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Home My WebLink AboutJuly 14, 2008 Council Meeting Agenda Monday, July 14, 2008 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES Council Meeting Minutes May 20, 2008 In Camera Planning & Development Committee Minutes, June 2, 2008 Planning & Development Committee Minutes, June 2, 2008 Special Council Meeting Minutes, June 9, 2008 In Camera Executive Committee Minutes, June 9, 2008 Executive Committee Minutes, June 9, 2008 Joint Planning & Development & Executive Committee, July 7,2008 PAGE 1 - 26 Under Separate Cover 27 - 32 33 - 35 Under Separate Cover 36 - 43 44 - 54 IV) PRESENTATIONS 55 V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 56 57-259 260-271 a) Report PO 2008-06 of the Planning & Development Committee b) Report EC 2008-05 of the Executive Committee c) Report JT 2008-01 of the Joint Planning & Development & Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS X) BY -LAWS XI) OTHER BUSINESS 272-377 378-379 380-392 Council Meeting Agenda Monday, July 14, 2008 Council Chambers 7:30 pm XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT FOR INFORMATION ONLY · Minutes from Pickering Museum Village Advisory Committee, April 17, 2008 . Minutes from Seaton Advisory Committee, April 22, 2008 · Minutes from Committee of Adjustment, May 7 & May 28, 2008 . Minutes from Waterfront Coordinating Committee, May 15, 2008 . Minutes from Communities in Bloom, May 20, 2008 · Minutes from Heritage Pickering Advisory Committee, May 27 & June 24, 2008 . Minutes from Communities in Bloom, June 4, 2008 . Minutes from Seaton Advisory Committee, June 10, 2008 . Minutes from the Advisory Committee on Race Relations & Equity, July 3, 2008 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers' - 4 , PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson 8. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn E. Buntsma T. Melymuk G. Paterson D. Wilcox L. Broad - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Coordinator, Records & Elections (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item 1) of New and Unfinished Business, Report OES 15- 08, with respect to the City's position respecting OMS appeal of PICA 43/07, S.R. & R Bay Ridges Ltd., as he had a financial interest in the matter. Councillor McLean did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Resolution # 87/08 Moved by Councillor Johnson Seconded by Councillor Littley 1 Council Meeting Minutes ? Tuesday, May 20, 2008 7:30 PM Council Chambers In Camera Council Meeting, April 21, 2008 Council Meeting Minutes April 21, 2008 Planning & Development Committee, May 5, 2008 In Camera Executive Committee, May 12, 2008 Executive Committee, May 12, 2008 CARRIED (III) PRESENTATIONS 1. Mike McMahon, President Pickering Men's Slo-Pitch League Re: Cheque Presentation to Pickerinq Council President Mike McMahon, Pickering Men's Slo-Pitch League, appeared before Council to present a cheque in the amount of $125,000 to go towards a future baseball diamond quad facility. Mr. McMahon thanked the City of Pickering for all of their support over the years. (IV) DELEGATIONS 1. Tom Batchellor, President Rotary Club of Ajax Afsar Naqvi, President Rotary Club of Pickering Lon Harnish, Chairperson and June Morrison, Co-Chair Pickering Ribfest Re: 1 st Annual Pickerinq Ribfest Tom Batchellor, Afsar Naqvi, and June Morrison appeared before Council to give an overview of the 1 st Annual City of Pickering Ribfest event. The Rotary Club hopes that there will be a good turnout and that Council will appear to support the event. Councillor Johnson presented the Rotary Club with a cheque in the amount of $15,000. 2. .Honourable Steven W. Mahoney, Chair Workplace Safety & Insurance Board Re: Notice of Motion Community Workplace Health and Safety Charter 2 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 3 Honourable Steven Mahoney, Chair of the Workplace Safety & Insurance Board appeared before Council to discuss the importance of Health & Safety in the workplace and to challenge the City of Pickering Council to become leaders and champions to eliminate injuries, illnesses and fatalities in the workplace. Mr. Mahoney invited Mayor Ryan to sign a charter stating the City of Pickering's support towards making Health & Safety a priority in the workplace. Mr. Mahoney asked that this charter be displayed predominantly in various City of Pickering locations. Moved by Councillor Johnson Seconded by Councillor McLean That the rules of procedure be suspended in order to deal with the Notice of Motion with respect to the Community Workplace Health & Safety Charter. CARRIED ON A 2/3 MAJORITY VOTE Resolution # 87B/08 Moved by Councillor Johnson Seconded by Councillor Littley COMMUNITY WORKPLACE HEALTH AND SAFETY CHARTER WHEREAS the Council of the City of Pickering recognizes the principle that engaging senior community leadership in all sectors is fundamental to ensuring real change occurs in eliminating workplace injuries in our community; WHEREAS the Council of the City of Pickering accepts that effedively managing workplace health, safety and wellness is essential for our community's continued social welfare and economic success; and WHEREAS the Council of the City of Pickering recognizes that the involvement of all sectors of our community at every level in the workplace is a prerequisite to eliminating workplace injuries in the City of Pickering; THEREFORE, BE IT RESOLVED THAT the Council of the City of Pickering hereby supports the Workplace Safety and Insurance Board's Community Workplace Health and Safety Charter; and FURTHER THAT the Council of the City of Pickering is committed to actively participating within a learning community that provides and receives best practices for 3 4 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Cham bers the enhancement of employee physical, social and mental well-being In all employment sectors within our community. 3. Paul Savel Pickering Museum Advisory Committee Re: Tapestry Event CARRIED UNANIMOUSLY Paul Savel from the Pickering Museum Advisory Committee appeared before Council to discuss the Tapestry Event. Mr. Savel described the event as an opportunity to explore the world while walking around one village, which allows people to celebrate diverse cultures. This years Tapestry Event will be taking place on June ih, and Mr. Savel hopes that Council will support this event. 4.. Kirk Mark Siobhan Saravanamutto Re: Pickering Advisory Committee on Race Relations & Equity 2007 Annual Report (Refer to Corr. No. 40-08) Kirk Mark and Siobhan Saravanamutto appeared before Council to provide an overview of the 2007 Annual Report and the 2008 Workplan of the Pickering Advisory Committee on Race Relations & Equity. Key highlights of their presentation included descriptions of 2007 outreach events, including the writing contest, community survey and the tapestry event. Looking ahead to 2008, the Committee plans on increasing their outreach efforts. 5. Pamela Fuselli, Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No. 41-08) Deferred to the June 16th Council meeting. (V) CORRESPONDENCE 1. CORR. 36-08 PATTIE L. BARRIE MUNICIPAL CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville. ON L 1 C 3A6 4 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 1- .) Resolution # 88/08 Moved by Councillor Johnson Seconded by Councillor McLean 1. That CORR. 36-08 received from Pattie L. Barrie, Municipal Clerk, Municipality of Clarington, with regards to the Energy From Waste issue asking that the area Clerks, Mayor and Members of Council partner in the public information session, be received for information; and 2. Further, that the City Clerk clarify how the Municipality of Clarington would like to partner with the City of Pickering in this initiative. CARRIED 2. CORR. 37-08 LORI RIVIERE PROJECT PLANNER REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1N 6A3 Resolution # 89/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 37-08 received from Lori Riviere, Project Planner, Region of Durham with respect to a new application to amend the Durham Regional Official Plan for Council's review and requesting Council's comments and recommendations within 60 days, be referred to the Director, Planning & Development. CARRIED 3. CORR. 38-08 DURHAM/YORK RESIDUAL WASTE STUDY P.O. BOX 42009 2851 JOHN STREET Markham, ON L3R 5R7 Resolution # 90/08 5 , I. , 6 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 38-08 received from the Regional Municipality of York providing a status update and outlining the next steps with respect to the DurhamlYork Residual Waste Study, be received for information. CARRIED 4. CaRR. 39-08 BLAIR LABELLE MANAGER OF LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Avenue South Aiax. ON L 1 S 2H9 General discussion ensued on this matter, noting that it would be discussed at an upcoming meeting of Regional Council. Resolution # 91/08 Moved by Councillor Littley Seconded by Councillor Johnson That CORR. 39-08, received from Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax advising that at a meeting of the Council of the Town of Ajax held on April 28, 2008, Council passed a resolution to prohibit the commercial advertising of food and beverages to children less than thirteen years of age, be tabled. CARRIED 5. CaRR. 40-08 PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY CITY OF PICKERING Resolution # 92/08 Moved by Councillor McLean Seconded by Councillor Johnson 6 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers , I ,'j, "7 ;, J. ,~) That CaRR. 40-08, from the Pickering Advisory Committee on Race Relations & Equity, submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 6. CaRR. 41-08 HERITAGE PICKERING ADVISORY COMMITTEE CITY OF PICKERING This matter was deferred to the June 16, 2008 meeting of Council. 7. CaRR. 42-08 PICKERING MUSEUM ADVISORY COMMITTEE CITY OF PICKERING Resolution #93/08 Moved by Councillor McLean Seconded by Councillor Johnson That CaRR. 42-08, from the Pickering Museum Advisory Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 8. CaRR. 43-08 WATERFRONT COORDINATING COMMITTEE CITY OF PICKERING Resolution #94/08 Moved by Councillor O'Connell Seconded by Councillor Johnson That CaRR. 43-08, from the Waterfront Coordinating Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 7 Council Meeting Minutes UB Tuesday, May 20, 2008 7:30 PM Council Chambers 9. CORR. 44-08 COMMUNITIES AGAINST VIOLENCE EVERYWHERE COMMITTEE CITY OF PICKERING Resolution #95/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 44-08 from the Communities Against Violence Everywhere Committee (CAVE), submitting their 2007 Year End Report and 2008 Workplan summary be received for information. CARRIED LATER IN THE MEETING (See Following Motions) Resolution #96/08 Moved by Councillor Pickles Seconded by Councillor Littley That CORR. 44-08 from the Communities Against Violence Everywhere Committee (CAVE), be referred back to staff for further review. MOTION DEFEATED Moved by Councillor Dickerson . Seconded by Councillor McLean Resolution #97/08 That the main motion of Councillors Dickerson and McLean be amended by adding the following as Items 2 and 3; '2. That the Committee distribute all information gathered and recommendations devised by this Committee and to disseminate to all local agencies who have a vested interest and thus may be of benefit followed by the disbandment of CAVE; and 8 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers ,\ 9 'J . 3. That the Council of the City of Pickering thank all members of the Communities Against Violence Everywhere for their hard work and dedication as volunteers to the City of Pickering.' CARRIED The main motion of Councillors Dickerson and Mclean, was then CARRIED AS AMENDED on a RECORDED VOTE AS FOllOWS: YES NO Councillor Dickerson Councillor Johnson Councillor Mclean Councillor Pickles Mayor Ryan Councillor Littley Councillor O'Connell 10. CORR. 45-08 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING Resolution #98/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 45-08, received from Marisa Carpino, Supervisor, Culture & Recreation, requesting that the City of Pickering proclaim the month of Mayas "Asian Heritage Month", be proclaimed. CARRIED 11. CORR. 46-08 JOAN BOOTH, EXECUTIVE DIRECTOR SPINA BIFIDA & HYDROCEPHALUS ASSOCIATION OF ONTARIO 555 Richmond Street West P.O. Box 103, Suite 1006 Toronto. ON M5V 3B1 Resolution #99/08 9 10 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 46-08, received from Joan Booth, Executive Director, Spina Bifida & Hydrocephalus Association of Ontario requesting that the City of Pickering proclaim June as "Spina Bifida and Hydrocephalus Awareness Month", be proclaimed. CARRIED 12. CORR. 47-08 M. AILEEN CARROLL, MINISTER MINSTER RESPONSIBLE FOR SENIORS 5th Floor, Mowat Block 900 Bay Street Toronto. ON M7A 1L2 Resolution #100/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 47-08, received from M. Aileen Carroll, Minister, Minister Responsible for Seniors, requesting that the City of Pickering proclaim June as "Seniors Month", be proclaimed. CARRIED 13. CORR. 48-08 PETER LOVE ONTARIO'S CHIEF ENERGY CONSERVATION OFFICER Resolution #101/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 48-08, received from Peter Love, Ontario's Chief Energy Conservation Officer requesting that the City of Pickering proclaim May 25 - 31 as "Energy Conservation Week", be proclaimed. CARRIED 10 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers '! (V) COMMITTEE REPORTS a) REPORT PO 2008-05 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 11-08 Fairport Developments Inc.lYorkwood Investments Limited Plan of Subdivision 40M-1692 Sandbury Building (Pickering) Corporation Plan of Subdivision 40M-1696 A. Macinnis Construction Co. Ltd.fEdward R. Macinnis Construction Ltd. Cougs Investments Ltd. /Wilson, Kenneth and Russell Plan of Subdivision 40M-1712 668390 Ontario Ltd. flee, Robert and Joyce Plan of Subdivision 40M-1739 Final Assumption of Plans of Subdivision COUNCil DECISION 1. That Report PO 11-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1692, 40M-1696, 40M-1712 and 40M-1739 be received; 2. That the highways being Rockwood Drive, Sweetbriar Court and Pine Grove Avenue within Plan 40M-1692 be assumed for public use; 3. That the highway being Cowan Circle within Plan 40M-1696 be assumed for public use; 4. That the highway being Stover Crescent within Plan 40M-1712 be assumed for public use; 5. That the highway being Rockwood Drive within Plan 40M-1739 be assumed for public use; 6. That the services required by the. Subdivision Agreements relating to Plans 40M-1692, 40M-1696,40M-1712 and 40M-1739, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and 11 2- Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Cham bers except from Blocks 55 and 56, Plan 40M-1692; Blocks 8, 9 and 10, Plan 40M-1696 and the remainder of Block 44, Plan 40M-1739, being Part 6, Plan 40R-21113; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, save and except from Block 55, Plan 40M-1692, be released and removed from title; 8. That Council enact a By-law to dedicate Block 59, Plan 40M-1692 as public highway; 9. That Council enact a By-law to dedicate part of Blocks K and L, Plan 418, Pickering, being Part 1, Plan 40R-,12933 and Part 3, Plan 40R-12296 as public highways; and 10. That Council enact a By-law to dedicate Blocks 42 and 43, Plan 40M-1739 as public highway. 2. Director, Planning & Development Report PO 16-08 387798 Ontario Limited Plan of Subdivision 40M-2002 Final Assumption of Plan of Subdivision COUNCIL DECISION 1. That Report PO 16-08 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2002 be received; 2. That the highway being Bloomfield Court within Plan 40M-2002 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2002, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2002 be released and removed from title. 12 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers "S 3. Director, Planning & Development, Report PO 18-08 Request from Toronto and Region Conservation Authority RespectinQ 541 Rodd Avenue . COUNCIL DECISION 1. That the Toronto Region Conservation Authority (TRCA) be advised that the City of Pickering has no municipal interest in the building located at 541 Rodd Avenue, and, 2. That should TRCA permit the current tenant at 541 Rodd Avenue to dismantle and relocate the existing dwelling to 547 Rodd Avenue, the City requests that any agreement between the Authority and the tenant require that: a) such relocation comply with the City of Pickering Zoning By-law requirements; b) a building permit be obtained for the proposed construction, and 3. Further, that following removal of the building at 541 Rodd Avenue, a 1.2 metre high chain link fence be erected by the Authority, on TRCA lands, adjacent to the rear lot line of 537, 537A, 545, and 547 Rodd Avenue, to delineate the boundary between TRCA ownership and private residential ownership. 4. Director, Planning & Development, Report PO 20-08 Zoning By-law Amendment Application A 9/07 Canadian Property Holdings Inc. 1100 Squires Beach Road Part of Lots 27,28 and Lot 29, Plan M-1040 City of PickerinQ COUNCIL DECISION 1. That Zoning By-law Amendment Application A 9/07, submitted by Canadian Property Holdings Inc. on Part of Lots 27, 28 and Lot 29, Plan M-1040, be approved, subject to the Recommended Conditions of Approval included with Report PO 20-08 as Appendix I; and 2. Further, that the implementing zoning by-law, included with Report PO 20-08 as Appendix II, be forwarded to Council for enactment at such time as the Director, Planning & Development is satisfied that the environmental concerns outlined in the Region of Durham's letter of January 8,2008 have been addressed. 13 Council Meeting Minutes 4 Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution #102/08 Moved by Councillor McLean Seconded by Councillor Johnson That the Report of the Planning and Development Committee PD 2008-05, dated May 5, 2008, be adopted CARRIED b) REPORT EC 2008-04 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer and City Solicitor, Report CS 16-08 APTA - Outstandinq Financial Matters COUNCIL DECISION That the recommendations as contained in Confidential Report CS 16-08 of the Director, Corporate Services & Treasurer and City Solicitor, be adopted. 2. Chief Administrative Officer, Report CAO 04-08 Acquisition and Disposal of Land Interests - Amendments to Policy ADM 130 COUNCIL DECISION 1. That Report CAO 04-08 of the Chief Administrative Officer be received; and 2. Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. 3. Director, Operations & Emergency Services, Report OES 02-08 City's Traffic & Parking By-law No. 6604/05 - Housekeepinq and Updatinq Amendments COUNCIL DECISION 1. That Report OES. 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 14 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers "1 5 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. 4. Director, Operations & Emergency Services, Report OES 07-08 Regional CvclinQ Plan COUNCIL DECISION 1. That Report OES 07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that. Report OES 07-08 be forwarded to the Regional Municipality of Durham. 5. Director, Operations & Emergency Services, Report OES 12-08 Draft Pesticide Use Bv-Iaw and Province of Ontario Bill 64 COUNCIL DECISION 1. That Report OES 12-08 of the Director, Operations' & Emergency Services be received; and 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. 6. Director, Corporate Services & Treasurer, Report, CS 08-08 Seaton and City Development Charge and Financial Impact Studies COUNCIL DECISION 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, Item 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 15 Council Meeting Minutes () - Tuesday, May 20, 2008 7:30 PM Council Chambers 7. Director, Corporate Services & Treasurer, Report, CS 15-08 Development Charges Reserve Fund -Statement of the Treasurer for 2007 COUNCIL DECISION That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 9. Director, Corporate Services& Treasurer, Report, Item CS 18-08 2008 Tax Rates for all Classes of Property and Final Ta~ Due Dates For All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realty Classes COUNCIL DECISION 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the by-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached draft by-law providing for the imposition of the tax rates, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 19-08 Final Approval for Financing of Council Approved Capital Budget- External Borrowinq Throuqh the Issuance of Debentures 16 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 7 COUNCIL DECISION 1. That Report CS 19-08 from the Director, Corporate Services & Treasurer be approved; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate Services & Treasurer be authorized to engage the' services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 17 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM 8 Council Chambers 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 21-08 2008 Annual Repavment Limit for Debt and Financial Obliqations COUNCIL DECISION That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. 12. Director, Corporate Services & Treasurer, Report CS 25-08 Formal Quotations - Quarterlv Report for Information COUNCIL DECISION That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 13. Director, Operations & Emergency Services, Report OES 13-08 No Parking By-law, Sunrise Avenue -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation or parking on highways or parts of highways under ttie jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 18 Council Meeting Minutes Tuesday, May 20,2008 7:30 PM Council Chambers 1 9 Resolution #103/08 Moved by Councillor McLean Seconded by Councillor Johnson That the Report of the Executive Committee EC 2008-04, dated May 12, 2008, be adopted, save and except Item 8. CARRIED 8. Director, Corporate Services & Treasurer, Report, CS 17-08 Section 357/358 of the Municipal Act - Adiustment to Taxes Resolution #103A-08 Moved by Councillor McLean Seconded by Councillor Johnson COUNCIL DECISION 1. That Report CS 17 -08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services, Report OES 15-08 Bay Ridges Road Restoration SR & R Bay Ridges Ltd. Cost Sharing Agreement Addendum Report to OES 11-08 At the May 12, 2008 meeting of the Executive Committee, the Chief Administrative Officer requested that Report OES 11-08 of the Director, Operations & Emergency Services be referred back to staff for the purpose of verifying the City's share of the cost sharing estimate. 19 Council Meeting Minutes o Tuesday, May 20, 2008 7:30 PM Council Chambers Report OES 15-08 of the Director, Operations & Emergency Services was prepared in response to this review and a revised cost sharing estimate reflected within the report recommendations. A detailed question and answer period ensued. Moved by Councillor Littley Seconded by Councillor Johnson 1. That Report OES-11-08 of the Director, Operations & Emergency Services regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received as information; 2. That Report OES 15-08 of the Director, Operations & Emergency Services regarding further review by staff for the Bay Ridges Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received; 3. That the City's share of the cost sharing estimate in the amount of $152,000 (GST extra) be approved and included in the 2009 Roads Capital Budget with financing to be from 2009 current funds; 4. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution #104/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That Item #3 of the main motion be amended by deleting U$152,000" and replacing it with "$175,000". CARRIED ON A RECORDED VOTE 20 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 21 YES NO Councillor Dickerson Councillor Johnson Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan The main motion of Councillor Littley and Johnson was then put to a vote and CARRIED AS AMENDED. 2. Director, Operations & Emergency Services, Report OES 14-08 Frenchman's Bay Harbour Entrance -Class Environmental Assessment Resolution #105/08 Moved by Councillor Littley Seconded by Councillor Johnson 1. That Report OES 14-08 of the Director, Operations & Emergency Services regarding the Class Environmental Assessment for the Frenchman's Bay Harbour Entrance be received; 2. That the Toronto and Region Conservation Authority (TRCA) be approved in principle to assume a leadership role in the partnership with the City of Pickering to undertake the project, subject to the environmental assessment; 3. That all costs not exceed $300,000 be approved by the Chief Administrative Officer and Director, Corporate Services & Treasurer to expedite the required works; 4. That a report be presented to Council upon completion of the Class Environmental Assessment; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motions) 21 Council Meeting Minutes 22 Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution #106/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the main motion of Councillors Litt/ey and Johnson be amended by adding the. following as Item 2 and deleting Items 2-5; 2. That the Class Environmental Assessment for the Frenc~man's Bay Harbour Entrance be approved in principle subject to a further report from staff on the scope of the proposed work, the experience of TRCA with reconstruction of harbour entrances and that staff report back at the July 14, 2008 meeting of Council. MOTION DEFEATED 3. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail PickerinQ, ON L 1X 2X5 Resolution #107/08 Moved by Councillor Pickles Seconded by Councillor Littley That, confidential correspondence dated May 15, 2008 from the City Solicitor to the Chief Administrative Officer with respect to a legal opinion concerning CORR. 32-08, be received for information. CARRIED 4. Memorandum dated May 20, 2008 from the Chief Administrative Officer with respect to Q-27-2008 Supply and Delivery of Three (3) One Ton Dump Trucks The Chief Administrative Officer stated that the City had been advised that Ford's deadline for the 2008 model year was Wednesday, May 21, 2008, therefore due to time constraints a formal report to Council was not prepared. He noted that there was a significant budget saving of $27,000 by moving quickly to purchase 2008 models. Resolution #108/08 22 CilLf 0# Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 23 Moved by Councillor Johnson Seconded by Councillor Littley 1. That Council approve the low quotation submitted by Formula Ford Sales for 2008 model year vehicles in the net amount of $46,557.72; and 2. That Council ratify this approval through a subsequent formal report to Council on June 16, 2008. CARRIED (VIII) BY-LAWS 6859/08 6860/08 6861/08 6862/08 6863/08 6864/08 6866/08 6867/08 6868/108 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property Being a by-law to dedicate Block 59, Plan 40M-1692, Pickering, as public highway (Rockwood Drive) Being a by-law to dedicate Part of Block K, Plan 418, designated as Part 1, Plan 40R-12933, and Part of Block L, Plan 418, designated as Part 3, Plan 40R-12296 as public highways. Being a by-law to dedicate Blocks 42 and 43, Plan 40M-1739, Pickering as public highway (Pine Grove Avenue) Being a by-law to dedicate Block 33, Plan 40M-2164, Pickering and Blocks 19 and 20, Plan 40M-2068, Pickering as public highway Being a by-law to amend By-law No. 6604/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $630,000 for the Don Beer Arena Rink 2 Renovations in the City of Pickering. Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a by-law to repeal By-law 3802/91 dealing with the provision of a reward for information leading to a conviction of any person guilty of certain offences. 23 Council Meeting Minutes '.! 4 L_ Tuesday, May 20, 2008 7:30 PM Council Chambers 6869/08 Being a by-law to dedicate that part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205, as public highway (Oakburn Street). THIRD READING: Councillor Johnson, seconded by Councillor Littley moved that By-law Numbers 6859/08 to 6869/08, save and except By-law Number 6865/08, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Resolution # 109/08 Moved by Councillor Johnson Seconded by Councillor Littley That By-law 6865/08 be adopted and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be affixed thereto. 6865/08 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year2008 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm, and managed forest realty tax classes. CARRIED (IX) OTHER BUSINESS. 1. Councillor Johnson stated that this year is the 30th Anniversary of the Brougham Jamboree on June 6, 7, and 8th, 2008 and his band. "Country Jamboree" is the main sponsor of the event. He advised that all money is going back to the community and congratulated the sponsors and volunteers. 2. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Council received as information, confidential correspondence from the City Solicitor earlier in the meeting. [Refer to Section (VI), Item 3]. 24 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers ,~\ L L J Resolution # 110/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to introduce a motion with respect to the Rouge Valley Health System Removal of Mental Health In-Patient Services. CARRIED ON A 2/3 MAJORITY VOTE Resolution # 111/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That the Ontario Human Rights Commission consider conducting a public inquiry or review into the decision announced by the Rouge Valley Health System to close the 20 bed Inpatient Mental Health Service at the Ajax- Pickering Hospital, which serves persons with mental disorders in West Durham, and to move those services to the Centenary Health Centre in Scarborough Toronto; and, 2. That all Durham Region municipalities be requested to endorse this resolution; and, 3. That a copy of this resolution be forwarded to the Chief Commissioner of the. Ontario Human Rights Commission, local MP's and MPP's, the Rouge Valley Health System, the Central East LHIN and the friends of the Ajax-Pickering' Hospital. CARRIED (X) CONFIRMATION BY-LAW By-law Number #6870/08 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 20, 2008. 25 Council Meeting Minutes )6 Tuesday, May 20, 2008 7:30 PM Council Chambers (XI) ADJOURNMENT The meeting adjourned at 9:40 pm. DATED this 20th day of May, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 26 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers Chair: Councillor Dickerson c") '7- J ::.- ' PRESENT: Mayor Dave Ryan COUNCillORS: D. Dickerson R. Johnson J. O'Connell D. Pickles ABSENT: B. Littley - City Business B. McLean - City Business ALSO PRESENT: N. Carroll T. Melymuk L. Taylor C. Rose D. Shields - Director, Planning & Development - Director, Office of Sustainability - Manager, Development Review - Manager, Policy - Deputy Clerk (I) PART 'B' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 04-08 Sidewalk Installation on Wharf Street, West of Liverpool Road City of Pickerinq Mr. Paul Murray appeared before the Committee representing area residents in opposition to a sidewalk on the south side of Wharf Street. He noted that residents have never wanted a sidewalk on the south side of Wharf Street. He also noted that they had no problem with a sidewalk on the north side. RECOMMENDATION Moved by Councillor O'Connell seconded Councillor Johnson 1 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers 28 Chair: Councillor Dickerson 1. That Report PO 04-08 of the Director, Planning & Development, regarding sidewalk installation on Wharf Street, west of Liverpool Road, be received; 2. That Council authorize the construction of a sidewalk on the north side of Wharf Street; 3. That this project be funded through Account 5321-Development Projects (Development Charge Funded) (Project 07-5321-001-12 Roads), as provided in the Council Approved 2007 Capital Budget; and 4. Further, that th~ appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 2. Director, Planning & Development, Report PO 19-08 Thickson Developments Ltd. Plan of Subdivision 40M-1703 Thickson Developments Ltd. Plan of Subdivision 40M-1704 884396 Ontario Inc. Plan of Subdivision 40M-1710 Thickson Developments Ltd. . Plan of Subdivision 40M-1711 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor O'Connell seconded Councillor Johnson 1. That Report PO 19-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1703, 40M-1704, 40M- 1710 and 40M-1711 be received; 2. That the highways being Aspen Road and Pebble Court within Plans 40M- 1703, 40M-1710 and 40M-1711 be assumed for public use; 2 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers Chair: Councillor Dickerson () Q ~- ,/ 3. That the services required by the Subdivision Agreements relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 8, Plan 40M-1703, Blocks 8 and 9, Plan 40M-1704, Blocks 9 and 12, Plan 40M-1710 and Block 16, Plan 40M-1711; 4. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, save and except from Block 9, Plan 40M-1710, be released and removed from title; and 5. That Council enact a By-law to dedicate Block 6, Plan 40M-1703, Block 11, Plan 40M-1710 and Blocks 14 and 15, Plan 40M-1711 as public highways. CARRIED 3. Director, Planning & Development, Report PO 22-08 Rockwood Drive Extension -Road Dedication and NaminQ By-laws RECOMMENDATION Moved by Councillor O'Connell seconded Councillor Johnson 1. That Report PO 22-08 of the Director, Planning & Development regarding the naming and dedication, as public highway, of certain lands lying within Pickering be received; 2. That By-laws be enacted to: a) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41,44,46,48, 50, 54, 57, 58, 62,70,71,74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as Rockwood Drive in accordance with Land Division Application LD 109/07 (the "subject lands"); and 3 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers -z 'n ' \ 'V _ Chair: Councillor Dickerson b) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37,39,59,60,61,67 and 68, Plan 40R-25121 as Rockwood Drive in accordance with Land Division Applications LD 040-041/08 and LD 056-058/08 (the "reserves"). CARRIED 4. Director, Planning & Development, Report PO 23-08 Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Public Infrastructure Renewal. SprinQ 2008 RECOMMENDATION Moved by Councillor O'Connell seconded Councillor Johnson 1. That Report PO 23-08 of the Director, Planning & Development, regarding the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, released Spring 2008, by the Ministry of Public Infrastructure Renewal, be received; 2. That the comments contained in Report PO 23-08 on the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, be endorsed, and that the Minister of Public Infrastructure Renewal be requested to: a) finalize the size and location of the Pickering Downtown Urban Growth Centre as set out in the Technical Paper; b) revise the method of calculating the density in Pickering's Urban Growth Centre to allow exclusion of the controlled access freeway and railway corridor; and c) revise the profile for Pickering's Urban Growth Centre to more accurately reflect its current mix of uses, and location, as set out in Section 2.4 of this Report; 3. That the Ministers of Public Infrastructure Renewal, and Municipal Affairs and Housing be requested to identify a predictable funding program to provide needed infrastructure and related municipal facilities to foster the growth of Urban Growth Centres, including Downtown Pickering; and 4 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers Chair: Councillor Dickerson 31 4. Further, that a copy of Report PO 23-08 be forwarded to the Region of Durham and the Ministers of Public Infrastructure Renewal and Municipal Affairs and Housing. CARRIED 5. Director, Planning & Development, Report PO 24-08 White Paper 1 - Vision, Goals and Objectives, May 2008 White Paper 2 - Preliminary Directions and Concepts, May 2008 Metrolinx RECOMMENDATION Moved by Councillor O'Connell seconded Councillor Johnson That Report PO 24-08 of the Director, Planning & Development regarding the draft White Papers 1 & 2, dated May 2008, prepared by Metrolinx, be received for information. CARRIED (II) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act an In Camera meeting of the Planning & Development Committee was held prior to the regularly scheduled meeting. Moved by Councillor O'Connell Seconded by Councillor Johnson That the Committee go In Camera in accordance with the provisions of the Municipal Act for the purpose of receiving advice that is subject to litigation or potential litigation, including matters before administrative tribunals, effecting the City. CARRIED 5 Planning & Development Committee Meeting Minutes Monday, June 2, 2008 7:30 pm - Council Chambers 32 Chair: Councillor Dickerson 1. Memorandum from the City Solicitor to the Chief Administrative Officer dated May 22, 2008 with respect to the recommended City position respecting OMB Appeal of Altridge Properties Inc., Draft Plan subdivision SP-2005-03 and Zoninq By-law Amendment A 34/05 Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor O'Connell Seconded by Councillor Johnson That the recommendation as contained in the In Camera minutes of June 2, 2008 be adopted. (III) ADJOURNMENT The meeting adjourned at 8:55 pm. CARRIED IN OPEN SESSION 6 Special Council Meeting Minutes Monday, June 9,2008 1 :30 PM Main Committee Room 33 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson - arrived at 2:00 pm due to City Business B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison R. Holborn S. Reynolds G. McGregor C. Mearns C. Rose R. Taylor D. Shields L. Roberts - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development .:. Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor _ Division Head, Municipal Property & Engineering - Division Head, Culture & Recreation - Principal Planner- Policy - CEO, Pickering Public Library - Manager, Policy - Coordinator, City Development - Deputy Clerk - Committee Coordinator (I) INTRODUCTORY REMARKS Mayor Ryan welcomed everyone and called the meeting to order. Councillor McLean questioned the notification process for the special council meeting and noted his concern with notification to all landowners in the affected areas. Councillor McLean felt that notification should have been sent to the landowners advising of the Special Meeting of Council. Debbie Shields, Deputy Clerk stated that the standard procedures for the calling of a Special Meeting of Council had been followed and no written notification had been requested to be sent out to area landowners. 1 Special Council Meeting Minutes 34 Monday, June 9, 2008 1 :30 PM Main Committee Room Mayor Ryan advised Council that they could continue with the meeting or that a motion could be made to defer the meeting to a later date. Mayor Ryan noted that Councillor Johnson would be arriving soon and suggested that th~y deal with the other items on the Agenda and return to the staff presentations once Councillor Johnson had arrived. (II) REPORTS 1. Report CS 33-08 of the Director of Corporate Services & Treasurer Exemption to Fireworks By-law 6783/07 Whitevale Golf Club - 50Ul Anniversary Event - June 14. 2008 Resolution #112/08 Moved by Councillor Littley Seconded by Councillor Pickles 1. That Council exempt the Whitevale Golf Club from Fireworks By-law 6783/07 to allow for the setting off of a fireworks display on June 14, 2008 as part of their 50th Anniversary event; and 2. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED Mayor Ryan tailed for a Motion to Recess until 2:00 pm to allow Councillor Johnson time to arrive. Moved by Councillor McLean - Seconded by Councillor O'Connell That Council recess until 2:00 pm. CARRIED Mayor Ryan called the meeting to order at 2:00 pm. A brief discussion ensued with respect to concerns raised about the notification to landowners. 2 Special Council Meeting Minutes Monday, June 9, 2008 1 :30 PM Main Committee Room 3 :) Neil Carroll, Director of Planning & Development, advised Council that there was no written notification mailed to any landowners regarding the meeting. He also stated that he could compile a list if required. Resolution # 113/08 Moved by Councillor Mclean Seconded by Councillor O'Connell That Item II, regarding Staff Presentations on Duffin Heights, Seaton and Downtown Pickering be deferred to a future meeting to be scheduled as soon as possible and that staff notify all landowners of the upcoming meeting. CARRIED (III) ADJOURNMENT The meeting adjourned at 2: 15 pm. DATED this 9th day of June, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 3 36 Executive Committee Meeting Minutes Monday, June 9,2008 7:40 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. Mclean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma N. Carroll G. Paterson D. Shields K. Senior - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Deputy Clerk - Manager, Accounting Services (I) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of the Executive Committee was held prior to the regularly scheduled meeting. Moved by Councillor Dickerson Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of security of the property of the municipality. CARRIED 1 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 3 7 1. Director, Corporate Services & Treasurer, Confidential Report CS 30-08 Audit Matters - Update Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Mayor Ryan Seconded by Councillor O'Connell That the recommendation as contained in the In Camera minutes of June 9, 2008 be adopted. CARRIED IN OPEN SESSION (II) PRESENTATIONS 1. Sarah Baliski Re: Fairport Road Citizens for Traffic Calming Presentation of Traffic Calminq Plan Sarah Baliski representing the Fairport Road Citizens for Traffic Calming Committee appeared before the Committee and gave a presentation on the progress to date of the Committee. She stated that they had researched ideas and developed a plan. She noted that the Committee followed specific guidelines while developing the plan which included safety first, avoiding the creation of new problems, the consideration of emergency vehicles, buses, trucks and snow removal equipment and also financial considerations. The overall goal of the plan is to slow traffic down by way of traffic calming devices and visual distractions. The choice of calming devices was determined by cost and effectiveness, with no major structural changes. Ms. Saliski noted to the Committee that the group was hoping to create a community thoroughfare safe for people and pets and one that would be safe for driving, walking or biking. 2. Gayle Clow Re: Fairport Road Citizens for Traffic Calming Presentation of Traffic Calminq Plan Gayle Clow representing the Fairport Road Citizens for Traffic Calming Committee appeared before the Committee and gave a presentation on the types of traffic calming devices used in the plan. She noted that the plan included roundabouts or traffic circles, islands varying in both size and shape, raised median islands, raised 2 38 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles intersections or speed tables, raised crosswalks and visual distractions of signage, street painting and landscaping. Ms. Clow noted that all traffic calming devices noted in the presentation were proven to be successful. Ms. Clow noted that this plan could represent the premier test case for traffic calming in Pickering. She also requested that Council forward the recommendations of the Fairport Road Citizens for Traffic Calming to staff for a report and budget considerations and to complete this report by September 2008. Ms. Clow submitted a copy of the plan to the Deputy Clerk. A question and answer period ensued and the Committee requested that the plan be given to Staff for consideration and that staff report back to Council by September 2008. (III) MATTERS FOR CONSIDERATION 1. Director, Corporate Services & Treasurer, Report CS 27-08 2007 Year End Audit RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report CS 27-08 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2007 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 20-08 Hiring of Consultant to Implement Public Sector Accounting Board (PSAB) 3150 Reportinq Requirements RECOMMENDATION Moved by Councillor Dickerson . Seconded by Councillor O'Connell 3 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles :39 1. That Report CS 20-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to engage the firm of TCA Consulting Limited to assist the municipality in implementing the reporting requirements of Public Sector Accounting Board (PSAB) 3150 as provided in the 2008 Current Budget; and, .3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 24-08 2007 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Littley That Report CS 24-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 26-08 Investment Portfolio Activity for the Year Ended December 31. 2007 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean That Report CS 26-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 4 40 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 5. Director, Corporate Services & Treasurer, Report CS 28-08 Development Charqes - Annuallndexinq RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 28-08 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2008 as pr6vided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 7.2 percent being the annual increase in the Construction Price Statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31,2008; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 29-08 2008/2009 Property and Liability Insurance Renewal RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 29-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2008, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2008 to June 30, 2009 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and 5 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 4 1 further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as it becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the. necessary actions to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 31-08 2008 Assessment Appeals RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Dickerson 1. That Report CS 31-08 of the Director, Corporate Services & Treasurer regarding 2008 assessment appeals update be received; 2. That Council approve the filing of the assessment. appeals by Municipal Tax Equity for 2008 for the following roll numbers: 18-01-020-016-146-00, 18-01- 030-020-189-35,18-01-030-020-189-90 and 18-01-030-020-202-00; 3. That the attached By-law providing. for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate Services & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRI ED 6 42 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 8. Director, Corporate Services & Treasurer, Report CS 32-08 Leash Free Areas Within the City of Pickerinq Moved by Councillor McLean Seconded by Councillor Littley That the rules of procedure be suspended in order to hear a delegation from the Leash Free Working Group. CARRIED Nicole Scarlett appeared before the Committee representing the Leash Free Working Group and explained the process that was followed in determining the location for the first Leash Free Park. She noted that the group was open to suggestions and help from the City in order to make the Leash Free Parks a success. Mr. G Desroches, 1633 Dreyber Court, appeared in opposition to the Leash Free Park being located at Diana Princess of Wales Park. A question and answer period ensued. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CS 32-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering establish a leash free area on Valley Farm Road Hydro Lands, included with Report CS 32-08 as Attachment No.1, for a six month trial period; 4. That a volunteer Leash Free Working Group be officially formed and work with City staff during the six month trial period to monitor the leash free area; 5. That By-law 5495/99 Parks and By-law 6811/07 Responsible Pet Ownership be amended to allow dogs to be off leash in City designated Leash Free Areas; and 7 Executive Committee Meeting Minutes Monday, June 9, 2008 7:40 pm - Council Chambers Chair: Councillor Pickles 43 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 9. Director, Operations & Emergency Services, Report OES 18-08 Single Sourcing the Purchase of a Vehicle Exhaust Extractor System Apparatus RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Dickerson 1. That Report OES 18-08 of the Director, Operations & Emergency Services regarding single sourcing the acquisition of a vehicle exhaust extractor system be received; 2. That the use of the single sourcing process for the procurement of a fixed mounted vehicle exhaust extraction system for Fire Station #6 (Finch Ave.) City of Pickering Fire Services be approved and that Nederman Canada being the sole provider for this specific system be identified as the single source provider of the unit; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED (V) OTHER BUSINESS Councillor O'Connell gave notice of her intention to bring a Notice of Motion forward at the June 16th Council Meeting on the reinstatement of the Audit Committee. (VI) ADJOURNMENT The meeting adjourned at 9:50 pm. 8 Li It Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Dave Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: T. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson D. Wilcox L. Taylor D. Shields R. Pym - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Manager, Development Review - Deputy Clerk - Principal Planner, Development Review (I) PART 'A' - PLANNING INFORMATION MEETING Information Report No. 12-08 Official Plan Amendment Application OPA 05-04/P Zoning By-law Amendment Application A 33/05 Kinsale Properties Ltd. (Part of Lot 4, Concession 6) City of Pickerinq 1 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7, 2008 7:30 pm - Council Chambers Chair: Councillor Pickles (~. I A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Kinsale Properties Ltd. for property being composed of Part of Lot 4, Concession 6. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in th-e opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner, Development Review, gave an overview of official plan amendment application OPA 05-04/P and zoning amendment application A 33/05. Pierre Chauvin, MHBC Planning and Jason Miller, Miller Golf Design appeared before the Committee in support of the applications. With the aid of a powerpoint presentation Mr. Chauvin noted that the golf course would be naturally integrated into the landscape and that 60% of the site would remain naturalized. He noted that there would be minimal impact on the creek and that the studies completed on water levels showed that the golf course would not impact water levels. He stated that continual investigations would be ongoing in regards to water levels. Mr. Chauvin also noted that the use would not impact the agricultural uses in the area and felt that even though the property was zoned agricultural the lands were not prime agricultural lands. Councillor Johnson noted that David Clarke, a long time Pickering farmer, could not make the meeting but wanted to have it noted that he would continue to spread manure on his fields to the north east of the golf course. Written correspondence from Mr. John Ward, 3290 Hwy 7, Pickering, noting his concern with possible impact on his well due to the development was provided to the Committee. No members of the public in attendance at the public information meeting spoke in support or opposition to Application A 33/05. 2 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers ,J 6 Chair: Councillor Pickles Information Report No. 13-08 City Initiated Application Zoning By-law Amendment Application A 12/08 Dunbarton Village Zoning Review City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to City initiated zoning amendment application A 12/08 for the Dunbarton Village Zoning Review. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner, Development Review, gave an overview of the Dunbarton Village Zoning Review. Ken Belzner, 1050 Dunbarton Road, appeared before the Committee in opposition to the zoning review. He stated that he had purchased the property because of the commercial zoning and felt the value of the property would decrease significantly with the new zoning being recommended. He stated that he felt the City should be looking at the whole Village and not just picking and choosing certain lots. Mr. Belzner also felt that the daycare zoning should be looked at again considering this type of zoning creates traffic. Louanne Belzner, 1050 Dunbarton Road, appeared before the Committee in opposition to application A 12/08. She noted that the existing zoning allowed people to work and live in the community. She also noted that she worked out of her home and it wouldn't be long before she exceeded the 25% total gross floor area. She stated that she was opposed to her property being zoned 8-2. Gwen Broadmore, 1043 Dunbarton, appeared before the Committee and stated that she had been living in the area since 1950 and feels the area should be zoned residential. 3 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers Chair: Councillor Pickles .' . 7 /[ / The daughter of the owner of 1019 Dunbarton Road appeared before the Committee in opposition to application A 12/08. She noted that her mother would not be able to sell her house if the zoning was changed to residential because the design of the building is definitely a commercial design; the property was the Old General Store. She also noted that the value of the property would decrease significantly and also felt the whole Village of Dunbarton should be reviewed not just one area. Jeff Quinton, 1043 Dunbarton Road, appeared before the Committee and stated that residents have put a lot of money into their homes and felt that the commercial zoning would bring the value of the houses down. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 21-08 Landford Dixie South Ltd. Plan of Subdivision 40M-1706 Cougs Investments Ltd. Plan of Subdivision 40M-1713 Garthwood Homes Ltd. Plan of Subdivision 40M-1719 Garthwood Homes Ltd. Plan of Subdivision 40M-1727 Keleck Investments (Pickering) Incorporated Plan of Subdivision 40M-1728 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Report PO 21-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1706, 40M-1713, 40M- 1719, 40M-1727 and 40M-1728 be received; 4 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers 4B Chair: Councillor Pickles 2. That the highway being Windgrove Square within Plan 40M-1706 be assumed for public use; 3. That the highway being Amberwood Crescent within Plan 40M-1713 be assumed for public use; 4. That the highway being Pine Grove Avenue within Plan 40M-1719 be assumed for public use; 5. That the highways being Meldron Drive and Sandhurst Crescent within Plans 40M-1727 and 40M-1728 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 46, Plan 40M-1706 and Block 18, Plan 40M-1728; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, be released and removed from title; and 8. That Council enact a By-law to dedicate Block 45, Plan 40M-1706 as public highway. CARRIED 2. Director, Planning & Development, Report PO 25-08 Zoning By-law Amendment Application A 9/08 Fairport Inc. 692, 700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of PickerinQ General discussion ensued on this matter. RECOMMENDATION 5 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers Chair: Councillor Pickles It C) Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Zoning By-law Amendment Application A 9/08 submitted by Fairport Inc., on lands being Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65, City of Pickering, to amend the zoning to permit the development of the subject property for three detached dwelling units be approved as outlined in Appendix I to Report PD 25-08; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 9/08, as set out in Appendix I to Report PO 25- 08, be forwarded to City Council for enactment. CARRIED 3. Director, Planning & Development, Report PO 27-08 Duffin Heights Neighbourhood -Durham ReQional Official Plan Amendment, File: OPA 2007-006 General discussion ensued on this matter. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Report PO 27-08 of the Director, Planning & Development, regarding an application to amend the Durham Regional Official Plan, File: OPA 2007-006 be received; 2. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2007-006, submitted by the Duffin Heights Landowners Group to: a) delete the future east-west Type C arterial road connection from Church Street in the Town of Ajax (extension of Williamson Drive) to the CP rail line in Duffin Heights; b) delete the remnant portion of Old Taunton Road as a Type C arterial road designation from Taunton Road to the future east-west Type C arterial road; and 6 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7, 2008 7:30 pm - Council Chambers ! :") ,) U Chair: Councillor Pickles c) realign the possible extension of Valley Farm Road, a Type C arterial road, north of the Third Concession Road including crossing the Ganatsekiagon Creek easterly to connect to Brock Road; and 3. Further, that a copy of Report PO 27-08 be forwarded to the Region of Durham, Town of Ajax, Toronto and Region Conservation Authority and Sernas Associates (representing the Duffin Heights Landowners Group) for information. CARRIED 4. Director, Planning & Development, Report PO 29-08 Downtown Pickering Program - Continuation of Urban Desiqn Consultinq Services RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PO 29-08 of the Director, Planning & Development respecting urban design consulting services for the Downtown Pickering program be received; 2. That the Director, Planning & Development be authorized to continue with the engagement of Young + Wright /IBI Group Architects to act as the City's urban design consultant on the Downtown Pickering program to an upset limit of $70,000 using professional and consultative services funds approved by Council in the 2008 Department budget; and 3. That the appropriate City officials be authorized to take the necessary action to give effect hereto. CARRIED 5. Director, Planning & Development, Report PO 30-08 Request from Mattamy (Brock Road) Limited for Exemption to Section 10 (b) of Fill & Topsoil Disturbance By-law 6060/02 Duffin Heiqhts Neiqhbourhood 7 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers '1 i Chair: Councillor Pickles Roger Miller of Mattamy (Brock Road) Limited appeared before the Committee in support of Report PO 30-08. Mr. Miller noted that an exemption to the Fill & Topsoil Disturbance By-law would assist his firm. in the servicing and development of their lands. He noted that due to Planning approval schedules cold weather would hinder the progress of the development and by being allowed to start sooner with pre-grading, they could complete that process before the cold weather became a factor. Mr. Miller also noted that Mattamy Limited and Mount Pleasant Group of Cemeteries were working together on the proposed development. Mr. Miller also stated that he had no problem with similar approval being granted to other developers. Written correspondence was received from Robert Dragicevic, Walker, Nott, Dragicevic Associates Limited on behalf of the Mount Pleasant Group of Cemeteries, owners of property immediately adjacent to the Mattamy lands. He noted that at this point in time there are some outstanding concerns with respect to the proposed grading of the Mattamy lands which will need to be resolved. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That the request of Mattamy (Brock Road) Limited for exemption from Section 10 (b) of Fill & Topsoil Disturbance By-law 6060/02 to allow pre- grading of its lands in the Duffin Heights Neighbourhood be approved; and 2. That the permit for the exemption to the Fill & Topsoil Disturbance by-law not be issued until October 15, 2008; and 3. Further, that the appropriate City officials be authorized to take the necessary actions to give effect thereto. SEE FOllOWING MOTIONS Moved by Councillor Littley Seconded by Councillor Dickerson 8 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7, 2008 7:30 pm - Council Chambers ", '1 ,J /.0 Chair: Councillor Pickles That Report PD 30-08 of the Director, Planning & Development, be tabled until further documentation has been submitted for review. MOTION DEFEATED Moved by Councillor Johnson Seconded by Councillor Littley That Report PD 30-08, of the Director, Planning & Development be referred back to staff until the October 6th Planning and Development Committee Meeting for the purpose of obtaining further information with respect to the exemption request. CARRIED (III) PART lC' - EXECUTIVE COMMITTEE REPORTS 1. Director, Operations & Emergency Services, Report OES 22-08 Supply & Delivery of 4-Ton Dump Truck - Q-32-2008 RECOMMENDA TION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report OES 22-08 of the Director, Operations & Emergency Services regarding the supply and delivery of a 4-Ton Dump Truck be received; 2. That Quotation No. Q-32-2008, as submitted by Scarborough Truck Center Inc. for the supply and delivery of a 4-Ton Dump Truck with Snow Plow and Wing, and Electronic Salt Metering, in the amount of $158,809.00 (PST, GST and license extra) be accepted; 3. The total gross purchase cost of $179,454.17 and a net purchase cost of $171,513.72 as outlined in Report OES 22-08 of the Director, Operations & Emergency Services, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; 9 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers ,-, ~ j "-, Chair: Councillor Pickles a) that debt financing through the Regional Municipality of Durham in the amount of $171,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $513.72 plus financing costs be financed from current funds; and b) that financing and repayment charges in the amount of approximately $39,500 be included in the annual current budget for the City of Pickering commencing in 2009 and continuing thereafter until the loan is repaid; and c) that the Director, Corporate Services and Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; and d) that the TreasUrer be authorized to take any actions necessary in order to effect the foregoing; and e) staff at the City of Pickering be given the authority to give effect thereto. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 34-08 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report CS 34-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 10 Joint Planning & Development Committee & Executive Committee Meeting Minutes Monday, July 7,2008 7:30 pm - Council Chambers Ii " Chair: Councillor Pickles 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED (IV) OTHER BUSINESS a) Councillor Dickerson gave notice of his intention to bring a Notice of Motion forward at the July 14th Council Meeting on zoning amendment by-law 6778/07 (Brookdale Centre). b) Councillor Dickerson advised staff that a group of residents would like to meet with the City in regards. to creating a Musical Festival at the Nautical Village on August 23rd, 2008, c) Councillor Johnson requested staff look into a different way of doing the Statutory Planning Public Meetings and noted that he felt it wasn't working having them as part of the Planning and Development meetings. (V) ADJOURNMENT The meeting adjourned at 10:30 pm. 11 Citq c# PRESENTATIONS 1. Presentation of Certificates Adopt A Park - Lookout Point Park Shashi Bhatia, Chair Indo-Canadian Cultural Association of Durham Inc. 2. Lon Harnish, Chairman, Pickering Ribfest Tom Batchellor, President, Ajax Rotary Club Afsar Naqvi, President, Pickering Rotary Club June Morrison, Steering Committee member Re: Pickerinq Ribfest -- L :) ~) July 14, 2008 Ciu, o~ Sb July 14, 2008 DELEGA liONS 1. Jim Simpson, Co-Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No.56-08 ) 2. Gregory M. Vogt, President Robert Hunter, PEC Farms Re: Eastern Power Limited (Refer to Corr. No. 52-08 ) 3. Don Terry President, Ajax-Pickering Board of Trade Re: Mayor's Task Force on Accountability And Transparency (Refer to Corr. No. 54-08 ) 4. Sandy Rider Re: Mayor's Task Force on Accountability And Transparency (Refer to Corr. No. 54-08 ) 5. Nicole Scarlett Re: Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of Pickerinq 6. Jacqueline Lappin Re: Report CS 32-08 of the Director, Corporate Services & Treasurer Leash Free Area Within the City of Pickerinq 7. Lee Gray Re: Report PO 25-08 of the Director, Planning & Development Zoning By-law Amendment Application A 9/08 Fairport Inc. 8. David C.K. Tang Gowling Lafleur Henderson Re: Item #2, Notice of Motion (Brookdale Centre) 9. Representative from the Pickering Soccer Club Re: Report OES 23-08 of the Director, Operations & Emergency Services Tender No. T-12-2008, Bay Ridqes Kinsmen Park Artificial Turf Field 10. Wendy Nott, Senior Principal Walker, Nott, Oragicevic Associates Limited Re: Planninq & Development Report PO 32-08 Cillf o~ .., i ..' ,- July 14, 2008 CORRESPONDENCE Pages 1. CORR. 49-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto, ON M5H 2N2 Motion for Direction 61-72 Letter received from Mayor David Miller, City of Toronto, requesting the City of Pickering endorse Toronto Council's resolution with respect to calling on Parliament to ban handguns. 2. CORR. 50-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Motion for Direction 73-74 Letter received from P.M. Madill, Regional Clerk, Region of Durham, requesting the City of Pickering's input with respect to the viability of a bid for the 2015 Pan Am Games. 3. CORR. 51-08 DON GRANT, LOCAL 222/CAW CAW LOCAL 222 1425 Phillip Murray Avenue Oshawa, ON L 1 J 9L4 Motion for Direction 75-76 Letter received from Don Grant, Local 222/CAW, requesting the City of Pickering support their motion to legislate changes governing harassment and violence in the workplace. 4. CORR. 52-08 GREGORY M. VOGT, P. ENG., PRESIDENT EASTERN POWER LIMITED 2275 Lake Shore Blvd. West, Suite 401 Toronto, ON M8V 3Y3 Motion for Direction 77 -80 Letter received from Gregory M. Vogt, President, Eastern Power Limited, seeking the City of Pickering's support in principal with respect to the Biomass Pilot Trial at the Brock West Power Plant of renewable biomass fuel from local under-utilized agricultural land. <) !..) 5. CORR. 53-08 MAYOR DAVID MILLER CITY OF TORONTO 100 Queen Street West, 2nd Floor Toronto. ON M5H 2N2 Motion for Direction 81-82 Letter received from Mayor David Miller, City of Toronto, requesting that the City of Pickering support Toronto's commitment to social inclusion through 25 in 5: Network for Poverty Reduction. 6. CORR. 54-08 MAYOR'S TASK FORCE ON ACCOUNTABILITY AND TRANSPARENCY Motion for Direction 83-143 The Mayor's Task Force on Accountability and Transparency respectfully submits their report and recommendations for Council endorsement to promote accountability and transparency within the City of Pickering. 7. CORR. 55-08 RESIDENTS PETITION -ALBACORE MANOR Refer to Executive Committee Director, Operations & Emergency Services to Report 144-154 Petition submitted from residents of Albacore Manor with respect to parking concerns and request removal of sidewalk and repairs to driveways to the end of the apron. 8. CORR. 56-08 Receive for Information CHAIR, HERITAGE PICKERING ADVISORY COMMITTEE 155 CITY OF PICKERING In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Heritage Pickering Advisory Committee submits their 2007 Accomplishments and 2008 Workplan. 9. CORR. 57-08 CHARLOTTE SHEARDOWN HEATHER PATTISON 954 MOUNTCASTLE CRESCENT PICKERING, ON L 1V 5J7 Receive for Information 156-164 Letter received from the following Pickering residents expressing their opposition to the proposed plan from the Citizens Group for Traffic Calming on Fairport Road; Charlotte Sheardown, Heather Pattison, Dorothy Slattery and Kim Hearn. Q / 10. CORR. 58-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L 1 N 6A3 Receive for Information 165-172 Letter received from P.M. Madill, Regional Clerk, Region of Durham with respect to the Durham Resolution on the Credit Valley/Toronto/Central Lake Ontario Source Protection Committee draft proposed terms of reference documents. 11. CORR. 59-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L 1 N 6A3 Receive for Information 173-182 Letter received from P.M. Madill, Regional Clerk, Region of Durham with respect to a pilot program for clear plastic bags for garbage collection, with one route in the City of Pickering commencing in January 2009. 12. CORR. 60-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 ROSSLAND ROAD EAST WHITBY, ON L 1 N 6A3 Receive for Information 183-224 'Letter received from P.M. Madill, Regional Clerk, Region of Durham with respect to a status report regarding the planned new median on Brock Road, south of Highway 401. 13. CORR.61-08 JIM BRADLEY, MINISTER MINISTRY OF TRANSPORTATION Ferguson Block, 3rd Floor 77 Wellesley Street West Toronto, ON M7A 1Z8 Receive for Information 225-226 Letter received from Jim Bradley, Minister, Ministry of Transportation advising of the electronic transfer of funds to the City of Pickering for the purpose of funding municipal road and bridge capital investment needs. 14. CORR. 62-08 Receive for Information KATHY STRANKS 227 -235 TORONTO AND REGION CONSERVATION AUTHORITY 5 Shoreham Drive Downsview, ON M3N 1 S4 . .-'"\ iJ U Letter received from Kathy Stranks, Toronto and Region Conservation Authority advising that at a meeting held on June 2yth 2008, a resolution was passed with respect to Environmental Commissioner of Ontario 2006/2007 Report which relates to the way planning is undertaken in Ontario to address environmental impacts related to projected growth. 15. CORR. 63-08 RESIDENTS OF PICKERING Receive for Information 236-244 E-mail correspondence received from the following Pickering residents with respect to Report CS 32-08 of the Director, Corporate Services & Treasurer regarding leash free areas within the City of Pickering; Jacqueline Lappin, Nicole Scarlett, Leo Jaciw-Zurakowsky and Jaleh Liaghati 16. CORR. 64-08 AL CORMIER COR AL SERVICES Suite 309, 15-6400 Millcreek Drive MississauQa, ON L5N 3E7 Motion to Endorse Letter of Support 245-258 Letter received from AI Cormier, Cor AI Services, who has been retained by GO Transit, seeking written support for the planned operation of double deck buses on any of the current and planned bus routes suitable for this operation in the City of Pickering. 17. CORR. 65-08 Motion to Declare LYNN JOHNSTON, PRESIDENT 259 CANADIAN SOCIETY FOR TRAINING AND DEVELOPMENT 720 Spadina Ave., Suite 315 Toronto, ON M5S 2T9 Letter received from Lynn Johnstone, President, Canadian Society for Training and Development, requesting that the City of Pickering proclaim September 22 - 26, 2008 as "Learn @ Work Week". R E.. C'.;:t:' )1V ED',' 'J~. .j;' , I, CITY 01::' O!C~(f:Rli\iG MAY 2 0 '2008 6 1 May 8, 2008 DAVID MILLER~/~l~---:' ION -. "., "T--'-" . L..L9 ,,":} .-,.:-'....._~~:-~.:.:.--l--- ~ - l - -<JO ....'.'.....'..... "..'t.i,' ; '0. I - ".-.'.,:; \.....I'.:...L- >::j',:',{j.COPY.CIRCULATE TO """_'~.'_'R_"_"" r6 : COUNCIL OFFICE SUSTAIN CLERK LEGAL HUMAN RES CUST CARE MGR CUST" ADM .. ...._.__~;; R V -.-- -..-.'~..-,._,^.... Mayor David Ryan City of Pickering 1 The Esplanade Pickering, Ontario L I V 6K 7 .._~:~.: 8, DEli :-_..:~.:: EMERG H~~5~(~' R E C "r..;"'!: ~.: ' ; r"~--- . n ...."...._....__... Dear Mayor Ryan: Please join the growing number of Canadians who are calling on Parliament to ban handguns. Handhruns have become more than just a violent threat to the safety and security of Canadians. These deadly weapons have scarred our neighbourhoods with the loss of too many lives and increasingly endanger the health and vitality of proud communities across Canada. Canadian police services reported 8,105 victims of violent gun crime, ranging from assault to robbery and homicide in 2006 - a rate of almost I person per hour victimized by violent gun crime. In both Ontario and Toronto, more people visit emergency rooms with unintentional firearm injuries - in which the person dischar!,ring the firearm docs not intend to hit anyone - than with intentional injuries such as assault. This demonstrates that the public safety threat trom licearms docs not depend on the intent ofthe user, hut is related to the presence of the fireaml itself. Toronto's Gun Violence Strategy includes: ;) . A handgun ban r:.T~~>::-;:~;-- -::1:;0' '~---~r'-"l _ r, ~ . Tougher crim.e legislation ~i.)r' illega~ gun use . f"i;~~:t;,; . .... -" :"-_._-- '-'-----1 Y~~\i& . Increased anti-gun smugglmg secunty at the Canada-U.S-}b()rder,...o<~-.~-^!.\ \&9 . i . Stronger U.S. gun controls ~ . Continued community-based prevention and youth OPPOrht~ily'd;velopment j . 450 more police on the streets, building effective partncJ!s1'iirJsiiCnctgtiffi5UiliOoc s cl> ._--~ prevent crime and catch those who commit crime ~-_._~.- --+---.- j l.~~ +--1 .-L--- ! :i H=-=....~--.-... -......i ~-----;1 ~ CORR FILE I 1 L__ =--:-:.::::---r-j . ~ mKE AP~~:.~~~!.~~~.~~~~ ~IORO. C<~~:==t>,I'=+~~ City Hall. 1.00 Quecll Street West · 2nd Floor · Toronto, OntarioM5H 2N2 /.'.."\~ - /' f"'\ I;' b L Please consider the following actions: I. Have your Council endorse Toronto Council's resolution (attached) 2. Circulate the link below and encourage people to sign the on-line petition www.toronto.ca/hand1!unban For your information, I have attached my report to Executive Committee, which provides an update on the Toronto Gun Violence Strategy. Thank you for your attention and support. Yours truly, \-~~~ ~lu Mayor David Miller ') 63 ~ TORONlO MAYOR'S REPORT Report to Executive Committee Update on Toronto Gun Violence Strategy Date: March 19, 2008 -- To: Executive Committee From: Mayor Miller --- Wards: All Reference I Number: I -- ---- SUMMARY I am committed to making our safe City safer. We have put 450 more police officers on the streets. And we're addressing the root causes of violence through our Community Safety Plan. The strategy is working. Crime is down and young people in priority neighbourhoods are benefiting fi'om the creation of thousands of jobs. training and recreational opportunities. But Toronto continues to face unacceptable incidents of gun violence. These cannot be fully addressed without a total ban on handguns. This ban is an integral part the action plan that has been developed to fulfill my mandate to make Toronto an even safer City. This report updates Council on the actions taken so far. It was developed to meet the following objectives: . A handgun ban . Tougher crime legislation for illegal gun use . Increased anti-gun smuggling security at the Canada- U.S. border . Stronger U.S. gun controls . Continue community based prevention and youth opportunity development A staff repOlt detailing the comprehensive strategy will be brought fOLWard in June. RECOMMENDATIONS The Mayor recommends that: Executive Committee receive this report for infonnation Financial Impact The recommendations carry no financial impact on the City of Toronto. Update on Toronto Gun Violence Strategy 1 64 ISSUE BACKGROUND As members of Toronto Council know, I am a long time supporter and advocate for a handgun ban in Canada. In my platform document, "Toronto 2010: Vision of a Great City", I committed to making our sate city safer through the delivery of a number of initiatives, including: calling on the federal government to ban handguns and all semi- automatic weapons, advocating for tougher crime laws for anyone who commits a crime while in possession of a gun, stronger anti-gun smuggling border security, and to continue the successful Toronto Police Service's Anti-Violence Intervention Strategy. Gun violence in Toronto affects us all. Each time someone is murdered or injured as a result of gunfire, or threatened with a gun, it causes untold grief to families, creates instability in our neighbourhoods, impedes the development of our business centres, and diminishes trust in the institutions that govern society. Unfortunately the people of Toronto have become all too familiar with the ugly realities of gun violence and the complex socio-economic conditions that perpetuate this destructive behaviour. Although we are proud when we hear media reports of how safe Toronto is, as in the recent Maclean's "Most dangerous cities in Canada" report, we do not Jose sight of the ongoing challenges of gun violence. The City of Toronto is taking action to address the root causes of gun violence and to get the guns off our streets. A key component is the following strategy. A Handgun Ban The federal govenunent has jurisdiction over the legislation that governs fireamls, the Firearms Act, and the Criminal Code. Under this legislation, firearms are classified under three broad categories: prohibited, restricted, and non-restricted (rifles and shotguns). Still, all types of firearms can be legally possessed by residents in Canada under terms and conditions set out by the legislation. Currently there are 632,559 legally registered, restricted, and prohibited weapons in Canada. Many gun owners possess more than one gun. Large cities face considerable public health and safety risks because of legal gun ownership. Guns contribute to a significant number of injuries, accidental deaths and suicides. Guns are used against women and children in incidents of domestic violence and are used in other violent crimes and homicides. Canada ranks fifth among industrialized countries in the rate of fireanns deaths among children under the age of 14. A major source of illegal fireanns in Canada is theft from domestic sourcesl. This means tllat firearms are primarily obtained illegally from residential and commercial break-and- enters where legal guns are stored, Members of organized crime are known to identify and target firearms ov.ners, in particular those with large collections. I Crimimtllntclligcl1cc Service Canada. 2007 Annl/a! Report on Organized Crime in Cal/ada, www.cisc-scrc.gc.ca Update on Toronto Gun Violence Strategy 2 65 Even more, handguns have become the weapon of choice for criminals in Canada. In 2006, Canadian police services reported just over 8,100 victims of violent gun crime, ranging from assault to robbery and homicide2. Handguns made up nearly two-thirds of all tireanns used in firearms-related violent crimes since 19983. Toronto experienced the highest nwnber of victims of fireann-related violent crimes in 2006, in Canada, one- quarter of all fireann-related victimizations. In 2006, 1,993 people in the Toronto CMA were victims of a violent offence related to guns"'. I have taken action to pressure the federal government to enact a handgun ban. I have recently sent letters to the Prime Minster and federal opposition leaders calling for a federal handb1Un ban. In January, I met with Ontario Attorney General Chris Bentley and we agreed to work together towards a gun ban. On March 3, he and Minister of Community Safety and Correctional Services Rick Bartolucci met with federal Ministers Rob Nicholson and Stockwell Day to seek tougher federal gun laws, including a ban on handguns; noting "with almost 194,000 registered handguns in Ontario, there are thousands of opportunities for theft and abuse. 5" . The federal government does not support a handgun ban. Their position holds that there are sufficient controls in place to direct the ownership and use of handguns in Canada. I am prepared to convince them otherwise. Tougher crime legislation for illegal gun use On November 23,2006 in Toronto, I stood with the Premier in support of the Prime Minister as the federal government introduced new bail refonn legislation. Last September, I wrote to the Prime Minister and the. federal opposition leaders, urging them to reintroduce crime legislation reform into the current parliamentary agenda. In February, I wrote to Senator Joan Fraser, Chair of the Standing Committee on Legal and Constitutional Affairs, where Bill C-2 "Tackling Violent Crime Act" was being heard, to recommend passage. On February 28, Bill C-2 received royal assent, amending the Criminal Code by: · creating two new firearm offences and providing escalating mandatory sentences of imprisonment for serious fireann otTences . strengthening the bail provisions for those accused of serious offences involving fireanns and other regulated weapons . providing for more effective sentencing and monitoring of dangerous and high-risk offenders 2 Statistics Canada (2008), The Dai~Y February 20. 2008 "Study: Firearms and violcnce Crime: 2006" Ottawa: Minister ()f Industry J The following till;ts are derived from Dauvergnc and Dc Socio (2008) Fi,.(~arms and Violent Crime Statistics Canada - Catalogue no. 85-002-X IE, Vol. 28, no. 2, Ottawa: Minister of Industry 4 Ibid. 5 Govcrnmcnt ofOntnrio news release, March J, 2008, "OJltaria Justice Ministers Call on Federal Goverumellt to Get Tough on Gun Crime" Ministry of the Attol1lcy General, Ministry of Co 10111 unity Safety and Corrcctional Services Update on Toronto Gun Violence Strategy 3 66 Increased anti-gun smuggling security at the Canada-U.S. border In my recent letter to the Prime Minister, I requested the federal government strengthen border security to stem the illicit trafficking of guns across the border. Smuggled firearms across the Canada-U.S. border is another major source ofiIIegal firearms in Canada6. I have consulted with Chief Blair and Alok Mukherjee, Chair of the Toronto Police Services (TPS) on this subject, and they concur with the seriollsness of the issue. The Toronto Police Services Board has called on the Prime Minister to ban handguns. Approximately two-thirds of the guns seized by the TPS enter Canada illegally across the Canada-U.S. border. I highlighted this problem with Ontario Attorney General Chris Bentley who has subsequently called on the federal government for increased anti-gun smuggling security at the border. 7 The sheer size of physical geography between ports of entry, and the rough and remote unattended border crossings, invites exploitation of cross border movement by criminal entrepreneurs and organizations to smuggle firearms across the border8. Fireanns are moved across international borders to support criminal organizations and individual criminals in their illicit activities, such as drug trafficking, self-protection, intimidation and, as a symbol of status. Tackling these issues will require a coordinated effort involving, among other agencies, the RCMP, Canada Border Services, and provincial and municipal police services. Stronger U.S. gun controls Any strategy to stom the flow of illicit guns onto our streets must address the varying degrees of gun control enforced by U.S. states. Canada's gun laws are seriously undennined by the close proximity of U.S. states that provide easier access to guns. Each ofthe fifty states has its own constitution and laws regarding guns. Most ofthe states' constitutions provide for some fonn of state-Ievell;ght to keep and bear anns. This discrepancy leads to conditions where fireamls can be easily and legally acquired in the U.S. and then illegally diverted to criminal groups and individuals in Canada. Considerable support will be needed to pressure the U.S. governmentto deal with this troubling situation. My letter to the Prime Minister requests the federal government pressure the u.s. government for stronger gun controls. I raised this issue while meeting with Ambassador Michael Wilson in January. Recently, I held a meeting with Canadian and American organizations that advocate for stronger U.S. gun controls to better understand the issues and to infonn Toronto's strategy. Groups included the: Coalition for Gun Control, Joyce Foundation, Violence Policy Center, Legal Community Against Violence, and the Harvard School of Public Health. Also in attendance was Chief Scott Knight, International Association of Chiefs of Police and Fireanns Committee. The support of these groups will give weight to future Toronto action and requests to other governments. 6 Criminal Intelligence Service Cllnada, 2007 AI/nllal Report 01/ Organized Crime iI/ Cal/ada, www.cisc-scre.gc.cn 7 Ibid 8 See reference #6 Update on Toronto Gun Violence Strategy 4 67 Toronto can make a valuable contribution by working with efforts by U.S. organizations to impose gun controls. I have also been involved with the U.S. Mayors Against Illegal Guns Coalition. This organization, which is co-chaired by New York Mayor Michael Bloomberg and Boston Mayor Thomas Menino, and aligns more than 250 mayors across the U.S., is working to share bcst practices, develop innovative policies, and support legislation at the national, statc, and local levels to help law enforcement target illegal guns. Continued community-based prevention and youth opportunity development The availability of guns in our city carries a hefty social cost. Access to a gun, whether in the home or on the street, ("Teates unsafe and unstable environments. Guns perpetuate cycles of violence, including violence against women and children. Guns create obstacles to education and economic growth. Youth victimized by guns or convicted of using a gun have difficulty advancing through school or obtaining gainful employment. Neighbourhoods experiencing gun violence confront serious obstacles to economic development and growth. As you know, the City of Toronto is committed to making our safe city even safer. We have put 450 more officers on our streets and in our neighbourhoods. The work of the Toronto Police Service's Toronto Antiviolence Interventions Strategy (TAVIS) is producing positive results. Through our Community Safety Plan, which was established in March, 2004, we are balancing enforcement with prevention, investing in youth, building on the strengths in our neighbourhoods and building partnerships with all sectors of our city, to ensure that every young person has a chance to succeed. Crime is down in every major category, except gun murders. OUf commitment to carrying out these programs and collaborating with conl1nunity groups across the City will continue; in particular our focus on creating opportunities for youth. Police-reported data show that among young people, the use of guns in violent crime is increasing. The rate of youth aged 12 to 17 accused of a firearm-related offence has risen in three of the past four years. In 2006, police reported 1,287 youth accused ofa firearm- related violent offence, 32% higher than in 2002, and its highest point since 19989. Toronto's 2006 rate of youth accused ofa firearm-related violent crime is 96.2%, well above the national average (55.5) and higher than all other CMAsJO Further action In a recent meeting of the Mayor's Panel on Making a Safe City Safer, the topic of guns was discussed at length. Much support was given fin a community-based approach to raise awareness and for continued prevention efforts. As a result, I am working with 9 See reference #3 . IOThe rate equals the number of youth accused of a fireaml-rclated violent crime by the total number of youth accused ofviolellt crime; for citation see reference #2 Update on Toronto Gun Violence Strategy 5 68 others to build a coalition of individuals and organizations across the city to publicI Y support a call for a handgun ban. While advocacy for a handgun ban must be focused on the federal government, City staff arc preparing options for City-based measures to address gun violence, including a thorough analysis of possible legal measures that the City could put in place to impose gun controls within its own jurisdiction. I have asked for this paper to come forward to Executive Committee in June. I will also be distributing this report to the Premier of Ontario, the Ontario Attorney General, the Minister of Community Safety and Correctional Services, the Big City Mayors' Caucus, the Federation of Canadian Municipalities (FCM), the Regional Chairs and Single-Tier Mayors of Ontario (MARCO), and the Large Urban Mayor's Caucus of Ontario (LUMCQ). CONTACT Sylvia Searles E.lam, Civic Engagement, Commun.ity Safety, Mayor's Office, ( 416)-338-7131 SIGNATURE Mayor David Miller ATTACHMENTS · Gun Violence in Canada · "Ontario Justice Ministers Call Ort Federal Government To Get Tough On Gun Clime" News Release, Comprehensive Strategy Update on Toronto Gun Violence Strategy 6 69 Mayor Miller's Update on Toronto Gun Violence Strategy Executive Committee, April 7, 2008 Attachment One: Gun Violence in Canada Statistics Canada reports that gun violence in Canada has remained stable, but more young people are using weapons. They state that in 2006, "Canadian police services reported just over 8,100 victims of violent gun crime, ranging from assault to robbery and homicide, accounting for 2.4% of all victims of violence. Handguns made up nearly two-thirds of all fireanns used. [...] Police-reported data showed that among young people, the use of guns in violent crime is increasing. The rate of youth aged 12 to 17 accused of a tireann-related offence has risen in three ofthe past four years, increasing 32% since 2002." I Handguns have become the weapon of choice for firearm murders, as the use of handguns surpassed rifles or shotguns for the first time in 1991, according to Statistics Canada. There has been an 86% decrease in the rate of homicide involving rifles or shotguns between 1975 and 2006, but the rate of homicide involving handguns remained relatively stable. By 2006, three times as many victims were killed with a handgun than with a rifle or shotgun. raie of vir.tim, per 100.000 p')plllallQo 4.0 3.5 3.40 EI Fir.arm-r&l.ated homicid..s . Non./ir&tlrOl.rolnled homicides 3.0 2.5 2.0 1.5 1.0 0.5 0.0 Canada Unitecf States Austra~a England and Wales FmI9.;4 '1i:Iirll.$ par 100.0:0 P:~)ul:l1l:'" 12 1.0 0.8 ~~ 0.6 ' \FlUIS,:stY.oI:i;)uM ~"~i:;" ,.ll ~~"i;_....,_ :~ 0.0 '977 100tl~5 1'lOO 1\:9:\ 1~')7 2))1 ~.))5 1. T01..11al'>o Inclll/'.B1.sIlWlldQII rWmlsl10lgunS,lIJIo/ llut'JIIlOl;; .:in>;! litG:1nn6\11i Woap~ll.S $u~h 3S pelkliyun'$. It is no surprise that Canada's fireanns homicide rate is lower than the. U.S. However it should be unsettling to learn that Canada's firearms homicide rate is higher than Australia, England and Wales2. In 2006, Canada's firearm-related homicide rate (0.58) was nearly six times lower than the United States (3.40), but three times higher than the rate in Australia (0.22) and six times higher than the rate in England and Wales (0.10). Firearms accounted for one4hird (31 %) of all homicides in Canada, approximately two-thirds SOUl1:911: StatlsUc$ Canada,. Canadian Cantrelor JU$lk:& Statistics. Homicide SUM!''' F~1(j.)ral Bureau of Il1Yssllgalloo (FBI). Department of JU!ltlr.e. Washlnglon. D. C.; AustraUan IMtltlJla 01 Criminology; and Englilfld & Wales HoIOO Ollk:,-,. I Statistics Canada (200S), The Daily f'ebruwy 20, 2008 "Stud)': Firearms aild vio/ellce Crime: 2006" Ottawa: Minisl"... of . Industry 2 Dauvcrgnc and Dc Socio (2008) Firearms and Violent CrimL'Statisties Canada - Catalogue no. 85-002-XIE, Vol. 28, no. 2. Ottawa: 'M inist(~r of Industry 70 (68%) in the U.S., 16% in Australia and 7% in England and W~les. In 2006, handguns were responsible for 75% of all firearm-related homicides in the U.S., 57% in Canada, 47% in Australia and 44% in England and Wales. Toronto experienced the highest nwnber of victims of firearm-related violent crimes in 20063, in Canada, as well as the highest proportion of violent crimes involving firearms (4.1 %), or one- quarter of all firearm-related victimizations in Canada. In 2006, 1,993 people in the Toronto CMA were victims of a violent offence related to guns. However, when averaging by population, the firearm victimization rate was slightly higher in both Vancouver (45.3 victims per 100,000 population) and Winnipeg (43.9) than in Toronto (40.4). Youth, aged t 2 to 17 years, accused of committing a violent offence are more likely than adults to use a firearm. In 2006, police reported 1,287 youth accused of a fireann-related violent offence, accounting for 2.8% of all youth accused ofviolence4. This was higher than the proportion of adults who had committed a violent firearm offence (1.8%). The rate of youth accused of a fireann-related violent crime increased over the past few years. The 2006 rate was 32% higher than in 2002 and at its highest point since t 998. The 2006 rates of youth accused of a fireann-reJated violent crime in Toronto (96.2) is well above the national average (55.5) and higher than all other CMAs. Sources of Illegal Firearms The major sources of illegal firearms in Canada are smuggled firearms and theft from domestic sources). Domestically sourced illegal firearms are primarily obtained from residential and commercial break-and-enters. Members of organized crime are known to identify and target legitimate firearms owners, in particular those with large collections. The Canadian Police Intormation Centre (CPIC) keeps records of stolen or missing firearms since 1974. Currently, there are approximately 85,000 firearms recorded in the system, of which approximately 44,000 are classified as restricted fireanns (e.g. handguns). Law enforcement regularly recovers missing or stolen fireamlS. Living next door to the world's largest producer and owner of firearms · U.S. citizens own 270 million of the world's 875 million know firearms; or 41.5% of the 650 million civilian owned small arms * (200 million belong to state militaries). This equates to 4.5% of the world's population owning 30% of all small firearms. · U,S. citizens own about 90 guns per 100 citizens. France. Canada, Sweden, Austria and Germany each have about 30 guns per 100 citizens * . · Each day, about 5.500 new handguns are sold in the United States; there are 81,325 federally licensed dealers and pawnbrokers in the United States (three times the number of McDonald's franchises) - and 238 active federally licensed firearms manufacturers across 43 states. Manufacturers produced over 1.2 million handguns in 1998t . Small AmlS Survey 2007. Graduatc Institutc for InlcOlOllional Studies 'Davis, Ian (2004) Disposal oj.vlIIpl/LV .vmaff arm: Unilf'd Slates. Small Arms SU!"I't:I' 2004 J Ibid 4 Ibid j Criminal Intelligence Service Canada, 2007 Allnllal Reporl 011 Organized Crime in COllado, www.cisc-scrc.gc.ca 1 ! The smuggling of tirearms across the Canada-U.S. border is the main source of illegal firearms in Canada. Approximately two-thirds of the guns seized by the Toronto Police Services (TPS) enter Canada illegally across the Canada-U.S. border. According to the ClSC 2004 Annual Report, firearms that are easily and legally acquired in the U.S. can be illegally diverted to criminal groups and individuals in Canada. Firearms are moved across international borders to support criminal organizations and individual criminals in their illicit activities, such as drug trafficking, self-protection, intimidation and, as a symbol of status. The ability to smuggle illicit firearms has been attributed to the size of physical geography between ports of entry allows tor criminal entrepreneurs and organizations to smuggle fireanns across the border, and the rough cmd remote geography of portions of the border, and remote, unattended border crossings invite exploitation of cross border movement6. A Threatto Public Health and Safety The availability oflegal and illegal fireanns produces a significant negative impact on public health and safety. The UN claims that the use of firearms results in 300 thousand deaths worldwide each year; 100 thousand deaths as a result of conflict, and 200 thousand non-conflict related deaths7. Firearms are used to conduct acts of violent crime and homicide, and contribute to a significant number of injuries, accidental deaths and suicides. ' Wendy Cukier, President of the Coalition for Gun Control, has stated that from a public health perspective, firearms deaths and injuries, whether intentional or unintentional, are a serious threat to the health of Canadians8. On average, more than 1200 Canadians are killed and over 1000 are injured with firearms each year. The economic costs of gun deaths and injuries in Canada have been estimated at $6 billion per year9. Furthennore, firearms deaths arc the third leading cause of death among young people aged 15-2410, and Canada ranks fifth among industrialized countries in the rate of fireanns deaths among children under the age of 1411. The availability of guns in our city also carries a hefty social cost. Access to a gun, whether in the home or on the street, creates unsafe and unstable environments. Guns perpetuate cycles of violence, including violence against women. Guns create obstacles to education and economic growth. Youth victimized by guns or convicted of using a gun have difficulty advancing through school. Ncighbourhoods experiencing gun violence confront serious obstacles to economic development and growth. 6 Ibid 7 UN. UN Firearms Protocol: Curbing the spread oflllieitfirearms, Perspectives Number 4,2005. UN Ofticc on Dnrgs and Crime, hltp:i/www.unodc.org/ncwslctter/cn/200504/pageOOS.html 8 Cukier W. FirC<lrms rCI,'lIlation: Canada in the intemntional context. Chronic Dis Can 1998; 19 (1): 25-34 9 Miller T. Costs associated with gun:;hots in Canada in I 99 1. Can Mea Assoc J 1995;153 (9):1261-8. II) Leonard KA. Fireann deaths in Canadian adolescents and young adults. Call J Public Health 1994;85 (2): 128. II Centers for Disease Control and Prevention. R.ues of homicide. suicide, and firearm-relntcd death among children-26 industrinlizecl counhies. Morbid ,'"fortal Wkly Rep 1997;46(5): 101--5.] 72 IEX19.16 AMENDED Ward: All! Report to Executive Committee Update on Toronto Gun Violence Strategy . City Council Decision City Council on April 28 and 29, 2008, adoptcd the following motions: I. City Council rcquest the Parliamcnt of Canada to prohibit all handguns in Canada, including the sale or purchase and/or possession of any handgun by any Canadian citizen or any person within Canada (excluding police officers and military personnel). . 2. City Council request the Parliament of Canada to institute mandatory sentencing (5 years minimum) of any person found guilty of possession of any handgun(s) or involvement in the sale or purchase of any handgun. 3. City Council request the Mayor to deliver this Resolution to the Prime Minister of Canada and to all the leaders of the Federal Opposition. 4. City Council request the Premier of Ontario to support this Resolution and, working with the MayorofToromo, convey that support to the Prime Minister of Canada and to all the leadcrs of the Federal Opposition. ~,.. ,. The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca May 16, 2008 Ms. D. Wilcox Clerk City of Pickering Municipal Office One The Esplanade Pickering ON L 1V 6K7 RE: PAN AM GAMES OUR FILE: M01, CC #208 v? 3 THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS . Ccpi2, /.JiJ. .::>O.-t.")6 RECEIVED err\' 01::" P1C\(ERlNG MAY 2 1 2008 If3U:::P . ~dSlON Please be advised that at their meeting held on May 7, 2008, the Council of the Regional Municipality of Durham endorsed the following resolution: . //';YYM_ IJ. · Ii tJ (yJf~ P.M.Madill,A.M.C.T., CMM I Regional Clerk PMM/ma encl. * 100% Post Consumer Pat M. Madill, A.M.C,T., CMM I Regional Clerk "THAT Council Correspondence CG 208 be referred to local ,* municipalities for their input." In accordance of this resolution, please find attached CC #208 for your Council's consideration. -"-T-"-'-~ '" . / i') ~(, .' , "J\~'L'f... ...._" , Vnd.j..'....-_< Alw i .c) T. -J, ~)l.,-~ ......n;.: ::.",!<.--:- ....;.~.._-..... ....",.,..-.......~- .", -.'- , . W_' ...-."~--' '-"" ,_.,_.. "f-~"''''--'''-'''~: .~.;.~,_......<..........._r:- "",--",~-"~,-",,,,,,,,,,,""-:"t-"_.''''-''''''''''' ,,\\'-::',:>\;; "~.. .- .:~:,}J"~ .. Service ExC"ellence for 6tir c,ir;rifnUnities'i l'~'-"'''''''''-~- ---~..-,-.- < -~""'.~ !;,' i . ! r "",'n ......~.,...""......."......_.."'.-~"...---r...........~""'--...,....~j ~-_. -1 ~-5 ". .~. --J.-.; 'COR.-,....:. " F ' _ .. ~, ': __. hL-.r . " ~ ::L\l~'.. _,-,,:>;~ ;:',\.:-i'iCN ---T " ~ h-__.,,__ '"'''~_.a.aa-.;...........-...~-..... l fV\s-'jbCn -\c-'V'D\\ec~Ct'--) c..'C... 2 0 8 Ministry of Health Promotion Office of the Deputy Minister 777 Bay Street, 18111 Floor Toronto ON M7A 1S5 Tel.: 416326-8475 Fax: 416326-8409 TTY: 416212-5723 TTY Toll Free: 1 866263-1410 www.rnhp.gov.on.ca Ministere de la Promotion de Ja sante Bureau du sous-ministre 777, rue Bay. 180 litage Toronto ON M7 A 1 S5 Tel. : 416326-8475 Tallie.: 416 326-8409 ATS: 416212-5723 ATS sans frais: 1 866263-1410 www.mhp.gov.on.ca " APR16'08 Pf1 2:52 ,~ t? Ontario 74 April 10, 2008 r--,'I~"^'\.l\o REGiON OF !.)i..H1t'I-iIV1 re .~.:-' r)-'"':~ r'I~~ j1 r.!? ~' t", [R1 c:'" '\J. '...::~..I '~d ....-.', O "I~' :f/"., ":'j ,.... !" , . ... "r.- .............. t. .. .., le.;..::...-.... '.J .....'i:Jl --,. L;.I . . r) "006 Ai-' r~ 1 ~ l < Roger M. Anderson Regional Chair Durham Region 605 Rossland Rd. E. P.O. Box 623 Whitby ON L 1 N 6A3 ,", '. . 1i"'. , l.WIA OFFa;!'~:;:': ;". .,. ,tH: ! ~..,.r '- ....... k REGI0Nl~t.L CHAIR Dear Mr. Anderson: As you know, our officials have been working together, with other interested communities and the Canadian Olympic Committee to explore the viability of a bid for the 2015 Pan American Games. It is a very exciting opportunity for the GT A/Golden Horseshoe to bring international sporting events, with all their benefits, to Ontario. Staging the Pan Am games would further help put the GT A and the Greater Golden Horseshoe on the international map and also, act as a catalyst for some important new infrastructure. Today, the provincial government informed the Canadian Olympic Committee that we would be prepared to lead the completion of a business case to assess the viability of hosting the event. We anticipate this work will be completed in June with a final decision to quickly follow. A bid for the Pan Am games would require support from all levels of government. We're looking forward to pursuing those discussions with the city of Durham as we further explore the Viability of bringing the games to Ontario. We have begun discussions with the federal government as they are an essential partner in going forward. We will proceed carefully, and with our partners. We have advised the COC that before we commit to a bid, our first priority is to ensure the business case is solid. I know you share in that pursuit of diligence. Our officials will soon be in touch to further engage your staff in the business planning process. We look forward to working together on this exciting opportunity. Sincerely, CLERK'S DEPARTMENT Or;gii}al. To: 'H Copy To. ~ Cynthia Morton Deputy Minister c: Garry H. Cubitt, Chief Administrative Officer r. A~tion ( _I .", _ .~. - '\. 85/21/2808 82:58 '30502:3'3:311 DG PAGE 01/02 CAW L>;I;;;!j 21Z RE'CEIVED CITY Or plCK'ERING MAY 2 8 2008 '} r- ... :) ~ ,:... ""1. ,_ .~...._ ...... ."'. ~ ,.. r _'"...,,, .,.,..~... . .. ... --,I,~-\. "...'~;: "';;~r~?~:"": t \.....~...~~ L ()C'" ,\ 1. '))1 1..:'""""...._< .r...... --- ~~i~: ,--::.~;:. ~~'~~'~';:.~.~;. :'~'~.:~'{ .~ 42-5 r1t,m:p ~!jurr~y ,A'Jonu€!. OS~13'Na, ON Ll J 9L~ Pfi~me: 905 723.1187 F~x: 905.436.9515 CLERK'S DiVISION . COR~ NO ,5"I-c..f$ ApriJ29tll, 2008. . Hello Members of Council: During our spring education seminar at the Port Elgin CAW (Canadian Auto Workers Unioo) Training Center, we were made aware of the workplace (S~ars) Murder of Theresa Vince in June of 1996 and tbe workplace (Hotel-Dieu Grace Hospital) murder ur.Nurse .Lori Dupont in November 2005. Despite two separate recommendations made by t.lle JUl")-. Members of those Coroner Inquests, several aUewptsto introduce private members bills in the last couple years to make legislation that would be able to address harasslnent and workp.lace violen.ce at its beginning rather than leave it continue on until a murder takes place, have been uDsuccessful. . We are asking that all municipalities in the Province or Ontario support our' attached motion to legislate thanges governing barassment and violence in the. . workplace by returning us a signed copy of support of tbis .m'otion. We would further a..4ik that your Coun~iI forward that same letter of support tatbe M.PPs who (ovel- your P.roviucial Riding. With your belp we wjn be able to make a safe and happy workplace for all. Than~ You. Don Grnnt, .Locnl1..22/CA W . Dwight H:trper, Local 598/CAW Tex.as MacDonald, Local 598/CA W ~'-;.'"f~~~=::-;~:-~''''_'"'''-'''''-'''''''''''''''''''~-''' ..,...._~.,.-"'..........._~..-- , ) ~.!;~~~;::.~'.~.~~.:._.~J__.-J ....~j 0'l-Lt~:.'. '. ~).:: .. I..j . Q L) Il:>~ 4 r.: ..:;.;..... ...".............. .__._~....__..~..__..J. ----~.-'i ::-....-.c-... - p ."~"-""'~^""'.I ."., ..;..,-,...... '~~"~.....,._~__'"... . .,____.""""''''....} I ".". '.~ ..1. ._,,,.. Please. Fat to 705.6"'3-11.83 Atte.ntion: Workplace Violence Reso.lution 19 R?;:: ;r:::~;~~i..~=;> -~ \:>~ b 6"'&c~ Sudbury, Ontario . . P3C..4B7 (Y\.o-L\O\-'\.. f~i D\'-e-.c::\~ Dv'--. B5/21/2008 02:58 9056239311 DG PAGE €12/02 q /. I b LOC".^"L ?j, .-.:"""\. -- .... -- '!t.W Local 22.2 '425 Phlllip Murray .'\ventie- Csr.awa, ON ,-.,.. \ ~ ,..... ::.:: .-........ .... Il!: . ,:\' .\ ~"V'~;;~;" , { . ..1\ "..~/-'.. ..J~/ ..~~. ::';:::'" t "..,. ../~'." l..-!J 8l.4 '3c';",:;"';;.:' ;.').:.'!' :>;,t;;"',..::;~,. ~'hQne: a05.723.1187 F~i:: SiJS.4J6.[15 15 1'0 be sent to "'TlIeLegislative A.ssembly of Ontario" by us as . package wben results are received: W.HEREAS sexual harassment is a significant and wide-spread occupational health and safety hazard for women in' the workplace, and the current workplace legislation has pro~ell to be ineffective ill preventing gendered workplace violence and Illurder; AND WHEREAS legislation to provide wor~'"Place protection fro.m sexual harassment and dom.estic violence has been brought foiward FIVE times since 2001, including Private Menlbers Bills in 2001 (Bill 76), 2003 (Bill 55), 2004 (Bill 126) and 2005 (Bills 35 and 45); . AND WHEREA.S including sexual haraSSOlent in . OHSA was one of the recomlllendations .of the inquests into the deaths of both Theresa Vince and Lori Dupont; specifically ill the case of Lori pupont, recomlllendation #10 from the' verdict of the Coroner's Jury urges the Ontario Ministry 'of Labour to lUldertake a "review (~f OHSA to examine the .feasibility of incbJding donle,~tic violence (frOl1'l someone in the workplace), abuse and haraSSlnent as factors warranting investigation OIU' appropriate actionby the A,finistry o.f.Labour....', WE, the members of the CA W U'nio.n request that each municipality .in the . Province of Ontario support this .motion to: . A.mend tbe Ontario Healt.h. and Safety A.ct to include a personal sa.fetyclause . -that would offer .protections from emotional or psychological harm as well as from physica.J harm i:n the w'orkplace. Please fOlW'Md back to us a (-opy of your motion of support. as well as copy to the .MPPs who are in your riding. Thank you for your help with our concern to make safe workplaces in tht~ province for all. JUN. 09. 2008 (MON) -1-1: 57 EASTERN POW:ER &SUB~OR ~16 2:34 83}6 PAGE. 2 -e;;-. 'EASTERN POWER 2275 LAKE SHORE BLVD. WEST, SUITE 401 Toronto. on'ario M8V 3Y3 /' i 7 rr CD~f2-. Ne). 5~...(.t? Tel: (416) 234.1301 Fax: (416) 234-8336 r JuneS, 2008 Ms. Deb] Wilcox City Clerk , City of Pickering One The Esplanade Pi Cker.Ulg, ()ntario Ll V 6K.7 Tel (90S) 420-4660 x 2153 Fax (905) 42()"9685 d'Nilcox@city.pickeriDg.on.ca I , . Dear.Ms. Wilcox SUBlEC1': D~tation at the JUll~ 16. ~p08 Council MeetinJ?~ · . . Enclosed please find a letter to Pickering Council dated June/2008 for consideration at ,the June 16, 2008 meeting. '.' . .' : Eastern Power would like to make a deputation at the June 16, 2008 City of Pickering Council meeting. We will provide the details oftbe deputAtion by early n.ext week. Please Confirm. Yours sincerely: ' EASTERNPOV: Enel:. r~g~G~~~ _.. -- COpy D . TO: ..-r. "! . L-l- l f\n ....---::--. CORrV FILE ~ ~ - I . TAKE APPR. ACTION I ~ ..:c'_~~~"'\"::.~~~~~--' w_ " --~ :r l"U\-e. lb -th - Oe\~c.:tiorU or mc>+~oY\ For (S~....c.c+~orJ JUN. 09. :l!UUB (MON) 11: 56 EASTERN l"()wJ:;~ ~ <:iUJ:lJ:lUl\ <010 ':;<0 0;;0 ..-~\.If... ,.) I 'I , :-e- EASTERN POWER 2275 LAKE SHO~E BLVD. WEST, SUITE 401 Toronto. Onto;lo M8V 3Y3 June 9, 2008 Tel: (416) 234-1301 Fax: (416) 234-8336 Mayor and Members of Council City of Pickering C/o Ms. Cathy Rose Planning & Development Department One The Esplanadc Pickering, Ontario LIV 6K7 Tel (905)420-4617 Fax (90S) 420-7648 Dear Mayor and Members of Council: SUBJECT: Biomass Pilot Trial at the Brock weSt Power Platlt of Renewable Biomass Fuel from Local Under-utilized Agricultural Land Ea$tern Power Limited is the owner and operator of the Brock West Power Plant in Pickering, Ontario, which has been producing green electricity fuelled by landfill gas since February 1991. This project pioneered the usc of landtin gas for electricity generation in Canada, and also reduced greenhouse gas emission by over 10 megatonnes, which is equivalent to the annual emissions of about 2 million cars. The facility has ensured the beneficial use of a waste gas that could otherwise have posed. an environmental problem. . The project has been recognized with lwp awards for its 'economic and environmental contribution to the City of Pickering. . We have been approached by a group of fanners led' by Mr. Bob Hunter to pilot a biomass utilization project. Mr. Hunter is a well known agricultural entrepreneur and . significant land-owner in Pickering. Brooklin, Oshawa, Port Perry and Prince Edward . County. . With declining landfill gas over the years since the end (If waste fill~ at Brock .West in 1998, Eastern Power, together with local fanners, wishes to run a pilot program of 00- fueling the plant with biomass including locally grown misc811thus, switchgrass, straw etc.-(e.g. grown within about 100 km of Brock West). Miscanthus and/or switchgrass is well suited for biomass since it grows quickly with minimal water and fertilizcr use, does not remove nitrogen from the soit, and can be grown on lands of marginal agricultural capacity with min.imum. labour. The biomass will be dried for about a year by the growers, and then. trucked to the plant. Most biomass would be delivered ~n bales, on tbe back of flat bed, or farming trailers. There would be6 to 12 trucks per. day with most of tho vehicles coming from the north as the agricultural 1a11d are predominantly in this direction. ...2/ JUN. 09. 200~ (MON) 11: 56 ~A~!~rtN ~u"~n S OUOQva Mayor and Members of Council, City of Pickering June 9,2008 .page 2 Local fanners see revenues in the range of $ 400 - $ 700/acre whil~ incuning few operating costs. This. new option of growing biofuel will allow farmers to earn additional income from the use of currently marginal, under-utilized, non food crop producing. lands. The additional income will improve the farming bUsiness case, bring more fanns into viable production from more crop land and biofuelland. Side by side,. these two viable fanning products will result in an overall increase in food production and lower pricing world wide. The biomass would be. ground at Brock West and then be added to the landfill gas collected from the site. The combined biogaslbiomass fuel would then. be burned in the existing boilers" which would need to be modified to accommodate the new fuel type. The boilers would continue to produce steam to .drive the. existing twbine.-generator .set, .which generates electricity for export to the grid. The existing electrical capacity of the Brock West power Plant will therefore remain unchaIi.ged. The biomass will account for up to S MW of the electrical output, which is well under 50% of the existing plant capacity. The proposed pilot program would be eligible' for' funding from the Innovation . and Demonstration Fund (IDF) of the Ontario Ministry of Research and Innovation. Benchmark screenIng using the IDF software has shown very pOsitiye results. Projects utilizing biomass from miscanthus andlor switchgrass have been successful in Europe, but have not. yet gained a foothold in North America. This pilot will accelerate the adoption of biomass as a fuel in North America, and we therefore e"pect to obtain the support of the. Minister of Research and Innovation (Hon. John Wilkinson)~ the Minister of Agriculture (Hon~ Leona Dombrowski), the Minister of the Environment (Hon. John Gerretson) and the Minister of Energy (Hon. Gerry Philips). The Brock West Power Plant has unique advantages for the pilot in that it is an existing facilitY with burners. capable of handling a high grade biogaslbiomass mixture, is already adequately ~onnected to the electricity grid and is also located close to agricultura11ands and thus requires no new road or utility infrastructure to pilot this exciting renewable energy concept. There is also the opportunity, if the pilaUs successful, to add a district heating compon.ent as well. .! consultation with City staff has indicated that the proposal is permitted by the Durham Regional Official Plan, the pickering Official plan and the City of Pickering's zoning by- law. The proposal may require site plan approval and/or building permit approval. The Brock West power Plant will continue .to. meet all applicable Ministry of the Environment regulations and will operate in accordance with its Certificate of Approval (Air), which will be amended as required to allow co-firing with biomass. II I 79 ...3/ JUN. 09. 200.6 (MON) 11: 59 EASTERN POWER & SUBSOR '01b ~.:l'O 1:l.:l.:lO rnv,c,. ;1 . t RO '- Mayor and Members of Council, City of Pickering June 9, 2008 Page 3 Eastern Power is proud to have operated its existing facility in harmony with the residents and businesses of the City of Pickering and therefore prior to formally approaching the Ministry of Jnnovation, Eastern Power seeks the support in principle ofPickcring Council for this innovative 'environmental initiative. Subject to receiving Pickering Council's support in principle, Eastern Power would fonnally approach the Ministry of Rcsearch and Innovation for support via their Innovation and Demonstration Fund1 and would seck approval from other authorities including the City of Toronto, tbe Ministry of the Environment, etc. F.ollowing this we would undertake engineering and installation of the modifications to our plant to enable co..fueling with biogas. Our collaborating C!1fI1lers are eager to proceed on il timetable that would see the 2009 harvest used for thi~ pilot. To achieve this; we would need to have the kcy agreements and approvals in place by the fall of this year so that the farmers. could begin their planting jn the spring of 2009. We would need to bave the Brock West modifications completed by 20 I OJ. when the 2009 biomass harvest will be dry and ready for use. ' Eastern Power bas' a corporate policy to participate 'only in enviromnentaJly beneficial projects. Pickering. has recognized our efforts in "walking the talk" at Brock and through this trial project we will be proud to contribute to' and support Pickering's "Sustain~ble City" initiative. . . The overall objective of the Biomass Trial Project is to demonstrate sustainability within a geographical area such as Pickering. The sustainable cycle comprises use of non-food crop marginal ,land to provide an energy fuel source. The fuel crops are chosen ,to require no fertilization or irrigation and provide good energy conversion. The operation of the Brock West power plant on biomass fuel will not result in. any discomfort to locafresidents either through noise from grinding the fuel or odoudroin its storage or handling. The plant will be able to continue its beneficial use 'of landfill gas as a fuel and facilitate prevention of odours escaping from the landfill site .itself. Yours sincerely: EASTERN ~OWaR LIMITED ; . ~~.~_. Ff Gregory M. V ogt, P .Eng. President biomas.~/corre8pondence June 23, 2008 DAVID MILLER C' ;;'i'l";':~:~;i~J'/;i~;{~~~':~'''' ,'.~, 1 .'.,,: ~,':"""', ',., , ,t H_ nnf-\ OR" i;' r i:: i "r; r,: T"'l~'~;q'- 1:"1 - 17 ~~~,,7r )"" , ... "':L.C!~~\:}J!~. ',JNI.?:,-fOP'(-CIRCUlATE TO: COUNCIL I OFFICE SUSTAiN- _]" CLERK VI LEGAL i -~,l HUM;:\,N RES ,1 Jf'us.:!:c:A'RE--"--' "-1 , :~n~'~''''''I",,+IX~~..~~ji~~~~'t~~1 . -.' '---""-'Y'.'-~r~""---'r-"~~--"'-~'-"'~.""""'~"""""....~.=-~"..-...'.-r"....~ Mayor David Ryan 1 The Esplanade Pickering, ON LlV 6K7 Dear Mayor Ryan: The City of Toronto, as part of its commitment to social inclusion and poverty reduction, has been working with a broad range of community organizations, faith groups, and others through the 25 in 5: Network for Poverty Reduction. At a forum held at Queen's Park April 14, 2008, the 25 in 5 Network released its founding declaration, which calls for a comprehensive plan that will reduce poverty levels in Ontario by 25% within five years and by 50% before 2018. The declaration lays out the principles of a poverty reduction strategy and outlines specific policy initiatives necessary to reduce poverty. These include sustaining employment, liveable incomes for all, and meeting social needs such as affordable housing, early learning and child care, public education and community servIces. At its meeting of May 26 and 27,2008, Toronto City Council endorsed the principles contained in the 25 in 5 Network's founding declaration. At the request of Toronto City Council, we -* are pleased to attach a copy of the 25 in 5 Declaration for your consideration. Yours truly, \-~c~ ~lv Enc!. Councillor Joe Mihevc ~...~_~~:--..,..~__.....__..r~_~ ,-_.-.,.........~- -..._<-,."~."..-~-~',...,.,."""-~.."..,.,.;-,-7 RChair, ~omCmunit~..I?5yel~~~~~t. ~~~..~~,~. _.._~,~ ecreatlOn omm~v i ': I TO:_.. ___L_m~'..' ---L~-. I Mayor David Miller City of Toronto ','r...,.-- ..""",," ~..".,..'o-.-,"~"'.'>.,~_....-_..- ._"-,,,.~ -, '"'~R..,.~-,-'.....,.,...---l......,..~,......,_.-.. ;;; , ~ TORONTO i ; t -Jl.ly Bl9!-- , c~ ) FILE __."~~_L~ I' TAKE APPR ^ :'T''''''i i t.-~~~~~~:~~~,,'~~;,-"',~,-_'c__.-~=.J~,t7_=.~,~.., , I'i'\ otie;,n for u \ r~d-\ 0"\ City Hall · 100 Queen Street West. 2nd Floor · Toronto, Ontario M5H 2N2 Telephone: 416.397 -CITY. Fax: 416.696.3687 · E-mail: mayor_miller@toronto.ca " Poverty reduction makes social and economic sense. We believe in an inclusive Ontario, where everyone can develop their talents and contribute to thriving communities. We want a province with a vibrant economy and shared prosperity. Serious action on poverty reduction is possible. The U.K. has reduced poverty by nearly 25% in the past 5 years. Quebec, as well as Newfoundland & Labrador, both have ambitious plans to tackle poverty. It's Ontario sturn. For Ontario, it starts with a plan. A plan that brings hope and shared prosperity for all Ontarians: in urban neighbourhoods; in rural communities; among Aboriginal peoples; within racialized and newcomer communities; among single female parents; and persons with disabilities. We call on leadership from the Province, working with all orders of government. Working with all sectors and especially with people living on low incomes, we can create opportunities, remove barriers and provide supports so that all Ontarians can live with dignity. means assuring a living standard above poverty for any adult who works full time throughout the year. It means fair pay and stable working conditions for all Ontarians. mean dignity for all Ontarians - including those unable to work. mean affordable housing, early learning and child care, public education and community programs that help people connect. Poverty Citq {1~ I II II 8:5 t, !.j - c&' ( t, MEMO To: Mayor and Members of Council June 16, 2008 From: Mayor's Task Force on Accountability and Transparency Copy: Chief Administrative Officer Directors Subject: Mayor's Task Force on Accountability Transparency - Council Code of Conduct - Appointment of a City of Pickering Integrity Commissioner The Mayor's Task Force on Accountability and Transparency respectfully submits their recommendations to promote accountability and transparency within the City of Pickering. Submitted on behalf of Mayor's Task Force on Accountability and Transparency I II I, ;~), Lt Report of the MAYOR'S TASK FORCE ON ACCOUNTABILITY AND TRANSPARENCY. Recommendations on Policies and Procedures to promote the Accountability and Transparency within the C.ityof Pickering April 18, 2008 ~~~~:) Cit'l q~ REPORT TO THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING Date: April 18. 2008 From; 'Mayor's Task Force on Accountability and TranspareAcy Subjects:.. 1. CounCil Code of Conduct . 2.. Appointment of a City o(Pi~kering Integrity Commissioner Recommendations: 1. THAT the City of Pickering adopt a 'Council Code of Conduct substantially in the , form attached to this Report (Attachment No.4). . 2. . THAT the City direct its staff to review existing City policies and recommend any necessary changes to ensure consistency with the adopted Council Code of Conduct. ' 3. . THA Tthe .City. appoint an Integrity Commissioner with a .mandate substantially 'as set out in Attachm~nt No.6 within 3 months of adopting a Council Code of Conduct.. .. . . . 4. THAT the City Council direct its staff to prepare and issue an RFQ to retain on a ' . fee'for service basi's the services of an Integrity Commi~sioner. who has the . qualifications set out in Attachment No.7. ,. . . . . . 5: THAT the City Council assign to the Task Force (other .than the Mayor and ,Councillor Littley) the re'sponsibility of reviewing. the. responses to the RFQ, . ~nterviewingcandidates of the position of Integrity Commissioner, and :ma~ing a . . recommendation on'the inaugural appointment. . . 6. . THAT the, City Council direct City staff to report back to Council with appointment recommendation from the Task Force and a budget covering . all anticipated expenses related to the appointment. . . ..' .. . . . . 7..... '. THAT anyone, running for municipal office in Pickering be advised of a member's ' re~ponsibilities under the Coun~i1 Code of Conduct " 8. . THAT City Council adopt a policy requiring. that all. members (as the. term is defined in the Council Code of Conduct). be educated and trained wi~hin' 2 months following every municipal election on how the Council C~deof Conduct ___!II _....:.._.1....1.._ .I..L_~":' . " .' .' . . 'I I 86 Recommendations Report April 18, 2008 Mayor's Task Force on Accountability and Transparency Page 2 9. THAT City Council adopt a policy requiring that all members (as the term is defined in the Council Code of Conduct) sign a Declaration substantially in the form attached to this Report (Attachment No.8) within two months of their election or appointment. 10. THAT Council reconsider the need for an Ombudsman, Auditor General and/or a Lobbyist Registrar at the same time that it reviews its adopted Council Code of Conduct within the last six months of this term of Council. Background During his inaugural speech on December 4,.2006, Mayor Ryan announced his intention to bring forward a Code, of Conduct for consideration by Pickering City Council. His announcement was predicated on a desire to. promote public confidence in the integrity of every member of Council. and respect for Council as a whole. As . Madame Justice Bellamy stated in her report as Commissioner of the Toronto Leasing Inquiry (2005) (the MFP Inquiry), "for the Mayor, integrity in government should be a top p~~~" ' In June 2007, the Mayor announced the formation of a Task Force to develop recommendations respecting a Council Code of Conduct as well as broader issues respecting accountability and transparency within the City. The following individuals joined Mayor Ryan as members of the Task Force: . , . . Joanne Burghardt, Editor-in-Chief, Metroland Durham Region Media Group . ,Bonnie Littley, Regional Councillor, Ward 1, City of Pickering . Judi Longfield, former MP and former Whitby Councillor . Alan .May, Pickering resident and local business owner. . Leah Myers, President, Durham College . .. . Joan Wideman, Past-President, Ajax-Pickering Board of Trade The following City staff members provided administrative support to the Task Force: . Thomas J. Quinn, Chief Adrninistrative Officer . Debi A. Wilcox, City Clerk . Andrew C. Allison, City Solicitor Members of the Task Force met for the first time on June 6,2007. At this meeting, the basic objectives of the Task Force were discussed and terms .of reference were developed (Attachment No.1). It was agreed that the primary purposes of the Task Force would be to review 'the new accountability and. transparency provisions in the Municipal Act, 2001 and to make recommendations to the City regarding a code to govern the ethical conduct of council members and the possible appointment of an Intearitv Commissioner.' The Task Force also considered whether the Chy 'would Recommendations Report Apri/18,2008 g7 Mayor's Task Force on Accountability and Transparency Page 3 benefit from the appointment of an Ombudsman, Auditor General and/or a Lobbyist Registrar. Members of the Task Force met again on August 7, 2007, September 25, 2007, November 7, ~007 and March 4, 2008 to develop a draft Council Code of Conduct and to prepare this transmittal report. When developing the recommendations contained in this Report, the Task Force reviewed existing City policies" existing Provincial legislation, and the policies, procedures and codes of conduct in several other Ontario municipalities: Attachment No.2 is a list of some of the documents reviewed by the Task Force. The Task Force inv!ted comments from abroad spectrum of stakeholder groups and knowledgeable individuals prior to finalizing the recommendations contained in this report. At a consultation meeting held on March 4, 2008, the TaskForce considered several submissions. Attachment NO.9 isa summary of the submissions. Council Code of Conduct' There are several statutes, both. federal and provincial, that have traditionally been used to regulate or deal with ethics in municipal government in Ontario. The' most notable is the Municipal Conflict of Interest Act. Other examples include the federal Criminal Code which prohibits breaches of public trust and municipal corruption, the' provincial Municipal Elections Act which sets rules and requirements regarding campaign financing, and the provincial Municipal Freedom of Information. and Protection of Privacy Act which sets rules regarding access to, and the collection, use and disclosure of, personal information and confidential third party information. As a result' of Bill .130 (Municipal Statute Law Amendment Act, 2006), the Municipal Act, 2001 now contains explicit provisions that authorize municipal councils to establish .rules to regulate the conduct of their members.' Bill 130 received Royal, Assent on December 20,2006 and most of its provisions cam~ into effect onJanuary f, ,2007. The Municipal Act, 2001 does not obligate municipalities to establish a code of conduct, but it does empower them. This was done in response to concerns expressed to the' Province that. what was appropriate for some municipalities may riot be approprfate for all municipalities. The Province 'therefore chose to leave it to the discretion of each , municipality to determine whether it was appropriate to regulate the conduct of its , members and how the conduct should be regulated. , , Although the decision of whether to establish a code of conduct is discretionary; there are many provisions in the Municipal Act, 2001 (some new and some old) that suggest thafthere very sound policy reasons to do so. The most notable are set out in Part V.1 - ACCOUNTABILITY AND TRANSPARENCY. This entire Part is new. It explicitly provides muni~ipalities with the power to establish a code of conduct for their members ,and the power to appoint an independent integrity commissioner to conduct reviews 'and imoose sanctions where aooroor-iate. Part V.1 in its entiretv and other sections of ! I I, .' n o (j April 18, 2008 Page 4 Recommendations Report Mayor's Task Force on Accountability and Transparency the Municipal Act, 2001 that explicitly refer to accountability and transparency powers are set out in Attachment No.3. Members of the Task Force strongly feel that the City of Pickering should adopt a new Code of Conduct for its Council members. Attachment No.4 is a draft Code developed by the Task Force. It is loosely based on the Code of Practice adopted by Pickering Council on October 14, 1997. The rationale for what has been included in the draft Code is set out in an annotated version of the draft Code (Attachment No.5). The primary objective is to have the City of Pickering' take a proactive approach to ensure that its members are fully accountable to those who elected them and to ensure that the City's decision-making processes are transparent. In the opinion of all members of the Task Force, the public expects and deserves the level of accountability and transparency set out in the Council Code of Council. The Task Force recognizes that some of the provisions in the draft Code may conflict . with existing City policies and therefore recommends that the City direct its staff to review such policies and recommend any changes necessary to ensure consistency. For example, if Council adopts sections 35, 38, and 43 of the draft Code,' existing City policies will have to be amended. Int~grity Commissioner Members. of the Task Force strongly feel that in order to give meaning and significance, . to the Council Code of Conduct, the City m'ust appoint an Integrity Commissioner and assigri to. him or her the ability to independently review complaints regarding the ethi~al behaviour of members 'of Council and recommend sanctions where appropriate. As a result of the Bill 130 amendments to the Municipal Act, 2001, Council now has the power to make such an appointment. In addition to' investigating complaints, Task Force members feel that an Integrity, Commissioner should be given the responsibility of providing informal advice and , education to members of Council in relation to the Council Code of Conduct and any other accountability and transparency policies of the City. Further, he or she should 'assist in the review and revision ofthe Council Code of Conduct and any other policies governing accountability and transparency. It' may also be desirable ~o have the Integrity Commissioner appointed as an Investigator pursuant to section 239.2 of. the Municipal Act, 2001 to handle investigatior'lS related to the Act's open meetings . requirements (section 239) or the City's . procedural by-laW (subsection 238(2)). Attachment No.6 is a summary of what the Task Force members believe is an appropriate mandate for a City Of Pickering Integrity Commissioner. \ It is derived in large part from the office of Toronto's Integrity Commissioner. Prior, to retaining the services of an 'Integrity Commissioner, the City will need to approve qualifications for the position. Attachment No.7 sets out the qualifications that the Task Force feels are appropriate. ;:;, 9. '. , Recommendations Report April 18, 2008 Page 5 Mayor's Task Force on Accountability and Transparency In order to ensure the independence of the position of Integrity Commissioner, the Task Force is recommending that its members be charged with the responsibility of interviewing candidates and making a recommendation on the inaugural appointment. Financial Implications Task Force members are of the opinion that it is unlikely that the adoption of a Council Code of Conduct in Pickering will generate the need for a full-time Integrity Commissioner. It is therefore recommended that the City issue an RFQ to retain an Integrity Commissioner on a fee for service (hourly or per diem) part-time basis for a trial period of one full year. When reporting on the results of the RFQ and making a. recommendation regarding the appointment of an Integrity Commissioner, C.ity staff should provide Council. with a budget covering all anticipated expenses related to the appointment. " Based on" the experiences in other municipalities, the Task Force estimates that funding for an Integrity Commissioner position should not exceed $50,000 on an annual basis. This is only an educated guess. It presumes that there will not be many complaints that . will need to be investigated and those that do will be relatively straight-forward. The cost could obviously be greater if there is a significant volume of complaints filed with the City or if the complaints are complex. Very few Ontario municipalities have appointed an Int~grity Commissioner. In September 2004, the City of Toronto established an Integrity Commissioner's Office. Actual expenses for the first full year of operation of the Office (2005) totaled $157,135.00, most of which was salary for the Integrity Commissioner himself (David Mullen) andone administrative assistant. On April 17, 2008, the City of Vaughan announced that it has appointed an Integrity Commissioner. It established the Integrity Commissioner role as a part-time position. Ombudsman, Au'ditor General and Lobbyist Registrar Part V..1 of the Municipal Act, 2001 also containsprovJsions that permit municipalities to appoint an Ombudsman, Auditor General and/or a Lobbyist Registrar..' . The purpose of an Ombudsman.. is to investigate administrative decisions and recomm'endations made or not made, and acts done or omitted, in the course of the administration of.a municipality. The Municipal A ct, 2001 gives an Ombudsman far reaching investigative and review powers.. . The purpose of an Auditor: General is to assist Council "in holding itself and the administrators accountable for the stewardship of public funds and for achievement of val~e for money in municipal operations." (\ (I JU April 18, 2008 -Recommendations Report Mayor's Task Force on Accountability and Transparency Page b Sections 223.9 through 223.12 of the Municipal Act, 2001 give municipalities the power to establish and maintain a registration system for persons who lobby politicians and public officers and the power to appoint a registrar to oversee the system and investigate complaints. The establishment of this position in Toronto was based on the recommendations of Madame Justice Bellamy who found the procurement process and the integrity of various appointed elected officials lacking. It is the view of the Task Force that the City of Pickering does not require the appointment of anyone to any of these positions at this time, but it may in th~ future. The Task Force therefore recommends that the possibility of such appointments be reconsidered when the Council Code of Conduct is reviewed. Concluding Comments' Members of the Task Force are extremely grateful and feel privileged to have had the opportunity to help promote responsible and effective government in the City of .' Pickering. Attachments: 1. Terms of Reference 2. Background Information 3. Excerpts from the MuniCipal Act, 2001 4. Draft Council Code of Conduct 5. Annotated Draft Council Code of Conduct 6. Mandate for the City of Pickering Integrity Commissioner 7. Integrity Commissioner Qualifications 8. . Declaration 9. Summary of Public Submissions TaskForce Members: Bonnie Jtj~ ~-'--- ..~..-~.-. ."~vL,/t '. ',__ Alan May .. / - - Recommendations Report Apri/18,2008 (1 1 Mayor's Task Force on Accountability and Transparency Page 7 MI. Leah MY~~ ,tuy ~ C\ d~b-~ Dave Ryan. .' . . 1/'11' I 'bt'L.ft~~ , Attachment No.1 t . t . '~) 2 Citq 0# MAYOR'S TASK FORCE ON ACCOUNTABILITY AND TRANSPARENCY TERMS OF REFERENCE June 2007 Purpose: The Task Force will review Part V.1 of the Municipal Act, 2001, as amended by Bill 130, and make recommendations to City Council on policies, procedures and/or by-laws that will ensure the accountability and transparency of the operations of the City. The Task Force will make specific recommendations regarding a Code of Conduct for Council Members. Composition: The composition of the Task Force will be: . Dave Ryan, Mayor, City of Pickering . Bonnie Littley, Regional Councillor, Ward 1, City of Pickering . Judi Longfield, former MP and former Whitby Councillor . Leah Myers, President, Durham College . Joan Wideman, Past-President, Ajax-Pickering Board of Trade . Alan May, Pickering resident and local business owner . Joanne Burghardt, Editor-in-Chief, Metroland Durham Region Media Group The following City staff members will support the Task Force: . Thomas J. Quinn, Chief Administrative Officer . Deb; A. Wilcox, City Clerk . Andrew C. Allison, City Solicitor Mandate: . Review Part V.1 of the Municipal Act, 2001 . Review current policies, practices and by-laws of the City and other municipalities . regulating the conduct of Members of Council . Make recommendations to Council on a Code of Conduct for Members of Council . Make recommendations to. Council regarding the need for any additional policies, practices and by-laws relating to the conduct of Members of Council q z -' ,J .. Make recommendations to Council regarding the possible appointment of an Integrity Commissioner · Make recommendations to Council on the need for an Ombudsman, Auditor General and/or a Lobbyist Registrar Attachment No.2 94 8ACKGROUNDINFORMAT~N Existing City Policies 1. Council Code of Practice 2. Employee Code of Conduct (HUR 050) 3. Hiring Policy (HUR 040) 4. Workplace Harassment Policy (HUR 070) 5. Occupational Health & Safety Policy (HUR 130) 6. Personal Computer Use Policy (ADM 030) 7. Freedom of Information and Protection of Privacy Policy (ADM 050) 8. Purchasing Policy (PUR 010) 9. Personal Computer Use (ADM 030) 10. Cellular Phone and Mobile Communications Devices Policies (ADM 080) 11. Salary, Expenses and Communications Respecting Members of Council 12. Procedural By-Law No. 6746/07 Legislation 13. Part V.1. of the Municipal Act, 2001 - ACCOUNT ABI L1TY AND TRANSPARENCY 14. Members Integrity Act, 1994 15. Memorandum to File from Andrew C. Allison dated January 12, 2007 regarding Council Code of Conduct 16. Memorandum to Thomas J. Quinn from Andrew C. Allison dated December 14, . 2006 regarding Council Code of Practice, Bill 130 and Bill 158 Other Municipalities 17. City of Toronto Code of Conduct For Members of Council and Local Boards (Restricted Definition) 18. . City of Toronto Council Code of Conduct Complaint Protocol 19. City of Toronto Report entitled "Options for the Establishment of a City Integrity Commissioner" dated February 10,2004 20. Report bf Toronto's Integrity Commissioner dated September 21,2006 21. City of Hamilton Report FCS07047/CL07003/LS07004 dated March 9, 2007 entitled "Establishment of City Integrity Commissioner Office" 22. City of Kitchener Report No. CRPS-07-01.5 dated January 22, 2007 regarding Accountability and Transparency Committee 23. City of Vaughan, Integrity Commissioner Report dated April 16, 2007 24. City of Vaughan, Implementation of Integrity Commissioner Report dated May 28,2007 25. Code of Conduct 1 Integrity Commissioner White Paper (Ottawa) 26. Ajax Council Member Code of Conduct (July 2004) 27. Meaford Code of Conduct for Members of Council (April 2007) 28. Highlands East Code of Conduct Policy for Council (June 2007) Other 29. 30. :1 :) Excerpts from Madame Justice Ballamy's report as Commissioner of the Toronto Leasing Inquiry (2005) (the MFP Inquiry) . Service Good and True - Enhancing, Encouraging, and Enforcing Ethics in Municipal Government in the Post - Bellamy Era: An Address to the DPA Mini Conference at the City of Toronto dated May 1, 2006 by Greg Levine, Ph.D., LL.B. Attachment No.3 !I! It 96 PART V.I ACCOUNTABILITY AND TRANSPARENCY Definitions 223.1 In this Part, "code of conduct" means a code of conduct described in section 223.2; '''code de deontologie") "grant recipient" means a person or entity that receives a grant directly or indirectly from the municipality, a local board or a municipally-controlled corporation; ("beneficiaire d' une subvention") "local board" means a local board other than, (a) a society as defined in subsection 3 (1) of the Child and Family Services Act, (b) a board of health as defined in subsection I (I) of the Health Protection and Promotion Act, (c) a committee of management established under the Homesfor the Aged and Rest Homes Act, (d) a police services board established under the Police Services Act, (e) a board as definedin section I of the Public Libraries Act, (f) a corporation established in accordance with section 203, (g) such other local boards as may be prescribed; ("conseillocal") "municipally-controlled corporation" means a corporation that has 50 per cent or more of its issued and outstanding shares vested in the municipality or that has the appointmento( a majority of its board of directors made or approved by the municipality, but does not include a local board as defined in subsection 1 (I); ("societe controlee par la municipalite") "public office holder" means, (a) a member of the municipal council and any person on his or her staff, (b) an' officer or employee of the municipality, (c) a member of a local board of the municipality and any person on his or her staff, . (d) an officer, director or employee of a local board of the municipality, and (e) such other persons as may be determined by the municipality who are appointed to any office or body by the municipality or by a local board of the municipality. ("titulaire d'une charge publique") Code oC conduct 223.2 (I) Without limiting sections 9, 10 and II, those sections authorize the municipality to establish cod~s of conduct for members of the council of the municipality and of local boards of the municipality. No ofCence (2) A by-law cannot provide that a member who contravenes a code of conduct is guilty of an offence. Integrity Commissioner 223.3 (1) Without limiting sections 9, 10 and II, those sections authorize the municipality to appoint an Integrity Commissioner who reports to council and who is responsible for performing in an independent manner thefunctions assigned by the municipality with respect to, (a) the application of the. code of conduct for members of council and the code of conduct for members of local boards or of either of them; (b) the application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards or of either of them; or (c) both of clauses (a) and (b). Powers and duties (2) Subject to this Part, in carrying out the responsibilities described in subsection (I), the Commissioner may exercise such powers and shall perform such duties as may be assigned to him or her by the municipality. 97 Delegalion (3) The Commissioner may delegate in writing to any person, other than a member of council, any of the Commissioner's powers and duties under this Part. Same (4) The Commissioner may continue to exercise the delegated powers and duties, despite the delegation. Slalus (5) The Commissioner is not required to be a municipal employee. Inquiry by Commissioner 223.4 (I) This section applies if the Commissioner conducts an inquiry under this Part, . (a) in respect of a request made by council, a member of councilor a member of the public about whether a member of council or of a local board has contravened the code of conduct applicable to the member; or (b) in respect of a request made by a local board or a member of a local board about whether a member of the local board has contravened the code of conduct applicable to the member. Powers on inquiry (2) The Commissioner may elect to exercise the powers of iI commission under Parts I and II of the Public Inquiries Act, in which case those Parts apply to the inquiry as if it were an inquiry under that Act. Information (3) The municipality and its local boards shall give the Commissioner such information as the Commissioner believes to be necessary for an inquiry. Same (4) The Commissioner is entitled to have free access to all books, accounts, financial records, electronic data processing records, reports, files and all other papers, things or property belonging to or used by the municipality or a local board that the Commissioner believes to be necessary for an inquiry. Penalties (5) The municipality may impose either of the following penalties on a member of councilor of a local board if the Commissioner reports to the municipality that, in his or her opinion, the member has contravened the code of conduct: 1. A reprimand. 2. Suspension of the remuneration paid to the member in respect of his or her services as a member of councilor of the local board, as the case may be, for a period of up to 90 days. Same (6) The local board may impose either of the penalties described in subsection (5) on its member if the Commissioner reports to. the board that, in his or her opinion, the member has contravened the code of conduct, and if the municipality has not imposed a penalty on the member under subsection (5) in respect of the same contravention. . Duly of confidentiality 223.5 (1) The Commissioner and every person acting under the instructions of the Commissioner shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Exception (2) Despite subsection (1), information may be disclosed in a criminal proceeding as required by law or . otherwise in accordance with this Part. Seclion prevails (3) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. ,'\ (" ~'./ (~~: Report to council 223.6 (I) If the Commissioner provides a periodic report to the municipality on his or her activities. the Commissioner may summarize advice he or she has given but shall not disclose confidential information that could identify a person concerned. Report about conduct (2) If the Commissioner reports to the municipality or to a local board his or her opinion about whether a member of councilor of the local board has contravened the applicable code of conduct, the Commissioner may disclose in the report such matters as in the Commissioner's opinion are necessary for the purposes of the report. Publication of reports (3) The municipality and each local board shall ensure that reports received from the Commissioner by the municipality or by the board, as the case may be, are made available to the public. Testimony 223.7 Neither the Commissioner nor any person acting under the instructions of the Commissioner is a competent or compellable witness in a civil proceeding in connection with anything done under this Part. Reference to appropriate authorities 223.8 If the Commissioner, when conducting an inquiry, determines that there are reasonable grounds to believe that there has been a contravention of any other Act or cif the Criminal Code (Canada), the Commissioner shall immediately refer the matter to the appropriate authorities and suspend the inquiry until any resulting police investigation and charge have been finally disposed of, and shall report the suspension to council. ReGistry 223.9 (I) Without limiting sections 9, 10 and II, those sections authorize the municipality to establish . and maintain a registry in which shall be kept such returns 'as may be required by the municipality that are filed by persons who lobby public office holders. Requirement to file returns, etc. (2) Without limiting sections 9, 10 and 11. those sections authorize the municipality to provide for a system of registration of persons who lobby public office holders and to do the following things: 1. Define "lobby". 2. Require persons who lobby public office holders to file returns and give information to the municipality. 3. Specify the returns to be filed and the information to be given to the municipality by persons who lobby public office holders and specify the time within which the returns must be filed and the information provided. 4. Exempt persons from the requirement to file returns and provide information. 5. Specify activities with respect to which the requirement to file returns and provide information does not apply. 6. Establish a code of conduct for persons who lobby public offjce holders. ' 7. Prohibit former public office holders from lobbying current public office holders for the period of time specified in ~he by-law. 8. Prohibit a person from lobbying public office holders without being registered. 9. Impose conditions for registration, continued registration or a renewal of registration. 10. Refuse to register a person, and suspend or revoke a registration. 11. Prohibit persons who lobby public office holders from receiving payment that is in whole or in part contingent on the successful outcome of any lobbying activities. Access to reglslry (3) The registry described in subsection (1) shall be available for public inspection in the manner and during the time that the municipality may determine. :/ () ~J ,/ Prohibition on contingency fees 223.10 Without limiting sections 9. 10 and 11, those sections authorize the municipality to prohibit a person on whose behalf another person undertakes lobbying activities from making payment for the lobbying activities that is in whole or in part contingent on the successful outcome of any lobbying activities. Registrar for lobbying mailers 223.11 (I) Without limiting sections 9,10 and II, those sections authorize the municipality to appoint a registrar who is responsible for performing in an independent manner the functions assigned by the municipality with respect [0 the registry described in clause 223.9 (I) (a) and the system of registration and other matters described in clause 223.9 (1) (b). Powers and duties (2) Subject to this Part, in carrying out these responsibilities, the registrar may exercise such powers and shall perform such duties as may be assigned to him or her by the municipality. Delegation (3) The registrar may delegate in writing to any person, other than a member of council, any of the registrar's powers and duties under this Part. Same (4) The registrar may continue to exercise the delegated powers and duties, despite the delegation. Status (5) The registrar is not required to be a municipal employee. Inquiry by registrar 223.12 (I) This section applies if the registrar conducts an inquiry under this Part in respect of a request made by council, a member of council or a member of the public about compliance with the system of registration described in clause 223.9 (1) (b) or with a code of conduct established under that clause. Powers on inquiry (2) The registrar may elect to exercise the powers of a commission under Parts I and II of the Public Inquiries Act, in which case those Parts apply to the inquiry as if it were an inquiry under that Act. . Duty of confidentiality (3) Section 223.5 applies, with necessary modifications, with respect to the registrar and every person acting under the instructions of the registrar in the course of conducting an inq uiry. Report (4) If the registrar makes a report to a municipality in respect of an inquiry, the registrar may disclose in the report such matters as in the registrar's opinion are necessary for the purposes of the report. Publication of reports (5) The municipality shall ensure that reports received from the registrar are made available to the . public. Testilllony (6) Neither the registrar nor any person acting under the instructions of the registrar is a competent or compellable witness in a civil proceeding in connection with anything done when conducting an inquiry. Reference to appropriate authorities (7) If the registrar, when conducting an inquiry, determines that there are reasonable grounds to believe !hat th~re has been a contravention of any.other Act .0; of the Criminal C~de ~Cana~a), the regi~trar s~all Immedlate!y refer the matter to the appropnate authOrIties and suspend the inqUiry until any resulting police investigation and charge have been finally disposed of, and shall report the suspension to council. Olllbudsman 223.13 (1) Without limiting sections 9, 10 and 11, those sections authorize the municipality to appoint an Ombudsman who reports to council and whose function is to in vestigate in an independent manner any decision or recommendation made or act done or omitted' in the course of the administration of the , t I 1 (J D municipality. its local boards and such municipally-controlled corporations as the municipality may specify and affecting any person or body of persons in his, her or its personal capacity. Powers and duties (2) Subject to this Part, in carrying out the functions under subsection (I), the Ombudsman may exercise the powers and shall perform the duties assigned to him or her by the municipality. Matters to which municipality is to have regard (3) In appointing the Ombudsman and in assigning powers and duties to him or her, the municipality shall have regard to, among other matters, the importance of the matters listed in subsection (5). Same, Ombudsman (4) In carrying out his or her functions under subsection (I), the Ombudsman shall have regard to, among other matters, the importance of the matters listed in subsection (5). Same (5) The matters referred to in subsections (3) and (4) are, (a) the Ombudsman's independence and impartiality; (b) confidentiality with respect to the Ombudsman's activities; and (c) the credibility of the Ombudsman's investigative process. Powers paramount (6) The powers conferred on the Ombudsman under this Part may be exercised despite any provision in any Act to the effect that any such decision, recommendation, act or omission is final, or that no appeal lies in respect of them, or that no proceeding or decision of the person or organization whose decision, recommendation, act or omission it is shall be chaIlenged, reviewed, quashed or caIIed in question. Decisions not reviewable (7) Nothing in this Part empowers the Ombudsman to investigate any decision, recommendation, act or omission, (a) in respect of which there is, under any Act, a right of appeal or objection, or a right to apply for a hearing or review, on the merits of the case to any court, or to any tribunal constituted by or under any Act, until that right of appeal or objection or application has been exercised in the particular case, or until after any time for the exercise of that right has expired; or (b) of any person acting as legal adviser to the municipality, a local board or a municipally-controIIed corporation or acting as counsel to any of them in relation to any proceedings. Delegation (8) The Ombudsman may delegate in writing to any person, other than a member of council, any of the Ombudsman's powers and duties under this Part. SaRle (9) The Ombudsman may continue to exercise the delegated powers and duties, despite the delegation. Status (10) The Ombudsman is not required to be a municipal employee. Investigation 223.14 (1) Every investigation by the Ombudsman shall be conducted in private. Opportunity 10 make representations (2) The Ombudsman may hear or obtain information from such persons as he or she thinks fit. and may make such inquiries as he or she thinks fit and it is not necessary for the Ombudsman to hold any hearing and no person is entitled as of right to be heard by the Ombudsman, but if at any time during the course of an investigation it appears to the Ombudsman that there may be sufficient grounds for him or her to make any report or recommendation that may adverseJy affect the municipality, a local board. a municipalIy- controlIed corporation or any other person, the Ombudsman shall give him, her or it an opportunity to make representations respecting the adverse report or recommendation, either personalIy or by counsel. Application I}f Ombudsmall Act (3) Section 19 of the Ombudsman Act applies to the e,'(ercise of powers and the performance of duties by the Ombudsman under this Part. " n '1 Ii) ! Sa Ole (4) For the purposes of subsection (3), references in section 19 of the Ombudsman Act to "any governmental organization", "the Freedom of information and Protection of Privacy Ad' and "the Public Service Act" are deemed to be references to "the municipality, a local board or a municipally-controlled corporation", "the Municipal Freedom of information and Protection of Privacy Ad' and "this Act", respecti vel y. Duty of confidentiality 223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under the instructions of the Ombudsman shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Disclosure (2) The Ombudsman may disclose in any report made by him or her under this Part such matters as in the Ombudsman's opinion ought to be disclosed in order to establish grounds for his or her conclusions and recommendations. ' Section prevails (3) This section prevails over the Municipal Freedom of information and Protecrion of Privacy Act. No' review, etc:. 223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the Ombudsman is liable to be challenged, reviewed, quashed or called in question in any court. Testimony 223.17 (1) The Ombudsman and any person acting 'under the instructions of the Ombudsman shall not be called to give evidence in any court, or in any proceedings of a judicial nature, in respect of anything coming to his or her knowledge in the exercise of his or her functions under this Part. Same (2) Anything said or any information supplied or any document or thing produced by any person in the course of any investigation by or proceedings before the Ombudsman under this Part is privileged in the same manner as if the inquiry or proceedings were proceedings in a court. Effect on other 'richts, etc. 223.18 The rights, remedies, powers, duties and procedures established under sections 223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under which any remedy or right of appeal or objection is provided for any person, or any procedure is provided for the inquiry into or investigation of any matter, and nothing in this Part limits or affects any such remedy or right of appeal or objection or procedure. Auditor General 223.19 (1) Without limiting sections 9, 10 and II, those sections authorize the municipality to appoint an Auditor General who reports to council and is responsible for assisting the council in holding itself and its administrators accountable for the quality of stewardship over public funds and for achievement of value for money in municipal operations. Excep'tions (2) Despite subsection (I), the responsibilities of the Auditor General shall not include the matters described in clauses 296 (I) (a) and (b) for which the municipal auditor is responsible. Powers and duties (3) Subject to this Part, in carrying out his or her responsibilities, the Auditor General may exercise the powers and shall perform the duties as may be assigned to him or her by the municipality in respect of the municipality, its local boards and such municipally-controlled corporations and grant recipients as the municipality may specify. 1 :, ? i ! j '- Grant recipients (4) The authority of the Auditor General to exercise powers and perform duties under this Part in relation to a grant recipient applies only in respect of grants received by the grant recipient directly or indirectly from the municipality. a local board or a municipally-controlled corporation after the date on which this section comes into force. Delegation (5) The Auditor General may delegate in. writing to any person, other than a member of council. any of the Auditor General's powers and duties under this Part. Same (6) The Auditor General may continue to exercise the delegated powers and duties, despite the delegation. Status (7) The Auditor General is not required to be a municipal employee. Duty to furnish information 223.20 (1) The municipality, its local boards and the municipally-controlled corporations and grant recipients referred to in subsection 223.19 (3) shall give the Auditor General such information regarding their powers, duties, activities, organization, financial transactions and methods of business as the Auditor General believes to be necessary to perform his or her duties under this Part. . Access to records (2) The Auditor General is entitled to have free access to all books, accounts, financial records, electronic data processing records, reports, files and all other papers, things or property belonging to or used by the municipality, the local board, the municipally-controlled corporation or the grant recipient, as the case may be, that the Auditor General believes to be necessary to perform his or her duties under this Part. No waiver of privilege (3) A disclosure to the Auditor General under subsection (I) or (2) does not constitute a waiver of solicitor-client privilege, litigation privilege or settlement privilege. . Powers re examination 223.21 (I) The Auditor General may examine any person on oath on any matter pertinent to an audit or examination under this Part. Same (2) For the purpose of an examination, the Auditor General has the powers that Part II of the Public Inquiries Act confers on a commission, and that Part applies to the examination as if it were an inquiry under that Act. Duty of confidentiality 223.22 (1) The Auditor General and every person acting under the instructions of the Auditor General shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Same (2) Subject to subsection (3), the persons required to preserve secrecy under subsection (1) shall not communicate information to another person in respect of"any matter described in subsection (1) except as may be required, (a) in connection with the administration of this Part. including reports made by the Auditor General, or with any proceedings under this Part; or (b) under the Criminal Code (Canada). Same (3) A person required to preserve secrecy under subsection (I) shall not disclose any information or document disclosed to the Auditor General under section 223.20 that is subject to solicitor-client privilege, litigation privilege or settlement privilege unless the person has the consent of each holder of the 'privilege. Section prevails (4) This section prevails over the Municipal Freedom of Information and Protection of Privacy Act. Testimony 223.23 Neither the Auditor General nor any person acting under the instructions of the Auditor General is a competent or compellable witness in a civil proceeding in connection with anything done under this Part. Regulations 223.24 The Minister may make regulations prescribing local boards for the purposes of the definition of "local board" in section 223.1. ('IZ ',j ,) I .. 1 [') 4 Attachment No.3 (Continued) EXCERPTS FROM THE MUNICIPAL ACT, 2001 By-laws 11. (2) A lower-tier municipality and an upper-tier municipality may pass by- laws, subject to the "rules set out in subsection (4), respecting the following matters: 2. Accountability and transparency of the municipality and its operations and of its local boards and their operations. Role of council 224. It is the role of council, (d. 1) to ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management. of the municipality; Role of the head of council 225. It is the role of the head of council, . (c. 1) without limiting clause (c), to provide information and recommendations to the council with respect to the role of council described in clauses 224 (d) and (d. 1); Declaration of office 232. (1) A person shall not take a seat on the council of a municipality, including a person appointed to fill a temporary vacancy on an upper-tier council under section 267 but not including a person appointed to act in place of a head of council under section 242, until the p'erson takes the declaration of office in the English or French version of the form established by the Minister lor that purpose. The declaration states, in part: . I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability. . . I have not received and will not receive any payment or reward or promise thereof, for the exercise of this office in. a biased,: corrupt' or any other improper manner. Adoption of policies 270. (1) A municipality shall adopt and maintain policies with respect to the following matters: 5. The manner in which the municipality will try to ensure that it is accountable to the public for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public. Attachment No.4 r- J COUNCIL CODE OF CONDUCT PART I PREAMBLE All members of the Council of the City of Pickering are committed to protecting and promoting the well-being and best interests of the citizens of the City with the highest standards of integrity and ethical conduct. This Code is an affirmation of this commitment. It recognizes and is based on the following key statements of principle: . Members are committed to performing their duties of office and arranging their private affairs ina manner that promotes public confidence in the integrity of each Member and respect for Council as a whole. . Members are committed to acting and being seen to act with integrity and impartiality that will bear the closest scrutiny. . Members are committed to serving their constituents in a conscientious and diligent manner. . Members are committed to ensuring that their actions, to the greatest extent possible, are open and transparent. . Members are committed to avoiding waste, abuse and extravagance in the provision or use of any of the City's resources. PART II INTERPRETATION Definitions 1. In this Code and in the Preamble, (a) "child", "parent" and "spouse" have the same meanings as in the Municipal Conflict of Interest Act; (b) "City" means the Corporation of the City of Pickering; b (c) "City property" includes City-owned or leased facilities, vehicles, equipment, supplies, services, computer hardware and software, and intellectual property; (d) "confidential information" includes information relating to the subject matters set out in subsection 238(2) of the Municipal Act, 2001 and information in the possession of the City that the City is prohibited from disclosing under the Municipal Freedom of Information and Protection of Privacy Act or other legislation; (e) "gift" includes any cash or monetary equivalent, fee, object of value, service, forbearance, preferential treatment or person,al benefit; (f) Illntegrity Commissioner" means an Integrity Commissioner appointed by the City; and (g) IlMember" means any member or person described in Section 3. References to Legislation 2. In this Code, reference to any Act or by-law is reference to that Act or by- law as it is amended or re-enacted from time to time. Application 3. This Code applies to all members of City Council and, with any necessary . modifications, to all persons appointed by the City to exercise any statutory powers of decision (e.g. members of the Committee of Adjustment, Animal Services Committee, and Fence Viewers and Property Standards Committee), all members of the City's advisory committees (e.g. Waterfront Coordinating' Committee, Heritage Pickering Advisory Committee, Accessibility Advisory Committee, Pickering Museum Advisory Committee, and Race Relations and Equity Advisory Committee), and all persons appointed by the City to external boards (e.g. Veridian Corporation). 4. This Code does not apply to members of the Pickering Public Library Board. PART III MEMBER CONDUCT Gifts and Benefits 5. No Member shall solicit or accept any gift that is directly or indirectly connected with the performance of his or her duties of office. For purposes of this provision, any gift provided to a Member's child, parent or 2 -' ! I spouse with the Member's knowledge shall be deemed to be a gift to that Member. 6. - The City recognizes that moderate hospitality is an accepted courtesy of any business relationship. Accordingly, the following types of gifts are recognized as exceptions: (a) gifts that are received as an incident of protocol or social obligation _ that normally and reasonably accompany the responsibilities of office; (b) token gifts such as souvenirs, mementoes and commemorative gifts that are given in recognition of service on a committee, for speaking at an event, or representing the City at an event; (c) food, lodging, transportation and entertainment provided by other levels of government or other local governments; , (d) food and beverages consumed at lunches, dinners, banquets, receptions, ceremonies or similar events, if the Member's attendance serves a legitimate municipal purpose, the person extending the invitation or a representative of the organization is in attendance, the value is reasonable, and the invitations are infrequent; (e) communications to the offices of a Member, including subscriptions to newspapers and periodicals; (f) compensation authorized by law; (g) political contributions that are offered, accepted and reported in accordance with applicable law; and (h) services provided without compensation by persons volunteering their time. 7. Within 30 days of receipt of any gift described in clauses 6 (a), (b), (c) or (d), Members shall file a disclosure statement with the City. Clerk. If the value of any gift described in clauses 6 (a), (b), (c) or (d) exceeds $250, or if the total value of such gifts received from anyone source during one calendar year exceeds $250, the Member shall file the disclosure statement with the Integrity Commissioner. All disclosure statements shall indicate, (a) the nature of the gift; (b) its source and date of receipt; 3 .11 [-1 8' ".1 ~ (c) the circumstances under which it was received; and (d) its estimated value. 8. Any disclosure statement shall be a matter of public record. 9. The City Clerk shall report to Council annually on all gifts received by Members that are disclosed in accordance with section 7. 10. The Integrity Commissioner shall examine any disclosure statement filed with him or her to ascertain whether the receipt of the gift might, in her or his opinion, create a conflict between a private interest and the public duties of the Member. If the Integrity Commissioner makes that preliminary determination, the Member will be asked to justify receipt of the gift. 11. If the Integrity Commissioner determines that receipt of the gift was inappropriate, he or she may direct the Member to return the gift, reimburse the donor for the value of any gift already consumed, or forfeit the gift or remit the value of any gift already consumed to the City. 12. Except in the case of gifts of the type described in clause 6 (c), a Member may not accept any single gift worth more than $500 or gifts from one source during a calendar year totalling more than $500. 13. Nothing in this Code prevents any Member from accepting free admission to sporting or cultural events provided the person extending the invitation or a representative of the organization is. in attendance, the value is reasonable, and the invitations are infrequent. However, if a Member participates in such events, he or she must file a disclosure statement 14. Nothing in this Code prevents any' Member from participating in or organizing any reception, dinner, gala, golf tournament or similar event to support charitable causes. However, if a Member participates in such events, he or she must file a disclosure statement. 15. Nothing in this Code prevents any Member from participating in a political fundraising event. However, if the Member's participation in such event was paid for by a third party, it must be disclosed in accordance with section 7. 16. Nothing in this Code prevents any Member from accepting food, lodging, transportation and entertainment from a not-for-profit non-government organization (e.g. Greater Toronto Marketing Alliance and Canadian Association of Nuclear Host Communities). However, if a Member receives such gifts, he or she must file a disclosure statement containing all of the information set out in section 7. 4 9 17. The following are examples of the acceptability of gifts: Acceptable A holiday gift of a bottle of wine Tickets to a local sporting or cultural event if accompanied by the ticket donor. Trips offered to acquaint a Member with a specific facility or service. A marble paperweight of modest value. Modest expressions of gratitude or gifts acknowledging personal events such as weddings or births. Not Acceptable A case of champagne. Tickets to a distant sporting event, plus airfare and/or hotel accommodations. Weekend trip to a resort that offers little opportunity for benefit to the City. Cash or gift certificates. A lavish personal gift such as a fine piece of jewelry. Interaction with the Public, Other Members and City Staff 18. Members have a duty to treat members of the public, one another and staff with respect and dignity and without abuse, bullying or intimidation. . 19. Members have a duty to ensure that the City's work environment is safe and free from discrimination and harassment. 20. No Member shall compel staff to engage in partisan political activities or be subjected to threats or discrimination for refusing to engage in such activities. 21. Members must recognize that staff serve Council as a whole and the combined interests of all Members as evidenced through the decisions of Council, and that the role of staff is to provide advice that is based on political neutrality, objectivity and professional judgment which may not necessarily reflect the opinion or position of any single member of Council. 22. Members shall conduct themselves with decorum at Council meetings in accordance with the provisions of the City's Procedural By-law No. 6746/07. Influence 23. No Member shall use his or her office to seek to influence any decision made or to be made by another person to the Member's private advantage or to the private advantage of another person. 5 -, " ", i J I! \ I ~., 24. No Member shall use his or her office to seek to influence or interfere with the administration or enforcement of the City's regulatory by-laws or other laws enforced by the City. 25. All applicants for City positions shall have an equal opportunity to obtain employment. No Member shall use his or her office to seek to influence the hiring of specific individuals for any positions within the City, including part-time employees and summer students. Nothing in this section prohibits Members from offering their opinions and voting on any decision to hire a Chief Administrative Officer or a Department Head. 26. No Member shall use the City's corporate logo or use City letterhead in any communication intended to solicit funds to support any cause unless such use has been endorsed through a resolution of Council. Conflicts of Interest 27. It is the responsibility of each Member to be familiar with and adhere to the provisions of the Municipal Conflict of Interest Act. Recognizing the importance of avoiding even the appearance of a conflict of interest, Members are encouraged to interpret the phrase "conflict of interest" in its broadest possible terms, and avoid taking any action or making any decision where there are grounds for a reasonable person to think that a conflict exists between the Member's personal interests and the public interest. Confidential Information 28. (1) In accordance with section 239 of the Municipal Act, 2001 and _ City's Procedural By-law No. 6746/07, meetings may be held in camera if the subject matter being considered is, (a) the security of the property of the City; (b) personal matters about an identifiable individual, including employees of the City; (c) a proposed or pending acquisition or disposition of land for City purposes; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the City; (f) advice that is 'subject to solicitor-client privilege, including communications necessary for that purpose; or 6 ,) j 1 (g) a matter in respect of which Council may hold a closed meeting under another Act. (2) In accordance with the Municipal Act, 2001, a meeting may also be held in camera if it is held for the purpose of educating or training Members and, at the meeting, no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council. 29. Members shall hold in strict confidence all information concerning matters dealt with in camera. No Member shall release, make public, or in any way divulge any such confidential information or any aspect of the in camera deliberations, unless expressly authorized or required by law. 30. No Member shall release, make public, or in any way divulge any such confidential information otherwise acquired by virtue of their office unless expressly authorized or required by law. 31. No Member shall use information gained in the execution of his or her office that is not available to the general public for any purpose other than his or her official duties. 32. No Member shall access or attempt to gain access to confidential information in the custody of the City unless it is necessary for the performance of his or her duties. Communications and Media Relations 33. Members shall fairly and accurately communicate the decisions of Council even if they disagree with a majority decision of Council in order to foster respect for the decision-making process of Council. Use of City Property 34. A Member who has care or custody of City property shall ensure that such property is properly used, maintained and secured. Members shall be held personally responsible for losses or damages if, in the opinion of the Chief Administrative Officer, City property under their care or custody has been used, maintained or secured in a negligent or abusive manner. 35. All City property required by Members to perform their duties of office shall be procured by the appropriate City staff in the manner set out in the City's Purchasing Policy and shall be considered purchased for the benefit of the City, not the benefit of the Member. 36. A Member shall not use, or permit the use of, City property or any other City resource for activities not associated with the discharge of his or her duties of office. 7 -! 'I '2 I ! . Applicable Laws and Policies 37. Members are expected to serve the public interest by upholding both the letter and the spirit of the laws and policies established by the Federal Parliament, Ontario Legislature, and City Council. 38. The City has established a comprehensive set of policies and procedures that are designed to ensure that the work environment is safe and free from discrimination and harassment, and that the City's operations are effective, efficient, open and accessible. All Members are required to observe the terms of all such policies and procedures in the same manner and to the same extent as employees of the City. Specifically, Members are expected to comply with the following policies: . Hiring Poliqy (HUR 040) . Workplace Harassment Policy (HUR 070) . Occupational Health & Safety Policy (HUR 130) . Salary, Expenses and Communications Respecting Members of Council . Personal Computer Use Policy (ADM 030) . Freedom of Information and Protection of Privacy Policy (ADM 050) . Purchasing Policy (PUR 010) . Cellular Phone and Mobile Communications Devices Policies (ADM 080) 39. To the extent that there is any inconsistency between this Code and any of the City's policies, this Code prevails. Election Campaigns 40. No Member shall use City property for any election campaign or campaign-related activities. For purposes of this section, City property includes the City's corporate logo. 41. No Member shall undertake campaign-related activities on City-owned lands. 42. No Member shall use the services of City employees in work for his or her re-election during hours in which those employees are in the paid employment of the City. Use of Alcohol 43. Members shall not be permitted to charge as an expense to the City the cost of purchasing any alcoholic beverages. 8 Professional Development 44. Members shall promote and participate in opportunities for professional development in order to efficiently and effectively carry out the responsibilities of their office and to remain current on issues affecting the City. I I --, i ! ,~) Conduct of Former Members 45. The City shall not hire or award contracts to former Members for a period of 12 months from the date the former Member ceased to hold office. 46. A former Member may not lobby the City for a period of 12 months from the date the former Member ceased to hold office. For purposes of this section, "lobby" means being paid to try to influence a Member on an issue. 47. The City shall not appoint a former Member to any advisory committee of the City, to any board or tribunal exercising statutory powers of decision, or to any corporate board, for a period of 12 months from the date the former Member ceased to hold office. Obstruction 48. No Member shall obstruct the Integrity Commissioner in the carrying out of her or his responsibilities. Reprisals 49. No Member shall seek any reprisal or threaten any reprisal against a complainant or anyone for providing relevant information to the Integrity Commissioner as part of any investigation of a complaint. Part IV ENFORCEMENT Informal Complaints 50. Any person (including any City employee, member of the public, Member, or organization) who has observed conduct by a Member that the person believes contravenes this Code is encouraged to initially deal with the matter informally by advising the Member that the conduct contravenes the Code and encourage the Member to stop the prohibited conduct. 9 "' ". II 1 ! it Lodging of Formal Complaints 51. Any person who believes that a Member has contravened the Code may request that the matter (the "complaint") be formally reviewed. 52. All complaints shall, (a) be in writing; (b) set out the grounds for the belief and the contravention alleged; (c) be signed by an identifiable individual (which includes the authorized signing officer of an organization); (d) include a supporting affidavit that sets out the evidence in support of the complaint; and (e) include the names and contact information of the complainant and any witnesses. 53. Staff of the Clerk's Division who are commissioners for taking oaths are authorized to commission the supporting affidavit. Initial Classification 54. All complaints shall be filed with the City Clerk who shall forward them to the Integrity Commissioner for initial classification to determine if the matter is, on its face, a complaint with respect to non-compliance with this Code and within the jurisdiction of the Integrity Commissioner to consider. 55. If a complaint or a part of a complaint is not, on its face, a complaint with respect to non-compliance with the Code or not within the jurisdiction of the Integrity Commissioner to process, the Integrity Commissioner may refer to matter to the appropriate person(s). Investigations 56. If the Integrity Commissioner is of the opinion that the referral of a matter to him orher is frivolous, vexatious or not made in good faith, or that there are no grounds or insufficient grounds for an investigation, the Integrity Commissioner shall not conduct an investigation, or, where that becomes apparent in the course of an investigation, terminate the investigation. Save in exceptional circumstances, the Integrity Commissioner shall not report to Council on any such complaint except as part of an annual or other general report. 10 Jj ._"\ I 'N.1 57. If a complaint has been classified as being within the Integrity Commissioner's jurisdiction and not rejected under section 55, the Commissioner shall investigate and may attempt to settle the complaint. 58. The Integrity Commissioner shall serve the complaint and supporting material upon the Member whose conduct is in question with a request that a written response to the allegation by way of affidavit be filed within ten days. 59. The Integrity Commissioner shall serve a copy of the Member's response upon the complainant with a request for a written reply within ten days. 60. For purposes of any investigation, the Integrity Commissioner shall have access to all City books, accounts, financial records, electronic data, reports, files and all other papers, things or property as he or she believes to be relevant to any complaint. 61. The Integrity Commissioner may make interim reports to Council as required to address any instances of interference, obstruction or retaliation . encountered during an investigation. Presentation of Findings 62. The Integrity Commissioner shall report to the complainant and the Member no later than 90 days after the making of the complaint. 63. Where complaint is upheld in whole or in part, the Integrity Commissioner shall also report to Council setting out the findings, the terms of any settlement, or any recommended corrective action or sanction. 64. If the Integrity Commissioner determines that there has been no contravention of the Code or that a contravention occurred although the Member took all reasonable measures to prevent it, or that a contravention occurred that was trivial or committed through inadvertence or an error in judgement made in good faith, the Integrity Commissioner shall so state in the report to Council and shall recommend that no sanction be imposed. 65. The City Clerk shall give a copy of the Integrity Commissioner's report to Council to the complainant and the Member whose conduct it concerns. 66. Where a complaint is dismissed, save in exceptional circumstances, the. Integrity Commissioner shall not report to Council except as part of an annual or other general report. 11 'I ') L I ! 0 Confidentiality 67. The Integrity Commissioner shall preserve the confidentiality of all matters that come to his or her knowledge in the course of his or her duties and shall only disclose information in accordance with section 69 or otherwise as required by law. 68. A compliant about any Member is the personal information of the Member against whom the complaint is directed and the complainant. Under the Municipal Freedom of Information of Information and Protection of Privacy Act, both the Member and the complainant must therefore consent to the public disclosure of the complaint. 69. 'Subject to section 68" the Integrity Commissioner may disclose in any report to Council such matters as in his or her opinion are necessary for the purposes of the report. 70. All reports to Council from the Integrity Commissioner shall be made, available to the public. Council Review ; 71. Council shall consider all reports of the Integrity Commissioner' and may adopt or reject, in whole or in part, any of the recommendations of the Integrity Commissioner. Sanctions 72. If the Integrity Commissioner reports to Council that, in her or his opinion, a Member has contravened this Code, Council may, (a) reprimand the Member; (b) suspend the remuneration paid to the Member in respect of his or her services as a Member for a period of up to 90 days; (c) remove the Member from a Committee of Council; (d) remove the Member as Chair of a Committee of Council; (e) require the Memberto repay or reimburse monies received; (f) require the Member to reimburse the City for losses or damages; (9) require the Member to return property; and/or (h) require the Member apologize to Council, the complainant, or both. 12 ;., ~-iti'll'~ ~1 7 Costs 73. Council may consider reimbursing either a complainant or a Member for actual and reasonable legal expenses related to a complaint on a case-by- case basis. 74. Costs shall only be reimbursed to the complainant only if the Integrity Commissioner concludes that the complaint is not frivolous, vexatious or made in bad faith. 75. Costs shall only be reimbursed to the Member only if the Integrity Commissioner concludes that there has been no contravention of the Code. Review 76. This Code shall be reviewed by Council within the last six months of the term of Council. Repeal 77. The Council Code of Practice adopted by Council on October 14, 1997 is hereby repealed. Effective Date 78. This Code shall take effect on the date that it is adopted by Council. 13 Attachment No. 5 . '~ >i L COUNCIL CODe OF CONDUCT (ANNOTA TED) PART I PREAMBLE All members of the Council of the City of Pickering are committed to protecting and promoting the well-being and best interests of the citizens of the City with the highest standards of integrity and ethical conduct. This Code is an affirmation of this commitment. It recognizes and is based on the following key statements of principle: . Members are committed to performing their duties of office and arranging their private affairs in a manner that promotes public confidence in the integrity of each Member and respect for Council as a whole. . Members are committed to acting and being seen to act with integrity and impartiality that will bear the closest scrutiny. . Members are committed to serving their constituents in a conscientious and diligent manner. . Member.s . a~e,",committed to ensuring that their actions, to the greatest extent possible, are open and transparent. . . Members are committed to avoiding waste, abuse and extravagance in the provision or use of any of the City's resources. The key statements of principle are not part of the Code. . They are provided in order to assist in the interpretation of the Code and to provide clear and concise statements of the overarching concerns that the Task Force felt needed to be addressed through the Code. The first two principles are similar to two of the principles in the Preamble to the Members' Inteqritv Act, 1994. The third principle comes from Pickering's current Code of Practice. The fourth and fifth principles are new. The Code is intended to augment the declaration of office made by each member of City Council under section 232 of the Municipal Act, 2001 in which they declare that they will (a) truly, faithfully and impartially, to the best of their 1 ~i 0 ! i ,/ knowledge and ability, execute the duties of their office; (b) not receive any payment or reward for the exercise of the duties of their office; and (c) disclose any pecuniary interest direct or indirect, in accordance with the Municipal Conflict of Interest Act. It is also intended to augment the City's Procedural By- law No. 6746/07 passed under the authority of section 238 of the Municipal Act, 2001, and those provisions within the Municipal Elections Act, 1996 and the Municipal Freedom of Information and Protection of Privacy Act that govern the ethical conduct of all municipal council members. PART II INTERPRETATION Definitions 1. In this Code and in the Preamble, (a) "child", "parent" and "spouse" have the same meanings as in the Municipal Conflict of Interest Act; (b) "City" means the Corporation of the City of Pickering; (c) "City property" includes City-owned or leased facilities, vehicles, equipment, supplies, services, computer hardware and software, . and intellectual property; (d) "confidential information" includes information relating to the subject matters set out in subsection 238(2) of the Municipal Act, 2001 and information in the possession of the City that the City is prohibited from disclosing under the Municipal Freedom of Information and- Protection of Privacy Act or other legislation; (e) "gift" includes any cash or monetary equivalent, fee, object of value, service, forbearance, preferential treatment or persona/benefit; (f) "Integrity Commissioner" means an Integrity Commissioner appointed by the City; and (g) "Member" means any member or person described in Section 3. Certain terms used in the Code require definition in order to avoid unnecessary duplication and to provide clarity. References to Legislation 2. In this Code, reference to any Act or by-law is reference to that Act or by- law as i~ is amended or re-enacted from time to time. 2 ,\ () (\ !.!.u There is a need to make sure that statutory references remain up-to-date without passing amendments to the Code every time the Provincial Legislature amends an Act or Council amends a by-law. Application 3. This Code applies to all members of City Council and, with any necessary modifications, to all persons appointed by the City to exercise any statutory powers of decision (e.g. members of the Committee of Adjustment, Animal Services Committee, and Fence Viewers and Property Standards Committee), all members of the City's advisory committees (e.g. Waterfront Coordinating Committee, Heritage Pickering Advisory Committee, Accessibility Advisory Committee, Pickering Museum Advisory Committee, and Race Relations and Equity Advisory Committee), and all persons appointed by the City to external boards (e.g. Veridian Corporation). Task Force members felt that members of local boards and any persons appointed by Council to an advisory committee or corporate board should be held to the same standard of conduct. Task Force members also strongly felt that the issues of ethics and accountability need to at the forefront of the City's committee/board appointment process. 4. This Code does not apply to members of the Pickering Public Library Board. Under the Municipal Act. 2001. municipalities do not have the power to regulate the conduct of members of a board established under the Public Libraries Act. PART III MEMBER CONDUCT Gifts and Benefits The basic approach is to provide a total ban on accepting gifts (section 5), but recOgnize legitimate exceptions (section 6). 5. No Member shall solicit or accept any gift that is directly or indirectly connected with the performance of his or her duties of office. For purposes of this provision, any gift provided to a Member's child, parent or spouse with the Member's knowledge shall be deemed to be a gift to that ~mb~ . 6. The City recognizes that moderate hospitality is an accepted courtesy of any business relationship. Accordingly, the following types of gifts are recognized as exceptions: 3 f . (d) (e) (f) (g) (h) _J '1 (a) gifts that are received as an incident of protocol or social obligation that normally and reasonably accompany the responsibilities of office; (b) token gifts such as souvenirs, mementoes and commemorative gifts that are given in recognition of service on a committee, for speaking at an event, or representing the City at an event; food, lodging, transportation and entertainment provided by other levels of government or other local governments; (c) food and beverages consumed at lunches, dinners, banquets, receptions, ceremonies or similar events, if the Member's attendance serves a legitimate municipal purpose, the person extending the invitation or a representative of the organization is in attendance, the value is reasonable, and the invitations are infrequent; communications to the offices of a Member, including subscriptions to newspapers and periodicals; compensation authorized by law; political contributions that are offered, accepted and reported in accordance with applicable law; and services provided without compensation by persons volunteering their time. Exceptions 6(a) and (f) are based on the only two exceptions contained in the Members' Inteoritv Act. 1994. The remaining exceptions are common in municipal codes of conduct throughout Canada. Sections 7 through 12 reflect the view of Task Force members that municipal transparency requires that every gift be disclosed, no matter how small, but that gifts exceeding $250 in value may require closer scrutiny. 7. Within 30 days of receipt of any gift described in clauses 6 (a), (b), (c) or (d), Members shall file a disclosure statement with the City Clerk. If the value of any gift described in clauses 6 (a), (b), (c) or (d) exceeds $250, or if the total value of such gifts received from anyone source during one calendar year exceeds $250, the Member shall file the disclosure statement with the Integrity Com"missioner. All disclosure statements shall indicate, (a) the nature of the gift; (b) its source and date of receipt; 4 c! [) ? ! l. 4.- . t I (c) the circumstances under which it was received; and (d) its estimated value. 8. Any disclosure statement shall be a matter of public record. 9. All gifts received by Members that are disclosed in accordance with section 7 shall be included in the City Treasurer's reports to Council respecting the remuneration and expenses of Members. 10. The Integrity Commissioner shall examine any disclosure statement filed with him or her to ascertain whether the receipt of the gift might, in her or his opinion, create a conflict between a private interest and the public duties of the Member. If the Integrity Commissioner makes that preliminary determination, the Member will be asked to justify receipt of the gift. 11. If the Integrity Commissioner determines that receipt of the' gift was inappropriate, he or she may direct the Member to return the gift, reimburse the donor for the value of any gift already consumed, or forfeit the gift or remit the value of any gift already consumed to the City. 12. Except in the case of gifts of the type described in clause 6 (c), a Member may not accept any single gift worth more than $500 or gifts from one source during a calendar year totalling more than $500. Sections 13, 14, 15 and 16 clarify how the gift rules will apply to specific types of gifts that typically attract a lot of public attention. 13. Nothing in this Code prevents any Member from accepting free admission to sporting or cultural events provided the person extending the invitation or a representative of the organization is in attendance, the value is reasonable, and the invitations are infrequent. However, if a Member participates in such events, he or she must file a disclosure statement. 14. Nothing in this Code. prevents any Member from participating in or organizing any reception, dinner, gala, golf tournament or similar event to support charitable causes. However, if a Member participates in such events, he or she must file a disclosure statement. 15. Nothing in this Code prevents any Member from participating in a political fundraising event. However, if the Member's participation in such event was paid for by a third party, it must be disclosed in accordance with section 7. 16. Nothing in this Code prevents any Member from accepting food, lodging, transportation and entertainment from a not-for-profit non-government organization (e.g. Toronto Region Conservation Authority, Business 5 . ~~ Advisory Centre Durham, Greater Toronto Marketing Alliance and Canadian Association of Nuclear Host Communities). However, if a Member receives such gifts, he or she must file a disclosure statement containing all of the information set out in section 7. 17. The following are examples of the acceptability of gifts: Acceptable A holiday gift of a bottle of wine Tickets to a local sporting or cultural event if accompanied by the ticket donor. Trips offered to acquaint a Member with a specific facility or service. A marble paperweight of modest value. Modest expressions of gratitude or gifts acknowledging personal events such as weddings or births. Not Acceptable A case of champagne. Tickets to a distant sporting event, plus airfare and/or hotel accommodations. Weekend trip to a resort that offers little opportunity for benefit to the City. Cash or gift certificates. A lavish personal gift such as a fine piece of jewelry. Section 17 simply provides examples to illustrate how the gift policies (sections 5 through 16) should be interpreted. Interaction with the Public, Other Members and City Staff 18. Members have a duty to treat members of the public, one another and staff with respect and dignity and without abuse, bullying or intimidation. 19. Members have a duty to ensure that the City's work environment is safe and free from discrimination and harassment. 20. No Member shall compel staff to engage in partisan political activities or be subjected to threats or discrimination for refusing to engage in such activities. Sections 18, 19 and 20 are self-explanatory. 21. Members must recognize that staff serve Council as a whole and the combined interests of all Members as evidenced through the decisions of Council, and that the role of staff is to provide advice that is based on political neutrality, objectivity and professional judgment which may not necessarily reflect the opinion or position of any single member of Council. 6 ,1 (.) A I <~ q Section 21 is intended to clearly articulate the distinction between the role of staff and the duties of elected officials as set out in the Municioal Act. 2001 (Part VI). It is a distinction that is often lost or blurred in practice. 22. Members shall conduct themselves with decorum at Council meetings in accordance with the provisions of the City's Procedural By-law No. 6746/07. Although this section repeats what is already in the City's Procedural By-law, Task Force members felt that it should be included so that the Code would have references to all types of regulated conduct and also to ensure that a Member could be sanctioned for a lack of decorum. Influence 7 i-) i'~' " .... ~ ",) Task Force members felt that it was inappropriate for a Member of Council to create an impression that the City had sanctioned a particular cause unless City Council had formally chosen to do so. Conflicts of Interest 27. It is the responsibility of each Member to be familiar with and adhere to the provisions of the Municipal Conflict of Interest Act. Recognizing the importance of avoiding even the appearance of a conflict of interest, Members are encouraged to interpret the phrase "conflict of interest" in its broadest possible terms, and avoid taking any action or making any decision where there are grounds for a reasonable person to think that a conflict exists between the Member's personal interests and the public interest. Most municipal codes of conduct have at least some reference to actual conflict of interest rules. The issue in the context of current Provincial legislation is whether and to what extent municipalities have the jurisdiction to regulate what is already specifically regulated in other Pro,vinciallegislation (the Municioal Conflict of Interest Act). There is also a concern for the legal ability of any municipal council to regulate apparent conflicts of interest. The 'approach in Section 27 is similar to the approach taken in the codes for several other municipalities - that is, to encourage Members to recognize both actual and apparent conflicts. Confidential Information 28. (1) In accordance with section 239 of the Municipal Act, 2001 and City's Procedural By-law No. 6746/07, meetings may be held in camera if the subject matter being considered is, (a) the security of the property of the City; (b) 'personal matters about an identifiable individual, including employees of the City; (c) a proposed or pending acquisition or disposition of land for City purposes; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the City; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; or 8 " / :1: t> (g) a matter in respect of which Council may hold a closed meeting under another Act. (2) In accordance with the Municipal Act, 2001, a meeting may also be held in camera if it is held for the purpose of educating or training Members and, at the meeting, no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council. Task Force members felt that it would be helpful to the public to include in the Code a list of the matters that Council is legally allowed to discuss at a closed meeting. Task Force members strongly felt that subsection (2) should be used only in exceptional circumstances. 29. Members shall hold in strict confidence all information concerning matters dealt. with in camera. No Member shall release, make public, or in any way divulge any such confidential information or any aspect of the in camera deliberations, unless expressly authorized or required by law. 30. No Member shall release, make public, or in any way divulge any such confidential information otherwise acquired by virtue of their office unless expressly authorized or required by law. 31. No Member shall use information gained in the execution of his or her office that is not available to the general public for any purpose other than his or her official duties. 32. No Member. shall access or attempt to gain access to confidential information in the custody of the City unless it is necessary for the performance of his or her duties. Provisions regulating the release of confidential information are common in many municipal codes of conduct. These provisions are not intended to replace or in any way alter a Member's duties under the Municical Freedom of Information and Protection of Privacv Act with respect to the collection, use and disclosure of, personal information and confidential third party information. They are intended to regulate the use and disclosure of in camera information and discussions. Communications and Media Relations 33. Members shall fairly and accurately communicate the decisions of Council even if they ~isagree with a majority decision of Council in order to foster respect for the decision-making process of Council. Wording similar to section 33 was included in several municipal codes of conduct. Task Force members felt that this concept was consistent with the key statements of principles set out in the Preamble to this Code and therefore wanted to see it included in the Code. 9 '.' rj '.' Use of City Property 34. A Member who has care or custody of City property shall ensure that such property is properly used, maintained and secured. Members shall be held personally responsible for losses or damages if, in the opinion of the Chief Administrative Officer, City property under their care or custody has been used, maintained or secured in a negligent or abusive manner. Although this section is subjective and may be difficult to enforce, the Task Force strongly felt that Members needed to be more accountable to the public when using City-owned property. 35. All City property required by Members to perform their duties of office shall be procured by the appropriate City staff in the manner set out in the City's Purchasing Policy and shall be considered purchased for the benefit of the City, not the benefit of the Member. Task Force members felt that the same fair and transparent purchasing policies should apply to the acquisition of al/ City assets, irrespective of who is purchasing the asset. 36. A Member shall not use, or permit the use of, City property or any other City resource for activities not associated with the discharge of his or her duties of office. This section is self-explanatory. Applicable Laws and Policies 37. Members are expected to serve the public interest by upholding both the letter and the spirit of the laws and policies established by the Federal Parliament, Ontario Legislature, and City Council. . 38. The City has established a comprehensive set of policies and procedures that are designed to ensure that the work environment is safe and free from discrimination and harassment, and that the City's operations are effective, efficient, open and accessible. . All Members are required to observe the terms of all such policies and procedures in the same manner and to the same extent as employees of the City. Specifically, Members are expected to comply with the following policies: . Hiring Policy (HUR 040) . Workplace Harassment Policy (HUR 070) . Occupational Health & Safety Policy (HUR 130) . Salary, Expenses and Communications Respecting Members of Council . Personal Computer Use Policy (ADM 030) 10 ., '.' () I /?'I , L~ ........ . Freedom of Information and Protection of Privacy Policy (ADM 050) . Purchasing Policy (PUR 010) . Cellular Phone and Mobile Communications Devices Policies (ADM 080) 39. To the extent that there is any inconsistency between this Code and any of the City's policies, this Code prevails. These sections incorporate by reference many existing City policies into the Code. Task Force members felt that Members, as leaders within the community and within the City corporation, should be held to the same standard of conduct as City staff. By including these policies, specific concerns of Task Force members, for example, inappropriate use of email, can be regulated through the Code. Election Campaigns 40. No Member shall use City property for any election campaign or campaign-related activities. For purposes of this section, City property includes the City's corporate logo. 41. No Member shall undertake campaign-related activities on City-owned lands. 42. No Member shall use the services of City employees in work for his or her re-election during hours in which those employees are in the paid employment of the City. These provisions are common in municipal codes of conduct. Use of Alcohol 43. Members shall not be permitted to charge as an expense to the City the cost of purchasing any alcoholic beverages. Task Force members felt that no elected official should be permitted to expense alcohol under any circumstance. Professional Development 44. Members shall promote and participate in opportunities for professional development in order to. efficiently and effectively carry out the responsibilities of their office and to remain current on issues affecting the City. Task Force members felt that it was important to clearly articulate this responsibility. 11 .! '..") ! /.. Conduct of Former Members 45. The City shall not hire or award contracts to former Members for a period of 12 months from the date the former Member ceased to hold office. 46. A former Member may not lobby the City for a period of 12 months from the date the former Member ceased to hold office. 47. The City shall not appoint a former Member to any advisory committee of the City, to any board or tribunal exercising statutory powers of decision, or to any corporate board, for a period of 12 months from the date the former Member ceased to hold office. Sections 45, 46 and 47 are similar to what is set out in section 21 of the Members' Intearitv Act. Task Force members felt that it was appropriate to include them in a municipal code. Obstruction 48. No Member shall obstruct the Integrity Commissioner in the carrying out of her or his responsibilities. Reprisals 49. No Member shall seek any reprisal or threaten any reprisal against a complainant or anyone for providing relevant information to the Integrity Commissioner as part of any investigation of a complaint. The Task Force members felt that in order for any complaints process to be effective, there must be "whistle blowing" protection similar to the protection given to public service workers in Ontario through Bill 158 (public Service of Ontario Statute Law Amendment Act. 2006). Part IV ENFORCEMENT Members of the Task Force feel that in order to ensure that these policies of the Code are respected} there must be a procedure in place that provides assurances to both complainants and Members that all complaints will be fully and fairly considered. Although several municipalities have separate complaint procedures, Task Force members felt that it was more appropriate to incorporate them into the Code. 12 i -- '~1 I j '-- Informal Complaints 50. Any person (including any City employee, member of the public, Member, or organization) who has observed conduct by a Member that the person believes contravenes this Code is encouraged to initially deal with the matter informally by advising the Member that the conduct contravenes the Code and encourage the Member to stop the prohibited conduct. This section is based on wording contained in Toronto's code. Lodgi~g of Formal Complaints 51. Any person who believes that a Member has contravened the Code may request that the matter (the "complaint") be formally reviewed. 52. All complaints shall, (a) be in writing; (b) set out the grounds for the belief and the contravention alleged; (c) be signed by an identifiable individual (which includes the authorized signing officer of an organization); (d) include a supporting affidavit that sets out the evidence in support of the complaint; and (e) include the names and contact information of the complainant and any witnesses. 53. Staff of the Clerk's Division who are commissioners for taking oaths are authorized to commission the supporting affidavit. Given that a formal complaint may set out some very serious allegations and given the potential consequences to a Member following an investigation, Task Force members felt that it was appropriate to make the complaint very formal by requiring the submission of an affidavit. Initial Classification 54. All complaints shall be filed with the City Clerk who shall forward them to the Integrity Commissioner for initial classification to determine if the matter is, on its face, a complaint with respect to non-compliance with this Code and within the jurisdiction of the Integrity Commissioner to consider. 55. If a complaint or a part of a complaint is not, on its face, a complaint with . respect to non-compliance with the Code or not within the jurisdiction of 13 ".. -1 "I ! ,) the Integrity Commissioner to process, the Integrity Commissioner may refer to matter to the appropriate person(s). Sections 54 and 55 are intended to reflect the fact that there are several statutes, both federal and provincial, that regulate ethics in municipal government in Ontario and that it may not be appropriate to formally investigate every complaint. The Code not is intended to regulate what is already regulated through other legislation (i.e. Municioal Freedom of Information and Protection of Privacv Act issues). Investigations 56. If the Integrity Commissioner is of the opinion that the referral of a matter to him or her is frivolous, vexatious or not made in good faith, or that there are no grounds or insufficient grounds for an investigation, the Integrity Commissioner shall not conduct an investigation, or, where that becomes apparent in the course of an investigation, terminate the investigation. Save in exceptional circumstances, the Integrity Commissioner shall not report to Council on any such complaint except as part of an annual or other general report. The Integrity Commissioner needs to be able to dismiss frivolous, vexatious or bad faith complaints. 57. If a complaint has been classified as being within the Integrity Commissioner's jurisdiction and not rejected under the complaint. 58. The Integrity Commissioner shall serve the complaint and supporting material upon the Member whose conduct is in question with a request that a written response to the allegation by way of affidavit be filed within ten days. 59. The Integrity Commissioner shall serve a copy of the Member's response upon the complainant with a request for a written reply within ten days. 60. For purposes of any investigation, the Integrity Commissioner shall have access to all City books, accounts, financial records, electronic data, reports, files and all other papers, things or property as he or she believes to be relevant to any complaint. 61. The Integrity Commissioner may make interim reports to Council as required to address any instances of interference, obstruction or retaliation encountered during an investigation. Sections 57 through 61 are procedural. They are intended to make sure that the complaints are investigated fully and fairly. 14 iZ. 2 I <,) Presentation of Findings 62. The Integrity Commissioner shall report to the complainant and the Member no later than 90 days after the making of the complaint. 63. Where complaint is upheld in whole or in part, the Integrity Commissioner shall also report to Council setting out the findings, the terms of any settlement, or any recommended corrective action or sanction. 64. If the Integrity Commissioner determines that there has been no contravention of the Code or that a contravention occurred although the Member took all reasonable measures to prevent it, or that a contravention occurred that was trivial or committed through inadvertence or an error in judgement made in good faith, the Integrity Commissioner shall so state in the report to Council and shall recommend that no sanction be imposed. 65. The City Clerk shall give a copy of the Integrity Commissioner's report to Council to the complainant and the Member whose conduct it concerns. 66. Where a complaint is dismissed, save in exceptional circumstances, the Integrity Commissioner shall not report to Council except as part of an annual or other general report. Sections 62 through 66 are self-explanatory. Confidentiality 67. The Integrity Commissioner shall preserve the confidentiality of all matters that come to his or her knowledge in the course of his or her duties and shall only disclose information in accordance with section 69 or otherwise as required by law. 68. A compliant about any Member is the personal information of the Member against whom the complaint is directed and the complainant. Under the Municipal Freedom of Information of Information and Protection of Privacy Act, both the Member and the complainant must therefore consent to the public disclosure of the complaint. 69. Subject to section 68, the Integrity Commissioner may disclose in any report to Council such matters as in his or her opinion are necessary for the purposes of the report. 70. All reports to Council from the Integrity Commissioner shall be made available to the public. Under section 223.6 of the Municipal Act. 2001. "if the Commissioner provides a periodic report to the municipality on his or her activities, the Commissioner may 15 'i ~~/) ~~ summarize advice he or she has given but shall not disclose confidential information that could identity a person concerned". It also provides that "if the Commissioner reports to the municipality or to a local board his or her opinion about where a member of councilor of the local board has contravened the applicable code of conduct, the Commissioner may disclose in the report such matters as in the Commissioner's opinion are necessary for the purposes of the report". Council Review 71. Council shall consider all reports of the Integrity Commissioner and may adopt or reject, in whole or in part, any of the recommendations of the Integrity Commissioner. This section makes it clear that it will be Council that will impose any sanction. The Integrity Commissioner only makes recommendations. Council does have the power to delegate the authority to the Integrity Commissioner, but Task Force members felt that Council should be held accountable for the ultimate decision. Sanctions 72. If the Integrity Commissioner reports to Council that, in her or his opinion, a Member has contravened this Code, Council may, (a) reprimand the Member; (b) suspend the remuneration paid to the Member in respect of his or her services as a Member for a period of up to 90 days; (c) remove the Member from a Committee of Council; (d) remove the Member as Chair of a Committee of Council; (e) require the Member to repay or reimburse monies received; (f) require the Member to reimburse the City for losses or damages; (g) require the Member to return property; and/or (h) require the Member apologize to Council, the complainant, or both. The first two sanctions are specifically provided for in the Municipal Act. 2001 (section 223.4). The remaining sanctions are within Council's general authority. Under section 223.2 of the Municioal Act, 2001, Council cannot create an offence for a contravention of the Code. 16 i " .1 '7 4 ' ... ! '-' , , / Costs 73. Council may consider reimbursing either a complainant or a Member for actual and reasonable legal expenses related to a complaint on a case-by- case basis. 74. Costs shall only be reimbursed to the complainant only if the Integrity Commissioner concludes that the complaint is not frivolous, vexatious or made in bad faith. 75. Costs shall only be reimbursed to the Member only if the Integrity Commissioner concludes that there has been no contravention of the Code. ' These sections are based on concepts in Toronto's Complaint Protocol. Review 76. This Code shall be reviewed by Council within the last six months of the term of Council. 78. This Code shall take effect on the date that it is adopted by Council. Task Force members felt that the Code should take effect immediately whether ornot an Integrity Commissioner has been appointed. 17 Attachment No.6 "~I ,t:)~) MANDATE FOR THE CITY OF PICKERING INTEGRITY COMMISSIONER Advisorv - provide advice to individual members of Council regarding the application of the Council Code of Conduct and other by-laws and policies governing the ethical behaviour of members, including general interpretation of the Municipal Conflict of Interest Act, to their individual circumstances; and provide the full Council with specific and general opinions and advice respecting compliance by elected officials with the provisions of governing Acts, and other conduct policies. Comolaint Investiaation - assess and investigate complaints against elected officials in accordance with the Council Code of Conduct. Comolaint Adiudication - determine whether a member of Council has violated the Council Code of Conduct and make recommendations regarding sanctions. if appropriate. Ooen Meetings - conduct investigations into complaints made under section 239.2 of the Municipal Act, 2001. Educational - publish an annual report on findings in typical advice and complaint cases. I ?16 Attachment No.7 INTEGRITY COMMISSIONER QUALIFICATIONS . A degree from a recognized university in a relevant field of study such as law, ethics or public administration, or a combination of equivalent education, training and/or experience . Experience in managing investigation activities, including the application of alternative dispute resolution methods . Experience in representing an organization, in interacting and consulting at a senior level with a broad range of stakeholders, policy and decision-makers, as well as the media . Extensive knowledge of relevant legislation, including the Municipal Act, 2001 and the Municipal Conflict of Interest Act . Knowledge of municipal government . Personal and professional integrity along with good interpersonal skills and discretion . Ability to interpret provisions of various statutes, regulations and policies . Able to provide services on a part-time, flexible, and as-needed basis . Have no other dealings or employment with the City or financial interest in work undertaken by the City . Having no involvement in political campaigning/endorsemeOnts, or related conflicts- of-interest . Not an employee of the City z\ 7 Attachment No.8 eiill ,,~ DECLARA lION I, , having been elected/appointed to serve as I declare that .1 have read the Council Code of Conduct and agree to carry out my duties as a member of in a manner that complies with all of its policies. DATED at Pickering, Ontario this day of , 20XX. Member Signature ~\3 B . Attachment No.9 SUMMARY OF PUBLIC SUBMISSIONS 1. Glen Brown Reverend Brown spoke directly to the Task Force on March 4, 2008. His written comments dated January 23, 2008 are attached. . 2. Derek Hartley, D.H. Insurance Consulting Mr. Hartley's written comments are attached. 3. Rosemary Aiken, President, Amberlea Tennis Club Ms Aiken's written comments are attached. 4. Kathy Stranks, Toronto and Region Conservation Authority Ms Stranks forwarded copies of TRCA's Code of Conduct and Employee Declaration for consideration by the Task Force. 5. Kim Donovan, President, PicoreHoldings Ltd. Ms Donovan simply conveyed her best wishes to the Task Force with the hope that the process provides strong outcomes to continue moving Pickering forward. 6. Peter Dickson, President, Pickering Rod and Gun Club Mr. Dickson's written comments are attached. 7. Janet McPherson, Program Coordinator, The Youth Centre Ms McPherson commented that the Code of Conduct was a very good idea. 8. ' D. Patrick McNeil, Senior Vice President, Ontario Power Generation Mr. McNeil's letter dated March 4, 2008 is attached. 9. Paul Crawford, President, PESCA In an email dated March 17,2008,Mr. Crawford requested certain information (which was provided by the City Clerk) and advised that PESCA is interested in making a prese ntation. '! :~ c1 Comments on the Draft Council Code of Conduct. January 23, 2008 Glenn R. Brown. March 4, 2008 It is striking that the legislation which founds the municipality, has no evocative statement of purpose for council or its members. Neither the legislation, nor the proposed Code, invokes a model of office. There are no models of comportment, nor great purposes to be served. The value of "transparency" is not explained. So I suggest that the code of conduct begin with an evocative description of Council. An example follows: . The Council is called upon to act as a body for the purpose of enhancing the various aspects of the lands and their uses in Pickering, so that the citizens, employers and employees, and visitors will feel that they are in a pleasant place where living, not just getting by, is the important activity. The uses and appearances of all public spaces including streets, roads, and paths, and areas of public assembly, and all commercial and industrial spaces, should benefit from the leadership, example, encouragement, and inspiration of Council, in pursuit of good living for all. A definition such as the above might, for example, discourage councilors from speaking about developing the city as if their real task were restricted to choosing from what developers offer. It would underpin -- provide an authority -- for the Official Plan's self-declaration of a vision. It would encourage councilors to think and carry on discussions about municipal business with constant reference to the description. It would provide a more interesting raison d'etre for them than just hearing complaints. Activities, proposals, plans, and actions which do not obviously contribute to the purposes in the description would, it is hoped, receive little attention at Council. Were leadership and inspiration absent on the part of councilors, would be marked by the public, and other citizens who feel they could bring those qualities to Council would find themselves encouraged to seek office. The expectations for transparency and appropriate conduct might then be raised to an expectation of good ethics as well. expressing expectations of values-based activity in official and formal conduct. It is easier to act out values than to keep to hand a list of do's and don'ts. The key statements of principle might be more usefully rephrased along the following lines: All official actions of members of Council, that is. all actions during official functions, and all actions which stem from being a member of Council (e.g., meeting with constituents, persons from outside who wish to make proposals to the city, conversations with staff) should be understood to be distinctly separate from personal and business activities thusly: members of Council act officially (see above definition) at all times solely for the purposes of the community. Any actions which might appear to benefit a member personally or professionally (other than building good repute), should be identified and considered by Council as a whole, by the public, by staff, or by the Integrity Commissioner (or possibly by several or all of these). Thus members of Council will intuitively understand that they are accountable to other members and to the public for their adherence to the concept of Council found in the description. They are not accountable to staff, but they will be aware that their conduct affect staff abilities to carry out their duties. Since the Task Force are not calling for the appointment of an Ombudsman at this time, I recommend that there be formal procedures enabling staff to interpret to Council as a whole the negative or disenabling effects of actions of members should any occur. This should be considered different from lodging a formal complaint about violating the Code of Conduct. I believe that the inclusion of such a statement of values makes it easier to intuitively adhere to sections 5-17, and enhances the requirements of those sections by providing a conceptual foundation of the role of councilors. 4D Wilcox, Debi From: Sent: To: Subject: derekh [derekh@dhinsurance.ca] February 8, 2008 11 :30 AM Wilcox, Debi Accountability and Transparency Meeting on March 4th 2008 I received Mayor Dave Ryan's invitation to attend the above meeting. Unfortunately, I am unable to attend due to a prior commitment. However, I do offer my comments as suggested by Mayor Ryan. First of all let me congratulate the Task Force in the production of the draft Council Code of Conduct. The appointment of an Integrity Commissioner as recommended by the Task Force should ensure public confidence that the Code will be enforced. When I attended the Mayor's Public Meeting for my ward, I raised concern about the lack of control on the purchase of City property (specifically computer hardware and intellectual property) by a council member and an ex council member. I appreciate that the cost of the items in question were minimal in comparison to the total City operating budget. However, I was brought up on the principle "look after the pennies (cents in Canada) and the pounds (dollars in Canada) will look after themselves". The public can have no confidence in Members who abuse the small expenditures when it comes to the large expenditures. The problem appears to arise because Members are given an individual budget for purchases. Why are Members not required to take advantage of any agreements the City has with suppliers that offer competitive prices? Why is there no control on what a Member may purchase within the individual budget. Item 35 of the draft Code appears to take care of my concerns with the caveat I do not know the City's Purchasing Policy. Does this require council Members to utilise any bulk purchasing agreements that the City may have with suppliers? Will a council Member have to justify the need for the purchase so that there will be no repeat of the previous situations of 1) the purchase of 5 blackberries by one Member due to the loss of 4 and 2) the purchase of both a laptop and a desktop by one Member when one (a laptop) should have been sufficient. Consideration should be given to removing the purchase of City Property from the individual budgets and transferring these purchases to the City's budget controlled by City staff. A Member must support the need and expense of any property to be purchased. I appreciate the opportunity to provide my views that I hope are of some assistance. Derek Hartley D.H. Insurance Consulting tin. 905-839-5443 cell. 905-767-6841 fax. 905-839-0358 1+ 1 Wilcox, Debi From: Sent: To: Subject: Rosemary AIKEN [rosiea@sympatico.ca] February 12,200810:01 AM Wilcox, Deb; Mayor's task force on accountablility and transparency Good morning Debi, the following is my response to the above document. I am impressed with the way the document is presented, and everything seems to be covered clearly and easy to understand. My only comment is under the CONDUCT OF FORMER MEMBERS section. 45. The City shall not hire or award contracts to former Members for a period of 12 months from the date the former Member ceased to hold office.................. In my opinion, I think that it should read "for a period of 24 months, (TWO YEARS) from the date the former Member ceased to hold office..... Regards, Rosemary Aiken (President, Amberlea Tennis Club) 1 it 2 Wilcox, Oebi From: Sent: To: Cc: Peter Dickson [dicksope@sympatico.ca] March 4, 2008 9:50 AM Wilcox, Debi warren3493@rogers.com; 'Clemente DiPlacido'; Cliff McKee; dennissws@belfnet.ca; dgabr@rogers.com; DIPLACfDO; dixons@xplornet.com; ecranfie@ca.ibm.com; Eugen Singer; frank.wick@honeywell.com; frankheath@rogers.com; gulde.hans.p@sympatico.ca; Heinz Nitschke; HuntfeyRiverbank@aol.com; JIM MCELLlSTRUM; kbjones@sympatico.ca; Lee Morgan; Nigel de Paulsen; norcoh@hotmail.com; peter.depaulsen; RonHogg@aol.com; rs. cf. recoskie@sympatico.ca Code of Conduct Subject: Good morning Debi The Pickering Rod and Gun Club thank the Mayor and the Task Force for the opportunity to comment on the draft Council Code of Conduct. Upon review of the document, especially the areas of conflicts and benefits, the club finds that this initiative is a great step forward in bring transparency to the municipal level of government in the City of Pickering. It is my pleasure to inform you that the Pickering Rod and Gun Club support the January 23, 2008 Draft proposal as written. ;oetl'!)~(J#. 'Ppze4ldelet. 'Pid~ 1l?fJ4i aJelt tJ<<;e @Cd Conservation.. First and Foremost ONTARIOPOifiER GENERATION ",' /L Z . ~ ,J D. Patrick McNeil Senior Vice President Nuclear Generation Development 889 Brock Road, Pickering, Ontario l1W 3J2 Tel: 905-839-6746 Ellt. SOOO Fax: 905-837-3933 p atri ck.m c ne il@opg.com March 4, 2008 City of Pickering One The Esplanade Pickering, Ontario L1 V 6K7 Attention: Debi Wilcox, City Clerk dwilcox@city.oickerina.on.ca Ms. Wilcox, . Mayor's Task Force on Accountability and TransDarenCy Thank you to Mayor Dave Ryan for making Ontario Power Generation aware of the activities of the Mayor's Task Force on Accountability and Transparency, in his letter dated January 28t/1. . . Accountability and transparency are two key tenets of our own operations at Ontario Power Generation. We have no specific revisions or recommendations to add to the work done by the Committee but would like to commend the community leaders who have undertaken this task. A Code of Conduct and commitment to openness in government is . a benefit to those who reside within municipalities adhering to standards of accountability. We wish the Committee success in its continued pursuit. Best regards. D. Patrick McNeil Senior Vice President Nuclear Generation Development cc: Mayor and Council . Jacquie Mcinnes, OPG Director Nuclear Public Affairs Don Terry, Pickering Nuclear, Site Public Affairs Manager II 11 <.t Lt RECEIVED JUN 2 6 2008 June 2008 JUL 0 ~ 2008 CITY OF PICKERING MUNICIPAL FROPERTY ,~ EllGlNEERlflG City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 , ,~ t, , ') , l -.":> The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was fonnulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more unifonn. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patchjobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. Weare working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look unifonn and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. W / 1."\ '. o:.J{' " . p '') , e !((TiI....;> (',\,""1,",1/" "-c',:,,,, Jr0LJ,o of i ':" Co ,+ Albacore Manor are in agreement for this plan to be put into place signed '-::) v.\'\..i(' \ ~ 2008. Jt.c-\y Ilf \ O~ LoW\c~l 1<<:. fer +-0 E-tc.C l... t.\ V e.- 0:, MM D \ fe.c:tor I Opercl\Or\.S t , E.m0'""~~ So-v . -t ot<;per R~-. C~-;, ~ r. tY' ,-... {:- C', . I"~. " ".... .. .......- ' ;1 "'" "-t. ) June 2008 JUN 2 6 2008 CITY OF PICl(C:dlj',C:, MUN:CIi"AL mC?Uj i Y ~. LI ;S!,i~~ik,.i City of Pickering One The Esplanade Pickering, Ontario L1 V 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. We! I A-~ c. ()c.{ rrv-v:P::')of \ CC''t Albacore Manor are in agreement for this plan to be put into place signed --S Dlle.. i8 2008. -1' /' ! It t) (Z~~ VcV\,^~n C),ocK. G\ oS. g30\ . Sl\ \ \ RECEIVED JUN 2 6 2008 CITY OF PICKERING MUNICIPAL PROPERTY & ENGINEERING June 2008 City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some ofthe residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons; The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. We/I 1i\o-dJ + 2&" lJ {I VI Jerl5R"'iJ~f in agreement for this plan to be put into place signed I 0'06 Albacore Manor are ~I'( / /1 2008. I June 2008- R E C E:,t )l7f:: 'I) \ -r ! JUN 2 6 2008 CITY OF PICI<C::i-~WG MUNIGJ?/,l f'flO?U:l v (, [;:~Ii;r_b;,;,., City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 ------- ------- - - -~.--- -- ------------------------ The residents of Albacore Manor would like to bring forth a plan for the expanslon- afouT - . driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for I car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. We/I <~ ._~ in agreement for this plan to be put into place signed d.JNf:: d "S of . \e)l 0 Albacore Manor are 2008. , ( () I " l (~ '. ".-~ R E C E i 'l E: f) June 2008 JUN 2 6 2008 CITY OF PICKEnlNG MUNICIPJl.LFRGf'[R T Y c. Ei !tili~W'iiici City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was fonnulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more unifonn. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look unifonn and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. W / I >1:1 ., "'.' e ;;:1/" ;dt., It;;':., ~,t1/(;~4.7, :;.r,J of i h' l.t Albacore Manor are in agreement for this plan to be put into place signed ;,1 , lri"d:,;~~,"j/ 2008. . RECE;'lED 4 9JUN 2 6 2008 June 2008 CITY OF PICKERING MUNICIP/;L i'i=lCPUl i Y & li.:GIM:lr,lllLi City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. We/ I L. dv 'f-f11,;j-'v'?Jf;.;O'1..........,.e...'-~",,,/) of /0/ b Albacore Manor are v in agreement for this plan to be put into place signed .:7":"-,,, " , I. 'Y,' u 2008. ,"i ;' ;-1 I~) U RECEIVED JUN 2 6 2008 June 2008 CITY OF PICKERING MUNICIPAL PROPERTY & H;GINEERlNG City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and with the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. WelI_LJ2"k ~ O~6i;r? of in agreement for this plan to be put into place signed lot '3 Albacore Manor are ~JW'rt C I<? 2008. RECEI'/ED " 1 June 2008 JUN 2 6 2008 CITY OF PICKERING MUNICIPAL PI10PERi'f' t. ENGINLERIHG City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 The residents of Albacore Manor would like to bring forth a plan for the expansion of our driveways. This plan was formulated to alleviate the major parking problem. As it stands there are only three visitor parking spaces for 17 homes. Due to the irregular planning, and lack of parking on Albacore Manor, residents are constantly faced with the additional expense of parking fines, and also the embarrassment of parking fines to their visitors. The East side of Albacore Manor does not have sidewalks. Their driveways extend to the road. Some homes only have enough parking spaces for 1 car. The homes on the west side of Albacore Manor are facing a greater problem due to irregular shaped lots. These lots are pie shaped and therefore, are creating unrest amongst some of the residents. Some of the residents have taken it upon themselves to pave the apron at their own expense to make their properties look more uniform. Due to water leaks and damage, the City has once again repaved over the apron and parts of our driveways, making our properties look uneven and patchy. After all the repaving and patch jobs there is still damage at the bottom of the aprons. The thresholds are in pieces and are only getting worse with time. (Please see photos) Most of the residents have been residing on Albacore Manor in Pickering for more than 20 years and have been dealing with this problem for that long. We are working together as friends, and neighbors to deal with this problem in a proper fashion, and \-vith the City's help this could alleviate any tensions that might be felt amongst us. This plan would include removing the sidewalks and repaving the driveways to the end of the apron. By elongating the driveways the parking issue for all would be resolved. This would make our street look uniform and blend together with the other side of the street. Residents who would have amendments to their properties are aware of the potential costs involved and are willing to satisfy a portion of these expenses. The residents are also aware that they would be fully responsible for the maintenance of the added portion of the driveways, should this plan be put into place. i).c (; I Wet I ,l i 1 cu1(L )t~ l~I()1~~4 t , \,-/ in agreement for this plan to be put into place signed of / (),.lC) Albacore Manor are OHJI.,p //{ J - 2008. 'i 7 ) .~J Ciil{ o~ ; L [ , ,) ,) MEMO To: Mayor and Members of Council , 0:.)42.;2. (00. !Jb.f)5 May 20,2008 From: Chair Heritage Pickering Advisory Committee' Copy: Chief Administrative Officer , Directors Subject: 2007 Year End Report 2008 Work Plan for Heritage Pickering The Heritage Pickering Advisory Committee is pleased to present this document as an overview of its 2007 accomplishments and its proposed recommendations for 2008 and beyond. 2007 ACCOMPLISHMENTS 1: Inventory of heritage properties underway; 2. Web site redevelopment; 3. Participation in local events - Tapestry Day, Whitevale & District Spring Fair 4. Reviews of development plans. 2008 PROPOSED WORKPLAN 1. Complete inventory listing and present Heritage Register for Council approval; 2. Education resource development; 3. Assessment of Dunbarton Village for Heritage District Designation; 4. Participation in local events; 5. Heritage Pickering Brochure; 6. Heritage Designation Ceremony. Submitted on behalf of Heritage Pickering Advisory Committee Current Membership: Pamela Fuselli - Chair Shawna Foxton - Vice-Chair Jim Simpson - Vice-Chair Theresa Abernethy Shirley Curran Karen Emmink Richard Fleming Gordon Zimmerman ," ,_. /' i ,) 0 Charlotte Sheardown Heather Pattison 954 Mountcastle Crescent, Pickering, ON Ll V 5J8 T: 905-420-8662 t~ t (~ ~"', f<~ ---);>,.. c; ~j' June 22, 2008 The Mayor, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON L1 V 6K7 Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calmin2: on Fairport Road Further to the June 18th, 2008 article printed in The News Advertiser, we wish to express our opposition to the above-noted proposed Plan submitted for review to council's executive committee on June 16th, 2008. The June 18th article quotes Mayor Ryan saying "the public should probably have to be consulted again", respecting this proposed Plan. Weare Pickering area residents, who live just east of Fairport Road, and we have had no knowledge of the potential $250,000 expenditure coming from Pickering residents' property taxes, except for one prior newspaper article earlier this year, which talked about the speeding problem on Fairport Road and the residents there forming a committee. The area residents were not included. The area residents have had no literature delivered to their homes, nor any other residents living in Pickering, except the ones living on Fairport Road. This issue affects all Pickering residents and everyone should be told that $250,000 of their property taxes may be given to one small street in their community. Many streets in Pickering have severe speeding issues, not just Fairport Road. A Street, such as Krosno Blvd., also in Ward 2, was denied speed bumps to slow traffic, due to the snow plows not being able to clear the streets properly in the winter. Krosno Blvd. has even more daily traffic than Fairport Road due to the employees of OPG alone, not to mention the three area elementary schools and other businesses south on Sandy Beach Road. This debate could go on and on. Where does it stop? Our Pickering road systems overall are frustrating, restrictive and stressful to use at the best of times. Many of our subdivisions do not link up to a main thoroughfare and many of the streets are deadends. We now have 90,000 people living here and only have 2 full service interchanges to Highway 401, which leaves traffic waiting to exit backed up onto the highway and causing more accidents. We can not afford to close off or implement further obstlUctions with traffic movement in this City. What we need is more user friendly roads in general. 2 7 We wish to oppose and comment on some of the 53 page proposed Plan for Fairport Road Traffic Calming as follows: (1) Only the Fairport Road residents were consulted on the fOlming of a committee and the submission of a proposed Plan to the City. This is a self serving gesture. (2) Under the Committee Guidelines section of the Plan, item number 7 should be first and foremost for all Pickering residents. Emergency response vehicles are the most important reason why streets should not have too many obstacles or obstructions. With our aging population, an extra minute or two can make all the difference to a person who, for example, is having a heart attack and the ambulance is delayed going around a roundabout or a traffic circle. (3) The proposed Plan seems not to be about speed and safety, but seems to be about discouraging people from using their street by making it difficult to use and therefore forcing people to find a different route. This too is a self serving gesture. (4) The Fairport Road Citizens Group have a lot of nerve by saying that if traffic speeds are reduced, then there will be reduced noise and therefore their property values will go up. All of the residents of Pickering should not have to pay for the safety changes and beautification of Fairport Road so only those residents living on it can sell their homes and make more money. This too is a self serving gesture. (5) Improving the walking and cycling conditions of Fairport Road is not going to decrease motorized trips or emissions, because the road doesn't go anywhere of any significance. The majority of Pickering residents are driving to other Municipalities for work. We can't loose the ability to travel on Fairport Road during rush hour, as a lot of people need to access Highway 401. This is a necessary north/south route as Whites Road is already overloaded and the Liverpool Road access to Highway 401 is only for west bound travelers. (6) Reducing on-street parking due to bike lanes etc. does not help the residents of Pickering. This will only cause more people, with their growing family numbers and required household vehicles, to park their cars on the boulevard portion of their driveways which make it impossible to walk on the sidewalks, or see past those parked vehicles when stopped at an intersection. Visibility is impaired to the driver trying to see if the way is clear to turn and more accidents and personal injury are the result. (7) The Fairport Road residents want all these improvements done to their street, when so many residential streets in Pickering don't even have a sidewalk on one side of the street. (8) The proposed expense of $250,000 for these improvements is only a "guess/estimate" of what the costs will actually be. To us this figure seems very low given the rising cost of fuel, labour, concrete, materials, etc. Also, what will the actual future yearly expenses be for the repair and upkeep of all these improvements? The raised intersections and walkways alone take a terrible beating just from recreational vehicles driving over them. Imagine the damage and repairs that will be needed from snow plows, garbage trucks, recycling trucks, and large delivery trucks. "'I I , n 3 As an economical resolution to the proposed Plan, we feel there should be an implementation of a three way stop at Glenanna Road and if necessary, a four way stop at Voyager/Bonita Avenues and repaint the road at all stop sign locations. Yours veryJruly, i /) Charlotte Sheardown / /7 (/ ,/1 ,.-/~ /,.::.:,~~~.~ )4/[/ ~/'!(1 , .ct 1>/ ,<c,.,rj I Heather Pattison q Roberts, Linda From: Sent: To: Subject: Wilcox, Debi June 24,20089:31 AM Roberts, Linda FW: Opposition Letter Regarding the Proposed Fairport Road Traffic Calming Plan For the agenda, can you call Chyrel and get a copy of the correspondence. There was no attachment. Tx Debi A. Wilcox City Clerk City of Pickering T.905.420.4660, ext. 2153 Toll Free 1.866.683.2760 F.905.420.9685 TTY 905.420.1789 dwilcox@citV.pickerinQ.on.ca www.citvofpickering.com Please consider your environmental responsibility - Think before you print! www.sustainablepickerinq.com From: Hagg, Chyrel On Behalf Of CustomerCare Web Email Sent: June 24,20088:36 AM To: Wilcox, Debi Cc: O'Donnell, Kristen Subject: FW: Opposition Letter Regarding the Proposed Fairport Road Traffic Calming Plan G.ood morning Debi, I am forwarding the attached email as per Councillor McLean's request. Regards, Chyrel From: McLean, Bill, Councillor Sent: June 24, 2008 4: 16 AM To: Heather; Mayor Web Email; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Littley, Bonnie, Councillor; Pickles, David, Councillor; Johnson, Rick, Councillor Cc: hmpattison Subject: RE: Opposition Letter Regarding the Proposed Fairport Road Traffic Calming Plan Thank you Charlotte for your e mail, I will forward it to our clerk to be included in correspondence in regards to this presentation. From: Heather [mailto:heatherp@rockportgroup.net] Sent: Mon 23/06/2008 9:06 AM To: Mayor Web Email; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Pickles, David, Councillor; Johnson, Rick, Councillor Cc: hmpattison Subject: Opposition Letter Regarding the Proposed Fairport Road Traffic Calming Plan 1 Mayor Ryan, Councilors & Department Heads City of Pickeringl 6 C Please see attached our letter opposing the proposed traffic calming plan for Fairport Road. I would appreciate it please if the Mayor's Assistant could forward our letter to the appropriate Department Heads at the City, as I am not sure who should receive it. Many thanks for your assistance in this matter and may we also thank you for reviewing our opposition letter. Yours very truly, Charlotte Sheardown & Heather Pattison 954 Mountcastle Crescent Pickering, ON l1V 5J8 T: 905-420-8662 Email: brnpaJiLsQo@rogers.com 2 Roberts. Linda -,-; - 1 ! t, From: Sent: To: Subject: Wilcox, Debi June 25,2008 11:00 AM Roberts, Linda FW: Re; Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road For the agenda, I already copied Everett. Debi A. Wilcox City Clerk City of Pickering T.905.420.4660, ext. 2153 Toll Free 1.866.683.2760 F.905.420.9685 TTY 905.420.1789 dwilcox@citv.pickerinq.on.ca www.citvofpickering.com Please consider your environmental responsibility - Think before you print' www.sustainablepickerinq.com From: Hagg, Chyrel On Behalf Of CustomerCare Web Email Sent: June 25,20088:38 AM To: Wilcox, Debi Cc: O'Donnell, Kristen Subject: FW: Re; Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Good morning Debi and Kristen, I am forwarding comments as requested by Councillor McLean. Kristen: Can you please add to the file. Thank you. Chyrel From: McLean, Bill, Councillor Sent: June 25, 2008 7:24 AM To: Kim Hem; Mayor Web Email; Littley, Bonnie, Councillor; Pickles, David, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Cc: CustomerCare Web Email Subject: RE: Re; Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Thank you for your thoughts Kim, I will have this email sent to the clerk and added to the report. From: Kim Hem [mailto:kim@rockportgroup.net] Sent: Tue 24/06/2008 2:22 PM To: Mayor Web Email; McLean, Bill, Councillor; Littley, Bonnie, Councillor; Pickles, David, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Subject: Re; Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Mayor Ryan, Councilors & Department Heads 1 City of Pickering One the Esplanade Pickering, ON 1 (-1 2 Via Email to: mavorf(l)citv.pickering.on.ca; bmclean(cik i tv. pic kering. on. ca; b Ii ttley(a) city. pickering. on. ca; dpickl es@citv.pickering.on.ca ddickerson@citv.pickering.on.ca i oconne ll(c[;ci tv. pickering. on.ca riohnson@city.pickering.on.ca Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calmine on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June 16th, 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. Yours very truly, Dorothy Slattery 806 Modlin Rd. Pickering, ON. LIW IV3 2 r -~ r. '.,i '._ Roberts, Linda From: Sent: To: Subject: Wilcox, Debi June 24,200810:40 AM Roberts, Linda FW: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport R,,- Debi A. Wilcox City Clerk City of Pickering T.905.420.4660, ext. 2153 Toll Free 1.866.683.2760 F.905.420.9685 TTY 905.420.1789 dwilcox@citv. pickerin~. on .ca www.citvofpickering.com Please consider your environmental responsibility - Think before you print! www.sustainablepickerinq.com From: O'Donnell, Kristen Sent: June 24, 2008 10:38 AM To: Wilcox, Debi Subject: FW: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Hi Debi, I am forwarding the attached em ail to you as per Councillor McLean's request. Thanks! Kristen From: Dickerson, Doug, Councillor Sent: June 24, 2008 9: 12 AM To: McLean, Bill, Councillor; Kim Hern; Mayor Web Email; Littley, Bonnie, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Cc: CustomerCare Web Email Subject: RE: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Thanks Kim for your e-mail and for sharing your thoughts with us. Staff are reviewing the information to date and will be preparing a report for Council consideration. Regards, Doug. From: McLean, Bill, Councillor Sent: Mon 6/23/2008 5:42 PM To: Kim Hern; Mayor Web Email; Littley, Bonnie, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Cc: customercare@city.pickering.on.ca Subject: RE: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Thank you for your email Kim, I will forward this to our customer care and have it included in correspondence in relation to this report on traffic calming. I know that there are concerns on your street as well. " " 4 ! t) , From: Kim Hem [mailto:kim@rockportgroup.net] Sent: Mon 23/06/20083:36 PM To: Mayor Web Email; McLean, Bill, Councillor; Littley, Bonnie, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Johnson, Rick, Councillor Subject: Opposition to Plan from The Citizens Group for Traffic Calming on Fairport Road Mayor Ryan, Councilors & Department Heads City of Pickering One the Esplanade Pickering, ON Via Email to: mayor(a),ci ty. pic kering. on. ca; bmclean@city.pickering.on.ca; b Ii ttley@city.pickering.on.ca; dpickles@city.pickering.on.ca ddickerson(a),city. pickering.on.ca i oconne ll@city.pickering.on.ca ri ohnson@citv.pickering.on.ca Dear Sirs: Re: Opposition to Plan from The Citizens Group for Traffic Calminl:! on Fairport Road Please be advised that I oppose the above-noted proposed traffic calming plan submitted to Council on June l6t\ 2008. I do not wish to have my property tax dollars spent on this type of excessive expenditure in my community. Add any further comments here please! Yours very truly, Kim Hem 766 Krosno Blvd. Pickering, ON Ll W 1 G3 2 The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711' 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I , Regional Clerk "Service Excellence for our Communities" June 19, 2008 , \ ~' '\ ( "_ I 1 . Beverley Thorpe Project Manager, CTC Source Protection Region c/o Toronto and Region Source Protection Authority 5 Shoreham Drive Qownsview ON M3N 1 S4 ? .~ ) fliflIJ.--', .....iI, "Jv RE: DURHAM RESOLUTION ON THE CTC (CREDIT VALLEY! TORONTO! CENTRAL LAKE ONTARIO) SOURCE PROTECTION COMMITTEE DRAFT PROPOSED TERMS OF REFERENCE DOCUMENTS (2008-J-22) OUR FILE: C12 Please be advised the JointHealth & Social Services, Planning and Works Committee of Regional Council considered the above matter and at a meeting held on June 18, 2008 Regional Council adopted the following recommendations of the Committee: "a) . THAT the CTC Source Protection Committee and Toronto Region Source Protection Authority be requested to include the Uxville municipal non-residential water supply system within the scope of the Terms of Reference, Assessment Report 'and Source Protection Plan for the Toronto Region source protection area; b) THAT Regional staff be authorized to undertake the technical studies for the municipal wellhead protection area for the Uxville water supply system as outlined in the TRSPA terms of reference to assist with the preparation of the Assessment Report and Source Protection Plan; c) .- ,- h :) T~A T the CTC Source Protection Committee be requested to add to both the TRSPA and CLOSPA Terms of Reference documents a task and related funding to support Durham ,Region's participation in leading and coordinating source protection policy development to ensure consistency across Durham Region' .,... .U" ,,,,,~.,,.--...-..,".,,,"._---,,-,-,,;,~,,--,'..,,",,,-.c"';""~1 '. . fifl:t~~"':""._.~.~~_,--?~j~_..;..;~fj THAT the Councils of the Cities of Oshawa arl,Cfi~Tckering, 1: the Towns of Whitby and Ajax, the Municipali ~o' anng n,: .. and the Townships of Scugog and Uxbridge ~ .== J and d) @ :fFltE 100% Post Consumer 1-- ( TF\KE APPR ACTiON .L.~._.= .--;) r. \ "<..E':.-C:'C\ Ve. . \ Q{- ,j~i~ \~\ o~ . Page 2 '1 f~) 6 Report #2008-J-22 e) THAT a capy .of Repart No. 2008-J-22 be farwardedto Ms. Beverley Tharpe, Taronta Regian Saurce Protectian Autharity." Please find enclosed a capy of Report #2008-J-22 of Dr. R.J. Kyle, Cammissianer and Medical Officer .of Health, A.L. Geargieff, Cammissianer .of Planning, and C. Curtis, Cammissianer of Warks, far yaur infarmatian. P.M. Madill, AMCT, CMM I Regianal Clerk PMM/cb Ene!. c: M. de Rand, Clerk, Tawn .of Ajax P. Barrie, Clerk, Municipality of Claringtan S. Krane, Clerk, City .of Oshawa D. Wilcax, Clerk, City .of Pickering . K. Caates, Clerk, Tawnship afScugag D. Leraux, Clerk, Tawnship .of Uxbridge P. Janes, Clerk, Tawn .of Whitby Dr. R.J. Kyle, Commissianerand Chief Medical Officer of . Health . A.L. Geargieff, Cammissianer .of Planning C. Curtis, Cammissianer .of Warks /1 / ') I 0 I The Regional Municipality of Durham To: Health and Social Services, Planning and Works Committee From: R. J. Kyle, Commissioner and Medical Officer of Health A. L. Georgieff, Commissioner of Planning C. Curtis, Commissioner of Works Report No.: 2008-J-22 Date: June 10, 2008 SUBJECT: Durham Resolution on the CTC (Credit ValleylToronto/Central Lake Ontario) Source Protection Committee Draft Proposed Terms of Reference Documents RECOMMENDA TIONS: THAT the Health and Social Services, Planning and Works Committees recommend to Regional Council: 1. THAT the CTC Source Protection Committee and Toronto Region Source Protection Authority be requested to include the Uxville municipal non-residential water supply system within the scope of the Terms of Reference, Assessment Report and Source Protection Plan for the Toronto Region source protection area; 2. THAT Regional staff be authorized to: a. undertake the technical studies for the municipal wellhead protection area for the Uxville water supply system as outlined in the TRSPA terms of reference to assist with the preparation of the Assessment Report and Source Protection Plan; and 3. That the CTC Source Protection Committee be requested to add to both the TRSPA and CLOSPA Terms of Reference documents a task and related funding to support Durham Region's participation in leading and coordinating source protection policy development to ensure consistency across Durham Region; 4. THAT the Councils of the Cities of Oshawa and Pickering, the Towns of Whitby and Ajax, the Municipality of Clarington, and the Townships of Scugog and Uxbridge be so advised; 5. THAT a copy of this report be forwarded to the Ms. Beverley Thorpe, Toronto Region Source Protection Authority. 12 Report NO.:2008-J-22 Page No.: 2 i' '2 " 0 ~) REPORT: 1. PURPOSE This report provides: a) a brief description of the draft proposed Terms of Reference document being prepared by the CTC SPC for the Central Lake Ontario and Toronto Region source protection areas; b) an outline of the tasks that Durham Region intends to lead as part of the source protection planning process in the TRSPA portion of the CTC Source Protection Region. 2. BACKGROUND On July 3,2007, the Clean Water Act (CWA) and the first phase of related regulations came into effect. For administrative purposes, the regulations establish source protection regions that, in most cases, include several Conservation Authority (CA) areas. The most densely populated portion of Durham Region lies in the CTC (Credit Valley, Toronto, Central Lake Ontario) Source Protection Region (CTC SPR). A map of the CTe SPR is provided in Attachment 1. In August 2007, appointments of source protection committees and chairs "started the clock ticking" for the various source protection tasks identified in the Clean Water Act. The first deliverable is the Terms of Reference document which is the work plan for completing the other two deliverables, the Assessment Report and the Source Protection Plan. In the CTC source protection region, separate Terms of Reference are being prepared for each of the three SPAs in the Region: the Credit Valley SPA, the Toronto Region SPA and the Central Lake Ontario SPA. 3. TERMS OF REFERENCE PROCESS Durham's Director of Environmental Services, John Presta represents Durham Region on the CTC Source Protection Committee. He has been involved in the Committee's work in developing the Terms of Reference. Other Regional staff and staff from some area municipalities have also participated in meetings and workshops held by the eTC to define the scope and participation needed from municipalities in preparing the source protection plan. Regional staff has reviewed earlier drafts of the Terms of Reference (ToR) and provided comments and corrections. The CTe draft proposed ToRs have not been published as of the printing of this report. They should be posted on the CTC website http://www.ctcswP.ca/the week of June 16th for a public review period of 35 days. 13 Report NO.:2008-J-22 Page No.: 3 ! !~ q The Clean Water Act requires that all municipal residential water systems be included in the Terms of Reference, Assessment Report and Source Protection Plan. A municipality may add an exempt water system to the SPP process by Council resolution. Durham is requesting that the Uxville industrial water supply system owned and operated by the Region be added to the TRSPA ToR, Assessment Report and SPP. The recommendations in this report will also constitute Council's confirmation of that Durham Region intends to carry out the remaining wellhead protection studies for the Uxville water system that are required for the Assessment Report. Public meetings on the draft proposed ToRs will be held in each source protection area in July. Public comments on this draft will be received by the SPC for 35 days after the posting and integrated over the summer. By August 20th, the SPC must submit a final draft ToR to the SPA. This final draft will be publicly posted in late August or early September for an additional 30 day comment period. The proposed final ToR and the comments received on it must be submitted by the Source Protection Authority to the Ministry of Environment (MOE) for approval by October 20th, 2008. Municipalities may provide additional comment during the 30 day comment period if desired. 4. SUMMARY OF THE TERMS OF REFERENCE DOCUMENTS The Terms of Reference identifies the various work components that will lead to the delivery of the Assessment Report and Source Protection Plan, estimated costs and who will complete the tasks. Creation of the Assessment Report involves scientific studies to delineate vulnerable areas, intake protection zones and municipal wellhead protection areas as well as establishing water budgets and assessment of risk and threats to drinking water. Studies related to municipal well heads are carried out by the municipalities who own and operate the water supply systems. The other studies are being conducted by the Source Protection Authorities. Many of the studies have already been completed or are underway with funding provided over the last two years from the MOE. In the case of Lake Ontario based water supply systems, the Western Lake Ontario collaborative study, involving municipalities from Niagara to Prince Edward County, is intended to provide most of the required technical data. Funding for this study was provided by the MOE and administered by the Region of Peel on behalf of the collaborative. The collaborative study is presently on hold while the MOE determines the scope and focus of work in the next phase necessary to meet legislated requirements. This study will be the basis for the development of source protection policies relating to Lake Ontario intakes. 1 "-I Report NO.:2008-J-22 Page No.: 4 'I '] () The ToR also outlines the tasks of developing the various policies that will form the source protection plan. The content of the SPP policy document is to be established in regulation and through MOE guidance documents which have not yet been released. As a result, the policy development formulation process and scope of work is largely unknown at this time. Consequently, the tasks involved policy formulation cannot be defined in detail. Earlier drafts of the ToR show source protection authorities leading the policy development. However, a collaborative approach should be taken with municipalities, including Durham, actively participating in the policy development process. It is anticipated that once the regulations and guidelines are released that the policy formulation component of the Terms of Reference will need to be revised. It is important to note that the CTC SPC has formally requested an extension of the regulatory deadlines until the MOE provides the final guidance documents. Once the terms of reference are approved by the MOE, the ministry annually will flow the funding for the remaining Assessment Report and SPP tasks to the lead SPA for distribution according the workplan in the ToR: 5. PLANNED DURHAM PARTICIPATION Staff from the Durham Works Department identified the following studies to be led by Durham Region to complete the Assessment Report requirements in the TRSPA: TRSPA TASKS Assess risk in wellhead protection areas Uxville industrial watersu I April 2006 - March 2009 Durham staff has indicated to the CTC source protection project manager that we would require funding to support effective participation in the policy process and coordination of policy input to and outputs from three source protection regions. This specific task of leading/co-leading policy development with other municipalities and the associated funding is not currently included in the policy development section of the draft proposed ToRs. Funding for tasks that Durham Region intends to complete will be provided from provincial source protection funding flowed to the Source Protection Authorities. Once the scope and detail of the studies required are more closely defined, the Region will negotiate the final costs and agreements with the TRSPA. When that agreement has been finalized, Regional staff will bring it forward for Council authorization. lr"'" J Report No,:2008-J-22 Page No.: 5 'j 'I I . 6. CONCLUSION The recommendations in this report will meet the legislated and regulatory requirements for Regional Council to pass resolutions to add the Uxville municipal non-residential water supply system to the TRSPA ToR and to confirm Durham's intent to carry out the remaining wellhead protection studies for the Uxville water supply system in the TRSPA. Durham is also requesting that both ToR documents be amended to include Durham as lead/coordinator for source protection policies affecting the Region. Regional staff will update Committee and Council on the source protection planning processes affecting Durham Region as new components of the process come forward. ~~~ if R. J. Kyle, MO, MHSc,CCFP, FRCPC Commissioner & Medical Officer of Health A. L. Georgieff, M.C.I.P., R.P.P., Commissioner of Planning ~~~ Clifford Curtis, P.Eng., MBA, Commissioner of Works Recommended for presentation to Committee ~ Garry H. Cubiti, M.S.W. Chief Administrative Officer Attachment 1: Map of CTC Source Protection Region - "" 10 /1 7 2 Attachment 1: Map of ere Source Protection Region .+ Lake Ontario 17 The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668- 7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk "Service Excellence for our Communities" ,1 f7 ~Z -! ;' '-~ THIS LETTER HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS June 19, 2008 (" <. f' \) ( .> I. D. Wilcox Clerk City of Pickering One The Esplanade Pickering, ON L 1V 6K7 RE: CLEAR PLASTIC BAGS FOR THE COLLECTION OF GARBAGE (2008-WR-20) OUR FILE: E08 Please be advised the Works Committee of Regional Council considered the above matter and at a meeting held on June 18, 2008 Regional Council adopted the following recommendations of the CommitteeA ._.... ~.......... . I >J.. "a) THAT the Region imple. m~.:::<---~O(.pilot program for garbage collection 0 /pr.oximateIY 1,500 ho ~ collection rout~s), ~ith one ro.ut i e City Of.. Pic.kering and oriel '~lf e in the Munrclpallty of Clanngto mencmg-ln.JaR - . .)3t an estimated cost of $30,000 to - '8 Solid Waste Management Services Budget; b) THAT Regional staff be authorized to investigate potential funding partnerships for the recommended three (3) month clear bag pilot program for garbage collection in two (2) highrise apartment buildings, one (1) in the Town of Ajax and one (1) in the City of Oshawa, commencing January 2009; c) THAT staff be authorized to retain a consultant, at an estimated cost of $45,000, to work with Regional staff in investigating and reporting on existing and potential new options to increase the Region's diversion rate to 70 percent by the end of 2010 (less than three years), including cost implications, advantages and disadvantages for.each option, and lessons learned from North American and European experiences, to be funded by the 2008 Solid Waste Management Services Budget; and ,-- '_:>l '_: \ ,.,\ . G> \.-'. 1I~1l') .- ~."......,...---,~....~ . _.~,.._~,.v. "'~""'."r- @ , -"'<r' _~......_<"""..._,.."".-: ,.-\~Cc.c,~~J'JL\~'(" , ( .......,.:: Fi ~ . -r"")', j '--... _,~~",~:..___.__:.L.'hc\~~:\ \ Db 100% Post Consumer ,;;'\i':;P;:? !:.-,CTI{)N :';;"~;~-;"'~"""'~~"'r-'-...~~U".;?":""",~""" /1 f.7 J1 ! i '-l Page 2 Report No. 2008-WR-20 d) THAT copies of Report No. 2008-WR-20 of the Commissioner of Works be forwarded to all eight local area municipalities." As directed, please find enclosed a copy of Report No. 2Q08-WR-20 from C. Curtis, Commissioner of Works. (jr)Wi<ft P.M. Madill, AMCT, CMM I Regional Clerk. PMM/cb Encl. c: R.J. Clapp, Commissioner of Finance C. Curtis, Commissioner of Works '/5 The Regional Municipality of Durham To: The Works Committee From: Commissioner of Works Report: 2008-WR-20 Date: June 4, 2008 SUBJECT: Clear Plastic Bags for the Collection of Garbage RECOMMENDATION: The Works Committee recommends to Regional Council that: a) The Region implement a three (3) month clear bag pilot program for garbage collection for approximately 1,500 homes (two collection routes), with one route in the City of Pickering and one route in the Municipality of Clarington commencing in January 2009 at an estimated cost of $30,000 to be financed from the 2008 Solid Waste Managemept Services Budget. b) Regional staff be authorized to investigate potential 'funding partnerships for the recommended three (3) month clear bag pilot program for garbage collection in two (2) highrise apartment buildings, one (1) in the Town of Ajax and one (1) in the City of Oshawa, commencing January 2009. c) Staff be authorized to retain a consultant, at an estimated cost of $45,000, to work with Regional staff in investigating and reporting on existing and potential new options to increase the Region's diversion rate to 70 percent by the end of 2010 (less than three years), including cost implications, advantages and disadvantages for each option, and lessons learned from North American and European experiences, to be funded by the 2008 Solid Waste Management Services Budget. d) Copies of this report be forwarded to all eight local area municipalities. REPORT: 1. BACKGROUND On January 23, 2008, Regional Council directed THAT: 'The Region of Durham agrees to continue to support an aggressive residual waste diversion and recycling program in order to achieve and/or exceed on or "'7 Report No.: 2008-WR-20 1 / 6 Page No.: 2 before December 2010, a 70 percent diversion recycling rate for the entire Region and that such aggressive programs shall continue beyond 2010." As such, Regional staff has begun to consider components of an implementation plan, including any promotional and communication strategies in consultation with local municipalities that will facilitate 70 percent diversion from landfill. In the 2008 Solid Waste Management Servicing and Financial Study (Report 2008-J-4), staff recommended the introduction of clear plastic bags for garbage collection effective October 1, 2008. Staffs recommendation was tabled by Regional Council, and staff was directed to further investigate the issue and report back at a later date. The Region wants to encourage residents to recycle more materials in their blue boxes and to divert kitchen food waste to their green bins, minimizing any leftover household garbage (residual waste) that would be sent to landfill. The clear bag initiative has been identified as one option to further aid the Region of Durham in achieving the Council approved diversion target of 70 percent by the end of 2010. This report summarizes the experiences of municipalities that have successfully implemented a clear bag program and as well outlines issues to be considered before such a program can commence in the Region of Durham. The report seeks approval to implement a short-term residential pilot program in the City of Pickering and the Municipality of Clarington to test the merits of the program, and assess the public's acceptance for such a program in Durham Region. The 70 percent diversion rate is a very ambitious goal and can only be achieved by introducing a new waste minimization system. The clear bag program option is one of many other options that exist to promote diversion. Staff also seeks approval to retain a consultant to investigate and provide a report on existing and potential new options to assist the Region in meeting the aggressive target of 70 percent diversion by the end of 2010. 2. DISCUSSION The purpose of the clear bag program for regular garbage is to maximize the capture rate in the current recycling and composting programs, create awareness within the community on the importance of waste diversion, allow for greater ease of enforcing waste diversion programs and reduce the overall amount of garbage. Clear bag programs have been established in a number of municipalities in Ontario, Nova Scotia, Prince Edward Island and in the United States. Clear garbage bags allow collectors to examine the contents of the bags at the curb and leave behind bags containing recyclables, organic waste, or toxic materials. n Report No.: 2008-WR-20 Page No.: 3 Nova Scotia launched its first Clear Bag Program in Richmond County (population of approximately 10,000) in 2003. Currently, 30 of 55 Municipalities in Nova Scotia have implemented clear plastic bags for garbage set outs. To track the results of their programs across the province, data has been collected since 2005 for 13 municipalities that have promoted clear garbage bag programs. These 13 municipalities have experienced the following significant results: i) a decrease in regular garbage of 41 % ii) an increase in recycling tonnage of 35% iii) an increase in organics tonnage of 38% ~1 ') f'l ! / A pilot program is deemed necessary to determine the level of incremental residual waste decrease possible through this program in Durham Region, given an already successful diversion program in operation. Municipalities using a curbside clear bag program may have variations in their programs including: i) only clear bags allowed for waste collection ii) limit of 1 standard size colored bag allowed for waste collection, all other bags must be clear iii) clear bags can have one opaque bag or grocery bag up to asize of 20" x 22" that are to be used for bathroom waste and health related item In Ontario, the City of Guelph (population of approximately 127,000) launched a comprehensive diversion program in 1995. Since its "wet-dry" collection system was rolled out (wet organic waste in one container for composting, all other dry waste in another container and separated at a facility to recover recyclables), it has undergone some changes including a switch to a three (3) stream system (wet organics, recyclables and residual waste). This program required residents to separate their wet waste into see-through green bags for kitchen compostables, recyclables into see-through blue bags and clear bags for waste items going to landfill. The use of clear plastic bags has increased diversion while being easy for residents and collection crews. Guelph's three (3) stream has proved very effective in reaching the city's diversion target. The City of Hamilton (population of approximately 505,000) recently passed a 'One Container' phased-in limit on garbage. A three-year phase-in will take place between now and 2010 to allow residents time to adjust to the one container limit. Hamilton's phased-in approach is as follows: Phase 1 (March 31,2008 through March 28,2009) - collect up to 3 containers of garbage per household per week. Q Report No.: 2008-WR-20 .'; f] () I / u Page No.: 4 Phase 2 (March 30, 2009 through April 3, 2010) - collect 1 container of garbage and 1 clear garbage bag per household per week (provided that the clear bag does not contain acceptable blue box and/or green bin materials). The clear bag will only be used for approximately one (1) year until the final phase is achieved. (April 5, 2010 and beyond) - collect 1 container of garbage per household per week. Phase 3 Effective January 1, 2008, clear plastic garbage bags became mandatory for the disposal of household garbage at all landfill sites within the Township of Algonquin Highlands (population of approximately 2,000) and the County of Haliburton (population of approximately 16,000). Curbside collection of municipal waste is not provided and residents must bring their waste to the landfill or transfer station. Landfill attendants monitor all incoming loads of waste. Bags containing recyclables or other undesirable products are rejected from disposal at the site. 3. ISSUES ASSOCIATED WITH CLEAR BAG USAGE 3.1 Privacy Residents' concerns around clear bags for garbage relate predominantly to privacy issues. Some municipalities allow residents to put one opaque grocery bag inside their larger clear plastic bag to address this issue. Exceptions are often made for residents with medical waste or diapers. To be considered for an exception, the applicant must demonstrate that they are participating in recycling and composting programs. The Region of Durham has already implemented a similar program for residents with excessive waste due to medical conditions or children in diapers. This program would remain in effect and could be easily modified if the Region moved forward with a clear bag program. Modifications include permitting the use of colored bags for medical wastes and/or incontinence products upon submitting an acceptable application and approval by the Region. Residents with small children would be required to place diapers in clear plastic bags although bag tags would still be provided to households with three (3) or more children under the age of three (3) for the excess waste. 3.2 Enforcement Enforcement is essential for long term success and can come from several levels of government. In Nova Scotia, the clear bag program for garbage was implemented by municipalities and is enforced by municipal bylaws and collection contracts. Aft Report No.: 2008-WR-20 Page No.: 5 i '/ c1 Collection contracts may stipulate that the hauler must ensure the correct waste management practices are followed. The clear bag makes it quicker, easier and safer to enforce the program since the hauler can quickly inspect the bag to see if it meets program expectations. Rejected bags are left at the curb. In support of Council direction to develop a Regional consolidated waste collection bylaw, Regional Works and Finance staff has analyzed collection stop counts, existing contracts, inherited services, service anomalies, collection service costs, diversion rates and regulatory requirements. The objectives of the bylaw are to formally harmonize residential waste collection services across the Region, to establish standards reflective of current waste collection practices, and to establish set fines for violations of these principles. The draft bylaw will include definitions of eligible properties and acceptable and mandatory waste stream materials, quantities, frequency and conditions for disposing of waste for collection. The proposed bylaw will reflect the core service requirements of the Region and will be an important tool for implementation and enforcement of all waste management programs. Since the Town of Whitby and City of Oshawa have retained the right to manage waste collection, no Regional bylaw relating to waste collection would be enforceable within those municipalities. In order to have a Region wide consolidated waste bylaw, the Region would have to adopt a Regional bylaw in consultation with Whitby and Oshawa and request that they adopt and enforce an analogous lower-tier bylaw within their municipality. Enforcement of the bylaw would need to come from Whitby and Oshawa bylaw staff. Regional staff has already commenced discussions with each of the area municipalities regarding the proposed bylaws. 3.3 lIIeQal DumpinQ Illegal dumping is an ongoing problem in many municipalities and there are usually concerns that introducing new programs will result in increased activity of this nature. Most municipalities report minimal to no additional illegal dumping activity as a result of implementing a clear bag program. Strong bylaw enforcement is critical to curbing this activity. The Region is currently developing a waste collection bylaw that should incorporate mechanisms to enforce the use of clear bags if that requirement receives council approval. Enforcement cannot take place without the proper supporting bylaw structure. 3.4 Clear BaQ Availability Moving towards a clear bag program requires extensive contact with retailers who sell garbage bags. Ample notice needs to be provided to get these bags onto store shelves. .... Report No.: 2008-WR-20 -1 ~_) \J Page No.: 6 According to retail staff, a twelve (.11) month lead time is recommended to adequately notify retailers to ensure ample supply of the clear bags on store shelves. 3.5 Education Education is key to the success of a clear bag program. Retailers and residents require adequate notice of the implementation of a clear bag program. At least six (6) months notice should be provided to the public before the transition. Education material should include but not be limited to: information and public consultation sessions, collection calendars, newsletters, sorting guides, shelf talkers, direct mail outs, newspaper ads, radio ads, press release and FAQ's. It is expected that costs would be funded from the existing promotion and education operating budget. 4. PROPOSED THREE (1) MONTH CLEAR GARBAGE BAG PilOT PROGRAM It is proposed that the Region implement a three (3) month clear bag program pilot of approximately 1,500 homes in both the City of Pickering and the Municipality of Clarington, commencing January 2009. It is staff's opinion that the pilot project commence as soon as possible to establish accurate baseline data, educate the public on the changes that are to occur, implement the pilot and provide follow-up education to ensure proper participation in the program. The clear bag pilot program will provide the Region and area municipalities with the relevant information to make an informed decision if implementation of a Region wide clear bag program is viable. The estimated cost for the pilot program is $30,000. i) Promotional materials in the estimated amount of $15,000 for educational materials, distribution, program surveys/newsletter and clear bag costs (clear bags would be provided to residents free of charge) ii) Consulting fees in the estimated amount of $15,000 for auditing, compiling and comparing data and preparation of a final report Staff will monitor the results of the pilot project and would be required to report back on the results of the three (3) month clear bag pilot program, prior to the 2009 summer recess. 5. CONSULTANT REVIEW - GETTING TO 70 PERCENT DIVERSION A 70 percent diversion rate is a very ambitious goal and can only be achieved by introducing a series of new waste minimization systems. Staff seeks Council approval to retain a Waste Management Consultant, through a competitive ..'" Report No.: 2008-WR-20 Page No.: 7 ~, :) 1 ! 0 ! tender process, to investigate and report on existing and potential new options to meet the Council approved diversion target of 70 percent by the end of 2010 (less than three (3) years). The consultant would be required to investigate cost implications, advantages and disadvantages for each option, and lessons learned from North American and European experiences and make recommendations that would enable the Region to finalize a strategy to reach the diversion target. The estimated cost for the consultant review is $45,000. 6. FINANCIAL IMPLICATION The cost ($75,000) of implementing the clear bag pilot program and retaining a consultant to work with Regional staff in investigating and reporting on existing and potential new options to increase the Region's diversion rate to 70 percent by the end of 2010 will be funded from the 2008 Solid Waste Management Services Budget. Staff will approach Stewardship Ontario with a request for funding, for this pilot project and the consultant review (up to a total of $75,000), through the Efficiency and Effectiveness Fund (E&E Fund). It is expected that this clear bag pilot project will increase the amount of recyclables collected through the Blue Box Program. This is consistent with the funding criteria used for E&E Funding. Typical E&E funding, such as that awarded to the Region for optical sorting technology at the new Regional recycling facility, is usually 50 percent, but is not necessarily guaranteed. 7. CONCLUSION The clear bag for garbage is a tool that has been used to maximize diversion and increase material capture rates in recycling and composting programs. This report summarizes the experiences of municipalities that have successfully implemented a clear bag program as well outlines issues to be considered before such a program can commence in the Region of Durham This report concludes that, if directed by Council, the implementation of a clear bag pilot program would not be realistic and achievable in Durham Region within the October 1, 2008 timeframe. This report seeks Council authority for Regional staff to further investigate the merits of using clear bags for garbage by implementing a three (3) month clear bag program pilot of approximately 1,500 homes in both the City of Pickering and the Municipality of Clarington, commencing January 2009. The clear bag pilot program will provide the Region and area municipalities with the relevant information to make an informed decision if implementation of a Region wide clear bag program is viable. 1'l Report No.: 2008-WR-20 'I R 2 This report also seeks Council authority for Regional staff to retain a Waste Management Consultant to work with staff in investigating and reporting on existing and potential new options to increase the Region's diversion rate to 70 percent by the end of 2010 (less than three (3) years), including cost implications, advantages and disadvantages for each option, and lessons learned from North American and European experiences. Page No.: 8 Further, staff would be required to report back with a diversion strategy identifying timelines for implementation, corresponding cost implications and recommendations for inclusion in the 2009 Solid Waste Management Servicing and Financing Study and 2009 Solid Waste Management Budget. Clifford .s, P. Eng., MBA, Commi sioner-of Works Recommended for Presentation to Committee ~~. ~/~~ . ;J G. H. ~Utiitt. M.S./[ Ch,ef Administrative Officer WM1/al .. .. The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk "Service Excellence for our Communities" June 19, 2008 D. Wilcox, Clerk City of Pickering One The Esplanade Pickering, ON L 1V 6K7 "I' ;~ -Z . J 'oJ /--~' 1 1 r ~ 'f. I"': '<~. \....' C') ',.. " RE: STATUS REPORT FOLLOWING A MEETING HELD WITH LOCAL BUSINESSES REGARDING THE PLANNED NEW MEDIAN ON BROCK ROAD, SOUTH OF HIGHWAY 401, IN THE CITY OF PICKERING (2008-W-91) OUR FILE: 004 Please be advised the Works Committee of Regional Council considered the above matter and at a meeting held on June 18, 2008 Council adopted the following recommendations of the Committee: "a) THAT Report No. 2008-W-91 of the Commissioner of Works be received for information; and b) THAT a copy of Report No. 2008-W-91 be forwarded to the City of -* Pickering. - and further - THAT staff be directed to proceed with installation and construction of Brock Road and that, as. part of this project, traffic signals be installed' at Brock Road and Plummer Street with the ability for a southbound to northbound U-turn at the intersection, and that the costs incurred be paid for by the Region of Durham." As directed, please find attached a copy of Report No. 2008-W-91 of the Commissioner of Works. C. Curtis, Commissioner of Works, R~gion of Durnam --~~'"-T I' ~ r~~:-o-::-">", F'" -....,"-: ,,,,,--~,,,'-';"'-' \: \...t.'. ,R c FIL ! :~_..._ --' ,c'/ ___~~"""_ ~~~~~~~~,~\CT!C~ ,Q,_ J~n.."'" I)r.. . . \' ".. \ ,'-. . r. .' .' r'\:~,:C(~.~. \ Ii C.r:" I '1\ \(; ff'i\U..A.lCv\. , \ . /))" . ~.. "~dL . uil~.! ~ P.M. Madill, AMCT, CMM I Regional Clerk PMM/cb Encl. c: @ 100% Post Consumer () Ii C: '-t The Regional Municipality of Durham To: The Works Committee From: Commissioner of Works Report: 2008-W-91 Date: June 4, 2008 SUBJECT: Status Report Following a Meeting Held with Local Businesses Regarding the Planned New Median on Brock Road, South of Highway 401, in the City of Pickering RECOMMENDATION: THAT the Works Committee recommends to Regional Council that: a) This report be received for information; and b) A copy of this report be forwarded to the City of Pickering REPORT: Attachment No.1: Attachment No.2: Works Committee Report 2008-W-54 Map Including Business Locations 1. BACKGROUND In response to concerns raised in the fall of 2007 regarding the use of raised medians on Regional roads, Report 2008-W-54 was brought forward at the April 23,2008 Works Committee meeting, in addition to a staff presentation on the topic. The report and presentation provided information on the application of raised medians for access control on Regional roads and included specific information on the median extension proposed for Brock Road, in the City of Pickering and a modified median on Consumers Drive at Paisley Court, in the Town of Whitby. The direction from Works Committee on the subject was as follows: · Report No. 2008-W-54 be deferred in order to allow staff to meet with the business owners to discuss any potential alternative solutions, and that a report on this matter be brought back to the Works Committee prior to summer recess. "'JU~ Report No.: 2008-W-91 Page No.: 2 In accordance with that direction, a meeting with local business owners was held' on May 6, 2008. This report provides an overview of the questions and comments received at the meeting as well as an analysis of the suggested design scenarios presented. I ' /j ~~ :) 2. MEETING OVERVIEW The meeting was held on May 6,2008 at the Royal Canadian Legion on Bayly Street in Pickering and was well attended with approximately fifty (50) people present including, business owners, Councillors McLean and Dickerson, Mayor Ryan, as well as City and Regional staff. Twenty-six (26) businesses were represented. Regional staff and Councillors McLean and Dickerson provided a brief summary of the history of the project leading up to the meeting. The Councillors also provided an overview of the comments and concerns heard from the business owners in the area. Councillors McLean and Dickerson concluded the presentation with their preferred alternate design scenarios and then opened up the floor for a question period. The common themes heard in the questions and comments are summarized as follows: · Optimizing signal timing at the intersection of Brock Road and Bayly Street · The possibility of incorporating dual left turn lanes for the southbound left at Brock Road and Bayly Street · Impacts at the intersection of Salk Road and Bayly Street · Signals at the intersection of Plummer Street and Brock Road · The use of a centre turn lane in place of a raised median on Brock Road The majority of the questions, comments and suggestions were directly related to eliminating the proposed raised median based on the perception that there will be a loss of business due to the proposed raised median as a result of access restrictions. The Councillors and some of the business owners stated that the number of collisions recorded by the Region was insignificant and 'normal' for this type of road. There were also several common misconceptions amongst the group, as follows: a) There was a perception that three (3) northbound through lanes could not be accommodated on the existing rail and Highway 401 structures. · The proposed design does include three (3) northbound through lanes that will be continuous from Bayly Street northerly to Finch Avenue, by converting the existing ramp access lane on the structures to a through lane. These three (3) lanes are proposed to be extended further north with future road widenings. Ann Report No~ 4P98-W-91 i(iO Page No.: 3 b) Many were of the belief that the median was a major cost in the project and that replacing the median with a centre turn Jane would be significantly cheaper. · The cost of a raised median is minimal compared to the overall project budget. A centre turn lane design would require all of the same costs associated with the purchase of land, utility relocations, material and labour costs and sundry items such as engineering, inspection and testing. · The estimated additional construction cost of the proposed median between Bayly Street and Highway 401 is $105,000. c) Some were of the view that a centre turn lane would significantly reduce the number of accidents between Bayly Street and Highway 401. · Centre left-turn lanes provide refuge for in-bound left-turn movements, however, they do not mitigate the collision risk associated with vehicles attempting to exit abutting entrances. In addition, due to the offset of some access locations in this corridor, the turn lane will have overlapping areas where vehicles will compete for space, especially as they move into the lane in advance of the entrance. d) Some were of the opinion that the Region was not giving serious consideration to the alternative scenario suggested at Works Committee regarding a raised median design with a signalized intersection at Brock Road and Plummer Street. · This design scenario is being considered and modelled by staff. Impacts and recommendations in this regard are noted below with the assessment of other scenarios also suggested at the meeting. e) Most were of the belief that the proposed median would significantly impact their business. · Studies have shown that trip-planned destination type businesses are not impacted by the implementation of non- traversable raised median islands, as outlined in the Report 2008-W-54. · Comments were provided during the May 6,2008 meeting that a local restaurant had recently closed and it was the opinion of the business owners that it must have closed because of the recently installed raised median between Bayly Street and Dillingham Road. There are many reasons why businesses can ...on Report No.: 2008-W-91 Page No.: 4 suffer a loss of business. In this particular case, it should be noted that the restaurant experienced a fire and subsequent renovations which forced a temporary closure for several months. Around the same time frame, new competition came into the area including the food service provider which opened for the new Ontario Power Generation Corporate office. ,-1 j~ n ! !, / 3. ALTERNATIVE DESIGN SCENARIOS The EA approved design includes a six (6) lane cross-section with a raised median and a median break at Plummer Street. The recent Intus report (See ,Attachment No.1) recommended the same cross-section, but with no median break at Plummer Street. The April 23, 2008 report and presentation supported the Intus recommendations and suggested that an amendment to the EA be pursued to allow for a continuous raised median and therefore no median break at Plummer Street. At the meeting, three (3) alternative design scenarios were proposed by the group. These scenarios are described and assessed below. As well, staff has included an assessment of the scenario suggested at Works Committee which included a raised median and a signalized intersection at Plummer Street. 1) Five (5) lane cross-section including two way centre turn lane with traffic signals at Plummer Street. · Although a five (5) lane cross-section encompassing a two-way centre left-turn lane would assist left-turn traffic, it would not address existing volume/capacity constraints on Brock Road, nor would it accommodate projected volume increases for the twenty (20) year project planning horizon. Current vehicle delays exceed acceptable service levels during the AM. and P.M. peak periods and it would seriously impact future corridor operations as traffic volumes are projected to increase at an annlial rate of 2% per year or approximately 1,000 vehicles per day per 20 years, as per the growth trends over the past number of years. 2) Seven (7) lane cross-section including two way centre turn lane with traffic signals at Plummer Street. · A two-way centre left-turn lane is not a recommended engineering practice for volumes in excess of 24,000 vehicles per day. The wider cross-section on Brock Road would exacerbate the existing collision risk as drivers would require longer gap opportunities in the through traffic stream to traverse a wider road. The current volume of traffic on Brock Road is in excess of 44,000 vehicles per day and would provide very ..ft.. Report No.: 2008-W-91 Page No.: 5 " :) () I ~! l) limited gap opportunities during the peak periods. Although centre left-turn lanes provide refuge for in-bound left-turn movements, they do not mitigate the collision risk associated with vehicles attempting to exit abutting entrances. 3) A reversible centre lane · Reversible lane control systems are used to change the direction of traffic flow for either single or multiple lanes during various times of the day to accommodate fluctuating and directional traffic flow. Their application is typically for roadways where alternative routes are not available, such as on bridges and mountain routes, although road authorities including Durham have used them on major arterials for explicit conditions. They require sophisticated and expensive switching equipment. Operations of these systems are problematic, costly to maintain and a liability risk due to the propensity for driver error and collisions. The Park Road lane control system in Oshawa, which the Region operated for many years to service the General Motors South Plant was removed concurrent with road reconstruction in the late 90's for these very reasons. · Transitioning from one lane condition to the other requires spatial distances and geometric design elements that cannot be accommodated within the 400 metres between the Highway 401 and Plummer Street. The installation of a lane control system would add in excess of one million dollars ($1 Million) to the capital project in addition to $100,000 annual operating costs without resolving the existing collision experience, but rather adding to it. This option is not recommended. 4) A six (6) lane cross-section with a raised median and signals at Plummer with the ability for a southbound to northbound U-turn at the intersection · Given the existing volume of approximately 44,000 vehicles per day and the projected 20-year volumes in excess of 65,000 vehicles per day, a six (6) lane cross-section is required on Brock Road to mitigate existing and projected queuing as well as to provide for acceptable service levels consistent with its' intended Type "A" arterial road function in servicing the industrial and retail lands in south Pickering. · A non-traversable raised median island is further required to reduce the potential collision risk and recommended as the standard engineering practice for roads in excess of five (5) lanes of traffic. 1Q? Report No.: 2008-W-91 Page No.: 6 · Although not a warranted requirement, a traffic control signal: Q 9 could be considered at Brock Road and Plummer Street as a complementary element of the raised median island construction to facilitate in left-turn movements exiting Plummer Street. Geometric improvements at Plummer Street will also provide for a southbound left-turn storage lane which can accommodate permissible U-turns for southbound drivers wishing to assess businesses abutting the east side of Brock Road, north of Plummer Street. · The intersection of Brock Road and Plummer Street currently does not meet warrants to install a traffic control signal. The estimated cost of a traffic control signal (excluding intersection improvements) is $150,000. · The Region's uniform policy on traffic control devices require that the area municipality provide fifty percent (50%) of the total capital cost of installing the traffic control signal, in addition to assuming all operating and maintenance costs for the signal until such time that the intersection meets the warrants. · Of the 26 businesses represented at the meeting (See Attachment No.2), this scenario would resolve the concerns of 19 businesses due to their ability to access Salk Road or Plummer Street and therefore, the signals at Brock Road for full turning movements. An additional five (5) businesses would benefit through the legal U-turn move at the signalized intersection. The remaining two (2) businesses represented at the meeting currently have restricted access or will have under any of the designed scenarios described above. 4. CONCLUSION Works Department staff re-iterates that the use of medians to restrict left turns at critical locations along Regional roads is an essential tool to preserve the safety and efficiency of the Regional Road Network, as required under the Regional Official Plan. Implementation of a uninterrupted raised median from Bayly Street to Highway 401 as part of the planned Brock Road widening remains the recommended approach to address existing and expected future traffic operations and safety concerns, and to protect Brock Road's role and function as a Type A arterial, as designated in the Official Plan. However, in recognition of the concerns raised by the business owners, Works Department staff support Alternative Design Scenario 4 , a six (6) lane cross-section with a raised centre median island and ...n~ Report No.: 2008-W-91 Page No.: 7 ': () ;--~J · traffic control signals at Plummer Street, with the ability for a permissible U-turn at the intersection as the only viable alternative to a continuous median. This is the only alternative that ensures the safety and efficiency of the Regional Road Network for projected future growth. Approval for installing a non-warranted traffic control signal at the intersection of Brock Road and Plummer Street is conditional on the area municipality providing 50 percent (50%) of the total capital cost and assuming all operating and maintenance costs of the signal until such time that the warrants are satisfied. Comments received at the meeting from the Councillors present, indicated that the cost shared capital costs and assumption of the annual operating and maintenance costs would not be an issue. ~ Clifford 's, P. Eng., MBA, Commi sioner-of Works .fOA Attachment No. 1 Report No. 2008-W-91 The Regional Municipality of Durham To: The Works Committee From: Commissioner of Works Report: 2008-W~ Date: April 23,2008 ., 1 I.; I SUBJECT: Report on the application of raised medians for access control on regional roads, including a planned new median on Brock Road south of Highway 401 in the City of Pickering and a modified median on Consumers Drive at Paisley Court in the Town of Whitby RECOMMENDATIONS: THAT this report be received for information. REPORT: Attachment No.1: Attachment No.2: IntersectionlEntrance Conflict Points Correspondence re: Proposed Median on Brock Road 2008-WC-22 (SC#29) Collision Diagram, Consumers Drive at Paisley Court Correspondence re: Proposed Access Changes on Consumers. Drive at Paisley Court (2007-WC-19) Attachment No.3: Attachment No.4: 1. BACKGROUND The issue of using raised medians for access control was discussed at the Works Committee meetings of September 5 and November 7, 2007, and the Regional Council meeting of September 19,2007, in relation to the inclusion of new medians in the planned widening of Brock Road in the City of Pickering and potential impacts on adjacent businesses. At the October 23, 2007 Works Committee meeting, public correspondence regarding planned access changes on Consumers Drive at Paisley Court (2007-WC-19, Attachment No.4) was referred to staff for a report. In response to these discussions and related correspondence, this report provides information on the rationale for proposing raised medians and left turn restrictions at specific locations on regional roads and the benefits that these measures produce. The site-specific issues on Brock Road between Bayly ..nr Report No.: 2008-W-54 Attachment No. I Report No. 2008-W-91 ,I :\. r; I '-.1 / , " i.... 'Street and Highway 401 in the City of Pickering and on Consumers Drive at Paisley Court in the Town of Whitby are also addressed. Page No.: 2 2. ANALYSIS - MEDIANS AND TURN RESTRICTIONS Reaional Policies The criteria to be applied to the design and operation of the Region's arterial road network were defined by the Arterial Road Classification Review and were subsequently approved by Regional Council as part of OPA 114 (Schedule E- Table E7). With respect to land service/access, the approved Arterial Road Criteria state: "Direct access from adjoining properties to roads of higher classification should be limited or restricted in recognition of their through traffic function, and for traffic safety and flow reasons." The criteria also states that the strictest access controls are to be applied to the Type A arterials, the Region's highest-order roads. This is recognition that there is a trade-off between a road's capacity and its ability to provide access to adjacent lands. In order for an arterial road to fulfill its intended function of carrying large volumes of traffic safely and efficiently, access to the abutting properties must be controlled. In order to implement the access control required by the Arterial Road Criteria, Works Department staff access conditions, as part of development application reviews, planning for regional road improvements and in response to identified safety concerns. New medians are constructed where appropriate to restrict or eliminate left turns in and/or out of entrances and to physically separate opposing traffic flows. A wide range of factors are considered before a decision to implement a median is made. A few of the most important factors are summarized below. Safety Research has shown that the safety performance of a road decreases as the number of entrances along it increases. Each entrance creates a number of conflict points where vehicles turning into and out of the entrance cross paths with other roadway and entrance traffic (see Attachment 1). Each conflict point represents a potential collision location. The probability of a collision occurring at any given conflict point increases as the volumes of through and turning traffic increase. Entrance locations with a combination of high traffic volumes and all turning movements generally experience a higher than typical frequency of turn- related collisions. At typical commercial driveways, approximately three quarters of the collisions are related to left turns in or out. The angle ("T-bone") typ~ conflicts/collisions -toe Report No.: 200B-W-54 Attachment No. 1 N 2008-W-91 Report o. Page No.: 3 I q -~ . ...' "- associated with left turns are also generally more severe than the sideswipe and rear-end conflicts/collisions related to right turns. As shown in Attachment 1, the number of conflict points is greatest with an all-movements entrance and can be reduced by using a median to prevent some or all left tums. Preventing left tums at a driveway by installing a raised median significantly reduces the number of collisions associated with the driveway and also reduces the severity of collisions. Research published by the U.S. Transportation Research Board shows that average crash rates on multi-lane roadways with raised medians are approximately 40% less than on undivided roads. The research also indicates that reductions in injury crash rates are even higher, as the most severe conflict/collision types are related to left turns. The U.S. research findings are applicable to the arterial road network in the Region of Durham. Medians can be installed to address existing safety problems, as identified through collision history, but they are also installed in conjunction with new developments or road improvement projects, as a proactive measure to avoid future safety problems. Typical locations where this may be done include: · Roads with existing and/or projected high traffic volumes combined with multiple entrances; · Locations near intersections, where there is a higher potential for conflicts and collisions due to overlapping turning movements, queuing traffic, high driver workload, etc.; · Areas with high operating speeds, restricted visibility or other factors that increase the frequency and/or severity of collisions; · Entrances where high volumes, delays and/or safety considerations could result in a future need for traffic signals, but the location is not suitable for the installation of signals; and · Areas with high pedestrian and cyclist activity, to reduce the amount of traffic turning across sidewalks or paths. Traffic Operations and Capacity Entrances reduce the capacity of a roadway as vehicles slowing or stopping to make turns intelfere with the flow of through traffic. With multiple access points along an arterial road corridor, this interference with traffic flow results in lower average travel speeds and increased travel times. If appropriate access controls are not put in place, arterial road corridors with multiple all-movements entrances can become severely congested, compromising the role of the arterial road in moving traffic across the region. In this situation, medians can be installed to restrict left turns to locations where they will be the least disruptive, minimizing the impacts of the entrances on the arterial road's function and capacity. ..^- Report No.: 2008-W-54 Auacnm\:lll l'lV. 1 Report No. 2008-W-91 Page No.: 4 .. ;) 11 ! ~,. (~ Business Effects The potential for adverse impacts on adjacent businesses is a key consideration in the application of access management measures, including medians. The following are some of the key findings of business impact research that has been published by the U.S. Transportation Research Board and U.S. Federal Highway Administration: · The business impacts of access management measures are generally minor, and are consistently far less than anticipated by the affected business owners. Access is only one of many factors that determine the success of a business and is far less important than factors such as the products/services offered, pricing, customer service, competition and good management. · The most significant impacts Occur for businesses that rely on impulse purchases by customers already driving by the site (e.g. gas stations, fast food, etc.). For these "pass-by" businesses, the impact is Proportional to the percentage of customers that turn left into the site. · For other business types, most customers plan a travel route specifically to visit the business. For these "destination" businesses (e.g. specialty retail, professional services, etc.), the impacts of driveway turn restrictions are generally minor, as customers will plan an alternative route to continue using a preferred business. · Implementation of access management measures can have positive impacts on businesses in the affected corridors, because customers will avoid business areas that are perceived to have unsafe and/or congested access. · For businesses along high volume arterial roads, the impacts of a left turn restriction are lower because many customers are already avoiding left turns due to high delays and safety concerns. · Customers have a fixed amount of time that they are willing to spend in travelling to a particular business. As average travel times on the arterial road network increase, the distance from which the business can draw potential customers becomes smaller. Maintaining an efficient arterial road network through effective access management therefore helps to maximize the potential market area for businesses within the region, which is a key factor in business success. At each potential median location, the trade-ofts between road safety and business impacts are considered as part of the planning process. Business impacts become more acceptable during the overall project design assessment "'Og Report No.: 2008-W-54 Attachment No. I Report No. 2008-W-91 Page No.: 5 in locations with more severe existing or potential traffic safety and operations problems. oj ') :) 3. BROCK ROAD lBEGIONAL ROAD 1~ BAYLY STREET TO HIGHWAY 401 The Regional Municipality of Durham commenced a Schedule 'C' Class Environmental Assessment (EA) for improvements to Brock Road from Bayly Street to the proposed Highway 407 in October 2000 by mailing out a Notice of Study Commencement to all/and owners within the study area. Public meetings, advertised in local newspapers and by mail to all land owners within the study area, were held on October 24,2000 and November 7,2002, to present to the community and municipal staff the existing conditions, need for improvements and proposed alternatives. The Notice of Study Completion was issued in March 2004, and the recommended solution included the widening of Brock Road from Bayly Street to Highway 401 from four (4) to six (6) lanes, including a raised median with a break only at the intersection of Brock Road and Plummer Street. In response to concerns raised by business owners adjacent to the Brock Road corridor, Works staff retained Intus Road Safety Engineering Inc. (Intus) in October 2007 to complete an independent review of accesses along Brock Road from Bayly Street to Highway 401 and provide recommendations regarding access improvements and the proposed raised median. The recommendations provided by Intus are summarized as follows: · A raised median should be instal/ed continuously from Bayly Street to Highway 401 (with no opening at Plummer Street). · Most driveways for the properties on the west side of Brock Road should be closed, as there are opportunities for alternative access to Brock Road and Bayly Street via Plummer Street and Salk Road. · All driveways for the properties on the east side of Brock Road should be made right-in-right-out access only, which would be accomplished by implementing the proposed raised median. The Intus report concludes that the raised median will provide operational and safety benefits for the approximately 44,000 vehicles using Brock Road every day, and will not create any untenable impacts for the adjacent property owners. Works Department staff are currently planning to proceed with the implementation of the raised median on Brock Road between Bayly Street and Highway 401 as shown in the Class EA (i.e. with a gap at Plummer Street). In addition, staff propose to proceed with an amendment to the approved EA to ...nn Report No.: 2008-W-54 ~! (I 6 Attachment No. 1 Report No. 2008-W-91 Page No.: 6 eliminate the gap on the median currently shown in the EA documents. Staff will consult with the affected property owners and business operators on the Intus recommendations regarding whether to proceed with the various entrance closures suggested in the report. 4. CONSUMERS DRIVE lREGIONAL ROAD 25) AT PAISLEY COURT The intersection of Consumers Drive (Regional Road 25) and Paisley Court in the Town of Whitby is located between the signalized intersections of Consumers Drive with Brock Street, and Consumers Drive with the Highway 401 westbound ramps. Traffic at the intersection is controlled by a stop sign on Paisley Court. This "Tn intersection has relatively high traffic volumes and an abnormally high number of collisions, averaging seven (7) property damage and one (1) non-fatal injury collisions each year for the past five (5) years. Analysis of the type of collisions occurring at the intersection reveals that over 80% of the collisions are related to the northbound left turn out of Paisley Court. Identified as a problem intersection in 1999, the Region retained SRM Associates in 2001 to undertake an Area Traffic Operations Review Study. This study concluded that left out movements from Paisley Court should be prohibited. Regional staff has worked with the business owners affected by the proposed left out restriction and has acquired from them the property needed for the reconfigured intersection. After extensive study, the business owners and their consultants recognized that no other feasible alternative improvements would address the collision problems at this intersection and therefore the restriction was required. Correspondence 2007 -WC-19 was received from Mr. Marty Kuchirka at the October 23, 2007 Works Committee meeting. Mr. Kuchirka objects to the planned left turn restriction because it will result in longer trips for some customers. He proposes that a traffic signal would be a better method of addressing the safety issue. In fact, a traffic signal would not function well, as it would be too close to the adjacent signals at Brock Street and at the Highway 401 westbound ramps. A traffic signal would also not be acceptable to the MTO, which has approval authority over any works within 395 m from the centre of the Brock StreeVHighway 401 interchange. As noted by this resident, better planning when the road system was designed may have allowed for other solutions. However, the only feasible solution to the collision problems is to restrict left turns. 5. CONCLUSION Works Department staff determines needs for left turn restrictions and raised medians through assessment of development applications, planning of road ..,nn Report No.: 2008-W-54 Attachment No. I Report No. 2008-W-91 Page No.: 7 improvement projects and ongoing monitoring of road network safety performance. The use of medians to restrict left turns at critical locations along regional roads is an essential tool to preserve the safety and efficiency of the regional road network, as required under the Regional Official Plan. ..) 7 The need for the planned raised median on Brock Road between Bayly Street and Highway 401 has been confirmed by a thorough, third-party technical assessment. Implementation of this median as part of the planned Brock Road widening is recommended to address existing and expected future traffic operations and safety concerns, and to protect Brock Road's role and function as a Type A arterial, as designated in the Official Plan. Implementation of the planned restriction of left turns out of Paisley Court onto Consumers Drive is recommended to address the high frequency of collisions related to this movement. This restriction has been subject to extensive technical assessments and consultations with the affected businesses, and all approvals required to proceed with construction are in place. Clifford 's, P. Eng., MBA, Commi sioner of Works Recommended for Presentation to Committee Tl3/dh ""noli Attachment No. 1 Repon No. 2008-W-91 Attachment No. 1 2008-W-54 199 Attachment No. 1 - Conflict Points at "T" Intersection or Entrance BEFORE: Two lane roadway conflict points at typical three-way intersection or driveway Conflict Points o 3 Crossing ~ 3 Di....erge o 3 Merge 9 Total AFTER: Three-Quarter Access, with left turns in ~ Conflict Points o 1 Crossing 62 Diverge 02 Merge 5 Total AFTER: Right-in/Right-out Access ~ "') ({conflict POi:" o 0 Crossing ~ 1 Diverge o 1 Merge ::> Total ?n? ~ -,-<., ~ ". .' ~ .:' .'tc.., I' ., _ .. . .~4 ''''.. ... PICKERING Attachment No. 1 Report No. 2008-W-91 Attachment No.2 2008-WC-22 (SC#29) 2008-W-54 CLERK'S DEPARTMENT OriginaJ . To: P II' 'tLtLU Copy {"1/1 4- _ To:: ; ( "l tt..~ ; ,) 9 .. ':#,.1;-" :_:;'",~~.......~ it' . - , '\' \. COUNCILLOR'S OFFICE Pickering Civic Complex One The Esplanade Pickering ON LlV 6K7 cityofpickering.com APRoa "08 Pn 3: April 7, 2008 Bill McLean Regional Councillor Ward 2 Pat Madill Regional Clerk Regional Municipality of Durham 605 Rossland Road East Whitby ON l1 N 6A3 DURHAM REGION RECEIVED i APR:9 200B \ , Dear Pat, W()H.KS DEPT. RE: PROPOSED BROCK ROAD WIDENING AND MEDIAN CONSTRUCTION I am submitting copies of correspondence received from local business owners expressing their concerns with the proposed Brock Road widening and median construction. We have been advised by Susan Siopis, that Regional staff are aiming to bring this report to the Works Committee at the end of April. Would you kindly forward the infonnation to the Chair of the Region Works Committee to be added to the agenda for their review and consideration at the next meeting. We would also like to be notified when this item is scheduled on the agenda. Sincerely, IJ;f/ /M ~ Bill McLean Regional Councillor Ward 2 Copy: Mayor Members of Council CAO Directors Customer Care Centre ile: 905.420,6064 UJ()~ (!:tt~ ) Direct: 905.420.4607 Toll Free: 1 SlM.fi83.2760 ft ^ ... Emai1: bmdean@dty.pickering.on.ca 01 1'\11'\1 O~'<t Z(I)Itl - '- I C:I'\I~ Q)l'\Icb Euo u~o l\l , 1'\1 :::<0 <0 o 1'\1 BROCK ROAD MEDIAN ANDPROPOSED ROAD WIDENING. CONCERNeD BUSINESS OWNERS NAME BUSINESS ADDRESS TEL EMAIL Eileen Fitzpatrick Simple Alternative Funeral Home 1057 Brock Road 905 efCcVmountoleasantarouo.com John Tracey Accu-Iine Automotive Brock Road 905.427.5711 acculinelO bel/net. ca Errol lee Auto Dimensions Inc. 1051 Brock Road 905.427.4354 erro' leea: ~vahoo. com Jennifer Rohoman Walking Mobility Clinic 1084 Salk Road, Unit 9 I irohomanl i). ahoo.com Bill Cheung Exeel/ Fitness Club Inc. 1035 Brock Road 905.427.6217 wcheuno77 1llvahoo.ca Linda Mastrobuono-Aimers The Facial Place 1084 Salk Road, Unit 4 Iindaaimers 1i>bellnet.ca Sharon Mishko Priority- Billing Solutions Inc. 1064 Salk Road, Unit 9 905.837.8548 Ext. 115 smishkOlQ)orioritv bill. com Kerry Picov Student - Ryerson knp47knorll>aol.com I Adrian Gennuso DSG Electronics Direct Inc. 1050 Brock Road, Unit 3 905.250.0174 dsaelectronicsdirectlQ)roaers.com Stuart Golvin/Philip Mass Golfour Property. Services Inc. 1050 Brock Road (Owner) 905.479.6052 Ext. 78 stuartlQ)Golfour. com 'lIl::: c: ~ 0'\ -::i o , z~ -0 5"" E 0 8z '" 1::: t:: 0 ~ 0.. <l) ~ April 7, 2008 C--J Michaud, Renee Attachment No 2 200B-WC_22 (SC#29) 2008-W_54 Hough, Gabrielle [9hOU9h@MountPleasantGroup.comJ on behalf of Fitzpatrick, Eileen [ef@MounlPleasantGroup.comJ , ' 2 1 Apri/4, 2008 9:26 AM Mayor Web Email Littley, Bonnie, Councillor; McLean, Bill, Councillor; Johnson, Rick, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor Brock Road Median Attachment No. I Report No. 2008-W-91 From: - Sent: To: Cc: Subject: As President of The Simple Alternative Funeral Centres, I am sending this email to request a meeting with yourself and the Regional and Municipal Councilors with regard to the proposed construction of a centre median on Brock Road from Highway 401 south to Bayly Street. On March 18, 2008 I received a copy of the Dumam Region Transportation Department _ Access Report from Mike Hubble, Project Manager for the Regional Municipality of Durham. In this report a non-traversable raised centre median is recommended, which will substantially and significantly affect The Simple Alternative business operation located on the east side of Brock Road, south of Highway 401. I would like to emphasize to you that we have expressed our concerns continuously since being made aware of the Region's intensions and have been largely ignored. At the Durham Regional meeting November 7, 2007, the Transportation CommiSSioner committed to hire an independent consultant to complete a transportation needs study of Brock Road from highway 401 south to the Bayly Street intersection. The Region also committed to cooperate and work with The Simple Alternative throughout the study process. The promised cooperation and collaboration has not occurred. As we did not hear nom the Region or its consultant, The Simple Alternative hired a qualified independent traffic consultant, at our expense, to undertake a traffic impact analysis. A copy of this report was provided to the Region and all members of the Regional and Municipal Council. The report concluded that; there had been 00 recorded accidents at the driveway to The Simple Alternative, that minimal accidents had occurred on Brock Road between highway 401 and Bayly Street, and that a left in and left was justified and sUJlportable using ~enera1ly accepted traffic study methods. n response, the Regional consultant has taken The Simple Alternative's report and incoIpOrated what I deem to Ie unsupportable comments into their finaJ report in an effort to discount The Simple Alternative traffic onsultant report and to support the Region's original recommendations. believe I communicated in good faith and have taken appropriate actions, and have spent time and money, to :main involved with the assessment process in hopes of avoiding this untenable impact on our business. look forward to meeting with you and will make myself available to discuss this at your earliest convenience . the Region's progress with its plans is reaching a critical stage. lank you. leen Fitzpatrick ~sident e Simple Alternative Funeral Centres 6) 696-0049 x6551 "'ftro Michaud, Renee Attachment No. I Report No. 2008-W-91 Attachment No.2 200B-WC-22 (SC#29) 200B-W-54 From: Sent: To: Cc: Subject: ,: i) L O'Donnell, Kristen February 7, 20082:15 PM Ryan, David, Mayo~ Lillley, Bonnie. Councillo~ O'Connell, Jennifer, Councillor; Mclean, Bill, Councillor; Dickerson, Doug, Councillor; Johnson, Rick, Councillor; Pickles, David, Councillor Michaud, Renee; Shim, Marla; Guinto, Mark RE: FW: FW: FW: 1057 Brock Road Good afternoon, Please see !he email below from Susan Siopis, with respect to Ms. Fitzpatrick's concerns regarding the proposed median on Brock Road. J have advised Ms. Fitzpatrick of the above information. Customer Care staff will follow up with th~ maller and will continue to proVide you with updates as information becomes available. Regards, Kristen -Original Message_ From: Susan Siopis [mailto:Susan.SioPis@region.dumam.on.caJ Sent: February 6, 2008 3:50 PM fo: O'Donnell, Kristen 3ubject: Re: FW: FW: FW: 1057 Brock Road 10 change - planning to meet with Pickering staff to review/discuss prior to finalizing staff report -Original Message- rom: O'Donnell, Kristen ent: December 20, 2007 3: 16 PM >: Ryan, David, Mayor; 1I1t1ey, Bonnie, Councillo~ O'Connell, Jennifer, Councillor; Mclean, Bill, Councillor, Dickerson, :>ug, Councillor; Johnson, Rick, Councillor; Pickles, David, Councillor :: Michaud, Renee; Shim, Marla; Guinto, Mark Jbject: FW: FW: FW: 1057 Brock Road )od afternoon, ~ase see the email below from Susan Siopis, with respect to Ms. zpatrick's concerns regarding the proposed median on Brock Road. :lve left a message for Ms. Fitzpatrick to advise her of the above information. 'torner Care staff will follow up with this matter at the end of January and will provide you with updates as information :ames available. lards, ten Original Message- n: Susan Siopis Imailto:Susan.SioPis@region.durham.on.ca] t: December 20, 2007 2:20 PM "n,... To: O'Donnell, Kristen Subject: Re: FW: FW: 1057 Brock Road Attachment No. 1 Report No. 2008-W-91 Attachment No.2 2008-WC-22 (SC#29) 200B-W-54 Nothing new at this time. Review ongoing. Planning to report Jan/Feb/08 t) :~ >>> "O'Donnell, Kristen" <kodonnelJ@city.pickering.on.ca> 12/20/2007 1:54 PM >>> Good afternoon Susan, Can you please provide a status update with regards to this issue, so that Ms. Fitzpatrick, Mayor Ryan and Council may be updated accordingly? Regards, Kristen O'Donnell Customer Care Representative T. 905.420.4666 ext. 2001 Toll Free: 1.877.420.4666 F. 905.420.4610 email: kodonnell@city.pickering.on.ca website: cityofpickering.com City of Pickering One The Esplanade Pickering, ON L 1 V 6K7 Please consider your environmental responsibility - think before you print! WWW.sustainablepickering.com -Original Message-- =rom: O'Donnell, Kristen Sent: November 1, 20072:09 PM ro: Ryan, David, Mayor; LittJey, Bonnie, Councillor; O'Connell, Jennifer, Councillor; McLean, Bill, Councillor; Dickerson, )oug, Councillor; Pickles, David, Councillor; Johnson, Rick, Councillor ~c: Michaud, Renee; Shim, Marla; Guinto, Mark )ubject FW: FW: 1057 Brock Road ,ood afternoon, 'lease see the email below from Susan Siopis, with respect to Ms. itzpatrick's concerns regarding the proposed median on Brock Road. ustomer Care staff will follow up with this matter in the middle of December and will provide you with updates as ,formation becomes available. egards, isten -Original Message-- om: Susan Siopis [mailto:Susan.Siopis@region.durham.on.ca] mt November 1, 200712:59 PM I: O'Donnell, Kristen :: Holbom, Richard; Amanda Spencer; Cliff Curtis; Doug Robertson; Mike Hubble; Paul Gee Ibject: Re: FW: 1057 Brock Road :110 Kristen ftft_ I believe Ms. Fitzpatrick is attending the Works Committee on Wednesday November 7th as a delegation on this issue. Regional staff have been in regular contact with Ms. Fitzpatrick. We have recently hired the services of a Road Safety Consultant who will study the area as a whole and make recommendations regarding access to local businesses. In the meantime we continue to work on the detailed design for improvements to Brock Road but are not putting our attention on this particular section of the road at this time. t -. II I It ... I' ' Attachment No. I Report No. 2008-W_91 Attachment No.2 200B-WC-22 (SC#29) 200S-W-54 Sue >>> "O'Donnell, Kristen" <kodonnell@city.pickering.on.ca> 11/1/2007 11:50 AM >>> Good morning Susan, Can you please provide a status update with regards to this issue, so that Ms. Fitzpatrick, Mayor Ryan and Council may be updated accordingly? Regards, Kristen O'Donnell Customer Care Representative T. 905.420.4666 ext. 2001 Toll Free: 1.877.420.4666 =.905.420.4610 ~mail: kodonnell@city.pickering.on.ca vebsite: cityofpickering.com ;ity of Pickering )ne The Esplanade )ickering, ON L 1V 6K7 'lease consider your environmental responsibility - think before you print! www.sustainablepickering.com rom: McLean, Bill, Councillor ent August 31, 2007 7:52 PM J: Susan Siopis; Littley, Bonnie, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor; Ryan, David, Mayor; 'Connell, Jennifer, Councillor; O'Donnell, Kristen; Johnson, Rick, Councillor; ef@mountpleasantgroup.com ::: Guinto, Mark; Shim, Marla; Michaud, Renee; Cliff Curtis; Paul Gee Jbject RE: 1057 Brock Road lank you Susan, we have to look at a way for vehicles coming South 1m :! 401 to be able to tum into the funeral home, without this access :!ir business will be ruined. 3 ",no Attachment No. \ Report No. 2008-W-9\ Attachment NO.2 20OB-WC-22 (SC#29) 2008-W-54 From: Susan Siopis [mailto:Susan.SioPis@region.dUrham.on.caJ Sent: Thu 30/08/2007 8:59 AM To: liltley, Bonnie, Councillor; Mclean, Bill, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor; Ryan, David, Mayor; O'Connell, Jennifer, Councillor; O'Donnell, Kristen; Johnson, Rick, Councillor; ef@mountpleasantgroup.com Cc: Guinto, Mark; Shim, Marla; Michaud, Renee; Cliff Curtis; Paul Gee Subject Re: 1057 Brock Road J r f'- l~_ J :J An EA was completed for Brock Road from south of Bayly to Brougham a couple of years ago. The EA included preliminary design. A continuous median was included through the section north and south of Bayly. As you know Brock Road is one of the busiest roads in the Region carrying large volumes of traffic in both directions. The preliminary design that was confirmed through the EA process acknowledged safety and traffic movement as primary objectives. We will proceed to detailed design within the next couple of months. As always we will work with the City throughout the process. Susan -Original Message- =rom: "Dickerson, Doug, Councillor" <ddickerson@city.pickering.on.ca> ro: Bonnie Councillor LittJey <bliltley@city.pickering.on.ca> ro: Bill Councillor McLean <bmclean@city.pickering.on.ca> ro: David Council/or Pickles <dpickles@city.pickering.on.ca> 10: David Mayor Ryan <dryan@city.pickering.on.ca> '0: Jennifer Councillor O'Connell <joconnell@city.pickering.on.ca> .0: Kristen O'Donnell <kodonnell@city.pickering.on.ca> :c: Mark Guinto <mguinto@city.pickering.on.ca> :c: Marla Shim <mshim@city.pickering.on.ca> '0: Rick Councillor Johnson <rjohnson@city.pickering.on.ca> :c: Renee Michaud <rmichaud@city.pickering.on.ca> '0: <ef@mountpleasantgroup.com> 0: Susan Siopis <Susan.Siopis@region.durham.on.ca> ent: 8/3012007 8:50:20 AM ubject RE: 1057 Brock Road :.Isan: lank you for connecting with Ms. Fitzpatrick and discussing her Incerns with the median which will surely impact her business just as has done south of Bayly St. to the businesses on the south-east 'mer. But when you say you agree to disagree, my antennas tell me at nothing has changed and that the medium will remain closed to event south-bound Brock Rd. traffic from entering businesses on the 1st side. We spend a lot of money on Economic Development to attract siness; they spend a lot to grow their business; and then along mes ~ Region and imposes a median which slashes their business. What ems to be wrong with this picture? Would you kindly advise as to lat ~cisely is being contemplated in case I'm wrong. ""'ft Thanks, Doug Dickerson City Councillor Ward 2, Pickering. Attachment No. I Report No. 2008-W-91 Attachment NO.2 2008-WC-22 (SC#29) 2008-W-54 '} L /' () From: O'Donnell, Kristen Sent: Wed 8/29/2007 9:45 AM To: Ryan, David, Mayor; Dickerson, Doug, Councillor; McLean, Bill, Councillor; Johnson, Rick, Councillor; Pickles, David, Councillor; O'Connell, Jennifer, Councillor; Littley, Bonnie, Councillor Cc: Guinto, Mark; Michaud, Renee; Shim, Marla Subject: RE: 1057 Brock Road Good aftemoon,' ;)Iease see below the response from Susan Siopis, Director, rransportation & Field Services, Region of Durham, with respect to Ms. :i1een Fitzpatrick's concerns regarding the proposed median on Brock ~ciad. ::;ustomer Care staff will keep this file open for the next two weeks in he event that further action is requested. ~egards, ~risten --Original Message- rom: Susan Siopis [mailto:Susan.SioPis@region.durham.on.ca] :ent: August 28, 2007 3:25 PM 0: O'Donnell, Kristen ubject: RE: 1057 Brock Road lur Project Manager and Eileen have been in touch regarding the roject :hedule and her questions. While we may agree to disagree in the ld, leen understands the process and her options with regard to pursuing e issue. Ie > "O'Donnell, Kristen" <kodonnell@city.pickering.on.ca> 8/28/2007 :43 AM >>> )od morning Susan, In you please provide a status update with regards to this issue, so It Mayor and Council may be updated accordingly? gards, sten O'Donnell stomer Care Representative ""'ft Office of the CAO City of Pickering 905.420.4666 ext. 2001 Toll Free 1.877.420.4666 Fax 905.420.4610 kOdonnell@city.pickering.on.ca cityofpickering. com Attachment No. I Report No. 2008-W-91 Attachment No.2 2008-WC-22 (SC#29) 2008-W-54 ,', 7 L' l Please consider your environmental responsibility _ think before you print! www.sustainablepickering.com -Original Message- From: O'Donnell, Kristen Sent 30-Ju1-07 1 :38 PM To: Ryan, David, Mayor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Pickles, David, Councillor; Littley, Bonnie, Councillor; Johnson, Rick. Councillor; McLean, Bill, Councillor Cc: Michaud, Renee; Shim, Marla; Guinto, Mark Subject RE: 1057 Brock Road Good afternoon, Please see below the response from Susan Siopis, Director, Transportation & Field Services, Region of Durham, to Ms. Eileen Fitzpatrick with respect to her concerns regarding the proposed median on Brock Road. Customer Care staff will continue to update you as information becomes available. ~e9ards, (risten -Original Message_ ~rom: Susan Siopis (mailto:Susan.SioPis@region.durham.on.caJ ient: 30-Jul-07 11 :09 AM '0: ef@mountpleasantgroup.com :c: O'Donnell, Kristen; Mike Hubble; Paul Gee; Johnson, Rick _ Te/us /ackberry ubject: 1057 Brock Road ello Eileen lave spoken with the Project Manager for the Brock Road project, ike Jbble. Mike will/ook into the project history to date and confirm 3 ntact made during the EAlpreliminary design process. ke did confirm that the proposed median is continuous as per the Jpreliminary design process and that the construction is proposed )9 at the earliest ~ consultant selection process is underway for detailed design mererore aesign will commence in the fall. While we will be quite reluctant to alter the median design as safety will be our first priority, we would be happy to meet with you during the design process to discuss your concerns. ~! ,'\ )\ " Mike will be in touch. Please feel free to contact either one of us in the meantime. Susan From: Fitzpatrick, Eileen rmailto:ef@MountPleasantGroup.comJ Sent: Fri 27/0712007 2:08 PM To: Mayor Web Email; Johnson, Rick, Councillor; Mclean, Bill, Councillor; littley, Bonnie, Councillor; Dickerson, Doug, Councillor; O'Connell, Jennifer, Councillor; Pickles, David, Councillor Cc: Carter, Paul; Timney, Glen; Dennis, Jeff Subject proposed median for Brock Rd Dear Mr. Mayor and Pickering Region and City Councillors My name is Eileen Fitzpatrick and I am the President of The Simple Alternative Funeral Centres. One of our funeral homes is located at 1057 Brock Rd. i understand that the Region is planning to widen Brock Rd. from 4-6 anes and plans to install a median down the centre. The median would nake it impossible to tum left into our property With 80% of our )usiness coming from north of the 401 this lack of access would be Iisastrous for us and the families we serve. During funerals and 'isitations we can have more than a 100 people in attendance. I can Inry nagine grieving people already in a distressed state looking for the rst opportunity to pull a u-turn to gain access to our funeral home. here are also many occasions when we form a procession with the sarse, /lowed by friends and families and we will lead the procession past !rson's home or favourite place before proceeding to the cemetery. We mid no longer be able to lead a procession south on Brock Rd. Once ain this will inconvenience the many families we serve. 9 acquired the funeral home from the Martino family in 2000. We have en extraordinarily successful at serving a large number of families sr the past several years. It is anticipated that we will serve well ~r two hundred families this year alone. I believe in giving back to "tA"t Attachment No. 2 2008-WC-22 (SC#29) 2008-W-54 Attachment No. 1 Report No. 2008- W -91 the communities in which we operate. To that end we have been a financial supporter to the Ajax-Pickering Hospital Building Fund, have Attachment NO.2 2008-WC-22 (SC#29) 2008-W-54 sponsored the Pickering Panthers Hockey Team for the past 4 years, sponsored one of the Pickering Old Timers Hockey League teams and provided financial support to various local churches. We also support local business by using them as our supplier of choice. For example Dickson Printing is now the provider of all printing needs for all of our funeral businesses and for our affiliated sister company the Mount Attachment No. I Report No. 2008-W-91 () .^. 9 Pleasant Group of Cemeteries who owns and operat~s 10 cemeteries one of which is Duffin Meadows in Pickering. The manager at the Pickering funeral location Mr.Paul Carter, is a member of the Ajax-Pickering b~ . of Trade, and is a Board member for Durham Regions' Bereaved Families. Not only is The Simple Alternative a proud part of the Pickering business sector, my husband Marc Charette is an active member of the community and serves as President of the Rougernount Ratepayers Association. This is a very serious issue for us with potential safety issues for the large numbers of grieving people who attend our site. lack of easy access will also have very negative financial implications for us as a business. I would ask that you intervene on our behalf to ensure easy and safe access to our funeral home will be maintained. Mr. Mayor your web message states, 'We are committed to meeting the needs of our local business community." I am confident that you and the councillors will be able to do just that. If there is any other information you require please call me at f16-696-D049 x6551 rhank you. ~********..A.&A4AA..****A..A.'...**.'&'A.&..*"""""",,,,,,,,, ----. *.&"6A"&4~"..~**""'****'&&'&4'LA~.'."'A".**.&A'4'"4~A"" 'his electronic message and al/ contents contain information from 'hich lay be privileged, confidential or otherwise protected from isclosure. you are not the intended recipient or the person responsible for ~livering the e-mail to the intended recipient, any disclosure, copy, ;tribution or use of the contents of this message is prohibited. fOU have received this electronic message in error. please notify ~ sender immediately by return email and destroy the original Michaud, Renee Attachment No. I Report No. 2008-W-91 Attachment No.2 2008-WC-22 (SC#29) 2008-W-54 From: Sent: To: Subject: () 1 i.'. 1 1... i jOhn tracey [acculine@bellnet.caJ February 8, 20085:12 PM Mclean, Bill, Councillor proposed road works on brock rd. Dear counceller, I very seldom ever send e-maDs, but the proposed road WOrks on blOCk rd. from the 401 to bayly sl has me very disturbed--as i unders1and this project is to also have included a NO L TURN curb for the entire stretch- as a business OWner this will be a severe inconvenience not only to me and my supliers but to my CUslomer base aswell and i think I speak lor alot of the business people I have talked too--j have opperated my business here now for 25 yrs. and I think this is the most assenlne proposal I have heard ofyel./ guess the bottom /ine Is-NO BUISNESS-NO TAX MONEY -, hope we will talk again soon. JOHN TRACEY ACCU-l/NE AUTOMOTVE """A Michaud. Renee Attachment No. I Report No. 2008-W-91 Attachment NO.2 2008-WC-22 (SC#29) 2008-W-54 From: Sent: To: Subject: Bill McLean Cbillmclean@rogers.blackberry.net} February 13, 2008 10:43 AM Errol lee; ddickerson@Cily,Pickering.on; CustomerCare Web Emai/; Michaud, Renee Re: Oppose center median on Brock Rd. 1 I Thanks Errol I will forward this to counselor dickerson and to the regional works, we Win be in touch Bill McLean 416-567-1055 --Original Message- From: Errol lee <erroUee@yahoo.com> Date: Wed, 13 Feb 200810:40:38 To: bmClean@city.pickering.on.ca Subject: Oppose center median on Brock Rd. To Whom It May Concern. I Errol lee President of Auto Dimensions Inc. OPPOSE A CENTER MEDIAN in fronl of said business, as n would have a negalive e/feet on the amount of clients having access to 1051 Brock Road. Clients cOming south from the 401 would be jramatically affected and as such our business would suffer a tremendous lost of revenue. ~egards :rrol Lee \uto Dimensions Inc. 051 Brock Road 'ickering )N L1W3T7 hone 905 427 4354 .**..**********.. ooking for the perfect gift? <htlOiIlWWW.flickr.com/aiftl> Give the gift of Flickr! ...................................................................................................................................... lis elecltonic message and all contents contain information from which may be privileged, confidential or otherwise >tecled from disclosure. If you are not the intended recipient or the person responsible for delivering Ihe 8-mail to the ended recipient, any disclosure, copy, distribution or use of the contents of this message is prohibited. If you have :eived this electronic message in error, please notify the sender immediately by relum email and destroy the original !ssage and all copies. **..........**** _.............................................................................................~.......................... .' . .' Attachment No. 1 Report No. 2008- W -91 Attachment NO.2 2008-VV~22(SC#29) 2008-VV-54 nichaud, Renee :rom: ient: () '1 r) L I ~. Jennifer Rohoman [jrohoman@yahoo.com] March 3. 2008 4:25 PM Dickerson, Doug, Councillor; McLean, Bill, Councillor PROPOSED BROCK ROAD WIDENING AND MEDIAN CONSTRUCTION '0: .ubject: laving read your letter dated February 27, 2008, I strongly oppose this project This can have a grave negative impact In my business. There is no need to for a median construction and I feel this is a waste of taxpayers money. I cannot llagine why there is a need for this as you cannot make a U-Tum on Brock road anyway. I feel that a traffic light south of he ~01 on Brock Road and reduce the traffic speed would make more sense. Our customers should be able to make a left um on Brock Road as entering from Salk Road is not a familiar street lennifer Rohoman 'Valking Mobility Clinic i 084 Salk Road, Unit NO.9 )ickering, Ontario \lever miss a thing. Make Yahoo your home page. lttD:llwww.vahoo.com/r/hs .,..~ Michaud, Renee Attachment No. 1 Report No. 2008- W -91 Attachment No.2 2008-WC-22 (SC#29) 2008-W-54 From: Sent: To: Cc: Subject: Bill Cheung [wcheung77@yahoo.caJ March 4, 2008 3:28 PM Dickerson, Doug, Councillor Mclean, Bill, Councillor Proposed Brock Rd. Widening and Median Construction ~~; 1 ,3 Dear Sir, Thank you for dropping by my gym last week, sorry I was not there. I have deep concern and reservation regarding proposed Brock Rd. widening and median construction. We are located at 1035 Brock Rd. betwwen Bayly St and 401, most of the members use Brock Rd. and make a left turn to my facility, with the proposed medium that would be impossible. With the proposed road widening parking may also be compromised. We are a small local gym which has been in existence since 1989, myself as an owner for the last 5 years. My family and I lived locally in Ajax, this is our only source of income as my wife currently does not work. This proposal would jeopardize my business, my livelihood, my family and my employees. Hopefully with your help common sense would prevail with this proposal. If there is anything I can do to help please contact me at 905-427-6277. Thank you. Yours truly, Bill Cheung ~xcel Fitness Club Inc. ~sk a question on any topic and get answers from real people. Go to Yahoo! Answers. --- " ~..~ Michaud, Renee Attachment No. I Report No. 2008-W_91 Attachment No.2 200S-WC-22 (SC#29) 200S-W-54 From: Sent: To: Cc: Subject: Linda Mastrobuono f/indaaimers@bellnet.ca] March 5, 2008 9:49 AM 'j /i t~ McLean, Bill, Councillor L Dickerson, Doug, Councillor; Jessy Good Brock Road Widening Good morning Gentlemen: J thank you for your involvement in the widening of Brock Road and Median Construction. I also strongly believe that it will have a grave impact on the business in the entire area. I am not opposed to the widening of Brock Road, as I believe it is needed. I am however, opposed to the Median Construction. The Median Construction will Msuffocate- the business on Brock Road and Salk Road and Plummer Street. If all current business, which include customers, staff & transport trucks delivering goods only have Plummer Street or Salk Road to exit, the line-up would be endless and dangerous and therefore would not solve the problem of safety. With this kind of aggravation, business will certainly loose many of their customers who will find the location to be unsuitable. They will take their business else where, and this will have a detrimental impact for many of us. I strongly recommend that other proposals be persuade for the sake of safety and the prosperity of Pickering business. Thank you for listening, (1084 Salk Road, #4) Linda MastrobuOIlo-Aimers THE FACIAL PLACE Day Spa & Medi Spa Whitby Gralld Spa & Pirkcrin,g Grllltd Spa www.thefacialolace.com cell: (905) 706-3464 ""0 Michaud. Renee Attachment No. I Report No. 2008-W-91 Attachment No.2 2008-WC-22 (SC#29) 2008-W-54 From: Sent: To: Cc: Subject: TMPCARE (Douglas Hardy) March 10. 2008 2:21 PM 'Sharon Mishko' Dickerson, Doug, Councillor; McLean, Bill, Councillor; Michaud, Renee; Shim, Chyrel; O'Donnell. Kristen RE: Proposed Brock Road Widening and Median Construction ) 1 c: t.~._ ' "-..) Marla; Hagg. Good afternoon Ms. Mishko. Thank you for your email. Please be advised that I have forwarded your concerns to appropriate Regional staff for their review. Customer Care staff will continue to follow up with your concern and provide you with updates as they become available. If you have any further questions or concerns. please feel free to contact me. Regards. Doug Hardy Clerk-Typist. Customer Care Centre Office of the CAO 905.420.4666 ext. 2026 Toll Free 1.877.420.4666 Fax 905.420.4610 tm ocare@citv.oickerinQ.on.ca cityofpickering.com City of Pickering One the Esplanade Pickering. ON L 1V 6K7 Please consider your environmental responsibility - think before you print! www.sustainableoickerina.com From: Dickerson, Doug, Councillor Sent: March 8, 2008 9:46 AM To: Sharon Mishko; Mclean, Bill, Councillor Cc: TMPCARE (Douglas Hardy) Subject: RE: Proposed Brock Road Widening and Median Construction Hi Sharon: fhanks for your e-mail and for sharing your concern respecting sight lines should a median go ahead as envisioned by ~egional Works. Councillor McLean and I share that concern also. Even more so, we believe that the proposal will have a negative effect on businesses if access to their place of business is hindered with no left turning off Brock Rd. have copied the City's Customer Care Centre who will add your m~ssage to our tracking system and will thus be able to nform you as to when Regional Works Committee will again be discussing this. Thanks again. ~egards. )oug Dickerson. - -----.. ...-..--.------.--... ----.-..-""-------....--. =rom: Sharon Mishko [mailto:smishko@prioritybill.com] ;ent: Fri 3/7/2008 4: 15 PM ro: Dickerson, Doug, Councillor; McLean, Bill, Councillor ;ubject: Proposed Brock Road Widening and Median Construction ..".Aft Sharon Mishko Priority Billing Solutions Inc. 1064 Salk Road, Unit 9 Pickering. ON LlW 4B5 tel; 905-837-8548, ext. 115 fax: 905-837-6578 I"" /; /.' i 6 Attachment No.1 Report No. 2008-W-91 Attachment No 2 200B-WC_22 (Sc#29) 200B-W_54 ~~n Michaud. Renee Attachment No.2 200B-WC-22 (SC#29) 200B-W-54 From: Sent: To: Subject: Knp47knp@aol.com March 15, 2008 12:59 PM McLean, Bill, Councillor brock st change Attachment No. I Report No. 2008-W-91 !) 1 r.11 L It is in my opinion a mistake to divide the street in any form or manor. The result of dividing the street is not on bad for the area but will create even more congestion> Not only will the side that comes from the south suffer but the traffic flow of the general area will be in trouble. i.e the area of wihiby Thickson rd and hwy2 which till the road work was complete saw the closure of almost 65 per cent of the business and the area still till today is not really travelled well. Brock rd must be kept free so that access to the power plant is easy access from the hwy to the power plant is easy and in emergency situations the people have complete access to the highway without having to go south to go North. Thank You for your help Kerry Picov former Urban planning student Ryerson. ""... MIChaud. Renee From: Sent: To: Cc: Subject: l~) r! ,~ ! Dickerson. Doug, Councillor March 29. 2008 4:19 PM Mclean, Bill, Councillor; DSG Electronics Direct ..~ () customercare@city.pickering.on.ca; Johnson, Rick - Rogers Blackberry RE: Proposed Brock Road Widening and Median Construction Attachment No. I Report No. 2008- W -91 Attachment NO.2 2008-WC-22 (SC#29) - 200B-W-54 - Hi Adrian: Thank you for your e-maH and for sharing your comments wilh us. J usl to your second last point -the City does care and thars why Councillor McLean and I went from business to business to inform everyone we could, on a Friday aftemoon, in a snowstonn This ts a Regional project as Brock Rd. is a Regional Road. not a City one. When we have a date that this will be discussed again at the Regional Works Committee, we will inform you and hope that whomever is able to attend that meeting will do so. Regards, Doug Dickerson. City Councillor, Ward 2 From: McLean, Bill, Coundllor Sent: Sat 3/29/200.8 10:32 AM To: DSG Electronics Direct; Dickerson, Doug, Councillor Cc: customercare@clty.pickering.on.ca SUbject: RE: Proposed Brock Road Widening and Median Construction Thank you Adrian, we will add this to the growing list. From: DSG Electronics Direct [mailto:dsgelectroniCSdirect@rogers.com] Sent: Fri 28/03/2008 2:17 PM fo: Dickerson, Doug, Coundllor; Mclean, Bill, Councilor !;ubject: Proposed Brock Road Widening and Median Construction )ear Sirs, am writing you today in opposition to the proposed Brock Road Widening and Median Construction. I will speak for 1e plaza and for myself when I tell you that this plaza has a lot of hard working proprietors, such as myself who will be ravely impacted by this decision! As I am sure you are aware, current market conditions have already made it difficult nough to survive. The retail world needs all the help it can possiblly get, and I firmly can tell you that building a median ;11 DEFINETEL Y put most of the plaza in a POSition where II will not survive. The impacllhat II will have on my business 'ould be catastrophic as we serve a lot of customers that work south of us at the nuclear power plant and other industries :>uth of Bayly. If it is made impossible for these people to tum left into our plaza, im positive that it will impact my usiness by 40-50%, as there are more accessible similar businesses down the street It will leave us no alternative but to ose down a business that I have grown for over 10 years. I believe this to be unfair and unjust. Has anyboby taken into >nsideralion what this wRl do to the people who work 10-12 hoU1$ a day, 6-7 days a week, for merely an honest living or )w this will impact their families? Does the city even care? J hope that this issue will be finnly addressed and J would :e notifcation as to any meetings being held, as I will definetely attend. ease feel free to call me with any questions and please keep me updated. ~gards Irian Gennuso mer/Proprietor iG Electronics Direct Ine 50 Brock Rd South Unit # 3. :kering, Ontario ??? L I VV .jA4 PH : 905-250-D174 FAX:905-250-D175 EMAIL: dsoelectronicsdirect((i)rooers.com Attachment No.1 Report No. 2008-W-9\ Attachment No.2 200B-WC-22 (SC#29) 2008-W_54 ~"''') /! 9 ~ :OUNOLLOR'S OFFICE ickering Civic Complex 'ne The Esplanade ,ckering.ON LIV 61<7 'J ,,:, 'I tyofpickering.com' / .::: l1 Attachment NO.2 2008-WC-22 (SC#29) 2008-W-54 Attachment No. I Report No, 2008-W-91 . Bill Mclean Regional Councillor Ward 2 February 29,2008 Mr. Phillp .Mass . President Golfour' Property Services Inc. 366 Denison Street,' Suite One Markham ON L3R '1 B9 . \ Dear Mr. Mass, .... RE: . ~roposed Brock Road'w/del}irig and Median Construction' Please find enclosed) for your information, a copy of a lefter sent to the business ownerS on the . eas~ and west side of Brock Road with regards to the. propose~ median. '. . We wil! k~ep YOl:J :'in~onned of. ~eetjngs and new developments as We .are n~tifjed. Thank you for sharing 'your:concerns. Yours truly, IJ#/}y)~ . Bill McLean Regional Councillor. Warq 2 . : 905.420.6064 Direct: 905.42O.46O'l Ton Free: 1.866.683.2760 ??A EmaU: bmclean@city.pidcering.on.ca SQ!!!!!!!! ,,~:,Fi~, ~~!' Xf.X2 " ...,- 366 DenlSOll St....1. Suite One, 'Markham.~rlO l3R 189 Tel (9051479.5052 (416) 493.~~. '1'... (~j"479'2264 .... ...., -.. . :..:- . i.-"/".~j..~!.:~~ 'J-,,:::.. .'...-.:............ . ~'.... ~.!.. '. .~ : ~,..!\,,~J,J,..~:-L~...;.i'...;. 'l..:,r ~~It; .....: '. February] 5,2008 . '" . Attachment No. 2 2008-WC-22 (SC#29) 2008-W-54 Attachment No 1 Report No. 2008-W'91 ") "J 1 /...< - " f'. COUNCILLOR'S OFFICE i I'. ~ foG NO. t DATE RECEIVED F~{." _:;:; /{/t:' PRICE VERIRED CHARGE TO COUNCILJ.OR APPROVAL; DATE: DEPARTMENT APPROVAL; DATE: t Regional Municipality of Durham 60S Rossland Road East. P.O. Box 623 Whitby, Ontario LIN 6A3 Attention: Mr. Mike Hubbell. P. Eng. Dear Sir: Rc: Brock Road (Regional Rond 1) City of PickeriD! Golfour Property Services Inc. is the owner of 1 050 Brock Road located on the north-west comer of Brock Road and Plummer Street in the City of Pickering and has an interest in Brock Road construction work and its affect on vehicle access to our tenants. The Environmental Assessment conducted on the Region's behalf by Totten Sims Hubicki Associates recommended a median be constructed from Bayly Street north to Plummer Street and from Plummer Street north to Ilighway 401. Although these measures restrict our north Brock Road entrance to right-in/right-out movements. we were satisfied when it was combined with improvements at Plummer Street. i.e. northbound left turn queuing. We now understand that a further study was undertaken on behalf of the Region, which is proposing to extend the centre median through the Plummer Street intersection. If these changes go forward, it will significantly impact on customers' access to our tenants' stores and ultimately affect their ability to carry on a viable business. Plummer Street must be kept open to Brock Road as recommended in the Environmental Assessment process. Please circulate my office wilh any notice of developments in this matter. We would welcome an opportunity to discuss these impacts further. . Yours truly, GOLFOUR PROPERTY SERVICES INC. .~-:)J /v~.'t. Per:' 7 +-,f"": Philip Mass President cc: City of Pickering, Attn: Mayor Dave Ryan Regional Councilor Bill McLean COUNCILLOR'S OFFICE DATE: -h. .;)S- a~o~ FILE NO.: FWD/COPY/CIRCULATE TO: MAYOR, CORPORATE SEllYIIB tt!E.,eER~ 11: ':r~l':al i CiTY ClERK ~. . -- '_U"!_ ..! ::iilRTl.iAilO;; TB:IIIllIUIGY ~.. i t=1i:~1I:.. ."~:-J'tL;.: . .!d~.:: P.WlIIBm !~',_:. 1\ ._, , .i::'r':.: ' . '".,..".._. . _ "_ ....:;~.,:"'C) i:;Ji.;.1 "::7. : ',' U:~~EIiIl :::;::lUfV '':'.~II![ utl![tI~ l~:---" ..-..(' , ~ , ~ u..~.:~((s.-.: -.,; l!.~~;..:...s..."J.::..,:;:~.:-?-I",".j;!t. . ...... ??J:: Attachment No. I Report No. 2008-W-91 Attachment NO. " 2008-W-54 ) i)') t..~.'. .~.- CONSUMERS DRIVE (REG RD 25) ~ -' -' -' _/ -' 2002 2002 2002 2004 2007 - Jl.g~~' ",0", 8::3 '" 2006 2002 , "'8", "'8 N ~ ::J o U ~ ...J (/) <( a.. '" o o '" lliIERSECTION COLLISION" SUMMARY JANUARY 2002 ~8RUARY 2007 LEGEND . · DIR[C110N Of' VEHICLE AT F'.-ucr AND YEAR DIRECTION Of' \lEHlCLf.wJI AT FAULT PERSONAl INJURY iJ THE REGIONAL MUNICIPAliTY OF DURHAM ~ .. WORKS DEPARTMENT - TRAFFIC ENGINEERING AND OPERATIONS WHrTBY ONTARIO 200X -- ??,:: Attachment No. I Report No. 2008- W -9) SEP18'or 1 9:21 Attachment NO.4 2008-W-54 Correspondence 2007-WC-19 (SC#96) From: To: Date: Subject: "Uxbridge Info" <info@town.uxbridge.on.ca> <clerks@region.durham.on.ca> Tue, Sep 18,2007 8:47 am FW: Against changes to Consumers Drive and Paisley Court intersection by the Region Please see the below email received at the Township of Uxbridge. -Original Message- From: martin kuchirka [mailto:mkuchirka@hotmail.com] Sent Monday, September 17, 2007 3:27 PM To: chair@region.durham.on.ca; info@townofajax.com; brock@townshipofbrock.ca; info@Clarington.net; infoservices@oshawa.ca; info@city.pickering.on.ca; info@town.uxbridge.on.ca Subject Against changes to Consumers Drive and Paisley Court intersection by the Region Please forward to all members of Durham Regional Council Dear Members of Durham Regional Council: The Region of Durham is planning a construct islands in the intersection of Consumers Drive and Paisley Court (adjacent to the 401) in Whitby due to the high percentage of vehicle collisions related to the northbound left turn. The islands are intended to prevent northbound left turns. How are residents that live south of the 401 or west of Brock Sl going to safely or efficiently return home after visiting the businesses located in this area? Blocking northbound left turns will simply move safety problems to the nearest traffic light intersection where drivers will likely engage in U-turns because safe options by way of public roads will be highly undesireable. Driving through this intersection on a daily basis it is obvious to me that creating an island will just add to the poor road planning in this area. In rny opinion, although not ideal either, a traffic light would better serve this intersection. Please respond with your opinions on this subject. Sincerely, Marty Kuchirka 15 Hanlan Court Whitby 905-665-3248 Enter to win a night a VIP night out at TIFF h1tp:llredcarpelsympatico.msn.caI cc: <works@region.durham.on.ca> l ~~.8 UJ.QQ,) .,.,.,. n ,',7' L. .:~" ,J . . ... :.. . CI.EFIK'S DEPARTMENT OrIgII"'f' 'Y" ~.. lio: ~"./ ( .:. );' ,:.! ,." . I . '. c ...... . CoPJ "- r'17):;:; ) Attachment No.2 Report No. 2008- W -91 WORl<S \lEPNlIIlEHT _NIO BROCK ROAD (REG. RD.1 RECONSTRUCTION Ministry of Transportation Office of Ihe Minister Ministere des Transports Bureau du l11iil,~,tn, Ferguson 810ck. 3rJ Floor 77 Wellesley St. West Toronto, Ontario fIIllA 1Z8 416 327-9200 www.mto..;10v.oll.ca Edifice FH!lu:;on. 3' {tage 77. rue Wellesley' CUf'S! Ti:rl)t'lto (O!itane) M7A 1 Z8 416227-c'<'00 \-\\V'-N.I-;"ltO. yG\/.cn. C;:-t JUN 2 3 2008 His Worship David Ryan Mayor City of Pickering 1 The Esplanade Pickering, Ontario L 1 V 6K7 Dear Mayor Ryan: 225~~ ~~m. Ontario /-' ( '. .; '---_ ,--1-- t-- I" C.S COpy Further to our letter of March 31, 2008, please be advised that funding of $1 ,055,505 is being provided to your municipality either through electronic funds transfer or cheque, depending on the established funding arrangement with the province. The Ministry of Transportation is pleased to be able to provide the above-noted funds for the purpose of funding municipal road and bridge capital investment needs. Addressing municipal road and bridge capital investment needs is an important part of maintaining and improving the province's transportation network, economic success and Ontarians' quality of life. As referenced in my earlier correspondence, please note the following reporting and accountability provisions which apply to this transfer: Types of eligible expenditures: · Rehabilitation of municipal road and bridge capital infrastructure, specifically, these are capital funds to be used for rehabilitation of municipal roads and bridges, rather than ongoing and routine maintenance. · Expenditures should be limited to those types of capital rehabilitation expenditures that alter (improve) or extend the life of the road or bridge asset as opposed to general maintenance. . Examples of eligible expenditures: · gravel purchases · surface treatment of roads that hadn't been completed yet · culverts . Examples of non-eligible expenditures: · winter maintenance (snow plowing, sanding, etc.) · summer maintenance (litter pick-up, grass cutting, marking) · municipal sewers · traffic lights · any expense paid for by another funding source ., .,~~ _.' ._ """ '.' J "'---~-- ... ~ f ~}:I:"", ))\..0.; .')JS~ t~=T-u:;~~;~+= .. !; G, pC;. te I' "" 0 VI i____.,i ! --- " f i F' ~; - ....,.-.....,. ...~...-....-.,.......~_.....-..- .,. .,,~~-, ~ _J_.'" ...,........'".._~ ~.~....--"-~-.~_' '., , " .. ~_-..-e__"('_'''''''''' ( ~ ---..-.. L~C~~F{ , '_,~~.l:~:m.,~ ~.rr;~Et-,F?R.IC:':Cf .... ./2 ..~ ~~~::t~:c fC:-"' lY\f~-~Q+~Dtl "\ " / !~/f) - 2 - · direct operating costs · entertainment expense · alcoholic beverages · taxes and fines · interest Requirement for future reporting: · A final summary report detailing total costs, types of expenditures, use of provincial funding, and specific outcomes achieved shall be submitted to the ministry within three months of program completion or complete use of funds. This report should be submitted to: Ministry of Transportation Controllership Office 301 S1. Paul Street - 6th Floor S1. Catharines, Ontario L2R 7R4 · Other written periodic reports and information as may be requested by the Province of Ontario. Right to independent verification/audit: · The province reserves the right to verify or audit any information submitted for completeness and accuracy, and to ensure that funds were used on eligible expenditures and for the purpose intended. Right to recover funds: · The province reserves the right to recover up to and including the amount of funds provided, if it is determined that the funds provided were not used, or will not be used, for the intended purpose(s). We wish the City of Pickering much success in its endeavours. We look forward to receiving additional information on how the above grant was used and the outcomes achieved. Should you have any questions, please call the ministry at (905) 704-2741. Yours sincerely, ~~~~ Jim Bradley Minister c: Bruce McCuaig, Deputy Minister, Ministry of Transportation Wayne Arthurs, MPP, Pickering-Scarborough East Joe Dickson, MPP, Ajax-Pickering Municipal Clerk's Office onserRvaNiiOn for The Living City I~) r-) "7 i:'" l ' I-~ \..:.~ Cj July 3, 2008 Ms. Debi Bentley City Clerk City of Pickering One The Esplanade Pickering, ON L 1 V 6K7 Dear Ms. Bentley: At Authority Meeting #5/08, of Toronto and Region Conservation Authority (TRCA), held on June 27, 2008, Resolution #A140/08, in regard to Environmental Commissioner of Ontario 2006/2007 Report was approved as follows: WHEREAS the Environmental Commissioner of Ontario (ECO) strongly advocates the need to change the way planning is undertaken in Ontario to address environmental impacts related to projected growth and its attendant pressures on the natural and physical infrastructure of the province; THEREFORE LET IT BE RESOLVED THA T Toronto and Region Conservation Authority (TRCA) support, where applicable, the ten recommendations of the Environmental Commissioner of Ontario in his report of 2006/07 titled "Reconciling Our Priorities", while recognizing the progress that has been made within TRCA watersheds, and request provincial ministries to take the appropriate actions to address 'irreconcilable priorities'; AND FURTHER THA T TRCA's member municipalities, the provincial ministries of Natural Resources, Municipal Affairs and Housing, Public Infrastructure Renewal, Environment, Northern Development and Mines and Agriculture, Food and Rural Affairs, the ECO and the Grand River Conservation Authority be so advised. Enclosed for your information and any action deemed necessary is the report as presented to the Authority. If you have any questions or require additional information, please contact the undersigned at 416-661-6600 extension 5264 (kstranks@trca.on.ca) or David Burnett at extension 5361. . F\ '])~) . Sincerely j(44rJ~ Kathy Stranks Manager, Chair and CAO's Office f L(';(".I\' l" 0 / "00" j ,i i. 1- J ' ~(, .,.- -. -r,J."" - \, i:j~\2,~,-.--~....,...,.__.._-,~-~--_.~ _.~..-.' ~ .. + 1 , .."~--,,,. -_.",.Y.-_.... i cc. David Burnett, Manager, Provincial and Regional Policy, TRCA f r- ! ~; i i- Member of Conservation Ontario ~~.'_:"':;'----" _._-~._--. ._.... ! COF~R ,- ~. , _.,_'''''",,'.''',C i~ f T.t!(E Ar",1;, "--~:J.-'~c"~"~,,,,,,,,,,,,,, ." . '.. .. \ Ie.c..e~ V c {-ct- /Encl. \ (\.fCC1'Y\czho\ . . m. ;}~~ . ""'A~~ . 5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca ) g l_ DISTRIBUTION LIST Jeffrey Abrams, City Clerk, City of Vaughan Debi Bentley, City Clerk, City of Pickering Sheila Birrell, Town Clerk, Town of Markham Donna Cansfield, Minister of Natural Resources Martin de Rand, Clerk, Town of Ajax Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs Paul Emerson, Chief Administrative Officer, Grand River Conservation Authority John Gerretsen, Minister of the Environment Michael Gravelle, Minister of Northern Development and Mines Charlotte Gravlev, Regional Clerk, Regional Municipality of Peel Crystal Greer, Clerk, Clerk's Department, City of Mississauga Barb Kane, Clerk and Deputy Treasurer, Township of Adjala-Tosorontio Denis Kelly, Regional Clerk, Corporate and Legal Services, Regional Municipality of York Michele Kennedy, Clerk, Town of Whitchurch-Stouffville Karen Landry, Town Clerk, Administration, Town of Caledon Debbie Leroux, Clerk, Township of Uxbridge Patricia Madill, Regional Clerk, Regional Municipality of Durham Donna McLarty, Clerk, Town of Richmond Hill Keith McNenly, Chief Administrative Officer/Clerk-Treasurer, Town of Mono Gord Miller, Commissioner, Environmental Commissioner of Ontario Bob Panizza, Director of Corporate ServicesfTown Clerk, Town of Aurora George Smitherman, Deputy Premier and Minister of Energy and Infrastructure Chris Somerville, Clerk, Township of King Ulli S. Watkiss, City Clerk, City Manager's Office, City of Toronto Jim Watson, Minister of Municipal Affairs and Housing Kathy Zammit, City Clerk, Clerk's Department, City of Brampton (~) ri () ,~,/ / TO: Chair and Members of the Authority Meeting #5/08, June 27,2008 Item 7.4 FROM: Carolyn Woodland, Director, Planning and Development RE: ENVIRONMENTAL COMMISSIONER OF ONTARIO 2006/2007 REPORT Grand River Conservation Authority Recommendations KEY ISSUE Supporting the Grand River Conservation Authority endorsement of the recommendations made by the Environmental Commissioner of Ontario in his 2007 report. RECOMMENDATION WHEREAS the Environmental Commissioner of Ontario (ECO) strongly advocates the need to change the way planning is undertaken in Ontario to address environmental impacts related to projected growth and its attendant pressures on the natural and physical infrastructure of the province; THEREFORE LET IT BE RESOLVED THAT Toronto and Region Conservation Authority (TRCA) support, where applicable, the ten recommendations of the Environmental Commissioner of Ontario in his report of 2006/07 titled "Reconciling Our Priorities", while recognizing the progress that has been made within TRCA watersheds, and request provincial ministries to take the appropriate actions to address 'irreconcilable priorities'; AND FURTHER THAT TRCA's member municipalities, the provincial ministries of Natural Resources, Municipal Affairs and Housing, Public Infrastructure Renewal, Environment, Northern Development and Mines and Agriculture, Food and Rural Affairs, the ECO and the Grand River Conservation Authority be so advised. BACKGROUND At its meeting on March 29, 2008, the Grand River Conservation Authority (GRCA) resolved to support the ten recommendations contained in the 2006/07 report of the Environmental Commissioner of Ontario (ECO) and requested that other conservation authorities pass similar resolutions (Attachment 1). The report of the ECO identifies a number of irreconcilable priorities from the Provincial Policy Statement (PPS) and other provincial planning-related documents that represent a challenge to creating sustainable communities in southern Ontario. Some of these irreconcilable priorities include: . protecting provincially significant wetlands from development while allowing infrastructure to be constructed within; . preserving significant natural areas from development while allowing for aggregate extraction within; . requiring municipalities to plan for additional growth and population in the face of environmental limits to providing servicing capacity for unbuilt but approved growth; . expanding road networks while facing increasing contamination of water sources from road salts; and . directing intensification to take place in areas currently subject to flooding hazards. 74 f) "1 n L ,) '_ RATIONALE Gord Miller is the Environmental Commissioner of Ontario. He released his annual report titled Reconciling Our Priorities in December, 2007. The report notes that the provincial planning framework of legislation, policies and regulations is intended to promote sound land use planning and protection of ecological values. However, when ecological values and economic, political and social priorities are factored into decision making, the ECO report identifies that more often than not, decisions are made in favour of the latter priorities to the detriment of ecological values. The report also identifies a need to revise existing legislation such as the Mining Act and the Public Lands Act to provide the tools needed to maintain and enhance ecological values. The 10 recommendations of the ECO report (in italics), and their current state within TRCA watersheds, are summarized below. In a number of instances, TRCA and our municipal and other partners are already on the leading edge of addressing the recommendations of the ECO, which can be used as examples to inform provincial directions. 1. That the MinistiY of Natural F?esources (MNR) speed up the process of wetland identification and evaluation and ensure Provincially Significant Wetlands (PSWs) are incorporated into municipal official plans. Within TRCA watersheds the identification, evaluation and incorporation of PSWs into municipal official plans, especially for the Oak Ridges Moraine, has generally been quite good, largely due to the area's extraordinary development pressures. 2. That the PPS be revised to prohibit new infrastructure in PSWs unless there are no reasonable alternatives and there will be no negative impacts. This recommendation is directly applicable as wetlands in TRCA watersheds are still being negatively impacted by infrastructure projects such as the Highway 410 extension. 3. That aggregate proposals conflicting with natural heritage or source water protection values be screened out early during the aggregate approvals process. TRCA supports a full and early assessment of aggregate proposals to ensure protection of the natural environment and sources of drinking water. 4. That the Growth Plan for the Greater Golden Horseshoe's intensification and density targets be increased. TRCA supports increasing density targets and intensification and made this comment previously in response to the draft Growth Plan, recommending that increased impacts and use pressures on urban parks and open space systems would need to be offset with a more robust natural heritage system within the urban boundary. 5. That the Mining Act be reformed to reflect the land use priorities of Ontarians, including ecological values. This recommendation is not directly applicable in TRCA watersheds but is still worthy of support. 6. That the Public Lands Act be reformed to provide MNR with better tools to protect ecological values on Crown lands. This recommendation has limited applicability as there are no Crown lands in TRCA jurisdiction, other than the bed of Lake Ontario. TRCA does, however, support providing MNR with better tools to ensure the broad based protection and enhancement of the natural environment. 7. That a province-wide road salts management strategy be developed. Many of TRCA's municipal partners have been actively implementing their own salt management plans to reduce the impact on aquatic and terrestrial ecosystems and limit potential groundwater contamination of private and municipal wells. TRCA recently convened a salt management workshop for the Don watershed plan to further address this issue. 75 ,j -, 1 L :) , 8. Improve the speed at which aggregate pits are rehabilitated, apply current legislation to grandfathered licences and hire more aggregate inspectors. The cumbersome process to modify existing pit licences and rehabilitation plans to incorporate natural heritage system improvements and public use recreational trails is frustrating to pit operators, public agencies and citizens alike. TRCA is currently working with stakeholders in the Township of Uxbridge to address these issues in the Glen Major area. 9. Development of standards for the land application of stable and pathogen-free sewage biosolids. Within the Greater Toronto Area, lands available for the spreading of sewage biosolids are decreasing due to increasing urbanization. Some municipalities such as Durham Region have undertaken a master plan process to address the issue. Sustainable alternative uses such as the use of biosolids for soil remediation on brownfield sites or for reclamation and rehabilitation of aggregate pits are being investigated. 10. Minimize cumulative effects of heavy atmospheric emitters through obtaining emissions offsets and improve upon / update older Certificates of Approvals in heavily burdened airsheds. This would potentially reduce greenhouse gas emissions, assist in achieving the Remedial Action Plan (RAP) goals within the Toronto and Region Area of Concern (AOC), contribute to TRCA reforestation projects as offsets and is a beneficial recommendation that should be supported. Only some of the ten recommendations of the ECO report are directly applicable in TRCA watersheds and in the Toronto and Region AOC. Their implementation, however, would provide important benefits to the natural environment throughout the province as well as to help make significant gains towards restoring the AOC. Staff recommend that TRCA support the recommendations of the ECO, where applicable, and request the province take the appropriate actions to implement the recommendations to reconcile these irreconcilable priorities. The implementation of such actions would also confirm the province's commitment to restore environmental conditions in the Toronto and Region AOC and protect Lake Ontario. Report prepared by: David Burnett, extension 5361 Email: dburnett@trca.on.ca For Information contact: David Burnett, extension 5361 Email: dburnett@trca.on.ca Date: May 14, 2008 Attachments: 1 76 ') " ? ,--,j ~~ Attachment 1 4(:<) C.','yJp ,"0 ad. po, Box 729 Ca!'Dbnoge, ()nfario '!'.i! R 5V/6 Grand River Conservation Authority Tei'ephnne (,~:;~.1 621.2751 ,[.:;.:.); (5 -; Q} fi2 I .48,44 Jntemt't h~fr.;:i,Ij,V\1:}'/ 9r3:hj{f',ef.c.~ April 3, 200S, c. 1\'1s, Gerri Lynn O'Connor. Cbair, Toronto and Region Conscrvntion Authurity, 5 Shoreham Dfi YC, DCJ',vll5vie\v, ON !...13N lS4 DtJf Chair O'Connor: The Environmental Commissioner of Ontario released his latest ;1nrHl,,! report "Reconcilmg ow' Priorities" on December 4, 20(17, Commjs~,ioner \'1ilkr urges the Province to lake a broad vie'.>, of environmental impacts associated with projeckJ population growth in Ont;llio and the <1l1endant stresses on the natural and physical inthlStnKture of the ProVince The' COlHlllissioner is concerned that development pressures may lead to over excccdmg the envirnl1Jlltnlal limits or c,my-ing capacity orthe natural system upon whkh we depend f{lT eeologic;)1 services (c.g waste ilssimilatwIl. drinking water, etc.), demands for additional transportation infrastructure to accommodate mort: cars which results ill furthcrcnvironmental degrauat!ol1of the' an, land nnd w;'lkr, and c,mtinued aggrcg.'1le extraction in environmenraHy sellsit"c arens The Grand River Conservation Authority concms with the Commissi')!lcr regarding the need to address these is,ul:s sooner rather than later For thi::; reason, the Grand Rivt'r Con:::ervation Authority supports the ten recommendations o\ltJin(~d on pages lC)(i-207 of the Commissioner's report and is r('questing thaI the f'n;wince to t;'ike prompt action in impJcmemilig each one (see auachcdl /\t Its meeting on f,..farch 20. 2008, the Cir:md Rive'r ConservCltioll Authority l1l('mbers, by Resolution >h 35"08 rati fied }',lo(j[] Nu. C\\<',33-08 as f(~J]{)w$: \VHEREAS the fllvironnxlntal Co;nrll1ssiollcr of Ontario. (ECO) strongly' advocal';$ the tK,,:d to change the \Vay planning :s undertaken in Ontario 1O .Jddrcs,; cnvirorunentHl tmp,-,cls related to prOjected gw'wth and j"" :llkn,bm !Ircssures on the naillwi and phYSical int1"slructure of the provnlec, bc !l rc,<;.rd"I;'d: THAT t)KI Grand Rtver COllscn'a1lOtl Authority support the tcn ru::ol1lJl1e1Ldari(JJb contained in th,: 2006/2(11.17 Annual Report of lhe Envirunmental ComnlissionCl ,:;f Ontario and request the' appropnak provinClaJ agencies to lake the appropriate .KtiollS to address '"irrcconci lable priorities"': ~...j;'.. ce:,.J>-e " -::~, C~ . _~-" .}~ --" INTERNATIONAL RJVERPRIZE WINNER For Excellence In Walershed Management 77 , , ?: " <.: ,. ,.J Al\D THAT the: CiraClo Rivcr Cmw:nation /\uthority request memher municipalities to support ~h~~sc nxommcndatlOHs :md ask appropnate pro\'lnClal agencies :0 take appropnilti:' action \0 aJJress '",rreconcilable ptwritie<; ,\t--:D TllAT the Ci'~1:1d Ri"('t (Utl:'t'f\'(l(;(il\ Aa(h:)rj~} rcqul'st Hlcmbcr :l1urllcJ?alIlic:i 10 I11corpor:lti:' SHStflillabJe "'.mer and envlrOt1l1l,-':Hal conccFHs into thelr OCliclfll PLws at the next available opportunity: .'\]\;D TllA T the Grand River Comervation Authority requ est memher municipalities and provincia! agencies to .,;upport an update to the Grand River Rasin Water ivl au ag.::m ell 1 Study 'cVhlCh focllses on Sllstainan1c ",vain management in the ((ram] River w:3;tcrshcJ and fH,kires,es the clll11uhllive impacts of climate clungc and population growth on water quality and ([UJ.Il!!ty: Al':D TI1i\T the Grand Riv~r Cons,::rvation Authority ask Conservaiion Authori!i.:s located within the Grc2i1cr Golden Horsc:shcH; to endorse a similar motion which rcqtlcsts their member nmmcipahtics to undertake similar acllons, Consequently, the Grand River COIl5et\'atlon Amhority \\louM ask that yon Join us in requesting the Premier and the appropriate \li[[is1::1':> to implement the Commissioner's recommendations promptly and 10 encourage your rnember mmlicipalilJes to do likevdse If YOll have any questions or would like to di~CllSS (;,ur request ILll1i18r, pka;;c do not ht~sitatc to contact me. Yours vcry tnrJy,_ Alan Dale, Chair, Grand R i vcr CO!1sen' atlOll Authori l y. c.t:. Gord1l.-1i11er, Environment,'d Commissioner of Ontario, 78 6L ~PlJE'1 U:.'DJ=, liE' lJC' ~2nl['" le')16<:'10)2 D210Jd J2llaq 01 "I'X'! 2ljl Ijll.'.', 8f,jl.",j sap!:\oJd IF'"!I LUaIS,i,s 6uIUUI?Id e ale'2D 01 iT ;",;'il':'l''''i,n,'d d'll UJIOj2J eJr'H"J le',"!1 ';pUaLULUOJaJ 0)3 2q1 '~dnw', II?JIE'c'IC'~'2 6ulpnpuI 'f,F'PO! SUI?IJE'lUO JO S2<!IIJolJd am pUl?l nal12J 01 iT {;;",II.::'[' 211! tUJOj2J VHJrWl le,"!1 spUatULUOJal 0)3 2'"!1 SI2E'JF'! !u2uJdoI2'\dp Il::mn-';e-':.'j;?U!Sllq E,ullsr;,a d."OqE' slc-EdE'1 .i,~SUilp pUE' UO!IE'J!j!suaIUI 5,UE'ld W):, ilLIl-3';E'2D1,1I e'l ::JldV'J '111.',\ ;jJO,',I, He'VW'J IF''Il ';PUilUlLUtJ)i:<1 0)3 2ill S21ljF"\ UOID2IC'Jd 121E','.', d:Jlri'Y; JO il6F'IIJaq lE'lnll?lJ ~81J1luapl 'III:.'. f'lJlPlljuo:< "W5odoJd 'a6E'I'; ,i,ped ue )I? 'lno ';Ua-3DS IFtll sSi:oOJd SIt'/"cuddt' 'V'eJ\>' i:<ql ulqll:.'. LUSIUI?IP2<UJ !.',au E' dC'Ii:<I',i:<P Plno'!s 2JIJ!'\Old i:<'Il ',\IIE'JIJDadS uOlni:<IOld II?IUi:<LUUOJ!I',U2 pUE' UOIIJFHl:a alE'f,aJ65F' Ua2<!.'.laq Si!!I!1ol.Jd DU!lJIlJuOJ Sll aIDUCOi!J IUaLULJJ2.'!OD II?I:1LIl,\oJd CiLIlIE'ql spuaLULuco21 DJ3 aql 'SuoqJunj II?JI6ol0)2 m'"!l uo spF'dLUI 2.',111?62u ou aq IW--, aBLjlll?'Il palE'Hsuoulap Uil2q SFq II pUF' sa'\IIE'UJ2111? i:<1'~E'iJosl?al ou alE' al2ql ssalLJIl SPUI?I12,\'\ IUI?:'ljlu61S .I:IIE'IJUI.'\OJd UI s,i,F,'.',q6Iq SF qJn5 2J1lpnHSE'JjUlt,',2U ll>~lqOld OlluaLualF'IS ,i,JlIOd IEI:dWOJd aql PU2WE' H\i"~'''H''j IFql spUaLUtUOJeU 0:)3 2Lll 'SUF'ld IE'DIJtO IEdDIUnUJ 'WI I palE' IC,dKOLJI alE' "PUFllCi!'.', IUI?;'ljIUDIS i'IIt!DUF','~Ud Il?ql 2J1lSU~ pue UOllF'nIE'/,2< PUI::' UOllF';<ljl)IJapl pLlFI12.'.', jO s';axlld ~,"!1 dn pC8d';};pUE')ljJuf'I~; ::Jr.JV'J lE'ljl SpUilIJJUJCO~1 C')3 ~Lll h I' ..., V ~,~ (; , . r-' i~ ,~) ) The EC 0 recommends that r,..lC'E de\'elop a wrnprehensb:e, mandator)', prO''iince'\';lde road salb nWlagement strater]!' to ensure aqu,3ti>: and terrestrial eco~,)'st'2rns are prot'2cted from diiCIrides The Ece, re(,:,mmend., that r'..lNR improve the rehabilitation ratt's of Ontario pits ,:1Ild quarries by intrr}ducin,~ stronger leg[latlon \'lith targets and tirnelines, by appl'iing up-to-date rules to r~randparented licences, and bj' funher strengthening the rninistr/s O'NIl field r:apacitj' for inspections, The EC 0 recommends that MOE and OM/\.FF:,~, develop quality standards that supponland application of ~,table "pathogen-free" se'I','age biu:;olids. n'le EC 0 recommends that, where ne\'; emitters are seekiri'~ entrJ' into hea",dly burdened airshed", r,..10E im~rlement measures to minimize cumulative effects, for example, tiy obtaillillr~ emis"ioll offsets and s~",edillg up the proce~,s of updating older Cs of ,A, in that airshed. 80 " -\ ( ~,' t< , l. ;"'" -:: ,/ Correspondence from the decision made at the Executive Meeting regarding a pot~ntial L~> b leash free area was received from the following people: . Jacqueline Lappin, 2325 Strathmore Crescent- E-mail Attached . Nicole Scarlett, The Dog Park Working Group-E-mail Attached . Leo Jaciw-Zurakowsky -E-mail Attached . Jaleh Liaghati, 2331 Strathmore - E-mail Attached ....J 7 ('7 / "'i ,_ '-J ' Brenner, Lindsey From: Sent: To: Cc: Subject: Buntsma, Everett Tuesday, June 17, 2008 11:43 AM Pickles, David, Councillor Quinn, Thomas J.; Brenner, Lindsey RE: Please Give Area Residents a Voice on Lease Free Park and Defer Today's Vote Staff would be pleased to look at other locations if you can provide some viable suggestions. We forwarded a memo to Mayor and Council as well as the CAO on Nov,19 ,2007 asking that any suggestions would be welcomed and we identified various locations that were being considered by the Leash Free Working Group and we received no feedback from any Council members at that time. The Working Group evaluated all the locations and narrowed the list down to 4 locations at which point a survey was mailed to the affected areas and a Public meeting was held. This resulted in the staff recommended location based on Survey results and comments received at that Public Meeting. I have prepared some additional information regarding the Valley Farm site and Diana ,Princess of Wales site( 2 Optional locations) which I will forward to the CAO for distribution to Mayor and Council. Staff again are narrowing down to these 2 sites as these sites are presently under agreement with the owners( Hydro One).The Pinegrove site will require significant time delay as we would have to go through a new process with ORC and Hydro One to acquire use of these lands. Staff have not consulted with Hydro One or TRCA as this would have been very presumptive of us until we had Council direction ,which we are now seeking. I have requested our Landscape Architect and Parks designer to get a preliminary opinion from Hydro One ASAP to provide some possible additional information. I have no timeline as yet on when a response will be forthcoming. Hope this information helps and rest assured that staff have provided mailings and opportunities for public input to all affected residents regardless of what you are hearing now. We really do not feel that residents of Bloomfield or Valley Farm south of the Duffin will have any impact from the Valley Farm site. The drugs, murders, speeding traffic .etc. have nothing to do with a leash free area. Director Operations & Emergency Services Department City of Pickering One The Esplanade Pickering, ON L1 V 6K7 Tel; 905.420.4660 ext. 2166 Toll Free: 1.866.683.2760 Fax: 905.420.4650 email: ebuntsma@city.pickering.on.ca Website: cityofpickering.com Please consider your environmental responsibilty - think before you print! www.sustainablepickering.com From: Pickles, David, Councillor Sent: June 17, 2008 10:05 AM To: Buntsma, Everett; 'Jacqueline Lappin'; Mayor Web Email Cc: Johnson, Rick, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Brenner, Lindsey; thildebrand@trca.on.ca Subject: RE: Please Give Area Residents a Voice on Lease Free Park and Defer Today's Vote Ms. Lappin has raised some of the questions and concerns I raised at the Exec. Committee meeting and in subsequent emails. I feel that the matter should be deferred until: a second look is taken of other locations, a site plan is developed for the proposal (fencing, parking, lighting, fill?), Hydro One and TRCA are consulted (wildlife corridor, flooding?). I also think a 1 second notice should be sent now saying this site was selected by the group/staff as the proposed site (it was only one of four pat the time of the previous meeting) and a few more streets should be added to the circulation e.g. Valley Farm, Sloomfield). .. " n, i,~ ,-_~:. () Please also advise Ms. Lappin as to when this item is re-scheduled (due to cancelled meeting). thanks David Pickles City Councillor Ward 3 City of Pickering visit www.davidpickles.com for community information From: Buntsma, Everett Sent: Mon 16/06/2008 11:21 AM To: 'Jacqueline Lappin'; Mayor Web Email Cc: Johnson, Rick, Councillor; Pickles, David, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Brenner, Lindsey; thildebrand@trca.on.ca Subject: RE: Please Give Area Residents a Voice on Lease Free Park and Defer Today's Vote I have again confirmed that the mailings of the letter, survey and Public Meeting notification was indeed sent via Canada Post to Denvale , Strathmore, Wildwood and Duberry Drive. The area south of Duffin Creek was not sent the information as they would not be impacted by the location .Please note that we still need to confirm this location with Hydro One and TRCA which we would do following Council's approval as we would not presume this location and provide details to Hydro until we have final approval to proceed from Council. Director Operations & Emergency Services Department City of Pickering One The Esplanade Pickering, ON LlV 6K7 Tel; 905.420.4660 ext. 2166 Toll Free: 1.866.683.2760 Fax: 905.420.4650 email: ebuntsma@city.pickering.on.ca Website: cityofpickering.com Please consider your environmental responsibilty - think before you print! www.sustainablepickering.com From: Jacqueline Lappin [mailto:lappin3@sympatico.ca] Sent: June 16, 2008 11 :02 AM To: Mayor Web Email Cc: Johnson, Rick, Councillor; Pickles, David, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Buntsma, Everett; Brenner, Lindsey; thildebrand@trca.on.ca Subject: Please Give Area Residents a Voice on Lease Free Park and Defer Today's Vote Importance: High I was very surprised and disappointed by the article in the Pickering News Advertiser stating that a lease free park was already a go for Valley Farm Road. My property backs directly onto the hydro lands in question. Why was no one on Strathmore Crescent, Denvale Avenue or the homes directly north of Finch consulted on a matter which profoundly affects us? I personally 2 canvassed all these areas on Saturday morning after reading the article and no one I spoke to received the survey which was mailed to the Wildwood Crescent residents. I spoke with Mr. Buntsma this morning and he insists the survey was mailed to us. '.'f tl1~ was the case, my neighbours and I would have been at the public meeting. /_ ~'C} <., There are four main reasons why this area is not a good choice for a lease free dog park. 1. Our neighbourhood is plagued with drugs. In the past six month there have been two homicides; one just above the hydro lands and one on Valley Farm Road just above the proposed site. My neighbours and I have called Durham Police many times advising them of drug dealers conducting business in front of our homes all times of the day and night. They are quite brazen doing transactions on a Sunday afternoon while kids are playing in the street. There is also a "suspected" grow op in the immediate area and Durham Police have been advised. The last thing we need is a secluded parking lot to be built which will allow the existing criminal element to gain an even stronger foothold in our neighbourhood. 2. The hydro lands in question are directly beside "protected conservation land". The area boasts a large wetlands/marsh area which is home to many migratory birds. There is also a stream which runs through my property directly across the hydro lands into Duffins Creek. The area is home to numerous deer, fox, coyote and ground hogs - even the odd bear. Has anyone consulted he Toronto Conservation Authority about this choice? 3. We have serious problems with illegal dumping. Just last month with the help of Pickering Fire Services, we were successful in having over 60 tires removed from the area just north west of the proposed hydro lands. City of Pickering is well aware of this on-going problem along Valley Farm Road and I see the matter only getting worse with more people driving to and parking in the area. 4. Valley Farm Road is a death trap. The excessive speeds in conjunction with the winding road is a lethal mix. There have been several fatalities over the years. My husband and I never use the sidewalk when the road conditions are wet. Many vehicles are going too fast and loose control when they hit the shoulder or can't make the turn beside my home. My husband and I have been awoken to the sounds of skidding,crashing and the crunching of metal only to find someone in the ditch. Hydro doesn't even bother to fix the fences regularly any more due to the continual crashes. Despite the new signs installed which will flash if you are doing over 50 klm - the problem still persists. Several neighbours on Strathmore have had there fences completely smashed due to these cars which have gone out of control and smashed through there fences nearly ending up their basements. Numerous running clubs and cyclists use Valley Farm Road to train. There are times the road is not wide enough for two cars to pass when these running 'packs' are on the roadway. Therefore; I respectfully request you defer your vote on Monday, June 16th to allow input from the residents of Strathmore Crescent, Denvale Avenue and the homes north of Finch along Valley Farm. Regards, Jacqueline Lappin 2325 Strathmore Crescent Pickering,ON 905-428-7615 3 ) /1 ,~) L ' _' Brenner, Lindsey Cc: Scarlett, Nicole (CA - Toronto) [nscarlett@deloitte.ca] Monday, June 16, 20089:10 AM Mayor Web Email; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Johnson, Rick, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Pickles, David, Councillor Brenner, Lindsey; Buntsma, Everett; Hannah, John; Angela Sokol; Chris Harris & Pat Worville; Glenn Brown; Karin Fischbach; Kate Smith; Scarlett, Nicole (CA - Toronto); Sheila & Emma Gilmour; Sue Jeffery Dog Park Back-Up and Rules From: Sent: To: Subject: Good morning, During last weeks EC meeting, a concern was raised that perhaps more investigation may be required before making a final decision on the dog park location. The Working Group had not shared with Council the extensive investigation which went into selecting the site or on the dog park in general so we would like to offer this summary to you before tonight's Council Meeting. . Sites: Over 15 sites were initially identified as possibilities, including the one mentioned my Councillor Johnson. This list was narrowed to 7 and site visits conducted by volunteers who ranked each area against the following criteria: o Size o Access o Safety o Terrain o Maintainability o Set-up . Professional Guidance was sought from the legal community (name of firm and barrister can be provided upon request), veterinarians, and animal behaviour specialists (Mary Brown, Keeper, Toronto Zoo) in relation to off-leash parks and dog behaviour. . Supporting Organizations: Our group also spoke with o TRCA (Doug Miller, Senior Manager) who provided us with procedures and guidelines for establishing off-leash parks on TRCA lands (none suitable in Pickering). o Hydro One (Vice President responsible for land maintenance) who also provided us with support including general guidelines and processes to follow should we pursue this option . Research: Extensive research was conducted into dog-parks overall to best determine location and take into consideration issues such as public acceptance, legal considerations, safety, and maintenance. The group has requested to address Council tonight to share this information with you, however, should time not permit we felt it important you had the information above. At the bottom of this email are the proposed rules governing the use of the dog park. Kind Regards ~ The Dog Park Working Group - Nicole Scarlett, CMA, MBA, PMP Mobil: (416) 587-7476 nscarlett@deloitte.ca (draft) Rules for using the leash-free parks in Pickering: n !: 1 L~ (~. t Dog Handlers (owners) are responsible for the safety and conduct of the dog/dogs under their care while in the off-leash area and ensuring compliance with the following rules: 1. Complying with the Dog Owners Liability Act and other municipal bylaws 2. Dog handlers must be 16 years of age or older to use the park 3. Limit of three (3) dogs per handler 4. Handlers must carry one leash per dog at all times 5. Dogs must be licensed and vaccinated 6. Handlers MUST immediately pick-up after the pets in their care. NO EXCEPTIONS. 7. Must fill-in any holes dug by the dog 8. Report any infractions of these rules or bylaws to Animal Services at 905-420-4666 or 905-683-7575 Failure to comply with the above may result in the dog or Handler being prohibited from using off-leash areas within Pickering and possible fines. Confidentiality Warning: This message and any attachments are intended only for the use of the intended recipient(s), are confidential, and may be privileged. If you are not the intended recipient, you are hereby notified that any review, retransmission, conversion to hard copy, copying, circulation or other use of this message and any attachments is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Thank you. Information confidentielle: Le present message, ainsi que tout fichier qui y est joint, est envoye a l'intention exclusive de son ou de ses destinataires; il est de nature confidentielle et peut constituer une information privilegiee. Nous avertissons toute personne autre que Ie destinataire prevu que tout examen, reacheminement, impression, copie, distribution ou autre utilisation de ce message et de tout fichier qui y est joint est strictement interdit. Si vous n'etes pas Ie destinataire prevu, veuillez en aviser immediatement l'expediteur par retour de courriel et supprimer ce message et tout document joint de votre systeme. Merci. 2 Brenner, Lindsey From: Sent: To: Subject: Brenner, Lindsey Tuesday, June 24, 2008 10:27 AM Wilcox, Debi FW: Off Leash Park proposal for Valley Farm Road. FYI From: Buntsma, Everett Sent: Tuesday, June 24, 2008 8:54 AM To: Brenner, Lindsey Subject: FW: Off Leash Park proposal for Valley Farm Road. Director Operations & Emergency Services Department City of Pickering One The Esplanade Pickering, ON L1 V 6K7 Tel; 905.420.4660 ext. 2166 Toll Free: 1.866.683.2760 Fax: 905.420.4650 email: ebuntsma@city.pickering.on.ca Website: cityofpickering.com Please consider your environmental responsibilty - think before you print! www.sustainablepickering.com From: Pickles, David, Councillor Sent: June 22, 2008 4:01 PM To: Angela - One Call Coverage Cc: Angela Jaciw-Zurakowksy; Buntsma, Everett Subject: RE: Off Leash Park proposal for Valley Farm Road. thanks for your email staff did send notices via Canada Post, I will ask staff to provide you with the details I do not support this proposal in this location at this time ,) I~ r) '"^ i 1._ this will be discussed by Council on July 14th, check with the city clerk a few days before and also be aware that you must registar in advance to speak to the item at Council, again make this arrange with the Clerk David Pickles City Councillor Ward 3 City of Pickering visit www.davidpickles.com for community information 1 n ,1 7 ,~ c~ ,-) From: Angela - One Call Coverage [mailto:angela@onecallcoverage.com] Sent: Thu 19/06/20089:16 PM To: Pickles, David, Councillor Cc: Angela Jaciw-Zurakowksy Subject: Off Leash Park proposal for Valley Farm Road. Mr. Pickles. Just yesterday evening I was informed that there is a proposal on the table to put an off-leash dog park on Valley Farm Rd on the Hydro Right of Way. I understand that this is one of four locations under consideration. I am concerned from several perspectives. Firstly where was the community consultation on this? Secondly the location is unsuitable as it will aggravate an already dangerous stretch of road. As you are very well aware, that very short patch of roadway has already killed one person and seriously injured many others over several occasions. The traffic calming measures recently introduced have marginally improved the situation, af best. By adding more vehicles, pedestrians and dogs into the mix we are creating a recipe for disaster. Furthermore the proposed parking lot will provide yet another hang-out at night to the drug dealers and other undesirables that currently darken our community. Also the idea of creating another potential dumping ground for garbage and old tires is not welcome to my neighbourhood. Please give urgency to this matter and keep me informed on council meetings where this will be discussed so the community may have a say. Thanks in advance for your support. If you wish to discuss this further, please don't hesitate to call me at 905-428-1425 or email me back Sincerely Leo Jaciw-Zurakowsky 2 r\ /; 1 ./ ~'f. L I...,.. . Brenner, Lindsey From: Sent: To: Cc: Subject: Brenner, Lindsey Monday, June 30, 2008 9:56 AM 'jalehborhan@hotmail.com' Wilcox, Debi; Shields, Debbie; *****Mayor; ****Councillors; Hagg, Chyrel RE: PLEASE GIVE RESIDENTS A VOICE ON LEASE FREE PARK AND DEFER TODAY'S VOTE Jaleh Liaghati Thank for your e-mail. I have attached a direct link to the leash free survey and I have arranged to have one mailed out as well. Feel free to complete the survey and drop it off at City Hall. Should you prefer an alternate form of delivery please advise. http://www.citvofpickering.com/standard/citvhall/animalservices/offleash.html. Thank you Lindsey Brenner Supervisor, Animal Services City of Pickering From: Hagg, Chyrel Sent: Monday, June 30,20088:37 AM To: Brenner, Lindsey Cc: Wilcox, Debi; Shields, Debbie; *****Mayor; ****Councillors SlJbject: FW: PLEASE GIVE RESIDENTS A VOICE ON LEASE FREE PARK AND DEFER TODAY'S VOTE From: Johnson, Rick, Councillor Sent: June 29, 2008 4:55 PM To: Hagg, Chyrel Subject: FW: PLEASE GIVE RESIDENTS A VOICE ON LEASE FREE PARK AND DEFER TODAY'S VOTE -m-Original Message----- From: Jaleh Liaghati [mailto:jalehborhan@hotmail.com] Sent: Sunday, June 29, 2008 1:50 PM To: Mayor Web Email; Johnson, Rick, Councillor; Pickles, David, Councillor; O'Connell, Jennifer, Councillor; Dickerson, Doug, Councillor; Littley, Bonnie, Councillor; McLean, Bill, Councillor; Brenner, Lindsey; thildebrand@trca.on.ca Subject: PLEASE GIVE RESIDENTS A VOICE ON LEASE FREE PARK AND DEFER TODAY'S VOTE My name is Jaleh Liaghati. I live at 2331 Strathmore Cresent. I would like to inform you that we have not received the survey on the lease free park and want to have a say on the matter. Please forward the survey to myself and local residents. Thank you I . r) , ,- L f.~ 'J Cor AI Services C~c~r l. Lf - CiS Suite 309, 15 - 6400 MilIcreek Drive, Mississauga, Ontario, Canada L5N 3E7 Tel: 905 858 9242 Fax: 905 858 9291 Email: alcormier2(cllsympatico.ca June 10, 2008 R E. CEil t.t e-:: F""~J I v' L.. t,~ Richard Holborn Division Head Municipal Property and Engineering City of Pickering 1 The Esplanade Pickering, ON LI V 6K7 JUN 'j 7. 200S CITY OF PICKERING MUNICIPAL PROPERTY & ENGINEEFm,!\i Dear colleague, Cor AI Services has been retained by GO Transit to assist in the further expansion of double deck buses in its service area. The purpose of this letter is to seek the support of your municipality in this regard. Background You will recall my correspondence with you in recent months with respect to the addition of bike racks in front of GO Transit buses, That project was successful. Letters of support were received from all municipalities and appropriate permits were obtained from the Ministry of Transportation (MTO) for the operation of over-length buses, Bike racks are now being installed on GO buses, I was also in contact with those of you in the Oakville to Unionville GO bus corridor with respect to the introduction of double deck bus buses in that service. That project was also successful with MTO granting appropriate permits for the operation of over-height buses. GO Transit received 12 double deck buses in early 2008 and they were placed in service in the Oakville to Unionville corridor in late April. These buses have already proven to be a valuable addition to GO's fleet. They are operating safely and have been very well received by GO's customers and its operating personnel. Their additional capacity is allowing GO to better accommodate the growing passenger demand in that corridor. Safety Considerations Introducing these double deck buses involved the planning and use of carefully designed technologies and operating protocols to minimize any potential of a collision between double deck bus and low clearance structures, These steps, which are described below, were demonstrated successfully to MTO officials who subsequentl:y ." provided.lhe .. necessary 'Special Vehicle Configuration Permits' for double deck,buses in that corrido r . Bt..t\+s () I~ ~ {~ (i r) Prior to placing the 12 double deck buses in service, the following safety steps were implemented: 1. In designing the specifications for the double deck buses, GO Transit ensured that the bus builder would deliver buses that meet all applicable Canadian and Ontario regulations and standards for buses, including the requirements to carry disabled persons. 2. GO Transit completed a physical inventory of bridge clearance heights along the proposed route and nearby roadways to ensure that there were no low structures along the corridor as well as along parallel roadways that might be occasionally used as detours in the event of road closures. Naturally, only routes with sufficient clearances at overhead structure are considered for double-deck buses. 3. Testing, acceptance and installation of a 'Geo Fencing' GPS system along the service corridor. This technology electronically defines the precise locations where double deck buses can operate and tracks the exact location of all buses on a continuing basis. Should a bus deviate from its assigned routing, the technology sends alarms to the bus driver and to central dispatch. The capability exists for the engine of an off-route bus to be disabled by central dispatch remotely if necessary. 4. The on-board installation of an additional device called 'Bridge Clear' which contains a data bank of all bridge clearance data along the proposed route and adjacent roadways. Again, should a double deck bus stray from its assigned route and approach a low clearance structure, this device will alert the driver and acts as a back up if a power failure were to disable the Geo Fencing system. 5. A special training program was implemented for drivers of double deck buses. Qualifying drivers are issued a special permit and only holders of such permits are assigned to double deck buses. Driver behaviour is carefully monitored and disciplinary procedures including dismissal will be implemented if any driver endangers passengers in any way. 6. A service call protocol which requires special tow trucks capable of pulling a double deck bus to a service facility without raising any of its wheels. The above noted safety features include state of the art technologies and practices and have indeed set the benchmark for the safe operation of double deck buses in Ontario. Additional double deck buses are planned GO Transit Management and their Board of Directors have been very satisfied vilth the double deck buses in operation to date. The safety measures in place, as described above, are working as intended. The buses perform well mechanically and passengers have shown a high degree of satisfaction with the vehicles. As a result of the successes achieved to date, the GO Board of Directors has authorized staff to expand the use of double deck buses to additional corridors. An additional 10 double deck buses are already on order for delivery later this year. As you may well know, GO Transit's ridership continues to grow at significant rates on both rail and bus services. GO is looking at all options to increase its service capacity including the use of more double deck buses. See Attachment 1 for a list of routes to be served by double deck buses in the coming years, starting with new services this fall. ') "- ,-'J A 7 L_ I..t ! Double Deck Bus Details Attachments to this letter include the following: Attachment 2 - A photo of a double deck bus Attachment 3 - Schematics showing the bus layout and dimensions Attachment 4 - GO Transit Service Area map In summary, the double deck buses comply with all legislation and regulations except that they exceed the height regulations of 4.15 metres (13 ft 6 in) by 0.12 metre or 4 inches. The buses are 4.27 metres (14 feet) high. Regular GO buses are 3.47 (11 ft 4") metres high. The double deck buses comply with weight regulations in respect to the total weight as well as axle weights. Special Permits Required To operate over height buses in its service area, GO Transit requires 'Special Vehicle Configuration Permits' from the Ministry of Transportation. In turn, MTO requires that GO Transit obtain the support from the authorities having jurisdictions over roadways used by these over-height buses. Accordingly, GO Transit requires a support letter from your organization to attach to its MTO permit application. Such a support letter can be signed by yourself or another appropriate senior official from your municipality. 8- resolution of Council is not required by the Ministry. Instead of coming back to you for each planned double deck bus service introduction in the coming years, GO Transit is seeking your support for the possible use of such buses on any of its current and planned routes bus routes suitable for the operation of double deck buses. Before adding any new double deck bus services, GO undertakes to: 1. Follow and implement the safety steps identified under 'Safety Considerations' above. 2. Notify your organization of new service introductions. 3. Seek MTO's Special Vehicle Configuration Permit on a corridor by corridor basis. We look forward to your support letter by July 18, 2008.. Please address same to Mr. Minh Le of GO Transit at the address shown in the suggested support letter text found in Attachment 5 to this letter. Alternatively, you may fax your letter to Mr. Le at 416 869 9493, with a copy to me at 905 858 9291. Feel free to contact me if you have any questions. Regards, ~ AI Cormier cc. Mr. Minh Le Senior Equipment Development Officer GO Transit Attachments "'I .) 2 L~ 8 ATTACHMENT 1 GO Transit - Double Deck Buses Starting in the fall of 2008, double buses will be introduced in the following corridors: . Route 51 - York University to Scarborough and Pickering . Route 93 - Scarborough Town Centre to the University of Ontario Institute of Technology in Oshawa (UOIT) . Route 52 - York University to UOIT . Route 47 - York University to Hamilton . Route 15 - McMaster University in Hamilton to Aldershot and Burlington . Route 48 - Guelph to York University . Route 60 - Wonderland to Yorkdale and York Mills Stations. The above noted services will include deadheading trips (no passengers) along additional sections of Highways 401 and 407 as well as City of Toronto streets to reach GO's Steeprock garage in Downsview. There will also be needs to take empty buses to various private service centres for warranty work such as SN Diesel garage in Vaughan, the Detroit Harper garage in Etobicoke, the Mississauga Bus and Truck facility in Milton as well as the Cummins and Tartem Equipment facilities in Mississauga. The GO Board of Directors has also asked staff to begin planning for the use of double deck buses on the following routes with service introduction dates to be determined but hopefully before 2011. . Route 18 - Hamilton Train Meet . Route 29 - U of Guelph to Cooksville . Route 32 - Brampton via Trinity CommonlYork . Route 37 - Orangeville Service . Route 38 - Bolton Service . Route 40 - Square one to Richmond Hill Centre . Route 50t. Unionville to Scarborough . Route 54 - 407 York U to Mount Joy . Route 64 - Newmarket to York U . Route 68 - Barrie/Bradford Newmarket Local . Route 69 - Beaverton/Sutton Service . Route 81 - Beaverton/Port Perry Service . Route 90 - New Castle Train Meet . Route 91 - New Castle Express . Route 95 - Oshawa Highway 2 Limited Service . Route 96 - Oshawa Finch Express Service l.h- ,'I -~'~III--- ATTACHMENT 2 ,~) I: () i~ I.t / ';"c\ . ATTACHMENT 3' .' 250 . Gr--- ::;;; 0' ~'I ~! ~ ~~ "' -I ~I 21 "OOLANT FILL :r:1 .-1 v \ ~'-I ACCESS DOOR \ "" c: . r-- - ----, ~ I '._ _. _ I ; EMERGENCY ij I ESCAPE I T~-~ ~::'ARKE.A LIGHT ~...... "lEU..OW \ \\ \ BELL 'TOUCH' STRIP EACH PILLAR UiSALCON (7 OFF RIGHTHAND SIDE) -\ \ \ \ \ TRl;:E GUARD \ \ \ \ \ .... ~ "' J '-"' M;\RKER L1GHT--. HED \. \ \ \ BONDED DOUBL E -, GLAZED UNITS \ \ MM~"ER LIGHT \ YF:LLO\"~ \\ . ~ r-- - ---, ~ I .. _. I 'f . 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ESG;,P;::' .. ~ ,--- - ---, ~ I I ., EMERGENCY ~. III ESC/WE I J I L____ _ _--.-J . EMERGE~ to ESCAPE I I ----1 L___ EMERGENCY EXIT DOOR Ir-- - -- I EMERGE~II ..- - ---. \I ESCAPE " [",,,:AGENCY , ~ _ -111 ESCAPE ' [tii'1;~\;t~f~t~l~~Y*~{i:;~1:~' . L____ - 1:\' , " ~ INDICATOR REFLEX REFLECTOR RED -- I i i ; I i- I !'-....... 1\ REFLEX REFLECTOR \ ;'=:~[L______ .~~~OA~' . I ' , \ \ ~ '-- REFLEX REFLECTOR \. I '~INDICATOR I' YELLOW \ ' - 'I 2421 I ' I. ------- --.--!:,-~QQ --'-- -------.---- ---_____.____--!------12.Ql! \- ---l--- -- _2~QU?JJMPEL-.__--1 \ \\ \-':iT AINLESS STEEL WHEEL PANS WITH INNEH WALL TO PREVENT SNOW A.CCLJMULA liON LFFTH,~h(> FLEVA TlON . ALEXANDER TITLE: ENVIRO 50012.8 METRE LH BODY DENNIS E500 CHASSIS - CUMMINS EPA07 ENGINE, COMPLETE WITH ALLISON M500 TRANSMISSION REF: 'GO TRANSIT ONTARIO' DRAWN: A. DRUMMOND 20-08-07 SEAT TYPE : LAZZERINI 'PRACTICO', FIXED BACK USA LOON LAZZERINI 'GRAN TURISMO', RECLINING U/SALOON ISS No: 05 I PAGE No : 2 DATE: DRG No : REG No : 6504GA N f',..) ,~RMREST ~ BODYSICE GR..\liS-. OVERHEAD LED REl,DiNG, ;> , LHS. 3 X PHS \ LAMPS At~D VEt~TS \, \ \, r----...lli1..-4.4T92 1 Q12Q------r~Q:?-r-..\:J[~fi-----'~;;.?i I \1 I! \ II i 't j \ I j" . I ! \, ! . \ , , ! 512 __1063 EMERGENCY DOOR 81 AIRWELL LIGHT or" 'J IiISERS-, PLUS 2 OVEf1HEAD LED LIGHTS \ \; 1.~.nQ._.__~_...P~~"_ .._.___._.._. ....._.__..__g~~ \YfCHAIROR3TiP~U?S i \ ALL~~TAIR'TREADSHEATED, \~nE.P t,OSIt~G FLUSH DRIVER'S SEATCiW.3 POINT su,r (iElT TO COMPLY WITH 'f f.WSS' & 'CMVSS' 81 ANDARDS \ \ \ \ \ -T \ \ \ \ 1 ?9f!.__~_'___'-i ~) en <...i-J LED AISLE LIGHTING, 4 PER SIDE-i RECESSED It~TO i'ISLE R!SER ! i 7"0 I ~~o I -30 I ~^~! f 10'" oJ' 'v I - . ,j..":! I -t--.._9..:L_.......... I WHEELCH;....IH AHi:: r~ FIRE EXTINGUISHER J & BODYSIDE GRAB SAFETY EQUIPMEtI.'T LOCi<FH EH '" " I. 762 I i PASSAGE i ---, ~W'CHBP i . 1-71 i I I L_. _LJ o , ',-- 'GO- TRANSIT' FARE (;OlLECTIOI~ EQUIP LOWER SALOON SEATING CAPACITY 32 r;F~ 29 SEATED FLUS 2 WHEELCHAIRS F1HE EXTINGUISHER \ \ \~, \ \ \ \ \ \ \--- ~mUSH 5EAl5 ..\;.IU FLOOR HEA1TC I \ i (J \ I i \.;~~ \ t_ '600KLEAF' P01.JEf1ED RAMP ~~~~i.~~l~~r;~LATf:ORM 1Mi 492' I 1090 ~."HEElCHAIR SPACES COMPLY WITH i'.f/ERIGANS WITH DISABILITIES ACT IADA; ESTIMATED SEATING CAPACiTY UPPER SALOON "46 LO\:'JER SALOON I:: 32 WHEELCtiAIHS "Q STANDEES =- 0 DRIVER "I ESTIMATEi.i S[l..Tli'Y~~ C,.\r:ACITY UPPEfi 'SI^\Loor-"! '" .16 LOV~JE;-l S!';t.CCi-J ::: ~~~ WH!::.ELCl'-1/~ihS :~ STANDE:[~ DHIVE4 TOTAL 79 "TOTAL !0 (tt ALEXANDER TITLE: ENVIRO 500 12.8 METRE LH BODY DENNIS E500 CHASSIS - CUMMINS EPA07 ENGINE, COMPLETE WITH ALLISON M500 TRANSMISSION REF: 'GO TRANSIT ONTARIO' DRAWN: A. DRUMMOND DATE: 20-08-07 SEAT TYPE: LAZZERINI 'PRACTICO', FIXED BACK USALOON LAZZERINI'GRAN TURISMO', RECLINING U1SALOON 155 No: 05 I PAGE No: 3 DRG No : REG No : 6504GA BUll T IN SEAT BOX CONTAINING - 'SPILL KIT. "'MMOB' SCHEEl\.! ACCESS FROM STAIRWEll \ WIRING PI1QVISION \, , \ \ ' , \ \ ' \ \ \ \ \ FOUR SEATS" , \ NON RECLINING \ , , '.. . : 683 735 ~"'~53i 400 I \ ! 1\1 '. ! 1'(; . n-, [( I '1' O:~RH~J~S: LE,D R~.~.1:~.I;.~j.G LAMPS \. AI~LJ VE,~ I., ('\I.t. St:t>.! .'; \ 'ClEFF' . STEDAl.l \ 57~\ ., . W [ k-', ,_J I I ~_..!_=.iP::L.... e.. .' ::...".... ','.: ALEXANOER O~f...JRt>Jg~3 HINGED ARMREST TO CENTP.E AND GANGWAY SIDE iAll SEP,TS) STAIRWELL LIGHT ON 3 RISERS, r'L~S 2 OVERHEf,D lED LIGHTS \ e7C 870 ,291 \ \ , \ \. \ ;. '. 870 I \ - I , I \. . \ 15fi.i 670 870 870 I \ I I . \ L ~(j(1ljlJfj(J tE' m : (jfHt8~&8~- ! '.r70 I 670 .....-.......,---......---.- BP -- a 870 I I I 870 I ; j I I j _MZ.Q_._.-!-~.....n~?9_.._ ..l.j_.~]O I 1 ! i 870 870 L 870 ~.--1--.- ...Q]1. I ! i LED AISLE LIGHTiNG ON ...J EACH ATERNATE SEAl UPPEr.; SAteeN SEA Tli'JG C!;PAC1TY - 46 (ALL SEATS EXCEPT IJ% ! ;; 2 LHS FRONT RECLINE) TITLE: ENVIRO 50012.8 METRE LH BODY DENNIS E500 CHASSIS - CUMMINS EPA07 ENGINE, COMPLETE WITH ALLISON M500 TRANSMISSION REF: 'GO TRANSIT ONTARIO' DRAWN: A. DRUMMOND DATE: 20-08-07 REG No : r 2763 \ \ \. -,- ~ "'~ ~ I .. I I I 9 BP ~\ .~ , 131> ErJ ~ ]~ 1 ~ ~ ~~ i I I i 87i'l / ADO -"-r--~ -- / I S'TAU'IL.ESS STEEl. J \Nt~Af"-iING P!...4TE. I / I j I J WINDOW GUARD RAIL SEAT TYPE : LAZZERINI'PRACTICO', FIXED BACK USALOON LAZZERINI'GRAN TURISMO', RECLINING U/SALOON 05 I PAGE No: 4 155 No: DRG No : 6504GA r,.:.; 0.2 ~ e ALEXANDER 3 x YELLOW lDEtHiHCATION-, LIGfHS {LED\ \ . . \ \ i TF~EE GUAHDS liHAND & R'HAr~O -.. \ <;TAINLESS TUBE. WHITE NYLON COATED " \ . .\ ..\ r CLEARANCE LAMP / YELLOW (LED! / !.t"'IN BEAM Ai'JD SIDE LAMP HEATED UPPER AND LOWER -..... SALOON SCREENS (OPTION) ........... ............. ..... MOTORISED SUN BLINDS -'~ ~, DEFROSTING DESINATION GLASS / VI/SCREEN Wi>,SHEn ACCESS (BEHIND FRONT ACCESS PANEL; / / MOTORISED. HEATED MIRROR _.~- COMPLETE WITH IND1C.o,TCR MOTORISED HEATED MIRROR COMPLETE WiTH INDICATOR DIP BEl;,.f...1-._____ U"\r~iP _, ---------- HINGED CORNER PANELS / / / / ENERGY ABSORBING BUMPER _./ (ROMEO RlfJll f i ! i I i i REGISTRATION _I PLA TE -.... " ....,. '......,.--. ACCESS TO ro\.v BOSSES [BELO'!'} nUMPEBi FRONT ELEVATION TITLE: ENVIRO 500 12.8 METRE LH BODY DENNIS E500 CHASSIS - CUMMINS EPA07 ENGINE, COMPLETE WITH ALLISON M500 TRANSMISSION REF: 'GO TRANSIT ONTARIO' REG No : DRAWN: A. DRUMMOND SEAT TYPE: LAZZERINI 'PRACTICO', FIXED BACK USALOON LAZZERINI 'GRAN TURISMO', RECLINING U/SALOON DATE: 20-08-07 ISS No: DRG No : 05 I PAGE No : 6504GA 1'..:' en (J1 5 F~[ ;~;H ViF,\:V ~., C~"".!..1EF~A " r3 x RED IDENTIPICATIOt, I LIGHTS (LED) / ~- CLE!\R.lINCE LAMP "~,, RLu (LED} 'FANTAIL' EXHAUST -' TAIL PI?E TOP/TAIL Lt.f/'" '--""'...... J I ", s , '. . " (LED; ... I ..@, -~l ' · --~ -, TURN LAMP --~. I _ {LED} ,.- {,i.JXiLlAAY ../ STOP LIGHT ,/ ..- ACCESS TO .lVCON ---' HECTRles 'YIELD'DECAL--..... ". ~~-- ,l.CCESS TO AlCON ~..~ EXHAUST FANS ~NGINE DO/,-'H "-""'" TOP HINGED "",- /- SlOP.,. . /' ,i "D'" I\ILLAMP / .-- J BACKUP LAI./iP -..... iLED) "-"_ .....- TUn~J LAMP (LED) -' LOWER ACCESS PAM.,L ~..-' BOTTOM HINGED , " ',~ REFLECTOR LAMPS / / BEAR ELEVATION . TITLE: ENVIRO 500 12.8 METRE LH BODY DRAWN: A. DRUMMOND SEAT TYPE: ISS No: 05 I PAGE No: 6 ': ;., LAZZERINI'PRACTICO', i DENNIS E500 CHASSIS - CUMMINS EPA07 ENGINE, DATE: 20-08-07 FIXED BACK LlSALOON DRG No : 1';', ALEXANDER COMPLETE WITH ALLISON M500 TRANSMISSION 6504GA ' ,-J LAZZERINI'GRAN TURISMO', en REF: 'GO TRANSIT ONTARIO' REG No ; RECLINING U/SALOON I GO Bus stop or ticket agency/ Car pool lots/ " ...~ --n"J..J..iiIt.'''I~~ I 0 Arret d'autobus ou billeterie GO - Stationnement pour covoiturage I '0 GEORGETOWN 1_ GO Bus route/ ~ Park and ride/ I ! Parcours d'autobus GO - Stationnement incitatif I ----"....--.-,-.--,--. I _'____.__,_.______ '_"'''''___''''_''__''_' ~ 41.68693200 1. 888 GET ON GO (438 6646) TTY 1. 8003873652 gotransit.com ~"'''.M__.1.''~______''~___'''__''''''_'',,,,,~,,,,o::_,,,,,,,~,,.~__,,,_,___~ . ~~_~~t....".--.,.--..,..."~__..,."""""""""_",,,,,,,,,,,, _,.,.... T'R' '...., , I 4. ._-"'-'."''''''''!''''''&''''~'::-'<''l>.'~''''''"~'''_)'_;'~'''''''__4--=--i''''~ ---~~~~~,~~ ~_# Transit SYSTEM MAPI CARTE DU RESEAU NOT TO SCALE/NON A L'~CHELLE ALL BUS STOPS NOT SHOWNI LES ARR~TS O'AUTOBUS NE SO'-IT PAS TOUS INOIQUt:S @ GO Transij 2007 2007 12 rev Orangeville Caledon Victoria STOUFFVIUE MOUNT JOY ~;~~:~~.. m ~~:i n;!fSARRIE. .C 7"..~, " o:C\ <.:;' o GO Train station/ Gare GO ~ GO Bus terminaV . Terminus d'autobus GO B LAKESHORE EAST F RICHMOND HILL ~~"';'''.I'''__'I_- N w.. f'....) s (,,_':--1 "'--J UOIT /Durham .1 COllege "0 HC subway or RT connection! Metro TIC ou correspondance RT . College/University/ College/universite )> -f ~ o ::t s: m Z -f ~ 258 ATTACHMENT 5 (on your municipality's letterhead) (feel free to amend as appropriate to your requirements) 2008 06 ?? Mr. Minh Le Senior equipment Development Officer GO Transit Suite 600, 20 Bay Street Toronto, ON M5J 2W3 Re: Double Deck Buses - GO Transit Dear Mr. Le, Further to the letter of May 30, 2008 from Cor Al Services on behalf of GO Transit, please accept this letter as our indication of full support for the proposal by GO Transit to eventually operate double deck buses on any of its current and planned service routes with suitable overhead clearances for these buses. We understand that prior to introducing such services, GO Transit will 1. Follow the safety steps identified under 'Safety Considerations' in the letter of May 30, 2008 from Cor Al Services. 2. Notify our organization of new service introductions. 3. Seek MTO's Special Vehicle Configuration Permit on a corridor by corridor basis. We further understand that these buses will operate on some parts of our road system and we are comfortabl~ with this proposal. We commend GO Transit for this innovative program which should provide much needed transit capacity in the busy corridor in which these buses will operate. Yours sincerely, Name Title cc. Al Cormier Cor Al Services Suite 309, 15-6400 Millcreek Drive Mississauga, ON L5N 3E7 , t (--, :- 19. L :) - '" Paftners[or learning and performance Parteno;res de l'opprrmtisJoge et de fa performance CSTD R~C';';-";I~!fED -...... .yiln..;;t.7~ f CITY OF' P!(>KERING ( !' \< MAY 3 a 2008 Your Worship Dave Ryan, CLERK'S nn/lSION Thank you for declaring the week of September 24-28, 2007 as Leam @ Work Week! I .: ~c 720 Spadina Avenue Suite 315 Toronto. Ontario M 5S 2T9 Tel. 416.367.5900 Fax. 416.367.1642 www.cstd.ca Along with 12 other municipalities across Canada, the Corporation of the City of Pickering recognized the importance of public support in the promotion of workplace learning and development by declaring it Learn @ Work Week. The weeklong national celebration of workplace learning and performanc'e excellence included a number of activities and events designed to promote the importance of workplace learning and performance tokey stakeholders and the public-at-Iarge. It served ~s a platform to promote CSTD and heighten awareness of some of our key initiatives including: - · Raising awareness of the impact of workplace learning · Celebrating the best practices of workplace learning · Celebrating the success of the 'learning organization' Declare September 22-26, 2008 Learn @ Work Week! An important part of Learn @ Work Week is public support by political leaders for the importance of workplace learning and development. In this regard, we are asking that you declare the week of September 22nd - 26th, 2008- as Learn @ Work Week in your community. . We would be pleased to acknowledge your support on our organizational website www.cstd.ca as a. Learn @ Work Week Champion. The Canadian Society for Training and Development is a national, not-for-profit, membership association serving the field of workplace learning and performance. CSTD has more than 2,300 members drawn from the public, private, non-for-profit and labour sectors. Attached please find a sample proclamation for your use. Please send your completed proclamation to members@cstd.ca.Thankyouinadvancefor your sUP~~r...'..~.?~.,J}-~~j:4~~J~~fri\:1ti~;OFrl ",r '-"\, t.o. te;~!~ \1' j) 0 'il! ~L ~ S . I -~ .-.::::::::::--.:.....:.- --LJJ: ' mcere y,'iU: NO.: r:CHJ.OVV UP: ~/)lw.k ."_E~:'O.COPY-CIRCULATE TO: :c':~..q COUNCil ~~';::U::..2.E13V OFFICE SUSTAIN V ,"L.".!\I & DEV CLERK IT ::-,"r:;.; &. EMERG LEGAL .!" ;.CUL &. REC HUMAN RES i FlI'1E CUST CARE fMPE MGRCUST&ADM t Lynn Johnston, CAE President ~ $........"....,~.#>,',.".,"'t""'"."",.~__=-~ _. Canadian Society for Training and Development I,! <)rll.iMp r~nrlrijf>nne oou; Ii] formation E't le oNfectionnement Ciiq 0# i} 6 (') 1- \) July 14, 2008 COMMITTEE REPORTS a) REPORT PO 2008-06 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 04-08 1-9 Sidewalk Installation on Wharf Street, West of Liverpool Road City of Pickerinq RECOMMENDATION 1. That Report PO 04-08 of the Director, Planning & Development, regarding sidewalk installation on Wharf Street, west of Liverpool Road, be received; 2. That Council authorize the construction of a sidewalk on the north side of Wharf Street; 3. That this project be funded through Account 5321-Development Projects (Development Charge Funded) (Project 07-5321-001-12 Roads), as provided in the Council Approved 2007 Capital Budget; and 4. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Planning & Development, Report PO 19-08 Thickson Developments Ltd. Plan of Subdivision 40M-1703 1 0-18 Thickson Developments Ltd. Plan of Subdivision 40M-1704 884396 Ontario Inc. Plan of Subdivision 40M-1710 Thickson Developments Ltd. Plan of Subdivision 40M-1711 Final Assumption of Plans of Subdivision RECOMMENDATION t'\ < 1 /, 1. That Report PD 19-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1703, 40M-1704, 40M-1710 and 40M-1711 be received; 2. That the highways being Aspen Road and Pebble Court within Plans 40M- 1703, 40M-171 0 and 40M-1711 be assumed for public use; 3. That the services required by the Subdivision Agreements relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 8, Plan 40M-1703, Blocks 8 and 9, Plan 40M-1704, Blocks 9 and 12, Plan 40M-1710 and Block 16, Plan 40M- 1711 ; 4. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1703, 40M-1704, 40M-1710 and 40M-1711, save and except from Block 9, Plan 40M-171 0, be released and removed from title; and 5. That Council enact a By-law to dedicate Block 6, Plan 40M-1703, Block 11, Plan 40M-1710 and Blocks 14 and 15, Plan 40M-1711 as public highways. 3. Director, Planning & Development, Report PD 22-08 Rockwood Drive Extension -Road Dedication and Naminq By-laws 19-25 RECOMMENDATION 1. That Report PD 22-08 of the Director, Planning & Development regarding the naming and dedication, as public highway, of certain lands lying within Pickering be received; 2. That By-laws be enacted to: a) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41, 44, 46, 48,50,54,57,58, 62, 70,71,74,75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as Rockwood Drive in accordance with Land Division Application LD 109/07 (the "subject lands"); and b) dedicate and name certain parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37,39, 59,60,61,67 and 68, Plan 40R-25121 as Rockwood Drive in accordance with Land Division Applications LD 040-041/08 and LD 056-058/08 (the "reserves"). r", / '2' / :', ,- ',.," ..... 4. Director, Planning & Development, Report PO 23-08 26-36 Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, prepared by the Ontario Growth Secretariat, Ministry of Public Infrastructure Renewal. Sprinq 2008 RECOMMENDATION 1. That Report PO 23-08 of the Director, Planning & Development, regarding the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, released Spring 2008, by the Ministry of Public Infrastructure Renewal, be received; 2. That the comments contained in Report PO 23-08 on the Technical Paper Proposed Size and Location of Urban Growth Centres in the Greater Golden Horseshoe, be endorsed, and that the Minister of Public Infrastructure Renewal be requested to: a) finalize the size and location of the Pickering Downtown Urban Growth Centre as set out in the Technical Paper; b) revise the method of calculating the density in Pickering's Urban Growth Centre to allow exclusion of the controlled access freeway and railway corridor; and c) revise the profile for Pickering's Urban Growth Centre to more accurately reflect its current mix of uses, and location, as set out in Section 2.4 of this Report; 3. That the Ministers of Public Infrastructure Renewal, and Municipal Affairs and Housing be requested to identify a predictable funding program to provide needed infrastructure and related municipal facilities to foster the growth of Urban Growth Centres, including Downtown Pickering; and 4. Further, that a copy of Report PO 23-08 be forwarded to the Region of Durham and the Ministers of Public Infrastructure Renewal and Municipal Affairs and Housing. 5. Director, Planning & Development, Report PO 24-08 White Paper 1 - Vision, Goals and Objectives, May 2008 White Paper 2 - Preliminary Directions and Concepts, May 2008 Metrolinx 37-74 RECOMMENDATION That Report PO 24-08 of the Director, Planning & Development regarding the draft White Papers 1 & 2, dated May 2008, prepared by Metrolinx, be received for information. 1"", / ._, /b,) 6. Memorandum from the City Solicitor to the Chief Administrative Officer dated May 22, 2008 with respect to the recommended City position respecting OMB Appeal of Altridge Properties Inc., Draft Plan subdivision SP-2005-03 and Zoninq Bv-Iaw Amendment A 34/05 RECOMMENDATION That the recommendation as contained in the Confidential minutes of the Planning & Development Committee held on June 2,2008 be adopted. CilLf o~ ) (-) ,1 July 14, 2008 COMMITTEE REPORTS b) REPORT EC 2008-05 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer, Confidential Report CS 30-08 Audit Matters - Update RECOMMENDA TION That the recommendation as contained in Confidential Report CS 30-08 of the Director, Corporate Services & Treasurer, be adopted. 2. Director, Corporate Services & Treasurer, Report CS 27-08 1-59 2007 Year End Audit RECOMMENDATION 1. That Report CS 27-08 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Results Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2007 draft Audited Consolidated Financial Statements for the City of Pickering be forwarded to Council for approval. 3. Director, Corporate Services & Treasurer, Report CS 20-08 60-62 Hiring of Consultant to Implement Public Sector Accounting Board (PSAB) 3150 Reportinq Requirements RECOMMENDATION 1. That Report CS 20-08 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to engage the firm of TCA Consulting Limited to assist the municipality in implementing the reporting requirements of Public Sector Accounting Board (PSAB) 3150 as provided in the 2008 Current Budget; and, /),c< r- /' /-) :j 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 24-08 2007 Pre-Audit Balances of Reserves and Reserve Funds 63-94 RECOMMENDATION That Report CS 24-08 of the Director, Corporate Services & Treasurer be received for information. 5. Director, Corporate Services & Treasurer, Report CS 26-08 Investment Portfolio Activity for the Year Ended December 31, 2007 95-102 RECOMMENDATION That Report CS 26-08 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 28-08 Development Charqes - Annuallndexinq 103-106 RECOMMENDATION 1. That Report CS 28-08 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2008 as provided for in Section 16 of By-law 6349/04, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 7.2 percent being the annual increase in the Construction Price Statistics for the Non-residential Building Construction Price Index as reported by Statistics Canada for the year ended March 31,2008; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. Director, Corporate Services & Treasurer, Report CS 29-08 2008/2009 Property and Liability Insurance Renewal 107-137 RECOMMENDA TION 1. That Report CS 29-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2008, its property, liability and other coverages through the Frank Cowan Company for the period July :<' f-~ (S 1, 2008 to June 30, 2009 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 31-08 2008 Assessment Appeals 138-147 RECOMMENDATION 1. That Report CS 31-08 of the Director, Corporate Services & Treasurer regarding 2008 assessment appeals update be received; 2. That Council approve the filing of the assessment appeals by Municipal Tax Equity for 2008 for the following roll numbers: 18-01-020-016-146-00,18-01- 030-020-189-35,18-01-030-020-189-90 and 18-01-030-020-202-00; 3. That the attached By-law providing for the confirmation of the filing of assessment appeals be enacted; 4. That Council authorize the Director, Corporate Services & Treasurer to engage the firm of Municipal Tax Equity and or Walker Poole Nixon LLP to represent the City for the assessment appeals filed above; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CS 32-08 Leash Free Area Within the City of Pickerinq 148-153 RECOMMENDATION t'} ./ f"J L_ (:) I 1. That Report CS 32-08 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering establish a leash free area on Valley Farm Road Hydro Lands, included with Report CS 32-08 as Attachment No.1, for a six month trial period; 3. That a volunteer Leash Free Working Group be officially formed and work with City staff during the six month trial period to monitor the leash free area; 4. That By-law 5495/99 Parks and By-law 6811/07 Responsible Pet Ownership be amended to allow dogs to be off leash in City designated Leash Free Areas; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director, Operations & Emergency Services, Report OES 18-08 Single Sourcing the Purchase of a Vehicle Exhaust Extractor System Apparatus 154-156 RECOMMENDATION 1. That Report OES 18-08 of the Director, Operations & Emergency Services regarding single sourcing the acquisition of a vehicle exhaust extractor system be received; 2. That the use of the single sourcing process for the procurement of a fixed mounted vehicle exhaust extraction system for Fire Station #6 (Finch Ave.) City of Pickering Fire Services be approved and that Nederman Canada being the sole provider for this specific system be identified as the single source provider of the unit; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Cilq o~ ') (, ;~ l._~ - \_ July 14, 2008 COMMITTEE REPORTS c) JOINT REPORT JT 2008-01 OF THE PLANNING & DEVELOPMENT COMMITTEE AND EXECUTIVE COMMITTEE Joint Pages White 1. Director, Planning & Development, Report PO 21-08 Landford Dixie South Ltd. Plan of Subdivision 40M-1706 65-74 Cougs Investments Ltd. Plan of Subdivision 40M-1713 Garthwood Homes Ltd. Plan of Subdivision 40M-1719 Garthwood Homes Ltd. Plan of Subdivision 40M-1727 Keleck Investments (Pickering) Incorporated Plan of Subdivision 40M-1728 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PO 21-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728 be received; 2. That the highway being Windgrove Square within Plan 40M-1706 be assumed for public use; 3. That the highway being Amberwood Crescent within Plan 40M-1713 be assumed for public use; 4. That the highway being Pine Grove Avenue within Plan 40M-1719 be assumed for public use; 5. That the highways being Meldron Drive and Sandhurst Crescent within Plans 40M-1727 and 40M-1728 be assumed for public use; ():~ q .- ( . 6. That the services required by the Subdivision Agreements relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Block 46, Plan 40M-1706 and Block 18, Plan 40M-1728; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1706, 40M-1713, 40M-1719, 40M-1727 and 40M-1728, be released and removed from title; and 8. That Council enact a By-law to dedicate Block 45, Plan 40M-1706 as public highway. 2. Director, Planning & Development, Report PO 25-08 Zoning By-law Amendment Application A 9/08 Fairport Inc. 692, 700-702 Front Road (Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65) City of Pickerinq 75-101 RECOMMENDATION 1. That Zoning By-law Amendment Application A 9/08 submitted by Fairport Inc., on lands being Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65, City of Pickering, to amend the zoning to permit the development of the subject property for three detached dwelling units be approved as outlined in Appendix I to Report PO 25-08; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 9/08, as set out in Appendix I to Report PO 25-08, be forwarded to City Council for enactment. 3. Director, Planning & Development, Report PO 27-08 Duffin Heights Neighbourhood -Durham Reqional Official Plan Amendment. File: OPA 2007-006 102-110 RECOMMENDATION 1. That Report PO 27-08 of the Director, Planning & Development, regarding an application to amend the Durham Regional Official Plan, File: OPA 2007-006 be received; 2. That Council advise the Region of Durham that it supports the application to amend the Durham Regional Official Plan, File: OPA 2007-006, submitted by the Duffin Heights Landowners Group to: ,) 7 iJ L l a) delete the future east-west Type C arterial road connection from Church Street in the Town of Ajax (extension of Williamson Drive) to the CP rail line in Duffin Heights; b) delete the remnant portion of Old Taunton Road as a Type C arterial road designation from Taunton Road to the future east-west Type C arterial road; and c) realign the possible extension of Valley Farm Road, a Type C arterial road, north of the Third Concession Road including crossing the Ganatsekiagon Creek easterly to connect to Brock Road; and 3, Further, that a copy of Report PD 27-08 be forwarded to the Region of Durham, Town of Ajax, Toronto and Region Conservation Authority and Sernas Associates (representing the Duffin Heights Landowners Group) for information. 4. Director, Planning & Development, Report PO 29-08 Downtown Pickering Program - Continuation of Urban Desiqn Consultinq Services 111-113 RECOMMENDATION 1. That Report PD 29-08 of the Director, Planning & Development respecting urban design consulting services for the Downtown Pickering program be received; 2. That the Director, Planning & Development be authorized to continue with the engagement of Young + Wright / IBI Group Architects to act as the City's urban design consultant on the Downtown Pickering program to an upset limit of $70,000 using professional and consultative services funds approved by Council in the 2008 Department budget; and 3. That the appropriate City officials be authorized to take the necessary action to give effect hereto. 5. Director, Operations & Emergency Services, Report OES 22-08 Supply & Delivery of 4-Ton Dump Truck - Q-32-2008 119-130 RECOMMENDATION 1. That Report OES 22-08 of the Director, Operations & Emergency Services regarding the supply and delivery of a 4-Ton Dump Truck be received; 2. That Quotation No. Q-32-2008, as submitted by Scarborough Truck Center Inc. for the supply and delivery of a 4-Ton Dump Truck with Snow Plow and Wing, and Electronic Salt Metering, in the amount of $158,809.00 (PST, GST and license extra) be accepted; () 7 1 ,-. 3. The total gross purchase cost of $179,454.17 and a net purchase cost of $171,513.72 as outlined in Report OES 22-08 of the Director, Operations & Emergency Services, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) that debt financing through the Regional Municipality of Durham in the amount of $171,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $513.72 plus financing costs be financed from current funds; and b) that financing and repayment charges in the amount of approximately $39,500 be included in the annual current budget for the City of Pickering commencing in 2009 and continuing thereafter until the loan is repaid; and c) that the Director, Corporate Services and Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2008 as established by the Province for municipalities in Ontario; and d) that the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and e) staff at the City of Pickering be given the authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 34-08 Section 357/358 of the Municipal Act - Adiustment to Taxes 1 31-1 34 RECOMMENDA TION 1. That Report CS 34-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. . 2 '/ 2 July 14, 2008 NEW AND UNFINISHED PAGES 1. Chief Administrative Officer and 280 - 285 Chief Executive Officer, Pickering Public Library Report CAO 05-08 Repairs to Greenwood Branch Library RECOMMENDA TION 1. That Report CAO 05-08 of the Chief Administrative Officer and Chief Executive Officer, Pickering Public Library, regarding the repairs to Greenwood Library be received; 2. That Council approve the expenditure of approximately $50,000 from the Library Capital Budget contingency for repairs to the Greenwood Branch Library in accordance with Resolution #78/08; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 2. Director, Planning & Development, Report PO 26-08 Pickering Official Plan Review -Hiring of Consultant to Complete the "Provincial Policy/Bill51 Implementation" Amendment 286-291 RECOMMENDATION 1. That Report PO 26-08 of the Director, Planning & Development, respecting consulting services for the Pickering Official Plan Review, be received; 2. That the Director, Planning & Development be authorized to engage the firm of Sorensen Gravely Lowes Planning Associates Inc. to complete the second part of the amendment to the Pickering Official Plan implementing Provincial Policy and Bill 51 (which enables the use of sustainability measures and use of architectural controls), to an upset limit of $35,000, using professional and consultative services funds approved by Council in the 2008 Department budget for the Pickering Official Plan Review; and 3. Further, that the appropriate officials in the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Planning & Development, Report PO 31-08 Planning for Employment in the Greater Golden Horseshoe Background Paper, May 2008 Prepared by the Ministry of Public Infrastructure Renewal 292-303 , . "',' ,., -, '.... ,I '1 L, v RECOMMENDATION 1. That Report PO 31-08 of the Director, Planning & Development, regarding the Planning for Employment in the Greater Golden Horseshoe Background Paper, dated May 2008, EBR Registry Number: PF010-3142, be received; 2. That the Ontario Growth Secretariat, Ministry of Energy and Infrastructure be advised that Pickering Council generally supports the Proposed Strategies in the Planning for Employment in the Greater Golden Horseshoe Background Paper, and also recommends that: a) the Province identify and market significant employment clusters throughout Ontario, including the existing Energy Cluster in Durham Region, as anchored by the City of Pickering, and focus investment and job creation strategies within those identified clusters to expand Ontario's economy while remaining competitive globally; b) the Province identify provincially strategic and significant areas for employment growth and land protection in Ontario, including the Highway 407 corridor and Downtown Pickering, and focus infrastructure improvements, public sector investments and land protection strategies to these areas to encourage desired employment investment and growth; c) the Province establish and release a comprehensive package of fiscal and regulatory tools to encourage desirable employment investment; d) the Province require all its Ministries and Crown agencies to align investment, growth and development decisions with the Provincial Growth Plan; and e) the Province consider the comments provided on the Proposed Strategies in the Background Paper as set out in Appendix I to Report PO 31-08; and 3. Further, that the City Clerk forward a copy of Report PO 31-08 to the Ontario Growth Secretariat of the Ministry of Energy and Infrastructure, and the Region of Durham. 4. Director, Planning & Development, Report PO 32-08 304-325 Region of Durham's Growth Plan Implementation Study: Growing Durham - Phases 3 & 4 -Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, prepared by Urban Strategies Inc. et ai, dated June 13, 2008, as revised to show ReQional PlanninQ Directions RECOMMENDATION 1. That Report PO 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13, 2008, presenting the outcomes of Phases 3 & 4 of the Region of Durham's Growth Plan Implementation Study be received; 2. That the comments contained in Report PO 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be requested to: a) support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PO 32-08 with the following further refinements: . increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to a minimum 600 metres, and where appropriate, increase the depth on selected blocks up to 1,000 metres; . support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the airport; and, . expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; b) in updating the population and employment tables for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ratio of no less than one job for each three new residents as is applied across the rest of the Region; c) in detailing the policies for the Recommended Preferred Growth Scenario, . establish strong phasing policies respecting the timing and process for local municipalities to bring new "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; . establish new policies prohibiting large format retailing within future Employment Areas; . establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and . better clarify the different characteristics of Transit Villages, Urban Nodes, Future Centres and Waterfront Villages; d) with respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan roo, i~ 4 r) '7 f~ .:.._ I ...... conformity amendment, the long term intended use for these lands as future Employment Areas; e) support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; f) obtain from Urban Strategies Inc. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; and 3. Further, that a copy of Report PO 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation. 5. Director, Operations & Emergency Services, Report OES 17-08 Supply & Delivery of Three (3) One Ton Dump Trucks Confirmation of Actions Under Council Resolution #108/08 326-331 RECOMMENDATION 1. That Report OES-17 -08 of the Director, Operations & Emergency Services regarding the supply and delivery of three (3) one ton dump trucks be received; 2. That Quotation No. Q-27-2008, as submitted by Formula Ford Sales for the supply and delivery of three (3) one ton dump trucks in the amount of $146,139.51 (PST and GST included) be accepted; 3. The total gross purchase cost of $146,139.51 and net purchase cost of $139,673.16 as outlined in Report OES 17-08 of the Director, Operations & Emergency Services, be approved; 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through revenue paid from property taxes as identified in the 2008 Capital budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 6. Director, Operations & Emergency Services, Report OES 19-08 Tender T-4-2008 -Tender for City Road Reconstruction and Storm Sewer Works -Region Water and Sanitary Sewer Works -Sheppard Avenue (Altona Road to Rosebank Road) 332-344 RECOMMENDATION ,~) r;" '" ,~ / 6 1. That Report OES-19-08 regarding the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road) be received; 2. That Tender T-4-2008 submitted by Dagmar Construction Inc. for the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works at a cost of $2,491 ,737.69 (GST included) be accepted; 3. That the total gross project cost of $2,684,937 (GST included) including the tender amount, the Region of Durham's portion and other associated costs and the total net project cost of $2,557,083 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $1 ,295,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $279,000 be funded from the Development Charges Reserve Fund; c) that the sum of $100,000 be funded from the Provincial Budget Grant; d) that the sum of $882,467 be funded by the Regional Municipality of Durham; e) that the balance of $616 be funded from the 2008 Current Budget; f) that the annual repayment charges in the amount of approximately $167,710 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (Limit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 7. Director, Operations & Emergency Services, Report OES 20-08 Emergency Roof Replacement -Pickerinq Recreation Complex (Skyliqht Area) 345-351 i! '/' f/ RECOMMENDATION 1. That Report OES 20-08 regarding emergency roof replacement at the Pickering Recreation Complex (Skylight Area) be received; 2. That the quotation submitted by Provincial Industrial Roofing and Sheet Metal Co. Ltd to provide this roof replacement work at the Pickering Recreation Complex be accepted; 3. That the total gross project cost of $60,834 and a net project cost of $57,938 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional roofing replacement costs at the Pickering Recreation Complex: a) The total cost of $57,938 to be funded from the Federal Gas Tax funds; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 8. Director, Operations & Emergency Services, Report OES 23-08 Tender No. T-12-2008 Bay RidQes Kinsmen Park Artificial Turf Field 352-365 RECOMMENDATION 1. That Report OES 23-08 regarding the Artificial Turf Field at Bay Ridges Kinsmen Park be received; 2. That Tender T-12-2008 submitted by Rutherford Contracting Ltd. for the Artificial Turf Field at Bay Ridges Kinsmen Park in the amount of $625,047 (GST included) be accepted; 3. That the total gross project cost of $734,772 and a net project cost of $699,783, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $499,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 5 years, at a rate to be determined; b) The sum of $200,000 to be funded by a financial contribution from the Pickering Soccer Club; ") '/ 0 L / l) c) The balance amount of $783 to be funded from the 2008 Current Budget; d) The annual repayment charges in the amount of approximately $113,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. 9. Director, Operations & Emergency Services, Report OES 24-08 Tender No. T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios 366-377 RECOMEMNDA TION 1. That Report OES 24-08 regarding the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios be received; 2. That Tender T-2-2008 submitted by BWK Construction Company Limited for the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the amount of $3,321,150 (GST included) be accepted; 3. That the total gross project cost of $4,200,998 and a net project cost of $4,000,950, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $2,000,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; b) The sum of $1,000,000 to be funded by the Municipal Infrastructure Investment Initiative Grant; ~'; '} 9 c) The sum of up to $800,000 to be funded by the Federal Gas Tax; d) The sum of $200,000 to be funded by a financial contribution from the Pickering Squash Club; e) The balance amount of $950 to be funded from the 2008 Current Budget; f) The annual repayment charges in the amount of approximately $199,250 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. , Calf 4 REPORT TO COUNCIL Report Number: CAO 05-08 Date: July 14, 2008 ,...~ (") ,,-. ,'~ 0 U From: Cynthia Mearns Chief Executive Officer, Pickering Public Library Thomas J. Quinn Chief Administrative Officer Subject: Repairs to Greenwood Branch Library - File: 0-8200-018 Recommendation: 1. That Report CAO 05-08 regarding the repairs to Greenwood Library be received; 2. That Council approve the expenditure of approximately $50,000 from the Library Capital Budget contingency for repairs to the Greenwood Branch Library in accordance with Resolution #78/08; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: Use of the Greenwood branch has been in continuous decline since the mid-90's despite numerous attempts to increase use. In 2007, the branch experienced a record drop in circulation followed in early 2008 by an unexpected need for expensive repairs which required the temporary closing of the branch. The Pickering Public Library Board (Board) held a community meeting on April 16, 2008 to discuss the future of the branch. The meeting was well attended by the community and the opinions expressed were repeated at the April 21st Council budget meeting. With the provision that a capital budget is available for various building repairs, the Board is committed to making and reviewing service improvements. Once the Greenwood building has been repaired and a date for re-opening is determined, library services can then be resumed. Service changes will centre on the. community's requests for evening or Saturday hours and various new programs. The revised services will be evaluated at six month intervals and the results reviewed with the Board and the Community and then a Report for Council information. Report CAD 05-08 Repairs to Greenwood Library Branch ') D 1 L ;) July 14, 2008 Page 2 Financial Implications: Council has approved a provIsion in the 2008 Capital Budget for building repairs up to $50,000 in addition to the $8,000 already budgeted for furnace replacement. These funds are financed by Capital from current funding as per Council Budget approval. City staff, including the Chief Administrative Officer and the Chief Building Official has been involved in assessing the various items that need to be addressed and their solutions. At this time we feel that the water seeping' into the basement and replacement of damaged wood and drywall can be addressed for approximately $7,000. Front access, side landing and stairs can be made safe and accessible for approximately $10,000. The roof may be able to be repaired however, in the event this is not cost effective a complete reshingling may be necessary which is anticipated t6 cost less than $10,000 including down pipes pt the rear of the building. The replacement of the washroom will be the single' most expensive change to make it fully accessible and building code compliant which is estimated to cost between $15,000 to $25,000. . Further details may be found in the attached memo from the Chief Building Official. It is anticipated that all service changes will be accommodated within the existing operating budget. Sustainability Implications: The proposed repairs will contribute to the social sustainability as the repaired facility will re-open providing library service and a social gathering place for residents. The accessibility improvements will also contribute to the City's social responsibility. The replacement of this oil furnace with a much more efficient natural gas furnace should reduce emissions and be much less costly to operate. Background: The Pickering Public Library has operated a branch service point from the current location since June 1980. The building is the refurbished SS # 10 Greenwood school house which was no longer required as a school once the Valley View School opened. The building is owned by the City, while the Library Board provides service. The building has some historical significance as the Right Honourable John Diefenbaker attended the school for a short period while his father was the school teacher. Over the years the building has required significant maintenance. When the building was purchased in 1980, the interior was refurbished. Air conditioning was subsequently added and some improvements to the septic system were made. In Report CAO 05-08 Repairs to Greenwood Library Branch July 14, 2008 Page 3 ~) 'J ) l.. 1996 the west foundation wall was repaired for approximately $25,000. A new well was drilled in 2001 at a cost of $15,000. The library branch was intended to provide library service to the Greenwood community and replaced the old Brougham location. In the years before the Central Library opened, the Greenwood branch enjoyed solid use. However, in recent years use has continued to decline while use in other branches increases. In the decade since 1997, collection use has declined by 62%. More recently, system wide circulation has gone from 801,681 in 2000 to 1,142,354 in 2007, an increase of 40%. This is not the case in Greenwood where use has gone from 6,997 in 2000 to 3,362 in 2007, a decrease of almost 50%. This decrease has occurred in spite of efforts to add collections (DVDs, best sellers, etc.) and other programs (Le. a summer reading club and have offered various story times). The decrease in personal visits could also be due in part to Pickering Public Library's improvements to online service. Using the web page, library clients can place holds on popular materials, view the entire catalogue, access electronic resources for research or pleasure and view their own account. Many clients visit the physical library only to pick up or return material. It should be noted that the hours of service at Greenwood are in harmony with the hours at all our northern branches. The schedule was constructed to ensure that a service point would be accessible each day and most evenings. The branches are all open a similar number of hours each week (Claremont 16.5 hours, Greenwood 12 hours and Whitevale 11 hours). Over the past year, staff,has collected statistics indicating that during the school year, much of the use is generated from the school. Many students like to visit the library to use the computers, or often to have a break from the school. However, the Valley View School upgraded its own library in 2004 which has led to another drop in even this group of users. Outside of school hours, it is not unusual to have no one enter the library for an hour at a time. . As you know, library staff prepares annual reports for the Library Board outlining the various costs for each library service point in the City of Pickering. With use increasing in most branches and declining at Greenwood, the cost in 2007 for each. checkout transaction at Greenwood has climbed to $17.26 compared to $3.20 at Petticoat Creek and $3.89 at the Central Library. The cost at Claremont is a more reasonable $8.84 while Whitevale is $12.98 per transaction. In January of this year a number of new and pressing maintenance issues emerged. The most urgent of these being a leak in the basement wall and a malfunctioning furnace. There are also ongoing concerns regarding the lack of accessibility to the building (there are steep steps at the front entrance, at the emergency exit and the washroom is not sized or fitted to accessible standards). The Pickering Public Library Board discussed and adopted the following motion at the May 22, 2008 meeting: Report CAO 05-08 Repairs to Greenwood Library Branch July 14, 2008 ~: 83 Page 4 THAT the CEO work with City staff to facilitate building repairs at the Greenwood Branch; and that staff prepare a plan, for fall 2008 implementation, to re-open the Greenwood branch with modified and improved services in response to community concerns; that this plan be implemented within the existing operating budget and after consultation with the residents of Greenwood; and that the CEO review and report on the Branch's performance at 6 months and 12 months from reopening. City staff have prepared estimates for the necessary work (please see attachment #1). As outlined in the Board motion, Library staff is developing a service plan for Greenwood which will address the concerns raised at both the community meeting and the Council meeting. The new plan will be reviewed with Greenwood residents over the coming months. Use of the Greenwood branch will be reviewed at regular intervals and the results will be discussed by the Library Board and the community. Attachments: 1. Memo from Tim Moore, Chief Building Official Approved/Endorsed By: Approved/Endorsed By: !-A {/kUl/LAt-j// Cynthia Mearns CEO, Pickering Public Library ~ ..........-.-.. CMIT JQ:lr Copy: Director, Corporate Services & Treasurer Director, Operations & Emergency Services Chief Building Official . Recommended for the consideration of Pickering 9i;~y Council ,\ -~:.... ,.j" ...,~'".: . .-J------./~~...~~,.. . -/.~,,- ;. ./ "". Ciiq o~ I ATTACHMENT I I TO REPORT ,c;1{6~ I ,) ~ k1 L_ '..1 , MEMO To: Thomas J. Quinn Chief Administrative Officer May 7, 2008 Everett Buntsma Director, Operations & Emergency Services From: Tim Moore Chief Building Official Copy: Cynthia Mearns, Chief Executive Officer Len Hunter, Supervisor, Facilities Operations Subject: Greenwood Library Maintenance and Repair Further to your request, this itemizes the more immediate maintenance, repair and other works necessary at the Greenwood library building on Westney Road. Essential Maintenance and Repairs 1. The exterior landing and steps to the secondary entrance along the south side of the building are dilapidated and unsafe, and must be replaced. Replacement wood steps, landing and guard is relatively uncomplicated and could be expected to cost $1,000.00 or less. 2. There was some water leakage into the east basement wall during the spring thaw, in the area of the incoming water supply pipe. On a recent inspection, there was no apparent continuing leakage. The basement is partial and consists of perimeter stone walls and partial concrete bench footings. There is no drainage provided for this space. The basement is designed as unfinished mechanical and utility space and is not suitable for other uses. A complete foundation waterproofing effort from the exterior may be a costly or uncertain undertaking owing to the characteristics and condition of this type of foundation, and is probably unnecessary. A sump pit, sump pump and some interior perimeter drainage is essential in any basement of this type. and would mitigate any future basement leaks. A quotation for this work has been obtained in the amount of $4,500.00. 3. Gypsum board finishes on basement walls have been damaged and have developed mould in some locations due to moisture. The gypsum board and any associated damaged wood framing should be removed. This could be expected to cost less than $1,000.00. 4. The basement should be provided with some natural ventilation. The blocked existing window on the north wall could be opened, and a window screen and security cage installed. This could be expected to cost less than $1,000.00. ' 5. A local roofer was contracted to repair a roof leak in April 2008. A visual inspection of the repair indicated that the work appeared shoddy and incomplete. The repair contractor should be requested to complete this work properly. Further roof leaks in this area may be expected if this is not addressed. () n 5 . L 0 ", In the event a proper limited repair isn't practical, reshingling may be necessary, although most of the existing roofing appears to have a remaining life expectancy. The roof was reshingled in August 1999 at a cost of $4,947.00. A cursory visual inspection of the roof framing and attic disclosed the timber frame and sheathing to be in good condition. There were no apparent bats in residence, however there was some evidence of recent habitation. There are a number of entry points which should be sealed or protected with 1,4" hardware cloth screening, or something equivalent. Attic ventilation must be maintained. 6. The roof drainage pipes at the rear are not properly terminated to drain away from the building and should be repaired. The lower 10 feet of aluminum downpipe should be replaced with ASS drainage pipe to prevent future damage, and discharged away from the building onto concrete splash pads. The down pipe on the northwest corner could be relocated inside the existing fence to reduce damage opportunities. This could be expected to cost less than $1,000.00. 7. The oil fired furnace is antiquat.ed and should be replaced. This presents the opportunity to convert to a natural gas system to increase space heating efficiency and reduce future utility costs. Enbridge have confirmed that gas service is available, and two quotations for a replacement gas furnace have been obtained. The work, including removal of the existing oil apparatus, is expected to cost $6,000.00 in total. 8. The building interior needs a complete cleaning, airing, and removal of any musty material. Accessibilitv The building entrance and washroom are not accessible to persons in a wheelchair. The work necessary to provide an accessible entrance and washroom is significant. Given that the existing plumbing facilities are poor, however, and the City has identified the accessibility shortcoming as a barrier, this work could be considered at this time. 1. Replacement of the existing concrete porch with a functional accessible ramp, landing and stair could be expected to cost $5,000.00 to $10,000.00, depending on the final design specifications. A historically sensitive installation might incur additional costs, if specific design details or materials are necessary. 2. The preferred installation of a barrier free washroom will require reconfiguring the basement entry and staff work area in order to minimize the effect on the existing functional interior space. The staff work area and basement entrance is poorly laid out and would benefit from this alteration. The alterations to provide a fully accessible, modern code compliant washroom and necessary collateral alterations could be expected to cost $15,000.00 to $25,000.00, depending on the scope of the final design. Proper design drawings and a building permit is necessary for the accessibility work. A decision on the barrier free washroom should be made prior to undertaking the furnace replacement, since it will affect some details of supply and return air ducting. TM:kb May 8, 2008 Greenwood Library Maintenance and Repair Page 2 CiUf "I REPORT TO COUNCIL Report Number: PO 26-08 Date: July 14, 2008 '-, ( ,; L~H() From: Neil Carroll Director, Planning & Development Subject: Pickering Official Plan Review Hiring of Consultant to Complete the "Provincial Policy/Bill 51 Implementation" Amendment Recommendations: 1. That Report PO 26-08 of the Director, Planning & Development, respecting consulting services for the Pickering Official Plan Review, be received; 2. That the Director, Planning & Development be authorized to engage the firm of Sorensen Gravely Lowes Planning Associates Inc. to complete the second part of the amendment to the Pickering Official Plan implementing Provincial Policy and Bill 51 (which enables the use of sustainability measures and use of architectural controls), to an upset limit of $35,000, using professional and consultative services funds approved by Council in the 2008 Department budget for the Pickering Official Plan Review; and 3. Further, that the appropriate officials in the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Council is requested to authorize the hiring of the firm Sorensen Gravely Lowes Planning Associates Inc. (SGL) to complete the second part of a key amendment to the Pickering Official Plan. SGL, in association with DPRA, was retained in 2007 to prepare a consultation program forthe Official Plan Review and provide planning advice and assistance relating to the Review. The consultation program development is close to completion, and SGL commenceq work on the first amendment to the Pickering Official Plan, being Provincial Policy/Bill 51 implementation, utilizing what remained of the 2007 budget allocation. , SGL is focusing on the first part of the Provincial Policy/Bill 51 amendment addressing mandatory pre-consultation and complete applications. The remaining budget under the current Purchase Order is sufficient to complete this part of the amendment. The second part of the amendment will address the remaining Provincial Policy/Bill 51 matters, including sustainability elements and exterior design of buildings. It is estimated that the work will be approximately $35,000 (including analysis, draft policy preparation and revision, consultation and appearance at public meetings). A budget provision of $200,000 is provided in the approved 2008 Planning & Development Department budget, which will fully cover this expense. Report PO 26-08 July 14, 2008 Page 2 Subject: Sorensen Gravely Lowes - Pickering Official Plan Review '2 i~ '7 For the dollar value of $35,000 in consultant services, the City's Purchasing Policy requires formal written quotations be solicited if possible or an RFP process be undertaken. However, to maximize use of the budget for the Official Plan Review, and to eliminate lead time to start the seco~d component of the amendment, it is recommended that Council authorize the hiring of SGL to complete the work. One or more Requests for Proposals will be made to retain consultants to complete the remainder of the Official Plan Review. Financial Implications: The $35,000 cost would be taken from the 2008 approved Planning & Development Department budget for Consulting and Professional Services (account 2611-2392). This line item identified a total of $200,000 for the Official Plan Review, over two years. The Official Plan Review is 80% funded from Development Charges (growth related studies). Sustainability Implications: There are no sustainability implications arising from the adoption of the recommendations of this Report. Background: 1.0 Sorensen Gravely Lowes Planning Associates Inc. is currently engaged by the City to provide strategic and planning services for the Official Plan Review. In December 2007, the City retained the services of Sorensen Gravely Lowes (SGL) Planning Associates Inc. with DPRA Incorporated to assist with the review of the City's Official Plan. The consultant selection followed an RFP process. The work requested included a consultation program as well as providing strategic and technical advice about Official Plan Review, and the budget was $40,000. Staff is very satisfied with the work to date. The consultation program is mostly complete. A presentation was made to the April 4, 2008 Planning & Development Committee on this matter. A subsequent Report to Council will bring back the consultation program for Council's consideration. 2.0 " SGL has commenced technical and strategic planning work on the first amendment identified in the Official Plan Review work program. The first amendment addresses "Provincial Policy Implementation", including key Planning Act changes arising from Bill 51. Some of the notable provisions relate to the ability to require sustainable design elements, and apply architectural control under site planning." Other important provisions address requiring "complete applications" and "m"andatory pre-consultation", Report PO 26-08 July 14, 2008 Subject: Sorensen Gravely Lowes - Pickering Official Plan Review Page 3 288 Remaining aspects of this amendment will address further changes arising from Bill 51, as well as satisfy conformity with the Provincial Policy Statement, Growth Plan requirements (excluding intensification and urban expansion provisions), and related parts of the Regional Official Plan Review (as approved in Amendment #114 to the Regional Plan). 3.0 Staff requested SGL to split the Provincial Policy Implementation amendment so that the part addressing "complete applications" & "mandatory pre-consultation" could proceed early. Significant development applications are being received for Duffin Heights, Seaton, and intensification projects in Downtown Pickering. With this continued level of activity, staff concluded that an ~arly priority should be placed on defining and requiring complete applications to be submitted, and requiring pre-consultation ahead of development applications and supporting reports being prepared. Staff requested that SGL provide separate costing for this part and the remainder (see GSL response letter, Attachment #1). From this, it is evident that only the first part of the amendment can be completed within the remaining budget under the current Purchase Order (approximately $6,000). The original proposal with SGL in association with DRRA provided only hourly and per diem rates for the strategic and technical planning advice. Most of the funding was spent on the Consultation Strategy. Thus, it was not known that SGL would be unable to complete all of the first amendment under the current Purchase Order. 4.0 Staff requests Council authorization to engage SGL to complete the second part of the Provincial Policy/Bill 51 Implementation amendment, up to a maximum $35,000. SGL estimates the planning work will require $17,000 - $20,000, plus additional fees for attendance at open house, public information, and committee and Council meetings. Consultation will also be required with stakeholders. Together with potential expenses, staff estimates this second part requires a budget of up to $35,000. The approved Planning & Development Department 2008 budget contains $200,000 for the hiring of professional and consulting services to assist with undertaking the Official Plan Review. The Treasurer has approved the funding for this additional work from this account. Report PO 26-08 July 14, 2008 Subject: Sorensen Gravely Lowes - Pickering Official Plan Review Page 4 ,) p q L.. \,_1 ,/ For the dollar value of $35,000 in consultant services, the City's Purchasing Policy requires formal written quotations be solicited if possible or an RFP process be undertaken. However, it is most logical to proceed with SGL for the following reasons: the connection between the parts of the amendment; the continuity of SGL's knowledge of the City's Official Plan, processes and staff; and the potential delay caused by requiring formal quotes again for this component. This approach was discussed with the Treasurer and the Manager, Supply & Services, and they concur with this Report being forwarded to Council. 5.0 Other Requests for Proposals will be issued for remaining work on the Pickering Official Plan Review. ! Staff will be preparing one or more RFP's for proposals to engage qualified consultants to complete the remaining amendments and the consultation program for the Official Plan Review. Consultants, including SGL, will be able to bid on this work. Depending on the value of the RFP, the hiring will be approved by either the Chief Administrative Officer or Council in accordance with the City's purchasing policies. Attachment: 1. Letter from Sorensen Gravely Lowes Planning Associates Inc. Prepared By: /l,'/ - ~ L:Itt1Ft~~ ()7--~ Catherine Rose, MCIP, R P Manager, Policy Approved/Endorsed By: A ./.----j ~/ ~J . ~t4il(!/ Neil Carroll, . fP, RPP Director, Planning & Development CRjf . Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Manager, Supply & Services .I.. i .t2b-css 509 Davenport Road Toronto, Ontario M4 V 168 Telephone (416) 923-6630 Facs imile (416) 923-6916 ~ Sorensen Gravely Lowes ~ Planning Associates Inc. L ') 9 il L_ ~. Principals: Warren Sorensen, P.Eng, MOP, RPP Catherine Gravely, MES, MeIP, RPP Paul Lowes, MES, MOP, RPP Senior Associate: Carol-Anne Munroe, MOP, RPP March 26, 2008 Project: OP.PI Steve Gaunt City of Pickering One The Esplanade Pickering ON Ll V 6K7 Dear Sir: Re: Cost estimate for Bill 51 conformity and Other Provincial Policy Conformity As discussed last week, herein is a workplan and budget estimate for two work streams: 1) Conformity exercise for Bill 51 - Complete application and mandatory pre-consultation policies 2) Conformity exercise for broader Bill 5 I, PPS (excluding natural heritage), Growth Plan (excluding intensification and urban expansion), and MDS requirements and related portions of Rap A 114 For work stream #1, we will conduct the following tasks: i) Conduct a review of what other municipalities have undertaken or proposed on these conformity matters. ii) Prepare a series of policy options to address the conformity (By April 18th) iii) Meet with you and other staff to discuss the options and select a preferred option. iv) Prepare a draft OPA along with a Planning Rationale Report (by May 16th) v) Review drafts with you and other staff and revise as required. The costs for this work are estimated to be $6,000 plus GST. If you request our presence at the Open House and Public Meeting, an additional cost of approximately $2,500 plus GST would result. For work stream #2, we will conduct the following tasks: i) Prepare a matrix of the applicable sections of Rap A I 14, PPS, Bill 51, Growth Plan and MDS requirements and identify how these provisions are addressed in the Current Official or are not addressed (by May 16) ii) Meet with you and other staff to discuss the matrix. (~I q '1 L / ~ Sorensen Gravely Lowes 'L Planning Associates Inc. i ~t;;,.O ~ page 2 iii) Prepare policy directions to address the conformity with the identified provisions of the documents (by June 27). iv) Meet with you and other staff to discuss the policy directions. v) Prepare draft OP amendment to address conformity with the identified provisions (by mid August) vi) Meet with you and other staff to discuss the OPA and revise as required. vii) Prepare a planning rational report (early September) The costs for this work are estimated to be in the range of $17,000 to $20,000 plus GST. The range is largely dependent on the extent of changes that will be required to the existing Official Plan, which at this time, the full magnitude of those changes are not known. If you request our presence at one Community Advisory Meeting, one Open House, the Public Meeting and at Planning and Development Committee, an additional cost of approximately $4,000 plus GST would result. Up to the end of February, we have invoiced for a total of approximately $ I 7,400 plus GST. I am not sure the extent of changes yet for March, but it may result in costs up to $20,000, which leaves in the range of $20,000 of the original budget. Once the costs in March are known, we could determine how much of work stream #2 could be lmdertaken in the remaining budget. I look forward to discussing this with you at your earliest convenience. Yours very truly, SORENSEN GRAVELY LOWES PLANNING ASSOCIATES INC. .,,/j //~"'7 /.......) /,/ ./.,/ /: /1.:. ..././-.:::~i-.::;;,t:.~<:..._.-..., ~"''X-:?:~:-::\. ...:,;2-('... /",1 / (:~_._....._.....-..._.. .'-"',~.... ...".(......z:;.........r\.......... Paul Lowes, M.E.S., MClP, RPP Principal CitLf 0# REPORT TO COUNCIL Report Number: PD 31-08 Date: July 14, 2008 ,-\ 2 / (--f ..... ,/ From: Neil Carroll Director, Planning & Development Subject: Planning for Employment in the Greater Golden Horseshoe Background Paper, May 2008 Prepared by the Ministry of Public Infrastructure Renewal Recommendation: 1. That Report PD 31-08 of the Director, Planning & Development, regarding the Planning for Employment in the Greater Golden Horseshoe Background Paper, dated May 2008, EBR Registry Number: PF010-3142, be received; 2. That the Ontario Growth Secretariat, Ministry of Energy and Infrastructure be advised that Pickering Council generally supports the Proposed Strategies in the Planning for Employment in the Greater Golden Horseshoe Background Paper, and also recommends that: (a) the Province identify and market significant employment clusters throughout Ontario, including the existing Energy Cluster in Durham Region, as anchored by the City of Pickering, and focus investment and job creation strategies within those identified clusters to expand Ontario's economy while remaining competitive globally; (b) the Province identify provincially strategic and significant areas for employment growth and land protection in Ontario, including the Highway 407 corridor and Downtown Pickering, and focus infrastructure improvements, public sector investments and land protection strategies to these areas to encourage desired employment investment and growth; (c) the Province establish and release a comprehensive package of fiscal and regulatory tools to encourage desirable employment investment; (d) the Province require all its Ministries and Crown agencies to align investment, growth and development decisions with the Provincial Growth Plan; and (e) the Province consider the comments provided on the Proposed Strategies in the Background Paper as set out in Appendix I to Report PD 31-08; and 4. Further, that the City Clerk forward a copy of Report PD 31-08 to the Ontario Growth Secretariat of the Ministry of Energy and Infrastructure, and the Region of Durham. Executive Summary: In 2005, the Growth Plan was approved for the Greater Golden Horseshoe (GGH). An element of the Growth Plan is to ensure that there is an adequate supply of land for employment areas and other employment uses. Report PD 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 2 , . ') ':}z L_ ~/ ,-) As part of the Provincial Growth Plan implementation, the Ministry of Public Infrastructure Renewal (MPIR) released a Background Paper entitled Planning for Employment in the Greater Golden Horseshoe. The paper provides information on land use planning issues relating to employment activities. It also explores the changing nature of employment in the GGH, the challenges of planning for employment and potential strategies to better plan for employment. It is recommended that Council support the Proposed Strategies in the Planning for Employment in the Greater Golden Horseshoe Background Paper and recommend that the Province: identify and market significant employment clusters throughout Ontario, including the existing Energy Cluster in Durham Region; identify provincially strategic and significant areas for employment growth and land protection in Ontario, including the Highway 407 corridor and Downtown Pickering; establish and release a comprehensive package of fiscal and regulatory tools to encourage desirable employment investment; and require all Provincial ministries and Crown agencies to align decision-making with the objectives of the Provincial Growth Plan. Financial Implications: No direct implications from providing comments on the Background Paper. Sustainability Implications: The recommendations contained in this Report supporting the Proposed Strategies in Province's Background Paper and proposing further actions by the Province, complements the City's objective of protecting strategic employment areas for investment opportunities. Employment planning is a critical component of our Sustainable program - providing local job opportunities and fiscal stability in the City to better balance our economic, environmental and social objectives. 1.0 Back~round: 1.1 The Province approved the Growth Plan for the Greater Golden Horseshoe in 2005. The Province's Growth Plan for the Greater Golden Horseshoe (GGH) directs growth to built-up areas of communities through intensification and to designated urban growth centres, such as downtown Pickering. New greenfield development is directed to designated greenfied areas, such as Seaton. The Province advises that it is supporting the Growth Plan by investing in public infrastructure, public transit, assuming stronger Provincial authority, and providing new fiscal and regulatory tools for municipalities to implement the Growth Plan. Report PD 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 3 ,) n J1 L ) it 1.2 Recent Provincial Initiative to assess employment areas in the Greater Golden Horseshoe. As part of the Growth Plan's implementation, the Ministry of Public Infrastructure Renewal (MPIR) is required to undertake an assessment of employment areas in the GGH. As a first step, MPIR has recently released a Background Paper entitled Planning for Employment in the Greater Golden Horseshoe. The overall objective of the employment area assessment is to ensure that: · there is enough readily available land for future economic activities; · the GGH is in a good postion to adapt to new economic trends; · ensure that employment areas can be accessed by transit, walking, or cycling and are being planned and designed for in an appropriate way; and · employment activities are planned for in a way that supports growth management objectives. The Ontario Growth Secretariat of MPIR is seeking feedback on the information and ideas in the Background Paper to help inform and shape the final outcome of the assessment. Copies of the Background Paper are available for viewing in the Planning & Development Department or at www.placestogrow.ca. Notice of the paper has also been posted on the Environmental Registry (EBR Registry Number: 010-3142) with a request for comments by July 18, 2008. 1.3 The feedback received on the Background Paper may result in a series of Provincial initiatives to better support land use planning for employment activities. Once MPIR has reviewed the feedback received on the information provided in the Background Paper, some of the possible actions that may result include; · amending policies in the Growth Plan for the Greater Golden Horseshoe; . employment lands mapping; · guidelines to support better planning for employment uses; and . a regional database of employment lands. The Regional Planning Department prepared comments on the Background Paper. The recommendations in Regional Commissioner's Report 2008 - P - 57 were adopted by Regional Council in June, 2008. The Region was generally supportive of the Proposed Strategies. However, they noted the Province should recognize the energy cluster in Durham, and the significance of the Provincial Seaton employment lands. A copy of Region's Report is available from the Region's website at www.region.durham.on.ca. Report PO 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 4 ') U I t.. ./ ,J 2.0 Discussion: 2.1 The Province must consider the unique economic circumstances of each single and upper-tier municipality in the GGH and develop appropriately scaled strategies that can also assist local municipalities. The Province can contribute greatly to local economic development strategies and planning through the provision of regional and global economic trends, data and information to guide and support local decision-making. Detailed employment land databases and standardized employment definitions would also assist municipalities greatly when analyzing local opportunities and protecting areas for employment investment. Pickering continues to target jobs to population ratio of 1:2 locally, given our strategic location as a gateway into both Toronto and Durham Region, and the availability of land and intensification opportunities that will support new employment investment. 2.2 The Province's economic profile of Durham Region must highlight an existing energy cluster, and promote its emerging national and global significance. Durham Region is the "energy capital" of Ontario, anchored in the City of Pickering through a variety of energy and related industries. This existing employment cluster is unique in Ontario, and should be promoted and expanded with strong support from the Province. This cluster is well positioned to capture significant employment growth and investment. Seaton provides an ideal location for the energy cluster to grow in Durham. 2.3 A comprehensive package of initiatives including fiscal, regulatory and other tools need to be developed to enable municipalities to implement the Growth Plan at the local level. The Background Paper provides a list of planning and financial incentives and tools that municipalities are encouraged to use such as the new design control provisions in the Planning Act, heritage property tax relief measures, the Development Permit System and Community Improvement Plans. The existing tools and incentives advocated by the Province are not fiscally attractive for Pickering as they require significant financial contributions through the municipal tax base. This places an undue financial burden on existing taxpayers and diverts limited financial resources to subsidize new development. It is essential that the Province provide municipalities with the financial resources to implement the Growth Plan. Therefore, it is recommended that MPIR release a comprehensive package of initiatives including fiscal, regulatory and other tools that will be made available to implement the Growth Plan policies at the local level. Report PD 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 5 () C) b"o L:~ /. 2.4 The Province should require all of its Ministries and Crown agencies to align their decisions on investment, employment and growth to support the objectives of the Provincial Growth Plan. While local and regional municipalities have a significant role in implementing the objectives of the Provincial Growth Plan, the Province must recognize the substantial role it can play in influencing investment decisions and supporting municipal efforts to implement the Plan. The Province should establish a mechanism requiring its various Ministries and Crown agencies to demonstrate that their decisions, directions and actions are aligned and consistent with the objectives of the Plan. 2.5 The Province should identify the employment lands along the Highway 407 corridor as provincially significant, and allow designation of strategic employment lands that will be needed beyond 2031. The Province should also designate Downtown Pickering as provincially significant. The background paper suggests identifying future strategic employment areas for a time period exceeding twenty years. The Growth Plan policies also advocate the identification of provincialy significant employment areas. Staff considers the Seaton employment lands not only provincially significant but also strategic for Durham's employment growth over the next 25 years. In addition, the Province should also consider the extended Highway 407 corridor and Federally-owned lands on the north side of Highway 7 as provincially significant. From a market perspective, the Seaton employment lands are strategically located as the eastern gateway to Toronto and western gateway into Durham Region. Immediately north is the federally-owned lands for a potential future Pickering Airport. However, major infrastructure investments are required to maximize the benefits generated by these lands. A submission to the Treasury Board from the Ministry of Municipal Affairs and Housing respecting infrastructure support funding for this area is pending. This Provincial investment needs to be protected. It is recommended that the Province identify Seaton's prestige employment lands and the employment lands along the future Highway 407 corridor as provincially significant. The Province should commit to funding required infrastructure to attract complementary and desired employment investments from national/international interests. In addition, the Province should revise the Growth Plan to allow the designation of strategic, provincially significant employment lands beyond the 2031 time frame. It is also recommended that Downtown Pickering, an Urban Growth Centre, be recognized as provincially significant for its employment potential for major office. Provincial investment should be directed to this Centre, and decisions made by the Province to maximize the Centre's potential. Report PD 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 6 ') q 7 L.- , 2.6 The Province should clarify the uses permitted under the Growth Plan in "employment areas" and prohibit large format! major retailing. The Province should provide clarification on the Growth Plan's definition of an "employment area" with respect to the scale and type of retailing. While staff concurs that retailing provides jobs, the intent of designating "employment areas" in official plans is to reserve strategically located lands for uses that should not be located in predominantly residential areas. Large format and other major retailing centres serve residential areas and should therefore be located in residential areas. Residential areas are better served by transit and permit 'walk-to' customers. Locations in employment areas tend to isolated and poorly served by transit. The original "retail warehouse" definition should be recognized essentially as a loophole permitting retailing, not an industrial (warehouse) function. The Regional Official Plan policies discourage the consumption of Employment Area lands for retail commercial uses and limits retailing to those uses serving the immediate area. However, the Plan still permits by amendment, the introduction of retail warehouses, subject to criteria. This policy should be deleted by the Region as part of its conformity amendment for Places to Grow. In Pickering, major retailing is directed to Pickering's downtown or arterial road corridors adjacent to residential neighbourhoods. Given the significance of Seaton's prestige employment lands, the Central Pickering Development Plan specifically prohibits large format retailing in those areas. It is recommended that the Province identify and protect strategic, provincially significant employment lands for high quality employment opportunities such as office, business park, and manufacturing and prohibit large format retailing/ retail warehousing/ major retailing within these lands.. 2.7 Detailed comments on the Proposed Strategies in the Background Paper are provided. Staff has provided detailed comments on the Proposed Strategies for Council's review and endorsement (see Table, Appendix #1). 3.0 Next Steps: The Province will be conducting workshops to discuss and provide feedback on the Backround Paper. In addition, City staff attended a stakeholder consultation workshop in the Town of Markham on June 23, 2008, arranged by MPIR. Appendix: Appendix I: Staff Comments on Proposed Strategies Report PD 31-08 July 14, 2008 Subject: Planning for Employment in the GGH Page 7 '\ q 0 l_ ~~~ t) Prepared By: Approved I Endorsed By: ,1,,'--- I ,/ ~<1ltf Neil Carroll, MCIP, RPP Director, Planning & Development C__, ~? Catherine Rose, MCIP, RPP Manager of Policy GM:ld Copy: Chief Administrative Officer Director, Office of Sustainability Recommended for the consideration of Pickering City Council // II ,/ Appendix I ') () q i.~. ,/ .' Staff Comments on the 'Proposed Strategies' in the Planning for Employment Greater Golden Horseshoe Background Paper ~r:nbe~___ Proposed Strategy 4. 1 a) The Province should expand its existing regional economic profile analysis to take into account major employment need shifts. This analysis can then be used as guidance information by municipalities to undertake review of local economic development strategies and to refine the understanding of locational and other needs of specific employment uses. f--- 4.2.2 a) 4.2.2 b) 5.1 a) 5.1 b) The Province should work with upper- and single-tier municipalities, building on existing work, to develop a consistent and shared database of existing and planned employment areas, and their attributes (e.g. size, service or not serviced, transportation, access, etc.). The Province should work with stakeholders to develop a new approach for determining future land needs for employment that places greater emphasis on the unique needs of different sectors of the economy and on the growth management imperative to locate jobs close to where people live and in transit- supportive locations. The Province should work with stakeholders to develop a set of guidelines to support better planning for employment uses. Some of the areas that these guidelines may examine include: general urban design principles that support attractive, functional development that fits the local context, and supports a vibrant public realm; . form and design required to support different economic activities; . parking and other standards with an eye to supporting more compact, pedestrian- and transit- supportive development. The Province should provide support to municipalities in the use of existing tools, and explore the development of new tools and incentives, to support better urban form and design in employment areas. City Comment Support. This information would be very helpful in guiding and supporting local planning decisions and economic development strategies. Support. However, GGH single- and upper-tier municipalities are developing a consistent and shared employment database with standard terminology. Rather than create a separate provincial database, it is recommended that the Province participate in the GGH database discussions. This information should also be shared with lower-tier municipalities. Support in principle. The Province should be developing a methodology for determining future employment land needs while recognizing the unique regional economies across GGH, in consultation with single- and upper-tier municipalities. Support in principle. Broad Provincial Guidelines would be appropriate and can be used as a resource by municipalities in preparing more detailed Guidelines at the local level. Support. The Province should be providing local municipalities with new fiscal tools and incentives that support the implementation of appropriate streetscape design (such as walking and cycling infrastructure) and encourage sustainable design approaches within employment areas. Number 5.2 a) 5.3.1 a) 5.3.1 b) 5.2 b) 5.3.2 a) Proposed Strategy The Province, other levels of government, and the broader public sector should explore ways to ensure that their decision on the location and funding of their respective institutions and facilities support the Growth Plan policies of intensification, downtown revitalization, and complete communities. The Province should continue to work with municipalities and Metrolinx to ensure that priority is given to transit investments that support large employment nodes of major office development and employment activities, such as in urban growth centres, major transit stations along intensification corridors. Where appropriate and where market conditions allow, the Province and municipalities should use land holdings and investments in urban growth centre, major transit stations, or areas with existing frequent transit service, or existing or planned higher order transit service to support development of major office uses. The Province should work with stakeholders to undertake a review of potential barriers to the siting and design of public institutions in a way that contribute to achieving the objectives of the Growth Plan, particularly those objectives related to downtown revitalization. The Province should work with stakeholders to develop a set of guidelines to support better planning for office uses. Some of the areas that guidelines may examine include: . planning for various office uses in a manner that makes more efficient use of land and is more transit-supportive; . planning for more specific land use designation for office use; . supporting the clustering of office uses, where appropriate. City Comment Support. However, the mechanism to ensure that decisions on provincial uses support the Growth Plan is unclear. Ministries in the past have made their site selection on criteria that is inconsistent with the Plan. Therefore, it is recommended that the Province establish a mechanism to align decisions on infrastructure, employment and development by its Ministries and agencies with the objectives of the Growth Plan. ~? r-j r-l ,J \.) () At the local level, Growth Plan policies will be implemented through required Official Plan conformity amendments and subsequently during the review of development applications including provincial proposals. Support. Transportation investment is critical to achieving desired employment investment and establishing efficient mobility hubs, particularly in the Seaton Employment Lands and Downtown Pickering. Support. Public investment in facilities and infrastructure must focus on provincially significant employment areas and urban growth centres to capitalize on transit-supportive densities and amenities. Support. Provincially significant employment areas, particularly urban growth centres and "mobility hubs", should be the preferred choice for the siting of major provincial, regional and other public institutional buildings. Support in principle. Broad Provincial Guidelines would be appropriate and can be used as a resource by municipalities in preparing more detailed Guidelines at the local level. In Pickering, office uses are permitted within the employment areas. However, major office development is planned within Pickering's downtown now designated as an Urban Growth Centre in the Growth Plan. Continued .- -\ 1 " I i ~,) \'.-' Number 5.3.2 a) 5.4 a) 5.5 a) 6.1 a) 6.1 b) Proposed Strategy The Province should work with stakeholders to develop a set of guidelines to support better planning for retail activities. Some of the area that these guidelines may examine includes: . proactively planning for the appropriate location and design of major retail, including large-format retail; . overcoming barrier to mixed-use retail developments in intensification areas. The Province should work with stakeholders . to develop a set of guidelines to support better planning for industrial, warehousing, and logistics uses. Some of the areas that these guidelines may examine include: . supporting proactive planning for industrial, warehousing and logistics uses; . developing appropriate criteria to identify employment areas that should be set aside for industrial, warehousing, and logistics uses. The Province should explore the development of new tools and incentives to help facilitate the reuse of older strategically located employment areas for continued employment activity. The Province should work with stakeholders to develop guidelines to help municipalities and others identify areas in existing urban areas that are well located for employment uses and to investigate ways to overcome barriers to the re-use of those areas. --- City Comment Downtown Pickering will serve as the main destination in west Durham for regional, civic and local activities, and developed at the greatest scale and intensity. The current Downtown Core Development Guidelines support increased density and mix of uses and provide for a range of office/employment opportu n ities. Support in principle. However, the Regional Official Plan and the City's Official Plan discourage the consumption of Employment Area lands for retail commercial uses. Such uses are directed to the downtown or mixed use areas that are easily accessible by residents. Large format retailing is not permitted within Seaton's Employment Areas. In addition, the Province should be identifying and protecting strategically located and provincially significant employment lands for more traditional employment uses, and prohibit large format retailing in these areas. Further, the Growth Plan should be amended to permit protection of strategically located and provincially significant employment areas beyond the 2031 timeframe. These lands should also be protected from conversion to residential. Support in principle. Broad Provincial Guidelines would be appropriate and can be used as a resource by municipalities in preparing more detailed Guidelines at the local level. Support. The Province should be providing local municipalities with new fiscal tools and incentives to facilitate the reuse and intensification of older strategically located employment areas. Support. However, Guidelines should be broad and focused on removing barriers to redevelopment in existing areas. In addition, the Province should provide funding to enable municipalities to develop more specific Guidelines at the local level. Number 6.1 c) 6.1 d) 6.2 a) 6.2 b) 6.3 a) 7.2 a) Proposed Strategy The Province should look at ways to overcome barriers to redevelopment in existing areas through a review of existing land use compatibility guidelines. City Comment Support in principle. However, it is not clear if reference is being made to MOE's land use compatibility guidelines. The review of these guidelines should relate to barriers to redevelopment within employment areas. -/ ., ? ') : I ....~ ,"_.- 4-~ The Province should continue to support Support. redevelopment of Brownfields. The Province should continue to work with municipalities and Metrolinx to ensure that priority is given to' transit investments that support large employment nodes of major office and employment activities, such as in urban growth centres, major transit station areas, and along intensification corridors. The Province will continue to use its investments in highways in the Greater Golden Horseshoe to support efficient goods movement. Municipalities should ensure that servicing for large contiguous employment areas is properly planned for and that regional, water and wastewater, master plans adequately account for the provision of servicing to these areas when it is required. The Province should work with stakeholders to explore ways that it can support established and future strategic employment areas through: . Further work to identify and/or protect established and future strategic employment areas; . Targeted infrastructure investments; . Technical analysis (e.g. site-related information to assist in the identification of underutilized lands); . Exploring ways to overcome development constraints and barriers, such as, o land assembly; o servicing improvements; o addressing inter-jurisdictional issues; o expediting the approval process. Support. However, the Province should also assist with the funding of needed infrastructure improvements such as water, wastewater, roads, sidewalks, etc. in urban growth centres, major transit station areas, and along intensification corridors. Support. The Province should consider the impact of tolls on Highway 407 and their impact on cost-efficient movement of goods. Support. Region and City support the early servicing of Seaton's employment areas in order to balance jobs with population. Support. The Seaton employment lands should be recognized as provincially significant as the lands occupy frontages along Highways 7 and 407. From a market perspective, the lands are strategically located as the eastern gateway to Toronto and western gateway into Durham Region. However, major infrastructure investments and long-term funding are required to maximize the benefits generated by the Provincial lands. The Province should consider marketing these areas to national/international interests as anchors to attract complementary and desired employment investments. Number 7.2 b) .C. " i.. :) t. J __"r) Proposed Strategy If necessary criteria are met, the Province should consider mechanisms to conceptually identify the general location and/or characteristic of future strategic employment areas beyond a twenty-year planning horizon, to better coincide with long-term infrastructure planning and servicing strategies. This would require municipalities to meet urban boundary expansion policy tests, and potentially additional tests, prior to designating these future employment areas for development. City Comment Support. The Province should be considering future demand for employment-lands and strategic locations for employment lands along with urban land requirements for a fifty year planning horizon along with provincial long-term infrastructure requirements such as 400 series highways, in consultation with GGH single- and upper-tier municipalities. In Pickering, the Province should consider the extended Highway 407 corridor and federally-owned lands north of Highway 7. Citq o~ REPORT TO COUNCIL Report Number: PD 32-08 Date: July 14, 2008 3 0 4 From: Neil Carroll Director, Planning & Development Subject: , Region of Durham's Growth Plan Implementation Study: Growing Durham Phases 3 & 4 Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, prepared by Urban Strategies Inc. et ai, dated June 13, 2008, as revised to show Regional Planning Directions Recommendations: 1. That Report PO 32-08 of the Director, Planning & Development, regarding the Growth Scenario Working Paper, dated June 13,2008, presenting the outcomes of Phases 3 & 4 of the Region of Durham's Growth Plan Implementation Study be received; 2. That the comments contained in Report PO 32-08 on the Recommended Preferred Growth Scenario for the Region of Durham Growth Plan Implementation Study be endorsed, and that the Region of Durham be r~quested to: a) support the land use structure with Planning Committee directions noted, shown on Figure 13 B and provided as Attachment #2 to Report PD 32-08 with the following further refinements: . increase the depth of the future Employment Areas in Pickering along Highway 407, east of Westney Road, to a minimum 600 metres, and where appropriate, increase the depth on selected blocks up to 1,000 metres; . support the designation to future Employment Areas of the remnant parcel of "whitebelt" lands located east of the airport; and, . expand to the south the Future Centres designations, currently shown at the two intersections of the Seventh Concession Road with Salem and Lakeridge Roads, to incorporate the Highway 407 transitway stations and adjacent lands, thereby allowing mixed residential, commercial and high intensity office uses, and consider designation of a future transit village on the south side of the Highway 407 transitway; Report PO 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: .f) j Growing Durham Page 2 b) in updating the population and employment tables' for Pickering to reflect Planning Committee's revisions to the Recommended Preferred Growth Scenario, increase the employment figures for Pickering to include the 35,000 jobs identified by the Provincial Central Pickering Development Plan for Seaton, and allocate jobs arising from the future Employment Areas, future Living Areas and intensification in South Pickering, at a ratio of no less than one job for each three new residents as is applied across the rest of the Region; c) in detailing the policies for the Recommended Preferred Growth Scenario, · establish strong phasing policies respecting the timing and process for local municipalities to bring new "whitebelt" lands into the urban area in order to address the logical and orderly provision of infrastructure and phasing of growth with municipal fiscal priorities; · establish new policies prohibiting large format retailing within future Employment Areas; · establish strong phasing policies respecting future Living Areas that may be affected by incompatible noise from a possible future Pickering airport so as to prevent residential or other noise sensitive uses from being established until resolution of the appropriate noise protection standard and a decision on the development and timing of the possible airport are reached; and · better clarify the different characteristics of Transit Villages, Urban Nodes, Future Centres and Waterfront Villages; d) with respect to strategic future Employment Areas needed beyond 2031, work with the Ministry of Public. Infrastructure Renewal to establish policies permitting the Region to acknowledge as part of current Regional Plan conformity amendment, the long term intended use for these lands as future Employment Areas; e) support the City of Pickering in its request to the Ministry of Transportation in commenting on the Highway 407 Environmental Assessment, to relocate the proposed Highway 407 maintenance yard from the south side of the proposed interchange with Salem Road to allow maximum intensification around the Highway 407 transitway; f) obtain from Urban Strategies Inc.. and forward to area municipalities the detailed information on the amount, types and locations of intensification projected for the existing urban areas used in the background work not contained in the Working Paper; and RepQrtPD 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: Growing Durham Page 3 ::, 6 3. Further, that a copy of Report PO 32-08 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, Urban Strategies Inc., other Durham Area Municipalities, the Ministry of Energy & Infrastructure, the Ministry of Municipal Affairs and Housing, and the Ministry of Transportation. Executive Summary: On June 13, 2008, the Region of Durham released for comment a report entitled Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, incorporating the directions of Regional Planning Committee on June 3, 2008. The report is the outcome of Phases 3 & 4 of the Region's Growth Plan Implementation Study, entitled Growing Durham. The Study is being undertaken for the Region by Urban Strategies Inc., Watson & Associates and TSH. The Region requests comments by July 14, 2008. For Pickering, the Recommended Preferred Growth Scenario as revised by Planning Committee, identifies the need to designate lands beyond the current urban area (South Pickering and Seaton) to accommodate future employment and residential land needs to 2031. The Scenario is shown on Firgure 13B and is provided as Attachment #2 to this Report to Council. In essence, all lands in north-east Pickering, commonly referred to as the "whitebelt" lands in the Provincial Growth Plan, are proposed for future urban uses. Also for Pickering, the Scenario includes the identification of a Mobility Hub at South Pickering's GO Station, a Waterfront Village around Frenchman's Bay, and includes intensification in Pickering's Urban Growth Centre and other corridors and centres. Staff supports the Recommended Growth Scenario, with Planning Committee's directions, subject to a number of further revisions for Pickering. Key revisions include increasing the depth of future Employment Areas adjacent to Highway 407, incorporating Seaton's 35,000 jobs, reflecting jobs to resident's ratio of no less than 1:3 for the rest of Pickering's growth, and expanding the Future Centres in north-east Pickering. In moving forward to Phase 5 of the study the Region and its consultants need to establish a strong policy framework addressing phasing, the protection of strategic Employment Areas beyond 2031; and clarification of several terms. Financial Implications: No direct implications from providing comments on the Phases 3 & 4 Working Paper of the Growing Durham Study. Report PD 32-08 July 14,2008 Subject: Region of Durham's Growth Plan Implementation Study: "3 7 Growing Durham Page 4 Sustainability Implications: The recommendations contained in this Report to Council respecting increasing the employment assigned to Pickering, increasing the depth of the future Employment Areas, and requiring the timely phasing of new urban areas are aimed at increasing the economic sustainability of the City. Recommendations to establish expanded Urban Centres and/or Transit Villages around the Highway 407/Salem and lake Ridge Road interchanges is intended to enable responsible development to occur around transit stations. 1.0 Background 1.1 The Region is implementing the Province's Growth Plan for the Greater Golden Horseshoe through a Growth Plan Implementation Study entitled "Growing Durham". In August, 2007, the Region of Durham commenced a 5-phase Growth Plan Study. The Growth Plan Implementation Study has three fundamental purposes: to provide a policy framework that meets the Growth Plan requirements; to develop a growth strategy that will guide the Region's development until 2031; and to allocate that growth to the individual local municipalities. The study is being undertaken for the Region by Urban Strategies Inc., Watson & Associates and TSH. In February 2008, Pickering City Council commented to the Region on the Growth Plan Implementation Study Draft Phase 1 & 2 Report: Summary of Understanding and Initial Analysis (see Report PO 08-08, Attachment #1). Phase 1 & 2 of the Study examined growth issues in each municipality and analyzed growth patterns if current development trends did not change. Phase 3 & 4' of the Study examined alterative scenarios for growth within Durham, evaluated those scenarios, and recommended a preferred growth scenario. In late May and early June, 2008, the following reports were released by the consultants: · Scenario Evaluation and Consultant Recommended Preferred Growth Scenario Working Paper, dated May 27,2008; · Addendum Report, dated June 2, 2008 (issued to correct mapping errors following meeting with area municipal staff); and, · Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, dated June 13, 2008, as revised to incorporate the directions of Regional Planning Committee on June 3, 2008. Report PO 32-08 July 14, ~098_ Subject: Region of Durham's Growth Plan Implementation Study: Growing Durham Page 5 n Regional Planning Committee has now invited public and agency comment by July 14, 2008 on the Preferred Growth Scenario with direction that certain revisions appear in the June 13th Revised Working Paper. Refinement of the Preferred Growth Scenario is continuing in cooperation with regional and local municipal staff. Phase 5 of the Study will be the refinement of the Preferred Growth Scenario and development of the Regional Plan Durham policy framework to achieve the intensification targets, greenfield density targets, and related policies and provisions of the Provincial Growth Plan. That work is anticipated in September, with an amendment to the Durham Regional Official Plan following in early 2009. The City is also required to bring its Official Plan into conformity with the Provincial Growth Plan The City's work requires details arising from Phase 5 of the Regional study and the final Regional official plan amendment. 1.2 The Growth Scenario Working Paper continues to identify a shortfall in urban land to accommodate both residential and employment uses. The Working Paper shows that the population and employment allocated to Durham Region by the Province using the intensification and density targets set out in Places to Grow, requires land beyond that currently designated for urban uses in the Regional Plan. These lands are commonly referred to as the "whitebelt" lands in the Provincial Growth Plan. In Phases 1 & 2, the consultant's report showed that, without policy chanQes, accommodating the Growth Plan targets of 960,000 residents and 350,000 jobs for Durham by 2031 would require lands for additional low and medium-density residential units with shortfalls of 3,122 hectares of living area land and 505 hectares of employment lands. The market "base case" assumed 35% intensification in existing built areas (below the Growth Plan requirement of 40%); and a greenfield density of 44 persons and jobs per hectare in greenfield urban areas (below the Growth Plan requirement of 50 people and jobs per hectare). In Phase 3 & 4, the consultant's working paper showed that with policy chanQes to increase densities for low density housing from 25 units per net hectare to 28 uph, to achieve the 40% intensification target within the built-up areas, and to achieve 47 persons and jobs per hectare in the greenfield areas, additional urban land is still required, but only two-thirds of that required under the base case assumptions. Report PO 32-08 July 14, 2008 I ' Subject: Region of Durham's Growth Plan Implementation Study: ~~ D 9 Growing Durham Page 6 1.3 The consultants evaluated several Alternative Growth Scenarios for Durham Region, and ultimately recommended Scenario 3: Reinforcing Existing Communities. The growth scenarios proposed differing amounts of, and locations for, intensification and new urban living and Employment Areas. The three scenarios evaluated were: 1. Continuing a Dominant Western Anchor - directing most new growth to Pickering and Whitby; 2. Focusing on a Central Hub for Durham - directing most new growth to the current central core of the Region in Whitby/Oshawa/Courtice; and, 3. Reinforcing Existing Communities - balancing the forecasted growth across the Lake Ontario shoreline municipalities with enhanced growth in north-east Pickering and a strategic reserve of employment lands along the future Highway 407 alignment. The consultants recommended Scenario 3. In addition to balanced growth across the Lake Ontario shoreline municipalities, it proposed measured growth in the Northern communities. Further, it reinforced all key drivers important to the economic prosperity of the Region. 1.4 Regional Planning Committee directed revisions be made to Scenario 3 to enhance opportunities for growth in north-east Pickering prior to accepting it as the Recommended Preferred Scenario and circulating it for consultation. Figure 13B from the consultant's Growth Scenario Working Paper is included as Attachment #2 to this Report to Council. This Figure is titled Scenario 3 - Reinforcing Existing Communities: Lands Beyond the Urban Area Boundary and Urban Structure (showing directions from June 3rd Planning Committee). Regional Planning Committee is seeking comments on this Recommended Preferred Growth Scenario by July 14, 2008. Further detailing of Scenario 3 is still continuing as further meetings occur between study consultants and regional and local municipal staff. For Pickering, the revised Preferred Growth Scenario proposes designation of another block of land east of the Pickering Airport site as future Employment Areas. Further, Planning Committee proposed that the amount of future Employment Areas along Highway 407 be reviewed. For Pickering, the discussion revolved around increasing the depth of the future Employment Areas so as to extend it from approximately Highway 7 to north of Highway407 and northwards towards the Seventh Concession Road. Future Living Area designations are proposed east of Greenwood, around Kinsale and north of the Highway 407 Employment Areas. Future Centres are proposed at the intersection of the Seventh Concession Road and Salem Road, and the Seventh Concession Road and Lake Ridge Road. A Mobility Hub has been identified at downtown Pickering's Urban Growth Centre. Staff support these changes. Revort pn 32-08 July 14, 2008 t . Sutject: Region of Durham's Growth Plan Implementation Study: Growing Durham Page 7 ,~i 'I D The forecasts in the Working Paper suggest that the revised scenario would attract 40,595 new jobs to Pickering by 2031 out of a total of 142,805 new jobs for Durham as a whole, and 132,875 additional residents to Pickering out of a Durham total of 411,304. However, since the consultants have not yet revised the job or residential population forecast to reflect Planning Committee directions for more employment lands in north-east Pickering, further upward adjustments to these numbers are anticipated. 2.0 Discussion: 2.1 Most of staff's earlier concerns with Scenario 3 were addressed by the directions of Planning Committee on July 3rd, although a number of further refinements are recommended. Many of staff's concerns with the May 27 Working Paper conclusions have been addressed in the recent changes made to the Preferred Scenario Three - the 'Reinforcing Existing Communities' scenario, including: . location of a mobility hub in downtown Pickering; · designation of more employment lands both east of the Pickering Airport lands and along Highway 407; . designation of more Living Area lands in north-east Pickering. A number of concerns remain. 2.2 The depth of the future Employment Areas adjacent to Highway 407 should be increased to between 600 and 1000 metres. Whereas the May 2ih Working Paper included 400 metre wide bands of employment lands along both sides of Highway 407 east of Westney Road in Pickering, the June 13th revision, responding to Planning Committee directions, indicated that the long-term employment land need should be reviewed in this location. In order to accommodate larger parcel sizes and better capitalize on the significant locational advantages of a 400 series highway, the width of the employment bands should be widened to 600 metres generally and up to 1,000 metres in depth in selected locations. This view is shared by Regional Economic Development staff. Staff supports the suggestions of the study consultants made at a recent meeting with staff to extend the employment designation south to Highway 7 while retaining a future Living Areas designation around Kinsale. Staff is also considering the strategic need to extend the future Employment Areas north to the Seventh Concession. Report PO 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: 5 '11 Growing Durham Page 8 In addition, for similar reasons, staff also support an increase in the depth of the employment lands proposed at the strategic intersection of Highway 407 and the connector to Highway 401 and similar employment bands located along Highway 407 further to the east. 2.3 The remnant piece of "whitebelt" lands east of the Pickering Airport site should be designated as future Employment Areas. The Preferred Scenario, as revised by Planning Committee, proposes designating the large area of whitebelt land east of the airport lands as future Employment Areas, leaving a small remnant parcel as "whitebelt" lands to the north. The remnant parcel should also be designated as Employment Areas at this time. 2.4 The two proposed Future Centres along the Seventh Concession Road should be expanded to the south to include lands adjacent to the Highway 407 Transitway and/or considered for Transit Village designations. Future Centres proposed for the Seventh Concession Road at both Salem and Lake Ridge Roads have the potential to serve as transit villages with a range of transit supportive land uses and densities jf expanded southwards to incorporate the transit stations proposed on the south side of Highway 407. It is recommended that the two proposed Future Centres be expanded southwards to incorporate the transitway stations and a broad range of transit supportive land uses and densities be permitted. 2.5 Characteristics of several designations, including Transit Villages, Urban Nodes, Future Centres and Waterfront Villages should be clarified In order to understand the roles of the new proposed features in the new urban structure of Pickering and the Region of Durham, clarification of proposed functions, land uses and densities should be provided. 2.6 The jobs allocated to Pickering should assign the 35,000 jobs identified by the Central Pickering Development Plan to Seaton, while maintaining at least a 1:3 jobs per resident ratio for the rest of Pickering's growth. The consultants are requested to provide detailed background work on intensification. This information is required to enable staff to determine where and to what extent residential growth is being assigned to the Urban Growth Centre and other intensification corridors and centres. Also, staff requires information on the amount of jobs assigned related to intensification. This information is requested at the consultant's earliest convenience. Report PO 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: Growing Durham Page 9 .., " ') ..."v.' ! 1..__ Staff recognizes the tables in the Working Paper on population and employment have not been revised to reflect the changes directed by Planning Committee. These revised tables should be also be forwarded as soon as possible to staff. In revising the tables for Pickering, the Region and the consultants must address the current under-allocation of jobs in Seaton. The total allocation of 40,595 jobs to Pickering in the Recommended Preferred Scenario to 2031 appears to disregard the 35,000 jobs identified for Seaton in the Provincial Central Pickering Development Plan. If the 35,000 jobs are part of the figure of 40,595 jobs, the remaining jobs to be created in the rest of Pickering to 2031 is only about 5,600 jobs. Yet our population (outside of Seaton) is expected to increase by 68,900. The consultants have indicated that if a Federal airport is developed, 10,000 jobs will be added to the Pickering jobs allocation as a bonus, but is not allocated in the scenario at this time. In revising the tables for the Revised Recommended Preferred Growth Scenario, it is recommended that 35,000 jobs for Seaton be included as a baseline, and the remaining jobs allocations for the rest of Pickering by 2031 be at a ratio of no less than 1:3 jobs per resident. This ratio is realistic in light of the City's strategic position as the western anchor of the Region of Durham. 2.7 Phasing policies should be included in the Re.gional Plan addressing the timing for area municipalities to bring new urban areas on stream so as to minimize adverse fiscal impacts and potential noise of a possible future airport. . While it is appropriate to designate lands in north-east Pickering for future Living Areas and future Employment Areas at this time, policies should be introduced to phase the timing of actual development. For Pickering, new development areas should not be allowed to compete with the build-out of Seaton, for employment or residential uses. Similarly, intensification is a key element of achieving the City's vision of its Downtown Urban Growth Centre. The City and the Region should not be burdened with the costs of providing several sets of services and facilities for the new residents and employment area at the same time. In addition, new development areas immediately east of the potential future airport may be impacted by noise should an airport be constructed. The GT AA has suggested that a higher noise protection standard (a 25 NEF standard) be used which would increase the area restricted from residential uses. Phasing policies should restrict the timing of these lands from being developed for residential uses until resolution of the noise protection standard and a decision on the development and timing of the possible airport are reached. Report PO 32-08 July 14, 2008 -L)" (; Q , lJ U Subject: Region of Durham's Growth Plan Implementation Study: /. -1 '')7 Growing Durham ~''\ \ .....-' , '" Page 10 A decision has not yet been reached on how piped services will be provided to north-east Pickering, However, the Regional Master Water and Sanitary Services Plan is underway to address this matter. There are two different options for sanitary that would result in different phasing of development Thus, phasing policies should coordinate the timing of development with the Region's servicing strategy and completion of related fiscal impact and financing studies. Municipal fiscal impact and financing studies will also be required, Accordingly, it is recommended that policies be introduced in the Regional Official Plan amendment to appropriately phase the future growth areas within Durham Region to ensure orderly and efficient provision of municipal services. 2.8 The Durham Regional Official Plan, and the Provincial Growth Plan should prohibit large format retailing in strategic Employment Areas. The current policy for Employment Areas in the Durham Regional Official Plan permits, by amendment, the introduction of "retail warehousing", This type of development is now widely known as the large format retailing, or power centres. Large format retailing is usually a low intensity use that primarily serves the residential areas (Living Areas). Yet, when located in Employment Areas, there is usually infrequent transit service and little or no ability for walk-to customers. Large format retailing (or retaitwarehouses) should be expressly prohibited in the future Employment Areas along Highway 407 and other strategic and locations such as the freeway links, through both amendments to the Durham Regional Official Plan, and addition of new provisions in the Provincial Growth Plan. City staff is making similar comments in responding to the recently released Provincial Discussion Paper on Planning for Employment. The Central Pickering Development Plan (for Seaton) contains a policy prohibiting large format retailing in the lands designated Employment Areas. 3.0 Other Information 3.1 The Region of Durham is considering a financial impact study of the Preferred Growth Scenario. Area municipal staff had recommended that the Growing Durham Study add a component that analyses the financial impact of the alternative growth scenarios. This information was to provide input to the scenario evaluation process. However, although Regional Council did not include financial impact analysis in the terms of reference for the Growth Plan Implementation Study, Regional Planning Committee has recently requested that it be done. As a result, Regional staff have now opted to recpmmend a subsequent financial impact study of only the Preferred Growth Scenario. Report PO 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: Growing Durham Page 11 Regional staff have indicated that a financial impact study could be completed in approximately 18 months at significant cost with consultants conducting the study. The fiscal impact of the Preferred Scenario will not be available when final decisions are reached on a growth strategy or on the official plan amendment. Further, no data will be provided on the financial impacts of the growth strate~~ on local municipalities. Regional Tri-Committee, at its meeting held June 10 , 2008, requested that Regional staff report back with a more detailed outline of a financial impact study including a work program, the timing and costs. 3.2 The Study is moving into Phase 5: refinement of Durham's Preferred Growth Scenario and development of the related policy framework. Following receipt of comments from area municipalities, other stakeholders and the public including the comments made at the June 25th public meeting, the consultants will continue to. refine the Preferred Growth Scenario and develop the policy framework. Area municipalities can request meetings if required with the consultants. In addition, a meeting with area municipalities will be scheduled for late July or early August to provide an additional opportunity for input from area municipal staff into the development of the Phase 5 work. Attachments: 1. Text from Report Number PO 08-08 2. Figure 138 - Scenario 3 - Reinforcing Existing Communities, from Growing Durham -Scenario Evaluation and Recommended Preferred Growth Scenario Working Paper, as revised June 3, 2008 by Planning Committee; prepared by Urban Strategies Inc. et ai, dated June 13, 2008.. , ,.' ,t Report PO 32-08 July 14, 2008 Subject: Region of Durham's Growth Plan Implementation Study: :;"1 ~) Growing Durham Page 12 Prepared By: k~ Steve Gaunt, MCIP, RPP Senior Planner Approved/Endorsed By: 4tfiZ~.. ' A L"'__.. , Neil Carroll, MCIP, RPP Director, Planning & Development ~/(~ Catherine Rose, MCIP, RPP Manager, Policy SG:cs Copy: Chief Administrative Officer Director, Corporate Services & Treasures Director, Office of Sustainability Director, Operations & Emergency Services Division Head, Municipal Property & Engineering Recommended for the consideration of Pickering City Council .. CiL{a# ATTACHMENT I j TO REPORT I PO ~ --< - () g' REPORT TO COUN elL Report Number: PO 08-08 Date: Februai'j 19,2008 :) 'I 6 From: Neil Carroll Director, Planning & Development Subject: The Region of Durham Growth Plan Implementation Study Draft Phase 1 & 2: Summary of Understanding and Initial Analysis Recommendation: 1. That Report PO 08-08 of the Director, Planning & Development regarding the Region of Durham Growth Plan Implementation Study, Draft Phase 1 . & 2: Summary of Understanding and Initial Analysis, be received; 2. That the Region of Durham be requested to expand the scope of its Growth Plan Implementation Study to include an analysis of the financial implications related to the provision of infrastructure and services necessary to support the growth . scenarios to be developed in the next phases of the Study; 3. That the Region of Durham be requested to revise the Growth Plan Implementation Study process to provide more regular on-going dialogue with local municipalities respecting the Study progress,. and share raw data and analysis with local municipalities early in the process' to allow for evaluation of, comment on, and issue identification, prior to report releases; and 4. That the Region of Durham be requested to direct the consultants to incorporate the following changes in the Final Phase I & 2 Report of the Growth Plan Implementation Study:. a) revise the methodology and assumptions used. in the "available land suitable for intensification" analysis to reflect the market forces and opportunities in play across the different parts of the Region; and b) use the most recent draft boundary for the Downtown Pickering Urban Growth Centre as established between Ministry of Public Infrastructure Renewal and City staff; and 5. Further, that the City Clerk be requested to forward a copy of Report PO 08-08 together with Council's resolution on the matter to the Region of Durham and the other area municipalities in Durham. I~epc~ I~O 08-C8 ATTACHMENT J""~T"""""'- TO ' REPORT # PO :<.:) - 0 p -'" =ec('.;arj i 9 2 CC8 Subject: The Region of Durham Grcwth Plan ! '7 Implementation Study I ' Page 2 Executive Summary: Consultants have been engaged by the Region of Durham to undertake a Growih Plan Implementation Study. The Study will complete the iast phase of the Region's Official Plan Review and meet the requirement that the Regional Official Plan conform to the Province's Growth Plan for the Greater Golden Horseshoe. The purpose of the Growth Plan Implementation Study is to identify a long range development scenario and growth management policies, consistent with the Growth Plan's intensification policies. . Based on the population and employment forecasts for the Region, the Study will assess the need to designate additional urban area, identify the' appropriate location for any required new urban land, and allocate populati,on and employment growth to the area municipalities. Regional Planning 'Committee released the Draft Phase 1 & 2 report on January 8, 2008,' with . a request for comments from area municipalities by February 11, 2008. In light of this deadline, this Report has been prepared for direct consideration by City Council. Staff finds the scope of the Growth Plan Implementation Study to be too narrow as it does.notinclude an" analysis of the. financial implications for the, RegIon, local municipalities and other providers of infrastructure and other services and facilities. An expansion of the scope of the Study to include a financial analysis is necessary to properly evaluate the different growth scenarios. ". Staff also. find the short notice for consultation ,and lack of background data and analysis render the City unable to provide timely and thorough analysis on the findings and impact of Phase 1 & 20f the Study. With respect to thE;' praft Phase, 1 & 2 report, t\NO, areas _ require revisions. _ The assumptions uSC7d for the intensification analysis need to be refinedtd reflect Regional differences in market forces and growth opportunities in the "base case": model, so that future scenarios for growth are starting from the most appropriate assumptions. Lastly, 'the boundpry for Pickering's Urban Growth Centreshown.in Figure 36 should reflect the most recEmtdraft boundaryestablished by MPIRand City.staff. Financh,lhnplications: .' None Sustainability Implications: This Study will recommend policies for the Region of Durham to'implement the Province's Growth Plan for the Greater Golden Horseshoe, one of the Province's recent signature policies to curb urban sprawl in the GGH and adopt sustainable development practices for future growth. Repert PO C8-C8 .:\TTACHME.NT #~ . T('I REPCiRI # pn ,.., -',. )~.~-. -.-. Fecr'..ar/ 19, 2008 Subject: The Regicn or Durham Growth Plan Implementation Study Page 3 , '.' ') () 1.0 Background: 1.1 The Provincial Growth Plan requires Durham Region to undertake an implementation Study. In April 2005, the Regional Planning Department identified population and employment forecasts, new urban land needs and growth management policies as part of the Durham Region Official Plan Review. In June 2005, of the Province released the Final Growth Plan for the Greater Golden Horseshoe. The Region removed growth management and related population, employment and urban land needs policies from its recommended Official Plan Review Amendment as the Amendment was in contlict with the Provincial Plan. Subsequently, the Region engaged Urban Strategies Inc. with Watson & Associates, Economists and TSH consulting engineers to address these issues in a manner that will conform with the Provincial Growth Plan. 1.2 Durham's Growth Plan Implementation Study is tailored to meet Durham's needs while also fulfilling the requirements of the Provincial Growth Plan. The Growth Plan Implementation Study has two major purposes: . to prepare policies foran acceptable growth scenario for Durham Region and its constituent local municipalities; and o to bring the Regional Official Plan into conformity with the Growth Plan for the Greater Golden Horseshoe (Growth Plan) as required under the Places to Grow Act; The growth scenario for Durham Region would include allocation of population and employment growth to the local municipalities in a manner that would implement Growth Plan policies on intensification in Urban Growth Centres, Intensification Corridors, Major Transit Station Areas and other built-up areas, and achievement of new higher minimum density requirements for development in Greenfield Areas (unbuilt urban lands). It would also set out whether the amount of designated urban lands could accommodate the 2()31 population and employment' forecasts in the Growth Plan, and if not, the Study would identify how much and where the new urban lands should be designated. The Region's Study has five phases of activity. The phases are outlined -in more detail on Attachment #.1 to this Report, and the main headings are listed below: 1) Understanding Issues and Priorities; 2) Growth Assessment and Scenario Development; 3) Testing of the Growth Assessment and Scenario Building; 4) Growth Assessment and Growth Scenarios Report; 5) Preferred Growth Management Options and Policy Recommendations. Repcrt PO 08-08 Ai""T'\"'.'~'\:n,." .... L ,. ij-tui,l~l~>' ,1 REPORI if PD_3..i;ji,'a.__ ;=~"(1 :al~1 1'~ ')r:ui'.>< . ~-.- oJ '..#).-. ',JV Subject: The Regien of Durham Growth Pian :, '1~) Implementation Study ....-: ! /' Page 4 The full Study process, events and milestones are detailed on Attachment #2 to this Report. The timelines are very tight. 2.0 Overview of Report Findings and Consultation 2. 1 Among other matters, the Consultant's Draft Phase 1 & 2 Report provides a 'base case' for growth in the Region, to test how close the Region would be to achieving the Growth Plan's targets generally following current trends. The Consultants have now completed the initial work for Phase 1 (Understanding Issues and Priorities) and Phase 2 (Growth Assessment and Scenario Development) of the project. The result of this work is presented in the draft report entitled, "Growing Dur~am, Growth Plan Implementation Study, Draft - Phase 1 & 2: Summary of Understanding and Initial Analysis". A copy of the Draft Report can be viewed at the Planning & Development Department. Initial findings and observations from the Draft Report are that qiven current market trends and forecasts, each of the policy targets in the Growth Plan will be a challenge to achieve. The Draft Report finds that Durham Region can achieve approximately 33% intensification within the defined "built-boundary", whereas the Growth Plan requires 40% intensification. FLlrther the Draft Report shows that in Greenfield Areas, Durham Region can come very close to achieving the minimum 50 jobs and population per hectare (the analysis showed 48 jobs and persons per hectare). With respect to urban land supply for employment lands, the analysis shows a small deficit of employment lands to the year 2029 of about 50 gross hectares, With respect to residential land supply to the year 2029, the analysis suggests a deficit of about 2100 hectares, primarily for low density housing. To arrive at these "base case" findings, the Consultants had held meetings with area municipal staff, visited the area municipalities, and undertook a series of investigations and created a computer model to assess growth opportunities and constraints. The Draft Report: . CII Outlines key area municipal initiatives, opportunities and challenges; 9 Identifies Regional growth drivers, opportunities and challenges (economic, Infrastructure, market); . Presents the methodologies and assumptions used in the various streams of analysis, including: population, residential and employment forecasts; intensification analysis; employment analysis; and greenfield analysis; Report PO 08-08 u .' "1"lf:","", I,.~ ~. j-l, I.. J, l~.' L.; \. ;; . I : REPORj # PO ~ fj - 0_8_ __ __ .... Fesr'Jar/ '19, 2008 Subject The Region of Durham Growth Plan Implementaticn Study Page 5 ',- c) 'J A,' : ,J /~ '", . Presents the findings of the above analyses taking into consideration supply, demand and capacity at the Regional le'lel (the forecasts etc. will be disaggregated to the area municipal level in the next phase of the Study); . Presents the preliminary results of the urban land needs assessment at the Regional level. This will be tested and, if necessary, revised in future phases as part of the detailed analysis of land needs at the area municipal level; and . Provides a discussion on the principles and assumptions, parameters and evaluation criteria for growth scenario development to be completed in the next phase of the project. 2.2 A short consultation period is being held on the Draft Report, with a deadline for comments of February 11, 2008. At its meeting on January 8, 2008, the Region of Durham Planning Committee released the consultant's draft report and initiated the consultation process for this phase. The consultation involved: . a meeting with area municipal staff on January 25, 2008; . holding an information session at the Regional Headquarters in the evening on January 29, 2008, open to the general public, agencies and/or any other interested parties; . placing notifications in newspapers throughout the Region; . launching an interactive page on the Regional website to brand the Growth Plan implementation initiative with the slogan "GROWING DURHAM - Our Future, Our Community";' D sending written notification . to all stakeholders on the ROP Review consultation list, plus any additional persons who had requested to be engaged in the Growth Plan implementation initiative; and tit meeting with staff of Provincial Ministries during the period between January 14 and 25, 2008. 2.3 The input from the consultation is to be incorporated into the Final Phase 1 &2 report and will inform the next phase of the project. City staff has recently met with the consultants on January 25, 2008, to receive a briefing on the Draft Phase 1 & 2 Report, raise questions and provide initial comments. A second meeting was held on February 5, 2008 to share ideas on development scenarios to be considered by the consultants in Phase 3 of the Study. Re~crt PO 08-08 J 3J-O@ The Region of Durham Grow'th Plan Implementation Study !~ecr:~ari 13 2fJC8 Subject: "I: '). 1 "",I.:.. Page 6 3.0 Staff Comments on the Draft Phase 1 & 2 Report: 3.1 Expand the Scope of the Study to evaluate the financial implications of Growth Scenarios: Despite the initial recommendations of Regional staff, the terms of reference adopted by Regional Council for the Growth Plan Implementation Study do not include financial impact analysis of the Growth Scenarios. Without this financial information, it is not possible for the Region of Durham, with its range of service providers, local municipalities and partner agencies such as school boards, to evaluate the financial implications related to the provision of infrastructure, facilities and services for the different Growth Scenarios. It is necessary to have this information before local municipalities can judge whether the growth that will be proposed and incorporated in the Region of Durham Official Plan, and subsequently reflected in mandated amendments to local official plans can be accommodated in an affordable manner. In addition, financial impact on other community services such as hospitals cannot" be determined. Accordingly, it is recommended that Council request the Region of Durham to expand the scope of the Growth Plan Implementation Study to include an analysis of the financial implications related to the provision of infrastructure and services necessary to support the growth scenarios. 3.2 Municipal staff should be engaged at an earlier stage of each Phase, and on an on~going basis throughout the Study. In the Durham Region Official Plan Review process, preliminary data and analysis wa$ shared with local municipal staff at each stage of its development. This permitted local staff to provide the more detailed knowledge of local conditions and fostered a consensus about the best analytic techniques to arrive at the best possible modelling of population, employment and land needs in the Region. It also allowed local staff to en~ure that technical considerations would not undermine local strategies for future growth. However, this type of collaborative process has not been followed for the Growth Plan Implementation Study, possibly due to the tight time frames for product delivery in the study Terms of Reference. Repcrt PO C8-C8 Ail' ACHMENT # t TO REPORT I PO 7. ,,:} - (l .0, '-:.:oC(' 'ar/"' G )(iC8 r _ u .... j.,JJ _r...J ...J Subject: The Region of Durham Growth Plan Implementation Study Page 7 In order to achieve the benefits of a collaborative planning exercise, it is recommended that the study consultants be requested to provide earlier release of report drafts for the future phases of the Study and of the data and analysis upon which the Study results are founded. It is also requested that the raw data and data analysis for Phases 1 & 2 of the Study be provided and that the next phase of the Study not proceed until comments and 'ground-truthing' of the data can be provided to the satisfaction of Regional and local planning staffs. 3.3 Pickering's Urban Growth Centre Boundary (Figure 36 in the Draft Report) should. be revised to reflect the draft boundary established between Ministry of Infrastructure Renewal JMPIR) staff and City staff. Urban Growth Centres are an integral part of the intensification strategies in the . Provincial Growth Plan. Pickering's Urban Growth Centre is one of 25 identified in the Growth Plan across the Greater Golden Horseshoe. In Durham Region, the only other Urban Growth Centre is Oshawa. MPIR staff' have been consulting with City staff on the proposed boundary for Pickering's Urban Growth Centre. The Draft Phase 1 &2 Report shows the "Draft Proposed" boundary released by . MPIR staff to Pickering staff in the summer of 2007 for comment. City staff proposed a number of minor changes to ensure that some valley lands, highway and roadway lands would be removed, thereby reducing pressures to achieve the challenging 200 person and jobs minimum density for Urban Growth Centre development on these undevelopable lands (see Attachment #3 - Draft Proposed Scope and Scale for the Downtown Pickering Urban GroWth Centre). City staff has since received. verbal confirmation that MPIR has accepted the draft boundaries recommended by City staff. Therefore, it is requested that the phase 1 & 2 Report be revised to reflect the draft boundary established between MPIRand City staff. 3.4 The. methodology and assumptions for the analysis of available land suitable for intensification should be refined to reflect different market fon:es and opportunities for growth in different parts of the Region. . In evaluating how much intensification can be accommodated within the Region's Built-up Areas, a model was created and a series of assumptions were maqe. Staff is concerned that the base case model is too simplistic and does not reflect the complexity of this large region. As this model and its assumptions are going to be used to create and test alternate growth scenarios, it is critical that the model be refined to reflect the varying market forces and growth opportunities between the different urban areas. l ,,' :? Report PO 08-08 ATTACHMENT I r TO REPOR11 PO ~ .J... - () (~ := ,..... r: -, i a f..t -1 l-' ,-" .r t""! ,.... , :;;,,1 - I'J : ';;;I, .:.,-_uC Subject: The Region of Durham Growth Plan :.' ~~ Implementation Study Page 8 The methodology and assumptions for the analysis of available land suitable for intensification are discussed in Section 5.2.3, Item 3 of the draft report. (The written text for this item is confusing, and the following comments are based on the verbal clarifications from the consultants.) In Step 4, it was assumed that only 25% of "vacant", "under-construction" and "under-developed" lands in Regional Corridors would see intensified development by 2031. It was also assumed that only 50% of "vacant", "under-construction" and "under-developed" lands in Centres and Potential Activity areas would be intensified by 2031. City staff has two concerns with this. Firstly, any property just under construction now should be eliminated from redevelopment in the next twenty years. Secondly, in the Pickering/Ajax/Whitby area, staff considers the assumptions on the amount of land that may redevelop by 2031 too low; because of: - 1) the market forces and opportunities created by the identification of Pickering's Downtown as an Urban Growth Centre; 2) the greater proximity within Durham Region of Pickering/AjaxlWhitby to the large' concentrations of employment activities in Toronto arid York Region; 3) the completion of the planning for Seaton, and; 4) the anticipated construction timing of key Regional (piped and .road) and Provincial (highway) infrastructure. Finally, staff suggests that the assumptions should also be adjusted to reflect the different potentials in Oshawa/Courtice as well as in Clarington. .In Step 5 of the inteqsification analysis, the Consultants assumed that, of the vacant, under-construction and under-developed land that will redevelop by 2031, only 20% of the lands would be developed for non-residential uses in the corridors and centres. Staff consider this percentage to be too low in Pickering due to both the City's designation as an Urban Growth Centre where jobs are as important as residential, as well as the on-going demand for retail and personal service uses to serve the significant increases in population to 2031. Accordingly, it is recommended that the Region request the consultant to re-examine the model used in the base case analysis, to reflect a more refined range of development assumptions across the Region. It is critical that the . model be refined prior to completing Phase 2, so that alterative growth scenarios are developed on a more accurate basis. This approach should also lead to a more meaningful evaluation of the growth scenarios. . Repcrt PO 08-.J8 .......-".."'.,"1'111.--.. ATTACl-iM8\lT J i TO HEPOR1 # PO ~.;.l - 0 fl February 19, 2008 Subject: The Region of Durham Growth Plan Implementation Study Page 9 '.) r1 /L~ Attachments: 1. Growth Plan Implementation Study - Phases of Activity 2. Growth Plan Implementation Study and ROP Amendment - Chronology of Events and Key Milestones 3. Most Recent Draft Proposed Scope & Scale of the Downtown Pickering Urban Growth Centre (established between City and MPIR staff - October 19,2007 'Prepared By: Approved/Endorsed By: I RPP ning & Development Steve Gaunt, MCIP, RPP Senior Planner ---~tJ~- . Catherine Rose, MCIP, RPP Manager, Policy SG:jf Attachments Copy: Chief Administrative Officer .:'; Reco:me:::;~J:atio)~kering City Council ---->--- "- ThomasJ. Quinn\?RDMR,-'CMM Chief Administrative Officer Emerging growth nodes: e/@ transit village: existing/future o rIJ . o ~# SCENAlUO :1 - REINFORCINC EXISTINC COMMUNITIES LAND llEYONl) URBAN AR.EA 130UNDARY AND URBAN STRUCTURE LEGEND Nl )11 I)JI(l1 II<)N II((),\II'I .\NNIN{, {,()\I\IIIIII UN IUNI \.2111IX 1\ INDIC\III) IN 1<1 I) IllIX).\ 1111 UlN\UII,\NI' 11..\,\11\1<1 VI) \\IIN(, 1111 I ()N(, III{\\I \J11I1,1 1 ~II'I tlY\\1 NI I !,NI) NIIIII\NI) 1,\lI'IIC\II{lN\ltm I L1IUIU IIVIN{; ,\1<1./\ I "Nil NIIIl .. . . o INCtuDf AS lONG H-RM H1f\O'tM!Nl ~ND REVIEW LONG-TERM ,MI'LOYM!NT lAND Nffi) ALONG <07 COllRIOCR ,~ "--"-- " ... ... ... , ... II ,. ... LAKE ONTARIO Ii C) rr; ~I(.UIU 1'1\ "2: built up area greenfield urban area boundary future Living Area future Employment Area regional centre urban growth centre urban nOde-existing/planned emerging waterfront vii/age UOIT/Durham College mobility hub future centre Darlington/Pickering generation facilities Nlll! 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L!o!..{)\\ 111:\1(1 \"11 I L.1....,IZ'\1111 Illlo!..1 \\ II....{ IN,"\IUtIIN{ IllIll \11 N\lt.q~'\l 1111U1'\LI \Nl)lj\'IHZllllH.I( Ii '\IUltl',IIH.II\\'\\ .~.,' ItIC.III (11 '\.-\'. \Nl) \I\lll{, 1\\'I)t~l'll)1U~IIHllt.... llN( I tlll....ll1 \ILil,I".'\Itl ltl\lll\lllllllltl\I'\lNIN\ I\Nll \1,1 '....\I'I'I,ll:';l\l\!I!, 1Z11'1,1'INIIIII (,It\l\\ 1111'1 \N (.1Z1 l'" I \1\JllNIIllll1Itl\l\1 (IN[:\I,h1'lltlIZllii'\Jl \1t,INlt 1\'.'\11111....' \ lIt 1111 ,{ I N,'.l,") "H (i) '*, wi ,~) iQi .CXj -i :;:) \_./"J r,:;: G, REPORT TO COUNCIL Report Number: OES 17-08 Date: July 14, 2008 2; :2 6 From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply & Delivery of Three (3) One Ton Dump Trucks Confirmation of Actions under Council Resolution # 108/08 File: A-1440 Recommendation: 1. That Report OES 17-08 of the Director, Operations & Emergency Services regarding the supply and delivery of three (3) one ton dump trucks be received; and 2. That Quotation No. Q-27-2008, as submitted by Formula Ford Sales for the supply and delivery of three (3) one ton dump trucks in the amount of $146,139.51 (PST and GST included) be accepted; and 3. The total gross purchase cost of $146,139.51 and net purchase cost of $139,673.16 as outlined in Report OES 17-08 of the Director, Operations & Emergency Services, be approved; and 4. That Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through revenue paid from property taxes as identified in the 2008 Capital budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto; Executive Summary: At its meeting of May 20, 2008, Council considered correspondence from the Chief Administrative Officer requesting approval to purchase three (3) trucks. The urgency in this matter was that the manufacturer, Ford Motor Company, had very recently advised that the deadline for ordering 2008 production models was the next day. In order to obtain the models this spring and ensure considerable budget savings the CAO requested permission to proceed. Council passed Resolution #108/08 approving placing the order with a formal Report to Council to confirm all aspects being presented at its next meeting. Report OES 17-08 July 14,2008 Subject: Supply & Delivery of Three (3) One Ton Dump Trucks ~5 :) ';Confirmation of Actions under Council Resolution # 108/08 Page 2 In the 2008 Parks Capital Budget, the Council of the City of Pickering approved the replacement of two (2) pick-up trucks and one (1) one-ton dump truck with three (3) one-ton dump trucks. This initiative will be effective in increasing efficient delivery of services to the citizens of Pickering. Due to time constraints between the closing of the quotation and the cut-off to order 2008 model year vehicles, a preliminary approval from Council was requested and granted on May 20, 2008 and Report OES 17-08 provides the details of the purchase and formal approval to proceed. Financial Implications: 1. Quotation Amount Q-27 -2008 GST RST Subtotal GST Rebate Total (each) . $43,109.00 2,155.45 3,448.72 48,713.17 (2,155.45) 46,557.72 $139.673.16 Total Purchase (Three Units) 2. Approved Source of Funds Parks Capital BudQet Item Project Code Source of Available Required Funds One Ton 5780.0819.6157 Property Taxes $55,000.00 $46,557.72 Dump Truck One Ton 5780.0820.6157 Property Taxes $55,000.00 $46,557.72 Dump Truck One Ton 5780.0821.6157 Property Taxes $55,000.00 $46,557.72 Dum Truck 3, Project Cost under (over) Approved Funds $25,~26.84 CORP0227-07/01 revised . Report OES 17-08 July 14, 2008 , . Subject: Supply & Delivery of Three (3) One Ton Dump Trucks Confirmation of Actions under Council Resolution # 108/08 Page 3 :~~ ~~~ ~1 Sustainability Implications: The engine powering this truck meets the Environmental Protection Agency's Tier II emission standard. This will significantly reduce the amount of harmful emissions created by the operation of the vehicle as well as provide increased fuel economy. This purchase conforms to the economic and environmental lens of sustainability. Background: The replacement of City Unit #725, a 1999 Chevrolet pick-up truck, City Unit #709, a 1997 Chevrolet pick-up truck, and City Unit #723, a 1999 Chevrolet .one-ton dump truck was identified and approved by Council in the 2008 Capital Budget. The two existing pick-up trucks are being replaced with two one ton dump trucks which have proven to be better suited for the work required. Supply & Services invited five (5) vendors to participate in the bidding process of which two (2) have responded on the closing date of April 30, 2008. Upon careful examination of all quotations received by Supply & Services, the Municipal Property & Engineering Division recommends the acceptance of the low bid from Formula Ford Sales in the amount of $43,109.00 (PST & GST extra) for each vehicle. This will result in a total net purchase cost of $139,673.16 for the three (3) trucks. During the review and examination of the low bid from Formula Ford Sales, staff were advised that the cut-off date to place an order for 2008 model year vehicles was May 21 J 2008. In order to take advantage of the prices quoted ($8,442,28 under budget for each vehicle), staff requested Council's approval to place the order through a memorandum dated May 20, 2008 and received preliminary approval on May 20, 2008 on the condition that a formal Report to Council be prepared for the June 9, 2008 Executive Committee meeting. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: Memo from Supply & Services Prepared By: Approved/Endors.~d By: ." ._...r'~, f"~/ ..... \ .; i Jf::Zr//(--- ,/~,//,/ (' ---.. '-- / --..--...-L ~.-- ,/ .~ " ;' -~ Eve.re!}-Buntsma Dire'cfor, Operations & Emergency Services ~~. ~'~J, .// ~ ,)/ . .' . /~ " . /'J..-1.. '"l-'l._ " Grarrt Smith Supervisor, Fleet Operations CORP0227-07/01 revised RApod QES 17-08 July 14, 2008 Subject: Supply & Delivery of Three (3) One Ton Dump Trucks ~j :) e1:onfirmation of Actions under Council Resolution # 10B/08 Page 4 \ , \ ~\7 Vera Felgemacher c.P.P., CPPo, CPPS, C.P.M., CMM III Manager, Supply & Services y~:~-~~:'> Gillis Paterson Director Corporate Services & Treasurer -.....:.:....-...-.---., GS:cr Attachments: Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ... ~7'~~'~_~~~:-~=~~-:f' Thomas J. Quinn," D R, C Chief Administrative Officer CORP0227-07/01 revised Ciilf c~ ATTACrWlENT#..L_.." TO REPORT# oE:d I 7 -() g I '''''1" ,) --,... ..............-.~.. 330 MEMO To: Richard Holborn Division Head, Municipal Property & Engineering May 1, 2008 RECEiVED MAY 'J. '1'ir10 I~l)< D From: Bob Kuzma Senior Purchasing Analyst CiTY OF PICKERING MUNIC/PAlPROPERTV & tNGlr~EERING Copy: Subject: Quotation No. Q-27-2008, Supply & Delivery of One-ton Truck with Dump Body Closing: Wednesday, April 30, 2008 Quotations have been received for the above project. Five (5) companies were invited to participate of which two (2) companies have responded by the official closing date and time. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with information and details to subjectively review each line item and the sum total of all specifications. Specifications Item 3 states where a manufacturer deviates from the quotation specifications, they must indicate "NO" and then specify the changes. The acceptance of these deviations relies solely within the discretion of the City. The quotation submitted by Formula Ford Sales in the total amount per unit of $48,713.17, is the low quotation and is subject to further evaluation of the equipment's conformance to specification. Vendor Price G.S.T. R.S.T. Total Price per Unit Formula Ford Sales . $43,109.00 $2,155:45 $3,448.72 $48,713.17 Donway Ford Sa,les - Quote #1- $44,343.00 $2,217.15 $3,547.44 $50,107.59 Del Body Donway Ford Sales - Quote #2 - $45,507.00 $2,275.35 $3,640.56 $51,422.91 Pelmac Body Summary Q-27 -2008 " ~\lIE!\r'.'#_,..l__ REPOR.T#. dES. /1-08 ~,_ or __,.0__ Please review information provided and advise: 3,31 (a) any reason(s) why the bid of Formula Ford Sales is not acceptable; and (b) related comments specific to this quotation. Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. An approved "on-line" requisition will also be required to proceed. If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. Ay 1, 2008 . Q-27-2008 - Three (3) One-ton Dump Trucks Page 2 CUll (1# REPORT TO COUNCIL Report Number: OES 19-08 Date: July 14, ~908 -;,,; ') ,.... '..' &.- From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-4-2008 Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works Sheppard Avenue (Altona Road to Rosebank Road) File: A-1440 Recommendations: 1. That Report OES-19-08 regarding the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road) be received; 2. That Tender T-4-2008 submitted by Dagmar Construction Inc. for the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works at a cost of $2,491 ,737.69 (GST included) be accepted; 3. That the total gross project cost of $2,684,937 (GST included) including the tender amount, the Region of Durham's portion and other associated costs and the total net project cost of $2,557,083 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) that the sum of $1,295,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years, at a rate to be determined; b) that the sum of $279,000 be funded from the Development Charges Reserve Fund; c) that the sum of $100,000 be funded from the Provincial Budget Grant; d) that the sum of $882,467 be funded by the Regional Municipality of Durham; e) that the balance of $616 be funded from the 2008 Current Budget; Report OES 19-08 July 14, 2008 Subject: Tender T-4-2008 Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works :S5:3 - Sheppard Avenue (Altona Road to Rosebank Road) Page 2 f) that the annual repayment charges in the amount of approximately $167,710 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; g) the Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit (L imit) for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2008 Development Projects Capital Budget, Sheppard Avenue, Road Reconstruction and Storm Sewer Works was approved as a construction project. Tender T-4-2008 was issued on Friday, June 2, 2008 and closed on Wednesday, June 25, 2008 with four (4) bidders responding. This project also includes Region of Durham water and sanitary sewer works. The total net project cost is estimated to be $2,557,083 with the portion related to the Region to be recovered from the Region of Durham in the amount of $882,467 and an estimated net cost to the City of $1 ,674,616 (net of GST rebate). The City's purchasing policy requires staff to report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-4-2008 GST Sub-Total GST Rebate Total 2. $2,373,083.51 11 8,654. 18 2,491,737.69 (118,654.18) $2,373,083.51 Report OES 19-08 July 14, 2008 Subject: Tender T-4-2008 - Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works Sheppard Avenue (Altona Road to Rosebank Road) -, 7 4 I. . ,.J ..J ..., Page 3 2. APPROVED SOURCE OF FUNDS Roads Ca ital Bud et Location Project Code Sheppard Ave. 5321.0812.1702 Sheppard Ave. 5321.0812.7610 Source of Funds Debt (10 Year) DC Roads & Related FUNDS AVAILABLE Budqet 1,271,000 279,000 1,550,000 Required 1,271,000 279,000 1,550,000 3. ADDITIONAL FUNDS REQUIRED Regional Municipality of Durham $882,467 City's Share Provincial Budget Grant - 2008 Roads Budget $100,000 Debt (10- Year) 24,000 Current Funds 616 Total Additional Funds $124,616 $2,557,083 Total Funds Available 4. ESTIMATED PROJECT COSTING SUMMARY T-4-2008 - Tender for City Road Reconstruction and Storm Sewer Works I Region Water and Sanitary Sewer Works City of Pickerin~ Portion Section 1, City Excavation, Removals, Storm Sewer and Road Building Section 2, Retaining Walls Sub Total City of Pickering Portion Re~ion of Durham Portion Section 3, Water and Sanitary Sewer Works I Total T-4-2008 $1,359,568 131,048 $1,490,616 882,467 $2,373,0831 i I Rep_?~ 9.ES 19-08 July 14, 2008 ~J ,,~) J Subject: Tender T-4-2008 - Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works Sheppard Avenue (Altona Road to Rosebank Road) Page 4 Associated Costs Materials Testing Utility Relocations Consultant Fees Miscellaneous Costs Construction Contingency I Total GST 25,000 40,000 12,000 7,000 100,000 $2,557,083 127,854 $2,684,937 Total Gross Project Cost GST Rebate (127,854) $2,557,083 Total Net Project Cost The total estimated net project cost has exceeded the approved budget for this project by $124,616 due to current market conditions and inclusion of the sidewalk on the north side of Sheppard Avenue which was a provisional item. As a result additional financing is required for this project. The portion pertaining to the Region Water and Sanitary Sewer Works will be reimbursed by the Regional Municipality of Durham in the amount of $882,467. The estimated overage of $124,616 will be funded from the Provincial Budget Grant in the amount of $100,000, further explained below, and additional debt financing in the amount of $24,000 will be required. The balance of $616 will be funded from Current Funds. In the 2008 Roads Capital budget, the placement of surface treatment on Sideline 16 from Regional Road #5 to the north limit (5320.0809), Sideline 16 from Dutchmaster Nursery to Seventh Concession Road (5320.0810) and Paddock Road from Highway 7 to Seventh Concession Road (5320.0811) were combined under one tender, T-7-2008, with an estimated total net project cost of $775,448. The combined approved budget for these three projects is $885,000 resulting in funds available of $109,552. All three of these projects are to be funded from the Provincial Budget Grant. $100,000 of these funds will be transferred to assist in meeting the shortfall on the Sheppard Avenue Road Reconstruction as the purpose of the Provincial Budget grant was to fund municipal road and bridge capital investment needs and this project meets the eligibility requirements. It will be necessary for the City to approve additional debt financing in the amount of $24,000 for a total debt commitment of $1,295,000. The additional debt request of $24,000 would require additional annual debt charges of approximately $3,100 for the next ten years bringing a total combined financing cost increase of $31 ,000. Report OES 19-08 July 14, 2008 .,,~ . -, ,; Subject: Tender T-4-2008 ,~) ,ij () Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works Sheppard Avenue (Altona Road to Rosebank Road) Page 5 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: This will allow for the urbanization of the roadway improving the geometrics and vehicular flows in this area. It will also provide for the necessary platform width required to construct concrete sidewalks for the safe and efficient passage for pedestrians in the area. Background: As part of the Development Projects Capital 2008 Budget, Sheppard Avenue, Road Reconstruction and Storm Sewer Works was identified as a construction project. Tender T-4-2008 was issued on Friday, June 6, 2008 and closed on Wednesday, June 25, 2008 with four (4) bidders responding. The total gross project cost is estimated to be $2,684,937 for an estimated net cost to the City of $2,557,083 (net of GST rebate). The net cost includes Regional funded water and sanitary sewer works. The net cost exceeds the approved budget due to higher market conditions for construction because of fuel and asphalt costs and the inclusion of the sidewalk on the north side of Sheppard Avenue that was added to the tender as a provisional item. Dagmar Construction Inc. has previously worked for the City on Tender T-12-2006 Sandy Beach Road Bridge Replacement and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, Confined Space Awareness Training and list of employees trained, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Dagmar Construction Inc. have been reviewed by the Coordinator, Health & Safety and deemed acceptable. In conjunction with staff's review of the contractor's previous work experience check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Dagmar Construction Inc. for Tender T-4 -2008 in the amount of $2,491,737.69 (GST included) and that the total net project cost of $2,557,083 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1 . Location Map 2. Supply & Services Memorandum dated June 26, 2008 . RepE{,rt-:0=S 19-08 .....' -'..J July 14, 2008 Subject: Tender T-4-2008 - Tender for City Road Reconstruction and Storm Sewer Works Region Water and Sanitary Sewer Works Sheppard Avenue (Altona Road to Rosebank Road) Page 6 3. Health and Safety Memorandum dated July 4, 2008 4. By-Law to authorize the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Works (Sheppard Avenue, Altona Road to Rosebank Road), and the issuance of debentures in the amount of $1,295,000. Prepared By: Vera A. Fe emacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services DS:nw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ~/ '* -----' & Emergency Services /' ~ o ,/ r ~p; li..O J(A ; i-i Gfllis A. Paterson Director, Corporate Services & Treasurer __06 19~o~ MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender: T-4-2008 SHEPPARD AVENUE , I I . ,Q~ I \ - J I ~ - I b\ \ S , u_ ]. ~-C:N^O"~~ iWYhl \ l \ !,VE~~~~R\VEJ L \ ._-~.._~ ' IL., "]~:ARO:;dr ~\ ;TO'J[HAMP,ciN'~ LLJ I co U R ,+------.J 10151 Il522~ER I i. . ~ CRE5 I .___J?RIV~ - - /.----.----l PEc'.~G~~' ) ::::\~ l--.-l ( LAN E I } AUTU M N CR.IJ ~- NAilONAL RAILWAYS SUBJECT AREA Y- / SHEPPARD \~~ ~~\;\ ~~ . ~ \ \~\~ \1 (' -~l ~ II 01 I FIDDLERS r- Z :0 o :; w LJ -:J o cr: ' ~ fC:~~ 8 iOMUN. I, O~J CRir ( LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: "- z <[ m u..; ij) ~I I 1 -.'7 (3 ~\ :"\ > ,_i ",) " ) ~ ~11 I r LAURIER -, ~"':.NUf ~ . ) 0:: >> :u ;JJ -< o <( o cr )r-~ !~ ~~- (f=--- i I f-- ~-- ~J- City Portion Complete Urbanization of Sheppard Avenue which includes; · Installation of storm sewer and service connections to property line · Installation of a new and wiper road, complete with concrete curb and gutter, new granular base and base asphalt · Installation of concrete sidewalk (south side) with a provisional sidewalk proposed for the north side Region Portion Replacement and extension of Regional Infrastructure which includes; · Extending the sanitary sewer through the ravine to homes not currently serviced · Replacement of the existing watermain and house services to property line, on the north side of the road Complete boulevard restoration (fine grading and sodding where required) . to all areas affected by construction UMPandEIDesign Supportleap/tal Projects & SchedulinglAttachments for Tenders\2008\T-04-08 Sheppard A venue. doc ~ ; C)1',1 iL1~~ \ 9..-0 c.f , :;. MEM'O To: Richard Holborn Division Head Municipal Property & Engineering June 26, 2008 RECEIVED JUN 2 6 2008 CITY OF PICKERING MUNICIPAL PROPERTY & ENGINEERING From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Subject: Tender NoT-4-2008 Sheppard Avenue - Road Reconstruction and Storm Sewer Works Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's Website. Six companies picked up a tendering package for a non-refundable fee of $100.00. Two addenda were issued. Four {4} bidders submitted a tender for this project and one bidder is unable to bid. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all four bids have been retained and copies are attached for evaluation. SUMMARY PST/GST INCLUDED COMPANY NAME TOT AL TENDERED AFTER CALCULATION AMOUNT CHECK Dagmar Construction Limited $2,491,737.69 $2,491,737.69 Ron Robinson Limited $2,977,816.09 $2,977,816.09 Hard Co Construction Limited $2,977,846.20 $2,977,184.70 Elirpa Construction & Materials $3,769,955.69 $3,769,953.79 Montgomery MacEwan W"JABLE TO BID :v porn H'~I ~'D ~ '2 340 Extensions have been checked and Dagmar Construction appears to be low bidder Advise of as soon as possible if we are to proceed to request Health & Safety documentation of the low bidder, pursuant to Information to Bidders Items 22 and 24, for review during the evaluation phase of this tender call. (a) proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (b) a list of employees trained in the confined space entry procedure who will be working on this project; (c) a copy of the Health & Safety Policy to be used on this project; (d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (e) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance sha!1 be completed by the bidder's agent, broker or insurer; (g) Waste Management Plan, (IB - Item 24}. Please provide your recommendation in memo form along with your approval. Please do not disclose any information to enquiries. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me. ~ Vera A. elgemacher vf Enclosures June 26, 2008 T-4-2008 Sheppard Avenue Page 2 CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED Tender Description: Tender for Sheppard Avenue Road Reconstruction, Storm Sewer Works, Watermain Replacement and Sanitary Sewer Works Tender No. T -4-2008 Date: Wednesday, June 25, 2008 Time: Approx.2:15pm BIDDER COMPANY NAME BID DEPOSIT AGREEMENT ADDENDA TOTAL TENDERED AMOUNT BIDDER'S SIGN IN COMMENTS TO BOND ACKNKOWLEDGED ,p vi' /~2 tc -Sd 977 !fIt.>. 09 .//1/ Ron Robinson Limited /O/D ;t v /~2 .... ,# .:2/IC//, 7 '3 7. ~"9 Daqmar Construction Inc. /D () Hard-Co Construction Ltd. /o~ V /tlZ ~ ctt .2, Cj 7 7 J [j Lj ro .. .20 / I th'f\n" r")I'L~v",J). / (!) ,/, ......... /'i?2: r# ~ I "709 '7 ":)-.,;", toe; j fi/\ I 4 IV! I I '-~,o v_ )\/ . /J. f~ 0 . {-~7,uPI\ U/V/lfSLL~ lZJ .0/:0 / OTHER (y.j r--..,., .'r-'_..~ ---" I ~~ r? n "u o ~ :t. ~ - ~ ~ 3 I Q€"S Iq.o~ Z A 2 ,) f_r MEMO To: June Karas Buyer July 4, 2008 From: Michelle Montgomery Coordinator, Health & Safety Copy: Subject: City Road Reconstruction and Storm Sewer Works Dagmar Construction As requested I have reviewed the following documents submitted by the above prospective contractor: ,~t.-_ . Health and Safety Regulations -o8JAN07 :(0 / ) · Confined Space Awareness Training-07MAR06(RecertificatiorvCompleted prior to I ".:IA. commencement of City Road Reconstruction and Storm Sewer Works) lC;;:- I 7 · CAD-7 Calculations as of 15SEP07 7 / · WSIB Clearance Certificate 13JUN08 · Certificate of Insurance -Commercial General Liability Expiry OlJAN09 -Automobile Liability Insurance Expiry OlJAN09 I I j \, ~ ./ / () . '//.6' '-.Y cft1;f. ~ 'f?Jf7 Ie I, f' . I / I.. / From a Health & Safety perspective, these documents are acceptable. If you have any questions or concerns, please contact me directly at ext. 4645. Attachments: RECEIVED CITY OF PICKERING JUL 7 2008 SUPPLY AND SERVICES 'Z '1. I "J l+ .) J-f / Des 19-()~ 2. THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to authorize the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), in the City of Pickering and the issuance of debentures therefore in the amount of $1 ,295,000. WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by:'laws respecting matters within the spheres of jurisdiction described in that Section; and, WHEREAS Subsection 401 (1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREAS Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, WHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, WHEREAS the Council of the City wishes construction to proceed in respect of the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), project; and, WHEREAS before authorizing the construction to proceed in respect of the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; and, By-law No. ,.~ i.1 REPOlfUt O€.s fCl-o <t ___~.,;. .....L Page 2 -" 4 ~~, it . ......! I ; AND WHEREAS after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 19-08 on the date hereof and awarded Tender T-4-2008 for the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works(Sheppard Avenue, Altona Road to Rosebank Road), project. NOW THEREFORE, BE IT ENACTED AND ITS IS HEREBY ENACTED AS A BY -LAW OF THE CORPORATION OF THE CITY OF PICKERING AS FOLLOWS: 1. That the City proceed with the construction of the project referred to as "City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road)"; 2. That the estimated costs of the construction in the amount of $2,557,083 be financed as follows: a) That the sum of $1,295,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten (10) years; b) That the sum of $279,000 be funded from the Development Charges Reserve Fund; c) That the sum of $100,000 be funded from the Provincial Budget Grant; d) That sum $882,467 be funded by the Regional Municipality of Durham; e) That the balance of $616 be funded from the 2008 Current Budget; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 14th day of July, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk I . "7 1 r ..I.) L~ J REPORT TO COUNCIL Report Number: OES 20-08 Date: July 14, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: Emergency Roof Replacement Pickering Recreation Complex (Skylight Area) File: A-1440-001-08 Recommendation: 1. That Report OES 20-08 regarding emergency roof replacement at the Pickering Recreation Complex (Skylight Area) be received; 2. That the quotation submitted by Provincial Industrial Roofing and Sheet Metal Co. Ltd to provide this roof replacement work at the Pickering Recreation Complex be accepted; 3. That the total gross project cost of $60,834 and a net project cost of $57,938 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the additional roofing replacement costs at the Pickering Recreation Complex: a) The total cost of $57,938 to be funded from the Federal Gas Tax funds; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Staff at the City of Pickering be given the authority to give effect thereto. Executive Summary: The Pickering Recreation Complex requires unanticipated roof replacement in an area around the skylights. IRC Building Sciences Group (IRC), our roofing consultant, completed a condition assessment of the area and have identified that replacement of roof areas needs to be completed in order to ensure the roof is moisture free. Report OES 20-08 Subject: Emergency Roof Replacement Pickering Recreation Complex (Skylight Area) July 14, 2008 --; I, -" '\ I.]. b \.,) , " Page 2 In order to proceed with this project it will be necessary for the City of Pickering to approve additional funding in the amount of $57,938. In the 2007 Capital Budget, the related project "New Vapour Barrier on Metal Siding Wall of Pool & Repair & Seal several Skylights (5731.0707)" has increased the efficiency in heating and cooling of the building, increased insulation in the wall of the swimming pool at the Recreation Complex and as a result the project was funded from the Federal Gas Tax. The unanticipated roof replacement in the area around the skylights would provide the same benefits as the above 5731.0707 project and thus deemed appropriate to fund this emergency replacement from the Federal Gas Tax. IRC and City staff recommend that Provincial Industrial Roofing and Sheet Metal Co. Ud complete the required roof replacement. The additional roof area to be replaced ties into the original contract Provincial Industrial Roofing and Sheet Metal Co. Ltd was awarded in 2007 as the low bidder. Financial Implications: Roof Replacement at Pickering Recreation Complex Estimated Project Costing Summary Quotation from Provincial Roof and Sheet Co. Ltd. - Roof Replacement (Skylight Area) $57,938 Subtotal GST Total Gross Project Cost 57,938 2,896 60,834 GST Rebate (2,896) $57,938 Total Net Project Cost A new set of accounts will be set-up to capture this un budgeted emergency replacement. They are as follows: 5731.0899.6181 Unbudgeted, Other Fixed Assets 5731.0899.7505 Unbudgeted, Funding-from Federal Gas Tax CORP0227-07/01 revised Report OF.....c:;....?n-08 , -, III '7 ,5 t, Subject: Emergency Roof Replacement Pickering Recreation Complex (Skylight Area) July 14, 2008 Page 3 The Director, Corporate Services & Treasurer has reviewed the budgetary implications of the financing of the expenditures contained in this report and concurs. The expenditure of $57,938 will be financed from Federal Gas Tax. Sustainabilit}i Implications: The upgrading of this portion of the roof will produce a more safe and efficient operation and consume less energy. Background: The Pickering Recreation Complex requires unanticipated roof replacement in an area around the skylights. IRC Building Sciences Group' (IRC), our roofing consultant, completed a condition assessment of the area and have identified an area bound by the skylights that require replacement due to wet insulation. . Attached is a quotation from Provincial Industrial Roofing and Sheet Metal Co. Ltd. to complete the required roof replacement at a cost of $57,938 plus GST. In order to proceed it will be necessary for the City of Pickering to approve additional funding in the amount of $57,938. A new vapour barrier on the metal siding wall of the Pickering Recreation Complex Pool and sealing of skylights was approved by Council in the 2007 Capital Budget. The low bid submitted by Provincial was accepted and Provincial was awarded the contract. Provincial completed the installation of the new vapour barrier in late 2007. IRC and City staff recommend that Provincial.lndustrial Roofing and Sheet Metal Co. Ltd. complete the required roof replacement. The City's Purchasing Policy typically requires a formal quotation to be called. This additional roof area ties into the original contract Provincial was awarded as the low bidder. An exemption requires Council approval. This work requires immediate repair in order to continue to operate the Pickering Recreation Complex safely. Attachments: 1. Quotation from Provincial Industrial Roofing and Sheet Metal Co. Ltd. for additional roof replacement. CORP0227-07/01 revised Report OES 20-08 Subject: Emergency Roof Replacement Pickering Recreation Complex (Skylight Area) July 14, 2008 -/ 11 ~~ ,J --j> " Page 4 Prepared By: Approved/Endorsed By;-- ' / Len Hun er Supervisor, Facilities Operations Everett sma Director, Operations & Emergency Services ~.~ ~.~"......~._;::;:.... -.-' .~.~ ~,-""':.--~ . - ~.-..." ~ - Gillis Paterson Director, Corporate Services & Treasurer ~# Stephen e Ids Division Head, Culture & Recreation SR:lg Copy: Chief Administrative Officer Recommended for the consideration of Pickering CAy C9~u iI f'" ,.'. " -...."....,.. CORP0227-07/01 revised PROVINCIAL I OEs' 20.-08 AT1'ACHMENT tfl!J':> bbftJ'~~'dRlW~~b~'("(~l:jl:j r'. ~..:S/I1~ OCA-C e I 0.(' .3 \ J H~~ ~':> ~~~ I!J~;~~ ~~ 7 LI, 0 I,' ,. ....) t.j_ Industrial Roofing & Sheet Metal Co. Ltd. 176 Creditstone Rd., Ullit 10, CODc:ord, Ontario UK In Tel: (905) 669-2569, Fax: (905) 669-6118 WcbPag" www.0t0Ilincialrooftne-eornl6mallinfo@provincialroofing.com. April 25, 2008 IRe Building Sciences Group Inc. 7565 Danbro Crescent Mississauga, Ontario LSN 6P9 905.607-7244 905-607.7288 (fax) Attention: Zen Szewczyk Re: Pickering Recreation Centre Extra cost to remOve and replace the roof syStem in an area bound by the skylights west of roof area 3.0 All work to be completed to existing specification from the deck up. Notes: . Materials for this repair are not supplied to us from Bakor as per the original specifications, . The existing tapered insulation that will be removed during this replacement will be replaced to the best of our ability in an improvised manor unless we can obtain as built tapered dra:wings to refer too. . Skylight lenses will have to be removed and replaced to complete this repair and we take no responsibility to there existing condition or any breakage thereof. Cost break out: Disposal Roofing materials Roofing labour Metal Materials Metal Labour Total Markup 15% Grand Total $ 878.00 $12,040.00 $33,777.00 (6 men 10 days @ $62.55 per menlhr) $ 311.00 $ 3,375.00 $50,381.00 $ 7,557.15 $57.938.15 Total for the above extra work $57,938.15 If you require any further information please do not hesitate to call. Members of: 1'he Canadillll Roofing Conlraclon: Assoc. - Olllario Industrial RoofinS Con~ors ~O.:. . Torooto Conrouction Assoc.- Nlltional RoofConltactor5 Ass[)C. ?icl<:erine Rec Centre cl\lnl ] H~~ ~J ~~~O ~~.~O ~~ ld Uglow President Provincial Roofmg 1 OES 2o~08 ATTACHMENT #~~::> bTb1tEl'dRT1i.~::>b~I( ~t;ltj '2 af!3 fG1-cr t-'.1a4/1a::> !) 5 0 Ht"1'< ~::, O::::~:Jlat::l ~'::I;~b 1-1'< ~ ~II. -, f ~~ " ':-)( 4\ : . I' t I I' 1 OE.S f\fTACt;MEN"1'1f'~ WREfE>l\"ffl~~8~ ~.. I ~A f---.-.--, . MA~ __ ./ 4\' 5.5 .. - -'. . ., '. 9 -.....- , /./, 4.5"!. ',\. !. .' --- 2 ()..- Cia F,05/1215 1 ~ i t p~Je 3Cl~'"$ ,~...\ ...1'..... ......"'-Qo I 'P........... "'" - '\ I.' . '" . ~ -:;T' __......--~ I s ~~ -WL 1,~ El.: 2ll" I S.o . S' ~;;,s'.. l .$ T e' @ @ 1.2E a2i ~ Sl.OPfO 11 L~ 9 CAN, A ::1:-6 0(;5 @ ~t:lF'RAl iii 1. CA VlTY RI TO suaST AS AP?RC (\'ERY 18 5.0 2, ALL &Ml ~20' A 6" 'MOl lS! 3, All. suaG GE SECVR SElF TIIPI '.. 4, s!I..F MlHo aLUE SJ<JN , ( !I. fASTENER 0,25' OIA 6. WORK ARI lNCLuOlNG ~ 7, m SEAt.! TO BE SE. . ....,\ ~) 0 r _.t. I ~..d'v . r -< p 1.(((... ........ J... A,.,...cvl HIGH POINT :3.0 SLOm e 10 \lIOE N GU~ 3.1 Si:OPm ;100/ 4~ AF<'~ . C,l" X I 30 .<..vr-L~_____ / ~ ~ Cl " . ,,/ 3.0' lit flAT ..-'- - ---- -- ------ ... 35" 4- . I 4.0 SL1iPEi5 1.18 ~ ,".. u w 0: o ~ ffi3 ~ en v o 111 ~ N III I ~I ./ <II ti ~ , :i ~oo. AAr />,<:. (~Q,.W 1,0 - 1,872 '1,0 - 15.463 1,1 - 15.831 ".1 - 12,402 1.1A - 7,561 S.O - .:s.1I1:; t,16 - 15.0'\1 6.0 - 211 l,le - 4,328 7.0 - 29.029 1.2A - 2,250 8.0 - 17.312 1.28 - 6.140 9.0 - 21,724 2.0 - 8,O.f2 em. A - 55/2 J.O - 15.0~ em, B - :iIZ 3.1 - l,agl TOTAL .. 179.M7 I i 1 i i " ! i if ~ : ! i L1JJ. ' ~,o~~ ! t i . : I ~ ~ ~ !. ~ ! j .; i . I : i ! : ! : ; . . . ! I . I I I . III t i 1 ! ; 'I i 1 ., , I I i I ! , . I i ~O', W1QE JR~N CllTTE!A: ," '<0 \,1'-\ ,),., ~)\ \J " .:. .. II c o E r Ci H ** TOTAL PAGE.05 ** REPORT TO COUNCIL Report Number: OES 23-08 Date: July 14, 2008 ., ," 2 i-. i..-, ...) ,..} - From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-12-2008 Bay Ridges Kinsmen Park Artificial Turf Field File: A-1440 Recommendation: 1. That Report OES 23-08 regarding the Artificial Turf Field at Bay Ridges Kinsmen Park be received; 2. That Tender T-12-2008 submitted by Rutherford Contracting Ltd. for the Artificial Turf Field at Bay Ridges Kinsmen Park in the amount of $625,047 (GST included) be accepted; 3. That the total gross project cost of $734,772 and a net project cost of $699,783, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) The sum of up to $499,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 5 years, at a rate to be determined; (b) The sum of $200,000 to be funded by a financial contribution from the Pickering Soccer Club; (c) The balance amount of $783 to be funded from the 2008 Current Budget; (d) The annual repayment charges in the amount of approximately $113,700 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; Report OES 23-08 July 14, 2008 Subject: Tender T-12-2008 5 ~. 3- Bay Ridges Kinsmen Park Artificial Turf Field Page 2 (e) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; (f) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: The Artificial Turf Field at Bay Ridges Kinsmen Park was approved by Council in the 2008 Capital Budget. Work of this contract comprises upgrading an existing outdoor soccer pitch at Kinsmen Park with the construction of an artificial turf field. Tender T-12-2008 was issued on June 17, 2008 and closed on July 7,2008 with four (4) bidders responding. The total gross project cost is estimated to be $734,772 with a total net project cost to complete the Artificial Turf Field estimated to be $699,783. Supply & Services and Kenneth J. Hoyle Strategic Planning & Management have confirmed that low bidder Rutherford Contracting Ltd. have satisfied their tender requirements and is qualified to undertake this project. Financial Implications: 1. TENDER AMOUNT T-12-2008 GST Sub-Total GST Rebate Total $ 595,283 29,764 625,047 ( 29.764) $ 595,283 CORP0227-07/01 revised Report OES 23-08 July 14, 2008 .7 [, L1 ,) ,.' Subject: Tender T-12-2008 Bay Ridges Kinsmen Park Artificial Turf Field Page 3 2. APPROVED SOURCE OF FUNDS Parks Ca ital Bud et Location Project Code Kinsmen Park 5780.0817.1701 5780.0817.1592 Source of Funds Debt (5 years) Donations FUNDS AVAILABLE Budqet $500,000 $200,000 $700,000 Required $499,783 $200,000 $699,783 3. ESTIMATED PROJECT COSTING SUMMARY T-12-2008 - Tender for Bay Ridges Kinsmen Park Artificial Turf Field $595,283 Associated Costs Consultant Fees Testing Contingency Total 28,500 4,000 72 , 000 699,783 GST 34,989 734,772 Total Gross Project Cost GST Rebate (34,989) $699,783 Total Net Project Cost 4. Project Costs under (over) Approved Funds ;,., :/ \ ,~. ) / / The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: Upgrading an existing outdoor soccer pitch to artificial turf will allow for Pickering Soccer Club to continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of their programs. CORP0227-07/01 revised Report OES 23-08 July 14, 2008 I . Subject: Tender T-12-2008 -, , r- - Bay Ridges Kinsmen Park Artificial Turf Field ~) ~) j Page 4 Background: The Artificial Turf Field at Bay Ridges Kinsmen Park was approved by Council in the 2008 Capital Budget. Work of this contract comprises upgrading an existing outdoor soccer pitch at Kinsmen Park with the construction of an artificial turf field. The Pickering Soccer Club has committed to contribute $200,000 for this project. The consulting firm of Kenneth J. Hoyle Strategic Planning & Management was retained by the Pickering Soccer Club to provide tender specifications and technical support. A summary of the bids received is included in the attached memorandum from Supply & Services. Tender T-12-2008 was issued on June 17, 2008 and closed on July 7, 2008 with four (4) bidders responding. The total gross project cost is estimated to be $734,772 with a total net project cost to complete the Artificial Turf Field estimated to be $699,783. The low bid was submitted by Rutherford Contracting Ltd. Rutherford Contracting Ltd. references have been checked and are deemed acceptable by the consultant (Ken Hoyle) and the Superintendent, Municipal Operations. The Health & Safety Policy, inclusive of Confined Space Entry Procedures, Workplace Injury Summary Report, WSIB Clearance Certificate and Certificate of Insurance as submitted by Rutherford Contracting Ltd. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Rutherford Contracting Ltd. for Tender T-12-2008 in the amount of $625,047 (GST included) and that the total net project cost of $699,783 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1 . Location Map 2. Supply & Services Memorandum dated July 7, 2008 3. Kenneth J. Hoyle Strategic Planning & Management - Letter of Recommendation 4. By-Law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park and the issuance of debentures in the amount of $499,000. CORP0227-07/01 revised Report OES 23-08 July 14, 2008 Subject: Tender T-12-2008 Bay Ridges Kinsmen Park Artificial Turf Field "'.~ r"'- /" :) 'j 0 Page 5 4. By-Law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park and the issuance of debentures in the amount of $499,000. Prepared By: ~./~ \, ' " \., " Jo Hannah upenntendent, MUnicipal Operations Approved/EndorS9d By: // .. ,~;_.- .:~/./ / / Everetfi:funts~.a-/ Director, Operations & Emergency Services I) (, . " l ~p~f;;~ ,~,{,fl^ t Director, Corporate Services & Treasurer I .~ /,} <-fr~ " (I ~;f ;'j, 'j/IL .==:--::-. Ri ard Holbo Ivision Head, Municipal Property & Engineering ___ ~.../..~..\ C:;~1 ,,~L..Y Stephen Reynolds ' Divisio Head, Culture & Recreation Vera A. F gemacher C.P.P., PPO, CPPS, C.P.M., CMM III Manager, Supply & Services SRlg Copy: Chief Administrative Officer Recommended for the consideration of Pickering City;.Co /~// // CORP0227-07/01 revised LjrJ7 ~ 'CRESCENT i.\!IACH."H:I\l t iT L. Kt:rUFU L.:. "-~ :;1 3, ,..., C1 FOOTBALL FIELD o I () <( W MAIN m PARKING LOT o <( o 0::: SOCCER PITCH FIELD 3 SOCCER PITCH FIELD 2 SOUTH PARKING LOT SOCCER PITCH FIELD 1 SOCCER PITCH FIELD 4 J BASEBALL DIAMOND >- o z <( (f) MONTGOMERY OPERA nONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION SCALE N.T.S QArE JULY 9 /2008 SUB.JECT FIELD ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT OES 23-08 T-12-2008 BAY RIDGES KINSMEN PARK ARTIFICIAL TURF FIELD PARK Ciq o~ \ ACH;''''1 2, \~(L C ~-~~:: .~)_ 0(' L\ (-- (;..; '-.' ,--,I :) !:) ~3 MEMO To: Stephen Reynolds Division Head, Culture & Recreation From: Vera A. Felgemacher. Manager, Supply & Services July 7, 2008 Copy: Superintendent, Municipal ~ Operations Subject: Tender No. T-12-2008 Tender for Artificial Turf - Bay Ridges Kinsmen Park Tenders have been received for the above project by the closing date of July 7, 2008. An advertisement was placed in the Daily Commercial News and on the City's Website. Sixteen (16) companies picked up a tendering package for a non-refundable fee of $75.00. A mandatory site visit was held on Tuesday, June 24, 2008 and 16 bidders attended of which four (4) bidders responded and submitted a bid for this project. Two addenda were issued during this teridercall. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. SUMMARY PST included, GST included Bidders Total Tendered Amount $ After Calculation Check $ Rutherford Contracting $625,047.05 $625,048.10 Dig Con International $773,167.50 $773,167.50 Pine Valley $824,570.25 $824,570.25 Dol Turf Restoration Ltd. Rejected - Form of Tender Item 5.1 - Bidder MUST indicate how the artificial turf sports field is being constructed by selecting one of the Artificial Turf Suppliers in the section by placing a check mark beside "one" being bid upon. Bidd did not do so. Reference: Purchasing By-law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 15, IB Item 3 (b), 5, 18, 19, Addendum No.2. hiACHi'1ENi#-.2- .TOREPORT#_Cfc::, Ce I I' 3 :) 9 'F::>C>- c.)~' 2 G~' L1 . Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (b) a list of employees trained in the confined space entry procedure who will be working on this project (c) a copy of the Health and Safety Policy to be used on this project; (d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 33, Form SCL-1 Include the following items in your Report to Council: (a) if items (a) through (h) noted above, are acceptable to the Co-ordinator, Health & Safety . (b) any past work experience Rutherford Contracting including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Rutherford Contracting is not acceptable; and (i) related comments specific to the project. Kenneth Hoyle as the consultant on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. . Please do not disclose any information.to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outc me in due course. If yo require further information, please feel free to contact me or a member of Supply & Services. ~_~A \b-r Vera A. F~gemacher vf Attachments July 7, 2008 T-12-2008 Artificial Turf - Bay Ridges Kinsmen Park Page 2 (\/J T-12-2008 Tender for Bay Ridges Kinsmen Park Artificial Turf Field Summary Item # Descriotion Rutherford ContractinQ DiQ Con International Pine Vallev Enterorises Inc. Unit Price Tendered Unit Price Tendered Unit Price Tendered 1.0 General Conditions $5,893.84 $44,500.00 $25,500.00 2.0 Demolition, Removals & Site Preparation $1,174.20 $500.00 $7,550.00 3.0 Earthworks $51,788.07 $67,000.00 $131,960.00 '1" " 4.0 Subsurface Drainage $1,577.87 $1,500.00 $4,900.00 :r $3,426.36 $3,700.00 $5,900.00 C $23,779_34 $55,000.00 $200,000.00 :J r; 5.0 Artificial Turn Sports Fiield $464,502.32 $500,000.00 $339,900.00 6.0 Retaining Walls $11,487.78 $18,000.00 $18,800.00 \) t~ P I '" 7.0 Prefabricated Metal Fence & Gates $7,612.92 $17,000.00 $15,660.00 L---" If' 8.0 Site Furniture $1,494.90 $2,500.00 $5,600.00 , $5;295.20 $7,500.00 $6,000.00 r) 'I'" 9.0 Planting . .. $17,251.10 $19,150.00 $23,535.00 ..t n $595,283.90 $736,350.00 $785,305.00 (\\ Sub Total III GST-5% $29,764.20 $36,817.50 $39,265.25 Total Tendered Amount $625,048.10 $625,047.05 $n3,167.50 $773,167.50 $824,570.25 $824,570.25 CJ OJ (]>.j 0'\ o CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED CD (J Tender Description: TENDER FOR SAY RIDGES KINSMEN PARK ARTIFICIAL TURF FIELD C'~ Tender No. T-12-2008 Date: Monday, July 7, 2008 Time: Approx. 2:15pm . /i v ,-..I i-' ~ '. -+-- v.... . ATTENDED MANDATORY . SITE VIST .'"'::' 'J DOL TURF RESTORATION YES '/v ;/ 05~ fe>Of;. 55" ::. ,-, 1; _i ~l - ...) \J PINE VALLEY ENTERPRISES INC YES 10% ;/ Vi,/' (jc?-~ 570. ;;Z.S;- NfL DIG CON INTERNATIONAL LIMITED YES .... .... /0% v"*"" 7 73 Iw7. 50 I ./ 7' U ':E: :r: J .:( .:( YES RUTHERFORD CONTRACTING LTD. iOh .,/ ../ ;/ fo.:L~ 0 ~7. 0.)- OTHER ,,- \ i.~~ r~) ') .~) :.s ,,- e, ...., " :) b L Reynolds, Steve fO~J'; \ (.if' .'> , ...?- From: Sent: To: Subject: Attach ments: Kenneth J. Hoyle [ken@hoyle.ca] July 9, 2008 10: 18 AM Reynolds, Steve Kinsmen Park Artifical Field - Tender No. T-12-200B tender analysis July B, OB.xls Good Morning Stephen, Further to our meeting yesterday, we are writing to confirm our recommendation regarding the award of a contract for the above. After careful analysis of the three acceptable tenders and our discussion at our meeting with representatives of the City and Pickering Soccer Club, we recommend that the contract for the supply and construction of the above be awarded to Rutherford Contracting Ltd. of Gormley, Ontario in the amount of $625,048.10 including PST and GST. Please see the attached a copy of our analysis including our estimate of the value of work. If you have any questions regarding our recommendation do not hesitate to contact me. Best regards, Ken Kenneth J. Hoyle, OALA, FCSLA, CAHP Urban Design, Site Planning & Landscape Architecture 30 Colborne Street Cambridge, Ontario N1R lR2 Tel: (519) 740-0229 Fax: (519) 740-0245 www.hoyle.ca Notice of Confidentiality Thi~> crnaiJ and its JttZlchments may b~ privileged and/or confidentii'J! and may (ontain pcr~;ona: inform;]tlon. The sender docs not consent to tile use of any personal im:olTllatfon that may be contained in the conllllunication except: as othenrvisE' c'\'press!v stated in \vriting. Any distribution, use or copying uf t:i"'liS ernail or tllt?: inforflldtion it contains by other than the intended recipient is un,iuthorizecL If you r(~ceive this e.l11aillll errorj please ,1dvise the sender by rC'Lurn ellli1iJ !n'H~1('diately and dek,te lhe message. 1 Excavation & storaQe on site - native topsoil for re-use $2.97 $10.00 $6.50 Engineered fill $15.00 $23.88 $35.00 $13.00 Artificial Turf - ProSport $44.95 $74.67 $76.00 NA Artificial Turf - IC Improvements NA $76.00 NA Artificial Turf - Sportexe NA $76.00 NA Artificial Turf - Field turf NA $76.00 NA Artificial Turf - Kombi Pro 1.65 (detail 1) $100.94 $76.00 NA Artificial Turf - Kombi Pro 1.65 (detail 2) $96.55 $76.00 NA Artificial Turf - NewQrass 45oz. $83.47 $76.00 NA Artificial Turf - TiQerTurf $63.78 $76.00 $50.49 Precast Concrete RetaininQ Wall $450.00 $302.31 $500.00 $318.00 Storm Sewer $150.00 $21.93 $115.00 $90.00 Insulated Storm Sewer $250.00 $27.49 $200.00 $125.00 Prefabricated Metal Fence $200.00 $200.34 $600.00 $435.00 New bench c/w footinQ $2,900.00 $747.45 $1,500.00 $1,400.00 Sodding $8.00 $7.06 $8.00 $4.50 2.4m fencing $102.40 $160.00 $100.00 3.65m fencinQ $132.46 $240.00 $136.00 Backhoe incl. operator $74.00 $200.00 $9500 Bulldozer incl. operator $7700 $200.00 $95.00 Kinsmen Park Artificial Turf PROJECT: Kinsmen Park Tender for Artificial Turf T-12-2008 PROJECT NUMBER: KJH07-06 PREPARED BY: KJHSPM DATE: July 8,2008 PAGE: 1 Note: Unit Prices are SUDDlied and Installed ITEM 1.0 General Conditions 2.0 Demolition, removals & site preparation 3.0 Earthworks 4.0 Subsurface Drainage Catch Basin Maintenance Hole Wee in Tile 5.0 Artificial Turf Sorts Field 6.0 Retainin Walls 7.0 Prefabricated Metal Fences & Gates 8.0 Site Furniture Goal Posts Players Benches 9.01 Plantino/Soddin Subtotal GST5% Total $7,500.00 $19,150.00 $736,350.00 $36,817.50 773.167.50 UNIT PRICES , . \_../-.......,~ ...,.. ,_/ "' eN $25,50000 $7,55000 $4,900.00 $5,900.00 $200,000.00 "'$339,900.00 . $18,800.00 $15,660.00 $5,60000 $6,00000 $23,535.00 $785,305.00 $39,265.25 $824.570.25 ~-f) --OJ ,... ("' u (( W \ c' 1;n ~ rn U' t\ . 1'-' n cb SEPARATE PRICES Supply & install soakawav pit, weeping tile, connect weeoino tile to CB, sodding $8,700.00 $1,528.00 $11,00000 NA Demolish & remove fencino $1,334.00 $6,000.00 $4,000.00 S&lnstall 2.4m fencinQ $23,552.00 $30,00000 $24,380.00 S&lnstall 3.65m fencino $19,808.00 $35,000.00 $20,40000 Highest Lowest << L\- OL<,,> 2'~ -. 08 t)C"L C..{' I c{' 2_ .. THE CORPORATION OF THE CITY OF PICKERING ?, /:) l" ....j '- _ ~t BY~LAW NO. Being a by-law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park in the City of Pickering and the issuance of debentures therefor in the amount of $499,000. WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, WHEREAS Subsection 401 (1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREA~ Subsection 401(3) of the Munipipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does nothave the power to issue debentures; and, WHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City");and, WHEREAS the Council of the City wishe~ construction to proceed in respect of the Artificial TOrf Field atBay Ridges Kinsmen Park project; and, . WHEREAS before authorizing the construction to proceed in respect of the Artificial Turf Field at. Bay Ridges Kinsmen Park project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the< estimated annual amount payable in respect of such project and determined thatsuch annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval is not required as per Section 401 of the MunicipalAct, 2001, as amended, and the regulations made thereunder; and, AND WHEREAS after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 23-08 on the date hereof and. awarded Tender T-12-2008 for the Artificial Turf Field at Bay Ridges Kinsmen Park project. NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: BY-LAW NO -1, f, C ... J,.j =--1 1-\ fX;L CJ ~- C-<:r:-.c.-- -2/ Fe) ...Jc:- -'" => -- '-C) ) (2 c- 0, Page 2 1. That the City proceed with the construction of the project referred to as "Artificial Turf Field at Bay Ridges Kinsmen Park"; 2. That the estimated costs of the construction in the amount of $699,783 be financed as follows: a) That the sum of $499,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five (5) years; b) That the sum of $200,000 be funded by the Pickering $occerClub; c) That the balance of $783 be funded from the 2008Curreht Budget; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. BY-LAW. read a first, second and third time and finally. passed this 14th day of July, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Cit.ll (J~ REPORT TO COUNCIL Report Number: OES 24-08 Date: July 14, 2008 ''''l .'~ /' :) (") b From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios File: A-1440 Recommendation: 1. That Report OES 24-08 regarding the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios be received; 2. That Tender T-2-2008 submitted by BWK Construction Company Limited for the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the amount of $3,321,150 (GST included) be accepted; 3. That the total gross project cost of $4,200,998 and a net project cost of $4,000,950, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) The sum of up to $2,000,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; (b) The sum of $1,000,000 to be funded by the Municipal Infrastructure Investment Initiative Grant; (c) The sum of up to $800,000 to be funded by the Federal Gas Tax; (d) That the sum of $200,000 be funded by a transfer from the Squash Courts Reserve Fund and contributions from the Pickering Squash Club; "'"'.........~"'-~"""~~"""-""~~_._~~"" Report OES 24-08 July 14, 2008 Subject: Tender T-2-2008 Pickering Recreation Complex ~) h '7 Doubles Squash Courts and Aerobics Studios Page 2 (e) The balance amount of $950 to be funded from the 2008 Current Budget; (f) The annual repayment charges in the amount of approximately $199,250 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; (g) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; (h) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: The Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios was approved by Council in the 2008 Capital Budget. Work of this contract includes two new doubles squash courts for recreation and competitive play with spectators seating, two aerobics classrooms, and a large aerobics/dance studio. The project will include an upgrade of the mechanical plant for a portion of the existing building. Tenders have been received and the total net project cost to complete the Doubles Squash Courts and Aerobics Studios is estimated to be $4,000,950. Supply & Services and Jurecka + Associates Architects Inc. have confirmed that low bidder BWK Construction Company Limited have satisfied their tender requirements and is qualified to undertake this project. CORP0227 -07/01 revised Report OES 24-08 Subject: Tender T-2-2008 - Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios -."-'---~""""".~'~,".,,,,.,,,,=--~~-._,,,,,<~~.,,, July 14, 2008 ;- / 'J :) I) () Page 3 Financial Implications: 1. TENDER AMOUNT T-2-2008 GST Sub-Total GST Rebate Total $3,163,000 158,150 3,321,150 ( 158,150) $ 3,163,000 2. APPROVED SOURCE OF FUNDS Parks Ca ital Bud et Location Project Code Pickering Rec. 5731.0808.1703 Complex 5731.0808.1623 5731.0808.7505 5731.0808.1592 Source of Funds Debt (15 years) Provincial Grants Federal Gas Tax Squash Funds R.F./Donations FUNDS AVAILABLE 3. ESTIMATED PROJECT COSTING SUMMARY T-2-2008 - Tender for Pickering Recreation Complex Doubles Squash and Aerobics Studios Associated Costs Consultant & Testing Fees Fitness Equipment & Furnishings Contingency Total GST Total Gross Project Cost GST Rebate Total Net Project Cost Budqet Required $2,500,000 $2,000,950 $1,000,000 $1,000,000 $ 800,000 $800,000 $ 200,000 $200,000 $4,500,000 $4,000,950 $3,163,000 163,500 200,000 474,450 4,000,950 200,048 4,200,998 (200,048) $4,000,950 CORP0227-07101 revised Report OES 24-08 July 14, 2008 Subject: Tender T-2-2008 :; h q Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios Page 4 4. Project Costs under (over) Approved Funds ./) '. ;.6f' ) / ./' ,...' -~_. The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs, Sustainability Implications: The construction of aerobics studios and doubles squash courts will enhance the existing Pickering Recreation Complex and continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of fitness, wellness and squash programs. The current mechanical plant is reaching its replacement age. The City has decided to take the opportunity along with the addition to improve the overall efficiency of the centre through updating the equipment rather than treating the addition as stand-alone. The design will improve the overall energy efficiency with the conversion of the HVAC System to a high energy efficient unit replacing the 25 year old equipment. A "Green Roof' will be employed over the new roof area and will serve to improve our carbon balance, add insulation, and act as a prototype for future City projects. Background: The Pickering Recreation Complex Doubles Squash Courts. and Aerobics Studios was approved by Council in the 2008 Capital Budget. The Pickering Recreation Complex opened its doors to residents in 1983 with the slogan "A People's Place". Over the past 25 years the Recreation Complex has been a major focus of ,activity for our community. The Recreation Complex offers the following major activities: swimming, skating, hockey, tennis, squash, racquetball, fitness programs, fitness equipment and banquet hall facilities. The Pickering Recreation Complex provides our residents a diverse range of physical and social activities to meet their recreation needs and encourage healthy active living. The aerobics studios addition will include state of the art rooms that will offer a number of fitness classes for all ages, levels and abilities. The expansion includes the construction of two doubles squash courts and a viewing area. The Pickering Squash CORP0227-07/01 revised Report OES 24-08 July 14, 2008 37D Subject: Tender T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios Page 5 Club is an active user of the facility and they have pledged to contribute $250,000 towards the construction cost of the project. The consulting firm of Jurecka + Associates Architects Inc. was retained to provide tender specifications and technical support. A summary of the bids received is included in the attached memorandum from Supply & Services. The low bid was submitted by BWK Construction Company Limited. BWK Construction Company Limited references have been checked and are deemed acceptable by the consultant (Paul Jurecka) and the Supervisor, Facility Programs. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Culture & Recreation Division recommends the acceptance of the low bid submitted by BWK Construction Company Limited for Tender T-2-2008 in the amount of $3,321,150 (GST included) and that the total net project cost of $4,000,950 be approved. The awarding of this tender is subject to the Health & Safety Policy, Confined Space Entry Procedure, list of employees trained in confined space working on this project, WSIB Clearance Certificate and Certificate of Insurance submitted by BWK Construction Company Limited being deemed acceptable by the Coordinator, Health & Safety. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Supply & Services Memorandum dated July 7, 2008 3. Jurecka + Associates Architects Inc. - Letter of Recommendation 4. By-Law to authorize the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios and the issuance of debentures in the amount of $2,000,000. CORP0227-07/01 revised Report OES 24-08 July 14, 2008 Subject: , ' '~ '7 1 j! I Tender T-2-2008 Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios Page 6 Prepared By: ~(j-) / I ( / ~' '-" s~ePhen Rayn~;i/ ,,> Division Head, Culture & Recreation Approved/Endorsed By: /! /(~!-Pr / ,_.~ /." // -" J' Everett !~ntsmL/ Director, Operations & Emergency Services /) " /Il,/1c,~j/J ,,/ J1t, Tony Prevedel Division Head, Facilities Operations ,/ ~/ ~ .~... .. j i /., ," . ..., .Lu - .) -! u;d /:;tt. ~lIis Paterson . C Director, Corporate Services & Treasurer "~ //// /7/'<' i ~~/lc~~';;:;Y~~___ r':'S aron Milton Supervisor, aGility Programs Vera A. Feige her C.P.P., CPPO, CPPS, C.P.M., CMM III Manager, Supply & Services SRlg Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ./ /' CORP0227-07/01 revised Iln"l:POlfl #_QE c:; .JJ-t.- oB o <{ o Ct:: 3 ',/ (, A ! Q T > ] -~ I OPERA nONS & EMERGENCY i SERVICES DEPARTMENT , MUNICIPAL PROPERTY & ENGINEERING DIVISION ---"~ / / / N.T.S OA.TE: JULY 9 /2008 ATTACHMENT FOR OPERATIONS & EMERGENCY SERVICES REPORT OES 23-08 T-2-2008 PICKERING RECREATION COMPLEX DOUBLES SQUASH COURTS AND AEROBICS STUDIOS SCALE: Citq (J~ h IhChl"ll.:l\j! 2 it OE_:~ 2Y -- oB \ or -~ f) cc :je MEMO To: Stephen Reynolds Division Head, Culture & Recreation July 9, 2008 From: Vera A. Felgemacher Manager, Supply & Services Copy: Division Head, Facilities Operations Subject: Tender No. T-2-2008 Pickering Recreation Complex Double Squash Courts and Aerobics Studio Tenders have been received for the above project by the closing date of July 9, 2008. Eight (8) companies were prequalified to bid on this project through the RFP process (RFP-3-2008) of the 23 proposals reviewed by the Evaluation Committee in April, 2008. An advertisement for Tender No. T-3-2008 was placed in the Daily Commercial News and on the City's website which included the names of the prequalified general contractors allowed to bid on this project. A mandatory site visit was held on Wednesday, May 28 and 7 of the 8 invited bidders attended. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, the 3 bids have been retained for review at this time and copies are attached. BIDDER TOTAL TENDERED AFTER CALCULATION AMOUNT CHECK BWK Construction Company Limited $3,321,150.00 $3,321,150.00 Steelcase Construction Inc. $3,460,800.00 $3,460.800.00 Jasper Construction Corp. $3,930,150.00 $3,930,150.00 Gerr Construction Unable to bid Gay Company Limited Unable to bid Struct Con Construction Unable to bid J.J. McGuire General Contractors Inc. Automatic rejection - Addenda not acknowledged: Purchasing By-law No. 5900-01, Procedure No. PUR 010- 001, 10.04, Item 12, IB Item 4 (b), 6, 8, 18, 19, 20; Letters and addenda dated June 17, June 24, June 26 and July 7, 2008; Form of Tender Page FT-1. SUMMARY PST included, GST included 2 O~S 2Y-08 rO-{"~e of "::S Pursuant to Tendering Specifications Item No. 21, the following has been requested of the low bidder for your review during the evaluation stage of this tender call. z '} 4 , , " V / , (a) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (b) a list of employees trained in the confined space entry procedure who will be working on this project; (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance completed by the bidder's agent or broker; and (e) list of sub-contractors in accordance with GC Item 33, Form SCL-1. As a prequalified bidder, other health and safety documentation has been approved by the Coordinator, Health & Safety. Include the following items in your Report to Council: (a) if items (a) and (e) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience BWK Construction Company Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of BWK Construction Company Limited is not acceptable; and (i) related comments specific to the project. Paul Jurecka as the consultant on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. . Please do not disclose information to enquiries. You can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. '-. July 9,2008 Page 2 T-2-2008 Pickering Recreation Complex Double Squash Courts and Aerobics Studio Tender Description: Tender No. T-2-2008 Bidder Name JASPER CONSTRUCTION STEELCASE CONSTRUCTION J.J. MCGUIRE CONTRACTORS BWK CONSTRUCTION GERR CONSTRUCTION CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED PICKERING RECREATION COMPLEX - DOUBLE SQUASH COURTS AND AEROBICS STUDIOS Date: Wednesday JULY 9, 2008 Time: Approx. 2: 15pm Attended Mandatory Site Visit Addenda I Bid Deposit \ Agreement Acknowledged to Bond #1,#2, #3, #4 YES v'VV v YES ,/.... v ..... YES YES Vvv'/ GAY COMPANY LIMITED I YES YES STRUCT CON CONSTRUCTION I YES C'~~~b ~~ (;1 ~~~ iO'Z /0:7. tJ /D 1.;0 ,/' v v Total Amount T endereo $ 3;q3 0, / SO.Ou 3,4&:>0) ","00,00 6'- 3,;3 .:J- f) I f$"o ,u ~ UNABLE TO BID UNABLE TO BID UNABLE TO BID OTHER Location: MAIN COMMITTEE ROOM BIDDER'S SIGN IN '~*-. t.~ ,,;/IJ /rt?/fJ 77 PP-- I COMMENTS /10 1900t:{'71/-) J /..:u..'4/Yl,4-nc. K c:J&:1J7o.'""I (J",j ~-'_J CTi ~~ ') r " ~ \'0 UJ '"' 'j --1-)0 I r,\ fi1 v' . f\ VI \\. I~ r- ....l- 1 o cP I'd I ACH f"l eN I ff.!l_ TO REPORl # QE~':) Z L-{ - C)b f~"-()c \ c~E' 2 THE CORPORATION OF THE CITY OF PICKERING :; '7 6 BY-LAW NO. Being a by-law to authorize the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the City of Pickering and the issuance of debentures therefor in the amount of $2,000,000. WHEREAS Section 11 of the Municipal Act, 2001, as amended, provides that a lower- tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, WHEREAS Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, WHEREAS Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, WHEREAS The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, WHEREAS the Council of the City wishes construction to proceed in respect of the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios project; and, WHEREAS before authorizing the construction to proceed in respect of the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and, therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; AND WHEREAS after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report OES 24-08 on the date hereof and awarded Tender T-2-2008 for the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios project. BY~14Vf NO ,..) l l hi I ACHlYitN I t+_~. Tu Ki:POKI #_,C\ES 2-Y - oS' F,CCj c 2- c;t' L Page 2 NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the City proceed with the construction of the project referred to as "Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios"; 2. That the estimated costs of the construction in the amount of $4,000,950 be financed as follows: a) That the sum of $2,000,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed fifteen (15) years; b) That the sum of $1,000,000 be funded by the Municipal Infrastructure Investment Initiative Grant; c) That the sum of $800,000 be funded by the Federal Gas Tax; d) That the sum of $200,000 be funded by a transfer from the Squash Courts Reserve Fund and contributions from the Pickering Squash Club; e) That the balance amount of $950 be funded from the 2008 Current Budget; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2009 and continuing thereafter until the loan is repaid. BY-LAW read a first, second and third time and finally passed this 14th day of July, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Citq 0# 378 July 14, 2008 NOTICE OF MOTION 1) Councillor O'Connell and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: AUDIT COMMITTEES WHEREAS Audit committees are an essential component of the structures and processes of good corporate governance; and WHEREAS Audit committees help the board of directors fulfill its responsibility to the public, as the shareholder. Audit committees assist boards of directors to oversee and objectively assess the performance of the corporation, its management, and its auditors; and WHEREAS The audit committee, on behalf of the board of directors, holds management accountable for the corporation's standards of behaviour, its financial reporting, and its business systems and practices. The audit committee demands that the auditors conduct independent and objective assessments of management's performance in these areas. Often, audit committees also act as a check and balance in the relationship between management and the auditors. In addition, the audit committee is responsible for reporting to the board of directors on the committee's activities, findings, conclusions, and recommendations related to the responsibilities assigned to it by the board; and WHEREAS The City of Pickering is committed to demonstrating a strong commitment to ethical and lawful behaviour. Through their actions and words, senior management and the board of directors are responsible for creating an environment of integrity; and WHEREAS as the Board of Directors for the Corporation of the City of Pickering, Council has an obligation to ensure accountability and transparency to members of the public. Audit committees are in a good position to assist their boards of directors to obtain assurances that management is operating the corporation in an ethical manner; and Now therefore the Council for the City of Pickering reinstate the audit committee with the role of oversight to the audit affairs of the city of Pickering and further to ensure transparency through direct reporting of the external auditor through the Chair of the audit committee on matters of the external audit And further to ensure an arms length relationship between the external auditor and the administration to which the audit is reviewing 379 And that the members as appointed for the term commencing December 2006 convene an audit committee meeting and report back to council on its terms of reference and workplan no later than December 2008 And further the Audit Committee arranges to meet with the external auditors in order to review their interim audit review for the period of January 2008 to June 2008. 2) Councillor Dickerson and Councillor O'Connell gave notice that they will at this meeting of Council be presenting a motion as follows: AMENDING ZONING BY-LAW 6778/07 - BROOKDALE CENTRE INC. WHEREAS the Planning & Development Committee on June 4, 2007 considered staff report PO 18-07 being a recommendation report on the second phase of rezoning application A 03/06 by Brookdale Centre Inc. and adopted three amendments to the staff recommendation that resulted in changes being required to the draft zoning by-law amendment and draft conditions of approval; and WHEREAS one of the amendments shifted the location of the proposed future north municipal road so that the future road dedication would be split equally (10 metres each) between Brookdale Centre Inc. and the abutting property to the north (Pentans Development Ltd.); and WHEREAS staff revised the draft amending zoning by-law to implement the Committee's amendments for Council's consideration and approval; and WHEREAS the revised draft zoning by-law schedules provided by staff and adopted by Council in By-law 6778/07 on June 18, 2007 did not reflect a sufficient northerly shift in the future road to implement the Committee's direction that only 10 metres of the future road be located on Brookdale Centre Inc. property, and in fact illustrated, in error, the full road entirely on Brookdale Centre Inc. property; and WHEREAS Brookdale Centre Inc. now intends to proceed with development adjacent to the south limit of future northerly road and has requested that the City of Pickering amend Zoning By-law 6778/07 schedules to accurately reflect the original City Council direction that the road dedication from Brookdale Centre Inc. be only 10 metres. NOW THEREFORE City Council directs staff to initiate an amendment to the by-law schedules of amending Zoning By-law 6778/08 to reflect the original City Council direction that the road dedication from the Brookdale Centre Inc. property be only 10 metres; and FURTHER, that Brookdale Centre Inc. and Pentans Developments Limited be sent a copy of this resolution. Citq o~ BY -LAWS 6871/08 6872/08 6873/08 6874/08 6875/08 6876/08 6877/08 6878/08 6879/08 6880108 .Z () i-~' "J 0 \~j July 14, 2008 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By- law attached) Being a by-law to exempt Block 1, Plan 40M-2328, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) Being a by-law to dedicate Part of Lot 22, Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-10267 as public highway (Rambleberry Avenue) (By-law attached) Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 38, 40, 41, 44, 46, 48, 50, 54, 57, 58, 62, 70, 71, 74, 75 and 76, Plan 40R-25121 and Blocks 31 and 32, Plan 40M-2164 as public highway (Rockwood Drive). [Refer to Planning page 24] Being a by-law to dedicate parts of Lots 3 and 4, Registrar's Compiled Plan 282, Pickering, being Parts 37, 39, 59, 60, 61, 67 and 68, Plan 40R-25121 as public highway (Rockwood Drive)[Refer to Planning page 25] Being a by-law to authorize specific complaints to the Assessment Review Board [Refer to Executive pages 146-147] Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highways. [Refer to Planning page 18] Being a by-law to dedicate Block 45, Plan 40M-1706, Pickering as public highway (Dixie Road) [Refer to Planning Page (white) 74] Being a by-law to amend Restricted Area Zoning By-law 2511, to implement the Official Plan of the City of Pickering, Region of Durham, Lot 9, Plan 917 and Part of Lots 8 & 9, Plan 65, in the City of Pickering (A 9/08)[Refer to Planning Pages (white) 81-85] Being a by-law to dedicate Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 as public highway (Fairport Road) [By-law attached] 1, ;;~ 1 ~~.. '. " I 6881/08 Being a by-law to authorize the City Road Reconstruction and Storm Sewer Works, Region Water and Sanitary Sewer Works (Sheppard Avenue, Altona Road to Rosebank Road), in the City of Pickering and the issuance of debentures therefore in the amount of $1 ,295,000. (Refer to New and Unfinished Business pages 343 and 344 ) 6882/08 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $171,000 for the supply and delivery of a 4-Ton Dump Truck in the City of Pickering. (Refer to Joint Planning & Development and Executive Committee pages 129-130) 6883/08 Being a by-law to authorize the Artificial Turf Field at Bay Ridges Kinsmen Park in the City of Pickering and the issuance of debentures therefor in the amount of $499,000.(Refer to New and Unfinished Business pages 364 and 365) 6884/08 Being a by-law to authorize the Pickering Recreation Complex Doubles Squash Courts and Aerobics Studios in the City of Pickering and the issuance of debentures therefor in the amount of $2,000.000. (Refer to New and Unfinished Business pages 376 and 377) BY-lAW NO. 6871/08 .Z ~~ ') ..) i~ j 1'__ THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1625 Pickering Parkway Johnson Boland Haik Beglarov Daniel Wiscombe Harjit Bains Kayode Oladgba Wesley Kydd Mosher Lockyer Frank Perri Obrian Campbell Keith Pua Carry Pegg Alex Nguyen b) 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road Amir Khan c) 1880 Valley Farm Road Cossette Mullings Kenn Johnston Ryan Rogers Wilhelmus Van Oorschot Kevin McGregor Jean Paul Beltran I I' '7 :-, -z.. ~ () ...) By-law No. 6871/08 (Continued) Page 2 d) 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360, 1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1100 Begly Street. Shawn Caprio 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Primary Response or upon Primary Response ceasing to be agents for 1625 Pickering Parkway, 1b) ceasing to be an employee of Authorized Parking Only Ltd. Or upon Authorized Parking Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995 Royal Road, 1 c) ceasing to be an employee of GARDA or upon GARDA ceasing to be agents for 1880 Valley Farm Road, and 1d) ceasing to be an employee of Group 4 Securicor or upon Group 4 Securicor ceasing to be agents for 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360, 1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650, 1865 and 1867 Kingston Road, 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street and 1100 Begly Street whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 14th day of July, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Cif1/ 0# "7 ,") 4 ~; 0 ' MEMO To: Debi Wilcox City Clerk June 2, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Subject: Request for Part Lot Control By-law - 2047729 Ontario Inc. Block 1, Plan 40M-2328 PLC.40M-2328.2 , In 2006, By-law 6684/06 was enacted to exempt Block 1, Plan 40M-2328 from the part lot control provisions of the Planning Act thus allowing 18 units to be created and the transfer of those units into separate ownership, however, that by-law expired December 31,2007. We have recently received notice from the Owner that the units in Block 1 have yet to be transferred into separate ownership (closings scheduled in 2008 and 2009) and therefore another Part Lot Control By-law is required to ensure legal conveyance of those units. Attached hereto is a location map and a draft By-law, enactment of which will exempt this Block from the part lot control provisions of the Planning Act. This by-law, which will remain in effect until December 31, 2009, is attached for the consideration of City Council at its meeting scheduled for June 16, 2008. DB:bg J:\Documents\Prop & Dev\PLC\sec\40M-2328\Memo 10 Debi 2008.doc Attachments I~ <( a z 3: ~- o - <{ -0 - cr r-'\ / /C TOMLINSON CRT ~~- z /~ f= ~l a.. / / - a. STREET 1 ~ III \'"==~ - - ~ - <<'~ -t::o. == 00 ---'~ - <::> \ f--t;j _ -~ ---, J'\ - ~ --.J p..'\~ "- t-- VALLEY GATE BROOKRIDGE~:>-, \ t= ~ II I %t, I .>--- \ f- (<' I---- I----,,\...--...l w f- ~~~ <i.~ <& ,,--- Cl _ ~\-~~~_= 'ill I , ","-w - ~f'B, S ~r - n:>--1ii)O -c;. ~ lWJ J ____;:._/' ~~ , ~/ @D'ITW ~ @~ 1 ~ u@~@~v@ ! ~ /; 1/ ' ~ \G~-Np..-{ ~ .~ "~hl 1f ). -- TOYNEYALE ; ~~~ ~~ - ~ =: ~I"'I ::> City of Pickering Planning & Development Department 7'-' r:: :) c:L) = 1--/ - _ r-- ~~R ~ ~1U~ W~II ~Y0 ('<:~\jJy \ I I I DRIVE I FIDDLERS - - i I I 8 ----I I c ~~ ~ / \ r- DRIVE ~ ~ ..., ...--.-j ~ - PROPERTY DESCRIPTION PLAN 228, PART LOT 1 AND 2 OWNER ROSEVALLEY HOMES FILE No. S 10/04 I ?J1\ ~ ./ /....... ~ '{ ~ r-- I-- '- " \ \~ II ~,1 \~ - J\. "- ROUGE HILL ~ -11 \ w > a:: O. I f- Z ::> o ::::E w " ::> o a:: r--- ~ ----... - --'~ ~:OP>-D ~ON ~w ,,\~GSi .__---- ~ ~ r-~V w .......-;.--j . ~ / ~ / brO' v~ *IJ~~ Il FRONTIER >-- vlll.R ;j = f- z- 1- u ROAD DATE DEC. 7, 2004 DRAWN BY JB SCALE 1 :5000 CHECKED BY TB 1\ N FOR DEPARTMENT USE ONLY PN-5 PA. THE CORPORATION OF THE CITY OF PICKERINGii' ?-J H 6 1~',:> BY-LAW NO. 6872108 ~---s?~ Being a By-law to exempt Block 1, Plan 40M-2328, Pickering, from the part lot control provisions of the Planning Act. WHEREAS 2047729 Ontario Inc., the owner of Block 1, Plan 40M-2328, intends to obtain approval of and register a common elements condominium plan; AND WHEREAS it is intended that the owner or owners of each of the 18 dwelling units will own the parcel of tied land on which his, her or their dwelling is located in fee simple, and will also be a member or members of the common elements condominium corporation; AND WHEREAS it is intended that the parcels of tied lands on which the 18 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13; NOW THEREFORE, the Council of The Corporation of the City of Pickering ENACTS AS FOLLOWS: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 1, Plan 40M-2328 upon: (a) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and (b) registration of a restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.5, requiring the consent of the Solicitor for The Corporation of the City of Pickering to the registration of any transfer or charge of Block 1, Plan 40M-2328 or any part or parts thereof in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect from the date of the passing of this By-law and shall expire on December 31,2009. BY-LAW read a first, second and third time and finally passed this 14th day of July, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Citq (1~ : I .~ 8 7 MEMO To: Debi Wilcox City Clerk May 28, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Part 4, Plan 40R-10267 (Williamsberg Estates LD 150/07) (Rambleberry Avenue) Roadded .499 The Owner has applied to sever Part of Lots 20 and 21, Plan 1051 into 2 lots through Land Division Application LD 150/07. In order to ensure the orderly development of these lots, the reserve block referred to was placed fronting the severed portion of the subject lands. As the Owner has complied with all of the other conditions of LD 150/07, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcels. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for June 16. 2008. DB:bg J:\Documenls\Prop & Dev\ROAOOEO\SEC\499 Rambleberry\Memo to Debi 2008.doc Attachments DETAIL INSET I I---- f---- - ~ \~ ~~ ~--- I-- ~i-- w \ '--- ~ 0::: Q Ul - - fW? IT\\ .R. I----- w o (J1~~ I~~ t- f-- L5 I-- I---- t- _ If--c-- ~ ~_U --tJ -_0::: -~U I--- t--- t-- -I--- w 1-----_ -v _0 r/ - - iIi '-- I--I---/L' -_I _ --~ - _\..\ ~ =-~ -~==S:: - aJ--..... ~ _0 --.J z I ---... ~ _ 0 ~~ I \ ~J (fi:;J F=~ \ ~ ~ ,.. ~(jfI./J jiirr \ ~ ~ / ~ C:-f==7w~ l/ll/ T.....,...;. 0... 0::: 2'.........~ \ ^- a' .... ._;..,... w ~ t----t-::::. \' .oJ:~:' ~ -.If-I--- ~'\ '.;:7';11. A~..,&.;II ~ ~ -I--- ~ " ~ ~~~I---==~ w _ ~ - ':>"r== ~ \ ~ -tr- ~~ ~ \ III ~~ -1 ~~~ - R~SHTON'L\~ \\J~Hj~~~~ II ~ "-~\~/ ---1 \.. =- g ---, ') ~rl~ill - ----r- \ ~ ~~BA~ \ I I I SCALE N.T.S. / PARJ4 · OR-10267 0--\ ~0- ~0 0'v0~ y>-~/~ 0- .....lV y>- / o ~ o 0::: , ~\ \ \\ I \ , L-- I '-----------------, '2, K >8 ,J '...' \. t\ A~ ~ .....e--~ ",-- 3: '-- '-- I-- - I-- - 0 I--- I--- 0 I--- r--- 0 e-- 3:_ z -0 _U <-- <i u... 2 w U (J1 _W 0::: U Vlk'lrTi AVENUE F o ~ o 0::: [QS ~ ~ ~ r-- ~~~ 1--- r--~ - w'--- .; 2-/ - 6- '\ I-- ~~ - ~ - I--- I-- - - I I 7.. T \ " I I I GOLDENRIDGE / I WELRUS STREET I I SPRUCE I I / ~ I r r ;:0 o )> o '------/ I City of Pickering UNBARTO UN/TED HURC ~O'r\) y/'" o 1/ J' ~l/ ~ ,.. ., D 1'-- <') Planning & Development Department PROPERlY DESCRIPTION PART LOT 22, RCP 1051, BEING PART 4, 40R-10267 OWNER CITY OF PICKERING FILE No. ROADDED. #499 DATE MAY 27,2008 SCALE 1 :5000 l' DRAWN BY JB CHECKED BY DB 10ato SourCDII: lA.~ Teronol Enterpriso. Inc. and it. lIuppliors. All ri9hls Roserved. Not a pion of survey. ~ 2005 MPAC and its suppliers. All ricihts Reserved. Not a pIon of Sl".Irvey. PN-12. t " -z.Q.q ~' \....1 / THE CORPORATION OF THE CITY OF PICK~, BY-LAW NO. 6873/08 ~ Being a by-law to dedicate Part of Lot 22, ~ Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-10267 as public highway (Rambleberry Avenue). WHEREAS The Corporation of the City of Pickering is the owner of Part of Lot 22, Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-10267 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Part of Lot 22, Registrar's Compiled Plan 1051, Pickering, designated as Part 4, Plan 40R-10267 is hereby dedicated as public highway. (Rambleberry Avenue) BY-LAW read a first, second and third time and finally passed this 14th day of July, 2008. . David Ryan, Mayor Debi A. Wilcox, City Clerk Roadded.499 Cillf {]~ ~ 9 iJ ~ ./ \. MEMO To: Debi Wilcox City Clerk July 2, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Owner: Diane DeBruin Part of Lot 5, Plan 820, being Part 3, 40R-25432 LD 026/08 (Fairport Road) L4500-1-08/Roadded.502 The Owner has applied through Land Division Application LD 026/08 to sever part of Lot 5, Plan 820 and convey the rear portion of the property to the abutting southerly owner. One of the conditions of that land severance application was for the Owner to convey a 3.05 metre road widening block fronting the retained portion of the subject lands to the City (Fairport Road). As the Owner has now conveyed Part 3, Plan 40R-25432, it is appropriate to dedicate it as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for July 14, 2008. DB:bg J:\Documents\Prop & Dev\ROADDED\SEC\502 Fairport\Memo to Oebi 20GB.doc Attachments 7 0 '1 J.' ; DETAIL INSET SCALE NTS. PART 3 40R-2~32 \ 0 <( 0 er f- er 0 ~ GOLDEN RIDGE er ROAD - <( LL I f--- - I RK - --1- - =,- - I_ - f--- GUERlTE: - I GEOYS - I ~~II II ,,~) ---- L:5 /o..<v - _ JACQUELINE \" ~~ ~~J~~ ~ ~n:~;)~ == t3 ~'i:===;:o- -=:J o - 0::: f--)>-_4: Q I o-_s:il/'\, (f) II =............-- '<........J SPRUCE ~~ ~ ~ ,(J - - - - YBROOK I C.N.R. I City of Pickering LANE ~O::: ~ S: I I o~_ & f--- I-- - -- 4: f--- f-------- LL I--- - _ 0 f--- - _0'-- -1 r-- 0 - ~~- - -0 ------1 - ::l - \---- 4: ----j LL - I I / ~ I ,- ,- ;:0 o )> o l o 4: o 0::: f--- I ~' 11 I GARDEN CRESCENT f14~~IVMJ1T .~ o~_o :::.ourC8!i1: ~- Teronet Enterprises Inc. and its suppliers. All rights Reserved. Not a pion of survey. ~ 2005 MPAC and its supplier!!!. All rights Reserved. Not a plan of Survey. - - '" C < .c. I, ( \ ~ \ .J L.. I I I ~ I o 4: o 0::: \ I L-l S: \ ''-D 5 \~ I:] \ ^ 8:: 25 \ ~ ~\= -;; \ f-- \ { ~~ = H ~\---8~ \ \ I ~ ~~ ~ BiE ROAD ~ , ~ \.... I\. "" " SUBJECT , SEEINSET~ , WELRUS II GOLDEN RIDGE II STREET II RUSHTON III t=i g ~ r=\ ~i~ - 1-( = ~~= ~ \ 4: 1 ~ DUNBARTON J C.N.R. I ~ Planning & Development Department PROPERTY DESCRIPTION PT. LOT 5, RCP 820, BEING PART 3, 40R-25432 OWNER CITY OF PICKERING FILE No. ROADDED. #502 DATE JULY 2, 2008 SCALE 1 :5000 l' DRAWN BY JB CHECKED BY DB PN-7 7 U. 2 " . ",_: ./ THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. !11~~.'!' It ~r" Being a by-law to dedicate Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 as public highway (Fairport Road). WHEREAS The Corporation of the City of Pickering is the owner of Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Part of Lot 5, Registrar's Compiled Plan 820, Pickering, designated as Part 3, Plan 40R-25432 is hereby dedicated as public highway. (Fairport Road) BY-LAW read a first, second and third time and finally passed this 14th day of July, 2008. Oebi A. Wilcox, City Clerk Roadded.502 CiliJ o~ Minutes I Meeting Summary Pickering Museum Village Advisory Committee April 17, 2008 7pm Pickering Museum Village Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Utton, Pickering Museum Village Advisory Committee Kees Van der Vecht, Steam Pickering Museum Village Advisory Committee . Gabrielle Untermann, Village Singers Peter Gilbert, Village Singers Dennis Mann, Pickering Museum Village Foundation Harold Quinton, Steam & Gas Club Julie Oakes, Bloomers & Britches, Costumes, Backwoods Players Joe Vranic, Woodwights Guild Mandy Smiles, City of Pickering Katrina Pyke, City of Pickering Marisa. Carpino, City of Pickering Absent: Bill McLean, Regional Councillor - Ward 2 Stephen Reynolds, Division Head, Culture & Recreation Sean Byrne, Pickering Museum Village Advisory Committee 2. VolutlteerServices&Oodunities Mandy & Katrina updated members on the new volunteer and program opportunities at the museum. . That includes Summer Solstice, Evening of Temperance, Farm Flesh Flicks, Village Singers & Woodwrights Guild. 3. Grou ....D~scussions& Sharinldeas Attendees split up into groups to discuss suggestions to predetermined questions Laura has prepared. Discussion ensued 1 How can we make our communit more aware of Page 1 CORP0228-2/02 what we provide so we continue to be accountable and responsible to the citizens of Pickering who support us with their tax dollars? - Trailer with a Steam Barn demo to other events - Regularly visit bus stops, Go Station and Pickering Town Centre - Make getting tickets easier - Promote within empty stores at the Pickering Centre - Greater visibility (arenas) - Improve communication with sister facilities - Family friendly events - Expand speakers bureau - Invite Councillors regularly to site - Practice good customer service" cross marketing - Word of mouth - ask audiences etc. to tell their friends to come next time. (thank them) - Responsible use of funds & resources - Visit & report to council regularly - Movie theatres may advertise for free - Roadside signs nearby for events - Conduct focus group sessions to understand the barriers - Pitch a PMV show to Rogers cable ("History Bites" involve Backwoods) 2) How do we attract volunteers from Pickering? - Approach other community groups - Presentations to Service Clubs - Go to Scouts (they have to do hours too) - Go to YMCA Student Centre - Go to high schools with DVD - Create a promotional DVD - Bring a friend dancing etc. - Word of mouth - Presentation at end of service - Demo's at City meetings & gathering (Santa Claus Parade) - Attend other City events & recruit (promote) - Useful activities objective based - Block time, specific goals - Respect volunteers time - Corporate promotions campaign - Welcome, assign people to meet & greet from the PMV advisory committee - Flyers to P.O. boxes - Use Pickering's electronic billboard - Maintain regular contact 3) Are there any partnerships that we need to Page 2 CORP0228-2/02 develop to help us plan for the sustainability of the Museum Village? - Greenwood Festival Board of Trade UOIT & Durham College - Chartwell More Trillium grants Durham Tourism - Ontario Associations of museums - Tourism Ontario Old Auto newspaper - Auction magazine - Car Shows - Small Business Campaign - Corporate - Other Companies (OPG, HBC, Canadian Tire, Home Depot, Millwork etc.) Recognition in a public way for our current sponsors Service clubs, businesses, schools Farm Company Days . Historic Tractor Clubs Clubs - meeting place (Car shows, Lions, Rotary, Legion, Scouts & Cubs) - Amalgamate all Durham Region Museums under one governing body and ask for financial support from every major town/City in region 4) What services or activities might we add to widen our services/programs? Skating - Tobogganing - Add music to Tea Party Expand speaker bureau - Try to get business people involved who may run a restaurant Run it like Cullen Gardens - Two day Steam/Gas Event - invitational Seniors Bus Trips (tours, tea's, dinner theatre) . - Activity offer woodworking workshops for children BIG DREAM - large modern building up top for rentals/workshops/dinner theatre/events & offices Children's activities at events that they can take home 4. Othel" Btisiness a) Pat will address council on Monday night regarding 2008 Capital Budget. Pat asked volunteers to attend. b) As of the end of April, there is no more Tuesday morning BINGO. But Foundation will get Thursday morning BINGO. Pat needs help on Sunday, May 4, 2008 and Ma 31, 2008 on Saturda from 5:30 - Page 3 CORP0228-2/02 7:00pm. Next Meeting: Thursday, May 15 I 2008 @ 6:00 pm at the museum (on-site meeting) Pop & Pizza will be provided. Walk about, dress appropriately. Meeting Adjourned: 9: 1 0 pm Copy: City Clerk Page 4 CO RP0228-2/02 Citq ,,~ Minutes I Meeting Summary Seaton Advisory Committee Tuesday, April 22, 2008 10:30 am Pickering City Hall, Main Committee Room Attendees: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Doug Dickerson, City Councillor Bill Mclean, Regional Councillor Neil Carroll, Director, Planning & Development Tom Melymuk, Director, Office of Sustainability Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Senior Planner, Planning & Development Grant McGregor, Principal Planner, Policy, Planning & Development Reg Webster, Sernas Associates Dorothy Skinner, Region of Durham Kathy McKay, Executive Director, Ajax-Pickering Board of Trade Rodger Miller, Mattamy Development Corporation John Hourihan, Mattamy Development Corporation Chris Matson, Matson, McConnell Ltd. Bruce Fischer, Metrus Development Tom Albani, Metrus Development Lloyd Cherniak, lebovic Enterprises . John Connolly, Transport Canada Steve Heuchert, TRCA Gordon Willson, Whitevale Resident Ralph Sutton, Land Division Representative at Region Renee Michaud, City of Pickering (Recording Secretary) Absent: Mayor Ryan Tom Quinn, Chief Administrative Officer Graham Martin, ORC Ash Kothyial, ORC Jim McCafferty, Durham Catholic District School Board Joan Wideman, Ajax-Pickering Board of Trade Donna McFarlane, UOIT, Durham College Peter Rodrigues, Whitevale Resident Councillor Rick Johnson Chair Page 1 CORP0228-2/02 NEJighbourhoodPlanning. Program Draft Terms ofReferenceU date Catherine advised that as a result of a meeting held on April 17, 2008, between City staff, Regional staff and the landowners, the Landowners Group is no longer asking the City to hold off on proceeding with the Neighbourhood Planning Program. The Terms of Reference will continue to identify a planned population of 70,000 persons and employment of 35,000 jobs. However, the City is still awaiting any detailed comments from the Landowners Group, for consideration prior to finalizing the draft Terms of Reference. The landowners' concerns with urban form, density and ultimate population are best addressed through the Neighbourhood Planning Program. Landowners Group to provide comments. Once those comments are received and reviewed, the Terms of Reference will be finalized, and presented to Council. Staff is targeting a June Council meeting, and the RFP process would commence shortly after. Funding arrangements will be required between the Landowners Group and the City to cover the cost of the Neighbourhood Planning Program. 3. MESPUPDATE The consultants will be moving forward on the MESP now that they have the background information required. A Phase I Background Report is anticipated to be released by the end of May. The next Oversight Committee meeting will also be held at the.end of May. Re Webster One of the two significant studies which are needed to finalize the MESP has been completed, the Wetlands Water Balance Study, and the other, the Natural Heritage System Management Plan and Master Trail Plan Study (NHSMP & MTP is currently in draft form and being circulated for comments. The final MESP report should be out by the summer. Reg confirmed that the energy management consultant (Bill Wong, of SAIC Canada) has been hired, and a meeting has been scheduled between City staff, the consultant, Sernas and Veridian. Reg advised that they have had a couple of meetings with Nancy Mather regarding the 3D groundwater modeling. Reg explained that it's a very technically complicated process. More deep wells are needed for monitoring, and the sub-consultant will be submitting a proposal for review and approval. It was suggested that the consultants be invited to do a presentation in order to provide more detailed overview of the project. Page 2 CORP0228-2/02 Reg Webster advised that the 3D groundwater component may be released in a separate document. Similarly, the Energy Management Plan may be released in a separate document. 4. Urban Desin Worksho Tom Mel muk Tom Melymuk mentioned that the one-day urban design I sustainability workshop would not really be able to address the issue of population and employment targets in Seaton. It therefore does not need to be held ahead of the Neighbourhood Planning program. The idea now would be to hold the workshop in the fall, concurrent with the Neighbourhood Planning Program. Tom M. noted that Seaton is of interest to many groups and organizations and that it would be a great opportunity to open the process up to others. For example, external agencies such as CMHC and the Canadian Urban Institute have expressed an interest in participating in the urban design I sustainability workshop. Reg mentioned that the fiscal impact study will include a conservative population model, but that the final population would be determined through the Neighbourhood Planning Program. Further, he noted that it would be beneficial to have the City's consulting team in place, and thus fall timing for the urban design workshop makes sense. Councillor Johnson indicated that the developers must have a forecast for population counts based on the residential subdivision plans submitted and enquired if the range is within 70% of the 70,000 count previously planned for. Bruce Fischer mentioned that the goal is still 70,000 but it may take time to reach it and noted that there may be some opportunities for increasing density on the Metrus lands. Lloyd commented that if the landowners were able to locate schools and parks in the green spaces, there would be more developable area for residential. Steve Gaunt advised thatthe NHS Management Plan does not permit those types of uses. Steve Heuchert mentioned that the 'empty cornfields' within the NHS are vital ecological linkages, and the NHS Management Plan outlines revegetation plans to enhance these lands over time. Councillor Littley commented that a lot of planting is required, and that she supports passive uses on the buffers Councillor Johnson noted that the maintenance of the trail system could be as hi h as $4.5 million annuall . CORP0228-2/02 Page 3 \ Dorothy mentioned that the urban design workshop could be used to review different neighbourhood developments and also demonstrate various sustainable communities with alternative energy sources. Gord Willson suggested that the focus should be on the design aspects including pre-design sessions with the developers. Energy efficiency issues need to be addressed from the beginning rather than later. The workshop would identify expectations for Seaton taking into consideration all studies completed to date. Councillor Dickerson agreed that the design workshop would be a good idea. Councillor Littley enquired if comments received from the workshop could still be included in the Terms of Reference for the Neighbourhood Planning Program. Tom confirmed that suggestions could be added to the Terms of Reference if the workshop is held first. If the workshop is held in the fall, it will be a parallel and complementary process that helps inform the work of the City's consultants. Councillor Johnson mentioned that although we are still a long way from starting to build, the Province has a real opportunity to come forward with a "Jobs First" initiative and provide funding. Ralph Sutton enquired why there was no provincial representation at the table and Councillor Johnson mentioned that both Graham Martin and Ash Kothyial of ORC called late Monday afternoon to advise that they would not be able to attend today's meeting. 5. Development Charges Study - Reg mentioned that the Region has released the Development Charges Background Study for comments. He noted that the background document still excludes the water, sewer and transit development charges for Seaton. It is expected that these will be done by an area specific bylaw. In response to a question from Tom M. about whether it is competitive to have a non-residential development charge, Reg advised that Durham is the only region within GTA that does not have these charges. Regional staff's recommendation is to phase in the non-residential development charge. The Region is proposing to use the money from the non-residential development charge to help fund servicing of employment lands in the Region. Lloyd suggested that there should be cost sharing to service the Seaton employment lands. The developers and ORC are trying to come up with a methodology for the cost-sharing and the resulting hasin in of a non-residential develo ment char e for Seaton. CORP0228-2/02 Page 4 Dorothy mentioned that a Public meeting has been scheduled for May ih with a report to Regional Council on June 18th. Fiscal impact Study - Dorothy advised that there are no new details at this time. The Region is focusing on a 2 for 1 ratio of population to jobs. The Study will run two models, Le, population of 70,000 and 35,000 jobs as set out in the CPDP, and a population of 54,000 population and 27,000 jobs as the landowners feel that this ratio is achievable. Natural Heritage Sytem Management Plan and Master Trail Plan Study - Steve Gaunt advised that the draft report was released last week and he will be reviewing the document, and summarizing comments received from other City staff. He noted some of the issues identified to date in the review included implementation of the trail plan, the governance and funding structure, insufficient detail on the cultural heritage matters, and the NHS - neighbourhood interface guidelines. Steve indicated that the draft Report will be finalized by the consultants and submitted to the Province as 'advice'. The final Report will again be circulated for comment (likely during the summer) and staff will prepare a Report to Council on the NHS Management and Trail Plan. Steve stated that all comments and feedback from the public consultation sessions will be included in the report. Bruce indicated that the cost to maintain the trail systems has been reported to be quite high and enquired if the Province will provide funding. Steve advised that the there is no indication in the report who will be assuming the cost to maintain the trails. Councillor McLean asked if Transport Canada will be providing any funding for servicing airport lands. John Connelly advised that they are aware of ongoing discussions but have made no commitments to date. Dorothy advised that the Region has reviewed the NHS study and noted that it will take decades to implement. The report does not provide any timeline to build the trail system. The cost to maintain the trail system is estimated at $4.6 M. TRCA to be a pivotal player, but the onus should be on the Province to fund this project even in the event of a change in government. Councillor Johnson mentioned that if the City was forced to take on the trail system maintenance costs, this would mean a 12 -14% tax increase for Pickering residents. Page 5 CORP022B-2/02 Tom Albani mentioned that long term issues were about replanting the fields, and constructing and maintaining the trails. The trails could be phased as the neighbourhoods are completed. Councillor Littley commented that the trail system is not just for recreation, but also to provide alternate means of transportation for residents. Neil Carroll stated that similar to the objective of 'transit early', the main neighbourhood trails should be in place early to provide necessary connections, rather than built later. Lloyd stated that developers are innovative in creating new trails to enhance neighbourhoods and have worked closely with TRCA. For example, Lloyd suggested the topsoil from the development areas could be put on the cornfields to help revegetation. However, the developers cannot assume all the costs for these projects. Neil mentioned that since the trail system will be part of a City wide system, and the City has a DC allocation for trails as part of its current (South Pickering) DC, some funding may be available. Councillor Pickles joined the meeting at 11 :40 am. Steve Gaunt indicated that the NHS Management Plan and Master Trail Plan Study includes several maps outlining the different levels of trails, the master trails and profiles for the types of trails. The consultants had been invited to do a presentation at today's meeting, but had to decline due to other deadlines. Reg mentioned that it would be worthwhile for this committee to be briefed on the NHS study and be given an opportunity to provide comments. Bonnie suggested that the public should also be invited to provide comments. It was noted that public consultation sessions have already been held. Regional, Water, Sewer and Transportation Class EA - Dorothy Skinner advised that the Memorandum of Understanding between the Landowners Group and the Region, about the landowners funding of the EA is almost finalized. Once that is done, the Terms of Reference can be finalized, and the Region can issue an RFP. Dorothy anticipates the RFP to be issued in June. Reg commented that the Region's EA is the critical path and will set the time line for construction. Reg expressed concern that the process is moving along slowly. Page 6 CORP0228-2/02 Seaton Website - Tom reminded committee members to continue to submit regular updates on the various studies in order to keep the website current. The next meeting will be held in May. Details to follow. Meeting Adjourned: 11 :45 am Copy: Members of Council Directors Division Heads City Solicitor City Clerk CORP0228-2/02 Page 7 Committee of Adjustment Meeting Minutes Wednesday, May 7, 2008 7:02 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Susan Kular That the agenda for the Wednesday, May 7,2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Susan Kular That the minutes of the 5th meeting of the Committee of Adjustment held Wednesday, April 16, 2008, be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, May 7, 2008 7:02 pm Main Committee Room (III) REPORTS 1. (Deferred at the Apri/16, 2008 meeting) PICA 15/08 - S. & G. Jones 1801 Appleview Road (Part 2, 40R-19414) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 5212/98, to permit a proposed detached garage to be located in the front yard of the subject property, whereas the by-law requires all accessory structures which are not part of the main building to be located in the rear yard. The applicants request approval of this variance in order to obtain a building permit for the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal subject to conditions. Written comments were also received from Robert Boyd, Estate Trustee of 1799 Appleview Road and Anita Boyd of 1803 Appleview Road both expressing no objection to the application. Susan & Gary Jones, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Gary Jones indicated the distance from the street to the garage will be about 50 feet (15.0 metres). Moved by Kevin Ashe Seconded by Susan Kular That application PICA 15/08 by S. & G. Jones, be APPROVED on the grounds that the proposed detached garage to be located in the front yard of the subject property is a minor variance that is desirable for the appropriate development of the land, in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 1. That this variance only applies to the proposed detached garage to be located in the front yard, as generally sited and outlined on the applicant's submitted plans with this application. 2 Committee of Adjustment Meeting Minutes Wednesday, May 7,2008 7:02 pm Main Committee Room 2. That the applicant obtains a building permit for the proposed detached garage to be located in the front yard within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 18/08 - J. Guzzi 60 Highway #7 (Part 1, 40R-11497) City of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law 2676/88 to permit a detached garage having a height of 6.6 metres and located in the front yard of the subject property, whereas the by-law permits a maximum height of 3.5 metres for accessory structures in residential zones and requires all accessory buildings which are not part of the main building to be located in the rear yard. The applicant requests approval of these variances in order to obtain a building permit for the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval for location in the front yard and refusal for 6.6 metres in height or recommends approval on amended height of 5.6 metres subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from Councillor Rick Johnson in support of the application. John Guzzi, owner, was present to represent the application. Rod Dean, of 7484 16th Avenue was present in support of the application. John Guzzi indicated he made an error on the application and agrees to amend the application as per the City's recommendation of a height of 5.6 metres. John Guzzi also indicated the proposed detached garage will be designed to blend in with the existing dwelling. In response to a question from a Committee Member, the Secretary-Treasurer briefly explained the building permit process and indicated permits do have a time frame for completion. 3 Committee of Adjustment Meeting Minutes Wednesday, May 7,2008 7:02 pm Main Committee Room Moved by Kevin Ashe Seconded by Eric Newton That application PICA 18/08 by J. Guzzi, be APPROVED on the grounds that the amended height of 5.6 metres and located in the front yard of the subject property for the proposed detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed detached garage, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Keith Wilkinson That the 6th meeting of 2008 the Committee of Adjustment be adjourned at 7: 16 pm and the next meeting of the Committee of Adjustment be held on Wednesday, May 28,2008. CARRIED UNANIMOUSLY ~J\~12 '6 )Da Date ~. \1 ~~) Assistant Secretary-Treasurer 4 Committee of Adjustment Meeting Minutes Wednesday, May 28, 2008 7:04 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer ABSENT: Susan Kular (I) ADOPTION OF AGENDA Moved by Keith Wilkinson Seconded by Eric Newton That the agenda for the Wednesday, May 28,2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 6th meeting of the Committee of Adjustment held Wednesday, May 7, 2008, be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, May 28, 2008 7:04 pm Main Committee Room (III) REPORTS 1. PICA 19/08 - Glen Rouge Homes (Buckingham) Inc. 2322 Southcott Road (Lot 2, Plan 40M-2344) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5548/99, to permit a south side yard width of 1.2 metres to a proposed two storey dwelling on the property, whereas the by-law requires a minimum side yard width of 1.8 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed two storey dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from Councillor Rick Johnson in support of the application. David Brand, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 19/08 by Glen Rouge Homes (Buckingham) Inc., be APPROVED on the grounds that the proposed south side yard width of 1.2 metres to a two storey dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the south side yard width to the proposed two storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2 Committee of Adjustment Meeting Minutes Wednesday, May 28, 2008 7:04 pm Main Committee Room 2. PICA 20108 to PICA 21/08 - J. Williams 853 Finch Avenue (Part Lot 1, Plan 818) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit reduced lot frontages of 14.6 metres for two proposed building lots for detached dwellings, whereas the by-law requires a minimum lot frontage of 15.0 metres. The applicant requests approval of these variances in order to facilitate the associated Land Severance application submitted to the Land Division Committee (Region of Durham File LD 062/08). The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from Councillor Rick Johnson in support of the application. Rajni Gupta, agent, was present to represent the application. Len Quigley of 891 Finch Avenue was also present to seek information on the application and clarification on the proposed dwellings. In response to a question from the resident, . Rajni Gupta explained the application and that the size of the proposed dwellings would be approximately 2700 to 3000 square feet. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 20/08 to PICA 21/08 by J. Williams, be APPROVED on the grounds that the reduced lot frontages of 14.6 metres for two proposed building lots for detached dwellings are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the two proposed building lots for detached dwellings, as generally sited and outlined on the applicant's submitted plans with this application. 3 Committee of Adjustment Meeting Minutes Wednesday, May 28, 2008 7:04 pm Main Committee Room 2. That the applicants receive approval and finalize the associated land severance application (LD 062/08) for the proposed retained and severed lots, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Eric Newton That the 7th meeting of 2008 the Committee of Adjustment be adjourned at 7: 12 pm and the next meeting of the Committee of Adjustment be held on Wednesday, June 18, 2008. CARRIED UNANIMOUSLY Or; 71-k / s~ :/.'C 0 8- Bate . /, /#, --... I I '", '/)\1 ~":, ~~ }- Chair .......c.._. \ \ , :,\, r I?f~' / istant Secretary-Treasurer 4 eft'! (J~ Minutes Waterfront Coordinating Committee May 15, 2008 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Jim Dike David Steele Marla Shim Linda Roberts, Recording Secretary Regrets: Craig Bamford Chandra Gocool Steve Holt Pat Korol David Stone Kevin Tower Arnold Mostert, MP&E Also Present: Chris Walker, Ontario Power Generation 1.0 Welcome & Introductions Councillor O'Connelll welcomed everyone to the meeting and reminded everyone that due to the lack of a quorum, the Committee could not make any recommendations or decisions at this meeting. She noted that it would still be beneficial to go ahead with the meeting in order to provide an update. 2.0 Approval of Minutes The minutes could not be approved due to the lack of a quorum. Page 1 CORP0228-2/02 3.0 Update on the Sewage Control Plant Expansion Conceptual Enhancement CORP0228-2/02 Councillor O'Connell provided an update on the sewage control plant expansion on behalf of Arnold Mostert, who was unable to attend the meeting this evening, but had created display boards for the purpose of this presentation. . Councillor O'Connell provided an overview through the use of various display boards Arnold had created and touched on the following points: · Fencing around the Linton house will be taken down eventually · To clear brush and repair bridge · Recommending a fountain for the pond · Good site lines are marked out . Expand on benches · Old cottage ruins/construction material to be removed and rocks to be installed for shoreline protection · Run off from Frisco is creating erosion . Tree roots ruining trail · Excellent site lines and views where picnic areas are planned · Quotes have been done for Region and City portions · Plans for rest stations - every 400 metres · Stressed need for Linton house to have electrical and water . Keep area natural · Plans for two shaded gazebos - will be wheelchair accessible Page 2 · Allow for bike racks · Arnold and Councillor O'Connell to discuss Trail Key locations · TRCA - discussions still underway with respect to parking locations. Discussion ensued with respect to Frisco Road remaining a paved road or becoming a walking trail. It was suggested it could be maintained as a gravel road, but long term pavement is better. · 12 parking spots allowed for in plans, whichwill also take into account areas for bikes · Stone benches to be cemented into ground · Shrubs to help block wind · There are no designated bike paths at present A brief question and answer period ensued. Councillor O'Connell and those present commended Arnold on his work to date with the waterfront trail plans. Councillor O'Connell noted that Arnold will be continuing to work on the details and noted that costs are being put together as we go alon . 4.0 Committee MeetinQ Dates - Proposed On-Site Visit Councillor O'Connell suggested the possibility of an on-site visit to the West Spit area and the Scudellari property possibly sometime in July. Jim Dike suggested we could meet in the clubhouse there. Discussion ensued with respect to the use of Jim's runabout in order to get a different perspective of the waterfront trail. It was also suggested we could do another on-site"visit in the Fall. Councillor O'Connell will forward an email with respect to possible dates for the above. Councillor O'Connell to action Page 3 CORP0228-2/02 5.0 Update Reoardino Various TRCA Proiects Councillor O'Connell provided an update on the following: 1) Great Waterfront Trail Adventure Councillor O'Connell reviewed the letter she had send to TRCA which the Committee had received as well via email. A brief discussion ensued with respect to rest stations and pavilion restorations. Councillor O'Connell noted that this is now becoming an international event with participants coming from all over. 2) EA for Widenino of the channel entrance Councillor O'Connell updated the Committee with respect to discussions with TRCA. David Steele noted that he could provide Councillor O'Connell with a condensed version of Professor Well's report in approximately six weeks. It was noted the importance of the Committee to be able to provide their comments on this. 3) Update on Scudellari Property Councillor O'Connell noted that there was no further information on this property at this time. Councillor O'Connell noted she would like to meet with TRCA in the next two weeks. Jim Dike stated that he would contact Larry Field at TRCA within the next week and get back to Councillor O'Connell. **Note - will put this item back on the next agenda. 6.0 Update on Budoet Councillor O'Connell provided an update on the budget. She informed the Committee that there is $20,000 in the budget ($10,000 from external sources) provided for Trail Key Signs. We still need confirmation from the Region with respect to locations. Councillor O'Connell noted she has been in contact with a 1st nations group in Scarborough. Students and artists very interested in participating with artwork for the trail. They will be working on a design over the summer months. Page 4 . CORP0228-2/02 David Steele to action Jim Dike to action 7.0 2007 Annual Report & 2008 Workplan Councillor O'Connell provided copies of the 2007 annual report and 2008 workplan for the Committee. She indicated that this would be going forward to Council for approval on May 20th, 8.0 Next MeetinQ: To be determined Meeting Adjourned: 9:00 pm Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 5 CORP0228-2/02 CUIJ 0# Minutes I Meeting Summary Communities in Bloom Advisory Committee May 20, 2008 2:00 pm Main Committee Room Attendees: Tom Melymuk, Director, Office of Sustainability - City of Pickering John Hannah, Superintendent, Municipal Operations - City of Pickering Marisa Carpino, Supervisor, Culture & Recreation - City of Pickering Mark Guinto, Executive Assistant to the Mayor Mike Bender - Toronto Region Conservation Authority Kathy McKay - Ajax-Pickering Board of Trade Larry Noonan - Altona Forest Stewardship Committee Julie Oakes - Bloomers & Britches Sigrid Squire - Pickering Horticultural Society Heather White - Pineridge Art Council Marla Shim, Executive Assistant, Councillors' Office - City of Pickering (Recording Secretary) Absent: Dave Ryan, Mayor - City of Pickering (Co-Chair) Bill McLean, Regional Councillor, Ward 2 -City of Pickering (Co-Chair) Allan Arsenault - Pickering Town Centre Chris Braney - Durham District School Board Donald Igbokwe, Multi-Faith Group Gail Lawlor - Durham Sustain Ability . Jim McCafferty - Durham Catholic District School Board Lorna Murphy - Pickering Town Centre · Tom welcomed everyone to the meeting · Mark gave regrets from Mayor Ryan who was unable to attend, but sent his thanks to members for supporting the CIB initiatives once again 1. · John advised that to date, four schools have signed up for the competition: Vaughan Williard, St. Elizabeth Seaton, Our Lady of the Bay and Rosebank Public School. He is still ho in that other schools will si n u Page 1 CORP0228-2/02 ~ · It was suggested extending the cut-off date to May 30th and asking the school representatives, Jim McCafferty and Chris Braney for their assistance in encouraging additional schools to become involved · It would also be appreciated if other committee members could assist in helping to increase the numbers · Sigrid and Julie have volunteered to do the judging for the schools · A tree will be awarded to any 5 Bloom winners 2. staff Udate · Tom reported that the promotions and outreach sponsorship (in kind and monetary) confirmations are over $27,000, but they are still looking for additional sponsorship through Mayor Ryan and Councillor McLean · With sufficient funds, they are confident that a better program or at least the same as last year's can be delivered this year · More ads are being placed in the community - newspapers, Pickering Town Centre, etc. · . As part of the Special Olympics, a Communities in Bloom lounge (sponsored by Sam's Club) to give an outdoor oasis feeling, will be set-up at the Pickering Recreation Complex · Garden Competition numbers are currently higher than they were at this time last year · Staff working on preparing the Profile Book · The Lush Garden Workshops were very successful and at full capacity · Bookmarks have been donated by Star Bucks · To promote Communities in Bloom, a banner bug will be displayed at the May 24th Sustainable Pickering Day · Marisa thanked those who participated in the April 18th Kick Off event and noted that they had wonderful weather and it was a great success. Vaughan Williard PS was truly appreciative and enjoyed the recognition that they received · Should be hearing shortly regarding the dates for the judges tour. Will send out details once they are confirmed · In order to receive members' input on the judges tour, a committee meeting will be scheduled before the judges' visit · Marisa gave a brief overview of the judges tour - will provide further details at the next meeting · John reported that staff have started working on various initiatives, e.g. waterfront beautification, placing additional planters and banners on Kingston Road (self-watering planters being used to help lessen work load) CORP0228-2/02 Marla to email school representatives Marla will update members Page 2 . As suggested by the judges, a program has been started to create a "wow" feature (structural design) in one of the parks . Need to find a professional representative - involve Master Gardens and Bloomers & Britches . Need the entire community to become involved . The City does not have the resources and are depending on the public for assistance . Will get feedback and suggestions for the tour at the staff team meeting being held on June 3rd Larry will action . Mike suggested involving grade 8 students in the judges tour 3. , Role of Advisory Committee inCIB Program ..... .' ..... . Kathy suggested having an "adopt a park or plot" program Chantal will contact - business areas designated for green thumb people to Kathy to discuss volunteer their time to man and maintain. Provide bags implementing and gloves to help clean up areas - have a blitz over the next couple of weeks . Mike appreciates being a part of the committee and is excited about the CIB program. He is hoping that TRCA can produce additional newsletters to get the word out. Can work with the Horticultural Society and would like to know if the society has community gardens where people can grow vegetables - perhaps have a youth program . Sigrid responded that in the past there was a youth program, but it was dropped due to low participation . Mike advised that he would be willing to volunteer his time to lead a youth program . Tom advised that the' Sustainable Pickering Challenge will encourage members of the community, schools and businesses to become involved in various "sustainability" programs being undertaken by the City or its partners . Mike will work with the City to provide linkage . Heather is hoping to provide some of her knowledge from the Arts Council and will bring into the program as needed . Larry advised that the Petticoat Creek Conservation Area Adopt a Trail and Pickering Naturalists would welcome any ideas. They currently have a variety of kids (scouts, guides, beavers, etc.) who work and hike in Altona Forest, so there is a lot of involvement. Also looking at waterfront trail connectivity and will provide details of the trail plan for the judges tour . Julie feels that there is a lot of connectivity occurring and that CIB has brought a number of groups together . Would like to know if members are interested in becoming Members to advise judges for the garden competition Marla if interested Pa"ge 3 CORP0228-2/02 ..:5. · Staff are also invited to participate in the judging . Training will take place on June 25th · Set some goals and look at going international in the near future · Sigrid would like to know if there are any aprons or banners available for use at their June 14th Flower Show Carol to send an email to staff Tom will ask Shawna to contact Sigrid 4. . Sigrid reported that the May 10th compost give away and plant sale was a huge success · Larry will highlight youth involvement at the A/tona Forest visit · Julie and Sigrid are currently working on a plan to give some uniformity and guidance to the rules for judging the garden competition June 4, 2008 at 2:30 pm. Meeting Adjourned: 4:00 pm Copy: All Members Chief Administrative Officer Directors City Clerk CORP0228-2/02 Page 4 Citq 0# Minutes I Meeting Summary Heritage Pickering Advisory Committee May 27, 2008 7:15 pm Main Committee Room Attendees: Councillor Johnson Shawna Foxton, Vice-Chair Theresa Abernethy, Member Shirley Curran, Member Karen Emmink, Member Richard Fleming, Member Gordon Zimmerman, Member Debbie Shields, Deputy Clerk Linda Roberts, Recording Secretary Absent: Pamela Fuselli Jim Simpson - Vice-Chair Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Shawna welcomed everyone and informed the Committee she would be chairinq the meetinq this eveninq. 2.0 Approval of Minutes Moved by Richard Fleming Seconded by Gordon Zimmerman Minutes of the April 29, 2008 meeting were approved. Carried 3.0 New and Unfinished Business 3.1 Sideline 26 - Central Pickering Development Plan Shawna inquired as to whether we had received a list of contacts for developers who have heritage properties from the Planning Department. Discussion ensued with respect to the realignment of Sideline 26. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Discussed drafting a letter to the contact at the Region Shawna to draft letter expressing the Committee's concerns with the re routing of and email to City Clerk Sideline 26. Points to be made in letter: two houses in jeopardy, where will the arterial road be moved to, width of road, site lines, properties, should be realigned to the east. Councillor Johnson noted he would be attending a Regional Council meeting the next day and would note the fact that Sideline 26 falls within the protected area. Hold off on letter until after Regional meeting. Discussion ensued with regards to the Municipal Heritage Register and properties of heritage interest. Concerns were noted with respect to commenting on alterations or the demolition of heritage properties. Debbie Shields informed the Committee that once the property was identified on the register the Committee would have 60 days from the date the notice is received to comment. 3.2 Greenwood Public Library Debbie Shields informed the Committee that there would be a report going forward to the next Executive meeting, so it was decided to defer this item to the June meeting. 3.3 Cleeve Horne House Plans Gordon Zimmerman noted to the Committee that he had obtained the original tracings of the Cleeve Horne house. He informed the Committee that the plans had suffered water damage and are in poor condition. Gordon noted he was given some contacts to have tracings restored and has received an estimate. It was suggested the Library could take this on as a project and possibly store them at the Library. Gordon has them'in his care for the time being. 3.4 Review of Action Items Shawna reviewed the action items and the following was noted; . Summer student was not approved for this year as a Linda to action . . more detailed work plan was required for the submission. Shawna asked if she could receive the criteria for the work plan for next year . Discussed the purpose of the Heritage Registry and how the City uses it. Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) . Need to build on the registry of potential designations . Shawna suggested obtaining a map of Pickering in Linda to action order to split up the areas to enable the Committee to continue the work on completing the registry this summer . Most of the north area is complete, need to concentrate efforts in the southern portion of Pickering (Altona, Finch, Dunbarton) . 3.5 Heritaoe Brochure Shawna provided an update on the brochure. The basic design will be left as is, only the contact information has changed. Once Shawna has received the changes, she will forward to the Clerks Division. The Clerk's Division will obtain pricing for the print job. It was decided that 500 Glossy copies would be printed for now. Debbie confirmed that the funds are in the budget for this. 3.6 Follow up to Plan nino Dept. Presentation from Apr. 29 Linda to action . Provide committee members with electronic copy of information provided by Planning Completed - Debi . Ask planning for contact info on developers so that the heritage properties can be flagged advised of the Council approval of the 3.7 Creation of a Heritaoe Name ReQistrv for Street Namino Heritage Registry Purposes Debbie Shields informed the Committee that the Planning & Development Department has requested the Committee appoint a representative to work with staff to create a listing of heritage names for street naming purposes. Discussion ensued. Councillor Johnson was in agreement and noted the importance of protecting the integrity of the heritage names in Pickering. Some suggestions were provided for resources: Legion, archives, registry office, the book "Pickering, Past, Present & Future". Karen Emmink offered to be the Committee representative and Richard Fleming offered as a back up. Shawna requested the Committee be provided with Clerks Division to additional information with respect to the time commitments involved and the times and location of the meetinQs. inform Planning Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Debbie suggested that the Committee set guidelines for members to take to the meetings, Le. picking names to suit the areas. 4.0 Correspondence Shawna noted one item of correspondence received from the Ministry of Citizenship and Immigration requesting nominations for the Ontario Medal for Good Citizenship. The deadline for nominations is August 17, 2008, and Shawna requested that if anyone wished to nominate anyone, to please let her know. 5.0 Other Business 5.1 Gordon Willson provided the Committee with an update on the Whitevale Spring Fe.stival which was held over the May 24 weekend. He informed the Committee that it was a successful event and noted the following: . New this year was a horse shoeing event which was well received . Fashion show with a tea garden . Timetour - a self guided tour, Gordon provided members with a copy of the Passports which had been done up for the day The Committee thanked Gordon for his work on the portable display boards. He was also reminded that the City's Print Shop is available for print jobs of up to 2,500 copies for all Community Associations for any of their copy needs. 5.2 HeritaQe Plaque Presentation Discussion ensued with regards to the presentation of the plaques for the Willson House and the Glen House. It was noted there were procedures to be followed in the case of the Glen House, as it is Federally owned, notification must go out. Debbie indicated the Clerks Division would require at least six weeks notice in order to follow procedures for these presentations. The Committee decided to do a formal presentation at the September 15 meeting of Council, which is a televised meeting. City staff would be available to take pictures. It was noted that a representative of Heritage Pick~ring should do the presentation. Arrangements could be made to install the plaque on the property and the City would complete the installation. Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 5.3 Gordon Zimmerman advised the Committee that he had a contact name for the Dunbarton School. Shawna suggested that the Committee think about setting up some form of a data base for reference purposes. Shawna to action 6.0 Adiournment Moved by Richard Fleming Seconded by Shirley Curran That the meeting be adjourned. Carried 7.0 Next Meetinq Tuesday, June 24, 2008 Meeting adjourned 8:35 pm Copy: City Clerk Page 5 CORP0228-2/02 CilLJ o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee June 24, 2008 7:00 pm Main Committee Room Attendees: Jim Simpson - Vice-Chair Richard Fleming, Member Gordon Zimmerman, Member Linda Roberts, (Recording Secretary) Absent: Pamela Fuselli Shawna Foxton - Vice-Char Pamela Fuselli Theresa Abernethy, Member Shirley Curran, Member Karen Emmink, Member Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim reviewed the presentation for Heritage Pickering which will be presented at the July 14th Council meeting. Minor changes were made, and it will be forwarded to the Clerk's Division in order to have it ready for the July 14th meeting. At 7:30 pm, the meeting was cancelled due to the lack of a quorum. The next meeting is scheduled for Tuesday, September 23, 2008, unless a summer meeting takes place. Committee members will be notified if and when a summer meeting is scheduled. Meeting adjourned 7:30 pm Copy: City Clerk Page 1 CORP0228-2/02 Cillf c# Minutes I Meeting Summary Communities in Bloom Advisory Committee June 4,2008 2:30 pm Main Committee Room Attendees: Tom Melymuk, Director, Office of Sustainability - City of Pickering John Hannah, Superintendent, Municipal Operations - City of Pickering Marisa Carpino, Supervisor, Culture & Recreation - City of Pickering Mark Guinto, Executive Assistant to the Mayor - City of Pickering Jody Morris, Coordinator, Marketing & Revenue - City of Pickering Mike Bender - Toronto Region Conservation Authority Donald 19bokwe, Multi-Faith Group Jim McCafferty - Durham Catholic District School Board Larry Noonan - Altona Forest Stewardship Committee Sigrid Squire - Pickering Horticultural Society Heather White - Pineridge Art Council Marla Shim, Executive Assistant, Councillors' Office - City of Pickering (Recording Secretary) Absent: Dave Ryan, Mayor - City of Pickering (Co-Chair) Bill McLean, Regional Councillor, Ward 2 - City of Pickering (Co-Chair) Allan Arsenault - Pickering Town Centre Chris Braney - Durham District School Board Gail Lawlor - Durham Sustain Ability Kathy McKay - Ajax-Pickering Board of Trade Lorna Murphy - Pickering Town Centre Julie Oakes - Bloomers & Britches Item I Details & Discussion & Conclusion Action/terns I Status Ref# (summary of discussion) (includedead/ine. as appropriate) 1. School Competition Update . Jim informed members that he was successful in encouraging St. Monica and Holy Redeemer Schools to enter the competition . St. Issac Jogues and St. Anthony Daniel have decided not to enter this year, but will do so next year . Schools will be judged on June 11th . Sigrid advised that if more than seven schools enter the competition, it might be necessary to spread the judging over two days Page 1 CORP0228-2/02 . A press release will be issued if there are any 5 Bloom winners . Next year's program will be mailed out in September to give schools enough notice to prepare in advance 2. Judges Tour . Marisa introduced Jody and advised members that she is actively involved in helping to organize and plan the tour . The judges (Ken Hunter and Beth Edny) have confirmed their visit for July 28th, 29th and 30th . They will be staying at Chartwell Retirement Homes, which is a new and modern full service adult condominium complex. It is very centralized and within walking distance of City Hall . Guest suites are available for rent, but are being sponsored by Chartwell . Marisa circulated a draft copy of the itinerary for the judges tour and described the events in detail . Looking into using solar powered golf carts for the tour . Larry suggested adding Stephanie Miller, a Grade 8 student at St. Elizabeth Seaton HS, who will speak about Marisa will add to youth involvement in schools and Altona Forest itinerary . It was suggested that the debriefing session could be held at Chartwell Retirement Homes instead of City Hall. However, the committee felt that this was the only stop to Pickering City Hall and it should not be changed . Members are requested to block off the tour dates and Please advise Marisa if are welcome to attend any of the events attending events . Members should advise if there are specific areas that they would like to participate in or promote . Judges will receive the Profile Books two weeks prior to their visit . Look into making a 10-minute presentation to Council in T om to action order to highlight the visit . 3. Staff Update . Tom advised that the Profile Book is on schedule . Supplementary material will also be provided to the judges . Garden competition entries to date are: 33 residences, 1 store front and 5 organizations . City staff currently distributing door knockers throughout the community Contact Julie or Sigrid . Sigrid and Julie have scheduled a Garden Competition Workshop for June 25th from 6:00 pm to 9:00 pm at the if interested in Recreation Complex attending Page 2 CORP0228-2/02 . Planting has not been done on Esplanade Park due to the Ribfest event . Horticultural Society Garden Clubs and City staff will arrange a meeting to work on project for finding and designing a "WOW" factor for one of the parks - looking for representatives . The community garden bed in Amberlea area is a little behind schedule . Arrangements will be made for the judges to be driven by the 5 Bloom winners' homes . Whitevale and Greenwood will receive additional planter boxes this year 4. Other Business . Donald suggested that Dunbarton Fairport United Church Donald to follow-up could be added as an entry for the garden competition and will follow-up to confirm their interest . Donald advised that the Indo-Canadian Cultural Association of Durham Inc. (ICCADI) have agreed to adopt-a-park at Lookout Point Park 5. Next Meeting Date Friday, July 11th at 2:00 pm Meeting Adjourned: 3:50 pm Copy: All Members Chief Administrative Officer Directors City Clerk Page 3 CORP0228-2/02 Cillf o~ PI Minutes I Meeting Summary Seaton Advisory Committee Tuesday, June 10, 2008 2pm Pickering City Hall, Main Committee Room Attendees: Absent: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Doug Dickerson, City Councillor Neil Carroll, Director, Planning & Development Tom Melymuk, Director, Office of Sustainability Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Senior Planner, Planning & Development Kathy Grant, Library Graham Martin, aRC Ash Kothyial, aRC Bryce Jordan, Sernas Associates Dorothy Skinner, Region of Durham Rodger Miller, Mattamy Development Corporation Chris Matson, Matson McConnell Ltd. Bruce Fischer, Metrus Development Tom Albani, Metrus Development Lloyd Cherniak, Lebovic Enterprises John Connolly, Transport Canada Steve Heuchert, TRCA Jim McCafferty, Durham Catholic District School Board Gordon Willson, Whitevale Resident Gordon Zimmerman, Pickering Heritage Peter Rodrigues, Whitevale Resident Mayor Ryan Tom Quinn, Chief Administrative Officer Grant McGregor, Principal Planner, Policy, Planning & Development Joan Wideman, Ajax-Pickering Board of Trade Reg Webster, Sernas Associates Donna McFarlane, UOIT, Durham College Kathy McKay, Executive Director, Ajax-Pickering Board of Trade Item I Ref# 1. CORP0228-2/02 Details & Discussion & Conclusion (summary of discussion) Welcome Councillor Rick Johnson Chair Introductions and welcome. Page 1 2. Seaton Nei hbourhood - Oesi n Com etition Gordon Willson, a long time resident of Whitevale, with an extensive background in urban design submitted a proposal to Mayor Ryan and Members of Council in early May with regards to holding a "Sustainable Seaton Neighbourhood Design Competition" Gordon Willson Gordon mentioned that in Seaton, good urban planning and design is essential. He attended the Toronto Design Exchange exhibition a few years ago where a number of examples of sustainable buildings were being shown as part of a design competition. The designs were very interesting and provided exciting ideas for building more sustainable neighborhood. A "made in Pickering" design is necessary as Seaton is unique. Councillor Dickerson enquired if the design competition would apply to all of Seaton or if the idea is to do one neighborhood at a time. Gord indicated that this matter is open for discussion. There are some similarities in the neighbourhoods and design could vary by location. Councillor Dickerson also asked if the Planning & Development Department is considering phasing the neighbourhood plans. Neil advised that staff have considered the possibility that the later phases of Seaton be completed with only a base level of detail. However, the RFP for the neighbourhood planning program is not currently set up that way. It requires all neighbourhood plans to be completed to the full level of detail. Catherine also commented that the landowners stated in an earlier meeting that they were interested in submitting draft plans over most of their holdings as soon as possible. This suggests the need to have the full level of detail completed for all neighbourhoods. Councillor Littley enquired if the design competition would have a theme that would be in keeping with local heritage. Gord mentioned that guidelines dealing with this could be included in the design brief. He also noted that the design competition would also be a great marketing tool for the Seaton project and that landowners would benefit from this. Bruce Fischer enquired how winners would be selected. Gord advised that designs would be reviewed by a panel consisting of landowners, staff and elected officials. Page 2 CORP0228-2/02 Item / Ref # Bruce advised that he does not support the idea. Typically, in design competitions, costs are always an issue. If the City is willing to pick up the cost then they might consider participating. Bruce indicated that they could develop designs for one neighbourhood, but not all over Seaton and noted that most developers already have sales and marketing resources, and thus don't need the additional publicity from a competition. Steve Heuchert suggested the City of Toronto be contacted with regards to the design competition as they just completed a similar process for the waterfront. He noted the process started with an expression of interest, and that a short list of 3 or 4 potential development consortiums were selected. In response to a question, Steve acknowledged that most of the land involved in the Toronto waterfront competition is publicly owned. Councillor Dickerson stated the he would like to see design plans other than the cookie cutter type neighbourhoods and agrees that it can be a very costly exercise. Many residents have expressed an interest in a design competition. Lloyd Cherniak advised that the provincial plan dictates what the developers can do and does not require a design competition. We should rely on the neighbourhood planning program. Rodger Miller agrees that the cost for the design competition can be extensive and feels that similar results can be achieved through the RFP program. It is a very interesting idea but not supported by Mattamy. Chris Matson, representing Sundial Homes, also agrees that the neighbourhood planning process should provide sufficient design guidance and that a competition would only duplicate these efforts. Gord Willson replied that the design competition could be structured to ensure there is no duplication and that the outputs are useful. Councillor Johnson thanked Gordon Willson and committee members for their comments and noted that the cost could be a factor and recognizes that the developers have a bottom line to consider. He also noted that he would prefer not to have Seaton become another cookie cutter development, and that the idea for the design competition would be to stimulate public discussion and interest. Lloyd Cherniak mentioned that Lebovic Homes takes pride in the houses and communities that they build. All houses meet the Ontario building code and he objects to the comment about cookie cutter houses made earlier. CORP0228-2/02 Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Councillor Littley advised that Pickering is trying to raise the bar on sustainability beyond the building code. The concept of a design competition is worth considering in the terms of reference. Councillor Johnson agreed that the developers represented here are very reputable builders with a solid history of building complete neighbourhoods, including schools and recreation complexes. They should be given the opportunity to design neighbourhoods. Bruce Fischer stated that we must follow the process outlined in the Seaton Plan before moving on to another idea. He reiterated his concern with holding a design competition. 3. Neighbourhood Planning Program - Terms of Reference (update) Tom Melymuk mentioned that the Special Meeting of Council scheduled for June 9th to brief Council on the revised Terms of Reference for the Seaton Neighbourhood planning process was deferred. The revised Terms of Reference propose a collaborative approach to managing the study between the City and landowners. Catherine Rose summarized the changes to the Terms of Reference and copies were distributed to committee members and other attendees for their review. Catherine advised that a collaborative approach to managing the study is proposed and that the services of a professional consulting team would be engaged with funding provided by the Seaton landowners. Under the revised Terms of Reference the developers would hire the consultant and there would be a joint management group overseeing the study. The joint management group was proposed to be 3 developer representatives and 3 City staff. Other changes to the Terms of Reference included deleting the requirement to undertake the CMHC Fused Grid research project, and the deletion of two peer review tasks. Other changes included: P. 3 - in response to TRCA's suggestion, a requirement that the consultants selected should also have "international" expertise. P. 6 and 7 - updating the status of various studies. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Catherine Rose Page 4 Item / Ref # Tom Melymuk indicated that other than the change to the study management structure, most of the other changes were technical or housekeeping matters. Catherine mentioned that copies of the comments on the initial Terms of Reference are available should anyone be interested in reviewing. Dorothy Skinner enquired if there is a requirement for a design competition as suggested by Gord and asked if it should be up to Pickering to decide. Dorothy also questioned whether the design competition would replace the design workshop discussed at earlier meetings, or whether it would be additional input. Catherine Rose advised that the design competition is not required by the current Terms of Reference. She also noted that a design workshop could also be very beneficial and has not been ruled out. Neil Carroll noted that a consulting team could propose a design workshop or set up a "think tank" as part of their approach to the neighbourhood planning exercise. Gord Willson mentioned that there are 200 year old heritage homes on Whitevale Road, and that this should be noted in the Terms of Reference. Lloyd Cherniak indicated that heritage conservation has been raised before and it was noted that the style of houses should not be based on copying existing heritage architecture. Councillor Littley suggested that the cultural aspect could be incorporated with the today's newer designs. Councillor Dickerson enquired if the expectation is to preserve the homes along Whitevale Road in their current state or to move them to another central area such as the Pickering Museum Village. Tom Melymuk advised that final comments on the Terms of Reference should be submitted to Catherine Rose. Once this is done, staff will report back to Council with a final version of the Terms of Reference and ask for direction to proceed. 4. MESPU date Bryce Jordan provided comments from Reg Webster. All The Existing Conditions Report should be completed by the end of June. With respect to storm pond, base flow and water balance, there is not enou h baseline data to move forward at this time. Page 5 CORP0228-2/02 Boreholes and wetland monitoring information is required to supplement the Morrison Wetland Water Balance Study. This work may be delivered in a second report. Energy sustainability - sub-consultant is currently analyzing short list of potential energy options. First Nations consultations are starting in early July with discussions of existing conditions report. An Oversight Committee Meeting is being scheduled for July. The next Public Information Centre will be in the fall 5. U date on Other Studies Natural Heritage System - Bryce Jordan mentioned Sernas has sent comments to the Province on behalf of the developers' group. Comments were copied to City. The City also provided comments on the draft study. The consultant is currently working through extensive revisions to address concerns raised through circulation of draft study. 6. Other Business The next meeting will be held in September. Meeting Adjourned: 3:30 pm Copy: Mayor Members of Council Directors Division Heads CORP0228-2/02 Action Items / Status (include deadline as a ro riate All All Page 6 Minutes Pickering Advisory Committee On Race Relations & Equity July 3, 2008 7:00 PM Main Committee Room CiftJ o~ Attendees: Absent: Marisa Carpino, City of Pickering Kirk Mark, Community Appointee Sethu Madhavan, Community Appointee Cathy Grant, Pickering Public Library Tiera Dookhie, J. Clarke Richardson School Councillor David Pickles, Chair Margaret Lazarus, Valley Farm Public School Siobhan Saravanamutto, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Tanya Malika Foster, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Mariyah Gonzales, Dunbarton High School Philip Howard, Durham District School Board Joanne Guindon, Durham Catholic District School Board Item Details & Discussion & Conclusion Action / (summary of discussion) Items I Ref Status # (include deadline as appropriate) 1.0 Welcome All Marisa welcomed those in attendance. Tiera, a new student representative, introduced herself once again to the group. 2.0 Review & Approval of Agenda All Agenda items were reviewed and approved. 3.0 Approval of Minutes & Business Arising - April 3,.2008 . Minutes cannot be formerly approved as there was no quorum for this meeting, however they were reviewed and members present approved the minutes. Update on some action items include the following: . Marisa sent a memo to the City Clerk on May 12, 2008, on behalf of the committee, requesting the City of Pickering proclaim May Asian Heritage Month. . Requested revision to the survey portion of the 2008 annual work plan was made by Marisa. · Marisa asked Mayor's office to ensure that invitations to conferences the Mayor receives (relating to race relations, diversity, human rights etc.) are brought to the attention of the committee. Kirk Mark asked if there was any further discussion of the Golf Day. Marisa advised that she had not been involved in any further discussions. She also advised that if the committee as a whole were committed to this initiative, there would need to be a sub-committee of those members to spear head the activity. Kirk mentioned that he would speak to Mary Curran to build a partnership with St. Mary Secondary School for [YOU]nity's Youth Leadership Camp. The proceeds of the Golf Day can go to the camp. Marisa recommended that this item be tabled for the September 2008 meeting where more members would be in attendance to discuss their level of commitment/support. 4.0 Writing Contes.t Marisa distributed a copy of last years contest poster and the members discussed changes to be made for this year. This year, the contest will also welcome illustrations (paintings, drawings, digital media etc.) and so that change will be reflected on the poster. Members discussed the contest title "In Your Words" and since the contest is now open to illustrations, the members recommended we expand the contest name to "In Your Words & Expressions". Potential statements for this year are: "Creating my diverse Community..." "Past, Present anq My Future..." "I woke up today...." Marisa will email all committee members to confirm the statement to be used this year. 5.0 Tapestry . Marisa and Sethu provided updates of the event . There were only a few more participants then last year · Sethu advised that the participants were plentiful but visitors were less so . Kirk suggested that perhaps the event name does not accurately portray the event . The Tapestry planning committee will be deciding whether to run the event in future Marisa to add Golf Day/Y outh Leadership Camp to be on the September 2008 agenda. All Marisa to action All 6.0 Debrief on Council Presentation All . Marisa thanked Kirk Mark and Siobhan Saravanamuttu for presenting the committee's 2007 annual report and 2008 work plan to Council in May 2008. They did a great job to represent the committee. 7.0 Civ.ic Awards Presentation Marisa advised members that Sharon Singh, Siobhan Saravanamuttu and Mariyah Gonzales received a City of Pickering 2007 Civic Award on May, 26, 2008 in the "Youth Volunteer Award" category. Congratulations to our student representatives, very deserving considering their significant contributions to the committee and the community. We wish them well in academics next fall. 7.0 Adjournment . Next meeting is September 4, 2008 at 7pm at Pickering Civic Complex. Agenda items will include Golf TournamentIYouth Leadership Camp and 2008 Annual Report Meeting Adjourned: 8:20 pm Copy: City Clerk