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Home My WebLink AboutApril 21, 2008 Council Meeting Agenda Monday April 21, 2008 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Council Meeting Minutes March 25, 2008 Planning & Development Committee, April 7, 2008 Executive (Budget) Meeting, April 1 0, 14, 2008 Special Council Meeting, April 14, 2008 In Camera Council Meeting, April 14, 2008 Executive Committee, April 14, 2008 1-14 15-22 23-37 38-40 Under Separate Cover 41-45 IV) PRESENTATIONS 46 V) DELEGA TIONS 47-48 CORRESPONDENCE 49-95 VI) COMMITTEE REPORTS 96-1'03 a) Report PD 2008-04 of the Planning & Development Committee b) Report EC 2008-03 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 104-190 IX) MOTIONS AND NOTICE OF MOTIONS X) BY-LAWS 191-202 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT Council Meeting Agenda Monday April 21, 2008 Council Chambers 7:30 pm PI FOR INFORMATION ONLY . Minutes from Committee of Adjustment, March 5, 2008 . Minutes from Sustainable Pickering Advisory Committee, March 18, 2008 . Minutes from Heritage Pickering Advisory Committee, March 18, 2008 . Minutes from Waterfront Coordinating Committee, March 20, 2008 . Minutes from Seaton Advisory Committee, March 20, 2008 . Minutes from Communities in Bloom, March 28, 2008 . Minutes from Advisory Committee on Race Relations & Equity, April 3, 2008 . Minutes from the Taxicab Advisory Committee, March 26, 2008 (Confidential Under Separate Cover) Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers 1 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson D. Wilcox D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Resolution # 43/08 Moved by Councillor Johnson Seconded by Councillor Dickerson In Camera Council Minutes, February 19, 2008 Council Meeting Minutes February 19, 2008 Special Council Meeting, March 3, 2008 In Camera Council Meeting, March 3, 2008 Planning & Development Committee, March 3, 2008 Executive Committee, March 17,2008 CARRIED 1 Council Meeting Minutes 'J n ; / \.- '-- Tuesday, March 25, 2008 7:30 PM Council Chambers (III) DELEGA liONS 1. Gary Bowen, Duffin-Carruthers Watershed Specialist Toronto and Region Conservation Authority Re: Notice of Motion on Urban Forest Strategy Andrea Dube, Duffins-Carruthers Watershed - Resources Planner Toronto and Region Conservation Authority Re: Notice of Motion on Urban Forest Strateqy Gary Bowen, Duffin-Carruthers Watershed Specialist and Andrea Dube, Duffins- Carruthers Watershed-Resources Planner representatives of the Toronto and Region Conservation Authority appeared before Council in support of the Notice of Motion on Urban Forest Strategy, They explained the benefits of an urban forest strategy and also noted the purpose and goals of an urban forest. 2. Chris Walker, Senior Communications Advisor - Public Affairs Michelle Pongracz, Supervisor, Stewardship Programs Ontario Power Generation - Pickering Nuclear Re: Final Report Presentation Frenchman's Bay Rehabilitation Proiect - 2003-2007 Chris Walker, Senior Communications Advisor-Public Affairs, Ontario Power Generation and Michelle Pongracz, Supervisor, Stewardship Programs for Toronto and Region Conservation Authority appeared before Council to update them on the Frenchman's Bay Rehabilitation Project. They explained what had been completed to date and what was being worked on. They noted that the Community Stewardship Program was a great success and that Community Partners make the programs possible. 3. Janice Frampton Re: Report CS 10-08 of the Director, Corporate Services & Treasurer Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies Janice Frampton appeared before Council in regards to Report CS 10-08 and questioned whether acceptance of the report could be deferred so that she could get further information on items within the report. She noted that Council needed to be accountable for their expenses and would like the opportunity to investigate Council spending in more detail. 2 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chamb~r~ LJ .~~ 4. Paul White Re: Report CS 10-08 of the Director, Corporate Services & Treasurer Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards. Aqencies and Other Bodies Paul White appeared before Council in regard to Report CS 10-08 and suggested that the City might want to look at creating a public committee that could look at expense issues, benefits and remuneration. He noted that this has been completed in the past, with great success. 5. Maurice Brenner Re: Potential Health Hazards Related to Exposure to Tritium in Ontario Drinking Water [Refer to Correspondence Item No. CORR. 22-081 Maurice Brenner appeared before Council and stated that he would be attending a meeting held by the Ministry of Environment to review the regulatory limit of tritium in drinking water. He noted that he was appearing as a delegation and would be requesting that they raise the bar on the standards of drinking water and the levels of tritium in drinking water. He also stated that Pickering had taken a stand in 1994 on tritium levels and Mr. Brenner felt the City of Pickering should reiterate that position to the Ontario Drinking Water Advisory Council and the Ministry of the Environment. (IV) CORRESPONDENCE 1 . CORR. 19-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1N 6A3 Resolution # 44/08 Moved by Councillor Dickerson Seconded by Councillor McLean That CORR. 19-08 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on February 13, 2008, Council adopted a resolution regarding the Central Pickering Development Plan (Seaton) - Status of Implementation #2, be received. 3 Council Meeting Minutes I 'I I. nil U Tuesday, March 25, 2008 7:30 PM Council Chambers CARRIED 2. CaRR. 20-08 JAY C. HOPE, DEPUTY MINISTER EMERGENCY PLANNING AND MANAGEMENT MINISTRY OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES 25 Grosvenor Street, 11 th Floor Toronto, ON M7A 1Y6 Resolution # 45/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That CaRR. 20-08 from Jay C. Hope, Deputy Minister, Emergency Planning and Management, Ministry of Community Safety and Correctional Services commending the City of Pickering on its successful completion of the municipal emergency management program, be received. CARRIED 3. CaRR. 21-08 JAMES AND CATHRINE MCKEEVER 19 Bridle Path Bowmanville, ON L 1 C 3W1 Resolution #46/08 Moved by Councillor Dickerson Seconded by Councillor Johnson That CaRR. 21-08 from James and Cathrine McKeever of Bowmanville, with respect to the resolution passed with respect to the waste management issue in Durham Region, and requesting a copy, be received. CARRIED 4. CaRR. 22-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1 X 2X5 4 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers : I c: L) ...) Resolution #47/08 Moved by Councillor Dickerson Seconded by Councillor Johnson 1. That CaRR. 22-08 from Maurice Brenner with respect to the potential health hazards related to exposure to tritium in Ontario drinking water be received; and 2. Further, that the City Clerk forward a copy of the 1994 resolution of Council to the Ontario Drinking Water Advisory Council, in order to reconfirm Council's position. CARRIED 5. CORR. 23-08 LISA BROAD COORDINATOR, RECORDS & ELECTIONS CITY OF PICKERING Resolution #48/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 23-08 from Lisa Broad, Coordinator, Records & Elections, City of Pickering on behalf of the Accessibility Committee, requesting that Council be advised of the Committee's endorsement of the Town of Newmarket's resolution to request the Premier of Ontario take action to eliminate the misuse of disabled parking permits and parking spaces and requesting formal Council endorsement, be endorsed. CARRIED 6. CORR. 24-08 MONSIEUR REGIS LABEAUME LE MAIRE DE QUEBEC C.P. 700 QUEBEC G1 R 4S9 Resolution #49/08 Moved by Councillor Johnson Seconded by Councillor Dickerson 5 Council Meeting Minutes ; Ii I '16' l. .. Tuesday, March 25, 2008 7:30 PM Council Chambers That CORR. 24-08 from Mayor Regis Labeaume, Quebec, requesting that the City of Pickering participate in "Ring out Together" by ringing bells at 11 :00 a.m. Eastern Standard Time on July 3, 2008 be proclaimed. CARRIED 7. CORR. 25-08 WILlLAM STRATTON, CHAIR DURHAM REGION LABOUR COUNCIL 115 Albert Street Oshawa. ON L 1 H 4R3 Resolution #50/08 Moved by Councillor Johnson Seconded by Councillor Dickerson That CORR. 25-08 from William Stratton, Chair, Day of Mourning Committee, requesting that the City of Pickering proclaim April 28, 2008 as "National Day of Mourning" be proclaimed. CARRIED (V) COMMITTEE REPORTS a) REPORT PO 2008-03 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 07-08 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1564 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1565 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1566 Cougs Investments Limited Plan of Subdivision 40M-1567 Final Assumption of Plans of Subdivision COUNCIL DECISION 6 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers ~) 7 1. That Report PO 07-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be received; 2. That the highway being Howell Crescent within Plan 40M-1564 be assumed for public use; 3. That the highways being Hoover Drive and Littleford Street within Plan 40M- 1565 be assumed for public use; 4. That the highway being Rouge Valley Drive within Plan 40M-1566 be assumed for public use; 5. That the highways being Saugeen Drive and Driftwood Court within Plan 40M-1567 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be released and removed from title. Resolution #51/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That the report of the Planning and Development Committee PO 2008-03, dated March 3, 2008, be adopted. CARRIED b) REPORT EC 2008-02 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Report CS 07-08 Heritage Inventory Register -Properties of Cultural HeritaQe Value or Interest - Seaton Lands 7 Council Meeting Minutes [J q ,. c Tuesday, March 25, 2008 7:30 PM Council Chambers COUNCIL DECISION 1. That Report CS 07-08 of the Director, Corporate Services & Treasurer be received; 2. That the Heritage Inventory Register - Seaton Lands, included as Attachment # 1 to this report be approved; and 3. Further, that a copy of Report CS 07-08 of the Director, Corporate Services & Treasurer be forwarded to the Ontario Realty Corporation, Ontario Heritage Trust and the Heritage Pickering Advisory Committee for their information. 2. Director, Corporate Services & Treasurer, Report CS 09-08 Formal Quotations - Quarterlv Report for Information COUNCIL DECISION That Report CS 09-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 3. Director, Corporate Services & Treasurer, Report CS 10-08 Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies COUNCIL DECISION That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2007 be received. 4. Director, Corporate Services & Treasurer, Report CS 11-08 Cash Position Report as at December 31 , 2007 COUNCIL DECISION That Report CS 11-08 of the Director, Corporate Services & Treasurer be received for information. 5. Director, Corporate Services & Treasurer, Report CS 12-08 2007 Buildinq Permit Stabilization Reserve Fund 8 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers il 0 __.J ..1 COUNCIL DECISION That Report CS 12-08 of the Director, Corporate Services & Treasurer be received for information. Resolution #52/08 Moved by Councillor Johnson Seconded by Councillor O'Connell That the report of the Executive Committee EC 2008-02, dated March 17, 2008, be adopted. CARRIED (VI) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Operations & Emergency Services, Report OES 06-08 Consulting Services - Retrofit Work at Dunbarton Indoor Pool Resolution #53/08 Moved by Councillor Littley Seconded by Councillor O'Connell 1. That Report OES 06-08 of the Director, Operations & Emergency Services regarding Consulting Services for the building retrofit at Dunbarton Indoor Pool be received; 2. The proposal submitted by Totten Sims Hubicki Associates (TSH) to provide consulting services for preparation of tender documents and construction contract administration for the building retrofit at Dunbarton Indoor Pool be accepted; 3. The total gross project cost, including GST of $138,600.00 and a net project cost of $132,000.00, GST excluded, including consulting fees and other project costs for the consulting services for the Dunbarton Indoor Pool be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the Dunbarton Indoor Pool consulting services as follows: 9 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and, 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED UNANIMOUSLY ON A RECORDED VOTE (VII ) MOTIONS AND NOTICE OF MOTIONS 1. URBAN FOREST STRATEGY Resolution #54/08 Moved by Councillor Littley Seconded by Councillor Pickles WHEREAS The City of Pickering has established itself as a municipal leader in sustainable initiatives; WHEREAS an Urban Forest Strategy is a long range initiative towards climate change adaptation goals by sustaining and enhancing the City of Pickering's urban forest and tree canopy as part of a green infrastructure that meets sustainability objectives and promotes benefits such as; . improved air quality; . improved water quality; . reduced energy costs; . mitigates "heat island effects" of urban intensification; . increased property and tourism values; . asthetics and privacy; . community capacity building; . wildlife habitat; . invasive species management 10 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers 1 WHEREAS there is a need to enhance and promote the care and benefit of trees for present and future generations in Ontario through education, research, awareness and environmental stewardship; WHEREAS there is a need to develop an Urban Forest Strategy in which to idenitify a framework to advance policies and practices designed to sustain and enhance the City's urban forest resources; WHEREAS an Urban Forest Strategy is designed to be a comprehensive and practical document that establishes the guiding principles and policies for the management and enhancement of the City's urban forest and tree canopy; WHEREAS an Urban Forest Strategy is aligned with the City of Pickerings' Official Plan review, Provincial Growth Strategy, Places to Grow conformity exercise, Communities in Bloom program, ongoing commitment to community environmental stewardship and Sustainable Pickering initiative. WHEREAS an Urban Forest Strategy will encompass clear objectives, measurable outcomes and make recommendations to existing policies and practices to sustain and enhance tree cover as an essential and natural resource; and WHEREAS in the 2004-2005 report, the Environmental Commissioner of Ontario identified "sustaining urban forests" as one of five developing areas of concern in the Province and recommended that the Ministry of Natural Resources and the Ministry of Municipal Affairs and Housing develop a coordinated urban forest strategy to protect urban and heritage trees, working together with municipalities and local agencies; BE IT THEREFORE RESOLVED THAT the Council of the City of Pickering hereby endorses the concept of the development of an Urban Forest Strategy for the City of Pickering; and BE IT THEREFORE RESOLVED THAT staff be directed to REPORT BACK TO Council respecting the: · Development of a terms of reference for an Urban Forest Study in consultation with the Toronto Region Conservation Authority and the Central Lake Ontario Conservation Authority. · Investigate potential funding partners to assist in undertaking the initial Urban Forest Study and implementation goals of the Urban Forest Strategy . Identify potential community stewardship partners. . Report back on the matter. 11 Council Meeting Minutes I I! . '') Lo Tuesday, March 25, 2008 7:30 PM Council Chambers CARRIED UNANIMOUSLY ON A RECORDED VOTE 2. GREAT WATERFRONT TRAIL ADVENTURE Resolution #55/08 Moved by Councillor O'Connell Seconded by Councillor McLean WHEREAS On July 4th - 11th, the inaugural "Great Waterfront Trail Adventure" (GWT A) will take place along the shores of Lake Ontario & the St. Lawrence River; and WHEREAS the GWTA Tour is an organized bike ride beginning at Niagara-on-the- Lake and finishing at the Quebec border, and will cover 680 km of the Waterfront Trail and visit 41 communities over 8 days. There are 200 participants expected to travel the entire end-to-end route, and up to an additional 150 riders are anticipated to take part in select legs of the tour; and WHEREAS the GWTA will visit Pickering on July 6, 2008 with a rest stop scheduled at Petticoat Creek Conservation Area followed by a cheer section and live entertainment as riders ride through Pickering's Waterfront trail and Millennium Square; and WHEREAS the GWTA will create opportunities for the City of Pickering to showcase what we have to offer and encourage repeat visitors to the area. In addition businesses along or near the route will have the opportunity to become involved in the event by participating in the "Registered Services Program"; and WHEREAS the GWTA meets various elements the City's Sustainable Pickering journey by encouraging a healthy environment through the awareness and promotion of environmental initiatives along the trail, promotes a healthy society by encouraging residents to take pride in their community while engaging in physical activity, promotes a healthy economy by showcasing local businesses to visitors and encourage tourism and the GWTA promotes responsible consumption by providing each rider with a reusable water bottle to reduce the amount of waste generated by individual bottles of water. NOW THEREFORE The Council for the City of Pickering resolves that July 4-11, 2008 be proclaimed "The Great Waterfront Trail Adventure Week" in the City of Pickering. 12 Council Meeting Minutes Tuesday, March 25, 2008 7:30 PM Council Chambers s And that all waterfront municipalities in Ontario receive a copy of this resolution and be encouraged to proclaim July 4-11, 2008 "The Great Waterfront Trail Adventure Week". CARRIED (VIII) BY-LAWS 6840/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 6841/08 Being a by-law to dedicate that part of Lot 81, Plan 350, Pickering, designated as Part 1, Plan 40R-25227, as public highway (Oakwood Drive). THIRD READING: Councillor Johnson, seconded by Councillor Pickles moved that By-law Numbers 6840/08 and 6841/08 be adopted, and the said by-laws be now read a th ird time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (IX) OTHER BUSINESS 1. Councillor Johnson noted that he would be bringing a motion forward regarding renegade tow trucks. (X) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 56/08 Moved by Councillor O'Connell Seconded by Councillor McLean 13 Council Meeting Minutes I II I 4 Tuesday, March 25, 2008 7:30 PM Council Chambers That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of receiving advice that is subject to personal information and labour relations, including communications necessary for that purpose. CARRIED a) Verbal Update from the Chief Administrative Officer with respect to a matter containinq personal information and labour relations Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 57/08 Moved by Councillor O'Connell Seconded by Councillor McLean That Council rise into open session of Council. CARRIED (XI) CONFIRMATION BY-LAW By-law Number #6842/08 Councillor Johnson, seconded by Councillor O'Connell, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Regular Meeting of March 25, 2008. CARRIED UNANIMOUSLY ON A RECORDED VOTE (XII) ADJOURNMENT The meeting adjourned at 10.30 pm. DATED this 25th day of March, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 14 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers Chair: Councillor Littley , :) PRESENT: Mayor Dave Ryan COUNCILLORS: D. Dickerson B. Littley B. McLean J. O'Connell D. Pickles ABSENT: R. Johnson ALSO PRESENT: T.J. Quinn N. Carroll C. Rose L. Taylor S. Gaunt Ross Pym R. Cefaratti D. Shields - Chief Administrative Officer - Director, Planning & Development - Manager, Policy - Manager, Development Review - Senior Planner - Principal Planner - Development Review - Planner II -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1. Information Report 09-08 Zoning By-law Amendment Application A 9/08 Fairport Inc. Lot 9 Plan 917 and Part of Lots 8 and 9 Plan 65 Front Road City of PickerinQ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Fairport Inc. for property being composed of Lot 9, Plan 917 and Part of -Lots 8 and 9, Plan 65 (Front Road). 1 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers ,I: I 6 Chair: Councillor Littley Lynda Taylor, Manager, Development Review, gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ross Pym, Principal Planner - Development Review, gave an overview of zoning amendment application A 9/08. Lee Gray, 693 Front Road the applicant, appeared before the Committee In support of zoning amendment application A 9/08. No members of the public in attendance at the public information meeting spoke in support or opposition to zoning amendment application A 09/08. 2. Information Report 10-08 Zoning By-law Amendment Application A 7/08 S. Golvin & JMPM Holdings Inc. North Part of Lot 19, Range 3 B.F.C. (Part 1, 40R-10527 & Part 1, 40R-8832) City of PickerinQ A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by S. Golvin & JMPM Holdings Inc. for property being composed of the North Part of Lot 9, Range 3, Broken Front Concession being Part 1, 40R-10527 and Part 1, 40R- 8832. Lynda Taylor, Manager, Development Review, gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Rick Cefaratti, Planner II, gave an overview of zoning amendment application A 7/08. 2 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers Chair: Councillor Littley '7 I ! Kevin Tunney of Tunney Planning appeared before the Committee in support of zoning amendment application 7/08. No members of the public in attendance at the public information meeting spoke in support or opposition to zoning amendment application A 07/08. (III) PART '8' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 09-08 MPL Oakwood Holdings Ltd. Plan of Subdivision 40M-1538 Rulor Developments Limited Plan of Subdivision 40M-1604 Cougs Investments Ltd. Plan of Subdivision 40M-1689 Stolp Homes (Fairport Beach 1993) Inc. Plan of Subdivision 40M-1774 Final Assumption of Plans of Subdivision RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report PO 09-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1538, 40M-1604, 40M- 1689 and 40M-1774 be received; 2. That the highways being Acorn Lane and Canso Drive within Plan 40M- 1538 be assumed for public use; 3. That the highways being Stover Crescent and Fawndale Road within Plan 40M-1689 be assumed for public use; 4. That the highway being Sandcastle Court within Plan 40M-1774 be assumed for public use; 3 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers (", i i'\ . '" Chair: Councillor Littley 5. That the services required by the Subdivision Agreements relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 23, 27, 28, 29, 30, 31, 32, 33 and the remainder of Block 24, Plan 40M-1538; Block 10, Plan 40M- 1604; Block 33, Plan 40M-1689 and Blocks 32 and 33, Plan 40M-1774; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774 be released and removed from title. CARRIED 2. Director, Planning & Development, Report PD 10-08 Acquisition of Land by the City from Ontario Power Generation And Road Dedication -Completion of Sandy Beach Road/Bridqe Reconstruction Proiect RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report PD 10-08 of the Director, Planning & Development regarding the acquisition and dedication of lands by the City be received; 2. That Council authorize the acquisition of Part of Lot 20, Range 3, Broken Front Concession and Parts of Lot 1, Expropriation Plan XM-1, Pickering, designated as Parts 1, 2, 3, 4 and 5, Plan 40R-24578 from Ontario Power Generation (OPG) for nominal consideration, subject to any utility/agency easements and to authorize the execution of all relevant documentation relating to the acquisition of these lands; and 3. That Council enact a By-law dedicating the acquired lands as public highway (Sandy Beach Road). CARRIED 4 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers Chair: Councillor Littley " 0 I j 3. Director, Planning & Development, Report PD 12-08 Comments on Rouge Park Alliance Draft Final Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan RECOMMENDATION Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Council request the Rouge Park Alliance to revise the Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan, to acknowledge that a future Environmental Assessment will detail the cross-section, design and alignment for 14th Avenue through the Park; and 2. Further, that a copy of Report PD 12-08 be forwarded to Rouge Park Alliance, the Regional Municipalities of Durham and York, and the Town of Markham. CARRIED 4. Director, Planning & Development, Report PD 13-08 . Zoning By-law Amendment Application A 12/07 Whitevale Golf Club South Part of Lots 29 & 30, Concession 4 Parts 8 & 9, Plan 40R-18997 (East side of Golf Club Road; South of Fifth Concession Road) City of Pickerinq RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor McLean 1. That Zoning By-law Amendment Application A 12/07, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8 & 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2008 to July 29, 2011, be approved, and; 5 Planning & Development Committee Meeting Minutes Monday, Apri I 7, 2008 7:30 pm - Council Chambers ) Cl Chair: Councillor Littley 2. Further, that the draft implementing by-law, included with Report PO 13-08 as Appendix I, be forwarded to Council for enactment, following confirmation from the Region of Durham that an extension agreement has been executed. CARRIED 5. Director, Planning & Development, Report PO 14-08 Draft Plan of Subdivision Application SP-2002-04 Zoning By-law Amendment Application A 23/02 Anthony DeBruin Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820 & Part of Lot 49, Plan 1041 City of Pickerinq Maurice Brenner, 711 Sunbird Trail, appeared before the Committee and stated that the Community Working Group was satisfied with the development and thanked the developer for working with the group. Sarah Whittaker, 1675 Goldenridge Road, appeared before the Committee and also thanked the developer for working with the residents. She stated that during discussions the developer agreed to plant larger trees in the development and requested that this be noted for the tree preservation plans. Mel D'Mello, 1794 Fairport Road, appeared before the Committee and thanked the developer and Councillor O'Connell for working with the group. Steven Hunt, 1657 Goldenridge Road, appeared before the Committee and noted his disappointment with the stop sign not being moved. He stated that there was a traffic problem already and felt that the additional development and the road system would make it worse. He questioned how the City made their decision on leaving the stop sign in its original place. E. Racioppa, 1668 Goldenridge Road, stated that he would like to see the street come out onto Welrus Street. RECOMMENDATION Moved by Councillor McLean Seconded by Councillor O'Connell 6 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers Chair: Councillor Littley ~') " L: I 1. That Draft Plan of Subdivision Application SP-2002-04 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to permit the development of a plan of subdivision, be approved, subject to the conditions outlined in Appendix I to Report PD 14-08, and; 2. Further, that Zoning By-law Amendment Application A 23/02 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for detached dwelling units, be approved generally as outlined in the draft by-law attached as Appendix II to Report PD 14-08. CARRIED 6. Director, Planning & Development, Report PD 15-08 Zoning By-law Amendment Application A 10/07 2110843 Ontario Ltd. 1651 Quigley Street (North Part of Lot 19, Range 3 B. F. C., Part 3, 40R-11188) City of Pickerinq RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Zoning By-law Amendment Application A 10/07 submitted by 2110843 Ontario Ltd. to amend the zoning of the subject property to permit a banquet facility and a restaurant in addition to uses currently permitted by the 'M2' - Industrial Zone on lands being on the North Part of Lot 19, Range 3 B.F.C.,Part 3, 40R-11188 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10/07 as set out in Appendix I to Report PD 15- 08 be forwarded to City Council for enactment. CARRI ED 7 Planning & Development Committee Meeting Minutes Monday, April 7, 2008 7:30 pm - Council Chambers , r-~I / / i_ L Chair: Councillor Littley OTHER BUSINESS a) Pickerinq Official Plan Review Consultation Proqram Discussion Christel von Engelbrechten of DRPA Consulting appeared before the Committee to present and discuss a proposed Consultation Program to engage the general public and First Nations in the Pickering Official Plan Review. Discussions ensued with regards to the consultation program. b) Mayor Ryan stated that he had received a letter from OPG regarding the licence renewal for Pickering B and noted that he would be sending a letter confirming the City's endorsement. (IV) ADJOURNMENT The meeting adjourned at 9:30 pm. 8 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room i~ PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - E. Buntsma - Chief Administrative Officer Director, Operations & Emergency Services attended April 10, 2008 Director, Planning & Development Director, Office of Sustainability Director, Corporate Services & Treasurer City Solicitor attended on April 14, 2008 Fire Chief Division Head, Municipal Property & Engineering Manager, Finance & Taxation CEO, Library Division Head, Culture & Recreation City Clerk Deputy Fire Chief Deputy Fire Chief attended for part of the meetings Financial Analyst N. Carroll 1. Melymuk - G. Paterson - A. Allison B. Douglas - R. Holborn - S. Karwowski - S. Mearns - S. Reynolds - D. Wilcox S. Almond - G. Ferguson- M. Clark (I) PRESENTATION Mayor Ryan welcomed everyone and thanked staff for all of the hard work that was completed with respect to the preparation of the 2008 Current and Capital budgets. He noted that the proposed 2008 tax levy of 5.9% was difficult to get to 1 ILl t. ' Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room and required careful review by the Chief Administrative Officer and the senior management team. He outlined the proposed schedule for the budget review, noting the capital budget would be reviewed first, followed by the current budget. 1. J. Quinn, Chief Administrative Officer thanked the Members of Council and advised that the Department Heads worked very thoroughly through the budget process this year. He thanked Council for their continued support and was very pleased with the tax levy presented, noting that the City of Pickering had regained the #1 position of being the lowest tax rate in lakeshore municipalities. G. Paterson, Director, Corporate Services & Treasurer outlined in detail the contents of the 2008 Current and Capital Budgets, and a financial overview for 2008-2011 and 2012-2015. A copy of the presentation was provided to all members present. A detailed question and answer period ensued. The Committee recessed at 10:30 am and reconvened at 10:41 am. (II) MATTERS FOR CONSIDERATION 1. REVIEW AND RECOMMENDATION OF THE 2008 CAPITAL BUDGET Mayor Ryan guided the budget discussion meeting and introduced the budgets for discussion purposes. a) Mayor, Council & Council Support The capital budget of the Mayor, Council & Council Support was presented by Mayor Ryan. Moved by Councillor Dickerson Seconded by Councillor McLean That the 2008 Capital budget for the Mayor, Council & Council Support, be approved and presented to Council on April 21, 2008. CARRIED 2 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room ) L~\ ,--- .- b) Administration [Office of the CAO/Human Resources/Legal Services/Office of Sustainabilitvl The capital budget of the Administration Department was presented. Moved by Councillor Littley Seconded by Councillor Pickles That the 2008 Capital budget for the Administration Department, save and except the Office of Sustainability, be approved and presented to Council on April 21, 2008. CARRIED The capital budget of the Office of Sustainability was presented. A brief discussion ensued. Moved by Councillor O'Connell Seconded by Councillor Dickerson That the 2008 Capital budget for the Office of Sustainability be approved and presented to Council on April 21, 2008. CARRI ED c) Corporate Services [Clerks Division/Finance & Treasury Services Division/Corporate Support Services The capital budget of the Corporate Services Department was presented. A question and answer period ensued. Moved by Councillor Johnson Seconded by Councillor O'Connell That the 2008 Capital budget of the Clerks Division be approved and presented to Council on April 21, 2008. CARRIED 3 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room /') /' .!b Moved by Councillor Johnson Seconded by Councillor McLean That the 2008 Capital budget for the Finance & Treasury Services Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Dickerson Seconded by Councillor Littley That the 2008 Capital budget for the Corporate Support Services Division be approved and presented to Council on April 21,2008. CARRIED d) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The capital budget for the Operations & Emergency Services Department was presented. A question and answer period ensued. Moved by Councillor Johnson Seconded by Councillor Dickerson That the 2008 Capital budget for the Fire Services Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Johnson Seconded by Councillor Pickles That the 2008 Capital budget for the Municipal, Property & Engineering Division be approved and presented to Council on April 21, 2008. CARRIED LATER [See Following Motion] 4 Executive (Budget) Committee Meeting Minutes Thursday, April 10, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room . , / / Moved by Councillor Dickerson Seconded by Councillor Johnson That the 2008 Capital budget for Roads (referenced as 5320.0814) be increased in the amount of $100,000. to include the Gablehurst Crescent Road improvements (completion of 2 permanent cul-de-sac replacement asphalt curbs with concrete) MOTION DEFEATED The main motion of Councillors Johnson and Pickles with respect to the 2008 Capital budget for Municipal Property & Engineering was then CARRIED, save and except Tennis Court Replacement (referenced as 5780.0813). The Committee recessed at 12:50 pm and reconvened at 1 :37 pm. The main motion of Councillors Johnson and Pickles with respect to Tennis Court Replacement (referenced as 5780.0813), was then CARRIED. Moved by Councillor Johnson Seconded by Councillor Dickerson That the 2008 Capital budget for the Culture & Recreation Division be approved and presented to Council on April 21, 2008. CARRIED LATER [See Following Motion] Moved by Councillor O'Connell Seconded by Councillor Littley 5 ., ,....., l \./. ~ U Executive (Budget) Committee Meeting Minutes Thursday, April 10, 2008 9:00 am Monday, April 14, 2008 1 : 00 pm Main Committee Room That the 2008 Capital budget for the Civic Complex Recycling Containers (referenced as 5700.0802) be increased to $5,000. and the 2008 Capital budget for the Recreation Complex Recycling (referenced as 5731.0804) be increased to $5,000. CARRIED Moved by Councillor O'Connell Seconded by Councillor Dickerson That the 2008 Capital budget for Community Centres (referenced as 5719.0802 and 5719.0803) be decreased to reflect a total budget of $7,000. CARRIED The main motion of Councillors Johnson and Dickerson, with respect to the Culture & Recreation Division, was then CARRIED AS AMENDED. e) Planning & Development [Adm in istration/Plan n ing/Bu ild ing Services/Development Control/External Subdivision Works] The capital budget of the Planning & Development Department was presented. A question and answer period ensued. Moved by Councillor Littley Seconded by Councillor Pickles That the 2008 Capital budget for the Planning & Development Department be approved and presented to Council on April 21, 2008, save and except the 2008 Capital budget for Development Projects (referenced as 5321.0801), Sideline 4, Concession 5 to Hwy7. CARRIED LATER [See Following Motion] 6 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room ,0 / , Moved by Councillor O'Connell Seconded by Councillor McLean That the 2008 Capital budget for Development Projects (referenced at 5321.0801), Sideline 4, Concession 5 to Hwy 7, in the amount of $550,000. be deferred. MOTION DEFEATED The main motion of Councillor Littley and Pickles, with respect to the Planning & Development Department was then CARRIED. The Committee recessed at 3:06 pm and reconvened at 3:20 pm. f) Libraries The 2008 capital budget for the Pickering Public Library was presented. C. Mearns, the Chief Executive Officer provided a brief powerpoint presentation to members present. A question and answer period ensued. Moved by Councillor Johnson Seconded by Councillor Pickles That the 2008 Capital budget for the Pickering Public Library be approved and presented to Council on April 21,2008, save and except the Greenwood Furnace Replacement (referenced as 5800.0826) in the amount of $8,000. CARRIED Moved by Councillor McLean Seconded by Councillor Dickerson That the Greenwood Furnace Replacement (referenced as 5800.0826) in the amount of $8,000. be deferred until full repair costs for the Greenwood Public Library have been finalized. CARRIED 7 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room ~ r-! -..) ~) The Committee adjourned at 4.34 pm. The Committee reconvened at 1 :00 pm on Monday, April 14, 2008. The meeting was a continuation of the Executive (Budget) Committee meeting that commenced on Thursday, April 1 0, 2008. 2. REVIEW OF PROPOSED FEES AND CHARGES BY-LAW Mayor Ryan led the discussion on the continuation of the 2008 budget, noting that the first item of business would be a review of the summary of fees and charges, followed by consideration of the 2008 current budget. A brief question and answer period ensued with respect to 2008 fees and charges. During the discussion related to the Culture & Recreation fees, staff were requested to determine the actual value of the service as there was nothing to compare as a business plan and perhaps an additional column could be added to the fee schedule for this purpose. 3. REVIEW AND RECOMMENDATION OF THE 2008 CURRENT BUDGET Provincial Offence Act Revenue General discussion ensued with respect to the continual decline of POA revenues from the Region of Durham, and the actual overhead costs paid to the Region. a) General Government The current budget for General Government was presented. A question and answer period ensued. Moved by Councillor Littley Seconded by Councillor Johnson 8 Executive (Budget) Committee Meeting Minutes Thursday, April 10, 2008 9:00 am Monday, April 14, 2008 1 : 00 pm Main Committee Room z'.1 "',-.-' That the City of Pickering donate as a grant to the Durham West Arts Centre an amount of $1 0,000. (referenced as 2195.2570). CARRI ED Moved by Councillor Johnson Seconded by Councillor Pickles That the grant for the City of Pickering Award to 4 Area High School students (referenced as 2195.2570) be increased to $1,000. per award, for a total budget of $4,000. CARRIED Moved by Councillor Dickerson Seconded by Councillor Littley That the 2008 Current budget for General Government be approved as amended, and presented to Council on April 21, 2008. CARRIED b) Mayor. Council & Council Support [Mayor/Council/Council Support] The current budget of the Mayor, Council & Council Support was presented. Councillors McLean and Pickles noted that based on a previous review with the Director, Corporate Services & Treasurer, their individual budgets as presented had been reduced to reflect actual expenditures. Moved by Councillor Littley Seconded by Councillor McLean That the budget for Councillor Littley [referenced as 2113.0009] be reduced in account 2131 by $1,000.; in account 2394 by $3,000.; account 2399 by $800.; and account 2365 by $500.; for a total reduction of $5,300. CARRIED 9 52 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room Moved by Councillor Dickerson Seconded by Councillor Littley That the 2008 Current budget for the Mayor, Council & Council Support, be approved, as amended and presented to Council on April 21,2008. CARRIED c) Administration Department [Office of the Chief Administrative Officer/Human Resources Division/Legal Services Division/Office of Sustainability] The current budget of the Administration Department was presented. A question and answer period ensued. Clarification was sought with respect to the accounts utilized for outside legal expenses, and the Chief Administrative Officer was requested to provide a breakdown of the 2007 actuals. Questions arose with respect to providing sufficient conference budgets for members of Council with respect to sustainability initiatives, noting that the City is becoming a leader in this area. The City Clerk, in consultation with the Chief Administrative Officer, was requested to review and provide advice with respect to an amendment to the policy in order to address the need for additional conference funds for members of Council. Moved by Councillor McLean Seconded by Councillor Littley That the 2008 Current budget for the Office of the Chief Administrative Officer be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Dickerson 10 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room 71. ,,-,j ,,) Seconded by Councillor Littley That the 2008 Current budget for the Human Resources Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Dickerson Seconded by Councillor O'Connell 11 J J1 ,) q Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room That the 2008 Current budget for the Legal Services Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor McLean Seconded by Councillor Dickerson That the 2008 Current budget for the Office of Sustainability be approved and presented to Council on April 21, 2008. CARRIED d) Corporate Services [Clerks Division/Finance & Treasury Services/Corporate Support Services Division] The current budget of the Corporate Services Department was presented. A question and answer period ensued. Moved by Councillor McLean Seconded by Councillor Johnson That the 2008 Current budget for the Clerks Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Johnson Seconded by Councillor McLean That the 2008 Current budget for the Finance & Treasury Services Division be approved and presented to Council on April 21, 2008. CARRIED 12 Executive (Budget) Committee Meeting Minutes Thursday, April 10, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room ,'~~ ~) Moved by Councillor Johnson Seconded by Councillor Littley That the 2008 Current budget for the Corporate Support Services Division be approved, and presented to Council on April 21, 2008. CARRIED e) Operations & Emergency Services [Fire Services Division/Municipal Property & Engineering Division/Culture & Recreation Division] The 2008 current budget for the Operations & Emergency Services Department was presented. Concern was raised with respect to the over-expenditure for the Communities in Bloom program, noting that it is a very successful program, however, over-expenditures should have been brought to the attention of Council for the appropriate approval. Moved by Councillor Pickles Seconded by Councillor Littley That the 2008 Current budget of the Fire Services Division be approved and presented to Council on April 21, 2008. CARRIED Moved by Councillor Johnson Seconded by Councillor Pickles That the 2008 Current budget of the Operations & Emergency Services Division be approved and presented to Council on April 21,2008. CARRIED Moved by Councillor Johnson Seconded by Councillor Littley 13 Executive (Budget) Committee Meeting Minutes Thursday, April 10, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room ? /, ,) t) That the 2008 current budget of the Municipal Property & Engineering Division be approved and presented to Council on April 21 ,2008. CARRIED Moved by Councillor Johnson Seconded by Councillor Dickerson That the 2008 Current budg~t of the Culture & Recreation Division be approved and presented to Council on April 21,2008. CARRIED f) Planning & Development [Planning & Development - Administration (Planning, Building Services, Development Control, and Committee of Adjustment)] The 2008 current budget for the Planning & Development Department was presented. A brief question and answer period ensued. Moved by Councillor Johnson Seconded by Councillor Dickerson That the 2008 Current budget for the Planning & Development Department be approved and presented to Council on April 21, 2008. CARRIED g) External Agencies [Heritage Pickering] Moved by Councillor Dickerson Seconded by Councillor Johnson That the 2008 Current budget for Heritage Pickering be approved and presented to Council on April 21, 2008. CARRIED 14 Executive (Budget) Committee Meeting Minutes Thursday, April 1 0, 2008 9:00 am Monday, April 14, 2008 1 :00 pm Main Committee Room / h) Libraries The 2008 current budget for the Library was presented. A brief question and answer period ensued. Moved by Councillor Pickles Seconded by Councillor Littley That the 2008 Current budget for the Pickering Public Library be approved and presented to Council on April 21, 2008. CARRIED III) OTHER BUSINESS Discussion ensued with respect to implementing a 1 % surcharge on the proposed tax rate for the purpose of establishing an infrastructure reserve fund. The Director, Corporate Services & Treasurer responded to questions in this regard and noted the benefits of an infrastructure reserve fund. (IV) ADJOURNMENT The meeting adjourned at 4:20 pm. 15 Special Council Meeting Minutes .:. (~ ,) ( Monday, April 14, 2008 7:00 PM Council Chambers PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles ABSENT: B. Littley ALSO PRESENT: N. Carroll 1. Melymuk G. Paterson R. Holborn R. Taylor D. Wilcox - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - Division Head, Municipal Property & Engineering - Coordinator, City Development - City Clerk (I) CONFIDENTIAL MATTERS In Camera MeetinQ of Council In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act a Special In Camera meeting of Council was held prior to the regularly scheduled Executive Committee meeting. Resolution # 58/08 Moved by Councillor O'Connell Seconded by Councillor McLean That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of a proposed or pending acquisition or disposition of land for City purposes. CARRIED 1 Special Council Meeting Minutes Monday, April 14, 2008 7:00 PM Council Chambers .~ Q '...._J .,/ 1. Chief Administrative Officer, Confidential Report CAO 02-08 Proposed Acquisition of Lands from the City of Toronto -Former Brock North Landfill Site and Adjacent Lands -Part of lots 12 to 16. Concession 5 and Parts of Road Allowances Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 59/08 Moved by Councillor Johnson Seconded by Councillor Pickles That the recommendation as contained in Confidential Report CAO 02-08, be adopted. CARRIED 2. Chief Administrative Officer, Confidential Report CAO 03-08 Request from 786 Indopak Inc. to Purchase City Lands -Portion of Road Allowance Between Lots 26 & 27, Ranqe 3. B.F.C. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 60/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendation as contained in Confidential Report CAO 03-08, be adopted. CARRIED Resolution # 61/08 Moved by Councillor O'Connell Seconded by Councillor Johnson That Council rise into open session of Council. CARRIED 2 Special Council Meeting Minutes ,,1 ,^, LtU Monday, April 14, 2008 7:00 PM Council Chambers (II) CONFIRMATION BY-LAW By-law Number #6843/08 Councillor O'Connell, seconded by Councillor Johnson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Special Meeting of April 14, 2008. CARRIED (XII) ADJOURNMENT The meeting adjourned at 7:25 pm. DATED this 14th day of April, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 3 Executive Committee Meeting Minutes Monday, April 14, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean 4i PRESENT: Mayor Ryan COUNCillORS: D. Dickerson R. Johnson B. McLean J. O'Connell D. Pickles ABSENT: Councillor B. Littley ALSO PRESENT: G. Paterson - Director, Corporate Services & Treasurer R. Holborn - Division Head, Municipal Property & Engineering D. Wilcox - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 03-08 No Parking By-law, Wildwood Crescent -Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 03-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 1 ~ ,,..., 4 L Executive Committee Meeting Minutes Monday, April 14, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean CARRIED 2. Director, Operations & Emergency Services, Report OES 08-08 No Parking By-law, Brookshire Square -Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 08-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 3. Director, Operations & Emergency Services, Report OES 09-08 No Parking By-law, Fairview Avenue -Amendment to By-law 6604/05 RECOMMENDA TION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report OES 09-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 2 Executive Committee Meeting Minutes Monday, April 14, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean ,1 Z 1-+ ,-/) 4. Director, Corporate Services & Treasurer, Report CS 13-08 Notice of the Passing of Pet Shops By-law Notice of the Passing of Boarding Kennel By-law Notice of the Passim:l of Animal Breedinq By-law RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 13-08 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6299/04 , being the Pet Shops and Kennel By-law, be repealed and three separate bylaws: Pet Shops, Boarding Kennel and Animal Breeding By-laws be enacted; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CARRIED (II) OTHER BUSINESS 1. Correspondence received from Mayor Parish, Town of Ajax, providing a copy of a resolution with respect to the closure of the Mental Health Inpatient Unit at Ajax Pickering Hospital, which is scheduled for the April 14, 2008 Ajax Council Meetinq RECOMMENDA TION Moved by Councillor O'Connell Seconded by Councillor Dickerson That the Council of the City of Pickering endorse the following resolution of the Town of Ajax with respect to the closure of Mental Health Inpatient Unit at the Ajax- Pickering Hospital; 3 44 Executive Committee Meeting Minutes Monday, April 14,2008 7:30 pm - Council Chambers Chair: Councillor Mclean WHEREAS the Ministry of Health and long-Term Care (MOHlTC) has required local Health Integration Ne~works (lHINs) and hospitals to submit 2008-2010 Hospital Service Accountability Agreements (HSAAs), including deficit elimination plans by March 31, 2008; and WHEREAS the Rouge Valley Health System (RVHS) HSAA calls for the closure of the Mental Health Inpatient Unit (20 beds) at its Ajax-Pickering Hospital (APH); and WHEREAS these actions were approved prior to real and meaningful consultation with local residents, patients, stakeholders and employees as required by provincial legislation and lHIN policies; and WHEREAS mental health is one of the Central East lHIN's top priorities, and accounts for 18 per cent of the visits, one in seven hospitalizations and one third of all days in hospital; and WHEREAS the closure of the APH Mental Health Unit will make it difficult, if not impossible, for West Durham residents to access emergency and core mental health services; and WHEREAS the closure will create undue hardship for those who face transportation barriers, placing stress on an already overworked ambulance service; and WHEREAS as late as December 2007, the RVHS planned to increase the number of APH Mental Health Inpatient Unit beds to 29 to meet the growing population of West Durham; and WHEREAS the Federal Advisor on Healthy Children & Youth states that psychiatric disorders are the single most common illness among adolescents, and predicted to increase by 50 percent by 2020, and only one in five children who require mental health services are currently able to access them; NOW THEREFORE, BE IT RESOLVED THAT the Ontario Government, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, M.P.P. for Pickering- Scarborough East, and Christine Elliot, M.P.P. for Whitby-Oshawa, urge the RVHS and Central East lHIN to immediately rescind their decision to close the APH Mental Health Inpatient Unit; and 4 Cilq o~ Executive Committee Meeting Minutes Monday, April 14, 2008 7:30 pm - Council Chambers Chair: Councillor Mclean ~~l ~) THAT the Province direct the RVHS and Centra/East LHIN to identify new operational efficiencies that maintain core local health services, and provide the resources required to support and protect these critical services; and THAT the RVHS and Central East LHIN be ordered to undertake real and meaningful public consultation prior to developing and approving priorities for the delivery of health services at the APH; and THAT the Province immediately designate APH a full-service hospital, and prohibit the continuing attempts to transfer much needed core local health services from APH to the Centenary Hospital; and THAT the Province reverse its decision to merge Centenary and APH, maintaining two unique hospitals responsive to the needs of their respective communities; and THAT the Province introduce much needed population based funding for GTA hospital services to recognize the present and future growth in West Durham with a projected population of 500,000 by 2021; and THAT the Councils of the City of Pickering, the Town of Whitby and the Region of Durham and the GT A 905 Healthcare Alliance be urged to endorse this resolution; and THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, George Smitherman, Health Minister, John Tory, Leader of the Opposition, Howard Hampton, NDP Leader, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, M.P.P. for Pickering-Scarborough East, and Christine Elliot, M.P.P. for Whitby- Oshawa. CARRIED (III) ADJOURNMENT The meeting adjourned at 7:31 pm. 5 Calf o~ . / 4h April 21, 2008 PRESENTA TIONS 1. Chantal Whitaker Coordinator, Environmental Awareness Programs Re: Corporate Sponsor Recognition 20 Minute Pickerinq Makeover Ciiq o~ DELEGA TIONS 1. Patrick McNeil, Senior Vice President Nuclear Generation Development Re: Darlington B Environmental Assessment Update Pierre Tremblay, Senior Vice President Ontario Power Generation Re: Pickering B Refurbishment and Continued Operation Environmental Assessment Update 2. Tariq Asmi Executive Director GT Al905 Healthcare Alliance Re: Presentation on Equitable, Population-Needs-Based Funding for Hospital Care in Ontario's High Growth Communities rRefer to Correspondence Item No. 35-081 3. Pat Dunnill Chair, Pickering Museum Foundation Re: 2008 Capital Budqet for the Pickerinq Museum .~ '7 1'+ April 21, 2008 4. Keith Falconer Peter Falconer Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets 5. Janice Frampton Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets 6. David Steele Re: Director, Corporate Services & Treasurer, Report CS 14-08 2008 Current and Capital Budqets 7. Maurice Brenner Re: Rouge Valley Health System Removal of Mental Health Inpatient Services rRefer to Correspondence Item No. 32-081 .~ >' ,'..~ ,,-) 8. Lucy Wetherall Re: Capital Budget for the Greenwood Public Library 9. Annette Ainsbury Re: Capital Budget for the Greenwood Public Library 10. Nicole Igel Re: Capital Budge for the Greenwood Public Library 11. Stephen Davies Re: Capital Budget for the Greenwood Public Library Cillf 0# Ill. {19 April 21, 2008 CORRESPONDENCE Pa~es 1. CORR. 26-08 GEORGE S. GRAHAM, CLERK-ADMINISTRATOR TOWNSHIP OF BROCK 1 Cameron Street East, Box 10 Canninqton, ON LOE 1 EO Receive for Information 52-53 Letter received from George S. Graham, Clerk-Administrator, Township of Brock, advising that at a meeting held on March 31, 2008, Council adopted a resolution regarding Bill 36, Environmental Protection Amendment Act. 2. CORR. 27-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Receive for Information 54-56 Maurice Brenner, resident, submitting correspondence with respect to traffic calming on Fairport Road. 3. CORR. 28-08 LOUISE ELBORN AUXILIARY UNIT INSPECTOR DURHAM REGIONAL POLICE 605 Rossland Road East, Box 911 Whitby, ON L 1 N OB8 Receive for Information 57 -69 Letter received from Louise Elborn, Auxiliary Unit Inspector, Durham Regional Police, enclosing a copy of the 2007 annual report of the Durham Regional Police Service Auxiliary. They also ask for the City of Pickering's consideration when requesting Auxiliary members for major events by forwarding the dates to Durham Regional Police to avoid multiple event scheduling conflicts for the Auxiliary Unit. :.:) fl ,._~ \., , 4. CORR. 29-08 Receive for Information LAURIE SWAMI 70-72 DIRECTOR-LICENSING NUCLEAR GENERATION DEVELOPMENT DIVISION ONTARIO POWER GENERATION 1315 Pickering Parkway 3rd Floor Pickerinq, ON L 1V 7G5 Letter received from Laurie Swami, Director-Licensing, Ontario Power Generation, providing an update and invitation to their third round of Community Information Sessions with respect to the new nuclear generation at the Darlington Site. 5. CORR. 30-08 Receive for Information DWIGHT DUNCAN 73-74 MINISTER OF FINANCE MINISTRY OF MUNICIPAL AFFAIRS & HOUSING 777 Bay Street Toronto. ON M5G 2E5 Letter received from Dwight Duncan, Minister of Finance, Ministry of Municipal Affairs and Housing, regarding information with respect to Bill 35, Investing in Ontario Act, 2008, advising municipalities of the potential capital grant from the Province should the bill be enacted. 6. CORR. 31-08 JOHN VINCETT CAC FACILITATOR PUBLIC DIALOGUE ALTERNATIVES PICKERING NUCLEAR GENERATING STATION COMMUNITY ADVISORY COUNCIL 362 Dupont Street Toronto, ON M5R 1V9 Receive for Information 75-88 Letter received from John Vincett, CAC Facilitator, Pickering Nuclear Generating Station Community Advisory Council, expressing their interest in participating in the CNSC public hearing on Ontario Power Generation's application for a five-year renewal of Pickering B's licence to operate. 7. CORR. 32-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Receive for Information 89-92 Correspondence received from Maurice Brenner regarding the Rouge Valley Health System Removal of Mental Health in Patient Services. " ,1 . III 'J i 8. CORR. 33-08 KRISTIN ROBINSON Re: Enerqy From Waste (EFW) Proiect Receive for Information 93 Correspondence received from Kristin Robinson questioning why the EFW business case is not being referred back to local Councils. 9. CORR. 34-08 Motion to Declare MARK COUSINS 94 ONTARIO FAMILY FISHING WEEKEND STEERING COMMITTEE ONTARIO FEDERATION OF ANGLERS AND HUNTERS P.O. Box 2800 Peterborouqh. ON K9J 8L5 Letter received from Mark Cousins, Ontario Federation of Anglers and Hunters, requesting that the City of Pickering proclaim July 5 - 13, 2008 as "Ontario Family Fishing Weekend", 10. CORR. 35-08 PAOLAARCI EXECUTIVE ASSISTANT GT Al905 HEAL THCARE ALLIANCE Motion to Endorse 95 Correspondence received from Paola Arci, Executive Assistant. GT Al905 Healthcare Alliance requesting the City of Pickering's endorsement regarding the growth plan for Ontario to complement Places to Grow. . II . :.:: J ,) '- "".--. .....,;......._""""',....,,""'_;_,-iL~"-'"__" RE ~!"f'v :'.~.l. '''''''''0''' ,1 ~:., 0',' ~, -'........,,- <- " ;. t:RING 4PR 0, 9 2008 THE CORPORATION OF THE TOWNSHIP OF BRO~K<ISOlVfS~ON IN THE REGIONAL MUNICIPALITY OF DURHAM 1 CAMERON 81. E., P.O. BOX 10, CANNINGTON, ONTARIO LOE 1EO (705) 432-2355 C~(lf,2 'J h" C)rg April 7, 2008 The Hon. Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, Ontario M7 A 1 A4 Dear Sir: Re: Bill 36, Environmental Protection Amendment Act, 2008 This letter is to advise of the following resolution that was passed by the Township of Brock Committee of the Whole at their meeting on March 31,2008: Resolution No. 5-5 "That the Municipality of the Township of Brock support and encourage passage of "Bill 36, Environmental Protection Amendment Act, 2008" being an amendment Bill to the Environmental Protection Act that would require a person to obtain a Certificate of Approval before spreading or storing sewage sludge, other biosolids and products derived from them. Further that this resolution be forwarded to the Premier of Ontario, Minister of the Environment, Minister of Agriculture, Food and Rural Affairs, Leaders of the Opposition and their Environmental Critics, local MP and MPP, MPP John O'Toole, Environmental Commissioner of Ontario, Region of Durham, all neighbouring municipalities of Brock and any other individuals or associations as deemed appropriate." DC0 ; r\. fCH V\I~h (>V'- - -2- ::.- -z ,J ,-) Your support with respect to the passage of Bill 36 would be appreciated. Yours truly, THE TOWNSHIP OF BROCK ) Geo e S. raham, AMCT, CMC Clerk-Administrator GSG:sc Cc: Ministers of Environment and Agriculture, Food & Rural Affairs, Opposition Leaders and their respective Environmental Critics, Barry Devolin, MP, Laurie Scott, MPP, MPP John O'Toole, Environmental Commissioner of Ontario, Region of Durham, Durham Area Municipalities, Town of Georgina, Twp. of Ramara & City of Kawartha Lakes. CORRESPONDENCE TO THE COUNCIL I " ~) 4 Report Number: MSB-08--03 Date: 9/04/08 COl<. R .:;r7 -'(,'$' From: Maurice S Brenner Community and Social Advocate Subject: Update on Community Engagement Inititiatives Pickering Recommendation: (1) Council receive Report MSB -08-03 "Update on Community Engagement Initiatives in Pickering" and the"Fairport Community News Update" Back~round: January 21 sl 2008 Report MSB-08-01 was presented to Council along with several delegations who appeared and recommended the following: (1) Council receive the 125 "Traffic Calming Support Forms-figure 4 and Report MSB -08-01 "Traffic Calming on Fairport Road" (2)Council direct staff to form a "Nieghbourhood Traffic Calming Committee" with representatives from "The Citizens' Group for Traffic Calming on Fairport Road" to examine and recommend preferred "cost effective traffic calming options" and develop a "Traffic Calming Plan" (3)And that this committee be formed and commence its first meeting no later than the second week in February at a mutually agreed up time and date (4)Staff report back to Council for consideration of inclusion in the 2008 Budget any projected costs that will ensure commencement of the process ~,llfipl~'menl~'-I:~" "'" recommended outcomes of the "Traffic Calming Plan" set out in!li~m . TO; At this meeting the report and recommendations was referred to s ff for further review. In an effort to achieve our recommended time lines, to commence eeting no later an the second week of February, our group has been meeting almo, w few months while we wait to hear back from your staff. f l{ f; tf-"'L"=-'" - r: k nu:: T/\~<E AP\~)h:. /~,Cd(>f\J l::> k- ~c", {.' ~ I" <:::: c.\ V(.~ ", -.. ' " ", . ( .. eel i,...., Ct.. "1--\(~=h 0 VI Report MSB-08-03 Date: 9/04/2008 Page 2 ,I. c~c:, oJ v Moving Forward: We are now in the final stages of preparing our "Traffic Calming Plan" through the utilization of available community resources and by examining a range of North American models and hope to arrange for an informal meeting with Council and appropriate staff in the near future in advance of our formal presentation to Council expected no later than June 2008. Process: On Monday April 14th while we understand that you were not able to attend our April 14th Community meeting as it conflicted with your regular meeting of the Executive, this meeting provides the working group an opportunity to ensure adequate engagement and consultation prior to completing our final recommendations you. Future Consultations: As you are also aware I have been working with the Rosebank group and will be using the Fairport process as a method to help mentor this group who will build on the best practices we have achieved from Fairport. Through Councillor O'Connell the City Councillor Ward One, you will be kept informed as this how this process is evolving. City Wide Engagement: There is no doubt that through mobilization at the community all of us stand to gain as we will achieve positive results and influence how decisions are made at Council which is essential for real sustainability. While those involved in the work of advocacy recognize that at times engagement may seem time to you as Council time consuming when delegations appear before you, I want to assure you our goal is not one of confrontation but community building through participatory dialog which as a former Councillor I believe is the true goal and vision for the City of Pickering. Based on the calls that have been generated from many communities across Pickering since January, I welcome the continued opportunity to work Ward Councillors in a co- operative fashion.. The Fairport model is not a one off, since this is more than about traffic calming, its about community engagement, mobilization and empowerment and how this is taking off in all aspects of accountability in the City of Pickering Prepared and Submitted By: Maurice S Brenner Community and Social Advocate co MUNITY NEWS UPDATE , II .. 56 YOUR TRAFFIC CALMING COMMITTEE HAS A PLAN! COME TO A RESIDENTS' INFORMATION MEETING & PRESENTATION WHEN: MONDAY APRIL 14,2008 7:30 PM WHERE: AGAPE Temple ADVENTIST CHURCH 1999 FAIRPORT ROAD (CORNER OF FINCH AVE. AND FAIRPORT ROAD) WHY: THIS IS AN INVITATION TO ALL FAIRPORT RESIDENTS TO MEET YOUR TRAFFIC CALMING COMMITTEE MEMBERS AND SEE THE PLAN WE PROPOSE FOR OUR STREET Since the council meeting on January 23rd our community working group has been meeting almost weekly. Our committee is made up of 8 residents that reflect the length of the street on both sides and includes Maurice Brenner who is helping to facilitate and provide resource to us. Your Committee has carried out hours of research on their own time with a single goal, to develop a traffic calming strategy that reflects the character of our community while ensuring the safety and wellbeing of our families. We got this far thanks to you. We encourage you to stay informed, stay involved, support what all of us are working towards, come to the meeting and bring your neighbours with you. YOUR CONTINUED SUPPORT IS VITAL TO OUR SUCCESS Your continued support will put an end to the nightmare that faces all of us every day and night living on Fairport Road. Our safety, peace of mind and property values depend on it. Your questions or comments are still welcomed and needed, please contact the citizens' group through E-mail atinfo@mauricebrenner.com. Watch for Community Updates at www.mauricebrenner.com ~""'" ....1........... ........ II I.... 1,.....,. II.. II ..... .... ..... ... 11.".,1.,1 II ... II..... 11.,1 ... II ...... .... II.. II...... 11 I THE CITIZENS GROUP FOR TRAFFIC Ci\LMING ON F,l\IRPORT ROAD ~ f_? ~ ----~._-, DURHAM REGIDNAL PDLICE RECE~VED CITY OF P'CKERING MAR 2 6 2008 57 CLERKDS DIVISION __ /li ,,> rJ . r;(" ,/ l OK f::: ' O"-U - (lu leaders in community safety :,,:':,.:~,~:i~~~~;cc\l~G(!T~j:_U~~~:LJ '-' f1..J ii.ENO.: 17 March 2008 -i-""~'-~--~-- . ;';OLtO\/',' UP: ~-fWD-COPY-CIRCULtl,TE TO: Mayor Dave Ryan City of Pickering Municipal Office One The Esplanade Pickering, ON L 1V 6K7 !:~~:t:.~~ ~ -c'OUNCIL '--r . "...,",..."~~..,,",.,,,,..~.' i.ORF SERV OFFICE SUST[1ii'-l 1 :"LAN 8< DEV CLERK . -1'" c)" E R 8< EMERG LEGAL l. . CUL 8< REC HUMAN RES ~-r FIRE CUST CARE l MPE MGR CUST &. ADM ....~---. -- ...~,..,..,"',,", "",....~~ K~'...l'~':.,c:u..,\.~:.<',.:..,..-"..:.''"'"... ..,;,.."'-".......~....,'..;."'.!c..._. --'J ~ ..j -1 \ e:A'DMr" -I ~:J Mayor Ryan: Please find enclosed a copy of the 2007 annual report of the Durham Regional Police Service Auxiliary. Within this report, you will notice that our Auxiliary officers provided over 14,000 volunteer hours at 109 events throughout Durham Region. Last year, 19 of these events took place within the City of Pickering and the Town of Ajax. The Durham Regional Police Service takes great pride in providing the necessary support and equipment to our Auxiliary officers, thus resulting in the smooth coordination of traffic services and crowd control for parades and other events. Each year, the number of requests for event assistance from our Auxiliary Unit increases. Historically, the months of November and December are the busiest months and place a particular strain on our resources. This is mainly due to the large number of events occurring within a short period of time. Because of these concerns, we are asking for the City of Pickering's consideration when requesting Auxiliary members for major events or on multiple-event dates. We ask that the sub~ission of these dates be forwarded to Durham Rrgi9~al;'~0Iice~1-91)~v' i8fl-~ ,<11_ to the attention/of Inspector Steve Ross as soon as they ~re~jmal.lz~d..,._Jd.~~all all I ~ municipalities throughout Durham would coordinate the simil~r,! i~r~~~vents so a to i avoid multiple event scheduling conflicts for the Auxiliary Unit. AlthougFi our uXllary i ; officers make every effort to fulfill each request, a time may cqmewh down requests without adequate advance notice. . "'U"__'" ~ -I ',f\~eElvE 1="0 JL I^- 1=0 J fr-..,.,......""""'''"'' i.: ceW..?S c" COO LIL ~ C()Rf~. -,"" FILE . b . . ',T,\KE APPR ACTION Durham ReglOnatBG1l;~ . Police Headquarters, 605 Rossland Road East Toll Free Box 911 Whitby, Ontario L 1 N OB8 Fax o 888-579-1520 905-666-8733 www.drps.ca ~ ,. _..,... 'iI ~-",,,,,,,,,,",,,,,"~~.;-.,~--~,,,-,<-~-.,.,,,",,,,'"'~-~~~~ I . I:: \{ ~) \.' We are also asking to be involved in discussions relating to any change in parade routes and event locations, as well as start and finish times. These amendments may result in increased demands for personnel and equipment. An example is the conducting of evening parades. These parades increase traffic and visual safety concerns for both our officers and citizens. The safety of our citizens and the enjoyment of the community events are paramount to members of our Auxiliary Unit. We thank you for your, and the City of Pickering staff members' attention to our requests. We look forward to continuing our service to your community. Sincerely, ~~)dtt~ Louise Elborn Auxiliary Unit Inspector r!/~l&- Eva Reti, Inspector Auxiliary Unit Liaison .,...."",~~.._,,~.,'_~,'""",,-<~.,~"~~"''''''";'"'''''''~.'''''';,'''io_.,,'''''',.;,>,;,,,~-- . ,. ..... '.' ~,. .," ''-.,.&~~-" 59 -$- ~.II1JX1LJARY \l~\"t." DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT 2007 Annual Report December 2006 - November 2007 AUXILIARY 1977 - 2007 Board t, Operations -=--"",",-,-"",,,-~_.,,,,,,,"-"~~~,--- ",- ,-~- '--a-ll_ 60 DRP Auxiliary Unit - 2007 This year the DRP Auxiliary Unit celebrated its 30th Anniversary. It was a very busy and exciting year for the members of the Unit. The authorized strength of the Unit was increased to 70 members and we saw nineteen new members join the Unit. The dedication and commitment to the DRP by the members of the Unit never ceases to amaze me. Our members participated in 109 events throughout the Region as well as assisting officers at fatal collision, canvassing and searches. Nineteen new members were sworn in October and immediately went to work during the busy Christmas season. Throughout the year the Unit planned for the 30th Anniversary celebrations. Our Anniversary dinner was held a Deer Creek. Former members of the Unit were invited and the highlight of the evening was the presentation of the DRP Auxiliary Unit flag to the Chief who in turned presented the flag to Auxiliary Inspector Elborn. The 30th Anniversary pin was issued to all members, past and present. It was a great evening of fellowship and will be long remembered by all members of the Unit. Since the inception of the Unit in 1977 over 200,000 hours have been spent serving the citizens of our Region and the DRP. Our Anniversary book will be developed and distributed to all members, past and present in early 2008. The Auxiliary Officer of the Year was Auxiliary Sergeant Dan Pilon. Congratulations Dan and thank you. Aux Insp Elborn has exceeded all expectations since being promoted in 2006. Her leadership in concert with the Auxiliary NCO's has produced a Unit that is second to none. The DRP Auxiliary Unit is an example to all throughout the policing community. Congratulations and thank you for an exceptional year. This is my final year as the officer in charge of the Auxiliary Unit. It has been an honour and privilege for me to have served with the Unit. During the past five years the Unit has expanded, and continues to see an increase in community events. I am confident that Inspector Reti and Sgt Crittenden will provide the leadership necessary to continue moving the Unit forward. I wish to thank each and every member of the Unit for their support and dedication to our community and the DRP over the past five years. Thank you! Well Done! Inspector CP. Green #282 Officer in Charge DRP Auxiliary Unit DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT NCOs and Assignment Locations 61 Officers In Charge: Inspector Charlie GREEN Inspector Eva RETI Liaison Officers: Detective Paul MALIK Detective Kate CRITTENDEN Auxiliary Inspector Auxiliary Staff Sergeant -Administration Louise ELBORN Ron HOLMAN Auxiliary Staff Sergeant -Operations Auxiliary Staff Sergeant -Training and Development Jason POW Steve MCNENL Y Clarington Community Police Office 11111 62 DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Unit Statistics Total Events By Month - 2007 vs 2006 Decernber2006<...... November 2007 Kilometres In Service Event Patrol Training Admin Total Mileage Hours Hours Hours Hours Hours Hours Claim ($) 49A24 1,721.5 4,258.5 554.5 1,713 5,890 14,137.5 49,107.08 [J In Service Hrs 1721.5 II1II Event Hrs [J Patrol Hrs 4258.5 OTraining Hrs 1713 554.5 .. Admin. Hrs (NCO's) 6000 5000 4000 3000 2000 1000 o Event Patrol In Svc Admin Train. D 2002 III 2003 D 2004 o 2005 112006 ILl 2007 6 ~~ DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Unit Compliment Authorized Strength Officer Resignations New Recruits Actual Compliment - 2007 Year End (Dec 06 - Nov 07) 70 7 19 64 1 Inspector 3 Staff Sergeants 8 Sergeants 52 Constables DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT New Recruits Terry BELLAMY Sandra FATTIBENE Lucy FRANKE MichaellANNANTUONO Randy IRELAND Lynne LOSCOMBE Tracy MATUSIAK Clint NEULS Glen SCHMEICHEL Dale SYMONS MargaretEVERINGHAM Donald FOSTER Jeffery HARDING Stanley IGBOANUGO Eric LAM Kathryn MASSEY Anthony MERCIECA Nick PROIOS Kim STONEBURG DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT , Promotions & Appointments Auxiliary Sergeant Ron HOLMAN Promoted to Auxiliary Staff Sergeant Auxiliary Sergeant Steve MCNENL Y Promoted to Auxiliary Staff Sergeant DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Resignation Warren WRIGHT Shawna KIRBY Sean CARMICHAEL Michael VAN MIL Andrew SMITH Randy GARDNER Warren BEKKER DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Auxiliary Officer of the Year 64 2007 Auxiliary Officer of the Year Auxiliary Sergeant Dan PILON Auxiliary Sergeant Dan Pilon joined the Unit in 2002, a recruit class branded the "Ocean's 11" Class of 2002. Auxiliary Sergeant Pilon has been referred to as seasoned, mature and experienced depending on your personal point of view. However, without question, we all concur that this member consistently demonstrates dedication, reliability and excellent organization skills evident through a variety of duties, ranging from traffic assignments, to public relations events, to the Auxiliary Unit's Search Team. These core traits, in addition to his keen mentoring and leadership qualities were recognized by his promotion to the rank of Auxiliary Sergeant. Dan, along with the other Auxiliary Sergeant assigned to his Division remain apprised of, and address any operational and administrative challenges in an efficient, timely and effective fashion. At a moment's notice, Dan doesn't hesitate to offer assistance to anyone, anytime or any place. In fact, he was the first to volunteer to escort the newly appointed Auxiliary Inspector Louise Elborn to her first official function - the Chief's Dinner - last year. Despite his new assignments and responsibilities as an Auxiliary NCO, he continues to provide support for his peers at numerous events throughout the entire Region. Professionally, he dedicates his time to the field of security identification and documentation. He never hesitates to donate his professional talents to the Auxiliary Unit by producing various identification tags, binders and reference resources in use by our members today. DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Years of Service & Recognition Awards 65 20 Years of Service: Auxiliary Staff Sergeant Ron HOLMAN Auxiliary Staff Sergeant Ron Holman receiving his 20 year service award from Chief Ewles Auxiliary Constable Bob Buller receiving his 30 year service award from Chief Ewles and Police Services Board Chair Terry Clayton 30 Years of Service: Auxiliary Constable Bob BULLER 66 DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Specialized Units All Terrain Vehicles - 3 Auxiliary Officers 1 Auxiliary Staff Sergeant 2 Auxiliary Sergeants Bicycle Unit - 10 Auxiliary Officers Marine Unit -10 Auxiliary Officers 1 Auxiliary Staff Sergeant 4 Auxiliary Sergeants Constables 1 Auxiliary Staff Sergeant 3 Auxiliary S~rgeants 6 Auxiliary Constables Search Unit-17 Auxiliarv Officers 1 Auxiliary Inspector 1 Auxiliary Staff Sergeant 5 Auxiliary Sergeants 10 Auxiliary Constables DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Letters of Appreciation 67 On behalf of the Durham Safety on Wheels Coalition, I am writing to thank you for granting Aux Mark Blackmore the permission to participate at the helmet fitting sessions held at East view Boys and Girls club, Oshawa. The presence of Auxiliary Mark Blackmore in his uniform commanded respect from the kids and he was really great at working with young children. His participation contributed to the success of the event thereby contributing to our overall goal of reducing cycling related injuries in Durham Region. Yemisi Aladesua, Public Health Nurse Durham Region Health Department Injury Prevention Program While we are in the midst of a very busy community event season, I would be remiss if I did not thank you all for assisting events in the three communities. We depend on and appreciate the auxiliary here at 15 Division. Staff Sergeant Nick Lisi Patrol Services Leader 15 Division--North Durham One of my duties as Traffic Operations Supervisor is to oversee and implement road closures etc. for special events held within the City. Because of this my Traffic Operators work very closely with the Police and most often with your Auxiliary Staff. As you may know on Sunday September 30 the CIBC Run for the Cure was held. This event happens every year and is growing rapidly. The number of people attending increases each year and we do not know what to expect. However, this year I could not believe how simple and well organized the event was. It had to be the largest and smoothest run event I have seen in my 30 years of service. I'm writing to let you know that this would not have happened if it was not for the support, cooperation and professionalism displayed by the attending Auxiliary Police Officers. Auxiliary Sergeant Mike Cauchi and his crew of Auxiliary Officers deserve a lot of credit for a job very well done. They worked in conjunction with my Traffic Operators and other volunteers to generate a very successful event. Larry Maddeaux, CRS-I Supervisor, Traffic Field Operations City of Oshawa Oshawa Fire Services would like to take this opportunity to thank you for your generous donation of your time toward helping make our Community Fire Safety Day a huge success. Providing the citizens of Oshawa with tools and knowledge to help make them fire safe is the goal of Oshawa Fire Services employees. Events such as this assist us in getting fire safety messages to the public. Proceeds raised from the silent auction, jumping castle and barbecue are being donated to Camp Bucko. This year, Oshawa Fire Services is proud to announce that we have raised $2500.00 towards this endeavour. This could not have been accomplished without you! Susan King, Acting Chief Fire Prevention Officer Oshawa Fire Services 68 DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Auxiliar Events 35 5 Ii 2005 Total Events 30 25 20 . 2006 Total Events 15 10 D 2007 Total Events o 11-~ ~ <)v !::-~ ~o '!-.o~ .~o; ~, c}'tf .:i-1I- :<;:-11- 01::) ;\ .~ ~~ ~ ',v !- ~11- North Durham Clarington Community Police Office - 27 Events Community Police Office - 24 Events Port Per Santa Parade Uxbrid e Santa Parade Beaverton Santa Parade Sunderland Remembrance Da Beaverton Remembrance Da Port Per Remembrance Da North Durham Halloween Patrol Assist North Durham Ter Fox Run Beaverton Fall Fair Parade Sunderland A ricultural Societ Parade Port Per Half Marathon Port Per Fall Fair Jen Ashlei h Children's Charit Beaverton Canada Da Port Per Canada Da Ladies Auxilia Branch Zone Conv. North Durham Law Enforcement Torch Run Uxbrid e Huck Finn Fishin Derb Su ort The Troo s Parade Uxbrid e Walk for MS Sunderland Ma Ie S ru o eration Ice Hut Wilfred Santa Parade Cannin ton Santa Parade DURHAM REGIONAL POLICE SERVICE AUXILIARY UNIT Auxiliary Events fG ,) / Oshawa Whitby Community Police Office - 19 Events Community Police Office - 20 Events South Oshawa Homicide Canvass x2 Oshawa Santa Parade Oshawa Remembrance Da Parade Traffic Enforcement Pro"ect Oshawa Fire Services 0 en House CIBC Run For The Cure Take Back The Ni ht Rota Club of Oshawa Rib Fest Marsh Canvass - Thomas Street Park Fiesta Week Parade Motorc cle Ride For Dad Homicide Unit - Assisted Search Police Week x4 Battle of the Atlantic Parade Pickering I Ajax Community Police Office - 19 Events Aax Santa Parade Pickerin Santa Parade Aax Remembrance Da Aax Remembrance Da Halloween Patrol Assist DRP Children's Games DRP Police A reciation Dinner Children's Wish Maker Parade Pickerin Canada Da Aax Home Week Fireworks Aax Home Week Parade Aax Emer enc Services Communit Da Law Enforcement torch Run Armed Robbe Canvass Pickerin Easter Parade Missin Person Search - Public Order Unit Claremont Winter Carnival Missin Person Search - Public Order Unit Police Service Awards Ni ht ONTARIOP6WER 7 (J GENERATION Laurie Swami Director, Licensing Nuclear Generation Development /11 .... ,') . c ,,"'J ....-<..1{? r:. . CJ 1 - (j 0 1315 Pickering Parkway, 3rd Floor Pickering, ON L1V 7G5 la urie.swami@opg.com April 4, 2008 File: NK054-CORR-0121 0-0245009- T20 Project Identification: 10-27600 MR. DAVE RYAN Mayor City of Pickering One The Esplanade Pickering ON L 1 V 6K7 ["y,p SERV ( !"Ul,N & DEV rOPER & EMERG If CUL & REC , FiRE 1 ~ j'JlPE , f r- \' ".:;)j;,-,_"-,L"''''~j,,~,~,''.:.o~ OFFICE SUST.~::L CLERK LEGAL HUMAN RES CUST CARE MGR CUST & ADM Dear Mr. Ryan: ~.~...=>.:"""._~-,~ New Nuclear Generation at the Darlington Site Darlington 8 Environmental Assessment Ontario Power Generation (OPG) has begun the federal approvals process for new nuclear generation at the Darlington site, also known as the Darlington B Project Environmental Assessment. As part of that process, OPG invites you to our third round of Community Information Sessions. The sessions will provide an opportunity to update you on the potential project, report on the environmental baseline studies currently underway, and seek input and feedback, particularly on the features selected to be a focus of the environmental assessment. A list of community information session dates, times and venues is enclosed. The project, if approved, is to construct and operate a new nuclear generating station at OPG's existing Darlington site, to meet the base-load electricity requirements of Ontario. The environmental assessment will cover all work and activities from site preparation & construction, through plant operations, and eventual decommissioning. This time period spans approximately 140 years. In the environmental assessment, OPG will examine a number of options, including alternative: · Reactor technologies (including boiling water; pressurized water; and CANUU based reactors); · Condenser cooling systems (including cooling towers and once through lake water systems ); · Radioactive waste management systems (on site and off site); · Used fuel dry storage facilities (expansion of existing or new on site facilities); and · Site layouts. We have been conducting a number of studies to describe the existing environment including studies on atmospheric, terrestrial, surface water and aquatic environments, land use and visual resources, transportation and socio-economic conditions and AD!", I..,d. \ I cs; ~J I. . r \'v-rc\vc ~ C( \" 10 . Mr. Dave Ryan NK054-CORR-0121 0-0245009- T20 - 2 - April 4, 2008 7 1 geology, hydro-geology and seismicity, among others. At the third round of community information sessions, we will report on what we've found, and seek input on what specific features should be the focus of the next stage of study. Consultation with the public and key stakeholders is an important aspect of this project. Through extensive advertising, community newsletters, briefing sessions, key stakeholder consultations, appearances at special events and presentations to local municipal and other officials we have been able to reach out to more than 90,000 households and businesses, and actively engage with more than 1,500 community members and stakeholders regarding this potential project. We encourage you to use our project website (www.opq.com/newbuild) and toll-free information line (1-866-487-6006), and to participate in our community information sessions, stakeholder briefings and workshops as we continue our community outreach program. Finally, to ensure that the EA is thorough and new information that is of relevance and value to the project is incorporated into the EA, we've also launched a program to provide resources for individuals or groups who want to participate in the study by sharing new knowledge. More details are available on our project website. As our studies progress, we will keep you informed through regular updates. In the meantime, if you have any questions please contact Donna Pawlowski, Manager of Strategic Planning and External Relations (905 837-4540, ext 5201) or me. Sincerely, ~. Laurie Swami Director - Licensing Nuclear Generation Development Division Attach (1) cc: Ms. J. Mcinnes - OPG (Toronto) : It' 72ENVIRONMENTAL ASSESSMENT I COMMUNITY INFORMATION SESSIONS' The sessions will be held from 3:00 p.m. to 9:00 p.m. with a presentation at 7:00 p.m. on the dates and locations listed below. Date Location/Venue Address Tuesday April 22, 2008 Bowmanville Garnet B. Rickard Recreation Complex North Hall 2440 King Street West Bowmanville, ON Thursday April 24, 2008 Cobourg Lions Community Centre 157 Elgin Street East Cobourg, ON Tuesday April 29,2008 Newcastle Newcastle Town Hall 20 King Avenue West Newcastle, ON Wednesday April 30,2008 Peterborough Evinrude Centre 911 Monaghan Road Peterborough, ON Thursday May I, 2008 Oshawa South Oshawa Community Centre 1455 Cedar Street Oshawa, ON Tuesday May 6, 2008 O."ono Orono Arena 2 Princess Street Orono, ON Wednesday May 7,2008 Courtice Faith United Church 1778 Nash Road Courtice, ON Thursday May 8, 2008 Toronto Scarborough Civic Centre Council Chambers 150 Borough Drive Scarborough, ON For more information, please contact us at our toll-free line 1-866-487-6006 or email newbuild@opg.com ONTARIOPOiiiER GENERATION . '1I~1t:ll'i~"l'i,;,",.1t' J';' ,., , .:. ,','~ ~~ ~'t7;t?W"~I."<,p,,I,,: ,< ,~;,,:,,:.. " ~:t , ' , . ~ r,iq", n,,~t';.f', .X',} ,- , )" . :! fll~Ji~,~,':;;~~,::":'p'~/,',"", \yww,opg.com/newbulld ~:" ~ ~~)~t~''"ll:!~,t:~~t'"~~,,:.ltf,. '~':'~' iI < 11' 1.'" . Ministry of Finance Office of the Minister Frost Building South 7 Queen's Park Cr TorontoON M7A1Y7 Tel (416) 325-0400 Fax (416) 325-0374 www.fin.ontario.ca Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street Toronto, ON M5G 2E5 Tel (416) 585-7000 Fax (416) 585-6470 www.mah.ontario.ca eC)iC f? ..:so ,,~. t~Qnt -') 06 '7 ~ / ... . rlo "..."._->.....,~-, ....\.~:.9iE::UL~,TE TO: . ~.._..-..l-,~.9: ~~j elL -_..",..J..., . :'V I . OFfiCE S!)ST c."'J! ; ~.~-""'-'-i''-'-4-t::. ~, .1 ~ .' "....""" . ! CLERK [ ,: .L:\~iE,RG LEGAL II i..t1J~Ij,!\N RES [] CUS'f C,;PE I j [V1GR CL,IST g;AD'M"'lJ -'r._.~",,----r=~ ! March 31 , 2008 Dear Heads of Council: On March 18th, the Government of Ontario introduced Bill 35, the proposed Investing in Ontario Act, 2008. We are pleased to advise you' that your municipality would receive a capital grant from the province if the bill is enacted and the province's 2007-08 surplus exceeds $800 million. Your municipality would have flexibility and discretion to spend any grant provided on its capital priorities. The accountability provisions associated with these grants would require reporting back to the province on how the funds were used, allowing for independent audit, and providing for recovery of the funds should they not be used for capital purposes. Attached are details on how any 2007-08 surpluses would be allocated to municipalities throughout Ontario to help address capital needs. The amount of any grant would not be known until the province's 2007-08 surplus is determined in Public Accounts. The Ministry of Treasury and Economics Act requires the province to release its Public Accounts no later than 180 days following the end of its fiscal period. Last year, the Public Accounts were released on August 17, 2007. In addition to the $1 billion in municipal infrastructure investments recently announced by the province, the proposed act would allow the government to further support municipalities in addressing their key capital priorities. In partnership with municipalities, the Ontario government is committed to building strong and prosperous communities throughout Ontario. Yours sincerely, 14J:t =: /... Dwight Duncan Minister of Finance Jim Watson Minister of Municipal Affairs and Housing c: The Honourable David Caplan, Minister of Public Infrastructure Renewal Mr. Colin Andersen, Deputy Minister of Finance !\~, 1 " Mr. John S. Burke, Deputy Minister of Municipal Affairs and Housing '0,-, ....; f1'11," ~.'E .'t' " ,'C{ ~ Ne a \"}\A l1{.t 0'1 Attachment '7 4 , t ~ . 2007-08 Surplus Allocation Formula If enacted, the government will use the regulation-making authority in the proposed act to provide municipalities with a portion of the 2007-08 surplus up to a maximum of $2 billion - should the surplus determined in Public Accounts exceed $800 million. If the determined surplus exceeds $800 million, the first $600 million would be used to reduce the accumulated financial deficit. The regulation would also specify the following basis for allocating any determined portion of the surplus among municipalities:. · The government would use a per-capita allocation to distribute funding among single-tier municipalities and upper-tier geographic areas. · In areas with two-tier municipal systems, the per-capita share of available funding for the geographic area would first be allocated between the upper-tier municipality and the collective lower-tier municipalities according to their respective shares of capital expenditures over the past five years. The collective lower-tier portion would then be further distributed among the individual lower-tier municipalities on a per-capita basis. · Population data used would be from the 2006 Census of Population, as reported by Statistics Canada. The municipal capital expenditure information used would be that provided by municipalities in their Financial Information Returns to the Ministry of Municipal Affairs and Housing for the years 2001 to 2005. The population and capital expenditure information will be that recorded as of March 31,2008. PICKERING NUCLEAR GENERATING STATION Community Advisory Council '75 C () ,2';:). --s , -0 8' April 3, 2008 Louise Levert Secretariat Canadian Nuclear Safety Commission 280 Slater St., P.O. Box 1046 Ottawa, ON K1 P 5S9 -,.. .-..;". ~", ..' ".".oO"~""""'''''__'''"'''''_'_''_''_'~'' -,,,,"_'n"'~A' _...~,"--.._"'....,.....:.,~u....~~ cc. to: · Pickering Nuclear Generating Station · Region of Durham · City of Pickering · Town of Ajax · City of Toronto · Durham Nuclear Health Committee , . .::~:..li\iv~~pt~~--_.- ..<-~ .._-_.~<_.__. I - F:~~.~-COPY-ClRc~If:<~~:r,E TO: COUhiC.Uc...,._,~". _ , F SFRV OFFICE 3usr/\lN &0 DEV CLER'V:'---"--' EMERG LEGAl. HUMAN RES-- CUST CARE MGR CUST &ADM 'l.(~_t...,,~.C_~.,.-:w; Dear Ms. Levert: The Pickering Nuclear Community Advisory Council (CAC) is interested in participating in the CNSC public hearing on Ontario Power Generation's application for a five-year renewal of Pickering B's licence to operate. We wish to participate by way of this written statement and an oral presentation at the hearing to take place in Ajax on May 14, 2008. We are very pleased to note that this hearing is taking place in our community. We appreciate the Commission's responsiveness to suggestions from this Council and others that this kind of event take place locally, when possible. While we are not making a specific recommendation regarding the licensing application, we would like to comment on OPG's interaction with the CAC on issues related to Pickering B. ~ A core vehicle for OPG dialogue with the community, the CAC assists Pickering Nuclear Generating Station in identifying and responding effectively to the concerns of the community. The group is made up of citizens, representatives of community organizations and members of local government staff and agencies Ar' \ d.\ l c"'''!) CARE OF: Public Dialogue Alternatives, 362 Dupont Street, Toronto, Ontario M5R 1V9 . 416 961- 4006 . J~nc~tt@Pdalternatives,colTl . . ~ ~ece-:,vc f' \Y\)C f 76 who examine a wide range of issues associated with the station. Most members report back to one or more constituencies. Meetings are open to the public, and a local media representative attends regularly. Minutes are posted on the OPG website and are available at public libraries in Durham Region. In their dealings with the CAC, Pickering Nuclear managers have demonstrated honesty, transparency, a commitment to excellence, and openness to Council input. A number of examples related to Pickering B come to mind: · There are regular reports to the CAC on Pickering B operational and safety performance, findings from the Radiological Environmental Monitoring Program (REMP), and the Pickering B Refurbishment and Continued Operations EA process. These reports are communicated in language we can understand, and presenters provide complete and clear responses to our questions and comments. In the event that information required to answer a question is not immediately available, that question is captured and carried forward to a subsequent meeting · Early each year, the Senior Vice President for Pickering B shares the site's Business Plan with the Council, discussing key priorities and performance targets for the year. · In early 2007, we were given the opportunity to comment in advance on draft documents and agendas for OPG stakeholder and public workshops related to the Pickering B Refurbishment and Continued Operations EA. Changes reflecting our input were made in these documents. As well, a number of Council members attended early workshops and expressed concerns about some aspects of the process. The approach taken to subsequent workshops was changed to address these concerns. · In November 2007 we toured the PNGS site, an informative and enjoyable experience. The tour demonstrated to us that Pickering B operates at the highest levels of safety and security. Again, all our questions were answered to our satisfaction. We were impressed with the courtesy and professionalism of all employees we encountered, indicating their sense of pride and loyalty. · In January 2008, OPG brought in a representative of the Durham Region Health Department to present key findings from the report, Radiation and Health in Durham Region 2007. We were reassured to hear from an authoritative third party that the Pickering and Darlington stations were not identified as causing health effects in the population. The CAC was brought together in 1999, when OPG recognized the need for a proactive dialogue with the community about operations at the nuclear site. The CAC's mandate is to participate in an ongoing dialogue about Pickering Nuclear 2 '77 activities and to provide advice to senior management at the site. The CAC also inherited a responsibility to satisfy itself that 160 issues identified by its predecessor, the Community Working Group, are being well managed at the site. In a previous letter to the Commission, we indicated that this work was "essentially completed" by June 2006, with some final subsections to be wrapped up in early 2008. However, in a testimony to their thoroughness and conscientiousness, OPG conducted a review of the documentation and discovered that two issues remain to be brought before the Council to be dispositioned, and seven issues have been presented to the Council and had been assumed to be resolved but are without a proper paper trail. The CAe has asked for and will receive presentations on all nine issues. These are not particularly complicated issues, and we expect to disposition all of them before the end of this year. We are pleased to have the opportunity for input into the Commission's deliberations. Yours sincerely, The Pickering Nuclear Community Advisory Council Pickering, Ontario (Signatures attached) Contact: John Vincett, CAC Facilitator Public Dialogue Alternatives 362 Dupont Street Toronto, Ontario M5R 1V9 Tel: 416-961-4006 E-mail: ivincett@pdalternatives.com Enclosures: · CAC Terms of Reference · List of members and their affiliations (indicated on signature sheets) · Agenda Topics 2007 3 '78 Jim Dike, Frenchman's Bay Yacht Club &.....Vil, il.' 11t/;/ , i__ f ~Yd~ AI Goodall, Citizen at large, Ajax )~~ I aniel Hobbs, Student, University of Ontario Institute of Technology ~~ Kevin Heritage, Municipal Representative, Town of Ajax / --\.. ../ (....---. ~ ~--- L ~ John Earley, Pickering East Shore Community Association (PESCA) 1 \ .. . (;{J (wvt ./fuA ft~ _ Carolyn Huston, PESCA / Near neighbour /J / h-.C 1/ti1~', .) , Michelle Pongracz, Toronto Region Conservation Authority '79 (.. f ' , ! .1. (. l / i1 U""J ('vh{, It-i- U. ;~ /ll-v Liz Oliver, West Rouge Community Association 7~ Joe Mroue:',~i~~z~n at 'a7 ~iCkering .' .. I l! ( ~- '----.~..... Tim Kellar, Ajax/~~ering Local Business Representative ~\ oi ' l~~ :6l~ Dan Shire, Pickering Naturalists Pat Mattson, Citizen at large, Pickering ~. / f if' ," // Zi.. i ,/ / ...... ,/:, .~~ Greg Lymer,~Unicipal Representative, Durham Region 8D ~<~ Doug Lockrey, Pickering Naturalists Q 1 01 PICKERING NUCLEAR COMMUNITY ADVISORY COUNCIL TERMS OF REFERENCE In order to take a broad approach to community consultation, Pickering Nuclear Generating Station (PN) decided in 1998 to develop and implement a wide-ranging community consultation and communication program. The core component of the program was the formation of a Community Advisory Council (CAC). The Council is made up of citizens, representatives of non-government organizations and members of local government staff who examine a number of issues associated with the station. This document sets out the scope of work and administrative procedures for the Community Advisory Council. It will be discussed and revised from time to time by the Council and Pickering Nuclear. 1.0 CAC Purpose and Activities The Community Advisory Council assists Pickering Nuclear Generating Station (PN) in identifying and responding effectively to the concerns of the community. The Council: · Identifies community issues and concerns · Provides advice to PN on community expectations in all areas of interest or concern to the community as well as topics raised by PN · Defines the actions members believe will be required to continuously improve operations at the site and promote the well-being of the community · Provides advice on PN communications activities and performance reports to the community on the environmental, economic and social effects of the operation of the plant on the community · Monitors programs at the station which have an impact on the community. This includes ongoing aspects of the 160 Environmental Issues, originally identified by the Community Working Group (the predecessor of the Community Advisory Council) and deemed by the CAC to have been satisfactorily addressed or as being satisfactorily managed · Provides input into environmental assessments related to PN, e.g. on refurbishment of nuclear reactors or the possibility of new build · Participates in tours of relevant PN or municipal sites · Identifies target outreach groups · Provides advice in identifying and implementing community outreach activities · From time to time, produces a report to the community on CAC activities · Maintains a brochure on the CAC as an information and recruiting tool, updating it as required · Works with other organizations and consultation mechanisms related to the nuclear industry in the Region, in a manner that maximizes information sharing and minimizes duplication 82 Council advice focuses on, but is not limited to, the following topics: · The effects of Pickering Nuclear operations on the environmental, health, safety, social and economic interests of the community · Government plans for Ontario's future energy mix and security of supply as they apply to the area · Waste management activities on and off site that relate to Pickering Nuclear, including the work of the Nuclear Waste Management Organization (NWMO) · New technologies and trends in nuclear power or other forms of power that may involve the Pickering site. 2.0 CAC Composition To ensure that the Council is representative of community opinion, membership will be as broad as possible, within the limits set by Council effectiveness. Membership will include individuals (who mayor may not be members of community organizations) as well as representatives of specific community organizations and staff members from local governments. Members will be sought primarily from Durham Region, and will also include participation from Toronto East and those using the Pickering area as a commuter route. In recruiting members representing specific organizations, the facilitator will determine which individual (and alternative) will represent the organization; this decision will be made in consultation with the organization, the CAC and PN management. Representatives of particular organizations will be expected to communicate the concerns of their constituencies at CAC meetings and share CAC feedback with their constituencies. Citizens at large will be persons who have demonstrated an interest in community affairs and the role of Pickering Nuclear in the community. The CAC, PN management or the facilitator may recommend citizens at large for membership on the Council. As well, citizens may recommend themselves. The facilitator will recruit citizens at large in consultation with the CAC and PN management. Every effort will be made to ensure that the Council as a whole reflects the demographic diversity and range of stakeholder interests in Durham Region. While it is unlikely that all relevant constituencies will be represented on the Council at anyone time, it is anticipated that, over time, all of these constituencies will playa role in Council discussions. '.jj."-~-"""""""""~,~,,,,,,~' 8 :3 Constituencies Citizens at Large Appointed Representatives . Residents of Durham Region and . Pickering East Shore Community Toronto East Association . Business . Pickering Naturalists . Labour Movement* . The Frenchman's Bay Community . School Board Association . Post-secondary Education . West Rouge Community . Ajax and Pickering General Association Hospital . Scarborough Residents and . Youth (high school or post- Ratepayers Association secondary student) . Toronto and Region Conservation . Women in Nuclear (or Women in Authority Engineering) * . Durham Region . Faith Community (ecumenical . Town of Ajax focus) . City of Pickering . Commuter corridor user . City of Toronto (East Scarborough) . Local Business (Ajax-Pickering Board of Trade) *Not an employee or retiree ofOPG 3.0 Role of Members of Council All members of the Council will be equals. Members will be expected to participate vigorously in debates to ensure that their position or the position of the organization they represent is understood. At the same time, however, members will show respect to each other, whether or not they agree. Members will work toward providing constructive, actionable advice to Pickering Nuclear. In order to ensure that the CAC reflects a broad range of community interests, members or alternates are expected to attend all meetings. If the repeated absence of a member is felt to be limiting the ability of the CAC to carry out its work effectively, the facilitator may ask the member to withdraw or take a leave of absence. At the end of each meeting, members will review the meeting and note any opportunities for process improvements. As well, the CAC will annually conduct evaluations of the consultation process to ensure that the CAC is operating as effectively as possible. 4.0 Role of Pickering Nuclear Pickering Nuclear will: · Provide information on agenda topics in a timely manner so the Council can assist PN to develop an appropriate course of action · Provide operating and scientific expertise from internal resources to support the work of the Council; Pickering Nuclear will endeavour to provide independent 84 professional resources to support the work of the Council when that expertise is required. · Arrange for resource persons from the Ministry of Energy, Ontario Power Authority or other relevant agencies to attend meetings to address CAC questions when OPG is not the logical organization to respond · Participate in discussions with a view to developing solutions and actions to meet the objectives of the company and the community · Use the Council as a sounding board with respect to the tone, objectivity and content of communications · Provide feedback to the Council on decisions taken and on progress of programs 5.0 Recommendations and Reporting Relationships 5.1 Reporting to Pickering Nuclear The CAC will submit advice and recommendations to the Pickering Nuclear Site Senior Vice President~. There is a preference for face-to-face communications between the Council and representatives of senior PN management concerning advice and feedback. Both recommendations from the CAC and responses from PN management will be documented in the minutes. In cases where PN has decided not to follow Council recommendations, the reasons for this decision will be explained to the Council. The facilitator is responsible for recruitment of new members under the direction of the CAC and PN management. 5.2 Relationship of the CAC to the Broader Public The work of the CAC will be of interest to the public and many different stakeholder groups. CAC meetings will be advertised and will be open to the public. Members of the public who want to attend meetings should arrange with the facilitator in advance (ivincett(~pdaJtel11atives.com, Tel: 416-961-4006); at the meeting they will be invited to make comments during a specified period on the agenda. Once approved by the members, Council minutes will be posted on the OPG public web site (wvvw.opg.com/ops/pickcacfN PickCommAdv.asp). Outside meetings, members are free to comment on Ontario Power Generation and Pickering Nuclear, but do so as individuals. Public comments attributed to the CAC must be approved by the members in advance. From time to time, the CAC will produce a report to the community on CAC activities. 5.3 Relationship to Existing Consultation Mechanisms The CAC recognizes that there are other organizations and consultation mechanisms in place related to the nuclear industry in the Region. New initiatives sometimes create new mechanisms for consultation. The CAC will work with such initiatives in a manner that maximizes information sharing and minimizes duplication. 85 6.0 Conduct of Meetings 6.1 Frequency CAC members can expect to meet 10 times a year. Taking the months of July and August off, the Council meets on the third Tuesday of each month at the PNGS Information Centre (unless otherwise arranged). 6.2 Facilitation A contractor will provide facilitation services to the CAC, with the support of administrative personnel provided by Pickering Nuclear. The facilitator will serve the interests of both the members ofthe Council and Pickering Nuclear, without bias. The facilitator will: · coordinate arrangements for meetings with designated Pickering Nuclear staff · prepare agendas for all meetings of the CAC and committees in discussion with CAC members and Pickering Nuclear · facilitate all meetings ofthe CAC and subcommittees · maintain contact with members and with Pickering Nuclear to ensure that the process is meeting expectations · assist technical presenters to make presentation materials understandable, free of industry jargon and responsive to the needs of the members · ensure that minutes of meetings are kept, approved by members and distributed on time · prepare reports under the direction of the CAC and its subcommittees · work with the CAC to maintain a work plan · work with the CAC Agenda Advisory Committee (AAC) to ensure the effective development of agendas for CAC meetings (This committee will involve PN Public Affairs and Environmental managers on a regular basis, and the Manager of Waste Management when agenda planning requires input on that topic.) The CAC will review the effectiveness of the facilitation team on an annual basis. It is the Council's role to make recommendations concerning the facilitation team and PN's role to make hiring decisions. 6.3 Minutes The facilitator will provide a person who will record the discussion. The minutes will reflect all views expressed by members, including minority positions. The minutes will not attribute comments to a particular person or group unless specifically requested to do so by the person or group. From time to time, members may speak to an official position of their organization, in which case that fact will be noted. Minutes will summarize discussions and will report on the range of opinions offered by members. Draft minutes from each meeting will be circulated to all members at the same time and be received at least five days before the next meeting. Members are expected to review the minutes in advance and comment on them at the next meeting. 86 As noted in Section 4.1, CAC minutes will be posted on the OPG public web site (v,l\\iw.opg.com!ops/pickcaclN PickCommAdv.asp). 6.4 Subcommittees The CAC may establish subcommittees to progress their work. Subcommittees appointed to address specific issues will be composed of some members of the CAC but may, with the approval of the CAC, add outside members with specific skills in the area being addressed. Upon reaching a draft report or recommendation, each committee shall submit the same to the full CAC for review and comment either at a full meeting of the CAC or by feedback between meetings. Subcommittees will not make recommendations to Pickering Nuclear. Any final report or recommendation will be submitted to PN by the CAe. 7.0 Confidentiality Pickering Nuclear may designate specific information as confidential. In doing so, the company will also specify the audiences who can receive the information and the period for which the information will be confidential. Members will then decide whether they will receive the information or withdraw. If they elect to stay, they will respect the confidential designation for the specified period. Meetings will be in camera for the presentation and discussion of confidential information. 8.0 Conflict of Interest CAC members will identify issues with which they may have a conflict of interest. The CAC will then determine if the conflict is such that the member should be excused from the discussion. The CAC may take any further actions deemed to be necessary to address a situation determined to be a conflict of interest. Pickering Nuclear will provide to the CAC on an annual basis a list of community organizations it supports. 9.0 Expense Reimbursement CAC membership is voluntary; members will not be reimbursed for time spent working on CAC activities. However, Pickering Nuclear will reimburse reasonable travel and out of pocket expenses incurred as a result of attending meetings of the CAC. These expenses will be paid in accordance with OPG reimbursement guidelines. November 21,2006 CAC TOPICS (2007 - 2008) 87 2007 January February March April May June September October November November December Refurbish and new build EA's, Durham Region Work on Pickering A, Units 2 & 3 Annual radiological monitoring report Designing stakeholder workshop for EA process University of Ontario Institute of Technology tour Focus on training activities at OPO Auxiliary power project update Human health issues from EA process - discussion Nuclear waste management at OPO - overview NWMO progress report on activities Radiation safety presentation EA updates Algae control approaches for water intake Security (closed session) Orientation of new members NWMO - path forward subsequent to federal approvals Visit from Kincardine Councillor Plant tour Pandemic planning EA update Potential implications of "big pipe" sewer project on algae in Lake Ontario Year end review 2008 January February March 88 Review of 160 Issues Report: Radiation and Health in Durham Region Tritium in drinking water: the meaning of regulatory limits on concentrations Setting path forward on 160 Issues Overview of Portlands Energy Centre Pickering Nuclear EA update Nuclear emergency Public Alerting Project update Pickering Nuclear environmental work program CORRESPONDENCE TO THE COUNCIL 89 Report Number: MSB-08--04 Date: 14/04/08 C '-. .::} i~) '?/' -],;:! .. c/ r,- ('''' :::7- L"J From: Maurice S Brenner Community and Social Advocate Subject: Rouge Valley Health System Removal of Mental Health In Patient Services Recommendation: The attached resolution "Appendx 1" be endorsed by the Councils of the City of Pickering, Town of Ajax, Town of Whitby and Durham Regional Council. Background: The Rouge Valley Health System has announced plans to close the entire 20 Bed inpatient Mental Health Services at the Ajax Pickering Hospital. The decision was made in response to a request by the Ministry of Health and Long Term Care and the Local Health Integrated Network to submit the 2008-2010 Hospital Service Accountablity Agreement including a plan to eliminate its operating. According to the Canadian Mental Health Association, Mental illness indirectly affects all Canadians at some point through a family member, friend or colleague and further. · 20% of Canadians will personally experience a mental illness in their lifetime. · Mental illness affects people of all ages, educational and income levels, and cultures. · Approximately 8% of adults will experience major depression at some time in their lives. · About 1 % of Canadians will experience bipolar disorder (or "manic depression") The Central East LHIN's has identified mental health one of its top priQritles,amt_.___._ accounts for 18 per cent of hospital visits, one in seven hospitalizatio~s and one third of all days in hospital. i'---''''~'- _.~ In response to the growing statistics and projected growth of the WestJ?~Eham population the Ministry of Health and Long Term Care approved recently approve expansion of the Ajax Pickering Hospital inpatient Mental Health Unit beds. e -;-) r .. I ~., \ " <._Kc:< ~\VC-:\ 'rO, tf\' (~~~R/ FILE . .. l (C\ .~y, \ C V\.C'tC( 1 {1 I\)c:.._ 'I 'Tt '~E A'JDR --1---" \\-< ;:: , v -\ . """ l - '\ r tACTION . Part 1 of the Ontario Human Rights Code recog\nlze~l=reedom from Discrimination of .:. ~..1.--. "Services" and requires that "Every Person has a right to equal treatment with respect to services, goods and facilities, without discrimination because of "disability" ---"";"'"","",.,~",,~.~~~~~ Report MSB-08-04 Date: 14/04/2008 () (-, ;7 U Page 2 Part 2 of the Ontario Human Rights Codes "Interpretation" 10(1) Definitions, defines disability as (d) "mental disorder" In assessing what is Discrimination, it is defined as unjust practice or behaviour, whether intentional or not, based on a prohibited grounds "mental disability", which has a negative effect on any individual or group. The removal of inpatient Mental Health Services to persons with mental disorders in West Durham will negatively affect and deny the equality rights and opportunities for those persons today and it the future to be treated without facing hardships to the person(s) requiring the treatment (services) and to the family members, friends or colleagues who are the basis of a support network which is contrary to the Ontario Human Rights Code. While the Ontario Human Rights Code provides for individuals to file complaints to the Ontario Human Rights Commission prior to June 30th 2008 or after to the Human Rights Legal Support Centre, the actions of the Rouge Valley Health Services not only impact individuals but the community as a whole. Recent amendments to the Onatario Human Rights Code Amendment Act Bill 107 expands the work of the Commission to have the power to conduct public inquiries and or to initiate its our own applications to the Human Rights Tribunal of Ontario (HRTO). If ever there was a basis for such intervention what is being recommended by the Rouge Valley Health System warrants such intervention. Recommendation: The attached resolution "Appendx 1" be endorsed by the Councils of the City of Pickering, Town of Ajax, Town of Whitby and Durham Regional Council. Prepared and Submitted By: Maurice S Brenner Community and Social Advocate Report MSB-08-04 Date: 14/04/2008 Page 3 9 1 Appendix 1 Where as it is its public policy in Ontario to recognize the dignity and work of every person and to provide for equal rights and opportunities without discrimination that is contrary to law, and having as its aim the creation of a climate of understanding and mutual respect for dignity and worth of each person so that each person feels as a part of the community and able to contribute fully to the development and well being of the community and the Province AND WHEREAS these principles have been confirmed in Ontario by a number of enactments of the Legislature and it is desirable to revise and extend the protection of human rights in Ontario: AND WHEREAS Her Majesty by and with the advice and consent of the Legislative Assembly of the Province of Ontario enacted Part 1 of the Ontario Human Rights Code "Freedom from Discrimination" 1. ltServices" "Every Person has a right to equal treatment with respect to services, goods and facilities, without discrimination because of Hdisability" AND WHEREAS Part 2 of the Ontario Human Rights Codes "Interpretation" 1 0(1) Definitions, defines disability as (d) Hmental disorder" AND WHEREAS Discrimination is defined as unjust practice or behaviour, whether intentional or not, based "mental disability", which has a negative effect on any individual or group. AND WHERE AS the Rouge Valley Health System has announced plans to close the entire 20 bed inpatient Mental Health Services at the Ajax Pickering Hospital that serves persons with mental disorders in West Durham and to move those services to the Centenary Health Centre in Scarborough Toronto AND WHEREAS the closure will result in the community of West Durham to lose the services of 4 Psychiatrists AND WHEREAS statistics prepared by the Federal Advisor on Health Children and Youth has identified mental health disorders as the most common single illness among adolescents AND WHEREAS according the Canadian Mental Health Association, Mental illness indirectly affects all Canadians at some point through a family member, friend or colleague and further. . 20% of Canadians will personally experience a mental illness in their lifetime. . Mental illness affects people of all ages, educational and income levels, and cu Itu res. Report MSB-08-04 Date: 14/04/2008 92 Page 4 · Approximately 8% of adults will experience major depression at some time in their lives. · About 1 % of Canadians will experience bipolar disorder (or "manic depression") NOW THEREFORE BE IT RESOLVED THAT: the Council for (Insert Municipality Name) is of the belief that the removal of inpatient Mental Health Services to persons with mental disorders in West Durham will negatively affect and deny the equality rights and opportunities for those persons to be treated without facing hardships to the person requiring the treatment (services) and to the family members, friends or colleagues who are the basis of a support network and that these actions are contrary to the Ontario Human Rights Code AND FURTHER that The Ontario Human Rights Commission through its Chief Commissioner be requested to conduct a public inquiry into the actions of the Rouge Valley Health System and consider the initiating its own application on behalf of the West Durham community and those who will be disadvantaged by these actions. And that a copy of Report MSB-08-04 and this resolution be forwarded to Chief Commissioner Barbara Hall with copies to all Commissioners of the Ontario Human Rights Commission Roberts, Linda From: Sent: To: Kristin Robinson [kristinrobinson@rogers.com] April 17, 2008 10:35 AM martin .derond@townofajax.com; brock@townshipofbrock.ca; clerks@c1arington.net; clerks@oshawa.ca; Roberts, Linda; mail@scugog.ca; dleroux@town.uxbridge.on.ca; clerks@whitby.ca; Clerks@region.durham.on.ca; Chair@Region.Durham.On.Ca; Mayor Abernethy; Charlie Rcouncillor Trim; Mary Rcouncillor Novak; Ron Councillor Hooper; Willie councillor Woo; Adrian councillor foster; Gord councillor Robinson; incinerator questions Business case for EFW project . . -, ').. -".' Ce' i<! ~. '-S~)" () G . ,,' Subject: Clerks: Please make this available to all councillors and include in the next Council meeting agenda, as well as to the JWMG, and municipality treasurers. Thank you. Chair Anderson, Mayors and Councillors, I understand that at Regional Council April 16th 2008, that a vote was held regarding the business case for the EFW project on a motion brought forward by Brian Nicholson. The vote was 14-8 AGAINST giving Regional Councillors and the public a week to review the business case for the EFW project prior to the Joint Finance/Administration and Works meeting at which it would be addressed. The Joint meeting is currently scheduled for April 29th. I also understand that in addition, Chair Anderson stated that the business case would not even be circulated to area municipalities such that the local treasurers could review it and assess the impact that it may have on their residents and local Municipal Corporation. Mayor Parish was the only Mayor who asked that the business case be referred back to his council. I applaud Mayor Parish for his sensibility and ask the rest of you, "what is the big secret?" This is perhaps the largest and riskiest capital project that the Region has taken on up to date, and we the public (and councillors) are not provided with a real opportunity to review where and how the money will be spent? This is NOT transparent, not democratic and is completely irresponsible. I expect a full explanation as to WHY the business case is not being referred back to local councils. Yes, this may be a Regional project, but do not forget that the Region is only a Region because it is made up of very important local municipalities that will be affected by this EFW project. Thank you for considering my concerns. Kristin Robinson f 'J. ,~~~~_... ~ : LOD\ , TO: ~'; T'-P '.'-'- _.... i I !--- - ~(:"ce-'\i-:: S~ Ir\F-X ltt(/hcr; . 94 ~ t? Ontario cfSlA t.JG{""<l'~ ~;,~.';/'~'f"'~,J hjld~'f ,,\~~~'; ':1,'.:;''' .~'.~(1,."~ll',).:": .'fF'lr;.-!:.v,"u:, ,N' (,,.'il<.";c,,," If,' ."'1 (>,"'f" .',.r.n'~;'l- .ot. Fishllries ard Oceans Conada P&hes et Oe&ans CModa RcCE~VED CSTV o~ PICKER!NG APR 0 7 2008 April II, 2008 CLERK'S D~V~SDO~ TO: All Ontario Municipalities C\JRfl ,3Lf--C;{ SUBJECT: 2008 Ontario Family Fishing Weekend As you know, the Province of Ontario, in partnership with many nongovernment organizations like the Ontario Federation of Anglers and Hunters, declares one sum- mer weekend (Friday, July 4 through Sunday, July 6, 2008) a licence-free fishing weekend. This special weekend, again run in conjunction with National Fishing Week, July 5-13, 2008, includes fish festivals, clinics, or conservation and educational activities that may be held in your area. + Would you please help us publicize the 2008 Ontario Family Fishing Weekend in any calendar of summer events you may participate in or publish. In addition, please consider "declaring" this date as Ontario Family Fishing Weekend. Please also remember that there will be an Ontario Family Fishing Winter Weekend February 14-16, 2009. There will be more details on this later in the year. For further information, please contact the following during business hours: Ontario Federation of Anglers and Hunters Ontario Ministry of Natural Resources (705) 748-6324 (705) 755-1902 Thank you for your assistance. Yours in Conservation, , /1 . / lJ/:-(/V~'--~ DL0 /' . -~~~ / /:~//f -~~.. Mark Cousins Ontario Family Fishing Weekend Steering Committ e c/o Ontario Federation of Anglers and Hunters P.O. Box 2800 Peterborough, Ontario K9J 8L5 Fax: (705) 748-9577 ~ l i , ,c~'.:.I~~~"-=rM-J1 n'lOTJOi0 -'0 Dee: U""//C C CClkk. 3S--t!o'. ) 5 Whereas the high growth communities in Ontario grow at more than twice the rate of the provincial population growth rate, adding more than 100,000 new residents each and every year; Whereas these regions are also aging at twice the provincial rate; Whereas population growth in these regions will further intensify due to Ontario's 30-year growth plan, Places to Grow; Whereas as of 2008/09 Ontarian's residing in the Local Health Integration Networks (LHINs) representing high growth communities are receiving $258 less per resident for local hospital services when compared to the average Ontarian, which translates into a $1.4 billion annual operating funding gap for local hospital services - and these provincial funding inequities are worsening each year; Whereas Ontarians living in the GTA/905 are receiving $218 less per resident for provincially funded local social services when compared to the average Ontarian, which translates into a $708 million annual operating funding gap for local provincially funded social services - and these provincial funding inequities also worsening each year; Whereas the Government of Ontario has acknowledged the growing funding gaps for hospital services in high growth communities by committing during the 2007 provincial election to provide $100 million in additional annual operating funding to high growth hospitals; Whereas the promise of $30 million in growth funding for 2008/09 still means that the funding gap continues to widen; Whereas the Government of Ontario has announced that it is developing since 2006 and will implement a new Health Based Allocation Model (HBAM) to allocate new health care resources to Local Health Integration Networks based on patient care needs in a way that will address health care funding inequities in Ontario; Be it resolved that in order to improve timely and local access to hospital care in Pickering, across high growth communities in Ontario, the City of Pickering asks that: a) The Government of Ontario speed up implementation of its hospital growth funding commitment and provide adequate and ongoing social services growth funding. b) That the Ministry of Health and Long-Term Care Quickly implement "Health Based Allocation Model" (HBAM) i.e., population-needs-based-funding for provincial health care funding and develop a population-needs-based funding formula for social services. r'-' \::t"" c) The Government of Ontario Develops a health care and social services growth plan for Ontario to complement Places to Grow. And that this resolution be forwarded to the Premier of Ontario, the Minister of Health and Long- Term Care, the Minister of Finance, the MPP for Pickering-Scarborough East, high growth...... communities Mayors and Chairs, and the Central East LHIN. "------- C..;.::::::::;::--~. FIL F I .'. ..,~..-/ ......--.---1 ................=rJ M(''}'l \ c.r \ +0 (' ("del :~' Cillf o~ 96 COMMITTEE REPORTS April 21, 2008 a) REPORT PD 2008-04 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D Pages Blue 1. Director, Planning & Development, Report PD 09-08 MPL Oakwood Holdings Ltd. Plan of Subdivision 40M-1538 15-22 Rulor Developments Limited Plan of Subdivision 40M-1604 Cougs Investments Ltd. Plan of Subdivision 40M-1689 Stolp Homes (Fairport Beach 1993) Inc. Plan of Subdivision 40M-1774 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PD 09-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1538, 40M-1604, 40M- 1689 and 40M-1774 be received; 2. That the highways being Acorn Lane and Canso Drive within Plan 40M- 1538 be assumed for public use; 3. That the highways being Stover Crescent and Fawndale Road within Plan 40M-1689 be assumed for public use; 4. That the highway being Sandcastle Court within Plan 40M-1774 be assumed for public use; 5. That the services required by the Subdivision Agreements relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 23,27,28,29,30, 31, 32, 33 and the remainder of Block 24, Plan 40M-1538; Block 10, Plan 40M- 9 7 1604; Block 33, Plan 40M-1689 and Blocks 32 and 33, Plan 40M-1774; and 6. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1538, 40M-1604, 40M-1689 and 40M-1774 be released and removed from title. 2. Director, Planning & Development, Report PO 10-08 23-26 Acquisition of Land by the City from Ontario Power Generation And Road Dedication -Completion of Sandy Beach Road/Bridqe Reconstruction Proiect RECOMMENDA TION 1. That Report PO 10-08 of the Director, Planning & Development regarding the acquisition and dedication of lands by the City be received; 2. That Council authorize the acquisition of Part of Lot 20, Range 3, Broken Front Concession and Parts of Lot 1, Expropriation Plan XM-1, Pickering,. designated as Parts 1, 2, 3,4 and 5, Plan 40R-24578 from Ontario Power Generation (OPG) for nominal consideration, subject to any utility/agency easements and to authorize the execution of all relevant documentation relating to the acquisition of these lands; and 3. That Council enact a By-law dedicating the acquired lands as public highway (Sandy Beach Road). 3. Director, Planning & Development, Report PO 12-08 Comments on Rouge Park Alliance Draft Final Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan 27 -38 RECOMMENDATION 1. That Council request the Rouge Park Alliance to revise the Little Rouge Corridor Management Plan and Bob Hunter Memorial Park Area Master Plan, to acknowledge that a future Environmental Assessment will detail the cross-section, design and alignment for 14th Avenue through the Park; and 2. Further, that a copy of Report PO 12-08 be forwarded to Rouge Park Alliance, the Regional Municipalities of Durham and York, and the Town of Markham. 4. Director, Planning & Development, Report PD 13-08 Zoning By-law Amendment Application A 12/07 Whitevale Golf Club South Part of Lots 29 & 30, Concession 4 Parts 8 & 9, Plan40R-18997 (East side of Golf Club Road; South of Fifth Concession Road) City of Pickerinq 39-55 )H _/ ~ ~' RECOMMENDA TION 1. That Zoning By-law Amendment Application A 12/07, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8 & 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2008 to July 29, 2011, be approved, and; 2. Further, that the draft implementing by-law, included with Report PD 13-08 as Appendix I, be forwarded to Council for enactment, following confirmation from the Region of Durham that an extension agreement has been executed. 5. Director, Planning & Development, Report PD 14-08 Draft Plan of Subdivision Application SP-2002-04 Zoning By-law Amendment Application A 23/02 Anthony DeBruin Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820 & Part of Lot 49, Plan 1041 City of Pickerinq 56-126 RECOMMENDA TION 1. That Draft Plan of Subdivision Application SP-2002-04 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to permit the development of a plan of subdivision, be approved, subject to the conditions outlined in Appendix I to Report PD 14-08, and; 2. Further, that Zoning By-law Amendment Application A 23/02 submitted by Anthony DeBruin, on lands being Part of Lots 5, 6 & 10, and Lots 7, 8 & 9, Plan 820, and Part of Lot 49, Plan 1041, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for detached dwelling units, be approved generally as outlined in the draft by-law attached as Appendix II to Report PD 14-08. 6. Director, Planning & Development, Report PD 15-08 Zoning By-law Amendment Application A 10/07 2110843 Ontario Ltd. 1651 Quigley Street (North Part of Lot 19, Range 3 B.F.C., Part 3, 40R-11188) City of Pickerinq 127-154 99 RECOMMENOA TION 1. That Zoning By-law Amendment Application A 10107 submitted by 2110843 Ontario Ltd. to amend the zoning of the subject property to permit a banquet facility and a restaurant in addition to uses currently permitted by the 'M2' - Industrial Zone on lands being on the North Part of Lot 19, Range 3 B.F.C., Part 3, 40R-11188 be approved; and 2. Further, that the amending zoning by-law to implement Zoning By-law Amendment Application A 10107 as set out in Appendix I to Report PO 15- 08 be forwarded to City Council for enactment. Cit1f o~ ., '"1 .... I (~ ,; April 21, 2008 COMMITTEE REPORTS a) REPORT EC 2008-03 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Operations & Emergency Services, Report OES 03-08 No Parking By-law, Wildwood Crescent -Amendment to By-law 6604/05 1-6 RECOMMENDA TION 1. That Report OES 03-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 2. Director, Operations & Emergency Services, Report OES 08-08 No Parking By-law, Brookshire Square -Amendment to By-law 6604/05 7-12 RECOMMENDATION 1. That Report OES 08-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 3. Director, Operations & Emergency Services, Report OES 09-08 No Parking By-law, Fairview Avenue -Amendment to By-law 6604/05 1 3-18 RECOMMENDATION '"1 '1 1 ,) I 1. That Report OES 09-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the Municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 4. Director, Corporate Services & Treasurer, Report CS 13-08 Notice of the Passing of Pet Shops By-law Notice of the Passing of Boarding Kennel By-law Notice of the Passim:! of Animal Breedinq By-law 19-52 RECOMMENDATION 1. That Report CS 13-08 of the Director, Corporate Services & Treasurer, be received; 2. That By-law No. 6299/04 , being the Pet Shops and Kennel By-law, be repealed and three separate bylaws: Pet Shops, Boarding Kennel and Animal Breeding By-laws be enacted; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 5. Correspondence received from Mayor Parish, Town of Ajax, providing a copy of a resolution with respect to the closure of the Mental Health Inpatient Unit at Ajax Pickering Hospital, which is scheduled for the April 14, 2008 Ajax Council Meetinq RECOMMENDATION That the Council of the City of Pickering endorse the following resolution of the Town of Ajax with respect to the closure of Mental Health Inpatient Unit at the Ajax-Pickering Hospital; WHEREAS the Ministry of Health and Long-Term Care (MOHL TC) has required Local Health Integration Networks (LHINs) and hospitals to submit 2008-2010 Hospital Service Accountability Agreements (HSAAs), including deficit elimination plans by March 31, 2008; and WHEREAS the Rouge Valley Health System (RVHS) HSAA calls for the closure of the Mental Health Inpatient Unit (20 beds) at its Ajax-Pickering Hospital (APH); and ,) D 2 WHEREAS these actions were approved prior to real and meaningful consultation with local residents, patients, stakeholders and employees as required by provincial legislation and LHIN policies; and WHEREAS mental health is one of the Central East LHIN's top priorities, and accounts for 18 per cent of the visits, one in seven hospitalizations and one third of all days in hospital; and WHEREAS the closure of the APH Mental Health Unit will make it difficult, if not impossible, for West Durham residents to access emergency and core mental health services; and WHEREAS the closure will create undue hardship for those who face transportation barriers, placing stress on an already overworked ambulance service; and WHEREAS as late as December 2007, the RVHS planned to increase the number of APH Mental Health Inpatient Unit beds to 29 to meet the growing population of West Durham; and WHEREAS the Federal Advisor on Healthy Children & Youth states that psychiatric disorders are the single most common illness among adolescents, and predicted to increase by 50 percent by 2020, and only one in five children who require mental health services are currently able to access them; NOW THEREFORE, BE IT RESOLVED THAT the Ontario Government, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, M.P.P. for Pickering- Scarborough East, and Christine Elliot, M.P.P. for Whitby-Oshawa, urge the RVHS and Central East LHIN to immediately rescind their decision to close the APH Mental Health Inpatient Unit; and THAT the Province direct the RVHS and Central East LHIN to identify new operational efficiencies that maintain core local health services, and provide the resources required to support and protect these critical services; and THAT the RVHS and Central East LHIN be ordered to undertake real and meaningful public consultation prior to developing and approving priorities for the delivery of health services at the APH; and THAT the Province immediately designate APH a full-service hospital, and prohibit the continuing attempts to transfer much needed core local health services from APH to the Centenary Hospital; and THAT the Province reverse its decision to merge Centenary and APH, maintaining two unique hospitals responsive to the needs of their respective communities; and 1 Cl :~, THAT the Province introduce much needed population based funding for GT A hospital services to recognize the present and future growth in West Durham with a projected population of 500,000 by 2021; and THAT the Councils of the City of Pickering, the Town of Whitby and the Region of Durham and the GT A 905 Healthcare Alliance be urged to endorse this resolution; and THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, George Smitherman, Health Minister, John Tory, Leader of the Opposition, Howard Hampton, NDP Leader, Joe Dickson, M.P.P. for Ajax-Pickering, Wayne Arthurs, M.P.P. for Pickering-Scarborough East, and Christine Elliot, M.P.P. for Whitby- Oshawa. 1 U 4 April 21, 2008 NEW AND UNFINISHED 1. Director, Corporate Services & Treasurer Report CS 14-08 2008 Current and Capital Budqets 110-165 RECOMMENDATION 1. That Report CS 14-08 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2008 Current (Operating) Budget expenditure for personnel expenditures, consisting of salaries & wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $34,568,118 be approved; b) That the 2008 Gross Current (Operating) Budget for City purposes in the amount of $31,858,772 (that excludes personnel expenditures) and includes capital expenditures from current revenues in the amount of $3,169,310; less estimated current operating revenues of $23,675,601 and transfers from the Rate Stabilization Reserve of $2,486,182 be approved; and c) That the total levy under a) and b) above which results in a net overall levy for City Operations of $40,265,108 which is approximately a 5.90 percent increase over 2007, be approved. 3. That the Director, Corporate Services & Treasurer present the 2008 final tax rates for adoption by Council after Council approves the 2008 City budget; 4. That Council confirm that; a) The $1,055,505 received from the Province of Ontario under the 2008 Municipal Road and Bridge Infrastructure Investment initiative will be used only for City of Pickering road and bridge capital investments as provided for in the 2008 Capital Budget in the amount of $855,000, as approved by Council, with the balance of $200,505 to be applied in the 2009 Capital Budget to such projects; b) The Director, Corporate Services & Treasurer be authorized to submit a report to the Ministry of Transportation detailing expenditures, use of provincial funding and outcomes received and any other information requested or required for an independent audit in connection with this program. 5. That Council approve the revised financing for the 401 Pedestrian Bridge (Capital project code (06-2321-002-27)) by reducing the transfer from the Federal Gas Tax Reserve Fund from $1,238,000 to $185,000 (resulting in a reduction of 1 '.\ [, 1.J v $1,053,000) and that the debt financing of $1,810,000 be eliminated and these funds be replaced, once the projects final costs have been estimated. 6. a) That the 2008 Capital Budget for the City of Pickering with a Gross Expenditure of $18,726,810 be adopted as presented; and b) That the following capital financing sources be approved as presented in the 2008 Capital Budget: Transfer from Current Fund to Capital Fund $3,169,310 Transfers from Reserves: - Rec Complex Core Reserve (7034) - Rec Complex Pool Reserve (7035) - Rec Complex Arena Reserve (7036) - Move Ontario Reserve (7043) 65,000 49,900 80,000 300,000 Transfers from Reserve Funds - Development Charges - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) 925,300 40,000 2,456,000 226,950 50,000 Debt - 5 yr Debt - 1 0 yr Debt - 15 yr 810,000 2,748,350 3,800,000 3,081,000 150,000 775,000 Provincial Grants (1623) Sale of Land (1594) Donations (1592) TOTAL $18.726.810 c) That total external debt financing of $7,358,350 for the projects identified in the 2008 Capital Budget, and as indicated in this report, in the amount of $810,000 for a period not to exceed 5 years and; $2,748,350 for a period not to exceed 10 years and $3,800,000 for a period not to exceed 15 years be approved; d) That projects identified in the 2008 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; .., I h f) That all Capital expenditures or portions thereof, approved in the 2008 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; g) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or not to undertake budgeted internal loans or debts; and h) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended. 7. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 to the Rate Stabilization Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that in year the Current Budget results in a year end surplus of no less than $125,000; and c) Any revenue resulting from the disposition of land or other assets in excess of the $25,000 included in this budget to a new Reserve for Land Acquisition to be established under this approval. 8. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates: any re-allocation of 2008 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets; and c) That the 2008 Current Operating Budgets for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) excluding Fire Services be restated for the 2008 Budget to reflect the recently approved CUPE contract changes, as well as the Council approved increase for the non union group in accordance with the Performance Review and Evaluation Policy, and for Fire Services once contract negotiations have been completed. ..., ,") f"7 I i j / 9. That any under expenditures from projects funded from Federal Gas Tax Reserve Fund may be used to cover over expenditures from projects funded from Federal Gas Tax Reserve Fund for projects within the same division or department. 10. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts, and to first apply any excess funding from property taxes to any over-expenditure in other accounts and to secondly transfer any remaining excess funding back to the original source of the funds. 11. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2008. Current Budget. 12. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate the per kilometre travel expense re-imbursement rate at any time in order to maintain the appropriate level of re-imbursement with any increase in cost being met from under expenditures in other accounts. 13. That Council adopt the following Budget Guidelines for the development and presentation of the 2009 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation; b) That debt financing for capital projects only be permitted either for health and safety reasons or to participate in financial cost sharing programs; c) That there may be no new, enhanced or expanded current or capital budget programs; and d) That the 2009 budget be developed based on a planned reduced reliance on one-time funds and reserves. 14. That the Director, Corporate Services & Treasurer be authorized to undertake any assessment appeals necessary to protect the assessment base of the City. 15. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 2. Director, Planning & Development Report PD 17-08 Growing the Greenbelt - Consultation 2008 February 2008 166-180 RECOMMENDATION 1. That Pickering Council receive Report PD 17-08 as its comments on the draft criteria outlined in the Growing the Greenbelt - Consultation 2008, dated February 2008, EBR Registry Number: PF08E1 001; 1 i:, '-,." 2. That Pickering Council advise the Minister of Municipal Affairs and Housing, that Pickering Council generally supports the draft criteria for assessing municipal requests to expand the Greenbelt provided that the following criteria are added: a) upper-tier municipalities are required to meaningfully engage affected local municipalities including the public and affected landowners in any proposed Greenbelt expansion; and b) upper or single-tier municipal requests to expand the Greenbelt are required to complement approved municipal Growth Plan conformity amendments; 3. That the Province take the lead role in implementing the marketing strategies and best management practices advocated by the GTA Agricultural Action Plan, in partnership with the GTA Agricultural Action Committee; 4. That the Province release the provincial-scale 'systems approach' data used to support the existing Greenbelt for municipal use; and 5. Further, that the City Clerk forward a copy of Report PD 17-08 to the Minister of Municipal Affairs and Housing; the Region of Durham; Durham Region Area Municipalities; and the Toronto and Region Conservation Authority. 3. Director, Operations & Emergency Services, Report OES 10-08 Tender T-1-2008 Don Beer Arena Rink 2 Renovations 181-190 RECOMMENDATION 1. That Report OES 10-08 of the Director, Operations & Emergency Services regarding the Ice Rink 2 Renovations at Don Beer Arena be received; 2. That Tender T-1-2008 submitted by A-Con Construction Limited for Ice Rink 2 Renovations at Don Beer Arena in the amount of $597,450 (GST included) be accepted; 3. That the total gross project cost of $664,860 and a net project cost of $633,200, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) The sum of up to $630,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; b) The balance amount of $3,200 to be funded from the 2008 Current Budget; c) The annual repayment charges in the amount of approximately $62,000 be included in the annual Current Budget for the City of Pickering commencing 1 il q in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; e) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and, 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. CiUI 0# REPORT TO COUNCIL Report Number: CS 14-08 Date: April 21,2008 I" Ll0 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2008 Current and Capital Budgets Recommendation: 1. That Report CS 14-08 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2008 Current (Operating) Budget expenditure for personnel expenditures, consisting of salaries & wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $34,568,118 be approved; b) That the 2008 Gross Current (Operating) Budget for City purposes in the amount of $31,858,772 (that excludes personnel expenditures) and includes capital expenditures from current revenues in the amount of $3,169,310; less estimated current operating revenues of $23,675,601 and transfers from the Rate Stabilization Reserve of $2,486,182 be approved; c) That the total levy under a) and b) above which results in a net overall levy for City Operations of $40,265,108 which is approximately a 5.90 percent increase over 2007, be approved; 3. That the Director, Corporate Services & Treasurer present the 2008 final tax rates for adoption by Council after Council approves the 2008 City budget; 4. That Council confirm that: a) The $1,055,505 received from the Province of Ontario under the 2008 Municipal Road and Bridge Infrastructure Investment initiative will be used only for City of Pickering road and bridge capital investments as provided for in the 2008 Capital Budget in the amount of $855,000, as approved by Council, with the balance of $200,505 to be applied in the 2009 Capital Budget to such projects; b) The Director, Corporate Services & Treasurer be authorized to submit a report to the Ministry of Transportation detailing expenditures, use of provincial funding and outcomes received and any other information Report CS 14-08 April 21 , 2008 Subject: 2008 Current and Capital Budgets Page 2 1 1 '1 requested or required for an independent audit in connection with this program; 5. That Council approve the revised financing for the 401 Pedestrian Bridge (Capital project code (06-2321-002-27)) by reducing the transfer from the Federal Gas Tax Reserve Fund from $1,238,000 to $185,000 (resulting in a reduction of $1,053,000) and that the debt financing of $1,810,000 be eliminated and these funds be replaced, once the projects final costs have been estimated; 6. a) That the 2008 Capital Budget for the City of Pickering with a Gross Expenditure of $18,726,810 be adopted as presented; b) That the following capital financing sources be approved as presented in the 2008 Capital Budget: Transfer from Current Fund to Capital Fund $3,169,310 Transfers from Reserves: - Rec Complex Core Reserve (7034) - Rec Complex Pool Reserve (7035) - Rec Complex Arena Reserve (7036) - Move Ontario Reserve (7043) 65,000 49,900 80,000 300,000 Transfers from Reserve Funds - Development Charges - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Party Contribution (7501) 925,300 40,000 2,456,000 226,950 50,000 Debt - 5 yr Debt - 1 0 yr Debt - 15 yr 810,000 2,748,350 3,800,000 Provincial Grants (1623) Sale of Land (1594) Donations (1592) 3,081,000 150,000 775,000 $18.726.810 TOTAL c) That total external debt financing of $7,358,350 for the projects identified in the 2008 Capital Budget, and as indicated in this report, in the amount of $810,000 for a period not to exceed 5 years and; $2,748,350 for a period not to exceed 10 years and $3,800,000 for a period not to exceed 15 years be approved; Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 3 1 '1 r) iL d) That projects identified in the 2008 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; e) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; f) That all Capital expenditures or portions thereof, approved in the 2008 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a combination thereof; g) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or not to undertake budgeted internal loans or debts; h) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 7. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 to the Rate Stabilization Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that in year the Current Budget results in a year end surplus of no less than $125,000; c) Any revenue resulting from the disposition of land or other assets in excess of the $25,000 included in this budget to a new Reserve for Land Acquisition to be established under this approval; 8. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates: any re-allocation of 2008 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 4 'j 1 3 b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets; c) That the 2008 Current Operating Budgets for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) excluding Fire Services be restated for the 2008 Budget to reflect the recently approved CUPE contract changes, as well as the Council approved increase for the non union group in accordance with the Performance Review and Evaluation Policy, and for Fire Services once contract negotiations have been completed; 9. That any under expenditures from projects funded from Federal Gas Tax Reserve Fund may be used to cover over expenditures from projects funded from Federal Gas Tax Reserve Fund for projects within the same division or department; 10. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts, and to first apply any excess funding from property taxes to any overexpenditure in other accounts and to secondly transfer any remaining excess funding back to the original source of the funds; 11. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2008 Current Budget; 12. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate the per kilometre travel expense re-imbursement rate at any time in order to maintain the appropriate level of re-imbursement with any increase in cost being met from under expenditures in other accounts; 13. That Council adopt the following Budget Guidelines for the development and presentation of the 2009 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation; b) That debt financing for capital projects only be permitted either for health and safety reasons or to participate in financial cost sharing programs; c) That there may be no new, enhanced or expanded current or capital budget programs; Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 5 1 1 4 d) That the 2009 budget be developed based on a planned reduced reliance on one-time funds and reseNes; 14. That the Director, Corporate SeNices & Treasurer be authorized to undertake any assessment appeals necessary to protect the assessment base of the City; and, 15. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: Not applicable Financial Implications: At the Executive Committee (Budget) meetings on April 10 and 14, 2008, the following changes were made to the draft Current and Capital Budgets: Current BudQet ChanQes General Government Section Grants: Durham West Arts Centre City of Pickering Award (High Schools) $10,000 2,000 Current Budqet Reductions Regional Councillor B. Littley's budget Reduction in Contingency ($5,300) (6,700) $0 Total Net Current Budget Changes Capital BudQet ChanQes Civic Complex Recycling Containers (Acct. 5700.0803) 5,000 I Rec Complex Core Recycling Containers (Acct. 5731.0804) 5,000 Community Centres Tables & Trolleys (Acct. 5719.0802) Chairs (Acct. 5719.0803) Total Net Capital Budget Changes (5,000) (5,000) $0 o Report CS 14-08 April 21 ,2008 Subject: 2008 Current and Capital Budgets II' +15 Page 6 These adjustments have been reflected in the Revised 2008 Current and Capital Budgets submitted for Council approval. The 2008 Current (Operating) & Capital Budgets, if adopted as presented, will result in a tax levy increase of 5.90 percent over last year's average property tax bill (excluding any Provincial tax policy changes). On a single detached home assessed at $280,000, the total tax levy proposed increase for the City equates to $1.14 per week. Sustainability Implications: The 2008 Current and Capital Budgets contain a number of projects and expenditures that will contribute to environmental and community sustainability. In addition, this budget continues Councils desire to maintain financial sustainability over the longer term Background: The Recommendations put forth are those necessary to adopt the 2008 Current (Operating) and Capital Budgets of the City of Pickering and to provide direction regarding the 2008 Budgets. This year's budget review exercise by the CAO and senior management was a challenging task from the perspective of managing the capital project pressures given the City's current and projected long term financial position. In the Current Operating Budget every cost centre expenditure was reviewed, debated, and increases justified in an attempt to reduce discretionary expenditures to the lowest possible. This measure was adopted in order to assist in offsetting mandatory or non-discretionary increases such as inflation, utilities, salaries and benefits. Low assessment growth and fixed mandatory costs translate into budgetary increases. City's Budqetarv Increase Summary City Net Budgetary Increases Add: Winter Control Cost pressures 2.40% 1.10 Net City Increases 3.50% Add: Debt Charges for 2007 Capital Capital from Current Inc. 1.50 0.90 Proposed Budgetary Increase 5.90% As shown above, the debt charges associated with the 2007 Council approved capital projects has resulted in a corresponding increase of 1.5 percent for 2008. The 3.50 percent net City operating increase is mainly due to negotiated wage settlements and Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 7 1 1 6 higher costs associated with winter control activities. The City has experienced an above average level of snowfall for the first three months of this year that has translated into higher operating costs for items such as overtime ($47,000) and salt, sand and gravel ($260,000). Special Levy or Surcharqe on Property Taxes During the Executive Committee's consideration of the 2008 Budgets, a special levy or surcharge to finance future capital infrastructure maintenance needs was discussed. As an example, a 1 percent surcharge would provide approximately $400,000 in additional annual funding to assist in offsetting debt financing requirements to finance future capital infrastructure. It could also be used, for example, to finance unanticipated infrastructure repair or replacement requirements that arise during the year with any unspent funds being put aside for future years debt abatement. Each $400,000 so raised would avoid debt financing and save City taxpayers almost $180,000 in total financing costs over the next 15 years. A 1 percent levy would cost the average taxpayer approximately 19 cents per week or $10.00 per year. Several municipalities in the GT A have, or are considering putting in place such a special capital levy. ReseNes and Reserve Funds The City is using approximately $3.7 million in reserve and reserve funds to finance 2008 capital expenditures and approximately $2.5 million to reduce the current budget tax levy. As indicated in the annual reports filed by the Treasurer, the majority of the City's reserve and reseNe funds can be classified as non-discretionary. In other words, there is a specific purpose, intent or condition on the use of the funds. The projected estimated draft, December 31, 2007 non-discretionary uncommitted balance is $29.7 million with the Development Charges reseNe fund having a projected uncommitted balance of $19.86 million. Other non-discretionary reseNe or reserve fund balances include Third Party Subdivision Agreements, Parkland ReseNe Fund, Worker's Compensation and Self Insurance. The projected December 31, 2007 discretionary reserve and reserve fund balance is estimated to be $17.7 million. The Rate Stabilization Reserve is the largest component of the discretionary funds of which $2.486 million is being used this year to reduce the 2008 tax levy. Report CS 14-08 April 21,2008 "S"ut?ject: 2008 Current and Capital Budgets I I '/ Page 8 Debt and Debt Charqes $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 "'--Principal & Interest _2008 & 2009 Capital Budgets ___ Estimated The current level of debt, and the resultant annual debt charges, is at a relatively high level, especially considering this means of financing was not used before 1998. Recommendation 4 applies the recently announced Provincial Budget announcement regarding funding for roads and bridges and applies $855,000 of these funds for 2008 roads debt projects. By using these funds, the original 2009 debt charge forecast of 1.80 percent increase to the 2009 levy is reduced to 1.30 percent. As of December 31, 2007, the City owed $17.5 million (capital debt projects from prior years) and this amount will increase to $24.8 million as a result of the 2008 capital budget. This year, the City will pay $3.5 million in interest and principle payments to service the City's debt. The $3.5 million (debt payments) is equivalent to 9.4 percent of the budgetary tax levy. In other words, if the City had no outstanding debt, the City could have almost 10 percent more flexibility. As stated above, the recently announced 2008 Provincial budget funding of $1.055 million has been used to reduce debt financed roads projects. As the graph below indicates, the City's debt charges is projected to increase for several years unless Council begins to shift direction and moves towards funding capital from current. Adoption of an infrastructure levy would assist in reducing the City's reliance on debt financing. By 2009, 10 percent of the City's tax levy will be used for debt payments. For 2008, the City is planning on issuing $7,358,350 of external debt for various projects listed in Table One below. Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 9 1 1 g Table One External Debt and Internal Financing of Capital Proiects City of Pickering 5, & 10 Year Debt Financing 2008 Capital Budget Capital Project Code Debt - 5 Description Years ($) 5320.0801 190,000 Dump truck with Plouqh 5731.0816 120,000 Tennis Court Roof 5780.0817 500,000 Artificial Turf for Kinsmen Park Total Five Year Debt 810,000 Capital Project Code Debt -10 Description Years ($) 5321.0801 427,350 RU-3 Sideline 4, Concession 5 to Hwy #7. 2 Lane rural reconstruction. 5321.0812 1,271,000 RO-2 (2005-2009) Sheppard Ave. - Altona to Old Forest. WO-6 (2005-2009) Sheppard Ave. - Old Forest to Rosebank and additional construction costs. 5340.0801 1,050,000 Fire - Heavy Rescue Vehicle Total Ten Year Debt 2,748,350 City of Pickering 15 Year Debt Financing 2008 Capital Budget Capital Project Code Debt -15 Description Years ($) 5713.0804 500,000 Major renovations to pool - brick wall repairs, roof replacement and mechanical upqrades. 5715.0805 800,000 Concrete floor pad replacement and dasher boards-Rink #2 5731.0808 2,500,000 Rec - Complex Expansion Total 3,800,000 ~) Report CS 14-08 April 21, 2008 Subject: 2008 Current and Capital Budgets 'I 1 0 I ./ Page 10 2008 Municipal Road and Bridqe Infrastructure Investment As Council is aware the 2008 provincial budget announced this new program under which the City will receive $1,055,505. There are few provincial requirements with this program, the main one being that Council pass a by-law or resolution confirming that the moneys will only be used for municipal road and bridge capital investment needs. While this could be accomplished through the adoption of the 2008, and ultimately the 2009, Capital Budgets it was felt appropriate to provide a separate, specific resolution to this effect. Other requirements include the Treasurer providing confirmation of the expenditures, funding and outcomes as well as any documents for audit purposes. City Owned Lands Included in the Capital Budget, of the Corporate Services Department is a provision for costs, such as surveys, soil tests, legal fees, and other out of pocked expenses associated with the eventual disposition of City owned lands in Duffin Heights and Seaton in the amount of $150,000. These costs will be incurred over the next few years and will eventually be paid for through the revenue from the land sales. This will also apply to costs associated with the acquisition of any lands for City purposes. In this way, the land is being treated as an inventory with associated costs being capitalized which will meet the new accounting and reporting needs. 401 Pedestrian Bridqe This project was originally approved in the 2004 Capital Budget at a total estimated cost of $4.5 million with financing as follows (as amended in 2005 and 2006). Total $1,067,000 85,000 204,000 849,000 185,000 300,000 1.810,000 $4.500.000 Provincial Commitment (Grant) Easement Reserve Federal Gas Tax - 2005 - 2006 - 2007 Development Charges Debt Report CS 14-08 April 21,2008 Subject: 2008 Current and Capital Budgets Page 11 1 2 II Some costs have been incurred for the design phase of the project. Expenditures to date are approximately $141,000. Recommendation 5, removes the unspent Federal Gas Tax Funds that are now going to be used for various 2008 capital projects such as Dunbarton Pool and Rec Complex Expansion. Any remaining Federal Gas Tax Funds will be available for future Capital Budgets. In addition, Recommendation 5 eliminates the use of debt financing of $1,810,000 at this time, and a report will be prepared for Council's consideration with a revised cost projection and corresponding financing plan at the appropriate time. This project still remains on the "books" with financing still to be determined as referenced above. 2008 Budqet Based on Estimates As in previous years, the City's budget includes a component that is based on estimates or best known information when the budget is developed. The 2008 operating budget for building permit fees has been increased to reflect 2007 actual revenues and anticipated activity for 2009. Presented below is the summary of activity for building permit fees. 2008 Draft Current Budget Building Permit Revenue ($1 2006 2007 2007 2008 Actual YTD Actual Budget Increase Draft Budget $599,324 $936,519 $650,000 $200,000 $850,000 While the 2008 budget has been increased, there is a possibility that building permit revenue may be lower than what is anticipated for this year. In comparing the building permit revenues for 2006 with 2008, the large swing is an indication of the uncertaining and the element of risk associated with budgeting for this type of revenue source. Tax Rates As has been the case for the last few years, the 2008 Property Tax Rates and Levy By- law will be presented at a later date. Capital Forecast The 2009 capital forecast projects expenditure in the amount of $17.8 million. The high capital forecast is a result of projects and capital expenditures being deferred to future years due to affordability limitations. As Members of Council are aware, the City can only afford these types of expenditures by using debt financing. The 2009 projected debt financing for these projects is $6.57 million with a corresponding increase in the 2010 budget of 2.1 percent due to debt approved projects. Over the next few months the capital forecast budget will be reviewed from the perspective of affordability, maintenance and safety. Report CS 14-08 April 21 ,2008 I I' Subject: 2008 Current and Capital Budgets 1 2 1 Page 12 2008 User Fees & Charqes Schedule Every year, the City increases its user fees mainly for various recreational and cultural programs to partially reflect the cost of delivering the various programs. Council passed Resolution #149/03 confirming the City's existing user fees through by-law. This By-law was updated as part of the 2007 budget process. In order to have the new user fees become effective, Council will be required to approve the 2008 User Fee By-law, (as required under Section 391 of the Municipal Act) which is included in this report. The Municipal Act, as amended through through Bill 130, no longer requires municipalities to maintain a formal list of fees and charges. Staff, however, have decided to maintain the fee list due to the fact the fee list facilitates financial control and auditing by ensuring that the correct fees are charged and provides Council and the general public an opportunity to review the fees and provide any comment or input. In addition, having the fee list approved via the budget process allows general public comment and provides for a more open access and transparent government process. Multi Year Financial Strateqic Plan Last year, staff presented to Counil a multi-year financial plan for the years 2007 to 2014. At the Executive Committee meeting of April 10, 2007 staff presented a revised financial projection for the years 2008 to 2015. The 2008 to 2011 financial plan projects a medium level of levy increases with a decrease for 2010. Financial projections are based on current knowledge and or expertise on various assumptions. Some assumptions such as future debt increases, wage settlements are within Council's control. However, future rate of utilitiy increases, assessment growth and Ontario economic growth are uncontrollable and can effect the long term financial projections. Every year, the Phase 1 projection will be updated to reflect current information which in-turn may change budgetary assumptions such as utility costs and assessment growth. The City's budgeted personnel expenditures represent 54.65 percent of the City's total expenditures or approximately 85 percent of the property tax levy. Future negotiated settlements and industry trends can have a significant impact on the City's financial projections both positive and negative. Phase 2 (2012 to 2015) financial projection provides a longer term approach or outlook. Based on known facts, the long term outlook indicates a "leveling off" or a stable period of budgetary increases. As stated at the presentation, the risk or uncertainty factor increases over time. Property Assessment Database Manaqement Recommendation 14, provides the Treasurer with the authority to undertake any necessary assessment appeals to protect the property assessment database of the City. We have been recently advised by our consultants that due to recent court Report CS 14-08 April 21, 2008 Subject: 2008 Current and Capital Budgets Page 13 ,] 22 decisions a formal By-Law is required authorizing City officials to file assessment appeals. A report with a corresponding By-Law will be prepared for Council's consideration in the near future. The proposed 2008 budget provides funding for an analysis of the City's assessment database to prepare for the assessment valuation change occurring for the 2009 taxation year. Currently, property values reflected in the City's assessment database is based on a January 1 S\ 2005 valuation date. In other words, the house that is assessed at $265,000 (as reflected in the City's assessment database) represents its theoretical market value on January 1, 2005. Since the introduction of market value assessment (1998) there have been five changes to the valuation date. Staff's experience to-date has been that there are significant assessment value changes (both increases and decreases) for the various property tax classes. Some of the assessment value changes have been questionable and this year, staff would like to be proactive by determining assessment value changes independent of MPAC and then meeting with MPAC to ensure that the assessment values are fair and consistent throughout the City. Budqetinq for Tanqible Capital Assets (PSAB 3150) We have recently been advised (April 8, 2008) that there may be a change required in the City's budgeting format to accommodate tangible capital asset reporting, Staff are planning to attend late spring training sessions on this issue. Attachments: 1. By-law to Confirm General Fees and Charges, 2008 2. Budget Presentation Slides, April 10, 2008 Prepared By: Prepared I Approved I Endorsed By: / '~'?>-- ---------::::> '_/' ,-~ Stan Karwowski Manager, Finance & Taxation ~~~~ - Gillis A. Paterson Director, Corporate Services & Treasurer SK:vw Attachment Co : Chief Administrative Officer Recommended for the consideration of Pickering City Cou~r'1,,, Thomas J. Quinn, RDMR., CMM III Chief Administrative Officer ATTACHMENT # I Te. FP:fY"\T47 C,., }' L i\). --- '\:-1 "'~. i 1-r __~_.". f U LJ I" 1 2 3 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. xxxx/08 Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees WHEREAS the Council of the Corporation of the City of Pickering enacted By-law Number 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. AND WHEREAS Schedule I to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06 and By-law 6748/07; NOW THERFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law read a first, second and third time and finally passed this 21 st day of April, 2008. David Ryan, Mayor Debi Bentley, Clerk CLERKS DIVISION Schedule I -1 "") t. I ,~ {! Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Bodv Rub Licences Owner - not operator $250.00 $250.00 N No Increase Operator - not owner $250.00/yr $250.00/yr N No Increase Attendant $150.00/yr $150.00/yr N No Increase Business Licence Wrecking Yard $20.00/yr $20"00/yr N No Increase Markets (<100 stalls) $200.00/day $200.00/day N No Increase Markets (>99 stalls) $1000.00/day $1000.00/day N No Increase Public Hall $10.00/yr $10.00/yr N No Increase Pet Shops $100.00/yr $250.00/yr N No Increase Boardinq Kennels $250.00/year N May 1, 2008 Breeders $250.00/year N May 1, 2008 Late fees-(Boarding, Breeders and Pet $50.00 N May 1, 2008 Shops. Breeders $250.00/yr N May 1, 2008 Late Fee(Pet shop, breeders, kennel) $50.00lvr N May 1, 2008 Taxi Licences Plate Owner Licence (One Year) $250.00/yr $250.00/yr N No Increase Brokeraqe License (One Year) $150.00/yr $150.00/yr N No Increase Taxicab driver's License (Two Years) $100.00 $100.00 N No Increase Clean Air Cab Plate License (One Year) $1,000.00 $1,000.00 N No Increase Plate Owner Licence-Clean air Cab $125.00 $125.00 N No Increase City Plate Licence (One Year) $2,000.00 $2,000.00 N No Increase Other Taxicab Fees Transfer of owner's plate $500.00 $500.00 N No Increase Driver Testing and Training Program $275.00 $275.00 N No Increase (Excludes CPR) Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $25.00 $25.00 N No Increase Replacement of Tariff card/Passenger R & R $mOO $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filinq $50.00 $50.00 N No Increase Re-inspection without taxicab meter $20.00 $20.00 N No Increase Re-inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for Inspection $15.00 $15.00 N No Increase Plate Eliqibilitv List (annually) $20.00 $20.00 N No Increase Cat & Dog Licence Sterilized $20.00/yr $20.00/yr N No Increase Unsterilized $40.00/yr $40.00/yr N No Increase Microchip - Sterilized $15.00/yr $15.00/yr N No Increase Microchip - Unsterilized $35.00/yr $35.00/yr N No Increase Replacement * $5.00 ea $5.00 ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1 st occurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/Day N No Increase Impoundment of dog or cat not wearing current animal licence tag or microchipped 1 st occurrence $50.00 $50.00 N No Increase CLERKS DIVISION ...., (~) [, I l _ Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date 2nd or subsequent occurrence $75.00 $75.00 N No Increase After reGular workinG hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/DaY N No Increase Service Fees - Owner surrender fees Transfer of ownership of an animal. $65.00 $150.00 N Januarv 1, 2008 Transfer of ownership of a dog, cat picked up by the Animal Services Officers, during $75.00 $0.00 N Incorporated into normal working hours (excluding Sundays and Transfer of ownership holidays) Transfer of ownership of a dog or cat, picked Incorporated into up by the Animal Services Officer, outside $120.00 $0.00 N regular business hours Transfer of ownership Pick up and Disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra larqe size $80.00 $80.00 N No Increase Adootion Fees Doqs $75.00 $120.00 N Januarv 1, 2008 Cats $120.00 $85.00 N Januarv 1, 2008 Obedience Doa Training $100.00 $100.00 y No Increase Adult Video Owner/Operator $1500.00/yr $1500.00/Yr N No Increase Owner - not operator $1400.00/yr $1400.00/vr N No Increase Operator - not owner $100.00/yr $100.00/vr N No Increase Fireworks Permits $100.00 $100.00 N No Increase Hawker / Peddler Licence Temoorarv Use (Per day / per location) $20.00 $20.00 N No Increase StationarY Use $250.00 $250.00 N No Increase Horse Ridina Establishment Licence Oriainal Licence $250.00 $250.00 N No Increase Annual renewal $100.00/yr $100.00/yr N No Increase Late renewal penalty $25.00 $25.00 N No Increase Sians Sian $150.00 ea $150.00 ea N No Increase Temporary SiGn - 3 Months $150.00 ea $150.00 ea N No Increase Sidewalk Snow Clearing $75.00 $75.00 N No Increase Home Base Business $50.00 $50.00 N No Increase Commissioning & Certification of Documents $10.00 up to 3 signatures $10.00 up to 3 signatures N No Increase (CommissioninG for Pension forms is $5.00 per signature after 3 $5.00 per signature after 3 Lotteries BinGO Licence $60 per event $60.00 per event N No Increase Bazaar, Break open Raffle 1.5% Of gross prize value 1.5% of gross prize value (minimum fee of $15.00) (minimum fee of $15.00) N No Increase Marriaae Licence $100.00 each $100.00 each N No Increase Marriaae Ceremonies $250.00 each $250.00 each N No Increase Burial Permits $25.00 each $25.00 each N No Increase CLERKS DIVISION 1 2' 6 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Tree Cuttinq Permit $100.00 each $100.00 each N No Increase Traffic & Parking Removal of obstruction from City Road Return Fee-Basketball Net or other item $50.00 N February 19,2008 Return Fee-Shopping Cart $50.00 N February 19, 2008 PhotocopvinQ Up to five paqes free - additional paqes 0.50 0.50 Y No Increase Compliance Letters $125.00/resp. $125.00/resp. N No Increase Council Aqenda N/A $350.00/Year Y No Increase Executive Planning Aqenda N/A $350.00/Year Y No Increase 1 =~ '7 OFFICE OF SUST AINABILlTY Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Business Directory $20,00 $20,00 N No Increase Business Directory --Special Report $20,00 $20,00 N No Increase Business Directorv-Mailing Labels $100,00 $100,00 N No Increase Filmina Fees: Parks and Facilities $500,00 $500,00 N No Increase Fire Actual Costs Actual Costs Museum Fees: Preo/Strike Fee $75,00 $75,00 Y No Increase Filmina $150,00 $150,00 Y No Increase Overtime $200,00 $200,00 Y No Increase LEGAL SERVICES 1 .~ () I /) (I Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Notarv $10.00 $10.00 N No increase .It I~) C) I l j CORPORATE SERVICES DEPARTMENT Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Bidders cost to pick up tendering package Range: Range: Price range based upon the size of the tendering $30.00 to $100.00 $30.00 to $100.00 N No increase document package, drawings, soils report, consulting reports - relative to the sizeof the project Letter of Credit Administration Draw Fee (Excluding Subdivision and Development $250.00 N June 1, 2008 Agreements) NSF Cheaues $35.00 $35.00 N No increase Electronic Payment Correction $35.00 $35.00 N No increase Post Dated Cheque Retrieval Fee $35.00 $35.00 N No increase New Roll Number Set Up Fee $50.00 N June 1, 2008 Ownership chanqe administration fee $25.00 N Jan 1, 2009 Preparation of Property Tax Registration Extension $450.00 $450.00 N No increase Agreement Receipt for Income tax (per roll number) $10.00 $10.00 N No increase *If you are 65 years of age or older as of December Decrease 31,2008, the fee for an Income Tax Receipt will be $10.00 $0.00 N $0 for those properties in the RT tax class. Tax Certificates $65.00 $65.00 N No increase Tax Certificates Faxed (24 hour turn around) $85.00 N June 1, 2008 357/358 Applications $25.00 $25.00 N No increase Dependinq on value of rebate) Tax Collection/Tax Reqistration Letters $25.00 $25.00 N No increase Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per roll $10.00 $10.00 N No increase number) MUNICIPAL PROPERTY & ENGINEERING DIVISION ,., > t 1." Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Sports Tournaments- User Fee Excludes league tournaments $500.00/weekend (2-3 $500.00/weekend (2-3 days) days) N No Increase $250.00/per day $250.00/per day Sport Camps- User Fee $500.00/week (Full Park) $500.00/week (Full Park) $250.00/week (Partial N No Increase Park) Park Permit Fee $25.00 $25.00 N No Increase Sports Field Booking Permit Fee $25.00 $25.00/field/season N No Increase Road Occupancv Permits $25.00 $25.00 N No Increase Driveway Entrance Curb Cut $36.00/metre Min Charge $207.00 Y $39.00/m (5.3m plus) (5.3m or less) July 1, 2008 Minimum Charge is $39.00/m (5.3m plus) Y $198.00 Cost recovery of damages to City owned Actual Costs plus admin Actual Costs plus admin Property Fee (15%) Fee (15%) N April 1, 2008 Driveway Entrance 9 metres x 400 millimetres $1,370.00 $1,405.00 N July 1, 2008 Driveway Entrance 9 metres to 15 metres $1,370.00 $1,405.00 N Plus $150.00 per metre in Plus $155.00 per metre in excess of 9 metres plus excess of 9 metres N July 1, 2008 $40.00 per coupler when Plus $40.00 per coupler required when required Driveway Entrance extension of existing $150.00 per metre $155.00 per metre N culvert Plus $40.00 per coupler. Plus $40.00 per coupler July 1, 2008 Minimum charge is Min Charge $195.00 N $190.00 Driveway Entrance, culvert other than as Contract Cost Contract Cost described above (time & material) Y No Increase (time and material) Commemorative Tree and Plaque $500.00 $500.00 N No Increase Commemorative Bench and Plaoue $1,000.00 $1,000.00 N No Increase Hydro/lighting charges for tennis courts * $200.00 (per court per $200.00 (per court per season) season) N No Increase Encroachment Agreement (New) $1,000.00 $1,000.00 N No Increase must be registered Encroachment Agreement (Renewal) must be $200.00 $200.00 N No Increase registered Registration of Encroachment Agreements $250.00 $250.00 N No Increase Assignment of Encroachment Agreements $200.00 $200.00 N No Increase " '7 1 I ,] CULTURE & RECREATION DIVISION Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Fitness Services Personal Trainina Personal Traininq Intro Pack - Members $98.40 $103.32 Y September 1, 2008 - Non-Members $118.08 $123.98 Y September 1, 2008 Personal Traininq 6 pack - Members $347.28 $364.64 Y September 1, 2008 - Non-Members $416.74 $437.58 Y September 1, 2008 Personal Traininq 12 pack - Members $625.11 $656.37 y September 1, 2008 - Non-Members $750.14 $787.65 y September 1 , 2008 Personal Traininq 16 pack - Members $740.88 $777.92 Y September 1 , 2008 - Non-Members $889.06 $933.51 y September 1, 2008 Personal Traininq Other FIT Club Fast Track $198.45 $208.37 y September 1 , 2008 FIT Test - Non-Member $119.07 $125.02 y September 1, 2008 Individual Session $44.10 $46.31 y September 1 , 2008 Buddy Training - 2 people $66.14 $69.45 y September 1, 2008 Buddy Training - 3 people $82.69 $86.82 Y September 1 , 2008 Program Development $66.14 $69.45 y September 1, 2008 Nutritional Consulting Introductorv Session - Member $110.25 $110.25 y No Increase Introductory Session Family/Friend Member $157.50 $157.50 y No Increase Keep on Track Six - 15 minute consults, $110.25 $110.25 y No Increase Member Full Service Twelve - 30 minute $394.28 $394.28 y No Increase consults, Member Introductorv Session - Non-Member $132.30 $132.30 y No Increase Introductory Session Family/Friend Non-Member $189.00 $189.00 y No Increase Keep on Track Six - 15 minute consults, Non-Member $132.30 $132.20 y No Increase Full Service Twelve - 30 minute consults, Non-Member $463.05 $463.05 y No Increase Babvsittina Service Babvsittinq 1 Hour - Member $2.50 $3.00 N September 1, 2008 Babysittinq 10 Pass - Member $25.00 $30.00 N September 1, 2008 Babysittinq 1 Hour - Non-Member $4.50 $4.50 N No Increase Proarams Fitness Proarams Nia Twelve, 1 1/4 hour classes $141.51 $141.51 y No Increase Family Fit Challenge Six, 1-hour classes, 1 adult $35.33 $47.00 N September 1, 2008 & 1 child Family Fit Challenge Six, 1-hour classes, 1 adult $10.09 $13.50 N September 1, 2008 & 1 child Tai Chi From Ten to Twelve - 1 hour classes 85.19 (10) 102.50 (12) Y September 1, 2008 CULTURE & RECREATION DIVISION 1 I r} ,) L Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Intermediate Pilates From Six to Twelve - 1 hour 74.77 (6) 149.50 (12) Y September 1, 2008 classes- Beginner Pilates From Six to Twelve - 1 hour 70.08 (6) 140.00 (12) Y September 1, 2008 classes F.I.T. Club Fifteen hour proqram $88.20 $88.20 Y No Increase Weiqht Traininq for Women Six - 1 hour classes $91.58 $91.58 Y No Increase Yoga for Older Adults 12 60-minute classes $50.00 $50.00 Y No Increase Proaressive Yoaa $9.20 $9.50 Y September 1, 2008 Teen Yoga 12 60-minute classes $46.64 $46.64 Y No Increase Family Fit Yoga 12 60-minute classes 1 adult & 1 child $70.00 $70.00 N No Increase each add. Fam mem $18.87 $18.87 N No Increase Big Ball Group Personal 4 45-minute classes $37.74 $37.74 Y No Increase Training Weddina Bells Boot Camp 50-minute class $3.87 $3.87 Y No Increase PREP (NEW) 15 - 75 minute classes $100.00 $100.00 Y August 1, 2008 Urban Poling (NEW) No Poles - Eight - 1 hour $64.00 $64.00 Y August 1, 2008 classes Urban Poling (NEW) With Poles - Eight - 1 hour $154.00 $154.00 Y August 1, 2008 classes Senior Moves (NEW) Nine - 1 hour classes $50.00 $50.00 Y Auaust 1, 2008 Osteo Breakthrouah (NEW) Nine - 1 hour classes $50.00 $50.00 Y Auaust 1, 2008 Salsa (NEW) Eiaht - 1 hour classes $75.48 $75.48 Y Auqust 1, 2008 Quick Fat Flush (NEW) Four - 1 hour classes $75.48 $75.48 Y Auqust 1, 2008 Lifestvle Nutrition (NEW) Four - 1 hour classes $75.48 $75.48 Y Auqust 1, 2008 Successful Eating Plan (NEW) Four - 1 hour classes $75.48 $75.48 Y August 1, 2008 Biggest Loser (NEW) Sixteen - 1 hour classes $289.00 $289.00 Y August 1, 2008 Girlz Club (NEW) Eight - 45 minute classes $30.00 $30.00 N August 1, 2008 Boyz Club (NEW) Eight - 45 minute classes $30.00 $30.00 N August 1, 2008 Aauatic Proarams Swim Preschool Ten - 30 minute classes $85.05 $85.05 N No Increase Swim Kids 1-5 Ten - 30 minute classes $85.05 $85.05 N No Increase Swim Kids 6-10 Ten-45 minute classes $95.55 $95.55 N No Increase Summer Swim (DIP) Session Nineteen - 45 minute $145.00 $145.00 N No Increase classes Youth Programs Ten - 45 minute classes $87.00 $91.35 N September 1, 2008 Canadian Swim Patrol Ten -1 hour classes $95.55 $95.55 N No Increase Bronze Star Ten -1.5 hour classes $111.00 $111.00 N No Increase Bronze Medallion Twenty-four hour program $219.00 $219.00 N No Increase & Emerg. First Aid * Bronze Cross Twenty~four hour program $164.00 $164.00 N No Increase NLS Fortv hour proaram $257.01 $257.01 Y No Increase Leader/Assistant Instructor Fortv hour proaram $215.89 $215.89 Y No Increase ~..i .', "II t: Z .....J '..j CULTURE & RECREATION DIVISION Proposed Fee GST Proposed Fee Current Fee Applicable User Fee or Charge (Excluding GST) ( Excluding GST) Effective Date (Y/N) Red Cross/Lifesaving Society Forty-five hour program No Increase Water Safety Instructor $269.86 $269.86 Y Aqua Adults Ten - 55 minute classes $83.18 $87.34 Y September 1, 2008 Aqua Adults Ten - 30 minute classes $57.55 $59.85 Y September 1, 2008 Private Classes Ten - 30 minute classes $258.00 $258.00 N No Increase Semi-Private Classes Ten - 30 minute classes $155.00 $155.00 N No Increase Aquafit Ten - 55 minute classes $84.11 $84.11 Y No Increase Aquafit Twenty - 55 minute classes $145.79 $145.79 Y No Increase Aquafit Thirty - 55 minute classes $170.09 $170.09 Y No Increase Specialty Aquafit, Nice'n Easy Ten - 40 minute classes $66.36 $71.96 Y September 1, 2008 Specialty Aquafit, Nice'n Easy Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit for Arthritis Ten - 40 minute classes $71.96 $71.96 Y No Increase Aquafit for Arthritis Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit Pay As You Go $8.00 $8.00 Y No Increase High Five for Aquatics (NEW) Four Hours $45.00 Y No Increase Museum Outreach Proarams NOTE: chanClinCl over to a oer student fee $4.29 Y April 1, 2008 Weavinq Wizards One 2 hour class $84.91 Buzzsaws & Buildinq Blocks One 2 hour class $80.19 $4.29 Y April 1, 2008 Wonderful Wool One 45 minute class $47.17 $2.38 Y April 1, 2008 Thinqamajiqs One 1 hour class $66.04 $3.33 Y Aoril 1, 2008 Settlers Workshop Fraktur One - 2 hour class $89.62 $4.76 Y Aoril 1, 2008 Christmas Past One - 2 hour class $84.91 $4.76 Y Auqust 1, 2008 Fractur One - 2 hour class $89.62 $4.76 Y April 1, 2008 Sheen to Shawl One - 2 hour class $84.91 $4.29 y Aoril 1, 2008 Stunninq Stencils One - 2 hour class $84.91 $4.76 Y April 1, 2008 Wordsmiths One - 2 hour class $47.17 $4.76 y April 1, 2008 Preschool Proarams Toddler Playgroup Twelve - 1 hour classes $87.00 $90.00 N August 1, 2008 Artful Toddler Twelve - 1.25 hour classes $109.00 $113.00 N August 1, 2008 Kindergarten's Coming (NEW) Twelve - 21/4 hour classes $141.00 $146.00 N August 1, 2008 P.S. Writing is Fun Twelve - 1 hour classes $87.00 $90.00 N August 1, 2008 Tots In Action Twelve - 2 hour classes $120.00 $124.00 N August 1, 2008 Kids Are Curious (Science) Twelve - 2 hour classes $125.00 $129.00 N August 1, 2008 Here Comes Gr. 1 Twelve - 2 hour classes $125.00 $129.00 N August 1, 2008 Wiggles'n Giggles Twelve - 30 minute classes $60.00 $62.00 N August 1, 2008 CULTURE & RECREATION DIVISION " .., il ! ,') q Proposed Fee GST Proposed Fee Current Fee Applicable User Fee or Charge (Excluding GST) ( Excluding GST) Effective Date (Y/N) Tumble Tots Twelve- 45 minute classes $75.00 $78.00 N August 1, 2008 Bouncin' Buddies Twelve - 45 minute classes $75.00 $78.00 N August 1, 2008 Jumpin' Jax Twelve - 45 minute classes $75.00 $78.00 N August 1, 2008 Junior Gym Twelve - 1 hour classes $89.00 $92.00 N August 1, 2008 Parent & Tot Skate Twelve - 30 minute classes $72.00 $74.00 N August 1, 2008 Beginner Pre School Skating Twelve - 30 minute classes $72.00 $74.00 N August 1, 2008 Advanced Skating Twelve - 45 minute classes $87.00 $90.00 N August 1, 2008 Creative Steps Twelve - 30 minute classes $59.00 $61.00 N August 1, 2008 Pre-Ballet Twelve - 45 minute classes $75.00 $77.00 N August 1, 2008 Rhyme Time, PMV Six - 60 minute classes $36.00 $42.00 N August 1, 2008 Kids Cookinq (NEW) Four - 1 hour classes $45.00 $45.00 N Auqust 1, 2008 Kids Nia (NEW) Eight - 45 minute classes $40.00 $40.00 N August 1, 2008 Salsa Babies (NEW) Six - 45 minute classes $67.93 $67.93 Y August 1, 2008 Salsa Tots (NEW) Six - 30 minute classes $60.00 $60.00 N August 1, 2008 Children & Youth ProQrams Creative Steps Twelve - 30 minute classes $59.00 $61.00 N August 1, 2008 Pre-Ballet Twelve - 45 minute classes $75.00 $77.00 N August 1, 2008 Dance - Primary Ballet Twelve - 45 minute classes $75.00 $77.00 N August 1, 2008 Hip Hop Dance Twelve - 45 minute classes $75.00 $77.00 N August 1, 2008 Jazz Twelve - 45 minute classes $75.00 $77.00 N August 1, 2008 Children's Art Ten - 1.25 hour classes $65.00 $67.00 N August 1, 2008 Youth Art Ten - 1.5 hour classes $71.00 $61.00 N August 1, 2008 (does not include supplies) Wild Life Art (NEW) Ten - 1 .25 hour classes $67.00 N August 1, 2008 Jewellery Making Five - 1.5 hours classes $57.00 $59.00 N August 1, 2008 Babysitting Training Course Eight - 1.5 hour classes $57.00 $59.00 N August 1, 2008 Home Alone Four - 1.5 hour classes $30.00 $31 .00 N August 1, 2008 Breakdancing Ten - 1 hour classes $57.00 $59.00 N Auaust 1, 2008 Youth Leadership Nine - 1.5 hour classes $54.00 $54.00 N No Increase Mad Science Eight - 1 hour classes $95.00 $98.00 N August 1, 2008 Children's Guitar - Level 1 Eight - 1 hour classes $62.00 $64.00 N August 1, 2008 ...,. c:, I ") ~l CULTURE & RECREATION DIVISION Proposed Fee GST Proposed Fee Current Fee Applicable User Fee or Charge (Excluding GST) ( Excluding GST) Effective Date (Y/N) Children's Learn to Sew Eight - 2 hour classes $84.00 $87.00 N August 1, 2008 Girlz Night Seven weeks - 2 hour $57.00 $59.00 N Aug ust 1, 2008 classes Karate 3 months - 1 hour classes $41.00 $85.00 N August 1, 2008 Badminton Twelve - 1 hour classes $51.00 $53.00 N August 1, 2008 Summer Assistant Counsellor Minimum 2 sessions or 4 $72.00 $75.00 N August 1, 2008 weeks Auoust 1, 2008 Summer Youth Leadership Nine - 3 hour classes $115.00 $119.00 N Ten - 3 hours classes $125.00 $130.00 N August 1, 2008 Recreational Basketball Clinic Eight - 2 hour classes $44.00 $45.50 N August 1, 2008 Recreational Volleyball Clinic Eight - 2 hour classes $44.00 $45.50 N August 1, 2008 Ball Hockey Ten - 1.5 hour classes $54.00 $56.00 N August 1, 2008 The Drama Club Ten- 1.5 hour classes $130.00 $135.00 N August 1, 2008 Pickleball (NEW) Five - 1.5 hour classes $24.00 $24.00 N No Increase Adult Proarams $77.14 Y Auoust 1, 2008 Art Ten 2 hour classes $74.53 Art - Acrvlics Five 3 hour classes $97.17 $71.43 Y Auoust 1, 2008 Evenino Watercolour Six - 3 hour classes $97.17 $86.67 Y Auoust 1, 2008 Adult Guitar Eight - 1 hour classes $58.50 $60.95 Y August 1, 2008 Ballroom Dance Ten 2 hour classes $85.84 $88.57 Y Auoust 1, 2008 Bellydance Twelve - 1 hour classes $69.81 $72.38 Y August 1, 2008 Scraobookino One 2 hour class $24.53 $25.71 Y Auoust 1, 2008 Spanish, Beoinnerllnt. Ten 2 hour classes $70.76 $73.33 Y Auoust 1, 2008 Photoaraohv, Beoinner Six 2 hour classes $45.28 $46.67 Y Auoust 1, 2008 Sewino Ten 2 hour classes $93.40 $97.14 Y Auoust 1, 2008 Cake Decorating Eight - 2 1/4 hour classes $72.64 $60.00 Y August 1, 2008 Karate Three months - 1 hour $60.38 $83.81 Y August 1, 2008 classes Skating Twelve - 45 minute classes $81 .13 $83.81 Y August 1, 2008 Men's Power Hour Twelve - 1 hr. classes $41 .51 $42.86 Y August 1, 2008 Badminton Twelve - 1.5 hr. classes $62.26 $64.76 Y August 1, 2008 Vollevball, Competitive Ten 2 hr. classes $66.04 $68.57 Y Auoust 1, 2008 Volleyball, Recreation Twelve - 1.5 hr. classes $59.43 $61.90 Y August 1, 2008 Older Adult Proarams Keep Fit Twelve - 1 hour classes $33.96 $35.24 Y August 1, 2008 Keep Fit Twelve - 1 hour classes $33.96 $35.24 Y August 1, 2008 Line Dancing Twelve - 1 hr. classes $27.36 $28.57 Y August 1, 2008 CULTURE & RECREATION DIVISION 1 36 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Art (Beg. & Adv.) Twelve - 2 hour classes $46.23 $47.62 Y August 1, 2008 Summer Fit Eight - 1 hour classes $27.36 $28.57 Y August 1, 2008 Stretch & Strengthen Twelve - 1 hr. classes $33.96 $35.24 Y August 1, 2008 Pickleball Ten - 1.5 hour classes $32.08 $33.34 Y August 1, 2008 Scrapbooking Ten - 1.5 hour classes $23.58 $52.38 Y August 1, 2008 CloG DancinG Ten - 1 hr. classes $27.35 $28.57 Y AUGust 1, 2008 Museum Proarams Introductory SketchinG One - 3 hr. class $37.74 $37.74 Y No Increase Paper Handicrafts (Quillinq) One - 2.5 hr. class $34.74 $36.19 Y April 1, 2008 Bread Makinq One - 2.5 hr. class $29.25 $30.48 Y April 1, 2008 Chocolate: An Edible History One - 5 hr. class $3774 $38.10 Y April 1, 2008 Kids in the Village Summer One - 2 hr. class $3.00 $4.76 Y April 1, 2008 Craft & Games Program Hearth and Home NEW) One - 2 hr. class $19.05 y April 1,2008 Learn to Crochet (NEW) One - 2 hr. class $19.05 Y April 1, 2008 Paper Crafts (NEW) One - 2 hr. class $19.05 y April 1, 2008 Yes You "Can"! (NEW) One - 2 hr. class $19.05 Y April 1, 2008 Chocolate Tea (NEW) One - 2 hr. class $19.05 Y April 1, 2008 Jane Austen Tea (NEW) One - 2 hr. class $19.05 Y Aoril 1, 2008 Victorian Tea (NEW) One - 2 hr. class $19.05 Y Amil 1, 2008 An Evening of Temperance One - 1.5 hr. class $14.29 Y April 1, 2008 (NEW) Christmas Craft Club (NEW) One - 2 hr. class $14.29 y April 1, 2008 Imaaine! Create! ( NEW) Two - 2 hr. classes $38.10 Y April 1 , 2008 Mother's Dav Tea NEW) One - 1.5 hr. sittina $14.29 Y April 1, 2008 Star Gazina (NEW One - 2 hr. class $19.05 Y April 1, 2008 Summer Solstice Suppers One - 3 hr class (weeknight $38.10 y April 1, 2008 (NEW) Summer Solstice Suppers One - 3 hr. class $42.86 Y April 1, 2008 (NEW) (Weekend) Integrating the Hot New Trends One - 1.5 hr. class $15.24 Y April 1, 2008 in Gardening (NEW) Heritage Gardening Hints One - 1.5 hour class $15.24 Y April 1, 2008 (NEW) Planning for Fall Colour (NEW) One - 1.5 hour class $15.24 Y April 1 , 2008 How to Get a Five-Bloom One - 1.5 hour class $15.24 Y April 1, 2008 Rating (NEW) PA Day Heritage Camp One - 6.25 hr. class $28.57 y April 1, 2008 (NEW) PA Day Heritage Extend-a- One - 3.75 hr. class $28.57 Y April 1, 2008 Camp (NEW Carnes March Break Came Extend a Camp 5 Davs $58.00 $60.00 N November 1, 2008 Full Dav Proaram 5 Davs $147.00 $152.00 N November 1 , 2008 Half Dav Camp 5 Davs $76.00 $79.00 N November 1, 2008 Museum Pioneer Camo 5 days $147.00 $152.00 N March 1, 2009 Pioneer Camo 9 days $252.00 $261.00 N March 1, 2009 1 Iy 7 CULTURE & RECREATION DIVISION Current Fee Proposed Fee GST Proposed Fee User Fee or Charge (Excluding GST) (Excluding GST) Applicable Effective Date (Y/N) Pioneer Camp 10 davs $280.00 $290.00 N March 1, 2009 Pioneer French Camp (NEW) 5 days $152.00 N March 1, 2009 Pioneer French Camp (NEW) 10 days $290.00 N March 1, 2009 Summer Camps - Adventure/Art/Snorts Full Day Proqram 5 Davs $147.00 $152.00 N March 1, 2009 9 Davs $252.00 $261.00 N March 1, 2009 1 0 Days $280.00 $290.00 N March 1, 2009 Camp Mini Pidaca Half Day Proqram 5 Days $76.00 $79.00 N March 1, 2009 9 Davs $127.00 $131.00 N March 1, 2009 10 Days $147.00 $152.00 N March 1, 2009 Extend-a-Cam p 5 Days $58.00 $60.00 N March 1, 2009 9 Days $102.00 $106.00 N March 1, 2009 10 Days $111.00 $115.00 N March 1, 2009 Mad Science Camp FULL Dav Proaram 5 Davs $195.00 $195.00 N No Increase Memberships: PickerinQ Recreation Comnlex Health Club Adult, full Annual $420.00 $441.00 Y Seatember 1, 2008 Seasonal $188.23 $197.64 Y Seatember 1, 2008 Adult, daytime Annual $315.79 $331.58 Y Seatember 1, 2008 Seasonal $126.07 $132.37 Y Seatember 1 , 2008 Adult, full, corporate Annual, under 15 members $378.00 $396.90 Y September 1, 2008 Annual, over 15 members $357.00 $374.85 Y September 1, 2008 Adult, daytime, corporate Annual, under 15 members $270.68 $284.21 Y September 1, 2008 Annual, over 15 members $255.65 $268.43 Y September 1, 2008 Youth Annual $170.88 $179.42 Y Seatember 1 , 2008 Seasonal $92.89 $97.53 Y September 1, 2008 Squash Adult Full, Annual $518.56 $518.56 Y No Increase Full, Seasonal $223.04 $223.04 Y No Increase Adult Davtime, Annual $387.21 $387.21 Y No Increase Daytime, Seasonal $160.86 $160.86 Y No Increase Adult, full, corporate Annual, under 15 members $471.70 $471.70 Y No Increase Annual, over 15 members $448.28 $448.28 Y No Increase Adult, daytime, corporate Annual, under 15 members $336.91 $336.91 Y No Increase Annual, over 15 members $320.68 $320.68 Y No Increase Youth Annual $198.36 $198.36 Y No Increase Seasonal $86.81 $95.49 Y September 1, 2008 Family Annual $946.02 $946.02 Y No Increase Racauetball Adult Full, Annual $445.42 $445.42 Y No Increase Full, Seasonal $186.42 $186.42 Y No Increase Adult Daytime, Annual $334.37 $334.37 Y No Increase Daytime, Seasonal $132.87 $132.87 Y No Increase CULTURE & RECREATION DIVISION ...., 7 ,"\ I:) () Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Adult, full, corporate Annual, under 15 members $400.86 $400.86 Y No Increase Annual, over 15 members $378.59 $378.59 Y No Increase Adult, daytime, corporate Annual, under 15 members $286.59 $286.59 Y No Increase Annual, over 15 members $270.68 $270.68 Y No Increase Youth Annual $198.44 $198.44 Y No Increase Seasonal $86.81 $95.49 Y Seotember 1, 2008 Familv Annual $856.04 $856.04 Y No Increase Combination Adult Full, Annual $548.32 $548.32 Y No Increase Full, Seasonal $296.82 $296.82 Y No Increase Adult Daytime, Annual $410.26 $410.26 Y No Increase Daytime, Seasonal $170.56 $170.56 Y No Increase Adult, full, corporate Annual, under 15 members $498.49 $498.49 Y No Increase Annual, over 15 members $473.57 $473.57 Y No Increase Adult, daytime, corporate Annual, under 15 members $356.65 $356.65 Y No Increase Annual, over 15 members $363.74 $363.7 4 Y No Increase Youth Annual $198.45 $198.45 Y No Increase Seasonal $92.89 $102.18 Y Seotember 1, 2008 Family Annual $1,004.46 $1,004.46 Y No Increase Tennis Adult Resident, Full, Annual $445.41 $467.68 Y September 1, 2008 Resident, Full, Seasonal $187.52 $196.90 Y September 1, 2008 Adult Resident, Daytime, Annual $320.88 $336.92 Y September 1, 2008 Resident, Daytime, $127.62 $134.00 Y September 1, 2008 Seasonal Youth Resident, Annual $198.44 $208.36 Y Seotember 1, 2008 Resident, Seasonal $86.81 $95.49 Y Seotember 1, 2008 Familv Resident, Annual $855.54 $898.32 Y Seotember 1 , 2008 Tennis Adult Non-resident, Full, Annual $503.84 $529.03 Y September 1, 2008 Non-resident, Full, $211.83 $222.42 Y September 1, 2008 Seasonal Adult Non-resident, Daytime, $378.20 $397.11 Y September 1, 2008 Annual Non-resident, Daytime, $151.54 $159.12 Y September 1 , 2008 Seasonal Youth Non-resident, Annual $219.93 $230.93 Y Seotember 1, 2008 Non-resident, Seasonal $92.60 $101.86 Y September 1, 2008 Family Non-resident, Annual $1,014.08 $1,064.78 Y September 1, 2008 Golden Adult Full, Annual $992.25 $992.25 Y No Increase Full, Seasonal $416.74 $416.74 Y No Increase ,., Z 9 I ,) . CULTURE & RECREATION DIVISION Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Adult Daytime, Annual $744.93 $744.93 Y No Increase Daytime, Seasonal $298.97 $298.97 Y No Increase Adult, full, corporate Annual, under 15 members $940.52 $940.52 Y No Increase Annual, over 15 members $890.91 $890.91 Y No Increase Adult, daytime, corporate Annual, under 15 members $638.51 $638.51 Y No Increase Annual, over 15 members $603.04 $603.04 Y No Increase Youth Annual $396.89 $396.89 Y No Increase Seasonal $166.69 $166.69 Y No Increase Family Annual $1,904.00 $1,904.00 Y No Increase Fitness Class Memberships Fitness Memberships Annual $329.70 $329.70 Y No Increase 3-Month $133.35 $133.35 Y No Increase Youth Annual $141.34 $141.34 Y No Increase Family Annual $699.60 $699.60 Y No Increase Memberships: Pickerina Rec. Complex and Dunbarton Indoor Aauatic Memberships Adult Annual $136.20 $143.01 Y September 1, 2008 Family Annual $257.69 $270.57 Y September 1, 2008 Youth/Disabled/Senior Annual $98.17 $103.08 Y September 1, 2008 Adult Seasonal $60.11 $63.12 Y September 1, 2008 Family Seasonal $96.93 $101.46 Y September 1, 2008 Y outh/Disa bled/Senior Seasonal $41 .72 $43.81 Y Seotember 1, 2008 Pickerinq Museum Villaae Membership Season, Family $45.28 $47.62 Y April 1, 2008 Pre-teen Dance Membership Membership Three Pass $39.62 $28.95 Y September 1, 2008 Admissions & Passes Combatants Room Our Special Place Sinqle Admission $4.25 $4.25 Y No Increase Fitness Admissions Fitness Class Single Admission $7.43 $7.80 Y September 1, 2008 Fitness Class Five-Pass $37.10 $38.96 Y September 1, 2008 Fitness Room Sinqle Admission $10.59 $11.12 Y September 1 , 2008 Fitness Room Five-Pass $52.50 $55.13 Y Seotember 1 , 2008 Fitness Room Ten-Pass $105.00 $110.25 Y Seotember 1, 2008 Arena Admissions Public Skating Single Admission - Youth $2.86 $2.86 Y No Increase Ten-Pass - Youth $22.86 $22.86 Y No Increase Single Admission - Adult $3.81 $3.81 Y No Increase Ten Pass - Adult $30.24 $30.48 Y Seotember 1, 2008 Family Pass $9.52 $9.52 Y No Increase Family 10 - Pass $47.14 $47.62 Y 01/09/2008 Parent & Tot Single Adult Admission $1.90 $1.90 Y No Increase Senior Skate Sinqle Admission $0.95 $0.95 Y No Increase Shinny Sinqle Admission $4.76 $4.76 Y No Increase CULTURE & RECREATION DIVISION I 4:J Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date 20 - Pass $75.48 $76.19 Y September 1, 2008 Special Promotion: Familv Dav & Saturdays Youth Skate $1.90 $1.90 Y No Increase Family Skate $4.76 $4.76 Y No Increase Racauet Sports Admissions Squash/Racquetball Prime Time $11.68 $12.26 Y Seotember 1, 2008 Non-Prime- Time $9.41 $9.88 Y September 1, 2008 Tennis Prime Time $27.49 $28.86 Y September 1, 2008 Non-Prime- Time $21.60 $22.68 Y September 1, 2008 Family Day Activity Passport $4.76 Y January 1, 2008 Swimmina Admissions Pre-Teen Swim Single Admission $2.12 $2.23 Y September 1, 2008 Youth/Senior/Disabled Single Admission $2.23 $2.23 Y No Increase Youth/Senior/Disabled Ten-pass $18.87 $18.87 Y No Increase Adult Single $3.22 $3.22 Y No Increase Adult Ten-pass $28.31 $28.31 Y No Increase Family Single $6.44 $6.44 Y No Increase Family Ten-pass $55.66 $55.66 Y No Increase Special Promotion: (Familv Day & Saturdays) Youth Single $1.90 $1.90 Y No Increase Family Single $4.76 $4.76 Y No Increase Museum Admissions Adults Single Admission $3.77 $4.76 Y Aoril 1, 2008 StudenUSenior Single Admission $2.36 $3.81 Y Aoril 1, 2008 Children Single Admission $1.89 $2.86 Y April 1, 2008 Family Single Admission $11 .32 $14.29 Y April 1 , 2008 School Tours - Basic Half day/student $5.66 $6.43 Y Auqust 1, 2008 School Tours - Christmas Half day/student $5.66 $7.14 Y August 1, 2008 in the Village School Tours - School Days Half day/student $6.43 Y April 1, 2008 (NEW) School Tours - Stencilling (NEV\i Half day/student $6.67 Y April 1, 2008 School Tours - Wonderful Wool Full day/student $5.66 $6.43 Y AUGust 1,2008 School Tours - Candlemaking Full day/student $10.85 $11 .43 Y Auqust 1, 2008 School Tours - Dairy Dav Full day/student $10.85 $10.95 Y Auqust 1, 2008 School Tours - Weaving Full day/student $11.56 $11.67 Y Auqust 1, 2008 Birthday Parties 12 child max, 2.5 hours $113.21 $161.90 Y Aoril1, 2008 Multi Day Tours 2 days, per student/day $10.38 $12.38 Y AUGust 1, 2008 School Tours - Conflict Full day/student $10.38 $10.48 Y August 1, 2008 and Change School Tours - Wordsmiths Full day/student $10.38 $10.48 Y AUGust 1, 2008 School Tours - Toys, Games Full day/student and Leisure Activities $10.38 $10.48 Y August 1, 2008 School Tours - StencillinG (NEV\i Full day/student $10.38 $10.48 Y AUGust 1, 2008 School Tours - Blacksmithing Full day/student $12.26 $12.38 Y AUGust 1, 2008 Rental Fees: Pickerina Rec. Complex and Don Beer Ice Rental Rates PickerinG Youth Affiliate Prime time $146.23 $152.38 Y July 1, 2008 Non-Prime time $108.49 $114.29 Y July 1, 2008 Adults & Residents Affiliate Prime time $165.09 $171.43 Y Julv 1, 2008 Non-Prime time $122.64 $128.57 Y Julv 1, 2008 Commercial & Non-Resident Prime time $188.68 $195.24 Y Julv 1, 2008 1 L~ 1 CULTURE & RECREATION DIVISION Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Non-Prime time $146.23 $152.38 y Julv 1, 2008 Elementary Schools Prime Time $146.23 $152.38 y Julv 1, 2008 Non-Prime Time $66.04 $68.57 y Julv 1, 2008 HiQh School/Industrial Prime time $165.09 $171.43 y Julv 1, 2008 Non-Prime time $94.34 $100.00 y Julv 1, 2008 Summer Ice Prime Time $183.96 $190.48 y June 1, 2008 Pad Rental Leaques Hourlv Rate $66.04 $68.57 y Aoril 1, 2008 General Flat Rate, Full Dav $1,574.77 $1,574.76 y No Increase General Hourlv $70.75 $73.33 y April 1, 2008 Pickerin~ Museum Villa~e Schoolhouse (rentals available vear round) Resident (NEW) Flat Rate, whole day $404.76 y Aoril 1, 2008 Non-Resident (NEW) Flat Rate, whole day $485.71 y Aoril 1, 2008 Resident (NEW) Hourlv rate $142.86 y Aoril1, 2008 Non-Resident (NEW) Hourly rate $171.43 Y Aoril 1, 2008 Resident Flat Rate, 2 hours day of $268.87 $271.43 y April 1, 2008 renta I Non-Resident (NEW) Flat Rate, 2 hours day of $323.81 Y April 1, 2008 rental Daytime Business, Resident Flat Rate, business hours $247.62 y April 1, 2008 (NEW) Daytime Business, Non- Flat Rate, business hours $304.76 y April 1, 2008 Resident (NEW) Community Group (NEW) Flat Rate, max. 4 hours $114.29 y April 1 , 2008 Chaoel (rentals available from Aoril to October, before Resident (NEW) Hourly rate $152.38 y Aoril 1, 2008 Non-Resident (NEW) Hourly rate $182.86 Y Aoril 1, 2008 Resident Flat Rate, 2 hours day of $268.87 $271.43 y April 1, 2008 rental Non-Resident (NEW) Flat Rate, 2 hours day of $323.81 y April 1, 2008 rental Odd Fellows Hall (rentals available from Aoril to Octobe Resident (NEW) Flat Rate, whole day $404.76 y Aoril 1, 2008 Non-Resident (NEW) Flat Rate, whole day $485.71 y Aoril 1, 2008 Resident (NEW) Hourlv rate $104.76 y Aoril1, 2008 Non-Resident (NEW) Hourly rate $123.81 y Aoril 1, 2008 Resident (NEW) Flat Rate, 2 hours day of $190.48 y April 1, 2008 rental Non-Resident (NEW) Flat Rate, 2 hours day of $228.57 y April 1, 2008 rental Community Group (NEW) Flat Rate, max. 4 hours $114.29 Y April 1, 2008 Bandstand (rentals available from April to October, (before dusk) Resident (NEW) Hourly rate $133.33 y April 1, 2008 Non-Resident (NEW) Hourly rate $160.00 y April 1, 2008 Resident Flat Rate, 2 hours day of $245.28 $247.62 y April 1, 2008 renta I Non-Resident (NEW) Flat Rate, 2 hours day of $295.24 y April 1, 2008 rental Grounds for Photos (rentals available from April to October, before dusk) Resident (NEW) Hourlv rate $52.38 y Aoril 1, 2008 Non-Resident (NEW) Hourlv rate $61.90 y Aoril 1, 2008 CULTURE & RECREATION DIVISION " A t') ! '-t L Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Resident Flat Rate, 2 hours day of $78.30 $90.48 y April 1, 2008 rental Non-Resident (NEW) Flat Rate, 2 hours day of $109.52 y April 1, 2008 rental Daytime Business, Resident Flat Rate, business hours $285.71 y April 1, 2008 (NEW) Daytime Business, Non- Flat Rate, business hours $342.86 y April 1 , 2008 Resident (NEW) Community Group (NEW) Flat Rate, max. 4 hours $113.29 y April 1 , 2008 Grounds for Picnics/Social Gatherings rentals avail. from April to October, before dusk) Resident (NEW) Flat Rate, whole dav $404.76 y April 1, 2008 Non-Resident (NEW) Flat Rate, whole dav $485.71 y April 1, 2008 Resident Flat Rate, 2 hours day of $78.30 $90.48 y April 1, 2008 rental Redman House (rentals available from April to October before dusk) Resident Flat Rate, whole dav $292.45 $290.48 y April 1, 2008 Non-Resident Flat Rate, whole dav $344.34 $347.62 y April 1, 2008 Resident Hourly rate $49.06 $57.14 y Aoril 1, 2008 Non-Resident Hourly rate $64.15 $71.43 y Aoril 1, 2008 Resident (NEW) Flat Rate, 2 hours day of $90.48 Y April 1, 2008 rental Non-Resident (NEW) Flat Rate, 2 hours day of $109.52 y April 1, 2008 rental Daytime Business, Resident Flat Rate, business hours $190.48 y April 1, 2008 (NEW) Daytime Business, Non- Flat Rate, business hours $228.57 y April 1, 2008 Resident (NEW) Community Group (NEW) Flat Rate, max. 4 hours $114.29 y April 1, 2008 Chairs (up to 100 chairs) per chair $1.33 y April 1, 2008 (NEW) , PMV Education Kits one week rental $25.58 $23.81 Y April 1, 2008 Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental-Rec Complex Hourly, max 19 $90.67 $93.39 y September 1, 2008 Private Rental-Dunbarton Pool Hourly, max 19 $79.15 $79.15 y No Increase Private Rental-Rec Complex Hourly, max 50 $110.00 $113.50 y September 1, 2008 Private Rental-Dunbarton Pool Hourly, max 50 $94.58 $94.58 Y No Increase Synchronized Pool Rental- Hourly, non prime (DIP) $61.65 $62.23 y September 1, 2008 Synchronized Rental-Rec Hourly, diving well (RlC) $34.95 $34.95 y No Increase Complex Pickering Swim Club- Hourly, prime time (RlC) $59.63 $59.63 y No Increase Pickerina Swim Club- Hourly (DIP) $62.23 $62.23 y No Increase Master Swim Proqram- Hourly (DIP) $79.16 $79.16 y No Increase Extra Lifequard Hourly $18.50 $19.06 y September 1, 2008 Instructor Hourly $22.61 $23.29 y September 1 , 2008 Board of Education Hourly $50.37 $51.88 y September 1, 2008 Swim Meet Hourly $96.63 $116.81 Y September 1, 2008 CULTURE & RECREATION DIVISION ~ l} ~ ! t Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Pickerina Rec. Complex Facilities Combatants Room Off Court Trainina Hourlv $18.69 $19.62 Y September 1, 2008 Martial Arts Hourly $2337 $23.37 Y No Increase Bovz and Girlz Birthdav 2 Hours $160.00 $168.00 Y September 1, 2008 After Hour Tennis Rentals Four Courts Hourly rate $56.08 $83.02 Y September 1, 2008 Pool Meetina Room Swim Party Rental Flat rate, 1.5 hours $33.60 $33.60 Y September 1, 2008 Meetina Room 1 Resident Flat rate, Whole Dav $149.10 $149.10 Y No Increase Non-resident Flat rate, Whole Dav $193.20 $193.20 Y No Increase Resident Hourlv rate $28.35 $28.35 Y No Increase Non-resident Hourlv rate $40.95 $40.95 Y No Increase Daytime, business, resident Flat rate, Business Hours $93.45 $93.45 Y No Increase Daytime, business, non- Flat rate, Business Hours $127.05 $127.05 Y No Increase resident Community Group Flat rate, Max. 4 hours $27.00 $29.70 Y September 1, 2008 Meetina Rooms 1 & 2 Resident Flat rate, Whole Dav $242.55 $242.55 Y No Increase Non-resident Flat rate, Whole Dav $330.75 $330.75 Y No Increase Resident Hourlv rate $40.95 $40.95 Y No Increase Non-resident Hourlv rate $57.75 $57.75 Y No Increase Daytime, business, resident Flat rate, Business Hours $127.05 $127.05 Y No Increase Daytime, business, non- Flat rate, Business Hours $170.10 $170.10 Y No Increase resident Community Group Flat rate, Max. 4 Hours $55.00 $60.50 Y September 1, 2008 Meetina Rooms 1, 2 & 3 Resident Flat rate, Whole Day $396.90 $396.90 Y No Increase Non-resident Flat rate, Whole Day $496.65 $496.65 Y No Increase Resident Hourly rate $60.90 $60.90 Y No Increase Non-resident Hourlv rate $80.85 $80.85 Y No Increase Daytime, business, resident Flat rate, Business Hours $181.65 $181.65 Y No Increase Daytime, business, non- Flat rate, Business Hours $247.80 $247.80 Y No Increase resident Community Group Flat rate, Max. 4 Hours $58.00 $63.80 Y September 1, 2008 New Year's Eve, resident Flat rate, Whole Day $788.55 $788.55 Y No Increase O'Brien Meetina Room A or B Resident Flat rate, Whole Day $210.00 $210.00 Y No Increase Non-resident Flat rate, Whole Day $264.60 $264.60 Y No Increase Resident Hourly rate $40.95 $40.95 Y No Increase Non-resident Hourly rate $60.90 $60.90 Y No Increase Daytime, business, resident Flat rate, Business Hours $87.15 $87.15 Y No Increase Daytime, business, non- Flat rate, Business Hours $127.05 $127.05 Y No Increase resident CULTURE & RECREATION DIVISION I . 1 44 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Community Group Flat rate, Max. 4 Hours $32.00 $35.20 Y September 1, 2008 O'Brien Meetina Rooms A & B Resident Flat rate, Whole Day $424.20 $424.20 Y No Increase Non-resident Flat rate, Whole Day $518.70 $518.70 Y No Increase Resident Hourly rate $8085 $80.85 Y No Increase Non-resident Hourly rate $115.50 $115.50 Y No Increase Daytime, business, resident Flat rate, Business Hours $181.65 $181.65 Y No Increase Daytime, business, non- Flat rate, Business Hours $254.10 $254.10 Y No Increase resident Tournament bookinqs Flat rate, Der dav $212.30 $212.30 Y No Increase Community Group Flat rate, Max. 4 Hours $58.00 $63.80 Y September 1, 2008 New Year's Eve Flat rate, Whole Day $840.00 $840.00 Y No Increase PickerinCl Rec. Complex East or West Salon Resident Flat rate, Whole Dav $630.00 $630.00 Y No Increase Non-resident Flat rate, Whole Day $819.00 $819.00 Y No Increase Friday, resident Flat rate, Whole Day $473.00 $473.00 Y No Increase Friday, non-resident Flat rate, Whole Day $614.00 $614.00 Y No Increase Sunday, resident Flat rate, Daytime $378.00 $378.00 Y No Increase Sundav, non-resident Flat rate, Daytime $473.00 $473.00 Y No Increase Children's Banquets Flat rate, Max. 4 Hours $110.00 $121.00 Y September 1, 2008 New Year's Eve, resident Flat rate, Whole Day $1,386.00 $1,386.00 Y . No Increase New Year's Eve, non-resident Flat rate, Whole Day $1,524.60 $1,524.60 Y No Increase Pickerina Recreation Complex East & West Salons Resident Flat rate $1,165.00 $1,165.00 Y No Increase - Non-resident Flat rate $1,418.00 $1,418.00 Y No Increase Friday, resident Flat rate $866.00 $866.00 Y No Increase Friday, non-resident Flat rate $1,063.00 $1,063.00 Y No Increase Sunday, resident Flat rate (Daytime) $709.00 $709.00 Y No Increase Sunday, non-resident Flat rate (Daytime) $866.00 $866.00 Y No Increase New Year's Eve, resident Flat rate $2,10000 $2,100.00 y No Increase New Year's Eve, non-resident Flat rate $2,310.00 $2,310.00 Y No Increase Petticoat Creek Community Centre Paris or Franklin MeetinCl Room Resident Flat rate $347.00 $347.00 Y No Increase Non-resident Flat rate $525.00 $525.00 Y No Increase Daytime, business, resident Flat rate $89.00 $89.00 Y No Increase Daytime, business, non- Flat rate $121.00 $121.00 Y No Increase resident Communitv Group Flat rate $28.00 $28.00 Y No Increase Resident Hourlv rate $44.00 $44.00 Y No Increase Non-resident Hourlv rate $77.00 $77.00 Y No Increase Paris & Franklin MeetinCl Rooms Resident Flat rate $630.00 $630.00 Y No Increase Non-resident Flat rate $820.00 $820.00 Y No Increase Daytime, business, resident Flat rate $165.00 $165.00 Y No Increase Daytime, business, non- Flat rate $249.00 $249.00 Y No Increase resident 1 /t ~) CULTURE & RECREATION DIVISION Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Community Group Flat rate $28.00 $28.00 Y No Increase Resident Hourly rate $77.00 $77.00 Y No Increase Non-resident Hourly rate $110.00 $110.00 Y No Increase New Year's Eve, resident Flat rate $1,273.65 $1,273.65 Y No Increase Don BeerlWest Shore Community Centre Banquet Halls Resident Flat rate $473.00 $473.00 Y No Increase Non-resident Flat rate $578.00 $578.00 Y No Increase Daytime, business, resident Flat rate $165.00 $165.00 Y No Increase Daytime, business, non- Flat rate $232.00 $232.00 Y No Increase resident Sunday to Thursday, resident Hourly rate $50.00 $50.00 Y No Increase Sunday to Thursday, non- Hourly rate $55.00 $55.00 Y No Increase resident Friday, resident Flat rate $354.00 $354.00 Y No Increase Friday, non-resident Flat rate $433.00 $433.00 Y No Increase Sunday, resident Flat rate (Daytime) $347.00 $347.00 Y No Increase Sunday, non-resident Flat rate (Daytime) $473.00 $473.00 Y No Increase Children's Banquets, resident Flat rate $110.00 $121.00 Y September 1, 2008 Tournament Rate Flat, daily, Don Beer only $236.50 $236.50 Y No Increase New Year's Eve, resident Flat rate $946.00 $946.00 Y No Increase New Year's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase East Shore Community Centre Rentals Room 2 or Room 4 - MeetinCl Resident Hourly $25.00 $28.35 Y September 1, 2008 Non-Resident Hourly $35.00 $40.95 Y September 1, 2008 Gvmnasium - MeetinCl/Sports Resident Hourly $35.00 $35.00 Y No Increase Non-Resident Hourly $45.00 $45.00 Y No Increase Room 2 and Room 4 - Social Resident Flat rate $200.00 $200.00 Y No Increase Non-Resident Flat rate $275.00 $275.00 Y No Increase New Years Eve - Resident Flat rate $400 00 $400.00 Y No Increase New Years Eve - Non-Resident Flat rate $550.00 $550.00 Y No Increase Gvmnasium- Social Resident Flat rate $400.00 $440.00 Y September 1, 2008 Non-Resident Flat rate $500.00 $550.00 Y September 1, 2008 New Year's Eve, resident Flat rate $800.00 $880.00 Y September 1, 2008 New Year's Eve, non-resident Flat rate $975.00 $1,100.00 Y September 1, 2008 Community Room Dailv Flat rate $250.00 $275.00 Y September 1, 2008 MeetinQ - Resident Hourly $30.00 $30.00 Y No Increase MeetinQ - Non-Resident Hourly $40.00 $40.00 Y No Increase Social - Resident Hourly $50.00 $50.00 Y No Increase Social - Non-Resident Hourly $60.00 $60.00 Y No Increase Rental Extra Fees ListinCl Community Groups 12 bookinQs $110.00 $121.00 Y September 1 , 2008 Administration Fee $28.03 $35.00 Y September 1, 2008 Maintenance Fee Hourly $28.03 $28.03 Y No Increase Damage/Security Deposit Refundable $200.00 $200.00 Y No Increase (Refundable) CULTURE & RECREATION DIVISION ;' At 6 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Damage/Security Deposit (Jack $500.00 $500.00 & Jill Parties) (NEW) Performing Rights tariff Without Dancing-Banquet Hall Flat Rate $61.69 Y No Increase Performing Rights Tariff - Without dancing West Salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Flat Rate $29.56 Y No Increase Performing Rights Tariff - Without dancing O'Brien Room A 0, Brien Room B, East Shore Community Centre, Community Room, Petticoat Creek Paris Room, Petticoat Creek - Franklin Room Flat Rate $20.56 Y No Increase Performing Rights Tariff-With Dancing Banquet Hall Flat Rate $123.38 Y No Increase Performing Rights Tariff-With Dancing West Salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Flat Rate $59.17 Y No Increase Performing Rights Tariff-With Dancing O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, Petticoat Creek Paris Room, Petticoat Creek- $41.13 Y No Increase Franklin Room Events Pre-teen Dance Single Admission $6.67 $690 Y September 1 , 2008 Poinsettia Tea Single Admission $4.72 $476 Y April 1, 2008 Bia Band Single Admission $4.72 $4.76 y April 1, 2008 Big Band (Seniors Month) Single Admission $2.83 $2.86 y April 1 , 2008 Seniors Month) Museum Events Adults $4.72 $5.71 y April 1, 2008 Museum Events Students/Seniors $3.77 $476 y April 1, 2008 Museum Events Children $2.83 $3.81 y Amil 1, 2008 Museum Event Family $14.15 $17.14 y April 1, 2008 A Spirit Walk Single Admission $14.15 $14.29 y Auaust 1, 2008 A Spirit Walk (NEW) Student Performance $7.14 y Auaust 1, 2008 A Spirit Walk (NEW) Single Admission $2.86 y Auaust 1, 2008 Miscellaneous Replacement Access Card $9.43 $9.43 y No Increase Museum Filming/Photo Shoots Set Dressing & Clean Up, $70.75 $70.75 y No Increase Hourly Museum Filming/Photo Shoots Shooting Time, Hourly $141.51 $141.51 y No Increase Kindergym Birthday Parties $105.66 $109.52 y September 1, 2008 Creative Play Birthday Parties $135.85 $135.85 y No Increase Proaram Administration Fee GST will be added to $9.43 $9.43 y No Increase Applicable Programs Membership Administration $35.00 $35.00 y No Increase Fee NSF Charae Per cheque $35.00 $35.00 N No Increase Additional Receipt Charae Per Family $472 $472 y No Increase Marketina Promotions City Brochure Advertisina Full page $610.50 $620.00 y June 1, 2008 Half page $440.00 $440.00 y No Increase FIRE SERVICES 1 47 Current Fee Proposed Fee GST Proposed Fee User Fee Applicable (Excluding GST) (Excluding GST) (Y/Nl Effective Date Multi-Residential Inspections $125.00 $125.00 N No Increase Legal Inspections. (Generally requests from legal $125.00 $125.00 N No Increase firms) File Searches, (Searches from our existing filing $125.00 $125.00 N No Increase network). Sales of Supra Kev Boxes $80.00 $80.00 N No Increase Malicious False Alarms $350.00 $350.00 N No Increase Garbaae container Fires $350.00 $350.00 N No Increase Occupancv load Inspection $125.00 $125.00 N No Increase False Alarm Penalty $350.00 $350.00 N No Increase Commercial Inspections $125.00 $125.00 N No Increase Industrial Inspections $125.00 $125.00 N No Increase Dav Care Inspections $125.00 $125.00 N No Increase Standby for movie -shoots Actual costs Actual costs N No Increase Fuel tank inspections $125.00 $125.00 N No Increase Fire Works Permits $125.00 $125.00 N No Increase Fire Display inspections $125.00 $125.00 N No Increase Federal Property $300.00 $300.00 N No Increase "Canadian Pacific Railway Lands for Fire Actual costs Actual costs N No Increase Services LLBO Permits $125.00 $125.00 N No Increase File Searches, (Searches from our existing filing $125.00 $125.00 N No Increase network) False Alarms due to failure to maintain a fire alarm system or emergency system, per fire vehicle $350.00 $350.00 N No Increase dispatched Fire Truck on scene of a Motor vehicle accident $350.00 $350.00 N No Increase and/or fire MTO Rates .. Request for reimbursement for railway company for costs for overtime vehicles and staff PLANNING & DEVELOPMENT 1 A q ! '~ 1.1 Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date These fees are imposed under the authority of thePlannina Act, R.S.O. 1990, c.P.13 DEVELOPMENT CONTROL Curb Cut - new development on roads not Min charge $185.05/m Min charge $207.00 Y July 1, 2008 assumed by municipality (5.5m or less) (5.3m or less) $33.64/m (5.5m plus) $39.00/m (5.3m plus) Y July 1, 2008 Municipal Consent Fee $300.00/application $300.00/application N No Increase Curb Infill $144.B6/m $175.00/m Y Julv 1, 200B Sidewalk Repair $233.64/m $230.00/m Y Julv 1, 2008 Pre-installed Storm Sewer Connection Contract cost + admin Contract cost + admin Y No Increase fee fee Fill/Topsoil Permit One Year Permit $500.00 + $500.00 + N No Increase $1 OOO.OO/hectare to a $1 OOO.OO/hectare to a max $4500.00 max $4500.00 One Year Extension $500.00 $500.00 N No Increase Newspaper Box Pad Permit Application $50.00/box $50.00/box N No Increase Newspaper Box Installation $250.00-$500.00 $250.00-$500.00 N No Increase Newspaper Box Annual Maintenance $15.00/box $15.00/box N No Increase Road Cleanino Contract cost + 15% Contract cost + 15% Y No Increase Damage Deposits Pool $500.00 $500.00 N No Increase Water/Sewer Connection $500.00 $500.00 N No Increase Residential Building Permit-Rural $1,500.00 $1,500.00 N No Increase Residential Building Permit-Urban $2,000.00 $2,000.00 N No Increase Commercial Buildinq $2000.00-$5000.00 $2000.00-$5000.00 N No Increase Residential Development Review Fee $40.00/unit $50.00/unit N Julv 1, 200B Storm Water Maintenance Fee $1600.00/hectare $1600.00/hectare N No Increase Development Inspection Fee Based on total cost of Based on total cost of N No Increase works works < $500,000.00 = 4.5% < $500,000.00 = 4.5% N $500,00000-$1 mil = $500,000.00-$1 mil = N 4% 4% > $1 million = 3.5% > $1 million = 3.5% N Pool Enclosure Permit $150.00 $150.00 N No Increase PLANNING DOCUMENTS Pickerino Official Plan $100.00 $150.00 N Julv 1, 200B Official Plan Compendium $50.00 $50.00 N No Increase Development Guidelines $5.00-$10.00 $5.00-$10.00 N No Increase Special Studies $10.00-$20.00 $10.00-$20.00 N No Increase Zonino Bv-Iaws $5.00-$10.00 each $5.00-$10.00 each N No Increase Summarv Residential Applications $20.00 $20.00 N No Increase Mappino $5.00-$25.00 $5.00-$25.00 N No Increase Address Booklet $25.00-$50.00 $25.00-$50.00 N No Increase Fiche Prints Price Varies Price Varies N No Increase Special Mappino Requests $46.73/hr $46.73/hr Y No Increase Photocopies - 6 or more paqes $.50 each $.50 each Y No Increase PLANNING APPLICATIONS Minor Variance Accessory Structure $200.00 $200.00 N No Increase Existing Building . $350.00 $350.00 N No Increase 1 49 PLANNING & DEVELOPMENT Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Vacant Land $1,500.00 $1,500.00 N No Increase Application Tabling $200.00 $200.00 N No Increase Special Meetinq $750.00 $750.00 N No Increase Zoning By-law - Amendment $5,000.00 $5,000.00 N No Increase Zoninq By-law - Recirculation $500.00 $500.00 N No Increase Oak Ridqes Moraine Premium $500.00 $500.00 N No Increase Zoninq By-law - Removal of Holdinq $2,225.00 $2,225.00 N No Increase Zoning By-law - Extension of Temporary Use By $2,225.00 N July 1, 2008 law Minister Zoning Order Amendment Minor $1,000.00 $1,000.00 N No Increase Maior $1,600.00 $1,600.00 N No Increase Pickerinq Official Plan - Amendment $8,000.00 $8,000.00 N No Increase Pickering Official Plan - Recirculation $500.00 $500.00 N No Increase Oak Ridqes Moraine Premium $500.00 $500.00 N No Increase Regional Official Plan - Amendment $5,000.00 $5,000.00 N No Increase not part of a Pickerinq OPAl Land Division Comments $700.00 $700.00 N No Increase Clearance of Conditions $300.00 $300.00 N No Increase Draft Plan of Subdivision Base Fee $10,000.00 $10,000.00 N No Increase Per Unit Fee $135.00 $135.00 N No Increase Agreement Fee $3,000.00 $3,000.00 Y No Increase Approval Package Fee (Release to Registry $350.00 $500.00 Y July 1, 2008 Off) Assumption Package Fee $1,000.00 $1,000.00 Y No Increase Clearance Release Fee $1,000.00 $1,000.00 N No Increase Recirculation $500.00 $500.00 N No Increase Amending Subdivision - Major $1,200.00 $1,200.00 Y No Increase Amendinq Subdivision - Minor $400.00 $400.00 Y No Increase Draft Plan of Condominium $6,500.00 $6,500.00 N No Increase Recirculation $500.00 $500.00 N No Increase Clearance Release Fee $1,000.00 $1,000.00 N No Increase Approval Package Fee (Release to Registry $500.00 $500.00 Y No Increase Off) Conversion $1,000.00 $1,000.00 N No Increase Revisions to a Draft Approved Plan $1,000.00 $1,000.00 N No Increase (Red Line Revisions) PLANNING APPLICATIONS Site Plan Residential $2500.00 + $175.00 $2500.00 + $175.00 N No Increase per dwelling unit per dwelling unit Commercial $250000 + $850.00 for $2500.00 + $850.00 for N No Increase each 2,000m2 each 2,000m2 Industrial $2500.00 + $500.00 for $2500.00 + $500.00 for N No Increase each 2000m2 each 2000m2 Minor Revision $750.00 $750.00 N No Increase Maior Revision $2,500.00 $2,500.00 N No Increase Clearance $250.00 $250.00 N No Increase Minor Revision to Approved Condo Site Plan $50.00 $50.00 N No Increase (by unit owner i.e. decks, sheds, fences) Agreement Fee (Standard Form) $750.00 $900.00 Y July 1, 2008 Agreement Fee (Custom Form) $1,500.00 Y July 1, 2008 Amendinq Site Plan Aqreement $400.00 $400.00 Y No Increase PLANNING & DEVELOPMENT 1 ~) U Current Fee Proposed Fee GST Proposed Fee User Fee or Charge Applicable (Excluding GST) (Excluding GST) (Y/N) Effective Date Part Lot Control By-law Base Fee $500.00 $500.00 Y No Increase Per Unit Fee $25.00 $25.00 N No Increase Secondary ProcessinQ Fee $100.00 $100.00 Y No Increase AGREEMENTS, BY-LAWS & PROCESSES License Letter $50.00 $50.00 Y No Increase Development - Major $3,000.00 $3,000.00 Y No Increase Development - Minor $1,000.00 $1,000.00 y No Increase Development - Amendment - Major $1,200.00 $1,200.00 y No Increase Development - Amendment - Minor $400.00 $400.00 y No Increase Combined Site PlanlDevelopment Agreement $3,000.00 y July 1, 2008 Assumption PackaQe Fee - Major $1,000.00 $1,000.00 y No Increase Assumption PackaQe Fee - Minor $500.00 $500.00 y No Increase Model Home Aqreement $750.00 $750.00 y No Increase Riqht of Re-entry Letters $150.00 $150.00 y No Increase Road Dedication/Naminq By-law Proc. $300.00 $300.00 y No Increase Road Closing Process (Preparation of all $500.00 $500.00 y No Increase documents to stop-up and close i.e. Notices, RTC, By-laws) Transfer of Land/Easements $150.00 $150.00 y No Increase Miscellaneous Agreements (Road $1,200.00 $1,200.00 y No Increase Improvements/Servicing, etc.) - Major Miscellaneous Agreements (Road $750.00 y July 1, 2008 Improvements/Servicing, etc.) - Minor Release of Agreements - Development Related $300.00 $300.00 y No Increase Release of Agreements $100.00 y July 1, 2008 Encroachment/Licence/M iscellaneous Release of Easements (Preparation and $200.00 $200.00 y No Increase I processing of By-laws, RTC, Resolutions) Search Fee Process - Per PIN $15.00 y July 1, 2008 Document Download-Teraview (Per Document) $5.00 y July 1, 2008 Transfer Release & Abandonment $150.00 $150.00 y No Increase Administration Fee - Letter of Credit Draw $250.00 y July 1, 2008 Insurance (Per Draw) Miscellaneous Reporting/ Disbursement Fees $75.00 $150.00 y July 1, 2008 Letter -1 ;~\ '1 I ..J ! AlTACHMENT#2.. TO REPORT # C 'S li-i:)~\ 2008 Current & Capital Budgets & A Financial Overview 2008 - 2011 2012 - 2015 Executive Committee Apn110. 2008 Budget Goals · Financial Sustainability · Financial Flexibility · The City undertakes longer range financial planning in both its Current & Capital Budgets 2 1 r- n ~) L The Need for Financial Planning · Revenue Challenges · Expenditure & Debt Pressures · Lack of Assessment Growth · City's infrastructure - current pressures (repairs & replacement) & growth related pressures (Duffin Heights & Seaton) 3 Update from January 15th Strategy Session April 2007 Projection 7.70% January 15th Current Levy Position Deferred Fire Dispatch (CAO) Utilities Adjusted for Actuals Expenditure Review Revenue Review 10.0 -12.5% (2.0) (0.5) (2.2) (0.6) Proposed City Levy 5.9% 4 -1 r- "7 ! '-,\ ,.j ...._1 2008 Budget Objectives CAO and Department Heads · Undertook a review of all cost centres within the budget. · Limited number of new positions or complement expansion. · (Net) City Increase 3.5%. · Capital budget focused primarily on replacement or repair of City's existing assets. 5 . 2008 Draft Budqet Summary Current City Budgetary Increases 2.4% Add: Winter Control 1.1 Net City Inc. 3.5 2007 Debt Chges for Capital 1.5 Capital from Current Inc. 0.9 Proposed 2008 Levy Inc. 5.9% 6 Explanation of Winter Control Increases Explanation of Winter Control Increases Salt, Sand & Gravel Senior Snow removal Overtime Vehicles Repairs & Rentals Total $260,000 75,000 47,000 35,000 $417,000 7 Property Tax Impact Summary What will the residential taxpayer see on their tax bill? Assessment 2007 2008 Increase % 280,000 $ 1,004.93 $1,064.22 $ 59.29 5.90% Pickering increase equates to $1.14 per household or $0.50 per person per week. Total Bill (Reqion, School Board & City) 280,000 $ 3,787.35 $3,953.15 $ 165.80 8 1 5 4 1 ::~) 5 Where Do Your Tax dollars Go? Durham Region 54.0% 9 How Does Pickering Compare with Other Durham Lakeshore Municipalities Municipality Budgetary Avg. Reg. Property Inc.% Assessment Taxes ($) 5.90 $280,000 1,064 3.25 $280,000 1,093 6.60 $280,000 1,215 4.45 $280,000 2,048 Pickering Ajax Whitby Oshawa 10 Multi Year Fiscal Plan 2007 - 2012 Current Budget Assumptions - annual increases Utilities (water, hydro & gas) Building Repair and Maintenance Debenture Debt Charges: 2009 2010 2011-2015 Departmental Revenues Annual Operating Surplus Other Operating Costs Assessment Growth 7.5% 5.0% 1.8% 2.1% 7.5% 1.5% $500,000 1.5% $200,000 Additional costs associated with Duffin Heights assumed to start in 2010 with assessment growth commencing in 2012. 11 Financial Proiection 2008 to 2011 2008 Submitted BUDGET 2007 Levy Projection Revised Projection 7.70% 5.90% 6.70% 6.0.7.0% 2011 Proforma 5.70% 5.5 .6.5% 7.10% 7.0.8.0% 2009 projection excludes the following costs: Fire Dispatch, Duffin Heights and Seaton. Service enhancements or expansion can only be accommodated by increasing the projected levy. 12 "1 r~ f "') '....: ..., I 7 I ~) ! Financial Proiection 2012 to 2015 2012 Proforma BUDGET 2013 Proforma BUDGET 2014 Proforma BUDGET 2015 Proforma BUDGET 2007 Levy Projection Revised Projection 5.70% 7.0 -8.0% 5.70% 6.0 - 7.0% 5.50% 5.5 - 6.5% 5.70% 5.5 - 6.5% Total Reserve Draw for the years 2008 to 2015 is $13.0 million. Service enhancements or expansion can only be accommodated by increasing the projected levy. 13 Summary If the projections prove correct: · Stable, predictable tax increases · Fund balances replenishment commences · Long term strategic planning for the end of future (greenfield) growth If they do not prove correct: · Loss of financial flexibility and sustainability . Depletion of remaining fund balances · Increasing debt · High tax increases 14 " r" n I :) fJ Emerging Financial Issues · Resolution of outstanding collective agreements (both past and future) with the Fire Association. · Pickering considering the purchase of surplus Toronto owned land in Pickering. . (Approximately 700 acres). · Entering a period of economic uncertainty that could have a negative impact on assessment growth and Pickering community's financial health. · Fire Dispatch Communications - Future Direction and significant cost. · Duffin Heights & Seaton 15 2008 Fees & Charges Every year, staff review fees & charges to ensure that the higher cost of delivering the program is partially reflected in the current fees schedule. Proposed 2008 Fees & Charges schedule is to be reviewed by Council at this meeting. The Fees & Charges schedule was included in Council's budget package. 16 1 59 Where We Want To Be Lonq Term Financial Strategic Goals 1 . Promote affordable and competitive City property taxes. 2. Reduce reliance on Debt financing and move towards increasing "Capital from Current." 3. Continue to focus on cost control. 4. Continue to maximize user fees & other revenues. 17 Late Breaking News Announcement 1. City receives $1.0 million of M(III) funding for Rec Complex expansion. (Second highest funding within the Region.) 2. City receives $1.055 million towards roads and bridges as announced in the 2008 Provincial budget. 3. Library receives good news that they have been successful in obtaining Provincial funding from the Library Service Development Fund (LSDF) in the amount of $42,750. 4. Unanticipated severe winter has caused damaged to Greenwood Library branch (Presentation by CAO & CEO). 18 -'l ! () d 2008 DRAFT CAPITAL BUDGET 19 2008 Capital Budget Summary 2007 2008 Approved Increase Submitted BUDGET (Decrease) BUDGET Mayor, Council & Council Support $70,000 -$70,000 Admin, Dept Office of Sustainability Corporate Services 493,360 240,570 $733,930 Operations & Emergency Services 7,313,796 2,994,784 10,308,580 Planning & Development 1,641,400 1,304,000 2,945,400 Libraries 186,750 52,150 238,900 Rec Complex Expansion 4,500,000 4,500,000 Total ~705_ 306 $9021 504 ~1!U2lL810 20 ",', /1 ,,) Capital Budget Summary 1995 to 2008 $20,000,000 Proposed 200 Capital Budget $17,000,000 COMRIF $14,000,000 Third Ice Pad $11,000,000 \ $8,000,000 $5,000,000 10 r-- m (") 10 r-- .... m m m 0 0 0 0 m m m 0 0 0 0 .... .... .... N N N N 21 2009 Capital Budget Forecast 2008 2009 Submitted Increase Forecast BUDGET (Decrease) BUDGET Mayor, Council & Council Support Admin. Dept. Office of Sustainability Corporate Services $733,930 183,930 $550,000 Operations & Emergency Services 10,308,580 1,278,780 9,029,800 Planning & Development 2,945,400 52D6.04G 8,151,440 Libraries 238,900 178,740 60,160 Rec Complex Expansion 4,500,000 4,500,000 Total $18,726,810 -$935410 $17,791 ,400 22 '1 n j t) I~ Capital Budget Financing Summary 2003 to 2009 $19,000,000 $16,000,000 $13,000,000 $10,000,000 $7,000,000 $4,000,000 $1,000,000 2003 2004 2005 2006 2007 2008 2009 I D Cash !!III R~~e~~~__12J Donation;. Gov G,!s_~~ 23 2008 & 2009 Debt Financed Projects & Impact on Tax Levy Incremental Cost 2009 2010 2010 2008 Debt Finance Capital Proiects 5 Year Debt $ 183,997 10 Year Debt (Heavy Rescue Vehicle) $132,698 10 Year Debt (DC Funded Projects) 214,635 15 Year Debt 122,718 15 Year Debt (Rec Complex Expansion) 235,996 (1) Total $521,351 2009 f'tOjifcte(J Debt Finance Capital Proiects 5 Year Debt 10 Year Debt (Projects Completed in 2009) 10 Year Debt (Projects Completed in 2010) Total 204,442 ~~679 $ 422,520 $ 854,815 Projected 2009 Tax Levy Impact r hnp?ct 1.8% Footnotes (1) k IS anticipated that the Rec Complex debt charges will be offset by the incremental aerobic revenues 24 -1/ "1 I t) ,) For Council's Consideration (~~~rrent __ Position 5.90% ~ Two Directions for Council Proposal Infrastructure Levy of 1.0% Levy would address: Roads backlog, District par~____~ Maintain Status Quo 5,90% Any projects funded from above would require Council's approval in 2009. 25 City of Pickering Annual Debt Charqes 2001 to 2015 $8,000,000 $6,000,000 $4,000,000 ~ $2,000,000 $0 ~" ~":J ~':> ~ ~Oj ,," ,,":J ,,':> ~ ~ f),1\:5 f),1\:5 f),1\:5 ~ ~ ~ -A- Principal & Interest -- 2008 & 2009 Capital Budgets -- Estimated By 2009, 10% of the City's tax levy will be used for debt payments. 26 Government Grant Funding Used for 2008 Capital Budget Federal Gas Tax Funds 2008 Provincial Budget M(III) Grant Transportation Infrastructure Grant Frenchman's Bay Entrance Grant Move Ontario Fire Training Grant TOTAL $2,456,000 885,000 1,000,000 845,000 300,000 300,000 41,000 $5,827,000 The City received $1.055 million from the recently announced Provincial Budget. 27 2008 Provincial Budget Announcement City is to receive $1,055,505 to be used for roads and bridges. Staff are recommending that these funds be used to reduce the 2008 debt financed roads as proposed in this budget. Budget report to Council will address the housekeeping issues that are attached with the grant. 28 'I 6 t1 "1 {' ~ I,,} '- 2008 Maior Capital Proiects Rec Complex Expansion $ 4,500,000 1,600,000 1,500,000 1,200,000 800,000 700,000 550,000 475,000 Sheppard Ave- Altona Rd. Dunbarton Pool Renovations Heavy Rescue Vehicle (Fire) Don Beer Arena - Floor Rep. Artificial Turf - Kinsmen Park Sideline 4, Conc 5 to midpoint of Hwy 7 T oy Ave 29 2008 Budget Meeting Agenda Capital BudQet Second half Binder - page 6 Current BudQet User Fees (Violet colored document) General Government - page 1 Departmental Submission - page 53A 30 Citlf (J~ REPORT TO COUNCIL 1 6 6 Report Number: PO 17-08 Date: April 21, 2008 From: Neil Carroll Director, Planning & Development Subject: Growing the Greenbelt - Consultation 2008 February 2008 Recommendation: 1. That Pickering Council receive Report PO 17-08 as its comments on the draft critieria outlined in the Growing the Greenbelt - Consultation 2008, dated February 2008, EBR Registry Number: PF08E1001; 2. That Pickering Council advise the Minister of Municipal Affairs and Housing, that Pickering Council generally supports the draft criteria for assessing municipal requests to expand the Greenbelt provided that the following criteria are added: (a) upper-tier municipalities are required to meaningfully engage affected local municipalities including the public and affected landowners in any proposed Greenbelt expansion; and (b) upper or single-tier municipal requests to expand the Greenbelt are required to complement approved municipal Growth Plan conformity amendments; 3. That the Province take the lead role in implementing the marketing strategies and best management practices advocated by the GTA Agricultural Action Plan, in partnership with the GTA Agricultural Action Committee; 4. That the Province release the provincial-scale 'systems approach' data used to support the existing Greenbelt for municipal use; and 5. Further, that the City Clerk forward a copy of Report PO 17-08 to the Minister of Municipal Affairs and Housing; the Region of Durham; Durham Region Area Municipalities; and the Toronto and Region Conservation Authority. Executive Summary: In February 2005, the Province approved the Greenbelt Plan. In Pickering, the Oak Ridges Moraine, the entire Agricultural Assembly and other lands generally south of Highway 7 to Urban Ajax, and parts of the Rosebank, Rougemount and Rouge Park Neighbourhoods are included in the Greenbelt Plan. In February 2008, the Province released draft criteria that, once finalized, would be used to evaluate municipal requests to expand the Greenbelt. Requests to reduce the size or remove areas from the Greenbelt are not being considered. Report PO 17-08 April 21, 2008 Subject: Growing the Greenbelt - Consultation 2008 1 67 Page 2 The Province's draft criteria have been reviewed and are generally supported as they provide an opportunity for municipalities to secure enhanced protection to environmentally sensitive and agricultural lands currently not in the Greenbelt. To enhance the draft criteria, it is recommended that upper-tier municipalities be required to meaningfully consult with local municipalities when considering expansion opportunities. The consultation should include the public and affected landowners. Municipal requests to expand the Greenbelt should also be required to complement approved municipal growth plan conformity amendments. Further, to assist farmers residing near the urban edge, it is recommended that the Province take the lead role in implementing the marketing strategies and best management practices advocated by the GTA Agricultural Action Plan, in partnership with the GTA Agricultural Action Committee. To assist municipalities in proposing Greenbelt requests, the early release of provincial-scale natural heritage and agricultural systems used to support the existing Greenbelt is encouraged. It is therefore recommended that the Province incorporate the comments provided in Report PO 17-08 and that Report PO 17-08 also be forwarded to the Ministry of Public Infrastructure Renewal for consideration. Financial Implications: None Sustainability Implications: The draft Greenbelt expansion criteria supports the sustainable principles of protecting environmentally sensitive and agricultural lands around the Greater Golden Horseshoe and is complementary to the City's sustainable objectives of a healthy environment, society and economy. Further, municipal requests to expand the Greenbelt that are complementary to approved municipal growth plan initiatives helps to achieve another City objective of responsible development. 1.0 Background: 1.1 The Province approved the Greenbelt Plan on February 25, 2005 A significant portion of Pickering, approximately 43% of the City's land area, is included in the Greenbelt Plan. Besides the Oak Ridges Moraine in north Pickering, the entire Agricultural Assembly and other lands generally south of Highway 7 to Urban Ajax, and parts of the Rosebank, Rougemount and Rouge Park Neighbourhoods are included (see Attachment #1 - Greenbelt Plan Map). 1.2 Recent Provincial Greenbelt Initiative In February 2008, the Ministry of Municipal Affairs and Housing released draft criteria to consider municipal requests to expand the Greenbelt. Municipal requests to reduce the size of the Greenbelt or remove areas from it are not part of the Ministry's proposal. The consultation paper has also been posted on the Environmental Bill of Rights (EBR) Registry with a deadline for comments of April 30, 2008. Report PO 17-08 April 21, 2008 Subject: Growing the Greenbelt - Consultation 2008 Page 3 1 6 n 1.3 The draft proposal consists of the following six criteria: · Municipal Request · Embraces Greenbelt · Addditions to Greenbelt · Connections to Greenbelt systems · Complement Greater Golden Horsehoe Growth Plan · Timing and relationship to other Provincial initiatives A copy of the Provincial Growing the Greenbelt - Consultation 2008 document that outlines the six draft critieria is attached (see Attachment #2). 2.0 Discussion 2.1 Staff comments on the six draft critieria are provided below a) Criteria 1 - Municipal Request · Only requests from Regional, County and single-tier munciaplies will be considered. · The municipal request to expand the Greenbelt must: identify the geographic area to be considered; identify the specific measures taken to engage the public, key stakeholder organizations and aboriginal communities about the proposed expansion; confirm that there is consensus among the Region and affected local municipalities, through Council resolutions; and provide supporting rationale as how the criteria have been met. Only regional, county and single-tier municipal Councils can request expansions to the Greenbelt. However, confirmation from the affected local municipal Councils are required. To ensure that local municipal issues are brought forward for consideration, it is recommended that the Province revise the draft criteria to require upper-tier municipalities to meaningfully engage affected local municipalities including the public and affected landowners in any proposed greenbelt expansion. b) Criteria 2 - Embrace Greenbelt Purpose . The proposed expansion must: protect environmentally sensitive and agricultural lands, while meeting the needs of the growing communities; and be consistent with the vision and goal of the Greenbelt Plan. In its comments on the draft Greenbelt Plan, Council supported a permanent Greenbelt including a request that the Province financially support the ongoing viability of agriculture in the Greenbelt Area. Report PD 17-08 April 21, 2008 Subject: Growing the Greenbelt - Consultation 2008 ~ .- q b~ Page 4 The Province has been providing financial support to assist in the implementation of the Greater Toronto Area (GTA) Agricultural Action Plan. The Action Plan is the result of the collaborative efforts of the Regions of Durham, Halton, Peel and York, the City of Toronto, the Regional Federations of Agriculture, and the Ontario Ministries of Agriculture and Food and Municipal Affairs and Housing. To assist in the implementation of the GTA Agricultural Action Plan, a GTA Agricultural Action Committee was established with representation from the four GTA Regional Municipalities, the City of Toronto, provincial and federal Governments, and the agricultural industry. The GTA Agricultural Action Plan document advocates for the coordination of education and new marketing strategies for local farmers, along with the promotion of better agricultural practices for near-urban areas. This is especially relevant in Pickering where a large Greenbelt area abuts the Seaton urban area. However, staff is unaware of any such strategies that have been implemented to enable farmers to take advantage of the marketing opportunities an urban fringe offers. It is recommended that the Province take the lead role in implementing the marketing strategies and best management practices advocated by the GTA Agricultural Action Plan, in partnership with the GTA Agricultural Action Committee. c) Criteria 3 - Additions to the Greenbelt · Additions should be logical extensions to the existing Greenbelt Plan Area (i.e. next to the existing greenbelt, not creating isolated patches). · The proposed expansion may consist of additions only and cannot include any deletions. The Province has indicated that it is only considering municipal requests to expand the Greenbelt, not to reduce the size or remove areas from the Greenbelt. However, staff is unclear as to why the Province is considering criteria to expand the Greenbelt in advance of the 10-year review of the Greenbelt Plan. No rationale is provided in the document justifying the need to move forward at this time. Staff concurs with the draft criteria that any expansions to the Greenbelt should not create isolated Greenbelt patches. d) Criteria 4 - Connections to Greenbelt Systems · The proposed Greenbelt expansion must: be based on a provincial-scale systems approach that formed the original Greenbelt, as opposed to a local or regional scale approach; and build upon the Greenbelt's natural heritage, agricultural and water resource systems. Report PD 17-08 April 21, 2008 Subject: Growing the Greenbelt - Consultation 2008 Page 5 1 '7 () , I l The release of the Province's analysis would assist City staff in tracing the rationale for the original Greenbelt boundary in Pickering and support for any proposed expansions. e) Criteria 5 - Complement the Growth Plan for the Greater Golden Horseshoe (GGH) · The proposed expansion must complement the Provincial Growth Plan. · The proposed expansion must not interfere with affected municipalities bringing their Official Plan into conformity with the Growth Plan. For those municipalities north of the Greenbelt, expanding the existing Greenbelt boundary to protect sensitive ecological areas or high quality farmland is appropriate. In Durham Region, the Greenbelt Plan boundary and policies were implemented as part of Amendment #114 to the Regional Official Plan. Regional staff is now addressing the population and employment forecasts and associated urban land needs as part of Durham's Growth Plan Implementation Study. In this regard, initial findings of the Phase 1 & 2 report of the Implementation Study indicate a shortfall of employment and residential lands at the year 2029. The results of the Durham's Implementation Study and subsequent detailed analysis at the local municipal level may confirm the need to consider the 'white areas' within the Region in order to meet the Growth Plan's population and employment targets. It is therefore premature for Durham to be considering any greenbelt expansions until the completion and subsequent approval of the Region's Growth Plan Implementation initiative. It is recommended that upper or single-tier municipal requests to expand the Greenbelt must complement approved municipal Growth Plan conformity amendments. f) Criteria 6 - Timing and Relationship to Other Provincial Initiatives · The proposed expansion must complement and support ongoing initiatives related to transportation, transit planning, water resources and growth planning. Staff supports the principle that expansions must complement ongoing provincial initiatives. However, there are a number of ongoing provincial initiatives in the Greater Golden Horseshoe that may affect a municipal request to expand the Greenbelt (e.g. Source Water Protection Plans under the Clean Water Act, 2006). Early consultation by the upper or single-tier municipalities with the Province to identify all potential provincial initiatives is encouraged. 3.0 Next Steps The Province will be holding evening workshops in April to discuss and provide feedback on the draft criteria that will be used, once approved, to consider municipal requests to expand the Greenbelt. Report PO 17-08 April 21, 2008 Subject: Growing the Greenbelt - Consultation 2008 1 '7 1 Page 6 Attachments: 1. Greenbelt Plan Map 2. Growing the Greenbelt - Consultation 2008 Prepared By: Approved I Endorsed By: Ndr9fP Director, Planning & Development Ot "--) r' :~ Grant McGregor, MCI ,RPP Principal Planner-Polley Catherine Rose, MCIP, Manager of Policy GM:jf Copy: Chief Administrative Officer Recommended for the consideration (~f Pickering City Council , Thomas J. Quinn, RDMR, CMM III Chief Administrative Officer ", Copy of attachment available at Clerk's Department (Attachment #1 to Report # PD 17-08) Q I ~> 1~ FEBRUARY 2008 Consultatioll IINTRODUCTION Ontarians have come to cherish the Greenbelt since it was created in February 2005. It protects 1.8 million acres of environmentally sensitive and agricultural land around the Greater Golden Horseshoe. Moving forward, growing the Greenbelt can improve Ontarians' quality of life. The Ministry of Municipal Affairs and Housing has developed some draft criteria for public consideration in order to accommodate potential requests to grow the Greenbelt. This booklet provides some background information about the Greenbelt and its creation, and outlines draft criteria that could be used by the Minister of Municipal Affairs and Housing to consider municipal requests to expand the existing Greenbelt. Comments and suggestions on these draft criteria are welcome. IBACKGROUND Providing agricultural and environmental protection, the Greenbelt also contains important natural resources and supports a wide range of recreational, tourism and cultural opportunities. The Greenbelt helps protect the water we drink and the air we breathe. It offers greenspaces to enjoy hiking and skiing. It preserves farmland so that future generations can enjoy food that is grown and raised close to home. Growing the Greenbelt February 2008 1 '7 1 7 4 The Greenbelt includes the Oak Ridges Moraine, the Niagara Escarpment and land that is known as "Protected Countryside" and lies at the heart of the Greater Golden Horseshoe. The Greenbelt is the cornerstone of the Greater Golden Horseshoe Growth Plan, Ontario's over-arching strategy for managing growth for the area. The Greenbelt Plan identifies where major urban growth cannot take place. The Growth Plan directs most growth to existing urban areas, away from environmentally sensitive and prime agricultural areas. ITHE GREENBELT ACT AND PLAN The Greenbelt Plan and Greenbelt boundary were established under the Greenbelt Act, 2005. The act allows only the Minister of Municipal Affairs and Housing to propose amendments to the Plan. Only Ontario Cabinet can approve those proposals Decisions on planning applications must conform to the Greenbelt Plan. Municipalities are also required to bring their planning documents (eg official plans) into conformity with the Plan. The act requires a comprehensive policy review of the Greenbelt Plan every 10 years. The review must be co-ordinated with the reviews of the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment Plan. The first 10-year review is to take place by 2015. The act also required the government to create the Greenbelt Council, an advisory body to the Minister on Greenbelt matters. The Greenbelt Council provides advice to the Minister on both the 10-year review and any proposed amendments to the Plan. .., ",,,- /7"<. g This consultation on the draft criteria is not intended to replace the 10-year review, or limit the ability of the Minister to propose any other amendments to the Plan. Amendments to the Plan would follow the legislative process outlined in the act. IGREENBELT VISION The Greenbelt is a broad band of permanently protected land which: · Protects against the loss and fragmentation of the agricultural land base and supports agriculture as the predominant land use; · Gives permanent protection to the natural heritage and water resource systems that sustain ecological and human health and that form the environmental framework around which major urbanization in south-central Ontario will be organized; and Growing the Greenbelt February 2008 · Provides for a diverse range of economic and social activities associated with rural communities, agriculture, tourism, recreation and resource uses, IG R E E N BEL T GO A L S To enhance our urban and rural areas and overall quality of life by promoting the following matters within the Protected Countryside: 1. Agricultural protection 2. Environmental protection 3. Culture, recreation and tourism 4. Settlement areas 5. Infrastructure and natural resources Please refer to the Greenbelt Plan for more information on the Greenbelt's goals, IGREENBELT FACTS · The Greenbelt includes about 1 million acres of protected land in addition to the land protected by the Niagara Escarpment Plan and the Oak Ridges Moraine Plan, The total area of protected land in the Golden Horseshoe is now 1,8 million acres - an area larger than Prince Edward Island · The Greenbelt extends 325 kilometres from the eastern end of the Oak Ridges Moraine near Rice lake, to the Niagara River in the west, It is about 80 kilometres wide at its widest point from the mouth of the Rouge River to the northern tip of Durham Region, · The Greenbelt's Protected Countryside natural heritage system is about 535,000 acres in land area and provides full protection for about three-quarters of the lakes, wetlands and forests in the Greenbelt. Growing the Greenbelt February 2008 :J. / 7 ~() f 1 l ~) · The Greenbelt brings under the Plan the headwaters of all major watersheds in the western Greater Toronto Area that were not protected by the Niagara Escarpment or Oak Ridges Moraine plans, · The Greenbelt permanently protects about 100,000 acres of Niagara Peninsula tender fruit and grape specialty crop areas and the entire Holland Marsh specialty crop area of over 15,000 acres, located in York Region and Simcoe County 1 '76 Draft Expansion Criteria ...2 /l'(.'~ IINTRODUCTION TO DRAFT CRITERIA The Ministry of Municipal Affairs and Housing, working in partnership with other provincial ministries, has developed draft criteria to consider municipal requests to grow the Greenbelt. The ministry is looking for feedback on the following six criteria. Y iU' .. 4".. _ ' p , Ii. ~nU~~allfllb :n'\I~e$. ,n'P"1, ., , '. \' ," '~"\". "iiR.ch ,. ' ' " . ,. . - Requests for growing the Greenbelt from regional, county and single.tier municipal governments will be considered. A municipality requesting to expand the Greenbelt should address the following questions: · Is the request supported by regional, county or single.tier municipal council? · Does the request identify the geographic area within the municipality to be considered for addition to the Greenbelt? · What specific measures has council taken to engage the public and key stakeholder organizations about growing the Greenbelt in its municipality? · What specific measures has council taken to engage Aboriginal communities about growing the Greenbelt in its municipality? · Is there consensus among a region or county and its lower.tiers affected by the proposal2 Is the request supported by council resolutions? · Has the municipality provided a supporting rationale as to how the criteria have been met? The Greenbelt establishes its main purpose through the vision and goals outlined on pages 2 and 3. Proposed expansions to the Greenbelt must recognize its key role in guiding land use planning in the Greater Golden Horseshoe and seek to maintain this purpose. · Does the proposed expansion protect environmentally sensitive and agricultural lands while meeting the needs of growing communities? · Is it consistent with the vision and goals of the Greenbelt Plan? '4~' ~'dttitifJ/llN''tO tl1e,J*,ltM.fnbett . "i Greenbelt additions should be logical extensions to its existing area. New lands to be added should be easily connected and not create isolated patches. Further, the Greenbelt Act, 2005 provides that the Greenbelt's area cannot be reduced through an amendment. · Is the proposed expansion next to the existing Greenbelt? · Does the proposed expansion consist only of additions to the Greenbelt and not include deletions? Growing the Greenbelt February 2008 ,4. r2annections ta ~1'!/eanbelt Sills:t~ms " c The Protected Countryside was built using a provincial-scale 'systems approach' described in detail on page 6. Requests to grow the Greenbelt should connect to and build upon this framework that established the original Greenbelt. · Is the proposed expansion based on a provincial-scale systems approach that formed the original Greenbelt (as opposed to local or regional scales)? · Does the proposed expansion build upon the Greenbelt's natural heritage system? · Does the proposed expansion build upon the Greenbelt's agricultural system? · Does the proposed expansion build upon the Greenbelt's water resource system? .:2 / 7 -() Y . !i. r2am'M1ement Greater Golden , 3 '1!!a1'!sesnl1e Growth plan The Growth Plan sets a framework for managing growth and revitalizing existing urban communities in the Greater Golden Horseshoe. It also steers growth away from environmentally sensitive and prime agricultural areas. The Greenbelt Plan identifies where major urban growth cannot take place. To implement the Growth Plan's policies, municipalities are required to update their official plans by June 2009. · Does the proposed expansion complement the Greater Golden Horseshoe Growth Plan? · Will affected municipalities be able to bring their official plans into conformity with the Growth Plan if the proposed Greenbelt expansion occurs? There are a number of provincial initiatives affecting the Greater Golden Horseshoe including broader transportation/transit planning, protection of water resources and planning for future growth. Does the request for growing the Greenbelt complement and support these ongoing provincial initiatives? (E.g. Does it allow for the completion of Source Protection Plans under the Clean Water Act, 2006?) Growing the Greenbelt February 2008 1 77 - 178 IBUILDING THE GREENBELT BY LAYERS The process of building the Greenbelt in 2004/05 involved extensive consultation and collaboration It was led by the Greenbelt Task Force, an advisory group that conducted public meetings and reported back to the Minister of Municipal Affairs and Housing in August 2004. The Greenbelt Plan was drafted based on the Task Force's recommendations and advice. For more information on those recommendations, please review the Task Force's report "Toward a Golden Horseshoe Greenbelt" at www.mah.gov.on.ca/ GreenbeltTaskForce. The provincial Growth Plan for the Greater Golden Horseshoe was developed at the same time as the Greenbelt Plan in order to consider the amount of land required to meet the needs of growing communities. The G rccl1hclt ptdll The Oak Ridges Moraine Plan and Niagara Escarpment Plan form the backbone of the Greenbelt. The Greenbelt's natural heritage system includes and builds on the natural heritage systems in the moraine and the escarpment. St / l-c ~- The final Greenbelt boundary was determined by identifying a natural heritage system and defining an agricultural system. The government also considered the amount of land required to accommodate anticipated growth. Together, these components form the Protected Countryside of the Greenbelt. The natural heritage system identified major core areas containing high concentrations of natural features and linking areas that ecologically connect the core areas. Major valley corridors of rivers flowing from the Oak Ridges Moraine and the Niagara Escarpment also provide links from the Greenbelt to Lake Ontario. The agricultural system was identified based on a number of factors including the Greenbelt Land Evaluation Area Review (LEAR) study, the existing pattern of agriculturally protected lands set out in municipal official plans and a consideration of projected future growth patterns. The LEAR method uses a scoring system and considers a number of potential factors such as soils, climate, productivity and land fragmentation. Studies were also done to identify two Specialty Crop Areas: the Niagara Peninsula tender fruit and grape area and the Holland Marsh. Growing the Greenbelt February 2008 i:;l J '7'C f Greater Golden Horseshoe Lake Huron Growing the Greenbelt February 2008 HALIBURTON 1 79 1 8 i~l 1..-' flamments ilna lteeaJjllEll; I ~~~ We want to hear from you on the proposed criteria for considering Greenbelt expansions. Your input will help build a clear approach for considering expansions to the Greenbelt. Send your comments to: Growing the Greenbelt Ministry of Municipal Affairs and Housing 14th floor, 777 Bay Street Toronto, ON M5G 2E5 Phone: 416-585-6014 Fax: 416-585-4245 Email: greenbelt@ontario.ca Comments must be received by April 30, 2008. IOTHER RESOURCES For more information on the Greenbelt, how it was built and other supporting and complementary programs and initiatives, visit: Ministry of Municipal Affairs and Housing www.mah.gov.on.ca ,:;< /7 '() ~ Greenbelt www.greenbelt.ontario.ca Greenbelt Council www.mah.gov.on.ca/greenbeltcouncil Ministry of Natural Resources www.mnr.gov.on.co Ministry of Public Infrastructure Renewal - Places to Grow www.plocestogrow.co Ministry of Agriculture, Food and Rural Affairs www.omafra.gov.on.co Ministry of the Environment www.ene.gov.on.co Ministry of Tourism www.tourism.gov.on.ca Ministry of Culture www.culture.gov.on.cQ Ministry of Transportation www.mfo.gov.on.ca Growing the Greenbelt February 2008 Calf o~ REPORT TO COUNCIL Report Number: OES 10-08 Date: April 21, 2008 1 g 1 From: Richard Holborn (Acting) Director, Operations & Emergency Services Subject: Tender T -1-2008 Don Beer Arena Rink 2 Renovations File: A-1440-001-08 Recommendation: 1. Report OES 10-08 regarding the Ice Rink 2 Renovations at Don Beer Arena be received; 2. That Tender T-1-2008 submitted by A-Con Construction Limited for Ice Rink 2 Renovations at Don Beer Arena in the amount of $597,450 (GST included) be accepted; 3. That the total gross project cost of $664,860 and a net project cost of $633,200, including the tender amount, consulting fees and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: (a) The sum of up to $630,000 to be financed by the issue of debentures through the Regional Municipality of Durham, over a period not exceeding 15 years, at a rate to be determined; (b) The balance amount of $3,200 to be funded from the 2008 Current Budget; (c) The annual repayment charges in the amount of approximately $62,000 be included in the annual Current Budget for the City of Pickering commencing in 2009, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; (d) The Director, Corporate Services & Treasurer has updated the City's 2008 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval was not required prior to City Council's authorization; Report OES 10-08 April 21 , 2008 Subject: Tender T-1-2008 f " 1 8 2 - Don Beer Arena Rink 2 Renovations Page 2 (e) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: The Ice Rink 2 Renovations for Don Beer Arena was approved by Council in the 2008 Capital Budget. The Ice Rink 2 Renovations include supplying and installing a new concrete floor, a new dasherboard system and other rink modifications including a new wheelchair accessible viewing area. Tenders have been received and the total net project cost to complete the Ice Rink 2 Renovations is estimated to be $633,200. Supply & Services and Jurecka & Associates Architects have confirmed that low bidder A-Con Construction Limited have satisfied their tender requirements and is qualified to undertake this project. Financial Implications: 1. TENDER AMOUNT T-1-2008 GST Sub-Total GST Rebate Total $ 569,000 28,450 597,450 ( 28,450) $ 569,000 2. APPROVED SOURCE OF FUNDS Don Beer Arena Capital Budget Location Proiect Code Don Beer Arena 5715.0805 Source of Funds Debt (15 years) FUNDS AVAILABLE Budget $800,000 $800,000 Required $633,200 CORP0227-07101 revised Report OES 10-08 April 21 , 2008 Subject: Tender T -1-2008 Don Beer Arena Rink 2 Renovations Page, 3. 1 r, -7 (j ,'J 3. ESTIMATED PROJECT COSTING SUMMARY T-1-2008 - Tender for Don Beer Arena Rink 2 Renovations $569,000 Associated Costs Consultant Fees Contingency Total GST 7,300 56,900 633,200 31,660 664,860 Total Gross Project Cost GST Rebate (31,660) $633,200 Total Net Project Cost 4. Project Costs (under) Approved Funds ($166,800) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. While Recommendation #4 provides for the debt financing of up to $630,000, only the lesser of that amount or the actual cost will be financed. Sustainability Implications: Dasher boards will be replaced with metal fabricated boards which will last many years longer than traditional wood construction. This will stop the use of wood within these systems and also eliminate the need to dispose of the wooden board systems in whole or as components during repairs over the course of years. There is also an ongoing cost of upkeep to the wooden boards such as periodic replacement of the plywood sheathing as it deteriorates in the rink environment. New floor systems are typically more efficient in transporting the calcium chloride brine solution - fully open piping, extra runs to eliminate warm spots on the floor and so forth. The heat transfer is much greater and the positive impact on the runtime for the refrigeration equipment is quite noticeable. The newer floors are also more level (due to the use of laser levels and that there has been no frost heaving) and this means that the ice thickness can be maintained more accurately over the entire 16,000 square feet of floor - this will have a positive impact CORP0227-07/01 revised Report OES 10-08 April 21 , 2008 Subject: Tender T-1-2008 , . 1 B 4 - Don Beer Arena Rink 2 Renovations Page 4 on the heat transfer, the runtime of equipment and the quality and safety of the ice sheet. Background: The Ice Rink 2 Renovations for Don Beer Arena was approved by Council in the 2008 Capital Budget. The consulting firm of Jurecka & Associates Architects was retained by the City to provide tender specifications and technical support. A summary of the bids received is included in the attached memorandum from Supply & Services. The low bid was submitted by A-Con Construction Limited. A-Con Construction Limited references have been checked and are deemed acceptable by the consultant (Paul Jurecka) and the Supervisor, Facilities Operations. The Health & Safety Policy, inclusive of Confined Space Entry Procedures, Workplace Injury Summary Report, WSIB Clearance Certificate and Certificate of Insurance as submitted by A-Con Construction Limited have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Culture & Recreation Division recommends the acceptance of the low bid submitted by A-Con Construction Limited for Tender T-1-2008 in the amount of $597,450 (GST included) and that the total net project cost of $633,200 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1 . Location Map 2. Supply & Services Memorandum dated April 9, 2008 3. Jurecka & Associates Architects - Letter of Recommendation CORP0227-07/01 revised Report OES 10-08 April 21, 2008 Subject: Tender T -1-2008 Don Beer Arena Rink 2 Renovations Page 5 1 !~ f.~ U ,j p,repared By: Ji ............ ';""'-1 ,/~ / Approved/Endorsed By: ......;7-:~,' Len H er Supervisor, Facilities Operations /'''''....-.. \ I )) / .. r _ I ,Y..".' .. , ;5 - ~~-s"- ~/ ! ""'......~ Stephen-Reynolds Division Head, Culture & Recreation ~<Jf~} ~. -- . -.- -~.' < ---- -~ -Gillis Paterson Director, Corporate Services & Treasurer n ,I ~~ Vera A. Felgemacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services SR:lg Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thomas J. Quinn, RDMR, CMM III Chief Administrative Officer CORP0227-07/01 revised Al"l ACHi'1tl\J 11+__1__ T0 REPOlrl H...:,.,- ue .~, _" ___0.__.__ .--- ,., I --.--- ---.-- -- n h '\ l (~C ;i 1 :: Y! i. e, n .....-- - 0 F- [Y. ~ CD /, "" _m___....... \22 BAYLY ;:; -- I . x,; \ \ \ \ " \ ') (, cr: o SUBJECT 0 AREA \ (<R"N(,IPOOO , '~ - cr: 1\ I;;" cr: 0 \ U / \, /'.= - ~ 'I "- 0 )UiCU' ::. ' ;.t,::' ; cr: ~ () '-- <1: 0 0 [y >- >: I !;' u ..;' ~ / 0 ~ ~ U 0 Q: m / c-- (i); y,\ i;' Hi .,; i \;; (,'('f,;;'" ----~_._-~-~----- __L-. " ,.: 1.\ ATTACHMENT FOR OPERATIONS ~~t ,y: :"/':""':.x. & EMERGENCY SERVICES REPORT OES 10-08 DON BEER ARENA S(hE I'}}" RINK #2 - FLOOR REPLACEMENT hi IKCHf''il.:I\J " _.~ CiUI o~ t-)c<.. c~ c...... c'~<-; \ 0 -- CE c,{ -S 'I q 7 \ 1 J MEMO To: Stephen Reynolds Division Head, Culture & Recreation April 9, 2008 From: Vera A. Felgemacher Manager, Supply & Services Copy: Supervisor, Facilities Operations Subject: Tender No. T-1-2008 Tender for Don Beer Arena Rink.2 Renovations Closing-April 9, 2008 Tenders have been received for the above project. Four companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website yielding interest from additional bidders and a total of 12 companies picked up a tendering package for a non-refundable fee of $75.00. A mandatory site visit was held on Friday, March 28, 2008, 19 bidders attended of which seven (7) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Therefore, the copies of bids from the low three (3) bidders are attached for review. SUMMARY PST included, GST included Bidders Total Tendered Amount $ After Calculation Check $ A Con Construction 597,250.00 597,450.00 Frank Pellegrino 607,100.00 607,099.50 General Contractinq Ltd. Jeffrey G. Wallans 656,145.00 656,145.00 Construction Ltd. Canada Construction 669,900.00 669,900.00 JMX Contracting Inc. 765,450.00 765,450.00 Venture Construction UNABLE TO BID Services Ltd. W.S. Morgan Construction Automatic rejection - Addendum not acknowledged. Reference: Purchasing By-law Limited No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 12, IB Item 3 (b), 17,1819; letter dated April 4 Addendum 1; letter dated April 8 Addendum 2; Addendum NO.1 and Addendum NO.2. '2 C)ES~ \ () ,- (J3 ,.\ 8 g \ \ (,,\.ch, Ie:! ,; \ ,,- (- '-<, ", - fKJC}'- 2c:k -' Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. (a) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (b) a list of employees trained in the confined. space entry procedure who will be working on this project (c) a copy of the Health and Safety Policy to be used on this project; (d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submi,tted); (e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 33, Form SCL-1 (h) Waste Management Plan (Item 23, Information to Bidders) Include the following items in your Report to Council: (a) if items (a) through (h) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience A-Con Construction Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of A-Con Construction Limited is not acceptable; and (i) related comments specific to the project. Jurecka & Associates as the consultants on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. Duplicate copies of the bids are attached for the consultant's use. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. equire further information, please feel free to contact me or a member of Supply & Services. /bt Attachments April 9, 2008 T -1-2008 Don Beer Arena Rink 2 Renovations Page 2 0\ cc. ,- CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED Tender Description: Don Beer Arena Rink 2 Renovations Tender No.: T-1-2008 co o C) -() v' 0I'1 (\.J \' I Oct V ''I.' " 1.;.1 ',:-:;1 . ...~' " --.. ~ (\ ~ :t .- 7" Ii ~E: J: U .:( ,- i;;( Bidder Name Attended Mandatory Site Visit YES A Con Construction Canada Construction YES JMX Contracting Inc. YES Frank Pellegrino General Contracting Limited Jeffrey G. Wallans Construction Ltd. W.S. Morgan Construction Limited Venture Construction Services Ltd. UNABLE YES YES YES ~ , \ CITY Sta\t Pres~n~ .\ /-/1. ~ '-~ 7 ,. ," ~\~' i'."_~f~<- J:tenders/record of tenders opened doc. Date: Wednesday, April 9, 2008 Time: Approx.2:15pm Acknowledge Addendums (2) Bid Deposit Agreement to Bond Total Amount Tendered BIDDER'S SIGN IN COMMENTS Other - CONSUL TANT " .. ~ CE.S \0"06 1 9 " " i 1 , \J Jurecka + Associates architects inc. 83 Harbord Street Toronto, ON, MSS IG4 tel 416-972-9385 fax 866-475-7256 mail @jurecka.com April 1 0, 2008 Division of Culture & Recreation City of Pickering 1867 Valley Farm Road South Pickering, Ontario L1V 3Y7 Attn: Len Hunter, Superintendent of Facilities Re: Review of Tenders: Don Beer Arena Ice Rink 2 Renovations Dear Mr. Hunter: We believe thatA Con Construction Limited, the low bidder for tender no. T-1/2008 has satisfied the tender requirements and is qualified to undertake this project as the General Contractor. Further to our review and discussions this afternoon I have spoken to one of his referees from the Town of Aurora who has given A Con Construction Limited high marks for their performance on a comparable project. We therefore recommend that you award the contract to A Con Construction Limited on the basis of their bid submitted April 9, 2008. The base bid (including GST) should result in a contract amount of $597,450.00. As soon as Council has accepted the tender we should meet with the Contractor for a pre- construction meeting to confirm the particulars of the timing, access and coordination. We trust that you are satisfied with the progress to date and look forward to beginning the project. Sincerely, ~~ - Paul Jurecka OAA MRAIC Jurecka + Associates Architects Inc. Citq o~ BY-LAWS 6844/08 6845/08 6846/08 6847/08 6848/08 6849/08 6850/08 6851/08 1 9 '1 April 21, 2008 Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Fairview Avenue)[Refer to Executive Pages 17 -18] Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Wildwood Crescent)[Refer to Executive Pages 5-6] Being a by-law to dedicate Part of Lot 20, Range 3, Broken Front Concession and Parts of Lot 1, Expropriation Plan XM-1, Pickering, designated as Parts 1,2,3,4 and 5, Plan 40R-24578, as public highway (Sandy Beach Road) [Refer to Planning Pages 26] Being a by-law to amend Temporary Use Zoning By-law 4825/96, as amended by By-law 6553/05, which amended Zoning By-:law 3037, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lots 29 & 30, Concession 4 (Parts 8 & 9, Plan 40R-18997), in the City of Pickering (A 12/07)[Refer to Planning Pages 45 - 46] Being a by-law to amend Restricted Area Zoning By-law 3036, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 5, 6 & 10, and all of Lots 7, 8 & 9, Plan 820 and Part of Lot 49, Plan 1041, in the City of Pickering (A 23/02) [Refer to Planning Pages 75-80] Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on North Part of Lot 19, Range 3, B.F.C., Part 3, 40R-11188 in the City of Pickering (A 10/07) [Refer to Planning Pages 132-137] By-law to licence pet shops [Refer to Executive Pages 22-31] By-law to licence breeders. [Refer to Executive Pages 42-52] I I ~ I 1 j r) ....., L 6852/08 6853/08 6854/08 6855/08 6856/08 By-law to licence boarding kennels. [Refer to Executive Pages 32- 41] Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on Part of Lot 8, Concession 5, in the City of Pickering (A 21/02) [By-law attached] Being a by-law to appoint By-law Enforcement Officers for the Purpose of enforcing parking restrictions on private property. [By- law attached] Being a by-law to amend By-law 6604/05 providing for the regulation of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property (Brookshire Square)[Refer to Executive Pages 11-12] Being a by-law to dedicate Blocks 47, 48, Plan 40M-2119 and Part of Lot 32, Concession 1, designated as Parts 1 to 5, Plan 40R- 21358 as public highways (By-law attached) Citlf ()~ 1 93 MEMO To: Debi A. Wilcox City Clerk April 14, 2008 From: Ashley Yearwood Planner I Copy: Lynda Taylor Manager, Development Review Subject: Zoning By-law Amendment Application A 21/02 William & Ann Clancey 2715 Sixth Concession Road Part of Lot 8, Concession 5 Parts 1, 2, 3, 40R-16157 City of Pickering A 21/02 Amending By-law # 6853/08 Statutory Public Meeting Date February 19, 2004 April 21,2005 ----~-_.- Executive Committee Date April 1 0, 2006 Purpose and Effect of By-law To permit the development of a golf driving range as a temporary use for a three year period ending April 21,2011. Council Meeting Date April 21 J 2008 -- Note This memo is to be a part of the April 21, 2008 Council Meeting Agenda. Prior to forwarding this by-law to Council, the applicant was required to meet several conditions. The conditions have been satisfied, and the by-law may now be considered by Council. Matters such as but not limited to fencing, tee design layout, landscaping etc. will be addressed through the Site Plan Approval process. A Y /jf I. ayearwood\Rezoning\2008\A021-02\Amending d raft by-law doc Attachment By-law text By-law schedule p.d.f. 1 94 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6853/08 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham, on Part of Lot 8, Concession 5, in the City of Pickering. (A 21/02) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit a temporary use by-law for the establishment of a golf driving range on Part of Lot 8, Concession 5, in the City of Pickering; AND WHEREAS an amendment to By-law 3037, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULE I Schedule I attached to this By-law with notations and references shown thereon are hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands on Part of Lot 8, Concession 5, in the City of Pickering, designated "A(T-GDR)" on Schedule I attached hereto. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. DEFINITIONS In this By-law, (1) "Golf Course" shall mean an area of land and any ancillary building, structure, or part thereof operated for the purpose of playing golf and includes any associated recreational facility such as a club house, snack bar, dining room, lounge, swimming pool, and raquet sport court operated in conjunction therewith; - 2 - (2) "Golf Drivinq Ranqe" shall mean an area of land operated for the purpose of a golf driving range, which may include yardage sign targets, an accessory pro shop building and other accessory structures used in conjunction with the operation of a golf driving range, but shall not include a golf course. 1 9 5 5. PROVISIONS (1) Temporary Uses Permitted ('A(T-GDR)' Zone) (a) All uses permitted under lA' zone; (b) Despite any provision of By-law 3037, the lands designated as "A(T-GDR)" and shown hatched on Schedule I attached to this by-law may be used as a golf driving range until April 21, 2011. (2) Zone Requirements ('A(T-GDR)' Zone) No person shall within the lands designated lA(T-GDR)' on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (a) BUILDING RESTRICTIONS (i) Building Location and Setbacks: A A golf driving range and buildings accessory hereto is permitted only in the area hatched on Schedule I attached to this by-law; (ii) Lot Frontage (minimum): 150 metres (iii) Lot Area (minimum): 4 hectares (iv) Front Yard (minimum): 15.0 metres (v) Rear Yard (minimum): 15.0 metres (vi) Side Yard (minimum): 6.0 metres (vii) Structures Accessory to a Golf Driving Range Height (maximum): 3.5 metres (b) PARKING REQUIREMENTS (i) One parking space per tee; (ii) 5.5 parking spaces for each 93 square metres of gross leasable floor area. ~"'-~...-.-:~~-:.;;- 1 9 6 (c) SPECIAL REGULATIONS - 3 - (i) Despite Section 5.18a) of Zoning By-law 3037, buildings accessory to a golf driving range may be located in any yard; (ii) Despite Section 5(2)(c)(i) buildings accessory to a golf driving range shall provide a minimum front yard depth of 15 metres; (iii) A maximum combined gross floor area of 50 square metres is permitted for all accessory structures situated in the "A(T-GDR)" zone. 6. BY-LAW 3037 By-law 3037, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3037, as amended. 7. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second, and third time and finally passed this 21st day of April, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk ~~.. ROAD () 'I ;; I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I L--i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 159.2 A m I"- PART 1 40R-25226 ~ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ~ AREA WHERE DRVING RANGE IS PERMITTED "" tv SCHEDULE I TO BY-LAW 6853/08 PASSED THIS 22nd DAY OF April 2008 1 '.'J " '; () THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO, 6854/08 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1850 Kingston Road and 1790 Finch Avenue Joseph Benedict Staszewski James Roman Staszewski Judith Francis Anderson David Edward Hutchison b) 575 Steeple Hill Edoh Apaloo Sharon Chiu-Garcia Shahz Amooyan 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Virtual Park Inc. or upon Virtual Park Inc. ceasing to be agents for 1850 Kingston Road and 1790 Finch Avenue and 1 b) ceasing to be an employee of Taft-Forward Property Management or upon Taft-Forward Property Management ceasing to be agents for 575 Steeple Hill, whichever shall occur fi rs 1. 1 c' C' lj" By-law No. 6854/08 (Continued) Page 2 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 21st day of April, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Cillf o~ MEMO To: Debi Wilcox City Clerk April 16, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Owner: Silver Lane Estates Inc. Blocks 47 and 48, 40M-2119 and Part Lot 32, Con. 1, being Parts 1 to 5, 40R-21358 (Calvington Drive / Treetop Way) Roadded .494 When Plan 40M-2119 was registered, the above-mentioned lands were conveyed to the City along the open ends of Treetop Way and Calvington Drive. These lands were intended to be dedicated as public highway upon the development of adjacent lands. As the adjacent lands have now been developed and the road works within this plan have been constructed to standards sufficient to permit public access, the required dedication should be made. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for April 21,2008. DB:bg J:\Documents\Prop & Dev\ROADDED\SEC\494 Treetop_Calvington\Memo to Debi 200B.doc Attachments 201 DETAIL INSET 1 I SCALE N.T.S. DETAIL INSET 2 I SCALE N.T.S. I 0;,( BI. 47 \ ~ 01,-Q,>.01,-0 OM- 'i'!p..-< ~ ,,-"101" \ i>/L.-~ r "I\<-"- \~~:~1"}' 4C~~1i58 ( \ .1$6' PART 3 ()( \ t CR- f3 \ 14C4~f3~8 ~ '\ 'i .--- o ~ '2. 1'\ WOODSMERE \ w BLOCK 48 > 40M-\ 19 is CRESCENT WOODSMERE EYV/E ARK ERNUT ~rJl!I~ 'f'lW'l f-- W f---- I >_ ( 0::: o_~ - 5:- w- ~- w- j- ST. ;; - - \ ) 51 ELiZABtTH S, f SEPARA TE SCHC \ . ~~:S WU V ~1 ~ ~ A~,~j1J ~(t== =~~ 0 ~ ~ ~- ~' ~ 1----== Sf. \ \ \ \ \ \ ~ t== ~ i=:: - , r-.~t. ::::::: 5: Ijg wI-- - <( I.J' :::.- 0:::-_0 ~ '/'~-E3 b::\ \ ? u t5 '\ 'if! ~ ~ \\\\\~\\O?...-(\\ ~ / \ -'- ~~~ l \\-:l (/ I r ~, \~ 'C ~'t-\ 'T\:\I' \~ ~ ' \ : ..,~~JE( T I h == == '\ _ \,--------, ~ __.':t;!"'ND B \ - == SUB iJEr 'T I- ~J:Ic...INSE \. DRIVE .J.== LA io-;;' ~ 1/ \ 1II1II1111111 >EE I iS~T " -~ \0 ~ III~~" I r III~TNI .--->-'-- z o l- e..') Z > .-J <C U '\ ,A TONA FUBLlC PARK \ ~ ~ <( z o ~r I TT7 GATE ~== I II :~IEW~RT' '-- 5:- l::!- f::- (f)- w_ gj- lL.~ w -' D- <( :2 - - _ 0::: W W -I- ~ , ~ (f)_ -L--;' p..\\... FOXWOOD - .!:'C II I PINEVIEW LANE II r III J CRESCENT /I III C.N.R. \ \ III Planning & Development Department City of Pickering PROPERTY DESCRIPTION BLOCKS 47 & 48, 40M-2119 & PARTS 1-5, 40R-21358 OWNER CITY OF PICKERING FILE No. ROADDED. #494 DATE APR. 10,2008 SCALE 1 :5000 DRAWN BY JB CHECKED BY DB l' ~ o~:...:~:tC~~~erprisea Inc. and ita supplier.. All rights Reserved. Not 0 plan of survey. 2005 MPAC ond its suppliers. All rj~hts Reserved. Not 0 pion of Survey. PN-11 Roadded.494 202 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to dedicate Blocks 47, 48, Plan 40M-2119 and Part of Lot 32, Concession 1, designated as Parts 1 to 5, Plan 40R-21358 as public highways. WHEREAS The Corporation of the City of Pickering is the owner of certain lands lying within Pickering and wishes to dedicate them as public highways. NOW THEREFORE THE COUNCIL OF THE COPROPRATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Block 47, Plan 40M-2119 and Part of Lot 32, Concession 1, designated as Parts 2 and 5, Plan 40R-21358 are hereby dedicated as public highway (Treetop Way). 2. Block 48, Plan 40M-2119 and Part of Lot 32, Concession 1, designated as Parts 1, 3 and 4, Plan 40R-21358 are hereby dedicated as public highway (Calvington Drive). BY-LAW read a first, second and third time and finally passed this 21 st day of April, 2008. Debi A. Wilcox, City Clerk Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Susan Kular That the agenda for the Wednesday, March 5, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 2nd meeting of the Committee of Adjustment held Wednesday, February 23, be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room (III) REPORTS 1. (Tabled at the January 23, 2008 meeting) PICA 02/08 - 3906213 Canada Inc. - AMENDED 1936 Silicone Drive Lot 11, Plan 40M-1552 (Save and Except Parts 43, 44, 40R-22677) City of Pickering Moved by Eric Newton Seconded by Kevin Ashe That PICA 02/08 - 3906213 Canada Inc. be lifted from the table. CARRIED UNANIMOUSLY The applicant has amended the application and requests relief from Zoning By-law 2511, to permit the establishment of an industrial building on the property providing a reduced interior side yard width of 1.5 metres, a reduced flankage side yard width of 4.5 metres, a minimum of 25 parking spaces to be provided on the subject property for a building of 1,892 square metres, and to permit 44 percent of the total required parking spaces (11 spaces) to be located within the front yard, whereas the by-law requires a minimum side yard width of 7.5 metres, a minimum flankage side yard width of 7.5 metres, a minimum of 34 parking spaces for a 1,892 square metre building, and limits front yard parking to a maximum of 20 percent of the total required parking spaces (5 spaces). The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Ahmad Zazo, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. 2 ""-~"",~_:_,,_',*...,, '--~''-'' f.",,,,C' ___ Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room Moved by Kevin Ashe Seconded by Keith Wilkinson That the amended application PICA 02/08 by 3906213 Canada Inc., be APPROVED on the grounds that the requested variances to permit a reduced interior side yard width of 1.5 metres, a reduced flankage side yard width of 4.5 metres, a minimum of 25 parking spaces to be provided for a building of 1,892 square metres, and 44 percent of the total required parking spaces to be located in the front yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed industrial development, as generally sited and outlined on the applicant's revised plans submitted with this application; 2. That the applicant obtains Site Plan approval and a building permit for the proposed industrial development within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2. PICA 06/08 - J. & L. Morello 697 Marksbury Road (Lot 25, Plan 331) City of Pickering The applicants request relief from Zoning By-law 2511 to permit a reduced front yard depth of 5.5 metres to the existing dwelling and to permit a reduced north side yard width of 1.0 metre to a proposed one storey addition to the existing dwelling, whereas the by-law requires a minimum front yard depth of 7.5 metres and a minimum side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed one storey addition. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns. Written comments were also received from Cassim Ebrahim of 689 Marksbury Road with no objections to the application. 3 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room Paul Whyte, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 06/08 by J. & L. Morello, be APPROVED on the grounds that the existing front yard depth of 5.5 metres and a proposed north side yard width of 1.0 metre are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed one storey addition to the existing dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed one storey addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3. PICA 07/08 - St. Martin's Church 1203 St. Martin's Drive (Parts 1 to 9, 40R-6153) City of Pickering The applicant requests relief from Zoning By-law 2511 as amended by By-laws 1200/80 and 1573/82 to permit the not-for-profit retail sales of clothing and household articles within an existing accessory building on the subject property in association with the existing place of worship (St. Martin's Church), whereas the by-law does not permit the retail sale of goods on the property. The applicant requests approval of this variance in order to obtain revised Site Plan approval and a building permit to accommodate a retail use within the subject accessory building. 4 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing no concerns, from the Toronto Region Conservation Authority expressing no objections and from the City's Chief Building Official recommending refusal of the variance since the existing portable does not comply with the building code for retail use without significant alternation to the structure. Written comments were also received from George & Enid Bourner of 1210 Radom Street in favour of the application. Peter Davidson, agent, was present to represent the application. Roger Wade of 1210 Radom Street was present in favour of the application. Stephanie Newitt of 1001 Albacore Manor, Kevin D'Souza of 1179 Tanzer Court and Carolyn Meecham of 1177 Tanzer Court were present in objection to the application. In response to a question from the Committee Chair, Peter Davidson acknowledged the receipt of and understood the conditions outlined in the comment memo from the City's Chief Building Official. Peter Davidson explained the application and stated he is aware there is a concern with the visual appearance of the building and plans to repaint and landscape around it. In response to questions from the Committee Members, Peter Davidson advised the portable is a standard school portable (24'x32') and was delivered to the subject property August 31, 2007. He also provided an overview to Committee Members and those opposed to the application the conceptual design for the building. Peter Davidson also stated he will be willing to meet with neighbours to discuss their concerns with the location and appearance of the portable and City Building staff to discuss all requirements needed for a building permit. Roger Wade indicated the portable will be used for storage the majority of the time and the retail use will be limited and will provide a community service for those in the surrounding area. Stephanie Newitt indicated she is not opposed to the retail use of the portable however, expressed concerns with the location and requested the portable be relocated, and she also provided some background on the subject property. Kevin D'Souza indicated he is not opposed to the retail use of the portable, however has concerns with the size and location of the portable and requested it be relocated. 5 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room Carolyn Meecham expressed several concerns with the size, location and provided a photo to the Committee Members showing the view from her property. Carolyn Meecham is also concerned with decrease in property value, safety of small children having access under the portable and garbage being left over from church functions that may attract small animals. In response to questions from Committee Members the Secretary-Treasurer provided an oveNiew of the Ontario Building Code and permit process and advised the Committee this is not his area of expertise. Moved by Eric Newton Seconded by Susan Kular That application PICA 07/08 by St. Martin's Church, be TABLED to allow the applicant to meet with neighbours on the building appearance/location and Building Officials to discuss the Ontario Building Code requirements. CARRIED UNANIMOUSLY 4. PICA 08/08 - L. Willson 365 Kingston Road Part of Lot 2, Plan 350 (Part of Lot 2, 40R-15944) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-laws 2622/87, 4646/95 and 5299/98, to permit an outdoor area of 94 square metres to be used for the display and sales of seasonal produce / garden centre not in conjunction with a permitted use and to permit seasonal flower sales / garden centre on the subject property without a building, whereas the by-law permits a maximum outdoor area of 60 square metres to be used for the display and sales of seasonal produce in conjunction with a permitted use and only permits retail sales within enclosed buildings or structures. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed seasonal flower sales centre / garden centre. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control SupeNisor expressing no concerns. 6 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room No representation was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Susan Kular Seconded by Eric Newton That application PICA 08/08 by L. Willson be DEFERRED to the next meeting to allow the owner or agent to be present for the decision. CARRIED Vote Kevin Ashe David Johnson Susan Kular Eric Newton Keith Wilkinson opposed in favour in favour in favour in favour 5. PICA 09/08 - Glen Rouge Homes (Buckingham) Inc. 2298 Southcott Road (Lot 13, Plan 2344) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5548/99, to permit a reduced front yard depth of 3.4 metres to a covered front porch for an existing two storey dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres. The applicant requests approval of this variance in order to bring the existing two storey dwelling into compliance with the zoning by-law. Additional Information: Based on information provided on the as-built survey for this property, it appears that the actual front yard depth to an existing covered front porch is 3.3 metres, not 3.4 metres as submitted with the application. The application should be amended accordingly. 7 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. Kirk Rowe, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Kirk Rowe agrees to amending the application for the front yard depth to 3.3 metres to an existing covered front porch. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 09/08 by Glen Rouge Homes (Buckingham) Inc., be APPROVED on the grounds that the amended request to permit the reduced front yard depth of 3.3 metres to an existing covered front porch is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That this variance applies only to the covered front porch for the existing two storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application. CARRIED UNANIMOUSLY 6. PICA 10108 - R. Szczurek 121 Finch Avenue (West Part of Lot 13, Plan 329) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a minimum front yard depth of 9.7 metres and a minimum east side yard width of 1.2 metres to a proposed garage addition attached to the existing dwelling, and to recognize a lot frontage of 22.8 metres and a lot area of 0.2 hectares, whereas the by-law requires a minimum front yard depth of 12.0 metres, a minimum side yard width of 3.0 metres, a minimum lot frontage of 60 metres and a minimum lot area of 0.8 hectares. The applicant requests approval of these variances in order to obtain a building permit for the proposed construction and to bring the existing lot into compliance with the by-law. 8 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from the Toronto Region Conservation Authority expressing no objections. Robert Szczurek, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Robert Szczurek submitted a form letter signed by seven surrounding neighbours stating they have no objections to the application. Moved by Keith Wilkinson Seconded by Susan Kular That application PICA 10/08 by R. Szczurek, be APPROVED on the grounds that the proposed minimum front yard depth of 9.7 metres, an east side yard width of 1.2 metres, a lot frontage of 22.8 metres and a lot area of 0.2 hectares are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed garage addition to the existing dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed garage addition within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 9 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room 7. PICA 11/08 - Indopak Inc. 875 Kingston Road Part of Lot 27, Range 3, B.F.C. (Parts 1, 2, & 3, 40R-8710) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6718/07 to permit a front yard depth of 0.0 metres to a glass canopy entry feature for the proposed ten storey mixed use building and a reduced setback of 0.0 metres from the front lot line for a portion of the associated surface parking area, including the drive aisle and two parking spaces, whereas the by-law requires a minimum front yard depth of 1.5 metres for all buildings and structures and requires a minimum parking lot setback of 3.0 metres to any zone line. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed ten storey, mixed use development. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns. No representation was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 11/08 by Indopak Inc. be DEFERRED to the next meeting to allow the owner or agent to be present for the decision. CARRIED Vote Kevin Ashe David Johnson Susan Kular Eric Newton Keith Wilkinson opposed in favour in favour in favour in favour 10 Committee of Adjustment Meeting Minutes Wednesday, March 5, 2008 7:03 pm Main Committee Room (IV) ADJOURNMENT Moved by Kevin Ashe Seconded by Eric Newton That the 3rd meeting of 2008 the Committee of Adjustment be adjourned at 8: 15 pm and the next meeting of the Committee of Adjustment be held on Wednesday, March 26, 2008. CARRIED UNANIMOUSLY ___ 'l\\csC~.~c~L ti I D~ Date F ~~'.<~,- . / "- /~./ '. <;)-1 '<_~' ,. /L.;. i. ------~.~ --- ----- ~ (~-") -~ Chair . Assistant Secretary-Treasurer 11 Cillf o~ Minutes I Meeting Summary Sustainable Pickering Advisory Committee March 18,2008 10:00 am Main Committee Room Attendees: Doug Dickerson, City Councillor, Ward 2 (Chair) Jennifer O'Connell, City Councillor, Ward 1 (Vice-Chair) Bonnie Littley, Regional Councillor, Ward 1 Tom Melymuk, Director, Office of Sustainability Neil Carroll, Director, Planning & Development Shawna Mutton, Coordinator, Community Sustainability Lynda Taylor, Manager, Development Review Tim Moore, Chief Building Official Ross Pym, Principal Planner - Development Review Tyler Barnet, Senior Planner - Site Planning Hena Kabir, Planner II - Site Planning Jack McGinnis - Durham Sustain Ability Marla Shim, Executive Assistant, Council (Recording Secretary) Guests: Craig Cassarino - Leonardo Technologies Inc. Ron Engelman - Leonardo Technologies Inc. Chris Gates, Manager, Sustainable Energy - Enbridge Gas (Pickering resident) Peter Ostrowski, Section Manager Civil Design & Analysis - OPG (Pickering resident) Jiri Skopek, Director - ECD Energy and Environment Stephen Fagyas - Commercial Focus Advisory Services Inc. Absent: David Pickles, City Councillor, Ward 3 Item I Details & Discussion & Conclusion Action Items I Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome Councillor Dickerson welcomed everyone to the meeting and gave regrets for the Mayor who was unable to attend due to a conflicting meeting. 2. Sustainable Pickering Challenge . Tom gave a detailed background of the Sustainable Pickering program and explained that it started with a Council resolution, which has since developed into three phases: 1. Building Local Understanding and Capacity 2. Developing a Solid Foundation and Framework Page 1 CORP0228-2/02 3. Creating the Sustainable City · Currently in phase three of the journey · Three calculators: idling, energy and water are being developed by an outside agency to be displayed on sustainablepickering.com. These calculators will give residents the opportunity to see, first hand, the effects of their consumption. · Behavioral and educational awareness is crucial · Transportation should be a biq focus for Durham 3. Green Globes Jiri gave a detailed description of the Green Globes program: - online assessment protocol, rating system and guidance for green building design, operation and management - 500 buildings have been 100 certified - report prepared with documented data - if new buildings are not managed in a green way, they will not stay green - need continuity for design and maintenance in order to stay green - studies being done on green buildings in Toronto - currently working with Lisa King of the City of Toronto's Planning Department - online report being generated and verification being done by reviewing preliminary drawings and specifications - review of environmental impacts can be tied to project delivery and development process - move right into existing building process and engage in the continuing improvement by having a regular review program - more information can be obtained by visiting www.greenglobes.com . Question raised as to how much authority the City has to require internal assessments for new development . Neil advised that under policies, we do not have the authority, but that there is new authority provided to the City through Bill 51 to address sustainable elements . Building code recently changed, but has not leaped into major energy conservation initiatives . It was noted that until the City develops policies, we do not have authority and are currently in the transition phase, but are open to exploring other standards . Staff need to get more education and experience in these conservation techniques and in the interim would need consulting assistance to bring this expertise to the City Page 2 CORP0228-2/02 . Question raised as to what the difference is between Green Globes and LEED . Jiri advised that LEED certification requires a lot more administration / paperwork and takes a long time, whereas the emphasis of Green Globes is to have a more efficient and less bureaucratic process that does not produce a great deal of paperwork . The proof is not in fancy designs, but in building operations . Need appropriate education for architects and engineers and less green consultants . Developers could take the Sustainable Pickering Challenge by using a tool such as Green Globes and partnering with the City - the City could offer incentives (fast tracking etc.) . When the challenge idea was established, they were looking for simplicity and LEED is very complicated . If user friendly, people are more apt to get on board and do not need a great deal of information . Peter explained that the process of building code development is very lengthy and that in order to see results, we would need to be ten years ahead. If implemented today, we will not see results until 2015 . Would need educational code to drive the process . Blair Feltmate is the new OPG Director of Sustainability . OPG holding a conference next Friday for industry to Tom M. to attend OPG share ideas and look at the bottom line conference . We cannot afford to price ourselves out of the market . Research shows that clients are willing to pay a premium for green upgrades in their new home . Link to bottom line and best bang for buck is educating the public and paying consultants for reports that are user friendly . Our biggest challenge is finding what is needed in Pickering, as opposed to Toronto . Tremendous opportunities for building R2000 standard homes . Retrofitting is more expensive, but can be a major challenge, unless individuals know how to do it properly . Need to have a central"green" database in Canada that the average person can easily access 4. Measuring Sustainability - Plenary Session . Jack reported that the plenary session were successful: - The five working groups came up with 230 indicators - Really good discussion which resulted with feedback on 30 to 35 priority items Page 3 CORP0228-2/02 - Look at developing a "dashboard" approach to organizing and promoting the indicators - Town Hall meetings will be held in the beginning of Shawna to coordinate May . OPG has a process where they use red, yellow and green as a way to report on progress each quarter 5. Other Business . Councillor O'Connell advised that as a Library Board Shawna will action member, she would like to look into the Library having a linkage opportunity with Sustainable Pickering . Look at how they can improve library services and provide information to residents that will assist in achieving our goal in sustainability . It was suggested that the CEO of the Library or a designated senior staff member attend a future meeting . Councillor O'Connell advised that volunteers are needed for the Great Waterfront Trail Adventure Ride on July 6th . Councillor Dickerson suggested that perhaps Enbridge and OPG can look into ways that their companies can fit Marla will circulate into our sustainable program . It was suggested that if attendees would like to be on the agendas and minutes agenda for future meetings, they should contact Shawna to committee attendees in future 6. Next Meeting To be determined. Meeting Adjourned: 12:00 pm. Copy: All Members Chief Administrative Officer Directors City Clerk Page 4 CORP0228-2/02 Cillf 0# Minutes I Meeting Summary Heritage Pickering Advisory Committee March 18, 2008 7:00 pm Main Committee Room Attendees: Councillor Johnson Jim Simpson - Vice-Chair Shirley Curran, Member Karen Emmink, Member Shawna Foxton, Vice-Chair Gordon Zimmerman, Member Linda Roberts, Recording Secretary Absent: Pamela Fuselli Theresa Abernethy, Member Richard Fleming, Member Debi Wilcox Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim welcomed everyone and noted that he and Shawna would be co-chairing the meeting this evening in Pamela's absence. 2.0 Approval of Minutes Moved by Councillor Johnson Seconded by Karen Emmink Minutes of the February 26, 2008 meeting were approved Carried 3.0 New and Unfinished Business 3.1 Heritaqe Trees Shawna reviewed the email received from Scott McKay regarding an inquiry on heritage trees. Discussion ensued with respect to heritage trees, with the following points being discussed: Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) . Put together a list . Types of trees along various roads were reviewed . Start a tree planting program so that trees are established as others are lost . Speak to an arborist to get started . Forward letter to an arborist . Forward letter to Council . Possibly make this a Spring planting with students . Questioned whether there was anything in place under the Heritage Act (Gordon noted it is very loosely defined in the Act) . Set up a program - on-going - add locations each year . Invite Scott McKay to a Committee meeting to help formulate a plan for tree preservation . Karen provided a brochure, gave to Shawna Shawna to look into . Karen provided website for www.treecanada.ca website provided 3.2 Plaque Presentation Discussion ensued as to how best to make the presentation of Jim/ Shawna to email the two plaques for Glen House and the Willson House. Jim Lloyd and Shawna will investigate the possibility of planning this around the same time as the Whitevale Festival Day, May 24th or 25th. It was noted this would be a good opportunity to have a number of dignitaries in attendance. It was questioned whether City staff did the installation. 3.3 Annual Report It was noted that the 2007 Annual Report and 2008 Workplan Linda to email memo will be going forward to Council in May. Jim noted once the and format sample format is received from the Clerk's Division, they will get together and review it. 3.4 Review of New and Unfinished Business Jim and Shawna reviewed the new and unfinished business items. Shawna noted that once the designer has made the changes, she will email the brochure to Debi/Linda for looking Linda to look into into the printing of the brochure. It was questioned who would printing of brochure be looking after this. Page 2 CORP0228-2/02 Item / Ref# Details & Discussion & Conclusion (summary of discussion) Gordon questioned the email regarding Rogers Farm, whether Debi had received it or not. He provided a copy of the email. Questioned the status of the Landlord Tenant Act and how it pertains to the Province. 4.0 Correspondence 4.1 2008 Heritaqe Conservation Conference/CHO News Shawna advised the Committee with respect to correspondence received for the 2008 Heritage Conservation Conference being held May 30th to June 1st in Collingwood. She provided a brief outline of the conference for anyone wishing to attend. 4.2 Advisory Group Meeting - Seaton Natural Heritage System and Master Trail Plan Shawna reviewed correspondence received from the Ministry of Municipal Affairs and Housing with respect to an invitation to participate in the advisory group meeting which will be held on Thursday, March 20th in the Pickering Central Library. Shirley and Gordon noted they planned to attend. Karen advised that she would be there working that night. Shawna provided copies of the CHO Newsletter. 5.0 Other Business CORP0228-2/02 5.1 Update from Sub-Committee Jim noted that there have been no further meetings to date, but plans are underway to meet and schedule further meetings. 5.2 Memo from Director of Planninq Jim reviewed the memo received from Neil Carroll, Director of Planning & Development, in response to questions raised at the previous Heritage Pickering Committee meeting. Discussion ensued with the main issues being Sideline 26 and the preservation of the John Major House. It was questioned whether the City of Pickering could make a request through the Region of Durham. They also asked what the Region's plan was for the route of the extension with respect to the two Action Items / Status (include deadline as appropriate) Debi to include on Municipal Heritage Register Debi to action Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) designated properties. It was also questioned how the City plans to support Heritage Pickering's requirements with respect to applications. It was noted that Neil Carroll and Tim Moore plan to attend the April 29th meeting at which time these issues could be addressed. It was suggested Linda bring a copy of one of the plans which were reviewed at the last meeting to April's meeting to show Neil the problems they are having reading them. Questions arose with respect to obtaining golf shirts for Committee members. 5.3 Ontario Heritaqe Trust Jim reviewed additional correspondence received with respect to the 2008 Heritage Community Recognition Program. It was noted they were looking for nominations for this and the deadline for submissions is July 4th, 2008. It was suggested we get a recommendation from the Committee at the next meeting to take to Council. Jim asked the committee to think about potential nominees. 5.4 Greenwood School House Shawna provided an update on the Greenwood School House, which is situated beside Valleyview Public School. She indicated she had toured it along with Gordon and advised the Committee of the following: . Currently a library - but not really in use at present . Architecturally very nice, very good condition, well looked after . Refurbished in the 80's . Not pedestrian friendly . Putting together a report with assistance of John Sabean to have this designated as an historical structure . Visited Registry office . City to maintain ownership Discussion ensued on how best to use building CORP0228-2/02 Action Items / Status (include deadline as appropriate) Linda to look into previous nominations Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 6.0 Adiournment Moved by Karen Emmink Seconded by Shirley Curran That the meeting be adjourned. Carried 7.0 Next Meetinq Tuesday, April 29, 2008 Meeting adjourned: 8:30 pm Copy: City Clerk Page 5 CORP0228-2/02 Cit'l o~ Minutes Waterfront Coordinating Committee March 20, 2008 7:00 pm Main Committee Room Attendees: Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Craig Bamford Jim Dike Steve Holt Pat Korol David Steele Kevin Tower Arnold Foster, Planning & Development Marla Shim Lisa Broad, Recording Secretary Regrets: Chandra Gocool David Stone Also Present: Larry Field, TRCA Allan May, Frenchman's Bay Yacht Club Chris Walker, Ontario Power Generation Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as a ro riate 1.0 Welcome & Introductions Councillor O'Connell welcomed everyone to the meeting and introduced Arnold Foster, who is the City of Pickering's new landscape architect. 2.0 Approval of Minutes Moved by Jim Dike Seconded by Craig Bamford That the minutes of the January 17, 2008 meeting be approved. Carried Page 1 CORP0228-2/02 Item I Details & Discussion & Conclusion Action Items I Ref # (summary of discussion) Status (include deadline as aoorooriateJ 3.0 Trail Kev Siqnaqe Update Councillor O'Connell provided an update regarding the plan to install new types of trail key signs for safety purposes. She has met with the Durham Regional Police (DRP) and the sign makers, who are both excited to get this project underway. The DRP will input these trail key markers into their systems to ensure response time for emergency situations. They are hoping that all municipalities will adopt this trail KM system so they have a consistent route system for tracking. . Councillor O'Connell has been working closely with Operations staff to decide which locations would be best for these signs. . Craig Bamford asked if it would be possible to incorporate the City Logo or Monarch trail logo on these signs. . It was noted that these signs are fairly durable, and if there was some damage or graffiti done, pieces may be replaced. . Kevin Tower questioned whether or not these signs would be funded by the Trail funds. Councillor O'Connell responded that yes, some of the funds would be used, but it would be preferable to obtain outside sources. . Councillor Dickerson would like to encourage more people to use the trail and is hoping that these signs will break down barriers across municipalities. 4.0 Great Waterfront Trail Adventure GWTA Councillor O'Connell gave an outline of the Bike Ride that will take place this year. This ride will be from Niagara to Quebec, will go along the entire Waterfront Trail and is a 7 day adventure. OPG is partnering with us to help make this happen. . Looking for volunteers for the day (July 6th). Please get the word out for assistance that day. . We are beinq asked to do something special in our Page 2 CORP0228-2/02 communities; we set the bar high last year with the BBQ. Not holding the lunch in Pickering this year, but there will be a rest station at Petticoat Creek (massages, water, washrooms). · Because of the large crowds that may appear at Marla to action. certain points in the ride, the City must be well- organized. It was suggested to block off a part of Liverpool Road, however it might be best to use community resources by using army and sea cadet leagues to control crowds. Marla to follow up. The Durham Regional Police will also be assisting with their bike unit . Parking will be available at the GO with a shuttle going back and forth. . There will be pre-set campsites and for those who don't want to camp, local hotels will be providing shuttles to get riders to and from the trail. . Kevin Tower suggested putting the word out to high school students to assist for their volunteer hours. . Local businesses can pay $60 to be part of a registered partner, which gives them the ability to put the Waterfront Trail sign in their business, have advertising on the website, and gives riders a discount at their location. This would encourage residents and non-residents to use the City's businesses. . Community groups may also use this event as a fundraising opportunity to get the community involved. 5.0 Other Business . Craig inquired if there were any updates on the progress with Frenchman's Bay. · Councillor O'Connell expects something should be coming Linda to action. to Council on the April agenda. Linda to let everyone know when it will be on the agenda Page 3 CORP0228-2/02 Item / Ref # CORP0228-2/02 · David Steele inquired about the focus on signage on the Durham Region section of the trail. . Councillor O'Connell replied that Ron Taylor is completing a conceptual drawing and then bringing it to the committee for approval. In the meantime, the Committee should continue working with Ron on conceptual drawings until we hear something from the Region. April meeting could be cancelled if there is no new information on this (or other pertinent items). . Councillor Dickerson is still awaiting responses from a few items from the Region (i.e. enhancements on the trail). To be placed on the next agenda for discussion. . David Steele discussed an email that he sent to the City of Pickering regarding the Stormwater filtration system (wants Councillors to take note of this email). There will be places where these are not feasible but they are being considered. This system replaces the need for an oil filter and could save a lot of money. Benefits of the system include that it takes away mosquito problems, removes liability problems, and the water quality is far superior than anything out there (ISO approved). This system is located underground which makes it possible to also use the land above. David will be arranging a trip to the plant and advised if anyone was interested in attending, to inform him. David to action. . Councillor O'Connell is waiting to hear back from Planning to see where these systems would be feasible. We aren't currently using these systems because of the huge start up costs, but eventually this might be something that could result in huge cost-savings. . Craig Bamford discussed the neighbourhood improvement project in Frenchman's Bay West Park. Would like to formally request that Larry provide Arnold with the plans, Larry to action. and would like to request a site visit before the next meeting. This area is quite dangerous right now, and with a minimal amount of work and funds, we can make this area more usable. . Councillor O'Connell suggested that the Committee wait Page 4 until the weather warms up to do a site visit. Councillor O'Connell to speak with Larry again on Wednesday and it will go in a formal letter to him. 6.0 Next Meeting: April 17, 2008 Main Committee Room 7:00 pm Meeting Adjourned: 8:20 pm Copy: Members of Council Chief Administrative Officer Directors Division Heads Page 5 CORP0228-2/02 Action Items / Status (include deadline as a ro riate Councillor O'Connell to action. CilLJ o~ Minutes I Meeting Summary Seaton Advisory Committee Thursday, March 20, 2008 10:30 am Pickering City Hall, Main Committee Room Attendees: Rick Johnson, Regional Councillor, Chair Bonnie Littley, Regional Councillor, Vice-Chair Mayor Ryan Doug Dickerson, City Councillor Bill McLean, Regional Councillor Neil Carroll, Director, Planning & Development Tom Melymuk, Director, Office of Sustainability Catherine Rose, Manager, Policy, Planning & Development Steve Gaunt, Senior Planner, Planning & Development Robert Starr, Supervisor, Development Control, Planning & Development Grant McGregor, Principal Planner, Policy, Planning & Development Dorothy Skinner, Region of Durham Kathy McKay, Executive Director, Ajax-Pickering Board of Trade Donna McFarlane, UOIT, Durham College Rodger Miller, Mattamy Development Corporation Chris Matson, Matson, McConnell Ltd. Bruce Fischer, Metrus Development Tom Albani, Metrus Development Lloyd Cherniak, Lebovic Enterprises Jim McCafferty, Durham Catholic District School Board Steve Heuchert, TRCA Peter Rodrigues, Whitevale Resident Gordon Willson, Whitevale Resident Andy McKinnon, GTA Resident Cat Beattie, Whitevale Resident Jim Robb, Friends of the Rouge Watershed Renee Michaud, City of Pickering (Recording Secretary) Absent: Tom Quinn, Chief Administrative Officer Graham Martin, aRC Ash Kothyial, aRC Reg Webster, Sernas Associate Joan Wideman, Ajax-Pickering Board of Trade John Connolly, Transport Canada Item / Ref # Details & Discllssion & Conclusion (summary of discussion) Action Items / Status (include deadline as a ro riate Councillor Rick Johnson Chair 1. Welcome 2. Neil Carroll Page 1 CORP0228-2/02 Item / Ref # Details & Discussion & Conclusion (summary of discussion) difficult to achieve at initial build out. The developers do not disagree with the total, just the timing of the actual achievement of the numbers. The Province, Region and City have indicated that the 70,000 population target is expected at initial build out. The developers met the week of March 10th to discuss what they heard further; however, they have no decision to express at this time. Councillor Johnson distributed a copy of the letter from Roger Anderson to the Minister of Municipal Affairs and Housing regarding the Regional development charges for the Seaton lands. The City's Terms of Reference for the Neighbourhood Program identify Seaton to be planned for 70,000 people and 35,000 jobs. Tom Melymuk mentioned that the developers had requested the City not proceed with the Neighbourhood Planning study until the population and employment issue is resolved. Bruce Fischer suggested that we continue with the neighbourhood planning program at this time. Bruce suggested that we should be planning by built form, not by numbers. Planning by numbers is not the preferred way to build. Councillor Dickerson agreed with Bruce Fischer. Councillor Littley said that the 70,000 is a good goal, and that we should still consider this, and has a good urban form. Seaton should support some high density buildings as well. Neil said that the best way to find out what the urban form should be is to proceed with the neighborhood plan at this time. Councillor McLean asked if the model for Seaton is based on what was developed in Richmond Hill. Lloyd mentioned that if we are going to offer retail then we can't do the high density buildings. Mayor Ryan agreed that we can't define the numbers until we have a plan in place. Reference to other neighbourhoods is a good point, but many of these are being redesigned as a result of growth and community changes. The Mayor stated that in his view, the projected population number is CORP0228-2/02 Action Items.! Status (include deadline as appropriate) Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) a long term goal and that the one number he is not willing to change is the employment number of 35,000 jobs; if anything that number should be increased. Tom Albani stated that it may be worthwhile to hold further discussions and suggested a one-day workshop with City staff, developers and consultants to look at design forms and develop a neighbourhood plan. Lloyd mentioned that part of the reason the Regional Chair sent the letter to the Province about development charges was to encourage discussion and obtain a commitment from the province for funding. Neil stated that he is concerned that one of the objectives in conducting this process is the same as what the Neighbourhood Planning process would accomplish. He noted matters to be looked at in the neighbourhood planning are very complex. It is important to look at all elements of the neighbourhood planning process to know what the results will be. The neighbourhood planning process should be completed before we proceed with this proposed workshop. He noted that the Province is very firm about the numbers identified in the Central Pickering Development Plan. Rodger Miller commented that they will be making more detailed comments on the Neighbourhood Planning Program Terms of Reference. Stakeholders at the table seem to have taken positions on what the numbers should be. We need to understand what the urban form would be for Seaton at 70,000 population. The one-day workshop might be of some assistance to the people around the table before we embark on the Neighbourhood Planning and spend a lot of money. 3. Stephen Heuchert mentioned that there is report he is aware of from the US on visualizing densities, which shows various forms of development at a range of densities. This might be usefull when developing neighbourhood plans. He will send the weblink to P&D staff. Neighbourhood Planning Program - Draft Terms of Reference (Update) Catherine mentioned that comments have been received from the Province, the Region and some internal feedback. The timeline for going to Council with the Terms of Reference will be delayed to early June because of the developers concerns with the population and employment figures contained in the document. Tom Melymuk mentioned that we have to ensure that the funding will come from the landowners group. Councillor Dickerson suggested that it may be worthwhile to get an CORP0228-2/02 Action Items / Status (include deadline as appropriate) Stephen Heuchert to send the website link to P&D staff. Catherine Rose Page 3 Item / Ref # 4. Details & Discussion & Conclusion (summary of discussion) idea of how many neighbourhoods and then how many people per neighbourhood and what the density may be. There was a comment that since the employment land acreage is less than anticipated when the CPDP was produced, the employment figures should be changed to reflect this. It was also suggested that greater use in the open space would provide more opportunities to achieve the population. Lloyd stated that workshops/charettes are useful exercises, but maybe it would be worth it to show people what the actual designs are by visiting similar sites. Councillor Johnson stated that Members of Council would definitely be interested. It was agreed that Tom Melymuk would arrange a meeting to discuss details related to the workshop/charette with the developers, consultants and staff. MESP Update Reg Webster was unable to attend the meeting. Grant advised that there have been no recent meetings. Dorothy Skinner advised that some background technical work was to be released in March, but they have not received anything yet. Grant confirmed that a meeting to discuss the technical work was to be scheduled as well, but no date has been set at this time. Action Items / Status (include deadline as appropriate) Tom Melymuk to setup one-day workshop. Reg Webster Grant to follow up with Reg for more details and obtain materials. . Stephen Heuchert advised there is a meeting with Sernas, TRCA and City staff on April 8th to discuss stormwater ponds. 5. Update on Other Studies All Natural Heritage Study - Steve Gaunt gave an update on the upcoming consultation meetings at which the preliminary draft management strategies and proposed trail plan would be presented. The stakeholders' meeting scheduled for today (March 20) was cancelled because of the Easter weekend, and they have been invited to attend the April 2nd public meeting. The First Nations consultation is scheduled for April 1. Steve stated Steering Committee members have a working draft of the report, but that the Draft Final Report will not be released until mid April, following the consultation sessions. Steve advised that the report is being written to act as a "guideline" where there is an interface with the developable areas, rather than be prescriptive. In response to a question about what trails were being constructed, CORP0228-2/02 Page 4 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Catherine stated that at the earlier public meeting, the Province had committed to build the main trail connections, but there was no specific commitment to funding all the trails. 6. Financial Impact Study for City of Pickering - Tom Melymuk provided an update. IBI, who is conducting the study for the developers, met with City staff in late February, 2008, to discuss how best to recommence this study. Other Business Catherine Rose advised that she has considered the recent request from Gord Willson to include the boundary of the Whitevale Heritage District on the Seaton website, and that there will be a revision made to the website. This information, along with another report on heritage landscapes that is referenced in the CPDP, as well as the Whitevale Heritage District Guidelines (which are being put on the City's website by the City Clerk) will be added in the near future. A comment was made about having a heritage tree planting program. Councillor Johnson mentioned that Heritage Pickering also has a similar request with regards to preserving trees and urban forests. Steve Heuchert asked about the status of the Morrison Water Balance that the Province is undertaking. No one from the Province was present to answer. Jim Robb of the Friends of the Rouge Watershed mentioned that they would like to get involved in this committee as they are concerned about the watershed and stormwater management. These are major challenges and the province should be involved in protecting the ground water resources. A comment was made that the trail system should be in place before development. There were also concerns about the fact that there would be 70 stormwater ponds and that this is a concern with respect to the potential airport as the ponds are waterfowl breeding grounds. (See submission for Friends of the Rouge Watershed) Councillor Dickerson suggested that Jim Robb contact TRCA and the Natural Heritage System working group for further details. Stephen advised that there are 2 different types of wetlands and suggested that Jim contact him to review the studies completed to date. Councillor Littley asked whether anyone was involved with the Oakville Moraine plan as it is quite similar to what we are doing. Gord Willson advised that he believes the urban form workshop idea CORP0228-2/02 Action Items / Status (include deadline as appropriate) All Catherine to arrange changes to website. Catherine to contact MMAH about the status of the Water Balance Study. NOTE: On April 2, 2008, Catherine Rose advised that the study was completed on March 31, 2008. Page 5 Item / Ref # Details & Discussion & Conclusion (summary of discussion) very good idea. He noted it would be useful to have the developers with their consultants who have completed the studies. This will also provide an opportunity to test the population and employment numbers. He noted it will be difficult to choose a neighbourhood because of the challenges in the Whitevale area, but suggested we may want to consider where Sideline 26 intersects with the Fifth Concession, to address integrating heritage and cultural aspects with the urban form workshop. Gord also noted that in considering built form, sustainability should also be considered in the proposed workshop, energy, heating sources, geothermal, etc. \ Gord further advised that at a recent meeting of the Residents Association, a concern was expressed about the pace of development that is anticipated in Seaton, and the anticipated impacts of the traffic through Whitevale. Gord stated that the Go Station for Seaton and the Whitevale Road - 14th Concession By- pass should be constructed to prevent the traffic impacts. With respect to the Natural Heritage Study, he noted the draft trail plan appears to locate a trail on his property. Meeting Adjourned: 11 :40 am Copy: Members of Council Directors Division Heads City Solicitor City Clerk CORP0228-2/02 Action Items / Status (include deadline as appropriate) Page 6 CiUI o~ Minutes I Meeting Summary Communities in Bloom Advisory Committee March 28, 2008 10:00 am Main Committee Room Attendees: John Hannah, Superintendent, Municipal Operations - City of Pickering Marisa Carpino, Supervisor, Culture & Recreation - City of Pickering Allan Arsenault - Pickering Town Centre Donald Igbokwe, Multi-Faith Group Gail Lawlor - Durham Sustain Ability Jim McCafferty - Durham Catholic District School Board Lorna Murphy - Pickering Town Centre Larry Noonan - Altona Forest Stewardship Committee Lorna Murphy - Pickering Town Centre Sigrid Squire - Pickering Horticultural Society Heather White - Pineridge Art Council Mike Goodyear - Toronto Region Conservation Authority (on behalf of Mike Bender) Marla Shim, Executive Assistant, Councillors' Office - City of Pickering (Recording Secretary) Absent: Dave Ryan, Mayor - City of Pickering (Co-Chair) Bill McLean, Regional Councillor, Ward 2 - City of Pickering (Co-Chair) Tom Melymuk, Director, Office of Sustainability - City of Pickering Mike Bender - Toronto Region Conservation Authority Chris Braney - Durham District School Board Kasia Chocjecki - Ajax-Pickering Board of Trade Julie Oakes - Bloomers & Britches Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome . John welcomed everyone to the meeting and gave regrets for Mayor Ryan and Councillor McLean who were unable to attend, due to a conflicting meeting . A special welcome was given to the two new committee members - Donald Igbokwe and Heather White . Members were asked to participate on the committee because they are leaders in the community . Attendees introduced themselves Page 1 CORP0228-2/02 2. CIB Program . John gave a detailed overview of last year's CIB program . 2007 was a great success and will try to achieve the same level of success this year . Big task is to decide what can be done differently in 2008 . Will make the changes that were suggested by the judges . Depending on members for their advice and ideas for showcasing Pickering . This year's theme is Youth & Sustainability . A chart showing the proposed 2008 Staff Teams consisting of various leading staff members was circulated to members . This year's profile book is already in progress and will be similar to last year's . Will work on attempting to implement any suggestions in the judge's comments from 2007 3. Canada Blooms . The show was a big success and we were proud to represent Central Ontario and promote the City of Pickering . It was suggested that there should be more people manning the booth at next year's show . It was pointed out that is was very difficult to find the City of Pickering booth and staff at the show were unable to assist in giving directions . Backwoods Players did a wonderful job and put on a fantastic show . There were at least 200 very pleased spectators . The performers stayed in full costume all day and walked around the show . Received comments from Canada Blooms that they were well received and invited to participate in next year's show 4. Staff Update . Marisa gave an overview of the 2008 CIB program and kick-off event . Staff members were very thorough in reviewing the judges report and will address the recommendations . Staff would like to include other program features such as places of worship and schools . Members are requested to provide input and support for various program improvements . Members are requested to pass along information about great community initiatives that should be considered for the 2008 CIB program . Will visit some new locations for the 2008 tour, as we continue to incorporate some sites from 2007 . Looking at July 16th, 1 ih and 18th as potential tour dates. - -- Page 2 CORP0228-2/02 It was pointed out that the Driftwood Theatre and the youth area already have events scheduled on those dates . This year's kick-off event is being held on April 18, 2008 Members are from 10:30 to 11 :30 am at Vaughan Willard Public School requested to wear their . All members are encouraged to participate new CIB shirts and . Event will consist of a tree planting ceremony, followed by jackets a fun recycling container decorating competition . There will be three teams consisting of Councillors, Advisory Members and students . All supplies and material will be provided . A suggestion was made for having a recycling relay race Marisa will look into . The Planting & Landscaping Team will ask the organizing Horticultural Society, Claremont Garden Club and Bloomers & Britches to assist with their program 5. Members Comments . Gail volunteered to showcase the Eco-Schools program . Would like to have a write-up on the school program for Gail to provide to the profile book Marisa . Jim McCafferty will work with Gail on the Eco-Schools program . Larry suggested having another breakfast this year at Altona Forest . Front yard competition needs to be improved - would like Members to inform to have additional volunteers to assist Sigrid if they would like . Allan and Lorna informed members that Pickering Town to participate Centre will be undergoing extensive renovations beginning this spring. Hosting the CIB wrap-up event in the fall may not be feasible, due to the construction schedule . Pickering Town Centre is organizing a youth competition for the redesigning of their shopping bags. Activity can support the CIB theme this year 6. Other Business . Kasia Chojecki will replace Kathy McKay as this year's Board of Trade representative . Information packages will be distributed to new members Marla to provide 7. Next Meeting Date To be determined. Meeting Adjourned: 11 :30 am Copy: All Members Chief Administrative Officer Directors City Clerk Page 3 CORP0228-2/02 Cil1J o~ Minutes Pickering Advisory Committee On Race Relations & Equity April 3, 2008 7:00 pm Main Committee Room Attendees: Sethu Madhavan, Community Appointee Marisa Carpino, City of Pickering, Vice-Chair Margaret Lazarus, Valley Farm Public School Siobhan Saravanamutto, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Linda Roberts (Recording Secretary) Absent Councillor David Pickles, Chair Kirk Mark, Community Appointee Tanya Malika Foster, Community Appointee Fred Gibson, Pickering Carib Canadian Cultural Association Cathy Grant, Pickering Public Library Mariyah Gonzales, Dunbarton High School Ishu Vij, Dunbarton High School Philip Howard, Durham District School Board Joanne Guindon, Durham Catholic District School Board Also PresentTiera Dookhie, J. Clarke Richardson Collegiate Emily Honsberger, Dunbarton High School Erin Kann, Journalism Student, Guelph/Humber University Item / Ref # 1.0 Details & Discussion & Conclusion (summary of discussion) Welcome Action Items I Status (include deadline as appropriate) 2.0 All Marisa reviewed the action items from the previous minutes. Siobhan indicated she did not have anything further to report on the multi-cultural event bein held at Valle view Public School at this time. A roval of Minutes 3.0 All Minutes of the March 6, 2008 meeting of Race Relations were approved. Page 1 4.0 Events 4.1 Tapestry Marisa provided an overview on the Tapestry event to be held on June yth. She explained that we partner with the Pickering Museum on this event. There are 6 or 7 groups confirmed to attend. There is also a Ribfest event happening here this year on the same weekend. This will be held at the City Complex on June 6, 7 and 8. This could provide possible promotion opportunities for the Tapestry event. 4.2 Diversity Workshop - Review Siobhan provided an update on the workshop which was held over the March break. . Good size group - 20 students registered . Participants were from grades 6 - 8 . Participants were enthusiastic about events and were actively involved in activities . Lots of positive feedback from students as well as parents . Suggested extending it next year . Parents suggested a summer camp Marisa thanked everyone and commended [YOU]nity and the Library for their involvement and support in this event. She requested pictures of the event be forwarded to her. Siobhan noted that Emily may head up this event next year with the help of Tiera. 4.3 Discussion ensued with respect to any possible changes for next year. Siobhan noted they will be having a follow-up up meeting next week. Forum - Review Marisa informed the Committee that the writing contest was a great event this year and provided an explanation of the forum for the guests In attendance. . This year's statement was "Imagining my Siobhan to provide Marisa with photos Page 2 Diverse Community in the year 2025". · Over 100 entries this year, 700 in total to date . Event is normally held in conjunction with "International Day for the Elimination of Racial Discrimination", which is held on March 21st. Marisa circulated the program from the event, photos, and the News Advertiser article, which ran a story on the event. 5.0 2008 Annual Workplan & 2007 Annual Report Presentation Marisa informed the Committee that the revised date for presentation to Council IS May 20th. She requested the Committee start to think about our 2008 initiatives. She reviewed the 2007 work plan items. A brief discussion ensued with the following suggestions being made; . [YOU]nity to hold a Fall event - possibly sometime In November - coffee house - being a celebration of culture, open to everyone with youth performers participating. Marisa suggested use of our internal resources for promotion . Outreach - have more cultural community organizations become involved and attend meetings . Website - link [YOU]nity to Pickering Activity Council (PAC) for teens . Community Survey - continue with this and strive for further success in 2008 . Hold an event similar to the writing contest, being in visual artforms - use art as a form of expression - student could submit a piece of artwork that relates to their religion/background Marisa noted that Councillor Pickles would like to Marisa to follow up with expand on the cultural calendar by noting all the Councillor Pickles significant dates. Marisa advised the Committee that May's agenda will have the writing contest listed and advised that she will have a draft at the next meeting. She All Page 3 -- -~ requested everyone to think of a statement for the writing contest for 2009. Marisa informed the Committee that she had not received any revisions to the 2008 annual report, and that it will be presented to Council on May 20th beginning at 7:30 p.m. She welcomed all members to attend the Council meeting that evening. 6.0 Other Business Marisa stated that Philip Howard had requested that Marisa to action, will she forward a summary of the forum to him. also forward photos 8.0 Next Meeting Thursday, May 1,2008 at 7:00 pm in the Main Committee Room Meeting Adjourned: 7:40 pm Copy: City Clerk Page 4