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HomeMy WebLinkAboutMay 20, 2008 Council Meeting Agenda Tuesday, May 20,2008 Council Chambers 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes April 21,2008 Council Meeting Minutes April 21, 2008 Planning & Development Committee, May 5, 2008 In Camera Executive Committee, May 12, 2008 Executive Committee, May 12, 2008 Under Separate Cover 1-32 33-37 Under Separate Cover 38-47 IV) PRESENTATIONS V) DELEGATIONS VI) CORRESPONDENCE VII) COMMITTEE REPORTS 48 49 50-120 121-128 a) Report PO 2008-05 of the Planning & Development Committee b) Report EC 2008-04 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 129-144 IX) MOTIONS AND NOTICE OF MOTIONS 145 X) BY -LAWS 146-156 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT Council Meeting Agenda Tuesday, May 20,2008 Council Chambers 7:30 pm PI FOR INFORMATION ONLY · Minutes from Committee of Adjustment, March 26, 2008, & April 16, 2008 · Minutes from Seaton Advisory Committee, April 22, 2008 · Minutes from Heritage Pickering Advisory Committee, April 29, 2008 · Minutes from Advisory Committee on Race Relations & Equity, May 1, 2008 · Minutes from Sustainable Pickering Advisory Committee, May 5, 2008 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson D. Wilcox S. Karwowski C.Mearns S. Reynolds D. Shields (I) INVOCATION - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Manager, Finance & Taxation - Chief Executive Officer - Division Head, Culture & Recreation - Deputy Clerk Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Item 1) of the In Camera Special Meeting minutes dated April 21 ,2008, with respect to a confidential memorandum dated April 17, 2008 from the City Solicitor to the Chief Administrative Officer with respect to the City Position respecting OMB appeal of PICA 43/07, S.R. & R Bay Ridges Ltd., as he had a financial interest in the matter. Councillor McLean did not take part in the discussion or vote on the matter. 1 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers (III) ADOPTION OF MINUTES Resolution # 62/08 Moved by Councillor Johnson Seconded by Councillor McLean Council Meeting Minutes March 25, 2008 Planning & Development Committee, April 7, 2008 Executive (Budget) Meeting, April 10, 14,2008 Special Council Meeting, April 14, 2008 In Camera Council Meeting, April 14, 2008 Executive Committee, April 14, 2008 CARRIED (III) PRESENTATIONS 1. Chantal Whitaker Coordinator, Environmental Awareness Programs Re: Corporate Sponsor Recognition 20 Minute Pickerinq Makeover Chantel Whitaker, Coordinator, Environmental Awareness Programs, welcomed the 20 Minute Makeover corporate sponsors and commented on the success of the program. Mayor Ryan and Council awarded certificates of appreciation to the corporate sponsors and thanked them for their continued support. (IV) DELEGATIONS 1. Patrick McNeil, Senior Vice President Nuclear Generation Development Re: Darlington B Environmental Assessment Update Pierre Tremblay, Senior Vice President Ontario Power Generation Re: Pickering B Refurbishment and Continued Operation Environmental Assessment Update Patrick McNeil, Senior Vice President of Nuclear Generation Development, appeared before Council to give a presentation regarding the Pickering B refurbishment and the Environmental Assessment Project updates. 2 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers I 1.., 2. Tariq Asmi Executive Director GTA/905 Healthcare Alliance Re: Presentation on Equitable, Population-Needs-Based Funding for Hospital Care in Ontario's High Growth Communities rRefer to Correspondence Item No. 35-081 Tariq Asmi, Executive Director, GTA/905 Healthcare Alliance, appeared before Council to give a presentation regarding equitable, population-needs-based funding for hospital care in Ontario's high growth communities and requested Council's continued support on the issues. 3. Pat Dunnill Chair, Pickering Museum Foundation Re: 2008 Capital Budqet for the Pickerinq Museum Pat Dunnill, Chair, Pickering Museum Foundation appeared before Council regarding the 2008 Capital Budget for the Pickering Museum. Mr. Dunnill stated that the Pickering Museum Foundation was very disappointed in the amount of funds being approved for the hotel restoration and noted that this was not adequate to do the repairs that need to be completed. He noted that the hotel is falling down and that delaying the project and doing it in stages would jeopardize the stability of the hotel and the restoration would cost more. He noted that the City had agreed in 2002 to a partnership with the Foundation for the restoration of the hotel and a budget of $250,000.00 for restoration, and to date the Foundation had not seen any money from the City for this project. He questioned Council on how the decision was made to only place $60,000.00 in the budget and felt that it was bad judgment, unfair and immoral of the City to make this decision. Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to discuss the 2008 Capital budget as it relates to the Hotel Restoration Phase I (5744.0802) at the Pickering Village Museum. CARRIED ON A 2/3 MAJORITY VOTE 3 Council Meeting Minutes Monday, April 21, 2008 7:30 PM d Council Chambers 4. Keith Falconer Peter Falconer Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets Keith and Peter Falconer appeared before Council regarding the 2008 Current and Capital Budgets and their concerns with the Capital expenditures. They felt that to incur further debt through these projects was fiscally irresponsible and noted that the City would be paying millions of dollars in interest for many years to come if we continue in this direction. They stated that they would like to see the City work towards a balanced budget. 5. Janice Frampton Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets Janice Frampton appeared before Council regarding the 2008 Current and Capital Budgets and stated her concern with the public consultation process for the budget. Ms. Frampton stated that she would like to see a citizen advisory committee struck to address tax increases and noted that the public would have the opportunity for input into the budget before being approved. She noted that Pickering Council had the highest car allowance per capita in the GT A and that there were over 30 administrative positions with wages over $100,000.00. She stated that by the end of this term of office the City will see an approximate increase of 30% in taxes and that the City needed to start addressing public concerns and looking within for answers. 6. David Steele Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets David Steele appeared before Council regarding the 2008 Current and Capital Budgets and stated that the 2008 budget is not sustainable. He noted that the City should produce an 8 year Capital Budget plan with all projects itemized with time lines on when they should be completed. He stated that audit life cycles should be completed on all buildings and equipment and Capital projects should be rated for priority. He noted that this plan should be reviewed and a report completed on a yearly basis. Mr. Steele also noted that the City should be more aggressive on getting information out to the public. 7. Maurice Brenner Re: Rouge Valley Health System Removal of Mental Health Inpatient Services rRefer to Correspondence Item No. 32-081 4 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers Maurice Brenner, appeared before Council regarding the plans to close the entire 20 bed inpatient Mental Health Services at the Ajax Pickering Hospital. Mr. Brenner felt that this action discriminated against mental health patients under the Human Rights Code and requested Council's support in endorsing a resolution to be sent to the Ontario Human Rights Commission through its Chief Commissioner. He noted that the resolution would be requesting the Chief Commissioner to conduct a public inquiry into the actions of the Rouge Valley Health System. 8. Lucy Wetherall Re: Capital Budget for the Greenwood Public Library Lucy Wetherall appeared before Council regarding the Capital Budget for the Greenwood Public Library. She stated that the Greenwood community was very disappointed in finding out that the City was going to close the library instead of completing necessary repairs to the building. She noted that she did not realize the Library Board was discussing this closure and felt that the Community should have been involved in the process. She stated that the main reason for the closure was due to decrease in usage but noted that the hours of operation was the main contributing factor to usage numbers and felt that if the library was open at different times usage numbers would go up. She also noted that using the libraries in Whitevale and Claremont was not a reasonable solution or a sustainable solution. Ms. Wetherall stated that the Greenwood community was willing to work with the Library Board concerning hours of operation, new programs to increase usage and fundraising for repairs to the building. Ms. Wetherall also stated that the Greenwood community would be looking into having the Library building, which was built in 1860, preserved under the Ontario Heritage Act. 9. Annette Ainsbury Re: Capital Budget for the Greenwood Public Library Annette Ainsbury appeared before Council regarding the Capital Budget for the Greenwood Public Library. She stated that she had lived in Greenwood since 1999 and that she paid a significant amount of property taxes and felt that for those tax dollars the community should be able to keep their Library. She stated that she felt it was unreasonable to ask Greenwood residents to drive to a library when there was one that they could walk to. She noted that the Library closure was a surprise to the community because they had no previous information that there was a usage problem. She also stated that usage numbers were mainly due to the hours of operation and noted that nothing had been done since 2001 to increase Library 5 Council Meeting Minutes . , (-" Monday, April 21, 2008 7:30 PM Council Chambers usage. She felt that if the hours were adjusted and new programs were put in place the Library would become usable. 10. John Wager Re: Capital Budget for the Greenwood Public Library John Wager appeared before Council on behalf of Nicole Igel regarding the Capital Budget for the Greenwood Public Library. Mr. Wager stated that the Greenwood Library is very important to the community and is looking for Council's support in keeping it open. He felt that the decision to close the library was strictly financial and noted that there has been a consistent decline in library usage everywhere due to the internet. Mr. Wager felt that the hours of operation was the main reason for the decline in usage and noted that the Greenwood Community was willing to help where needed to keep it open. 11 . Stephen Davies Re: Capital Budget for the Greenwood Public Library Stephen Davies appeared before Council regarding the Capital Budget for the Greenwood Public Library. Mr. Davies stated that the financial expense for the Greenwood Library was approximately $30,000.00, only 1 % of the library budget. He stated that the community did not want to see the Library closed and was willing to work with the Library Board in order to keep it open. N) CORRESPONDENCE 1. CORR. 26-08 GEORGE S. GRAHAM, CLERK-ADMINISTRATOR TOWNSHIP OF BROCK 1 Cameron Street East, Box 10 Canninqton, ON LOE 1 EO Resolution # 63/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 26-08 from George S. Graham, Clerk-Administrator, Township of Brock, advising that at a meeting held on March 31, 2008, Council adopted a 6 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers resolution regarding Bill 36, Environmental Protection Amendment Act be received as information. CARRIED 2. CORR. 27-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Resolution # 64/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 27-08 from Maurice Brenner, resident, submitting correspondence with respect to traffic calming on Fairport Road be received for information. CARRIED 3. CORR. 28-08 LOUISE ELBORN AUXILIARY UNIT INSPECTOR DURHAM REGIONAL POLICE 605 Rossland Road East, Box 911 Whitby, ON L 1 N OB8 Resolution # 65/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 28-08 from ,,"-ouise Elborn, Auxiliary Unit Inspector, Durham Regional Police, enclosing a copy of the 2007 annual report of the Durham Regional Police Service Auxiliary. They also ask for the City of Pickering's consideration when requesting Auxiliary members for major events by forwarding the dates to Durham Regional Police to avoid multiple event scheduling conflicts for the Auxiliary Unit be received for information. CARRED 7 Citq 01 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers 4. CORR. 29-08 LAURIE SWAMI DIRECTOR-LICENSING NUCLEAR GENERATION DEVELOPMENT DIVISION ONTARIO POWER GENERATION 1315 Pickering Parkway, 3rd Floor Pickerinq, ON L 1V 7G5 Resolution # 66/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 29-08 from Laurie Swami, Director-Licensing, Ontario Power Generation, providing an update and invitation to their third round of Community Information Sessions with respect to the new nuclear generation at the Darlington Site be received for information. CARRIED 5. CORR. 30-08 DWIGHT DUNCAN MINISTER OF FINANCE MINISTRY OF MUNICIPAL AFFAIRS & HOUSING 777 Bay Street Toronto, ON M5G 2E5 Resolution # 67/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 30-08 from Dwight Duncan, Minister of Finance, Ministry of Municipal Affairs and Housing, regarding information with respect to Bill 35, Investing in Ontario Act, 2008, advising municipalities of the potential capital grant from the Province should the bill be enacted be received for information. CARRIED 8 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers ,J 6. CORR. 31-08 JOHN VINCETT CAC FACILITATOR PUBLIC DIALOGUE ALTERNATIVES PICKERING NUCLEAR GENERATING STATION COMMUNITY ADVISORY COUNCIL 362 Dupont Street Toronto. ON M5R 1V9 Resolution # 68/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 31-08 from John Vincett, CAC Facilitator, Pickering Nuclear Generating Station Community Advisory Council, expressing their interest in participating in the CNSC public hearing on Ontario Power Generation's application for a five-year renewal of Pickering B's licence to operate be received for information. CARRIED 7. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Resolution #69/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 32-08 from Maurice Brenner providing a resolution regarding the Rouge Valley Health System Removal of Mental Health Inpatient Services be endorsed. MOTION DEFEATED Resolution # 70/08 Moved by Councillor Pickles Seconded by Councillor Littley 9 Council Meeting Minutes \ ~.) Monday, April 21, 2008 7:30 PM Council Chambers That CORR. 32-08 from Maurice Brenner regarding the Rouge Valley Health System Removal of Mental Health Inpatient Services be referred to the City Solicitor to review and report back. CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Councillor Dickerson Councillor McLean Councillor O'Connell 8. CORR. 33-08 KRISTIN ROBINSON Re: Enerqy From Waste (EFW) Proiect Resolution # 71/08 Moved by Councillor Johnson Seconded by Councillor Littley That CORR. 33-08 from Kristin Robinson questioning why the EFW business case is not being referred back to local Councils be received for information. CARRIED 9. CORR. 34-08 MARK COUSINS ONTARIO FAMILY FISHING WEEKEND STEERING COMMITTEE ONTARIO FEDERA TIONOF ANGLERS AND HUNTERS P.O. Box 2800 Peterborouqh, ON K9J 8L5 Resolution # 72/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 10 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers That CORR. 34-08 from Mark Cousins, Ontario Federation of Anglers and Hunters, requesting that the City of Pickering proclaim July 5 - 13, 2008 as "Ontario Family Fishing Weekend" be endorsed. CARRIED 10. CORR. 35-08 PAOLA ARCI EXECUTIVE ASSISTANT GT Al905 HEAL THCARE ALLIANCE Resolution # 73/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That CORR. 35-08 from Paola Arci, Executive Assistant, GT Al905 Healthcare Alliance requesting the City of Pickering's support regarding timely and local access to hospital care in Pickering and across high growth communities in Ontario, be received and the following resolution be passed: WHEREAS the high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate, adding more than 100,000 new residents each and every year; WHEREAS these regions are also aging at twice the provincial rate; WHEREAS population growth in these regions will further intensify due to Ontario's 30-year growth plan, Places to Grow; WHEREAS as of 2008/09 Ontarian's residing in the Local Health Integration Networks (LHINs) representing high growth communities are receiving $258 less per resident fro local hospital services when compared to the average Ontarian, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding inequities are worsening each year; WHEREAS Ontarians living in the GT Al905 are receiving a $218 less per resident for provincially funded local services when compared to the average Ontarian, which translates into a $708 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; WHEREAS the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 11 Council Meeting Minutes , , ,) Monday, April 21, 2008 7:30 PM Council Chambers provincial election to provide $100 million in additional annual operating funding to high growth hospitals; WHEREAS the promise of $30 million in growth funding for 2008/09 still means that the funding gap continues to widen; WHEREAS the Government of Ontario has announced that it is developing since 2006 and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs in a way that will address health care funding inequities in Ontario; BE IT RESOLVED that in order to improve timely and local access to hospital care in Pickering, across high growth communities in Ontario, the City of Pickering asks that: a) the Government of Ontario speed up implementation of its hospital growth funding commitment and provide adequate and ongoing social services growth funding; b) that the Ministry of Health and Long-Term Care quickly implement "Health Based Allocation Model" (HBAM) i.e., population-needs-based-funding for provincial health care funding and develop a population-needs-based funding formula for social services; c) That the Government of Ontario develops a health care and social services growth plan for Ontario to complement Places to Grow; And that this resolution be forwarded to the Premier of Ontario, the Minister of Health and Long-Term Care, the Minster of Finance, the MPP for Pickering-Scarborough East, high growth communities Mayors and Chairs, and the Central East LHIN. CARRIED UNANIMOUSLY (V) COMMITTEE REPORTS a) REPORT PO 2008-04 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 09-08 MPL Oakwood Holdings Ltd. Plan of Subdivision 40M-1538 12 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers Rulor Developments Limited Plan of Subdivision 40M-1604 Cougs Investments Ltd. Plan of Subdivision 40M-1689 Stolp Homes (Fairport Beach 1993) Inc. Plan of Subdivision 40M-1774 Final Assumption of Plans of Subdivision COUNCIL DECISION 1. That Report PO 09-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1538, 40M-1604, 40M-1689 and 40M-1774 be received; 2. That the highways being Acorn Lane and Canso Drive within Plan 40M-1538 be assumed for public use; 3. That the highways being Stover Crescent and Fawndale Road within Plan 40M-1689 be assumed for public use; 4. That the highway being Sandcastle Court within Plan 40M-1774 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 23, 27, 28, 29, 30, 31, 32, 33 and the remainder of Block 24, Plan 40M-1538; Block 10, Plan 40M-1604; Block 33, Plan 40M-1689 and Blocks 32 and 33, Plan 40M-1774; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774 be released and removed from title. 2. Director, Planning & Development, Report PO 10-08 Acquisition of Land by the City from Ontario Power Generation And Road Dedication -Completion of Sandy Beach Road/Bridqe Reconstruction Project 13 Council Meeting Minutes d Monday, April 21, 2008 7:30 PM Council Chambers COUNCIL DECISION 1. That Report PO 10-08 of the Director, Planning & Development regarding the acquisition and dedication of lands by the City be received; 2. That Council authorize the acquisition of Part of Lot 20, Range 3, Broken Front Concession and Parts of Lot 1, Expropriation Plan XM-1, Pickering, designated as Parts 1, 2, 3, 4 and 5, Plan 40R-24578 from Ontario Power Generation (OPG) for nominal consideration, subject to any utility/agency easements and to authorize the execution of all relevant documentation relating to the acquisition of these lands; and 3. That Council enact a By-law dedicating the acquired lands as public highway (Sandy Beach Road). 4. Director, Planning & Development, Report PO 13-08 Zoning By-law Amendment Application A 12/07 Whitevale Golf Club South Part of Lots 29 & 30, Concession 4 Parts 8 & 9, Plan 40R-18997 (East side of Golf Club Road; South of Fifth Concession Road) City of PickerinQ COUNCIL DECISION 1. That Zoning By-law Amendment Application A 12/07, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8 & 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2008 to July 29, 2011, be approved, and; 2. Further, that the draft implementing by-law, included with Report PO 13-08 as Appen.dix I, be forwarded to Council for enactment, following confirmation from the Region of Durham that an extension agreement has been executed. 5. Director, Planning & Development, Report PO 14-08 Draft Plan of Subdivision Application SP-2002-04 Zoning By-law Amendment Application A 23/02 Anthony DeBruin Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820 & Part of Lot 49, Plan 1041 City of PickerinQ 14 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers t-" .-) COUNCIL DECISION 1. That Draft Plan of Subdivision Application SP-2002-04 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to permit the development of a plan of subdivision, be approved, subject to the conditions outlined in Appendix I to Report PO 14-08, and; 2. Further, that Zoning By-law Amendment Application A 23/02 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for detached dwelling units, be approved generally as outlined in the draft by-law attached as Appendix II to Report PO 14-08. 6. Director, Planning & Development, Report PO 15-08 Zoning By-law Amendment Application A 10/07 2110843 Ontario Ltd. 1651 Quigley Street (North Part of Lot 19, Range 3 B.F.C., Part 3, 40R-11188) City of Pickerinq COUNCIL DECISION 1. That Zoning By-law Amendment Application A 10/07 submitted by 2110843 Ontario Ltd. to amend the zoning of the subject property to permit a banquet facility and a restaurant in addition to uses currently permitted by the 'M2' - Industrial Zone on lands being on the North Part of Lot 19, Range 3 B.F.C., Part 3, 40R-11188 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10/07 as set out in Appendix I to Report PO 15-08 be forwarded to City Council for enactment. Resolution # 74/08 Moved by Councillor Johnson Seconded by Councillor Pickles That the Report of the Planning and Development Committee PO 2008-04, dated April 7,2008, be adopted save and except Item 3. CARRIED 15 Council Meeting Minutes t': Monday, April 21, 2008 7:30 PM Council Chambers 3. Director, Planning & Development, Report PO 12-08 Co'mments on Rouge Park Alliance Draft Final Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan Resolution # 75/08 Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Council request the Rouge Park Alliance to revise the Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan, to acknowledge that a future Environmental Assessment will detail the cross-section, design and alignment for 14th Avenue through the Park; and 2. Further, that a copy of Report PO 12-08 be forwarded to Rouge Park Alliance, the Regional Municipalities of Durham and York, and the Town of Markham. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell b) REPORT EC 2008-03 OF THE EXECUTIVE COMMITTEE 1. Director, Operations & Emergency Services, Report OES 03-08 No Parking By-law, Wildwood Crescent -Amendment to By-law 6604/05 COUNCIL DECISION 1 . That Report OES 03-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 16 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers ) 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 2. Director, Operations & Emergency Services, Report OES 08-08 No Parking By-law, Brookshire Square -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 08-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 3. Director, Operations & Emergency Services, Report OES 09-08 No Parking By-law, Fairview Avenue -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 09-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 4. Director, Corporate Services & Treasurer, Report CS 13-08 Notice of the Passing of Pet Shops By-law Notice of the Passing of Boarding Kennel By-law Notice of the Passin!:! of Animal Breedinq By-law COUNCIL DECISION 17 Council Meeting Minutes Monday, April 21, 2008 7:30 PM ~:~ Council Chambers 1. That Report CS 13-08 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6299/04 , being the Pet Shops and Kennel By-law, be repealed and three separate bylaws: Pet Shops, Boarding Kennel and Animal Breeding By-laws be enacted; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 5. Correspondence received from Mayor Parish, Town of Ajax, providing a copy of a resolution with respect to the closure of the Mental Health Inpatient Unit at Ajax Pickerinq Hospital, which is scheduled for the April 14, 2008 Aiax Council Meetinq COUNCIL DECISION That the Council of the City of Pickering endorse the following resolution of the Town of Ajax with respect to the closure of Mental Health Inpatient Unit at the Ajax-Pickering Hospital; WHEREAS the Ministry of Health and Long-Term Care (MOHL TC) has required Local Health Integration Networks (LHINs) and hospitals to submit 2008-2010 Hospital Service Accountability Agreements (HSAAs), including deficit elimination plans by March 31,2008; and WHEREAS the Rouge Valley Health System (RVHS) HSAA calls for the closure of the Mental Health Inpatient Unit (20 beds) at its Ajax-Pickering Hospital (APH); and WHEREAS these actions were approved prior to real and meaningful consultation with local residents, patients, stakeholders and employees as required by provincial legislation and LHIN policies; and WHEREAS mental health is one of the Central East LHIN's top priorities, and accounts for 18 per cent of the visits, one in seven hospitalizations and one third of all days in hospital; and WHEREAS the closure of the APH Mental Health Unit will make it difficult, if not impossible, for West Durham residents to access emergency and core mental health services; and WHEREAS the closure will create undue hardship for those who face transportation barriers, placing stress on an already overworked ambulance service; and 18 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers " ;',J WHEREAS as late as December 2007, the RVHS planned to increase the number of APH Mental Health Inpatient Unit beds to 29 to meet the growing population of West Durham; and WHEREAS the Federal Advisor on Healthy Children & Youth states that psychiatric disorders are the single most common illness among adolescents, and predicted to increase by 50 percent by 2020, and only one in five children who require mental health services are currently able to access them; NOW THEREFORE, BE IT RESOLVED THAT the Ontario Government, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, M.P.P. for Pickering- Scarborough East, and Christine Elliot, M.P.P. for Whitby-Oshawa, urge the RVHS and Central East LHIN to immediately rescind their decision to close the APH Mental Health Inpatient Unit; and THAT the Province direct the RVHS and Central East LHIN to identify new operational efficiencies that maintain core local health services, and provide the resources required to support and protect these critical services; and THAT the RVHS and Central East LHIN be ordered to undertake real and meaningful public consultation prior to developing and approving priorities for the delivery of health services at the APH; and THAT the Province immediately designate APH a full-service hospital, and prohibit the continuing attempts to transfer much needed core local health services from APH to the Centenary Hospital; and THAT the Province reverse its decision to merge Centenary and APH, maintaining two unique hospitals responsive to the needs of their respective communities; and THAT the Province introduce much needed population based funding for GTA hospital services to recognize the present and future growth in West Durham with a projected population of 500,000 by 2021; and THAT the Councils of the City of Pickering, the Town of Whitby and the Region of Durham and the GTA 905 Healthcare Alliance be urged to endorse this resolution; and THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, George Smitherman, Health Minister, John Tory, Leader of the Opposition, Howard Hampton, NDP Leader, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, 19 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers M.P.P. for Pickering-Scarborough East, and Christine Elliot, M.P.P. for Whitby- Oshawa. Resolution # 76/08 Moved by Councillor Johnson Seconded by Councillor Pickles That the report of the Executive Committee EC 2008-03, dated April 14, 2008, be adopted. CARRIED UNANIMOUSLY (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Corporate Services & Treasurer Report CS 14-08 2008 Current and Capital Budqets Resolution # 77/08 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 14-08 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2008 Current (Operating) Budget expenditure for personnel expenditures, consisting of salaries & wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $34,568,118 be approved; b) That the 2008 Gross Current (Operating) Budget for City purposes in the amount of $31 ,858,772 (that excludes personnel expenditures) and includes capital expenditures from current revenues in the amount of $3,169,310; less estimated current operating revenues of $23,675,601 and transfers from the Rate Stabilization Reserve of $2,486,182 be approved; and c) That the total levy under a) and b) above which results in a net overall levy for City Operations of $40,265,108 which is approximately a 5.90 percent increase over 2007, be approved. 3. That the Director, Corporate Services & Treasurer present the 2008 final tax rates for adoption by Council after Council approves the 2008 City budget; 20 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers 4. That Council confirm that; a) The $1,055,505 received from the Province of Ontario under the 2008 Municipal Road and Bridge Infrastructure Investment initiative will be used only for City of Pickering road and bridge capital investments as provided for in the 2008 Capital Budget in the amount of $855,000, as approved by Council, with the balance of $200,505 to be applied in the 2009 Capital Budget to such projects; b) The Director, Corporate Services & Treasurer be authorized to submit a report to the Ministry of Transportation detailing expenditures, use of provincial funding and outcomes received and any other information requested or required for an independent audit in connection with this program. 5. That Council approve the revised financing for the 401 Pedestrian Bridge (Capital project code (06-2321-002-27)) by reducing the transfer from the Federal Gas Tax Reserve Fund from $1,238,000 to $185,000 (resulting in a reduction of $1,053,000) and that the debt financing of $1 ,81 0,000 be eliminated and these funds be replaced, once the projects final costs have been estimated. 6. a) That the 2008 Capital Budget for the City of Pickering with a Gross Expenditure of $18,726,810 be adopted as presented; and b) That the following capital financing sources be approved as presented in the 2008 Capital Budget: Transfer from Current Fund to Capital Fund $3,169,310 Transfers from Reserves: - Rec Complex Core Reserve (7034) - Rec Complex Pool Reserve (7035) - Rec Complex Arena Reserve (7036) - Move Ontario Reserve (7043) 65,000 49,900 80,000 300,000 Transfers from Reserve Funds - Development Charges 925,300 - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) 21 40,000 2,456,000 226,950 50,000 Council Meeting Minutes ,.~.. ! Monday, April 21, 2008 7:30 PM Council Chambers Debt - 5 yr Debt -10 yr Debt - 15 yr 810,000 2,748,350 3,800,000 3,081,000 150,000 775,000 $18.726.810 Provincial Grants (1623) Sale of Land (1594) Donations (1592) TOTAL c) That total external debt financing of $7,358,350 for the projects identified in the 2008 Capital Budget, and as indicated in this report, in the amount of $810,000 for a period not to exceed 5 years and; $2,748,350 for a period not to exceed 10 years and $3,800,000 for a period not to exceed 15 years be approved; d) That projects identified in the 2008 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof, approved in the 2008 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; g) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or not to undertake budgeted internal loans or debts; and h) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. 22 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers ,:) 7. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 to the Rate Stabilization Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that in year the Current Budget results in a year end surplus of no less than $125,000; and c) Any revenue resulting from the disposition of land or other assets in excess of the $25,000 included in this budget to a new Reserve for Land Acquisition to be established under this approval. 8. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates: any re-allocation of 2008 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets; and c) That the 2008 Current Operating Budgets for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) excluding Fire Services be restated for the 2008 Budget to reflect the recently approved CUPE contract changes, as well as the Council approved increase for the non union group in accordance with the Performance Review and Evaluation Policy, and for Fire Services once contract negotiations have been completed. 9. That any under expenditures from projects funded from Federal Gas Tax Reserve Fund may be used to cover over expenditures from projects funded from Federal Gas Tax Reserve Fund for projects within the same division or department. 10. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts, and to first apply any excess funding from property taxes to any over-expenditure in other accounts and to secondly transfer any remaining excess funding back to the original source of the funds. 23 Council Meeting Minutes \ /1 Monday, April 21, 2008 7:30 PM Council Chambers 11. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2008 Current Budget. 12. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate the per kilometre travel expense re-imbursement rate at any time in order to maintain the appropriate level of re-imbursement with any increase in cost being met from under expenditures in other accounts. 13. That Council adopt the following Budget Guidelines for the development and presentation of the 2009 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation; b) That debt financing for capital projects only be permitted either for health and safety reasons or to participate in financial cost sharing programs; c) That there may be no new, enhanced or expanded current or capital budget programs; and d) That the 2009 budget be developed based on a planned reduced reliance on one-time funds and reserves. 14. That the Director, Corporate Services & Treasurer be authorized to undertake any assessment appeals necessary to protect the assessment base of the City. 15. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED Resolution # 78/08 Moved by Councillor Pickles Seconded by Councillor Johnson That Item # 6 a) of the main motion (Capital Budget) be amended by reflecting an additional $50,000 in a contingency fund for capital repairs to the basement at the Greenwood Public Library, and further, that funds not be expended until a detailed report from the CAO is presented and approved by Council. 24 Council Meeting Minutes CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor Pickles Mayor Ryan Councillor McLean Councillor O'Connell Resolution # 79/08 Moved by Councillor Dickerson Seconded by Councillor McLean That the following be added as Item #15 to the main motion and Item #15 be re- lettered to Item #16; That the Gablehurst Crescent road improvements (resurfacing) be completed and the funding be allocated from 2008 departmental surplus. CARRIED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Councillor O'Connell Resolution # 80/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That the following be added as Item #16 and Item #16 be re-Iettered accordingly; 25 Council Meeting Minutes I., \.> Monday, April 21, 2008 7:30 PM Council Chambers That Policy ADM 190-Council Compensation and Communications Policy, Section 05.04 be amended by increasing the Registered Retirement Savings Plan contribution by 3%, (from 13% to 16%) so that the policy reads as follows: "05.04 A Member of Council may maintain a Registered Retirement Savings Plan (RRSP) either own or spousal, under Federal legislation to which the Corporation shall contribute a maximum of 16% of the Member's earned salary each year." MOTION DEFEATED ON A RECORDED VOTE YES NO Councillor Dickerson Councillor Johnson Councillor Pickles Councillor Littley Councillor McLean Councillor O'Connell Mayor Ryan 2. Director, Planning & Development Report PO 17-08 Growing the Greenbelt - Consultation 2008 February 2008 Resolution # 81/08 Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Pickering Council receive Report PO 17-08 as its comments on the draft criteria outlined in the Growing the Greenbelt - Consultation 2008, dated February 2008, EBR Registry Number: PF08E1 001; 2. That Pickering Council advise the Minister of Municipal Affairs and Housing, that Pickering Council generally supports the draft criteria for assessing municipal requests to expand the Greenbelt provided that the following criteria are added: a) upper-tier municipalities are required to meaningfully engage affected local municipalities including the public and affected landowners in any proposed Greenbelt expansion; and b) upper or single-tier municipal requests to expand the Greenbelt are required to complement approved municipal Growth Plan conformity amendments; 26 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers 3. That the Province take the lead role in implementing the marketing strategies and best management practices advocated by the GT A Agricultural Action Plan, in partnership with the GTA Agricultural Action Committee; 4. That the Province release the provincial-scale 'systems approach' data used to support the existing Greenbelt for municipal use; and 5. Further, that the City Clerk forward a copy of Report PO 17-08 to the Minister of Municipal Affairs and Housing; the Region of Durham; Durham Region Area Municipalities; and the Toronto and Region Conservation Authority. CARRIED 3. Director, Operations & Emergency Services, Report OES 10-08 Tender T-1-2008 Don Beer Arena Rink 2 Renovations Resolution # 82/08 Moved by Councillor Dickerson Seconded by Councillor Littley 1 . That Report OES 10-08 of the Director, Operations & Emergency Services regarding the Ice Rink 2 Renovations at Don Beer Arena be received; 2. That Tender T-1-2008 submitted by A-Con Construction Limited for Ice Rink 2 Renovations at Don Beer Arena in the amount of $597,450 (GST included) be accepted; 3. That the total gross project cost of $664,860 and a net project cost of $633,200, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $630,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; b) The balance amount of $3,200 to be funded from the 2008 Current Budget; 27 Council Meeting Minutes ;:. ~ Monday, April 21, 2008 7:30 PM Council Chambers c) The annual repayment charges in the amount of approximately $62,000 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and, 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CARRIED (VIII) BY-LAWS 6844/08 6845/08 6846/08 6847/08 Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Fairview Avenue Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Wildwood Crescent) Being a by-law to dedicate Part of Lot 20, Range 3, Broken Front Concession and Parts of Lot 1, Expropriation Plan XM-1, Pickering, designated as Parts 1,2,3,4 and 5, Plan 40R-24578, as public highway (Sandy Beach Road) Being a by-law to amend Temporary Use Zoning By-law 4825/96, as amended by By-law 6553/05, which amended Zoning By-law 3037, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lots 29 & 28 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers 1 j I ~.Z ~~.~ 6848/08 6849/08 6851/08 6852/08 6853/08 6854/08 6855/08 6856/08 6857/08 30, Concession 4 (Parts 8 & 9, Plan 40R-18997), in the City of Pickering (A 12/07 Being a by-law to amend Restricted Area Zoning By-law 3036, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 5, 6 & 10, and all of Lots 7, 8 & 9, Plan 820 and Part of Lot 49, Plan 1041, in the City of Pickering (A 23/02) Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on North Part of Lot 19, Range 3, B.F.C., Part 3, 40R- 11188 in the City of Pickering (A 10/07) By-law to licence breeders By-law to licence boarding kennels. Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on Part of Lot 8, Concession 5, in the City of Pickering (A 21 /02) Being a by-law to appoint By-law Enforcement Officers for the Purpose of enforcing parking restrictions on private property. ] Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Brookshire Square) Being a by-law to dedicate Blocks 47,48, Plan 40M-2119 and Part of Lot 32, Concession 1, designated as Parts 1 to 5, Plan 40R-21358 as public highways Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees THIRD READING: Councillor Johnson, seconded by Councillor Dickerson moved that By-law Numbers 6844/08 to 6857/08 be adopted, save and except By-law 6850/08 and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 29 Council Meeting Minutes Monday, April 21, 2008 7:30 PM l, (\ Council Chambers ,_ ^ :,..J 6850/08 By-law to licence pet shops Resolution # 83/08 Moved by Councillor McLean Seconded by Councillor Dickerson a) That By-law 6850/08 be amended by adding the following to Section 1 of the by-law: "Animal" means a dog, cat, bird or any other pet that is generally understood to be domesticated and is typically kept indoors; [amended to include 'bird'] "Flea Market" means a building or part of a building in which stalls or stall areas are set aside and rented or otherwise provided where groups of individual sellers offer goods, new and used, for sale to the public; b) That By-law 6850/08 be amended by adding the following to Section 15 of the by- law; and the existing e) and f) be re-Iettered; (e) the proposed location for the pet shop is within a flea market; c) That By-law 6850/08 be amended by adding the following to Section 16 of the by- law: 16.1 This by-law shall not prohibit a pet shop operating within a flea market at the time of passage of this by-law provided such pet shop continues to operate under a licence CARRIED (IX) OTHER BUSINESS 1. Councillor Johnson gave notice that he would be bringing a Notice of Motion forward regarding a Community Workplace Health & Safety Charter. 2. Mayor Ryan advised that the report from the Mayors Task Force on Accountability and Transparency would be presented to Council at the next regularly scheduled meeting and copies would be provided to all members of Council, along with copies for public review at all branches of the library and at City Hall within the next week. 30 Council Meeting Minutes Monday, April 21, 2008 7:30 PM Council Chambers; '1 ~) i (X) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 84/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of receiving advice that is subject to litigation or potential litigation, including matters before administrative tribunals, effecting the City. CARRIED 1. Memorandum from the City Solicitor to the Chief Administrative Officer dated April 17, 2008 with respect to the recommended City position respecting OMB Appeal of PICA 03/08, SR. & R Bay Ridges Ltd., 1215-1235 Bayly Street, North Part of Block Y, Plan M16 (Part 1 and Parts 2 to 5, 40R-3151) Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 85/08 Moved by Councillor O'Connell Seconded by Councillor McLean That Council rise into open session of Council. CARRIED 1. Memorandum from the City Solicitor to the Chief Administrative Officer dated April 17, 2008 with respect to the recommended City position respecting OMB Appeal of PICA 03/08, S.R. & R. Bay Ridges Ltd., 1215-1235 Bayly Street, North Part of Block Y, Plan M16 (Part 1 and Parts 2 to 5, 40R-3151) Resolution # 86/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 31 Council Meeting Minutes .; r'i .', I Monday, April 21, 2008 7:30 PM Council Chambers. That the recommendation as contained in the In Camera minutes of April 21,2008 be adopted. CARRIED IN OPEN SESStON (XI) CONFIRMATION BY-LAW By-law Number #6858/08 Councillor Johnson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Regular Meeting of April 21, 2008. (XII) ADJOURNMENT The meeting adjourned at 2:00 am. DATED this 21st day of April, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 32 Planning & Development Committee Meeting Minutes Monday, May 5, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson /j j~\ ',..' ,j PRESENT: Mayor Dave Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn - Chief Administrative Officer N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review A. Yearwood - Planner I D. Shields -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING Zoning By-law Amendment Application A 10/08 S. Whiffin North Part of Lot 25, Concession 2 (2330 Dixie Road) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by S. Whiffin for property municipally known as 2330 Dixie Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 Planning & Development Committee Meeting Minutes Monday, May 5, 2008 7:30 pm - Council Chambers 3 L1 Chair: Councillor Johnson Ashley Yearwood, Planner I, gave an overview of zoning amendment application A 10108. Grant Morris, Planning Consultant for the applicant appeared before the Committee in support of the application. Ralph Sutton, 1104 Timber Court, appeared before the Committee and questioned whether the dogs recreation area would be fenced and where it was located on the property. Mr. Sutton also questioned whether the property would be gated so that if the dogs got loose they could not get out into the neighbourhood. (II) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 11-08 Fairport Developments Inc./Yorkwood Investments Limited Plan of Subdivision 40M-1692 Sandbury Building (Pickering) Corporation Plan of Subdivision 40M-1696 A. Macinnis Construction Co. Ltd. IEdward R. Macinnis Construction Ltd. Cougs Investments Ltd./Wilson, Kenneth and Russell Plan of Subdivision 40M-1712 668390 Ontario Ltd.lLee, Robert and Joyce Plan of Subdivision 40M-1739 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report PD 11-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1692, 40M-1696, 40M- 1712 and 40M-1739 be received; 2. That the highways being Rockwood Drive, Sweetbriar Court and Pine Grove Avenue within Plan 40M-1692 be assumed for public use; 2 Planning & Development Committee Meeting Minutes Monday, May 5, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson ! I~ ,~) '--I 3. That the highway being Cowan Circle within Plan 40M-1696 be assumed for public use; 4. That the highway being Stover Crescent within Plan 40M-1712 be assumed for public use; 5. That the highway being Rockwood Drive within Plan 40M-1739 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, wh ich are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 55 and 56, Plan 40M-1692; Blocks 8, 9 and 10, Plan 40M-1696 and the remainder of Block 44, Plan 40M-1739, being Part 6, Plan 40R-21113; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, save and except from Block 55, Plan 40M-1692, be released and removed from title; 8. That Council enact a By-law to dedicate Block 59, Plan 40M-1692 as public highway; 9. That Council enact a By-law to dedicate part of Blocks K and L, Plan 418, Pickering, being Part 1, Plan 40R-12933 and Part 3, Plan 40R-12296 as public highways; and 10. That Council enact a By-law to dedicate Blocks 42 and 43, Plan 40M-1739 as public highway. CARRIED 2. Director, Planning & Development Report PO 16-08 387798 Ontario Limited Plan of Subdivision 40M-2002 Final Assumption of Plan of Subdivision 3 Planning & Development Committee Meeting Minutes Monday, May 5, 2008 7:30 pm - Council Chambers ::) tJ Chair: Councillor Johnson RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report PD 16-08 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2002 be received; 2. That the highway being Bloomfield Court within Plan 40M-2002 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2002, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2002 be released and removed from title. CARRIED 3. Director, Planning & Development, Report PD 18-08 Request from Toronto and Region Conservation Authority RespectinQ 541 Rodd Avenue RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That the Toronto Region Conservation Authority (TRCA) be advised that the City of Pickering has no municipal interest in the building located at 541 Rodd Avenue, and, 2. That should TRCA permit the current tenant at 541 Rodd Avenue to dismantle and relocate the existing dwelling to 547 Rodd Avenue, the City requests that any agreement between the Authority and the tenant require that: a) such relocation comply with the City of Pickering Zoning By-law requirements; 4 Planning & Development Committee Meeting Minutes Monday, May 5, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson I 'I , , b) a building permit be obtained for the proposed construction, and 3. Further, that following removal of the building at 541 Rodd Avenue, a 1.2 metre high chain link fence be erected by the Authority, on TRCA lands, adjacent to the rear lot line of 537, 537 A, 545, and 547 Rodd Avenue, to delineate the boundary between TRCA ownership and private residential ownership. CARRIED 4. Director, Planning & Development, Report PD 20-08 Zoning By-law Amendment Application A 9/07 Canadian Property Holdings Inc. 1100 Squires Beach Road Part of Lots 27,28 and Lot 29, Plan M-1040 City of Pickerinq RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Zoning By-law Amendment Application A 9/07, submitted by Canadian Property Holdings Inc. on Part of Lots 27,28 and Lot 29, Plan M-1040, be approved, subject to the Recommended Conditions of Approval included with Report PD 20-08 as Appendix I; and 2. Further, that the implementing zoning by-law, included with Report PD 20- 08 as Appendix II, be forwarded to Council for enactment at such time as the Director, Planning & Development is satisfied that the environmental concerns outlined in the Region of Durham's letter of January 8, 2008 have been add ressed. CARRIED (III) ADJOURNMENT The meeting adjourned at 7:45 pm. 5 . ,. .< r~ ,_.' '.' Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma N. Carroll T. Melymuk G. Paterson A. Allison D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk (I) DISCLOSURE OF INTEREST Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to Report OES 11-08 of the Director, Operations & Emergency Services as he had a financial interest in the matter. Councillor McLean left the room during the discussion and vote on the matter. (II) CONFIDENTIAL MATTERS In Camera Meetinq of the Executive Committee In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of the Executive Committee was held prior to the regularly scheduled meeting. Moved by Councillor Johnson Seconded by Councillor McLean 1 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell ,...\ j That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 1. Director, Corporate Services & Treasurer and City Solicitor, Confidential Report CS 16-08 APT A - Outstandinq Financial Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes] Moved by Mayor Ryan Seconded by Councillor Littley That the recommendations as contained in Confidential Report CS 16-08 of the Director, Corporate Services & Treasurer and City Solicitor be adopted. CARRIED Moved by Councillor McLean Seconded by Councillor Johnson That Council rise into open session of the Executive Committee. CARRIED (III) MATTERS FOR CONSIDERATION 1. Chief Administrative Officer, Report CAO 04-08 Acquisition and Disposal of Land Interests - Amendments to Policy ADM 130 RECOMMENDATION Moved by Councillor Littley Seconded by Councillor Johnson 1. That Report CAO 04-08 of the Chief Administrative Officer be received; and 2 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 2. That Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. CARRIED 2. Director, Operations & Emergency Services, Report OES 02-08 City's Traffic & Parking By-law No. 6604/05 - Housekeepinq and Updatinq Amendments A detailed question and answer period ensued. Staff were requested to provide clarification on Section 22(1) of the by-law. The Chief Administrative Officer was requested to review and provide comments on a communication plan to inform residents with respect to parking restrictions during snow clearing operations; addressing citizens who receive frequent parking tickets, utilizing the system as a form of permit parking and reviewing the matter of allowing parking in the centre of courts during May 1st to November 1st, RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor Littley 1. That Report OES 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. CARRIED 3. Director, Operations & Emergency Services, Report OES 07-08 Reqional Cvclinq Plan A question and answer period ensued. Staff were requested, as part of their review, to consider the following; insurance concerns, user pay for the service, paying money during Phase I, which is considered a 'do nothing' approach, advising Ward Councillors and requesting their comments on the proposal/phases before the next step and potential problems on Brock Road due to paving shoulders of gravelled roads. 3 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell Ii i RECOMMENDATION Moved by Councillor McLean Seconded by Councillor Johnson 1. That Report OES-07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that Report OES-07-08 be forwarded to the Regional Municipality of Durham. CARRIED 4. Director, Operations & Emergency Services, Report OES 11-08 Bay Ridges Road Restoration SR&R Bay Ridges Ltd. Cost Sharing Agreement Pre-Budqet Approval for 2009 Mr. Kevin Dwyer of G.M. Sernas & Associates, a representative of the applicant, appeared before the Committee with respect to Report OES 11-08. He outlined the problems experienced with the sanitary sewer replacement due to wet ground conditions, and in order for the project to commence this spring, the entire roadway from curb to curb will need to be restored. In summary, he advised that his client wishes to proceed with the work now and to have a cost sharing agreement with the City. Mr. Dwyer responded to questions of the Committee. In response to questions raised and additional staff comments received, the Chief Administrative Officer requested the opportunity to review the costs associated with this request. RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Littley That Report OES 11-08 of the Director, Operations & Emergency Services be referred back to staff to report back on the verification of costs. CARRIED 4 ') ;- l. Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 5. Director, Operations & Emergency Services, Report OES 12-08 Draft Pesticide Use By-law and Province of Ontario Bill 64 General discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 12-08 of the Director, Operations & Emergency Services be received; and 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. CARRIED 6. Director, Corporate Services & Treasurer, Report, CS 08-08 Seaton and City Development Charge and Financial Impact Studies RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, Item 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED 5 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 7. Director, Corporate Services & Treasurer, Report, CS 15-08 Development Charges Reserve Fund -Statement of the Treasurer for 2007 RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. CARRIED 8. Director, Corporate Services & Treasurer, Report, CS 17-08 Section 357/358 of the Municipal Act - Adiustment to Taxes RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report CS 17-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. CARRIED 9. Director, Corporate Services & Treasurer, Report, Item CS 18-08 2008 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realty Classes RECOMMENDATION 6 ., t\ 1\ II ',~. I.- t Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the by-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached draft by-law providing for the imposition of the tax rates, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED 10. Director, Corporate Services & Treasurer, Report CS 19-08 Final Approval for Financing of Council Approved Capital Budget - External Borrowinq Throuqh the Issuance of Debentures General discussion ensued on this matter. The Director, Corporate Services & Treasurer was requested to provide information on the current cost of borrowing rate through the Region and the Renew Ontario borrowing rates. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean 7 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 1. That Report CS 19-08 from the Director, Corporate SeNices & Treasurer be approved; 2. That the Director, Corporate SeNices & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate SeNices & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 8 t~ Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED 11. Director, Corporate Services & Treasurer, Report CS 21-08 2008 Annual Repavment Limit for Debt and Financial Obliqations RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. CARRIED 12. Director, Corporate Services & Treasurer, Report CS 25-08 Formal Quotations - Quarterlv Report for Information RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 9 Executive Committee Meeting Minutes Monday, May 12, 2008 7:30 pm - Council Chambers Chair: Councillor O'Connell ; f 13. Director, Operations & Emergency Services, Report OES 13-08 No Parking By-law, Sunrise Avenue -Amendment to By-law 6604/05 Report OES 13-08 of the Director, Operations & Emergency Services was provided as a hand out. RECOMMENDATION Moved by Councillor Johnson Seconded by Councillor McLean 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation or parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED (III) ADJOURNMENT The meeting adjourned at 9:20 pm. 10 Citq o~ l~ t~ May 20, 2008 PRESENTA TIONS 1. Mike McMahon, President Pickering Mens Slo-Pitch League Re: Cheque Presentation to Pickerinq Council Cillf 0# DELEGA liONS 1. Tom Batchellor, President Rotary Club of Ajax Afsar Naqvi, President Rotary Club of Pickering Lon Harnish, Chairperson and June Morrison, Co-Chair Pickering Ribfest Re: 151 Annual Pickerinq Ribfest 2. Honourable Steven W. Mahoney, Chair Workplace Safety & Insurance Board Re: Notice of Motion Community Workplace Health and Safety Charter 3. Paul Savel Pickering Museum Advisory Committee Re: Tapestry Event 4. Kirk Mark Siobhan Saravanamutto Re: Pickering Advisory Committee on Race Relations & Equity 2007 Annual Report (Refer to Corr. No. 40-08) 5. Pamela Fuselli, Chair Heritage Pickering Advisory Committee Re: 2007 Annual Report (Refer to Corr. No. 41-08) ,'\ \..J. May 20, 2008 Cilq 0# May 20, 2008 CORRESPONDENCE Pa~es 1. CORR. 36-08 PATTIE L. BARRIE MUNICIPAL CLERK MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville, ON L 1 C 3A6 Motion for Direction 54-55 Letter received from Pattie L. Barrie, Municipal Clerk, Municipality of Clarington, with regards to the Energy From Waste issue asking that the area Clerks, Mayor and Members of Council partner in the public information session. 2. CORR. 37-08 LORI RIVIERE PROJECT PLANNER REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Refer to Planning & Development Committee Director, Planning & Development to Report 56-66 Letter received from Lori Riviere, Project Planner, Region of Durham with respect to a new application to amend the Durham Regional Official Plan for Council's review and requesting Council's comments and recommendations within 60 days. 3. CORR. 38-08 DURHAM/YORK RESIDUAL WASTE STUDY P.O. BOX 42009 2851JOHN STREET Markham, ON L3R 5R7 Receive for Information 67-70 Letter received from the Regional Municipality of York providing a status update and outlining the next steps with respect to the Durham/York Residual Waste Study. 4. CORR. 39-08 Receive for Information BLAIR LABELLE 71-73 MANAGER OF LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Avenue South Ajax, ON L 1S 2H9 Letter received from Blair Labelle, Manager of Legislative Services/Deputy Clerk, Town of Ajax advising that at a meeting of the Council of the Town of Ajax held on April 28, 2008, the Council passed a resolution to prohibit the commercial advertising of food and beverages to children less than thirteen years of age. 5. CORR. 40-08 PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY CITY OF PICKERING Receive for Information 74-88 In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Pickering Advisory Committee on Race Relations and Equity submits their 2007 Year End Report and 2008 Workplan. 6. CORR. 41-08 Receive for Information HERITAGE PICKERING ADVISORY COMMITTEE 89-101 CITY OF PICKERING In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Heritage Pickering Advisory Committee submits their 2007 Year End Report and 2008 Workplan. 7. CORR. 42-08 PICKERING MUSEUM ADVISORY COMMITTEE CITY OF PICKERING Receive for Information 102-111 In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Pickering Museum Advisory Committee submits their 2007 Year End Report and 2008 Workplan. 8. CORR. 43-08 WATERFRONT COORDINATING COMMITTEE CITY OF PICKERING Hand out -'\ ," In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Waterfront Coordinating Committee submits their 2007 Year End Report and 2008 Workplan. 9. CORR. 44-08 COMMUNITIES AGAINST VIOLENCE EVERYWHERE COMMITTEE CITY OF PICKERING Receive for Information & Direction Required 112-115 In accordance with Procedural By-law No. 6746/07, wherein Ad-Hoc Committees are required to submit their Workplan and Year End Reports to Council for information and approval. The Communities Against Violence Everywhere Committee submits their 2007 Year End Report and 2008 Workplan. 10. CORR. 45-08 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING Motion to Declare 116-117 Memo received from Marisa Carpino, Supervisor, Culture & Recreation, requesting that the City of Pickering proclaim the month of Mayas "Asian Heritage Month". 11. CORR. 46-08 JOAN BOOTH, EXECUTIVE DIRECTOR SPINA BIFIDA & HYDROCEPHALUS ASSOCIATION OF ONTARIO 555 Richmond Street West P.O. Box 103, Suite 1006 Toronto. ON M5V 3B1 Motion to Declare 118 Letter received from Joan Booth, Executive Director, Spina Bifida & Hydrocephalus Association of Ontario requesting that the City of Pickering proclaim June as "Spina Bifida and Hydrocephalus Awareness Month". "\ 12. CORR. 47-08 M. AILEEN CARROLL, MINISTER MINSTER RESPONSIBLE FOR SENIORS 5th Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1L2 Motion to Declare 119 Letter received from M. Aileen Carroll, Minister, Minister Responsible for Seniors, requesting that the City of Pickering proclaim June as "Seniors Month", 13. CORR. 48-08 PETER LOVE ONTARIO'S CHIEF ENERGY CONSERVATION OFFICER Motion to Declare 120 Letter received from Peter Love, Ontario's Chief Energy Conservation Officer requesting that the City of Pickering proclaim May 25 - 31 as "Energy Conservation Week". ~...__O>'_~"""_~"''',___, CliJ!iIlglOn Ii :.) . f (j) R~t .')L .:> CoG R. . . ~ -'1""" it"". ,. 'V' C ~D ;' , I.';; ~~ ';k': g . fka'~'" (~~"'a~y PiC!{ER1NG May 1, 2008 MAY fJ 2 2008 tHViSiOl;'~ Pat Madill, Clerk The Regional Municipality of Durham 605 Rossland Road East Whitby, ON, L 1 N 6A3 Dear Ms. Madill: RE: ENERGY FROM WASTE FILE NO.: E07.EN At a meeting held on April 21,2008, the Council of the Municipality of Clarington passed the following resolution: "WHEREAS the incinerator is a highly controversial issue across Durham Region and in Clarington in particular and, WHEREAS there is a clear desire by the public to have a balanced presentation of information regarding the incinerator, BE IT RESOLVED "~ THAT the Chief Administrative Officer report back to Council at the next General Purpose and Administration Committee meeting on potential costs and logistics of holding a public information session in order to provide expert opinion on both the 'pro' and 'con' side of ~::~g b:ul:::rf~oC:I~: :1::5"::::: 'Area Municipalities. the Jl~i~~~d'~"~~~t~l ~f;.J.j Members of Area Municipal Council be asked to consider paFfnenhg....._-~.. ---'f in the public information session, andl-'~_"'_"~,.--I_,,~..' j ( I....-.- -....... '.> ',''''' ,- --'0".. "., "-" ~.....".~.._.=~."'...--~. , r" I .t........ , i f-'-'" ~ -..r.-~o._'-,.---'-i.<,.~""'-~""..~*i ~. '. .+.-1 L::~:::=~- T. .... . l .... CORPORATION OF THE MUNICIPALITVOFCLARrNGT~N <-"'I'_~''-'-h''''''~_'''''-_'=''~ , i .dnTI="'IID~R.t..I\I""'C' Croce. Dr'\\A/lUI^"-I\IIII'- _..........,.,r---..._ . ~_ ___ ~""", ....::"'" _.~-~-"""'-.. Pat Madill, Clerk - 2 - May 1 , 2008 THAT the Region of Durham be formally requested to allow the consultants that they have hired for the Energy-From-Waste file to participate in the public information session. II PLB/ta cc: Martin de Rond, Clerk, The Town of Ajax George S. Graham, Adminstrator/Clerk, The Township of Brock Sandra Krane, Clerk,The City of Oshawa Debi Wilcox, Clerk, The City of Pickering [ Kim Coates, Clerk,The Township of Scugog Paul Jones, Clerk,The Town of Whitby Debbie Leroux, Clerk, The Township of Uxbridge The Regional Municipality of Durham Planning Department 605 ROSSLAND ROAD E 4'H FLOOR PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 Fax: 905-666-6208 E-mail: planning@ region.durham.on.ca www.region.durham.on.ca A.L. Georgieff, MCIP. RPP Commissioner of Planning "Service Excellence for our Communities" May 6, 2008 ; t ("'1 i"k '~)1111i' ei ") 'c. UJtj (...'t.'..f )'2 ! -l"\' _'- 1<. JI - Ms. D. Wilcox Clerk's Department City of Pickering One The Esplanade Pickering ON L 1V 6K7 Dear Ms. Wilcox: Re: New Application to Amend the Durham Regional Official Plan Durham Region File No.: OPA 2008-001 Applicant: James Sabiston (Kinsale Properties Ltd.) Location: Part of Lot 4, Concession 6 Municipality: City of Pickering Enclosed are copies of this application to amend the Durham Regional Official Plan for your review. We respectfully request Council's comments and recommendations within 60 days. Regional Planning Committee will hold a public meeting, for which written notice will be sent to the municipality, and notice will be given by newspaper advertisement to the public. We are consulting with the agencies listed on the enclosure,and have requested that they send copies of their comments to your municipality. Please call me if you have any questions. Yours truly, /) .. .~ /-) .. r:~'L{ ({. k/ r I' ~',__ ~ . l~,.XD .._,~ i(.-A",/' l.L! ,//'''::~~. Lori Riviere, Project Planner Current Planning Ene!. Application Form Circulation list h:\2-5\ropa\2008-001\circ-am c1erk.doc =t.......... ' ._..-.....~.... ,..~...~..' i I .......__' 1 TI ,.~-.....- - 0""_""",, ' .;_:\,,:I~.,~.. J @ " ..t ~. ", . I. . ~ 100% Post Consumer ~ t, '] CIRCULATION LIST FOR OPA 2008-001 JAMES SABISTON (KINSALE PROPERTIES LTD.) CITY OF PICKERING Ms. D. Wilcox Clerk's Department City of Pickering One The Esplanade Pickering ON L 1 V 6K7 Mr. Phil T. Meagher Deputy General Manager, Operations Regional Transit Department P.O. Box 623 605 Rossland Road East 5th Floor Whitby ON L 1 N 6A3 Mr. N. Carroll Director of Planning & Development City of Pickering One The Esplanade Pickering ON L 1V 6K7 P.M. Madill, Regional Clerk Clerk's Department P.O. Box 623 605 Rossland Road East Whitby ON L 1 N 6A3 Mr. Paul Jones, Clerk Clerk's Department Town of Whitby 575 Rossland Road East Whitby ON L 1 N 2MB Mr. Chris Leitch, MCIP, RPP Project Planner Transportation Planning & Research Region of Durham Planning Department P.O. Box 623 605 Rossland Road East Whitby, ON L 1 N 6A3 Mr. Robert Short Director of Planning Town of Whitby 575 Rossland Road East Whitby ON L 1 N 2MB Mr. Karl Kiproff Regional Health Department 605 Rossland Road East Whitby, ON L 1 N 6A3 Mr. Paul Allore Director of Planning & Development Services Town of Ajax 65 Harwood Avenue South Ajax, ON L 1S 2H9 Mr. Dan Remollino Senior Project Engineer Ministry of Transportation Ontario 407 East - Planning and Environmental Office Bldg. '0', 3rd Floor 1201 Wilson Avenue Downsview ON M3M 1JB Mr. M. de Rond Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L 1 S 2H9 Mr. David Visser Superintendent of Education/Facilities The Durham District School Board 400 Taunton Road East Whitby ON L 1 R 2K6 Mr. Peter Nundy, Manager Development Approvals Division Regional Works Department P.O. Box 623 605 Rossland Road East 5th Floor Whitby ON L 1 N 6A3 , >1 Mr. Gerry O'Neill Controller of Planning & Admissions The Durham Catholic District School Board 650 Rossland Road West Oshawa ON L 1 J 7C4 Linda Hoffman Regional Director, Pickering Lands Transport Canada 4900 Yonge Street, 4th Floor Toronto, ON M2N 6A5 Mr. Louis Bitonti Municipal Planning Advisor Municipal Services Office - Central Reg ion Ministry of Municipal Affairs & Housing 777 Bay Street, 2nd Floor Toronto ON M5G 2E5 Miss Laura Giunta Real Estate Assistant Hydro One Networks Inc. P.O. Box 4300 Markham ON L3R 5Z5 Mr. John Ferguson Real Estate Consultant Ontario Power Generation Inc. 700 University Avenue Room H18 010 Toronto ON M5G 1X6 Mr. Steve Heuchert Toronto and Region Conservation Authority 5 Shoreham Drive Downsview, ON M3N 1 S4 Durham Environmental Advisory Committee c/o Lori Riviere, Staff Liaison Regional Municipality of Durham Planning Department P.O. Box 623 605 Rossland Road East, 4th Floor Whitby ON L 1 N 6A3 Durham Agricultural Advisory Committee c/o Nancy Rutherford, Staff Liaison Regional Municipality of Durham Planning Department P.O. Box 623 605 Rossland Road East, 4th Floor Whitby ON L 1 N 6A3 :; APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN Regional Municipality of Durham Planning Department 605 Rossland Road East, 4th Floor P.O. Box 623, Whitby, Ontario L1N 6A3 Telephone (905) 668-7711 Facsimile (905) 666.6208 REGIONAL USE ONLY File No. Date of Receipt 1. Earlv Consultation: Early consultation is a vital part of the planning process. Through this process, you will be informed of any requirements that may apply within the Durham Regional Officiaf Plan and the Provinciaf Policy Statement. Prior to submitting this form to the Region, it is highly recommended that meetings be held with: o Regional Planning Department staff to determine submission requirements. o Local municipal planning staff to determine focal information requirements. o Staff with other public agencies to determine other technical or processing requirements. 2. Submission Reauirements: Fees: (payable by cheque or money order). kl A non-refundable fee of $9,000.00*, payable to the Regional Municipality of Durham, for a privately initiated major amendment, defined as a proposal involving a change in land use designation or policy which requires major technical studies and extensive analysis and consultation. o A non-refundable fee of $4,500.00*, payable to the Regional Municipality of Durham, for a privately initiated minor amendment, defined as a site specific proposal which is small in scale and involves a land use with minor and predictable impacts. Bl A non-refundable fee of $150.00*, payable to the Regional Municipality of Durham, for developments based on private services, which is the Regional Health Department's review fee. f!) A non-refundable fee of $150.00*, payable to the applicable Conservation Authority, for lands potentially affected by flooding or erosion or other lands within its jurisdiction. If this application is associated with a concurrent subdivision application, a non-refundable fee of $500.00* is required with this application. Forms and Information: o 1 original and 14 copies of this completed form. o 6 copies of technical information and background reports. o 15 copies of the proposed text and/or map amendments (in black and white, on 8-1/2" x 11" paper). o 15 copies of a sketch or concept plan, showing the location of the property, existing site features, adjacent land uses and site features, details of the proposed land uses, and the extent of the applicant's land holding (in black and white, on 8-1/2" x 11" paper). Page 1 (02/2006) 0;_,~~_~_...-~~_""~,-",~_~"",~",.,~--"",-"--""",_"""",,,.,~~, 3. Contacts: ~~\ Owner James Sabiston Mailin Address Tele hone 4971 Bloomington Rd. (905) RR2, Stouffville L4A 642-0877 Fax Applicant " " (905) 640-7712 " " Agent/Primary Consultant MHBC Planning c/o Pier e Chauvin 171 Victoria St. N 576-3650 576-0121 , Correspondence to be sent to (check only one): " 0 Owner 0 Applicant/Agent 4. Description of Subiect Lands: fl!f Agent/Primary Consultant o Not Applicable Location Description Area Municipality Pickering Former Twp. Lot(s)Part4 I Conc.(s) 6 Municipal Address Legal Description Lot(s)/Block(s) Part No(s). 3160 Highway 7 Registered Plan No.4 0 R- 6 4 3 9 1 Reference Plan No. Area (Hectares) t'\ . 'l hQ Assessment Roll No. 5. Purpose of the Application: a) What is the current land use designation(s) of the subject land, if applicable? Applicable Prime Agricultural Area o Not b) Identify the policy(ies) and/or land use designation(s) to be added, changed, deleted or replaced: To change the land use designation to Major Open Space to permit ~ golf course. c) Please provide the specific wording of the requested amendment: 6. Reports: a) list the title, author and date of any reports attached to this submission, if applicable. Applicable See covering letter o Not Page 2 -" (J I 7. Current and Previous Use of the Subiect Lands: o Not Applicable a) What is the l;urrent use of the subiQ':t lands? - Clean earth fill site b) What were the previous uses of the subject lands? Vacant 8. Other Planning Applications/Approvals Related to this Application: o Not Applicable Application Type ~ Durham Regional Official Plan Amendment [j{ Local Municipal Official Plan Amendment []{ Local Municipal Zoning By-law Amendment o Subdivision or Condominium Plan o Severance File No. Status OPA 05- 04PA33jOC n9:t circulated " " 9. Servicina: o Not Applicable Please indicate the proposed method of servicing and attach the appropriate information where applicable. Method of Sewage Disposal o Municipal piped sewage system o Individual septic system (1) (2) o Other ( Method of Water Supply o Municipal piped water system t!J Individual wells (1) (2) El Individual surface water o Other ( Individual Servicing: Report Requirements Attached (1) For developments of more than 5 lots/units: a settlement capacity and/or a hydrogeological report. 0 (2) For non-residential development where water will be used for human consumption: a hydrogeological report. rn I ~ Provincial Highway o Regional Road Road Access 14 Local Road o Other ( 10. Site Contamination: The attached Site Screening Questionnaire must be completed and submitted with this application. 11. Minimum Distance Separation from Existina Livestock Facilities: If the subject land is within 500 metres of an existing livestock barn or manure storage facility, then the attached Minimum Distance Separation Data Sheet must be completed and submitted with this application. Page 3 12. Owner's Authorization: ,,, i) ~) l.. If the applicant is not the owner of the subject land, the owner must complete the fo/lowing written authorization: Authorization of Owner I, James Sabiston , own the subject land, and I authorize MHBC Planning to make this application. Date Signature of Owner Authorization of Owner for Disclosure of Personal Information I, Jawes SabistoTl , own the subject land and, for the purposes of the Freedom of Information and Protection of Privacy Act, consent to the disclosure of any personal information provided in the processing of this application, under the Planning Act, to any person or public body. Date Signature of Owner 13. Affidavit or Sworn Declaration of Owner or Applicant: Pierre Chauvin Township of Centre Wellinqton of the - in the make oath and solemnly declare that the information in this I, County of Wellington application, attachments and accompanying reports is true. Declared before me at the Ci ty of Ki tchener inthe Region of Waterloo this q~ daYOf~,:~ ,2fJn,& ~._~ "/ n .c( ~ L------I(. C ISSloner of Oaths CAROL MARIE WIEBE. a Commissioner. etc., ReglonaI Municipality of Waterloo and the County of Middlesex, for MacNaughton Hermsen BrItlon Clarkson Planning Limited. Expires January 21, 2009. Page 4 In;;:' ' '+i 1.3~5S."-'~t";~ -" r-t:L:...Er~ CCLF DE'31 Gr, ~ , 'I t f--, -: \.' n~.c. 81 SJTE CONTAMINATiON SCREENING QUESjlONNAIRl: R~llj'.)t'lll\1 l'ol!1.mieipallt)' of !Jurr.Qm PlanninG Oepanmtl'tt 105 RO$.bfld Ro,d lint 41th FI<.\Qr P. a.. Sox 623., Whitby. Onliln~ L 1 N fA) Ttl.p....OI'l. (lOa) '''.n 11 F'<lcsimi,. f9(5) 6664206 ........-~- W"A .."....... - - _~1 Trna fOl"rrI nllJ'i be compi.;lIId for ",ij QI':'(l':lc:pmenl appt1cations .mll!lU Ii Prlas"r Env!'or'1l!\ent~ S(t~ M:!U$l'I'leflt, preparlo;d lrl Gcc-~'dai1'::8 with :t,e PrO\l1ndal GllideJ{nt 'Qt' Use at (;(;,"ltami'lJred $lIe:! (n Ontano. is pro,lid6(j Thl~ form must !>> cornp'e~e.a aI'ld signed by a F'rofe:;5;ootll EI19lrleer HnC by the P'ooertt OW!:e~, i.oc:anon of e~bject Ul1Qll; lot: ,"p~.~ of: 4 COI'I(:ee#S",l1; __~_ Mur,j'lptjllty; Pi?keri-.::L '1, ;:; 1M app!Icalle>h on ~, 0:' 3?jace/'ll to illlndl;, tt'ol:ll Vtttlltt predOu$ly '.ISM lor \fr.1t ftlflcwi..p FO/lTIe( TOWf:lF'IP ____ a) :nautlrlaJ "lie,,? b) CUl'1'lm~.;ja! Ules I!'Itwr't t"lere- is ;xJtentiel rUlll1! 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I have IW reD;Jon to belf8Yli' tfuJt fh. :WJl:Iject $,ftQ 1$ cQntJllmlnaU<l. l!J 0 COllsuitJog e:llgI1~ilr Name (Plea~ PiiC'\I)_~-'::':'~;::' v i $__._.___, Gl','~en-'.rech EWf.ilc<nne:ntal ~rJgi~~.Eil~9" l:.tc~_____~__,.__".___~_.____ ~7am~ of r:~~ (II APPlir.;(ll:>I~J~- . r~Olme Df COlnJlany W Apolic.lIr.Ja) Pi"O~ity OWf1er. or Autl'lOfl~d Otfl(;t'!r; Name (P!es6e Pliql)....!::!!!.::_~ ~ b j..:':~~~__._,~. n!li! or AutJ)(.lriZe-d Offll;l'li,:___ 4971 Bloomington Rd. R.R.#2 Stouffville Ad~--------'._--'~--'---- nlepr>onfl, ~~.:..:::-612~~: 7 FI;l>(B 0 5 -(; 4. 0-7 712 512 Klnq St. E. suite 300 Toronto Md'~'$I; ---'~'-'---'----'M.SA-YHl~ 41Ei-36';-lH-'O _ 4J6-?")-'>QI11 le'ef;lhooa: -"'iII1<; _. - .J ". J,. /~-'7--7"/;7 --~----~_. Sit;1I.I~=::::..::-f:f;"df:_______._,.,,_ D811): ~_~.I!bd.. 2t.2f.!28___._~__.~ It ' "'-<! 4~ Sl~oall, (J.~___.__.~_.__.~.__~.,_. Dat'f'~""""""-_"""'___A__'_""""''''~''''''''_'''''''_.''__~'___'''''''-_______''--~_ Regional Municipality of DurhamPlanning Department 605 Rossland Road East, 4th Floor P.O. Box 623, Whitby, Ontario L1N 6A3 Telephone (905) 668.7711 Facsimile (905) 666.6208 This form is to be completed when applying for a new non-farm use within 500 metres (1,640 feet) of an existing livestock facility. Complete one sheet for each different set of buildings used for housing livestock. ~ .1 MINIMUM DISTANCE SEPARATION SHE~Tj Closest distance from livestock facility to the property boundary of the new lot(s) or the change in land use (metres) Closest distance from manure storage to the property boundary of the new lot(s) or the change in land use (metres) Tillable hectares where livestock facility located Existing Manure System (Place an "x" in one box only) Type of Livestock Housing Capacity # Covered Open Solid Open Earthen Manure Tank Storage Liquid Storage Tank DAIRY o Milking Cows o Heifers BEEF o Cows (Barn Confinement) o Cows (Barn with yard) o Feeders (Barn Confinement) o Feeders (Bam with yard) SWINE 0 Sows 0 Weaners 0 Feeder Hogs POULTRY 0 Chicken Broiler/Roasters 0 Caged Layers 0 Chicken Breeder Layers 0 Pullets o Meat TUrkeys (>10 kg) o Meat Turkeys (5-10 kg) o Meat Turkeys (<5 kg) D Turkey Breeder Layers HORSES D Horses SHEEP o Adult Sheep o Feeder Lambs MINK o Adults VEAL o IN'hite Veal Calves GOATS o Adult Goats o Feeder Goats OTHER Dc ) Owner of Livestock Facility Telephone: ( _ ) The above information was prepared by: Name (Please Print) Signature FOR REGIONAL USE ONLY Yes No Minimum Separation Distance: Does the Application Comply with MDS Requirements? o o Prepared By: Date: ( c... I\. \' \ ~ It. 0 ~A- " . 0 e e.. P, ~. . - .......... ~c...c.:1' \ ) ~.,. f-' j_" I..", Conservation Authority Fee Collection Form Please complete the following section and Attach to your planning application. Check (~) relevant Conservation Authority: 0: Central Lake Ontario Conservation Authority 100 Whiting Avenue, Oshawa, Ontario L 1 H 3T3 (905) 579-0411 FAX (905) 579-0994 o Ganaraska Region Conservation Authority Box 328, Port Hope, Ontario L 1A 3W4 (905) 885-8173 FAX (905) 885-9824 o Kawartha Region Conservation Authority 277 Kenrei Park Road, RR#1, Lindsay, Ontario K9V 4R1 (705)328-2271 FAX (705) 328-2286 o Lake Simcoe Region Conservation Authority 120 Bayview Parkway, Newmarket, Ontario L3Y 4X1 (905) 895-1281 FAX (905) 853-5881 cj{ .Toronto and Region Conservation Authoritv '5 Shoreham Drive, Downsview, Ontario M3N 184 (416) 661-6600 FAX (416) 661-6898, http://www.trca.on.ca Date: - I - I - Application #: 1. Name of Applicant Agent: r.1HBC Planning Address: 171 Victoria St. N. Ki tche~~~ Tel No.: 519-576-3650 5C5 Fax No.: 519-576-0121 Tel No.: 905-642-0877 2. Registered Owner: James Sabiston Address: 4971 Bloomington Rd~' Stouffvil1e Fax No.: 905-640-7712 3. Legal Description (Lot and Concession numbers): Part of Lot 4, Concession 6 4. General Location: Kinsdale, 3160 Highway 7 5. Municipality: Ci tv of Pickering Please consult the conservation authority to confirm the appropriate fee prior to completing the applicable boxes below. Please attach the fee made payable to the Central Lake Ontario Conservation Authority or CLOCAI Ganaraska Region Conservation Authority or GRCAI Kawartha Region Conservation Authority or KRCAI Lake Simcoe Region Conservation Authority or LSRCAlToronto and Region Conservation Authority (TRCA). APPLlCA TION TYPE NUMBER OF FEE AMOUNT PROVIDED APPLlCA TION(S) PROVIDED Plan of Subdivision Plan of Condominium Consent/Severance Site SpeCific Official P I .5 Lj 5' Plan Amendment . AI 0.- Site Specific Zoning By-law Amendment Site Plan Approval (Section 41) Minor Variance Please check (~) if receipt required from the Conservation Authority cr NOTE: Only one set of application fees (the highest fee) will apply when processing and reviewing consolidated application circulation. Additional fees may apply. to applications which require extensive investigation (i.e. reports) by Conservation Authority staff. The applicant ~ill be informed by letter of these additional fee requirements if applicable. FOR CONSERVATION AUTHORITY USE ONLY DATE RECEIVED: I I CFN: .. RECIPIENT: Conservation Authority Fee Collection Form (0212006) Page 1 c) tJ ~ 12. Owner's Authorization: If the applicant is not the owner of the subject land, the owner must complete tile foHDwing written authmization Authorization of Owner I. James Sabiston . own the subject land. and I authorize MEBC P lanninq to make this application Date Signature of Owner Authorization of Owner for Disclosure of Personal Information t, J"'T'iC'C C:nbl s+-(1n , own the subject land and, for the purposes of the Freedom of Information and Protection of Privacy Act. consent to the disclosure of any' personal information provided in the processing of this application. under the Planning Act, to any person or public body Date Signature of Owner )~~ Signature of Owner or Applicant Page 4 I t1 I York&gion DurhamlYork Residual Wa~'eStudy,;tJm A W,'-;~.-; "~T L~..,..~~,,~..~. Mr. Dave Ryan One The Esplanade Pickering, ON L 1 V 6K6 APR 1 8 2008 C.,b?i ,'y ~) 0 G,,:::~L . ,_. "iiflH..A TE TO: , in, '~j-'l }:}~~~~.t~1~:~;~~E '--~USTAIN j . CLERK LEGAL HUMAN RES CUST CARE MGR CUST &ADM April 8, 2008 [EiJ:;: ~ri~ err'\? l,VED 7'G"{P~R,1N]\8 !~iblER~.\JS D,jVaS~O&~ Dear Mr. Ryan: Re: DurhamNork Residual Waste Study Thermal Facility Site Identification and Evaluation Update on the Siting Process and Status of the Environmental Assessment < ._"""., The Regions of Durham and York are jointly undertaking a Residual Waste Planning Study to find a better way to manage the residual waste remaining after the Regions have diverted, recycled or com posted at least 60% of their waste. The Regions are addressing the social, economic, and environmental concerns by way of an "Individual" Environmental Assessment (EA) under the Provincial EA Act and in accordance with the approved EA Terms of Reference (March 2006) for this Project. Status Update In September 2007, consultants recommended the Clarington 01 Site to the Joint Waste Management Group (JWMG) for selection as the preferred site. Residual Waste Study consultants, Jacques Whitford and GENIVAR, based their recommendation on an extensive assessment the advantages and disadvantages relative to established category priorities for 5 short-listed sites. The evaluation followed a process outlined in approved EA Terms of Reference and further refined through additional public consultation completed in 2006/2007. It included site specific scientific and technical considerations, advice from technical experts, input from public information sessions, delegations and deputations to Council and Regional Committees, earlier public consultation on the evaluation process and correspondence with site neighbours, public interest groups and agencies. Clarington 01 is a 12-hectare site located between Courtice Road and Osbourne Road in the Municipality of Clarington (see attached Figure 1). The Regional Municipality of Durham owns the site, located in the Clarington Energy Park south of Highway 401, a planned development area that includes commercial properties, ~j(~'tmlrtrcrck:s;~'1he._m"~~_'''J Courtice Water Pollution Control Plant, and the Darlington Nuclear .... . ! copy :i TO: ,! eglona :! ~-'i __.1 :1 =,,~.J >1 i :j On January 23rd and 24th, 2008 respectively, Durham and Yor approved the JWMG and staff recommendations that Clarington 01 for a Thermal Treatment facility for the long-term management of Durham and York's residual waste. Staff reports included the final consultant report, 0 tlining results of the evaluation process and their rationale for recommending the preferr www.durhamyorkwaste.ca The Regional Municipality of Durham The Regional Municipality of York Update on the Siting Process and Status of the Environmental Assessment April 8, 2008 Page 2 td~ Next Steps Now that both Regional Councils have approved Thermal Treatment as the preferred technology and Clarington 01 as the preferred site, the consult team will complete detailed site specific studies building on previous work to confirm in a greater level of detail, the ability of the preferred site to be utilized as part of this project. Site specific studies will include the following: · Air Quality Impact Assessment · Site Specific Risk Assessment · Noise and Vibration Impact Assessment · Traffic Impact Assessment · Visual Impact Assessment · Economic Impact Assessment · Geotechnicallnvestigations · Surface Water Study and Stormwater Management Plan · Stage 2 Archaeological Assessment The above studies will be completed in 2008/early 2009. Please note that some of the studies identified above will be completed once a vendor of the preferred technology has been identified. The RFP process, currently underway, will select a preferred technology vendor in late 2008. Once a preferred technology vendor has been identified, site specific studies can be completed which are dependant on information to be supplied by the preferred vendor. Once all site specific studies are completed, the team will prepare the formal EA submission (including a draft and final EA document) in early 2009. Prior to submitting the draft EA document for review and approval, the consultant team will prepare a site-specific human health and ecological risk assessment. Review of this assessment by the Joint Waste Management Group, agencies and stakeholders will provide assurance that the operation of a Thermal Treatment facility on this site will not present unacceptable risks to the surrounding population and natural environment. Additional documentation and information can be found on the Study website at: www.durhamvorkwaste.ca. DurhamlYork Residual Waste Study Tel: 905-307-8628' Toll Free: 1-866-398-4423' E-mail: info@durhamyorkwaste.ca P.O. Box 42009 . 2851 John Street. Markham' Ontario' L3R 5RO www.durhamyorkwaste.ca The Regional Municipality of Durham The Regional Municipality of York 69 Update on the Siting Process and Status of the Environmental Assessment April 8, 2008 Page 3 it' I Please send comments to: Attn: DurhamNork Residual Waste Study Coordinator P.O. Box 42009 2851 John Street Markham, ON L3R 5RO Telephone: 905-307-8628 Toll Free: 1-866-398-4423 Email: info@durhamyorkwaste.ca Regional staff and consultants are available to answer any questions that you may have or that may arise over the course of this Environmental Assessment process. Our Project Manager, Mr. David Payne of Jacques Whitford Limited may be contacted at 905.631.3918 or by email atDavid.Pavne@jacaueswhitford.com. You may also contact the undersigned as provided below. Thank you for your consideration of this important initiative and we look forward to hearing any comments you may have. Yours truly, The Regional Municipality of Durham and The Regional Municipality of York Mirka Januszkiewicz, P.Eng., MASc, M.B.A Director Waste Management Services The Regional Municipality of Durham Works Department Phone: 905.668.7711, ext. 3464 or 1.800.372.1102 E-mail: mirka.januszkiewicz@region.durham.on.ca Fax: 905.666.6206 Andrew Campbell, P.Eng., M.B.A Director Solid Waste Management Branch York Region, Transportation and Works Department Phone: 905.895.1200 Ext.5711 or 1.877.G04-YORK E-mail: andrew.campbell@york.ca Fax: 905.954.4611 cc: David Payne, Jacques Whitford Limited David Merriman, GENIVAR Consultants Inc. Jim McKay, Jacques Whitford Limited DurhamlYork Residual Waste Study Tel: 905-307-8628. Toll Free: 1-866-398-4423. E-mail: info@durhamyorkwaste.ca P.O. Box 42009 . 2851 John Street. Markham. Ontario. L3R 5RO www.durhamyorkwaste.ca The Regional Municipality of Durham The Regional Municipality of York Update on the Siting Process and Status of the Environmental Assessment April 8, 2008 Page 4 '--i 1--" / I,) Figure 1 : The DurhamN ark Thermal Treatment Preferred Site DurhamlYork Residual Waste Study Tel: 905-307-8628. Toll Free: 1-866-398-4423. E-mail: info@durhamyorkwaste.ca P.O. Box 42009.2851 John Street. Markham. Ontario. L3R 5RO www.durhamyorkwaste.ca Legislative & Information Services RE ~VED 'r:!<EFHNG Tel. 905-683-4550 Fax. 905-683-1061 C,TV,:,^j I II t. ,--"\ ,1 / ' , I ~"IAY 'I a 2008 May 6, 2008 CLERK'S DIViSION ., .):.) ('/ ( ': ';'1 I.' ') "" (.. ,--- ,.....- > The Right Honourable Stephen Harper Prime Minister of Canada House of Commons Ottawa, Ontario K 1 A OA6 Honourable Tony Clement Minister of Health 916C Brooke Claxton Building, 16th Floor Tunney's Pasture Ottawa ON K1A OK9 RE: Ban to prohibit the commercial advertising of food and beverages to children less than thirteen years of age. At its meeting on April 28, 2008 the Council of the Town of Ajax passed the following resolution to prohibit the commercial advertising of food and beverages to children less than thirteen years of age and respectfully requests you afford this resolution your full consideration and endorsement. WHEREAS Statistics Canada estimates that one third of children between two and eleven years of age are overweight and that about half of these children are considered obese; and WHEREAS poor diet during childhood has been linked to chronic diseases in adulthood; and WHEREAS food and beverage advertising primarily promotes nutrient poor and calorie dense foods; and WHEREAS in the US, for every public service announcement promoting physical activity young children see 27 television food ads; and WHEREAS this generation of children are exposed to a much greater frequency and intensity of marketing messages to influence their dietary choices; and WHEREAS US food companies spend about $12 billion annually marketing to children and youth; and WHEREAS for example, Quebec, Sweden and Norway prohibit commercial adverti . children; WHEREAS the United Kingdom has banned ads for foods high in fat, sug associated with television programs that appeal to children under 16 years of age; and WHEREAS a survey of GT A children found that 68 percent of-"cf1.ikij'~~' pay I E "advergames" on company websites; and \_.._...< ". i~,CTION '7j d-e'<~~'-'f'C\ \ r\ f:f V)tCc\ \C 1'\ r: /"-\ I ' , / i.,~ WHEREAS food and beverage advertising in Canada is self-regulated by industry through Advertising Standards Canada; and WHEREAS self-regulation has substantial shortcomings with respect to advertising code content, enforcement and penalties as regards the public health concerns related to children's and youth marketing; and WHEREAS the Canadian government recognizes the importance of tackling Canada's children and youth obesity epidemic by, for example, the Canadian government implementing the Public Health Agency of Canada's Healthy Living, SummerActive and WinterActive strategies; and WHEREAS the Ontario government also recognizes the importance of tackling this epidemic by, for example, implementing the Ontario Ministry of Health Promotion's Active 2020 and Healthy Eating and Active Living strategies and sponsoring Bill 8, the Healthy Food for Healthy Schools Act, 2008; and WHEREAS the Toronto Board of Health has passed a resolution urging Health Canada, Industry Canada and the Ontario Ministry of Government and Consumer Services to prohibit all commercial advertising of food and beverages to children under thirteen years of age; NOW THEREFORE BE IT RESOLVED that the Town of Ajax urges the Government of Canada and the Government of Ontario to prohibit all commercial advertising of food and beverages to children less than thirteen years of age; and BE IT FURTHER RESOLVED that the Prime Minister of Canada, Ministers of Health Canada and Industry Canada, Regional Municipality of Durham, Durham's MPs, Chief Public Health Officer of Canada, Premier of Ontario, Ministers of Children and Youth Services, Government and Consumer Services, Health and Long- Term Care, and Health Promotion, Durham's MPPs and municipalities, Acting Chief Medical Officer of Health, alPHa, OPHA, Advertising Standards Canada, school board associations, teachers federations, and all Ontario Boards of Health are so advised. We trust this matter will receive your office's full attention and support. Sincerely, Blair Labelle Manager of Legislative Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L 1 S 2H9 905-619-2529, ext. 336 bla i r.labelle@townofajax.com .I ..~ Copy: Minister of Industry Canada Regional Municipality of Durham Region of Durham MP's and MPP's Chief Public Health Officer Premier of Ontario Minister of Children and Youth Services Minister of Government and Consumer Services Minister of Health and Long-Term Care Minister of Health Promotion All Municipalities of Durham Association of Local Public Health Agencies (alPHa) Ontario Public Health Association Advertising Standards Canada Ontario Public School Board Association Ontario Catholic School Trustees' Association Regional Councillor C Jordan 'i ,1 / ~,t C cQ ;:2. -LfO-.{Jd Pickering Advisory Committee on Race Relations & Equity 2007 Annual Report A. About The Committee: The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2,2000. The City of Pickering Advisory Committee on Race Relations & Equity, made up of municipal leaders, school board representatives, community cultural associations, community appointees and students, has been involved in the design and delivery of race relations programs and initiatives in the community for over fifteen years. The first municipality in the Durham Region to form a Race Relations Committee, the City of Pickering has instituted a comprehensive Race Relations Policy, published a brochure entitled "Harassment Hurts Us All - Working Towards A Harassment Free Community", conducted annual Race Relations Forums and hosted several cultural special events. The Pickering Advisory Committee on Race Relations & Equity has worked closely over the years with many different groups and organizations, particularly our youth, to promote racial and ethnic harmony - a key objective detailed in its Race Relations Policy. The City of Pickering Advisory Committee on Race Relations and Equity is also charged with the responsibility of giving guidance to and advising the municipality, through the Mayor and the Council of the Corporation of the City of Pickering, on matters involving race relations and equity issues within the community. Clearly, the City of Pickering Advisory Committee on Race Relations and Equity has worked for over 17 years to give the issue of race relations and equity a distinct presence in our community. The Advisory Committee has been able to ensure that these issues remain at the forefront in political affairs so that equal access and human rights are extended to all individuals so that the Pickering community can be strengthened by its diversity. '.r....'.......,..,,,. l:~__ 'V- .1 K) '. ,~~C e t-l::1t ---;> .' t)e c t", " e fCI" I nfc(',Ylc.-lI'Ci") !."\f' ,I ____) Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan Mandate: To acknowledge a municipal role in providing leadership & setting an example in the community through cultural & race relations policies/programs; To affirm that a diversity of racial, ethnic and cultural origins, beliefs and values, enhances, strengthens and enriches the community; To anticipate and respond to the needs of the changing ethnic, racial and cultural composition of the community in a timely manner; To promote and foster respect, understanding, communication and cooperation, and equitable treatment among all citizens; To promote attitudinal change towards systemic racism & discrimination in the community; To promote full and equal access to and provide the opportunity for participation of all citizens in the social, cultural, economic and political affairs of the community. Terms of Reference: To analyze and project trends based on the demographic statistics of the City's population including languages spoken, size of ethnic, racial or cultural groups, immigration trends and settlement patterns and other relevant socio-economic data; To receive and review data regarding incidents of prejudice, racism or conflicts of a racial nature; To network with social service agencies, ethno-cultural groups and organizations interested in promoting race relations in the community; To develop and recommend short and long term anti-racist strategies and cross cultural communications initiatives; To review policies, practices and programs of the municipality and to recommend adjustments or new initiatives; To submit to Council an annual written report. 2 ; I) Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan Demographics: (source: 2006 Statistics Canada) In 2006, 30% of Pickering's population is comprised of immigrants (greater then provincial average of 28%). 21 % immigrated before 1991, 6.5% immigrated between 1991 to 2000 and 2.5% between 2001 to 2006. In 2001, immigrant population in Pickering was 28.9% (as compared to 30% in 2006) so there has been little growth to the immigrant population in Pickering over the past 5 years. In 2006, 30.5% of the Pickering population is made up of visible minorities (greater then provincial average of 23%). This represents an increase from 1991 when 26% of the Pickering population was made up of visible minorities. In 2006, 19% of Pickering's population report their Mother Tongue as "Other Language" (less then provincial average of 27%). 79% of Pickering residents report English as Mother Tongue, 1 % report French. In 2006, 2% of Pickering's population lived in a different country 5 years ago. That is less then the provincial average of 5% and then the Pickering average in 2001 of 3%. 3 I I, I !/ I] Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan B. 2007 Annual Report Events: Heritaqe Dav Celebration To commemorate Heritage Day, the Pickering Advisory Committee on Race Relations & Equity hosted the 2007 Heritage Day Celebration on Saturday, February 17, 2007 starting at 11 :00 am at the Pickering Town Centre (centre court). The Heritage Day Celebration was a dynamic event that celebrates Pickering's rich heritage and cultural diversity. Visitors were both entertained and informed by a variety of dance and musical performances as well as interactive displays. The City of Pickering Advisory on Race Relations & Equity Committee is proud to host the annual Heritage Day Celebration - an event that brings the community together by celebrating our differences. The performances included Los Rumberos Dance group representing the Hispanic Canadian Alliance of Ontario, County Town Singers, Devi Mandir, Joy Allen Highland Dancers, Durham Tamil Association, Lostovica, Middle Eastern Lute Performance, Guitar performance by Silvio Enrique representing the Hispanic Canadian Alliance of Ontario, Stepping in Tyme, Zahra's School of Belly Dance, Pine Ridge Secondary School Student Rap Performance, Polish Folklore Dance & Song Ensemble Tatry and Valley Farm Public School Dancers. The event displays included Pickering Advisory Committee on Race Relations & Equity, Pickering Museum Village, Pickering Public Library, Durham Catholic School Board, Pickering Ajax Italian Social Club, Culture of Peace, Community Development Council of Durham, Canadian Multicultural Forum, Amnesty International Pickering Action Circle, Artistic Impressions Canada, Durham Tamil Association and Zahra's School of Belly Dance. At noon on Saturday, February 1 ih, Master of Ceremonies David Pickles, City Councillor - Ward 3 and Chair, Pickering Advisory Committee on Race Relations & Equity introduced Pickering Mayor David Ryan and special guests who provided welcoming remarks on the main stage in the Centre Court of the Pickering Town Centre. Special thanks to all of our event participants and to J. Allan Arsenault, Centre Manager of Pickering Town Centre for his continued support of this annual event. Writinq Contest & Race Relations Forum In November 2006, the Pickering Advisory Committee on Race Relations & Equity partnered with the Durham District School Board and the Durham Catholic District School Board to present "In Your Words" - a writing contest for 4 Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan >\ students across Durham Region. The writing contest invited students from grades 2 to 12 to submit a written piece to the statement "I can make a difference in my community by...". Entries were to speak to issues of race relations, equity and diversity. Since the committee first introduced this student- writing contest in 2004, we have received over 600 submissions from nearly 50 schools. A distinguished panel of judges has reviewed nearly 60 entries and selected the winning entries for each of the age categories represented. Special thanks to our distinguished panel of judges which included Mark Holland, Member of Parliament Ajax-Pickering, Cynthia Mearns, Chief Executive Officer, Pickering Public Library, Mike Johnston, Managing Editor, Ajax-Pickering News Advertiser, Crystal Crimi, Staff Writer, Ajax-Pickering News Advertiser, Rosana Russo, Hispanic Canadian Alliance of Ontario and Dale Lynch, Community Resident. In 2007, the Pickering Advisory Committee on Race Relations & Equity announced the winners of the writing contest. Cateqorv One (Grade 2-5) First Place: Rebecca Briell, Grade 5 Lester B. Pearson Public School Second Place: Tahara Nathoo, Grade 4 E.B. Ph in Public School Third Place: Joren Romaniuk, Grade 2 Highbush Public School Cateaorv Two (Grade 6-8) First Place: Andrea Larney, Grade 6 Lester B. Pearson Public School Second Place: Christina Konnaris, Grade 8 Lincoln Alexander Public School Third Place: Laura Seyers, Grade 7 Highbush Public School Honourable Mention: Jamie Romaniuk, Grade 7 Highbush Public School The Pickering Advisory Committee on Race Relations & Equity was proud to showcase the winning entries in the lobby of the Pickering Civic Complex and on the City's website at cityofpickering.com during the month of March 2007. The first place entries will also be featured in the Ajax-Pickering News Advertiser in late March 2007. The Pickering Advisory Committee on Race Relations & Equity hosted the 2007 Race Relations Forum on Wednesday, March 21, 2007 at 7pm in Council 5 " '..~ Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan Chambers of the Pickering Civic Complex. This annual event is to commemorate March 215t The International Day for the Elimination of Racial Discrimination. The 2007 Race Relations Forum provided a platform for select students from across the Durham Region to share their winning entries from a student-writing contest about diversity, equity and race relations. The 2007 Race Relations Forum featured guest speaker Maureen Brown, President of DiversityTrainersPlus. The event was well attended by local dignitaries, school board representatives, community cultural organizations, parents and students. It has been wonderful to hear from so many young people about issues of race relations and equity and their role to make our community a better place. In September 2007, the Pickering Advisory Committee on Race Relations & Equity once again launched the student writing contest. The contest invited students from grades 2 to 12 to submit a written piece to the statement "Imagining my diverse community in the year 2025...". The committee received over 100 entries in response to the writing contest. Once again, the winning entries will be showcased during March 2008 on the City of Pickering website, in the lobby of the Pickering Civic Complex and in the News Advertiser. The students of the winning entries will also be invited to share their work at the 2008 Race Relations Forum which will be held on March 19, 2008. Tapestry Event: Weavinq the World Toqether The Pickering Advisory Committee on Race Relations & Equity partnered with the Pickering Museum Village Advisory Committee to host the annual Canadian Tapestry event on June 9, 2007. At this event, Pickering Museum Village volunteers re-enact the life of Pickering's earliest settlers as they struggle to make a home for themselves in the early 1800's. More recent immigrants to Pickering also participate by demonstrating their culture through music, dance, food, storytelling and more. Together, they weave a story of those that have made Pickering home. Several cultural groups participate in this annual event which attract hundreds visitors to the site. In 2007, participants included Hispanic Canadian Alliance of Ontario, Durham Tamil Association, 856 Pickering Air Cadets, Zahra's School of Belly Dance, Significant Music - In Tacit Understanding, Devi Mandir, Pickering Ajax Italian Social Club, Canadian Multicultural Forum, Pickering Public Library, Heritage Pickering, E & W Art Academy, The School Alliance of Student Songwriters, Dorsey James, Greek Community of Oshawa and District and more! The event serves to educate and inform visitors about the cultures that make up this great community - and in doing so - bridge the gap of understanding and tolerance. 6 Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan , ',' Multi Faith Holiday Celebration Pickering Advisory Committee on Race Relations & Equity created banners for display in the Pickering Civic Complex during the month of December 2007 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukah and Christmas. Pickerinq Public Library The Pickering Public Library, which are represented by staff on the Pickering Advisory Committee on Race Relations & Equity, proudly commemorated culturally significant initiatives (such as Asian Heritage Month, Black History Month) by coordinated speakers and displays which were available to the community. Outreach: Pickering Advisory Committee on Race Relations & Equity aimed to build upon its efforts to add student and library representation to the Committee. To this end, the committee recruited several students from across the Durham Region to join our committee. They include: Adrian Rampersad, Dunbarton High School Siobhan Saravanamuttu, Dunbarton High School Mariyah Gonzales, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Ansar Siddiqui, Pine Ridge Secondary School Furthermore, Cathy Grant of the Pickering Public Library also joined the committee and became an integral member. Both the students and The Library representative has contributed to such committee initiatives as the student writing contest, heritage day celebration and the development of the new 2008 march break diversity program for youth. The committee wanted to maintain contact and raise awareness by visiting schools. In response to annual writing contest, Frenchman's Bay Public School held an Author's Circle that fully engaged all students from grades 4-8 to share their written piece to this statement. The principal recruited the community to assist and groups of school children to hear their piece. Jennifer O'Connell, City Councillor - Ward One, Valerie Ridgway, Deputy CEO, Pickering Public Library and Marisa Carpino, Supervisor, Culture & Recreation attended and represented the City of Pickering. The Pickering Advisory Committee on Race Relations & Equity is committed to continue to show its support for various race relations activities that take place within our community - as demonstrated when committee members and/or City Council attend these initiatives. As such, Councillor Pickles attended the following cultural activities in 2007: 7 ,'1 t\ t Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan The 60th Anniversary of India's Independence Flag Raising Ceremony Held on Saturday, August 18, 2007 at the Pickering Civic Complex Presented by the Indo-Canadian Cultural Association of Durham Inc. The Second Multifaith AIDS Fundraiser Held on Saturday, May 12, 2007 at Devi Mandir Presented by COFAA Pickering-Ajax Italian Social Club Annual Dinner and Dance Held on Saturday, October 20, 2007 at Premier Ballroom in Richmond Hill Presented by the Pickering-Ajax Italian Social Club Pickering Canadian Carib Cultural Association Annual Dinner and Dance Held on Saturday, October 20,2007 at the Pickering Recreation Complex Presented by the Pickering Canadian Carib Cultural Association *Also attended by Tanya Foster, Committee Appointee Sixth Annual Durham Tamil Youth Festival Held on September 15, 2007 at J. Clarke Richardson Collegiate, Ajax Presented by Durham Tamil Association Website: The Pickering Advisory Committee on Race Relations & Equity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. In 2007, the student representatives on the committee developed a youth section on the Committee's page and promote their sub-committee called [YOU]nity. Community Survey: As part of its 2007 Annual Work Plan, the Pickering Advisory Committee on Race Relations & Equity set out to develop a community survey and pilot it among a select group of ethno-cultural organizations that reside in Pickering. The purpose of the community survey was to assess the state of race relations in Pickering today. Through the process of collecting, assessing and summarizing 8 ) ') .~ I 'c. Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan the responses, the committee could gain an understanding of the perceptions in the community as it relates to race relations and diversity and thereby form advice, recommendations and report to council as well as establish the foundation of their future work. As outlined in its Terms of Reference, the Pickering Advisory Committee on Race Relations & Equity is charged with the responsibility of networking with ethno- cultural groups to promote positive race relations, receive and review data to understand the issues and incidences of prejudice and racism in the community and to develop and recommend long and short term anti racism strategies. Clearly, the community survey was a means to achieve each of those objectives. From February to June 2007, the Pickering Advisory Committee on Race Relations & Equity worked to develop the community survey and identify the select ethno-cultural organizations to be invited to participate in this pilot project. On June 8, 2007, the final community survey was sent via mail and electronic mail to six ethno-cultural organizations that include the Canadian Multicultural Forum, Devi Mandir, Durham Tamil Association, Hispanic-Canadian Alliance of Ontario, Pickering Ajax Italian Social Club and Pickering Caribbean Canadian Cultural Association. The deadline to respond was July 16, 2007. A follow up email and telephone call was made on July 24, 2007. A total of two community surveys were completed and returned and they were from Devi Mandir and the Pickering Ajax Italian Social Club. The responses from these organizations were very interesting. Devi Mandir represent 1,500 members, 35% of which reside in Pickering and most of which are women. The Pickering Ajax Italian Social Club represent 100 members, 85% of which reside in Pickering and most of which are men. Both organizations have a long history of service to Pickering. Devi Mandir and Pickering Ajax Italian Social Club have been in operation for 20 years and 15 years respectively. Interestingly, the objectives of Devi Mandir is primarily to satisfy and maintain the cultural and religious needs of the Hindu community, and to engage youth while the primary objective of the Pickering Ajax Italian Social Club is to establish opportunities for cultural and social gatherings of its adult only members. When asked "What does your organization see as the state of race relations and equity today in Pickering", Pickering Ajax Italian Social Club felt that the City was servicing all races equally while Devi Mandir felt that organizations such as DRPS were doing a fine job to recruit visible minorities, City Council provided excellent examples of cultural outreach but that the school drop out rate and youth/visible minority job creation must be addressed. Where Pickering Ajax Italian Social Club did not see any problems regarding race relations and equity that need addressing, Devi Mandir recommended that meaningful jobs must be created for youth, more interaction within the community was needed and a Durham West Arts Centre should be created. 9 :~ i~ Pickering Advisory Committee on Race Relations & Equity 2007 Annual Work Plan Both organizations indicated that they have seen an improvement in the conditions of race relations and equity in the recent past (5-10 years). When asked what issues of race relations their members face, Pickering Ajax Italian Social Club identified that there is a close door policy that could affect relations within the community. Devi Mandir indicated that there is no figurehead on the political, provide or public side. Both organizations felt that the City of Pickering was trying to do a good job to improve race relations and equity conditions in Pickering through many community events. Devi Mandir recommends that the City involve youth, particularly, youth from Devi Mandir, on the committee as a means to do a better job. Devi Mandir and Pickering Ajax Italian Social Club are not completely familiar with the activities of the Pickering Advisory Committee on Race Relations & Equity. The primary message both organizations had for Council were to increase opportunities for visible minorities within our communities and to improve communication with various ethno-cultural organizations. Both organizations would like to participate more with the Pickering Advisory Committee on Race Relations & Equity and with City of Pickering events. With respect to youth involvement, only Devi Mandir offers structured youth programs. They advised that, if a youth council were established, the main objective would be to bring about a broader understanding among the youth and lobby for opportunities for social and economic benefit. Both organizations however agreed that there was a need to educate Pickering youth about diversity and equity issues; mostly through networking and education in the elementary schools. In September 2007, the Pickering Advisory Committee on Race Relations & Equity set out to hear from more community cultural organizations by way of the Community Survey. The Durham Tamil Association and the Pickering Canadian Carib Cultural Association was sent a survey an additional time. The Pickering Advisory Committee on Race Relations & Equity continues to reach out to community cultural organizations to gather more input into the survey. 10 RECE!VED (~jTV ('Jf.: C1(;i<ERlj\JC~ l'v1AY 0 !j 2008 ;~) u :.... /1. [, ...t Pickering Advisory Committee on Race Relations & Equity 2008 Annual Work Plan A. About The Committee: The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2, 2000. The City of Pickering Advisory Committee on Race Relations & Equity, made up of municipal leaders, school board representatives, community cultural associations, community appointees and students, has been involved in the design and delivery of race relations programs and initiatives in the community for over fifteen years. The first municipality in the Durham Region to form a Race Relations Committee, the City of Pickering has instituted a comprehensive Race Relations Policy, published a brochure entitled "Harassment Hurts Us All - Working Towards A Harassment Free Community", conducted annual Race Relations Forums and hosted several cultural special events. The Pickering Advisory Committee on Race Relations & Equity has worked closely over the years with many different groups and organizations, particularly our youth, to promote racial and ethnic harmony - a key objective detailed in its Race Relations Policy. The City of Pickering Advisory Committee on Race Relations and Equity is also charged with the responsibility of giving guidance to and advising the municipality, through the Mayor and the Council of the Corporation of the City of Pickering, on matters involving race relations and equity issues within the community. Clearly, the City of Pickering Advisory Committee on Race Relations and Equity has worked for over 17 years to give the issue of race relations and equity a distinct presence in our community. The Advisory Committee has been able to ensure that these issues remain at the forefront in political affairs so that equal access and human rights are extended to all individuals so that the Pickering community can be strengthened by its diversity. lAu ,,^.~.~j..- , 2 CC'i, L.rfl P b..h.--. \ ) "'-'''~'7"= [,ere\ \1;;:- C,<- <~ ( ~- , fiLE '- / i \ t\ ~oc vYV1"\ \01..., ~"--'-"-::-r- _ d__ ---1= .-......--....-.--1- ~t u ,. () :) Pickering Advisory Committee on Race Relations & Equity 2008 Annual Work Plan B. 2008 Annual Work Plan Events: Heritaqe Dav Celebration The Pickering Advisory Committee on Race Relations & Equity will proudly host the annual event to commemorate Heritage Day in Ontario. This multicultural festival will be held on February 16, 2008 at the Pickering Town Centre and celebrates Pickering's rich heritage and cultural diversity. At this annual event, hundreds of event visitors are both entertained and informed by a variety of artistic, dance and musical performances as well as exciting interactive displays. Clearly, the Heritage Day Celebration involves community members of all ages and all walks of life and is invaluable in reaching Pickering's young people. The day brings spectacular cultural entertainment but more importantly insight into the diverse cultures that make up our community. Diversitv Camp The Diversity Leadership Camp is a two-day initiative run by [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Race Relations & Equity. This FREE workshop is open to children grades 6-8 and includes interactive activities focussing on issues encompassing topics of equity, race relations, and diversity. Participants will be encouraged to develop leadership skills and learn how to become an effective youth advocate in a fun, laid-back environment. The Diversity Leadership Camp will take place from 9 am to 3:30 pm on Tuesday, March 11, 2008 and Thursday March 13, 2008 at the Pickering Public Library, Central Branch: Auditorium. Writinq Contest & Race Relations Forum In September 2007, the Pickering Advisory Committee on Race Relations & Equity partnered with the Durham District School Board and the Durham Catholic District School Board to present a writing contest entitled "In Your Words" to students from across the Durham Region. The writing contest invited students from grades 2 to 12 to submit a written piece to the statement "Imagining my diverse community in the year 2025...". Entries were to speak to issues of race relations, equity and diversity. Since the writing contest was first introduced to students in 2004, Pickering Advisory Committee on Race Relations & Equity have received over 700 submissions. In early 2008, over 100 submissions were received and the winning entries were selected as follows: 2 Pickering Advisory Committee on Race Relations & Equity 2008 Annual Work Plan 86 CateQorv One (Grade 2-5) First Place: Nakisha Slavin, Grade 5 Frenchman's Bay Public School Teacher: Ms. Lesley Kirby Second Place: Savannah Moore-Jarvis, Grade 5 Highbush Public School Teacher: Ms. Lindsay Avison Third Place: Joren Romaniuk, Grade 3 Highbush Public School Teacher: Ms. Anna Maggi Honourable Mention: Nezhada Gomes, Grade 5 Highbush Public School Teacher: Ms. Lynn Walters Cateaorv Two (Grade 6-8) First Place: Sara Gajic, Grade 8 Frenchman's Bay Public School Second Place: Jalan Dookhie, Grade 8 Dr. Roberta Bondar Public School Teacher: Shahana Arain Teacher: Ms. Kara Trumbley-Novak Third Place: Katie Mowat & Emily Woolgar, Grade 6 Frenchman's Bay Public School Teacher: Ms. Colette Hetner CateQorv Three: Special Recognition: Julie Murphy, Grade 10 St. Mary Catholic Secondary School Teacher: Ms. Melim The Pickering Advisory Committee on Race Relations & Equity will host the 2008 Race Relations Forum on Wednesday, March 19, 2008 at 7pm in Council Chambers of the Pickering Civic Complex, One the Esplanade, Pickering. This event is to commemorate March 2151 The International Day for the Elimination of Racial Discrimination. The 2008 Race Relations Forum will feature guest speaker Itah Sadu, Award winning story teller and children's author. The 2008 Race Relations Forum will provide a platform for select students from across the Durham Region to share their winning entries from a student-writing contest about diversity, equity and race relations. The guidelines of the 2008/09 " In Your Words" contest will be expanded to allow visual artforms to be submitted (not just written pieces). The committee understands that students communicate in many different ways, and for some, a painting, sculpture or photograph are ways they would rather communicate their thoughts and feelings. 3 q '/ \ t , Pickering Advisory Committee on Race Relations & Equity 2008 Annual Work Plan Tapestrv Event: Weavina the World Toaether The Pickering Advisory Committee on Race Relations & Equity will partner with the Pickering Museum Village Advisory Committee to host the Canadian Tapestry event on June 7, 2008. The event is a wonderful celebration of the diverse cultures that make up our community - from the early 1800's until today. Several cultural groups will participate in this annual event which attract hundreds visitors to the site. The event serves to educate and inform visitors about the cultures that make up this great community - and in doing so - bridge the gap of understanding. Coffee House [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Race Relations & Equity, will host a Coffee House event. This event will be a celebration of culture, presented by youth performers, and open to everyone. The event is planned to take place in November 2008. Multi Faith Holidav Celebration Pickering Advisory Committee on Race Relations & Equity will once again create banners for display in the Pickering Civic Complex during the month of December 2008 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukah and Christmas. Pickerina Public Librarv The Pickering Public Library, which are represented by staff on the Pickering Advisory Committee on Race Relations & Equity, proudly commemorate culturally significant initiatives (such as Asian Heritage Month, Black History Month) by coordinating speakers and/or displays which are available to the community. Outreach: Pickering Advisory Committee on Race Relations & Equity aims to build upon its efforts to add student and library representation to the Committee. The committee would like to maintain contact and raise awareness by visiting schools. The Pickering Advisory Committee on Race Relations & Equity is committed to continue to show its support for various race relations activities that take place within our community - as demonstrated when committee members and/or City Council attend these initiatives. The Committee would like have community cultural organizations become more involved in the committees' activities and to attend the monthly committee meetings. 4 Pickering Advisory Committee on Race Relations & Equity 2008 Annual Work Plan ('~~ (~ Website: The Pickering Advisory Committee on Race Relations & Equity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. In 2008, the committee would like to establish a link between the [YOU]nity page to the PAC4Teens page on the City's website. The Committee will continue to recognize holidays of the cultural community on the City's website located at: http://www.cityofpickering.com/stand ard/cityhall/ co m m ittees/P 0 F /20072008 Dates .pdf. The committee will set out which community events will be added to the cultural calendar on the website and which events will go as proclamations to Council. This is an important way to keep the communities cultural traditions to the forefront. Community Survey: The Pickering Advisory Committee on Race Relations & Equity plans to administer a community survey with cultural organizations that serve Pickering. The survey will enable to the committee to understand the issues of race relations and equity that are facing our community. In 2007, the committee received 2 completed surveys from Oevi Mandir and Pickering Ajax Italian Social Club. In 2008, the committee plans to reintroduce the survey to community cultural organizations and receive a greater response that will help us understand the issues facing our community. 5 Cilq o~ MEMO ::\ :,) r 1 To: Mayor and Members of Council May 20,2008 ,~/'"') C:'oi2k .'-H- Ob From: Chair Heritage Pickering Advisory Committee Copy: Chief Administrative Officer Directors Subject: 2007 Year End Report 2008 Work Plan for Heritage Pickering The Heritage Pickering Advisory Committee is pleased to present this document as an overview of its 2007 accomplishments and its proposed recommendations for 2008 and beyond. 2007 ACCOMPLISHMENTS 1. Inventory of heritage properties underway; 2. Web site redevelopment; 3. Participation in local events - Tapestry Day, Whitevale & District Spring Fair 4. Reviews of development plans. 2008 PROPOSED WORKPLAN 1. Complete inventory listing and present Heritage Register for Council approval; 2. Education resource development; 3. Assessment of Dunbarton Village for Heritage District Designation; 4. Participation in local events; 5. Heritage Pickering Brochure; 6. Heritage Designation Ceremony. Submitted on behalf of Heritage Pickering Advisory Committee Current Membership: Pamela Fuselli - Chair Shawna Foxton - Vice-Chair Jim Simpson - Vice-Chair Theresa Abernethy Shirley Curran Karen Emmink Richard Fleming Gordon Zimmerman ,~? \~ -"~ Heritage Pickerin Our Mission To provide a Sense of Place for Pickering through the identification, preservation and protection of heritage assets that provide the history of this City and enrich the environment in which residents live · Shine the light on the heritage that still exists in the community through education opportunities Worrying about heritage is not u...just architectural elitists foisting their personal tastes on their communities." Municipal World February 2007 rit ick iIII rln Who are we? · Dedicated volunteers Appointed by Council Operate in an advisory capacity to Council · Supported by City staff · Worl< with stal<eholders · We are not politicians, nor civic officials · We are not a tool of local interest groups \."::'; !"0 H rita Pic Statutory role · Designations · Alterations · Demolitions · Heritage Districts ',.c:., C.N Ii erln Non-statutory role · Participation in the City's Heritage Day celebrations Collaboration with stal<eholder groups Population of Web site · Creation of education resources · Participation on various committees, e.g. in Regional Municipal Heritage Committee meetings Hold designation events Herita . I . In Where is Pic}{ering's Heritage? Everywhere...but there are few "signs" that identify our heritage Due to early settlement patterns and development patterns over the past 60 years, there are some priority sites: Central Picl{ering - Seaton, Federal lands Example: Brougham was the geographic, political and economic centre until the 1960's Impact of expropriation - development has occurred largely in south Pickering, leaving the central area with a higher number of heritage assets , :~, '~~ ~ , ~ ~ en rit Pick .. rln "When we demolish (or allow buildings to decay) we lose the resources that went into building it and burn even more today to replace the building and send the results of the destruction to unsustainable landfill sites where demolition and construction debris account for almost 40% of the waste stream." Municipal World, February 2007 Heritage demolition is in contradiction of the concepts of 'sustainability' and not environmentally friendly. rit e ick III I Heritage Preservation · Is an opportunity, not a liability To recycle/adaptive reuse that is sympathetic to the heritage assets adds value and opens up innovative ways to use built structures as well as natural heritage · Research conducted confirms that heritage designation does not have a negative effect on value · In a highly competitive international economy, people are coming to realize that difference and not sameness is what counts '.:i.___j 0', H rit ick " ,"'~. >-..~.;' '--.J III! rl e What do we need to do our job? Support from City staff and Council · Recognize the contribution made by the volunteer members and the time they give · Recognize the expertise we bring to the table · Recognize our goals · Understand that heritage preservation and growth are not mutually exclusive · Understand there is value in heritage rita IlIl I IlIl I "The true impact of heritage designation should be to remind politicians, civic officials and citizens that we have an unbelievable wealth in the built form and that we should be conserving it, recycling it and letting these buildings live generation after generation to both house and inspire us." Municipal World, February 2007 \ ........ "-" ~, ,-^-, rita ick iii rl 2007 AchieveDlents Inventory of heritage properties underway Web site redevelopment Participation in local events - Tapestry Day, Whitevale & District Spring Fair · XX reviews of development plans \ r' ~; ,.., ~'--"'.J 2008 Plans Complete inventory listing Education resource development Assessment of Dunbarton Village for Heritage District Designation Participation in local events itage Pi II1II rl ((Recent studies have shown that many reputable developers are mal(ing good returns on investment for projects reusing older buildings." Municipal World, February 2007 ~~ '-..--/ 8 .-- --' --" ritage ick iIIII I Given the pan-Canadian, if not global, interest in active, healthy living (wall<able communities), sustainability (environmental) and the edge that Picl<ering is poised on to develop the Seaton Lands, there is an enormous opportunity to achieve the fabled 'win-win' integrating the past, with the present for the future. We 1001(forward to being part of the future of Picl(ering. Roberts, Linda From: Sent: To: Cc: Subject: Attachments: Carpino, Marisa May 9,200810:19 AM Wilcox, Debi; Roberts, Linda Reynolds, Steve; Reynolds, Steve; 'Laura Drake' Annual Report Work Plan - 2006-2010 Final June 14 - 2007 Annual Report.pdf ') <.. (\,. " _ L . (;,"j' IJ it j. . Please find attached the annual report for 2007 - as submitted by the Pickering Museum Village Advisory Committee. The 2008 Work Plan is forthcoming. Thanks. ""{)\;....; __ L-.- \ ,--_.' .._~-l--- j C" - ~:/ -.._"" 1 /Kt_C t""\V(? fd \r\\"o lY\C:4.-\IC~r\ RECEIVED CITY 01= PICKERING !v1AY 1 2 2008 Pickering Museum Village Advisory Committee S DIVISION 2006-2010 Work Plan (Annual Report for 2007) Project Action Taken or Planned Responsibility Expected Status Report Assigned to: Completion date 1. Collections Build database and off-site Sean Byrnes and Database system to Technical difficulties encountered with backup. Mandy Smiles be completed by end computers at PMV - this needs to be of June 2007 cleared up before the database can be Provide training for storage and added. Predicted date June 2008. maintenance of artefacts. Recruit Requested an intern from museum volunteers and co-op students to course to assist with this process. assist and advocate for staff Summer of 2008. Invitation submitted. hours Volunteer Cataloguing workshop June 2007 One workshop held to train volunteers for this task. Inventory on several buildings have been completed. A second workshop will be held for other volunteers in Sprina 2008. 2. Work Bees Complete and finish church Gardens (May 5) Staff researching process of staining pews. Repair cracks in Bible pews. Christian Church. Paint Collins Staff to co-ordinate Others (July 26) Work to be done on cracks in Bible House parlour. Gardens with Museum Christian Chapel and Collins House to volunteers & City completed - Summer 2008. partners ,r- J ~ Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Annual Report for 2007) 3. Farmers Workshop in Create a functioning workshop in Staff to co-ordinate Work to be done by City staff to fumigate Combination Barn the Combination Barn with Museum before this project may begin. volunteers Debris left behind by the raccoons has to be removed with the appropriate haz-mat c1othinQ. Needs to be budQeted in 2008. 4. Wood Wrights Projects 2007 projects include repairs and Staff to co-ordinate June 2007 Many projects completed by the construction of sheds. with Museum Woodwrights Guild, including steps and volunteers ramps into buildinQs. 5. Tapestry - June 9 Community building, involving Paul Savel and Rose June 2007 Event held in 2007 and planning for the Race Relations & Equity Cowan 2008 version is almost complete. 13 Committee and community groups participated in 2007 and 10 Qroups anticipated to be involved in 2008. 6. Health & Safety Issues 2 Defibrillators to be purchased Marisa Carpino and Two defibrillators are operational at the and installed. Staff training and Museum staff July 2007 Pickering Museum Village volunteer orientation of defibrillators to be arranged. Two defibrillators were ordered in 2007. Fire Services and Emergency One unit was delivered and installed in the Response procedures to be Redman House of the Pickering Museum reviewed and updated as Village in earlyFebruary 2008. The required second was delivered and installed in the Administration Building of the Pickering Museum Village in early April 2008. Museum staff received Defibrillator training in October and November 2007. Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Annual Report for 2007) 7. Communities in Bloom Pickering Museum Village will be Katrina Pyke with July 26, 2007 The Pickering Museum Village was a - Hosted by several partners showcased as a highlight Museum volunteers highlight location during the CIS Judges - Will be an annual event location tour for the City of Pickering. CIB Judges toured the site on day 2 for more then one hour. Judges met Museum staff and all volunteer groups during their tour. The visit included first person interpretation in several of the buildings. The visit ended with lunch at the Redman House with CIB judges, Museum staff and volunteers, CIB Co-Chairs and Senior City Staff. The City of Pickering received a 5 Bloom Rating - the highest possible rating that can be awarded. The Pickering Museum Village was proud to playa role in the City's success. Backwoods Players performed A Spirit Walk at the Canada Blooms exhibition in March 2008 8. Brougham Hotel Provide an inventory of available Report to September Completed. furniture. 2007 Advisory Committee. Develop interpretive plan for Advisory committee First workshop to be held in April 2008 at Hotel including Temerperance and staff Brougham Hall, further development as Movement and architecture hotel becomes ready to work in. lJ; \.0 Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Annual Report for 2007) Volunteers to be invited to Katrina Pyke, Paul and September 2007 Advisory Liz Savel PMV Volunteers were invited and attended Committee meeting. the PMV Advisory Meeting on October 2, 2008. The meeting provided a great opportunity for the volunteer groups to update the advisory committee on their work and achievements in 2007. Stoves need to be sourced. Katrina Pyke September 2007 Katrina Pyke and Sarah Gittens to go to Kingston to look at Museum from which we may be able to loan stoves on a long term basis. Complete construction of Pickering Museum October 2007 June 2008 foundation. Village Foundation Obtain support and approval to PMV Foundation and 2008 2008 complete total restoration in 2008 City Report by 2009 Complete Restoration (Phase 2) Katrina Pyke September 2008 Committee Staff education program to be Underdevelopment - report to advisory implemented. committee in September 2008. 9. Steam Barn Collection Shed program to be initiated. Harold Quinton and Report to September Work on 2 sheds completed - one for the Steam Barn volunteers 2007 Advisory storaqe of inflammables and qarden tractor Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Annual Report for 2007) Committee for use by staff. Winterized work shed for Steam restorers completed December 2007. Summer students to conduct Katrina Pyke Report by Work done by students completed 2007, research on interpretation. September Advisory but needs to be reported to Advisory Committee in September 2008. Steam Barn education program Katrina Pyke Liaison with local schools, UOIT and to be developed Durham College to help develop this program. Partnership with Rotary Club Ongoing $75,000 grant received from Trillium, (Trillium Grant) building renovation completed, equipment purchased, Waterloo Engine purchased, Saw Mill Restoration Project October 2007 steel for saw mill restoration obtained. Trillium will come on site in September 2008 to observe that work proposed for the proiect has been completed as stipulated. 10. Volunteer Sharing Volunteers to participate in This work continues on an almost weekly walkabouts. Architecture of basis as volunteers train each other for village as an example. demonstrations and interpretation. 11. Projects Maintenance Complete 2007 Capital projects Staff November 2007 All 2007 Capital Projects were completed with the exception of Phase 1: Hotel Construction Project $80,000; Log Barn Replacement deferred to 2008. C'''-~ ..........~." ~ Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Annual Report for 2007) 12. Security Issues Monitor and maintain Staff Museum staff developing manual for staff that supervise rentals at the Museum. Staff take great care to schedule staff so they are not working alone. Staff are connected by walkie talkies to other staff on the site. Bottom and upper Museum site are monitored by security systems. Staff are trained annually on Emergency Response Training and staff are defib., first aid and cprc certified. 13. Printing Presses Printing presses are Mandy Smiles, Stephen Sword's work schedule has been accessioned Stephen Sword altered so unavailable at the moment. We Education program to be Present Education need to recruit other printers who will be developed and public program able to help with setting this program and to September 2007 equipment in place. Discuss at volunteer Advisory Committee events in Spring 2008, get this equipment restored and ready to add to our education proaram list for Spring 2008. 14. Historical Fire Equipment Discover ways to display fire On Hold. equipment in the collection. Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Year of Focus: 2008) Project Action Taken or Planned Responsibility Expected Status Report Assigned to: Completion date 1. Collections Build database and off-site Sean Byrnes and Database system to backup. Mandy Smiles be completed by end of June 2008 Provide training for storage and maintenance of artifacts. Recruit volunteers and co-op students to assist and advocate for staff hours Volunteer Cataloauina workshop June 2008 2. Marketing To explore and implement a Staff November 2008 marketing plan, including creatina partnerships 3. Work Bees Complete and finish church Staff to co-ordinate Gardens (May 5) pews. Repair cracks in Bible with Museum Christian Church. Paint Collins volunteers & City Others (July 26) House parlour. Gardens partners ,.-", June 14, 2007 r~ Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Year of Focus: 2008) 4. Farmers Workshop in Create a functioning workshop in Staff to co-ordinate November 2008 Combination Barn the Combination Barn with Museum volunteers 5. Tapestry - June 7 Community building, involving Paul Savel and Rose June 2008 Race Relations & Equity Cowan Committee and community qroups 6. Brougham Hotel Develop interpretive plan for Advisory committee November 2008 Hotel including Temerperance and staff Movement and architecture Volunteers to be invited to Katrina Pyke, Paul and September 2008 September 2008 Advisory Liz Savel Committee meeting. Stoves need to be sourced. Katrina Pyke September 2008 Complete construction of Pickering Museum June 2008 foundation. Villaqe Foundation 2 June 14, 2007 Pickering Museum Village Advisory Committee 2006-2010 Work Plan (Year of Focus: 2008) Obtain support and approval to PMV Foundation and 2008 complete total restoration in 2008 City Complete Restoration (Phase 2) Katrina Pyke Report by September 2008 Committee Staff education program to be implemented. 7. Steam Barn Collection Summer students to conduct Katrina Pyke Report by research on interpretation. September 2008 Advisory Steam Barn education program to be developed Katrina Pyke November 2008 Saw Mill Restoration Project October 2008 8. Volunteer Sharing Volunteers to participate in Volunteers November 2008 walkabouts. Architecture of villaQe as an example. 9. Projects Maintenance Complete 2008 Capital projects Staff November 2008 10. Printing Presses Printing presses are Mandy Smiles, June 2008 accessioned Stephen Sword Education program to be developed 3 June 14,2007 CiUf (1~ RECEIVED CITY OF PICKERING MAY 1 2 2008 1') I L CLEfiK'S DIVISION MEMO To: Mayor and Members of Council ~/ (, 1-2 1'2 . '-f 1../- (C~} May 20, 2008 From: Chair Communities Against Violence Everywhere Committee Copy: Chief Administrative Officer Directors Subject: 2007 Year End Report 2008 Work Plan The Communities Against Violence Everywhere (CAVE) Committee is pleased to present this document as an overview of its 2007 accomplishments and its proposed recommendations for 2008 and beyond. 2007 ACCOMPLISHMENTS The CAVE committee went through some changes in late 2006 / early 2007. In early 2007 the committee was re-established as an advisory committee of Council and new members were appointed. The first meeting of the new Committee was held in May 2007. The Committee held a total of six meetings in 2007. The Committee: 1. Established a new mission statement and mandate 2. Established terms of reference 3. Established a process outline 4. Established four working groups for information gathering: a. Social/recreation activities b. Employment / job search c. Counselling / crisis / health d. Education 5. Each working group compiled extensive program information pertaining to their specific category - the committee would like to acknowledge and thank the school boards, Durham Regional Police Services and our social service agencies for their cooperation and assistance 6. Program information was gathered and inputted in chart format 7. Committee began the analysis phase, determining effectiveness of programs, opportunities and gaps 2008 RECOMMENDATIONS The CAVE committee came up with several recommendations based on their research and analysis. As the committee discussed each recommended item, a pattern began to appear. For almost all recommended actions, it was noted that there are other groups in the community that are already following through with these action items. Below is the list of the Committee's .~ recommendations, along with an example of how the community is already implementing these items where applicable. 1. Committee strongly believes that the name Communities Against Violence Everywhere (CA VE) needs to change to reflect the work that needs to be done moving forward · Should be proactive, future looking, positive (i.e. Youth of Tomorrow) 2. Look at opportunities for CAVE members to participate with PAC 4 Teens 3. Use the last half of our monthly CAVE meetings to invite youth serving agencies to present their programs to the committee · Through the Committee's research, it was determined that Community Youth Service Agencies within Pickering (Durham) are currently conducting this activity i.e. United Way, The Youth Centre 4. Hold public forums to promote community awareness of specific themes affecting youth and the Pickering community · Through the Committee's research, it was determined that workshops, information nights on various youth related issues etc. are being conducted through existing organizations i.e. The Youth Centre, John Howard Society, YMCA, WMRCC, Whitby Mental Health, SCOPA 5. Provide opportunities for youth service providers to network in order to get them to start working outside of their silos - identify how groups can work together to deliver workshops and forums · Through the Committee's research, it was determined that Community Youth Service Agencies within Pickering and Durham are currently conducting this activity i.e. Youth Services Network, Youth Symposium 6. Ask agencies to provide us with examples of service success stories to increase the profile of their agency · To be used to share successes through various communication vehicles. This exercise is already being done through organizations like United Way. 7. Implement a mentorship program for youth at risk · Program exists through Big Brothers, Girls Inc, WMRCC, School Boards, The Host Program, DYHSS 8. Develop an on-line resource centre for youth which includes specific programs and services in our community · Inform Durham, The Youth Services Guide, The Youth Centre, DYHSS, United Way already provide this service 9. Meet on a quarterly basis to review trends and provide recommendations based on ongoing research and findings May 20,2008 2007 Year End Report 2008 Work Plan Page 2 ill · Engage in a trending / statistical survey(s) to research topics including gangs, homelessness, social service needs, health services, population growth, etc. · United Way Transformation Survey being completed for Pickering, Ajax, Uxbridge - this information can be made available to CAVE in order to review and analyze · The committee would review and disseminate the information back to council It has become evident through the Committee's research that there are a multitude of programs and services available to youth not only in Pickering but throughout Durham. Based upon the information accumulated it has come to this Committee's conclusion that the far majority of the aforementioned recommendations are currently being addressed by other community agencies. As such - the Committee is at somewhat of an impasse with respect to CAVE's future and thus have generated two possible courses of action; 1. To have Pickering Council re-evaluate and review CAVE's purpose and validity as an advisory Committee and have Council determine what should be the goal and focus of CAVE so that duplication may be avoided Or 2. To distribute all information gathered and recommendations devised by this committee and to disseminate to all local agencies who have a vested interest and thus may be of benefit followed by the disbandment of CAVE The CAVE Committee looks forward to Council's direction. Submitted on behalf of The Communities Against Violence Everywhere Advisory Committee Current Membership: Tass Tsakamas (Chair) Tasleem Hudani (Vice-chair) Paul Crawford Rowena Kirk Kwan Ng Dianne Surman Samantha Teney Kim Bradley, Coordinator, Recreation Programs Shawna Mutton, Coordinator, Community Sustainability (Staff support) May 20,2008 2007 Year End Report 2008 Work Plan Page 3 Cillf o~ ~I ) Communities Against Violence Everywhere Mission I Mandate Mission Statement The Communities Against Violence Everywhere Committee ensures the engagement of youth in constructive behaviours and community activities. More specifically, the Mandate of the CAVE committee is: . To monitor community-based activities / trends involving youth and disseminate information to Council . To analyze data, risks and opportunities to gain better insight regarding the effectiveness of community programs and events targeting youth . To provide recommendations based upon analyzed data, risks and opportunities to Council on actions, initiatives and programs . To take action to implement recommendations CitLf o~ MAY 1 2. 2008 ,.-,: ,/ : J"," : l) I '".' DIVISiON MEMO To: Debi Wilcox City Clerk . ~,_rj (....\.',. .J') 1-L..<_( 'r' l..._ ....1, ---K... -r -'" .; ",J May 12, 2008 From: Marisa Carpino Supervisor, Culture & Recreation Copy: Chair, Pickering Advisory Committee on Race Relations & Equity Chief Administrative Officer Director, Operations & Emergency Services Department Division Head, Culture & Recreation Members of the Pickering Advisory Committee on Race Relations & Equity Subject: Proclaim Asian Heritage Month A-1400-005-08 On behalf of the Pickering Advisory Committee on Race Relations & Equity, please accept this memorandum as a formal request that the City of Pickering proclaim the month of Mayas Asian Heritage Month. In December 2001, The Honorable Vivienne Poy introduced a motion in the Senate of Canada to designate Mayas Asian Heritage Month. The Government of Canada officially recognized Mayas Asian Heritage Month in May, 2002. The resolution at the Senate of Canada appropriately explains its significance: "Be it resolved that May be recognized as Asian Heritage Month, given the important contributions of Asian Canadians to the settlement, growth and development of Canada, the diversity of the Asian Community, and its present significance to this country." The City of Pickering is among the most diverse in the Durham Region and the Asian Community are significant part of our cultural mosaic. The Asian Community represent 17% of the total population in Pickering and 56% of the visible minority population in Pickering 1. Clearly, the Asian Community is strong and vibrant within the City of Pickering. And the Pickering Advisory Committee on Race Relations & Equity wish to recognize their contributions to Pickering's past, present and future through this proclamation. The Pickering Public Library has a display of materials and resources in their lobby during the month of May to commemorate Asian Heritage Month. The Durham Tamil Association is hosting the "Inauguration of the new Durham Tamil Association Executive Committee and Youth Committee" on May 25, 2008 at 6pm at East Shore Community Centre. The Durham Tamil Association is also hosting "Celebrating Tamil Language" on May 30, 2008 at 6pm at East Shore Ifl c4 \C~ ~ ~ c'l)e ( \ccie i'......~~,.",._c '17 , , Community Centre. This event takes place across the country and is intended to celebrate and preserve the Tamil language. The Durham Tamil Association is hosting the event for the Durham Region. We encourage our community to get involved and participate during Asian Heritage Month. :mc 1 Source: Statistics Canada, 2006 May 12, 2008 Proclaim Asian Heritage Month Page 2 SIlH /\ (~i Spirt Mayor David Ryan City of Pickering One the Esplanade Pickering, ON Ll V 6K7 t"lAY 0 'j L008 .. w;.?g/IERG ~. ....'.'...r.oo....(~.~"i.fb . ..... '. 'r' nH:: iV~A',{OR ! _. , -'~,' ......". '.-"'"""".-..",,~.........._- ;~~. [\f f: D ~ m,"..._.,...._...'""_,~.... ~."'''''.'__<'_' r :\j(~~~~-~,~l.-~- Up! .........oo_....L.__. ..Sg~.V-CIRCULATE TO: COUNCil _. OFFICE SUSTAIN CLERK LEGAL HUM.l\N RES CUST CARE IVlGR CUST &ADM ....._~-------=--- L..-~.,..,,_.._-~. i c8 May 1, 2008 fii.>;,!_ '.;::<.I~:"t:..4 t~, .~, 4/,ili.~b"~~ '.? "iFe ':j I ! Dear Mayor Ryan: ... t.. In 2007, the City of Pickering graciously proclaimed Jun? as Spina Biflda and Hydrocephalus Awareness Month. We would like to thank you for helping raise awareness of these life long, complex conditions. The Spina Bifida and Hydrocephalus Association of Ontario (SB&H), a registered charity, has been making a positive difference in the lives of individuals affected by spina bifida and/or hydrocephalus (sblh) for over 35 years. Our programs and services respond to the unique needs and many challenges brought on by these serious, disabling conditions. We are requesting that the City of Pickering once again declare June as Spina Bifida and Hydrocephalus Awareness Month. We enclose a sample declaration for your convenIence. Again, thank you for making a difference through your proclamation and for considering this year's request. ro~~'--'-~- , TO: C LO r-.-......n. , copv i. 1"0: f-~'~"''''''v, p~- -., ~.," ,.." ,''''''' ...~-~".""'" ?--........ . , ..~...._~ ""''''"=''''- ..", .-~._.__....~, I ....C""..'''~. ~ I Since~~~, /''.,/ \' ..,.- ~/ ./'". Joan Booth Executive Director Enc!. ~.' ~ r....._--r--, ..................t-i . I l ! ..-- - ---1----, "-'n..,=l~ +0 Dec...\~r c. j-..l~', : '~~:. I ,. ". .. 'mofion Spina BiMa & Hydrocephalus Association of Ontario 555 Richmond Street West, P.O. Box 103, Suite 1006, Toronto, Ontario, M5V 3B1 Phone (416) 214-1056' (800) 387-1575' Fax (416) 214-1446 E-mail: provincial@sbhao.on.ca . www.sbhao.on.ca · Charitable Registration #10799 9310 RR0001 Minister Responsible for ! () Seniors 5th Floor, Mowat Block 900 Bay Street Toronto ON M7A 1L2 Tel.: 416325-1660 Fax: 416325-1726 Ministre delE~guee aux Affaires des personnes agees 5" etage, edifice Mowat 900, rue Bay Toronto ON M7A 1L2 Tel. : 416325-1660 Telec. : 416 325-1726 ~ ~II!D" Ontario R. E" tl~ ~::.:' ~i V' Ii.= D ..~"'I'M\~:;', ~,_ CITV ()FPtC~(EFIING April 25, 2008 MAY 1 2 2008 CLEFi.KS ()~\fISiONJ Dear Mayor or Reeve: I am writing to ask that you consider officially proclaiming June as Seniors' Month in your community. Ontario has been celebrating Seniors' Month for more than 20 years now. Hundreds of communities throughout the province hold events to recognize the contributions of older adults and to promote active living and healthy lifestyle choices. This year's theme for Seniors' Month is "Discover the Possibilities". Our goal is to encourage older adults to live life to the fullest and to continue to make their enormous contributions to their families, communities and province. In the past, municipalities have reached out to older Ontarians by organizing local information fairs, celebrating seniors' achievements and by encouraging seniors to remain active and engaged. Seniors' Month is a good opportunity to put the spotlight on the local services and programs available in your community that help frail seniors live with dignity and as independently as possible. For your convenience, a sample proclamation is enclosed for your consideration. Kindly advise us if you will be honouring seniors in your community this June. You can contact us bye-mail, at seniorsmonth@ontario.ca. You can order your Seniors' Month posters (available this year in 19 languages) and other promotional materials through the Ontario Seniors' Secretariat website, at www.ontarioseniors.ca. Please let us know how you are planning to celebrate Seniors' Month in your community and we will advertise your event on our website. Thank you for your interest in Ontario seniors. Yours truly, ~ ,;".'~ "_, :0':, ~"-:,.';',,,t Enclosure c~'_~'~"-"~_=I -';it.:;ui!~TE TO: 1 lt~fJ~~?~~~i .. 'LEGA.L -f HUMAN RES eUST CARE MGR CUST &ADM . ......~.".. 1, ~. - ~ c;:a~4.__ ",."";;~~~~ '~~"""'~>.!..'..J lYk.~'I\ CL' I~Y'\ (~'i ,)-1 Ie S (,(.'1. .'k{ '- T C f':>c.c i...-AICt 0126 REC.El.!EC~ C , "f '\1 .~~ :~'" _"" (~~ ,'31;::~,i~AAI~QB~~l '''1 (' / \ I L_ .. ~ l"1AY - 1 2008 His Worship David Ryan Mayor City of Pickering 1 The Esplanade Pickering, ON L 1 V 6K7 ~,.='.._~~,=1 ...... :;";.l:l.';";'r'l~'CT. 0.1....' ..,-,,-.,._~..'~..::.!.:=:':~E "lJ " ....;~ ?cj~j c 2 L.-:~.";_J__ i i (.Jh-iCE :;,US lAIN '-""Y~~i' " CLERK 1 LEGAL HUMAN RES CUST CARE MGR CUST &ADM '.J' .,-...., 1"\.,':) April 9, 2008 ;i/1lol:;;~,"'1O;l..~JIi:.J.,-_, Participate in Ontario's First EnerQV Conservation Week (Mav 25-31) Dear Mayor Ryan: I'm writing to encourage you to support Ontario's first Enerqy Conservation Week, May 25-31 and to actively promote it to your community. Energy conservation is the cornerstone of Ontario's future electricity supply plan. Enerqy Conservation Week is a bold step towards achieving our provincial savings targets and building a "culture of conservation." While the Ontario Power Authority and the Ministry of Energy are co-ordinating this initiative, we're not running it. To promote and/or organize activities across the province, Ontario's Mayors, like you, are uniquely positioned to reach their communities. We therefore encourage -I you to proclaim .it officially through y()ur cou~El!,_ so that we can get ALL Ontarians to Think about tlieituse'ofanln'vTsible bufessenfiaTresource, to Believe they can make a difference through conservation and to Act. Please do apply your own creativity to promoting energy conservation to your community and to make use of the following resources: · A quick-paced and highly engaging DVD on energy conservation (enclosed). · A proposed list of potential activities your organization can undertake (enclosed). · A new website to share information with the general public and with participating organizations: www.enerqyconservationweek.ca. All we ask is that you keep us informed about what you do through the Enerqv Conservation Week website or bye-mail, so we can track the impact of our cumulative efforts. At a time when environmental concerns have risen to an anxious peak, conservation offers many positive benefits - including the creation of local employment and reductions in local expenses. Let's tell all Ontarians how they can be part of the solution. I welcome learning that you and your community have chosen to Act when it comes to energy conservation. Sinc~rely, . I r I ./ I \ ' / I Peter Lo've Ontario's Chief Energy Conservation Officer CECO@powerauthoritY.on,ca (y\ (1._" :?J,. i i L-' \:: (c't ...._ c-;:. ! ~ I . . ~'i'\('TI C(-_ ..[(,,' ''I':>iU,.1'-.,('( ~ I;W:I .' ~ I I .~ . PICKERING ') 1 ... COMMITTEE REPORTS May 20, 2008 a) REPORT PO 2008-05 OF THE PLANNING & DEVELOPMENT COMMITTEE P & 0 Pages Blue 1. Director, Planning & Development, Report PO 11-08 10-20 Fairport Developments Inc./Yorkwood Investments Limited Plan of Subdivision 40M-1692 Sandbury Building (Pickering) Corporation Plan of Subdivision 40M-1696 A. Macinnis Construction Co. Ltd. IEdward R. Macinnis Construction Ltd. Cougs Investments Ltd./Wilson, Kenneth and Russell Plan of Subdivision 40M-1712 668390 Ontario Ltd./Lee, Robert and Joyce Plan of Subdivision 40M-1739 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PO 11-08 of the Director, Planning & Development regarding the Final Assumption of Plans of Subdivision 40M-1692, 40M-1696, 40M- 1712 and 40M-1739 be received; 2. That the highways being Rockwood Drive, Sweetbriar Court and Pine Grove Avenue within Plan 40M-1692 be assumed for public use; 3. That the highway being Cowan Circle within Plan 40M-1696 be assumed for public use; 4. That the highway being Stover Crescent within Plan 40M-1712 be assumed for public use; 5. That the highway being Rockwood Drive within Plan 40M-1739 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands f) 'j l.~, i_ lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 55 and 56, Plan 40M-1692; Blocks 8, 9 and 10, Plan 40M-1696 and the remainder of Block 44, Plan 40M-1739, being Part 6, Plan 40R-21113; 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1692, 40M-1696, 40M-1712 and 40M-1739, save and except from Block 55, Plan 40M-1692, be released and removed from title; 8. That Council enact a By-law to dedicate Block 59, Plan 40M-1692 as public highway; 9. That Council enact a By-law to dedicate part of Blocks K and L, Plan 418, Pickering, being Part 1, Plan 40R-12933 and Part 3, Plan 40R-12296 as public highways; and 10. That Council enact a By-law to dedicate Blocks 42 and 43, Plan 40M-1739 as public highway. 2. Director, Planning & Development Report PO 16-08 387798 Ontario Limited Plan of Subdivision 40M-2002 21-23 Final Assumption of Plan of Subdivision RECOMMENDATION 1. That Report PO 16-08 of the Director, Planning & Development regarding the Final Assumption of Plan of Subdivision 40M-2002 be received; 2. That the highway being Bloomfield Court within Plan 40M-2002 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2002, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2002 be released and removed from title. 3. Director, Planning & Development, Report PO 18-08 Request from Toronto and Region Conservation Authority Respectinq 541 Rodd Avenue 24-45 RECOMMENDA TION ) ~~ 1. That the Toronto Region Conservation Authority (TRCA) be advised that the City of Pickering has no municipal interest in the building located at 541 Rodd Avenue, and, 2. That should TRCA permit the current tenant at 541 Rodd Avenue to dismantle and relocate the existing dwelling to 547 Rodd Avenue, the City requests that any agreement between the Authority and the tenant require that: a) such relocation comply with the City of Pickering Zoning By-law requirements; b) a building permit be obtained for the proposed construction, and 3. Further, that following removal of the building at 541 Rodd Avenue, a 1.2 metre high chain link fence be erected by the Authority, on TRCA lands, adjacent to the rear lot line of 537, 537 A, 545, and 547 Rodd Avenue, to delineate the boundary between TRCA ownership and private residential ownership. 4. Director, Planning & Development, Report PO 20-08 Zoning By-law Amendment Application A 9/07 Canadian Property Holdings Inc. 1100 Squires Beach Road Part of Lots 27,28 and Lot 29, Plan M-1040 City of Pickerinq 46-71 RECOMMENDATION 1. That Zoning By-law Amendment Application A 9/07, submitted by Canadian Property Holdings Inc. on Part of Lots 27, 28 and Lot 29, Plan M-1040, be approved, subject to the Recommended Conditions of Approval included with Report PO 20-08 as Appendix I; and 2. Further, that the implementing zoning by-law, included with Report PO 20- 08 as Appendix II, be forwarded to Council for enactment at such time as the Director, Planning & Development is satisfied that the environmental concerns outlined in the Region of Durham's letter of January 8, 2008 have been addressed. Citq 0# A it May 20, 2008 COMMITTEE REPORTS a) REPORT EC 2008-04 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer and City Solicitor, Report CS 16-08 APT A - Outstandinq Financial Matters That the recommendations as contained in Confidential Report CS 16-08 of the Director, Corporate Services & Treasurer and City Solicitor, be adopted. 2. Chief Administrative Officer, Report CAO 04-08 Acquisition and Disposal of Land Interests - Amendments to Policy ADM 130 1-27 RECOMMENDA TION 1. That Report CAO 04-08 of the Chief Administrative Officer be received; and 2. Policy ADM 130 (Acquisition and Disposal of Land) be amended as set out in Attachment NO.2. 3. Director, Operations & Emergency Services, Report OES 02-08 City's Traffic & Parking By-law No. 6604/05 - Housekeepinq and Updatinq Amendments 28-52 RECOMMENDATION 1. That Report OES 02-08 of the Director, Operations & Emergency Services regarding proposed amendments to the City's Traffic & Parking By-law No. 6604/05 be received; and 2. That the draft by-law attached to this report be enacted to amend By-law No. 6604/05. 4. Director, Operations & Emergency Services, Report OES 07-08 Reqional Cyclinq Plan 53-66 RECOMMENDATION (-.... f-> :~ :J 1. That Report OES-07-08 regarding the Regional Cycling Plan be received; and 2. That Council endorse staff comments as provided with the report and that Report OES-07-08 be forwarded to the Regional Municipality of Durham. 5. Director, Operations & Emergency Services, Report OES 12-08 Draft Pesticide Use By-law and Province of Ontario Bill 64 83-105 RECOMMENDA TION 1. That Report OES 12-08 of the Director, Operations & Emergency Services be received; and 2. That the City of Pickering staff prepare comments to be issued to the Province of Ontario as part of the Bill 64 public consultation process. 6. Director, Corporate Services & Treasurer, Report, CS 08-08 Seaton and City Development Charge and Financial Impact Studies 106-108 RECOMMENDATION 1. That Report CS 08-08 of the Director, Corporate Services & Treasurer be received; 2. That the provisions of the City's Purchasing Policy, ~tem 04.09 be waived and the Director, Corporate Services & Treasurer be authorized to engage the firm of Watson & Associates Economists for the Development Charge and Financial Impact Studies as provided for in the 2008 Current Budget and as discussed in this report; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. Director, Corporate Services & Treasurer, Report, CS 15-08 Development Charges Reserve Fund -Statement of the Treasurer for 2007 1 09-117 RECOMMENDATION That Report CS 15-08 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. .}' :"- b 8. Director, Corporate Services & Treasurer, Report, CS 17-08 Section 357/358 of the Municipal Act - Adiustment to Taxes 118-120 RECOMMENDA TION 1. That Report CS 17-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9. Director, Corporate Services & Treasurer, Report, Item CS 18-08 121-128 2008 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial & Multi- Residential Realty Classes RECOMMENDATION 1. That Report CS 18-08 of the Director, Corporate Services & Treasurer be received; 2. That the 2008 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the by-law attached hereto; 3. That the tax levy due dates for the Final Billing be July 9, 2008 and September 26, 2008 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached draft by-law providing for the imposition of the tax rates, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. )/ 10. Director, Corporate Services & Treasurer, Report CS 19-08 Final Approval for Financing of Council Approved Capital Budget - External Borrowinq Throuqh the Issuance of Debentures 129-134 RECOMMENDA TION 1. That Report CS 19-08 from the Director, Corporate Services & Treasurer be approved; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $630,000 for a period not exceeding 15 years for the Ice Rink 2 Renovations at the Don Beer Arena; b) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) make any changes, adjustments, and revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at approximately $5,000 be charged to the 2008 Current Budget, General Government-Annual Charges Debentures & Loans Repayment; 4. That the estimated annual repayment costs of principal and interest amounting to approximately $65,000 be included in the 2009 Current Budget and thereafter until the debentures is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; ,) ;,< ..--. \, 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-law, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. Director, Corporate Services & Treasurer, Report CS 21-08 2008 Annual Repayment Limit for Debt and Financial Obliqations 135-140 RECOMMENDA TION That Report CS 21-08 of the Director, Corporate Services & Treasurer regarding the 2008 Annual Repayment Limit for Debt and Financial Obligations be received for information. 12. Director, Corporate Services & Treasurer, Report CS 25-08 Formal Quotations - Quarterly Report for Information 141-144 RECOMMENDA TION That Report CS 25-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 13. Director, Operations & Emergency Services, Report OES 13-08 No Parking By-law, Sunrise Avenue -Amendment to By-law 6604/05 Received as a Hand Out RECOMMENDATION 1. That Report OES 13-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation or parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. , l. '.I May 20, 2008 NEW AND UNFINISHED PAGES At the May 12, 2008 meeting of the Executive Committee, the Chief Administrative Officer requested that Report OES 11-08 of the Director, Operations & Emergency Services be referred back to staff for the purpose of verifying the City's share of the cost sharing estimate. Report OES 15-08 of the Director, Operations & Emergency Services has been prepared in response to this review and a revised cost sharing estimate is reflected within the report recommendations. 1. Director, Operations & Emergency Services, Report OES 15-08 Bay Ridges Road Restoration SR & R Bay Ridges Ltd. Cost Sharing Agreement Addendum Report to OES 11-08 131-133 RECOMMENDA TION 1. That Report OES-11-08 of the Director, Operations & Emergency Services regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received as information; 2. That Report OES -15-08 of the Director, Operations & Emergency Services regarding further review by staff for the Bay Ridges Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received; 3. That the City's share of the cost sharing estimate in the amount of $152,000 (GST extra) be approved and included in the 2009 Roads Capital Budget with financing to be from 2009 current funds; 4. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. z ..~ J '-, 2. Director, Operations & Emergency Services, Report OES 14-08 Frenchman's Bay Harbour Entrance -Class Environmental Assessment 134-144 RECOMMENDATION 1. That Report OES 14-08 of the Director, Operations & Emergency Services regarding the Class Environmental Assessment for the Frenchman's Bay Harbour Entrance be received; 2. That the Toronto and Region Conservation Authority (TRCA) be authorized to assume a leadership role in the partnership with the City of Pickering to undertake the project; 3. That all costs not exceed $300,000 be approved by the Chief Administrative Officer and Director, Corporate Services & Treasurer to expedite the required works; 4. That a report be presented to Council upon completion of the Class Environmental Assessment; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 At the April 21,2008 meeting of Council, CORR. 32-08 from Maurice Brenner with respect to a resolution regarding the Rouge Valley Health System Removal of Mental Health Inpatient Services was referred to the City Solicitor to review and report back. Confidential correspondence dated May 15, 2008 from the City Solicitor to the Chief Administrative Officer with respect to this matter has been sent to Members of Council under separate cover. CiUI tJ~ REPORT TO COUNCIL Report Number: OES 15-08 Date: May 20, 2008 ") -, 1 .. ,J From: Everett Buntsma Director, Operations & Emergency Services Subject: Bay Ridges Road Restoration SR&R Bay Ridges Ltd. Cost Sharing Agreement Addendum Report To OES 11-08 File: A-1440 Recommendation: 1. That Report OES-11-08 regarding the Bay Ridges Road Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received as information only; 2. That Report OES -15-08 regarding further review by staff for the Bay Ridges Restoration and SR&R Bay Ridges Limited Cost Sharing Agreement be received ;and 3. That the City's share of the cost sharing estimate in the amount of $152,000 (GST extra) be approved and included in the 2009 Roads Capital Budget with financing to be from 2009 current funds;and 4. That the Development Agreement with SR&R Bay Ridges Limited be amended to reflect the foregoing; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto; Executive Summary: On Wednesday, May 7, 2008 City staff along with our consultant TSH Associates met with SR&R Bay Ridges Limited and their consultant The Sernas Group, as requested by SR&R Bay Ridges Limited to further review the proposed cost sharing agreement. The Sernas Group described the methodology they used to determine that the City's share of the cost sharing estimate is $192,000. TSH Associates also described their methodology they used to determine that the City's share of the cost sharing estimate should be $105,000. Although both methodologies had merit, upon further review after the meeting by City staff of other cost sharing agreements with similar construction and restoration requirements and using a combination of both methodologies it is now recommended that the amount of $105,000 indicated in OES-11-08 be revised to $152,000. Report OES 15-08 May 20, 2008 Subject: Bay Ridges Road Restoration Page 2 1 ') i ,) L The developer wishes to proceed with the work now and wishes to have the cost sharing agreement with the City in place beforehand. The City will not expend any funds until after the 2009 Budgets are approved. Financial Implications: In the 2009 Roads Capital Budget $152,000 will be allocated for this project. Financing is anticipated to be from the 2009 current funds most likely under the "Capital form Current" allocation. Sustainability Implications: The new road works will improve the traffic flow in these areas, enhancing the quality of life for the area residents. The new road works will have an estimated life expectancy of 25 years. The net result of this will be lower maintenance costs and no further disturbance to the area residents for a number of years. Background: On Wednesday, May 7, 2008 City staff along with our consultant TSH Associates met with SR&R Bay Ridges Limited and their consultant The Sernas Group, as requested by SR&R Bay Ridges Limited to further review the proposed cost sharing agreement. Upon further review by City staff of other cost sharing agreements with similar construction and restoration requirements and using a combination of both methodologies it is recommended that the amount of $105,000 indicated in OES-11-08 be revised to $152,000. The new cost sharing amount is based on a theoretical trench width for the sewer excavation with the full cost of restoration of this width to be the responsibility of the Developer for the work yet to be undertaken. The remainder of the restoration costs would be borne by the City, taking into consideration the remaining life expectancies of the asphalt surface and granular base. Using The Sernas Group cost estimate for the areas not yet excavated the City cost would be $131,299.26. For the work that has already been completed, the new cost sharing amount takes into account the width of the trench that was required to complete the work. Using the method and the itemized costs in the TSH Associates cost estimate comparison for the streets already excavated, the City cost would be $20,226.16. The total estimated City's cost using a combination of both methods is $151,525.42 plus GST. The benefit to the City will be new roads that should not require any major repairs or further disturbances to the area residents for the next 25 years. City staff recommends that the proposed cost sharing arrangement with the developer could be accommodated in the existing Development Agreement as an amendment. The amendment to the Development Agreement could identify the cost sharing and identify the maximum payment of approximately $152,000.00, payment will be after the 2009 Budgets are approved. Upon review of the above documents staff recommends that the Development Agreement with SR&R Bay Ridges Ltd. be amended to include the proposed cost sharing agreement. CORP0227-07/01 revised Report OES 15-08 May 20, 2008 Subject: Bay Ridges Road Restoration Page 3 "'J j:J Attachments: N/A Prepared By: Approved/Endorsed By: c"- "0'/: /'/.,' . ..'i .' j j;\ " // - ; O'-~ ~ ..' ;YJl Darrell Selsky \t ( Supervisor, Engineering & Capital Works ,/ ",< J" :-' .,.'....~~- ~-_~ / Eve'rett Buntsma .i Director Operations & Emergency Services i \~ i Approved / Endorsed By: Approved / Endorsed By: --"..... ---~-~ ~ / ./ ..., ~.."> ~. _" ..A--;?':;:('::::~" 'C. /;;.~ Gillis Paterson Director, Corporate Services & Treasurer OS: Copy: Chief Administrative Officer Recommended for the consideration of Pickering City C9uncil\ ! j ,4 /! / , '-' f ~ ' ./ ~,/_, / _"",-",,-z.~~)'" / -' - " ""'" / 7 ~r' I X~itna~ J. Qui,~.(n, RD , CMMth' Chief Administrative Officer~'/"" // -- ) /j /'C:,' . /' CORP0227 -07 /01 revised CiUI o~ REPORT TO COUNCIL Report Number: OES 14-08 Date: May 20, 2008 ~1 , I From: Everett Buntsma Director, Operations & Emergency Services Subject: Frenchman's Bay Harbour Entrance Class Environmental Assessment File: A-1440-001-08 Recommendation: 1. That Report OES 14-08 regarding the Class Environmental Assessment for the Frenchman's Bay Harbour Entrance be received; 2. That the Toronto and Region Conservation Authority (TRCA) be authorized to assume a leadership role in the partnership with the City of Pickering to undertake the project; 3. That all costs not to exceed $300,000 be approved by the Chief Administrative Officer and Director, Corporate Services & Treasurer to expedite the required works; 4. That a report be presented to Council upon completion of the Class Environmental Assessment; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Suml:l1ary: The City of Pickering received a grant from the Province of Ontario in 2007, in the amount of $300,000 to conduct a Class Environmental Assessment (Class EA) and work plan to improve the harbour entrance into Frenchman's Bay. As the TRCA has the experience and knowledge of conducting such studies along Lake Ontario, City staff had requested that they assume a leadership ro~e in a partnership with the City to complete the Class EA. By Resolution #A12/08 the TRCA Watershed Management Board, on February 29, 2008 endorsed the concept of TRCA staff accepting a leadership role in the completion of the Class EA, design and funding partnership for the reconstruction of the Harbour Entrance. City staff and TRCA staff have had a very preliminary meeting and we are confident that this can be accomplished with City and TRCA expertise and some consultant assistance. Report OES 14-08 May 20,2008 Subject: Frenchman's Bay Harbour Entrance Page 2 2, L) We are seeking City Council endorsement to now move forward with this project as approved in the 2008 Budget. Financial Implications: In the 2008 Capital Budget, Council approved the Frenchman's Bay Harbour Entrance Project in the amount of $300,000 in account 5780 Parks, project number 5780-0818. This project is to be financed by a Provincial grant of $300,000 received in 2007. TRCA will manage the project, incur the costs and the City will reimburse them. Sustainability Implications: 1. Improved harbour entrance will improve the economic viability of marina business and tourism on Frenchman's' Bay. 2. The work when completed should improve safety and navigability for all entrance users. 3. The work when completed may improve environmental aspects and the overall health of the Bay and its wetlands. Background: The City of Pickering has for years considered opportunities to improve the entrance to Frenchman's Bay environmentally and to create a destination for Lake Ontario boating enthusiasts. The grant, received in 2007, from the Provincial Government provides the opportunity to bring the project one step closer to reality. With the assistance and leadership of TRCA, City staff are certain a proper full design and work plan can be achieved for the Harbour Entrance. Upon completion, this plan and the approved Class EA will lay the ground work for submissions to other levels of government for funding of the work to improve the entrance to Frenchman's Bay to boost the economic viability and tourism. Funding has been approved in the 2008 Capital Budget of the City of Pickering to undertake the work plan and Class EA. Attachments: 1. Correspondence form Director, Operations & Emergency Services to TRCA dated January 4, 2008 CORP0227 -07/01 revised Report OES 14-08 May 20, 2008 Subject: Frenchman's Bay Harbour Entrance Z. ,/ ~J 0 Page 3 2. Correspondence from TRCA dated March 25, 2008 with approved Resolution from TRCA Watershed Management Advisory Board. Prepared By: ~ ,."'~ ///;: ........... --- /"'~ .-- ',' L..{. . . / Everett E3untsma Director, Operations & Emergency Services Approved/Endorsed By: /' ./ ~_5.:.~ Gillis Paterson Director, Corporate Services & Treasurer /.] , ""J ) '~'".::7'-" ><'";~~~.':':':::~~-' ~>~'~~.. EB:mld Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council-. y / \' ,., "--.......-. CORP0227-07/01 revised Cllff (1~ I .- / 00,,/ If'- 0 r-; Pickering Civic Complex One The Esplill1ade Pickering, On~ario Canada LJ V 6K7 Direct Access 905.420A660 Toll Free 1.866.683.276D cityofpickering.com I OPERATIONS & EMERGENCY SERVICES DEPARTMENT Department 905.420.4624 hlcsimile 905.420.4650 0&(,5-a d m i n@city.pickering.on.ca , ''1 d. I January 4, 2008 Mr. Larry Field Toronto & Region Conservation Authority (TRCA) 5 Shoreham Drive Downsview, ON M3N 184 Subject: Frenchman's Bay Harbour Entrance - File: A-2800-004 As discussed recently, the City of Pickering received a Provincial Grant in 2007, in the amount of $300,000 to complete an Environmental Assessment, Work Plan and Financing Strategy for the Frenchman's Bay Harbour Entrance. The City will be budgeting this project for commencement in 2008. As the TRCA has the experience and knowledge of conducting such studies along the Lake Ontario Waterfront, the City is requesting that TRCA take a lead role and partner with the City of Pickering to complete this project. The resources and expertise of you and your staff would be invaluable in completing the project and engaging the right consulting and agency involvement to ensure a successful project. Please advise if the TRCA would be able to assist, in a lead role capacity, with this project understanding that the City's approval of all costs will be required. Your 'response should include an estimate of associated costs and possible timeframe for completion. Thank you in advance for your consideration of this request. ~ ---. EB:mld Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Division Head, Municipal Property & Engineering /(n VrL~' onserRvaNiTon for The Living City ~S f.~ '""'"':"^C'L'M'"N'" . -2 t.',; :', .f--..~ ~. r"i t t I. 2 t~ ..-..:,;~ ' I P()f\1' OE5 i4-0g 7 Tuesday, March 25, 2008 Everett Buntsma, NPD, CMM Director, Operations and Emergency Services City of Pickering Pickering Civic Complex One the Esplanade Pickering, ON L 1 V 6K7 Dear Mr. Buntsma, RE: Frenchman's Bay Harbour Entrance Further to your letter of January 4, 2008, requesting the TRCA take a lead role and partner with the City of Pickering to undertake the above noted project, the attached staff report was taken to our Watershed Management Advisory Board (WMAB) meeting #05/07, held on February 8, 2008. The attachment also includes the WMAB Resolution #054/07. At Authority meeting #01/08, held on February 29, 2008, the following resolution was adopted: RES. #A12/08- FRENCHMAN'S BAY HARBOUR ENTRANCE PROJECT City of Pickering, Regional Municipality of Durham. Acceptance of the City of Pickering's request for Toronto and Region Conservation Authority to take a lead role and partner with the City on completion of the environmental assessment, design and funding partnership for the reconstruction of the Frenchman's Bay Harbour Entrance. (Watershed Mgt. Res. #054/07) Moved by: Seconded by: Gay Cowbourne Gino Rosati THAT Toronto and Region Conservation Authority (TRCA) accept the lead role in partnership with the City of Pickering to undertake the environmental assessment, public consultation, design, approvals and funding partnership for the reconstruction of the Frenchman's Bay Harbour Entrance; - 1 - .. ./2 Member of Conservation Ontario 5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca a.. ~"~\ ~'"R'~ ;'-~\_l#'i ;'~'i .; f.d-- ~. POl~ T # () E-:'::> f 4-0'6 ..+- - 2 - J (.... ,,~) 1~1 THAT staff be authorized and directed to work with the City of Pickering in the detailed work planning, consultant selection, establishment of a Community Liaison Committee and preparation of the environmental assessment and detailed engineering drawings, and implementation funding partnership with all levels of government and the Frenchman's Bay Stakeholders; THAT TRCA participation be subject to funding being available from the City of Pickering; AND FURTHER THAT the City of Pickering be so advised. CARRIED We will be arranging a working session in the near future with your staff to finalize a work plan, the details for the class environmental assessment, terms of reference for required consultant services (i.e. coastal engineering), composition for the Community Liaison Committee and a detailed budget. We look forward to another successful partnership with the City of Pickering in implementing this strategic component of the City's Waterfront Vision and Plan. Yours truly, d ~~./~ /-~/ ..' / . .L- (../')0./ !~Y. ield:Z-CIP, RPP Manager - Government Liaison Enclosure cc: Thomas Quinn, City of Pickering Gillis Paterson, City of Pickering Richard Holborn, City of Pickering Nick Saccone, TRCA Adele r:reeman, TRCA Laura Stephenson, TRCA Connie Pinto, TRCA ~. ..~ 1 DES /4-~O g ., 4" , '1, j . l) RES.#D54/07 - FRENCHMAN'S BAY HARBOUR ENTRANCE PROJECT City of Pickering, Regional Municipality of Durham. Acceptance of the City of Pickering's request for Toronto and Region Conservation Authority to take a lead role and partner with the City on completion of the environmental assessment, design and funding partnership for the reconstruction of the Frenchman's Bay Harbour Entrance. Moved by: Seconded by: Bryan Bertie Gay Cow bourne THE BOARD RECOMMENDS TO THE AUTHORITY THAT Toronto and Region Conservation Authority (TRCA) accept the lead role in partnership with the City of Pickering to undertake the environmental assessment, public consultation, design, approvals and funding partnership for the reconstruction of the Frenchman's Bay Harbour Entrance; THAT staff be authorized and directed to work with the City of Pickering in the detailed work planning, consultant selection, establishment of a Community Liaison Committee and preparation of the environmental assessment and detailed engineering drawings, and implementation funding partnership with all levels of government and the Frenchman's Bay Stakeholders; THAT TRCA participation be subject to funding being available from the City of Pickering; AND FURTHER THAT the City of Pickering be so advised. BACKGROUND At Authority Meeting #10/03, held on January g, 2004, Resolution #A292/03, was approved as follows: CARRIED THA T staff be directed to prepare a Pickering Harbour Company Waterfront Regeneration Project (the "Project'') on a multi-year basis in the City of Pickering, Region of Durham as a component of the Region of Durham's waterfront multi-year project; THA T prior to preparation of the Project, the Toronto and Region Conservation Authority (TACA) obtain written support and a partnership commitment from the City of Pickering and the Pickering Harbour Company for such a major watet1ront initiative, THA T the TRCA, in preparing the Project, including a funding partnership, seek commitments from, but not limited to, the Government of Canada, the Province of Ontario, the Regional Municipality of Durham, the City of Pickering and the Pickering Harbour Company; AND FURTHER TI-{A T the City of Pickering and the Pickering Harbour Company be so advised. 170 ~1 E N Ti+ _~:J.... -4-" ')CqOR Ttt()ES f r. ,.of?' ru.t ,. t.t .'-:2.-_ ,1 'I ~..1" I In 2005, the City of Pickering adopted the 'Framework for a five year implementation plan for Pickering Waterfront and Frenchman's Bay.' At Authority Meeting #6/05, held on July 22, 2005, Resolution #A 172/05 endorsing the City of Pickering's waterfront priorities was approved as follows: THA T the report entitled "Framework for a Five Year Implementation Plan for Pickering Waterfront and Frenchman's Bay" prepared by Suzanne Barrett and Nicole Swerhun for the City of Pickering and TRCA dated June 24, 2005 be received; THA T the development of a Five Year Implementation Plan for Pickering Waterfront and Frenchman's Bay be endorsed as requested by the City of Pickering Council at its meeting held June 27, 2005; THA T staff be directed to work with the City of Pickering in the development of a Five Year Implementation Plan for Pickering Waterfront and Frenchman's Bay with priority emphasis on the development of a stormwater management master plan for Frenchman' s Bay watershed as a major initiative to improving watershed health; AND FURTHER THA T the City of Pickering be so advised. RA TIONALE Moving forward with the environmental assessment, community consultation, detailed design and securing a funding partnership is consistent with the City of Pickering's Five (5) Year Implementation Plan and priorities for the waterfront: 1. Frenchman's Bay Watershed Stormwater Management Master Plan; 2. Frenchman's Bay Harbour Entrance; 3. Completion of Waterfront Trail; 4. Education and Community Stewardship. These priorities have also been endorsed by the Authority and direction to continue with strategic acquisitions to implement the City of Pickering waterfront vision and plans. Based on TRCA experience with waterfront environmental planning and implementation, including 35 years of partnership facilitation in working toward a waterfront vision and plans, staff recommend to the Authority that TRCA accept the City of Pickering's request (see attachment 1) to take a lead role and partner with the City of Pickering to complete this project DETAILS OF WORK TO BE DONE TRCA staff will initiate the preparation of a detailed work plan for the approval of City of Pickering staff. Detailed discussions will also occur with the Ministry of the Environment on the environmental assessment approach and utilization of the City's Municipal Infrastructure Class Environmental Assessment Staff will also be proposing membership suggestions to the community liaison committee for the city's concurrence. 171 '1 !:J" GES 14-61 /1 tj q- f_ '5 7 FINANCIAL DETAILS The City of Pickering received a provincial grant in 2007 in the amount of $300,000 to fund the environmental assessment, community consultation, detailed design, approvals and securement of implementation funding partnership with all levels of government and key stockholders in Frenchnlan's Bay. All costs including consultants, TRCA project management and technical staff and other associated costs will be covered by the provincial grant and subject to approval of invoices by the City of Pickering Report prepared by: Larry Field, extension 5243 Email: Ifield@trca.on.ca For Information contact: Larry Field, extension 5243; Connie Pinto, extension 5387; Laura Stephenson, extension 5296 Emails:lfield@trca.on.ca;cpinto@trca.on.ca;lstephenson@trca.on.ca Date: January 30, 2008 Attachments: 2 172 'J ~ Iii OES 14--og 7 4 ,) Attachment 1 ;r~- /:.," - .;;~.~,~.~~~.;:.'" ,-:~~~.. Pid:t>ring Civic Complex Olle The Esplanade Pickning.. Onlario C.o.d. Ll V 6K1 Direct Ac:-ess WS.OD.W;,o 1011 Fre" 1.8(,(,.583.276(1 tit y-ofpicke ring,com OPERATIONS & EMERCENCY SERVICES DEPARTMENT DrpMtment 9{bA20,1~2.-J Fdcimde 905.420.4650 o&e5-adl!lin(~Vd()' pic-kerll1 g_onx<l January 4, 2008 Mr Larry Field T Olonto & Region Conservation Authority (TRCA) 5 Shoreharn Drive Oownsview, ON M3N 1S4 Sut)J8Ct Frenchman's Bay Harbour Entrance - File: A-280Q-Q04 As discussed recently the City of Pickering received 3 Provincial Grant in 2007, in the amount of $300,000 to complete an Environmental Assessment. Work Plan and Financing Stralegy for the Frenchman's Bay Harbour Entrance The City will be budgeting this project far cormnencernent In 2008 As the TRCA has the experience and knowledge of conductillg such studies along the lake Ontano Waterfront. trw City is requesting that THeA take a lead role and paliner WllIl the City of Pickering to cornplete thiS project The resources and expertise at you and your stati would be invaluable in completing the project and engaging the right COil suiting and agency involvement to ensure a successful project. Please advise if the n::CA would be able to assist, in a lead role capacity. With tllis project understanding that the City's approval of all costs will be required Your response should Include an estimate of associated costs and pOSSible tlmefrarne for completion Thank you in advance for your consideration of this request EBmld Copy Chief Admimstrative Officer Director, Corporate Services & Treasurer Division Head. Municipal Property & Engineering 173 ~ OES --lit -08' I, i Li~ ,.l "7 '-? I Attachment 2 Frenchman I S Bay Harbour Entrance Project 174 CilLJ o~ It. :) May 20, 2008 NOTICE OF MOTION 1) Councillor Johnson and Councillor Littley gave notice that they will at this meeting of Council be presenting a motion as follows: COMMUNITY WORKPLACE HEALTH AND SAFETY CHARTER WHEREAS the Council of the City of Pickering recognizes the principle that engaging senior community leadership in all sectors is fundamental to ensuring real change occurs in eliminating workplace injuries in our community; WHEREAS the Council of the City of Pickering accepts that effectively managing workplace health, safety and wellness is essential for our community's continued social welfare and economic success; and WHEREAS the Council of the City of Pickering recognizes that the involvement of all sectors of our community at every level in the workplace is a prerequisite to eliminating workplace injuries in the City of Pickering; THEREFORE, BE IT RESOLVED THAT the Council of the City of Pickering hereby supports the Workplace Safety and Insurance Board's Community Workplace Health and Safety Charter; and FURTHER THAT the Council of the City of Pickering is committed to actively participating within a learning community that provides and receives best practices for the enhancement of employee physical, social and mental well-being in all employment sectors within our community. Cil1J (J~ /: _,J' Ii (:) BY-LAWS 6859/08 6860/08 6861/08 6862/08 6863/08 6864/08 6865/08 6866/08 6867/08 May 20, 2008 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By- law attached) Being a by-law to dedicate Block 59, Plan 40M-1692, Pickering, as public highway (Rockwood Drive) [Refer to Planning Page 18] Being a by-law to dedicate Part of Block K, Plan 418, designated as Part 1, Plan 40R-12933, and Part of Block L, Plan 418, designated as Part 3, Plan 40R-12296 as public highways. [Refer to Planning Page 19] Being a by-law to dedicate Blocks 42 and 43, Plan 40M-1739, Pickering as public highway (Pine Grove Avenue) [Refer to Planning Page 20] Being a by-law to dedicate Block 33, Plan 40M-2164, Pickering and Blocks 19 and 20, Plan 40M-2068, Pickering as public highway (Rockwood Drive) (By-law attached) Being a by-law to amend By-law No. 6604/05 [Refer to Executive Pages 38 - 47] Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2008 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm, and managed forest realty tax classes. [Refer to Executive Pages 125 - 128] Being a by-law to confirm the authorization of the issuance of debentures in the amount of $630,000 for the Don Beer Arena Rink 2 Renovations in the City of Pickering. [Refer to Executive Pages 133 - 134] Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Hand-out] I , 1'1 'I ! I.. / 6868//08 6869/08 Being a by-law to repeal By-law 3802/91 dealing with the provision of a reward for information leading to a conviction of any person guilty of certain offences. (By-law attached) Being a by-law to dedicate that part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205, as public highway (Oakburn Street). (By-law attached) 4B THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6859/08 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1100 Begly Street. Thomas Mcardle Royston Drakes 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Group 4 Securicor or upon Group 4 Securicor ceasing to be agents for 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street,1867 Kingston Road and 1100 Begly Street whichever shall occur first. ! " /: \.~ By-law No. 6859 /08 (Continued) Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 20th day of May, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Ciflf o~ MEMO : ~ '! ! ,,j \) To: Debi Wilcox City Clerk May 13, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Block 33, 40M-2164 (Christine Wise) Blocks 19 & 20, 40M-2068 (Rockwood Drive) Roadded .497 The Owner has applied to sever Part Lot 3, Plan 282 into 2 lots through Land Division Application LD 141/07. In order to ensure the orderly development of these lots, the reserve block referred to was placed fronting the severed portion of the subject lands. As the Owner has complied with all of the other conditions of LD 141/07, it is now appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Further, when Plan 40M-2068 was registered, Blocks 19 and 20 were conveyed to the City for the purposes of a turning circle. These blocks were to be dedicated upon completion of the construction of the turning circle, however the process to effect such dedication has not yet occurred. To ensure all legal technicalities are dealt with prior to the eventual reconveyance of these blocks to the adjacent owners, Blocks 19 and 20 are included in the attached by-law to be dedicated as public highway (Rockwood Drive). Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for May 20, 2008. DB:bg J:\Documents\Prop & Dev\RQADDED\SEC\497 Rockwood\Memo 10 Oebi 20GB. doc Attachments 1 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to dedicate Block 33, Plan 40M-2164, Pickering and Blocks 19 and 20, Plan 40M-2068, Pickering as public highway (Rockwood Drive). WHEREAS The Corporation of the City of Pickering is the owner of Block 33, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068, Pickering and wishes to dedicate them as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. Block 33, Plan 40M-2164 and Blocks 19 and 20, Plan 40M-2068, Pickering are hereby dedicated as public highway (Rockwood Drive). BY-LAW read a first, second and third time and finally passed this 20th day of May, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Roadded.497 DETAIL INSET 1 I SCALE N.T.S. DETAIL INSET 2 SCALE N.T.S. ] w !~ ~ ,~ IY 0 --, / w 0 ~ 0 ~C---Mrmr~ BLOCK 33 ~ IY 0 40R-2164 - 0 :;; ~BLOCK 20 0 l( 40M-2068 u - 0 0 I-- - 0 IY :;; -f-- = l( u SQUARE ~ 0 () IY II I-- r- I-- I ~ I-- - I-- BLOCK 19 WESTCREEK ~ 40M-2068 - - II I - - I'" - WESTCREEK f-- 0::: I - z - 0 I - PUBLIC SCHOO w u - PROHILL ST. - (/) - w 0 - 0::: U - a ~ STREET w a - 7/ - > :;:: - a ::<:: I - 0::: U z- STREET .-/ Cl all - O:::~~ 0::: '- :::J "- CD ill ::<:: - CRESCENT - I <( 0:::- a - "- a ~UI:SJ !:( I -== ';:( -.------\.. - z-/ I I IllN Oi - w- I - fIi:'::'::.N JIJJ~~A ..... :12 ~ WHITE PINE - I I !-- Hi - I - I c::.,,~); ~ - I ~ r-- w I - f'~ r-- ~ I :;:: f-- - ;<' CRESCENT WEST eo. ~.T r-- 0::: w tJ -~ 01>0 ( 0 5> II II ---tJt lIP 0:::- '- - - 0 I- I-- - 0 a (/) I-- - ....__ T a a '-- a :;:: WILC~ - r--- :;:: ->- w ~ z ::<:: _w 0= _ J==~-1 I ~ ---' z;=r-------.:~~Uf? ----' -:; ~ O:::~ w ,,/ - r--- /. STREET :::J 0::1--- - - CD t;:;f-- I I w~1 /lIe ::<:: - <( wI--- ......., I a ---' r ~ I 6= l- I (/) ~ r[i;SWEETBRlAR ~ I <( LAWSON u STREE d/ ' II I Jill 'T' OODVln _____ --.I 1r0T LO T I C.N.R. r I T II I I II /I III I I I I I Ii I I City of Pickering Planning & Development Department PROPERTY DESCRIPTION BLOCK 33, 40M-2164 & BLOCKS 19 & 20, 40M-2068 l' OWNER CITY OF PICKERING DATE MAY 9,2008 DRAWN BY JB FILE No. ROADDED. #497 SCALE 1 :5000 CHECKED BY DB ~o.!.o :::!ooure.a: PN-11 r. ranet Enterprises Inc. and ita suppliers. All rights Reserved. Not a pion of survey. 20 05 MPAC and its suppliers. All rights Reserved. Not 0 pion of Survey. I EJ 2 [,<- ',./ \~} BY-LAW NO. 6868/08 THE CORPORATION OF THE CITY OF PICKERING Being a By-law to repeal By-law 3802/91 dealing with the provision of a reward for information leading to a conviction of any person guilty of certain offences. WHEREAS The Corporation of the City of Pickering passed By-law 6832/08 to regulate the cleaning and clearing of lands; AND WHEREAS, By-law 6832/08 supercedes City of Pickering By-law 3802/91 and the Council of the Corporation of the City of Pickering considers it desirable to repeal By-law 3802/91; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: REPEAL OF EXISITNG BY-LAW 1. By-law 3802/91 is repealed. EFFECTIVE DATE 2. This by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 20th day of May, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk CiuJ 0# " (0' 1 j ;--\ i i <,.I ", MEMO To: Debi Wilcox City Clerk May 14, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Part 44, 40R-11205 LD 020/08 (Elizabeth Paton) Roadded.495 The Owner has applied to sever Part Lot 11, Plan 282 into 2 lots through Land Division Application 020/08. In order to ensure the orderly development of this lot, the reserve referred to was placed fronting the severed portion when Oakburn Street was constructed with the adjacent Plans of Subdivisions (40M-1629 and 40M-1630). As the Owner has satisfied all other conditions of the severance, it is appropriate to lift the reserve, thereby permitting legal access to the severed parcel. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for May 20. 2008. DB J:\Documents\Prop & Dev\ROADDED\SEC\495 Memo to Debi 20G8.doc Attachments .' r- :-) :J THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to dedicate that part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205, as public highway (Oakburn Street). WHEREAS The Corporation of the City of Pickering is the owner of that part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. That part of Lot 11, Plan 282, Pickering, designated as Part 44, Plan 40R-11205 is hereby dedicated as public highway (Oakburn Street). BY-LAW read a first, second and third time and finally passed this 20th day of May, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Roadded.495 DETAIL INSET SCALE PART 44 40R-11205~ CRESCENT STREET STREET CRESCENT HITE II I PINE CRESCENT ~ - - - - -- >- _w --' ---' -;; - - I City of Pickering () or-- c ;:o~ --i ~ ::J Z ~ I I f- ~ I~ w 2: I 0::' 0 PROHILL ST. 0 0 w 0 > :;: 0 'L 0::' U U 0 0::' 0::'-_ _c-- 2- ~ i---~_ l _ z_ i-=- ~~~~~' IJlNeR f---!t:.q _ l'(; :;: f- - 1',<'- w t:J - o1'() I > 0::'- o f-- o 0 Ifl- o ~ - - w f--~ ~o;- fE_ ~~ I F t=:1~ //- u_ ~ I L Z~~'w/22URr~~ I - S ~I--- f- ~ /~~~'\0 STREET L:: ~ in~ \. ~ ~()G\>' L I 0 _ ':j f- ../\ I ^- I in f- Planning & Development Department I N.T.S. I I I E16 I- W W cr I- (j) ~~ ~~ i--- \~ /~ ~- ]/e- t!~~ \"o\<.EST _ I I f--- <: JIG~ 1 J C;S-:--i SANDHURST -7-::::= fT1 > eR J.--- 8 ("s PINE o :;: ~ I---- f-I---- ~~ u~ Ifl w 0::' U~ - - - - - - - - - ~- g- O::' I ~- WEST LANE -I - - -- z cr ::J m Y' <( o CRESCENT I--- 0::' ~o ~w I--- Z t::::= q 1==1 \ " = gsr-l \ AVENUE Z GR III /F_ '--- I 1 E GROVE ~ r= E -----, MOSSBROOK/ - == ~ ..... fIill f---- f- SQUARE _t:J=/j g: r--- r-- I Ifle- I ~ WESTCREEK =11 f I---- W I---- 2: 0::'_ o_ f---- .-L./ f----- f-- I------ ~ o o o :;: 'L U o O::'~_ \~=~ > ~ DRI~ V / ~. mE / "1 JND~ CE - - WESTCREEK::.4i - PUBLIC SCHOOL - - f--- ~~ Z t--- ~ 0::' ::J rn 'L ~ o , ' , ' , ' if~ STREET /8 1 - , ' , , : , I I , , rt , , , , , , I I, , I , I-----l W I---J 2: f--O::' o I I PROPERTY DESCRIPTION PART 44, 40R-11205 OWNER CITY OF PICKERING FILE No. ROADDED. #495 DATE MAY 14, 2008 DRAWN BY JB SCALE 1 :5000 CHECKED BY DB l' ata ::>ourC6S: ~- i~~;o~p~n~c~:~5~~5 1~~'PP~~~5.it~115~f:~~~r5Re~~r~~gd~t5No~e~er~~od~ ~?ts~r~I~.n of survey. PN-10 Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Susan Kular That the agenda for the Wednesday, March 26, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 3rd meeting of the Committee of Adjustment held Wednesday, March 5, 2008, be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room (III) REPORTS 1 . (Deferred at the March 5, 2008 meeting) PICA 08/08 - L. Willson 365 Kingston Road Part Lot 2, Plan 350 (Part 1 & 2, 40R-15944) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-laws 2622/87, 4646/95 and 5299/98, to permit an outdoor area of 94 square metres to be used for the display and sales of seasonal produce / garden centre not in conjunction with a permitted use and to permit seasonal flower sales / garden centre on the subject property without a building, whereas the by-law permits a maximum outdoor area of 60 square metres to be used for the display and sales of seasonal produce in conjunction with a permitted use and only permits retail sales within enclosed buildings or structures. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed seasonal flower sales centre / garden centre. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Nadia Peerzada, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. In response to a question from a Committee Member, Nadia Peerzada explained the sales of seasonal produce / garden centre will be weekdays and weekends and parking will be provided by the existing school parking lot on the subject property. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 08/08 by L. Willson, be APPROVED on the grounds that the an outdoor area of 94 square metres to be used for the display and sales of seasonal produce / garden centre not in conjunction with a permitted use and to permit seasonal flower sales / garden centre on the subject property without a building are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room 1. That these variances apply only to the proposed seasonal garden centre, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the seasonal garden centre be limited to a maximum of 94 square metres. 3. That the applicant obtains Site Plan approval prior to operating the proposed seasonal garden centre. 4. That the seasonal garden centre only be permitted to operate between May and September of each calendar year. CARRIED UNANIMOUSLY 2. (Deferred from the March 5, 2008 meeting) PICA 11/08 - Indopak Inc. 875 Kingston Road Part of Lot 27, Range 3, B.F.C. (Parts 1, 2 & 3, 40R-871 0) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6718/07 to permit a front yard depth of 0.0 metres to a glass canopy entry feature for the proposed ten storey mixed use building and a reduced setback of 0.0 metres from the front lot line for a portion of the associated surface parking area, including the drive aisle and two parking spaces, whereas the by-law requires a minimum front yard depth of 1.5 metres for all buildings and structures and requires a minimum parking lot setback of 3.0 metres to any zone line. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed ten storey, mixed use development. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Ned Allam, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 3 .~~""".:".:.l!!'" PI Committee of Adjustment Meeting Minutes ",' Wednesday, March 26, 2008 7:03 pm Main Committee Room Moved by Eric Newton Seconded by Susan Kular That application PICA 11/08 by Indopak Inc., be APPROVED on the grounds that the proposed front yard depth of 0.0 metres to a glass canopy entry feature for a ten storey mixed use building and a reduced setback of 0.0 metres from the front lot line for a portion of the associated surface parking area, including the drive aisle and two parking spaces are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed ten storey mixed use development, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains Site Plan approval and a building permit for the proposed mixed use development within three years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. (Tabled at the February 13,2008 meeting) PICA 04/08 - A. Sacco 1498 - 1500 Old Forest Road (Lot 124, Plan 816) City of Pickering Moved by Susan Kular Seconded by Eric Newton That PICA 04/08 - A. Sacco be lifted from the table. CARRIED UNANIMOUSLY The applicant requests relief from Zoning By-law 3036, to permit a reduced flankage side yard width 2.7 metres to a proposed dwelling, whereas the by-law requires a minimum flankage side yard width 4.5 metres. The applicant requests approval of this variance in order to facilitate the associated Land Severance application submitted to the Land Division Committee (Region of Durham File LD 08/08), and obtain a building permit for a proposed dwelling. 4 ___"':""I>i"",~"",,'-"'. Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns and from Councillor Rick Johnson in support of the application. Written comments were also received from Leonard Ferguson of 1492 Old Forest Road expressing approval should not be granted until construction of the intersection of Sheppard Avenue and Old Forest Road is fully completed. AI Sacco, owner and Bryan Harrison, agent, were present to represent the application. No further representation was present in favour of or in objection to the application. AI Sacco reviewed the application and indicated the proposed dwelling will be visually pleasing to the surrounding area. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 04/08 by A. Sacco, be APPROVED on the grounds that the proposed flankage side yard width of 2.7 metres to a proposed dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed severed lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant receive approval and finalize the severance application (LD 08/08), or this decision shall become null and void. CARRIED UNANIMOUSLY 5 Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room 4. PICA 13/08 - A. Sacco 1498 - 1500 Old Forest Road (Lot 124, Plan 816) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a front yard depth of 5.5 metres to the existing dwelling and a maximum lot coverage of 36 percent for the proposed retained lot, whereas the by-law requires a minimum front yard depth 7.5 metres and permits a maximum lot coverage of 33 percent. The applicant requests approval of these variances in order to facilitate the associated Land Severance application submitted to the Land Division Committee (Region of Durham File LD 08/08), and obtain a building permit for a proposed dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. No written comments were received from circulated agencies/departments or the public on the application. AI Sacco, owner and Bryan Harrison, agent, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 13/08 by A. Sacco, be APPROVED on the grounds that the front yard depth of 5.5 metres to the existing dwelling and a maximum lot coverage of 36 percent for the proposed retained lot are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed retained lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant receive approval and finalize the severance application (LD 08/08), or this decision shall become null and void. CARRIED UNANIMOUSLY 6 Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room 5. PICA 12/08 - R. & M. Guy 3440 Ninth Concession Road Part of Lot 1, Concession 9 (Part 1, 40R-12297) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit the operation of a machine shop supporting parts for agricultural equipment and golf course equipment in an accessory building on the subject property, whereas the by-law does not permit industrial uses (machine shop) on the property. The applicant requests approval of this variance in order to bring the existing machine shop operation into compliance with the zoning by-law. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns, from Councillor Rick Johnson in support of the application and from Central Lake Ontario Conservation Authority indicating filling and grading on-site requires written permission from CLOCA. Written comments were also received from L. & S. Andrews of 3400 Durham Road 5 indicating they have no objection to the machine shop operation, however any approval should be granted only on a temporary basis. Robert & Margaret Guy, owner, were present to represent the application. Ron Guy was present in favour of the application. Barbara & Fred Andrews of 3390 Durham Road 5 were present in objection to the application. Robert Guy and Ron Guy explained the application and the Committee had an opportunity to review the pictures of the subject property and machine shop Mr. Guy had prepared ahead of time. Robert Guy explained the machine shop has computerized machines, they do not use chemicals and his business is not a tool-and-die operation. Robert Guy noted a temporary variance for three years minimum would be acceptable and the nature of the business will have no affect on the well water. Barbara Andrews expressed a concern with the zoning being changed to an industrial zone, and the affect the business will have on the well water. Barbara Andrews stated her concern was if the application was approved what would control the intensity of the industrial activity from increasing. 7 ,~'-;. -;"""-- -<;r-- --..-- ------,. Committee of Adjustment Meeting Minutes Wednesday, March 26, 2008 7:03 pm Main Committee Room In response to a question from a Committee member the Secretary-Treasurer explained if the variance is granted the current zoning does not change. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 12/08 by R. & M. Guy, be DEFERRED until the next meeting in order to give the Committee Members an opportunity to visit the site. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Eric Newton Seconded by Kevin Ashe That the 4th meeting of 2008 the Committee of Adjustment be adjourned at 7:46 pm and the next meeting of the Committee of Adjustment be held on Wednesday, April 16, 2008. CARRIED UNANIMOUSLY ~f\1lG{ C(j Date----- if ... j! "'. :1 " II ", ~!I \~~,,~ '\ / i Chair 8 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7 :04 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Susan Kular (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, April 16, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 4th meeting of the Committee of Adjustment held Wednesday, March 26,2008, be adopted. CARRIED UNANIMOUSLY 1 -"""'~""""..~'*...,--""------~~""""'- Committee of Adjustment Meeting Minutes Wednesday, Apri/16, 2008 7:04 pm Main Committee Room (III) REPORTS 1. (Deferred at the March 26, 2008 meeting) PICA 12/08 - R. & M. Guy 3440 Ninth Concession Road Part of Lot 1, Concession 9 (Pat 1, 40R-12297) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit the operation of a machine shop supporting parts for agricultural equipment and golf course equipment in an accessory building on the subject property, whereas the by-law does not permit industrial uses (machine shop) on the property. The applicant requests approval of this variance in order to bring the existing machine shop operation into compliance with the zoning by-law. The Secretary-Treasurer stated that he received correspondence from Robert Guy notifying he is withdrawing the application. Sandra & Luke Andrews of 3400 Durham Road 5, Barbara Andrews of 3390 Durham Road 5 and Virginia Trevurza of 3480 Concession 9 were present in objection to the application. In response to a question from a Committee Member, the Secretary-Treasurer explained the applicant will have to comply with the zoning by-law. Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 12/08 by R. & M. Guy be CLOSED as the applicant has withdrawn the application. CARRIED UNANIMOUSLY 2 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7:04 pm Main Committee Room 2. (Tabled at the March 5, 2008 meeting) PICA 07108 - St. Martin's Church 1203 S1. Martin's Drive (Parts 1 to 9, 40R-6153) City of Pickering Moved by Eric Newton Seconded by Keith Wilkinson That PICA 07/08 by St. Martin's Church be lifted from the table. CARRIED UNANIMOUSLY The applicant requests relief from Zoning By-law 2511 as amended by By-laws 1200/80 and 1573/82 to permit the not-for-profit retail sales of clothing and household articles within an existing accessory building on the subject property in association with the existing place of worship (S1. Martin's Church), whereas the by-law does not permit the retail sale of goods on the property. The applicant requests approval of this variance in order to obtain revised Site Plan approval and a building permit to accommodate a retail use within the subject accessory building. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns, from the Toronto Region Conservation Authority expressing no objections and from the City's Chief Building Official recommending refusal of the variance since the existing portable does not comply with the building code for retail use without significant alternation to the structure. Written comments were also received from George & Enid Bourner of 1210 Radom Street in favour of the application subject to conditions. Peter Davidson, agent, was present to represent the application. Marin Lee of 1175 Tanzer Court, Stephanie Newitt of 1001 Albacore Manor, Kevin D'Souza of 1179 Tanzer Court, Carolyn Meecham of 1177 Tanzer Court were present in objection to the application. 3 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7:04 pm Main Committee Room Peter Davidson noted that he arranged a meeting with the surrounding neighbours (one neighbhour attended) to provided a better understanding for landscaping and improvements to the portable. Peter Davidson also met with the City's Chief Building Official to get a better understanding of the City's requirements. In response to questions from Committee Members, Peter Davidson understands all building code requirements still have to be met and wanted to seek approval from Committee prior to spending money on the design. Martin Lee expressed several concerns with the location and condition of the portable and indicated these types of buildings are subject to mold build up, the location of the portable is interfering with drainage and snow removal (pictures provided to the Committee), and needs to satisfy fire code requirements. Stephanie Newitt met with Peter Davidson to obtain a better understanding of the landscaping and look of the portable. Stephanie Newitt indicated she still has a concern with the portable not being anchored and the location. Kevin D'Souza expressed several concerns with the location, drainage, access for emergency services if needed, and noted flyers being distributed in the neighbourhood advertising the retail sales. Carolyn Meechem indicated she appreciates the charitable donation, however expressed concerns with the condition of the portable and how it will decrease property values for the surrounding neighbourhood. In response to a question from a Committee Member, the Secretary-Treasurer explained the applicant is allowed an accessory structure on the subject property and the City's Fire Services will be reviewing any plans that are submitted for a building permit or for site plan approval. Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 07108 by S1. Martin's Church, be APPROVED on the grounds that the not-for-profit retail sales of clothing and household articles within an existing accessory building on the subject property in association with the existing place of worship (S1. Martin's Church) is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 4 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7:04 pm Main Committee Room 1. That this variance is only for the retailing of clothing and household articles in an accessory building that is associated with and operated by the church on the subject property. The retailing of food is prohibited within the accessory building. 2. That the applicant obtains a building permit within one year of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 14/08 - G. & D. Vass 1409 Colmar Avenue (Lot 768, Plan M12) City of Pickering The applicants request relief from Zoning By-law 2520 to permit reduced setbacks of 0.3 metres from the rear and side lot lines to a proposed detached garage, whereas the by-law requires accessory structures to be setback a minimum of 1.0 metre from all lot lines. The applicants request approval of these variances in order to obtain a building permit for the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor advising of overhead utility wires and possible impact on existing vegetation. Andrew Vass, agent, was present to represent the application. A. Veldhoen of 691 Alderwood Place was present to obtain clarification on the application. Andrew Vass indicated that there is an easement on the property and has received consent for encroachment on the easement. Andrew Vass also indicated his desire to keep the proposed detached garage as close to the property line as possible. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 14/08 by G. & D. Vass, be APPROVED on the grounds that the revised reduced setback of 0.6 metres from the rear and side lot lines to a proposed detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 5 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7:04 pm Main Committee Room 1. That these variances apply only to the proposed detached garage, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed detached garage within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. PICA 15/08 - S. & G. Jones 1801 Appleview Avenue (Part 2, 40R-19414) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 5212/98, to permit a proposed detached garage to be located in the front yard of the subject property, whereas the by-law requires all accessory structures which are not part of the main building to be located in the rear yard. The applicants request approval of this variance in order to obtain a building permit for the proposed detached garage. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. No written comments were received from circulated agencies I departments or the public on the application. Susan & Gary Jones, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Gary Jones outlined the application, presented pictures to the Committee showing that the only location for the garage is in the front yard, and the proposed garage will be designed to blend in with the existing dwelling. In response to a question from a Committee Member, Gary Jones indicated it will not be a drive-thru garage. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 15/08 by S. & G. Jones, be DEFERRED until the next meeting in order to give the Committee Members an opportunity to visit the site. CARRIED UNANIMOUSLY 6 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7 :04 pm Main Committee Room 5. PICA 16/08 - D. & M. Roberts 461 Oakwood Drive (Lot 105, Plan M-350) City of Pickering The applicants request relief from Zoning By-law 3036, to permit a reduced lot frontage of 14.2 metres for a proposed severed lot, whereas the by-law requires a minimum lot frontage of 15.0 metres. The applicants requests approval of this variance in order to facilitate a land severance application to the Region of Durham Land Division Committee (Region of Durham File LD 042/08) for the proposed severed lot. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Aaron Knight, agent, was present to represent the application. Dean Brayiannis of 462 Oakwood Drive was present in objection to the application and Ed Madden of 466 Oakwood Drive was present to seek information on the application and clarification of the proposed development. Aaron Knight indicated that the Region of Durham Land Division Committee approved land severance application LD 042/08 at their meeting on Monday, April 14, 2008. In response to concerns from residents Aaron Knight indicated the several lot will not be used as a road. Dean Brayiannis expressed concern with lot size and questioned if the severed lot will be for a dwelling or road. Ed Madden expressed concern with the severed lot being constructed into a road instead of a dwelling. Moved by Kevin Ashe Seconded by Keith Wilkinson That application PICA 16/08 by D. & M. Roberts, be APPROVED on the grounds that the proposed lot frontage of 14.2 metres for the proposed severed lot is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and Zoning By-law, subject to the following conditions: 7 Committee of Adjustment Meeting Minutes Wednesday, April 16, 2008 7:04 pm Main Committee Room 1. That this variance applies only to the proposed severed lot, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicants receive approval and finalize associated land severance application LD 042/08 for the proposed severed lot or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Keith Wilkinson That the 5th meeting of 2008 the Committee of Adjustment be adjourned at 8: 15 pm and the next meeting of the Committee of Adjustment be held on Wednesday, May 7, 2008. CARRIED UNANIMOUSLY V'~'\ (~~{1l D a Date ~,. ; \ \.. I \ \.., .~-- I! ~ l'\ / \ .~ \(,' "-- -_----"'=---."L_~ Chair ~\ /-::, --. ~. :~ /)/1/{1 '/ '...../ ~c/ I L / ~ . Assistant Secretary-Treasurer 8 Citq 0# Minutes I Meeting Summary Seaton Advisory Committee Tuesday,April22,2008 10:30 am Pickering City Hall, Main Committee Room Attendees: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Doug Dickerson, City Councillor Bill McLean, Regional Councillor Neil Carroll, Director, Planning & Development Tom Melymuk, Director, Office of Sustainability Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Senior Planner, Planning & Development Grant McGregor, Principal Planner, Policy, Planning & Development Reg Webster, Sernas Associates Dorothy Skinner, Region of Durham Kathy McKay, Executive Director, Ajax-Pickering Board of Trade Rodger Miller, Mattamy Development Corporation John Hourihan, Mattamy Development Corporation Chris Matson, Matson, McConnell Ltd. Bruce Fischer, Metrus Development Tom Albani, Metrus Development Lloyd Cherniak, Lebovic Enterprises John Connolly, Transport Canada Steve Heuchert, TRCA Gordon Willson, Whitevale Resident Ralph Sutton, Land Division Representative at Region Renee Michaud, City of Pickering (Recording Secretary) Absent: Mayor Ryan Tom Quinn, Chief Administrative Officer Graham Martin, ORC Ash Kothyial, ORC Jim McCafferty, Durham Catholic District School Board Joan Wideman, Ajax-Pickering Board of Trade Donna McFarlane, UOIT, Durham College Peter Rodrigues, Whitevale Resident Item I Details & Discussion &Conc/usion Action/terns! Status Ref # (summary of discussion) (include.. deadline as appropriate) 1 Welcome Councillor Rick Johnson Chair Introductions and welcome. Page 1 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) 2. Neighbourhood Planning Program - Draft Terms of Reference (Update) Catherine advised that as a result of a meeting held on April 17, 2008, between City staff, Regional staff and the landowners, the Landowners Group is no longer asking the City to hold off on proceeding with the Neighbourhood Planning Program. The Terms of Reference will continue to identify a planned population of 70,000 persons and employment of 35,000 jobs. However, the City is still awaiting any detailed comments from the Landowners Group, for consideration prior to finalizing the draft Terms of Reference. The landowners' concerns with urban form, density and ultimate population are best addressed through the Neighbourhood Planning Program. Once those comments are received and reviewed, the Terms of Reference will be finalized, and presented to Council. Staff is targeting a June Council meeting, and the RFP process would commence shortly after. Funding arrangements will be required between the Landowners Group and the City to cover the cost of the Neighbourhood Planning Program. 3. MESP UPDATE The consultants will be moving forward on the MESP now that they have the background information required. A Phase I Background Report is anticipated to be released by the end of May. The next Oversight Committee meeting will also be held at the end of May. One of the two significant studies which are needed to finalize the MESP has been completed, the Wetlands Water Balance Study, and the other, the Natural Heritage System Management Plan and Master Trail Plan Study (NHSMP & MTP is currently in draft form and being circulated for comments. The final MESP report should be out by the summer. Reg confirmed that the energy management consultant (Bill Wong, of SAIC Canada) has been hired, and a meeting has been scheduled between City staff, the consultant, Sernas and Veridian. Reg advised that they have had a couple of meetings with Nancy Mather regarding the 3D groundwater modeling. Reg explained that it's a very technically complicated process. More deep wells are needed for monitoring, and the sub-consultant will be submitting a proposal for review and approval. It was suggested that the consultants be invited to do a presentation in order to provide more detailed overview of the project. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Catherine Rose Landowners Group to provide comments. ReQ Webster Page 2 Item / Ref# Details. & Discussion & Conclusion (summary of discussion) Reg Webster advised that the 3D groundwater component may be released in a separate document. Similarly, the Energy Management Plan may be released in a separate document. Action Items / Status (include deadline as appropriate) 4. Urban Design Workshop Tom Melymuk Tom Melymuk mentioned that the one-day urban design I sustainability workshop would not really be able to address the issue of population and employment targets in Seaton. It therefore does not need to be held ahead of the Neighbourhood Planning program. The idea now would be to hold the workshop in the fall, concurrent with the Neighbourhood Planning Program. Tom M. noted that Seaton is of interest to many groups and organizations and that it would be a great opportunity to open the process up to others. For example, external agencies such as CMHC and the Canadian Urban Institute have expressed an interest in participating in the urban design I sustainability workshop. Reg mentioned that the fiscal impact study will include a conservative population model, but that the final population would be determined through the Neighbourhood Planning Program. Further, he noted that it would be beneficial to have the City's consulting team in place, and thus fall timing for the urban design workshop makes sense. Councillor Johnson indicated that the developers must have a forecast for population counts based on the residential subdivision plans submitted and enquired if the range is within 70% of the 70,000 count previously planned for. Bruce Fischer mentioned that the goal is still 70,000 but it may take time to reach it and noted that there may be some opportunities for increasing density on the Metrus lands. Lloyd commented that if the landowners were able to locate schools and parks in the green spaces, there would be more developable area for residential. Steve Gaunt advised that the NHS Management Plan does not permit those types of uses. Steve Heuchert mentioned that the 'empty cornfields' within the NHS are vital buffers, and the NHS Management Plan outlines revegetation plans to enhance these lands over time. Councillor Littley commented that a lot of planting is required, and that she supports passive uses on the buffers Councillor Johnson noted that the maintenance of the trail system could be as high as $4.5 million annually. CORP0228-2/02 Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Dorothy mentioned that the urban design workshop could be used to review different neighbourhood developments and also demonstrate various sustainable communities with alternative energy sources. Gord Willson suggested that the focus should be on the design aspects including pre-design sessions with the developers. Energy efficiency issues need to be addressed from the beginning rather than later. The workshop would identify expectations for Seaton taking into consideration all studies completed to date. Councillor Dickerson agreed that the design workshop would be a good idea. Councillor Littley enquired if comments received from the workshop could still be included in the Terms of Reference for the Neighbourhood Planning Program. Tom confirmed that suggestions could be added to the Terms of Reference if the workshop is held first. If the workshop is held in the fall, it will be a parallel and complementary process that helps inform the work of the City's consultants. Councillor Johnson mentioned that although we are still a long way from starting to build, the Province has a real opportunity to come forward with a "Jobs First" initiative and provide funding. Ralph Sutton enquired why there was no provincial representation at the table and Councillor Johnson mentioned that both Graham Martin and Ash Kothyial of ORC called late Monday afternoon to advise that they would not be able to attend today's meeting. 5. Update on Other Studies All Development Charges Study. Reg mentioned that the Region has released the Development Charges Background Study for comments. He noted that the background document still excludes the water, sewer and transit development charges for Seaton. It is expected that these will be done by an area specific bylaw. In response to a question from Tom M. about whether it is competitive to have a non-residential development charge, Reg advised that Durham is the only region within GTA that does not have these charges. Regional staff's recommendation is to phase in the non-residential development charge. The Region is proposing to use the money from the non-residential development charge to help fund servicing of employment lands in the Region. Lloyd suggested that there should be cost sharing to service the Seaton employment lands. The developers and ORC are trying to come up with a methodology for the cost-sharing and the resulting phasing in of a non-residential development charae for Seaton. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 4 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Dorothy mentioned that a Public meeting has been scheduled for June 7th with a report to Regional Council on June 26th Fiscal impact Study - Dorothy advised that there are no new details at this time. The Region is focusing on a 2 for 1 ratio of population to jobs. The Study will run two models, i.e, population of 70,000 and 35,000 jobs as set out in the CPDP, and a population of 54,000 population and 27,000 jobs as the landowners feel that this ratio is achievable. Natural Heritage Sytem Management Plan and Master Trail Plan Study - Steve Gaunt advised that the draft report was released last week and he will be reviewing the document, and summarizing comments received from other City staff. He noted some of the issues identified to date in the review included implementation of the trail plan, the governance and funding structure, insufficient detail on the cultural heritage matters, and the NHS- neighbourhood interface guidelines. Steve indicated that the draft Report will be finalized by the consultants and submitted to the Province as 'advice'. The final Report will again be circulated for comment (likely during the summer) and staff will prepare a Report to Council on the NHS Management and Trail Plan. Steve stated that all comments and feedback from the public consultation sessions will be included in the report. Bruce indicated that the cost to maintain the trail systems has been reported to be quite high and enquired if the Province will provide funding. Steve advised that the there is no indication in the report who will be assuming the cost to maintain the trails. Councillor McLean asked if Transport Canada will be providing any funding for servicing airport lands. John Connelly advised that they are aware of ongoing discussions but have made no commitments to date. Dorothy advised that the Region has reviewed the NHS study and noted that it will take decades to implement. The report does not provide any timeline to build the trail system. The cost to maintain the trail system is estimated at $4.6 M. TRCA to be a pivotal player, but the onus should be on the Province to fund this project even in the event of a change in government. Councillor Johnson mentioned that if the City was forced to take on the trail system maintenance costs, this would mean a 12 -14% tax increase for Pickering residents. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 5 Item / Ref# Details & Discussion & Conclusion (summary of discussion) , Tom Albani mentioned that long term issues were about replanting the fields, and constructing and maintaining the trails. The trails could be phased as the neighbourhoods are completed. Councillor Littley commented that the trail system is not just for recreation, but also to provide alternate means of transportation for residents. Neil Carroll stated that similar to the objective of 'transit early', the main neighbourhood trails should be in place early to provide necessary connections, rather than built later. Lloyd stated that developers are innovative in creating new trails to enhance neighbourhoods and have worked closely with TRCA. For example, Lloyd suggested the topsoil from the development areas could be put on the cornfields to help revegetation. However, the developers cannot assume all the costs for these projects. Neil mentioned that since the trail system will be part of a City wide system, and the City has a DC allocation for trails as part of its current (South Pickering) DC, some funding may be available. Councillor Pickles joined the meeting at 11 :40 am. Steve Gaunt indicated that the NHS Management Plan and Master Trail Plan Study includes several maps outlining the different levels of trails, the master trails and profiles for the types of trails. The consultants had been invited to do a presentation at today's meeting, but had to decline due to other deadlines. Reg mentioned that it would be worthwhile for this committee to be briefed on the NHS study and be given an opportunity to provide comments. Bonnie suggested that the public should also be invited to provide comments. It was noted that public consultation sessions have already been held. Regional, Water, Sewer and Transportation Class EA - Dorothy Skinner advised that the Memorandum of Understanding between the Landowners Group and the Region, about the landowners funding of the EA is almost finalized. Once that is done, the Terms of Reference can be finalized, and the Region can issue an RFP. Dorothy anticipates the RFP to be issued in June. Reg commented that the Region's EA is the critical path and will set the time line for construction. Reg expressed concern that the process is moving along slowly. CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 6 Item I Details & Discussion & . Conclusion Actionlterns I Status Ref # (summary of discussi()n) (inc//Jdedeadline.8s appropriate) 6. Other Business All Seaton Website - Tom reminded committee members to continue to submit regular updates on the various studies in order to keep the website current. The next meeting will be held in May. Details to follow. Meeting Adjourned: 11 :45 am Copy: Members of Council Directors Division Heads City Solicitor City Clerk Page 7 CORP0228-2/02 CUI{ o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee April 29, 2008 7:15 pm Main Committee Room Attendees: Councillor Johnson Theresa Abernethy, Member Karen Emmink, Member Shawna Foxton, Vice-Chair Richard Fleming, Member Jim Simpson - Vice-Chair Gordon Zimmerman, Member Linda Roberts, Recording Secretary Also Present Neil Carroll, Director of Planning Tim Moore, Chief Building Official Absent Pamela Fuselli Shirley Curran, Member Debi Wilcox Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim welcomed everyone and informed the Committee he and Shawna would be co-chairing the meeting in Pamela's absence. 2.0 Approval of Minutes Gordon noted two items prior to passing the minutes: 1) With respect to heritage trees, he noted they can be designated the same as houses; and, b) The meeting scheduled for March 20th in Pickering regarding the Seaton Natural Heritage System and Master Trail Plan was cancelled, therefore Gordon did not attend. Moved by Gordon Zimmerman Seconded by Theresa Abernethy Minutes of the March 18, 2008 meeting were approved. Carried Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 3.0 Jim introduced Neil Carroll, Director, Planning & Development, and Tim Moore, Chief Building Official and welcomed them to the meeting. Neil advised the Committee that they were here tonight to provide an overview on the various application and permit processes and also to answer any questions the Committee may have. Discussion ensued with respect to the following; . Whitevale Heritage Guidelines - Planning uses as a working document - consultant to help review and update - funds for this could come from the $30,000 in Planning's budget . Need to do Terms of Reference, would very much like to have Committee's input with this . Time frame for this would be within this calendar year which runs from January to December . As long as we have made a start in this calendar year, the money will carryover . Council needs to see Terms of Reference -Planning will draft and provide copy to committee first for Tim Moore to action comments . Neil advised the Committee of Planning's desire to move forward with heritage files and to look at how best to administer guidelines - identify issues first Jim outlined the Committee's concerns, mainly with the issue of vacant buildings and evictions. Property standards issues were discussed such as our lack of jurisdiction on Federal or Provincial lands. . Discussed the need to develop a relationship with the various levels of government . Gordon Zimmerman suggested we need to prioritize buildings for the registry . Inventory register is now complete . Notify private property owners that they are on the Clerk's Department will registry - sometimes the owners are not aware of this be advising land . Council needs to know when land owners object to owners designation . Can we protect "homes of interest" - properties need to be designated in order to be protected . Neil stressed the need for the Registry to be comprised of only those homes which the City intends to designate - or the integrity of the Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Committee could be misread . Communication to landowners is very important . Create a rapport with developers Planning was asked if they could provide contact information on land owners. Neil advised that they can provide the Committee with this. Also, it was suggested that Heritage Pickering sit down with Planning to go over the list for the Registry. Discussion ensued on the best ways to categorize the areas. Neil advised there could be homes of heritage value along the "Natural Heritage System", which is quite extensive. Neil informed the Committee there is a detailed mapping of the greenspace in the Planning Department should the Committee wish to view it. Discussion ensued with respect to Sideline 26; . this is a Regional road - the Region is in the process of doing an EA - they will be looking at more precisions on alignments . Will it extend over to Brock Road and take in the heritage district . Neil advised that certain Provincial requirements will make it difficult . Committee asked how they can participate other than as public during the information sessions . Neil will provide Committee with a contact name at the Region of the person in charge of conducting the Neil to provide EA in order for the Committee to express their concerns directly. Neil will provide the Committee with the draft Seaton Neil to provide Neighbourhood Plan Terms of Reference for comments, which he suggested should be directed to Catherine Rose, Manager, Policy, in the Planning Department. Expanding district boundaries is doubtful -can improve on the integrity of the district. Neil noted that the plans call for the higher densities to be away from Whitevale. Jim requested that an item be added to the next agenda as a followup review of the discussions held this evening. Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Discussion ensued on the circulation of applications with Neil outlining the time lines for the various applications and noted the Committee would only be provided copies for comment if a heritage property is within the area. A brief Neil to look into the discussion ensued with respect to identifying a heritage 'adjacent' aspect when property adjacent to the area noted in the application. identifying properties Tim Moore, Chief Building Official, provided an explanation of the permit application processes and the building code act. He noted the two different application forms, and indicated they both require Council approval. He also outlined the demolition permit process. Tim indicated the main issue is that Planning does not have a formal designation to staff and the need to establish what the roles are and to delegate in order to keep things moving. He used Markham as an example - they delegate all power to staff with the exception of the power to refuse an application. Tim stressed the importance of pre-consultation with owners and informed the Committee that they could communicate at any time with either himself or Neil. Neil also offered to provide the Committee with a copy of the Region's resolution pertaining to tax relief for heritage designated buildings. Neil to action Committee asked to be provided with the listing for the Linda to action properties of interest. 3.0 New and Unfinished Business 3.1 Greenwood Public Library Review of current status and possible heritage designation was deferred to the May meeting 3.2 Heritaqe Brochure Update on the Heritage Brochure was deferred to May 4.0 Correspondence 4.1 Communities in Bloom Correspondence from Communities in Bloom was received Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) for information. 4.2 PJ Materials Consultants Limited Information received on a two day technical workshop Linda to action being held in Guelph on restoration & conservation of heritage structures and older buildings on May 12'h and 13th. It was suggested that the information be sent electronically to members. 4.3 Gordon Willson Letter received from Gordon Willson with respect to the Linda to action Terms of Reference regarding the Seaton Neighbourhood Planning Program. Jim recommended a copy of this be sent electronically to the members. 5.0 Other Business 5.1 Heritaqe Plaque Presentation Discussion was held with respect to the presentation of the Debi to action plaques being held on May 12th at 11 :00 am, with a reception to follow at 12:00 pm at the Whitevale Community Centre. Information to go out to the media. Memo to be forwarded inviting the Mayor and Council to attend. Discussion also ensued with respect to the installation of the plaques. 6.0 Adiournment Moved by Councillor Johnson Seconded by Richard Fleming That the meeting be adjourned. Carried 7.0 Next Meetinq Tuesday, May 27,2008 Meeting adjourned 9: 15 pm Copy: City Clerk Page 5 CORP0228-2/02 CUlf o~ Minutes Pickering Advisory Committee On Race Relations & Equity May 1, 2008 7:00 PM Main Committee Room Attendees: Councillor Pickles, Chair Kirk Mark, Community Appointee (arrived at 7:35 p.m.) Lisa Broad (Recording Secretary) Also Present: Pom Balarajan, Canadian Tamil Congress Rajara Tnam, Durham Tamil Association Absent: Marisa Carpino, City of Pickering, Vice-Chair Sethu Madhavan, Community Appointee Margaret Lazarus, Valley Farm Public School Siobhan Saravanamutto, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Tanya Malika Foster, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Cathy Grant, Pickering Public Library Mariyah Gonzales, Dunbarton High School Ishu Vij, Dunbarton High School Philip Howard, Durham District School Board Joanne Guindon, Durham Catholic District School Board Item Details & Discussion & Conclusion Action / (summary of discussion) Items I Ref Status # (include deadline as appropriate) 1.0 Welcome All Councillor Pickles welcomed Mr. Balarajan and Mr. Tnam to the meeting and noted that he would like to encourage more associations to come out to partake in these meetings. He also noted that with the upcoming 2-year review of Ad Hoc Committees, there may be opportunities for others to join the committee in the near future. 2.0 Review & Approval of Agenda All Agenda items were reviewed and approved. 3.0 Approval of Minutes & Business Arising - April 3, 2008 Minutes cannot be formerly approved as there was no quorum for this meeting, however they were reviewed and members present approved the minutes. 4.0 2008 Annual Workplan All Councillor Pickles discussed the format of the workplan and how it is compiled. (YOU)nity March Break Camp . Was noted as being a very successful initiative, and some parents even suggested running a summer camp session. Calendar of Events on Website . Councillor Pickles would like to invite all organizations to submit their special events or holidays from their culture for potential recognition on the website calendar, located at http://www.cityofpickerinq.com/standa rd/cityhall/comm ittees/PD F /200 72008Dates.pdf. . The Committee will work on setting out in advance which events should be mentioned on the calendar and which events will go as proclamations to Council. . Mr. Balarajan will be sending a formal request regarding some special Tamil dates and events to Councillor Pickles. He specifically noted that the 25th anniversary of Tamil immigrants coming to Canada was approaching sometime during the week of July 23rd. Councillor Pickles also suggested that Mr. Balarjan come to Council to speak about his heritage and the significance of some of these dates. . Mr. Balarajan also noted a Tamil event will be held on May 30th at the Eastshore Community Centre. This event will be targeted at youth to learn about the Tamil heritage and history. He will be writing formally to invite Council to come out and support the event. Essay Contest . Councillor Pickles noted that last year contest received a good response, but would like to work on increasing the response in 2008. . He would like to reflect the number of essays received over the years in the 2008 Workplan and the schools that have participated to date. . There is also an opportunity to promote the contest through the students. . To confirm that submissions are received across the Region. Marisa to Surveys action . Councillor Pickles would like to clarify which associations/groups submitted the 2 surveys. . He would also like to change the goal of 4 surveys for 2008, to read Marisa to "a greater response or more participation", rather than having a set action goal. . Kirk Mark suggested maybe circulating the survey using groups and associations as centres of influence, and having these members personally deliver and circulate the survey. Tapestry Event - June yth . Councillor Pickles made a formal request for Committee members to RSVP if they are able to attend and help out the day of the event. Help may be required at any time throughout the day. . Kirk Mark is unable to attend that weekend, but Councillor Pickles will be there. . Mr. Balarajan mentioned that at last year's Tapestry Event he took pictures and displayed these pictures at a Tamil event. . Marisa to follow up with Mr. Balarajan to suggest maybe using a Tamil TV channel to promote the Tapestry Event. Councillor Pickles Marisa to suggested maybe working with Breakfast Television to promote the action event too. Multi Faith Holiday Celebration . Councillor Pickles would like the City of Pickering to participate more actively in this celebration, perhaps by doing something throughout the workday or even before a Council meeting. . Kirk Mark inquired about Asian Heritage Month and whether or not the City of Pickering has planned to do anything to show homage to this event. . Marisa to speak with Cynthia Mearns, CEO, Pickering Library, to Marisa to discuss what the library is doing for this event, and to then send this action information to the Committee. . Kirk Mark would like the Committee to create a proclamation regarding the Asian Heritage Month to have council adopt. Councillors Pickles also mentioned that Council should acknowledge Aboriginal Day and Celtic Heritage Month. . Kirk also discussed some upcoming round table discussions and events pertaining to race relations that may be of interest to the Committee. The following event websites were suggested; www.cityoftoronto.com www.tdsb.on.ca www.tcdsb.org www.heritagecanada.orq www.cic.qc.ca www.ncore.orq www.crrf.ca . Councillor Pickles would like to promote the Committee attending events and would like to possibly use some of the Race Relations budget to have members attend events. Any additional comments or suggestions to the Workplan are to be provided to Marisa promptly as it is being presented to Council on May 20th. 5.0 Writing Contest - 2008/2009 Statement All . Councillor Pickles described the statement that has been envisioned for 2008/9 as something that will appeal to young students. . Marisa to compile a list of statements that have been suggested for the past three years and bring to the next Committee meeting. Marisa to . Kirk suggested examining corporate sponsors to donate prizes for the action contest. Perhaps tangible prizes such as laptops, money towards school, or Chapters gift certificates could be used. There could also be a challenge trophy for the school with the most entries. . Marisa to speak with school board representatives to promote the essay contest to principals early in the school year. Marisa to action 6.0 Other Business All . Councillor Pickles would like to confirm which Committee members will be making the presentations to Council on May 20th. . Kirk Mark would like to suggest that the Committee think about a golf day to get the community involved. . Councillor Pickles thinks this is a good idea, but cautions that something like this requires a lot of work, and would require a team of people dedicated to making this happen. He will be meeting with the Councillor Board of Trade this week and ask them if they would be interested in Pickles to participating. If any members of the Committee are interested in action taking this initiative on, they should mention it at the next meeting. . Councillor Pickles would like to ensure that any conferences that the Marisa to Mayor receives are brought to the Committee's attention. action . Kirk Mark also mentioned that a City of Pickering resident received Councillor the June Calder award for volunteer recognition. Councillor Pickles to Pickles to follow up with Wayne Arthurs to get the name of the recipient. action 7.0 Adiournment . June 5, 2008 Meeting Adjourned: 9:00 pm Copy: City Clerk Ciut o~ Minutes I Meeting Summary Sustainable Pickering Advisory Committee May 5, 2008 10:00 am Main Committee Room Attendees: Doug Dickerson, City Councillor, Ward 2 (Chair) Bonnie Littley, Regional Councillor, Ward 1 David Pickles, City Councillor, Ward 3 Tom Melymuk, Director, Office of Sustainability Neil Carroll, Director, Planning & Development Shawna Mutton, Coordinator, Community Sustainability Jack McGinnis - Durham Sustain Ability Marla Shim, Executive Assistant, Council (Recording Secretary) Guest: Terry Green, Durham Sustain Ability Absent: Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair) Item I Detail$& Di$cussion..& Col1clusion Actiol1ltems.IStatus R.ef# (summary of discussion) (i(Jc/Ycle deacllinea$ appropriate) 1. Welcome Councillor Dickerson welcomed everyone and introduced Terry Green of Durham Sustain Ability. 2. Sustainable Pickering Day . Shawna reported that plans for the May 24th Sustainable Pickering Day are going really well . The focus this year is on Responsible Development . Planning & Development staff have been extremely helpful In planning the event . Some of the participants include: Veridian, TRCA, Durham Sustain Ability (very popular last year), Smart Commute, and Canada Green Building Council . A game called "Sidewalks and Sewers" that will engage the community in learning more about the Sustainable Neighbourhood Guidelines is being developed . Will also have a visioning exercise / activity called "Visioning Downtown", which involves an artist doing renderings . Great Waterfront Trail Adventure sold out, but will have a display board and handouts to promote the event Page 1 CORP0228-2/02 . Information on the Official Plan Review and Seaton website will be available . It was suggested that a map outlining the federal lands Shawna to bring idea and Ag Preserve could be added back to Sustainable . Residents / participants who are engaged at one or more Pickering Day working of the exhibits can fill out a ballot for an opportunity to win group a pnze . It was recommended that between 11 :00 am and 12:00 noon would be a good time for Councillors to attend and mingle 3. Measuring Sustainabilitv . The 229 indicators have been reduced to 26 . Goal is to have a manageable number of indicators - between 20 and 30 . The updated indicator list will be presented to residents at Town Hall meetings planned for June 1 yth at Petticoat Creek Community Centre and June 19th at the Recreation Complex 4. Sustainable Pickering Challenge . Town Hall meetings will be used to encourage people to become engaged in the challenge by getting involved in sustainable programs / activities that currently exist or will exist in the community in the future . Idea is to highlight projects / programs that are already in existence in the community and encourage residents, businesses etc. to participate . Need more time to decide on how to engage developers in the "development challenge" 5. Other Business . Councillor Dickerson suggested that the Sustainable Pickering Advisory Committee submit a report to Council at their September or October meeting. He recommended dividing the report into sections so that the presentation can be done by the representatives on the committee . Councillor Pickles suggested that the committee hold a Councillor Pickles to meeting that will focus mainly on energy (e.g. Energy discuss opportunity Star, LEED, residential development, Duffin Heights, with Tom in further Seaton, burying hydro wires, district heating, Geo detail Thermal heating, etc.) . Councillor Littley suggested a combined meeting with the Seaton Advisorv Committee Page 2 CORP0228-2/02 . Experts can be invited to share their experiences (e.g. a builder from another municipality) . Could also invite people that can give the committee a better sense on what they should be focusing on and what they would like to see incorporated 6. Next Meeting To be determined. Meeting Adjourned: 12:00 noon Copy: All Members Chief Administrative Officer Directors City Clerk Page 3 CORP0228-2/02