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HomeMy WebLinkAboutMay 20, 2008 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn E. Buntsma T. Melymuk G. Paterson D. Wilcox L. Broad - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Coordinator, Records & Elections (I) INVOCATION Mayor Ryan called the meeting to order and led Council In the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item 1) of New and Unfinished Business, Report OES 15- 08, with respect to the City's position respecting OMB appeal of PICA 43/07, S.R. & R Bay Ridges Ltd., as he had a financial interest in the matter. Councillor McLean did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Resolution # 87/08 Moved by Councillor Johnson Seconded by Councillor Littley 1 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers In Camera Council Meeting, April 21,2008 Council Meeting Minutes April 21, 2008 Planning & Development Committee, May 5, 2008 In Camera Executive Committee, May 12, 2008 Executive Committee, May 12, 2008 CARRIED (III) PRESENTATIONS 1. Mike McMahon, President Pickering Men's Slo-Pitch League Re: Cheque Presentation to Pickerinq Council President Mike McMahon, Pickering Men's Slo-Pitch League, appeared before Council to present a cheque in the amount of $125,000 to go towards a future baseball diamond quad facility. Mr. McMahon thanked the City of Pickering for all of their support over the years. (IV) DELEGATIONS 1. Tom Batchellor, President Rotary Club of Ajax Afsar Naqvi, President Rotary Club of Pickering Lon Harnish, Chairperson and June Morrison, Co-Chair Pickering Ribfest Re: 1st Annual Pickerinq Ribfest Tom Batchellor, Afsar Naqvi, and June Morrison appeared before Council to give an overview of the 1 st Annual City of Pickering Ribfest event. The Rotary Club hopes that there will be a good turnout and that Council will appear to support the event. Councillor Johnson presented the Rotary Club with a cheque in the amount of $15,000. 2. Honourable Steven W. Mahoney, Chair Workplace Safety & Insurance Board Re: Notice of Motion Community Workplace Health and Safety Charter 2 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Honourable Steven Mahoney, Chair of the Workplace Safety & Insurance Board appeared before Council to discuss the importance of Health & Safety in the workplace and to challenge the City of Pickering Council to become leaders and champions to eliminate injuries, illnesses and fatalities in the workplace. Mr. Mahoney invited Mayor Ryan to sign a charter stating the City of Pickering's support towards making Health & Safety a priority in the workplace. Mr. Mahoney asked that this charter be displayed predominantly in various City of Pickering locations. Moved by Councillor Johnson Seconded by Councillor McLean That the rules of procedure be suspended in order to deal with the Notice of Motion with respect to the Community Workplace Health & Safety Charter. CARRI ED ON A 2/3 MAJORITY VOTE Resolution # 87B/08 Moved by Councillor Johnson Seconded by Councillor Littley COMMUNITY WORKPLACE HEALTH AND SAFETY CHARTER WHEREAS the Council of the City of Pickering recognizes the principle that engaging senior community leadership in all sectors is fundamental to ensuring real change occurs in eliminating workplace injuries in our community; WHEREAS the Council of the City of Pickering accepts that effectively managing workplace health, safety and wellness is essential for our community's continued social welfare and economic success; and WHEREAS the Council of the City of Pickering recognizes that the involvement of all sectors of our community at every level in the workplace is a prerequisite to eliminating workplace injuries in the City of Pickering; THEREFORE, BE IT RESOLVED THAT the Council of the City of Pickering hereby supports the Workplace Safety and Insurance Board's Community Workplace Health and Safety Charter; and FURTHER THAT the Council of the City of Pickering is committed to actively participating within a learning community that provides and receives best practices for 3 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers the enhancement of employee physical, social and mental well-being In all employment sectors within our community. CARRI ED UNANIMOUSL Y 3. Paul Savel Pickering Museum Advisory Committee Re: Tapestry Event Paul Savel from the Pickering Museum Advisory Committee appeared before Council to discuss the Tapestry Event. Mr. Savel described the event as an opportunity to explore the world while walking around one village, which allows people to celebrate diverse cultures. This years Tapestry Event will be taking place on June ih, and Mr. Savel hopes that Council will support this event. 4. Kirk Mark Siobhan Saravanamutto Re: Pickering Advisory Committee on Race Relations & Equity 2007 Annual Report (Refer to Corr. No. 40-08) Kirk Mark and Siobhan Saravanamutto appeared before Council to provide an overview of the 2007 Annual Report and the 2008 Workplan of the Pickering Advisory Committee on Race Relations & Equity. Key highlights of their presentation included descriptions of 2007 outreach events, including the writing contest, community survey and the tapestry event. Looking ahead to 2008, the Committee plans on increasing their outreach efforts. 5. Pamela Fuselli, Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No. 41-08) Deferred to the June 16th Council meeting. N) CORRESPONDENCE 1. CaRR. 36-08 PATTIE L. BARRIE MUNICIPAL CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville. ON L 1 C 3A6 4 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution # 88/08 Moved by Councillor Johnson Seconded by Councillor McLean 1. That CORR. 36-08 received from Pattie L. Barrie, Municipal Clerk, Municipality of Clarington, with regards to the Energy From Waste issue asking that the area Clerks, Mayor and Members of Council partner in the public information session, be received for information; and 2. Further, that the City Clerk clarify how the Municipality of Clarington would like to partner with the City of Pickering in this initiative. CARRIED 2. CORR. 37-08 LORI RIVIERE PROJECT PLANNER REGION OF DURHAM 605 Rossland Road East Whitby. ON L 1 N 6A3 Resolution # 89/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 37-08 received from Lori Riviere, Project Planner, Region of Durham with respect to a new application to amend the Durham Regional Official Plan for Council's review and requesting Council's comments and recommendations within 60 days, be referred to the Director, Planning & Development. CARRIED 3. CORR. 38-08 DURHAMIYORK RESIDUAL WASTE STUDY P.O. BOX 42009 2851 JOHN STREET Markham. ON L3R 5R7 Resolution # 90/08 5 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 38-08 received from the Regional Municipality of York providing a status update and outlining the next steps with respect to the DurhamlYork Residual Waste Study, be received for information. CARRIED 4. CORR. 39-08 BLAIR LABELLE MANAGER OF LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Avenue South Ajax, ON L 1 S 2H9 General discussion ensued on this matter, noting that it would be discussed at an upcoming meeting of Regional Council. Resolution # 91/08 Moved by Councillor Littley Seconded by Councillor Johnson That CORR. 39-08, received from Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax advising that at a meeting of the Council of the Town of Ajax held on April 28, 2008, Council passed a resolution to prohibit the commercial advertising of food and beverages to children less than thirteen years of age, be tabled. CARRIED 5. CORR. 40-08 PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY CITY OF PICKERING Resolution # 92/08 Moved by Councillor McLean Seconded by Councillor Johnson 6 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers That CORR. 40-08, from the Pickering Advisory Committee on Race Relations & Equity, submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRI ED 6. CORR.41-08 HERITAGE PICKERING ADVISORY COMMITTEE CITY OF PICKERING This matter was deferred to the June 16,2008 meeting of Council. 7. CORR. 42-08 PICKERING MUSEUM ADVISORY COMMITTEE CITY OF PICKERING Resolution #93/08 Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 42-08, from the Pickering Museum Advisory Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 8. CORR. 43-08 WATERFRONT COORDINATING COMMITTEE CITY OF PICKERING Resolution #94/08 Moved by Councillor O'Connell Seconded by Councillor Johnson That CORR. 43-08, from the Waterfront Coordinating Committee submitting their 2007 Year End Report and 2008 Workplan, be received for information. CARRIED 7 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 9. CaRR. 44-08 COMMUNITIES AGAINST VIOLENCE EVERYWHERE COMMITTEE CITY OF PICKERING Resolution #95/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CaRR. 44-08 from the Communities Against Violence Everywhere Committee (CAVE), submitting their 2007 Year End Report and 2008 Workplan summary be received for information. CARRIED LATER IN THE MEETING (See Following Motions) Resolution #96/08 Moved by Councillor Pickles Seconded by Councillor Littley That CaRR. 44-08 from the Communities Against Violence Everywhere Committee (CAVE), be referred back to staff for further review. MOTION DEFEATED Moved by Councillor Dickerson Seconded by Councillor McLean Resolution #97/08 That the main motion of Councillors Dickerson and McLean be amended by adding the following as Items 2 and 3; '2. That the Committee distribute all information gathered and recommendations devised by this Committee and to disseminate to all local agencies who have a vested interest and thus may be of benefit followed by the disbandment of CAVE; and 8 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 3. That the Council of the City of Pickering thank all members of the Communities Against Violence Everywhere for their hard work and dedication as volunteers to the City of Pickering.' CARRIED The main motion of Councillors Dickerson and McLean, was then CARRIED AS AMENDED on a RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan Councillor Littley Councillor O'Connell 10. CORR. 45-08 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING Resolution #98/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 45-08, received from Marisa Carpino, Supervisor, Culture & Recreation, requesting that the City of Pickering proclaim the month of Mayas "Asian Heritage Month", be proclaimed. CARRIED 11. CORR. 46-08 JOAN BOOTH, EXECUTIVE DIRECTOR SPINA BIFIDA & HYDROCEPHALUS ASSOCIATION OF ONTARIO 555 Richmond Street West P.O. Box 103, Suite 1006 Toronto. ON M5V 3B1 Resolution #99/08 9 Council Meeting Minutes Tuesday, May 20,2008 7:30 PM Council Chambers Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 46-08, received from Joan Booth, Executive Director, Spina Bifida & Hydrocephalus Association of Ontario requesting that the City of Pickering proclaim June as "Spina Bifida and Hydrocephalus Awareness Month", be proclaimed. CARRIED 12. CORR.47-08 M. AILEEN CARROLL, MINISTER MINSTER RESPONSIBLE FOR SENIORS 5th Floor, Mowat Block 900 Bay Street Toronto. ON M7 A 1 L2 Resolution #100/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 47-08, received from M. Aileen Carroll, Minister, Minister Responsible for Seniors, requesting that the City of Pickering proclaim June as "Seniors Month", be proclaimed. CARRIED 13. CORR. 48-08 PETER LOVE ONTARIO'S CHIEF ENERGY CONSERVATION OFFICER Resolution #101/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 48-08, received from Peter Love, Ontario's Chief Energy Conservation Officer requesting that the City of Pickering proclaim May 25 - 31 as "Energy Conservation Week", be proclaimed. CARRIED 10 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers (V) COMMITTEE REPORTS a) REPORT PD 2008-05 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PD 11-08 Fairport Developments Inc. IYorkwood Investments Limited Plan of Subdivision 40M-1692 Sandbury Building (Pickering) Corporation Plan of Subdivision 40M-1696 A. Macinnis Construction Co. Ltd. fEdward R. Macinnis Construction Ltd. Cougs Investments Ltd. /Wilson, Kenneth and Russell Plan of Subdivision 40M-1712 668390 Ontario Ltd. fLee, Robert and Joyce Plan of Subdivision 40M-1739 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PD 11-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1692, 40M-1696, 40M-1712 and 40M-1739 be received; 2. That the highways being Rockwood Drive, Sweetbriar Court and Pine Grove Avenue within Plan 40M-1692 be assumed for public use; 3. That the highway being Cowan Circle within Plan 40M-1696 be assumed for public use; 4. That the highway being Stover Crescent within Plan 40M-1712 be assumed for public use; 5. That the highway being Rockwood Drive within Plan 40M-1739 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and 11 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers except from Blocks 55 and 56, Plan 40M-1692; Blocks 8, 9 and 10, Plan 40M-1696 and the remainder of Block 44, Plan 40M-1739, being Part 6, Plan 40R-21113; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, save and except from Block 55, Plan 40M-1692, be released and removed from title; 8. That Council enact a By-law to dedicate Block 59, Plan 40M-1692 as public highway; 9. That Council enact a By-law to dedicate part of Blocks K and L, Plan 418, Pickering, being Part 1, Plan 40R-,12933 and Part 3, Plan 40R-12296 as public highways; and 10. That Council enact a By-law to dedicate Blocks 42 and 43, Plan 40M-1739 as public highway. 2. Director, Planning & Development Report PO 16-08 387798 Ontario Limited Plan of Subdivision 40M-2002 Final Assumption of Plan of Subdivision COUNCIL DECISION 1. That Report PO 16-08 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2002 be received; 2. That the highway being Bloomfield Court within Plan 40M-2002 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2002, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2002 be released and removed from title. 12 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 3. Director, Planning & Development, Report PD 18-08 Request from Toronto and Region Conservation Authority Respectinq 541 Rodd Avenue COUNCIL DECISION 1. That the Toronto Region Conservation Authority (TRCA) be advised that the City of Pickering has no municipal interest in the building located at 541 Rodd Avenue, and, 2. That should TRCA permit the current tenant at 541 Rodd Avenue to dismantle and relocate the existing dwelling to 547 Rodd Avenue, the City requests that any agreement between the Authority and the tenant require that: a) such relocation comply with the City of Pickering Zoning By-law requirements; b) a building permit be obtained for the proposed construction, and 3. Further, that following removal of the building at 541 Rodd Avenue, a 1.2 metre high chain link fence be erected by the Authority, on TRCA lands, adjacent to the rear lot line of 537, 537 A, 545, and 547 Rodd Avenue, to delineate the boundary between TRCA ownership and private residential ownership. 4. Director, Planning & Development, Report PD 20-08 Zoning By-law Amendment Application A 9/07 Canadian Property Holdings Inc. 1100 Squires Beach Road Part of Lots 27, 28 and Lot 29, Plan M-1040 City of Pickerinq COUNCIL DECISION 1. That Zoning By-law Amendment Application A 9/07, submitted by Canadian Property Holdings Inc. on Part of Lots 27, 28 and Lot 29, Plan M-1040, be approved, subject to the Recommended Conditions of Approval included with Report PD 20-08 as Appendix I; and 2. Further, that the implementing zoning by-law, included with Report PD 20-08 as Appendix II, be forwarded to Council for enactment at such time as the Director, Planning & Development is satisfied that the environmental concerns outlined in the Region of Durham's letter of January 8, 2008 have been addressed. 13 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution #102/08 Moved by Councillor McLean Seconded by Councillor Johnson That the Report of the Planning and Development Committee PD 2008-05, dated May 5, 2008, be adopted CARRIED b) REPORT EC 2008-04 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer and City Solicitor, Report CS 16-08 APT A - OutstandinQ Financial Matters COUNCIL DECISION That the recommendations as contained in Confidential Report CS 16-08 of the Director, Corporate Services & Treasurer and City Solicitor, be adopted. 2. Chief Administrative Officer, Report CAO 04-08 Acquisition and Disposal of Land Interests - Amendments to Policy ADM 130 COUNCIL DECISION 1. That Report CAO 04-08 of the Chief Administrative Officer be received; and 2. Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. 3. Director, Operations & Emergency Services, Report OES 02-08 City's Traffic & Parking By-law No. 6604/05 - HousekeepinQ and UpdatinQ Amendments COUNCIL DECISION 1. That Report OES 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 14 Council Meeting Minutes Tuesday, May 20,2008 7:30 PM Council Chambers 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. 4. Director, Operations & Emergency Services, Report OES 07-08 Reqional Cyclinq Plan COUNCIL DECISION 1. That Report OES 07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that Report OES 07-08 be forwarded to the Regional Municipality of Durham. 5. Director, Operations & Emergency Services, Report OES 12-08 Draft Pesticide Use By-law and Province of Ontario Bill 64 COUNCIL DECISION 1. That Report OES 12-08 of the Director, Operations & Emergency Services be received; and 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. 6. Director, Corporate Services & Treasurer, Report, CS 08-08 Seaton and City Development Charge and Financial Impact Studies COUNCIL DECISION 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, Item 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 15 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 7. Director, Corporate Services & Treasurer, Report, CS 15-08 Development Charges Reserve Fund -Statement of the Treasurer for 2007 COUNCIL DECISION That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 9. Director, Corporate Services & Treasurer, Report, Item CS 18-08 2008 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realtv Classes COUNCIL DECISION 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the by-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached draft by-law providing for the imposition of the tax rates, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 19-08 Final Approval for Financing of Council Approved Capital Budget- External Borrowinq Throuqh the Issuance of Debentures 16 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers COUNCIL DECISION 1. That Report CS 19-08 from the Director, Corporate Services & Treasurer be approved; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 17 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 21-08 2008 Annual Repayment Limit for Debt and Financial Obliqations COUNCIL DECISION That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. 12. Director, Corporate Services & Treasurer, Report CS 25-08 Formal Quotations - Quarterly Report for Information COUNCIL DECISION That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 13. Director, Operations & Emergency Services, Report OES 13-08 No Parking By-law, Sunrise Avenue -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation or parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 18 Cilq 0# Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution #103/08 Moved by Councillor McLean Seconded by Councillor Johnson That the Report of the Executive Committee EC 2008-04, dated May 12, 2008, be adopted, save and except Item 8. CARRI ED 8. Director, Corporate Services & Treasurer, Report, CS 17-08 Section 357/358 of the Municipal Act - Adiustment to Taxes Resolution #1 03A-08 Moved by Councillor McLean Seconded by Councillor Johnson COUNCIL DECISION 1. That Report CS 17 -08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services, Report OES 15-08 Bay Ridges Road Restoration SR & R Bay Ridges Ltd. Cost Sharing Agreement Addendum Report to OES 11-08 At the May 12, 2008 meeting of the Executive Committee, the Chief Administrative Officer requested that Report OES 11-08 of the Director, Operations & Emergency Services be referred back to staff for the purpose of verifying the City's share of the cost sharing estimate. 19 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Report OES 15-08 of the Director, Operations & Emergency Services was prepared in response to this review and a revised cost sharing estimate reflected within the report recommendations. A detailed question and answer period ensued. Moved by Councillor Littley Seconded by Councillor Johnson 1. That Report OES-11-08 of the Director, Operations & Emergency Services regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received as information; 2. That Report OES 15-08 of the Director, Operations & Emergency Services regarding further review by staff for the Bay Ridges Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received; 3. That the City's share of the cost sharing estimate in the amount of $152,000 (GST extra) be approved and included in the 2009 Roads Capital Budget with financing to be from 2009 current funds; 4. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution #104/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That Item #3 of the main motion be amended by deleting "$152,000" and replacing it with "$175,000". CARRIED ON A RECORDED VOTE 20 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers YES NO Councillor Dickerson Councillor Johnson Councillor O'Connell Councillor Pickles Councillor Littley Mayor Ryan The main motion of Councillor Littley and Johnson was then put to a vote and CARRIED AS AMENDED. 2. Director, Operations & Emergency Services, Report OES 14-08 Frenchman's Bay Harbour Entrance -Class Environmental Assessment Resolution #105/08 Moved by Councillor Littley Seconded by Councillor Johnson 1. That Report OES 14-08 of the Director, Operations & Emergency Services regarding the Class Environmental Assessment for the Frenchman's Bay Harbour Entrance be received; 2. That the Toronto and Region Conservation Authority (TRCA) be approved in principle to assume a leadership role in the partnership with the City of Pickering to undertake the project, subject to the environmental assessment; 3. That all costs not exceed $300,000 be approved by the Chief Administrative Officer and Director, Corporate Services & Treasurer to expedite the required works; 4. That a report be presented to Council upon completion of the Class Environmental Assessment; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motions) 21 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Resolution #106/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the main motion of Councillors Littley and Johnson be amended by adding the following as Item 2 and deleting Items 2-5; 2. That the Class Environmental Assessment for the Frenchman's Bay Harbour Entrance be approved in principle subject to a further report from staff on the scope of the proposed work, the experience of TRCA with reconstruction of harbour entrances and that staff report back at the July 14, 2008 meeting of Council. MOTION DEFEATED 3. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Resolution #107/08 Moved by Councillor Pickles Seconded by Councillor Littley That, confidential correspondence dated May 15, 2008 from the City Solicitor to the Chief Administrative Officer with respect to a legal opinion concerning CORR. 32-08, be received for information. CARRIED 4. Memorandum dated May 20, 2008 from the Chief Administrative Officer with respect to Q-27-2008 Supplv and Delivery of Three (3) One Ton Dump Trucks The Chief Administrative Officer stated that the City had been advised that Ford's deadline for the 2008 model year was Wednesday, May 21,2008, therefore due to time constraints a formal report to Council was not prepared. He noted that there was a significant budget saving of $27,000 by moving quickly to purchase 2008 models. Resolution #108/08 22 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers Moved by Councillor Johnson Seconded by Councillor Littley 1. That Council approve the low quotation submitted by Formula Ford Sales for 2008 model year vehicles in the net amount of $46,557.72; and 2. That Council ratify this approval through a subsequent formal report to Council on June 16, 2008. CARRIED (VIII) BY-LAWS 6859/08 6860/08 6861/08 6862/08 6863/08 6864/08 6866/08 6867/08 6868//08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property Being a by-law to dedicate Block 59, Plan 40M-1692, Pickering, as public highway (Rockwood Drive) Being a by-law to dedicate Part of Block K, Plan 418, designated as Part 1, Plan 40R-12933, and Part of Block L, Plan 418, designated as Part 3, Plan 40R-12296 as public highways. Being a by-law to dedicate Blocks 42 and 43, Plan 40M-1739, Pickering as public highway (Pine Grove Avenue) Being a by-law to dedicate Block 33, Plan 40M-2164, Pickering and Blocks 19 and 20, Plan 40M-2068, Pickering as public highway Being a by-law to amend By-law No. 6604/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $630,000 for the Don Beer Arena Rink 2 Renovations in the City of Pickering. Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Being a by-law to repeal By-law 3802/91 dealing with the provision of a reward for information leading to a conviction of any person guilty of certain offences. 23 Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers 6869/08 Being a by-law to dedicate that part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205, as public highway (Oakburn Street). THIRD READING: Councillor Johnson, seconded by Councillor Littley moved that By-law Numbers 6859/08 to 6869/08, save and except By-law Number 6865/08, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRI ED Resolution # 109/08 Moved by Councillor Johnson Seconded by Councillor Littley That By-law 6865/08 be adopted and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be affixed thereto. 6865/08 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2008 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm, and managed forest realty tax classes. CARRIED (IX) OTHER BUSINESS 1. Councillor Johnson stated that this year is the 30th Anniversary of the Brougham Jamboree on June 6, 7, and 8th, 2008 and his band. "Country Jamboree" is the main sponsor of the event. He advised that all money is going back to the community and congratulated the sponsors and volunteers. 2. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Council received as information, confidential correspondence from the City Solicitor earlier in the meeting. [Refer to Section (VI), Item 3]. 24 Council Meeting Minutes Tuesday, May 20,2008 7:30 PM Council Chambers Resolution # 110/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to introduce a motion with respect to the Rouge Valley Health System Removal of Mental Health In-Patient Services. CARRIED ON A 2/3 MAJORITY VOTE Resolution # 111/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That the Ontario Human Rights Commission consider conducting a public inquiry or review into the decision announced by the Rouge Valley Health System to close the 20 bed Inpatient Mental Health Service at the Ajax- Pickering Hospital, which serves persons with mental disorders in West Durham, and to move those services to the Centenary Health Centre in Scarborough Toronto; and, 2. That all Durham Region municipalities be requested to endorse this resolution; and, 3. That a copy of this resolution be forwarded to the Chief Commissioner of the Ontario Human Rights Commission, local MP's and MPP's, the Rouge Valley Health System, the Central East LHIN and the friends of the Ajax-Pickering Hospital. CARRIED (X) CONFIRMATION BY-LAW By-law Number #6870/08 Councillor Dickerson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 20, 2008. 25 """", ~ Council Meeting Minutes Tuesday, May 20, 2008 7:30 PM Council Chambers (XI) ADJOURNMENT The meeting adjourned at 9:40 pm. DATED this 20th day of May, 2008 ~ ~~xwt0Df CITY CLERK 26