HomeMy WebLinkAboutOES 20-08
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REPORT TO
COUNCIL
Report Number: OES 20-08
Date: July 14, 2008
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Emergency Roof Replacement
Pickering Recreation Complex (Skylight Area)
File: A-1440-001-08
Recommendation:
1. That Report OES 20-08 regarding emergency roof replacement at the Pickering
Recreation Complex (Skylight Area) be received;
2. That the quotation submitted by Provincial Industrial Roofing and Sheet Metal
Co. Ltd to provide this roof replacement work at the Pickering Recreation
Complex be accepted;
3. That the total gross project cost of $60,834 and a net project cost of $57,938 be
approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the additional roofing replacement costs at the Pickering Recreation Complex:
a) The total cost of $57,938 to be funded from the Federal Gas Tax funds;
b) The Treasurer be authorized to take any actions necessary in order to effect
the foregoing; and
5. Staff at the City of Pickering be given the authority to give effect thereto.
Executive Summary:
The Pickering Recreation Complex requires unanticipated roof replacement in an area
around the skylights. IRC Building Sciences Group (IRC), our roofing consultant,
completed a condition assessment of the area and have identified that replacement of
roof areas needs to be completed in order to ensure the roof is moisture free.
Report OES 20-08
Subject:
Emergency Roof Replacement
Pickering Recreation Complex (Skylight Area)
July 14, 2008
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Page 2
In order to proceed with this project it will be necessary for the City of Pickering to
approve additional funding in the amount of $57,938.
In the 2007 Capital Budget, the related project "New Vapour Barrier on Metal Siding
Wall of Pool & Repair & Seal several Skylights (5731.0707)" has increased the
efficiency in heating and cooling of the building, increased insulation in the wall of the
swimming pool at the Recreation Complex and as a result the project was funded from
the Federal Gas Tax.
The unanticipated roof replacement in the area around the skylights would provide the
same benefits as the above 5731.0707 project and thus deemed appropriate to fund
this emergency replacement from the Federal Gas Tax.
IRC and City staff recommend that Provincial Industrial Roofing and Sheet Metal Co.
Ud complete the required roof replacement. The additional roof area to be replaced
ties into the original contract Provincial Industrial Roofing and Sheet Metal Co. Ltd was
awarded in 2007 as the low bidder.
Financial Implications:
Roof Replacement at Pickering Recreation Complex
Estimated Project Costing Summary
Quotation from Provincial Roof and Sheet Co. Ltd. -
Roof Replacement (Skylight Area)
$57,938
Subtotal
GST
Total Gross Project Cost
57,938
2,896
60,834
GST Rebate
(2,896)
$57,938
Total Net Project Cost
A new set of accounts will be set-up to capture this un budgeted emergency
replacement. They are as follows:
5731.0899.6181 Unbudgeted, Other Fixed Assets
5731.0899.7505 Unbudgeted, Funding-from Federal Gas Tax
CORP0227-07/01 revised
Report OF.....c:;....?n-08
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Subject: Emergency Roof Replacement
Pickering Recreation Complex (Skylight Area)
July 14, 2008
Page 3
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
of the financing of the expenditures contained in this report and concurs. The
expenditure of $57,938 will be financed from Federal Gas Tax.
Sustainabilit}i Implications:
The upgrading of this portion of the roof will produce a more safe and efficient operation
and consume less energy.
Background:
The Pickering Recreation Complex requires unanticipated roof replacement in an area
around the skylights. IRC Building Sciences Group' (IRC), our roofing consultant,
completed a condition assessment of the area and have identified an area bound by
the skylights that require replacement due to wet insulation. .
Attached is a quotation from Provincial Industrial Roofing and Sheet Metal Co. Ltd. to
complete the required roof replacement at a cost of $57,938 plus GST. In order to
proceed it will be necessary for the City of Pickering to approve additional funding in the
amount of $57,938.
A new vapour barrier on the metal siding wall of the Pickering Recreation Complex Pool
and sealing of skylights was approved by Council in the 2007 Capital Budget. The low
bid submitted by Provincial was accepted and Provincial was awarded the contract.
Provincial completed the installation of the new vapour barrier in late 2007.
IRC and City staff recommend that Provincial.lndustrial Roofing and Sheet Metal Co.
Ltd. complete the required roof replacement. The City's Purchasing Policy typically
requires a formal quotation to be called. This additional roof area ties into the original
contract Provincial was awarded as the low bidder. An exemption requires Council
approval. This work requires immediate repair in order to continue to operate the
Pickering Recreation Complex safely.
Attachments:
1. Quotation from Provincial Industrial Roofing and Sheet Metal Co. Ltd. for
additional roof replacement.
CORP0227-07/01 revised
Report OES 20-08
Subject:
Emergency Roof Replacement
Pickering Recreation Complex (Skylight Area)
July 14, 2008
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Page 4
Prepared By:
Approved/Endorsed By;-- '
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Len Hun er
Supervisor, Facilities Operations
Everett sma
Director, Operations & Emergency Services
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Gillis Paterson
Director, Corporate Services & Treasurer
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Stephen e Ids
Division Head, Culture & Recreation
SR:lg
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering CAy C9~u iI
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CORP0227-07/01 revised
PROVINCIAL
I OEs' 20.-08
AT1'ACHMENT tfl!J':> bbftJ'~~'dRlW~~b~'("(~l:jl:j r'. ~..:S/I1~
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Industrial Roofing & Sheet Metal Co. Ltd.
176 Creditstone Rd., Ullit 10, CODc:ord, Ontario UK In
Tel: (905) 669-2569, Fax: (905) 669-6118
WcbPag" www.0t0Ilincialrooftne-eornl6mallinfo@provincialroofing.com.
April 25, 2008
IRe Building Sciences Group Inc.
7565 Danbro Crescent
Mississauga, Ontario
LSN 6P9
905.607-7244
905-607.7288 (fax)
Attention: Zen Szewczyk
Re: Pickering Recreation Centre
Extra cost to remOve and replace the roof syStem in an area bound by the skylights west of
roof area 3.0
All work to be completed to existing specification from the deck up.
Notes:
. Materials for this repair are not supplied to us from Bakor as per the original
specifications,
. The existing tapered insulation that will be removed during this replacement will be
replaced to the best of our ability in an improvised manor unless we can obtain as
built tapered dra:wings to refer too.
. Skylight lenses will have to be removed and replaced to complete this repair and we
take no responsibility to there existing condition or any breakage thereof.
Cost break out:
Disposal
Roofing materials
Roofing labour
Metal Materials
Metal Labour
Total
Markup 15%
Grand Total
$ 878.00
$12,040.00
$33,777.00 (6 men 10 days @ $62.55 per menlhr)
$ 311.00
$ 3,375.00
$50,381.00
$ 7,557.15
$57.938.15
Total for the above extra work $57,938.15
If you require any further information please do not hesitate to call.
Members of: 1'he Canadillll Roofing Conlraclon: Assoc. - Olllario Industrial RoofinS Con~ors ~O.:. . Torooto Conrouction Assoc.-
Nlltional RoofConltactor5 Ass[)C.
?icl<:erine Rec Centre cl\lnl ]
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ld Uglow
President Provincial Roofmg
1 OES 2o~08
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