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Home My WebLink About17/03/2008 Executive Committee Meeting Minutes Monday, March 17,2008 7:30 pm - Council Chambers Chair: Councillor Johnson -, 1 ,) ; PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma N. Carroll T. Melymuk D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - City Clerk (I) DELEGATIONS 1 . Janice Frampton Re: Director, Corporate Services & Treasurer Report CS 10-08 Statement of the Treasurer Respecting 2007 Remuneration And Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies Ms. Frampton appeared before the Committee with respect to Report CS 10-08 of the Director, Corporate Services & Treasurer. Ms. Frampton outlined the median salary in Ontario, which is $24,800. and expressed concern with the $30,000. in Council perks that had been provided, especially since there was over $70,000. in repairs required at Dunbarton Pool and no money to fix the ice at Don Beer Arena. She further expressed concern with the mileage expenses provided by the Region, along with a travel allowance provided by the City; RRSP contributions of 13%; expense claims submitted without the itemized credit card receipts; cell and internet charges by Members of Council while on vacation and for cottage properties. She further advised that the 2004 audit indicated that there was evidence of approval required for receipts submitted by the Chief Administrative Officer and the Mayor. In summary, she requested that she be provided with the detailed receipts for the 1 Citlf 0# ~ ') ,...I t_ Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson expenses for 2007 and be provided with at least two weeks to review the documentation. A question and answer period ensued. Ms. Frampton was requested to contact the City Clerk with respect to her request for copies of the detailed receipts for 2007. (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 05-08 Pesticide Use By-law Detailed discussion ensued on this matter. The Chief Administrative Officer responded to questions in relation to the upcoming Provincial legislation related to pesticide use. Based on the discussion, the Chief Administrative Officer was requested to ensure that Council was provided with status updates on any impending Provincial legislation. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report OES 05-08 of the Director, Operations & Emergency Services be received; 2. That the attached draft by-law be reviewed, received and approved; 3. That City staff expand outreach and public education programs pertaining to healthy lawns, gardens and pesticide restrictions; and 4. That City staff prepare a pesticide use by-law enforcement strategy that itemizes the required tools, training and support services. MOTION REFERRED (See Following Motions) Moved by Councillor McLean Seconded by Mayor Ryan 2 Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson .~ 3- v 1. That Report OES 05-08 of the Director, Operations & Emergency Services be referred back to staff for the purpose of reviewing the status and timing of the upcoming Provincial legislation on pesticide use and anticipated costs associated with the enforcement of the proposed pesticide by-law; and 2. That the City Clerk send a copy of Report OES 05-08 of the Director, Operations & Emergency Services to the Province of Ontario. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 07-08 Heritage Inventory Register -Properties of Cultural Heritaqe Value or Interest - Seaton Lands A brief discussion ensued on this matter. The City Clerk provided clarification with respect to designated properties versus properties that are noted on a Municipal Heritage Register. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 07-08 of the Director, Corporate Services & Treasurer be received; 2. That the Heritage Inventory Register - Seaton Lands, included as Attachment # 1 to this report be approved; and 3. Further, that a copy of Report CS 07-08 of the Director, Corporate Services & Treasurer be forwarded to the Ontario Realty Corporation, Ontario Heritage Trust and the Heritage Pickering Advisory Committee for their information. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 09-08 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Littley 3 7 11 ,,) l'"t Executive Committee Meeting Minutes Monday, March 17,2008 7:30 pm - Council Chambers Chair: Councillor Johnson Seconded by Councillor Dickerson That Report CS 09-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 10-08 Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies Discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2007 be received. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 11-08 Cash Position Report as at December 31 , 2007 RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson That Report CS 11-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 12-08 2007 Buildinq Permit Stabilization Reserve Fund 4 Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers ; t, I Chair: Councillor Johnson --; r.. ,) ) RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson That Report CS 12-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED (III) OTHER BUSINESS 1. Councillor McLean applauded staff and the Backwoods Players for the excellent display and performance at the recently held Canada Blooms show. He requested the Chief Administrative Officer to express appreciation to those involved. (IV) ADJOURNMENT The meeting adjourned at 9:40 pm. 5