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HomeMy WebLinkAboutSeptember 15, 2008 Council Meeting Agenda Monday, September 15,2008 Council Chambers 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, July 14, 2008 Council Meeting Minutes July 14, 2008 Special Planning & Development Committee Minutes, August 18, 2008 Planning & Development Committee Minutes, September 2,2008 Special Council Meeting Minutes, September 8, 2008 In Camera Council Minutes, September 8, 2008 Executive Committee Minutes, September 8, 2008 Under Separate Cover 1-45 46-48 49-56 57 -59 Under Separate Cover 60-65 IV) PRESENT A TIONS 66 V) DELEGA TIONS 67 VI) CORRESPONDENCE 68-115 VII) COMMITTEE REPORTS 116-122 a) Report PO 2008-08 of the Planning & Development Committee b) Report EC 2008-06 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 123-190 IX) MOTIONS AND NOTICE OF MOTIONS X) BY-LAWS 191-199 XI) OTHER BUSINESS Council Meeting Agenda Monday, Septem ber 15, 2008 Council Chambers 7:30 pm XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT FOR INFORMATION ONLY · Minutes from Taxicab Advisory Committee, July 16, 2008 · Confidential Minutes from Taxicab Advisory Committee, July 16, 2008 (under separate cover) . Minutes from Site Plan Committee Meeting, June 11th & August 13, 2008 . Minutes from Communities in Bloom July 11, 2008 . Minutes from Committee of Adjustment, July 9th and 30th, 2008 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers J 1 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson . R. Johnson B. Littley B. Mclean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn E. Buntsma N. Carroll G. Paterson A. Allison D. Wilcox C. Rose D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Manager, Policy - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation (II) ADOPTION OF MINUTES Resolution # 114/08 Moved by Councillor Johnson Seconded by Councillor Dickerson Council Meeting Minutes May 20,2008 In Camera Planning & Development Committee Minutes, June 2, 2008 Planning & Development Committee, June 2, 2008 Special Council Meeting Minutes, June 9, 2008 In Camera Executive Committee, June 9, 2008 Council Meeting Minutes .) /_- Monday, July 14,2008 7:30 PM Council Chambers Executive Committee, June 9, 2008 Joint Planning & Development & Executive Committee, July 7, 2008 CARRIED (III) PRESENTATIONS 1. . Presentation of Certificates Adopt A Park - Lookout Point Park Shashi Bhatia, Chair Indo-Canadian Cultural Association of Durham Inc. Chantel Whitaker, Coordinator, Environmental Awareness Programs, outlined the Adopt A Park Environmental Stewardship Program and noted that the Indo- Canadian Cultural Association of Durham Inc. have adopted Lookout Point Park. Shashi Bhatia, Chair, Indo-Canadian Cultural Association of Durham Inc. noted that their organization was the 1 sl cultural Association to support the program and stated that they were pleased to become involved in supporting the environment. 2. Lon Harnish, Chairman, Pickering Ribfest, Ryan Guthrie, Pickering Rotary Club Afsa Naqvi, President, Pickering Rotary Club June Morrison, Steering Committee member Re: Pickerinq Ribfest Members of the Steering Committee for the Pickering Ribfest appeared before Council to thank Pickering for supporting the Pickering Ribfest and noted that the event raised $35,000.00 for the community. A letter requesting support and dates for the 2009 Pickering Ribfest was submitted to the City Clerk. (IV) DELEGATIONS 1. Jim Simpson, Vice-Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No.58-08) Jim Simpson, Vice-Chair, Heritage Pickering Advisory Committee, appeared before Council and with the aid of a PowerPoint presentation provided an overview of the 2007 Annual Report and the 2008 Workplan of the Heritage Pickering Advisory Committee. 2 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers .3 2. Gregory M. Vogt, President Robert Hunter, PEC Farms Re: Eastern Power Limited (Refer to Corr. No. 52-08) Gregory M. Vogt, President, Eastern Power Limited, appeared before Council and with the aid of a PowerPoint presentation explained the potential opportunities of biomass, harvesting energy from the sun on land that is not viable to grow on. Robert Hunter, PEC Farms, appeared before Council to provide a farmer's perspective on the issue. 3. Diana Hills-Milligan Chair, Ajax-Pickering Board of Trade Re: Mayor's Task Force on Accountability And Transparency (Refer to Corr. No. 54-08) Diana Hills-Milligan, Chair, Ajax-Pickering Board of Trade, appeared before Council in support of the Mayor's Task Force on Accountability and Transparency. Ms. Hills-Milligan noted that they believe this is a proactive approach the City has taken. Correspondence indicating their support was provided in writing to the City Clerk. 4. Nicole Scarlett Re: .Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of PickerinQ Nicole Scarlett, appeared before Council in support of a Leash Free Area within the City of Pickering. Ms. Scarlett noted that the Leash Free Working Group had been working on this project for two years and stated they would like to see a conclusion to this project. She stated that if there was anything further the Leash Free Working Group could do to assist the City in their decision they would be available. . 5. Jacqueline Lappin Re: Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of PickerinQ Jacqueline Lappin of Strathmore Crescent appeared before Council in opposition to the location that had been selected for the trial period for a Leash Free Area and noted that her property backed onto the site chosen. She also noted that there was a lot of crime in her neighbourhood and she was opposed to this site because 3 Council Meeting Minutes " " i {~ Monday, July 14, 2008 7:30 PM Council Chambers she felt additional parking in this area would encourage more crime. Ms. Lappin also noted that she was concerned with the affect the dogs would have on the marsh lands and the wildlife in the area. She stated that Valley Farm was a high speed dangerous road and there was also issues with people using the area to dump garbage. 6. Lee Gray Re: Report PO 25-08 of the Director, Planning & Development Zoning By-law Amendment Application A 9/08 Fairport Inc. Mr. John McDermid, appeared before Council on behalf of his client, Mr. Lee Gray. He stated that his client had not been in attendance at the July 7, 2008 Committee meeting due to confusion of dates and information. He requested that Report PO 25-08 be referred back to staff in order for his client to work out some concerns he had with the Planning & Development Department. 7. Robert Truman Gowling Lafleur Henderson Re: Item #2, Notice of Motion (Brookdale Centre) Mr. Robert Trueman, a planning consultant appeared before Council on behalf of Pentans Development limited, the owner of lands known municipally as 1167- 1191 Kingston Road. He expressed concern with the Notice of Motion being presented concerning Brookdale Centre, and from his clients perspective, the road change would have a negative impact on his property. 8. Representative from the Pickering Soccer Club Re: Report OES 23-08 of the Director, Operations & Emergency Services Tender No. T-12-2008, Bay Ridqes Kinsmen Park Artificial Turf Field Carl Pearce and Shelly Augustin of the Pickering Soccer Club appeared before Council in support of Report OES 23-08 of the Director, Operations & Emergency Services. They thanked the City of Pickering for their continued support. 9. Wendy Nott, Senior Principal Walker, Nott, Dragicevic Associates Limited Re: Planninq & Development Report PO 32-08 Wendy Nott, Senior Principal of Walker, Nott, Dragicevic Associates limited appeared before Council on behalf of Tribute Communities Inc. and Runnymede 4 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers ) c\ ! '-' Development Corporation with respect to Report PO 32-08 of the Director, Planning & Development. A copy of a PowerPoint presentation was provided to all members present. She requested that Council consider that the new development areas not be viewed to be competing with Seaton, but rather to reflect growth of Pickering and recommendation 2a) of the report be amended to reflect an increase in the depth of employment lands along Hwy 407 east of Westney Road to 1000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401 only. (V) CORRESPONDENCE 1. CaRR. 49-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto. ON M5H 2N2 Resolution # 115/08 Moved by Councillor McLean Seconded by Councillor Dickerson That CORR. 49-08 from Mayor David Miller, City of Toronto. requesting the City of Pickering endorse Toronto Council's resolution with respect to calling on Parliament to ban handguns, be received for information. CARRIED 2. CaRR. 50-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Based on discussion, staff were requested to follow up with the Region of Durham for the purpose of receiving clarification on the expected role of local municipalities. Resolution #116/08 Moved by Councillor Johnson Seconded by Councillor McLean 5 , ! I . r t, Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers, That CORR. 50-08 from P.M. Madill, Regional Clerk, Region of Durham, requesting the City of Pickering's input with respect to the viability of a bid for the 2015 Pan Am Games, be received for information. CARRIED 3. CORR.51-08 DON GRANT, LOCAL 222/CAW CAW LOCAL 222 1425 Phillip Murray Avenue Oshawa, ON L 1 J 9L4 Resolution #117/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CORR. 51-08 from Don Grant, Local 222/CAW, requesting the City of Pickering support their motion to legislate changes governing harassment and violence in the workplace, be endorsed. CARRIED 4. CORR. 52-08 GREGORY M. VOGT, P. ENG., PRESIDENT EASTERN POWER LIMITED 2275 Lake Shore Blvd. West, Suite 401 Toronto, ON M8V 3Y3 A detailed question and answer period ensured during the delegation on this matter. Resolution #118/08 Moved by Councillor Johnson Seconded by Councillor O'Connell . That CORR. 52-08 from Gregory M. Vogt, President, Eastern Power Limited, seeking the City of Pickering's support in principal with respect to the Biomass Pilot Trial at the Brock West Power Plant of renewable biomass fuel from local 6 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers ) c/"" " J under-utilized agricultural land be referred to the Sustainable Pickering Committee and the Director, Office of Sustainability for further review. CARRIED 5. CaRR. 53-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto, ON M5H 2N2 Resolution #119/08 Moved by Councillor O'Connell Seconded by Councillor Pickles That CaRR. 53-08 from Mayor David Miller, City of Toronto, requesting that the City of Pickering support Toronto's commitment to social inclusion through 25 in 5: Network for Poverty Reduction be endorsed and that the City Clerk forward CaRR. 53-08 to the Region of Durham Health & Social Services Department. CARRIED 6. CaRR. 54-08 MAYOR'S TASK FORCE ON ACCOUNTABILITY AND TRANSPARENCY A question and answer period ensured. Correspondence from Sandy Rider, 494 Whitevale Road, was provided as a handout. Resolution #120/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That CaRR. 54-08 from the Mayor's Task Force on Accountability and Transparency, requesting Council's endorsement of their report and recommendations to promote accountability and transparency within the City of Pickering be received for information. CARRIED ON A RECORDED VOTE 7 ) f) , ~) Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Councillor O'Connell Councillor Littley Mayor Ryan 7. CORR. 55-08 RESIDENTS PETITION -ALBACORE MANOR Resolution #121/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 55-08 from residents of Albacore Manor with respect to parking concerns and request removal of sidewalk and r~pairs to driveways to the end of the apron be referred to the Executive Committee, Director, Operations & Emergency Services to report. CARRIED 8. CORR. 56-08 CHAIR, HERITAGE PICKERING ADVISORY COMMITTEE CITY OF PICKERING Resolution #122/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 56-08, from the Heritage Pickering Advisory Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 8 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 19 9. CORR. 57-08 CHARLOTTESHEARDOWN HEATHER PATTISON 954 MOUNTCASTLE CRESCENT PICKERING, ON L 1V 5J7 Resolution #123/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 57-08 received from the following Pickering residents expressing their opposition to the proposed plan from the Citizens Group for Traffic Calming on Fairport Road; Charlotte Sheardown, Heather Pattison, Dorothy Slattery and Kim Hearn, be received for information. CARRIED 10. CORR. 58-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L 1N 6A3 Resolution #124/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 59-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to the Durham resolution on the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee draft proposed terms of reference. documents, be received for information. CARRIED 11. CORR. 59-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L 1 N 6A3 9 Cil1J 0# Council Meeting Minutes ! , ''\ I I \~ Monday, July 14, 2008 7:30 PM Council Chambers Resolution #125/08 Moved by Councillor McLean Seconded by Councillor O'Connell 1. That CORR. 59-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to a pilot program for clear plastic bags for garbage collection, with one route in the City of Pickering commencing in January 2009, be received for information; and 2. That the City Clerk advise the Region of Durham, Works Department of the City's desire to have the pilot project conducted in Ward 3 of the City of Pickering. CARRIED 12. CORR. 60-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L1N 6A3 Resolution #126/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 60-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to a status report regarding the planned new median on BroCK Road, south of Highway 401, be received for information. CARRIED 13. CORR.61-08 JIM BRADLEY, MINISTER MINISTRY OF TRANSPORTATION Ferguson Block, 3rd Floor 77 Wellesley Street West T monto, ON M7 A 1 Z8 Resolution #127/08 10 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers '1 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 61-08 from Jim Bradley, Minister, Ministry of Transportation advising of the electronic transfer of funds to the City of Pickering for the purpose of funding municipal road and bridge capital investment needs, be received for information. CARRIED 14. CORR. 62-08 KATHY STRANKS TORONTO AND REGION CONSERVATION AUTHORITY 5 Shoreham Drive Downsview, ON M3N 1 S4 Resolution #128/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 62-08 from Kathy Stranks, Toronto and Region ConseNation Authority advising that at a meeting held on June 2th 2008, a resolution was passed with respect to Environmental Commissioner of Ontario 2006/2007 Report which relates to the way planning is undertaken in Ontario to address environmental impacts related to projected growth, be received for information. CARRIED 15. CORR. 63-08 RESIDENTS OF PICKERING LEASH FREE AREAS Resolution #129/08 Moved by Councillor Dickerson Seconded by Councillor Uttley That CORR. 63-08 received from the following Pickering residents with respect to Report CS 32-08 of the Director, Corporate SeNices & Treasurer regarding 11 Council Meeting Minutes 2 Monday, July 14, 2008 7:30 PM Council Chambers leash free areas within the City of Pickering; Jacqueline Lappin, Nicole Scarlett, Leo Jaciw-Zurakowsky and Jaleh Liaghati, be received for information. CARRIED 16. CORR. 64-08 AL CORMIER COR AL SERVICES Suite 309, 15-6400 Millcreek Drive Mississauqa. ON L5N 3E7 Resolution #130/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 64-08 from AI Cormier, Cor AI Services, seeking written support for the planned operation of double deck buses on any of the current and planned bus routes suitable for this operation in the City of Pickering, be endorsed. CARRIED 17. CORR. 65-08 LYNN JOHNSTON, PRESIDENT CANADIAN SOCIETY FOR TRAINING AND DEVELOPMENT 720 Spadina Ave., Suite 315 Toronto, ON M5S 2T9 Resolution #131/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 65-08 from Lynn Johnstone, President, Canadian Society for Training and Development, requesting that the City of Pickering proclaim September 22 - 26,2008 as "Learn @ Work Week" be proclaimed. CARRIED 12 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 3 (V) COMMITTEE REPORTS a) REPORT PO 2008-06 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 04-08 Sidewalk Installation on Wharf Street, West of Liverpool Road City of Pickerinq COUNCIL DECISION 1. That Report PO 04-08 of the Director, Planning & Development, regarding sidewalk installation on Wharf Street, west of Liverpool Road, be received; 2. That Council authorize the construction of a sidewalk on the north side of Wharf Street; 3. That this project be funded through Account 5321-Development Projects (Development Charge Funded) (Project 07-5321-001-12 Roads), as provided in the Council Approved 2007 Capital Budget; and 4. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Planning & Development, Report PO 19-08 Thickson Developments Ltd. Plan of Subdivision 40M-1703 Thickson Developments Ltd. Plan of Subdivision 40M-1704 884396 Ontario Inc. Plan of Subdivision 40M-171 0 Thickson Developments Ltd. Plan of Subdivision 40M-1711 Final Assumption of Plans of Subdivision COUNCIL DECISION 13 Council Meeting Minutes Monday, July 14, 2008 7:30 PM 4 Council Chambers 1. That Report PO 19-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1703, 40M-1704, 40M-1710 and 40M-1711 be received; 2. That the highways being Aspen Road and Pebble Court within Plans 40M- 1703, 40M-1710 and 40M-1711 be assumed for public use; . 3. That the services required by the Subdivision Agreements relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 8, Plan 40M-1703, Blocks 8 and 9, Plan 40M-1704, Blocks 9 and 12, Plan 40M-1710 and Block 16, Plan 40M- 1711 ; 4. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, save and except from Block 9, Plan 40M-1710, be released and removed from title; and 5. That Council enact a By-law to dedicate Block 6, Plan 40M-1703, Block 11, Plan 40M-1710 and Blocks 14 and 15, Plan 40M-1711 as public highways. 3. Director, Planning & Development, Report PO 22-08 Rockwood Drive Extension -Road Dedication and NaminQ By-laws COUNCIL DECISION 1. That Report PO 22-08 of the Director, Planning & Development regarding the naming and dedication, as public highway, of certain lands lying within Pickering be received; 2. That By-laws be enacted to: a) dedicate and name certain parts of Lots 3 and4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41,44,46,48, 50, 54, 57, 58, 62,70,71,74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as Rockwood Drive in accordance with Land Division Application LD 109/07 (the "subject lands"); and 14 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers l '_! b) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37,39,59,60,61,67 and 68, Plan 40R-25121 as Rockwood Drive in accordance with Land Division. Applications LD 040-041/08 and LD 056-058/08 (the "reserves"). 4. Director, Planning & Development, Report PO 23-08 Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Public Infrastructure Renewal. Sprinq 2008 COUNCIL DECISION 1. That Report PO 23-08 of the Director, Planning & Development, regarding the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, released Spring 2008, by the Ministry of Public Infrastructure Renewal, be received; 2. That the comments contained in Report PO 23-08 on the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, be endorsed, and that the Minister of Public Infrastructure Renewal be requested to: a) finalize the size and location of the Pickering Downtown Urban Growth Centre as set out in the Technical Paper; b) revise the method of calculating the density in Pickering's Urban Growth Centre to allow exclusion of the controlled access freeway and railway corridor; and c) revise the profile for Pickering's Urban Growth Centre to more accurately reflect its current mix of uses, and location, as set out in Section 2.4 of this Report; 3. That the Ministers of Public Infrastructure Renewal, and Municipal Affairs and Housing be requested to identify a predictable funding program to provide needed infrastructure and related municipal facilities to foster the growth of Urban Growth Centres, including Downtown Pickering; and 4. Further, that a copy of Report PO 23-08 be forwarded to the Region of Durham and the Ministers of Public Infrastructure Renewal and Municipal Affairs and Housing. 15 Council Meeting Minutes 6 Monday, July 14, 2008 7:30 PM Council Chambers 5. Director, Planning & Development, Report PO 24-08 White Paper 1 - Vision, Goals and Objectives, May 2008 White Paper 2 - Preliminary Directions and Concepts, May 2008 Metrolinx COUNCIL DECISION That Report PO 24-08 of the Director, Planning & Development regarding the draft White Papers 1 & 2, dated May 2008, prepared by Metrolinx, be received for information. 6. Memorandum from the City Solicitor to the Chief Administrative Officer dated May 22, 2008 with respect to the recommended City position respecting OMB Appeal of Altridge Properties Inc., Draft Plan subdivision SP-2005-03 and Zoninq By-law Amendment A 34/05 COUNCIL DECISION That the recommendation as contained in the Confidential minutes of the Planning & Development Committee held on June 2,2008 be adopted. Resolution #132/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Planning and Development Committee PD 2008-06, dated June 2, 2008, be adopted. CARRIED b) REPORT EC 2008-05 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 30-08 Audit Matters - Update COUNCIL DECISION That the recommendation as contained in Confidential Report CS 30-08 of the Director, Corporate Services & Treasurer, be adopted. 16 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers '7 2. Director, Corporate Services & Treasurer, Report CS 27-08 2007 Year End Audit COUNCIL DECISION 1. That Report CS 27-08 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2007 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. 3. Director, Corporate Services & Treasurer, Report CS 20-08 Hiring of Consultant to Implement Public Sector Accounting Board (PSAB) 3150 Reportinq Requirements COUNCIL DECISION 1. That Report CS 20-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to engage the firm of TCA Consulting Limited to assist the municipality in implementing the reporting requirements of Public Sector Accounting Board (PSAB) 3150 as provided in the 2008 Current Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 24-08 2007 Pre-Audit Balances of Reserves and Reserve Funds COUNCIL DECISION That Report CS 24-08 of the Director, Corporate Services & Treasurer be received for information. 17 Council Meeting Minutes 8 Monday, July 14, 2008 7:30 PM Council Chambers 5. Director, Corporate Services & Treasurer, Report CS 26-08 Investment Portfolio Activity for the Year Ended December 31. 2007 COUNCIL DECISION That Report CS 26-08 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 28-08 Development Charges - Annuallndexinq COUNCIL DECISION 1. That Report CS 28-08 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2008 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 7.2 percent being the annual increase in the Construction Price Statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2008; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 29-08 2008/2009 Property and Liability Insurance Renewal COUNCIL DECISION 1. That Report CS 29-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2008, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2008 to June 30, 2009 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan 18 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers o ./ Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate SeNices & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate SeNices & Treasurer, Report CS 31-08 2008 Assessment Appeals COUNCIL DECISION 1. That Report CS 31-08 of the Director, Corporate SeNices & Treasurer regarding 2008 assessment appeals update be received; 2. That Council approve the filing of the assessment appeals by Municipal Tax Equity for 2008 for the following roll numbers: 18-01-020-016-146-00,18-01- 030-020-189-35,18-01-030-020-189-90 and 18-01-030-020-202-00; 3. That the attached By-law providing for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate SeNices & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10. Director, Operations & Emergency SeNices, Report OES 18-08 Single Sourcing the Purchase of a Vehicle Exhaust Extractor System Apparatus COUNCIL DECISION 19 Council Meeting Minutes )0 Monday, July 14,2008 7:30 PM Council Chambers 1. That Report OES 18-08 of the Director, Operations & Emergency Services regarding single sourcing the acquisition of a vehicle exhaust extractor system be received; 2. That the use of the single sourcing process for the procurement of a fixed mounted vehicle exhaust extraction system for Fire Station #6 (Finch Ave.) City of Pickering Fire Services be approved and that Nederman Canada being the sole provider for this specific system be identified as the single source provider of the unit; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Resolution #133/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Executive Committee EC 2008-05, dated June 9, 2008, be adopted, save and except Item 9. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 32-08 Leash Free Area Within the City of PickerinQ A brief discussion ensued on this matter. Resolution #134/08 Moved by Councillor Pickles Seconded by Councillor Johnson That Report CS 32-08 of the Director, Corporate Services & Treasurer and Director, Operations & Emergency Services, be referred back to staff for review into further potential leash free areas. CARRIED ON A RECORDED VOTE 20 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers ) '1 YES NO Councillor Dickerson Councillor Johnson Councillor Pickles Mayor Ryan Councillor Littley Councillor McLean Councillor O'Connell c) JOINT REPORT JT 2008-01 OF THE PLANNING & DEVELOPMENT COMMITTEE AND EXECUTIVE COMMITTEE 1. Director, Planning & Development, Report PO 21-08 Landford Dixie South Ltd. Plan of Subdivision 40M-1706 Cougs Investments Ltd. Plan of Subdivision 40M-1713 Garthwood Homes Ltd. Plan of Subdivision 40M-1719 Garthwood Homes Ltd. Plan of Subdivision 40M-1727 Keleck Investments (Pickering) Incorporated Plan of Subdivision 40M-1728 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 21-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1"706, 40M-1"713, 40M-1719, 40M-1727 and 40M-1728 be received; 2. That the highway being Windgrove Square within Plan 40M-1706 be assumed for public use; 3. That the highway being Amberwood Crescent within Plan 40M-1713 be assumed for public use; 21 Council Meeting Minutes Monday, July 14, 2008 7:30 PM ) 2 Council Chambers 4. That the highway being Pine Grove Avenue within Plan 40M-1719 be assumed for public use; 5. That the highways being Meldron Drive and Sandhurst Crescent within Plans 40M-1727 and 40M-1728 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 46, Plan 40M-1706 and Block 18, Plan 40M-1728; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, be released and removed from title; and 8. That Council enact a By-law to dedicate Block 45, Plan 40M-1706 as public highway. 3. Director, Planning & Development, Report PO 27-08 Duffin Heights Neighbourhood -Durham Reqional Official Plan Amendment, File: OPA 2007-006 COUNCIL DECISION 1. That Report PO 27-08 of the Director, Planning & Development, regarding an application to amend the Durham Regional Official Plan, File: OPA 2007-006 be received; 2. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2007-006, submitted by the Duffin Heights Landowners Group to: a) delete the future east-west Type C arterial road connection from Church Street in the Town of Ajax (extension of Williamson Drive) to the CP rail line in Duffin Heights; b) delete the remnant portion of Old Taunton Road as a Type C arterial road designation from Taunton Road to the future east-west Type C arterial road; and 22 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers. ., -7 / .) c) realign the possible extension of Valley Farm Road, a Type C arterial road, north of the Third Concession Road including crossing the Ganatsekiagon Creek easterly to connect to Brock Road; and 3. Further, that a copy of Report PO 27-08 be forwarded to the Region of Durham, Town of Ajax, Toronto and Region Conservation Authority and Sernas Associates (representing the Duffin Heights Landowners Group) for information. 4. Director, Planning & Development, Report PO 29-08 Downtown Pickering Program - Continuation of Urban DesiQn ConsultinQ Services COUNCIL DECISION 1. That Report PO 29-08 of the Director, Planning & Development respecting urban design consulting services for the Downtown Pickering program be received; 2. That the Director, Planning & Development be authorized to continue with the engagement of Young + Wright IIBI Group Architects to act as the City's urban design consultant on the Downtown Pickering program to an upset limit of $70,000 using professional and consultative services funds approved by Council in the 2008 Department budget; and 3. That the appropriate City officials be authorized to take the necessary action to give effect hereto. 5. Director, Operations & Emergency Services, Report OES 22-08 Supply & Delivery of 4-Ton Dump Truck - 0-32-2008 COUNCIL DECISION 1. That Report OES 22-08 of the Director, Operations & Emergency Services regarding the supply and delivery of a 4-Ton Dump Truck be received; 2. That Ouotation No. 0-32-2008, as submitted by Scarborough Truck Center Inc. for the supply and delivery of a 4-Ton Dump Truck with Snow Plow and Wing, and Electronic Salt Metering, in the amount of $158,809.00 (PST, GST and license extra) be accepted; 23 Cil1J 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM } 4 Council Chambers 3. The total gross purchase cost of $179,454.17 and a net purchase cost of $171,513.72 as outlined in Report OES 22-08 of the Director, Operations & Emergency Services, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) that debt financing through the R~gional Municipality of Durham in the amount of $171,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $513.72 plus financing costs be financed from current funds; and b) that financing and repayment charges in the amount of approximately $39,500 be included in the annual current budget for the City of Pickering commencing in 2009 and continuing thereafter until the loan is repaid; and c) that the Director, Corporate Services and Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; and d) that the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and e) staff at the City of Pickering be given the authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 34-08 Section 357/358 of the Municipal Act - Adjustment to Taxes COUNCIL DECISION 1. That Report CS 34-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 24 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers ):) Resolution #135/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Joint Planning & Development and Executive Committee JT 2008-01, dated July 7,2008, be adopted, save and except Item 2. CARRIED 2. Director, Planning & Development, Report PO 25-08 Zoning By-law Amendment Application A 9/08 Fairport Inc. 692,700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of Pickerinq A question and answer period ensued. Resolution #136/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That Report PO 25-08 of the Director, Planning & Development, be referred back to staff. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell 25 Council Meeting Minutes ) / / t; Monday, July 14,2008 7:30 PM Council Chambers (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Chief Administrative Officer and Chief Executive Officer, Pickering Public Library Report CAO 05-08 Repairs to Greenwood Branch Library Resolution #137/08 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CAO 05-08 of the Chief Administrative Officer and Chief Executive Officer, Pickering Public Library, regarding the repairs to Greenwood Library be received; 2. That Council approve the expenditure of approximately $50,000 from the Library Capital Budget contingency for repairs to the Greenwood Branch Library in accordance with Resolution #78/08; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 2. Director, Planning & Development, Report PO 26-08 Pickering Official Plan Review -Hiring of Consultant to Complete the "Provincial Policy/Bill 51 Implementation" Amendment Resolution #138/08 Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report PO 26-08 of the Director, Planning & Development, respecting consulting services for the Pickering Official Plan Review, be received; 2. That the Director, Planning & Development be authorized to engage the firm of Sorensen Gravely Lowes Planning Associates Inc. to complete the second part of the amendment to the Pickering Official Plan implementing Provincial Policy and Bill 51 (which enables the use of sustainability measures and use of architectural controls), to an upset limit of $35,000, using professional and 26 Council Meeting Minutes Monday, July 14, 2008 7:30 PM . Council Chambers 'I '7 -' / consultative services funds approved by Council in the 2008 Department budget for the Pickering Official Plan Review; and 3. Further, that the appropriate officials in the City of Pickering be authorized to take the necessary action to give effect hereto. CARRI ED 3. Director, Planning & Development, Report PO 31-08 Planning for Employment in the Greater Golden Horseshoe Background Paper, May 2008 Prepared bv the Ministry of Public Infrastructure Renewal Resolution #139/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PO 31-08 of the Director, Planning & Development, regarding the Planning for Employment in the Greater Golden Horseshoe Background Paper, dated May 2008, EBR Registry Number: PF010-3142, be received; 2. That the Ontario Growth Secretariat, Ministry of Energy and Infrastructure be advised that Pickering Council generally supports the Proposed Strategies in the Planning for Employment in the Greater Golden Horseshoe Background Paper, and also recommends that: a) the Province identify and market significant employment clusters throughout Ontario, including the existing Energy Cluster in Durham Region, as anchored by the City of Pickering, and focus investment and job creation strategies within those identified clusters to expand Ontario's economy while remaining competitive globally; the Province identify provincially strategic and significant areas for employment growth and land protection in Ontario, including the Highway 407 corridor and Downtown Pickering, and focus infrastructure improvements, public sector investments and land protection strategies to these areas to encourage desired employment investment and growth; the Province establish and release a comprehensive package of fiscal and regulatory tools to encourage desirable employment investment; b) c) 27 Council Meeting Minutes ) ," / (<) Monday, July 14,2008 7:30 PM Council Chambers d) the Province require all its Ministries and Crown agencies to align investment, growth and development decisions with the Provincial Growth Plan; and the Province consider the comments provided on the Proposed Strategies in the Background Paper as set out in Appendix I to Report PO 31-08; and e) 3. Further, that the City Clerk forward a copy of Report PO 31-08 to the Ontario Growth Secretariat of the Ministry of Energy and Infrastructure, and the Region of Durham. CARRIED 4. Director, Planning & Development, Report PD 32-08 Region of Durham's Growth Plan Implementation Study: Growing Durham - Phases 3 & 4 -Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, prepared by Urban Strategies Inc. et ai, dated June 13, 2008, as revised to show Reqional Planninq Directions Detailed discussion ensued on this matter. Resolution #140108 Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report PO 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13, 2008, presenting the outcomes of Phases 3 & 4 of the' Region of Durham's Growth Plan Implementation Study be received; 2. That the comments contained in Report PO 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be requested to: a) support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PD 32-08 with the following further refinements: 28 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers ") ("'\ " >,..< , ./ . increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to a minimum 600 metres, and where appropriate, increase the depth on selected blocks up to 1,000 metres; . support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the future potential airport site; and, . expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; b) in updating the population and employment tables for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ratio of no less than one job for each three new residents as is applied across the rest of the Region, as further clarified in Section 2.6 to Report PD 32-08; c) in detailing the policies for the Recommended Preferred Growth Scenario, . establish strong phasing policies respecting the timing and process for local municipalities to bring new "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; . establish new policies prohibiting large format retailing within future Employment Areas; e establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and 29 Council Meeting Minutes ~ 'i '! 1__. Monday, July 14,2008 7:30 PM Council Chambers . better clarify the different characteristics of Transit Villages, Urban Nodes, Future Centres and Waterfront Villages; d) with respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan conformity amendment, the long term intended use for these lands as future Employment Areas; e) support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; f) obtain from Urban Strategies Inc. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; 3. Further, that a copy of Report PD 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation. CARRIED AS AMENDED (SEE FOllOWING MOTIONS) Resolution # 141 /08 Moved by Councillor Pickles Seconded by Councillor Johnson That the main motion be amended by adding the following as Item 2 g): g) Support the production of a financial impact study of the Preferred Growth scenano; CARRIED Resolution #142/08 30 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers . " 1 :) Moved by Councillor Pickles Seconded by Councillor Littley That the main motion be amended by adding the following as Item 2 h): h) Support the updating of the watershed plans with the Toronto Region Conservation Area as appropriate. CARRIED Resolution #143/08 Moved by Councillor Pickles Seconded by Councillor O'Connell That the main motion be amended by adding the following as Item 2 i): i) That the City of Pickering request the Regional Municipality of Durham to hold a public open house in Pickering prior to the next phase of the study: CARRIED Resolution #144/08 Moved by Councillor Johnson Seconded by Councillor McLean That the main motion be amended by deleting 2a) bullet 1 and replacing it with the following: . Increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to 1,000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401. CARRIED 31 Council Meeting Minutes "/2 <, '.__f Monday, July 14,2008 7:30 PM Council Chambers Resolution #145/08 Moved by Councillor Littley Seconded by Councillor O'Connell That the main motion be amended by deferring Item 2a) in order to defer the decision to support the land use structure. MOTION DEFEATED . YES NO Councillor Littley Councillor O'Connell Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan Resolution #146/08 Moved by Councillor Littley Seconded by Councillor Pickles That Item f) of the main motion be amended by adding the following as Item 2 j): Establish policies within the study that are eco-based urban planning standards and consider environmental and prime agricultural land policies and evaluation in accordance with the Places to Grow Act and the Provincial Policy Statement. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Littley Councillor O'Connell Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRIED ON A RECORDED VOTE. 32 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers -; '3 " ) '- YES NO Councillor Dickerson Councillor Johnson Councillor Mclean Councillor Pickles Mayor Ryan Councillor Littley Councillor O'Connell 5. Director, Operations & Emergency Services, Report OES 17-08 Supply & Delivery of Three (3) One Ton Dump Trucks Confirmation of Actions Under Council Resolution #108/08 Resolution #147/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES-17-08 of the Director, Operations & Emergency Services regarding the supply and delivery of three (3) one ton dump trucks be received; 2. That Quotation No. Q-27-2008, as submitted by Formula Ford Sales for the supply and delivery of three (3) one ton dump trucks in the amount of $146,139.51 (PST and GST included) be accepted; 3. The total gross purchase cost of $146,139.51 and net purchase cost of $139,673.16 as outlined in Report OES 17-08 of the Director, Operations & Emergency Services, be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through revenue paid from property taxes as identified in the 2008 Capital budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 33 Council Meeting Minutes J 1 ,j..., /~ .,.1 ~. Monday, July 14,2008 7:30 PM Council Chambers 6. Director, Operations & Emergency Services, Report OES 19-08 Tender T-4-2008 -Tender for City Road Reconstruction and Storm Sewer Works -Region Water and Sanitary Sewer Works -Sheppard Avenue (Altona Road to Rosebank Road) Resolution #148/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES-19-08 regarding the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road) be received; 2. That Tender T-4-2008 submitted by Dagmar Construction Inc. for the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works at a cost of $2,491 ,737.69 (GST included) be accepted; 3. That the total gross project cost of $2,684,937 (GST included) including the tender amount, the Region of Durham's portion and other associated costs and the total net project cost of $2,557,083 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $1,295,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $279,000 be funded from the Development Charges Reserve Fund; c) that the sum of $100,000 be funded from the Provincial Budget Grant; d) that the sum of $882,467 be funded by the Regional Municipality of Durham; e) that the balance of $616 be funded from the 2008 Current Budget; 34 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers "} r- .) J f) that the annual repayment charges in the amount of approximately $167,710 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 7. Director, Operations & Emergency Services, Report OES 20-08 Emergency Roof Replacement -Pickerinq Recreation Complex (Skyliqht Area) Resolution #149/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 20-08 regarding emergency roof replacement at the Pickering Recreation Complex (Skylight Area) be received; 2. That the quotation submitted by Provincial Industrial Roofing and Sheet Metal Co. Ltd to provide this roof replacement work at the Pickering Recreation Complex be accepted; 3. That the total gross project cost of $60,834 and a net project cost of $57,938 be approved; 35 Cil1J 0# Council Meeting Minutes Monday, July 14,2008 7:30 PM ,; 6 Council Chambers 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional roofing replacement costs at the Pickering Recreation Complex: a) The total cost of $57,938 to be funded from the Federal Gas Tax funds; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 8. Director, Operations & Emergency Services, Report OES 23-08 Tender No. T-12-2008 Bay Ridqes Kinsmen Park Artificial Turf Field Resolution #150/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 23-08 regarding the Artificial Turf Field at Bay Ridges Kinsmen Park be received; 2. That Tender T-12-2008 submitted by Rutherford Contracting Ltd. for the Artificial Turf Field at Bay Ridges Kinsmen Park in the amount of $625,047 (GST included) be accepted; 3. That the total gross project cost of $734,772 and a net project cost of $699,783, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $499,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 5 years, at a rate to be determined; 36 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers ;: 7 J I b) The sum of $200,000 to be funded by a financial contribution from the Pickering Soccer Club; c) The balance amount of $783 to be funded from the 2008 Current Budget; d) The annual repayment charges in the amount of approximately $113,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 9. Director, Operations & Emergency Services, Report OES 24-08 Tender No. T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios Resolution #151/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 24-08 regarding the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios be received; 2. That Tender T-2-2008 submitted by BWK Construction Company Limited for the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the amount of $3,321,150 (GST included) be accepted; 37 Council Meeting Minutes Z K .J ,-/ Monday, July 14, 2008 . 7:30 PM Council Chambers 3. That the total gross project cost of $4,200,998 and a net project cost of $4,000,950, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $2,000,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; b) The sum of $1,000,000 to be funded by the Municipal Infrastructure Investment Initiative Grant; c) The sum of up to $800,000 to be funded by the Federal Gas Tax; d) The sum of $200,000 to be funded by a financial contribution from the Pickering Squash Club; e) The balance amount of $950 to be funded from the 2008 Current Budget; f) The annual repayment charges in the amount of approximately $199,250 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 38 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 7 q' . , ) .' (VII) NOTICE OF MOTION 1. AUDIT COMMITTEES Resolution #152/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson WHEREAS Audit committees are an essential component of the structures and processes of good corporate governance; and WHEREAS Audit committees help the board of directors fulfill its responsibility to the public, as the shareholder. Audit committees assist boards of directors to oversee and objectively assess the performance of the corporation, its management, and its auditors; and WHEREAS The audit committee, on behalf of the board of directors, holds management accountable for the corporation's standards of behaviour, its financial reporting, and its business systems and practices. The audit committee demands that the auditors conduct independent and objective assessments of management's performance in these areas. Often, audit committees also act as a check and balance in the relationship between management and the auditors. In addition, the audit committee is responsible for reporting to the board of directors on the committee's activities, findings, conclusions, and recommendations related to the responsibilities assigned to it by the board; and WHEREAS The City of Pickering is committed to demonstrating a strong commitment to ethical and lawful behaviour. Through their actions and words, senior management and the board of directors are responsible for creating an environment of integrity; and WHEREAS as the Board of Directors for the Corporation of the City of Pickering, Council has an obligation to ensure accountability and transparency to members of the public. Audit committees are in a good position to assist their boards of directors to obtain assurances that management is operating the corporation in an ethical manner; and Now therefore the Council for the City of Pickering reinstate the audit committee with the role of oversight to the audit affairs of the city of Pickering and further to ensure transparency through direct reporting of the external auditor through the Chair of the audit committee on matters of the external audit 39 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers " (i i.fu And further to ensure an arms length relationship between the external auditor and the administration to which the audit is reviewing And that the members as appointed for the term commencing December 2006 convene an audit committee meeting and report back to council on its terms of reference and workplan no later than December 2008 And further the Audit Committee arranges to meet with the external auditors in order to review their interim audit review for the period of January 2008 to June 2008. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan 2. AMENDING ZONING BY-LAW 6778/07 - BROOKDALE CENTRE INC. Resolution #153/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell WHEREAS the Planning & Development Committee on June 4, 2007 considered staff report PO 18-07 being a recommendation report on the second phase of rezoning application A 03/06 by Brookdale Centre Inc. and adopted three amendments to the staff recommendation that resulted in changes being required to the draft zoning by- law amendment and draft conditions of approval; and WHEREAS one of the amendments shifted the location of the proposed future north municipal road so that the future road dedication would be split equally (10 metres each) between Brookdale Centre Inc. and the abutting property to the north (Pentans Development Ltd.); and WHEREAS staff revised the draft amending zoning by-law to implement the Committee's amendments for Council's consideration and approval; and 40 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers ,~ 1 WHEREAS the revised draft zoning by-law schedules provided by staff and adopted by Council in By-law 6778/07 on June 18, 2007 did not reflect a sufficient northerly shift in the future road to implement the Committee's direction that only 10 metres of the future road be located on Brookdale Centre Inc. property, and in fact illustrated, in error, the full road entirely on Brookdale Centre Inc. property; and WHEREAS Brookdale Centre Inc. now intends to proceed with development adjacent to the south limit of future northerly road and has requested that the City of Pickering amend Zoning By-law 6778/07 schedules to accurately reflect the original City Council direction that the road dedication from Brookdale Centre Inc. be only 10 metres. NOW THEREFORE City Council directs staff to initiate an amendment to the by-law schedules of amending Zoning By-law 6778/08 to reflect the original City Council direction that the road dedication from the Brookdale Centre Inc. property be only 10 metres; and FURTHER, that Brookdale Centre Inc. and Pentans Developments Limited be sent a copy of this resolution. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan (VIII) BY-LAWS 6871/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By-law attached) 6872/08 Being a by-law to exempt Block 1, Plan 40M-2328, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) 6873/08 Being a by--Iaw to dedicate Part of Lot 22, Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-1 0267 as public highway (Rambleberry Avenue) (By-law attached) 41 Council Meeting Minutes Monday, July 14, 2008 7:30 PM ,~:. 2 Council Chambers 6874/08 Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41,44,46, 48, 50, 54, 57, 58,62, 70, 71, 74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as public highway (Rockwood Drive). [Refer to Planning page 24] 6875/08 Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37,39,59,60,61,67 and 68, Plan 40R-25121 as public highway (Rockwood Drive)[Refer to Planning page 25] 6876/08 Being a by.:law to authorize specific complaints to the Assessment Review Board [Refer to Executive pages 146-147] 6877/08 Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highways. [Refer to Planning page 18] 6878/08 Being a by-law to dedicate Block 45, Plan 40M-1706, Pickering as public highway (Dixie Road) [Refer to Planning Page (white) 74] 6880/08 Being a by-law to dedicate Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 as public highway (Fairport Road) [By-law attached] 6881/08 Being a by-law to authorize the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), in the City of Pickering and the issuance of debentures therefore in the amount of $1,295,000. (Refer to New and Unfinished Business pages 343 and 344 ) 6882/08 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $171,000 for the supply and delivery of a 4-Ton Dump Truck in the City of Pickering. (Refer to Joint Planning & Development and Executive Committee pages 129-130) 6883/08 Being a by-law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park in the City of Pickering and the issuance of debentures therefor in the amount of $499,OOO.(Refer to New and Unfinished Business pages 364 and 365) 6884/08 Being a by-law to authorize the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the City of Pickering and the issuance 42 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Cham bers /i .~ of debentures therefor in the amount of $2,000.000. (Refer to New and Unfinished Business pages 376 and 377) THIRD READING: Councillor Dickerson, seconded by Councillor McLean moved that By-law Numbers 6871/08 to 6877/08, be adopted, save and except By-law 6879/08 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 6879/08 Being a by-law to amend Restricted Area Zoning By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, Lot 9, Plan 917 and Part of Lots 8 & 9, Plan 65, in the City of Pickering (A 9/08)[Refer to Planning Pages (white) 81-85] [This by-law was withdrawn due to Report PO 25-08 being referred back to staff. ] (IX) OTHER BUSINESS a) Councillor McLean gave notice of his intention to bring a Notice of Motion forward regarding fundraising by Members of Council. b) Flavours bv the Bay Moved by Councillor Dickerson Seconded by Councillor Johnson That the rules of procedure be suspended in order to present a motion with respect to supporting an event by local business owners at the waterfront entitled Flavours by the Bay on August 23rd, 2008. . . CARRIED ON A 2/3 MAJORITY VOTE Resolution #154/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 43 Council Meeting Minutes 44 Monday, July 14, 2008 7:30 PM Council Chambers That the City of Pickering support the Flavours by the Bay event in the amount of $5,000.00. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Pickles Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan c) Councillor Pickles gave notice of his intention to bring a Notice of Motion forward regarding security and property protection at the Pickering GO Station. (X) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #155/08 Moved by Councillor Pickles Seconded by Councillor Littley That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with personal matters about an identifiable individual, including employees of the City. CARRIED 1. Appointments to the Pickering Museum Village Advisory Committee Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #156/08 Moved by Councillor O'Connell Seconded by Councillor McLean 44 --.... --- - Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers /1 r ,+ :; 1. That Rhonda Lawson and Suzanne Primrose be appointed to the Pickering Museum Village Committee for a term ended December 31, 2008; and 2. That the City Clerk advise the new members and the Pickering Museum Village Advisory Committee accordingly. CARRIED (XI) CONFIRMATION BY-LAW By-law Number # 6885/08 Councillor Dickerson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 14, 2008. (XI) ADJOURNMENT The meeting adjourned at 2:25 am. DATED this 14th day of July, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 45 Special Planning & Development Committee Meeting Minutes Monday, August 18, 2008 7:30 pm - Council Chambers ./16 '-\ Chair: Councillor O'Connell PRESENT: COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: Mayor Ryan Councillor Johnson ALSO PRESENT: T.J. Quinn N. Carroll L. Taylor R. Pym D. Shields - Chief Administrative Officer - Director, Planning & Development - Manager, Development Review - Principal Planner, Development Review -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1. Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of PickerinQ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by 1410967 Ontario Inc. for property municipally known as 1866 Liverpool Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 Special Planning & Development Committee Meeting Minutes Monday, August 18, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 7 Lynda Taylor, Manager, Development Review, gave an overview of zoning amendment application A 13/08. Kevin Tunney of Tunney Planning, the consultant for the applicant appeared before the Committee in support of the application. Rita Marks, 1875 Glendale Drive, appeared before the Committee to note her concerns regarding the application. She stated that she owned 3 residential properties in the area and wanted to make sure that there was adequate fencing around the property. She stated that her tenants were concerned with the parking of vehicles in the backyard and did not want car lights shining into their homes. She also noted that in the Spring for about a month, the area had a flooding problem in the backyards and wanted the City to make sure that the grading was completed to eliminate this problem. She stated that she was concerned that when the parking lot was paved all of the water would flow to her properties and the flooding problem would be worse. Bill Friedman, a representative for SR & R Bay Ridges appeared before the Committee and noted their concerns in regards to a Veterinary Clinic being in a residential area. He noted that their concerns were in respect to making sure the animals were safe with good fencing and also noted that a Veterinary Clinic would create additional sewage. Mr. Friedman stated that they were willing to meet with the applicant and discuss compensation issues at any time, as it related to the applicants existing clinic. . Judy Gallagher, 1182 Pebblestone Cresent, appeared before the Committee in support of the application. She noted that she felt this was an ideal location for a Veterinary Clinic. Doris Hopper Riede, 204 - 1210 Radom Street, appeared before the Committee in support of the application and stated that she would like to see the dispute between Millenium City Veterinary Clinic and SR & R Bay Ridges settled. Jeffery Snape, 1735 Walnut Lane, Unit 10, appeared before the Committee in support of the application. Mr. Snape stated he felt the property was large enough to handle this type of business. Mr. Snape noted that the drainage problems in the area needed to be looked at because usually in March there is a large ice problem in the area. Mr. Snape also noted that if the zoning in this area continued to be changed into a commercial area rather then residential, the City would have to take a serious look at the traffic problems in the area and address them. 2 Special Planning & Development Committee Meeting Minutes Monday, August 18, 2008 7:30 pm - Council Chambers i 0 lot C Chair: Councillor O'Connell 2. Zoning By-law Amendment Application A 15/08 City Initiated Application Zoning By-law Amendment Application A 14/08 1105 Kinqston Road, City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application initiated by the City of Pickering for property municipally known as 1105 Kingston Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner, Development Review, gave an overview of zoning amendment application A 15/08. David McKay of MHBC Planning, a representative for the applicant appeared before the Committee in support of the application. Adrian Trembling, a representative for Pentans Development Limited appeared before the Committee in opposition to the application. Mr. Trembling stated that his company had carefully followed the previous application and at no time were they informed the road had been moved and stated that they had spoke to the Planning Department and were assured the road would be on Brookdale property. He noted that if they had known the road had been moved they would have appealed the change. Mr. Tembling stated that they could see no reason why Building C could not be moved to accommodate the road system on Brookdale land. Mr. Tembling stated that this amendment would have serious implications to their land and requested that the by-law not be amended. Jeff Snape, 1735 Walnut Lane, Unit 10, appeared before the Committee and noted that there was already a traffic mess at the corner of Walnut Lane and Kingston Road and that this development would make it worse. (III) ADJOURNMENT The meeting adjourned at 9:00 pm. 3 Planning & Development Committee Meeting Minutes Tuesday, September 2,2008 7:30 pm - Council Chambers Chair: Councillor O'Connell " t..... /;- 7 PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson - arrived at 8:30 pm B. Littley J. O'Connell D. Pickles ABSENT: Councillor McLean ALSO PRESENT: T.J. Quinn - Chief Administrative Officer N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review C. Rose - Manager, Policy A. Yearwood - Planner I D. Shields -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1. Zoning By-law Amendment Application A 11/08 Grant Morris Associates Ltd. 1789,1795,1801 & 1805 Pine Grove Avenue 1790,1792,1794,1804,1806,1808 & 1810 Woodview Avenue (Part of Road Allowance between Lots 34 & 35, Concession 1 Parts 2,3,5-9,11-13,15,17,18,20,22,24,26-30,32, 33 & 35, 40R-25121), City of PickerinQ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Grant Morris Associates Ltd. for property municipally known as 1789, 1795, 1801 & 1805 Pine Grove Avenue and 1790, 1792, 1794, 1804, 1806, 1808 & 1810 Woodview Avenue. 1 ; II ~) U Planning & Development Committee Meeting Minutes Tuesday, September 2, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ashley Yearwood, Planner I, gave an overview of zoning amendment application A 11/08. Grant Morris, 397 Sheppard Avenue, the applicant appeared before the Committee in support of the application. Mr. Morris noted that he would be meeting with hydro soon to sign an agreement regarding street lighting. No members of the public in attendance at the public information meeting spoke in support or opposition to Application A 11/08. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning and Development, Report PD 28-08 Drektor Realty Corp. Plan of Subdivision 40M-1771 Bramalea Inc. Plan of Subdivision 40M-1810 Gossamer Hills Inc. Dixie Woods Estates Limited Plan of Subdivision 40M-1811 Finchrose Development Corporation Plan of Subdivision 40M-1819 Brancato Construction Co. Ltd. Plan of Subdivision 40M-1823 836930 Ontario Inc. Plan of Subdivision 40M-1832 Sopta, PredraglSopta, Jozo 956414 Ontario Limited Plan of Subdivision 40M-1836 2 Planning & Development Committee Meeting Minutes Tuesday, September 2, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 'OJ 'I Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PO 28-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1771, 40M-1810, 40M- 1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836 be received; 2. That the highways being Hadrian Court, Maple Hill Court, Conacher Crescent, Southcott Road, Canterbury Crescent and Abbott Crescent within Plan 40M-1771 be assumed for public use; 3. That the highways being Autumn Crescent, Pineview Lane, Foxwood Trail, White Cedar Drive, Silver Maple Drive and Stroud's Lane within Plan 40M- 1810 be assumed for public use; 4. That the highways being Gossamer Drive and Pine Glen Drive within Plan 40M-1811 be assumed for public use; 5. That the highway being Seguin Square within Plan 40M-1819 be assumed for public use; 6. That the highway being McLeod Crescent within Plan 40M-1823 be assumed for public use; 7. That the highways being White Cedar Drive and Silver Maple Drive within Plans 40M-1832 and 40M-1836 be assumed for public use; 8. That the services required by the Subdivision Agreements relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Lots 62, 113, Blocks 163,165,166,167,171,172 and 173, Plan 40M-1771; Lot 67, Blocks 166, 168, 174 to 177, 182 and 183, Plan 40M-1810; Blocks 69 and 70, Plan 40M-1811; Blocks 54 and 55, Plan 40M-1819 and Block 64, Plan 40M-1832; 3 (' :!. Planning & Development Committee Meeting Minutes Tuesday, September 2,2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 9. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, save and except from Lot 67 and Block 166, Plan 40M- 1810, be released and removed from title; 10. That Council enact a By-law to dedicate Blocks 169 and 170, Plan 40M- 1771 as public highways; and 11. That Council enact a By-law to dedicate Block 45, Plan 40M-1836 as public highway. CARRIED 2. Director, Planning and Development, Report PO 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaqement A detailed discussion ensued on this matter. RECOMMENDA TION Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PO 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program, provided as Appendix I, be endorsed; 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; 4. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is consistent with the terms and conditions set out in Section 2.2 of this Report; 4 Planning & Development Committee Meeting Minutes Tuesday, September 2, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell i_\ -Z ',,' ~) 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be authorized to the consulting firms listed below, following the execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. . Malone Given Parsons Ltd. . Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership · Sorensen Gravely Lowes Planning Associates Inc. . Walker Nott Dragicevic Associates Limited . Weston Consulting Group Inc., and . Young WrighUIBI Group 6. That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of Sustainability; the Director, Planning & Development; and the Manager, Policy; and 7. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas Group (on behalf of the Landowner Group). CARRIED LATER IN THE MEETING (See Following Motions) Moved by Councillor Pickles Seconded by Councillor Littley That the main motion of Councillors Pickles and Littley be amended by adding the following as Item #8: 8. That Council make the final decision on any matters regarding the Seaton Neighbourhood Planning Program and that City staff formally report to Council regularly for information, direction and endorsement as appropriate on the work of the Seaton Neighbourhood Planning Program as it progresses. 5 CiUI o~ )4 Planning & Development Committee Meeting Minutes Tuesday, September 2, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell CARRIED Moved by Councillor Pickles Seconded by Councillor Littley That Item #2 of the main motion be amended to read as follows: 2. That the draft Terms of Reference for the Seaton Neighbourhood Planning Program which requires appropriate opportunity for public engagement and consultation, be endorsed, as set out in Appendix I; CARRIED Moved by Mayor Ryan Seconded by Councillor Dickerson That Item #5 of the main motion be amended to read as follows: 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be advertised appropriately, authorized to the consulting firms listed below and any additional consulting firms wishing to submit a Request for Proposal, following the execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. . Malone Given Parsons Ltd. . Macaulay Shiomi Howson Ltd. . planningAlliance · Planning Partnership . Sorensen Gravely Lowes Planning Associates Inc. . Walker Nott Dragicevic Associates Limited . Weston Consulting Group Inc., and . Young Wright/IBI Group CARRIED Moved by Mayor Ryan Seconded by Councillor Dickerson That Item #2 of the main motion be amended to reflect the following: 6 Planning & Development Committee Meeting Minutes Tuesday, September 2,2008 7:30 pm - Council Chambers Chair: Councillor O'Connell c ,) '-.} Appendix I (Draft Terms of Reference for the Seaton Neighbourhood Planning Program), Appendix A (Detailed Requirements of Neighbourhood Plans), Section I (d) be deleted in its entirety and replaced with the following: 1 (d) identification of detailed community facility requirements including but not limited to municipal facilities, and such other facilities as elementary and secondary schools and places of worship; and CARRIED Moved by Mayor Ryan Seconded by Councillor Littley That Item #2 of the main motion be amended to reflect the following: Appendix I (Draft Terms of Reference for the Seaton Neighbourhood Planning Program), Section 1.8 (Consultant Selection), be amended by adding the following as the first paragraph of the section: The consulting team shall include in their proposal a section on Conflict of Interest. This section shall contain information respecting disclosure of possible conflict of interest, including any business, financial or other interest respecting the lands, owners/developers of the Seaton lands, or prospective owners/developers of the Seaton lands. CARRIED Moved by Councillor Dickerson Seconded by Mayor Ryan That Item #2 of the main motion be amended to reflect the following: Appendix I (Draft Terms of Reference for the Seaton Neighbourhood Planning Program), Appendix A (Detailed Requirements of Neighbourhood Plans), Section 5 be amended by adding the following as a new part (e): Requiring the commencement of the development of the employment lands along the Highway 407 corridor prior to the commencement of the residential neighbourhoods. CARRIED Moved by Councillor Dickerson 7 [C 6 .~) Planning & Development Committee Meeting Minutes Tuesday, September 2, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell Seconded by Councillor Pickles That Item #2 of the main motion be amended to reflect the following: Appendix I (Draft Terms of Reference for the Seaton Neighbourhood Planning Program), Appendix A (Detailed Requirements for Neighbourhood Plans), Section 3 (a) be deleted in its entirety and replaced with the following: 3(a) beginning with the first residential neighbourhood and employment lands along the 407 corridor, facilitating the early introduction of transit services, alternative transportation facilities and retail and service uses to accommodate residents' needs~ CARRIED The main motion of Councillor Pickles and Councillor Littley was then put to a vote and CARRIED AS AMENDED. (III) ADJOURNMENT The meeting adjourned at 9:00 pm. 8 Special Council Meeting Minutes Monday, September 8,2008 6:00 PM Council Chambers )7 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson A. Allison G. McGregor L. Taylor R. Taylor D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - Principal Planner, Policy - Manager, Development Review - Coordinator, City Development - City Clerk (I) CONFIDENTIAL MATTERS In Camera Meeting of Council In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act a Special in Camera meeting of Council was held prior to the regularly scheduled Executive Committee meeting. Resolution # 157/08 Moved by Councillor McLean Seconded by Councillor Pickles That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of a proposed or pending acquisition or disposition of land for City purposes and litigation or potential litigation, including matters before administrative tribunals, affecting the City. 1 Special Council Meeting Minutes '.- 8 ') Monday, September 8,2008 6:00 PM Council Chambers CARRIED 1. City-owned Lands in the Duffin Heiqhts Community a) Confidential Report CAO 06-08 from the Chief Administrative Officer Duffin Heights -Land Disposition and Acquisition Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 158/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendations as contained in Confidential Report CAO 06-08, be adopted. CARRIED b) Other Land Disposition Matters The Chief Administrative Officer provided a verbal update with respect to a possible acquisition of lands owned by the City of Toronto. 2. Former Brock North Landfill Property owned by the City of Toronto Verbal Update from the Chief Administrative Officer with respect to meetings to be held with the City of Toronto relating to the potential acquisition of the former Brock North site The Chief Administrative Officer provided a verbal update with respect to this matter. 3. Confidential Memorandum from the City Solicitor to the Chief Administrative Officer dated September 3, 2008 with respect to an Ontario Municipal Board appeal filed by GT A Industrial Properties against Council's decision to approve 2110843 Ontario Ltd.'s rezoning application for 1651 Quiqley Street to permit a banquet facility and a restaurant Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. 2 Special Council Meeting Minutes Monday, Septem ber 8, 2008 6:00 PM Council Chambers - ') :~ l1 ) - Resolution # 159/08 Moved by Councillor Dickerson Seconded by Councillor McLean That the recommendation as contained in the September 8, 2008 confidential minutes be adopted. CARRIED Resolution # 160/08 Moved by Councillor McLean Seconded by Councillor O'Connell That Council rise into open session of Council. CARRIED (II) CONFIRMATION BY-LAW By-law Number 6886/08 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its In Camera and Special Meeting of September 8, 2008. (III) ADJOURNMENT The meeting adjourned at 7:17 pm. DATED this 8th day of September, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 3 hD Executive Committee Meeting Minutes Monday, Septem ber 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma G. Paterson D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 22-08 APT A Wrap-up - Financial Implications RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CS 22-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer (Treasurer of APTA) to close the accounting books of APTA in the manner indicated in this report, or as may be satisfactory to the Treasurer and proceed with closing APTA's bank account once all final entries are settled; 1 Executive Committee Meeting Minutes Monday, September 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 61 3. That Council terminate the Merger Agreement dated August 8, 2001 between Pickering and Ajax with regard to Transit Services to officially dissolve APTA; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 23-08 APT A Wrap-up - City's Financial Implications RECOMMENDATION Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CS 23-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer to settle all financial matters between APTA and the City of Pickering in the manner indicated in this report, or as may be satisfactory to the Treasurer; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 35-08 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 35-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 2 ./ 2 !j Executive Committee Meeting Minutes Monday, Septem ber 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 4. Director, Corporate Services & Treasurer, Report CS 37-08 Implementation of Frenchman's Bay - West Shore Neiqhbourhood Watch RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That the letter from the Durham Regional Police Service dated July 7, 2008 endorsing the establishment of the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering be received; and, 2. That the Council of the Corporation of the City of Pickering hereby endorse the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 38-08 Municipal Performance Measurement Program - Provincially Mandated Public Reportinq of Performance Measures A question and answer period ensued. Discussion ensued with respect to the cost of operating costs for paved versus unpaved roads. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 38-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 39-08 2008 Final Tax Due Dates for Commercial, Industrial, and Multi-Residential Realty Tax Classes 3 Executive Committee Meeting Minutes Monday, September 8,2008 7:35 pm - Council Chambers Chair: Councillor Dickerson ....-,z '.I ,) RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report CS 39-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2008 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 15th, 2008; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 41-08 Cash Position Report as at June 30. 2008 General discussion ensued on this matter. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles That Report CS 41-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 4 64 Executive Committee Meeting Minutes Monday, September 8, 2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 8. Director, Operations & Emergency Services, Report OES 25-08 Tennis Court Roof Replacement - Pickering Recreation Complex -Tender No. T-15-08 RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Tender Report T-15-2008 regarding the Tennis Court Roof Replacement - Pickering Recreation Complex be received; 2. That Tender T-15-2008 submitted by Triumph Aluminum and Sheet Metal Inc., at a cost of $184,590.00 (GST and PST included) be accepted; 3. That the cost of providing a 25 year warranty as noted above, in the amount of $5,716.36 (GST included) be added to the contract; 4. That the total gross project cost of $215,505.36 (GST included) and a net project cost of $205,243.20 including the tender amount and other associated costs be approved; 5. That Council Authorize the Director, Corporate Services and Treasurer to finance the project as follows; a) the sum of $100,000.00, as provided for in the 2007 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; b) the additional sum of up to $105,000.00, as provided for in the 2008 approved Capital Budget to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; c) the balance amount of $243.20 to be funded from the 2008 Current Budget; d) the annual repayment charges in the amount of approximately $46,700.00 included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that his loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and 5 Executive Committee Meeting Minutes Monday, September 8,2008 7:35 pm - Council Chambers Chair: Councillor Dickerson 6 .5 would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED V) OTHER BUSINESS a) Councillor Johnson advised that he had accepted the nomination for the Conservative Party for the upcoming Federal election. He advised that he looked forward to this challenge and would issue a formal statement next week. (VI) ADJOURNMENT The meeting adjourned at 8:02 pm. 6 Cillf D~ PRESENTATIONS 1. Presentation of Heritage Plaque - Willson House Designation of 1505 Whitevale Road, under the Ontario Heritage Act Pamela Fuselli & Robert Newev 2. Presentation of 2008 Pawsitive Partners Awards To representatives of . Pet Valu · Millennium City Veterinary Hospital · Pet Smart · Ministry of Natural Resources . Durham Reqional Police 3. Presentation of Certificates Adopt-a-Park, Beechlawn Park Annette Mcintosh, Fairfield-Beechlawn Neighbourhood Association Village East Park Alvin Adams, Durham Educational Mentoring Program Bonita Park Raveena Rajasingham, Tamil Cultural and Academic Society of Durham 66 September 15, 2008 CiUJ o~ ;'-17 - I September 15, 2008 DELEGA liONS 1 . Regional Chair Roger Anderson Region of Durham Re: Annual Address to the City of Pickerinq 2. Rita and Rick Marks Director, Planning & Development Report PO 38-08 Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road Lot 22. Plan 492 3. Doris Hopper-Riede Director, Planning & Development Report PO 38-08 Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road Lot 22. Plan 492 4. Gordon Willson Director, Planning & Development Report PO 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaqement 5. Peter Rodrigues Director, Planning & Development Report PO 35-08 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaqement Cilq o~ 4. ;;8 September 15, 2008 CORRESPONDENCE Pages 1. CORR. 66-08 MAROL YN MORRISON OFFICE OF THE MAYOR TOWN OF CALEDON 6311 Old Church Road Caledon. ON L7C 1J6 Motion for Direction 71-75 Letter received from Marolyn Morrison, Mayor, Town of Caledon, seeking support from the City of Pickering with respect to a provincial public inquiry into the challenges facing municipalities from the implementation of provincial growth legislation. 2. CORR. 67-08 JOEL CARLETON TOWNSHIP OF HILLIARD R.R. 3, Box 8 Thornloe. ON POJ 1 SO Motion for Direction 76-77 Letter received from Joel Carleton, Township of Hilliard, requesting the City of Pickering endorse the Township of Hilliard's resolution with respect to the licensing of Zenn electric cars in the Province of Ontario. 3. CORR. 68-08 AFSAR NAQVI PAST PRESIDENT ROTARY CLUB OF PICKERING Box7 PickerinQ. ON L 1V 2R2 Motion for Direction 78 Letter received from Afsar Naqvi, Past President, Rotary Club of Pickering, expressing their thanks to the Mayor and Members of Council for their help with the Ribfest held at the Esplanade Park on June 6, 7, and 8th, 2008. Further, the Rotary Club of Pickering requests permission for the Ribfest to be held on June 5 - 7, 2009 at the Esplanade Park. CORR. 69-08 DANIEL MASKETT Motion for Direction 79-82 Letter received from Daniel Maskell, requesting support for the placement of banners in the City of Pickering to show support for our troops. Banners are $65.00 each and the City would be responsible for the installation. / 0 h ./ 9. 5. CORR. 70-08 ROBERT D. HOWE GOODMANS BARRISTERS & SOLICITORS 250 Yonge St., Suite 2400 Toronto, ON M5B 2M6 Receive for Information Refer Report PO 35-08 to the October 20, 2008 meeting of Council 83-84 Letter received from Robert D. Howe, Goodmans, Barristers & Solicitors with respect to deferring the matter of the Seaton Neighbourhood Planning Program Terms of Reference. [Refer to Chief Administrative Officer's memo sent under separate cover.] 6. 85-94 Refer to Executive Committee Director, Operations & Emergency Services to Report CORR. 71-08 RESIDENTS LETTERS FAIRPORT ROAD TRAFFIC CALMING Letters received from the following Pickering residents expressing their opposition to the proposed plan for traffic calming on Fairport Road: Barry Axford, P. Jorken, Glenda Magula; Steve Moore, Mark Sinclair, Maria Forchia, Li Lishingman, rose Sinclair. 7. 95-99 Refer to Executive Committee Director, Operations & Emergency Services to Report CORR. 72-08 CARON MURRAY 1864 Falconwood Way PickerinQ, ON L 1V 7C3 Letter received from Caron Murray and Eric Bell in support of the traffic calming proposal for Fairport Road, Pickering, 8. CORR. 73-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Receive for Information 100-105 Letter received from P.M. Madill, Regional Clerk, Region of Durham, providing copies of the Regional Tree By-law brochure, the "Good Forestry Practices Permit Application" and the "Clear Cutting Permit Application" forms. The Regional Tree By-law came into force and effect on July 1, 2008. CORR. 74-08 MARK HOLLAND MP - AJAX-PICKERING 92 Church St. S., Suite 106 Aiax, ON L 1 S 6B4 Receive for Information 106 Letter received from Mark Holland, MP for Ajax-Pickering, requesting support in restoring representation equity on Durham Regional Council. 10. CORR. 75-08 Motion to Declare KARYN KENNEDY 107-108 EXECUTIVE DIRECTOR BOOST CHILD ABUSE PREVENTION & INTERVENTION 890 Yonge St., 11th Floor Toronto, ON M4W 3P4 70 Letter received from Karyn Kennedy, Executive Director, Boost Child Abuse Prevention & Intervention requesting that the City of Pickering proclaim October, 2008 as "Child Abuse & Neglect Prevention Month" 11. CORR. 76-08 IVE BALlNS CROHN'S AND COLITIS FOUNDATION OF CANADA iba I ins@strateqicobiectives.com Motion to Declare 109 Letter received from Ive Balins, Strategic Objections, requesting that the City of Pickering proclaim November, 2008 as "Crohn's and Colitis Awareness Month". 12. CORR. 77-08 SID RYAN PRESIDENT, CUPE ONTARIO 305 Milner Ave., Suite 801 Scarborouqh, ON M1B 3V4 Motion to Declare 11 0-112 Letter received from Sid Ryan, President, CUPE Ontario, requesting that the City of Pickering proclaim October 22, 2008 as "Child Care Worker & Early Childhood Educator Appreciation Day". 13. CORR. 78-08 Motion to Declare SONNY ALLINSON 113 MANAGER, COMMUNICATIONS AND MARKETING CANADIAN KENNEL CLUB 200 Ronson Dr., Suite 400 Etobicoke, ON M9W 5Z9 Letter received from Sonny Allinson, Manager, Communications & Marketing, Canadian Kennel Club, requesting that the City of Pickering proclaim September 20- 27,2008 as "National Responsible Dog Ownership Week". 14. CORR. 79-08 DON HEAD CORRECTIONAL SERVICE CANADA Motion to Declare 114-115 Letter received from Don Head, Correctional Service Canada, requesting that the City of Pickering proclaim November 16-23, 2008 as "Restorative Justice Week 2008". ADDENDUM TO CORRESPONDENCE 15. CORR. 80-08 856 Pickering Kinsmen Air Cadet Squadron P.O. Box 345 Pickerinq, ON L 1V 2T6 Motion to Proclaim Letter received to request that the City of Pickering grant the 'Freedom of the City' to the 856 Pickering Kinsmen Air Cadet Squadron. Motion to proclaim 'Freedom of the City' is required, and upon approval, the official ceremony will be formally coordinated in accordance with military protocol. RB1 e l Kt2. (; !C, ' ( ;1' " '1 / ! TOWN OF CALEDON w- %0 -2008 Date: July 2, 2008 Moved by 4'JJi~ Seconded by: ,/ THAT Report LS-2008-035 regarding Actions Requested by Solmar Development Corporation be received; and TI-IA T Council advise Solmar Development Corporation that Council intends .. to continue with municipal business as usual, 01 to continue with the planning studies within the timeframes as previously authorized by Council, and e to continue to address planning issues through the processes authorized by the appropriate legislation, such as the Planning Act, the Places to Grow Act, etc,: and THAT Council encourage Solmar Development Corporation to participate in these planning processes to realize its development goals: and THAT Council authorize Mayor Morrison and the Town Clerk to communicate with Premier Dalton McGuinty and the Attorney General Chris Bentley .. to request that the Lieutenant Governor in Council appoint one or more persons to conduct a provincial public inquiry into the challenges facing municipalities from the implementation of provincial growth legislation, such as the Places to Grow Act and the Bill 51 amendments to the Planning Act, and . to advise the Premier and the Attorney General that such an inquiry is necessary to remove the innuendo and the confrontation in the current development processes and to restore and maintain public confidence in good government in Ontario and its municipalities. ".1 ~ -\/ \...-.._J RECORDED VOTE YES ABSENT Councillor Beffort v Councillor deBoer V Councillor Groves .-.,-_.~-_.- Councillor McClure V Mayor Mor"ison v Councillor Paterak V Councillor Payne V I CounCIllor Thompson '-"" ~ Councillor Whitehead V TOTAL "7 '1,.. ",......, ._-~-<:,-----",_.., MAYOO'~.~. r . / IV CARRIED i ,. LO~J i ,---', --......... \-Y\c:::L-~ C~i'-.\ .\-(:~~(_. ,t.)\ \'~c-i::.J--,\ (''''>v'~ , ....7 2 ; ,~ ., ~- ~ TOWN OF CALEDON OFFICE OF THE MAYOR [I(. A f.\'t'n 1!I4,\JWL)N fji'of(I<J~()'i TOWN HALL 6311 Old Church Road Caledon, ON L7C 1J6 www.caledon.ca 905.584.2272 x.415511.888.cAlEDON FAX 905.584.4325 . marolyn.morrison@caledon.ca 3 July 2008 Honourable Dalton McGuinty Premier of Ontario Queen's Park Main Legislative Building Room 281 Toronto ON M7 A 1A4 Honourable Chris Bentley Attorney General McMurtry-Scott Building 11 th Floor 720 Bay Street Toronto, ON M5G 2Kl Dear Sirs: The Corporation of the Town of Caledon has planned its future and approved development in compliance with provincial legislation. Now the municipality and its elected council are the subject of threats to personal safety and lawsuits. It is clear that the only way of getting to the bottom of these issues is a public inquiry. These threats are real. Mr. John Morrison, my husband, was threatened on one occasion and assaulted on another. The Ontario Provincial Police have provided me with a threat risk assessment as being high-risk. The OPP has made an arrest regarding the threat incident. The assault is under OPP investigation. As a result, both John and I are currently under security protection. Councillors are also fearful of their personal and family safety. The Ontario Provincial Police has recently provided a briefing on safety and personal awareness measures available to them. Now Solmar Corporation Inc., owned by Mr. Benny Marotta, has threatened to sue Councillors, the Town, Town staff and myself for $500 million. Regardless of the result, legal costs alone will be prohibitive for the Town. ...2 , , 'j~ i '.-..-' Premier McGuinty Page 2 of 4 The Town has an Official Plan that regulates new development. In addition, we have also requested a doubling of our population by 2031 under the Places to Grow Act as our contribution to the growth and prosperity of the GTA Ontario and Canada. We have followed all of the provincial rules. In developing our reports under the Places to Grow Act we undertook appropriate studies and public consultation. Then we made our decisions on population growth and development locations. Our public agreed with our decisions. Now we are under threat of a law suit should development decisions to be made by council, or decisions already made by council not agree with the expectations of some members, or of a particular member, of the development industry. The current environment of risks to personal safety and threats of legal action are indicative of the result of changes in provincial policy and legislation that now put municipalities and developers at odds. Developers previously had recourse to the OMB when council made decisions that developers did not, or could not accept. The Province changed the Planning Act, by Bill 51, and denied developers an established method of reversing municipal council. Should the municipal council refuse the request of a developer to initiate a boundary change, this decision is generally no longer reviewable by the Ontario Municipal Board. There is a new planning environment for developers today. Not all of the development industry is aware of the new rules or prepared to operate positively in this new arena. These developers are having recourse to counterproductive measures to attempt to reverse the decisions of councils already taken or to influence councils in decisions yet to be made. What is happening in Caledon today is likely to happen in all Places to Grow municipalities tomorroW, The Province needs to take action. ,..3 74 Premier McGuinty Page 3 of 4 Not only does the Province, the Town of Caledon and other municipal councils and municipalities need this issue addressed by way of a public inquiry but so does the development industry. Some developers understand the respective roles of municipal councils and of the development industry and act accordingly; their image and their positive efforts to grow communities should not be damaged by those who are not yet in tune with the requirements of the new provincial initiatives. Caledon and Ontario municipalities need a provincial public inquiry. The Public Inquiries Act presents the opportunity for such an inquiry. The Act provides that a public inquiry can be made concerning any matter connected with or affecting the good government of Ontario or the conduct of any part of its public business. The provincial government enacted legislation such as the Places to Grow Act (and similar legislation) requiring that municipalities bring their official plans and zoning by-laws into conformity with this legislation. The provincial government has mandated that Ontario and its municipalities be governed through this legislation, and that the public business, including the public business carried on by municipalities, take place through this legislation. The challenges arising from the implementation of this legislation are the proper subject for a provincial public inquiry. The public wants these issues arising from this legislation be fully explored. Caledon Council has responded to this public concern. At its meeting of 3 July 2008, it enacted Resolution W-360- 2008 authorizing the Mayor to communicate with Premier Dalton McGuinty and the Attorney General Chris Bentley e to request that the Lieutenant Governor in Council appoint one or more persons to conduct a provincial public inquiry into the challenges facing municipalities from the implementation of provincial growth legislation, such as the Places to Grow Act and the Bill 51 amendments to the Planning Act, and ...4 ~"l , / :) Premier McGuinty Page 4 of 4 fi) to advise the Premier and the Attorney General that such an inquiry is necessary to remove the innuendo and the confrontation in the current development processes and to restore and maintain public confidence in good government in Ontario and its municipalities. (A copy of the Resolution and the Council Agenda and the Agenda materials is enclosed with this correspondence). We are asking you, the Premier of Ontario, to respond to this concern by appointing a commission to conduct the provincial public inquiry. Thank you for your time and consideration. We look forward to hearing from you regarding this matter. Sincerely, c::i ~ . it~p/u~ Marolyn Morrison CC: Members of Council Sylvia Jones, MPP Dufferin-Caledon Emil Kolb, Chair of the Region of Peel Mayor Hazel McCallion, City of Mississauga Mayor Susan Fennell, City of Brampton Greater Toronto Countryside Mayors Alliance AMO Mr. John Tory, Leader of the Ontario PC Party Mr. Howard Hampton, Leader of the Ontario NOP Party Ene. tJ ...,.' ..~"j'" .:'~ fJ n i-i fY:::1 :1 .-j ..- II::l:-:::111.-il . '_~; tJ ..:i rlJ.LL.iHf'."U HI 'H..! t flUI"'-.l'iLU "'>.' I H'..{L Cl.!..,' r._I...:' TEL {10S) 56Y2593 nm CORPORATION OF TflE T()WNSHIP ()F Hll~LIARD R R. 3) Box 8 THORNLOE, ON POJ ISO t-,rnail: twphiUCIl!par(lllnkJll~t FAX; (7135) 5&3.8.'\03 ("" .') , I n (-,.> .n Ur-,,, ,\0' I'" .. ,) I I" / 6 JUl 2 9 2008 July 18, 200S, "!.;",i. .,.~ ;." Hon. Dalton McGllinry, Leadt:r of the Liberal Party Room 281, Legislative Building, TORONTO,ON IV17A lA4 COpy Dear Hon, McGuinty: Please find enclosed a copy of Resolution #2008-123, passed i.ll open meeting July 16th, 2008, oJ the Council of the Tow'nship ofHIHiard. The resolution is self-explanatory. Your conunents and positive action in this regard would be appreciated. Yours tndy, (-~ //;:J_I~------~ "~ }(-d~/~ l '------ i\1.r. Joel Carleton Clerk's Department. /jc Ene!. \:')(.0 c.e, - HOll. Jarnes Bradley, Minister of TransportatlOn , "', Hon. Ted McMeekin. Minister of Government and ConslUuerServJccs All members of the ProvIncial Legislature All municipalities in Ontario .....---.- fde FILE ....:~E APPR ACTI~~.~~<.", ~p;I ~~~Ccl~\~ \ r\""C.{:~ 0 l\ rcr \:), r e-ch 0' V\ ll{;L~/LtIUd tl'~.~.j " U :.::J :::1 r:1 ,.:1 0 ,.:i tJ ,.:i r-1J..L.L_.Lf.W:,.tj HI.'!!...! I nUi':,_I..~L.,_1 rH',_lC tJL/ UL T(JWNSHIP OF lllLLIARD lZesolution #.2QQ.~:__l":;;r~ . -::7' . ~~7,/d/~~ .Moved b :.-,..... --~..- "".. seCOnde(~by:4l~ Date :LyJx.J~,-2QQ1~ _'_"'_ '7 , WHEREAS "Zcm!" elec.tric cars are manufactured by a Toronto company based in Montreal: AND WHEREAS the Zeun car has bei~n being mClnuf~icturedtot apprQximMely ten years but. thus far, is only being sold in ihe United Stat~s; AND WHERl::AS these cars are designed thr urban driving with a maximum speed of 50 kph and can be fully charged .in six hours or partially charged (80%) in one and (me-half hours, with the cost of a full ch~rge being approximately $1.00: /d'-!D WHEREAS the cost of gasoline, the harm being caused to the envirotullem by gas and diesel powered vebicle';, and the inability of the Federal Government to meet the requirements of the Kyoto protocol makes the use of thC'~,,:; vehicle's a responsible and CO:-,i efficient means of travel; AND WHEREAS the lenn car is already allowed in many oftbe states in the U.S.A.; AND WHEREAS the Quebec Ministry of Transportation has introduced a provim:e-wide, three year pilot project that enable low speed vehicles in the Province of Quebec; NOW THEREFORE we, the Cou.n.eiI of the Township of Hilliard, petition the Province of Ontario to take the same position that Quebec has taken already and allow these vehicles to be licensed in Ontario; .4...1'\1) FURTHER THAT a copy ofthis resolution be forwarded to the Bon.. Dalton McGuinty, Premier; the Minister of Transportation Ontario; the Minister of Government and Consumer Services; and all members of the Provincial Legislature: AND FURTHER THAT copies ofthis resolution be forwarded to all nHUlicipalities in Ontario requesting their support. (;Cl.ll,~.:fior Fe> ~'~ -i I ~.-..~.J. : hereby certify ihis to be a true copy of ResolutionlByLaw .,. ~~~ ~:: l ~ '3 of the Council of the ~sniP of HiUialo. t...Cf{~? ~~'I"'.V' .' ..;. ...... <lOr, . : / ......--. '.- Glil;~C)n. MorgBn F.~.d1. [l(1!W !._~fr~rnMI~'::' Mat'neE< ij\'E2(~. e'an C8:f;\;,'-~Cf', r;vl"'ly'n Cf1fT.':!'J jj L~:IC';"~ ~~1~ ..........,...., .~~. L'A-"""'- . .-/ PO. Box 7, Pickering, Ontario L 1 V 2R2 Tel: 416.565.4160 www.rotary-pickering.org ! B (~C,f2P, bY July 14,2008 His Worship tvJayor Dave Ryan and The Council of the City of Pickering The City Hall 1 The Esplanade Pickering, ON. Ll V 6K7 Request for Ribfest at the Esplanade Park to be held on June 5, 6 and 7,2009 The I)...cta1~Y Clt:b of Pickering and the Rotary Club of i\jax v/ould like to express their sincere thanks and gratitude to Mayor Ryan and the Council of the City of Pickering for their enormous help for a very successful Ribfest held at the Esplanade Park on June 6, 7 and 8, 2008. The attendance of over 32,000 people of all ages, not only from Pickering and Ajax, but also from surrounding municipalities in tt.: Durham Region, was beyond the most optimistic estimate. It was the largest family oriented turnout of its kind anywhere in Pickering where some people discovered the existence of the Esplanade Park for the first time ever. There was excellent support from local businesses which helped open some very good sponsorship opportunities. The finger-licking ribs from the 6 professional ribbers from the U.S., beverages ~ both alcoholic and non-alcoholic, continuous live music which included jazz blues and country, carnival rides for children, etc. In other words, it was tons of fun for the whole family. Money raised, about $30,000 will be used to help local charities. The two Rotary Clubs wish to do the same, rather more and bigger, again next year. The plan is to draw over 35,000 people and get more sponsors. There will be about 7 ribbers, added features in live music, more carnival game for the children, etc. It will be an even bigger family event for the whole community. The Rotary Club of Pickering humbly requests the Mayor and the Council of the City of Pickering for their kind and gracious permission for the Ribfest to be held on June 5 (Friday), June 6 (Saturday) and June 7 (Sunday), in the year 2009, at the Esplanade Park in Pickering. We also humbly request that the dates be reserved for holding the Ribfest with a right of first refusal to the Rotary Club of Pickering. )- Thank you very much in advance for your kind consideration. -l::> . 'J " '\"'\. ,.,.:1 . +,tv~ ',/, ) {f., Yours truly, f~\ ,I. , \Hh (fv" 'I' \ . \) ,-+' , c:" ,n ' C. . DLcV\. ,~,~. n'\C~, ALsar Naqvi Past Prcsident Rotary Club of Pickering c/._._""'.... "\ _...--/ .<'..... ("<'t' , ~ ~~ r-, -\ 1,(' , I '- _-^- -"f-..J. ....J '___!l___ -" ---- \fY"\c.,hr.' 1/"'-, f~'.,~ c" \"") ~ i'e.c..h CV'\. Wilcox, Oebi {-c '. '7 I ( 'j LCt--:"',-,O(' Co From: Sent: To: Subject: Attachments: Daniel Maskell [emiILdaniel@sympatico.ca] July 23, 2008 3:30 PM Wilcox, Debi Emailing: 100_2183.jpg, 100_6380.jpg, 100_6325.jpg 100_2183.jpg; 100_6380.jpg; 100_6325.jpg -,' .~) /: These banners are up in the Municipality of Clarington e.g. Bowmanville,Courtice, and many more towns. I designed this banner and my hope is that it will follow the Highway of Heroes and than spread like a virus across Canada. As you probably know people are gathering at the bridges to pay respects to fallen soldiers and the numbers are still increasing. Bev Oda and many politicians support the banner and it is my hope that the city of Pickering will put up some of these banners also. I can meet with the mayor or yourself to show you the banner and discuss this further. Regards Margaret Maskell 905-987-4554 Your message is ready to be sent with the following file or link attachments: lOO_2183.jpg lOO_6380.jpg lOO_6325.jpg Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of tile attachments. Check your e-mail security settings to determine how attachments are handled. , 4", ~ \05 ()O I bG-(\i\e/ L\;.. c.\ lJ'\--o If\::)t;Qt l ~'tx~) . 2: . (~,d'\l <:;, n\.C'.. :~=x::.p, i 6/Cb LCLt~'.~~~ 1 (Y\Cit \OJ -f~:;v' T) 'i fe.c.t \ 0 n i t I I. , ) () 3 1 I \ i ,-I 2 r) _ Go 0 drrlal1S c ~... \-) 1'=', :7 (;- c'({ Barristers & Solicitors 250 Yonge Street. Suite 2400 Toronto, Ontario Canada M5B 2M6 Telephone: 416.979.2211 Facsimile: 416.979.1234 goodmans.ca ,:~ 7 ,I.J Direct Line: 416.597.5158 rhowe@goodmans.ca September 9,2008 Our File No.: 04.2818 By Facsimile and E-mail City of Pickering 1 The Esplanade Pickering, Ontario L1 V 6K7 Attention: Mavor and Members of Council Dear Mayor and Members of Council: Re: Seaton Neighbourhood Planning Program Terms of Reference and Collaborative Study Management Report to Planning and Development Committee No. PD-35-08, September 2, 2008 We arc the solicitors for the group of landowners that have acquired lands from the Province of Ontario pursuant to the Seaton Land Exchange Agreement (the "Landowners Group"). Over the past several months, the Landowners Group and its consultants have worked extensively with Pickering staff to develop Terms of Reference and the Collaborative Study Management process for the Seaton Neighbourhood Planning Program, detailed in the September 2, 2008 Report to Planning and Development Commitee. The PIa/ruing and Development Commitee passed a number of Resolutions at its September 2 meeting that the Landowners Group believes would have the effect of fundamentally altering the Terms of Reference for the Seaton Neighbourhood Planning Program. We understand that the Committee Minutes will not be available until later this week, and the precise language ofthe resolutions is not available at this time. The Landowners Group requires an opportunity to fully consider the implications of these proposed revisions to the Terms of Reference before the mattcr is presented to City Council for a final decison. Accordingly, we are hereby respectfully requesting that City Council defer this matter to allow the Landowners Group the additional time that it requires to considcr, and to discuss with City staff, the proposed revisions to the Terms of Reference that were jointly prepared by the Landowners Group and staff rO~(c!"~"'I"'w,--"-~-,,,~"--'-"'. "-'--"J . ITr~"" b H irC()~)V-"'''-'-~- -...j E T:() . j f-..:.:......._. ~ ~;' ii ~ -~ t ~ f.~._- -; Lf:is;~~ 1" r, L&..f~ ~ :).~ 5.05 ~ 1"Q_+he O:.:td:>cy. 2-c) ?-cok ~R~-m~"Tr;I~\(j'"06lfC07~rY: ,'( * ----~ft'T ?D 35 - og CSc=..pt l 5\ 0 ~ Goodmans Page 2 ; Ii .j 4 Thank you for considering our clients' request. Yours very truly, GOODMANS LLP cc: Thomas Quinn, Chief Administrative Officer Andrew Allison, Regional Solicitor Neil Carroll, Director, Planning and Development Catherine Rose, Manager, Policy, Planning and Development Thomas Melymuk, Director, Office of Sustainabi1 ity Central Pickering Landowners Group Reg Webster, Sernas Associates Bryce Jordan, Semas Associates GOODMANS\5629959, I Wilcox, Oebi SilJIlII (~ "") "') ~r ~" , '--. Cj. - \'-"' - () is From: Sent: To: "'. r~ Heather [heatherp@rockportgroup.net] d .) July 25,200810:37 AM Wilcox, Debi; McLean, Bill, Councillor; Littley, Bonnie, Councillor; Pickles, David, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Mayor Web Email; Johnson, Rick, Councillor FW: Further Opposition Letters Related to the Fairport Road Traffic Calming Issue FAIRPORT OPPOSE L TRS 2_20080725085340.pdf Subject: Attachments: Re: Fairport Road Traffic Calming Issue Please see attached 2 more opposition letters, for your files. Heather Pattison and Chartlotte Sheardown 954 Mountcastle Crescent Pickering, ON L 1 V 5J8 Home: 905-420-8662 From: Heather Sent: Wednesday, July 23, 2008 9:49 AM To: City of Pickering(Mayor Ryan) (mayor@city.pickering.on.ca); City of Pickering(Bill McLean) (bmclean@city.pickering.on.ca); City of Pickering(Bonnie Littley) (blittley@city.pickering.on.ca); City of Pickering(Dave Pickles) dpickles@city.pickering.on.ca; City of Pickering(Doug Dickerson) (ddickerson@city.pickering.on.ca); City of Pickering(Jennifer O'Connell) (joconnell@city.pickering.on.ca); City of Pickering(Rick Johnson) (rjohnson@city. pickering .on.ca) Cc: 'hmpattison' Subject: Further Opposition Letters Related to the Fairport Road Traffic Calming Issue Mayor, Councilors & Department Heads: Please see attached 4 additional opposition letters related to the Fairport Road Traffic Calming Issue. I was asked by these Pickering residents to forward their signed letters to you as they do not have access to email. If you have any questions, please do not hesitate to call. I~Ieather Pattison and Chartlotte Sheardo\vn 954 Mountcastle Crescent Pickering, ON L 1 V 5]8 Home: 905-420-8662 \) L.-"::'.) L ex..~<\ ,,-' V\',- C . --+-- .,............-.....-r'-"""...' ( ",- ..--...../ -~~~~,:,.,./ t-c~. J:-->' ." ~'l~.J,.j~-c\. ' ~,~~~..;..~ r....... \-:5 ~~-f:y~-~-~-_. H6 Did you know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council on June 16th, 2008'1 TNFORlVIATION TO ALL PICKERING RESIDENTS Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNU\V ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Department Heads at the City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view their 53 page proposed Plan submission to Council by logging on to www.fairportroad.com and clicking on "Our Plan". If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 10 streets in our community currently have this, and it will only continue to close ofT more main thoroughfares in our City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not made to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAN FROM GOING THROUGH BY EMAILLl\TG THE FOLLOWING SAMPLKLETTER TO: Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON Via Email to:mayor!2Vcity.pickering.on.ca: bmc1ean(cl)citv. pi ckering. on.ca; b li ttlev{2Vc ity. pickering.on.ca: dpickl es@city.pickering.on.ca ddickerson@city.pickering.on.ca i oconnell@city.pickering.on.ca rj ohnson@city .picketing. on. ca Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Add anyfimher comments here please! "..- /' Yours very truly, ~, Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June 16th, 2008. I do not wish to have my property tajpdpllars spent on this type of excessive expenditure in my community. .. 1;.. ~.;4: Resident ']7.... .'f I~ 1.", /J ~~/"'.JP /;'r7_ ,., I /./-. 1 )-5" /~I'.' d,./.) fc: Pc_' /' ",0 / <- i,c ,,' "Jt' 0..1. ;\'ame Resident Address L..,; ~l.<' /!~~'}"Z--< INFQRI~..1~UIQN TO ..6-LL,'pICKERING HE,"iIl~ENJii " '7 d' Did YOll know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for TrafJ1c Calming to Pickering Council on June 16th, 2008') Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AHEA [U~SIDENTS DON'T KNOW ABOUT THIS! Now it is up to us to oppose this proposcd plun and make ourselves heard by sending an email to Mayor Ryan, Councilors and DepHrtmcnt I leads at the City of Pickering, Yom voice rnust be heard in order to stop this extremely excessive me of our property tax dollars, to benc11t a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things, You can view their 53 page proposed Plan submission to Council by logging on to \'{\\~v.VJilirJ)~)TtlQ(1~Ly_Q1l1 and eliekil1fJ on "Om Plan", u If we do not oppose this proposed Plan, thcn these high expenditures could happen to other strects in the future, Approximately I () streets in our community currently have this, and it will only continue to close off rnore main thoroughfares in our City, The traJlic back up now is extreme and closing off and blodjng more ~;trects will only add to thc rush hour gridlock we already face, People will forced to only use \Iv'hites, Livcrpool ancl Brock Roads to move through the City and those thoroughfares WCI'C not nwde to handle the.tral'ilc volurnes we have now, PLEASE SHOW YOtJR ~JlrJ?Oln: TO, OPPOSE THIS PLAN FHOIVI GOING THROUGH BY EMALLING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors, City Clerk & Department Heacls City of Pickering One the E~;planade, Pickering, 0]''.) Via Ernaillo: dclicISCIS(2,n@.<.:itY,n ic:IScgring ,~2rLU\ ,QD1l:Jt:(llJ{q]c:jlYj)jc.I'"t;Jil\g:lJLU:~1 bJillJ(~y @)c:it.LE!C:}Syj"j!J-LZ,QLLUJ dpi rj 0 hn SOl1(~DC i ty, picl(~~Lin~,52Ll(':<-\ cl\'{ ilc:();.(@c:ity , pi ck c:!'iIIK<2Il" .C:U DcaI' Sirs Be:w,___~2ru!ositign.lQ.,"p'!!}.!!, fnl.lfl The Ciii~(;llsJ".Ll.'m!ll).2I...Il'affl~:" Ca!nli.~J.l.~ Fatrport Road Please be (j(lvisec1 that I oppose (he ubovl;.norcd proposed IralTie Council on Junei 6th, 2008, r do not wish to have rny property tax ve Gxpcndill1r,~ in Iny conm111llit:v calming plau submitted lu lars spent on this typc of' Yours ve,'y truly, ('"iI/V C"(),ItUilc1n/s I~e,)'iclen! l\/arne i/ ! 1/ './ "7 (> i',I . {"\ '~ (~ INFORMATION TO ALL PICKERING RESIDENTS Did YOLl know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council on June 16th, 2008'1 Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? I\'lOST AREA RESIDENTS DON'T KNOW ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sendlng an email to Mayor Ryan, Councilors and Department Heads at the City of Pickering. Your voice must be heard in order to stop this extremel y excessive Llse of our property tax dollars, to benefit a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view their 53 page proposed Plan submission to Council by logging on to .'o:Y}'L'V.D:1il'D-9ttr2-Gl9-,.~Ql.I! and clicking on "Our Plan". If we clo not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 10 streets in our community currently have this, and it will only continue to close off more main thoroughfares in OLlr City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face, People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not made to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE TInS PLAN FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors, City Clerk & Dcpmtment I-leads City of Pickering One the Esplanade, Pickering, ON Via Email to: 111aYQ.t!&it\~12L<::kerin&Q.I]..s::~ bmclean(2fu;ilY. pickcring.on. ca b Ii ttl ev@city.pickerllgiill.ca gpicUes(i:ucitLPi..c;J~erin[LlHl. ell g d i ~kerson(@91Y,p i c keljnRQI1.~~\ .i oconnell@city.pickerinK.Q.n.ca Ii9llfll9n(Zi)city. pi ~heri n&QllSJ:l si\yjlt~qx ({~ c_ity.j2 i c k gri!Willicfg Dear Sirs: gC:,_.__..Q.rm_osition to Plan from The Citizens Gl~OUp for Traffic Calming on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June 16th, 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. Add anyfurther comments here please! YClU:'S vcry truly, T~elej)hone # i\ ( I {( Resident Name '~~it'n Resident Address Wilcox, Debi .. ~.~ 9 ',1 .' - - From: Sent: To: Subject: Hagg, Chyrel on behalf of CustomerCare Web Email July 10, 2008 1:07 PM Wilcox, Debi FW: Fairport Road - Traffic Calming Debi, I am forwarding this email to you to as requested by Councillor McLean. Thanks. "'"t-", ."" '.->\.... L. .,...../ Chyrel e . f3 Ld'd ::~ r"Yl. C'" From: McLean, Bill, Councillor Sent: July 10, 2008 1:03 PM To: CustomerCare Web Email Subject: FW: Fairport Road - Traffic Calming please forward to Debbie Wilcox, to e added to correspondence and the report dealing From: Steve Moore [mailto:smoore7960@rogers.com] Sent: Wed 09/07/2008 6:55 PM To: O'Connell, Jennifer, Councillor Cc: Mayor Web Email; Dickerson, Doug, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor Subject: Fairport Road - Traffic Calming Jennifer: I want to express a couple of concerns I have with the potential implementation of Traffic Calming on Fairport Rd, (1) The citizens who live on Fairport Rd are no more or less important than citizens living on other streets in Pickering and given the fact that people drive over the speed limit on all roads in Pickering; I personally don't see why this street should get any special consideration. From the stats provided on the "Fairport Road Citizens for Traffic Calming" website; related to speeds that these citizens captured; I can tell you there are other streets in Pickering where speed is a greater issue. (2) I'm concerned about the fact one street in Pickering, Fairport Rd will be allotted a considerable amount of Tax Payers dollars for project which will only benefit this one street and the citizens on that street. If they were funding this on their own then go ahead but the fact my tax dollars will go towards this project does not make me very happy. Someone told me that the Traffic Calming project that went in on Rougemount Drive cost over a million dollars. If that's true, that's just insane. I drive down that road every day and multiple times on the weekend, This'is a street that you will rarely find people walking down and with few kids playing outside in their front properties. Clearly this was a perfect "Squeaky wheel gets the oi!" scenario because Rougemount Dr has no greater requirement for Traffic Calming than any other street in Pickering. (3) I drove down Fairport Rd for the first time in the 11 years that I have lived in Pickering this last weekend and can see the invitation this street offers to those who want to drive excessively fast It's a nice straight long road. I also noticed the inadequate number of stop signs. There are plenty of places where stop signs can and should be implemented without implementing a costly solution. ~--;; (' Ke. i',-'::~.' -+.c f'- y. CCv..'1' ''v e" Cel"-In" -'";')\ 1--e ,.._1-(:;; c r ~ I \. _ C.lcn,--, \ -:"jC:r::>1 l:) I c& ~ r ..' + c 1\ f." C-)()i~'+- j ! l t I t^) il \...-, . ...) L> (4) The reality is speeding, parking illegally, drunk driving and any other offences like these will remain with us as long as Governments, either directly or indirectly receive revenue from the fines acquired through these criminal acts. This is why we still have cars that can do in excess of 200 KM per hour and motorcycles that can exceed speeds of over 300 Km per hour. Put a sign at either end of Fairport road with flashing lights and bells and whistles that indicates "Speeding on this Road will result in a $20,000 dollar fine, a life-time suspension of your drivers license and the destruction of your vehicle" This would have more effect than whatever you guys really decide to implement. Steve Moore 528 Oakwood Drive Pickering, Ont L 1W-2M7 2 INFORMATION TO ALL PICKERING RESIDENTS "\ 'I '1 I Did you know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for Tramc Calming to Pickering Council on June 16th, 20087 Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNOW ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Department Heads at the City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view their 53 page proposed Plan submission to Council by logging on to www.fairpOItroad.com and clicking on "Our Plan". If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 10 streets in our community currently have this, and it will only continue to close off more main thoroughfares in our City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not made to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAN FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON Via Email to:mayor@city.gickering.oll.ca; bmclean@city.pickering.on.ca; b Ii ttl ey@city.pickering. 0 n. ca; d pi cld es (a),ci ty. pickering. on. ca ddickerson@city.pickeriog.on.ca i oconll en@citY.rickering.on.ca lighnson {fuei ty. pi ckerin g. on. ca Dear Sirs: Re: Opposition to Plan from The Citizen!!. Group for Traffic Calming on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council 00 June 16th, 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. Add any further comments here please! Yours very truly, Resident lvYame Resident Address /\ c" /./L tJ-..J/ /1 L {C't"" fo.- v I ~G (/ L/V~)J-)~k'e /)/" ~{ q '15'3 / ~/:)/7 . !. I 92 INFORMATION TO ALL PICKERING RESIDENTS Did you know that the residents of Fairport Road have f0l111ed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council on June 16th, 2008? Did you know that if this proposed Plan goes through, that $250,000 of your propeliy tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNOW ABOUT TIDS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Depmiment Heads at the City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view their 53 page proposed Plan submission to Council by logging on to www.fairportroad.com and clicking on "Our Plan". If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 10 streets in our community currently have this, and it will only continue to close off more main thoroughfm'es in our City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not made to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAN FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON Via Email to:mayor@city.pickering.on.ca; bmcl ean@city.pickerinQ:.on.ca; b Ii ttl cy@city.piekering.on.ca; d pi ckI es@kity.pickering.on.ca ddickerson@city.pickering.on.ca j ocon ncll@city.pickering.on.cE! mhnson@city.piekering.on.ca Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calming on Faiq:wrt Road Please be advised that I oppose the above..noted proposed traffic calming plan submitted to Council on lune 16(\ 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. q cs- ;,~)'5 ('). f~~> ?:)~) 7 / fi" j/ \, / . " /,;-) / "L '"7 / fl.' '" / C-<..x "- .1l c:/p',-"" , , . / .......L,........... ..~ (... / /:/1 <- '" / -) C' . I ?) 71., :s E G-r{~ / Iv ,..'.) 9:.- >1 t;; () ,'t<C//(!3tc( /JC~ OtJ I--l J Gr 5 Add any further comments here please! -, .t- A j /1',. 4 /1 /J. fl.jl 'Yours very truly, VJ.'t/L.. .' cL;: {1...(hA:a-G . X:JjCOUA:'c'1 A-<- p~j,-J-.;t. ;3t'f;tev /-~4.L Res~denl N~me . . ~ -c;t (jf .~)/!? . j .J!) I. ReSident Aadress ~vYJ: c~ I) CJ ""C. A/}'VlifL{/L .A.#;;r/!'J..,' 'IV A... _;--__--.'." ~-,/~., ' ,! /i,' --;~j,' ~t)~ ~J;~ ;1 U;r;/ // {( 1- (/0 ?) /)'7~iC<-Jn~;./J ~~j ,.A~) INFORMATION TO ALL PICKERING RESIDENTS ;I .3 Did you know that the residents of Fairport Road have formed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council on June 16th, 2008'1 Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNOW ABOUT THIS! Now it is up to us to oppose tbis proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Department Heads at the City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to have, in the end, a quiet pretty street to live on and, increased property values, among other things. You can view tbeir 53 page proposed Plan submission to Council by logging on to :www.fair.QOttrQ0.d.col12 and clicking on "Our Plan". If we do not oppose tbis proposed Plan, tben these high expenditures could happen to otber streets in tbe future. Approximately 10 streets in our community currently bave this, and it will only continue to close off more main thoroughfares in our City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and tbose thoroughfares were not made to handle the traffic volumes we bave now. PLEASE SHO\V YOUR SUPPORT TO OPPOSE THIS PLAN FROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering', ON Via Email to:mavor@city.pickering.on.ca; billcl ean@city.pickering.on.ca; b littl ey@city.plckerill&..Qll.&,i!; sipi ckl es(ai,ci ty, pickering. on. ca ddi ckerson@citY.Rideering.on.ca i oconnell@city."pickcring.on.ca Ii 0 h pson@city.pickedng.on.c!:! Dear Sirs: Re: Opposition toPlan from The Citizens~Group for Trame Calming on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June 16th, 2008. I do not wish to have my propeliy tax dollars spent on this type of excessive expenditure in my community. Add anyfi.trther comments here please! ?1'c)C-eItJN7 Peop~re~ lfl't3 /11<& f(L!f€Aby tv Jh1/-f. MOAJ ey 'CItf\J 8e ee~r<... .3 PEN T fo 6e:NG h~+" -lH~ MAjo f-)7 y . Yours very truly, LI' Lis /-h' /..J1 tv/ A. J Resl:dent1\T~me IS 1 e Sef II... i ~ s;, cj)ul1eE ReSident Ac;dress ~Ctf:R..jl.f~, urr LI V {p ~T:J :) 4 INFORMATION TO ALL PICKERING RESIDENTS Did you know that the residents of Fairport Road have fOlmed a committee and submitted a proposed Plan for Traffic Calming to Pickering Council on June 16(h, 2008? Did you know that if this proposed Plan goes through, that $250,000 of your property tax dollars will go to pay for it? MOST AREA RESIDENTS DON'T KNO"V ABOUT THIS! Now it is up to us to oppose this proposed plan and make ourselves heard by sending an email to Mayor Ryan, Councilors and Department I-leads at the City of Pickering. Your voice must be heard in order to stop this extremely excessive use of our property tax dollars, to benefit a small group of people who want to have, in the encl, a quict pretty street to live on ancl, increased property values, among other things. You can view their S3 page proposed Plan submission to Council by logging on to ww\yJairRortroad.com and clicking on "Our Plan". If we do not oppose this proposed Plan, then these high expenditures could happen to other streets in the future. Approximately 10 streets in our community currently have this, and it will only continue to close off more main thoroughfares in our City. The traffic back up now is extreme and closing off and blocking more streets will only add to the rush hour gridlock we already face. People will be forced to only use Whites, Liverpool and Brock Roads to move through the City and those thoroughfares were not made to handle the traffic volumes we have now. PLEASE SHOW YOUR SUPPORT TO OPPOSE THIS PLAN Ii'ROM GOING THROUGH BY EMAILING THE FOLLOWING SAMPLE LETTER TO: Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON Via Email to: rnayor@city.pickering.on.c,-!; bm e1 ea n(Q~ei ty. pi ckering. on. ea; b littley(ci)city.p lckeril1 g.on.ca; dpi ekl es(c;i:)city. p ickeri.D.g.gIJ~.'J: ddickerson(a),ci ty. P ickerin g. on. ea i ocol1n el l@citY.nickedng.on.c11 r.i 011 nson@tilly:pickering.on.ea Dear Sirs: Re: Opposition to Plan from The Citizens Group for Trame Calming on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June 16t\ 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. Add any furlher comments here please! -;7;-(~ /' 5 I C,'\.:J~ lAf' 1.::: 1.(3 . :5~; I ''l(\,_:'<E'f ,'jfL t\'i) . ;;/, ____.. .1/1.' ','.'..,( Ct'',-!' I ,/t.r- U,Sd'() Ilf i c. j I ,L/,,'._.( I .- 'L. . I,-~) /::j y. ;((;111):;. { t'c:; I-A.c< ,~, \ (-Jr-6;; cT; /:)L L I""; 50.1....,"/1/) Cf-' / .oS -./,;1.;)" 1- ,. / ~v.....,:j - /<7 .) /. ... ,/ .. /'i .'1 ' / //1 r"" ("e"'') --i '\ ours very truJy~> .,A (j,,'{ -< /'-"' (....v ~>' -- --\..., / Resident l"rame Resident Address (() (') " j \, .... L ',-,f.': ~'-;, I .- ';>-i/CY:'~'. '; ." /" I';;, t... t/:'J () /1. t /( /CC("i/U [-I [,;-) (,j'_ ..".z;; '/, ,) I - ~ (. Z j'SJ'1 From: Murray, Caron [mailto:Caron.Murray@sunnybrook.ca] Sent: Tue 8/26/2008 3:54 PM To: mayor@city.pickering.on.ca,; Dickerson, Doug, Councillor; McLean, Bill, Councillor Cc: info@fairportroad.com Subject: Letter in support of Traffic Calming Proposal for Fairport Road Pickering /'0 e, ,,) i) ."/ d- .. C (1\ '- U f.- I' - - h )WOH .- r }) Dear Dave Ryan (Mayor), Doug Dickerson (City Councillor) and Bill McLean (Regional Councillor) , I am \VTitirig this email in support of the proposed Traffic Calming Initiative for Fairport Road in Pickering. I recently received a flyer delivered to my home by the Fairport Road Citizens group and I would like to express my support for their cause. I am an active volunteer for several provincial and federal organizations but I would not consider myself a citizen activist in any way, However, this Traffic Calming proposal is one that I would whole-heartedly support and I congratulate the homeowners of Fairport Road for taking action to help in solving the problems on Fairport Road. I am not just a drive-through motorist who uses this local street for simply accessing my home. I walk Fairport Road on a three-time daily basis as a responsible pet owner and have seen the driving conditions not only from a motorist viewpoint but also from that of a pedestrian. While I could in fact, take my dogs for a walk down Appleview, that street in my experience, is dangerous for pedestrians and animals alike. I say this because there are no sidewalks on either side of the street, only a shoulder with a culvert. Having been forced onto the shoulder and into the culvert several times when walking this road by aggressive drivers, I will no longer do so and therefore use Fairport Road as a pedestrian. I am sure that it is no surprise to anyone that the traffic conditions along this local road have deteriorated as have they along many of the urban roads in Pickering. Since moving to Pickering in the late 1990's, our city's population has increased dramatically and along with that increase is the obvious increase in the number of vehicles on the road. This is no longer the Pickering of 20 years ago and we must address these safety Many people may disagree with the Traffic Calming Proposal because it will negatively impact on their convenience and driving time but their driving habits are negatively impacting on our life and safety. Fairport Road has become a bypass for the more urban thoroughfares of Whites and Liverpool Roads. Motorists are using Fairport Road for a quick access to both Kingston and Finch Roads. That in itself, it not the concern for me. The concern is about how these motorists are using Fairport Road; for I am sure that if we were to drive down their local street as they do ours, they would be as outraged about the incomprehensible actions by some motorists that we see on a daily basis. (' ;',., , C, . '!j~\.-.J.i -':t-.....: -, 1(,.:, 1,4.";) " I. c/'Y' . .This past weeken.d (August 23/24 20?8), just like every o:~er weekend, I not ~nly personany._.rt~ ~-I'&\1ftS';K;\.. wItnessed the evcl1lng street racmg WhICh occurs on most Fnday and Saturday mghts but atJ----r-~ am, heard the cars gunning their engines as they raced up and down Fairport. TheDurhanL_~L_,.~' Police have been informed on innumerable occasions and have been unable to stop these I. actions. I have. routin~ly witnessed. cars pulling int~ the opposite lane (in.to .oncom.in~traff:c)-~-T~'~""- because they dId not bke the motOrIst ahead followmg the posted speed lImIt or dnvmg a htth.~'--r"-'- above the speed limit. Then there are the aggressive drivers who try to intimidate thc"carju,fxo.u.t/_.._. , , .-;") . ""'-'\-r-.i.. -' .......--_Ji +-0 -:> . C"'d' ..It=--......--- <-.::0:- C c.. C-V.l'.>",\, ,-' ---, \.--_'\ ~, . ' ...-""_.~.,...,; Cc_'::, +c: --I) ~ ~.. <..::c\T::1' ,'-:) ~\'~::r:C\' t-- } t. , ~) of them by tailgating, hcnking and yelling obscenities. They should be embarrassed for themselves to be behaving in such as fashion. Many cars fail to stop at the traffic light at Stroud's Lane despite the light showing red and sail through vvithout even a hint of applying their brakes and that doesn't even include the Hummer from Glenanna who drives up onto the sidewalk or the grass median to turn onto either Stroud's Lane or Glenanna. it must be routine for him to drive this way because I've see him do it several times now. The three-way stop sign at Welrus is optional for the many drivers because rarely does anyone come to a stop there. The red light at Whites Road just means they drive through the gas station to get onto Kingston Road instead of having to come to a stop at the intersection of Fairport and Whites Roads. These motorists who chose to ignore the posted speed signs, stop signs and traffic lights not only compromise their own safety but the safety of other drivers and neighbourhood residents. Fairport Road has few visual or physical distractions to slow motorists down to obey the speed-limit. It's a straight open stretch from Finch A venue to Kingston Road. It is rare to see bicyclists on Fairport Road itself. I know this because they are all on the sidewalks, including the bicyclist who hit myself and one of my dogs just south of Glenanna in June of this year. Hopefully, it will decrease the amount of litter thrown from passing cars, those who seem to exist on McDonald's and Tim Horton's from surrounding neighbourhoods like to toss their garbage out onto the road as they drive by. Perhaps it will assist in the drug-trafficking and alcohol drinking parties (smashed bottles everywhere after every weekend) which go on in the Parkette at Bonita and Fairport. Again something that the police seem not to be able to do anything about. Although, the police did have to appear this past Saturday night along with the Fire Department as yet again, several young males tried to set the playground equipment on fire again. Traffic calming will prevent easy get-a-ways for these people as they seem to be able to speed off in their cars and avoid the slow alTiving police. Traffic calming will improve the streetscape. It will create a safe and attractive street. It will encourage safe vehicle speeds and increase the safety and perception of safety for non- vehicular users of the street. As a local street, Fairport Road has no high risk buildings such as schools, retirement homes or apartment buildings. It will reduce the need for police traffic enforcement. I have personally seen police officers at Bonita and Fairport have so many motorists pulled over for speeding that they have been unable to ticket them all in a timely fashion. They simply line them all up along Voyager in preparation for ticketing. At that intersection, I have seen a police officer almost hit by a vchicle who was gaining speed after turning onto Fairport from Glenanna. The police officer was standing in the road, flagging the Jeep to pull over which the vehicle did not do, barely missing the officer by several metres. Calming measures will provide a safer environment for everyone, children and adults. As a resident of Pickering, it is sometimes difficult to see where our taxes are going. I own a house, have no children and pay a considerable amount in property taxes. I am an active community member and Pickering citizen. I clean up our Parkette on a regular basis, picking up garbage and sweeping up shattered beer and alcohol bottles. I will not take my dogs into that park because ofthe garbage and broken bottles but many residents bring their children to play on the playground equipment. They contribute to the park's problems but don't want to be a part of the solution. I \vant to be part of the solution for Fairport Road. I keep my property in a good condition, enjoy a nice garden and likc where I live. I shovel my sidcwalks within 24 hours of a snO\vfall unlike many and help my neighbours. I want to see the benefits of those taxes, and traffic calmi;lg on Fairport Road would be an excellent way to proceed. Thank vou for vour attention. "'"' . Caron Murray 1864 Falconwood Way Pickering Ontario Ll V 7C3 >.) / Wilcox, Debi ::In /' \.....' From: Sent: To: Gayle Claw [gylclow@rogers.com] July 15, 2008 3:18 PM Ryan, David, Mayor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Quinn, Thomas J.; Holbom, Richard; Pelzowski, Mike; Wilcox, Debi 'Eric Bell' Fairport Road Traffic Calming Committee Fairport Road Traffic Calming Committee (2).doc Cc: Subject: Attachments: Please find attached a letter sent to the Fairport Traffic Calming Committee in support of our plan by Eric Bell who lives on Taplin. Mr. Bell has given us permission to forward his letter to Pickering elected officials and staff. Please consider his opinions in your deliberations. Gayle Claw 'j)l-,-,) , [)\.d" ",I, vv\.C,-_ :", _ ,...J \ ,,"> I --' C.IA) I -') k_,l:l., -\,,\),:...,; ,', '" (,~\j 2: ,~.I-.~\ ,ue C.Oi'i\XV'-\ '\\<' 1 '" N\ '\"..:" ,C'X'c,>" ... ". v I -'-) J-\C~ \\~:':,r:t:71 t ~\ q ',j > Fairport Road Traffic Calming Committee Attention Gayle Clow; Dear Gayle, I've been a resident of Pickering for the past 32 years and have lived on Taplin Dr for the past 7 years. The constant, excessive speeding on Fairport Rd between HWY 2 and Finch has become downright dangerous. There have been numerous instances that I've almost been hit pulling out of Taplin onto Fairport due to cars that appeared to be plenty of distance away but were traveling at very high speed. When driving north or south on Fairport between Hwy 2 and Finch, which is almost every day, it has become a regular OCCUlTence for another car to tailgate me. There have been many times that they have been approaching me at high speed and virtually pull up within a foot or 2 of my bumper. I have had other cars honk excessively, wave their fists, yell threats, and even pass illegally going over the solid yellow line. I've always estimated that some cars are easily going double the speed limit, and I would bet everything I own that I've seen a few cars traveling at 100+. The results of the committee's actual radar day not only suppOlis my estimates but proves just how common and excessive the speeding really is. This section of Fairport Rd is 100% residential, with driveways and residential side streets on both sides of the street from top to bottom. It is not anything like Whites Rd or Dixie Rd in the same section, which have no residential driveways. I have reviewed the committees Traffic Calming Plan and I fully support it. It is well thought out and reasonable, and most importantly it will absolutely improve the safety of our local residents. I applaud your efforts and hope they will have a positive impact on making Fairport Rd safe. Yours truly, Eric Bell 886 Taplin Dr Pickering, ON., LIV IH3 905-839-0548 The Regional Municipality of Durham Planning Department 605 ROSSLAND ROAD E 4TH FLOOR PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 Fax: 905-666-6208 E-mail: planning@ region.durham.on.ca www.region.durham.on.ca A.L. Georgieff, MCIP, RPP Commissioner of Planning "Service Excellence for our Communities" August 5, 2008 7:.e~ - C')' r-\ .' '-- (;t-' (2 :.\ ,\ n ~ _/ '--) Ms. Debi Wilcox, City Clerk Clerk's Department City of Pickering Civic Complex Building 1 The Esplanade Pickering ON L 1V 6K7 Dear Ms. Wilcox: Re: The New Durham Region Forest Conservation By-law, File: C02-01-01 On June 18, 2008, Durham Regional Council passed the Regional Tree By-law to protect the Region's forested areas and the natural environment. This By-law came into force and effect on July 1, 2008 and pertains to all Woodlands one hectare and greater in size. The Region's previous Tree By-law 148-91 has been repealed. The Regional Clerk has already forwarded to you, by letter dated June 19,2008, a copy of the Regional Tree By-law 27-2008, a copy of By-law 28-2008 appointing Mr. James Rogers of Kestrel Forestry Consulting as a By-law Enforcement Officer for the Region to administer and enforce the new Tree By- law, and a copy of the Planning Commissioner's Report on the above matter. For your information and for the benefit of the residents of your municipality, we are forwarding copies of the Regional Tree By-law brochure and copies of both the "Good Forestry Practices Permit Application" and the "Clear Cutting Permit Application" forms. The application forms are now also available on the Region's Website and may also be obtained in person from the Regional Planning Department. If a person wishes to remove a tree, or trees, from a wooded area that is less than I hectare in size, we are encouraging residents to contact the area municipalities, as this may involve area municipal tree by-laws. When considering any type of tree removal in a Woodland greater than 1 hectare in size, consultation with Regional Staff is recommended. Also, we can arrange to have Mr. James Rogers attend an area municipal Council meeting to explain Ule new Tree By-law and the enforcement process, and to answer any questions. Please call Richard Szarek, Project Planner, at Extension 2581 should you have any questions. f~") l.'1.".~',\ Yours truly, ~. ._.._-..."",..~,-,,,,....--......,~ ;'-'-""""~-"'-""'----~ .,..."....-........-..-,. -,--+ Brian Bridgeman, MCIP, RPP Director Current Planning __",0<,_""'"""""""_ _.~'u' Ene!. @ 100% Post Consumer ~:: '\~:':l' llt\'C:{'rY\L,.~i \ C> r) ,- c---, What .Is the Regional Tr,ee By-law? The Regional Tree By-law was passed by Durham Regional Council on June 18,2008, (lnrl reflects the Region's commitment to~f' protect forested areas and the natural.. .. environment. Through this by-law, .... ' ,", Regional Council recognizes that j.. Woodlands contribute to ecosystem " " health, human health, and our overall,. 't!, quality of life. .1 The Regional Tree By-law applies to Woodlands within the region that are one hectare (2.5 acres) in size and greater. Please note that the Region's Tree By-Law does not apply to areas less than one hectare, as these areas are the responsibility of the local area municipalities. Unclel' tile Regional Tree By-Law, it should also be noted tllat the term \\Woodlands" does not include orchards, tree nurseries, Christmas tree planta- tions, fence rows, or land previously cleared for agricultural purposes, but which has become overgrown with scrub and/or small trees, and is intended to be used again for farming. Do I need a permit to cut down trees? If you are planning to cut down or remove trees within a Woodland area, you may need a permit from the Region. There are two types of permits available under the Region's Tree By-Iaw- a Good Forestry Practices Permit and a Clear Cutting Permit. Good Forestry Practices Permit A Good Forestry Practices Permit maybe requiredif you are planning to cut or remove certain selected trees within a Woodland area. In minor situations where just a few trees are to be removed, the Region has the discretion to waive the need for a permit. If more than 50 trees are to be removed, a Woodland Management Plan may be required. The Good Forestry Practices Permit process is intended to be relatively quick. Clear Cutting Permit If you are planning to remove an entire Woodland, i or if you are planning to clear cut an area of Woodland greater than 0.1 hectare <1/4 acre), a Clear Cutting Permit would be required. If the Woodland area to be clear cut is less than one hectare in size, the Permit may be issued administratively by the Regional Commissioner of Planning. If the area to be clear cut is greater than one hectare, approval from Regional Council would be required, as well as a public meeting. What If I am a farmer? The By-law specifies that the removal of trees as part of Normal Farm Practices, are exempt. Normal Farm Practice is defined to include the removal of trees for personal use# as well as the removal . of trees for farm-related uses (such as fence posts and rails). Normal Farm Practices does not include cleal cutting of any kind. Permit fees will be waive, for bona fide farmers. Are there other exceptions? The. Regional Tree By-law does not apply to the following situations: Activities undertaken by the Region, ~ an area municipality, or a conservation - authority. ~ Trees removed for surveying purposes. k Trees removed on lands licensed for a pit 1:: or quarry. .~. Where a building permit has been issued .:: for a building or structure. .~ The removal of dead and/or l hazardous trees. ';" Application forms and fees Questions? Prior to the issuance of a permit by the J Region, an application form must 9,e .~ completed and submitted tQ,.the' . Durham Region Planning Department for review, along with the required fee. In all cases, consultation with Regional staff Is recommended. The Region has also engaged the services of a Forestry Consultant for by-law enforcement, administration and to assist with technical advice. Application Fee Good Forestry Practices Permit: $50 "Minor Clear Cutting Permit: $75 Major Clear Cutting Permit: $100 (plus advertising costs for the notice of public meeting) Please note that even though you may not be subject to the Region's Tree By-law, you may be subject to an area municipal tree cutting by-law. The ~ Regional. Tree By- La\ The Regional Municipality of Durh ,.... ~*:. ,;>c_. '.!~~ "Application forms l'Qaybe obtainedfrol11j ~he Region's web~ite/\Od may also be/f, ." obtained in personfrotfpthe Planning Department, 0~9m any of the area municipal adml~lstrative offices across the Region. C"J, e r-~.', :". '. .', ,,::,.,:,;(;"::':'.~"::,:,,\;q> For further Information c~onta~~:', ." .. .'. ". '>;,,}>, ,~t> Durham,Regiqij". '. ':"," . . ", _,::_:'>',:'~~~~'''~>., .,..>:'~~'(:Z~ .,~lannin.~fDe'p.a,..'",r r............,~./,.e. n.....t..... 605 Rossland IJJ:. . Whitby, Ontari~ L 1 N:~~~~: :<"'::i~;~;\,.' ~- if, ~ 'ij\ #: I I GOOD FORESTRY PRACTICES I PERMIT APPLICATION I i ! Regional Municipality of Durham Regional Tree By-Law No. 27-2008 Please submit _lpplication to: Regional Municipality of Durham Planning Department 605 Rossland Road East. 4th floor POBox 623 Whitby, ON L 1 N 6A3 Tel: 905-6687711 Fax: 905-666-6208 'I -Z t,.J ,J This application form must be completed by the landowner, or by an authorized designate (e.g. Professional Forester, Certified Tree Marker), prior to the cutting, injury or destruction of trees within a Woodland. For the purposes of the Regional Tree By-law, a "Woodland" is a treed area 1 hectare in size and greater. No trees are to be cut or removed within a Woodland until the appropriate permit has been issued by the Region, or until permission has otherwise been obtained from the Region. Completed application forms are to be submitted to the Region of Durham Planning Department, together with a non-refundable processing fee of $50. Cheques are to be made payable to the Regional Municipality of Durham. Permit fees are waived for bona fide farmers wishing to remove trees on their own lands. A map or plan drawing must accompany the application showing: a) the location of the subject property; b) the location of the Woodland(s) on the property; c) the area within the Woodland(s) where trees are to be removed; and d) any prominent physical features on the subject lands (e.g. streams, ponds, significant slopes). For applications which propose to injure or remove 50 or more trees, a Woodland Management Plan must accompany the application, duly signed by the author. A Woodland Management Plan must also be submitted if the area to which the application applies contains a Sensitive Natural Area (e.g. stream valley, bog, wetland). All Woodland Management Plans submitted to the Region must be prepared by a Registered Professional Forester, or by an Associate Member in good standing of the Ontario Professional Foresters Association. Applicants are strongly encouraged to contact the Regional Planning Department prior to submitting a Good Forestry Practices Permit Application form, as the Regional Tree By-law provides a number of exemptions which may be applicable to your individual circumstances. Telephone numbers: 905-668-7711, or 1-800-372-1102 Property Owner Name Mailing Address =Eork --- -~-----~-~---~--~--- Email Telephone Home ~-~ Fax l________ 1 1 ] [l Location of Woodland Lot I Concession and Former Township I Street I Road (include a cross street) Municipality ! Size of the Woodland I Size of the area within the Woodland on which cutting is to occur I Approximate number of trees to be cut Name and qualifications of Certified Marker (if applicable) Fax (H) Email [:~- Mailing Address Telephone I ~-- ! Name and qualifications of Forester or Forestry Professional providing the Woodland Management Plan (if applicable) r'tiailing Address Telephone . -_J:- Fax (H) Email Logging Contractor (if applicable) Name: Company Fax (H) Email ---I~. --~- Telephone Mailing Address ---~-~-- -----~".,---~--------~._-~-~~-'~--- i-Expected Start I Date --- =--=-= --J Day Month _ ~__ Day Month Year Expected Completion Date 2 ! Basal Area Prior to Harvest (if known) t Residual Basal Area I I I i " f... ; ! i_, 1~ J ...) I i , I I !s the property enrolled in a Conservation Land Tax Program? DYes 0 No ! ; I lis the property enrolled in a Managed Forest Tax Incentive Program? 0 Yes 0 No I i L- I agree that I will not undertake any tree cutting activity until a Good Forestry Practices Permit has been issued by the Region, or until permission from the Region has otherwise been obtained. I understand that under the authority of the Regional Tree By- law and the Municipal Act, 2001, an appointed By-law Officer may enter the property for the purposes of undertaking an inspection. If a Good Forestry Practices Permit is issued, I agree that tree cutting operations will be conducted in accordance with the provisions of the Regional Tree By-law, and if applicable, the approved Woodland Management Plan. I acknowledge that I am familiar with the contents and requirements of the Regional Tree By-law. J [~aled at (place) this day of (day). (month) (year) --. Signature of Owner If the owner is a bona fide farmer, please provide the Farm Business Registration Number l Signature of Certified Marker Signature of Forest Management Plan Author Signature of Contractor If this application is signed by a person on behalf of the owner of the trees affected; the owner's written authorization must accompany this application. PLEASE NOTE: This information is collected pursuant to the Municipal Act and/or the Municipal Freedom of Information and Protection of Privacy Act and will be used for the sole purpose of administering this By-law. 3 AUG 'j~;L_200€"] Mark Holland.."------1 .....--."...-........ '. j Member of Parliament - Ajax-Pickering n.:"It{Tp::-~1I' i iCOi.),'JCIL AT. . . ... -r- '-":'-"---'''-'''''' 'llgust 8 2008. 'Of-hCESUST,~<,~~\~l : ' C LE R K .:..::.t:_ LEGAL r HUMAN FI:::$ r".t CUST C:A?:::: j'""! MGR CUST &ADM j---] i'--~l -,--+_..j ~ ., ) h . ) Roger Anderson Regional Chair Regional Headquarters 605 Rossland Rd. E., P.O. Box 623 Whitby ON L1N 6A3 Dear Roger Anderson: . 7 L' , f " ;c: I am wriling to you in SUPPOit of Ajax TO'\Vli Council's request that the Region of Durham conduct a thorough review of the Regional Council's membership to ensure that it adequately meets the principle of representation by municipal population. Over the past decade, it has become increasingly apparent that the growth of certain communities, namely the Town of Ajax, has outpaced the growth of other Durham communities, resulting in a glaring imbalance in the Regional Council's composition. The latest statistics available, from the 2006 census, show that Ajax is by far the most underrepresented municipality on the Regional Council. At present, 3 members must each represent over 30,000 Ajax residents. When compared with the representation of other communities on Council, such as Uxbridge (one Council member for 9,584 residents) or Oshawa (one Council member for 17,699 residents) it is clear that Ajax residents are getting the short end of the stick. As the Regional Council makes decisions affecting the lion's share of large municipal expenditures, reform is urgently needed to restore fairness to all electors- and taxpayers- in all municipalities throughout Durham. I recognize that, as a federal representative, this issue is not within my jurisdiction. However, in the interest of my constituents, from whom I have received many communications, I feel that it is my responsibility to convey their concern that actions appropriate to restoring , representation equity on Durham Regional Council be undertaken. I appreciate your attention to this important matter, and welcome you to contact me for further discussion. C.: Durham Regional Council; Ajax Town Council OTTAWA OFFICE S:~pt 15 fog Room 474, West Block House of Commons OTTAWA, ON K1A OA6 (613) 995-8042 Fax: (613) 996-1289 hollam@parl.gc.ca D\...O I + I ~ece; veFr www.markholland.ca CONSTITUENCY OFFICE 92 Church St. $., Suite 106 AJAX,ON L1S 6B4 l"C-;,.. VV'lC:ct (. 0 '1905) 426-6808 \' . Fax: (905) 426-9564 hallam 1@parl.gc.ca ,", c ~> eN ! '1 ASUSE PREVENTION Ii . ~.CEI ,~ !~l:; N( '"-'''-''' I " T r n '., " jJ , 'llIJ.OVt "'LA 't!11:'~~D )' 1l'i ... ~ P niP' ~!ij'l) .., '7' i_J .. .""\ August 12,2008 ,X~ ::_~ ....""~.!M,t .} REC .--......~~ His Worship David Ryan & Council City of Pickering One The Esplanade Pickering ON L 1 C 6K7 ".~ ...~~..,"~---....- .-;f J) ~.,,-' Dear His Worship David Ryan & Council, BOOST Child Abuse Prevention & Intervention (formerly known as Toronto Child Abuse Centre) is planning the 4th annual Go Purple for Prevention! campaign. The purpose of the campaign is to raise awareness and provide education for the general public in our efforts to eliminate abuse and violence in the lives of children and youth.. The Go Purple for Prevention! campaign is an important opportunity for all Ontario citizens to participate and support the need for child abuse awareness and prevention. Every year, thousands of children and youth are affected by violence and abuse. We believe that through education and prevention we can make a difference. This year's theme is "It's Natural to Protect" and was designed by students at Seneca College based on examples of how animals protect their young. Other messages in the campaign will include: "It's Natural to Teach" and "It's Natural to Guide". We are seeking your support to proclaim October as Child Abuse & Neglect Prevention Month in your community. We would like to invite you and the City of Pickering in pledging that caring for children is a communal commitment and to make a promise to our children to teach, guide and protect them. Plans for this year's campaign include: .:. Media launch of the Go Purple for Prevention! campaign on September 25, 2008 to inform the general public that October is Child Abuse & Neglect Prevention month .:. Collaboration and partnership with Toronto Police Services and Seneca College for the "It's Natural to Protect", "It's Natural to Teach" and "It's Natural to Guide" theme .:. A contest will be held for children to use their creativity to express what "It's Natural to Protecf', "It's Nautural to Teach" and "It's Natural to Guide" means to them .:. To increase the number of support from municipalities from across Ontario for the Go Purple for Prevention! campaign .:. Fundraising events to provide Boost with the financial assistance required to run our numerous programs .:. Button distribution at Toronto Maple l.eaf Hockey game on October 4,2008 Your support is critical to the success of the campaign and our efforts to encourage the entire community to participate. Please feel free to contact us with any questions. Please see attached sample copy of Proclamation and information brochure with registration form. Please do not hesitate to contact Siew Lee Brett at 416-515-1100 ext. 224 to discuss an event in your community. We look forward to our continued partnership with you and the City of Pickering to end violence and abuse in the lives of children and youth. Thank you. Yours truly, . ~J~~:S:!... ! 7- !0~f ~qJ\ruR:5~ :.~,.-~ I. l: ;'_<il~~' I<aryn Kennedy, Executive Director Siew Lee Brett Coordinator of Fundraising & Special Events Encls: (Y\ ". f:;-h c:;,\'\ '+'C T)ec k~ r E:..:'\ '; D 8 Boost Child Abuse Prevention & Intervention would sincerely like to thank the following municipalities in proclaiming October 2007 as Child Abuse Prevention month in their communities: · Town of Ajax by the Lake · T own of Arnprior . T own of Aurora . City of Belleville · Township of Galway-Cavendish & Harvey · Corporation of the Municipality of Clarington . T own of Caledon · The Corporation of the Town of Cochrane · City of Cornwall . Township of Ear Falls · Town of Fort Erie · The Corporation of the Township of Ignace . T own of Georgina · Township of Killaloe, Hargarty and Rich ards . Town of Kingsville · The Corporation of the Town of Markham . Village of Merrickvill- Wolford · T own of Milton · Town of Newmarket . City of Niagara Falls · Town of Northeastern Manitoulin and the Islands · The Corporation of the Township of Oro-Medonte . City of Oshawa . Town of Penetanguishene . City of Peterborough · County of Prince Edwatd County · Municipality of Port Hope · T own of Richmond Hill · Town of East Gwillimbuty . Township of Montague · Town of St.Matys . City of St. Thomas . City of Thorold . City of Toronto · The Corpotation of the Municipality of I:..:k Tweed (~o PUrplE) -it, ..-.~f ....--....J..-.-- LF'l, i . " ._:::..:.L.- -., i ()-COPY-ClRCULATE TO:....] ~-J 1~'; ~ (~; ("\ i:) i ") \2) ~ (\ Fondation canadienne des maladies inflammatoires de j'intestin August 19, 2008 ~-_'",.".....~ COUNCIL "..,,~-.~.".' SUSTJ:'.;.\i 1 5ERV OFFICE '0. -'.l .' , \.~ 8: DEV CLERK -." & EMERG LEGAL t"-' 0,.. & REe HUMAN RES I 'n " 'iE CUST CAR::: i .\',PE MGR CUST & ADM! I ~'.'~"'''._-''',_~ ..1_ j ......".."....'-_.m7_ ~:,.'"~......~."'"''''':.~.:J.. ,.....~.,=:.~'''''".::...:;_-_,;:.... Crohn's and Colitis Foundation of Canada '7, ~ " CcJ2 t). '7t "t Cj 9 Mayor David Ryan One The Esplanade Pickering, ON L 1 V 6K7 -1 I Dear Mayor David Ryan: November 2008 is Crahn's and Colitis Awareness Month for Canada and the Crahn's Colitis Foundation of Canada (CCFC). Officially designated by the federal Minister of Health in 2006, Crahn's and Colitis Month is a call to action to advance public understanding of the urgency of finding a cure for Crahn's disease and ulcerative colitis, commonly referred to as inflammatory bowel disease (IBo). Canada has among the highest rates of Crahn's and ulcerative colitis in the world and throughout the month of November, the CCFC will be celebrating the courage of some 200,000 men, women and children living with these two debilitating diseases, hoping to encourage Canadians to help make finding a cure for IBo a priority. Currently, there is no cure, no cause and little public understanding of the pain and chronic suffering that IBo patients cope with on a daily basis. We hope to gain the support of community leaders fram coast-to-coast to help educate and encourage Canadian participation during the month of November. We would be most honoured if you, as a leader in the community, would pravide a letter of support for the local and national based initiatives and, if possible, formally proclaim November as Crahn's and Colitis Awareness Month. On November 1,2008 the CCFC will also launch www.qetqutsymonth.com. which will be the first step in asking Canadians to Get Gutsy by leaving their fears behind and sharing personal stories about IBo. The website will be an educational tool, highlighting the world leading Canadian research in IBO and pravide information on local events in communities fram coast-to-coast. Please be sure to visit this site throughout November to learn more about the personal stories and the public events in your community. We thank you in advance for your consideration. We will follow up with your office in the next few weeks. In the meantime, if you have any questions, please do not hesitate to call me at (416) 366-7735 ext. 259. Thank you for your consideration. Yours truly, ~Pv~ Ive Balins Strategic Objectives "184 Frant St. East, 4th Floor Toronto, ON fv15A 4N3 Jhalins@strateqicobjectives.com \:-j Iv\c> "\'1 c> k:) '1(') '- (1(::> C 'I 1 (j i i U b; Z L) ) : .'ii. WJ.~' .~._'.', 1I"'''a/li'o, Mt n """ /~~p'" 305 Milner Ave, Suite 8Q1 Scarborough, ON M1B3,\l4.' . .. Phone: 416-299~9739. Fax: 416-299-34~~ / Web: cupe.on.ca: E_~Tail:cYjeoht@webi\7 ..'iL"~~~t:Jii..'..;.... I '., . To Mayors and Councils, '. ". ""'-'1.n'1.':.:~';~! ..... _ ('\/:',!h :, ., '" ..".ru"..........,-: We are writing to ask that you and your Council endorse a day of recognition fortne .many peoplewHo.,work providing care to children in your conununity. Last year a record number of municipalities proclaimed and celebrated this day of appreciation, and it was a great a success. August 25,2008 The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our other labour partners representing child care workers across Ontario are asking that Wednesday October 22nd 2008 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. This benefit comes from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. In this case, we ask your Council sponsor public announcements, display our posters and distribute pins. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active support, wiII encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and pins to help you raise awareness and celebrate. Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 22nd. Please direct any correspondence on proclamations and/or celebration activities to the attention of Kathy Johnson, by mail: CUPE, 305 Milner Ave., Suite 800, Scarborough, ON MlB 3V4, or by fax: 416-292-2839. Thank you for your consideration. DLrJ Yours sincerely, g&~ ~4~-- .-. ....._._.,.._._._---_...~_..~...... i 1 ..----'-r...--~~"'-'"-- Sid Ryan, President, CUPE Ontario cc: CMSMs/DSSABs OPEIU 491 Cheryl DeGras Co-President, OCBCC.- c;:-~ ~ ---{--.- .....:~~'~R . / ~Il.:: "'::::e~' . \S ICE 0'" __..'._._____...-[ "-': .- '-' t<E "t<.P';)R ,,:'\,C:';'~CN ~ ':"''''........;.al~..,':,:.'''.;.. t'i'Ccl\ ~~. -\-0 De_J(Y~- 8th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 22, 2008 ': 1 WVlClt your c.oVVlvv..uII\.Lttj c.~1I\. DO The Week of the Child will be celebrated in communities across Canada from October 11 - 19, 2008. As a complement to this exciting week of events, we will be setting aside October 22, 2008 to celebrate Child Care Worker & Early Childhood Educator Appreciation Day. Trained and knowledgeable child care staff is the most important element in quality child care. Studies show that child care providers play a key role in shaping children's social, physical, emotional and cognitive development. This is a great opportunity for local Governments to recognize and show their appreciation by taking the lead in organizing Child Care Worker & Early Childhood Educator Appreciation Day. To help you make the Day visible in your community here are some ways you can participate and examples from local Government sponsored events in previous years: * Support the resolution declaring October 22 Child Care Worker & Early Childhood Educator Appreciation Day. * Visit a child care centre and meet all the important people working hard to provide quality child care and early learning environments, and let them know how important they are in making child care work! * Distribute buttons and posters - call or e-mail us for your FREE materials or fax using the enclosed order form. Examples of past local government celebrations: * Bought carnations for staff working in child care centres. * Hosted an appreciation dinner including a motivational guest speaker and also sponsored a full day workshop - all at no cost to front line staff. * Distributed buttons and posters to all child care centres and treated Child Care Workers and ECE staff to a healthy breakfast. Also displayed posters and promoted Child Care Worker and ECE Appreciation Day at centres during the Week of the Child. * Had each centre nominate one educator/child care worker to be added to a list of names that were read by the Mayor, along with the resolution'. * Recognized each early childhood educator and child care worker with a long stemmed rose and a chocolate thank you bar. CMSM donated some funding and each individual program chipped in as well. This is just a short list of activities - there are many things you can do to recognize and celebrate the valuable role child care workers play in the lives of children, families and communities. Please contact. Sue Parker at the Ontario Coalition for Better Child Care (416-538-0628 x2jtoll-free 1-800- 594-7514 x2, or email at sue@childcareontario.oro) for further information, posters, buttons and certificates of appreciation. "\ ,.\ 2 8th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 22, 2008 Resolution Whereas thirty five years of research confirms the benefits of high quality child care for young children's intellectual, emotional, social and physical development and later life outcomes; and Whereas child care promotes the well-being of children and responds to the needs of parents, child care workers and the broader community by supporting quality of life so that citizens can fully participate in and contribute to the economic and social life of their community; and Whereas recent studies clearly show trained and knowledgeable Early Childhood Educators and child care workers are the most important element in quality child care, and further that good wages and working conditions are associated with higher job satisfaction and morale, lower staff turnover all of which predict higher quality care Therefore Be It Resolved that October 22, 2008 be designated the 8th annual "Child Care Worker & Early Childhood Educator Appreciation Day" in recognition of the influence, dedication and commitment of child care workers to children, their families and quality of life of the community. CANADIAN KENNEL CLUB CLUB CANIN CANADIEN 13 675-5511 FAX (":' r- ,--.,;' .') 1..._,.) Dear Mayor, On Saturday, June 14,2008, the Canadian Kennel Club (CKC) announced the first ever "National Responsible Dog Ownership Day" (RDOG Day) to be held this September. Events will begin Saturday, September 20, 2008, and culminate in an RDOG Walk, nationally, on RDOG Day Saturday, September 27. Responsible Dog Ownership groups will rally across Canada in neighbourhoods large and small and collectively promote, educate and enlighten. We will speak to the enthusiastic dog lovers attending our events but, most importantly, we must interact with community members unfamiliar with the valued place our dogs have in Canadian society. During this week, individual members of the CKC and recognized CKC clubs will provide a variety of outreach activities. The CKC Responsible Dog Ownership Committee has developed a comprehensive information package dealing with "Children and Safety Around Dogs", "Bite Prevention" for people who encounter unfriendly dogs, and a fact sheet detailing "Your Responsibilities in Case of a Bite Incident". Presentations can be arranged, seminars given, obedience clinics offered, school visits undertaken and official CKC "Canine Good Neighbour" tests for all dogs and their owners made available. Groups within your community can enlist the expertise, information and enthusiasm of our membership during RDOG week and become a proactive part of the RDOG initiative. Your council may wish to begin discussions establishing a year round schedule of combined outreach initiatives simply by contacting your local dog club or the Canadian Kennel Club at www.ckc.ca under "CKC Services" and following the RDOG link. The concern for promoting responsible dog ownership extends well beyond the CKC and deep within Canadian society. Supporters of the RDOG 2008 inaugural initiative include a growing list of like-minded organizations including the Canadian Federation of Humane Societies, the Canadian Veterinary Medical Association, the Pet Industry Joint Advisory Council, the Dog Legislation Council of Canada, Canada Safety Council Canada Post and more. These organizations realize and communicate the importance ofresponsibJe dog ownership and the value dogs bring to our society. In support of responsible dog ownership across Canada and the RDOG initiative within your city, we request that you \~ J officially dedicate the week of September 20-27 as RDOG Week and encourage ALL responsible dog owners to join the ~ "Walk of Support" Saturday, September 27 on RDOG DAY! I would like to encourage you to contact me directly should you wish further information or assistance in accessing the services of the CKC within your community. Please email or don't hesitate to call. Regards, Sonny Allinson Manager Communications and Marketing The Canadian Kennel Club (416) 674-3678 sonny@ckc.ca www.ckc.ca . ,. D~ : ,J. l- . e,tC"f\rv::/" RDOG Day is a Canadian Kennel Clu67nitiaiive '''):\, "">< l=, r, r'O'" t--. .."'-." 5<::::.pt. \ ~ lo~ -~; I (Y\ otion "t-o C:-0 Dec..\o..re.... . __,.;:-;; ';:;'H r.:.: 1+1 Correctional Service Canada Service correctionnel Canada (' ))/ c-: . _ l J:-j' , ( (, Qttawa, Canada 'i 'I (41 A Opg -SEe,~li-<=~-20~i:' . RESTORATIVE ..: JUSTICE WEEK 2008 It gives me great pleasure to call upon all mayors, reeves, councillors and community Leaders from across Canada to proclaim Restorative Justice Week 2008. The Correctional Service of Canada (CSC) has been an active partner in the restorative justice community for more than a decade and has been proud to provide leadership to the annual celebration since 1996. Restorative Justice Week 2008 will be held within Canada, and throughout the world, from November 16th to November 23rd. The theme is "Fostering a Restorative Worldview", which focuses on sharing the concrete learning and results that have come from the growing experience of practitioners and stakeholders in the application of restorative justice concepts and techniques. In 2007, there were 167 towns and cities across Canada, representing almost 40% of the Canadian population, who proclaimed Restorative Justice Week. Things you could do as leaders in your community include the following: . Declare / proclaim Restorative Justice Week 2008. Please visit http://www.csc- scc.gc.ca/texth-j/rj2008/proc-eng.shtml for a printable prodamation form; . Host a town hall meeting to promote an awareness of how restorative justice is expressed in your communities; . Promote an open, respectful dialogue in an effort to help members of your community deal with issues such as community safety and relationship deterioration caused by conflict, in order to nurture the healing process; . Invite a guest speaker(s) from your community involved in restorative justice to share their perspectives or feel free to contact CSC's Chaplaincy, Restorative Justice, and Victim Services Branch for speakers to come to your event at: RestorativeJustice@csc-scc.gc.ca .. ./2 Canada -2- -, ,1 5 ! I '- Municipal participation in previous year's efforts has been a great success and we are hoping to build on that this year with your support. Please let us know if your city, town or village is planning an event or proclaiming Restorative Justice Week 2008 as we would like to recognise your participation in our national report. It would be appreciated if you could fax a copy of the proclamation or minutes of meeting with contact information to the attention of Carol-Anne Grenier at (613) 943-2171. Sincerely, Don Head Cilq 0# 11 6 September 15, 2008 COMMITTEE REPORTS a) REPORT PO 2008-08 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning and Development, Report PD 28-08 Drektor Realty Corp. Plan of Subdivision 40M-1771 17 -30 Bramalea Inc. Plan of Subdivision 40M-181 0 Gossamer Hills Inc. Dixie Woods Estates Limited Plan of Subdivision 40M-1811 Finchrose Development Corporation Plan of Subdivision 40M-1819 Brancato Construction Co. Ltd. Plan of Subdivision 40M-1823 836930 Ontario Inc. Plan of Subdivision 40M-1832 Sopta, Predrag/Sopta, Jozo 956414 Ontario Limited Plan of Subdivision 40M-1836 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PD 28-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836 be received; 2. That the highways being Hadrian Court, Maple Hill Court, Conacher Crescent, Southcott Road, Canterbury Crescent and Abbott Crescent within Plan 40M-1771 be assumed for public use; '1 A 73. That the highways being Autumn Crescent, Pineview Lane, Foxwood Trail, i White Cedar Drive, Silver Maple Drive and Stroud's Lane within Plan 40M- 1810 be assumed for public use; 4. That the highways being Gossamer Drive and Pine Glen Drive within Plan 40M-1811 be assumed for public use; 5. That the highway being Seguin Square within Plan 40M-1819 be assumed for public use; 6. That the highway being McLeod Crescent within Plan 40M-1823 be assumed for public use; 7. That the highways being White Cedar Drive and Silver Maple Drive within Plans 40M-1832 and 40M-1836 be assumed for public use; 8. That the services required by the Subdivision Agreements relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Lots 62, 113, Blocks 163,165,166,167,171,172 and 173, Plan 40M-1771; Lot 67, Blocks 166, 168, 174 to 177, 182 and 183, Plan 40M-1810; Blocks 69 and 70, Plan 40M-1811; Blocks 54 and 55, Plan 40M-1819 and Block 64, Plan 40M-1832; 9, That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1771, 40M-1810, 40M-1811, 40M-1819, 40M-1823, 40M-1832 and 40M-1836, save and except from Lot 67 and Block 166, Plan 40M-1810, be released and removed from title; 10. That Council enact a By-law to dedicate Blocks 169 and 170, Plan 40M-1771 as public highways; and 11. That Council enact a By-law to dedicate Block 45, Plan 40M-1836 as public highway. 2. Director, Planning and Development, Report PD 35-08 31-68 Seaton Neighbourhood Planning Program -Terms of Reference -Collaborative Study Manaqement RECOMMENDATION 1. That Report PD 35-08, of the Director, Planning & Development, regarding the Seaton Neighbourhood Planning Program, be received; 2, That the draft Terms of Reference for the Seaton Neighbourhood Planning Program which requires appropriate opportunity for public engagement and consultation, be endorsed, as set out in Appendix I, as amended as follows; 1 8 Section 1.8 (Consultant Selection) - First paragraph to read: The consulting team shall include in their proposal a section on Conflict of Interest. This section shall contain information respecting disclosure of possible conflict of interest, including any business, financial or other interest respecting the lands, owners/developers of the Seaton lands, or prospective owners/developers of the Seaton lands. Appendix A, Section 1 (d) identification of detailed community facility requirements including but not limited to municipal facilities, and such other facilities as elementary and secondary schools and places of workship; and Appendix A, Section 3 (a) beginning with the first residential neighbourhood and employment lands along the 407 corridor, facilitating the early introduction of transit services, alternative transportation facilities and retail and service uses to accommodate residents' needs. Appendix A, Section 5 (e) Requiring the commencement of the development of the employment lands along the Highway 407 corridor prior to the commencement of the residential neighbourhoods. 3. That the collaborative management approach to the Seaton Neighbourhood Planning Program between the City of Pickering and the Seaton Landowner Group (North Pickering Development Management Inc.) be endorsed; 4. That, to formalize the collaborative management approach, the Mayor and the Clerk be authorized to enter into a Management Committee agreement with the Landowner Group that is consistent with the terms and conditions set out in Section 2.2 of this Report; 5. That the issuance of a Request for Proposals by the Seaton Landowner Group for the Seaton Neighbourhood Planning Program be advertised appropriately, authorized to the consulting firms listed below and any additional consulting firms wishing to submit a Request for Proposal, following the execution of the Management Committee agreement between the City and the Landowner Group: . Bousfields Inc. . Malone Given Parsons Ltd. . Macaulay Shiomi Howson Ltd. . planningAlliance . Planning Partnership . Sorensen Gravely Lowes Planning Associates Inc. . Walker Nott Dragicevic Associates Limited . Weston Consulting Group Inc., and . Young Wright/IBI Group 6. That the following City staff be appointed to the Seaton Neighbourhood Planning Program Management Committee: the Director, Office of 11 SA Sustainability; the Director, Planning & Development; and the Manager, Policy; 7. Further, that a copy of this Report and Council's resolution be forwarded to the Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and Region Conservation Authority, the Trustee for the North Pickering Development Management Inc., and the Sernas Group (on behalf of the Landowner Group); and 8. That Council make the final decision on any matters regarding the Seaton Neighbourhood Planning Program and that City staff formally report to Council regularly for information, direction and endorsement as appropriate on the work of the Seaton Neighbourhood Planning Program as it progresses. Citq 0# 19 September 15, 2008 COMMITTEE REPORTS b) REPORT EC 2008-05 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer, Report CS 22-08 APTA Wrap-up - Financial Implications 1-3 RECOMMENDATION 1. That Report CS 22-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer (Treasurer of APTA) to close the accounting books of APTA in the manner indicated in this report, or as may be satisfactory to the Treasurer and proceed with closing APTA's bank account once all final entries are settled; 3. That Council terminate the Merger Agreement dated August 8, 2001 between Pickering and Ajax with regard to Transit Services to officially dissolve APTA; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Corporate Services & Treasurer, Report CS 23-08 APT A Wrap-up - City's Financial Implications 4-6 RECOMMENDATION 1. That Report CS 23-08 of the Director, Corporate Services & Treasurer be received; 2. That Council authorize the Director, Corporate Services & Treasurer to settle all financial matters between APT A and the City of Pickering in the manner indicated in this report, or as may be satisfactory to the Treasurer; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. ^ ,) (I ! L l, 3. Director, Corporate Services & Treasurer, Report CS 35-08 Formal Quotations - Quarterly Report for Information 7-9 RECOMMENDATION That Report CS 35-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 4. Director, Corporate Services & Treasurer, Report CS 37-08 10-13 Implementation of Frenchman's Bay - West Shore Neiqhbourhood Watch RECOMMENDATION 1. That the letter from the Durham Regional Police Service dated July 7, 2008 endorsing the establishment of the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering be received; and, 2. That the Council of the Corporation of the City of Pickering hereby endorse the Frenchman's Bay-West Shore Neighbourhood Watch, Pickering and approves the installation of Neighbourhood Watch signs at the entrances to the subject area. 5. Director, Corporate Services & Treasurer, Report CS 38-08 14-48 Municipal Performance Measurement Program - Provincially Mandated Public Reportinq of Performance Measures RECOMMENDA TION That Report CS 38-08 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 39-08 2008 Final Tax Due Dates for Commercial, Industrial, and Multi-Residential Realty Tax Classes 49-54 RECOMMENDATION 1. That Report CS 39-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2008 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 15th, 2008; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, ,j )...1 I ,: in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 7. Director, Corporate Services & Treasurer, Report CS 41-08 Cash Position Report as at June 30, 2008 55-65 RECOMMENDATION That Report CS 41-08 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Operations & Emergency Services, Report OES 25-08 Tennis Court Roof Replacement - Pickering Recreation Complex -Tender No. T-15-08 66-77 RECOMMENDATION 1. That Tender Report T-15-2008 regarding the Tennis Court Roof Replacement -Pickering Recreation Complex be received; 2. That Tender T-15-2008 submitted by Triumph Aluminum and Sheet Metal Inc., at a cost of $184,590.00 (GST and PST included) be accepted; 3. That the cost of providing a 25 year warranty as noted above, in the amount of $5,716.36 (GST included) be added to the contract; 4. That the total gross project cost of $215,505.36 (GST included) and a net project cost of $205,243.20 including the tender amount and other associated costs be approved; 5. That Council Authorize the Director, Corporate Services and Treasurer to finance the project as follows; a) the sum of $100,000.00, as provided for in the 2007 approved Capital Budget, to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; b) the additional sum of up to $105,000.00, as provided for in the 2008 approved Capital Budget to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding (5) five years, at a rate to be determined; c) the balance amount of $243.20 to be funded from the 2008 Current Budget; " ') f) :--- '- d) the annual repayment charges in the amount of approximately $46,700.00 included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that his loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. September 15, 2008 1 /~~3 NEW AND UNFINISHED PAGES 1. Director, Planning & Development Report PO 38-08 Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of Pickerinq 126-171 RECOMMENDATION 1. That Zoning By-law amendment application A 13/08 submitted by 1410967 Ontario Inc., on lands being Lot 22, Plan 492, City of Pickering, to amend the zoning of the subject property to permit the development of a business office, professional office, and a veterinary clinic, in addition to the currently permitted residential use be approved as outlined in Appendix I to Report PO 38-08; and 2. Further, that the amending Zoning by-law to implement Zoning By-law Amendment Application A 13/08, as set out in Appendix II to Report PO 38-08 be enacted by City Council. 2. Director, Operations & Emergency Services Report OES 26-08 Supply & Delivery of Tractor and Ditch Bank Mower 172-176 RECOMMENDATION 1. That Report OES 26-08 of the Director, Operations & Emergency Services regarding the Supply and Delivery of one (1) tractor and ditch bank mower be received; 2. That Quotation No. Q57-2008, as submitted by Greendale & Utica Farm Equipment for the supply and delivery of one (1) tractor and ditch bank mower in the amount of $129,449.41 (PST and GST included) be accepted; 3. That the total gross purchase cost of $129,449.41 and net purchase cost of $123,721.56 be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the amount of $120,500 from property taxes as approved in the 2008 Capital Budget; ; t, 'I,) a. That the over expenditure of $3,221.56 be financed from property taxes; and 6. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. 3. Director, Operations & Emergency Services, OES 27-08 Tender T -16-2008 Tender for Sideline 4, Concession 5 to Highway 7 Phase I - Road Reconstruction 177-187 RECOMMENDATION 1. That Report OES-27 -08 regarding the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 - Phase I be received; 2. That Tender T-16-2008 submitted by Miller Paving Limited. for the City Road Reconstruction for Sideline 4 at a cost of $516,114.95 (GST included) be accepted; 3. That the total gross project cost of $577,500 (GST included) including the tender amount and other associated costs and the total net project cost of $550,000 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $427,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $122,650 be funded from the Development Charges Roads and Related Reserve Fund; c) that the balance of $350 be funded from the 2008 Current Budget; d) that the annual repayment charges in the amount of approximately $55,300 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; ., ') r I " J 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Operations & Emergency Services, OES 30-08 188-190 Application for Grant Funding -Municipal Eco-Challenge Fund -Standard and Show case Proqrams, Pickerinq Recreation Complex RECOMMENDATION 1. That Report OES 30-08 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of submitting a grant application to the Municipal Eco-Challenge Fund for various standard retrofit programs and a showcase program at the Pickering Recreation Complex; and 3. That staff continue to review the Energy Audit prepared by LB. Storey and report back to Council during the 2009 budget process. Citl{ 0# REPORT TO COUNCIL Report Number: PO 38-08 Date: September 15, 2QQ? ) 6 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of Pickering Recommendation: 1 . That Zoning By-law Amendment Application A 13/08 submitted by 1410967 Ontario Inc., on lands being Lot 22, Plan 492, City of Pickering, to amend the zoning of the subject property to permit the development of a business office, professional office, and a veterinary clinic, in addition to the currently permitted residential use be approved as outlined in Appendix I to Report PO 38-08, and 2. Further, that the amending Zoning by-law to implement Zoning By-law Amendment Application A 13/08, as set out in Appendix II to Report PD 38-08 be enacted by City Council Executive Summary: The applicant proposes to rezone the subject property, located on the west side of Liverpool Road, between Kingston Road and Glenanna Road, to permit the establishment of a business office, professional office, and a veterinary clinic, in addition to the currently permitted residential use. The applicant proposes to convert the existing detached dwelling on the property to a veterinary clinic to accommodate relocation of the Millennium City Veterinary Clinic from 1225 Bayly Street (Bay Ridges Plaza). The applicant's proposal complies with the City's Official Plan policies which specifically recognize the reuse of existing buildings in this area of Liverpool Road for business and professional offices, studios, custom workshops, personal service uses and limited retail shops. The requested change in use is considered an incremental step in the transition of this area away from exclusively residential to mixed use. The proposed land use change is appropriate for this area provided it is introduced into the neighbourhood in a sensitive manner. Effective integration of the requested uses with existing residential uses in the area can be achieved by restricting the gross leaseable floor area of the building, ensuring the provision of adequate parking, and applying attention to the finer development details in the site plan review process. Report PO 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) " ,) 7 I /.. Page 2 . " The recommended implementing zoning by-law contains provisions that address these matters. Approval of this application will establish a zoning that conforms to the City's Official Plan and is compatible with the surrounding area. It is recommended that this application be approved and the draft by-law be enacted by Council. Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. Sustainability Implications: The applicant's proposal is aligned with the principle of adaptive reuse of buildings and utilization of existing buildings for additional purposes. Re-use of the site also takes advantage of existing infrastructure and retains an existing business within the City. The applicant has been encouraged to consider the introduction of sustainable elements in the site plan submission and is exploring several opportunities with their designer/engineer (rain barrels, per:vious paving/landscape materials, drought resistant landscaping). Background: 1.0 Introduction The owner of the property, 1410967 Ontario Inc (Millennium City Veterinary Clinic) proposes to develop the subject lands, located on the west side of Liverpool between Kingston Road and Glenanna Road for business office, professional office, and a veterinary clinic in addition to the currently permitted residential use (see Location Map Attachment #1 ). The property currently supports a detached dwelling unit. The applicant intends to convert the existing structure and is considering building improvements such as a front entry/vestibule and rear-yard'shed, while protecting a portion of the rear yard for a moderate future building expansion. 2.0 Comments Received 2.1 At the August 18, 2008 Public Information Meeting At the Public Information Meeting three residents of Pickering spoke in support of the application, and two persons expressed concerns respecting the proposal. Comments expressed pertained to the need for appropriate boundary fencing, provision of adequate outdoor area to exercise the dogs, the need to address current stormwater/drainage matters impacting this area, and the need to ensure that site lighting and vehicle headlights do not impact neighbouring residents (see text of Information Report & Meeting Minutes, Attachments #4 & #5). ) " Report PO 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) Page 3 I)B 2.2 Written Public Submissions on the Application Following the preparation of the Information Report eights emails and three letters in support of the application were received from City residents beyond the immediate neighbourhood (see Attachments #6 - #16) 2.3 Agency Comments Region of Durham the application is in conformity with the Regional Plan; there are no matters of provincial interest applicable to the application; municipal water supply and sanitary sewers are available to the subject lands (see Attachment #17); Development Control grading and Stormwater Management will be addressed with the Site Plan Application (see Attachment #18); Veridian no objection to the proposed development; the applicant must make direct application to Veridian for electrical arrangements and related works; existing service to the building may be inadequate and landscaping, specifically trees/shrubs should be located/relocated away from Veridian's transformers and/or pole line to avoid interference with equipment (see Attachment.#19); 3.0 Discussion As per the City Clerk's memo of July 10, 2008 expediency in dealing with this matter was requested and processing of this application has been expedited due to circumstances respecting the operation of the current Millennium City Veterinary Clinic business. The Statutory Public Meeting was held at the Special Planning & Development Committee meeting of August 18, 2008 and the matter is coming directly to Council for consideration. The processing of the application is in full compliance with the provisions of the Planning Act. Report PO 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) i It 'I ,) 9 Page 4 3.1 The City's Official Plan Policy permits the reuse of the dwelling for the proposed uses The existing zoning for the subject property permits a detached residential dwelling unit. The applicant intends to convert the existing dwelling into a veterinary clinic while retaining the opportunity for a residential dwelling unit. Professional and business office uses are also requested. The subject property is in a transition area of the Liverpool Neighbourhood which is anticipated to transform over time into a mixed-use area. Section 11.14 (d) of the Pickering Official Plan indicates that Council shall consider the use in part, or reuse, of existing dwellings on the west side of Liverpool Road south of Glenanna Road for business and professional offices, studios, custom workshops, personal service uses and limited retail shops. The proposed change in use is in keeping with these Liverpool Neighbourhood policies and can be considered modest redevelopment. The subject property is also located within a "Detailed Review Area" of the Liverpool Neighbourhood. The proposed development is considered to represent "minor development" at the modest scale and form envisioned by the Official Plan policy. A detailed review of this area is not considered necessary as a prerequisite to consideration of this application. 1862 Liverpool Road, the property immediate south of the subject property, was rezoned in 2001 for a hair studio and other permitted uses including business or professional office, and detached dwelling. Further south again, the property at 1854 Liverpool Road was rezoned to permit a dentist office. These past changes to zoning and land uses are an indication of the transition that is occurring in the area. Adding new uses to the by-law and permitting redevelopment of the site will encourage a mix of uses serving the broader community and allow for an existing business in the City to relocate and continue serving existing clientele. 3.2 Building size limitations are recommended to assist with integration of new uses into the neighbourhood Existing buildings in the immediate area of the subject property are one storey in height and the recent rezoning of the abutting property restricted building height to retain the one storey character of the surrounding area. A height limitation will maintain the 'interim' nature of conversion projects, continue to encourage land assembly, and prevent wholesale redevelopment at a scale that should await land assembly and comprehensive zoning/urban design review. It is also recommended that a maximum gross leasable floor area of 300 square meters be established for the property. This floor area recognizes the existing building floor area (approximately 200 square metres) while allowing for a possible 100 square metre addition to the rear of the structure in the future. Report PD 38-08 Subject: 1410967 Ontario Inc. (A 13/08) . September 15, 2008 Page 5 '; .5 (] These limitations will address the scale of development and assist with integration of the new uses into the area. Provisions are included in the draft implementing zoning by-law (see Appendix II). 3.3 12 Parking spaces to be provided to accommodate the proposed uses The applicant has advised that the veterinary business is based on consecutive, scheduled appointments resulting in a predominantly predictable and limited number of concurrent clients. Six full time staff work in shifts, and the clinic is open Monday to Friday 8:00 am to 7:00 pm and Saturday 9:00 am to 3:00 pm (see Applicant's Justification Report, Attachment #3). It is recommended that a minimum of 12 parking spaces be provided on-site. This recommendation is based on the City's typical parking requirement for a mixed use commercial/office development of 5.5 parking spaces per 100 square metres of gross leaseable floor area. The proposed uses are modest in scale and with a limit on building size; the provision of 12 parking spaces should provide an adequate supply of parking for the existing building, future expansion area, and any residential unit within the building. The applicant's submitted conceptual plan identifies 13 parking spaces to serve the development on site. Review of the concept plan indicates that one of the front yard parking spaces may need to be removed to accommodate additional landscaping and proper traffic flow. Access to the rear yard parking area must be provided in a safe, clear and defined manner, which will require the removal of the existing attached garage the specific on-site parking layout and aisle/drive configuration will be determined through the site plan review process (see Attachment #2). 3.4 All Development Matters Concerning the City will be addressed Through the Site Plan Review Process The Applicant proposes to renovate the existing dwelling to accommodate the veterinary clinic. At this time minor building exterior improvements are being considered including an enclosed front door vestibule area. Through the site plan review process the function of the site will be reviewed further. Matters such as fencing, lighting, landscaping, parking, grading, stormwater management, dog walking areas, traffic management and accessibility for persons with a disability will be reviewed. Fencinq The existing fence around the perimeter of the property will be required to be repaired, replaced or relocated. Parkin~paces & Tree Pres'ervation The number of front yard parking spaces should be limited to provide additional area for landscaping. The attached garage will be required to be removed to provide proper access to rear yard parking. This may result in the removal of certain trees along the south lot line. Report PD 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) Page 6 ~ t. .1 ,i,' 1 ! ,! A tree preservation plan will be required to address the remainder of the vegetation on-site to address preservation and protection where feasible. Landscapinq The existing vegetation on-site will be retained where possible while recognizing that some changes will be necessary to accommodate the veterinary use of the site, Liqhtinq Enhanced lighting will be required for the safety of clients using the rear yard parking area, However, any new lighting introduced must be at a scale sensitive to surrounding residential uses, and downcast to avoid excessive light pollution, The spill of automobile headlights into adjacent rear yards must also be addressed. Stormwater and Grading Stormwater will be directed away from abutting properties and must be contained within the boundaries of the subject property. Grading must be provided to appropriately direct stormwater into the municipal storm sewer. Doq Walkinq Area A dog walking area shall be provided in a safe location on- site. Noise The applicant is proposing a veterinary clinic, not a kennel. Overnight boarding is not a routine occurrence and will typically occur only during recovery, post surgery or hospitalized patients. Dog wards will be sound-proofed as they are in the applicant's current location (see Applicant's Justification Report, Attachment #3). Other veterinary facilities exist within the City adjacent to residential areas (Rosebank Animal Hospital at 1414 Rosebank Road and Sheridan Veterinary Services at 1398 Kingston Road). The Planning & Development Department is not aware of noise complaints resulting from these facilities. Traffic This section of Liverpool Road is identified as a "Type-B Arterial Road", under the jurisdiction of the Region of Durham, The road is designed to carry moderate volumes of traffic at moderate speeds. The proposed uses are not considered high traffic generators and are not expected to create traffic safety problems. 4.0 Applicant's Comments The applicant is aware of the contents of this report and concurs with the contents of the report. Report PD 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) Page 7 1 ;) 2 APPENDICES APPENDIX I APPENDIX II Recommended Conditions of Approval Draft Zoning Bylaw Attachments: 1. Location Map 2. Applicant's Conceptual Site Plan 3. Applicant's Justification Report 4. Text of Information Report No. 14-08 5. Minutes from August 18, 2008 Statutory Public Information Meeting 6. City resident comment - Lisa Smith 7. City resident comment - Janis Taylor 8. City resident comment - Catherine Sattelberger 9. City resident comment - Peter Forint 10. City resident comment - Lynda Barnes 11. City resident comment - Ian Hillman 12. City resident comment - Wendy Cathcart 13. City resident comment - Janice Marks 14. City resident comment - Barbara Cillo 15. City resident comment - Dave and Gail Thompson 16. City resident comment - Donna Kelly 17. Agency Comment - Region of Durham Planning Department 18. Planning & Development Department - Development Control 19. Veridian Connections Report PO 38-08 September 15, 2008 Subject: 1410967 Ontario Inc. (A 13/08) Page 8 ! " '1:) 3 Prepared By: Approved/Endorsed By: Neil Carroll, P, P Director, Planmng & Development L T:cs Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Cou~_cil // APPENDIX I TO REPORT PO 38-08 '1 }; 4 RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 13/08 ~ 5 RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLlCAION A 13/08 1.0 That the Implementing Zoning By-law: (a) permit business office, professional office, and a veterinary clinic (b) permit a dwelling unit to be provided on the subject property (c) change the zoning designation from "R3" - Detached Dwelling Residential Zone to "R3-MU-1" -Detached Dwelling Residential and Mixed Use Zone in Zoning by-law 3036, on the subject lands, being 1866 Liverpool Road, Lot 22, Plan 492, to include, but not limited to, the following performance standards and requirements: (i) minimum lot frontage of 18 metres (ii) minimum lot area of 500 square metres (iii) minimum side yard width of 1.8 metres (iv) minimum rear yard depth of 7.5 metres (v) minimum front yard depth of 7.5 metres (vi) maximum dwelling height of 6 metres (one storey) (vii) maximum aggregate gross leasable floor area for all uses of 300 square metres (viii) minimum parking requirement 9f 12 spaces 2.0 That the owner obtain site plan approval from the City's Director, Planning & development to address such matters including, but not limited to: (i) Enhanced landscaping (ii) Pedestrian connections on and to site (iii) Vehicular access and traffic circulation (iv) Fence to be repaired and or replaced (v) Location, treatment and design of on-site parking areas (vi) Signage (vii) Lighting (viii) Stormwater management and grading (ix) Accessibility to the building for persons with a disability APPENDIX II TO -, ;; 6 REPORT PD 38-08 DRAFT IMPLEMENTING BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 13/08 .1 7 f7 ! oJ, THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. DRAFT Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in Lot 22, Plan 492, in the City of Pickering. (A 13/08) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the establishment of business offices, professional offices, a veterinary clinic and a residential dwelling unit on lands being Lot 22, Plan 492, in the City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULE I Schedule I attached to this By-law with notations and references shown thereon is hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Lot 22, Plan 492, in the City of Pickering, designated "R3-MU-1" on Schedule I attached hereto. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. DEFINITIONS In this By-law, (1) "Adult Entertainment Parlour" shall mean a building or part of a building in which is provided, in pursuance of a trade, calling, business or occupation, services appealing to or designed to appeal to erotic or sexual appetites or inclinations; -2- DRAFT (2) "Business Office" shall mean a building or part of a building in which the management or direction of business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; Z) B (3) (a) "DwEWi0.9.~ shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelli!ill, Single or Sin~_QwJzlli!lJL shall mean a single dwelling containing one dwelling unit and uses accessory hereto; (d) "Dwelling, Detached or Detached Dwelling" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (4) "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (5) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a pubiic park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coverage" shall mean the percentage of lot area covered by all buildings on the lot; (c) ~'LotFrontage~ shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (6) "Professional Office" shall mean a building or part of a building in which medical, legal or other professional service is performed or consultation given, and which may include a clinic, the offices of an architect, a chartered accountant, an engineer, a lawyer or a physician, but shall not include a body-rub parlour as defined in Section 224 (9)(b) of the Municipal Act, R.S.O. 1990, chapter M.45, as amended from time-ta-time, or any successor thereto or an Adult Entertainment Parlour as defined herein; - 3 - DRAFT , . "7.. Q ! ) J (7) (a) "Ya[d" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of tIle side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Sid~Ya.r:9": shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (8) "Veterinary Clinic" shall mean a building or part of a building in which medical and surgical services are performed or consultation is given for domestic pets, may include accessory sales of associated products, accessory services such as grooming, emergency overnight accommodation, but shall not include long-term boarding on the premises. 5. PROVISIONS (1) Uses Permittee! ("R3-MU-1" Zone) No person shall, within the lands zoned "R3-MU-1" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: (i) dwelling unit (ii) business office (iii) professional office (iv) veterinary clinic - 4- DRAFT A' ! {~ LJ (2) Zone Requirements ("R3-MLJ-1 " Zone) No person shall within the lands designated "R3-MU-1" on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (a) REQUIREMENTS (i) Any permitted use shall be subject to the requirements of Section 9,2 of Zoning By-law 3036, as amended; (ii) Despite (i) above, Section 9.2.4, 9.2.5 and 9.2.6 inclusive shall not apply to the lands zoned "R3-MU-1 " on Schedule I attached hereto; (iii) Building Height: maximum 6.0 metres; (b) PARKING REQUIREMENTS (i) There shall be provided and maintained on the lands zoned "R3-MU-1 " on Schedule I attached hereto, a minimum of 12 parking spaces; (ii) Despite clause (i) above, if the lands designated "R3-MU-1 " on Schedule I attached hereto are used for only a dwelling unit, a minimum of 2 parking spaces shall be provided; (iii) Clauses 5.21.2 (a), and 5.21.2 (b), of By-law 3036, as amended, shall not apply to the lands designated "R3-MU-1" on Schedule I attached hereto; (iv) Despite Clauses 5.21.2 (g) and 5.21.2 (k) of By-law 3036, as amended, all entrance and exits to parking areas and all parking areas shall be surfaced with brick, asphalt, or concrete, or any combination thereof; (v) Despite Clause 2.2.1 of By-law 3036, as amended, the minimum perpendicular width of an aisle to a parking stall shall be 6.0 metres for two way traffic; (c) SPECIAL REGULATIONS (i) The maximum combined gross leasable floor area for all uses on the lands zoned "R3-MU-1" on Schedule I attached to this By-law shall be 300 square metres; (ii) Section 5.32 of By-law 3036, as amended, shall not apply to the lands zoned "R3-MU-1 "on Schedule I attached to this By-law; (iii) Section 5.22 of By-law 3036, as amended, shall not apply to the lands zoned "R3-MU-1 " on Schedule I attached to this By-law; 'i 4 1 6. BY-LAW 3036 - 5 - DRAFT By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 7. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second, and third time and finally passed this 15th day of September, 2008. Debi A. Wilcox, City Clerk UI GLENANNA w > 0::: o I I I -------T I I I -------T I I I S4.4m ~ R3-MU-1 ~ N LOT 22, PLAN 492 N 54.4m W --.J <( o z w ~ C) I I I _______1_______ I I I _______1-_______ I I I _______J r------- I I -----l--f-------- -----1 ------1 _____J ___J I -----l -----l SCHEDUL~~~1iH PASSED" flJV DAY OF .' 2008 ~ j ~ ROAD 'i 2 i.f o <( o 0::: / / / / / I // f/ I \ \ \ \ \ \ \ \ .) ----/ /1 // I / / / / / ~ o o D- O::: w > ~ l' N === ':":J === Plaza <t- 0=== ~=== - - - \----:::: -' - --1ffi\' t;::: CJ ~~ ~~ ><,0:1.//1 /1 /' /~ ----- /v/~~ /V0,\00/, :7/ , , 'j 43 w j- <t -------; (fJ 2 w I ~ ---- N.~ ,--- - f- f----- - ~ f----- -0:::1-- - tJi '- - - - - - - - - - - - - - - - - - - ( - - - - - - - - - - -- :"Ov. ~\V.G ~ \".'1: _L__ TO Pi ??-o g -........L..i.:l-..-:;______ II I I11I111111I L..l/ / MALDEN ~ f- }.----- S~ I I - 0- o ;;u u- -fT] (fJ- o- fT] 2 -1_ - f----- - '----w- -':":J- -;>-- _<t_ _LL_ - - ^' - - d' 0- - " <{ - ::}'" ~ 1111 (( I~~ ~ T!J111l1 ~111I111111""11 III~ ~ ~ ~Rmll'llllllml"1i~ <<5 ~ w > (t o GLENGROVE D/?/v[' ~ -:.... f-- 0::: ::J }--- 8 == t:----, t' ~= ~ - ~ <<5 - w -' f--- <t 0 2 w -' f--- CJ - I r ---- PARK y \ - f--- /--- r \. GLENANNA I - ~ I r 0= =(/ ~ r-----, ~ 6 '---- - - - - - - w -f- _2 -~ -aJ - - - <<:,.. .--- ROAD PRODERT ~9?, -' coG) - 0 0 D- O::: w > "/ /' 1 862 ~ L..I 1--0 \0 1858 0'0 1854 ,\'('6 i>'Q ( 1852 <(1-0 - - w 0::: :3- 0- (fJ I-- I-- :"o~ ~\GS +-\\~ I-- Fax & Fidqle ~Sian { Pickering Town Centre o <t- o 0::: \ -' o o D- O::: w > ~ \ I City of Pickering Planning & Development Department PROPERTY DESCRIPTION LOT 22, PLAN 492 DATE JULY 7,2008 SCALE 1: 10000 l' OWNER 1410967 ONTARIO INC. FILE No. A 13/08 DRAWN BY JB CHECKED BY RC o 0 ==-o........cea: ~-TCI..-onet Enterprises Inc. and its I5....Ppliens. All riCiJhts Reserved. Not 0 pion of survey. 2005 MPAC and its suppliers. All rights Reserved. Not a pion of Survey. PN-8 .. ." ' . . J . ,.' , " . ," . . , j '. E (0 L.() N ;), -3 g-O g INFORMATION COMPILED FROM APPLICANTS SUBMITTED CONCEPTUAL PLAN A 13/08 - 1866 LIVERPOOL ROAD 1410967 ONTARIO INC.. , \ PROPOSED I " )' PARKING I.' ~ " ~, 54.4 m 54.4 m ~.. -... - I . _. -- ... I ;- " .. . .' . , I ' ,'\ I . " . . " i , \" I . '. L' __. - . - .. . Remove back door and all to create a covered carport EXISTING DWELLING .y. j , , , , I P 0 0 ED P R IN To amend the zoning to add a business office, a prfoessional and a veterinary clinic as permitted uses on the subject property , , ~ /i 4 t.t o <( o ~ E ....I (00 L.()O No. ~ W > ....I . THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT. PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN, JUNE 7, 2008. .'j II [' ! L;. ,J .3 3S' qg Justification Report for Zoning Amendment Application for 1866 Liverpool Road, Pickering, ON. , Jeff Wormald I Dr. Janet Sawyer Millennium City Veterinary Hospital To date, a location satisfying the above criteria has not been identified. In an effort to move beyond its current conditions and allow unfettered development of the Bay Ridges Lands, MCVH has been forced to consider locations that do not meet their criteria. . In doing so, we have recently identified a possible location at 1866 Liverpool Road (located n. of Kingston Road and s. of Glenanna on the west side). Although this location specifically forces us to compromise item i); above, we believe it to be the only currently available location which would allow us to continue to serve our largely south Pickering clientele, who we hope would find the trip up Liverpool Rd. to be acceptable. 1866 Liverpool Road is presently zoned Residential (R3). However, our proposed use (details of which are shown on the included conceptual drawing) fits with Pickering's Official Plan toal/ow commercial uses in this area. Quoting from Chapter 11, Neighbourhood 12: Liverpool, City Policy, Section 11.14: "City Council shall, (d) consider the use in part, or reuse, of existing dwellings on the westside of Liverpool Road, south of Glenanna Road, for business and professional offices. ..". . The size of the existing. brick dwelling at 1866 Liverpool lends itself to conversion to a veterinary hospital of similar size to our current location. Further, the entranceway and layout of the existing b.uilding lends itself to conversion to barrier-free access. '~i it f7 3 3 g- -0 g- Our total staff and clientele parking requirements for the proposed location are based on numerous considerations, including the following: a) our business is based on consecutive, scheduled appointments resulting in a predominantly prediCtable and limited number of concurrent clients at the hospital. b) Our six full time employees work in shifts. c) Two of our six employees live in Pickering and one employee makes use of public transit to get to MCVH. Based on the above, and our current traffic patterns, our intention is to provision a total of 13 parking spots to ensure that sufficient parking for our business is fully facilitated. The overall lot size also affords sufficient room for the above parking needs, while leaving a significant portion of the grassy areas of both the front and back yards intact. As such, we do not anticipate that the proposed usage would significantly interfere with the neighbours' enjoyment of their properties. We do not realistically anticipate that noise will be an issue for neighbours. To be clear, MCVH is a veterinary hospital, not a boarding kennel. As a result, overnight boarding of animals is not a routine event, and typically occurs only during recovery, post surgery and for hospitalized patients. For this purpose, dog wards will be sound-proofed to minimize sound transfer within and beyond the building, as they are with MCVH's current leaseholds. And although hospitalized dogs will be walked, they will be walked in the back yard, on leashes, typically one at a time. It is our experience that the potential for dog-barking noise would be greater if the property remained residential and a pet dog was placed unsupervised in the fenced-in backyard. Sustainability issues also favour rezoning for two significant reasons. First, rezoning would permit the reuse of an existing brick dwelling, as opposed to the need to build anew structure specifically for MCVH. Second, rezoning would potentially avoid the substantial waste of resources associated with a temporary building in which to house MCVH. Based on all of the above, and in keeping with the Official Plan, we believe rezoning 1866 Liverpool Road to retain residential uses and allow professional offices would be consistent with the City of Pickering's plannin"g and development goals. Note: MCVH hours of customer operation are as follows: Mon-Fri: 8am to 7pm* Sat: 9am to 3pm Sun: closed * customer appointments do not begin until 9:30am. l I: 't . TO ;'<'" ,~~ . p. 'j Q' . /) () '.c' vn'" L' "-~~~'N~"' i4B Citlf ()~ INFORMATION REPORT NO. 14-08 FOR PUBLIC INFORMATION MEETING OF August 18, 2008 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of Pickering 1.0 PROPERTY LOCATION AND DESCRIPTION - the lands are located on the west side of Liverpool Road, north of Kingston Road and south of Glenanna Road; - a property location map is provided for reference (see Attachment #1 - Location Map); a detached dwelling currently exists on the property; - the property abuts residential dwellings to the north, south and west; Durham Condominium Corporation #44 is located on the east side of Liverpool Road, opposite the subject property; in addition to residential uses, the broader surrounding area is comprised of a mix of office, retail and service uses. 2.0 APPLICANT'S PROPOSAL - the applicant has requested to add a business office, a professional office and a veterinary clinic as permitted uses, in addition to the currently permitted residential use, on the subject property; - the applicant is proposing to relocate the Millenium City Veterinary Clinic from its current location at 1225 Bayly ,Street to this property; - the proposed veterinary clinic would operate within the existing dwelling on the property; Information Report No. 14-08 !i _/j:...,.._.. Pi .:lX:" U ,....),.:.J .:\ Page 2 'j !i -g----- the request to add a business office and a professional office as permitted uses would provide the applicant with greater leasing flexibility in the future; parking is proposed in the front and the rear yard (see Attachment #2 - Applicant's Conceptual Site Plan); access to the proposed rear parking area is proposed to be provided by installing a large overhead door at the rear wall of the existing attached garage or by converting the existing garage into a carport. 3.0 OFFICIAL PLAN AND ZONING 3.1 Durham Regional Official Plan The Durham Region Official Plan designates the subject lands as Urban Area - Living Area; Living Areas shall be used predominantly for housing purposes, certain home occupations, limited office development and limited retailing of goods and services in appropriate locations; the proposed uses appear to conform to the D.R.O.P., however the subject application will be assessed against the policies and the provisions of Plan during further processing of the application; 3.2 Pickering Official Plan designates the subject lands as Urban Residential - Medium Density Area within the Liverpool Neighbourhood; permissible uses within this designation include residential uses, home occupations, limited offices serving the area, and limited retailing of goods serving the area; the Liverpool Neighbourhood policies of the Pickering Official Plan state that consideration should be given to the partial use or reuse, of existing dwellings on the west side of Liverpool Road, south of Glenanna Road, for business and professional offices, studios, custom workshops, personal service uses and limited retail shops; the applicant's proposal appears to conform to the Pickering Official Plan, however, the proposal will be further assessed against the policies and the provisions of the Plan during the further processing of the application; 3.3 Zoning By-law 3036 the property is currently zoned "R3" Detached Dwelling Zone by By-law 3036; the current zoning permits a residential detached dwelling only; a zoning by-law amendment is required to implement the applicant's proposed uses on the property; the applicant has requested that a business office, a professional office and a veterinary clinic be added as permitted uses on this property. Information Report No. 14-08 Page 3 : c n I .) U 4.0 RESULTS OF CIRCULA rlON 4.1 Resident Comments no comments received to date from area residents; three emails have been received in support of the application from non- Pickering residents. 4.2 Agency Comments no agency comments received to date; 4.3 Staff Comments in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · reviewing the application in terms of its level of sustainable development components; · reviewing the proposed development in terms of compatibility with, and sensitivity to, surrounding lands; · reviewing the adequacy of the number of parking spaces proposed and their location on site to support additional non-residential uses on the property; · reviewing the driveway/internal road pattern and access to rear yard parking, to ensure appropriate vehicle flow; · reviewing the proposal to ensure that adequate information is provided, that technical requirements are met and that the proposed site design is appropriate and pedestrian friendly for the requested additional uses; the Planning & Development Department will conclude its position on the application and its design after it has received and assessed comments from the circulated departments, agencies and public. 5.0 PROCEDURAL INFORMA rlON written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Councilor a Committee of Council; II Information Report No. 14-08 3 S' 0 \ Page 4 -. 1 ~') if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. 6.0 OTHER INFORMATION 6.1 Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; 6.2 Information Received - a copy of the Applicant's submitted plan is available for viewing at the offices of the City of Pickering Planning & Development Department - the Applicant's Justification Report is attached to this report (see Attachment #3) 6.3 Company Principal - the owner of the property is 1410967 Ontario Inc; - the applicant and company principal is Dr. J. Sawyer, Millenium Veterinary Professional Corporation ORIGINAL SIGNED BY Lynda Taylor, MCIP, RPP Manager, Development Review RC:cs Attachments Copy: Director, Planning & Development l.f 31<; (' q APPENDIX NO. I TO INFORMATION REPORT NO.14-08 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) none received to date COMMENTING CITY DEPARTMENTS (1) none received to date OTHERS (1) Heather Rogers/George Larochelle (e-mail) (2) Debra Withers (e-mail) (3) William Withers (e-mail) I, L~ ') -,) 1..- -- t'TACHr~ENT#:J TO rFdPl t pC! ~E--Q..:t:._ Excerpts from Special Planning & Development Committee Meeting Minutes Monday, August 18, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell PRESENT: COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: Mayor Ryan Councillor Johnson ALSO PRESENT: T.J. Quinn N. Carroll L. Taylor R. Pym D. Shields - Chief Administrative Officer - Director, Planning & Development - Manager, Development Review - Principal Planner, Development Review -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1 . Zoning By-law Amendment Application A 13/08 1410967 Ontario Inc. 1866 Liverpool Road (Lot 22, Plan 492) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by 1410967 Ontario Inc. for property municipally known as 1866 Liverpool Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 .c:- _J . Excerpts from Special Planning & Development 4 Committee Meeting Minutes Monday, August 18, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell Lynda Taylor, Manager, Development Review, gave an overview of zoning amendment application A 13/08. Kevin Tunney of Tunney Planning, the consultant for the applicant appeared before the Committee in support of the application. Rita Marks, 1875 Glendale Drive, appeared before the Committee to note her concerns regarding the application. She stated that she owned 3 residential properties in the area and wanted to make sure that there was adequate fencing around the property. She stated that her tenants were concerned with the parking of vehicles in the backyard and did not want car lights shining into their homes. She also noted that in the Spring for about a month, the area had a flooding problem in the backyards and wanted the City to make sure that the grading was completed to eliminate this problem. She stated that she was concerned that when the parking lot was paved all of the water would flow to her properties and the flooding problem would be worse. Bill Friedman, a representative for SR & R Bay Ridges appeared before the Committee and noted their concerns in regards to a Veterinary Clinic being in a residential area. He noted that their concerns were in respect to making sure the animals were safe with good fencing and also noted that a Veterinary Clinic would create additional sewage. Mr. Friedman stated that they were willing to meet with the applicant and disC4SS compensation issues at any time, as it related to the applicants existing c1ihic. Judy Gallagher, 1182 Pebblestone Cresent, appeared before the Committee in support of the application. She noted that she felt this was an ideal location for a Veterinary Clinic. Doris Hopper Riede, 204 - 1210 Radom Street, appeared before the Committee in support of the -application and stated that she would like to see the dispute between Millenium City Veterinary Clinic and SR & R Bay Ridges settled. Jeffery. Snape, 1735 Walnut Lane, Unit 10, appeared before the Committee in support of the application. Mr. Snape stated he felt the property was large enough to handle this type of business. Mr. Snape noted that the drainage problems in the area needed to be looked at because usually in March there is a large ice problem in the area. Mr. Snape also noted that if the zoning in this area continued to be changed into a commercial area rather then residential, the City would have to take a serious look at the traffic problems in the area and address them. 2 &? .3 6' (; '6 _Taylor, Lynda ,1 :~, I: From: I ,,' .J Sent: To: Subject: Smith, Lisa [Ismith@cppib.ca] August 11, 2008 8:53 AM Taylor, Lynda Rezoning of 1866 Liverpool Rd. Good Morning Lynda, 1 would like to express my support for rezoning of 1866 Liverpool Road as good planning and in keeping with the City's Official Plan - I think that allowing Millennium City Veterinary Hospital to relocate to this building is an excellent idea and would be a compatible fit in the neighborhood and surrounding area. I hope that my support will be noted and included in the staff report to be presented to Council. Regards, fua S miJIi Manager - Investment Finance, Performance Measurement CPP Investment Board One Queen Street East, Suite 2600 T 416-868-4751 F: 416-868-5035 E: Ismith@cppibca 1 7 3,;' (S Taylor, Lynda From: Sent: To: Subject: Janis Taylor [JTAYLOR@WilsonVukelich.com] August 6, 2008 2:55 PM Taylor, Lynda Millennium City Veterinary Hospital - Rezoning of 1866 Liverpool Road ./ !J b I am writing to you with regard to the zoning amendment application proposed by Millennium City Veterinary Hospital, for which I would like to offer my full support. I have been a client of Dr. Janet Sawyer's for the past 7 years and feel she would be an excellent corporate citizen for the City of Pickering. As well as being a thoroughly conscientious and knowledgeable veterinarian, she offers a specialized practice for exotics. This not only distinguishes her practice setting it apart from other veterinary hospitals, but also allows for a valuable contribution to the citizens of Pickering as they are not required to travel outside the area. Janis Taylor The information transmitted herein is intended only for the addressee and may contain confidential, proprietary and/or privileged material. Any unauthorized review, distribution or other use of or the taking of any action in reliance upon this information is prohibited If you receive this e.mail in ermr, please contact the sender and delete or destroy this message and all copies and attachments. The integrity and security of Internet communications and in particular this ema!1 and any attacrlments cannot be guaranteed Wilson Vukelich LLP accepts no liability whatsoever in connection therewith, You are strongly advised to carry out all necessary virus checks and that you open this emaH and any attacrH11ents at your own risk. WARNING: From time to time, our spam scanners eliminate legitimate email from clients If your email contains important instructions, please Gnsure that we acknowledge receipt of those instructions 1 ? <:t o 3 g (,,!? August 5, 2008 Dear Council, Please accept this letter in support of Zoning Amendment Application A13-08, involving the land, structure and use of 1866 Liverpool Road. As a long standing constituent of the City of Pickering, I have been witness to many changes over the years. Due, primarily to the vast growth and development of this City and the ever evolving needs of its people. It is with this thinking that I strongly support the rezoning of 1866 Liverpool Road from its current zoning as residential use to commercial use, and ask that you do too. I am aware that adjacent to this property is a property that has previously been rezoned for commercial use. I, therefore, feel that it would make sense to allow the same for 1866 Liverpool Road. Moreover, I feel that rezoning this property would in many ways be in keeping with the City's Official Plan for building a good community. Amending the current zoning would: · allow the community, both residents and business people, to continue to contribute to the City in a meaningful and productive manner · be an environmentally responsible way of allowing the reuse of an existing building and landscape . complement and support regional objectives and interests · fit into the Council's goals for its urban system-continuing to create an llrban area with a wide mix and diversity of uses and activities etc. I would have pride in a Council and City that recognizes the advantages of allowing this zoning amendment to take place. Sincerely, Catherine Sattelberger 714A Krosno Blvd., Pickering, Ontario 905-839-3672 Taylor. Lynda 7 38' (i g From: Sent: To: Subject: Peter Forint [Peter. Forint@wardell.biz] August 6, 2008 1:46 PM Taylor, Lynda Support of Rezoning 1866 Liverpool Road 'I ::) 8 Importance: High Dear Linda, Please accept this e-mail as a show of support for amending the current zoning of 1866 Liverpool Road to allow for the establishment of a veterinary hospital. As both a Pickering resident (living only a few blocks away), and a business consultant working with businesses with 5 - 50 employees, I feel the rezoning is appropriate for the address, That stretch of Liverpool is a major thoroughfare, is centrally located, is well served by public transit, has neighbouring commercial operations which I frequent as a customer, and one day will likely be entirely commercial. Regards, Peter Home: Peter Forint, 1205 Halsey Lane, Pickering, ON, L 1X 1W1, (905) 831-3993 Peter Forint Regional Vice-President Wtlat Direction is Your Business Headed? Wardell Professional Development 5000 Yonge Street, Suite 1901 Toronto, ON M2N 7E9 Taranto (416) 290-5'118 Toll Free (877) 290-5718 ~ter. forint@wardell.biz www.wardell.bi~ /'''.' L" 31S" () 9' .!.aylor, Lynda From: Sent: To: Subject: /; f'. ,- ! .., q I .'./ Lynda Barnes [Ibarnes@cs.toronto.edu] August 6, 2008 1: 10 PM Taylor, Lynda Rezoning of 1866 Kingston Rd I would just like to add my support to the rezoning of 1866 Kingston Rd. to a Veterinary Hospital. The area in question already supports a Dental office which has not created any additional burden to the surrounding area. It will not be infringing on any other similar business in the area and it will help maintain the integrity of the area by creating a thriving business that will support the area as well as offer~ng a valuable ~~ervice Regards) Lynda Barnes 211 Mossbrook Square Pickering) Onto L1V 6P8 Taylor, Lynda I( ,3S"'()'S From: Sent: To: Subject: IAN HILLMAN [ihillman@rogers,com] August 14, 2008 1 :55 PM Taylor, Lynda zoning approval for veteranary ''', I)' ./ .~ please be advised that i am hoping the approval for the vet hospital at 1866 liverpool rd will be approved. and this is my proxy for approval ian Hillman 12 I 0 Radom unit 1607 pickering I I w 2z3 please not the i have used this vet and am very glad she is staying in the area, so lets help her do it. thanking you for your time. Taylor, Lynda From: 'I :S 1 Sent: To: Subject: I,), ,:38> (S Wendy Cathcart [wendycathcart@sympaticoca] August 14, 20087:35 PM Taylor, Lynda Rezoning Application - 1866 Liverpool Road, Pickering - SUPPORT Dear Lynda Taylor, Please accept this email in support of the rezoning of 1866 Liverpool to enable Millennium City Veterinary Hospital to operate on this premise. Millennium City Veterinary Hospital and its staff, lead by Dr. Janet Sawyer have provided exceptional veterinary services to our dogs since it opened. As residents of Pickering, we have been very fortunate to have such outstanding veterinarians within our Community. Given the amount of commercial business in the area and with Liverpool being a main thoroughfare, we see this move to 1866 Liverpool not only an excellent fit for our community but it also ensures that this excellent veterinary service remains in our neighbour to service the many households in the area that have pets. In closing I hope the City of Pickering approve the rezoning of 1866 Liverpool at their meeting on Monday August 18, 2008. Wendy Cathcart & Laury Cope 943 Mountcastle Cres. Pickering, ON, L1 V 5Kl 905.420.3671 1 J 3 ) g c f. Taylor, Lynda From: Sent: To: Subject: Wilcox, Debi August 19, 20088:57 AM Taylor, Lynda FW: Zoning Amendment Application -A 1308 'j i:" r; I!,,) 4._ For your information Debi A Wilcox City Clerk City of Pickering T 905 4204660, ext. 2153 Toll Free 1866.6832760 F905420.9685 TTY 905420.1789 dwilcox@citv.pickering.on.ca www.citvofpickering.com Please consider your environmental responsibility - Think before you printl www.sustainablepickering.com From: Janice Marks [mailto:janice_1954@hotmail.com] Sent: August 18, 2008 11:26 PM To: Wilcox, Debi Subject: Zoning Amendment Application -A1308 August 18th, 2008 Thank you. Janice Marks 1090 Benton Crescent Pickering, Ontario L 1 X 1 M9 (905)831-6559 Zoning Amendment Application -A 1308 Owner/Applicant - 1410967 Ontario Inc C/O Dr J Sawyer Millennium City Veterinary Professional Corporation Property Location: 1866 Liverpool Road, Pickering (Lot 22/ Plan 492) I am writing to you today, to show my support for the above mentioned application. Having worked in the Bay Ridges Plaza, I can say without a doubt, that Dr. Sawyer and her staff have always conducted the veterinary clinic in a professional manner. They have always been mindful of not only the safety of the animals, but also of their neighbours and that of the community in general. I have never heard of any complaints, nor have I had any regarding anything to do with this clinic. They have always been very quiet and obliging neighbours. As Dr. Sawyer is also the one who cares for my pet, I feel that the above mentioned property would be the best location for the clinic. According to the plan, there will be sufficient parking as well as a private fenced area in ---- .....- i I .1 3 ! f.) ,_ ,;) I J 3 \ c ~ which to walk the animals. It would appear from this plan and from the comments made by her representative, that they are mindful of any concerns that might arise. This location already has a dentist office located just 2 properties to the south, 2 plazas within close proximity as well as a bar and restaurants close by. Dr. Sawyer, her staff, clients and animals, have already had to endure an extremely difficult situation because of demolition and construction. There has been an ongoing problem with large trucks coming and going as well as blocking the entrance to her present location. The entire ,area of land in and around the Bay Ridges Plaza has had to endure the noise, dust, mud and debris that is also associated with the demolition and construction, As an employee of the Pharmacy that was once located in the Bay Ridges Plaza, and now located at 1261 Bayly, as well as a client of Dr. Sawyer, I believe that I can say, that for the safety and well being of the animals, clients and staff of the Veterinary Clinic, it would be in everyone's best interest to approve this application Janice Marks 1090 Benton Crescent Pickering, Ontario L 1 X 1 M9 (905)831-6559 _'''''''~____~,WoM''__''''',,",,'''_'''_'''''''''''''''''Y_'_''_~~___''''_H'~'_____.........".,-...N',_'___i""""""'.___.......""-................""'"'N"'_N'''''''''''''''''''''''^'___.....-_.__....''''''''_....-.-...___..""~"",.,,,......_w.w...."'""..___~_"_'k llf 3'? . f... S RECEIVED.1 AUG 1 8 2008 64 Monday, August 18, 2008 City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON LIV 6K7 CITY OF PICKERING PLANNING AND DEVELOPMENTCEPARTMENT To Pickering's Planning & Development Committee RE: Zoning Bylaw Amendment application A 13/08 1866 Liverpool Road I wish to express support for the application to allow a veterinarian clinic as a permitted use on this property. I have been following Dr. Sawyer's plight through the newspapers and I also live within Ikm. of the new location she is seeking for her clinic on Liverpool Road. My reasons for support are as follows: I. She has and is currently providing essential health services for responsible pet owners. 2. She came to Pickering to locate her practice; signing a lease in good faith. For reasons beyond her control she must interrupt and relocate her practice. 3. The new location is in close proximity to the old location, causing the least amount of disruption for all. 4. The west side of Liverpool, south of Glenanna Road, currently supports commercial activity via a restaurant, plaza, child-care facility, and dentistry practice. 5. Dr. Sawyer brings her business, The Millennium City Veterinary Hospital, as a service to the City of Pickering, and provides employment for those who work in her clinic. In conclusion, I would like to thank you for your time and hope you consider the above points in making your decision. Yours truly, Barbara Cillo Pickering Resident & Ratepayer cc The Millennium City Veterinary Hospital ,'ii------ 1 65 15 .-') s;; c<; August 7, 2008 City of Pickering Planning/Zoning Committee: We are writing to express our support for the zoning application being made by Dr. Janet Sawyer for zoning amendments to permit her to re-establish her veterinary business from its present location of 1225 Bayly Street to 1866 Liverpool Road. As we are sure Council is aware the old Bay Ridges Plaza is being demolished to make way for new development and the issue of Dr. Sawyers' rights under the terms of her lease has been an on-going issue for several years since this new development was announced. The uncertainty of her situation and her ability to continue operating her business and serving the many clients who use her services has been a cause for much tension both for her, her staff and clients. As clients of Dr. Sawyers' for many years we do not want to see her business close down and if she must re-Iocate we want her to stay in the immediate area. The new location she is looking at would seem to meet her needs in terms of space, which is imperative as she operates a full-service clinic which we would like to see continue. An examination of the area around this proposed site indicates that there are similar use businesses being run out of what was formerly residential premises so it would appear consistent that the appropriate zoning amendments be approved. It is our belief that zoning approval for this site would be a win- win both for Dr. Sawyer, her clients, the developer and the City of Pickering. We therefore hope that the City Council will approve /S- :5 s>. ( C the required zoning amendments and allow Dr. Sawyer to move -I 1] 6 forward with her plans for this site. Respectfully, ;/ 11 f2 (Is'- I) c;J ~. . / . ,'. -------..-~-_.. ---..,. / ) 4i-.,j.s.--. ....~" ~..-l Dave and Gail Thompson 1530 Pickering Parkway #408 Pickering, Ontario L 1 V 3 V8 905-831-0693 /&- 3? :;: ~'~$""""C"""""~__,_",,-,-,,."'-""''''"'"'~i, r'.---- ~ v \ , I ! .. .' " ~ ~ A\!(: n ~-)' L.U I \ ,'., '.J V " . f ! ~ --"Ir'] j I"d (a_,; I , CITY Of p.!9',;,;.n,,"'" j \ PLA.NN,~'I;:' !\,I'S':HEi'lT \. . DEVELOP:'.'lE;--, I uE.PA\ '_",~._..,.,...,.,r . ~~......."",...'"'''=~,.:.;.'''~~ 1 "7 'j I) "::h ~ ~ c;;:J~ /~ /~ .004-163.0 ~- ja~._ ~- 0 Q ~ ~) 1-\. 3v '9:, q 05 <b3 L - L (.~l 1 ~~, <V ~ ~ ~ -q5-d.----~ -c:>1f (9:(,0 ~ ~ ~==-'~~ L~~~~~~P~. '~~t:U~/~~ / -+--.. ~~/~~ -~~~ /~- ~~J ~~) The Regional Municipality of Durham Planning Department 605 ROSSLAND ROAD E 4'" FLOOR PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 Fax: 905-666-6208 E-mail: planning@ region.durham.on.ca www.region.durham.on.ca A.L. Georgieff, MCIP, RPP Commissioner of Planning "Service Excellence for our Communities" /7 :.; y (.:f August22,2008 Linda Taylor, Manager' Planning - Development Review City of Pickering . One The Esplanade . Pickering, Ontario L 1V 6K7 '168 Ms. Taylor: Re: Zoning Amendment Application A13/08 Applicant: 1410967 Ontario Inc., c/o Dr. J. Sawyer Location: Lot 22, Plan 492 . 1866 Liverpool Road Municipality: City of Pickering We have reviewed this application to amend the zoning on the above noted . property. The following comments are offered for your consideration: The purpose of the application is to amend the zoning on the subject property to permit a business office, a professional office and a veterinary clinic as additional uses. Reqional Official Plan The subject lands are designated "Living Area" in the Durham Regional Official' Plan. Living Areas are to be used predominately for housing purposes. Limited office development in appropriate locations, as components of mixed use developments are permitted provided that Local Centres designated in the Area Municipal Official Plan are not adversely affected. The application is in conformity with the Regional Plan. . Provincial Policies & Deleqated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. There are no matters of provincial interest applicable to this application. , Servicinq MuniCipal water supply and sanitary sewers are available to the subject lands. Please contact me s~ould ygu.have any questions or require any additional information re r:ein9tfl1S matter. ------- He ryTang, Planner Current Planning cc: Regional Works Department - Pete Castellan @ 100% Post Consumer Cilq (1~ ;.>;' .3 s' S- MEMO To: Lynda Taylor Manager, Development Review August 20,2008 From: Robert Starr Supervisor, Development Control Copy: N/A Subject: Zoning Amendment Application (A 13/08) 1410967 Ontario Inc. c/o Dr. J. Sawyer, Millennium City Veterinary Professional Corporation 1866 Liverpool Road (Lot 22, Plan 492) City of Pickering We have reviewed the above-noted application and provide the following comments: 1. Grading and Stormwater Management will be addressed with the Site Plan application. x BS:ld J:\Documents\Development Control\BOBSTARR\memos\applications\zoning amendmentIA 13-08 - 1410967 Ontario Inc..doc L-.... e 3. 4. 5. 6. e 7. -.. p:ridia' /' " J FAX NO, p, 02 " . ., ""r '~d I c! "ff' i:;:__r'~",:~t,\;! if""",_...~,~_.~",_.... J ~." ~ VERIDIAN CON NEe TIO N S C-i / (J DEVELOPMENT APPLICATION REVIEW PROJECT NAME: 1410967 OlltaJ1o rnc, - C/O Dr.], Sawyer, :MiUeniwrn City Ve:te:rinrrry Professional Cor oration ~ ADDRESS/PLAN: ~ MUNICIPALITY: J 866 Liverpool Road Picke:ring .- REF NO,; A 13/08 July 28, 2008 SUBMISSION DATE: Tht: following i~ an ovcl'View of the general regtJiremeMs I:he Applicant is likely to meet in order to obt.,lin II comple:te electrical power supply sYhl:ern 1:0 I'hio ~ite: lInd within the site where subdivision in Some [olm b involved. The commcnto hdow arc based on prelim..inalY information only :md "re h~lhjc:ct to revision. In all cases V eridian's ~/;:mdard Conditions of SClvice dOClunent sets out the reqw.irernento, terms and conditions [or the provision of electric service, This revit:w doe:s not cOHstinlte an Offer to Connect. 1. Electric serQice i~ em.ently available: on the road allowance(s) direcdy adjace:nt to this property, SClvicil1g will be from Liverpool ROllcl. 2. The: Applicant may need to provide accommodation on ,ite: for Veridian's tl'ansfonner(s). · outdoor pad mount in a 5m X 6m clear area that is '4ccessiblc: by heavy vehicles A separate room(s) w11:h oll1:~ide: l~CCe:SS may bereqlllred to accommodate: Ve:ddhn's meters. A high voltilgc concrete encased dllcted radialllndergtound I;;lbk system may be re9uired from the: de:sign<ltcd supply point(s) rrt Liverpool Road to a transfonnei location(s) on the property, all at l:he App1.kllnt's cost. 1\ dh:t:cdon<ll bored ~uldergroulld road crossing milY be: required. The Applicant wiU he rC(ltliJ:e:d to complete tllls work and cover ~d' costs <lssociated with this reguiremenl:. Vm:icliall's existing di~trib~lt:i[)n facilities located 011 Lverpool R(nd ffi<lY have to be replaced/tdocate:d at the ilpplicanl:'h cost to <lccommodnte the proposed high-voltage l111derg-round sUl~ply. The Applicant mt~si: mal.e direct <lpplicatioll to Veridian {or electrical selvic.ing as soon as PQ~~iblc. A written, faxed or em~liJ l;cql.H:~t will permit Vel'iclian Co begin the work necessary to ider~ljfy spe:cifk requirements and ilnallge:ments and relnted wod( {or l:I1i. project, and to make an Offetto Connect. The Applic\lI~t is ~I:tongly encouragec.i Co engage: .~n dcctrical consultant or elecr.nct.m to co"ordmate service del:aik 1'he: :Lpplicant is cautioned (:h~ll' I:enclcrs, contracts, or work they may initiate prior to obtaining an Offer to Connect from Vedd.LLn may cte.ll:e conflicts with the route of Imd de/;i!.ils of the electrical serQicing oct out in the Offer to Connec!: for which Vcriclian can bear no re.ponsibility. 8, The e.xisling ,cl:v1ce to tIlls building may be ul11dequatc, Details regarding II setvke: upgrade can be obtainec.i from Veddirrn. FAX NO, ~. ~-"~I p, 03 17 :3 e' LC ~ i '7 1 ! .' 'The clcctJ:icot] imtilllat1ofl(~) ham Ihe public road allowance up to the 5CIVicc. t:ntt'4nce and all metering anangemel1.[s must comply with VCfidi~n\ rt:qui1:cmenl:~ and specifications and may also be subject to the reql1u:cmellb of thr:: Elt:cl:r.icil $,\fefy Authority. 10. PrioJ: 1:0 tltergizing any new selvice, the Applicant or ownel:(lO)/occup,rM(s) of the final premises m1.1St apply for an energy account(:;) in orde:r 1:0 receive electrical energy and related SClv1CC.S ilnd tC) ci:>tllblish ongoing payment '.l.rrangelllents. An energy deposit may be:: rcq~~.ed - amo~Ult to be dete11l1l11ed. 11. Prior to obtaining a hu.ilc1ing pelrolt, the M\11ucipaliry may require the: Applicllrll: to provide evidence of having; obtained and accepted an Offer to COrlneel:. 12. Where cr"fies Dr material handling eqtuprnellt or workers must work in proximity to existing overhead wi.es, where chere is risk of contact or conung within the: limit, of apptoach, che A.pplicant shall pay all costs for the temporal)' relocation, bmi;l1, o. oCher protection of the wires, or whatever other action 15 c\eemed necess,lry by Veridian ta provide for workcr safety Olnd 111e ~ecmity of the dectrical system. B. Landsc<lpi.11g, 5pcdfically tr:ee~hh:r:ubs, shotJd be located/relocated away from Vcndian's tran5formr::r: ilnd/OI: poleline, to avoid interference with equipment i1CCe55. Lop~idt:d ilppeat:mce of crees from trimming may result. 14. Veridian will not attend scheduled City of Pickering DART Meeling for dus Development. 15. Veridian has no objection to the pIoposed development.. Please direct the Applicant to contact Veridian as :;oon as servicing is conl:emplated. Mmucipality, please fOlw<lrd a copy of fhot 5ubrnb5ion dvil de~ign 1:0 Veridian. Please note dlat an Offcl: to Connect m~~St. be c01nl,let.ed at least dU'ee (3) /six (6) months prior to the requircd eb.:trical ser\licing date. (I Tccl11lical H..epre:5cntadve: Telephone: Kevin Philp Ex!. 3264 I PP / elf P:\dftizzeU\Devdopmenf: Application Review\Pickeri.11g\2008\ 1410967 OntaJ:1o Inc. - 1866 Liverpool Road.do, ;t(~ ., P~ge 2 of2 Veric1i~n ~,.,nn~ctlon~ D~vdQDme::nt Annlkal:ion Review Farm #EC0002 Rev. Dal:e - April 4, 2008 Cilq ()~ REPORT TO COUNCIL Report Number: OES 26-08 Date: September 15, 2008 _i 7 ~ I I ...... From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply & Delivery of Tractor and Ditch Bank Mower File: A-1440 Recommendation: 1. That Report OES 26-08 of the Director, Operations & Emergency Services regarding the Supply and Delivery of one (1) tractor and ditch bank mower be received; and 2. That Quotation No. Q57-2008, as submitted by Greendale & Utica Farm Equipment for the supply and delivery of one (1) tractor and ditch bank mower in the amount of $129,449.41 (PST and GST included) be accepted; and 3. That the total gross purchase cost of $129,449.41 and net purchase cost of $123,721.56 be approved; and 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the amount of $120,500 from property taxes as approved in the 2008 Capital Budget; and 5_ That the over expenditure of $3,221.56 be financed from property taxes; and 6. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. Executive Summary: In the 2008 Roads Capital Budget, the Council of the City of Pickering approved the replacement of City Unit #124, 1993 John Deere tractor with a Tiger ditch bank mower. This piece of equipment is utilized in the City's Road Maintenance Program to maintain the safety and appearance of approximately 400 lane kilometers of roadway. Report DES 26-08 September 15, 2008 SU9je.-Fti .! i ,J Supply & Delivery of Tractor and Ditch Bank Mower Page 2 Financial Implications: 1. Approved Source of Funds Item Project Code Source of Available Funds Required Tractor & Ditch Bank Mower 5320.0806.6178 Property Taxes $120,500 $123,221.56 2. Quotation Amount Q-57 -2008 GST PST Subtotal GST Rebate TOTAL $114,557.00 5,727.85 9,164.56 129,449.41 (5,727.85) $123.721.56 I 3. L Project Cost under (over) Approved Funds ($3,221.56) The Director, Corporate Services & Treasurer has reviewed this acquisition and will finance the over expenditure from under expenditure or other surplus funds available at year end in the 2008 Current Budget. The Director alsb, from a Supply & Service viewpoint, concurs with accepting the second lowest bid, being the lowest one to meet the required specifications. Sustainability Implications: The engine powering this equipment meets the Canadian Environmental Protection Agency's standard for off-road equipment. This standard significantly reduces the amount of harmful emissions created by the operation of the equipment. Technology improvements will also increase fuel economy. This purchase conforms to the environmental and economic lines of sustainability. CORP0227-07/01 revised Report OES 26-08 Subject: Supply & Delivery of Tractor and Ditch Bank Mower September 15, 2008 Page 3 114 Background: The replacement of City Unit #124, 1993 John Deere four wheel drive tractor with a mounted sixty-inch Tiger ditch bank mower was identified and approved by Council in the 2008 Capital Budget. Supply and Services invited four (4) vendors to participate in the bidding process of which three (3) has responded. Upon careful examination of all quotations received by Supply & Services and full evaluation of the offered equipment, it has been determined that the low bid submitted by Hutchinson Farm Equipment does not meet the specification for a Tiger Bengal Brute mower. The Municipal Property & Engineering Division recommends the acceptance of the second bid from Greendale & Utica Farm Equipment in the amount of $114,557.00 (PST & GST extra) and that the total net purchase cost of $123,721.56 be approved Attachments: 1. Memorandum from Supply & Services dated July 30, 2008 {t l J WG.JJ ~ .< GiHis aterson Director, Corporate Services & Treasurer rn unicipal Property & Engineering GS:ds Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Cou II " .,._.'.....~ CORP0227-07/01 revised -,,,--...,.,,-, ,...=' .............Jr..~_, I I oe5 2,fu-o% ., ;;L. " '1'/5 MEMO To: Richard Holborn Division Head, Municipal Property & Engineering July 30,2008 From: Bob Kuzma Senior Purchasing Analyst Copy: Subject: Quotation No. Q-57 -2008, Supply & Delivery of Tractor . & Mower - Closing: Wednesday, July 30, 2008 Quotations have been received for the above project. Four (4) companies were invited to participate of which three (3) companies have .responded by the official closing date and time. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Ves, No, Specify" to provide the City with information and details to subjectively review each line item and the sum total of all specifications. Specifications Item 4 states: where a manufacturer deviates from the quotation specifications, they must indicate "NO" and then specify the changes. The acceptance of these deviations relies solely within the discretion of the City. The quotation submitted by Hutchinson Farm Equipment in the total amount per unit of $99,126.99, GST and PST included, is the low quotation and is subject to further evaluation of the equipment's conformance to specification. . \ Vendor Price G.S.T. P.S.T. Total Price . per Unit . . Hutchinson Farm Equipment $ 87,723.00 $4,386.15 $7,017.84 $ 99,126.99 Greendale & Utica Farm Equipment $114,557.00 . $5,727.85 $9,164,56 $129,449.41 Joe Johnson Equipment Inc. $118,438.00 $5,921.90 $9,475.04 $133,834.94 Summary Q-57 -2008 ~ '~-~i '-.'....~~.C;~-i~~......:" ;" .}- 2... ~e-s 2(,-0g' 2. This award is subject to Council approval. t \) Include in your report to Council: 1. the appropriate account number(s) to which this work is to be charged and the _ budget amount(s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals 4. ~ny reason(s) why the bid of Hutchinson Farm Equipment is not -acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be required to proceed. If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. July 3D, 200B Q-57-200B - Tractor & Mower Page 2 REPORT TO COUNCIL '1 '7 7 Report Number: OES 27-08 Date: September 15, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T -16-2008 Tender for Sideline 4, Concession 5 to Highway 7 Phase I - Road Reconstruction File: A-1440 Recommendations: 1. That Report OES-27 -08 regarding the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 - Phase I be received; and 2. That Tender T-16-2008 submitted by Miller Paving Limited. for the City Road Reconstruction for Sideline 4 at a cost of $516,114.95 (GST included) be accepted; and 3. That the total gross project cost of $577,500 (GST included) including the tender amount and other associated costs and the total net project cost of $550,000 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $427,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $122,650 be funded from the Development Charges Roads and Related Reserve Fund; c) that the balance of $350 be funded from the 2008 Current Budget; d) that the annual repayment charges in the amount of approximately $55,300 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial Report OES 27-08 September 15, 2008 Su bject: Tender T -16-2008 - Tender for City Sideline 4, Concession 5 to Highway 7 Concession 5 to Highway 7 Road Reconstruction - Phase I ,1 1 0 I / () Page 2 obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2008 Development Projects Capital Budget, Road Reconstruction for Sideline 4 from Concession 5 to Highway 7 Phase 1 was approved as a construction project. Tender T-16-2008 was issued on Tuesday, August 12, 2008 and closed on Wednesday, September 3, 2008 with six (6) bidders responding. The total net project cost is estimated to be $550,000 to the City (net of (GST rebate). The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-16-2008 GST Sub-Total GST Rebate Total $491,538.05 24,576.90 516,114.95 (24,576.90) $491,538.05 2. APPROVED SOURCE OF FUNDS Roads Ca ital Bud et Location Sideline 4 Conc. 5 Sideline 4 Conc. 5 Project Code 5321.0801.6250 5321.0801.6250 Source of Funds Debt (10 Year) DC Roads & Related Current Budget FUNDS AVAILABLE Budqet 427,350 122,650 o 550,000 Required 427,000 . 122,650 350 550,000 Report OES 27-08 September 15, 2008 Subject: Tender T-16-2008 '1 7 9 Tender for City Sideline 4, Concession 5 to Highway 7 Concession 5 to Highway 7 Road Reconstruction - Phase I Page 3 3. ESTIMATED PROJECT COSTING SUMMARY T-16-2008 - Tender for City Road Reconstruction for Sideline 4 $491,538 Associated Costs Materials Testing Miscellaneous Costs Construction Contingency Total 15,000 5,000 38,462 $550,000 GST 27,500 Total Gross Project Cost $577,500 GST Rebate (27,500) $550,000 Total Net Project Cost . Und~!jOver Budget o I The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: This will allow for the hard surfacing of the roadway improving the geometries and vehicular flows in this area. This will also result in lower maintenance cost for years to come due to the road no longer requiring dust suppression maintenance. Background: As part of the Development Projects Capital 2008 Budget, Road Reconstruction for Sideline 4 from Concession 5 to Highway 7 Phase 1 was identified as a construction project. Tender T-16-2008 was issued on Tuesday, August 12, 2008 and closed on Wednesday, September 3, 2008 with six (6)) bidders responding. The total gross project cost is estimated to be $577,500 for an estimated net cost to the City of $550,000 (net of GST rebate). Miller Paving Limited, is currently working for the City on Tender T-7-2008 for Surface Treatment on Sideline 16 (R.R.#5 to North terminus), Sideline 16 (Dutch master Nurseries north to Concession #7) and Paddock Road (Hwy.#7 to Concession 7) and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board Report OES 27-08 September 15, 2008 Subject: Tender T-16-2008 Tender for City Sideline 4, Concession 5 to Highway 7 Concession 5 to Highway 7 Road Reconstruction - Phase I d '0 ! () I Page 4 and Certificate of Insurance as submitted by Miller Paving Limited, will be reviewed by the Coordinator, Health & Safety prior to the awarding of this tender by Council. In conjunction with staff review of the contractor's previous work experience with the City and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering ~ivision recommends the acceptance of the low bid submitted by Miller Paving Limited. for Tender T-16 -2008 in the amount of $516,114.95 (GST included) and that the total net project cost of $550,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated September 3, 2008 3. By-law to authorize the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 - Phase I in the City of Pickering and the issuance of debentures therefor in the amount of $427,000 Prepared By: g Approved I Endorsed By: /~<e/'--:'::/~'" ........ /j /.... ---_...~'" Oarrell B. Selsky, Supervisor, Engineering &1. apital Works Everett nts Director, Operations & Emergency Services Report OES 27-08 September 15, 2008 Subject: Tender T-16-2008 '1 (~ 1 Tender for City Sideline 4, Concession 5 to Highway 7 Concession 5 to Highway 7 Road Reconstruction - Phase I Page 5 Prepared By: I I \ , II, I'\W Vera A. Felgemacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services Approved I Endorsed By: .' I I II I " /.....>,..~~..:;::'7.._~ .,.-" ../~-"."...~- '-----~--r----- . r7 _____'~--. Gillis A. Paterson Director, Corporate Services & Treasurer .~-:.._-- .', .//)- i LH). ," I- I // i / ~r/ Richard W. Horborn, P. Eng. Division Head Municipal Property & Engineering I DS:ds Attachments Copy: Chief Administrative Officer " IS ..' / I OES 27 -()?5 (';/u "I L.~ , ~"-~,- 1(<~Ji ...) T !j__,l~!(!~fi'" l?I(~KERllLG I i),') I "I 4- MUNICIPAL PROPERTY & ENGINEERING Attachment for Tender T-16-2008 SIDELINE 4 Gl \j KIN SALE ["--1 <Tj I I I I I I I >- r-~ ~- ,23 I \.l......~ I I , LL I 0 SUBJECT I AREA I z I S I 0 I f- L- I I I I '" ~ "'!'- ",!,'.-- ~-.-~-I---~'- --- -.. .--- ---:"' ----..'.i...- -- --1- -.. -;. OF ; AJAX LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Complete reconstruction of Sideline 4 which includes; · Installation of a new and wider road, complete with new granular base and base asphalt · Drainage improvements where necessary Complete ditch restoration (fine grading and sodding where required) . to all areas affected by construction '1 >~ 3 i \...' ~ 2 I 3 CilLJ o~ MEMO To: Richard Holborn Division Head, Municip.al Property & Engineering From: Vera A. Felgemacher Manager, Supply & Services Supervisor, Engineering & Capital Works MUNICIPAl RECEIVED FilE NO. ABEV TO o FWD MAVOR CAO CUL a. REC MPE MPE OPS CENTRE FAC OPERATIONS Copy: Subject: Tender No. T-16-2008 Tender for Sideline 4 Road Reconstruction Closing: September 3, 2008 Tenders have been received for the above project. Twenty companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website. One addendum was issued. A total of eight companies picked up a tendering package for a non-refundable fee of $75.00. One bidder was unable to bid, and seven bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. A copy of bids received is attached for review. SUMMARY PST included, GST included Bidder Total Tendered Amount $ After Calculation Check $ Miller Paving $516,114.95 $516,114.95 Elirpa Construction & Materials $533,044.07 $533,044.07 Lafarge Paving & Construction Ltd. $652,544.03 $652,544.03 Dagmar Construction Inc. $681,762.12 $681,862.12 L .~ o~ ""~<~ ..3 '184 Automatic rejection - Bid deposit not provided. Reference: Purchasing Serve Construction By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 9(c), IB Item 17, 18, 19,20; TS Item 1,2,3. Automatic rejection - Bid deposit not sufficient. Reference: Purchasing Montgomery MacEwan By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 9(d), IB Item 17, 18, 19,20; TS Item 1,2,3. Bry Ron Contractinq Ltd. Unable to Bid ....,iIJ'.~....'-'...~.tWI<.. ..,o(.,p., - ...W!"lo......-....... ilM._'m ...._j)~~m.a.A rtl't1'1UW~ je,W;.'("i. k t.,,-,.'?~:.~_.u..~,a.~.~..~.....t?.'.'~T~!O,~...r.~.~a',~t,?.n:to......B.'.,id P,i' ers Item 21, ~he following will be requested of the low bidder for _. your review dUring tf;~ evaluat~on stage of this tender call. ".--.- _.~" ,~'.-... -.........- "'''T'-~I~ ~ . "~ ': "i\ i -:'l!!T~~..RY <?!:tl?~-;~:~\ci~'arid~afety Policy to be used on this project; -~'b.)......a...c~~;'Rf -thecur:re~t<mprkplace Injury Sur:nmary Report issued by Workplace Safety & . ~t=,~j!0.m~l:J.~~-q~~~~O~~:(I.0.:,;ILerr:;gf the Workplace Injury SU,mmary Report document, a copy of the ,,);eJ.1:~;,i.LQQ.f.f.~f!tQAQ ]~.NEE~"tJ:t':~AP reports may be submitted); "~~;;;:ij.~l~~~'lq~the g.ufreht Ol~~rance Certificate issued by Workplace Safety & Insurance Board; ".t . ....:!~:~~Q~.r!jflf"'F~~,QfJns}Jrance shall be completed by the bidder's agent, broker or insurer; Include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Miller Paving Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Miller Paving Limited is not acceptable; and (i) related comments specific to the project. ' Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If ~ou require further information, please feel free to contact me or a member of Supply & seKces. (-A\. Attach~nts /jh September 5, 2008 Tender No. T-16-2008 Tender for Sideline 4 Road Reconstruction Page 2 CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED Tender No.: T-16-2008 Tender Description: Sideline 4 Road Reconstruction Time: Approx.2:15pm Date: Wednesday, September 3, 2008 Bidder Name ~:i~ Dagmar Construction Inc. ;:::< n ;'t, I d. ,,/"( \' f ~.; i1 ~: I :;.:' ,. .,,~ Elirpa Construction & Materials Lafarge Paving & Construction Ltd. Miller Paving Ltd. Montgomery MacEwen Contracting Limited Serve Construction Bry Ron Co~tracting Ltd U) Total Amount . I BIDDER'S I COMMENTS Tendered SIGN IN - t'J 'fil.J 7b:l. ./2- .. 5:3-3" oC/-tl.D.7 -.C,S:J..J ~.t,t~ 03 <4 S /~" 1/'1. 9S" Dio c"bj) . V /A.JSuI'I""~c.snr NO 3.;0 . ~ I Unable to Bid I Bid Deposit Agreement I Addendum to Bond Acknowledged '" "" 10.;' t)/lti S, ooo.QO v ,,;' ;' ""-/0 'I. Y;o~ a,o ii::lnp ".s,a70 :ou ,.,- -- /' v ./ ".... v f'"y.... .. d CITY Staff Present ('" n._' i:~' . ,.-. :;.;...[ 8'i\ ::::.F:X:,l":t.-, l. Da~ jf..' cY~j Other 3 I Z. OES ? 7-0g THE CORPORATION OF THE CITY OF PICKERING '1 H 6 BY-LAW NO. Being a by-law to authorize the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7-Phase 1 in the City of Pickering and the issuance of debentures therefor in the amount of $427,000. WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by-laws respecting matters within the spheres of jurisdiction. described in that Section; and, WHEREAS Subsection 401 (1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREAS Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, VVHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, WHEREAS the Council of the City wishes construction to proceed in respect of the City Road Reconstruction for Sideline 4, Concessjon 5 to Highway 7-Phase 1 project; and, \/\/HEREAS before authorizing the construction to proceed in respect of the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7-Phase 1 project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; AND WHEREAS after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 27-08 on the date hereof and awarded Tender T -16-2008 for the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7-Phase 1 project. N"f t; 3 RE PORT _.......2" .;,j ,,,,,._6 oES ~1-()~ BY-LAW NO '1' 7 I /" , Page 2 NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the City proceed with the construction of the project referred to as "City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 -Phase 1"; 2. That the estimated costs of the construction in the amount of $550,000 be financed as follows: a) That the sum of $427,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $122,650 be funded by the Development Charges-Roads & Related Reserve Fund; c) That the balance amount of $350 be funded from the 2008 Current Budget; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. BY -LAVV read a first, second and third time and finally passed this 15th day of September, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Ciflf c# REPORT TO COUNCIL Report Number: OES 30-08 Date: September 15, 2008 1 r~ 8 From: Everett Buntsma Director, Operations & Emergency Services Subject: Application for Grant Funding Municipal Eco-Challenge Fund Standard and Show case Programs, Pickering Recreation Complex File: A-1440 Recommendation: 1. That Report OES 30-08 of the Director, Operations & Emergency Services be received; 2. That Council endorse the concept of submitting a grant application to the Municipal Eco-Challenge Fund for various standard retrofit programs and a showcase program at the Pickering Recreation Complex; and 3. That staff continue to review the Energy Audit prepared by LB. Storey and report back to Council during the 2009 budget process. Executive Summary: Under the 2008 Capital Budget for Energy Audits, staff have retained the services of LB. Storey to assist in making grant applications to various Provincial and Federal Ministries and agencies related to energy retrofits at the Pickering Recreation Complex. In the process of performing a comprehensive energy audit at the Pickering Recreation Complex, a number of funding opportunities have been sourced by the consultant. A Council resolution endorsing the applications is required to move forward. There is no financial obligation to Council for any Capital upgrades at this stage of the process. Financial Implications: The cost of the recent assignment with LB. Storey to assist in grant applications is $ $2,360.00. This will be funded from the 2008 Capital Budget item of $50,000.00 for energy audits. Report OES 30-08 September 15, 2008 Subject: /1 '/~~ q } ./ Application for Grant Funding Municipal Eco-Challenge Fund Standard and Show Case Programs Pickering Recreation Complex Page 2 Sustainability Implications: The proposed retrofits, if completed, would result in annual energy savings of over $100,000.00 and Greenhouse Gas Emission Savings of almost 500 tonnes of Carbon Dioxide per year. Background: Council approved a capital expenditure in the amount of $50,000.00 in 2008 to perform an Energy Audit on the Electrical and Mechanical systems at the Pickering Recreation Complex. The purpose of this audit was to perform a detailed analysis of existing systems, with recommendations for retrofit or redesign. Subsequently, Council were successful in having this audit undertaken at no cost to the City under the auspices of LAS (Local Authority Services) administered by the Association of Municipalities of Ontario through grant funding provided by the Ministry of Energy and Infrastructure. The consultants who undertook the audit, LB. Storey, have prepared a detailed report on findings with specific recommendations on short and long-term retrofits. In total, nineteen priority projects were identified, with payback periods ranging from as low as 0.7 years to as high as 21.7 years. Staff are currently reviewing the consultant's final report in detail, and in particular the 19 priority projects which were identified, and will be reporting to Council on this matter during the 2009 budget process. The consultant has identified a number of incentive packages which are currently available through our Provincial and Federal Governments. One such fund, the Municipal Eco-Challenge Fund, provides funding of up to 25% for standard retrofits and up to 50% for showcase/demonstration projects. The deadline for grant applications is October 10, 2008. Staff have retained the services of I. B. Storey to assist in making grant applications to all available agencies. The purpose of this report is to obtain Council endorsement indicating support of these applications. This endorsement is a necessary component of the application process. Once the applications have been processed and available grant funding is known, staff will be in a position to make recommendations to Council during the 2009 budget process. CORP0227 -07/01 revised Report OES 30-08 September 15, 2008 Subject: Application for Grant Funding Municipal Eco-Challenge Fund Standard and Show Case Programs Pickering Recreation Complex < q IJ ! .' \ Page 3 This report has been reviewed with the Director, Corporate Services & Treasurer. Attachments: Not applicable Prepared By: Approved/Endorsed By: orJ~J Everett B nts Director, Operations & Emergency Services Tony Prevedel Division Head, Facilities Operations EB:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Gounc;iL Ii N ..... --- -~-_..... ( ~..,.............. '-...... ...~ CORP0227-07/01 revised Ciflt o~ BY-LAWS 6887/08 6888/08 6889/08 6890/08 6891/08 6892/08 6893/08 6894/08 6895/08 1.. u 1 I } , September 15, 2008 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, in Lot 22, Plan 492, in the City of Pickering. (A 13/08)[Refer to New and Unfinished Business pages 137-144] Being a by-law to dedicate Blocks 169 and 170, Plan 40M-1771 as public highways. [Refer to Planning page 29] Being a by-law to dedicate Block 45, Plan 40M-1836 as public highway. [Refer to Planning page 30] Being a by-law of the Corporation of the City of Pickering to establish the 2008 Final Property Taxes and Due Date for the Commercial Industrial and Multi-Residential Tax Classes [Refer to Executive pages 53 - 54] Being a by-law to authorize the Tennis Court Roof Replacement - Pickering Recreation Complex in the City of Pickering and the issuance of debentures therefor in the amount of $205,000. [Refer to Executive page 75 - 76] Being a by-law to dedicate Part of Lot 124, Registrar's Compiled Plan 816, Pickering, designated as Part 4, Plan 40R-25484 as public highway (Old Forest Road) (By-law attached) Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property (By-law attached) Being a by-law to exempt those parts of Block Y, Plan M-16, Pickering, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, Plan 40R-XXX from the part lot control provisions of the Planning Act. (By-law attached) Being a by-law to authorize the City Road Reconstruction for Sideline 4, Concession 5 to Highway 7 -Phase 1 in the City of Pickering and the issuance of debentures therefor in the amount of $427,000. [Refer to New and Unfinished Business pages 186-187] CiiLf o~ i q '2 I c' MEMO To: Robert Starr Supervisor, Development Control July 24, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Owner: Bryan Harrison Part of Lot 124, Plan 816, being Part 4, 40R-25484 (Old Forest Road) LD 008/08 L4500-2-08/Roadded.503 The Owner has applied to sever Lot 124, Plan 816 into 2 lots through Land Division Application LD 008/08. One of the conditions of that land severance application was for the Owner to convey land for corner rounding purposes at the intersection of Sheppard Avenue East and Old Forest Road to the City. As the Owner has now conveyed Part 4, Plan 40R-25484 (corner rounding) to the City, it is appropriate to dedicate it as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for September 15, 2008. DB:bg J\Oocuments\Prop & Dev\ROADDED\SEC\503 Old Forest\Memo 10 Oebi.doc Attachments -1 :) :3 DETAIL INSET SHEPPARD AVEr-JUE PART 40R-25484 \ -- '\ SHEr \ \ \ I ELIZABETH B. PH/N PUBLIC SCHOOL -r FIDDLERS r-- - "\ OMLJNSON CRT ~~. City of Pickering I I SCALe N.T.S. o ~ -<\ o ~ ~ ~ ~ \ .... .--J \ ~~ I "",,:u AVENU t~ -( ~ - - __H . w > ~ o I I- Z ::J OWNER PROPERTY DESCRIPTION PT. LOT lot 124, FILE No. ROADDED. #503 CITY OF PICKERING \ /T'/:.:Jc.r<'v'OIR i \ - \ f 0 iI' - <( - 0:::_ W W 0 I f--- I- > 0::: ~ -' I ~ UJ e--I ---1 4t<.p.,IL - FOXWOOD FOXWOOD ~ ml I I -== ----\ == I '-/$ I !=i~ w_ UJ_ NIW PINEVIEW LANE ~- -~ -./ t:::::: { - - r- - ----, === I I - ===; II ,--- ~ ~ ~ CRESCENT ~ LAURIER I ll\\' 1(/1 II . . I J I -.i SHEPPARD '-'-' I I "'\ 1.1 crAJ-i1 ~ EE I IC~I:'T ~\- I \ '( \ \-\ \ ~l \ \ \ q.\ \.. :1 i\ \t\\--\~\ \~~ \[~\ "\"\8\ \,\"'-. -. ~=" \ ."'-. ==f\ 11\ ". \' \~\ ~ \ \~()\ @A\ (r.L/, \ 1J,\ \?~ \ - \ \ \ / \ \ \ - o <( o 0::: --; ~ - I--- '----- ,\ ~ \'" \ I I I I I un .. /}J ~~ -- - ~ Z <( m w Vl o (Y - -I- _0 o -u.. -j: -~ -' I l ~ \ I f/ < -c- o \ o \ . .------ Planning & Development Department PLAN 816, BEING PART 4, 40R-25484 DATE JULY 18, 2008 DRAWN BY JB SCALE . 1 :5000 CHECKED BY DB l' i) o~~~~:tCE~~a'rprjaaa Inc. and it. 15upplier.. All rights Reserved. Not 0 pIon of survey. 2005 MPAC and its suppliers. All ,.;~hts RClserved. Not 0 plan of Survl!!v. PN-6 THE CORPORATION OF THE CITY OF PICKERING '1/14 BY-LAW NO. '~T Being a by-law to dedicate Part of lot 124, Registrar's Compiled Plan 816, Pickering, designated as Part 4, Plan 40R-25484 as public highway (Old Forest Road). WHEREAS The Corporation of the City of Pickering is the owner of Part of lot 124, Registrar's Compiled Plan 816, Pickering, designated as Part 4, Plan 40R-25484 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. Part of lot 124, Registrar's Compiled Plan 816, Pickering, designated as Part 4, Plan 40R-25484 is hereby dedicated as public highway. (Old Forest Road) BY-lAW read a first, second and third time and finally passed this 15th day of September, 2008. 1J!IjffAR David Ryan, ~-. . -,; , Oebi A. Wilcox, City Clerk Roadded.503 'I .) c: I . ,_) BY-LAW NO. 6893/08 THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 726 Kingston Road George Attow b) 905 Bayly Street, 1915 and 1945 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road Anton Valantain-Anton Robert James Mitchell Darryl John Gordon David Daniels James Balendra Sandeep Sharma Igo Piatetskii Shiv Tharmalingam Rujohn Galo Ali Rana c) 1644 - 1698 Bayly Street and 1016 Brock Road Justin M. Gariba 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. '1 \)6 By-law No. 6893/08 (Continued) Page 2 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Citiguard Security Services or upon Citiguard Security Services ceasing to be agents for 726 Kingston Road, 1b) ceasing to be an employee of Authorized Parking Only Ltd. Or upon Authorized Parking Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 and 1945 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road, 1 c) ceasing to be an employee of JMG Property Maintenance or upon JMG Property Maintenance ceasing to be agents for 1644 through 1698 Bayly Street and 1016 Brock Road, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 15th day of September, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk CilLf o~ MEMO To: Debi Wilcox City Clerk September 9,2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Subject: Request for Part Lot Control By-law SR & R Bay Ridges Ltd. Part of Block Y, Plan M-16, designated as Parts 1 to 121 and Parts 126 to 256, 40R-XXXX File: PLC.M-16.1 The above-mentioned lands are being developed in accordance with the appropriate agreements, zoning by-law and common elements condominium plan in such a manner to allow the construction of 120 townhouse units on the lands referred to above. Attached hereto is draft By-law that, when registered, will exempt these lands from the part lot control provisions of the Planning Act, thus allowing the townhouse units to be created on parcels of tied lands ('potls') and the transfer of those potls into separate ownership. This draft By-law and a location map are attached for the consideration of City Council at its meeting scheduled for September 15. 2008. THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. '; ,; g Being a By-law to exempt those parts of Block Y, Plan M-16, Pickering, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, Plan 40R-XXXX from the part lot control provisions of the Planning Act. WHEREAS SR & R Bay Ridges Ltd., the owner of those parts of Block Y, Plan M-16, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, intends to obtain approval of and register a common elements condominium plan; AND WHEREAS it is intended that the owner or owners of each of the 120 dwelling units will own the parcel of tied land on which his, her or their dwelling is located in fee simple, and will also be a member or members of the common elements condominium corporation; AND WHEREAS it is intended that the parcels of tied lands on which the 120 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, RS.O. 1990, chapter P.13; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING ENACTS AS FOLLOWS: 1. Section 50(5) of the Planning Act, RS.O. 1990, chapter P.13, shall cease to apply to those parts of Block Y, Plan M-16, Pickering, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, Plan 40R-XXXX upon: (a) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and (b) reg istration of a restriction, pursuant to Section 118 of the Land Titles Act, RS.O. 1990, chapter L.5, requiring the consent of the Solicitor for The Corporation of the City of Pickering to the registration of any transfer or charge of part of Block Y, Plan M-16, designated as Parts 1 to 121, both inclusive and Parts 126 to 256, both inclusive, Plan 40R-XXXX or any part or parts thereof in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect for a period of two years from the date of the passing of this By-law and shall expire on September 15, 2010. BY-LAW read a first, second and third time and finally passed this 15th day of September, 2008. 99 v ov.. /\ I CJ "Xl 1'\ 1'\ ^ (0~ V AO~ SUBJECT ~ 0\G0~~' ~: ~ ~" ~Cf1 - ~~ 13F>---(~\---( SIR :\ ~ _..--rffi\\\\\\\ ~ f ----l j~,\\ '/ w - tJ \ \ \ \ \ \ \ \~\<. 2::: ~ V-- w ~\P; ~ =0 fS f~\\ == U1 uH()J\\ ~z :::---: 'D v- >- ~~~V-n~~ :: ?;~=; g t== 2 ~ <<2 II \ \ ~ t== ~ _ ~U1 ~/ - 'AYSHO G 11/ ,-...... ~ \~ ~~ f-- / IU PEACE L 'JTHERAN OU AS CHURCH -~ -/ -I PQPR I TATRA ~ 1~ / SOUTH EAST SHORE tCKERI", 'VMMUNlTY CENT" LAWN AND 0 R,' A 1/,/ BOWLIN EN/OR'S COMPLE <( r1V' E CLUB 0 0:: I GRE ~ I I -- I I - - - -- -- z-_ )>~ ;;0 - g-- I ::=- - i-- STREET I t-: t I-- PATMORE I-- ~0<V /----.-. e-- L N E I-- _ ",,<<J 0<V t== -' I-- _ '?- <:::;Q:' I-- g I-- _ II I-- _ ); ~[;5 1--_ r-----.- 1'(; - ~ I-- 1--_ -= ~~ ~ 11 I 1 = =~ A BOUJ HALLER AVENUE Y / I Planning & Development Department - - ST. MARTIN'S ANGLICAN CHURCH G '-" ~~~ \~ J--- L------ ~ DOUGLAS I FRENCHM~V ;:? BA Y c:=</ /; \~ City of Pickering PARK ~~ PROPERTY DESCRIPTION PARTS 1-121 AND 126-256, 40R-XXXXX OWNER SR & R BAY RIDGES LTD. DATE SEPT. 3, 2008 FILE No. PART LOT CONTROL SCALE 1 :5000 DRAWN BY JB CHECKED BY DB l' o 0 ::,.ources: c Teronel Enterprises Inc. cnd its llIuppliers. All riQhtl5 Reserved. Not a pion of survey. c 2005 MPAC and its suppliers. All rights Reserved. Not 0 plan of Survey. PN-3 Ciiq 0# Minutes f Meeting Summary TaxiCab Advisory Committee July 16, 2008 11 :00 am Main Committee Room Present: Councillor McLean Mohammad Altaf Sam Bhardwaj - Durham Rapid Taxi Glen Johnstone Surrinder Kumar Ian Louden Mohammad Sultan Carlton McKenzie Margaret Woods Also Present: Kim Thompson, Manager, By-law Enforcement SeNices Lisa Broad, Recording Secretary Item I Ref# Action Items / Status, . ..' . (include deadline as a ro riate . . . 1.0 Kim Thompson, Manager, By-law Enforcement Services, welcomed everyone to the hearing. She informed the Committee the purpose of the meeting was to conduct an appeal hearing regarding the applicant, Michael Roper. 2.0 A ealHearin..;MichaelRo er The meeting moved In Camera in accordance with the provisions of Procedural By-law 6746/07, as the matter related to personal information about an individual. Refer to the In Camera minutes dated July 16, 2008. The City Clerk has custody and control of the In Camera minutes. Further to confidential deliberations, the Committee hereby recommends the following: That Mr. Roper be issued a standard City of Pickering taxi license. CARRIED CORP0228-2/02 Page 1 I Item / I . I Ref# . r'o ...... ......'... ! 13.0 Action Items I . Status, .'. .... .,' . (include deadline as .,' a ro riate' . '. Details &.Discussion & Conclusion , (summary of discussion) Taxicab Fares Kim Thompson advised the Committee that the City has been researching other area municipal fares due to the increase in gas prices. Whitby has recently increased their rate, as has Ajax. Oshawa has yet to increase their rates. Kim noted that MLEO, Kevin Narraway conducted some research and discovered that in November 2005, the City of Pickering increased their taxi fares due to Hurricane Katrina, and once the gas prices decreased, the fares were not reduced accordingly. However, the gas prices now are not likely to drop again, and projections are determining that they will, in fact, continue to rise. Committee members suggested a drop price increase from $2.75 to $3.50. An increase to $2.00 per kilometer rate from $1.80 was agreed upon. Ian Louden suggested that a drop increase of that proportion could negatively impact some customers, and that an increase of this size will also affect business. An increase to the drop rate to $3.15 was discussed, as this represents a 15% increase. A $3.50 drop rate is almost a 30% Increase. The Committee then voted on a drop rate. Votes were divided, and no consensus was agreed upon. Kim Thompson to draft a report to go to Council in late September, outlining the options for Council to choose from. Meeting Adjourned: 12:20 pm Copy: City CierI< . CORP0228-2/02 Kim to action Page 2 Citq o~ Minutes I Meeting Summary Site Plan Committee (SPC) Meeting June 11, 2008 4:45pm Tower Meeting Room Attendees: Jennifer O'Connell - City Councillor - Ward 1 Doug Dickerson - City Councillor - Ward 2 David Pickles - City Councillor - Ward 3 Neil Carroll - Director, Planning & Development Tyler Barnett - Senior Planner - Site Planning Item I Ref # Details & Discussion & Conclusion (summary of discussion) Action/ternsl Status (include deadline as appropriate) 1. S 2Q/9B (ROB) Nivedita Kar (575 Steeple Hill, Unit #10) Attendee(s): Mr. Kar This application proposes to expand the existing second storey deck to 10' * 16'. · Tyler advised that letters were sent out for comment to a select number of abutting properties as per the direction of the Site Plan Committee on June 20, 2007. Tyler advised that all residents except one (575 Steeple Hill Unit #11) have either come into the City offices or have telephoned to express their objection to the proposed deck expansion. The predominant concerns with the proposed deck expansion is the loss of privacy due to the closer proximity of the expanded deck to the north lot line, and increase in deck activity that would result with the larger deck area in close proximity to and overlooking adjacent rear yards. · Neil indicated that when the original development was proposed a resident meeting was held (March 23, 1999) with the developer at the time and an agreement was made that the decks at the rear of this block would be kept small in size to minimize any issues respecting lack of privacy. This agreement was struck due to the significant concern expressed by the existing northerly abutting residents. · The Committee recommended that the application be denied due to the continuing concern of adjacent residents. · Neil indicated that he will Issue a letter refusing the application based on prior agreements and current Page 1 Item I Ref # Details. & Discussion & Conclusion (summary of discussion) consultation. · Councillor Dickerson advised Mr. Kar of his rights of appeal to the Ontario Municipal Board. · Neil added that Mr. Kar may require permission from the condo board to proceed with any appeals as the condo owns the lands were the deck is to be constructed. 2. 5 03/99 (R08) Altona Forest P.5. Addition (405 Woodsmere Crescent) Attendee(s): Brenda Coward - Durham School Board This application proposes to construct a one-storey addition to the existing school. · Tyler provided an outline of the application. · Brenda Coward explained that the addition is required In order to accommodate additional classrooms due to primary class size restrictions of the Province. · Councillor O'Connell indicated that she has received complaints from residents regarding standing water and garbage that is in the forest area along Rosebank Road. Brenda indicated that she would convey this issue to the superintendant. · Councillor Dickerson questioned how the site is going to be accessed during construction. Brenda indicated that the construction management plan proposes that all access be from Rosebank Road. · Site Plan Committee endorsed the application. 3. 506/07 Brookdale Centre (1105 Kingston Road) Attendee(s): David McKay, MHBC Planning Ronald Gagliardi, VGA Inc. Guery Goyo, Brookdale Centre · Neil indicated to Site Plan Committee that the building elevations being presented at this meeting are being done to seek input prior to the applicant making a formal submission to the City for an amendment to site plan approval. Neil indicated that the general layout of the second phase was shown on the approved plans but that the approved drawings did not include approvals for the architectural design of buildings B, C, D & E. · The applicant provided the City with two concepts for Building E: one which had a sloped roof desiqn and Action Items I Status (include. deadline as appropriate) Page 2 Item I Ref # Details & Discussion & Conclusion (summary of discussion) another that provides a flat roof design. · Neil indicated that staff prefer the concept of the flat roof design provided additional modifications are made to the architectural treatment of the rooflines, materials and fenestration. · Councillor Dickerson expressed concern with the flat roof design as proposed and expressed a preference for the sloped roof. · Councillor O'Connell also expressed a concern with the specific flat roof design being illustrated, but noted that her concern was due to the lack of variety in architectural features and materials, and not to a flat roof in general. · Tyler presented the Committee with photos of retail buildings and developments that provide 2 to 3 storey elevations with a variety of rooflines, materials and colours that provide for a very urban streetscape. The examples were taken from other Lifestyle Centres (Easton Town Centre and Crocker Park). · Councillor O'Connell requested that greater attention be paid to the northeast corner of building "E". One of the photos illustrated a more rounded elevation with second storey and a metal architectural feature that Councillor O'Connell thought would be an attractive element. Ron indicted that such an element could be incorporated into the project and agreed to pursue this element further. · Neil raised the issue of accommodating variety in the elevation designs to give the building block the appearance of separate and distinct buildings that have developed together to provide a main street feel. · The current elevations use the same windows, colours and rooflines for each tenant area. · David Mckay and Ron Gagliardi agreed that the elevations could be modified to reflect the discussion. · A similar architectural treatment will be applied to Building "C" once the design for Building "E" has been accepted. David indicated that the concept drawings will be revised and sent to the City for review. · Ron G. Presented the committee with conceptual elevations for Building "0" which is intended to be a partial two storey building that will have medical offices on the partial second floor and a Shoppers Drug Mart on the main floor. David M. acknowledged that the partial second floor will not comply with the zoning by-law and that an amendment or variance would be required. · Councillor O'Connell expressed strong concern with the partial second floor, the Kingston road elevations and the deletion of the underground parking that was oriQinally Action Items I Status (include deadline as appropriate) Page 3 Item / Ref # Details & DiscUssion.& Conclusion (summary of discussion) contemplated. She noted that Building 0 must have a strong architectural and pedestrian presence to Kingston Road, as this elevation establishes the front face of the total development. Neil expressed staff's concern with the Kingston Road frontage as well and the impact that this layout would have on the courtyard between buildings "0" & "E". · Site Plan Committee agreed that greater enhancements are required to Building "0" and that the courtyard area should include features such as fountains and/or chess areas for visitors. · David McKay presented the elevation plans of Building "B" which is intended to accommodate Futureshop. Ron G. advised that this design is reflective of their 'new look' store. · The Site Plan Committee indicated that they did not have any issues with the proposed elevations of building "B". · Geury Goyo advised the Committee that he has been informed by David McKay that the zoning by-law schedules passed by Council for this site contain an error which impacts the location of building "C". He noted his concern with this error and inquired as to what the City will be doing to correct the by-law. · Neil explained that the staff report and draft by-law associated with Brookdale's rezoning application recommended that a 20 metre future road be located fully on Brookdale's property. However, in considering the zoning amendment, City Council directed that the zoning schedules be amended to reflect a 10 metre road provision from the Brookdale property. Unfortunately, in error, the by-law schedules included in the approved by- law did not reflect the full road shift directed by Council. · Neil indicated that to comply with the current zoning schedules, Building C would have to be shifted approximately 10 metres to the south which interfered with the broader site design reflected in the approved site plan. He also noted that Pentan's solicitor had contacted the City solicitor respecting this matter in order to ensure that City approvals would not be given to Building C in the location shown on site plans with the City. He noted his understanding that Pentan's objects to any provisions that would potentially result in a road (partial or full) on the Pentan's property. · Mr. Goyo advised that he was not prepared to shift Building C and stated that the City should take whatever action IS necessary to implement Council's initial direction. He noted concern that a zoninq amendment Action Items / Status (include deadline as appropriate) Page 4 Item I Ref # Details & . Discussion.. & Conclusion (summary of discussion) will bring delay to his development plans and tenant negotiations, and requested that the City move forward quickly to correct its error. · Geury indicated that the floor space that would be left in a southerly shift of the building would not work and he indicated that he already has leases In place for this building. · Neil advised the Committee that we had discussed this Issue with Brookdale's representatives and had hoped that the matter could be accommodated with a southerly shift in Building "C", to comply with the current by-law. · Neil indicated that the process to rectify this error IS through a City initiated zOning by-law amendment application, and that direction would have to be received from Council before an amendment could be initiated. · All three members of Site Plan Committee agreed that the initial direction of Council to require only 10 metres of future public road from the Brookdale lands should be pursued and that the current by-law schedules should be amended accordingly through a City initiated zoning by-law amendment. Meeting Adjourned: 7:30 pm J:\MINUTES\Site Plan\2008\03 June 11, 2008.doc Action Items I Status (include deadline as appropriate) Page 5 Citq 0# Minutes I Meeting Summary Site Plan Committee (SPC) Meeting August 13, 2008 4:45 pm Tower Meeting Room Attendees: Jennifer O'Connell - City Councillor - Ward 1 Doug Dickerson - City Councillor - Ward 2 David Pickles - City Councillor - Ward 3 Lynda Taylor - Manager, Development Review Tyler Barnett - Senior Planner - Site Planning Item I Ref # Details & Discussion & . Conclusion (summary of discussion) Action Items I Status (include deadline as appropriate) 1. S01/08 U-Pak Disposal Limited 1740 McPherson Court Attendee(s): Brian O'Connor, U-Pak Tim O'Connor, U-Pak This application proposes a waste transfer facility. · Tyler outlined application and Committee reviewed letter submitted by Goodman's on behalf of DCC No. 63 · Brian O'Connor explained facility operational characteristics · Trucks enter at "in" scale, sort materials inside the building, then exit "out" across scale . Councillor Dickerson - questioned truck 'back-up' noise in the front of the building; is there opportunity to mitigate · Brian O'Connor - part of safety requirement, berm and trees along lot line will assist with buffering of noise from the site . Councillor O'Connell - questioned other uses in area · Tyler - zoned industrial, roll up doors in area and 300 feet from property to the West · Brian - trucks require the back-up beepers as it IS a safety/law requirement and they did consider in design of building . 3-4 trucks inbound and 1 outbound per hour · Councillor Pickles - would like them to consider rotating the building to reduce noise level impact · Brian - morning arrivals east I sun issue for backing up . Need building as oriented . Afternoon is not as busy as morning for site activity Page 1 Item I Ref# Details &.Discussion.&.Conclusion (summary of discussion) · Councillor Pickles - more coniferous trees should be considered on the berm to address noise buffer · Noise attenuation fence suggested by Councillor Dickerson · Councillor O'Connell - concerned with requIring an industrial use to buffer other industrial uses · Abutting land owners aware of heavy industrial zone · Tim O'Connor - abutting use has more trucks entering site than his site · Councillor Pickles - consider vegetation/coniferous/cedar plantings · Councillor Dickerson - ensure proper maintenance of cedars and this may assist with some attenuation of the site's noise · Brian O'Connor - MOE Certificate of Approval (C of A) addresses odour (not organic it is industrial/commercial waste, not residential) · Councillor Dickerson questioned air system (it is negative air pressure) · Councillor Dickerson - Toy Avenue ICI waste accepted and we have had odour concerns · Tim O'Connor - spray system at doors to control odour and suggests the Committee members visit their Etobicoke site; MOE certificate addresses what needs to be done if odour complaints are received · Councillor Pickles need to add specific requirement for litter maintenance to City's satisfaction, beyond MOE requirements . Councillor Dickerson requests we do the same with odour . City Solicitor respecting wording on Site Plan Agreement) . Brian O'Connor - retain sweeper and equipment (wash/vacuum) on site for cleaning spills immediately if required (on street) · Councillor Dickerson - questioned stacking of trucks and location of weigh scale, why can't it be moved to accommodate additional stacking of trucks . Brian O'Connor - designed to accommodate one truck on the scale and two trucks waiting . Tim O'Connor - truck turning radios needed, can't move scale, could add additional staging area · Brian O'Connor - clarified trucks on scale for 1.0 minute and truck shuts off after 2.5 minutes . Owner operated trucks, U-Pak can control their own operators for proper staging . Councillor Dickerson - consider shift building 10m north, and shift weigh scale 10m Action Items I Status (include deadline as appropriate) increasing Tyler will speak with U'Pak's landscape Arch itect "'yler will speak to Andy Allison Revised drawings and Site Plan Agreement clauses to be shown to Committee prior to issuance of Site Plan Approval Page 2 Item / Ref # Details & Discussion & Conclusion (summary of.discussion) · Brian O'Connor - uses more land than necessary and prefer to adjust staging area · Councillor O'Connell - supports increased staging area for 'Ioopinq' trucks onto scale 2. S 02/08 Aker Solutions 2001 Clements Road Attendee(s): Wayne Cole, Leeswood Design Build Inc. Bob Vanderland, Aker Solutions This application proposes to develop the property for an industrial building, office & outdoor storage for Aker Solutions Tyler outlined application & ESA boundary of City OP · "feature limit" stacked with TRCA and applicants consultant, still need to clarify "buffer" area · Tyler explained material & colors proposed for the elevations · Tyler explained P & D's preference for more of a staggered planting in the front yard, rather than the aligned straight tree planting as shown on the applicants drawings · Tyler confirmed TRCA & applicants consultant will meet to discuss "harmonized" buffer area · Wayne Cole advised Aker will comply with City's proposed/requested front yard landscape plan · Dickerson questioned coloring of elevations & Wayne explained pre-cast, matching, siding Aker "blue color" and banding to break up the colours · Bob explained operation of bays & cranes and need for building height and Wayne explained road elevations . Dickerson questioned sustainable elements · Wayne Cole, air conditioning system explained and air ventilation in assembly area, via the ceiling construction, not vents · Welding stations have vents (extraction ducts) to filter air prior to venting to the outside · Dickerson supports their saving efforts and radiant heat for perhaps Jan/Feb remainder of year plant heated by recycled heat of plant · Wayne using peak load controls too & roof water into separate system for recharge into ground . Reused concrete in lieu of asphalt in parking lot . Ground level water to go to storm quality pond . Pickles asked why is concrete better · Wayne answered more energy efficient than asphalt (reduces Action Items / . Status (include deadline as appropriate) Tyler confirmed TRCA & applicants consultant will meet to discuss "harmonized" buffer area Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) heat island effect) . Aker's use (truck weight issue) · Truck movements (@6/year) is mostly from Clements to Brock (no bridges) sometimes they use Salem · Police and Metro escort - evening transport, after 9pm 3. 5 08/07 Pickering Auto Body 1968 Notion Road Attendee(s): Zaheer Beg (Project Manager). This application proposes the redevelopment of an auto body repair facility · Councillor Pickles noted the re-development will be an improvement to the area and questioned ventilation . Zaheer, explained site function . Zaheer, materials are to highlight office area · Charcol grey & salmon banding, slightly tinted windows . Cutain wall system, silver frame · Dickerson, consider operational windows for better energy efficiency . Zaheer will explore window details · Tyler requested sample of granite (Casheme White) . Zaheer considering 1" X 1" squares of granite . O'Connell noted CarStar use their corporate colours are blue, consider blue band instead of salmon . Tyler questioned signage location . Zaheer - west side & North (building Mounted) . Zaheer will provide sample colours · Still need a few technical issues to be resolved (lighting plan, materials, roof plan) 4. 5 08/08 B&A Clancy 2715 Sixth Concession Attendee(s): No Applicant. Action/terns. / Status (include deadline as appropriate) Staff to finalize for approval Staff to finalize plan for approval Page 4 This application proposes a temporary use golf driving range 6:55pm . Councillor Pickles left meeting at this time . Tyler outlined application and site design based on Agricultural minimum separation distance requirements and Regions proposed Westney Road by-pass . Explained need for Site Plan agreement to address errant Staff to finalize plan golf balls netting if required in future to site plan approval Meeting Adjourned: 7:00pm J:\MINUTES\Site Plan\2008\04 August 13, 2008.doc Page 5 Cilq o~ Minutes I Meeting Summary Communities in Bloom Advisory Committee July 11, 2008 2:00 pm Main Committee Room Attendees: Bill McLean, Regional Councillor, Ward 2 - City of Pickering (Co-Chair) Tom Quinn, Chief Administrative Officer, City of Pickering Tom Melymuk, Director, Office of Sustainability - City of Pickering John Hannah, Superintendent, Municipal Operations - City of Pickering Lynn Winterstein, Manager, Marketing & Business Development, City of Pickering Judy Hodgson, Manager, Customer & Administrative Services, City of Pickering Marisa Carpino, Supervisor, Culture & Recreation - City of Pickering Mark Guinto, Executive Assistant to the Mayor, City of Pickering Mike Bender - Toronto Region Conservation Authority Donald Igbokwe, Multi-Faith Group Jim McCafferty - Durham Catholic District School Board Gail Lawlor - Durham Sustain Ability Larry Noonan - Altona Forest Stewardship Committee Julie Oakes - Bloomers & Britches Sigrid Squire - Pickering Horticultural Society Marla Shim, Executive Assistant, Councillors' Office - City of Pickering (Recording Secretary) Presenter: Joanne Finn, Administrative Assistant to the Mayor, City of Pikering Absent: Dave Ryan, Mayor - City of Pickering (Co-Chair) Allan Arsenault - Pickering Town Centre Chris Braney - Durham District School Board Kathy McKay - Ajax-Pickering Board of Trade Lorna Murphy - Pickering Town Centre Heather White - Pine ridge Art Council Item I Details & Discussion & Conclusion Action Items I Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome . Councillor McLean welcomed everyone to the meeting 2. CIS Slide Presentation . Lynn advised that the slide presentation was created as a result of the number of great photographs that were taken (many by staff) Page 1 CORP0228-2/02 . They were limited as to how many photographs they could fit into the Profile Book . The presentation will also be displayed in the judges' rooms . Joanne presented the slides and gave an explanation of each photograph 3 Judaes Tour . Marisa distributed copies of the revised Judges Tour and described the program and each day's activities in detail . Speakers have been confirmed for the various locations . Would like to be notified of members' plans for Please advise Marla participating in the tour, as well as the locations that they by Monday, July 21 sl would like to be picked up . Need to have a count for lunch and breakfast . Members are advised to not be too concerned if they are a little behind schedule at the pick-up locations . All participants are reminded to wear their Communities in Bloom shirts 4 Staff Update . Tom Quinn commended Lynn, Judy and the rest of the staff team that worked on preparing the Profile Book . It was reported that the ice storm damaged some of the City's flower beds, but they are beginning to look better now that the good weather is here . Approximately 90 residents have registered for the Front Yard Garden Competition . Sigrid reported that the Garden Competition Workshop was a great success and good feedback was received from attendees . Julie gave a big thanks to the staff members that did such a good job in setting-up the equipment for the workshop . It was suggested that the judges could prepare a comment sheet to attach to the judging sheet . It was recommended producing an electronic form for any additional comments 5. Other Business . Councillor McLean requested that staff do constant checks on the areas that are know to be targeted for graffiti . John advised that the CAO has arranged to tour the various areas with staff Page 2 CORP0228-2/02 . Veridian has hired a company to specifically clean-up their utility boxes . Residents are encouraged through the "Eyes on the Street" program, to report any graffiti that they see in the community to our Customer Care Department . If graffiti is witnessed taking place, call and report to the police . Sigrid reported that the schools were judged on June 111lh . Schools need to have some guidelines that they can follow . Vaughan Willard is ahead of other schools and can be used as an example . Donald reported that he contacted the multi-faith community, and both Dunbarton Fairport United Church and the Pickering Islamic Centre indicated that they will participate in next year's program . It was suggested contacting participants in the future to find out if they are interested in participating once again, in order to avoid them filling out the forms . Larry suggested getting in touch with the key persons for eco-schools to encourage them to enter next year's competition . Need to have a contact person to speak with the judges during their visit to the schools . Councillor McLean expressed his appreciation to all members for their commitment and hard work on the program . Larry thanked the City politicians and staff for making the residents so proud of their city 6. Next Meeting Date July 30th at 8:00 am - Debriefing Session Meeting Adjourned: 3:30 pm Copy: All Members Chief Administrative Officer Directors City Clerk Page 3 CORP0228-2/02 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, July 9,2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 8th meeting of the Committee of Adjustment held Wednesday, June 18, 2008 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room (III) REPORTS 1 . (Deferred at the June 18, 2008 meeting) PICA 25/08 - R.J. Peters 584 Marksbury Road (South Part of Lot 43, Plan 311) City of Pickering The applicant requests relief from Zoning By-law 2511, to recognize existing side yard setbacks of 2.2 metres along the north side and 0.4 metres along the south side of the existing dwelling, existing setbacks from the north lot line of 0.9 metres to a 30 square metre storage shed and 0.2 metres to a 9.6 square metre storage shed and a 7.0 square metre storage shed located in the rear yard, a minimum lot frontage of 10.6 metres and a maximum lot coverage of 34 percent, whereas the by-law requires a minimum north side yard width 2.4 metres, minimum south side yard width 1.5 metres, a minimum setback 1.0 metre to all lot lines for accessory structures greater than 10 square metres, a minimum setback 0.6 metres to all lot lines for accessory structures less than 10 square metres, a minimum lot frontage of 15.0 metres and permits a maximum lot coverage of 33 percent. The applicant requests approval of these variances in order to obtain a building permit for a proposed one storey addition to the rear of the existing dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Jackie Stezik, agent, and Ron Peters, owner were present to represent the application. No further representation was present in favour of or in objection to the application. Jackie Stezik submitted a written package "Support for Minor Variance PICA 25/08" to the Committee that included reasons for the request of approval for a minor variance, a sworn statement by Ron Peters, written correspondence in support of the application from Randy Caldwell of 586 Marksbury Road, Scott & Mary Kinghorn of 585 Marksbury Road, and George Phillips of 589 Marksbury Road, and before and after photographs of the property. 2 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room Jackie Stezik also submitted to the Committee minutes of the Committee of Adjustment from Milton for similar variances. Ron Peters apologized for building too close to the lot line, and has discussed his project and the fence removal with the neighbour. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 25/08 by R.J. Peters, be APPROVED on the grounds that the existing side yard setbacks of 2.2 metres along the north side and 0.4 metres along the south side of the existing dwelling, a 0.9 metre setback from the north lot line to a 30.4 square metre storage shed, a minimum lot frontage of 10.6 metres and a maximum lot coverage of 34 percent and to permit existing setbacks of 0.2 metres to a 9.6 square metre storage shed and a 7.0 square metre storage shed at the rear of the property are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That these variances apply only to the 3 existing storage sheds and the proposed one storey addition at the rear of the subject dwelling, as generally sited and outlined on the applicant's revised plans submitted with this application. CARRIED UNANIMOUSLY 2. PICA 26/08 - J. Evenden 1024 Dalewood Drive (Block 40 Plan 40M-1320 and Blocks 18, 23, Plan 40M-1407) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1703/83, to permit a reduced rear yard depth of 5.5 metres and to permit a maximum lot coverage of 39 percent for a proposed one storey sun room addition to the rear of the existing dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres and permits a maximum lot overage of 38 percent. The applicant requests approval of these variances in order to obtain a building permit for the proposed one storey sun room addition. 3 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Addison Rauh-Wasmund, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 26/08 by J. Evenden, be APPROVED on the grounds that the reduced rear yard depth of 5.5 metres to a proposed one storey sunroom addition to the rear of the existing dwelling and a proposed maximum lot coverage of 39 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law. 1. That these variances apply only to the proposed one storey sun room addition to the rear of the existing dwelling as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey sunroom addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 27/08 - S. McDonald 1984 Royal Road (Lot 15, Plan 316) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a reduced side yard width of 1.2 metres for the reconstruction of a one storey addition along the south side of the existing dwelling, whereas the by-law requires a minimum side yard width of 1.8 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed construction of the one storey addition. 4 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending the application be tabled. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from Councillor Rick Johnson in support of the application. Comments were also received from TRCA requesting deferral of the application until TRCA staff have determined the location of the Regional Storm Flood Plain in relation to this property. No representation was present for the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 27108 by S. McDonald, be TABLED until the applicant addresses the comments on this application from the Toronto and Region Conservation Authority. CARRIED UNANIMOUSLY 4. PICA 28/08 - A. & N. Seres 815 Fairview Avenue (Part of Lot 20, Plan 814) City of Pickering The applicants request relief from Zoning By-law 2511, to permit a reduced front yard depth of 1.7 metres and a reduced side yard width of 0.1 metres to a proposed attached garage, whereas the by-law requires a minimum front yard depth of 7.5 metres and a minimum side yard width of 1.5 metres. The applicants request approval of these variances in order to obtain a building permit for a proposed addition to the existing detached dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns. 5 Committee of Adjustment Meeting Minutes Wednesday, July 9,2008 7:02 pm Main Committee Room Alexander Seres, owner, was present to represent the application. Peter Vlietstra, of 823 Fairview Avenue was present in opposition to the application. Jacqueline Smart of 829 Fairview Avenue was present to seek information, and express concerns with the application. Alexander Seres explained the application and stated that the existing house is old and in need of numerous improvements. Peter Vilrastra stated that the application does not meet the setback requirements and should be built according to the by-law. Jacqueline Smart questioned why the applicant is not forced to build in compliance like the rest of the neighbourhood, why the garage could not be shifted further away from the lot line and whether proper fire separation would be provided. Moved by Eric Newton Seconded by Susan Kular That application PICA 28/08 by A. & N. Seres, be APPROVED on the grounds that the recognition of an existing reduced front yard depth of 1.7 metres and a reduced side yard width of 0.1 metres to a lawful non-conforming dwelling, to permit an addition to the existing dwelling and to then convert the existing dwelling to an attached garage, are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law. 1. That these variances apply only to the proposed addition to the existing dwelling as generally sited and outlined on the applicant's submitted plans with this application. 2. That a window treatment is incorporated into the architecture of the west facing wall of the proposed garage to ensure streetscape compatibility. That the applicant obtains a building permit for the proposed addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 6 Committee of Adjustment Meeting Minutes Wednesday, July 9, 2008 7:02 pm Main Committee Room (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Susan Kular That the 9th meeting of 2008 the Committee of Adjustment be adjourned at 7:40 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 30, 2008. CARRIED UNANIMOUSLY ~-l~\ {.,\u"t. Date ''\ (' ~ \: '" ~ i ___ D \ IV__- Chair /~ ant Secretary-Treasurer 7 Committee of Adjustment Meeting Minutes Wednesday, July 30, 2008 7:04 pm Main Committee Room PRESENT: David Johnson - Chair Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Lynda Taylor, Manager, Development Review Jean Finn, Assistant Secretary-Treasurer ABSENT: Kevin Ashe Susan Kular Ross Pym, Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, July 30, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 9th meeting of the Committee of Adjustment held Wednesday, July 9,2008, be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, July 30,2008 7 :04 pm Main Committee Room (III) REPORTS (Tabled at the July 9, 2008 meeting) 1. PICA 27/08 - S. McDonald 1984 Royal Road (Lot 15, Plan 316) City of Pickering Moved by Eric Newton Seconded by Keith Wilkinson That PICA 27/08 by S. McDonald be lifted from the table. CARRIED UNANIMOUSLY The applicant requests relief from Zoning By-law 3036 to permit a reduced side yard width of 1.2 metres for the reconstruction of a one storey addition along the south side of the existing dwelling, whereas the by-law requires a minimum side yard width of 1.8 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed reconstruction of the one storey addition. The Manager, Development Review outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns, from the Toronto Region Conservation Authority expressing no objections and from Councillor Rick Johnson and Councillor David Pickles in support of the application. Sandra McDonald, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Sandra McDonald stated that she was aware of the previous TRCA issue that has now been addressed. 2 r ~ Committee of Adjustment Meeting Minutes Wednesday, July 30,2008 7:04 pm Main Committee Room Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 27/08 by S. McDonald, be APPROVED on the grounds that the proposed south side yard width of 1.2 metres to a one storey addition is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the south side yard width to the proposed one storey addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 29/08 - P. Albanese 1448 Rougemount Drive (Part of Lot 16, Plan 228) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By- law 2912/88 to permit a reduced front yard depth of 13.0 metres to a proposed one storey detached dwelling and 12.0 metres to uncovered front steps, whereas the by-law requires a minimum front yard depth of 15.0 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed oile storey dwelling. The Manager, Development Review outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Supervisor expressing no concerns and from the Durham District School Board expressing no objections. Written comments were also received from G. Hamparian of 1432 Rougemount Drive in objection to the application. 3 Committee of Adjustment Meeting Minutes Wednesday, July 30, 2008 7 :04 pm Main Committee Room Correspondence received from G. Hamparian stated that there is no need for a variance, the lot is of sufficient size that the dwelling can be moved to comply with the existing by-law. Peter Albanese, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Peter Albanese clarified that the proposed addition was to an existing dwelling. Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 29/08 by P. Albanese, be APPROVED on the grounds that the reduced front yard depths of 13.0 metres to a proposed one storey dwelling and 12.0 metres to uncovered front steps are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed one storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey dwelling within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 30/08 - A. &. S. Reiss 2011 Tilson Court (Lot 28, Plan 40M-2119) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-laws 5892/01 and 6638/06 to permit a reduced rear yard depth of 5.1 metres to a covered, unenclosed patio, a maximum lot coverage of 39 percent, and to permit two storage shed structures to remain in the south side yard whereas the by-law requires a minimum rear yard depth of 7.5 metres, permits a maximum lot coverage of 38 percent and requires that all accessory structures that are not part of the main building to be located in the rear yard. 4 Committee of Adjustment Meeting Minutes Wednesday, July 30, 2008 7:04 pm Main Committee Room The applicant requests approval of these variances in order to obtain a building permit for the covered patio and to bring the two existing storage sheds into compliance with the Zoning By-law. The Manager, Development Review outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns, from the Toronto and Region Conservation Authority expressing no objections and from Councillor David Pickles in support of the application. A petition was received from six surrounding neighbours having no objections to the variances being requested. Anthony Reiss, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to questions from Committee Members, Anthony Reiss stated that he erected the existing sheds unaware of the requirement for sheds to be located in the rear yard, and he did not have a sketch of the patio. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 30108 by A. &. S. Reiss, be APPROVED on the grounds that the request to permit a reduced rear yard depth of 5.1 metres to a covered, unenclosed patio, permit a maximum lot coverage of 39 percent and to permit two storage shed structures to remain in the south side yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the covered, unenclosed patio and two existing storage sheds, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the covered, unenclosed patio within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5 Committee of Adjustment Meeting Minutes Wednesday, July 30,2008 7:04 pm Main Committee Room 4. PICA 31/08 - C. Drost 687 Sunbird Trail (Lot 20, Plan 40M-2208) City of Pickering) The applicant requests relief from Zoning By-law 3036, as amended by By-law 6176/03, to permit a reduced rear yard depth of 3.4 metres to a proposed 7.3 metre wide deck addition to the rear of the existing dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres and permits a maximum deck width of 5.0 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed rear deck. The Manager, Development Review outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns, from the Toronto and Region Conservation Authority expressing no objections and from Councillor David Pickles in support of the application. Chris Drost, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Chris Drost submitted written correspondence from John & Scherry Garbia of 685 Sunbird Trail and Shantie Madoo of 689 Sunbird Trail expressing no objections to the application. In response to a question from a Committee Member, Chris Drost clarified that the width of the proposed deck is 7.3 metres. Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 31/08 by C. Drost, be APPROVED on the grounds that the reduced rear yard depth of 3.4 metres and maximum deck width of 7.3 metres for the proposed rear deck are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 6 Committee of Adjustment Meeting Minutes Wednesday, July 30, 2008 7 :04 pm Main Committee Room 1. That these variances apply only to the proposed rear yard deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed rear yard deck within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 5. PICA 32/08 -I. F. Hedges 2528 Linwood Street (Part 3, 40R-12777) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 3385/90 to permit a reduced rear yard depth of 4.7 metres to a proposed deck addition to the rear of the existing dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed rear deck addition. The Manager, Development Review outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns, from the Toronto and Region Conservation Authority expressing no objections and from Councillor David Pickles in support of the application. Isabel Hedges, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Isabel Hedges submitted written correspondence from James & Ada Duxbury of 2526 Linwood Street and Lisette Leveille and Raymond Cotnoir of 2530 Linwood Street expressing no objections to the application. She also submitted a photograph of the existing deck, and explained the need for a deck of an appropriate size to enable her to sit outside. 7 Committee of Adjustment Meeting Minutes Wednesday, July 30,2008 7:04 pm Main Committee Room Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 32/08 by I. F. Hedges, be APPROVED on the grounds that a rear yard depth of 4.7 metres to a proposed rear deck addition is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed rear deck addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed rear deck within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Eric Newton That the 10th meeting of 2008 the Committee of Adjustment be adjourned at 7:25 pm and the next meeting of the Committee of Adjustment be held on Wednesday, August 20, 2008. CARRIED UNANIMOUSLY \. '\ \ ~~ '2 cl C'G Date-) l .- -- \ ",~ .,-----.. i Chair \~r-~-. i "j ~Z/? L( Assistant Secretary-Treasurer 8