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Home My WebLink About10/12/2007 Executive Committee Meeting Minutes Monday, Decem ber 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson ~ PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: ~ E. Bunstma N. Carroll 1. Melymuk G. Paterson D. Wilcox - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk (I) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee Moved by Councillor McLean Seconded by Councillor O'Connell That the Executive Committee go In Camera in accordance with the provisions of the Municipal Act. The purpose of the In Camera meeting were to deal with a proposed or pending acquisition or disposition of land by the municipality or local board. 1. Director, Operations & Emergency Services, Confidential Report OES 44-07 Financial/Partnership Land Acquisition -with Toronto & Region Conservation Authority (TRCA) -Estate of Edwin Stanlev Nice ~ Refer to the In Camera (Confidential) Minutes of December 10, 2007. 1 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson - Moved by Councillor McLean Seconded by Councillor O'Connell RECOMMENDA TION That Confidential Report OES 44-07 of the Director, Operations & Emergency Services be referred back to staff for further clarification. CARRIED 2. Verbal Update from the Chief Administrative Officer With Respect to a Personnel Matter This matter was not discussed. (II) MATTERS FOR CONSIDERATION ""-' 1. Chief Administrative Officer, Report CAO 04-07 Bill 130, The Municipal Statute Law Amendment Act, 2006 Policy Development - Mandatory Provisions The City Clerk provided an overview of Bill 130 with the aid of a powerpoint presentation. A question and answer period ensued. RECOMMENDATION Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report CAO 04-07, of the Chief Administrative Officer be received; 2. That the Accountability and Transparency Policy ADM 170, included as Attachment #1 to this report be approved; 3. That the Delegation of Powers and Duties Policy ADM 180, included as Attachment #2 to this report be approved; ""-" 4. That the Notice Policy ADM 1 00, as revised and included as Attachment #3 to this report be approved and By-law 6166/03 be repealed in its entirety; 2 Executive Committee Meeting Minutes ~ Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 5. That Hiring Policy HUR 040, as outlined in Attachment #4 to this report be approved; 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 2. Director, Operations & Emergency Services, Report OES 43-07 -Pickerinq Men's Slow Pitch Leaque and the City of Pickerinq RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley ~ 1. That Report OES 43-07 of the Director Operations & Emergency Services be received; 2. That Council approve entering into the Memorandum of Understanding regarding donations from the Pickering Men's Slow Pitch League; 3. That the Mayor and Clerk be authorized to sign the Memorandum of Understanding; and 4. That the appropriate City staff be authorized to give effect thereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 45-07 -Pickering Soccer Club -Proposed Sponsorship Options to Raise Funds to Upgrade an Existinq Soccer Pitch with Artificial Turf RECOMMENDATION Moved by Councillor Johnson Seconded by Mayor Ryan '-' 3 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson "'-' 1. That Report OES 45-07 of the Director, Operations & Emergency Services regarding the Pickering Soccer Club proposed sponsorship options be received; 2. That Council endorse the Pickering Soccer Club sponsorship options to raise funds to upgrade an existing soccer pitch at Kinsmen Park with artificial turf; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 57-07 Development Charges - Reduction in Rates due to the Transit Component '- A brief question and answer period ensued. RECOMMENDA TION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 57-07 of the Director, Corporate Services & Treasurer be received; 2. That effective January 1, 2008 the Residential Development Charges be revised and reduced by the amount related to the transit component; 3. That the Non-Residential Development Charges remain unchanged at the rate set for the period of July 1, 2007 to June 30, 3008; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED "-' 5. Director, Corporate Services & Treasurer, Report CS 58-07 Establishment of the Pickering Men's Slow Pitch League Reserve Fund 4 Executive Committee Meeting Minutes Monday, Decem ber 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson - RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report CS 58-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the establishment of the Pickering Men's Slow Pitch League Reserve Fund; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED - 6. Director, Corporate Services & Treasurer, Report CS 59-07 2008 Interim Spendinq Authority RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 59-07 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2008 Current Budgets by Council; and, . 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 60-07 2008 Temporary Borrowinq By-law - 5 Executive Committee Meeting Minutes Monday, December 10,2007 7:30 pm - Council Chambers Chair: Councillor Dickerson - A brief question and answer period ensued. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 60-07 of the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet 2008 current expenditures pending receipt of taxes and other revenues be established at $29,700,000 for the period January 1,2008 to September 30,2008 inclusive, and $14,800,000 thereafter until December 31,2008; - 3. That the temporary borrowing limit for capital purposes for 2008 be established at $19,000.000; 4. That the attached draft By-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 61-07 2008 Interim Levv and Interim Tax Instalment Due Dates RECOMMENDA TION Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CS 61-07 of the Director, Corporate Services & Treasurer be received; 2. That an interim levy be adopted for 2008 for all of the realty property classes; -- 3. That the interim levy tax instalment due dates be February 28 and April 28, 2008; 6 Executive Committee Meeting Minutes ~ Monday, December 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson 4. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed; 5. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 62-07 Revision to Select User Fees due to GST Reduction A brief question and answer period ensued. ~ RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 62-07 of the Director, Corporate Services & Treasurer be received; 2. That Council approve the changes to the General Municipal Fees as outlined in Attachment 1 ; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 63-07 Section 357/358 of the Municipal Act - Adjustment to Taxes RECOMMENDA TION ~ 7 Executive Committee Meeting Minutes Monday, December 10, 2007 7:30 pm - Council Chambers Chair: Councillor Dickerson ~ Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report CS 63-07 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS ~ 1. Mayor Ryan advised of the success of two major sporting events held at the Recreation Complex the past weekend (swim meet, ringette tournament) and congratulated Pickering's sporting partners and the great work of Pickering Recreation staff. 2. Councillor Pickles commended staff on recent snow removal efforts as the streets in Pickering were better than a lot of other communities. He requested staff to perhaps provide further advertising in relation to the importance of the removal of parked cars during snow removal periods. 3. Councillor Johnson advised of a webinar being held at the Regional Headquarters at 2 pm on December 11, 2007 with respect to raised medians etc. 4. Councillor McLean updated members on the Pickering Museum Village activities, such as Christmas in the Village. 5. Councillor McLean requested clarification with respect to a recent Administrative Assistant posting, questioning the budget guideline established for new positions (whether 2007 or 2008 guideline). He requested staff to provide further clarification on the approval process for this position. ~. (IV) ADJOURNMENT The meeting adjourned at 8:45 pm 8