Loading...
HomeMy WebLinkAboutJuly 14, 2008 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. Quinn E. Buntsma N. Carroll G. Paterson A. Allison D. Wilcox C. Rose D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Manager, Policy - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation (II) ADOPTION OF MINUTES Resolution # 114/08 Moved by Councillor Johnson Seconded by Councillor Dickerson Council Meeting Minutes May 20, 2008 In Camera Planning & Development Committee Minutes, June 2, 2008 Planning & Development Committee, June 2, 2008 Special Council Meeting Minutes, June 9, 2008 In Camera Executive Committee, June 9,2008 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers Executive Committee, June 9, 2008 Joint Planning & Development & Executive Committee, July 7,2008 CARRIED (III) PRESENTATIONS 1 . . Presentation of Certificates Adopt A Park - Lookout Point Park Shashi Bhatia, Chair Indo-Canadian Cultural Association of Durham Inc. Chantel Whitaker, Coordinator, Environmental Awareness Programs, outlined the Adopt A Park Environmental Stewardship Program and noted that the Indo- Canadian Cultural Association of Durham Inc. have adopted Lookout Point Park. Shashi Bhatia, Chair, Indo-Canadian Cultural Association of Durham Inc. noted that their organization was the 1st cultural Association to support the program and stated that they were pleased to become involved in supporting the environment. 2. Lon Harnisn, Chairman, Pickering Ribfest, Ryan Guthrie, Pickering Rotary Club Afsa Naqvi, President, Pickering Rotary Club June Morrison, Steering Committee member Re: Pickerinq Ribfest Members of the Steering Committee for the Pickering Ribfest appeared before Council to thank Pickering for supporting the Pickering Ribfest and noted that the event raised $35,000.00 for the community. A letter requesting support and dates for the 2009 Pickering Ribfest was submitted to the City Clerk. (IV) DELEGATIONS 1. Jim Simpson, Vice-Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No.58-08) Jim Simpson, Vice-Chair, Heritage Pickering Advisory Committee, appeared before Council and with the aid of a PowerPoint presentation provided an overview of the 2007 Annual Report and the 2008 Workplan of the Heritage Pickering Advisory Committee. 2 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 2. Gregory M. Vogt, President Robert Hunter, PEC Farms Re: Eastern Power Limited (Refer to Corr. No. 52-08) Gregory M. Vogt, President, Eastern Power Limited, appeared before Council and with the aid of a PowerPoint presentation explained the potential opportunities of biomass, harvesting energy from the sun on land that is not viable to grow on. Robert Hunter, PEC Farms, appeared before Council to provide a farmer's perspective on the issue. 3. Diana Hills-Milligan Chair, Ajax-Pickering Board of Trade Re: Mayor's Task Force on Accountability And Transparency (Refer to Corr. No. 54-08) Diana Hills-Milligan, Chair, Ajax-Pickering Board of Trade, appeared before Council in support of the Mayor's Task Force on Accountability and Transparency. Ms. Hills-Milligan noted that they believe this is a proactive approach the City has taken. Correspondence indicating their support was provided in writing to the City Clerk. 4. Nicole Scarlett Re: Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of Pickerinq Nicole Scarlett, appeared before Council in support of a Leash Free Area within the City of Pickering. Ms. Scarlett noted that the Leash Free Working Group had been working on this project for two years and stated they would like to see a conclusion to this project. She stated that if there was anything further the Leash Free Working Group could do to assist the City in their decision they would be available. . 5. Jacqueline Lappin Re: Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of Pickerinq Jacqueline Lappin of Strathmore Crescent appeared before Council in opposition to the location that had been selected for the trial period for a Leash Free Area and noted that her property backed onto the site chosen. She also noted that there was a lot of crime in her neighbourhood and she was opposed to this site because 3 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers she felt additional parking in this area would encourage more crime. Ms. Lappin also noted that she was concerned with the affect the dogs would have on the marsh lands and the wildlife in the area. She stated that Valley Farm was a high speed dangerous road and there was also issues with people using the area to dump garbage. 6. Lee Gray Re: Report PD 25-08 of the Director, Planning & Development Zoning By-law Amendment Application A 9/08 Fairport Inc. Mr. John McDermid, appeared before Council on behalf of his client, Mr. Lee Gray. He stated that his client had not been in attendance at the July 7, 2008 Committee meeting due to confusion of dates and information. He requested that Report PD 25-08 be referred back to staff in order for his client to work out some concerns he had with the Planning & Development Department. 7. Robert Truman Gowling Lafleur Henderson Re: Item #2, Notice of Motion (Brookdale Centre) Mr. Robert Trueman, a planning consultant appeared before Council on behalf of Pentans Development Limited, the owner of lands known municipally as 1167- 1191 Kingston Road. He expressed concern with the Notice of Motion being presented concerning Brookdale Centre, and from his clients perspective, the road change would have a negative impact on his property. 8. Representative from the Pickering Soccer Club Re: Report OES 23-08 of the Director, Operations & Emergency Services Tender No. T-12-2008, Bav Ridqes Kinsmen Park Artificial Turf Field Carl Pearce and Shelly Augustin of the Pickering Soccer Club appeared before Council in support of Report OES 23-08 of the Director, Operations & Emergency Services. They thanked the City of Pickering for their continued support. 9. Wendy Nott, Senior Principal Walker, Nott, Dragicevic Associates Limited Re: Planninq & Development Report PD 32-08 Wendy Nott, Senior Principal of Walker, Nott, Dragicevic Associates Limited appeared before Council on behalf of Tribute Communities Inc. and Runnymede 4 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Development Corporation with respect to Report PO 32-08 of the Director, Planning & Development. A copy of a PowerPoint presentation was provided to all members present. She requested that Council consider that the new development areas not be viewed to be competing with Seaton, but rather to reflect growth of Pickering and recommendation 2a) of the report be amended to reflect an increase in the depth of employment lands along Hwy 407 east of Westney Road to 1000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401 only. (V) CORRESPONDENCE 1. CORR. 49-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto. ON M5H 2N2 Resolution # 115/08 Moved by Councillor McLean Seconded by Councillor Dickerson That CORR. 49-08 from Mayor David Miller, City of Toronto, requesting the City of Pickering endorse Toronto Council's resolution with respect to calling on Parliament to ban handguns, be received for information. CARRIED 2. CORR. 50-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Based on discussion, staff were requested to follow up with the Region of Durham for the purpose of receiving clarification on the expected role of local municipalities. Resolution #116/08 Moved by Councillor Johnson Seconded by Councillor McLean 5 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers. That CaRR. 50-08 from P.M. Madill, Regional Clerk, Region of Durham, requesting the City of Pickering's input with respect to the viability of a bid for the 2015 Pan Am Games, be received for information. CARRIED 3. CaRR. 51-08 DON GRANT, LOCAL 222/CAW CAW LOCAL 222 1425 Phillip Murray Avenue Oshawa. ON L 1 J 9L4 Resolution #117/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CaRR. 51-08 from Don Grant, Local 222/CAW, requesting the City of Pickering support their motion to legislate changes governing harassment and violence in the workplace, be endorsed. CARRIED 4. CaRR. 52-08 GREGORY M. VOGT, P. ENG., PRESIDENT EASTERN POWER LIMITED 2275 Lake Shore Blvd. West, Suite 401 Toronto. ON M8V 3Y3 A detailed question and answer period ensured during the delegation on this matter. Resolution #118/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That CaRR. 52-08 from Gregory M. Vogt, President, Eastern Power Limited, seeking the City of Pickering's support in principal with respect to the Biomass Pilot Trial at the Brock West Power Plant of renewable biomass fuel from local 6 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers under-utilized agricultural land be referred to the Sustainable Pickering Committee and the Director, Office of Sustainability for further review. CARRI ED 5. CORR. 53-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto. ON M5H 2N2 Resolution #119/08 Moved by Councillor O'Connell Seconded by Councillor Pickles That CORR. 53-08 from Mayor David Miller, City of Toronto, requesting that the City of Pickering support Toronto's commitment to social inclusion through 25 in 5: Network for Poverty Reduction be endorsed and that the City Clerk forward CORR. 53-08 to the Region of Durham Health & Social Services Department. CARRIED 6. CORR. 54-08 MAYOR'S TASK FORCE ON ACCOUNTABILITY AND TRANSPARENCY A question and answer period ensured. Correspondence from Sandy Rider, 494 Whitevale Road, was provided as a handout. Resolution #120/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 54-08 from the Mayor's Task Force on Accountability and Transparency, requesting Council's endorsement of their report and recommendations to promote accountability and transparency within the City of Pickering be received for information. CARRIED ON A RECORDED VOTE 7 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Councillor O'Connell Councillor Littley Mayor Ryan 7. CORR. 55-08 RESIDENTS PETITION -ALBACORE MANOR Resolution #121/08 Moved by Councillor Pickles Seconded by Councillor Dickerson That CORR. 55-08 from residents of Albacore Manor with respect to parking concerns and request removal of sidewalk and r~pairs to driveways to the end of the apron be referred to the Executive Committee, Director, Operations & Emergency Services to report. CARRIED 8. CORR. 56-08 CHAIR, HERITAGE PICKERING ADVISORY COMMITTEE CITY OF PICKERING Resolution #122/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 56-08, from the Heritage Pickering Advisory Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 8 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 9. CORR. 57-08 CHARLOTTE SHEARDOWN HEATHER PATTISON 954 MOUNTCASTLE CRESCENT PICKERING. ON L 1V 5J7 Resolution #123/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 57-08 received from the following Pickering residents expressing their opposition to the proposed plan from the Citizens Group for Traffic Calming on Fairport Road; Charlotte Sheardown, Heather Pattison, Dorothy Slattery and Kim Hearn, be received for information. CARRIED 10. CORR. 58-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY. ON L 1 N 6A3 Resolution #124/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 59-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to the Durham resolution on the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee draft proposed terms of reference documents, be received for information. CARRIED 11. CORR. 59-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY. ON L 1 N 6A3 9 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers Resolution #125/08 Moved by Councillor McLean Seconded by Councillor O'Connell 1. That CORR. 59-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to a pilot program for clear plastic bags for garbage collection, with one route in the City of Pickering commencing in January 2009, be received for information; and 2. That the City Clerk advise the Region of Durham, Works Department of the City's desire to have the pilot project conducted in Ward 3 of the City of Pickering. CARRIED 12. CORR. 60-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L1N 6A3 Resolution #126/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 60-08 from P.M. Madill, Regional Clerk, Region of Durham with respect to a status report regarding the planned new median on BrocK Road, south of Highway 401, be received for information. CARRIED 13. CORR. 61-08 JIM BRADLEY, MINISTER MINISTRY OF TRANSPORTATION Ferguson Block, 3rd Floor 77 Wellesley Street West Toronto, ON M7A 1Z8 Resolution #127/08 10 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 61-08 from Jim Bradley, Minister, Ministry of Transportation advising of the electronic transfer of funds to the City of Pickering for the purpose of funding municipal road and bridge capital investment needs, be received for information. CARRIED 14. CORR. 62-08 KATHY STRANKS TORONTO AND REGION CONSERVATION AUTHORITY 5 Shoreham Drive Downsview, ON M3N 1 S4 Resolution #128/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 62-08 from Kathy Stranks, Toronto and Region Conservation Authority advising that at a meeting held on June 2ih 2008, a resolution was passed with respect to Environmental Commissioner of Ontario 2006/2007 Report which relates to the way planning is undertaken in Ontario to address environmental impacts related to projected growth, be received for information. CARRIED 15. CORR. 63-08 RESIDENTS OF PICKERING LEASH FREE AREAS Resolution #129/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 63-08 received from the following Pickering residents with respect to Report CS 32-08 of the Director, Corporate Services & Treasurer regarding 11 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers leash free areas within the City of Pickering; Jacqueline Lappin, Nicole Scarlett, Leo Jaciw-Zurakowsky and Jaleh Liaghati, be received for information. CARRIED 16. CORR. 64-08 AL CORMIER COR AL SERVICES Suite 309, 15-6400 Millcreek Drive MississauQa, ON L5N 3E7 Resolution #130/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 64-08 from AI Cormier, Cor AI Services, seeking written support for the planned operation of double deck buses on any of the current and planned bus routes suitable for this operation in the City of Pickering, be endorsed. CARRIED 17. CORR. 65-08 LYNN JOHNSTON, PRESIDENT CANADIAN SOCIETY FOR TRAINING AND DEVELOPMENT 720 Spadina Ave., Suite 315 Toronto, ON M5S 2T9 Resolution #131/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 65-08 from Lynn Johnstone, President, Canadian Society for Training and Development, requesting that the City of Pickering proclaim September 22 - 26, 2008 as "Learn @ Work Week" be proclaimed. CARRIED 12 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers (V) COMMITTEE REPORTS a) REPORT PO 2008-06 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 04-08 Sidewalk Installation on Wharf Street, West of Liverpool Road City of Pickerinq COUNCIL DECISION 1. That Report PO 04-08 of the Director, Planning & Development, regarding sidewalk installation on Wharf Street, west of Liverpool Road, be received; 2. That Council authorize the construction of a sidewalk on the north side of Wharf Street; 3. That this project be funded through Account 5321-Development Projects (Development Charge Funded) (Project 07-5321-001-12 Roads), as provided in the Council Approved 2007 Capital Budget; and 4. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Planning & Development, Report PO 19-08 Thickson Developments Ltd. Plan of Subdivision 40M-1703 Thickson Developments Ltd. Plan of Subdivision 40M-1704 884396 Ontario Inc. Plan of Subdivision 40M-171 0 Thickson Developments Ltd. Plan of Subdivision 40M-1711 Final Assumption of Plans of Subdivision COUNCIL DECISION 13 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 1. That Report PD 19-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1703, 40M-1704, 40M-1710 and 40M-1711 be received; 2. That the highways being Aspen Road and Pebble Court within Plans 40M- 1703, 40M-1710 and 40M-1711 be assumed for public use; 3. That the services required by the Subdivision Agreements relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 8, Plan 40M-1703, Blocks 8 and 9, Plan 40M-1704, Blocks 9 and 12, Plan 40M-1710 and Block 16, Plan 40M- 1711 ; 4. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, save and except from Block 9, Plan 40M-1710, be released and removed from title; and 5. That Council enact a By-law to dedicate Block 6, Plan 40M-1703, Block 11, Plan 40M-1710 and Blocks 14 and 15, Plan 40M-1711 as public highways. 3. Director, Planning & Development, Report PD 22-08 Rockwood Drive Extension -Road Dedication and Naminq By-laws COUNCIL DECISION 1. That Report PD 22-08 of the Director, Planning & Development regarding the naming and dedication, as public highway, of certain lands lying within Pickering be received; 2. That By-laws be enacted to: a) dedicate and name certain parts of Lots 3 and4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41,44,46,48, 50, 54, 57, 58, 62,70,71,74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as Rockwood Drive in accordance with Land Division Application LD 109/07 (the "subject lands"); and 14 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers b) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37,39,59,60,61,67 and 68, Plan 40R-25121 as Rockwood Drive in accordance with Land Division. Applications LD 040-041/08 and LD 056-058/08 (the "reserves"). 4. Director, Planning & Development, Report PD 23-08 Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Public Infrastructure Renewal, Sprinq 2008 COUNCIL DECISION 1. That Report PD 23-08 of the Director, Planning & Development, regarding the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, released Spring 2008, by the Ministry of Public Infrastructure Renewal, be received; 2. That the comments contained in Report PD 23-08 on the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, be endorsed, and that the Minister of Public Infrastructure Renewal be requested to: a) finalize the size and location of the Pickering Downtown Urban Growth Centre as set out in the Technical Paper; b) revise the method of calculating the density in Pickering's Urban Growth Centre to allow exclusion of the controlled access freeway and railway corridor; and c) revise the profile for Pickering's Urban Growth Centre to more accurately reflect its current mix of uses, and location, as set out in Section 2.4 of this Report; 3. That the Ministers of Public Infrastructure Renewal, and Municipal Affairs and Housing be requested to identify a predictable funding program to provide needed infrastructure and related municipal facilities to foster the growth of Urban Growth Centres, including Downtown Pickering; and 4. Further, that a copy of Report PD 23-08 be forwarded to the Region of Durham and the Ministers of Public Infrastructure Renewal and Municipal Affairs and Housing. 15 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 5. Director, Planning & Development, Report PO 24-08 White Paper 1 - Vision, Goals and Objectives, May 2008 White Paper 2 - Preliminary Directions and Concepts, May 2008 Metrolinx COUNCIL DECISION That Report PO 24-08 of the Director, Planning & Development regarding the draft White Papers 1 & 2, dated May 2008, prepared by Metrolinx, be received for information. 6. Memorandum from the City Solicitor to the Chief Administrative Officer dated May 22, 2008 with respect to the recommended City position respecting OMB Appeal of Altridge Properties Inc., Draft Plan subdivision SP-2005-03 and Zoninq By-law Amendment A 34/05 COUNCIL DECISION That the recommendation as contained in the Confidential minutes of the Planning & Development Committee held on June 2,2008 be adopted. Resolution #132/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Planning and Development Committee PO 2008-06, dated June 2, 2008, be adopted. CARRIED b) REPORT EC 2008-05 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Confidential Report CS 30-08 Audit Matters - Update COUNCIL DECISION That the recommendation as contained in Confidential Report CS 30-08 of the Director, Corporate Services & Treasurer, be adopted. 16 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 2. Director, Corporate Services & Treasurer, Report CS 27-08 2007 Year End Audit COUNCIL DECISION 1. That Report CS 27-08 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2007 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. 3. Director, Corporate Services & Treasurer, Report CS 20-08 Hiring of Consultant to Implement Public Sector Accounting Board (PSAB) 3150 Reportinq Requirements COUNCIL DECISION 1. That Report CS 20-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to engage the firm of TCA Consulting Limited to assist the municipality in implementing the reporting requirements of Public Sector Accounting Board (PSAB) 3150 as provided in the 2008 Current Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 24-08 2007 Pre-Audit Balances of Reserves and Reserve Funds COUNCIL DECISION That Report CS 24-08 of the Director, Corporate Services & Treasurer be received for information. 17 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 5. Director, Corporate Services & Treasurer, Report CS 26-08 Investment Portfolio Activity for the Year Ended December 31 , 2007 COUNCIL DECISION That Report CS 26-08 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 28-08 Development Charqes - Annuallndexinq COUNCIL DECISION 1. That Report CS 28-08 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2008 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 7.2 percent being the annual increase in the Construction Price Statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31, 2008; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 29-08 2008/2009 Property and Liabilitv Insurance Renewal COUNCIL DECISION 1. That Report CS 29-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2008, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2008 to June 30, 2009 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan 18 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 31-08 2008 Assessment Appeals COUNCIL DECISION 1. That Report CS 31-08 of the Director, Corporate Services & Treasurer regarding 2008 assessment appeals update be received; 2. That Council approve the filing of the assessment appeals by Municipal Tax Equity for 2008 for the following roll numbers: 18-01-020-016-146-00, 18-01- 030-020-189-35,18-01-030-020-189-90 and 18-01-030-020-202-00; 3. That the attached By-law providing for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate Services & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10. Director, Operations & Emergency Services, Report OES 18-08 Single Sourcing the Purchase of a Vehicle Exhaust Extractor System Apparatus COUNCIL DECISION 19 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 1 . That Report OES 18-08 of the Director, Operations & Emergency Services regarding single sourcing the acquisition of a vehicle exhaust extractor system be received; 2. That the use of the single sourcing process for the procurement of a fixed mounted vehicle exhaust extraction system for Fire Station #6 (Finch Ave.) City of Pickering Fire Services be approved and that Nederman Canada being the sole provider for this specific system be identified as the single source provider of the unit; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Resolution #133/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Executive Committee EC 2008-05, dated June 9, 2008, be adopted, save and except Item 9. CARRIED 9. Director, Corporate Services & Treasurer, Report CS 32-08 Leash Free Area Within the City of Pickerinq A brief discussion ensued on this matter. Resolution #134/08 Moved by Councillor Pickles Seconded by Councillor Johnson That Report CS 32-08 of the Director, Corporate Services & Treasurer and Director, Operations & Emergency Services, be referred back to staff for review into further potential leash free areas. CARRIED ON A RECORDED VOTE 20 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers YES NO Councillor Dickerson Councillor Johnson Councillor Pickles Mayor Ryan Councillor Littley Councillor McLean Councillor O'Connell c) JOINT REPORT JT 2008-01 OF THE PLANNING & DEVELOPMENT COMMITTEE AND EXECUTIVE COMMITTEE 1. Director, Planning & Development, Report PO 21-08 Landford Dixie South Ltd. Plan of Subdivision 40M-1706 Cougs Investments Ltd. Plan of Subdivision 40M-1713 Garthwood Homes Ltd. Plan of Subdivision 40M-1719 Garthwood Homes Ltd. Plan of Subdivision 40M-1727 Keleck Investments (Pickering) Incorporated Plan of Subdivision 40M-1728 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 21-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728 be received; 2. That the highway being Windgrove Square within Plan 40M-1706 be assumed for public use; 3. That the highway being Amberwood Crescent within Plan 40M-1713 be assumed for public use; 21 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 4. That the highway being Pine Grove Avenue within Plan 40M-1719 be assumed for public use; 5. That the highways being Meldron Drive and Sandhurst Crescent within Plans 40M-1727 and 40M-1728 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 46, Plan 40M-1706 and Block 18. Plan 40M-1728; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, be released and removed from title; and 8. That Council enact a By-law to dedicate Block 45, Plan 40M-1706 as public highway. 3. Director, Planning & Development, Report PO 27-08 Duffin Heights Neighbourhood -Durham Reqional Official Plan Amendment. File: OPA 2007-006 COUNCIL DECISION 1. That Report PO 27-08 of the Director, Planning & Development, regarding an application to amend the Durham Regional Official Plan, File: OPA 2007-006 be received; 2. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2007-006, submitted by the Duffin Heights Landowners Group to: a) delete the future east-west Type C arterial road connection from Church Street in the Town of Ajax (extension of Williamson Drive) to the CP rail line in Duffin Heights; b) delete the remnant portion of Old Taunton Road as a Type C arterial road designation from Taunton Road to the future east-west Type C arterial road; and 22 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers c) realign the possible extension of Valley Farm Road, a Type C arterial road, north of the Third Concession Road including crossing the Ganatsekiagon Creek easterly to connect to Brock Road; and 3. Further, that a copy of Report PO 27-08 be forwarded to the Region of Durham, Town of Ajax, Toronto and Region Conservation Authority and Sernas Associates (representing the Duffin Heights Landowners Group) for information. 4. Director, Planning & Development, Report PO 29-08 Downtown Pickering Program - Continuation of Urban Desiqn Consultinq Services COUNCIL DECISION 1. That Report PO 29-08 of the Director, Planning & Development respecting urban design consulting services for the Downtown Pickering program be received; 2. That the Director, Planning & Development be authorized to continue with the engagement of Young + Wright IIBI Group Architects to act as the City's urban design consultant on the Downtown Pickering program to an upset limit of $70,000 using professional and consultative services funds approved by Council in the 2008 Department budget; and 3. That the appropriate City officials be authorized to take the necessary action to give effect hereto. 5. Director, Operations & Emergency Services, Report OES 22-08 Supply & Delivery of 4-Ton Dump Truck - Q-32-2008 COUNCIL DECISION 1. That Report OES 22-08 of the Director, Operations & Emergency Services regarding the supply and delivery of a 4-Ton Dump Truck be received; 2. That Quotation No. Q-32-2008, as submitted by Scarborough Truck Center Inc. for the supply and delivery of a 4-Ton Dump Truck with Snow Plow and Wing, and Electronic Salt Metering, in the amount of $158,809.00 (PST, GST and license extra) be accepted; 23 Cil1J 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 3. The total gross purchase cost of $179,454.17 and a net purchase cost of $171,513.72 as outlined in Report OES 22-08 of the Director, Operations & Emergency Services, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) that debt financing through the R~gional Municipality of Durham in the amount of $171,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $513.72 plus financing costs be financed from current funds; and b) that financing and repayment charges in the amount of approximately $39,500 be included in the annual current budget for the City of Pickering commencing in 2009 and continuing thereafter until the loan is repaid; and c) that the Director, Corporate Services and Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; and d) that the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and e) staff at the City of Pickering be given the authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 34-08 Section 357/358 of the Municipal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 34-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 24 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Resolution #135/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Joint Planning & Development and Executive Committee JT 2008-01, dated July 7,2008, be adopted, save and except Item 2. CARRIED 2. Director, Planning & Development, Report PO 25-08 Zoning By-law Amendment Application A 9/08 Fairport Inc. 692, 700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of Pickerinq A question and answer period ensued. Resolution #136/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That Report PO 25-08 of the Director, Planning & Development, be referred back to staff. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell 25 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Chief Administrative Officer and Chief Executive Officer, Pickering Public Library Report CAO 05-08 Repairs to Greenwood Branch Library Resolution #137/08 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CAO 05-08 of the Chief Administrative Officer and Chief Executive Officer, Pickering Public Library, regarding the repairs to Greenwood Library be received; 2. That Council approve the expenditure of approximately $50,000 from the Library Capital Budget contingency for repairs to the Greenwood Branch Library in accordance with Resolution #78/08; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 2. Director, Planning & Development, Report PO 26-08 Pickering Official Plan Review -Hiring of Consultant to Complete the "Provincial Policy/Bill 51 Implementation" Amendment Resolution #138/08 Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report PO 26-08 of the Director, Planning & Development, respecting consulting services for the Pickering Official Plan Review, be received; 2. That the Director, Planning & Development be authorized to engage the firm of Sorensen Gravely Lowes Planning Associates Inc. to complete the second part of the amendment to the Pickering Official Plan implementing Provincial Policy and Bill 51 (which enables the use of sustainability measures and use of architectural controls), to an upset limit of $35,000, using professional and 26 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers consultative services funds approved by Council in the 2008 Department budget for the Pickering Official Plan Review; and 3. Further, that the appropriate officials in the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 3. Director, Planning & Development, Report PO 31-08 Planning for Employment in the Greater Golden Horseshoe Background Paper, May 2008 Prepared bv the Ministry of Public Infrastructure Renewal Resolution #139/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 31-08 of the Director, Planning & Development, regarding the Planning for Employment in the Greater Golden Horseshoe Background Paper, dated May 2008, EBR Registry Number: PF010-3142, be received; 2. That the Ontario Growth Secretariat, Ministry of Energy and Infrastructure be advised that Pickering Council generally supports the Proposed Strategies in the Planning for Employment in the Greater Golden Horseshoe Background Paper, and also recommends that: a) the Province identify and market significant employment clusters throughout Ontario, including the existing Energy Cluster in Durham Region, as anchored by the City of Pickering, and focus investment and job creation strategies within those identified clusters to expand Ontario's economy while remaining competitive globally; b) the Province identify provincially strategic and significant areas for employment growth and land protection in Ontario, including the Highway 407 corridor and Downtown Pickering, and focus infrastructure improvements, public sector investments and land protection strategies to these areas to encourage desired employment investment and growth; c) the Province establish and release a comprehensive package of fiscal and regulatory tools to encourage desirable employment investment; 27 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers d) the Province require all its Ministries and Crown agencies to align investment, growth and development decisions with the Provincial Growth Plan; and e) the Province consider the comments provided on the Proposed Strategies in the Background Paper as set out in Appendix I to Report PO 31-08; and 3. Further, that the City Clerk forward a copy of Report PO 31-08 to the Ontario Growth Secretariat of the Ministry of Energy and Infrastructure, and the Region of Durham. CARRIED 4. Director, Planning & Development, Report PO 32-08 Region of Durham's Growth Plan Implementation Study: Growing Durham - Phases 3 & 4 -Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, prepared by Urban Strategies Inc. et ai, dated June 13, 2008, as revised to show Reqional Planninq Directions Detailed discussion ensued on this matter. Resolution #140/08 Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report PO 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13, 2008, presenting the outcomes of Phases 3 & 4 of the. Region of Durham's Growth Plan Implementation Study be received; 2. That the comments contained in Report PO 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be requested to: a) support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PO 32-08 with the following further refinements: 28 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers . increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to a minimum 600 metres, and where appropriate, increase the depth on selected blocks up to 1,000 metres; . support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the future potential airport site; and, . expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; b) in updating the population and employment tables for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ratio of no less than one job for each three new residents as is applied across the rest of the Region, as further clarified in Section 2.6 to Report PO 32-08; c) in detailing the policies for the Recommended Preferred Growth Scenario, . establish strong phasing policies respecting the timing and process for local municipalities to bring new "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; . establish new policies prohibiting large format retailing within future Employment Areas; . establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and 29 CillJ 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers . better clarify the different characteristics of Transit Villages, Urban Nodes, Future Centres and Waterfront Villages; d) with respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan conformity amendment, the long term intended use for these lands as future Employment Areas; e) support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; f) obtain from Urban Strategies Inc. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; 3. Further, that a copy of Report PD 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation. CARRIED AS AMENDED (SEE FOllOWING MOTIONS) Resolution #141/08 Moved by Councillor Pickles Seconded by Councillor Johnson That the main motion be amended by adding the following as Item 2 g): g) Support the production of a financial impact study of the Preferred Growth scenario; CARRIED Resolution #142108 30 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Moved by Councillor Pickles Seconded by Councillor Littley That the main motion be amended by adding the following as Item 2 h): h) Support the updating of the watershed plans with the Toronto Region Conservation Area as appropriate. CARRIED Resolution #143/08 Moved by Councillor Pickles Seconded by Councillor O'Connell That the main motion be amended by adding the following as Item 2 i): i) That the City of Pickering request the Regional Municipality of Durham to hold a public open house in Pickering prior to the next phase of the studY: CARRIED Resolution #144/08 Moved by Councillor Johnson Seconded by Councillor McLean That the main motion be amended by deleting 2a) bullet 1 and replacing it with the following: . Increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to 1,000 metres south of Highway 407 between the Greenwood and Kinsale areas and in the vicinity of Lakeridge Road and the connector to Highway 401. CARRIED 31 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers Resolution #145/08 Moved by Councillor Littley Seconded by Councillor O'Connell That the main motion be amended by deferring Item 2a) in order to defer the decision to support the land use structure. MOTION DEFEATED YES NO Councillor Littley Councillor O'Connell Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan Resolution #146/08 Moved by Councillor Littley Seconded by Councillor Pickles That Item f) of the main motion be amended by adding the following as Item 2 j): Establish policies within the study that are eco-based urban planning standards and consider environmental and prime agricultural land policies and evaluation in accordance with the Places to Grow Act and the Provincial Policy Statement. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Littley Councillor O'Connell Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRIED ON A RECORDED VOTE. 32 Cillf 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan Councillor Littley Councillor O'Connell 5. Director, Operations & Emergency Services, Report OES 17-08 Supply & Delivery of Three (3) One Ton Dump Trucks Confirmation of Actions Under Council Resolution #108/08 Resolution #147/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES-17 -08 of the Director, Operations & Emergency Services regarding the supply and delivery of three (3) one ton dump trucks be received; 2. That Quotation No. Q-27-2008, as submitted by Formula Ford Sales for the supply and delivery of three (3) one ton dump trucks in the amount of $146,139.51 (PST and GST included) be accepted; 3. The total gross purchase cost of $146,139.51 and net purchase cost of $139,673.16 as outlined in Report OES 17-08 of the Director, Operations & Emergency Services, be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through revenue paid from property taxes as identified in the 2008 Capital budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 33 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 6. Director, Operations & Emergency Services, Report OES 19-08 Tender T -4-2008 -Tender for City Road Reconstruction and Storm Sewer Works -Region Water and Sanitary Sewer Works -Sheppard Avenue (Altona Road to Rosebank Road) Resolution #148/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES-19-08 regarding the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road) be received; 2. That Tender T-4-2008 submitted by Dagmar Construction Inc. for the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works at a cost of $2,491,737.69 (GST included) be accepted; 3. That the total gross project cost of $2,684,937 (GS1. included) including the tender amount, the Region of Durham's portion and other associated costs and the total net project cost of $2,557,083 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $1,295,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $279,000 be funded from the Development Charges Reserve Fund; c) that the sum of $100,000 be funded from the Provincial Budget Grant; d) that the sum of $882,467 be funded by the Regional Municipality of Durham; e) that the balance of $616 be funded from the 2008 Current Budget; 34 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers f) that the annual repayment charges in the amount of approximately $167,710 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 7. Director, Operations & Emergency Services, Report OES 20-08 Emergency Roof Replacement -Pickerinq Recreation Complex (Skylight Area) Resolution #149/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 20-08 regarding emergency roof replacement at the Pickering Recreation Complex (Skylight Area) be received; 2. That the quotation submitted by Provincial Industrial Roofing and Sheet Metal Co. Ltd to provide this roof replacement work at the Pickering Recreation Complex be accepted; 3. That the total gross project cost of $60,834 and a net project cost of $57,938 be approved; 35 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional roofing replacement costs at the Pickering Recreation Complex: a) The total cost of $57,938 to be funded from the Federal Gas Tax funds; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. CARRIED 8. Director, Operations & Emergency Services, Report OES 23-08 Tender No. T-12-2008 Bay Ridqes Kinsmen Park Artificial Turf Field Resolution #150108 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 23-08 regarding the Artificial Turf Field at Bay Ridges Kinsmen Park be received; 2. That Tender T-12-2008 submitted by Rutherford Contracting Ltd. for the Artificial Turf Field at Bay Ridges Kinsmen Park in the amount of $625,047 (GST included) be accepted; 3. That the total gross project cost of $734,772 and a net project cost of $699,783, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $499,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 5 years, at a rate to be determined; 36 CitJl 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers b) The sum of $200,000 to be funded by a financial contribution from the Pickering Soccer Club; c) The balance amount of $783 to be funded from the 2008 Current Budget; d) The annual repayment charges in the amount of approximately $113,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 9. Director, Operations & Emergency Services, Report OES 24-08 Tender No. T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios Resolution #151/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That Report OES 24-08 regarding the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios be received; 2. That Tender T-2-2008 submitted by BWK Construction Company Limited for the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the amount of $3,321,150 (GST included) be accepted; 37 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 3. That the total gross project cost of $4,200,998 and a net project cost of $4,000,950, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $2,000,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; b) The sum of $1,000,000 to be funded by the Municipal Infrastructure Investment Initiative Grant; c) The sum of up to $800,000 to be funded by the Federal Gas Tax; d) The sum of $200,000 to be funded by a financial contribution from the Pickering Squash Club; e) The balance amount of $950 to be funded from the 2008 Current Budget; f) The annual repayment charges in the amount of approximately $199,250 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED 38 Citll 0# Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers (VII) NOTICE OF MOTION 1. AUDIT COMMITTEES Resolution #152/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson WHEREAS Audit committees are an essential component of the structures and processes of good corporate governance; and WHEREAS Audit committees help the board of directors fulfill its responsibility to the public, as the shareholder. Audit committees assist boards of directors to oversee and objectively assess the performance of the corporation, its management, and its auditors; and WHEREAS The audit committee, on behalf of the board of directors, holds management accountable for the corporation's standards of behaviour, its financial reporting, and its business systems and practices. The audit committee demands that the auditors conduct independent and objective assessments of management's performance in these areas. Often, audit committees also act as a check and balance in the relationship between management and the auditors. In addition, the audit committee is responsible for reporting to the board of directors on the committee's activities, findings, conclusions, and recommendations related to the responsibilities assigned to it by the board; and WHEREAS The City of Pickering is committed to demonstrating a strong commitment to ethical and lawful behaviour. Through their actions and words, senior management and the board of directors are responsible for creating an environment of integrity; and WHEREAS as the Board of Directors for the Corporation of the City of Pickering, Council has an obligation to ensure accountability and transparency to members of the public. Audit committees are in a good position to assist their boards of directors to obtain assurances that management is operating the corporation in an ethical manner; and Now therefore the Council for the City of Pickering reinstate the audit committee with the role of oversight to the audit affairs of the city of Pickering and further to ensure transparency through direct reporting of the external auditor through the Chair of the audit committee on matters of the external audit 39 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers And further to ensure an arms length relationship between the external auditor and the administration to which the audit is reviewing And that the members as appointed for the term commencing December 2006 convene an audit committee meeting and report back to council on its terms of reference and workplan no later than December 2008 And further the Audit Committee arranges to meet with the external auditors in order to review their interim audit review for the period of January 2008 to June 2008. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan 2. AMENDING ZONING BY-LAW 6778/07 - BROOKDALE CENTRE INC. Resolution #153/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell WHEREAS the Planning & Development Committee on June 4, 2007 considered staff report PO 18-07 being a recommendation report on the second phase of rezoning application A 03/06 by Brookdale Centre Inc. and adopted three amendments to the staff recommendation that resulted in changes being required to the draft zoning by- law amendment and draft conditions of approval; and WHEREAS one of the amendments shifted the location of the proposed future north municipal road so that the future road dedication would be split equally (10 metres each) between Brookdale Centre Inc. and the abutting property to the north (Pentans Development Ltd.); and WHEREAS staff revised the draft amending zoning by-law to implement the Committee's amendments for Council's consideration and approval; and 40 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers WHEREAS the revised draft zoning by-law schedules provided by staff and adopted by Council in By-law 6778/07 on June 18, 2007 did not reflect a sufficient northerly shift in the future road to implement the Committee's direction that only 10 metres of the future road be located on Brookdale Centre Inc. property, and in fact illustrated, in error, the full road entirely on Brookdale Centre Inc. property; and WHEREAS Brookdale Centre Inc. now intends to proceed with development adjacent to the south limit of future northerly road and has requested that the City of Pickering amend Zoning By-law 6778/07 schedules to accurately reflect the original City Council direction that the road dedication from Brookdale Centre Inc. be only 10 metres. NOW THEREFORE City Council directs staff to initiate an amendment to the by-law schedules of amending Zoning By-law 6778/08 to reflect the original City Council direction that the road dedication from the Brookdale Centre Inc. property be only 10 metres; and . FURTHER, that Brookdale Centre Inc. and Pentans Developments Limited be sent a copy of this resolution. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan (VIII) BY-LAWS 6871/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By-law attached) 6872/08 Being a by-law to exempt Block 1, Plan 40M-2328, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) 6873/08 Being a by-law to dedicate Part of Lot 22, Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-10267 as public highway (Rambleberry Avenue) (By-law attached) 41 Council Meeting Minutes Monday, July 14,2008 7:30 PM Council Chambers 6874/08 6875/08 6876/08 6877/08 6878/08 6880/08 6881/08 6882/08 6883/08 6884/08 Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 38,40,41,44,46,48, 50, 54, 57, 58, 62, 70, 71, 74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as public highway (Rockwood Drive). [Refer to Planning page 24] Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37, 39, 59, 60, 61, 67 and 68, Plan 40R-25121 as public highway (Rockwood Drive)[Refer to Planning page 25] Being a by.;.law to authorize specific complaints to the Assessment Review Board [Refer to Executive pages 146-147] Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highways. [Refer to Planning page 18] Being a by-law to dedicate Block 45, Plan 40M-1706, Pickering as public highway (Dixie Road) [Refer to Planning Page (white) 74] Being a by-law to dedicate Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 as public highway (Fairport Road) [By-law attached] Being a by-law to authorize the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), in the City of Pickering and the issuance of debentures therefore in the amount of $1,295,000. (Refer to New and Unfinished Business pages 343 and 344 ) Being a by-law to confirm the authorization of the issuance of debentures in the amount of $171,000 for the supply and delivery of a 4-Ton Dump Truck in the City of Pickering. (Refer to Joint Planning & Development and Executive Committee pages 129-130) Being a by-law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park in the City of Pickering and the issuance of debentures therefor in the amount of $499,OOO.(Refer to New and Unfinished Business pages 364 and 365) Being a by-law to authorize the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the City of Pickering and the issuance 42 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers of debentures therefor in the amount of $2,000.000. (Refer to New and Unfinished Business pages 376 and 377) THIRD READING: Councillor Dickerson, seconded by Councillor McLean moved that By-law Numbers 6871/08 to 6877/08, be adopted, save and except By-law 6879/08 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 6879/08 Being a by-law to amend Restricted Area Zoning By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, Lot 9, Plan 917 and Part of Lots 8 & 9, Plan 65, in the City of Pickering (A 9/08)[Refer to Planning Pages (white) 81-85] [This by-law was withdrawn due to Report PO 25-08 being referred back to staff.] (IX) OTHER BUSINESS a) Councillor McLean gave notice of his intention to bring a Notice of Motion forward regarding fundraising by Members of Council. b) Flavours by the Bay Moved by Councillor Dickerson Seconded by Councillor Johnson That the rules of procedure be suspended in order to present a motion with respect to supporting an event by local business owners at the waterfront entitled Flavours by the Bay on August 23rd, 2008. . CARRIED ON A 2/3 MAJORITY VOTE Resolution #154/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 43 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers That the City of Pickering support the Flavours by the Bay event in the amount of $5,000.00. MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Pickles Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan c) Councillor Pickles gave notice of his intention to bring a Notice of Motion forward regarding security and property protection at the Pickering GO Station. (X) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #155/08 Moved by Councillor Pickles Seconded by Councillor Littley That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with personal matters about an identifiable individual, including employees of the City. CARRIED 1. Appointments to the Pickering Museum Village Advisory Committee Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #156/08 Moved by Councillor O'Connell Seconded by Councillor McLean 44 Council Meeting Minutes Monday, July 14, 2008 7:30 PM Council Chambers 1. That Rhonda Lawson and Suzanne Primrose be appointed to the Pickering Museum Village Committee for a term ended December 31,2008; and 2. That the City Clerk advise the new members and the Pickering Museum Village Advisory Committee accordingly. CARRI ED (XI) CONFIRMATION BY -LAW By-law Number # 6885/08 Councillor Dickerson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 14, 2008. (XI) ADJOURNMENT The meeting adjourned at 2:25 am. DATED this 14th day of July, 2008 \):~ \ CQj LiDC'UL DEBI A. WILCOX I CITY CLERK 45