate responsibility to complete the Neighbourhood Planning Program and to operate Report PD 35-08 September 2, 2008 Subject: Seaton Neighbourhood Planning Program Page 6 l~ in an open and transparent manner. At the same time, the agreement recognizes the Landowner Group's responsibility to fund the Program and their interest in the study process. To date, staff have identified the following responsibilities of the different parties: Landowners Group / Trustee · Enter into the Management Committee agreement with the City · Appoint 3 representatives to the Management Committee · Prepare draft Request for Proposals (RFP) for review by the Management Committee · Issue the RFP following execution of the Management Committee agreement, approval by the Management Committee, and Council consideration of the Terms of Reference · Enter into a consulting service contract with the consultant recommended by Management Committee and endorsed by Council · Provide copies of the consulting service contract and any amendments to City · Pay consulting invoices approved by the Management Committee Manaqement Committee · Approve the form of theRFP, consulting service contract and all amendments · Review all responses to the RFP and make recommendation to Council regarding award of the consulting service contract · Approve ~II invoices for payment . Approve all deliverables City Staff · Prepare report to Council recommending award of the consulting service contract · Prepare updates to Seaton Advisory Committee · Prepare bi-monthly status reports to Council · Prepare reports to Council seeking direction on any matter on which Management Committee cannot reach a consensus City Council · Enter into Management Committee agreement with Landowners Group / Trustee · Consider and, if in agreement, endorse Management Committee's recommendation regarding award of consulting service contract · Will make the final decision on any matters on which Management Committee cannot reach a consensus It is recommended that Council. authorize the Mayor and Clerk to enter into a Management Committee agreement, consistent with the framework above, and that such agreement be executed prior to the release of the RFP. Report PO 35-08 September 2, 2008 Subject: Seaton Neighbourhood Planning Program Page 7 r-- i I :) 2.3 City staff and landowner Group have identified preliminary list of consultants to receive RFP. The scope of work required by the Neighbourhood Planning Program is significant. It is expected that multi-disciplinary teams will be required, led by a planning firm. City staff and the Landowner Group have identified nine major firms that are recommended to receive RFPs. The firms are: · Bousfields Inc. · Malone Given Parsons Ltd. · Macaulay Shiomi .Howson Ltd. · planningAlliance · Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. · Walker Nott Oragicevic Associates Limited · Weston Consulting Group Inc., and · Young Wright / IBI Group 3.0 Next Steps Should Council concur with the recommendations in this Report, it is anticipated that the Landowner Group / Trustee will enter into the Management Committee agreement, appoint three people to the Program Management Committee, the Management Committee would endorse the Request for Proposals, and the Landowner Group / Trustee would send out the RFP. Report PD 35-08 September 2, 2008 Subiect: Seaton Neighbourhood Planning Program Page 8 (j Appendix: Appendix I. Draft Terms of Reference for Seaton Neighbourhood Planning Program (dated August 18, 2008) Attachment: 1. Steps in preparing Terms of Reference Prepared By: Approved/Endorsed By: t~ '&,/~/ / /~ '/(' Neil Carro C I RPP Director, Planning & Development Catherine Rose, MCIP, R P Manager, Policy /f0)(1~ Thomas E. Melymuk, MCIP, RPP Director, Office of Sustainability CR:jf Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Director, Operations & Emergency Services City Solicitor Recommended for the consideration of Pickering City Coun~. . i <, I .... "', <10 7 APPENDIX I to REPORT PD 35-08 Draft Terms of Reference for Seaton Neighbourhood Planning Program (dated August 18, 2008) /~~ I , B CENTRAL PICKERING DEVELOPMENT PLAN SEATON NEIGHBOURHOOD PLANNING PROGAM 1.0 BACKGROUND 1.1 Introduction Over the next 20 years, a significant amount of Pick~~iml~isnew growth will occur in the existing urban area as infi" and intensificati~m~;The City is also planning for the development of a greenfield urban a~~~!<ll)c~;~g,OOO jobs and 70,000 persons. This urban area is referred to as the S~fJton C:{!!)liDlJlunity. The City of Pickering and the Seaton Lar1~@wner Group, tHr<i~~h their Trustee, the North Pickering Community Mar)Ci3~lrnent Inc. (NCPMI),<~I~ seeking the professional services of a qualifi~~\... ConsultiQ~i Team to\W_~~rtake the Neighbourhood Planning Program for la~~~. in th~$eaton Community~' The study will be undertaken in cooperation with fne~F(i)llince of Ontario, the Region of Durham, and in the publierElgencies and other stakeholders. The selection of the is to bei'~itbe satisfaction of the City and the Seaton Landowner 7 to the north, the West Duffins Creek and the boundary between the City of The Seaton Community, together the City of Pickering and the City Central Pickering (see map, 1.2 Seaton Seaton is to the Pickering with lands to Of.m'(lE_II~~.>....- t11t~eh m eril~I~~ "tffle Seaton lan(:lliihave cultural history. Early occupation of the land a~~~Ered following?~\mr of the Wisconsin glacier in about 9500 BC. First Natit1~~i.continued>~~cupation and settlement of the area until Euro-Canadian farm s~\RI~rs begil~o dominate starting in the 1800s. The hamlets of Green River, Br~!'~2.Jf1d Whitevale, which abut the Seaton lands, developed to serve the fa~I~C)mmunities and remain today as small settlements. Whitevale and its environs are designated as a Heritage District. Following a recent history of expropriation by the Province for the development of a new community, designation of the lands as "urban area", numerous planning studies, and finally a land exchange between the Province and several developers, the future of the Seaton lands is now one of urban development. 18 August 2008 Page 1 .1 () I I. Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference Nevertheless, over 500/0 of the land in Seaton is being retained in a rich and extensive natural heritage system. ; ,Lands in the natural heritage system will remain in the ownership of the Province,. Through the land exchange, about half of the developable lands (about 620 ha) are now in the ownership of four major developers. The Province has retained ownership of about one-third of the residentially-designated lands (about 225 ha), and all employment lands (about 400 ha). 1.3 Central Pickering Development Plan The most recent planning study complet~~ii'as by the of Ontario in 2006. The Province completed the Cen~~_J:Pickering Plan (CPDP), under the Ontario Planning and O~~__fjpment Act. A amount of background and planning work waS~~[Y1pleted~~~ing the of the CPDP. The Plan contains land use desi_~~tio~,~nd detailed objectives, policies and implementati'on~trategies fdr,~_~I~h. Most importantly, the Plan contains a clear vision for a~l..I~taipable urban~~[lmunity. 1.4 Sustainable Pickering Pickering Coun~i~>il_m~~~~~d a colpr~~E9ASive>S~stainable Pickering program in 2005. The..hI~l1~ram "'>i~~groundec:J(oD five sustainability objectives (healthy environme~~jH~ealthy soqi!l~y, healtrn~economy, responsible development, and responsible/$Bnsumpti9~~ifp "" Various [initiatives have been and are being undertaken b)llm~. Citl1___jijJ~"ip~(tnersl.Jnder each of these objectives, including i n itii~~j:~j~iillt!!~elat~lmi::.lljIJc1i mafe'njI1!1IfI.~e; ene rgy management, e nvi ran me ntal p,..~~~(Sti<:>r1,~Cll:~ crea'i~l1l, waste reduction and sustainable development. ~':'S -:':-,>",- -c.: :::/: :>::::::>;':;'::,::'.:,:._ "':':';':':~ I~. 2008, Pickeril'1~becaN!~i~~e first municipality in Ontario to establish an Office QI>~ustainability tom){ersee'~nd guide Pickering's transformation from a suburban cOigmunity to a susl~jnable City. It is the City's expectation that the development of SeatQn will makeca substantial contribution to this transformation, and set a new bef"lGt"lmark fc;>l"sustainable community development in Ontario and Canada. 1.5 Initiating theiNeighbourhood Planning Process On May 22, 2007, Council passed Resolution #114/07 authorizing staff to initiate the process for hiring an appropriate consulting firm to prepare neighbourhood plans for Seaton. 18 August 2008 Page 2 Central Pickering Development Plan' Seaton Neighbourhood Planning Program Draft Terms of Reference \J The Terms of Reference for this Study were prepared by City staff with input from 'the Seaton Advisory Committee, senior City staff, landowner representatives, Ministry of Municipal Affairs and Housing representatives and the Region of Durham representatives. City Council approved the Terms of Reference on XXXX, 2008. 1.6 Public Engagement & Consultation :.:,:,:,::::;,:,:.:.::::;;:: The City of Pickering and the Seaton Landownerl1lilp are committed to public involvement, participation, openness and acc~~~~pt)I".':~~ addressing land use issues. The public includes the City's resid~rf'";J busin~~_0.people, landowners, relevant public agencies, and other intereste<:J~roups and inli~.i.~uals. In keeping with the City's fundamental approach to~(,)iIDg business, inclusi_;I:fnd meaningful public involvement must also be integr<llto'the undertaking of the;~II~ighbourhood Planning study. Section 4.0 oftl'le\. Termsc:il\ Reference {ilJtlntifies the requirements for the Consulting Team tc){)ljtlinetmeir specific approach to public stakeholder and First Nations consultation. 1.7 The Consulting Team The City of Pickeri~~ln~nd the S~~n L~!~I".f:iB~rotJ' are looking for a superior i nte rd isci p I i n a ry~t;;)~~l.JI~ipg tea MI.~;t9;i_"d erLa:~_,.the Seaton N e ig h bo u rhood Planning Prog~~J'l"l' As Jl~~Jrct man_~p<r, your past experience demonstrates your abilities to ..\~~~rdinate m~jcr.>r multictii~iplinary projects of a similar scope and scale, exeriji~~strong fine;Flcial cont~,r~;integrate and/or inform work underway through relateCJ~t~di~~frj;Z/~tm~~~}~n~;;~reatively address competing interests. YOYJi.t~9[n dem(!Jn~trates strerng'ilE:)adership, skills and a commitment to i~~I_mel~i~~/~he ".fl'1p~el of sustainable development set out in the Central lIi~Re ri n g De'_'~p m entl?Ja n . ~~yr team bring~.expertise in sustainable community development, urban de~~~~/~. housing, r~~I~..1 market assessment, parks and recreation, transportation, engir1~~,ing, plan~+;'I1~, landscape ecology, communication, consultation and engage.~Qt, rep~~i:writing and drafting policy. Your team values the extensive base of~il~.__;~pleted for the Central Pickering Development Plan, recent reports by tnEli'f:?fOvince and the Landowner Group, and related work by the City of Pickering, and is willing to build upon it. 18 August 2008 Page 3 '1 ! 1; I Central Pickering Development P'lan Seaton Neighbourhood Planning Program Draft Terms of Reference 1.8 Consultant Selection The Evaluation criteria to be used by the Selection Committee for reviewing the proposals and recommending a consulting team to Council may include, but shall not be limited to, the factors listed below. The Selection Committee may apply different weights to the different factors: · Overall completeness and quality of submission · Relevant company experience, scope and value · Professional qualifications and experience of · Understanding of Provincial, Regional for the development of Seaton · Experience with planning and developif'l~innovative projects in the GT A, and with sustainable cOr)i1rl'1unity design · The quality of the public and Firstfs.Ja~ions consultation · Creative approach to completing the study · Approach to incorporating leading edg~~y~t~ir"'1able community design · Approach to integrating ~m_i~forming re'ar~~implementation studies · Detailed project schedula~r.!'_~il,~ and WO~ji~!ogram · Cost effectiveness to deliv~lprdjE!~I.i...(... · The advice of references pr"~i~ed in;'~m;RI~~~[TlissiQrl · The oral and V'i~l.J9IlfJresentafiCj~) if.~_I_cfe~II_I~[1 interview 2.0 THE PROJECT 2.1 Purpg~~.. of thefJ"oj~~t ili_eYpurpOse~~the .pr~J~ct is to undertake the Neighbourhood Planning Program ;!~r Seaton. Tm_I~PDPhi~~ntifies a number of implementation studies and the ':III~ponents for tn.<lI~ studje~~\ The CPDP identifies the following studies as being re<lI~E:d in relatio;,I;!~p theheighbourhood planning program: development of susfaim.able perfqmmance measures and benchmarks; preparation of neigho__~~ood pl.~m,t and related amendments to the Pickering Official Plan; a retail maF~B'g~MlpSis; and the affordable housing strategy. To complete the neighbourh~_~;~lanning program, the City has identified several other matters that need to be addressed (such as urban design guidelines, development guidelines, and a community seryices and facilities plan). 18 August 2008 Page 4 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference ,2 2.2 Relationship to Other Implementati!on Studies Where other implementation studies have been completed by others, the consulting team shall integrate, where appropriate, the findings and recommendations of those studies into the Neighbourhood Planning Program. Where studies are in progress or commence during the <OCi)urse of this project, the consulting team shall where appropriate integrate a\t(;lil~ole information, findings and conclusions, and inform those studies throughw~rk on the Neighbourhood Planning Program. The chart on the following page lists the the key topics of that study related to status of the studies, and the implementati<:.1ft studies, some of Planijil"l9 Program, the Proponent Highway 407 (Seaton Lands) Development Study - Detailed land uses and policies - Detailed road patt~~II~ - Urban Design GII~.ennes;>t - Sustainabilit~{R_iCJelines - Phasing ,>>; - I m lementatiol,l~rate ieSt D u rhamlY ork/T orOn'gi[r~.~~'o"a'i_ii.i.I~Q., N atu rG)IJiI~n~~gm~..,S yste[l:!l1a nag eme rifp'Ej'n' & M a~t~I"T ra i IsPlatt1$tu dy ~F'rinciples for traUI"l~adslifl~~MYork LiNHS/ develo mentirnterface Seator'llrail Management Plan' Province Province Province In progress Oak Ridges Moraine Trust; Cit ; TRCA Province Landowners Water BalanosStud Fiscal Impact S~tlg~{Pickering) - Phasin Fiscal Impact Study (Regional) - Phasin Completed In progress In progress Landowners 18 August 2008 Page 5 7 ,) Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference Master Environmental Servicing Plan - Phasing - Precise location of road/creek crossings - Location and size of stormwater management facilities - Location and size of major community facilities - Trail network - 3-D Groundwater Model - Major utility placement - Ener mana ement plan Transit Development Charge By-law (Regional; excludes Seaton. Note: Completed* 2007, effective Janua 1, 2008) Development Charges Study & By-law water, sewer, roads and soft services. law excludes Seaton for water and sewer, includes Seaton 'for roads and soft services Water Supply, Sanitary Transportation EA (Regional) - Detailed locations of water, - Phasin Conformity Official Plan) Development water, sewer Conformit In progress Completed* Pending Completed *Under appeal Landowners Region Region Region Region Cit City City Toronto and Region Conservation Authorit 18 August 2008 Page 6 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference 4 3.0 DETAIL OF WORK TO BE UNDERTAKEN BY THE CONSULTANT 3.1 Neighbourhood Planning Program 3.1.1 Seaton Community Sustainable Development ProQram The CPDP identifies six broad sustainable include: · fostering a healthy natural environment; · encouraging a healthy built · ensuring economic health; · creating opportunities for public eduoation and · fostering social and cultural we"-~~il"lg; and · providing appropriate measure~)fc>r monitoring and The principles The preparation, review and approval ofl~~el(;)~rment applications within Seaton will be carried out with the vi~W...to achievingt~~se principles. Performance measures are'i~fo~~)..~stablisf1f:!C;t>.. and incorporated in the Neighbourhood Plans to pla~;e rC>lellimictbe onmlliidg success at achieving sustainability. Building on..<I~e City'sCwork dmsustainability, including our Measuring Sustainabilit~ initiative,.,cDraft Sl.,lslainable Development Guidelines for Neighbourhoods and for/Draft Pla"~,) Rezonings, Site Plans and Building Permits, and Draft SustaimableNeigho,i!1rhood Scorecard, Partners for Climate Protfa~tiof'lPlan,aIDdtAe sustainaoledevelopment principles and guidelines in the 9~DP<,tfle~o(1sultjl"lgHteam shall prepare the Seaton Community Sustainable OevelopmenfPI"~gram. Tnmi. Program shall. include: the preparation of sustainability performance mea~~res and bem~hmarks for the development of Seaton, integrating the sustajtli1.~ility guidE?li,...es from the Highway 407 (Seaton) Economic Development Study,pelSformane;El measures and benchmarks for matters including but not limited toef'l~~~~conservation, building and community design, transit usage, cultural heritage conservatiqn, accessibility for the disabled, air quality, human health promotion and environmental net gain; the monitoring process; identification of short, medium and long term actions that address integration of the community sustainability principles in the Neighbourhood Plans; and implementation of the Program into the development review and approvals process including recommended official plan policy support. 18 August 2008 Page 7 r'- I I' :) Central Pickering Development Plan Seaton Neighbourhood Planning' Program Draft Terms of Reference 3.1.2 Urban Desiqn Guidelines Urban design guidelines help bridge the gap between palicy, zaning and site develapment, and knit tagether public and private spaces. With higher intensities af develapment, urban design becames a key element to. creating livable cammunities. Building upan the neighbaurhaad develapment prin~ilf.)les and guidelines in the CPDP, the urban design and sustainability guid~'ir:l~~cantained in the CPDP, and the City's existing design principles and~~f'l1sTc:lI~~tians in the Pickering Official Plan, the cansulting team shall prepgretne urbamigesign guidelines far Mixed Use Areas and Residential Are~~>~;{;The GuidenRes>..shall: use text, graphics, drawing and maps as req~t~!pi address urbanT<:>r~.., architectural cantral, landscaping, public realm,~JI_etscapes, facal paints,<~,...ld significant views and vistas; place particular erri~m~~is an d~~_J~pment in MixegUse Areas and develapment adjacent to. ,arterial<pnct.;!__Ilectar raads; and identify recammended afficial plan palicy' suppart.JUlSlgif.!5uidelines will became the basis far the draft Develapment GLJigeli(les (see tasif<.ifJ .8). Urban design guidelines have>~~en .p"'ef:la~~?....farf"~,~~playment Lands thraugh the Pravincial HighV\{ay 407 (Se~~on La(lg~~EE,*9nami,Develapment Study, and are the basis fo~~~~lli~ Develd~D1e(ltGuide'ir1EJ~i(see task 3.1.8) cavering the Emplayment ~.iJmlfs.' . . .:.:.>:,.... .;.:.;.;,;.':!j(:<:!;: 3.1.3 Affordable1tI:~inq StratA(, ?::::.::.<:;::;;::;.:;:::,:;:/:::::,::;;:::;::;:::;::;::;;;;:;:;::;:;:;;;:;::;;;;;:..-:;; '.'.':'- :':':';':';';':';'.: .:-: .:-:.:. :.:.:.;.:.: ,',: .;.:.: ':':':';'. .:,~.' It i~,;i1~~i;!lij~J:ctiVe!_..jg~;~1jplil'~.jll~~iSeaton Community provide an adequate r~~lJe()frn(,l~~ingcmJ~~Rrtunities thafrespand to. existing and future needs and ~tlaracteristicsi(])t theC1J0J'i.~ipated papulatian in terms af farm, lacatian, size, cast and tenure. t'~Ea.CPDI1II~~~quires the preparatian af a strategy detailing the f'l"I~C1nS to. achie\leia 250j(J;;target af new residential units in hausing farms cOnsidered affardal71le to. law and maderate-incame hausehalds. The strategy shalli€t~ntify appraJi)riate .hausing farms and shall be implemented thraugh the neighbol.)f't')aad pla,ns. Cantributians to. the 250/0 target may vary by n e i g h b a u rn(1)()(j~ In the cantextaf the averall hausing abjectives far Seatan, the cansulting team shall prepare an Affardable Hausing Strategy to. achieve a 250/0 target af new residential units in hausing farms cansidered affardable to. law and maderate-incame hausehalds. The Strategy shall identify: the apprapriate hausing farms cansidered affardable to. law and maderate-incame hausehalds; the recammended distributian af such farms within and between 18 August 2008 Page 8 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference ,'~ /" t) neighbourhoods; and the recommended official plan policy and other implementation measures to achieve the target. 3.1.4 Retail Market Analvsis The CPOP designates lands for mixed uses. The mixed use designations permit, in addition to medium and higher density residential{..~,~~s, the introduction of retail uses. The CPOP requires a retail market analY'~j_.,JfJ assess and rationalize the amount of retail floor space to serve the pOPUlq~j_m1~tn Seaton. , ..,:}:~}::::;:<}:/~.~:}}:::."::::Y;:?; The consulting team shall prepare a Retail Nlar~~tAn~r1~~_t. The analysis shall: determine the amount, location, hierarchy.arnEJ distribution_lretail uses for the population in Seaton, in keeping withtffifa>Vision of Seaton;_~~ a sustainable, mixed-use, transit-supportive and p~cjestrian-friendly commu'njl~~'tand identify recommended official plan policies toif"rlJl)Jement thfaJ"esults of the ami_lysis. 3.1.5 In completing the Retail space is proposed basis, the analysis is planned function and Centre. Analysis,ifaeCJJt1centration of commercial floor m2 orlarm~r on an individual or cumulative the pro(:)c:>~al does not unduly affect the Oowrnt~wn Pickering or other local analysis in September other public uses are an essential of the Seaton Community. a Community Services and Facilities Plan for of recreation, parks (including open space and libraries) and other municipally provided facilities. The and Facilities Plan shall: include the projected Pickering and Seaton for the next 20 years (to build out); of trends in parks, recreation and leisure services over the next 20 (to build out); identify leading examples of best practices regarding parks and recreation and municipal facility development demonstrating sustainable development, successful joint and mixed use facilities, and other strategies to achieve land use efficiencies; identify the community needs and uses in all areas of recreation programs, facilities, services, parks and open space and other facility needs including an appropriate hierarchy, function, and 18 August 2008 Page 9 7 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference property and facility sizes and locations; and the anticipated timing and phasing of uses relative to the timing of development. For clarification, in identifying joint and mixed use facilities, the consultant should look at integration of facilities among different providers (Regional, City, school board, places of worship, etc.). A Master Environmental Servicing Plan (MESP) is Ym~lrway, and anticipated to be completed during 2008. One deliverable of.~g,'MESP is to identify the number and general locations of major commu~i~lacili~i~~, including emergency service facilities, secondary schools, neighbgurmood ariCl~Q>mmunity parks, and recreation complexes. The consultant shc>~I~ confirm orrfl!j~e the community facilities information from MESP in light~fthe work from inl~Rt'Jeighbourhood Planning Program, . . 3.1.6 Neiohbourhood Plans The CPDP requires the pr~!~I~~.i~~ of Neigf'tm~yrhood Plans to implement the Central Pickering Developmem;~RI~~~,-,;~~ighbour~8?d Plans will become part of the Pickering Official Plan o~i.llf~meF1C1.~9~.'. TneiS..~DP states that it is an objective in resp~~~>of emp;I~~rnent;;~~;.t~u;I.~~ for> a community that will accommodate ~.~t~~~m'i~~~" and ~~~n<[~~[F>ect to;_~~sing and mixed use, to "Plan for a commun.i~~~ith afJ~;~~lation ~m'~Jl'/to 70,000 residents", Some devel~~~rs withiq\(~eaton have'l1repared and submitted to the City draft plan of subdi\1i~i~r a~~ti~_li~~~f9..~.~eru~evelopers have prepared concept plans for...trE;lir.l~nds'...~Mpse plans C1~_ii,j~put to the preparation and analysis of q~iliJt'loc)tlrl"1~gp p I aA~~' . . .' r~e consulting'I_~m S"~'~;\prepare' Neighbourhood Plans for all lands in the ~~iton Communjt~~Iwhetn~r>the lands are part of the natural heritage system, ttia~Q1ployment Ialm~s, or the mixed use and residential designations. The consullikl9 team shall: identify appropriate neighbourhood boundaries combining more tna,Ill.? one p~c:;l<et of developable land where appropriate; and prepare a comprehef'lsi\{El~eighbourhood Plan for each neighbourhood. The NeighboLJrhood Plans shall: address the list of matters detailed in Appendix A to this Terms of Reference; integrate where appropriate the results of the background and other related studies such as but not limited to the Highway 407 (Seaton) Economic Development Study, Natural Heritage System Management Plan and Master Trail Study, and the Master Environmental Servicing Plan; use policies, designations, schedules and maps as necessary; 18 August 2008 Page 10 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference I B and implement the vision of a sustainable, mixed use, transit-supportive community. 3.1.7 Draft Conformity Amendment to the Pickerinq Official Plan Amendments are required to the Pickering Official Plan to bring it in to conformity with the CPDP. The Neighbourhood Plans will also<trJ~ incorporated into the Official Plan by amendment. The consulting team shall prepare: draft polic~and~~tledule amendments to Pickering Official Plan incorporating the SeatQnNeighbot..l~h20d Plans as well as revisions to other sections of the Official.._~I~<as may bel"e9~iredto reflect the findings of the outcomes of the Seatgmpommunity Neight:JCl)~rhood Planning Program; and prepare draft revisions~mlfile informational text andtQ.the maps in the Plan as necessary. {:;::{:\;.;-. -'::::;:;::=::;:;;:::;:;::;;;:} '::;':;:}:;:::;:::.-,.::::::~:;:}:::::::::: :::::::;~>;<~ ;;;=/::<:;:>>;';:;';';" _,<:>;.;:;..-::X::;::::.:,';::,:. -;';';">">'::<::;:::;X<;', .;.:-.';.;.;.;.:"...;.;.:.:-....... The consulting team shall also identify dra~~__ional Official Plan amendments that may be required as a re~IJltofthe PickerrFJ_:;Qfficial Plan amendments. .. 3.1.8 Draft Development Guidelines for tneCompendiaii'l:Qocument to the Pickerinq Official Plan ' . In Pickering, ~_r-Beurba~~esign 9l.1i<ZJelines and other development controls are identified<i~\~ouncil-ad~~~ed Devel?pment Guidelines. The Development Guidelines<~~mcontaine~;~~ a Compel'"ldium Document to the Pickering Official Plan. :::::/:,:;<:;:<;.::::;::.;::;;-:.,:;::::;:;;::::::::;:::;:::;:;:<;>>:::->:::::::;;:;':;>:;:;;;:;.>;-;.;.;:;.;-;.;.:,;.:-;.~ .:.:..... :":,, :'. :":" ..................... .'. ....... .........:. :........: :.....:..:.. :..:.:....:..~..:...:. :..:....:..:....:..:. :.~..:.::.:. :.::.:. :.:... ::.:. ::.'.:::::::::; ~: ~:: i;'::,:.'':' ~.' <::; '::::::}} } ~ :.: ::.: ~:.:. ..;:.: :.:. ..::.:::.: ::. _ ~'.' ,.::.:, :.':... :....:. .'.:":'. ',,:, :" :.:. :'" :",::, :.:....:. :.=..::.... ;:::'>> .:,.::-.:-:.-:-;~:::::.::::/.,. .'.....:.;:.::::..>:;"::/:.':.'::.;:::;:<'~:;:. :;:.: .:.;.: ,~.' . .:. <::-:::-;,;-:.; ',',','.' ..-....,....',-:...,.:-..:-:.:-:.:.:-:':.:.;.:.:::.:::'::'::::::.::;.:.;,:.;,:.;. '::;::::::";::;::~.:::::>::;::;::::::::::::::., -....:::::::::;:::::::;:::;;;:::::;:;:::;:;;;:;:::::::::;:;:::;:;;;:;:::;:;: :::;:.::::: ::;:::>:::::::::'::::::::::;: :.:;:. - -. ":'::::::;::';::~::~:;;:;:::::;;;::::~::;;>:::::': 1~~~aMsl..Jl~il"}g teart1I~(~hall preparea(~ft Development Guidelines for Seaton. The ~t..fi8elinessR(lII; idet1li~~. appropriate lands or corridors requiring Development ~uidelines; inc<>rp?rater1~~l(;3vant material from the Neighbourhood Planning fZ'~~gram that is tOI>~. Coun~jl~adopted, rather than form part of the Official Plan. 4.0 COMlIIlI..NITY OUT.RIEACH AND FIRST NATIONS CONSULTATION Communit}1(;;()rlsultation is an integral part of undertaking the neighbourhood planning stuct~.iCommunity consultation provides an opportunity to explore and test options with the public, agencies, development industry and others. The Consulting Team shall: design and undertake effective and inclusive Community Outreach and First Nations Consultation programs, with the objectives to engage, obtain comments from, and exchange information with, members of the community, on an on-going basis during the study; describe their 18 August 2008 Page 11 i) Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference approach to public, agency and other stakeholder consultation, including how the community Outreach Program will engage and obtain the views of Pickering's multicultural population, and other groups who are less inclined to participate in traditional planning processes; describe their approach to engaging First Nations, Metis and other aboriginals in this process; and prepare a Community & Agency Consultation Report and a First Nations Consultation 1. Seaton Community Sustainable 2. Urban Design Guidelines (for 3. Affordable Housing 4. Retail Market Analysis 5. Community Services 6. Neighbourhood Plans (for 7. Draft Pickering Official pran Plan Amendmer"'lt 8. Draft DevelCJ)~menfG~j~elines 9. Co n s u It~li([jmRepo rt( slJ~ r 5.0 DELIVERABLES For the reports listed below, it is anticipated a "Final" Report will be required. The direction during the course of the Study require both the draft or revised draft & Related Draft Regional Agencies & First Nations For the delivE3rabJes listemirlisection the Consulting Team shall forward to theGit~(i9rP icker-jr'l~tl'1~fo Ilowing: · fi1<;)rea~ttl'DraftniReport: 25 draft copies (paper); one copy in digital format using the~1i~rosoftQffice suite of applications (all mapping to be provided in AutoCad.dw~_[ .dxf);.iG.l~e copy in PDF); ..Hi.Eor each "Re~I_~d Draftu Report: 25 copies (paper); one copy in digital ;~B~[1at using tnliMicrosoft Office suite of applications (all mapping to be pr_g~ged in Aut~,.pd.dwg or .dxf); one copy in PDF); · Forfl__~i "Fi.g~~m;.Report: 1 00 copies (paper); one camera ready copy of the final veft~i~m~'~ne copy of the final version in digital format using the Microsoft suite ofal1p'ications (all mapping to be provided in AutoCad.dwg or .dxf format) . 6.0 SCHEDULE AND WORK PROGRAM 18 August 2008 Page 12 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference . ~J The Consulting Team is to provide a detailed work program and schedule as part of the response to this RFP. It is an objective to complete the study within 8 - 12 months. 7.0 STUDY MANAGEMENT 7.1 General The City of Pickering and the Seaton Landow9~jl~;rC)~m,:"ill jointly manage the study. A Management Committee consistingof~ memo~I~>..each from City staff and the Landowners Group will be establi~rned to provide'~I~Sltegic direction to the Consulting Team, and liaise with.t~e\Seaton AdvisorYSI~~mittee. The Management Group will also be resPez>f"1sible for supervising tn~~tudy work to ensure that it is carried out in accordal"l.ce with the Terms of RefereAmta and to the satisfaction of the City of Pickering and tm~l...ang<>Wr1er Group. The Consulting Team shall~~~~'tJith the Mam~~~ment Group on a regular basis as well as at milestones durin~tne~tugy. TheM~~agement Group shall monitor study progress, liaise with tf'l~.. C()risl..Jlt~Qt, thelllf4?vince and the Region of Durham, and eX~E~..!.~e budgett.iry cq~~~(;)I(~~~.re~isions to the Terms of Reference. Th.~~M~~~tment Grpu~rmay iaet1til)t additional issues for which options maYu.8~~ecessa~to generate discussion, when additional public input may be reqlpl~~~a and wh~~~~r both draft and revised draft reports are required in all instancesl The M~m~gement Group shall also be responsible for the circulation ofSI~gX P~~g~m~~1~~~ig~~ana approval of consultant liaison with the pu~lipClP~.....other>~~_~_ies. In .aC1l;i~'~9t1the Consulting Team shall be responsible fQlrec0rmilfl9, typilflm> and distributing minutes of the Management Group r-T'leetings, sUl'1>}~~t tof~~j~pproval of the, Management Group. 7.3 TeeDl'lical Supportleam A Techr1i~c;:Il SUpm~,.t Team will be established to provide technical advice and guidancetmtbeCbnsulting Team. The Consulting Team shall meet with the Technical StJ~~(jrt Team as needed to address issues, obtain comments and at milestones during the study. The Consulting Team shall be responsible for recording, typing and distributing minutes of Technical Support Team meetings. 7.4 Seaton Advisory Committee of Council 18 August 2008 Page 13 Central Pickering Development Plan Seaton Neighbourhood Planning Program Draft Terms of Reference The Seaton Advisory Committee of Council receives updates from, and provides advice and guidance for the consideration of, senior City staff and others as may be invited, on the many related studies and activities respecting the development of Seaton. It is anticipated that the Consulting Team would update the Committee at milestones during the study. APPENDICES A Detailed Requirements for Neighbourhood B Selected List of Resources Available 18 August 2008 Page 14 :' .~ I, ~ I, :~'j. :: I~ :: :' 'I II :: II I, II :: :i ~ ~ II ~ :i &1!! ~ ~ · :lj~i ~ · ~r ~0lJ~ ~ "il _---/~~ II l ,I II ~ ~ : II .... \~~ ~ Ii \ ~ J ( t ~ --'lY~~v~:~V0x \ ~ ~~ ~ ~ 1l~9Uial \ ~ ~_ ><J<X:<x r ~" ~ i.e.. ~ ~g .'wm~~~~~.J~~~[j ~<! ~I~~ I ~ X I: '"' \: 2, ~/:~ II I, . I, I 1\ V II II I, Ii ,( I Y 1', ~ II II I II 1 ,) o ~ II II XI~ I ~ ~ Ii II V X ,I I Z ,';V / I I )< "\ ~ "1' HITEV"'iiIiiiiiiiiIiii r-\ rF II t>< ~ / 1\. ~..R e :: '~- ~ I :: -- · It~,. ~ ~ 1/ / / II - II / "- ~ < :~ > II N 1/ II ~. :: :I~ II II 8j I ~ II II ..... II II II / I J :: r-lh J II A,l - <! 11 --' :; '-J t/ "". X ~/X ~~~ 1&. !I~\ ~ - : !?",~~.r ~. :~~-AY ;; ~ ~ Il II II II 0 ~, I ~ ~ Ii b.. I ~. :: I -~ .~ ~ ~ ~,,~'\~ - I:' \ II I' II i. ...... :: \ 'I ({ "- JI Ii II ... I ~, /" - \~'):H "\. lUmln ~ ~ r\~ ~r:;:f~ Ajv~ a~r. ~~ .,; ~J.JJ; t): 8 \ II 1:3 ~ ~ ~ - u.t 'l \h I~ '" ..1:.....\ z-l.l _____ ~MJt: - ~c ~ ~~.:i -;;: ':;1 ~...A"II_~~~.li:J'- ;:l"'~::;~ r~ IL--..~ ~ [thr:i" D./l'CQ7v: --'\-1i1~\ ~: · ~~Q ~ JIU. ~'r ...... u ~ r ~ i 1) JJ~i).~~.- " _lW'II -r- ~ L~~ l'" r-~' I 11~!5 r:::~' n 'ilrr:1 1~"7I K1loo H ~I./ ~TII- n ~_&... .. .: J n;[ ~I ~ n ~ II~utl- --' l .. City of Pickering Planning & Development Department .. Attachment #1 to Terms of Reference 2 s'! ~ " II II II II II II II II II II II II II II " II II ~ _IV ~I"". ~l I II I ! (" ~ J;I\~\ II II II , 2 ~ !Lv Y: (t <t :2 ~ I I I I II :: ~ II :i i II ~ -'! ~ o !;j ~ ~ \ \ ~ I r J HJ . ~ 4. Irelli II 4' ~ 1\ ~ D f:! t II II ~~ / II I 2 <l: I Y: (t <l: :2 ... D CENTRAL PICKERING ~ THE SEATON COMMUNITY DATE: AUG. 13, 2008 ~ N Dato Sources: e Teranet Enterprise'!l Inc. end its '!Iuppliers. All rights Reserved. Not 0 plan of survey. Q 2005 MPAC and its suppliers. All rigl1ts Reserved. Not 0 plan of Survey. I t I ~) Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program - Detailed Requirements to be Addressed in Neighbourhood Plans (must be read in conjunction with section 3.1.6 of the Terms of Reference) Housing and Mixed Use 1. The Neighbourhood Plans shall include: (a) preparation of the transportation network including transit, arterial, collector and local road, and a pedestrian and bicycle systems plan based on the overall network developed through the Master Environmental Servicing Plan (MESP), and considering the{~sults of the Master Trail Plan component of the Natural Heritage SystemP1anagement Plan and Master Trail Plan Study; (b) consideration of previously cSlQ1f)leted archaeological and heritage assessments; (c) identification of drainage '~~.ndaries and stormwater management system/facility locations, type,iI!-'.t~.min~~:~~:~I~.izing and<li~pharge quantity, quality and sedimen~~.tion targets'__~~i~r:~li';;the findings <7Jfthe MESP and functional servicing~~lm:~;' } . ~"'H':':.':":~;'" '-).: (d) identification of detaile<lFOm~1I9ity facilifSll!ll~guirements; and ;::;.;::;:,:::::,:_ :.'. - -: ::{~::::{:}:"':" . :._,~,:~},:::ti:~?{::::. ( e ) id e ntific~~~~m:jlj.I'.%~nvi ro n m~m!a I s u s~~:I~m_~tl ity rn~it~ u res. 2. U.: :~.'::.)~,J.t:~~i;:l:~~:~::::::;:::::::;::;:::::{j~t?Ii~:j~it~in:~:b:;:. . , ::::;:~:?!::~:~:~:-:~::::'" ......::.~:.i:.:~.-j:.::;.t.'~:.:..:r.:~:.::.~ :;.'::'~_ : ,:: >:. -: '-: -:. ::::::::-:- ,': -:.~:::() ::.:.:.' -:':'~':':':':':"':~"':':':':':"";'" '. ':'i,';'::::;";-", ...... ....:... ". ....... ". ..... ...' :" ...' :......................... :.,.............,t............:.....:..: :....,...: :.,'..' :.' ~.:...': > ~ ' .' ..: .;::;::" :;.:.;..;....~..'..:. ~........~.... .,.~...,....i.~.,..:..'...~.,'..~..i....."...,'.,.......... ....... . :":.'.: :.','. ...... .... ........... .....:.~.:..................... .....,. . ... .... ,..' .... ....... ....:..:...:..~..:..~... ~.;.. The Neighb~UI~.ood Plal:'i.shall refl~~~tne following principles: (a) creationdl~<pof]lII~~Reighbo1l~~.00d structure with an appropriate mix of lanal.Jses tdst:i.I.l'eea'I.:II~~Q e nts~nd visitors; ;::~:\~~:{!i:ji.!i::!:.i:tf<< -...;:::::;ij~~}~(:~~:~!:i::1::~i:1::i:,~~:;!;::::~:::: (D) integratlOf}CDf cornt1rj_rcial, reslBBi~Tial and employment uses, both horizontally and verticaU~,to enstl~~.. that neighbourhood centres are popular and active ~estinations,s~mporteatl~transit and proximity to open space; (c) pr~~i~ion of a r~f"lge of sizes of lots and blocks to encourage a variety of hOU5if'1~l. type~.~nd sizes, and to create flexibility and options for intensin~~!j.9~I~articularly within mixed use nodes and corridors; (d) consideration of pedestrian requirements for safety and comfort in the location of transit stops, day.care centres and community facilities; (e) provision of the highest development density at the neighbourhood centres; (f) provision of variations in the design of blocks and streets around natural elements such as woodlots, creeks and topography, to enhance views and achieve a distinctive n~ighbourhood character; Appendix A to Draft Terms of Reference fQr the Seaton Neighbourhood Planning Program (18 August 2008) Page 2 '4 (g) permission for individual lots to integrate elements of the surrounding natural and cultural heritage; (h) making the garage a subordinate elements of the residential development; (i) providing for laneways to support alternative garage locations, where appropriate; and U) ensuring that surface parking areas are not dominant features of mixed use development areas. 3. The Neighbourhood Plans shall identify andiQ~ml'orate appropriate strategies to realize the objectives of the Central Pic~_~i~IJ~.i~l;i_~velopment Plan (CPDP) for higher density, transit supportive develoRmil)ptby:d: (a) facilitating the early int~~~~mlion of traM~~~I... services, alterative transportation faci'lities, an<:l.i.~etail and service 'I~~? to accommodate residents' needs; , f (b) setting achievable~~i~il~ts for the cC)n~tFuc'ion of higher det)sity residential uses along transit sPiimEl~;i providing for financial~~~~~~~i~;t9r the cre~tion of higher density and/or affordabl~bol.Jsing; and'........... (c) (d) . ., "..,.... .,. ,",,;,.';,.',-::.'.;'.,',;,.;,;. ";';','-';"';";';';''':',';'",;,,'.,:. en a b....I.........J............rn......................gJ................ (aeveld~....m................................e.... nt i nte~li~jQdllln ove~l.i_e.'.i . /:~::;:::-:;:> :;' ,:;:> ;.:.::::<:;::::}::~;;;::::::::::.. '.; .:. :;';"::;'; >;:":;';': .:";: 4.' The Neighbour"&t".)Q Plat"l~shall coni~ig.policies: (~. :~~II~!~~L th~':m~t~~iSi~r1\:;~l'retar'~un.nd service commercial uses in the comml.ll1.ib'. to sel"\le the needs of residents and businesses, such that sufficienf~~I~jl anclc;(.).mmercial uses are planned to meet local needs, in forms and IO~a~.ions cel"lsistent; with the objectives and polices of this Plan ~~f. urban desigtl~ (b) ideA~!I~~~g and;~[~tablishing a hierarchy of retail and commercial uses for the cOllJllp~n,!,~.,ljat addresses, among other matters, city and region-wide market CI~~I,m; and supply considerations, the Pickering Official Plan policies wit~\respect to the primacy of the Downtown Core, and taking into consideration the results of the Seaton Retail Market Analysis. Employment 5. With respect to Employment, the Neighbourhood Plans shall establish policies: (a) reflecting the objectives and primary locations for employment from the CPDP; Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) , I' ---l.-+~ Page 3 (b) requiring high performance standards for development and site design in the employment areas; (c) requiring employment areas to be readily accessible by alternative modes of transportation, including vehicular, transit, bicycle and pedestrian; (d) implementing the results of the Highway 407 (Seaton Lands) Economic Development Study completed by Hemson Consulting Limited, et al (April 2007); 6. Schedules 6, 7, 8 and 9 to the CPDP serve a~.~llmples of the key principles and policies to be addressed by the Neighb~H~II;~:a Plans, and together with the policies of the CPDP, provide a vision fort~~~;ie~~:~~<the goals and objectives of the CPDP. The Neighbourhood Plans snail be pn~~~red having regard for the contents of those four schedules: (a) (b) (c) (d) Schedule 6: Neighbourhood Schedule 7: Guidelines - Gar_~ay Neighbourhood; - Central';f8~~ghbourhood; - Employment Lands; and Schedule 8: General 7. policy framework, development review process, the by this Terms of Reference, Sustainable Development Program, as required by of Reference; (b) Guidelines, as required by section 3.1.2 of the Terms of (c) Strategy, as required by section 3.1.3 of the Terms (d) the Retail Market Analysis, as required by section 3.1.4 of the Terms of Reference; and (e) the Community Services and Facilities Plan, as required by section 3.1.5 of the Terms of Reference. Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 4 ". b 8. Subject to the refinements that may be made through the various implementation studies, including the Neighbourhood Planning Program, the Neighbourhood Plans shall incorporate: (a) the basic structural elements of the CPDP, as shown on the following four Schedules to the CPDP: (i) Schedule 2: Land Use; (ii) Schedule 3: Natural Heritage System; (iii) Schedule 4: Transportation Network; and (iv) Schedule 5: Servicing System; (b) the goals set out in Part 2 of the (i) Natural Heritage; (ii) Cultural Heritage; (iii) Social, Institutional, (iv) Transportation and (v) Servicing; (vi) Employment; and (vii) Housing and Natural Heritage System the following: 9. land use policies and System Designation, results of the Natural Plan Study, and the results Cultural H~~i~~g~ 1 o. 11~ NeighbourFt<"Je>d aEj~~.lopment pollGi~~ to C POP. the appropriate design, land use and the Cultural Heritage objectives and policies of the 11. More sJJe~ifically wit~ respect to Cultural Heritage, in the preparation of NeighbourhG>e>d Plan~,irecognize the importance of cultural heritage features by: (a) where po~llimle, creating a development pattern that reflects the historic concessiongfid in order to integrate wood lots, hedgerows, tree lines, and filed pattern into the new urban pattern and Natural Heritage System; (b) protecting and maintaining cultural heritage landscape elements such as treelines, hedgerows and the rolling topography, where feasible; (c) ensuring new development and land uses near or adjacent to cultural heritage landscape features respect cultural heritage patterns and their integrity; Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) 'I '} i Page 5 (d) viewing the Natural Heritage System and open spaces associated with social facilities as opportunities for cultural heritage resource integration and protection; (e) requiring the urban design guidelines prepared as a component of the Neighbourhood Plans address conservation of significant cultural heritage resources and landscape features, and the integration of significant views associated with these features into the design of the new urban community. In particular, these considerations shall be an integral element of the design of public spaces. l!lithe preparation of the urban design guidelines, the assessment and r~~_"mendations contained in the Fall 2005 Report entitled "Cultural.lI_mascape Assessment Central Pickering: Seaton Lands" prepa~~_qjJWendy Shearer Landscape Architect Limited shall be considere~~!ii_nd (f) integrating and conservingl?Q~lly significant iriCji~~g~al heritage buildings or related features, where a~f.i)~opriate into neighbolllmQod designs. 12. Further with respect to Cultural Herlta.~~, theclesign andp~~(;?aration of the Neighbourhood Plans for~_~Qs adjacent<t()~I"I~iincluding parts Cilthe Hamlet of Whitevale Heritage Consel_liB~,;pistrict shall: (a) demonstrate an appro_liF1te~~~D~jJional design and compatibility with the area's e,~;ii~j!~~;;~haracte~lj\~cludr,'.;"of s~~!:l, institutional, open space and r~8~~~~i0r1~I'~nd rena,~bl~".;!mPfg~~~~~erns to serve as a buffer and refe rr~c.tto as Ha~lllet H e rita~i~~II~n S pa~fI~{ 13. fea~ible, builthe~itage features and structures; and development is generally consistent with the character of Plans shall: (a) (b) (c) Hamlet Heritage Open Space adja~ent to Green River; of the Brougham Pioneer Cemetery; and identify appropriate trail and pedestrian connections to the hamlets. 14. The Neighbourhood Plans shall incorporate an appropriate set of policies about First Nations cultural and spiritual connection to the Area and strategies for dealing with long-term protection of archaeological resources through the development process, including, but not limited to, the following: Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 6 8 (a) requiring the development process to be undertaken In a respectful manner; (b) requIring as a condition of development approval, the retention of an appropriate archaeological l11onitor, preferably of First Nations' ancestry and funded by the proponent of the development; and (c) requiring for licensed archaeologists to assess any land alteration and/or grading in the Natural Heritage System considered to have archaeological potential. 16. With respect to Social, Institutional, Opef}l\ Spaq~::i~f1d Neighbourhood Plans shaU~':ii:: advice of First Nations in respect to the protection, mitigative excavation of 15. The consultant shall actively seek the considering the most appropriate actions commemoration, long-term archaeological sites. Social, Institutional, Open Space and Recre~~ional Facilities Facilities, the :(::::?t ;: :;:::::i:'::~:~}?:~t}}~;~;i::;~t;;;;{:: (a) (b) reflect the objectives;'I~:'II_I~~lEDP; ;.......i!~f.b.. ..... .,'I;;,!:..I!....:!!ll!lt,. ..... .........'.....'...:."... identify and refine the IClI6tion~1!_I.I:!1'~~ sociaill~.!i~stitutional, open space and recreatiC2l~~I;;I~.fiU.ities" in lil~t ;of thiii~~ill_11.~ offij~Community Services and Facili~~'iPtailT:~":hHighw...a'(6'_dS) Employment Land Study with r~~~~ct to a m~t,ential uritllltsity/collegesite, and the MESP; and .~:::::~ ":::;::}~ ~:.:,'. t::1::~>:::' "::::~~{?\Jj:W t~~}R1ify altel"ll);;l1i:~II.II~i~.of ~ding for social, recreational or cultural Cl._m'~ir~ tha~~~rlanc~"I_;!;,s.ua~.i:~ of the natural or build environment and/or'I~;tlectt~~.... sustaina_jli~y benchmarks developed through the sustainaf>II~:~veI6ram~nt program. (c) T ra n spa rtati_mN etwa rk 17. The Neignll_~rhood el~J;,s shall incorporate an appropriate policy framework to implement fR~,~~j~a1~~es of the CPDP, with respect to transportation, transit, active transporf_,iilfi-,nd the road network. 18. In particular with respect to Transportation, the Neighbourhood Plans shall establish a policy framework: (a) requiring road connections to be completed through conditions of draft approval; (b) establishing a robust local road network to support arterial functions; Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 7 ,~, q /' (f) (g) (h) (i) U) (c) defining a street structure based on a modified grid that provides a high degree of permeability, access to key locations, and supports pedestrian and bicycle movement; designing roads with reduced rights-of-way dimensions wherever possible to promote intimate streetscapes and neighbourhoods with sense of place, while respecting operational and safety requirements; (d) (e) incorporating where appropriate, narrow lanes, on-street parking and central medians in the road design to encourage slow moving traffic through residential areas and mixed use n~immbourhood centres; supporting the requirement for interc()['lb~ll~d roads through conditions of plan of subdivision approval; designing streets as public sp~.g~ji;'hat link withlrn~open space system; identifying conditions \of subCtil;;i.ton approval may beilllPosed establishing street trees and boulevard laqll;~api~~:~~II~~r various/r~9sons including shade, contributionJo .neighbourn~~~i~IIJe;'cter, and redurping stormwater runoff; , ......... r..... ',-. . ..-:.'.::',-;:.,;:.:.'.::::'.-':.:.,.... :.-':....,..;.,;.;.;.;...;.;...;. .::;:::::: '-',' ::'::::::'~:::::::::':::::::::::::::'::::"" ";:::";':.:::~::;:;:::;:::::;:: ;;:::::::::::: ","; >:;.~:<:::::::>::::::\::::::::;.. :::: ..,;}r:;:;:::::i~~.:. address alternative t~Epofll'ij,~ facillfl~!,ncluding park and ride, car pool i n g, b....... ......i.........c...............................y...........................c.....................I..e... sto ra g e .9...............................[.....................e........... a s ,ewI................................................b......................................a.................................y............s a nil....,.....I..:........:............................c.........................................c........... es sib let ra n s it s to P pad s) in ord~:~'.ililll~,urage art"bma:!~i~im~Q,~ W5~,ll(l)f public transit from the earli~~lj~tage o~;m~velopmem~;~llet :.':::::':':';:,-:: "::;';::::'::,::'::::::::':: :-'-;.;-:.:---: addresS;~~[1mute~}~arking ari~~ransit stations. -,-,",':"'.'-'.'~,';" ,.,'.';'...';.....,..'" ','. ;.::.,;.,,;..- .;,::;;.-.. :-:'-,.:;': ./:',: :-;;':;'~"-;' =::';':;;';::;;';-:;:":. .-:.;.;.:.;.:.;.:.:.' :;:~ ~~.:...:.:-:.:..;;.:.'f,..'>::.;::.:;':;:.:._ :::::::.;.;.:-:.; '.;;:::.:<,:.:.;"."'.'..,..'.- -.;..:.'~.:...:.:.:.;.:.;':.'~':...:.:...:....,:.:.;,...',:.'.;,:.:.;,','.;.',','.. -,..:'-.......-..:.'..::-..:. ::'::':;:;:';;;.:. .',~'~:~ :_:,:,:,:,;,:,;,;.'.:,;. ~.:.:.:.:':;:.:.: ;.:::.;:-.;.:.:-;,:.' ,;:'.:-;:'f.::-:;-. -,:,',;_ :.....-..,.......:-:.~ ;~'::::;::::::: ,:::~:;::;:::/::},;. .' -;::::::?:;::;;:::::;:::::;::~:::::;:;;::;:;:::;::::':;:::.;::;;::::;;:::::;::::'::::::;;::;:::::::::' :;" ";:: :::::.;.::;::::.;.: -:-:- 19. ~;~~~iij'iII~~i~~~pe~lrrnspW.~fQ,:Nf~lnform ongoing or future environmental ~~sessmenfsjlm~Neigi~I~~rhood~I_Il~ shall: (8) identify loca'i~ms whelfj~oad widenings should be undertaken in a manner that protects, incorp~~ates and/or commemorates key heritage cnaFacteristics,$uch as treelines and hedgerows associated with traditional roacfiallowances~and identify the required development measures (special gradin~<<and clrairnage, road widening off-set to one side) to protect these features; ,J . (b) in recognition of the unique heritage character of the Whitevale Road corridor from the Hamlet of Whitevale to the proposed Whitevale Road By-pass: (i) integrate new development along this corridor in a manner that is compatible with the existing cultural heritage value or interest of the landscape, properties and structures; (ii) determine an appropriate road cross-section, traffic management measures and accessibility that are compatible with the character of this corridor; Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 8 (iii) evaluate and recommend appropriate measures such as lower rights-of-way widths, a pedestrian oriented streetscape and reduction of motorized vehicular traffic, as a way of conserving heritage attributes, context and character of the corridor; (iv) address Pickering Council's Resolution #04/06 (see attachment) respecting the potential extension of the Whitevale Heritage Conservation District easterly to Sideline 16 in light of previous Whitevale Heritage District Background Study, landscape work prepared under the Natural Heritage System Management Plan, the Landscape Study by Wendy ShEj~{er, and the ability to achieve the population and development oQJ_Rlives of the CPDP; and (v) identify locations where ro~~i~~oss-sections should feature drainage ditches instead of q~l~ua~~~utters to extend or maintain the visual character of ruraJ.foij"€fs innl~>neighbourhood. 20. With respect to transportation, the i~)~i~l'1bourhood Plansj~)g~U also: (::::~ (a) encourage minimum rights~of]ways widths on roads~~~re feasible and appropriate; (b) establish design anGJI~rl_~~ape detailfQf road cross-sections to achieve the creation of high qLi~nfY~m~tic realm,vvith particular emphasis on the ease of pedestrian movementalmtlll.~nd acrCJ$S the road; and -::' ::;/?<:< . :::::::,;:}:::::::<:::::::::::~-~;:::::' ~::):{::::?~::<~:<:;,... ' :,_:::::~):~:::~:::::,: .:.::::::-::::::::-::::,' ':' ::',':.:.::: :':" (c) esta~~I~I,;~nabli~l!r~.!i!l~rdtil~~iii!RterchangeS, the GO station, and.~ major~.nsit arai!;lJ~ supportHitaccommodate more intensive develop'tUirt anda;"her denslt!s~. Servicing 22. The Neighbol.J~~Ood@~I~ns shall incorporate policies on the phasing and timing of development C(}m~j_g~ing: (a) the results of the Highway 407 (Seaton) Economic Development Study; (b) the results of the MESP; (c) the results of the Regional Class Environmental Assessment; (d) the results of the Fiscal Impact Studies; (e) creation of a transit supportive community; and Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 9 '1 I I (f) the City and Regional objectives to enable the development of jobs in the Prestige Employment Lands ahead of or concurrent with residential development. 23. With respect to servicing, the Neighbourhood Plans shall establish policies as follows: (a) requIring the submission of functional servicing plans prior to draft subdivision approval, and 'outlining the reqy.~~~ments of those plans based on the CPDP, the MESP and, where?~tBIJepriate, the Regional Class Environmental Assessment; and an~fll_;I~tanding of the design of best management practices identified in ttql_\FI1;_!_~ and Regional EA; and; (b) integrating the results of the MES~ and, wher_!';~ppropriate, the Regional Class Environmental Ass~~~ment, with r~~m~ct to stormwater management, utilities, grouna.~nd surface water pell~Jmance standards, aquatic habitats, and energy maf"l~gemenJf Implementation " ..~:~:~{t~~~~~*~J]~t~j!JJ\... ;:}t3r;;: .tMiWi;l.!i.ill;~ilii:ti To ensure the dEl~ElI.?pment o't!~' ca_~~y do~~1~8~ cause a financial burden on either the.~1'1Il'flllll~ickerin~~ th~~~I~Q.inicipality of Durham with respect to f~rr~lifies,~es an~t.~ctu~~.El Neighbourhood Plans shall include an ~j[opriate;;'ipliCY fraWork for tne implementation of financial measures and~if'1ancial agileements,"~i;miluding such matters as: 24. :.::::),:., -.,:, ,.:: " , <:~:~?:h1:f::~ ::; :'})}::;\=;::: ::.)::::::::':"::::::<:::::'::::..,..: :;. ':::::~::::::::};::: ;.,...,.:.....:-..,.;.;.-.;.:-..;:, -,;;:<:::::::::::-::,-,.;:: :::;':;.;: ;...;:. '. "':::::::::;:::::~:::-;.;;. ~~leements~!i~Qst~;smaring agreements and development Fis~ill.lmpact Studies being undertaken for the City of Regiol'1tof Durham; and (c) of appropriate conditions of development approval of development of community services and facilities to by all benefiting parties, as conditions of development J: IDocuments IPlanning ISeaton Neighbourhood Plan IAppendixAtoSeaton Terms 18August200B.docx Attachment #1 to Appendix A t..... ) L CORPORATE SERVICES DEPARTMENT CLERKS DIVISION DIREC,TIVE MEMORANDUM _PI,-e action as required ~Ierk to Action - Copy of Correspondence to Fallow Receive as Information January 23, 2006 From: Debi A. Bentley City Clerk RECEIVED JAN 2 5 2006 Ot- F(t'~~< EF{\NG C\TY ~~ R. r'F<iELOPMENT PLANNIN~-;p'-p..?TMENT D.. To: Neil Carroll Director, Planning & Development Subject: Direction as per Minutes of the Meeting of City Council held on January 16, 2006 Designation of Heritage Conservation District COUNCIL DECISION RESOLUTION #04/06 WHEREAS section 8.1 of the Pickering Official Plan states that Council shall respect the City's cultural heritage, and shall conserve and integrate important cultural heritage resources from all time periods into the community; and WHEREAS section 8.4 of the Pickering Official Plan states that City Council, in consultation with its heritage committee, shall implement the provisions of the Ontario Heritage Act, including the designation under the Act of heritage conservation districts where appropriate; and : WHEREAS policy 2.13(n) of Council adopted Amendment 13 to the Pickering Official Plan, which implements the results of the City's Growth Management Study, states that for the Central Pickering Area, Council shall recognize the heritage character of "the Whitevale Road Corridor and require the design of new development to be compatible with the existing heritage, features and sites; and WHEREAS policy 2.13(1) of Council adopted Amendment 13 to the Pickering Official Plan identifies the need for a neighbourhood planning process for Central Pickering; and Attachment #1 to Appendix A ',5 Directive Memorandum Januarv 23. 2006 WHEREAS the City of Pickering has designated by by-law the Hamlet of Whitevale and its surroundings, including lands on either side of Whitevale Road to the east of Sideline 26 as a heritage conservation district; and WHEREAS Heritage Pickering, the City's heritage committee, has approached Council requesting a potential extension of the heritage conservation district designation through Seaton along Whitevale Road, from the east limit of the existing heritage conservation district to Sideline 16, extending one half a concession in width north and south of Whitevale Road and including Whitevale Road itself (the "Study Area"); and WHEREAS section 40 of the Ontario Heritage Act permits the Council of a municipality, in consultation with its heritage committee, to undertake a study of an area of the municipality for the purpose of designation of a herHage conservation district; and WHEREAS section 40.1 of the Ontario Heritage Act permits a municipality undertaking a study under section 40 of the Act to designate by by-law a defined area as a "heritage conservation study area" for a period of up to one year. NOW THEREFORE the Council of the Corporation of the City of Pickering hereby directs staff, as input to the neighbourhood planning process for Seaton, to undertake a heritage study of the Study Area in the context of an urbanizing area consistent with the City's Growth Management Study I Amendment 13, and prepare an appropriate by-raw designating such area as a heritage conservation study area; and THAT a copy of this resolution be forwarded to all landowners within the Study Area, Heritage Pickering, the Minister of Culture, the Minister of Municipal Affairs and Housing, Ontario Realty Corporation, the North Pickering land Exchange Team, and DEL Property Management. Idw Copy: Chief Administrative Officer City Clerk 4 Appendix B to Draft Terms of Reference for the Seaton Neighbourhood Planning Program - Selected List of Resources Available The Regional Municipality of Durham Official Plan, Consolidation June 5, 2008 Pickering Official Plan, Edition 5, June 2008 City of Pickering Sustainable Development Guidelines - Consultants' Final Report, prepared by Dillon Consulting Limited et ai, May 2007 Working Draft Sustainable Neighbourhood Scorecard, City of Pickering, May 2007 Sustainable Indicators - The Benchmarking Process~\gity of Pickering, June 2008 City of Pickering Growth Management Study: Rftase 2: Preferred Growth Management Concept and Structure Plan,9i,tIRm!C;onsulting Limited, Sorenson Gravely Lowes Planning Associate Inc., Josep~lil>gdlRAssociates Inc., Enid Slack Consulting Inc., February 2004 .r;::'!::ii!' "S.::~l~~' Central Pickering Development Plan, Mil'1i~try of Municipal~le.~rs and Housing, May 2006 . ...... ............. Summary of Background Studies: Culturalililirita~i~ll~ousing anq!l.ixed Use, Natural Heritage System, Soci~I"tpstitutionalj\QpfiJQSpace and ReOIiI~tional Facilities; Transportation NeM~I~~I~.~er and WI~tewater Servicing System; for Proposed Central Pickering DevelC'1:~~eI!llII.Ii~lan, Minist~()f Municipal Affairs and Housing, July 2005 Durham/TorontolYork Are.a Tra.~porta~~~~:..>.~tudS',.... Transportation and Infrastructure and\Service(..... QuicR:H~t~~jrTSmJ>?~Qr Ministry of Transportation, February 2007 .\............../r\.... \>..ri~;.i,;{ Highway 407 (Seatoll<lands) Economic Dij~~lopment Study, Final Report, Hemson Co n s u It~!~~ilIIliJjr'tlj:lijji:~r~~~~~~i:iReal~i::i:~:~P di~~~ n, Ap ri I 2007 High~~~'07 (Sea'I1;~;)~~ndsl~conomicD~~elopment Study, Appendices, Hemson consotql~ili~td. et ai, ~~l~~~ario:':'~h~.~ Corporation, April 2007 Seaton C~.p"unity: Ma~l~r Envhr~~rnental Servicing Study, Existing Conditions Summary R~~~rt, prepare~~~ Sernaset ai, for the North Pickering Community Management In<lfiAugust 20__ Seaton Communi"~I~ast~I.Fnvironmental Servicing Study, Existing Conditions Appendices, prepare~_MlgFnas et ai, for the North Pickering Community Management Inc., Augu_I~008 Natural Heritage System Management Study and Master Trail System, Draft Report, Schollen & Company Inc., et ai, for MMAH, draft March 2008, Water Budget Assessment for the OPDA Development Planning Area (Seaton), Clarifica, Water Resources and Environmental Consulting for MMAH, July 2005 A Watershed Plan For Duffins Creek and Carruthers Creek, A Report of the Duffins Creek and Carruthers Creek Watershed Task Forces, Toronto & Region Conservation for the Living City, August 2003 Appendix B to Draft Terms of Reference for the Seaton Neighbourhood Planning Program (18 August 2008) Page 2 \........ --' Ontario Realty Corporation, Class Environmental Assessment, Environmental Study Report, Acquisition of Oak Ridges Moraine lands in Richmond Hill and the Sale or Disposal and Severance of lands in Pickering (Seaton), Marshall Macklin Monaghan, January 2006 Cultural landscape Assessment, Central Pickering: Seaton lands, prepared by: Wendy Shearer Landscape Architect Limited, date stamped February 28, 2006 Seaton Built Heritage Assessment, Prepared for the North Pickering Land Exchange Team, Ministry of Municipal Affairs and Housing, Planning and Development Division, Prepared by: Andre Scheinman, Heritage Preservation Qlim~ultant, November 2004 Seaton Cultural Heritage Resources Assessm~.,~~,~ilammary Report, Volume I, by Hough Stansbury Woodland Naylor Dance Limit~jS(f'~I*,?nsultants, July 1994 Seaton Cultural Heritage Resources Ass~~~ment, Te<lm1mjeal Appendix, by Hough Stansbury Woodland Naylor Dance Limite?ERIime Consultant_~!!~.~ly 1994 Volume II Seaton Cultural Heritage Resources A$~~~sment, Confiden'ft'll~{>pendix, by Hough Stansbury Woodland Naylor Dance Limited-Prime Consl.dtants, JuIYim_~4 Volume III The Hamlet of Whitevale H~~~~~ge Conse~atiQI1<District Stuag~u<Background Report, prepared by The Town Gf~_~~ii~::' August,t@89 The Hamlet of Whitevale Heritag~~oq~Rptation Di$trict Study, The District Plan, prepared by The Town of Pickering,~gJ:le 1~~_{/; "".'r,',',','.','" -.-......... Wh iteva Ie He rita g..........e....................................................0.....................................................0........... ns~.-v........................a......................:.t:....:...:..i....:.o.. n D i~...................I....................:c:.:....:.............:...............:...t...... G........:................:....:.......u...:.....:..............:......,.........I..............,l.II...........................,...i~~~~e.................;.............'..........:...,..p...........:.............................,..........a..:..:..:..:........:............................r..........,......e....... Clmy The City of Pi cke ri n g Draft Plan Applicalic;)ns andst;lJ>porting,iijlfll~~ition fQ:r~~rtain Metrus lands in Seaton, December 2007 ' 'u ,'__',H.',_', ,,::;:'.._ _ ..;:.:::; Draft Pla~>~RpH.~~tionam~.~~_~i>l"ti~ginforrq;l~ion for certain Lebovic lands in Seaton, J a n u a.:.....,.........rt.....,:.....;..;..................,..................,..,:....:,..."...............11...:......,...........,..:.,..............:..m....,...'.;~miiu: . i.'....:;...,'.:.':::;.";'.':""';";."..';':"'.' ...........:........:..:.....::.:........:..:.........'..... :.................,.....::.....:...:.:................:................... ... .:............ ...........:.....:.........:.....,........:.....:......... '.. Seatol11gandownerGU9WP, COlllpiled Corn~ept Plan, Sernas, January 2008 SeatonR~.ii.1 Analysis~{I_';Jor Sea~C)n Lahdowners Group, September 2005 Ii TT ACHMEl'.rT I I TO HEPORl # PD )\ - ~,' ,'",' tS PREPARATION OF THE TERMS OF REFERENCE FOR THE SEATON NEIGHBOURHOOD PLANNING PROGRAM The following major steps were taken in preparing the draft Terms of Reference: 1. City Council authorized staff to undertake Neighbourhood Planning Program for Seaton Resolution # 114/07, on May 22,2007 2. Preparation of draft Terms of Reference considering discussions regarding Seaton study processes, content, timing, at various Seaton Advisory Committee meetings (remainder 2007) 3. Presentation of Seaton Planning process and overview of draft Terms of Reference to senior staff on January 14, 2008 4. Presentation of Seaton Planning process and overview of draft Terms of Reference at Seaton Advisory Committee meeting on January 17, 2008 5. Release of a draft Terms of Reference, dated February 6, 2008, for comment to Mayor, Council and senior staff on February 6, 2008 6. Release of a draft Terms of Reference, dated February 6, 2008, for comment to Seaton Advisory Committee members, other members of City Council, key stakeholders, and senior staff on February 15, 2008 7. Review and discussion of comments received between February and May 2008 8. Release of next draft of Terms of Reference, dated June 2, 2008, for comment at Seaton Advisory Committee meeting on June 10, 2008 9. Review and discussion of comments received during June and July 10. Release of revised draft Terms of Reference, dated August 18, 2008, for Council consideration through Report to Planning & Development Committee, PD 35-08, scheduled for consideration' by Planning & Development Committee on September 2, 2008 ~ PI CKERING r,7 I , REPORT TO COUNCIL Report Number: CS 47-08 Date: October 20, 2008 From: Gillis Paterson Director, Corporate Services & Treasurer Subject: Appeal for Variance to Fence By-law, 1781 Spruce Hill Road File: A-1440 Recommendation: 1. That Report CS 47-08 of the Director, Corporate Services & Treasurer be received; and, 2. That Council provide direction as to the disposition of this appeal. Executive Summary: The owners of 1781 Spruce Hill Road have erected a fence on the west side of their swimming pool which exceeds the maximum height permitted by the City of Pickering Fence By-law. They are requesting permission to keep the fence as constructed, 6 feet solid board, with an additional 2 feet of lattice on top. Financial Implications: This report does not contain any financial implications for the City of Pickering Sustainability Implications: implications. This report does not contain any sustainability Background: The property at 1781 Spruce Hill Road was severed from a larger lot with the house constructed within the last two years. The lot is in an "L" shape, with the swimming pool being located directly behind the neighbouring property's rear lot line. The neighbouring property also contains a pool, with a raised grade with sitting area around the pool. However, the property grade slopes again so that the grade is level at the location of the fence. The section of the fence which exceeds the maximum height was constructed to provide privacy as the sitting area around the. neighbouring pool overlooks the pool constructed at 1781 Spruce Hill. The City of Pickering Fence By-law 425/76 permits a maximum fence height of 6 feet on residential properties, but does provide for a variance process where circumstances may warrant an increased fence height. (i.e., large changes in grade) Report C4 7 -08 Date: October 20, 2008 Appeal for Variance to Fence By-law, 1781 Spruce Hill Road c5 Municipal Law Enforcement Services had received a complaint regarding the contravention of the fence by-law and met with the owner of 1781 Spruce Hill. The provisions of the fence by-law were explained, as well as the variance process in place. The owners of 1781 Spruce Hill Road requested a variance authorizing the increase in height which was not approved by Municipal Law Enforcement Services. The property owner has the right to appeal to Council for a final decision. Attachments: 1. Photograph of 1781 Spruce Hill Fence 2. Photograph of Neighbouring Property's Pool Area 3. Photograph of Grade at Fence line from Neighbouring property Prepared By: Approved I Endorsed By: ~ " " \ ~,''-t\ DebrA: ~iIC~6bb, ~~~n1t! City Clerk C'.~_~7_"""" ... "'1' ~ ~~.. . Gillis Paterson, Director, Corporate Services & Treasurer :kt Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Council \' /~ // Ii \ .. h' CORP0227 -07/01 ~Iepqry C4 7-08 ! Date: October 20, 2008 Appeal for Variance to Fence By-law, 1781 Spruce Hill Road CORP0227-07/01 Report C4 7 -08 Date: October 20, 2008 Appeal for Variance to Fence By-law, 1781 Spruce Hill Road : ~l ~I Attachment 2 - Photograph of Neighbouring Property Pool Area & Grade CORP0227-07/01 Report C47-08 Date: October 20,2008 r\Appeal for Variance to Fence By-law, 1781 Spruce Hill Road Attachment 3 - Photograph of Grade Level at Neighbouring Property CORP0227-07/01 Cil1l o~ REPORT TO COUNCIL Report Number: OES 38-08 Date: October 20" 2008 ) L. From: Richard Holborn (Acting) Director, Operations & Emergency Services Subject: Quotation No. Q-62-2008 City Services & Leisure Guides and Supplements File: A 1440 Recommendation: 1. That Report OES 38-08 regarding the City Services & Leisure Guides and Supplements be received; 2. That Quotation No. Q-62-2008 submitted by York Region Printing for the printing of 'the City Services & Leisure Guides and Supplements in the amount of $91,145.90 (GST extra) be accepted; and 3. Further, that the appropriate officials at the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: City Council approves funds annually in the Current Budget for the printing of the City Services & Leisure Guides and Supplements. The City produces three seasonal Guides for residents to become aware of services provided in and by the City of Pickering. The City Services & Leisure Guide contains information pertinent to all newcomers and existing residents. The City Services & Leisure Guide is the venue to . communicate the good news about our City, its services, the staff and opportunities each season. Quotations have been received and the low bid submitted is in the amount of $91,145.90 (GST extra). The City's purchasing policy requires this award value to have Council approval of the quotation in order to proceed. This Guide is produced each year and the costs are included in the annual Current Budget. Each fall quotes are received for the following year's printing contract. Quotes are issued in the fall to allow sufficient lead time for preparation and printing of the Guide. In prior years, the amount has been below the threshold required for Council approval. Report OES 38-08 October 20, 2008 Subject: -5 Quotation No. Q-62-2008 City Services & Leisure Guides and Supplements Page 2 The Manager, Supply & Services, the (Acting) Director, Operations & Emergency Services and the "Division Head, Culture & Recreation recommend acceptance of the low quotation submitted by York Region Printing. Financial Implications: 1. Quotation Amount Q-62-2008 - Quotation for City Services & Leisure Guides and Supplements Part A - City Services & Leisure Guide 3 Guides @ $26,790 ea $80,370.00 Part B - Supplement 3 Supplements @ $1,341.45 ea Subtotal PST GST GST Rebate Total Amount 4,024.35 84,394.35 6,751.55 4,219.72 (4,219.72) $91,145.90 The Director, Corporate Services & Treasurer has reviewed the financial implications in this report and concurs. This amount will be included in the 2009 Current Budget. Additional costs for delivery of approximately $5,700 will also be provided in the 2009 Current Budget. Sustainability Implications: Residents await the distribution of this product. The City Services & Leisure Guide has a shelf life of 6 months. Residents find this communication valuable for leisure program registration however keep the Guide for phone numbers and information regarding various City services. The product is printed on 1000/0 recycled high bright 35 lb. newsprint. The covers are printed on Hannoart Gloss from well managed forests and controlled sources. Although many residents have access to electronic messaging, many people only have access to the Guide. The entire Guide is posted on the website and is available in larger print versions for accessibitity to information. CORP0227-07/01 revised Report OES 38-08 October 20, 2008 Subject: 4 Quotation No. Q-62-2008 City Services & Leisure Guides and Supplements Page 3 Background: The City of Pickering has provided a communication tool to residents since the early 1970's. The newsletter updated residents on community activities and encouraged the community to give input toward recreation programming. The newsletter has grown into a corporate communication tool, providing residents with a snap shot of City Services such as Planning, Municipal Property, Bylaw and Animal Services. Information such as how to access the Customer Care Centre, phone numbers for all city departments and council members, information about Fire Prevention and Library Services as well as advertisers such as Durham Region Transit and various community sport groups, use this as a proven method of communication. Currently the Green Pages communicate our sustainable messages while Communities in Bloom report on and encourage our community to "Participate in Pickering". Seniors programs & clubs encourage older adults to get active and socialize while the Free Teen Programs offer activities and planning sessions for youth to shape the future of Pickering's events and programming. Parents find summer camps, sport and leisure opportunities for their children and see the benefits of Family Fitness and membership opportunities. Aquatics, Arenas, Parks and Events - Pickering has it all and we encourage everyone to come out, get active, and enjoy all the aspects we have to offer. Tourists as well as our community participate in event destinations such as our concerts, Artfest and Pickering Museum Village. The City Services & Leisure Guide encourages community members to become involved in all aspects of City life. Today the Guide continues to be the main method of generating revenues for fee for service programs and memberships. Participants register by phone, fax and "Click to Reg" on the internet. The process has improved and the glossy cover guide is welcomed in each home 3 times per year. Production commences in November and the product is received in March of 2009, July 2009 and November 2009. This Guide is produced each year and the costs are included in the annual Current Budget. Each fall quotes are received for the following year's printing contract. Quotes are issued in the fall to allow sufficient lead time for preparation and printing of the Guide. In prior years, the amount has been below the threshold required for Council approval. The Operations & Emergency Services Department, Culture & Recreation Division recommends the acceptance of the low bid submitted by York Region Printing for Quotation No. Q-62-2008 in the amount of $91,145.90 (GST extra). York Region Printing has performed this work for the City for many years to our complete satisfaction. CORP0227-07/01 revised Report rOES 38-08 October 20, 2008 ! ) Subject: Quotation No. Q-62-2008 City Services & Leisure Guides and Supplements Page 4 The report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Supply & Services memorandum of Supply of Bids dated September 30, 2008 2. Supply & Services memorandum dated October 6, 2008 -( Prepared By: /..----.~. ;~ ./ /'." ;--"-/i(<l~~) /:~j ,-" . (,~.-I..l ,.........' ( Tina Tays-- I Supervisor, Marketing, Research & Communications ---~ , (" (~r'-" (/-1 --'- Stephe'h-Reynolds Division HE3,ad, Culture' & Recreation I Approved/Endorsed By: c. /::;~-=-~:_2~_,,\---- ~~ Gillis Paterson - Director, Corporate Services & Treasurer ." ( t ;' _ Vera'A. Felgema'cher C.P.P., CPPO, CPPB, C.P.M" CMM III Manager, Supply & Services SR:lg Copy: Chief Administrative Officer Recommended for the consideration //__. of Pickering ~"cou ,ciL.._ G/t:;//' .' " ;' .....- ) L- , i!- .? /") {i ;~ -.....--...-.....".... CORP0227-07/01 revised Citq~. I~I ~II PICKERING n -- ,e,.::.- 1I~ "v L_ L .....'c' ,.jcj c) " t:"" U MEMO To: Stephen Reynolds Division Head, Culture & Recreation September 30, 2008 From: Jill Hone Buyer Tina Tays Supervisor, Marketing, Research & Communications Copy: Subject: Q-62-2008, City Services & Leisure Guides and Supplements Closing: Tuesday, September 30, 2008, 12:00 Noon Quotations have been received for the above service. Seven companies were invited to bid. One acceptable bid and two "Unable to Bids" were received by the deadline of Tuesday, September 30, 2008, 12:00 Noon. The quotation shall be irrevocable for 60 days after the official closing date and time. The summary of bids is attached along with a copy of the quotation submitted. Please confirm that the low bid from York Region Printing is acceptable in writing. Kindly forward a purchase requisition to proceed. Thank you, CULTURE. RECREATION -.. RECEIVED c-~? ~ 36 o~ FILE NO. , I ABEY TO o FWD OCOPV o CIRCULATE MAYOR COUNCIL CAO CLERK CUL It REC CORP SERVICES MPE HUMAN RESOURCES MPE OPS CENTRE LEGAl FAC OPERATIONS OFFICE SUSTAIN C.R SUPERVISORS PLAN. DEV /)// ~(..7' ,'" f I"~ II () /1 .. ;/-P(l;l~. j Jill Hone Ijh Attachment (~)~ <~ ?O-", .F)C--2 ./ 'J ~~)U C (J '7 ,. f~ACr' ;2 uf2 2 Summary of Bids (PST/GST Extra) Description York Region Printing PART "A" City Services & leisure Guide Price/1000 $772.405 Extension/edition of 35,000 $25,284.00 Additional copies of guide/1 000 $506.00 Additional 8 inside pages $43.03 .........:... .... ..........< .............. ....c < .... ..... ...... ..... ........ ., .. .... ........ PART "B" Supplement Newsprint supplement/1 000 $89.43 Extension per supplement of 15,000 $1 ,341 .45 .. PART "e" Distribution Billed directly at the City's Rural distribution by Canada Post Canada Post rate Urban Distribution by Metroland, Billed directly at our preferred News Advertiser rate MOI8MCIMOITAJR3., .UTJU~ W'Il~~""'~_'LI~~""""""""-r_" IC3V~3J3fi -'_"_~''''_''''_M_.. ,__ _'_""_"'~" ~"~~._., __.__~~_..._ ! OV1 ~tH1 _......._,-~_...----'..~..._.. ",>"-'''- ...,.~~.-..i-.,._. ".~_.~._...._ _ I 01' Y ~;lap. =t~~~~~~~?E5~~~~~_~~.M . ~t;i~i~~f~~i;f~~~1~~~i~ t )I'1:Ar~;..,z 3:J1~1~ll.. r., <llllOn'i\lt3QO :)41i ~...~.""., .. "'"<::IRl'I -....=:..T......."-l.,.....~..................... .' '~30 '* ~-AJ~' .' i I~R(;al ",'A3~ue ~i&:> . S"ep em er Page 2 ' . Q-57-2007, City Services & Leisure Guides and Supplements, 2008 Cilq o~ /.--.., L OE~; 33 ~ at; d MEMO To: Stephen Reynolds Division Head, Culture & Recreation October 6, 2008 From: Jill Hone Buyer ~a Tays Supervisor, Marketing, Research & Communications Copy: Subject: Q-62-2008, City Services & Leisure Guides and Supplements' Closing: Tuesday, September 30,2008,12:00 Noon This information is subsequent to my memo of September 30, 2008 and your response of October 2, 2008 recommending award of this work to York Region Printing. In accordance with Purchasing Policy Item 04.07, goods and services with an estimated total purchase price exceeding $81,000.00 are subject to Council approval. The total value of this work is approximately $90,094.35, exclusive of PST and GST. Therefore, in addition to your formal approval and purchase requisition, Council's approval is also required before we can proceed with the award. I will hold purchase requisition 3270 on file pending receipt of your notification of Council approval. Thank you, CULTURE ~ RECREATION DIVISION RECEIVED (: cft-_. ~ ( bK FILE NO. \. ABEY TO o FWD o COPY o ORCULATE MAYOR COUNCIL CAO CLERK CUL & REC CORP SERVICES MPE HUMAN RESOURCES MPE OPS CENTRE LEGAL FAC OPERATIONS OFFICE SUSTAIN C8cR SUPERVISORS PLAN 1& DEV / \ 1/ "" . "'1,/ l ~ /', 1 .:~. jj(.,.cl.. . ~~j 17 {; J ill Hone /jh (-.... ~ rr "--- I t 'f Ll '. ;:;~ ;;;j,~ ,'"'''' ~..I':.i.~. . Li.-. 1,. '___-~c'"."Cc.~--~ 'I~.I~ "-... :';~~,.l~.r;~'<~~~~~~l~J J:_~i(=I<.ERIN G i ~.) REPORT TO COUNCIL Report Number: OES 36-08 Date: October 20, 2008 r r 0 rn : Richard W. Holborn (Acting) Director, Operations & Emergency Services eet: Playground and Park Reconstruction Quotation Q-71-2008 File: A-1440 Recomnlendation: 1 . That Report OES 36-08 of the (Acting) Director, Operations & Emergency Services be received; 2. That Quotation No. Q-71-2008 submitted by Royalcrest Paving & Contracting Linlited in the amount of $87,890.25 (GST included) be accepted; 3. That the total gross project cost of $116,233 and a net project cost of $110,698 including the quotation amount and other associated costs be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of $110,000 from the Parkland Reserve Fund as identified in the 2007 Capital Budget; b) The balance of $698 from the 2008 Current Budget; ~). Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto; Executive Summary: As part of the 2007 Parks Capital Budget, improvements to C rside, Village East, Diana Princess of Wales and Major Oaks Parks were approved as one project, involving playground equipment replacements and new upgrades. C~onstruction for the Clearside Court Park and Diana Princess of Wales Park proceeded in November 2007 and was reported to Council under Report OES 41-07. i:; report serves to detail the remaining two parks: Major Oaks Park and Village East 3:k. The total budget project was approved at $200,000. As reported under OES 41-07, $90,000 was allocated to Clearside Court Park and Diana Princess of Wales Park with the remaining $110,000 to be allocated to Village East Park and Major Oaks Park. The works included in this quotation are predominately site grading to improve sights lines at Report OES 36-08 October 20, 2008 Subject: Playground and Park Reconstruction Quotation Q-71-2008 ;'J Page 2 f\;1ajor Oaks Park and drainage improvements at Village East Park. Quotation Q-71- 2008 \/vas issued on Friday, September 26, 2008 and closed on Tuesday, October 7, vvith three (3) bidders responding. The total gross project cost is estimated to be 116,233 for an estimated net cost to the City of $110,698 (net of GST rebate). Financial Implications: 1. ()UOTATION AMOUNT 0-71-2008 C;ST "(..1 Total ST f~ebate Total $83,705.00 4,185.25 87,890.25 (4,185.25) $83,705.00 2. APPROVED SOURCE OF FUNDS 1)e.sc.dQ!ion Account Playground 5780.0707.6129 Equipment lacerllents, .IV and i u rades Source of Funds Parkland Reserve Fund Budqet $110,000 Required 110,000 FUNDS AVAILABLE 110,000 110,000 'l J. ESTIMATED PROJECT COSTING SUMMARY IC)~~ -1~n_ 2 0 0 8 $83,7051 /\ssociated Costs ~J1aterials Testing [\11 i~.cellaneous Costs onstruction Contingency otal 2,000 16,829 8,164 110,698 GST Total Gross Project Cost GST Rebate Total Net Project Cost 5,535 $116,233 (5,535) 110,698 r,'UF P0227 -07/01 revised F<eP1ort OES 36-08 t I u Playground and Park Reconstruction Quotation Q-71-2008 October 20, 2008 Page 3 4. l_f_~_9ject Under (Over) Expenditures (698) I [)irector, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. ~,:; ir\ability Implications: - The proposed works are being completed to improve safety and playability of the play areas in Major Oaks and Village East Parks. The existing play equipment and site furniture will be reused and the earth required for fill in 'Village East Park will be obtained from the berm removal at Major Oaks Park. This project satisfies all three lenses of sustainability. kground: As part of the 2007 Parks Capital Budget, Major Oaks and Village East Parks were approved as playground and park reconstruction projects. The play uipnlent at Major Oaks Park has experienced an excessive amount of vandalism years. The original intent was to relocate the equipment closer to the street, !:J~-vcver, after circulation to the residents strong opposition to this proposal was (ecf.;~ived. In an effort to rectify the issue of vandalism, the sight lines to the play area vvill tJe improved through the removal of two berms and some landscaping so that the play area will be fully visible from the street. The earth removed from the berms will be moved to Village East Park, where fill is required. The play area at Village East Park was constructed at the original grade, with Inadequate surface drainage and no sub-surface drainage system. After a rainfall and during spring thaw, the structure is submerged in water for extended periods of time. No \Nalkway or curbing exist around the play area. To rectify this problem, the play :cture will be removed, the area raised approximately O.5m, a subsurface drainage /~-tern will be installed and the structure reinstalled in a curbed area with new safety LJr face material. A swing set will be added to increase the playability of the area. VValk\:vays will be constructed that will connect to the sidewalk on Pickering Parkway and to the walkway at the tennis courts. The existing benches and waste receptacle vvill be reinstalled as part of this project. Quotation Q-71-2008 was issued on Friday, September 26, 2008 and closed on TlI ay, October 7, 2008 with three (3) bidders responding. The total gross project cost is estimated to be $116,233 for an estimated net cost to the City of $110,698 (net of GST rebate). Royalcrest Paving & Contracting Limited has previously worked for the C:ity on Quotation Q-13-2007 for the Asphalt Sidewalk Installation on Brock Road and is acceptable by the Supervisor, Engineering & Capital Works. The Health & Jiety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of (~ I-ance issued by Workplace & Safety & Insurance Board and Certificate of Insurance as submitted by Royalcrest Paving & Contracting Limited have been reviewed by the Coordinator, Health & Safety and deemed acceptable. CORP0227 -07 /01 revised I~eport OES 36-08 October 20, 2008 2 I I \,1 Playground and Park Reconstruction Quotation Q-71-2008 Page 4 Upon careful examination of all quotations and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Royalcrest Paving & ontracting Limited for the quotation Q-71-2008 in the amount of $87,890.25 (GST Included) and that the total net project cost of $110,698 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who C::C)!lcurs with the foregoing. /\ ttac hrrlents: 1. Location Map. 2. tv1emorandum from Supply & Services dated October 8, 2008 Pre'pared By: Approved/Endorsed By: r ,.,' ~/r~' '1"'- ~_.. -.--.--.- . ,- /,,"' ,.//~ . ./.. ,/ / - i (.._- .':=- -.---.4.----7 /\rnold'Mostert Coordinator Landscape & Parks Development C, il J! ~ / " i t~lALJ t~ J -e/ ~I- [(l!T~ Selsky C/ :,,1 pe rVlsa r L:ngineering & Capital Works \ ,~,,-.(.J"'.--r \Jera A. Felgerhacher, CP.P" CPPO, CPPB, C.P.M., CMM III ~J1anager, Supply & Services t )S:nvv (~opy: Chief Administrative Officer CORP0227 ,07 /01 revised 1f<:.yP3rt OES 36-08 .jiJJC?ct: Playground and Park Reconstruction Quotation Q-71-2008 October 20, 2008 Page 5 Recornnlended for the consideration I-Jickering City Council ,/--- .. .~ COP P0227 -07/01 revised Cill{ "I G~,,~: . ~ _L REPORT# ()ES ~I-~,";_.-I.:~:~>-~;): :'~-:::~-'~~-'~I /--";'!'l~f).3:''';:'j' - MUNICIPAL PROPERTY & ENGINEERING Lj~.~~G Attachment for Quotation Q-71-2008 MAJOR OAKS PARK and VILLAGE EAST PARK -o(~ 4 IT] ~ II LOCATION MAP - VILLAGE EAST PARK .. . I I LOCATION MAP - MAJOR OAKS PARK ED CONSTRUCTION INCLUDES: ilage East Park: ~ Irnporting of fill (from Major Oaks Park) to raise grade around play area · Installation of sub-drainage system and connection to storm sewer system on Pickering Parkway " Installation of concrete playground curbing Installation of asphalt walkway connecting to sidewalk on street F~einstallation of existing benches and waste receptacle Site restoration and landscaping ()3ks Park: F~en10val of existing two berms to open up sight lines to play area Relocation of light pole to permit berm removal Citq o~ ~, REPORT# (JfS ,:jL1- (J (~ _L_ _,,-L MEMO f- r'. h. , --) To: Richard Holborn, Division Head, Municipal Property & Engineering October 8,2008 From: Jill Hone Buyer Copy: Supervisor, Engineering & Capital Works Coordinator, Landscape & Park Development Subject: Quotation Q-71-2008 Playground and Park Reconstruction Quotations were invited from seventeen companies of which six picked up documents and three responded. A 'summary of quotations submitted is attached along with copies of the quotation documents for your review. Company Cost GST TOTAL Royalcrest Paving & Contracting Ltd. $83,705.00 $4,185.25 $87,890.25 Mopal Construction Ltd. $99,576.00 $4,978.80 $104,554.80 Lomco Limited $123,923.00 $6,196.15 $130,119.15 SUMMARY The low bid submitted by Royalcrest Paving & Contracting Ltd. is recommended. Please advise if you concur with this recommendation or provide information and recommendation to award otherwise in your written response and purchase requisition. In accordance with Purchasing Policy Item 04.07, goods and . services with an estimated total purchase price exceeding $81,000.00 are subject to Council approval. Therefore, in addition to your formal approval and purchase requisition, Council's approval is also required before we can proceed with the award. Health ,and Safety documentation will be requested of Royalcrest Paving & Contracting Ltd. for review by the Health & Safety Co-ordinator as part of the evaluation process. If you require further information, please feel free to contact me. C1dAL ~ Iljh Attachment Citq o~ 6 BY-LAWS 6898/08 6899/08 6900/08 6901/08 6902/08 6903/08 6904/08 6905/08 6906/08 October 20, 2008 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property (By-law attached) Being a by-law to dedicate Blocks 54 and 55, Plan 40M-1866 as public highways. [Refer to Planning page 37] Being a by-law to dedicate Block 103, Plan 40M-1831 as public highway. [Refer to Planning page 36] Being a by-law to stop up and close certain portions of Rockwood Drive as public highway, abandon easements in favour of the City and reconvey certain lands and interests in land to the abutting owners. [Refer to Planning page 42] Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended byBy-law 2234/86, to implement the Official Plan of the City of Pickering Distrcit Planning Area, Region of Durha, on South Part of Lot 18, Concession 1 Parts 1-5, 40R-19641 and Parts 1-3, 40R-22986, in the City of Pickering (A31/05). [Refer to Planning pages 9'9-1 01] Being a by-law to amend By-law 6753/07. [Refer to Executive Page 11 ] Being a by-law to amend By-law No. 6604/05 [Refer to Executive pages 17-19] Being a by-law to amend By-law No. 6702/06 to confirm an increase to taxicab fares. [Refer to Executive page 102] Being a by-law to amend Restricted Area (Zoning) By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 32 and Part of Block C, Plan M1040 (Parts 5 & 6, 40R-10559) in the City of Pickering (A 11/07). (By-law attached) 7 6907/08 Being a by-law to amend Zoning By-law 3036, as amended by By-law 6718/07, to implement the Official Plan of the City of Pickering, Region of Durham in Part Lot 27, Range 3, Broken Front Concession, Parts 1, 2 & Part of 3, 40R- 8710, and "West Shore Boulevard (aka Fairport Road) between Kings Highway NO.2 and Kings Highway No. 401 being road allowance between Lots 26 and 27, Concession Broken Front", in the City of Pickering (A 15/08) (By~law attached) THE CORPORATION OF THE CITY OF PICKERING o i~.l BY-LAW NO. 6898/08 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S. O. 1990, c. P .15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 2065 Brock Road Iqbal Ibrahim Mohammed Naeem Mohammed Tariq Vazir b) 1880 & 1890 Valley Farm Road Rafiq Khan Cathy Doucet Albert Luk 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Pickering Islamic Centre or upon Pickering Islamic Centre ceasing to be agents for 2065 Brock Road, 1 b) ceasing to be an employee of Garda Or upon Garda ceasing to be agents for 1880 & 1890 Valley Farm Road, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. i . (:) By-law No. 6898/08 Continued Page 2 BY-LAW read a first, second and third time and finally passed this 20th day of October, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk ~ I~I ,,' - ,~. I I .~ C:> PICKERING MEMO To: Debi A. Bentley City Clerk October 14, 2008 From: Lynda Taylor Manager, Development Review Subject: Amending By-law for Zoning By-law Amendment Application A 11/07 Dalar Properties Inc. By-law 6906/08 Amending By-law #6906/08 Statutory Public Meeting Date January 7, 2008 P & D Committee Date October 6, 2008 Purpose and Effect of By-law To permit a gymnastics facility Council Meeting Date Meeting scheduled for October 20, 2008 Note Further to Planning & Development Committee's recommendation for approval of Application A 11/07, the attached implementing By-law: · permits a gymnastic facility and accessory. uses · requires parking to be provided at 4 spacesl 100 m2 glfa · the use must occur within the building only ( no outdoor activity) · site plan approval is required and the associated site plan agreement will address mechanical ventilation, space condition'ing and indoor air filteration · a (H) Holding provision has been applied to the By-law to ensure site plan approval is granted, an agreement is registered on title to address City matters, and that the Region of Durham is satisfied respecting a Reliance Letter and Record of Site Condition, prior to the Holding provision being removed · The applicant requests that Council further amend the draft by-law to permit a construction office use and associated vehicle parking from an existing accessory free standing building in the northwest sector of the site, while a gymnastics facility also exists on the site in the primary building. J\Documents\Planning\L T- A 11-07.doc L TIcs Attachment by-law text & schedule j , '1 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO.6906/08 Being a By-law to amend Restricted Area (Zoning) By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, on Part of Lot 32 and Part of Block C, Plan M1040 (Part 5 & 6, 40R-10559) in the City of Pickering. (A 11/07) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit a gymnastics facility on Part of Lot 32 and Part of Block C, Plan M1040 (Part 5 & 6, 40R-10559) in the City of Pickering; AND WHEREAS an amendment to By-law 2511, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1 " SCHEDULE I Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lot 32 and Part of Block C, Plan 1040 (Parts 5 & 6, 40R-10559), designated "(H) M2S" on Schedule I attached hereto. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, and erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. TEXT AMENDMENT (1) Section 18.3.6 - Exception - is hereby amended by adding the following: (2) Despite Section 18.1, a gymnastics facility, and accessory uses such as a dance studio, a karate club and a soccer club, is a permitted use on that part of Lot 32 and Part of Block C, Plan 1040 (Part 5 & 6, 40R-10559) subject to the following provisions: By-law no. 6906/08 Page 2 .. ::2 (a) 4 parking spaces per 100 square metres of gross leasable floor area, or portion thereof, shall be provided on the subject lands. (b) If a gymnastics facility exists on that Part of Lot 32 & Part of Block C, Plan 1040 (Park 5 & 6 40R-10559) no other uses identified in Section 18 shall be permitted on the subject lands. (c) A gymnastic facility shall occur only within an enclosed building. 5. PROVISIONS (1) Uses Permitted Zone Requirements ("H" Zone) Until such time as the "H" Holding provision is lifted, the lands shall not be used for any purpose other than any use permitted by the Heavy Manufacturing Zone "M2S" of Zoning By-law 2511, subject to the provisions of Section 18 of By-law 2511. (2) Removal of the "H" Holdino Svmbol Prior to an amendment to remove the (H) Holding Symbol preceding the zone category M2S, the following conditions shall be met: (a) An appropriate Site Plan Agreement shall be executed with and to the satisfaction of the City of Pickering, registered on the title of the lands, and such agreement shall address, but not be limited to, site plan approval which shall address matters such as, vehicle parking, lighting, landscaping, storm water management and mechanical ventilation, space conditioning and indoor air filtration. (b) The Region of Durham shall advise the City of Pickering that the Regional requirements respecting the submission of a reliance agreement letter and a Record of Site Condition have been completed to the satisfaction of the Region. 6. BY-LAW 2511 By-law 2511, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 2511, as amended. By-law no. 6906/08 Page 3 i . I"! .5 7. EFFECTIVE DATE This By-law shall come into force In accordance with the provisions of the Planning Act. BY-LAW read a first, second and third time and finally passed this 20th day of October 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk I I I I I I I I I I I I I I I I I I I I I I r-------------- I I I I I I I I I I I I I 130.3 OJ IV) ill '(H)M2S 115.3 McKAY ROAD Lf) OJ 'i" SCHEDULE I TO BY-LAW PASSED THIS 20th DAY OF OCTOBER 2008 6906/08 l' IV 4 o <( o ~ I U <( W if) W ~ ~ o (f') I " :) I 0 <( 0 cr: w Z I 0 I- U (f) <( 0:::: W W m 0... (1- (j) 0 W U cr: :::J a (j) "- / '- CLEME N S ROAD CLEMENTS ROAD r ~ ri Z U 0 <( 0 cr: I U <( w m ~ \ \ ~ C.N.R. IJ) w D::: r--- ~ 0 IJ) ~ McKAY ROAD I '- ("- r McKAY ROAD SUBJECT \\ PROPERTY ~ City of Pickering Planning & Development Department PROPERTY DESCRIPTION PLAN M1040, PT LOT 32,PT BLK C RP 40R-10559 PART 5,6 l' OWNER DALAR PROPERTIES LTD. DATE OCT. 14,2008 DRAWN BY JB FILE No. A 011/07 SCALE 1 :5000 CHECKED BY LT luata :::oaurces: PN-4 Ie Teranet Enterprises Inc. and its suppliers. All rights Reserved. Not a plan of survey. ~ 2005 MPAC and its suppliers. All rights Reserved. Not 0 plan of Survey. ~ 1#1 " '"__ 'J" I I ,_ ':> PICKERING I:) MEMO To: Debi A. Wilcox City Clerk October 14, 2008 From: Ross Pym Principal Planner - Development Review Subject: Draft Amending by-law to Remove a Holding Symbol Zoning By-law 6718/07 Zoning By-law Amendment Application A 15/08 786 Indopak Inc. Part of Lot 27, Range 3 B.F.C. 875 Kingston Road City of Pickering Further to Council's approval of Zoning By-law 6718/07 on January 15, 2007, that designated the subject lands as "RH/MU-6" with an lI(H)" - Holding Symbol, this Department has prepared a draft amending by-law to remove the lI(H)" - Holding Symbol (see attached Location Map). The draft amending by-law is attached for the consideration of City Council at its meeting scheduled for October 20, 2008. Prior to an amendment to remove the lI(H)" - Holding Symbol preceding the lIRH/MU-6" Zone designation on the subject lands, the owner is required to enter into an appropriate agreements with the City of Pickering. Although final agreements have not been executed, the project has advanced to the point where both City and Regional staff are satisfied that the "(H)" - Holding provision can be lifted. The project recently received Conditional Site Plan Approval which requires the execution of appropriate agreements prior to granting final site plan approval. Th~se agreements will address all matters identified in Zoning By-law 6718/07 that remain outstanding. Therefore, the property owner has satisfied the requirements for the lifting of the lI(H)" - Holding Symbol to our satisfaction. The purpose and effect of this by-law is to lift the "(H)" - Holding Symbol designation to permit a mixed use development for an apartment and commercial uses on the subject lands as approved by Zoning By-law 6718/07. The owner has satisfied both Pickering and Regional staff respecting the fulfillment of conditions necessary to lift the "(H)" - Holding Symbol. j 't 17 If you require further information or clarification, please do not hesitate to contact me at extension 2034. I concur that this by-law be considered at this time. Ross Pym, MCIP, Principal Planner - Development Review RP:cs Tbarnett\lndopak By-law Memo doc Attachments Draft Amending by-law to Remove a Holding Symbol Zoning By-law 6718/07 Page 2 BY-LAW NO. 6907/08 THE CORPORATION OF THE CITY OF PICKERIN Being a By-law to amend Zoning By-law 3036, as amended by By-law 6718/07, to implement the Official Plan of the City of Pickering, Region of Durham in Part Lot 27, Range 3, Broken Front Concession, Parts 1, 2, & part of 3, 40R-8710, and "West Shore Boulevard (aka Fairport Road) between Kings Highway NO.2 and Kings Highway No. 401 being road allowance between Lots 26 and 27, Concession Broken Front", in the City of Pickering. (A 15/08) WHEREAS the Council of The Corporation of the City of Pickering passed By-law 6718/07, amending By-law 3036, to permit a mixed use development for an apartment, and commercial uses on the subject lands, being Part Lot 27, Range 3, Broken Front Concession, Parts 1, 2, & part of 3, 40R-8710, and "West Shore Boulevard (aka Fairport Road) between Kings Highway NO.2 and Kings Highway No. 401 being road allowance between Lots 26 and 27, Concession Broken Front", in the City of Pickering; AND WHEREAS By-law 6718/07 includes an "(H)" Holding Symbol preceding the "RH/MU-6" Zone on the lands, which has the effect of preventing any new development from occurring until such time as the owners enter into an appropriate agreement to the City's satisfaction; AND WHEREAS the owners have made satisfactory arrangements respecting the execution of appropriate agreements, to the City's satisfaction; AND WHEREAS an amendment to amending By-law 6718/07, to remove the "(H)" Holding Symbol preceding the "RH/MU-6" Zone on the subject lands is therefore deemed appropriate; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULES I and II Schedules I and II to By-law 6718/07, are hereby amended by removing the "(H)" Holding Symbol preceding the "RH/MU-6" Zone designation on the subject lands as set out on Schedules I and II attached hereto. 2. TEXT AMENDMENT Section 6 of By-law 6718/07 is hereby repealed. 3. AREA RESTRICTED By-law 3036, as amended by By-law 6718/07, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 2 above, and as set out in Schedules I and II attached hereto. Definitions and By-law No. 6907/08 Page 2 ,") >subject matter not specifically dealt with in this by-law shall be governed by the relevant provisions of By-law 3036 as amended. I .. 4. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 20th day of October 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk \ \ \ ,J SHEPPARD AVENUE KINGSTON ROAD 35.3m 138.8m 52.8m RH-MU-6 E ro lfi v B.F.C. RANGE 3, PT LOT 27 RP 40R8710 PART 1, 2 & PT 3 B.F.C. RANGE 3, PT LOT 27 RP 40R8710 PART 1, 2 & PT 3 1~.0(0 ROAD ALLOWANCE BETWEEN LOT 26 AND 27 B.F.C. RANGE 3 \ ~~ [A'\ 0\G\ \ 6r:Q\ l' IV SCHEDULE I TO BY-LAW AMENDED BY BY-LAW PASSED THIS 20th DAY OF OCTOBER 6718/07 6907/08 2008 . I! '1 5HEPPARD AVENUE \ \ \ KINGSTON ROAD. , , , , 7.or/'i I I I I "'" B.F.e. RANGE 3, PT LOT 27 J "'" RP 40RB710 PART 1, 2 _----..----- " & PT 3 --- 'Of{' ", _----~ \0. B.F.e. RANGE 3, PT LOT 27 "",_---- RP 40RB710 PART 1, 2 & PT 3 - ~ 1.5m 86.0m 3.0m RH-MU-6 ROAD ALLOWANCE BETWEEN LOT 26 AND 27 B.F.e. RANGE 3 \ xt\ [A~ 0\G\ \ D,Q\ E2ZJ BUILD- TO-ZONE BUILDING ENVELOPE l' tv SCHEDULE D TO BY-LAW 6718/07 AMENDED BY BY-LAW 6907 /08 PASSED THIS 20th DAY OF OCTOBER 2008 CifLJ ()~ Minutes / Meeting Summary Pickering Museum Village Advisory Committee August 14, 2008 7pm Pickering Civic Complex Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Utton, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Susan Primrose, Pickering Museum Village Advisory Committee David Pickles, City Councillor - Ward 3 Mandy Smiles, City of Pickering Marisa Carpino, City of Pickering Carol Corey, City of Pickering Absent: Sean Byrne, Pickering Museum Village Advisory Committee Kees Van der Vecht, Steam Pickering Museum Village Advisory Committee Stephen Reynolds, City of Pickering Katrina Pyke, City of Pickering 1. Welcome and Introductions Attendees introduced themselves Welcome to newest members of the committee, Rhonda Lawson and Susan Primrose 2. Motion: Moved by Bill Weston Seconded by Pat Dunnill That the minutes of May 15, 2008 be approved CARRIED Page 1 co R P0228-2/02 3. Tapestry Review Paul Savel provided update regarding Tapestry Review. 1 . Comment cards were distributed to the participants to get feedback regarding event. Comments are as follows: a) Criticism of stage - the combination of the black stage with the hot sunlight made for a very hot surface b) Conflict of other events on the same day c) Complaints about people not going to bandstand to see performers d) Main stage scheduling and communication not ideal 2. There was difficulty in getting people to attend meetings and to promote the event to the public 3. Staff perspective: this was the best tapestry event put on by the City. 4. Low attendance for event. The event has not drawn a diverse community as was intended 5. If event was held in a different location such as the Esplanade Park, it would more likely attract a larger audience but that would defeat the purpose (community building) of the event 6. We will put the event on hold for now. If the community comes to us asking for the event we will take another look at it 7. There is approximately $2,000 - $2,500 in the Tapestry budget that was raised that is unused. Need to discuss what to do with the money 4. 2009 Event Calendar Mandy previewed the 2009 Event Calendar a) Feb 7 - East Shore - Seedy Saturday b) March 18 - Pickering Museum Village - Settler Trail c) March 27, 28, 29; April 4,5 - Brougham Community Hall- Spoon River Anthology d) May 24 - Pickering Museum Village - Steam Up e) June 14 - Not sure what event as yet. Let staff know that the event on this date will most likely be a children's event f) July - Pickering Museum Village - Whodunit? g) August - Nothing h) Sept 18, 25, 26 (Sept 17 & 24 - Students only) - Pickering Museum Village - A Spirit Walk i) Oct 4 - Pickering Museum Village - Fall Family Festival j) Dec 6 & 13 - Pickering Museum Village - Christmas in the Village. Backwoods theatre presents Robin Page 2 CORP0228-2/02 Hood and the Singing Nun 5. Updates:....Sudget& PMVFoundation Updates: 1 . Budget. Marisa provided an update a) Restoration of Steam Barn Collection - steam barn crew will spend the funds by year end b) Hotel Restoration - Tony Prevedel received tenders for hotel restoration project (basement work). Company has been selected and work is anticipated to begin during week of August 18. Staff will schedule work so it does not interfere with Spirit Walk c) Katrina is currently receiving quotes for the painting of the exterior of Administration Building and Collins House d) Katrina is sourcing a company to replace logs in the log barn e) Roof of Redman House - Paul Jurecka, architect, is preparing stamped drawings for permit with the Planning Dept. Volunteers will do the work. f) Floor Replacement in the Administration Building is complete. A new desk for Sandra was ordered in July and will be coming shortly g) Facilities staff are getting quotes for slop sink for Redman House h) Will be doing road and parks repair this summer i) Single milk shed being completed currently by Gas & Steam Barn crew. Stamped drawing for addition being prepared by Jurecka. 2. PMV Foundation. Pat provided update: a) The Foundation is pleased that the hotel restoration project is progressing b) Foundation also pleased with Tony's contribution c) 2007 a rocky year financially for the Foundation. Bingo and Whodunnit did not do very well in 2007 d) This year Whodunnit has made a comeback and Bingo revenues have returned to normal e) Campaigning for Fall Festival - Looking for volunteers may get more revenue because of food (Paul and his wife changing food from cater to volunteer) Page 3 CO R P0228-2/02 6. Marketing Plan Review April Meeting Minutes for List of Priorities 1 . Trailer with a Steam Barn demo to other events 2. How do we attract volunteers from Pickering? a) We have a volunteer who is doing a write-up on volunteering b) Losing costume interpreters c) Hard to attract young adult volunteers 3. Are there any partnerships that we could make? a) Create partnerships to get people to know about us b) We are in competition with about 5 - 7 other museums in the durham area 4. What services or activities might we add? a) We needto concentrate on making the services and activities that we have now great instead of adding more and spreading ourselves too thin 6. Collections a) Collections need to be a priority b) Looking for program that allow staff person hours to assist c) Insurance of the collection is a consideration d) Need to keep focused on getting the job of recording the information and taking pictures completed 7. Role of Advisory Committee. Laura circulated attachment. It would be advantageous for Committee members to volunteer to events so they can have better knowledge of them a) We need to have something written to tell us about each member's role b) We need to know staff expectations of the advisory committee, Le. regarding volunteering c) New members to the committee should also be trained on the museum's rules and regulations that volunteers need to follow d) Mandy said that there is volunteer training available Sept 27 at 9am - 12pm at the Museum Village e) Pat is unsure how important any input we have in program or budget decisions is or how important council and volunteers see the committees role as being f) The committee should have a proactive influence in the budget, yet only see the budget when it is completed. 8. Program of Work a) Collections - 600 hours per year Page 4 COR P0228-2/02 b) We must have pre-budget information before making any decisions regarding budget. For example 'Did the Mother's Day program cost us or make money?' c) We keep programs that work and make money. Adults in the Village cancelled because it was not making any money d) Need to keep in mind that new programs have a learning curve e) Marketing of programs crucial for success f) Need to do a balancing act. Must pick and choose our priorities g) We have great volunteers and a great volunteer program. Need to sustain and develop program h) Need to help volunteers to find a balance i) We should know volunteers and they should know us 7. Adjournment & Next Meeting Other Business - Marisa thanked staff and volunteers for their contribution to the Communities in Bloom Tour. There were very positive comments from judges regarding eve nt Next Meeting - Thursday, October 16th, 2008 @ 7:00pm at City Hall, Tower Room, Second Floor. Meeting Adjourned: 9:25pm Copy: City Clerk Page 5 CORP0228-2/02 Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Keith Wilkinson (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Susan Kular That the agenda for the Wednesday, August 20, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Susan Kular Seconded by Eric Newton That the minutes of the 10th meeting of the Committee of Adjustment held Wednesday, July 30, 2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room (III) REP'ORTS 1. PICA 33/08 - C. Watson 1553 Dellbrook Avenue (Lot 76, Plan 40M-1513) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1975/85 to permit a reduced rear yard depth of 4.7 metres for a proposed rear deck addition attached to the existing dwelling, whereas the by-law requires a rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for a proposed deck addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from Councillor Rick Johnson in support of the application. A form letter signed by eleven surrounding neighbours was also received in support of the application. No representation was present to represent the application. Olinto DeSouza of 1555 Dellbrook Avenue was present in objection to the application. Olinto DeSouza expressed several concerns with the proposed rear deck, the deck has already been constructed without a building permit, and there is a stop work order on the property. Olinto DeSouza is also concerned with the loss of privacy and property value for resale and that the deck is not in character with the neighbourhood. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 33/08 by C. Watson, be DEFERRED until the next meeting to allow City staff to provide building permit-violation information to the Committee. CARRIED UNANIMOUSLY 2 PI Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room 2. PICA 34/08 - S. Towers & M. Thayne 996 Vistula Drive (Lot 554, Plan M 18) City of Pickering The applicant requests relief from Zoning By-law 2520, to permit a 6.2 metre front yard depth to a proposed two car garage attached to an existing dwelling, whereas the by-law requires a front yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for a proposed attached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. No written comments were received from circulated agencies/departments or the public on the application. S. Towers & M. Thayne, owners, were present to represent and explain the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 34/08 by S. Towers & M. Thayne, be APPROVED on the grounds that the proposed 6.2 metre front yard depth to a proposed garage attached to an existing dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed attached garage, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3 PI Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room 3. PICA 35/08 - S. & M. Jandu 1722 Rockwood Drive. (Lot 4, Plan 40M-2164) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6005/02 to permit a reduced rear yard depth of 0.5 metre to an existing shed with an area of 13.4 square metres and a height of 2.7 metres, whereas the by-law requires a minimum rear yard depth of 1.0 metre for all accessory structures with an area greater than 10 square metres and/or a height greater than 1.8 metres. The applicant requests approval of this variance in order to bring the existing shed into compliance with the by-law. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns providing the following conditions are adhered to: the removed swale is reinstated along the rear of the property as per the approved Subdivision Lot Grading Plan (SP-2000-04) and that the reinstated swale remains clear of debris and functioning at all times. Written comments were received from Councillor Rick Johnson and Ross & Doris Deebank of 1785 Pinegrove Avenue and Paul & Frances Maglietta of 1726 Rockwood Drive in support of the application. Written comments were also received from C. Wise of 1777 Pinegrove Avenue in objection to the application. Correspondence received from R. & D. Deebank indicates the shed does not overhang along the fence line and appears to have been well built and enhances the property values. Correspondence received from P. & F. Maglietta indicates the applicant has placed a weeping tile within a trench and covered it with drainage stone. The water is observed to be flowing smoothly and consistently from the weeping tile into the catch basin located in the northwest corner of the property. Correspondence received from C. Wise indicates several concerns stating the reduced setback sets a precedent for everyone in the area and encourages encroachment, the placement of the shed is likely contributing to the drainage problems in that yard and the yard to the west. 4 Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room Surinder Jandu, owner, was present to represent the application. Ken & Jane Nishikawa of 1781 Pinegrove Avenue were present in objection to the application. Surinder Jandu explained the history of the property and provided pictures to the Committee to review. In response to a question from a Committee Member Surinder Jandu explained the shed is used for storage. Ken & Jane Nishikawa explained they have a problem with drainage on their property from the result of a culvert being removed by a neighbour and that the surrounding development has significantly altered the grading of the area. K. & J. Nishikawa also indicated they are opposed to the shed location as it impacts a near by catch basin and expressed concern with the fill used on abutting properties. They provided pictures to the Committee to review. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 35/08 by S. & M. Jandu, be APPROVED on the grounds that a reduced rear yard depth of 0.5 metre to the existing shed is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the existing shed, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the removed swale be reinstated along the rear of the property as per the approved Subdivision Lot Grading Plan (SP-2000-04) within six months of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5 PI Committee of Adjustment Meeting Minutes VVednesday,August20,2008 7:01 pm Main Committee Room (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Eric Newton That the 11th meeting of 2008 the Committee of Adjustment be adjourned at 7:37 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 10, 2008. CARRIED UNANIMOUSLY Chair l J '. '/ ..,..[-?- 't..,-)"l.../ Assista Secretary-Treasurer 6 Committee of Adjustment Meeting Minutes Wednesday, September 10,2008 7:02 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer ABSENT: Susan Kular (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, September 10, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 11 th meeting of the Committee of Adjustment held Wednesday, August 20, 2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, September 10,2008 7:02 pm Main Committee Room (III) REPORTS 1 . (Deferred from the August 20, 2008 meeting) PICA 33/08 - C. Watson 1553 Dellbrook Avenue (Lot 76 Plan 40M-1513) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1975/85' to permit a reduced rear yard depth of 4.7 metres for a proposed rear deck addition attached to the existing dwelling, whereas the by-law requires a rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for a proposed deck addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from Councillor Rick Johnson in support of the application. A form letter signed by eleven surrounding neighbours was also received in support of the application. Written correspondence was received from Olinto DeSouza of 1555 Dellbrook in objection to the application. Olinto DeSouza expressed several concerns with the proposed rear deck, the deck has already been constructed without a building permit, and there is a stop work order on the property. Also there is a second elevated deck on the west side of the abutting dinette room that is not shown in Exhibit #2, that has been converted into a year round fully enclosed room, without a permit. Olinto DeSouza is also concerned with the loss of privacy and property value for resale and that the deck is not in character with the neighbourhood. Tami Watson, agent, was present to represent the application. Olinto DeSouza of 1555 Dellbrook was present in objection to the application. Tami Watson explained that she needed wheel chair access for her daughter, and was not aware that a building permit was required. 2 Committee of Adjustment Meeting Minutes Wednesday, September 10,2008 7:02 pm Main Committee Room Olinto DeSouza expressed his concerns that were stated in his correspondence, and at the previous meeting, that included concerns with the process (deck built without a building permit, loss of privacy, and not in character with the neighbourhood. He also stated that the separation of the deck is only 20 feet from his deck and other decks in the area are 40 feet. Kevin Ashe provided the Committee with his opinion on the application given that he conducted a site visit and observed the neighbourhood. In response to a question from a Committee Member, the Secretary- Treasurer provided information on the size of the deck and zoning side yard widths. A Committee Member requested Tami Watson to provide the name of the contractor, so a letter could be sent advising of the requirements for building permits. Moved by Keith Wilkinson Seconded by Kevin Ashe That application PICA 33/08 by C. Watson, be APPROVED on the grounds that the proposed reduced 4.7 metre depth for a proposed rear yard deck addition is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed deck addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3 Committee of Adjustment Meeting Minutes Wednesday, September 10,2008 7:02 pm Main Committee Room 2. PICA 36/08 to PICA 38/08 - Various Owners 3445 Sideline 4, 3435 Sideline 4, 3425 Sideline 4 (Lot 28, Plan 40M-2302, Lot 29, Plan 40M-2302, Lot 30, Plan 40M-2302 City of Pickering PICA 36/08 - The applicants requests relief from Zoning By-law 3037, as amended by By-law 6336/04 to permit a reduced south side yard separation of 7.5 metres and a north side yard separation of 12.0 metres between dwelling units, whereas the by-law requires a minimum side yard separation between dwelling units of 15.0 metres where vehicular entrances face a side yard. PICA 37/08 & PICA 38/08 - The applicants requests relief from Zoning By-law 3037, as amended by By-law 6336/04 to permit a reduced side yard width of 4.5 and 3 metres respectively for a proposed detached dwelling, whereas the by-law requires a minimum side yard width of 7.5 metres. The applicants requests approval of these variances in order to obtain building permits for three detached dwellings on three separate lots. A letter dated September 2, 2008 was submitted by H. F. Grander Co. Ltd. on behalf of the applicant, requesting Committee of Adjustment application PICA 36/08 for Lot 28, Plan 40M-2302 be amended to delete the request for the north side yard separation variance of 12.0 metres between dwelling units.. The Secretary-Treasurer outlined revised comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns and from the Toronto Region Conservation Authority expressing no objections. Ralph Grander, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Ralph Grander explained the application, and that two of the three lots are narrow, and that Lot 28 is large enough so that it doesn't need a separation variance. 4 Committee of Adjustment Meeting Minutes Wednesday, September 10,2008 7:02 pm Main Committee Room Moved by Kevin Ashe Seconded by Eric Newton That application PICA 36/08 to 38/08 by Various Owners be APPROVED on the grounds that the requested variances are minor in nature, desirable for the appropriated development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law. 1. That these variances applies only to the detached dwellings (proposed on Lots 28, 29 and 30), as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Eric Newton That the 12th meeting of 2008 the Committee of Adjustment be adjourned at 7:26 pm and the next meeting of the Committee of Adjustment be held on Wednesday, October 1 , 2008. CARRIED UNANIMOUSLY Date 0 C~l)~/\( \ I 0 ~ ~~' f I ~,~ II ""~\"X r,,~ . -': -to ----- Chair ~ -' \ \ {" I ."~. / Ass. ant Secretary-Treasurer 5 I~I .' \ - I I ,. PICKERING Minutes Pickering Advisory Committee On Race Relations & Equity September 4, 2008 7:00 PM Main Committee Room Attendees: Councillor David Pickles, Chair Kirk Mark, Community Appointee Sethu Madhavan, Community Appointee Emily Honsberger, Dunbarton High School Linda Roberts, Recording Secretary Absent: Marisa Carpino, City of Pickering Cathy Grant, Pickering Public Library Margaret Lazarus, Valley Farm Public School Tanya Malika Foster, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Philip Howard, Durham District School Board Joanne Guindon, Durham Catholic District School Board Item Details & Discussion & Conclusion / (summary of discussion) Ref # 1.0 Welcome Councillor Pickles welcomed everyone and introductions were made. Emily indicated that she would be attending our meetings now as the representative for [YOU]nity. She informed the Committee she is a Grade 12 student at Dunbarton High School. She also advised the Committee that Siobhan, Sharon and Mariyah have all gone on to various universities. Action Items I Status (include deadline as appropriate) All 2.0 Review & Approval of Agenda & Minutes All Agenda items were reviewed and approved. Minutes of the July 3, 2008 meeting were approved. 3.0 Writing Contest Councillor Pickles provided an update on the writing contest. He informed the Committee that he had signed off on the letters going to the school boards to launch the contest. The deadline is December 1, 2008. · Think about judges - any suggestions to add to last year's list · Forward list of judges from last time to members · Councillor Pickles indicated he would follow up with the schools that did not participate last year · Followup with the schools that did participate in consultation with the school board representatives indicating we would appreciate their participation again this year · Councillor Pickles will contact the school board reps first · Event will be held in March, 2009 Discussion ensued on the best way to advertise the contest. Emily su ested the posters would et the most attention. 4.0 2008 Annual Work Plan Copies of the annual work plan were distributed to the members in attendance for comments. There were none at this time, and Councillor Pickles requested that everyone give some thought to this prior to the next meeting and be prepared for discussion at that time. Prior to this if you have any comments, please forward them onto Marissa. A brief discussion ensued with respect to the presentation of annual reports. It was suggested that possibly not all the Committees present on the same night. 5.0 Emily Honsberger provided an update on the youth leadership camp. She indicated they were hoping to set up a meeting sometime in the first week of October. Councillor Pickles questioned what form of support the Committee could provide to them such as a place to meet or support at a meeting. Emily noted they currently meet in the Library Boardroom which seems to be working quite well. Councillor Pickles commended them on a job well done this year and asked that they think about a budget for next year's camp for food, prizes, etc. Kirk provided Emily with a contact at St. Mary's School. Discussion ensued with respect to getting those students who have gone off to university together again (Siobhan, Sharon and Mariyah) to see if they would like to help out with this event again. Emily indicated she could stay in touch with them. Councillor Pickles to a cti 0 n All All Discussion ensued with respect to a golf day with Kirk providing an update as follows: . Kirk has participated on two golf committees this year . Youth were paired in the groups and also assisted in the event . Planning a golf day event would invovle approximately 6 members meeting once a month for 6 months . Proceeds would go to youth - possibly in the form of a university bursary . Councillor Pickles noted he would like to add 1 or 2 new members to our Committee . Very easy event to organize . Possibly team up with another organization (i.e. Tamils) . Need to secure the course and date ahead of time . Kirk is willing to lead the committee with the planning of a golf day . Members of [YOU]nity would provide assistance . Committee would consist 50/50 of youth and members . Councillor Pickles to look into Seaton for support of event . Should definitely look into holding this event in 2009 - possibly the end of June/09 . Great opportunity for members of all community groups to participate Councillor Pickles requested that everyone think about this event and be prepared to discuss details at the next meeting 6.0 Other Business 6.1) Attendance at meetinas Discussion ensued regarding attendance at meetings with the following suggestions being made: . Prepare letter to send to our contact list of organizations to invite out Marisa to to our meetings prepare . Possibly divide the list of contacts between members to do a followup letter phone call to the letter . Sethu suggested we could attend their gatherings . Obtain some form of 10 for members such as name badges Marisa to check . Kirk suggested having a guest speaker at our meetings which may result in a better turnout Councillor Pickles requested the Committee try to come up with ideas on how to get people out to the meetings, we will pursue suggestions this Fall. He also noted that he would be seeking approval for additional members to sit on the Race Relations Committee when the appointments come up for review this Fall. It was suggested we draft a letter for guest speakers and request that they Councillor RSVP. Pickles to draft letter Discussion ensued regarding obtaining guest speakers. Thought should be given to whether it should be in conjunction with our regular meeting, or held in the Cou'ncil Chambers as a public meeting. Councillor Pickles requested the Committee think about guest speakers and Councillor topics for the next meeting. If you have .any suggestions, would you please Pickles will forward them to either Marisa or Councillor Pickles. provide Councillor Pickles advised the Committee of two upcoming Tamil events this details Fall and encouraged members to attend. 6.2) Tapestry Event Councillor Pickles provided the Committee with an update on the Tapestry Event. He attended the last meeting at the Pickering Museum and noted they had decided to suspend this event for next year. He noted that All although the event was very good, it did not draw large numbers. They need to come up with a way to draw new people out in order to meet the objective of the event. Possibly the committee could give some thought to new events for this for future. Agenda items for next meeting: . Golf Day Update . . Work Plan/Writing Contest Comments . Guest Speakers . 2008 Annual Work Plan 7.0 Adjournment . Next meeting is October 2, 2008 at 7:00pm Meeting Adjourned: 9:05 pm Copy: City Clerk ~ liil , - I - I . -, , PICKERING Minutes I Meeting Summary Sustainable Pickering Advisory Committee Monday, September 15, 2008 3:30 pm Main Committee Room Attendees: Doug Dickerson, Chair Jennifer O'Connell, City councillor, Ward 1 David Pickles, City Councillor, Ward 3 Tom Melymuk, Director, Office of Sustainability Shawna Mutton, Coordinator, Community Sustainability Jack McGinnis, Durham Sustain Ability Renee Michaud, Councillors' Office, Recording Secretary Guests: Gregory Vogt, President, Eastern Power Matt Harmer, Project Manager, Eastern Power Etienne Middleton, Eastern Power Bob Hunter, Prince Edward County Farms Item / Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome Councillor Dickerson Welcome and introductions. 2. Eastern Power Councillor Dickerson Eastern Power and Bob Hunter, farming partner; were invited to discuss the Biomass Trial at Eastern Power's Brock West Landfill Gas Power Plant. Bob Hunter advised that we need to start testing other energy sources as many other parts of the world are already using other sources from non-food agricultural crops such as straw, corn stover, switchgrass and miscanthus to replace ethanol. What we are proposing today is still at the initial development stages of the project. Corn stover has the potential of being a good grass energy source, but we have yet to determine growing, handling, harvesting and storage. Bob suggested that we look at all sources of energy, i.e., corn ethanol, etc. He noted that these farming methods are Page 1 CORP0228-2/02 very common in Europe, but new in North America. Matt Harmer's role is to develop the project. Etienne Middleton's role is business development and financing and Greg Vogt is the President of Eastern Power undertaking this pilot project. Tom Melymuk advised that Jack McGinnis is our consultant for Sustainable Pickering. A number of energy companies have experimented with biomass in the past by using co-firing methods. Eastern Power is preparing a business case to be submitted to the provincial government seeking funding to assist with startup costs of the Biomass Trial pilot project. They would like to include the support of the local communities where the pilot project is being conducted in their business case. Tom confirmed that the City is being asked to endorse the pilot project over the next 5 t01 0 years. Presentation Overview - Target is to test Biomass to produce % of Brock's available electricity capacity (5 MW) - Plan to develop in 3 distinct phases: funding; growing; testing - Biomass would be sourced from locally grown non- food agricultural crops such as straw, corn stover and energy crops like switchgrass and miscanthus Target operation by the 3rd year - 5 MW of electricity production, using 5,000 acres of land dedicated to energy crop - 30,000 tonnes of biomass per year, delivery by 12 trucks per business day Timeline Biomass Program to be developed in 3 stages starting with: - 2009 - Development and securing provincial funding - 2010 - Adaptation of plant and crop establishment - 2011 - Testing phase Traffic 12 trucks per business day coming from the north; not from the populated areas to the south. Brock Road to be used as major arterial roadway. Truck traffic to contribute to 1 truck per house during business days. Page 2 CORP0228-2/02 Fit with Pickering's Sustainability Plans If the "target" biomass generation of 5 MW is achieved, 35,000 tones of Green House Gas (GHG) emissions would be offset annually. Note that these GHG emission reductions are equivalent to 3.5 X Pickering's Municipal Operations' annual emissions and over 100/0 of Pickering's 2016 reduction target. It was further noted that funding from the government of Ontario's green investment strategies (IDF and others) would flow into Pickering. Local green collar jobs would be maintained and expanded. Local sustainable farming would be supported and green energy would be produced at an existing facility and used locally. Councillor Dickerson indicated that burning coal is not an option but what are the residual effects of -the ash produced as a byproduct of burning non-food crops. The ash byproduct and particulates meet all Ministry standards and are not harmful to the environment. Councillor O'Connell stated some concerns over the emissions from the burning process and the GHG used in the transportation as well. Greg mentioned that the emissions from burning plants are released as carbon dioxide into the atmosphere which also creates a gain in solar energy. The total emissions are equalized as the product creates positive energy. Research data from scientific studies is available upon request. In summary, Eastern Power is seeking the City of Pickering's endorsement of the Biomass Trial Project at the Brock West Power Plant to proceed in requesting funding from the province. Councillor Dickerson suggested Community Information Sessions should be held prior to submitting the recommendations to Council. The sessions would include participation from Eastern Power and members of the Sustainable Pickering Committee. Public feedback is very important and they need to understand what the Biomass Pilot Project includes, i.e, growing non-food crops for energy sources. Page 3 CORP0228-2/02 Tom Melymuk enquired if Eastern Power has considered partnership with Universities, such as Guelph University. All test results will be made public and the process will be very accountable. It was suggested that Jack could prepare an agenda for the Community Information Sessions with possible questions and answers. This item should be referred as an agenda item at a future meeting. Councillor O'Connell expressed some concerns about presenting this to the public and agreed that we should be fully prepared prior to holding the Community Information Sessions. It is imperative that the public understand that this pilot project has not yet been approved by Council. Feedback from all the Community Information Sessions should be included in the business case to be submitted to the province. The Community Information Sessions should be held for all residents of Pickering. 3. Jack McGinnis, Tom Melymuk and Greg Vogt to meet to prepare questions and answers for CIS for discussion at the next meeting. Sustainable Pickering Challenge - Website - Sponsorship Tom mentioned that the Sustainable Pickering website will be upgraded to be more interactive. An RFP will be issued shortly. This is a pilot project which may lead to a complete overhaul of the city website as well. The intent is to acquire sponsorship for the new website to build strong community partnership and funding. Some concerns were noted with regards to a possible list of sponsors and community partners. Shawna advised that the criteria and levels of sponsorship need to be determined and once they have a draft proposal it will be forwarded to Members of Council for their review and approval. CORP0228-2/02 Item to be referred to agenda for next meeting. Thomas Melymuk Shawna Mutton I te m to be refe rred to next meeting for further discussion. Page 4 It was agreed that this would be referred to the next meeting for further discussion and comment. 4. Shawna distributed a list of potential sponsors with the intent of asking Members of Council for review and advise if they can assist with recruiting sponsorship. Measuring Sustainability The results of the Town hall meetings were circulated to everyone who participated. The summarized report and indicators were circulated to Members of Council. Tom indicated that the next step is to prepare a list with indicators and descriptions. Establish a baseline and targets. 5. A survey will be sent out in early 2009 to determine where we are on sustainability. Other Business Enquiries received from residents about possible car pool lot areas and whether the city would provide this type of space for commuters. 6. It was noted that this is usually a provincial responsibility, but that we could provide links on our website for locations and a notice about the Smart Commute program. Next Meeting - Energy Focus Counciilor Pickles suggested holding discussions with builders on energy sources (heating and cooling) and developing standards to be used for Duffin Heights and Seaton. He also suggested to tour the LEED energy home in Oshawa (built by Marshall) to get a better idea of what energy options are readily available. Councillor O'Connell mentioned to invite companies with new energy sources to a future meeting to show us their products. Councillor Dickerson advised that he has been in contact with the Fire Chief in order to arrange for a visit of the new Ajax Fire Hall on Salem Road. Meeting Adjourned: 5:20 pm CORP0228-2/02 Jack McGinnis ALL Councillor Pickles Page 5 CiUJ 0# PI Minutes / Meeting Summary Communities in Bloom Tuesday, September 16, 2008 11 :00 am Main Committee Room Attendees: Absent: Tom Melymuk, Director, Office of Sustainability John Hannah, Superintendent, Municipal Operations Judy Hodgson, Manager, Customer & Administrative Services Tina Tays, Supervisor, Marketing, Research & Communications John Coyle, Supervisor Parks & Roads Operations Marisa Carpino, Supervisor, Culture & Recreation Tyler Barnett, Senior Planner Jody Morris, Coordinator, Marketing & Revenue Shawna Mutton, Coordinator, Community Sustainability Chantal Whitaker, Coordinator, Environmental Awareness Scott McKay, Coordinator, Parks & Property Karen Emmink, Pickering Public Library Arnold Mostert, Coordinator, Landscape & Parks Development Bashar Sayyed, Lead Head, Parks & Property Carol Redmond, Administrative Assistant I (Recording Secretary) Lynn Winterstein, Manager, Marketing & Business Development Rob Gagen, Foreperson, Parks & Property Item / Ref# Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) CORP0228-2/02 Tom congratulated the team on Pickering's back-to-back '5'- bloom win. Copies of Judges evaluation were distributed to Committee members. John H. advised that the judge's evaluation was excellent and John H. to provide that Pickering scored higher than in 2007. Pickering received Ken's comments to special mention for Youth Programs and also received a Committee separate award for Landscaped Areas. Page 1 Item / Ref # Details & Discussion & Conclusion (summary of discussion) John H. had an opportunity to speak with one of the judges personally that provided him with list of suggestions for the future that were not listed in the evaluation. Action Items / Status (include deadline as appropriate) A discussion ensued regarding how to thank those community groups involved in CiB and the tour, and it was decided that a Judy to coordinate thank you letter from the Co-Chairs, a certificate and a copy of with Mark Guinto the judges evaluation would suffice. Judy advised that a media release announcing the win would go out today. . The committee suggested that the Wrap-Up Event be held in the Council Chambers from 6:30 pm - 7:30 pm at the October or November's Council meeting. Tom to review with Co-Chairs It was suggested that Lynn would lead the event; Tina and Jody Lynn to action offered to assist. CORP0228-2/02 A discussion ensued regarding Pickering's options for the future. Entering the Provincial competition again or enter for special projects only, enter Nationals if invited, create a program specific for Pickering or no program at all were the options considered. The Committee felt that Pickering needed more community involvement before it was ready to enter Nationals but suggested that it was important to keep the momentum going through increased community involvement. It was also suggested that, if invited, Pickering should decline Nationals with the option of postponing for a few years, possibly coinciding with the Bicentennial in 2011. It was also suggested that Pickering initiate it's own program utilizing the 8 criteria from CiB. It was suggested that the Committee meet again in October to discuss future program. Carol to action Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status' (include deadline as appropriate) John advised that it was made mention at the Awards Conference that Pickering may be invited to host a future Provincial Awards Conference. He also advised that the Gravenhurst conference was completely organized by the community, not the municipality-. The Committee discussed the logistics of this, accommodations etc. and suggested that the discussion be tabled until when and if Pickering were invited. 5" Advisory Committee Tom advised that letters and a copy of the judges evaluation are to go out to the Advisory Committee soon. A meeting to discuss future program once finalized would be set up. John and Tom to coordinate with Marla 6. -7. None Meeting Adjourned: 12:10 pm. Next meeting to be held scheduled for October. Copy: Mayor Ryan Councillor McLean Chief Administrative Officer Directors Division Head, Municipal Property & Engineering Page 3 CORP0228-2/02 Citq o~ Minutes Waterfront Coordinating Committee September 18, 2008 7:00 pm Main Committee Room PI Attendees: Councillor O'Connell, Chair Craig Bamford Jim Dike Pat Korol David Steele Arnold Mostert, Coordinator, Landscape & Park Development Linda Roberts, Recording Secretary Regrets: Councillor Dickerson, Vice-Chair Chandra Gocool David Stone Kevin Tower 1.0 Welcome & Introductions Councillor O'Connell welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by David Steele Seconded by Jim Dike That the minutes of the May 15, 2008 meeting be approved. Carried 3.0 Enhancement Plan Arnold Mostert, Coordinator, Landscape & Park Development, provided an overview of the enhancement plan for the waterfront trail. He provided a summary of what is currently existing along the trail: . Existing Linton farmhouse Page 1 CO RP0228-2/02 Item / Ref # . Storm outfall with platform (Region's) . Not many benches · Construction debris (protects shoreline but unattractive) · Clean up from destruction of cottages has not been completed · Drainage on Frisco Road is starting to erode, must be careful not to create more erosion in this area Discussion ensued with respect to the Committees wish list for the trail: . Erosion prevention along shoreline . Re-introduction of signage . Pedestrian connection to Linton farmhouse . Picnic areas . Seating - possibly incorporate limestone rock with screenings in behind . Add colour to asphalt to highlight certain areas . Bike racks . Re-do stairs on the existing concrete platform . Incorporate handrails . Higher level for viewing . Shade structure . Remove construction debris, replace with something natural . Trail keys . Accessibility on trails 4.0 Water Pollution Control Plant & Surroundina Area Update Councillor O'Connell provided a brief update involving discussions with TRCA. She informed the Committee there have been no decisions made, they are still in the process of finding a compromise on certain issues relating to the waterfront trail. She indicated TRCA's desire to protect the Frisco Road area as a natural area, to create a loop trail with Ajax. The benefits may outweigh the consequences. She noted that this would work well with our plan and would add another feature to our waterfront trail. She noted that it may be in the Committee's best interest to compromise on the Frisco Road issue and work with TRCA and gain their support at the Region. Page 2 CORP0228-2/02 The Committee felt we should have TRCA come out to a meeting to present their plans to the Committee. Councillor O'Connell noted that TRCA is proud of what they have accomplished with the wet lands and hope to preserve this. They felt the traffic along with the ensuing pollution would be very disruptive if Frisco Road were to be the main road. TRCA hopes to keep the trail through there a natural surface, a focus on nature. Other topics discussed included: . Parking at the top of Frisco Road · Maintain Fricso as a nature trail · Move the focus to Montgomery Road and use the Linton farmhouse for parking - picnic area could be here as well · One benefit to having Montgomery Road as the main area would be the added protection of OPG next door (security, fencing) · Montgomery Road is more visible to residents . Stressed the need again that the farmhouse must have plumbing and electrical in place (must be usable) before we would agree to take it over . Keep it sustainable - incorporate new technology - ie. Solar panels . Frisco Road would still remain as a paved walkway · Fountain in pond - possibly having something that is attractive and non-stagnant Councillor O'Connell noted that Arnold Mostert and Ron Taylor are working with TRCA in ongoing discussions with the Region about costs. Issues to be addressed with TRCA: Frenchman's Bay west spit Scudellari property Erosion plans for waterfront trail First Nations trail Councillor O'Connell advised the Committee if they had any other concerns relating to this issue, to please email her. She also stressed the im ortance of attendance at the meetin s as we Page 3 CORP0228-2/02 have time sensitive issues to be discussed. 5.0 Other Business Councillor O'Connell advised that Steve Holt had just recently submitted his resignation and stated on behalf of the Committee, she would like to thank Mr. Holt for his commitment to the Waterfront Trail and wishes him well in his future endeavours. 6.0 Next MeetinQ October 16, 2008 Meeting Adjourned: 8:30 pm Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 4 CORP0228-2/02 CiilJ o~ Minutes I Meeting Summary Accessibility Advisory Committee September 24, 2008 7:00 PM CAO Boardroom Attendees: Kelly Collins, Chair Stephen Little, Vice-Chair Councillor Bonnie Littley Garry Cuthbert Zoia Horne Lori Murray Aisha Nathifa-Heywood Prem Noronha-Waldriff Lisa Broad (Recording Secretary) Absent: Moved by Kelly Collins Seconded by Lori Murray That the Minutes of the June 25, 2008 meeting be adopted. CARRIED 2. Accessible Business Brochure All · Councillor Littley suggested that this brochure graphically match the MC brochure. · Brochure to include a section for a Tip the Hat award (name to be discussed), and a section on the new GADA Standards. . Lisa to compile OADA information to be placed on brochure. . All Committee members to review business brochure and bring comments or changes to October meeting. Lisa to action AU members 3. KC & SL Page 1 CORP0228-2/02 . Tip the Hat award - decal/award for businesses who have considered or made changes for accessibility. . Kelly to meet with the Oshawa representative to discuss criteria for Tip the Hat award and bring Kelly to action suggestions to October meeting. . Kelly and Stephen will be presenting the 2.008 Accessibility Advisory Committee Workplan to Council Kelly and Stephen to on November 17th. action 4. Accessibility Plan - Annual Update PW . Prem provided an update with respect to the 2008 Accessibility Plan. Tony Prevedel, Division Head, Facilities Operations, has been reviewing this plan, and has noted the Greenwood Library and Dunbarton Indoor Pool as priorities, along with a few other items. . Upon review of the Greenwood Library site plan, the Committee would like to request a change of position P&D to action for the grab bars located in the washrooms. Currently, the grab bars are at a 45 degree angle, when they should be at a 90 degree angle. . Dunbarton Pool - there are currently no accessible washrooms in the men and women washrooms, only in the family changerooms. Will access cards be P&D to action required for family changerooms or will all participants be allowed to use? . Lisa to follow up with the City Clerk regarding the Accessibility Design Standards from Planning & Lisa to action Development. There has been no response informally; therefore the Committee would like to request a formal Report on Status through Council. Should a Notice of Motion or Correspondence be used? 5. Other Business & Adjournment All . Prem is in the midst of obtaining quotes to print 5,000 or 7,000 AAC brochures. Once quotes have been obtained the brochures will be printed, and will be unveiled at the November Council meeting. . Kelly attended the Regional Chairs meeting and discussed an event they have been planning. The event will take place in September 2010, called the Accessibility Expo. . This event will include workshops for local businesses, agency appearances, door prices, etc. . Each Regional Committee has been asked to allocate at least $1,000 from their 2010 budget to go towards Page 2 CORP0228-2/02 th is event. . This event will include advertisement and hopefully will become an annual event. . Prem circulated an Emergency Preparedness Guide (2007). Lisa to invite Deputy Fire Chief Simond Almond from Fire Services to discuss the status of the Lisa to action City of Pickering Emergency Plan at the November meeting. . Prem provided an overview with respect to the City of Pickering's compliance with the new OADA Standards for Customer Service for 2010. Once management has been briefed, the Committee will be provided with a further update on the City's progress. 6. Next Meeting All . October 22,2008 Meeting Adjourned: 8:20 pm Copy: City Clerk Page 3 CORP0228-2/02