HomeMy WebLinkAboutPD 35-08
Citlf (1~
REPORT TO
PLANNING & DEVELOPMENT
COMMITTEE
, I,
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Report Number: PO 35-08
Date: September 2, 2008
From:
Neil Carroll
Director, Planning & Development
Subject:
Seaton Neighbourhood Planning Program
Terms of Referen ce
Collaborative Study Management
Recommendation:
1. That Report PD 35-08, of the Director, Planning & Development, regarding the
Seaton Neighbourhood Planning Program, be received;
2. That the draft Terms of Reference for the Seaton Neighbourhood Planning
Program, provided as Appendix I, be endorsed;
3. That the collaborative management approach to the Seaton Neighbourhood
Planning Program between the City of Pickering and the Seaton Landowner
Group (North Pickering Development Management Inc.) be endorsed;
4. That, to formalize the collaborative management approach, the Mayor and the
Clerk be authorized to enter into a Management Committee agreement with the
Landowner Group that is consistt?nt with the terms and conditions set out in
Section 2.2 of this Report;
5. That the issuance of a Request for Proposals by the Seaton Landowner Group
for the Seaton Neighbourhood Planning Program be authorized to the consulting
firms listed below, following the execution of the Management Committee
agreement between the City and the Landowner Group:
. Bousfields Inc.
. Malone Given Parsons Ltd.
. Macaulay Shiomi Howson Ltd.
. planningAlliance
. Planning Partnership
. Sorensen Gravely Lowes Planning Associates Inc.
. Walker Nott Dragicevic Associates Limited
· Weston Consulting Group Inc., and
. Young Wright/IBI Group
Report PD 35-08
September 2,2008
Subject: Seaton Neighbourhood Planning Program
I It · ?) 2
Page 2
6 That the following City staff be appointed to the Seaton Neighbourhood Planning
Program Management Committee: the Director, Office of Sustainability; the
Director, Planning & Development; and the Manager, Policy; and
7. Further, that a copy of this Report and Council's resolution be forwarded to the
Ministry of Municipal Affairs and Housing, the Ministry of Infrastructure and
Energy, the Ontario Realty Corporation, the Region of Durham, the Toronto and
Region Conservation Authority, the Trustee for the North Pickering Development
Management Inc., and the SernasGroup (on behalf of the Landowner Group).
Executive Summary: The Provincial Central Pickering Development Plan (CPDP)
sets out a vision for the Seaton Community as an urban place exemplifying
sustainability, supporting 70,000 residents and 35,000 jobs. To implement the Plan, the
CPDP requires further detailed planning studies and changes to the official plans for
both Pickering and Durham Region.
The city is responsible for certain studies and plans. These have been combined into a
comprehensive Seaton Neighbourhood Planning Program (the Program). Consultants
are needed to carry out this Program. Accordingly, a Terms of Reference for the
Program has been prepared and it is provided as Appendix I to Report PD 35-08.
The starting point for the Program is identifying performance measures and
benchmarks for a sustainable community. The Program also requires completion of a
number of other studies, and the completion of neighbourhood plans, related Pickering
Official Plan amendments and Development Guidelines. Community, agency and
First Nations consultations are integral parts of undertaking the Program.
The Neighbourhood Planning Program was originally designed with the City hiring the
consultant and running the Program, with the assistance of a steering committee.
However, a collaborative approach to the management of the study is now proposed. A
"Management Committee" comprising three representatives each from the Landowner
Group and the City (staff) is suggested. The Chief Administrative Officer supports this
approach.
The use of the collaborative approach is subject to an agreement between the City and
the Landowner Group setting out the roles and responsibilities of City Council, City
staff, the Landowner Group I Trustee and the Management Committee. The
agreement should be entered into prior to a request for proposals being released to
retain consultants for the Neighbourhood Planning Program. As part of the
collaborative approach, the Landowner Group would be sending out the request for
proposals, and selection of the consulting team would come back to City Council for
endorsement.
Report PD 35-08
September 2,2008
Subject: Seaton Neighbourhood Planning Program
Page 3 :~ 3
The collaborative study approach is recommended as it offers greater potential to
resolve issues in a manner acceptable to the City and the Landowner Group during the
study process, rather than at the end of the process. This may lessen the likelihood of
a challenge to the Ontario Municipal Board. '
Financial Implications: The benefitting landowners are responsible for the cost of
the Neighbourhood Planning Program. The Council approved Planning & Development
budget for Professional and Consultative Services has a line item for this work in the
amount of $800,000. This expenditure was offset by an equivalent revenue provision
from the landowner group, to ensure no net cost to the City. City costs will be for
indirect matters such as staff time. It is anticipated that this project will utilize significant
staff resources.
Sustainability Implications: The development of sustainability performance
measures and benchmarks will be instrumental in guiding the development of the
related studies and informing the neighbourhood plans, urban design guidelines,
monitoring program, and development review decisions.
Background:
1.0 Context
1.1 The City is responsible fO,r preparing Neighbourhood Plans for Seaton.
In May 2006, the Province approved the Central Pickering Development Plan
(CPDP). The CPDP requires the City to undertake "neighbourhood plans" for the
urban part of Central Pickering that is known as Seaton. It also requires that a
number of other studies be prepared to inform the neighbourhood plans.
The Provincial Plan sets out a vision for the Seaton Community. The vision is of
an urban place exemplifying social, economic and environmental sustainability.
The Plan supports intensity, vibrancy, mixed uses, quality urban design, and
transit-, cycling- and pedestrian-supportive development. The Plan envisions
70,000 people calling Seaton home and 35,000 jobs in Seaton. The City
supports this vision for new urban development.
The CPDP establishes basic designations for land uses and roads. It also sets
out goals, objectives and policies, as well as an implementation framework. As
part of the implementation, the CPDP requires additional planning studies and
formal amendments to the Pickering Official Plan and the Durham Region
Official Plan. This new work will guide future application review, servicing and
development.
Report PO 35-08
September 2,2008
~~ect: Seaton Neighbourhood Planning Program
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Page 4
1.2 The studies and plans that the City is responsible to undertake have been
combined into a comprehensive Seaton Neighbourhood Planning Program,
grounded in sustainability.
The draft Terms of Reference for the Seaton Neighbourhood Planning Program
(see Appendix I to this Report) requires community, agency and First Nations
consultation is an integral part of undertaking the Program.
,
There are three main parts to the work to be undertaken through the
Neighbourhood Planning Program:
(i) The first part, which will form the foundation for the subsequent tasks, is
identifying performance measures and benchmarks for a sustainable
community (see Task 3.1.1 in the draft Terms of Reference). The City's
Sustainable Development Guidelines and benchmarking work are important
inputs to this component of the program. The deliverable for this part is the
Sustainable Development Program.
(ii) The second part is the completion of a number of other studies identified by
either the CPDP or the City to further inform and create the neighbourhood
plans (see Tasks 3.1.2 - 3.1.6). These deliverables include:
. Urban Design Guidelines
. Affordable Housing Strategy
. Retail Market Analysis
. Community Services and Fpcilities Plan, and
. Neighbourhood Plans
(iii) The third part of the work (Tasks 3.1.7 and 3.1.8) is the synthesis of the
earlier work into the formal legislative documents. These deliverables
include:
. draft Pickering and Regional Official Plan Amendments, and
· draft Development Guidelines for inclusion in the Compendium to the
City's Official Plan
A brief overview of the process for preparing the draft Terms of Reference is
provided as Attachment #1. The Terms of Reference were prepared working
through the Seaton Advisory Committee. The Advisory Committee as well as the
Landowner Group support the Terms of Reference. Copies of the two earlier
versions of the Terms of Reference, as well as comments received are available
for viewing at the City's Planning & Development Department. They will also be
made available through the City's Seaton website.
It is recommended that the draft Terms of Reference be approved.
Report PO 35-08
September 2,2008
Subject: Seaton Neighbourhood Planning Program
Page 5
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1.3 The management of the Seaton Neighbourhood Planning Program is
proposed as a collaboration between the City and the Landowner Group.
Initially, the Seaton Neighbourhood Planning Program was conceived in a
traditional manner with the City hiring the consultant and running the Program
with the assistance of a steering committee. The developers would have had
one representative on the steering committee. Other members of the committee
would have included the City (with four representatives) and one each from the
Province, the Region and the Toronto and Region Conservation Authority.
During preparation of the Terms 'of Reference, the study management (rather
than the detail of the required studies and plans) was a key topic of concern for
the Landowner Group. Following discussion among senior staff including the
Chief Administrative Officer, a possible collaborative approach to the
management of the Program was identified. This approach would see the
Program run by a Management Committee, with equal representation from City
staff and the Landowner Group (three each). Agency and other government
representatives will be involved in their essential technical support and
commenting role, rather than the study management. This collaborative
approach is recommended to Council.
2.0 Discussion
2.1 The process by which the detailed planning takes place is as important as
the resulting studies and plans.
The key benefit in using a collaborative management approach to the
Neighbourhood Planning Program is the opportunity to identify and resolve
issues during the course of the study, as opposed to at the end of the study.
This approach recognizes both the City's and the Landowner Group's interests in
the development of these lands. Cooperatively addressing potential issues in a
manner acceptable to both the City and the Landowner Group is preferable as it
may reduce the likelihood of developer appeals to the Ontario Municipal Board.
While it is expected that the results of the Neighbourhood Planning Program will
be a model for sustainable development, the collaborative management process
for developing the plans may establish an improved model for planning.
2.2 The terms and conditions of the collaboration need to be formalized.
A Management Committee agreement between the City and the Landowner
Group is recommended. The agreement would outline the roles and
responsibilities for City Council, City staff, the Landowner Group / Trustee and
the Management Committee.
The agreement for the collaborative approach recognizes Council's ultimate
responsibility to complete the Neighbourhood Planning Program and to operate
Report PO 35-08
September 2,2008
Subject: Seaton Neighbourhood Planning Program
Page 6
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in an open and transparent manner. At the same time, the agreement
recognizes the Landowner Group's responsibility to fund the Program and their
interest in the study process.
To date, staff have identified the following responsibilities of the different parties:
Landowners Group / Trustee
· Enter into the Management Committee agreement with the City
· Appoint 3 representatives to the Management Committee
· Prepare draft Request for Proposals (RFP) for review by the Management
Committee
· Issue the RFP following execution of the Management Committee
agreement, approval by the Management Committee, and Council
consideration of the Terms of Reference
· Enter into a consulting service contract with the consultant recommended by
Management Committee and endorsed by Council
· Provide copies of the consulting service contract and any amendments to
City
· Pay consulting invoices approved by the Management Committee
Manaqement Committee
· Approve the form of the RFP, consulting service contract and all amendments
· Review all responses to the RFP and make recommendation to Council
regarding award of the consulting service contract
. Approve all invoices for payment
· Approve all deliverables
City Staff
· Prepare report to Council recommending award of the consulting service
contract
· Prepare updates to Seaton Advisory Committee
· Prepare bi-monthly status reports to Council
· Prepare reports to Council seeking direction on any matter on which
Management Committee cannot reach a consensus
City Council
· Enter into Management Committee agreement with Landowners Group / Trustee
· Consider and, if in agreement, endorse Management Committee's
recommendation regarding award of consulting service contract
· Will make the final decision on any matters on which Management
Committee cannot reach a consensus
It is recommended that Council authorize the Mayor and Clerk to enter into a
Management Committee agreement, consistent with the framework above, and
that such agreement be executed prior to the release of the RFP.
Report PO 35-08
September 2, 2008
Subject: Seaton Neighbourhood Planning Program
Page 7
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2.3 City staff and Landowner Group have identified preliminary list of
consultants to receive RFP.
The scope of work required by the Neighbourhood Planning Program is
significant. It is expected that multi-disciplinary teams will be required, led by a
planning firm. City staff and the Landowner Group have identified nine major
firms that are recommended to receive RFPs. The firms are:
· Bousfields Inc.
· Malone Given Parsons Ltd.
· Macaulay ShiomiHowson Ltd.
. planningAlliance
. Planning Partnership
· Sorensen Gravely Lowes Planning Associates Inc.
· Walker Nott Oragicevic Associates Limited
· Weston Consulting Group Inc., and
· Young Wright IIBI Group
3.0 Next Steps
Should Council concur with the recommendations in this Report, it is anticipated
that the Landowner Group I Trustee will enter into the Management Committee
agreement, appoint three people to the Program Management Committee, the
Management Committee would endorse the Request for Proposals, and the
Landowner Group I Trustee would send out the RFP.
Report PO 35-08
September 2, 2008
Subject: Seaton Neighbourhood Planning Program
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Appendix:
Appendix I. Draft Terms of Reference for Seaton Neighbourhood Planning Program
(dated August 18, 2008)
Attachment:
1. Steps in preparing Terms of Reference
Prepared By:
Approved/Endorsed By:
Cath~~
Manager, Policy
Neil Carro c, RPP
Director, Planning & Development
~7~
Thomas E. Melymuk, MCIP, RPP
Director, Office of Sustainability
CRjf
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Director, Operations & Emergency Services
City Solicitor
Recommended for the consideration
of Pickering City Cou~( .
.,
APPENDIX I to
REPORT PD 35-08
Draft Terms of Reference for Seaton Neighbourhood Planning Program
(dated August 18,2008)
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.1 n CENTRAL PICKERING DEVELOPMENT PLAN
L+ U
SEATON NEIGHBOURHOOD PLANNING PROGAM
1.0 BACKGROUND
1.1 Introduction
Over the next 20 years, a significant amount of Pickeri. .... new growth will occur
in the existing urban area as infill and intensificati'The City is also planning
for the development of a greenfield urban ar ,000 jobs and 70,000
persons. This urban area is referred to as the SEt on unity.
The City of Pickering and the Seaton Lal"lQowner Group, t their Trustee,
the North Pickering Community Management Inc. (NCPM , seeking the
professional services of a qualified Consultiqgi> Team to rtake the
Neighbourhood Planning Program for laods in the$eaton Communi . The study
will be undertaken in cooperation with th~>province of Ontario, the Region of
Durham, and in consultatio . h the public, encies and other stakeholders.
The selection of the Consu is to be he satisfaction of the City and
the Seaton Landowner
1.2 Seaton Communi.~Y'.Location a
Seaton is botlnaed gener~.Uy by HI Y 7 to the north, the West Duffins Creek
to the west, the C. P. Railway to the th, and the boundary between the City of
Pickering and the Town of Ajax on th ~ast. The Seaton Community, together
with lands to the\JV~~rto the boundary between the City of Pickering and the City
of .....>- Town of Markham, comprise Central Pickering (see map,
ment#~),
he Seaton lands
occurred following
Nat continued
fa rm rs beg
River, rou
serve the f
and its enviro
have >a. rich cultural history. Early occupation of the land
retreat of the Wisconsin glacier in about 9500 BC. First
cupation and settlement of the area until Euro-Canadian
o dominate starting in the 1800s. The hamlets of Green
d Whitevale, which abut the Seaton lands, developed to
mmunities and remain today as small settlements. Whitevale
are designated as a Heritage District.
Following a recent history of expropriation by the Province for the development of
a new community, designation of the lands as "urban area", numerous planning
studies, and finally a land exchange between the Province and several
developers, the future of the Seaton lands is now one of urban development.
18 August 2008
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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Nevertheless, over 50% of the land in Seaton is being retained in a rich and
extensive natural heritage system. Lands in the natural heritage system will
remain in the ownership of the Province. Through the land exchange, about half
of the developable lands (about 620 ha) are now in the ownership of four major
developers. The Province has retained ownership of about one-third of the
residentially-designated lands (about 225 ha), and all Qf the employment lands
(about 400 ha).
1.3 Central Pickering Development Plan
The most recent planning study complet as by the Province of Ontario in
2006. The Province completed the Cent Ickering DeveloPITl~pt Plan (CPDP),
under the Ontario Planning and O~tllplopment Act. A significant amount of
background and planning work wa pleted 'ng the preparation of the
CPDP. The Plan contains land use de tiond detailed goals, objectives,
policies and implementation strategies fo . Most importantly, the Plan
contains a clear vision for a sustainable munity.
1.4 Sustainable Pickering
Pickering Counc'
2005. The
envlronme
responsibl
undertaken b
initiatives relat
prQ~~~tiOn, jqpcre
the first municipality in Ontario to establish an Office
ustainability tcrQverse d guide Pickering's transformation from a suburban
co unity to a susta.inable City. It is the City's expectation that the development
of Se~tQn will make. a substantial contribution to this transformation, and set a
new benChmark for sustainable community development in Ontario and Canada.
ed a compre'1~nsive Sustainable Pickering program in
grounded On five sustainability objectives (healthy
y, healthy. economy, responsible development, and
Various< initiatives have been and are being
'Sipcu1nersunder each of these objectives, including
imateicnallge, energy management, environmental
waste reductiOn and sustainable development.
1.5 Initiating the Neighbourhood Planning Process
On May 22, 2007, Council passed Resolution #114/07 authorizing staff to initiate
the process for hiring an appropriate consulting firm to prepare neighbourhood
plans for Seaton.
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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The Terms of Reference for this Study were prepared by City staff with input from
'the Seaton Advisory Committee, senior City staff, landowner representatives,
Ministry of Municipal Affairs and Housing representatives and the Region of
Durham representatives, City Council approved the Terms of Reference on
XXXX, 2008,
1.6 Public Engagement & Consultation
The City of Pickering and the Seaton Landowner are committed to public
involvement, participation, openness and acco . addressing land use
issues. The public includes the City's resid~ , eople, landowners,
relevant public agencies, and other interested groups and I jduals. In keeping
with the City's fundamental approach to 'g business, inclus' nd meaningful
public involvement must also be integra the undertaking of th ~ighbourhood
Planning study. Section 4.0 of the Terms of Reference identifies the
requirements for the Consulting Team to outlin(;} their specific approach to public
stakeholder and First Nations consultation.
1.7 The Consulting Team
The City of Pickering and the Group are looking for a superior
interdisciplinary consulting tea he Seaton Neighbourhood
Planning Program. As project ma your pas experience demonstrates your
abilities to coordinate major multi linary projects of a similar scope and
scale, exer' strong financial cont integrate and/or inform work underway
through rela studies by rs, a reatively address competing interests.
Your m demonstrates song Ie dership skills and a commitment to
I sustainable development set out in the Central
expertise in sustainable community development, urban
d '1 market assessment, parks and recreation, transportation,
engl , landscape ecology, communication, consultation and
engag riting and drafting policy. Your team values the extensive
base of leted for the Central Pickering Development Plan, recent
reports by t ovince and the Landowner Group, and related work by the City
of Pickering, ahd is willing to build upon it.
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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1.8 Consultant Selection
The Evaluation criteria to be used by the Selection Committee for reviewing the
proposals and recommending a consulting team to Council may include, but shall
not be limited to, the factors listed below. The Selection Committee may apply
different weights to the different factors:
· Overall completeness and quality of submission
. Relevant company experience, scope and value
. Professional qualifications and experience of p
· Understanding of Provincial, Regional an
development of Seaton
. Experience with planning and developing. innovative an
in the GTA, and with sustainable cOlTlrTlunity design
. The quality of the public and First Nqtions consultation progra
· Creative approach to completing the study
· Approach to incorporating leading edgesustaihable community design
· Approach to integrating informing related implementation studies
. Detailed project schedul Ie and workiprogram
. Cost effectiveness to deli
. The advice of references pr ided in
· The oral and Vi~l.Jal presentatiol'll if
liar completed projects
ersonnel
objectives for the
2.0 THE PROJECT
2.1
he p . ct is to undertake the Neighbourhood Planning Program
PD entifies a number of implementation studies and the
studIes; The CPDP identifies the following studies as being
r 0 the neighbourhood planning program: development of
sus ance measures and benchmarks; preparation of
neigh and related amendments to the Pickering Official Plan; a
retail ma is; and the affordable housing strategy. To complete the
neighbourh anning program, the City has identified several other matters
that need to be addressed (such as urban design guidelines, development
guidelines, and a community services and facilities plan).
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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2.2 Relationship to Other Implementation Studies
Where other implementation studies have been completed by others, the
consulting team shall integrate, where appropriate, the findings and
recommendations of those studies into the Neighbourhood Planning Program.
Where studies are in progress or commence during the cqurse of this project, the
consulting team shall where appropriate integrate available information, findings
and conclusions, and inform those studies through'VY~rk on the Neighbourhood
Planning Program.
The chart on the following page lists the
the key topics of that study related to t
status of the studies, and the propone
Study Name
- Topics related to Neighbourhood Planning
Pro ram
Highway 407 (Seaton Lands) EconomiC
Development Study
- Detailed land uses and
- Detailed road pattI?
- Urban Design
- Sustainabilit
- Phasing
1m lementati
Durham/York/Toro
NaturalH Sys
MasterTrails n Stu
Principles for trail heads,n~1work
- . NHS/ develo mentinterface
Seaton Trail Management Plan
Completed
In ro ress
In progress
In progress
Water Balance tud
Fiscal Impact Stqy(Pickering)
- Phasin
Fiscal Impact Study (Regional)
- Phasin
Completed
In progress
In progress
studies, some of
Program, the
Proponent
Province
Province
Province
Oak Ridges
Moraine Trust;
Cit ; TRCA
Province
Landowners
Landowners
18 August 2008
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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'+ ,')
Master Environmental Servicing Plan
- Phasing
- Precise location of road/creek crossings
- Location and size of stormwater management
facilities
- Location and size of major community facilities
- Trail network
- 3-D Groundwater Model
- Major utility placement
- Ener mana ement plan
Transit Development Charge By-law (Regional;
excludes Seaton. Note: Completed* November
2007, effective Janua 1, 2008)
Development Charges Study & By-law (Regional
water, sewer, roads and soft services. Note: By-
law excludes Seaton for water and sewer, but
includes Seaton 'for roads and soft services
Water Supply, Sanitary Sewera d
Transportation EA (Regional)
- Detailed locations of water, roadsiSlpd se~~r
- Phasin
Conformity amendments ([)l.Jrham R
Official Plan)
Development Charges Study<~I8y-law
water, sewer aOdjransit for Seaton onl
Conform it amel1dments (Pickerin . Official an)
Development Charges $tl;lgy& 8y..law (City;..;
excludieato
In progress
Completed*
Pending
*Under appeal
Pendin
In progress
Pending
Completed
Landowners
Region
eglon
Region
Region
Region
Cit
City
City
Toronto and
Region
Conservation
Authorit
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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3.0 DETAIL OF WORK TO BE UNDERTAKEN BY THE CONSULTANT
3.1 Neighbourhood Planning Program
3.1.1 Seaton Community Sustainable Development Proqram
The CPDP identifies six broad sustainable community prh0lciples. The principles
include:
. fostering a healthy natural environment;
. encouraging a healthy built environment;
· ensuring economic health;
· creating opportunities for public eduCption and public areness;
· fostering social and cultural well-being; and
. providing appropriate measures for monitoring and measuffhgsuccess.
The preparation, review and approval of develop ent applications within Seaton
will be carried out with the vi to achievingtl1ese principles.
Performance measures ar
Neighbourhood Plans to pia
sustainability.
and incorporated in the
.g success at achieving
Building on City's. work including our Measuring
Sustainability initiative, . Draft Sustainable Development Guidelines for
Neighbourhood~ and for.8r~ft Plan~,>Rezonings, Site Plans and Building
Permits, and Draft Sustainable NeighbQurhood Scorecard, Partners for Climate
Protection plan, and the sustainable development principles and guidelines in the
CPI;)P, the consulting team shall prepare the Seaton Community Sustainable
Development Program;
Tl1e... Program shall.. include: the preparation of sustainability performance
mea:~~res and beQ~hmarks for the development of Seaton, integrating the
sustainability guidelines from the Highway 407 (Seaton) Economic Development
Study, performange measures and benchmarks for matters including but not
limited to energy conservation, building and community design, transit usage,
cultural heritage conservation, accessibility for the disabled, air quality, human
health promotion and environmental net gain; the monitoring process;
identification of short, medium and long term actions that address integration of
the community sustainability principles in the Neighbourhood Plans; and
implementation of the Program into the development review and approvals
process including recommended official plan policy support.
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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3.1.2 Urban Desiqn Guidelines
Urban design guidelines help bridge the gap between policy, zoning and site
development, and knit together public and private spaces. With higher intensities
of development, urban design becomes a key element to creating livable
communities.
Building upon the neighbourhood development prinqiples and guidelines in the
CPDP, the urban design and sustainability guideline contained in the CPDP,
and the City's existing design principles and..cons ations in the Pickering
Official Plan, the consulting team shall prep rethe urba~>design guidelines for
Mixed Use Areas and Residential Area he Guidelines shall: use text,
graphics, drawing and maps as requjr~ address urbanfQ~m, architectural
control, landscaping, public realm, ~1:r-tscapes, focal points,qnd significant
views and vistas; place particular emp is on deY~lopment in Mixed Use Areas
and development adjacent to i arte an 911ector roads; and identify
recommended official plan policy support.lin idelines will become the basis
for the draft Development Guidelines (see task 1.8).
Urban design guidelines have been prepared for mployment Lands through
the Provincial Highway 407 (Seaton Lands) Econom Development Study, and
are the basis for Development Guidelines (see task 3.1.8) covering the
Employment L
3.1.3 Affordable
PO .to@ Seaton Community provide an adequate
range of housing rtunities thafrespond to existing and future needs and
characteristics of the~tltjcipated population in terms of form, location, size, cost
and tenure. Tn~ CPDI1~.~quires the preparation of a strategy detailing the
means to achieve>>a 25%.'>target of new residential units in housing forms
consiqered affordable to low and moderate-income households. The strategy
shall identify appropriate housing forms and shall be implemented through the
neighbourhood plqns. Contributions to the 25% target may vary by
neighbourhood.
In the context of the overall housing objectives for Seaton, the consulting team
shall prepare an Affordable Housing Strategy to achieve a 25% target of new
residential units in housing forms considered affordable to low and
moderate-income households. The Strategy shall identify: the appropriate
housing forms considered affordable to low and moderate-income households;
the recommended distribution of such forms within and between
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
DraftiTerms of Reference
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neighbourhoods; and the recommended official plan policy and other
implementation measures to achieve the target.
3.1.4 Retail Market Analysis
The CPDP designates lands for mixed uses. The mixed use designations permit,
in addition to medium and higher density residential s, the introduction of
retail uses. The CPDP requires a retail market analy assess and rationalize
the amount of retail floor space to serve the popul' Seaton.
The consulting team shall prepare a Retail Ma The analysis shall:
determine the amount, location, hierarchy and distributio retail uses for the
population in Seaton, in keeping with.tnevision of Seaton a sustainable,
mixed-use, transit-supportive and pedestrian-friendly commu and identify
recommended official plan policies toirriplement th~<results of the lysis.
In completing the Retail Market Analysis, concentration of commercial floor
space is proposed exceeding 56,000 m2 or larger on an individual or cumulative
basis, the analysis is requiredto~Dsure the pr()p(:)~al does not unduly affect the
planned function and viability riygther Dowrit~Vyn Pickering or other local
Centre.
3.1.5
The Seaton Landowner Group pr.
2005, and is to be used as input to t
ed a retail market analysis in September
study.
ulturar; recreational and other public uses are an essential
development of the Seaton Community.
shall prepare a Community Services and Facilities Plan for
provision of recreation, parks (including open space and
ng libraries) and other municipally provided facilities. The
and Facilities Plan shall: include the projected
for Pickering and Seaton for the next 20 years (to build out);
include an a sment of trends in parks, recreation and leisure services over
the next 20 years (to build out); identify leading examples of best practices
regarding parks and recreation and municipal facility development demonstrating
sustainable development, successful joint and mixed use facilities, and other
strategies to achieve land use efficiencies; identify the community needs and
uses in all areas of recreation programs, facilities, services, parks and open
space and other facility needs including an appropriate hierarchy, function, and
18 August 2008
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
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it 'J
property and facility sizes and locations; and the anticipated timing and phasing
of uses relative to the timing of development.
For clarification, in identifying joint and mixed use facilities, the consultant should
look at integration of facilities among different providers (Regional, City, school
board, places of worship, etc.).
A Master Environmental Servicing Plan (MESP) is u
be completed during 2008. One deliverable of
number and general locations of major commuqil
service facilities, secondary schools, neighbournOod an
recreation complexes. The consultant should confirm or
facilities information from MESP in lighl/ofthe work from in
Planning Program,
ay, and anticipated to
ESP is to identify the
, including emergency
mmunity parks, and
ise the community
rhood
3.1.6 Neiqhbourhood Plans
The CPDP requires the pr
Central Pickering Developm
the Pickering Official Plan
objective in respect of emp!
accommodate 35, s" and
for a communit pulation
.on of Neighppurhood Plans to implement the
NeighbotJ(l;lpod Plans will become part of
t. The .CPDP states that it is an
n for a community that will
ing and mixed use, to "Plan
o 70,000 esidents".
Some developers within Seaton have prepared and submitted to the City draft
plan of subdi iea ther developers have prepared concept plans
for their lands. e pia . put to the preparation and analysis of
hbourh pi
consulting/team s prepare Neighbourhood Plans for all lands in the
ton Communi whet the lands are part of the natural heritage system,
ployment I s, or the mixed use and residential designations. The
cons ng team sh ; identify appropriate neighbourhood boundaries combining
more th<ilJl one pocket of developable land where appropriate; and prepare a
comprehensive Neighbourhood Plan for each neighbourhood.
The Neighbourhood Plans shall: address the list of matters detailed in
Appendix A to this Terms of Reference; integrate where appropriate the results of
the background and other related studies such as but not limited to the Highway
407 (Seaton) Economic Development Study, Natural Heritage System
Management Plan and Master Trail Study, and the Master Environmental
Servicing Plan; use policies, designations, schedules and maps as necessary;
18 August 2008
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Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
,-- (..,
,) t.J
and implement the vision of a sustainable, mixed use, transit-supportive
community.
3.1.7 Draft Conformity Amendment to the Pickerinq Official Plan
Amendments are required to the Pickering Official Plan to bring it in to conformity
with the CPDP. The Neighbourhood Plans will also incorporated into the
Official Plan by amendment.
The consulting team shall prepare: draft policyahd sctJedule amendments to
Pickering Official Plan incorporating the Seaton Neighbour. od Plans as well as
revisions to other sections of the Official as may be uired to reflect the
findings of the outcomes of the Seat mmunity NeighbolJrhood Planning
Program; and prepare draft revisions informational text anq to the maps in
the Plan as necessary.
ocument to the Pickerin
The consulting team shall also identify d
that may be required as a result of the Picke
3.1.8 Draft Develo ment Guidelines for the Com
Official Plan
esign gt../idelines and other development controls are
ed Development Guidelines. The Development
a Compendium Document to the Pickering Official
T cOhsulting teat'11 all prepare dr Development Guidelines for Seaton. The
idelines shall: identifY appropriate lands or corridors requiring Development
Guidelines; inC()rporate~~!~vant material from the Neighbourhood Planning
Rrpgram that is to be Counqllaadopted, rather than form part of the Official Plan.
4.0 COMMUNITY OUTREACH AND FIRST NATIONS CONSULTATION
Community<qonsultation is an integral part of undertaking the neighbourhood
planning study. Community consultation provides an opportunity to explore and
test options with the public, agencies, development industry and others,
The Consulting Team shall: design and undertake effective and inclusive
Community Outreach and First Nations Consultation programs, with the
objectives to engage, obtain comments from, and exchange information with,
members of the community, on an on-going basis during the study; describe their
18 August 2008
Page 11
"",..' ....""'-~........_"""""-,~~-..-........,.~.,"'->",~-~--,.""'~~"._--....;.;-""""._""">..,
Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
''', '1
" I
approach to public, agency and other stakeholder consultation, including how the
community Outreach Program will engage and obtain the views of Pickering's
multicultural population, and other groups who are less inclined to participate in
traditional planning processes; describe their approach to engaging First Nations,
Metis and other aboriginals in this process; and prepare a Community & Agency
Consultation Report and a First Nations Consultation Report.
For the reports listed below, it is anticipated tha
a "Final" Report will be required. The Ma e
direction during the course of the Study on ether any pa
require both the draft or revised draft versi
, a "Revised Draft" and
pmmittee may give
ar report does not
5.0 DELlVERABLES
1. Seaton Community Sustainable Development Program
2. Urban Design Guidelines (for required areas)
3. Affordable Housing Strategy
4. Retail Market Analysis
5. Community Services and
6. Neighbourhood Plans (for
7. Draft Pickering Official Plan
Plan Amend t
8. Draft Deve 0 ent Guidelines
9. Consult Report(s)>for Comm
, Agencies & First Nations
For the delivetables listed in section
the c;itypf Pickering the followihg:
, the Consulting Team shall forward to
· Foreach<"Draft" Report: 25 draft copies (paper); one copy in digital format
using the osoft Office suite of applications (all mapping to be provided in
AutoCad.d .dxf);Pl'le copy in PDF);
or each "R ed Draft" Report: 25 copies (paper); one copy in digital
at using t Microsoft Office suite of applications (all mapping to be
. ed in Aut d.dwg or .dxf); one copy in PDF);
· For eport: 100 copies (paper); one camera ready copy of the
final v copy of the final version in digital format using the Microsoft
suite of a Ications (all mapping to be provided in AutoCad.dwg or .dxf
format).
6.0 SCHEDULE AND WORK PROGRAM
18 August 2008
Page 12
Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
,: ')
,J .!_
The Consulting Team is to provide a detailed work program and schedule as part
of the response to this RFP. It is an objective to complete the study within 8 - 12
months.
7.0 STUDY MANAGEMENT
The City of Pickering and the Seaton Landown~r will jointly manage the
study. A Management Committee consisting of3 memb~t~..each from City staff
and the Landowners Group will be established to provide' strategic direction to
the Consulting Team, and liaise with .th~ Seaton AdvisorY mmittee. The
Management Group will also be responsible for supervising t udy work to
ensure that it is carried out in accordance with the ms of Refere ,~and to the
satisfaction of the City of Pickering and th~Lan90 r Group.
7.1 General
The Consulting Team shall meet ith the Management Group on a regular basis
as well as at milestones durin udy. The Management Group shall monitor
study progress, liaise with t Cons~ltant, the Province and the Region of
Durham, and exercise budgetery contrqla8.e revisions to the Terms of
Reference. The ment Group may identify additional issues for which
options may n ce to generate discussion, when additional public input
may be req and whether both draft and revised draft reports are required in
all instances; The M gement Group shall also be responsible for the
circulation ors prooti .es and approval of consultant liaison with the
public and othe nc s. Inad the Consulting Team shall be responsible
for recording, typ and distribu ing minutes of the Management Group
meetings, sUbl~yt to proval of the Management Group.
7.3 Technical Support Team
A TechnipaI Sup Team will be established to provide technical advice and
guidance to.the nsulting Team. The Consulting Team shall meet with the
Technical Support Team as needed to address issues, obtain comments and at
milestones during the study. The Consulting Team shall be responsible for
recording, typing and distributing minutes of Technical Support Team meetings.
7.4 Seaton Advisory Committee of Council
18 August 2008
Page 13
Central Pickering Development Plan
Seaton Neighbourhood Planning Program
Draft Terms of Reference
z
,)
The Seaton Advisory Committee of Council receives updates from, and provides
advice and guidance for the consideration of, senior City staff and others as may
be invited, on the many related studies and activities respecting the development
of Seaton. It is anticipated that the Consulting Team would update the
Committee at milestones during the study.
APPENDICES
A Detailed Requirements for Neighbourhood Plans
B Selected List of Resources Available
18 August 2008
Page 14
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City of Pickering Planning & Development Department
l..4
,) .
Attachment #1 to Terms of Reference
x
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o
D CENTRAL PICKERING
~ THE SEATON COMMUNITY
DATE: AUG. 13,2008
Doto Sources:
@ Teronet Ent8r"p..-jse'9 Inc. and its suppliers,
All right!; Reserved. Not 0 plan of survey.
Q 2005 MPAC Qnd its suppliers.
All rigtlts Reserved. Not 0 pic" of Survey.
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Appendix A to Draft Terms of Reference for the Seaton Neighbourhood Planning
Program - Detailed Requirements to be Addressed in Neighbourhood Plans
(must be read in conjunction with section 3.1.6 of the Terms of Reference)
'-) :J
Housing and Mixed Use
1. The Neighbourhood Plans shall include:
(a) preparation of the transportation network including transit, arterial,
collector and local road, and a pedestrian and bicycle systems plan based
on the overall network developed through the Master Environmental
Servicing Plan (MESP), and considering the/flPsults of the Master Trail Plan
component of the Natural Heritage System Management Plan and Master
Trail Plan Study;
(b) consideration of previously cQmp ed archaeological and heritage
assessments;
(d) identification of detail
(e) ures.
(c)
identification of drainage
system/facility locations, type,
quality and sedimentation targets
functional servicing p
and stormwater management
izing and)<::lj~charge quantity,
he findingso~)the MESP and
2.
(a)
ood structure with an appropriate mix of
nd visitors;
integration<?f co.<~rcial, resi ial and employment uses, both horizontally
and vertically, to ens that neighbourhood centres are popular and active
<::lestinations, supporte ransit and proximity to open space;
(c) pre)' ion of a r ... ge of sizes of lots and blocks to encourage a variety of
hou type d sizes, and to create flexibility and options for
intenslficat'o~iPClrticularly within mixed use nodes and corridors;
(d) consideratln of pedestrian requirements for safety and comfort In the
location of transit stops, day care centres and community facilities;
(e) provision of the highest development density at the neighbourhood
centres;
(f) provision of variations in the design of blocks and streets around natural
elements such as woodlots, creeks and topography, to enhance views and
achieve a distinctive neighbourhood character;
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 2
,--- /"
:-_i b
(g) permission for individual lots to integrate elements of the surrounding
natural and cultural heritage;
(h) making the garage a subordinate elements of the residential development;
(i) providing for laneways to support alternative garage locations, where
appropriate; and
U) ensuring that surface parking areas are not dominant features of mixed
use development areas.
(a)
facilitating the early introd on of tra
transportation facilities, and ..retail and service
residents' needs;
rate appropriate strategies to
velopment Plan (CPDP) for
3.
The Neighbourhood Plans shall identify and i
realize the objectives of the Central Pic~
higher density, transit supportive developni
services, alterative
to accommodate
(b)
setting achievable
uses along transit
ets for the construction of higher def;\$ity residential
(c)
providing for financiar)~~~e
affordable housing; and
the creation of higher density and/or
(d) enabling dev
4. The NeighbourhQ!::?d Pia
thep,.OVisionof{~taif.~:md service commercial uses in the
com ity> to serve the needs of residents and businesses, such that
sufficientrit~.il and commercial uses are planned to meet local needs, in
forms and Id~~t.ions consistent with the objectives and polices of this Plan
~qr urban design;
(b) ideM ablishing a hierarchy of retail and commercial uses for
the c t addresses, among other matters, city and region-wide
market and supply considerations, the Pickering Official Plan
policies wi spect to the primacy of the Downtown Core, and taking into
consideration the results of the Seaton Retail Market Analysis.
Employment
5. With respect to Employment, the Neighbourhood Plans shall establish policies:
(a) reflecting the objectives and primary locations for employment from the
CPDP;
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 3
'7
(b) requiring high performance standards for development and site design in
the employment areas;
(c) requiring employment areas to be readily accessible by alternative modes
of transportation, including vehicular, transit, bicycle and pedestrian;
(d) implementing the results of the Highway 407 (Seaton Lands) Economic
Development Study completed by Hemson Consulting Limited, et al
(April 2007);
6. Schedules 6, 7, 8 and 9 to the CPDP serve a$ mples of the key principles
and policies to be addressed by the Neighbo d Plans, and together with the
policies of the CPDP, provide a vision for g the goals and objectives of
the CPDP. The Neighbourhood Plans sh e prepared having regard for the
contents of those four schedules:
(a)
(b)
(c)
(d)
General
7.
Schedule 6: Neighbourhood PI~pning Guidelines -
ay Neighbourhood;
Schedule 7:
es - CentraF~~,ghbourhood;
orate an appropriate policy framework,
the development review process, the
quired by this Terms of Reference,
pmmlJnlty Sustainable Development Program, as required by
Qfthe Terms of Reference;
(b) Guidelines, as required by section 3.1.2 of the Terms of
(c) ousing Strategy, as required by section 3.1.3 of the Terms
(d) the Retail Market Analysis, as required by section 3.1.4 of the Terms of
Reference; and
(e) the Community Services and Facilities Plan, as required by section 3.1.5
of the Terms of Reference.
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
. :1
, ) ~.,.
Page 4
8. Subject to the refinements that may be made through the various implementation
studies, including the Neighbourhood Planning Program, the Neighbourhood
Plans shall incorporate:
(a) the basic structural elements of the CPOP, as shown on the following four
Schedules to the CPOP:
(i) Schedule 2: Land Use;
(ii) Schedule 3: Natural Heritage System;
(iii) Schedule 4: Transportation Network; and
(iv) Schedule 5: Servicing System;
(b) the goals set out in Part 2 of the CPOP the following:
(i) Natural Heritage;
(ii) Cultural Heritage;
(iii) Social, Institutional, Op ce and ReCreational Facilities;
(iv) Transportation and T
(v) Servicing;
(vi) Employment; and
(vii) Housing and Mixed Use.
Natural Heritage System
10.
Neighbourhpqd P
lopment polici~~ to r
CPOP;
riate land use policies and
I H ge System Designation,
tei~~pp, the results of the Natural
Master Trail Plan Study, and the results
9.
Cultural Herita
shall es Ish the appropriate design, land use and
the Cultural Heritage objectives and policies of the
11. More specifically respect to Cultural Heritage, in the preparation of
Neighbourhood Plans" recognize the importance of cultural heritage features by:
(a) where po~~ifj)le, creating a development pattern that reflects the historic
concessiori'grid in order to integrate wood lots, hedgerows, tree lines, and
filed pattern into the new urban pattern and Natural Heritage System;
(b) protecting and maintaining cultural heritage landscape elements such as
treelines, hedgerows and the rolling topography, where feasible;
(c) ensuring new development and land uses near or adjacent to cultural heritage
landscape features respect cultural heritage patterns and their integrity;
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 5
:'j 9
(d) viewing the Natural Heritage System and open spaces associated with
social facilities as opportunities for cultural heritage resource integration
and protection;
(e) requiring the urban design guidelines prepared as a component of the
Neighbourhood Plans address conservation of significant cultural heritage
resources and landscape features, and the integration of significant views
associated with these features into the design of the new urban
community. In particular, these considerations shall be an integral
element of the design of public spaces. I the preparation of the urban
design guidelines, the assessment and r endations contained in the
Fall 2005 Report entitled "Cultural cape Assessment Central
Pickering: Seaton Lands" prepar endy Shearer Landscape
Architect Limited shall be considered;!> nd
(f)
integrating and conserving locally significant
or related features, where appropriate into neighb
. ual heritage buildings
designs.
12.
Further with respect to Cultural Heritage, the design and
Neighbourhood Plans for s adjacent t().~/'l.g including parts
Whitevale Heritage Cons District shalE
aration of the
he Hamlet of
(a)
demonstrate an appr
area's existing charact
and recreational and ren
referr to as Hamlet Herit
itional design and compatibility with the
of soci~l, institutional, open space
terns to serve as a buffer and
(b) direct north;~outhand east-w.<arterial road assignments away from the
Quilt up areaof the Hamlet of W . .. vale;
protect where feasible, built heritage features and structures; and
ensure that new development is generally consistent with the character of
existing buildings.
13. The relevabtNeighbOl.Jrhood Plans shall:
(a)
address
he Hamlet Heritage Open Space adjacent to Green River;
(b) enable the expansion of the Brougham Pioneer Cemetery; and
(c) identify appropriate trail and pedestrian connections to the hamlets.
14. The Neighbourhood Plans shall incorporate an appropriate set of policies about
First Nations cultural and spiritual connection to the Area and strategies for
dealing with long-term protection of archaeological resources through the
development process, including, but not limited to, the following:
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 6
, 'I
I) LJ (a)
requIring the development process to be undertaken In a respectful
manner;
(b)
requIring as a condition of development approval, the retention of an
appropriate archaeological monitor, preferably of First Nations' ancestry
and funded by the proponent of the development; and
requiring for licensed archaeologists to assess any land alteration and/or
grading in the Natural Heritage System considered to have archaeological
potential.
(c)
15. The consultant shall actively seek the input
considering the most appropriate actions to
commemoration, long-term manageme
archaeological sites.
advice of First Nations in
ith respect to the protection,
r mitigative excavation of
Social, Institutional, Open Space and Rec
16. With respect to Social, Institutional, 0
Neighbourhood Plans shall:
(a) reflect the objectives
Facilities, the
(b)
(c)
'ding for social, recreational or cultural
of the natural or build environment
benchmarks developed through the
17. The
implement t
active transpo
s shall incorporate an appropriate policy framework to
s of the CPOP, with respect to transportation, transit,
d the road network.
18. In particular with respect to Transportation, the Neighbourhood Plans shall
establish a policy framework:
(a) requiring road connections to be completed through conditions of draft
approval;
(b) establishing a robust local road network to support arterial functions;
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 7
. '1
t) I
(g)
(h)
(i)
U)
(c) defining a street structure based on a modified grid that provides a high
degree of permeability, access to key locations, and supports pedestrian
and bicycle movement;
(d) designing roads with reduced rights-of-way dimensions wherever possible
to promote intimate streetscapes and neighbourhoods with sense of place,
while respecting operational and safety requirements;
(e) incorporating where appropriate, narrow lanes, on-street parking and
central medians in the road design to encourage slow moving traffic
through residential areas and mixed use neig~bourhood centres;
(f)
d roads through conditions of
supporting the requirement for interco
plan of subdivision approval;
designing streets as public sp
identifying conditions ;of sub
street trees and boulevard I
shade, contribution to neighbour
runoff;
link with tt'lf:!. open space system;
address alternative tr
pooling, bic c1e storage
in order ncourage
earlie age of developm
including park and ride, car
cessible transit stop pads)
f public transit from the
19. Further with respe
assessments Nel
nform ongoing or future environmental
sail:
(a) identify locati9~.p whet~(road widenings should be undertaken in a manner
that protects, incorporates and/or commemorates key heritage
characteristics, SllCh as treelines and hedgerows associated with traditional
roadallowanCe$iand identify the required development measures (special
grading and drainage, road widening off-set to one side) to protect these
features;
(b) in recognition of the unique heritage character of the Whitevale Road corridor
from the Hamlet of White vale to the proposed Whitevale Road By-pass:
(i) integrate new development along this corridor in a manner that is
compatible with the existing cultural heritage value or interest of the
landscape, properties and structures;
(ii) determine an appropriate road cross-section, traffic management
measures and accessibility that are compatible with the character
of this corridor;
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 8
r~ ')
. > (,w_
(iii) evaluate and recommend appropriate measures such as lower
rights-of-way widths, a pedestrian oriented streetscape and
reduction of motorized vehicular traffic, as a way of conserving
heritage attributes, context and character of the corridor;
(iv) address Pickering Council's Resolution #04/06 (see attachment)
respecting the potential extension of the Whitevale Heritage
Conservation District easterly to Sideline 16 in light of previous
Whitevale Heritage District Background Study, landscape work
prepared under the Natural Heritage System Management Plan,
the Landscape Study by Wendy She er, and the ability to achieve
the population and development op' es of the CPDP; and
(v) identify locations where ro ss-sections should feature
drainage ditches instead of c utters to extend or maintain
the visual character of rural rOal!!fs in neighbourhood.
II also:
20. With respect to transportation, theN,eighbourhood Plan
(a) encourage minimum rights-of~ways widths on roads ''lVhere feasible and
appropriate;
(b) ape detail for road cross-sections to achieve
ic realm, with particular emphasis on the
and acrQss the road; and
tionr"the Neighbourhood Plans shall be
I demand sensitivity to determine that the
and community design objectives of the
(c) terchanges, the GO station,
ccommodate more intensive
21. Also. witg<[espect
accompanied with an
t~~flsportation netvvork,
GPDP will be achieved.
Servicing
22. The Neighbourhood lans shall incorporate policies on the phasing and timing of
development co.' g:
(a) the results of the Highway 407 (Seaton) Economic Development Study;
(b) the results of the MESP;
(c) the results of the Regional Class Environmental Assessment;
(d) the results of the Fiscal Impact Studies;
(e) creation of a transit supportive community; and
Appendix A to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 9
I~, 71
" \....
(f) the City and Regional objectives to enable the development of jobs in the
Prestige Employment Lands ahead of or concurrent with residential
development.
23. With respect to servicing, the Neighbourhood Plans shall establish policies as
follows:
(a) requIring the submission of functional servicing plans prior to draft
subdivision approval, and outlining the requ' ments of those plans based
on the CPDP, the MESP and, where priate, the Regional Class
Environmental Assessment; and an nding of the design of best
management practices identified in and Regional EA; and;
(b) integrating the results of the MESP and, whe propriate, the Regional
Class Environmental Asses$rnent, with ect to stormwater
management, utilities, ground and surface water p~tfqrmance standards,
aquatic habitats, and energy man~gemen
Implementation
.Qt cause a financial burden
Municipality of Durham with
Neighbourhood Plans shall
rk for t implementation of financial
ding such matters as:
24.
aring agreements and development
Impact Studies being undertaken for the City of
of Durham; and
(c)
ition of appropriate conditions of development approval
of development of community services and facilities to
by all benefiting parties, as conditions of development
J: \Documents IPlanning \Seaton Neighbourhood Plan \AppendixAtoSeaton Terms 18August2008 .docx
Attachment #1 to Appendix A
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CORPORATE SERVICES DEPARTMENT
CLERKS DIVISION
DIRECTIVE MEMORANDUM
_P~ action as required
~lerX to Action - Copy of
Correspondence to Follow
Receive as Information
January 23, 2006
From: Debi A. Bentley
City Clerk
RECEIVED
JAN 7- 5 2Q06
0\- p,\\<ER\NG
CITY ~- f<. I~'F':;ELOPMENT
PLANN\N~pc>-';'TMENT
D.,
To: Neil Carroll
Director, Planning & Development
Subject:
Direction as per Minutes of the Meeting of City Council
held on January 16, 2006
Designation of Heritage Conservation District
COUNCIL DECISION
RESOLUTION #04/06
WHEREAS section 8.1 of the Pickering Official Plan states that Council shall respect
the City's cultural heritage, and shall conserve and integrate important cultural heritage
resources from all time periods into the community; and
WHEREAS section 8.4 of the Pickering Official Plan states that City Council, in
consultation with its heritage committee, shall implement the provisions of the
Ontario Heritage Act, including the designation under the Act of heritage conservation
districts where appropriate; and
WHEREAS policy 2.13(n) of Council adopted Amendment 13 to the Pickering Official
Plan, which implements the results of the City's Growth Management Study, states that
for the Central Pickering Area, Council shall recognize the heritage character of the
Whitevale Road Corridor and require the design of new development to be compatible
with the existing heritage, features and sites; and
WHEREAS policy 2.13(1) of Council adopted Amendment 13 to the Pickering Official
Plan identifies the need for a neighbourhood planning process for Central Pickering;
and
Attachment #1 to Appendix A
Directive Memorandum
January 23. 2006
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WHEREAS the City of Pickering has designated by by-law the Hamlet of Whitevale and
its surroundings, including lands on either side of Whitevale Road to the east of
Sideline 26 as a heritage conservation district; and
WHEREAS Heritage Pickering, the City's heritage committee, has approached Council
requesting a potential extension of the heritage conservation district designation
through Seaton along Whitevale Road, from the east limit of the existing heritage
conservation district to Sideline 16, extending one half a concession in width north and
south of Whitevale Road and including Whitevale Road itself (the "Study Area"); and
WHEREAS section 40 of the Ontario Heritage Act permits the Council of a municipality,
in consultation with its heritage committee, to undertake a study of an area of the
municipality for the purpose of designation of a herUage conservation district; and
WHEREAS section 40.1 of the Ontario Heritage Act permits a municipality undertaking
a study under section 40 of the Act to designate by by-law a defined area as a "heritage
conservation study area" for a period of up to one year.
NOW THEREFORE the Council of the Corporation of the City of Pickering hereby
directs staff, as input to the neighbourhood planning process for Seaton, to undertake a
heritage study of the Study Area in the context of an urbanizing area consistent with the
City's Growth Management Study I Amendment 13, and prepare an appropriate by-law
designating such area as a heritage conservation study area; and
THAT a copy of this resolution be forwarded to all landowners within the Study Area,
Heritage Pickering, the Minister of Culture, the Minister of Municipal Affairs and
Housing, Ontario Realty Corporation, the North Pickering land Exchange Team, and
DEL Property Management.
Idw
Copy:
Chief Administrative Officer
City Clerk
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Appendix B to Draft Terms of Reference for the Seaton Neighbourhood Planning
Program - Selected List of Resources Available
The Regional Municipality of Durham Official Plan, Consolidation June 5, 2008
Pickering Official Plan, Edition 5, June 2008
City of Pickering Sustainable Development Guidelines - Consultants' Final
Report, prepared by Dillon Consulting Limited et ai, May 2007
Working Draft Sustainable Neighbourhood Scorecard, City of Pickering, May 2007
Sustainable Indicators - The Benchmarking Process ity of Pickering, June 2008
City of Pickering Growth Management Study: ase 2: Preferred Growth
Management Concept and Structure Plan, onsulting Limited, Sorenson
Gravely Lowes Planning Associate Inc., Josep ssociates Inc., Enid Slack
Consulting Inc., February 2004
Central Pickering Development Plan, Mi .rs and Housing, May
2006
Summary of Background Studies: Cultural~~rita~~i;~ousing a
Natural Heritage System, Soci nstitutional;Qp~nSpace and Re tional
Facilities; Transportation Ne ater and Wa$tewater Servicing System; for
Proposed Central Pickering Deve an, Ministry f Municipal Affairs and
Housing, July 2005
DurhamlTorontoNork Area
Infrastructure and Service-
February 2007
Highway 407 (Seaton Lands) Economic lopment Study, Final Report, Hemson
Consultin I, for Qntario Realty Corp .on, April 2007
High ands)F;conorriicQ~y pment Study, Appendices, Hemson
Cons tariotRealty Corporation, April 2007
Seaton EnvitgUrnental Servicing Study, Existing Conditions
Summary Sernasiet ai, for the North Pickering Community
Management
Seaton Commun nvironmental Servicing Study, Existing Conditions
Appendices, prepar as et ai, for the North Pickering Community
Management Inc., Aug 08
Natural Heritage System Management Study and Master Trail System, Draft
Report, Schollen & Company Inc., et ai, for MMAH, draft March 2008,
Water Budget Assessment for the OPDA Development Planning Area (Seaton),
Clarifica, Water Resources and Environmental Consulting for MMAH, July 2005
A Watershed Plan For Duffins Creek and Carruthers Creek, A Report of the Duffins
Creek and Carruthers Creek Watershed Task Forces, Toronto & Region Conservation
for the Living City, August 2003
Study, Transportation and
Ministry of Transportation,
Appendix B to Draft Terms of Reference for the
Seaton Neighbourhood Planning Program (18 August 2008)
Page 2 is 7
Ontario Realty Corporation, Class Environmental Assessment, Environmental
Study Report, Acquisition of Oak Ridges Moraine lands in Richmond Hill and the
Sale or Disposal and Severance of lands in Pickering (Seaton), Marshall Macklin
Monaghan, January 2006
Cultural landscape Assessment, Central Pickering: Seaton lands, prepared by:
Wendy Shearer Landscape Architect Limited, date stamped February 28, 2006
Seaton Built Heritage Assessment, Prepared for the North Pickering Land Exchange
Team, Ministry of Municipal Affairs and Housing, Planning and Development Division,
Prepared by: Andre Scheinman, Heritage Preservation ultant, November 2004
Seaton Cultural Heritage Resources Assessme mary Report, Volume I, by
Hough Stansbury Woodland Naylor Dance Limite onsultants, July 1994
Seaton Cultural Heritage Resources Asse$s nt, T 'cal Appendix, by Hough
Stansbury Woodland Naylor Dance Limited-prirne Consultan Iy 1994 Volume II
Seaton Cultural Heritage Resources sment, Confiden pend ix, by Hough
Stansbury Woodland Naylor Dance Limited-F'rime Consultants, July 4 Volume III
The Hamlet of Whitevale H "age ConserM~t'()l'lDistrict Stu Background
Report, prepared by The Town ~ring, Augustt989
The Hamlet of Whitevale Herita rict Study, The District Plan,
prepared by The Town of Pickering,
Whitevale Heritage Conservation Di
Draft Plan Applicatiphs and S9 porting
December 2007
ared by The City of Pickering
ain Metrus lands in Seaton,
ion for certain Lebovic lands in Seaton,
, Compiled Plan, Sernas, January 2008
for Seaton Landowners Group, September 2005
ATTACHMEN11 I TO
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6B
PREPARATION OF THE TERMS OF REFERENCE FOR THE
SEATON NEIGHBOURHOOD PLANNING PROGRAM
The following major steps were taken in preparing the draft Terms of Reference:
1. City Council authorized staff to undertake Neighbourhood Planning Program for
Seaton Resolution # 114/07, on May 22,2007
2. Preparation of draft Terms of Reference considering discussions regarding Seaton
study processes, content, timing, at various Seaton Advisory Committee meetings
(remainder 2007)
3. Presentation of Seaton Planning process and overview of draft Terms of
Reference to senior staff on January 14, 2008
4. Presentation of Seaton Planning process and overview of draft Terms of
Reference at Seaton Advisory Committee meeting on January 17, 2008
5. Release of a draft Terms of Reference, dated February 6, 2008, for comment to
Mayor, Council and senior staff on February 6, 2008
6. Release of a draft Terms of Reference, dated February 6, 2008, for comment to
Seaton Advisory Committee members, other members of City Council, key
stakeholders, and senior staff on February 15, 2008
7. Review and discussion of comments received between February and May 2008
8. Release of next draft of Terms of Reference, dated June 2, 2008, for comment at
Seaton Advisory Committee meeting on June 10, 2008
9. Review and discussion of comments received during June and July
10. Release of revised draft Terms of Reference, dated August 18, 2008, for Council
consideration through Report to Planning & Development Committee, PO 35-08,
scheduled for consideration by Planning & Development Committee on
September 2, 2008