The URL can be used to link to this page

Home My WebLink AboutMarch 25, 2008 Council Meeting Agenda Tuesday, March 25, 2008 Council Chambers 7:30 pm IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:15 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Meeting, February 19, 2008 Council Meeting Minutes February 19, 2008 Special Council Meeting, March 3, 2008 In Camera Council Meeting, March 3, 2008 Planning & Development Committee, March 3, 2008 Executive Committee, March 17, 2008 Under Separate Cover 1-16 17-24 Under Separate Cover 25-30 31-35 IV) PRESENTATIONS V) DELEGA TIONS 36 VI) CORRESPONDENCE 37-73 VII) COMMITTEE REPORTS 74-77 a) Report PD 2008-03 of the Planning & Development Committee b) Report EC 2008-02 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 78-101 IX) MOTIONS AND NOTICE OF MOTIONS 102-104 X) BY -LAWS 105-110 XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT Council Meeting Agenda Tuesday, March 25, 2008 Council Chambers 7:30 pm FOR INFORMATION ONLY · Minutes from Committee of Adjustment, January 23, 2008 · Minutes from Advisory Committee on Race Relations & Equity, February 7,2008 · Minutes from Committee of Adjustment, February 13, 2008 · Minutes from Heritage Pickering Advisory Committee, February 26, 2008 · Minutes from Communities Against Violence Everywhere, March 4, 2008 · Minutes from the Advisory Committee on Race Relations & Equity, March 6, 2008 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers '1 PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley J. O'Connell D. Pickles ABSENT: B. McLean ALSO PRESENT: E. Buntsma N. Carroll T. Melymuk G. Paterson D. Wilcox D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) ADOPTION OF MINUTES Resolution # 22/08 Moved by Councillor Johnson Seconded by Councillor Littley In Camera Council Minutes, January 21,2008 Council Meeting Minutes January 21,2008 Planning & Development Committee, February 4, 2008 Executive Committee, February 11, 2008 CARRIED 1 Council Meeting Minutes I " fi ,) <_ - L..~ Tuesday, February 19, 2008 7:30 PM Council Chambers (III) PRESENTATIONS 1. Donald Igbokwe, Chairperson Durham Multifaith World Religion Day Committee Re: Plaque Presentation - World Reliqion Dav Donald Igbokwe, Chairperson for the Durham Multifaith World Religion Day Committee appeared before Council to present the City with a plaque in appreciation for the City's support and participation in World Religion Day. (IV) DELEGATIONS 1 . Myrna Picotte Chairperson, Royal Canadian Legion, Branch 606, Ladies Auxiliary Re: 5th Annual Easter Parade Myrna Picotte, Chairperson, Royal Canadian Legion Ladies Auxiliary appeared before Council to thank the City for their continued support and involvement with the Annual Easter Parade. Ms. Picotte also represent's the Rotary Club and thanked the City for providing the venue for the upcoming Ribfest event. Moved by Councillor Dickerson Seconded by Councillor O'Connell That the rules of procedure be suspended in order to introduce a motion with respect to a grant for the Annual Easter parade. CARRIED ON A 2/3 MAJORITY VOTE Resolution # 23/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That a grant in the amount of $1 ,200.00 be provided to the Royal Canadian Legion, Branch 606, Ladies Auxiliary for the 5th Annual Easter Parade and that this amount be included in the 2008 grant budget (2195.2712). CARRIED 2 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers " ill '", ,) (V) CORRESPONDENCE 1. CORR. 10-08 CAROLYN DOWNS, CITY CLERK CITY OF KINGSTON 216 Ontario Street Kinqston, ON K7L 2Z3 Resolution # 24/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 10-08 from Carolyn Downs, City Clerk, City of Kingston, seeking support of a resolution passed on January 8, 2008 regarding encouraging municipalities with a population in excess of 50,000 to declare January 11th as Sir John A. Macdonald Day be received for information. CARRIED 2. CORR. 11-08 CAROLYN DOWNS, CITY CLERK CITY OF KINGSTON 216 Ontario Street Kinqston, ON K7L 2Z3 Resolution # 25/08 Moved by Councillor Dickerson Seconded by Councillor Pickles That CORR. 11-08 from Carolyn Downs, City Clerk, City of Kingston, seeking support of a motion passed on January 22, 2008 with respect to the recognition of April 25, 2008 as World Malaria Day and to ""Net a Village" in Africa to help prevent the incidence of malaria be received for information. CARRIED 3 Council Meeting Minutes . .. . <1 11 li q Tuesday, February 19, 2008 7:30 PM Council Chambers 3. CaRR. 12-08 S. ROSS, 19 DIVISION DURHAM REGIONAL POLICE 605 Rossland Road East Box 911 Whitby, ON L 1 N OB8 Resolution # 26/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That CORR. 12-08 from S. Ross, Durham Regional Police, expressing his interest in continuing the Community Liaison Committee and requesting assistance by having two councillors join the Committee be received; and 2. That Councillor Dickerson and Councillor O'Connell be appointed to the Committee, and Inspector Ross be so advised. CARRIED 4. CORR. 13-08 PATTIE L. BARRIE, CMO MUNICIPAL CLERK CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 Temperance Street Bowmanville, ON L 1C 3A6 Resolution # 27/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CaRR. 13-08 from Pattie Barrie, Municipal Clerk, Municipality of Clarington, with respect to a motion passed on January 28, 2008 regarding the Energy from Waste Project, and advising that the Municipality of Clarington is an unwilling host to the proposed Durham/York garbage incinerator, be endorsed. CARRIED ON A RECORDED VOTE 4 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers 'I.. L L I ~) YES NO Councillor Dickerson Councillor Littley Councillor O'Connell Councillor Pickles Councillor Johnson Mayor Ryan 5. CORR. 14-08 NESTOR CHORNOBAY, M.C.I.P., R.P.P. DIRECTOR, STRATEGIC PLANNING BRANCH REGION OF DURHAM PLANNING DEPARTMENT 605 Rossland Road East Whitby. ON L 1 N 6A3 Resolution # 28/08 Moved by Councillor Dickerson Seconded by Councillor Littley That CORR. 14-08 from Nestor Chornobay, Director, Strategic Planning, Region of Durham, providing a report and consultation schedule for the Growth Plan Implementation Study be received for information. CARRIED 6. CORR. 15-08 SCOTT JEFFERY, PRESIDENT DURHAM REGION HOME BUILDERS' ASSOCIATION King Street Postal Outlet P.O. Box 26064 206 King Street East Oshawa, ON L 1 H 1 CO Resolution # 29/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 15-08 from Scott Jeffery, President, Durham Region Home Builders' Association, requesting the City of Pickering proclaim April, 2008 as New Homes Month, be proclaimed. CARRIED 5 '''''''~~~~'---''''''''''''''''~_~__''''''''_'''''''~'''''-~k,"~'_,~ Council Meeting Minutes -\ .~ 1,1 (J Tuesday, February 19, 2008 7:30 PM Council Chambers 7. CORR. 16-08 LYNDA SHEPHERD OFFICE ADMINISTRATION THE CANADIAN HEARING SOCIETY PETERBOROUGH REGIONAL OFFICE 315 Reid Street Peterborouqh, ON K9J 3R2 Resolution # 30/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 16-08 from Lynda Shepherd, Office Administration, The Canadian Hearing Society, requesting the City of Pickering proclaim May, 2008 as Hearing Awareness Month, be proclaimed. CARRIED 8. CORR. 17-08 MARISA CARPINO SUPERVISOR, CULTURE & RECREATION CITY OF PICKERING One the Esplanade Pickerinq, ON L 1V 6K7 Resolution # 31/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 17-08 from Marisa Carpino, Supervisor, Culture & Recreation, on behalf of the Advisory Committee on Race Relations & Equity, requesting the City of Pickering proclaim March 21, 2008 as the International Day for the Elimination of Racial Discrimination, be proclaimed. CARRIED 6 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers D'j 9. CORR. 18-08 JOHN DURANT ASSOCIATE EXECUTIVE DIRECTOR CHILD FIND ONTARIO 440A Britannia Road East Mississauqa, ON L4Z 1 X9 Resolution # 32/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That CORR. 18-08 from John Durant, Associate Executive Director for Child Find Ontario requesting the City of Pickering proclaim May, 2008 as Green Ribbon of Hope Month and May 25, 2008 as National Missing Children's Day, be proclaimed. CARRIED 10. CORR. 19-08 DONNA MACDOUGALL, CLERK MUNICIPALITY OF KINCARDINE 1475 Concession 5, R.R. #5 Kincardine, ON N2Z 2X6 Resolution # 33/08 Moved by Councillor O'Connell Seconded by Councillor Dickerson That CORR. 19-08 from Donna MacDougall, Clerk, Municipality of Kincardine, with respect to a resolution passed on January 23, 2008 seeking support in urging the Federal Minister of Natural Resources and the Government of Canada to consider the role of the Canadian Nuclear Safety Commission as an independent body, and through this independence CNSC can ensure the public's safety, be endorsed. CARRIED 7 Council Meeting Minutes (, \) Uu Tuesday, February 19, 2008 7:30 PM Council Chambers 11. CORR. 20-08 R. ANDREW BIGGART RITCHIE KETCHESON HART & BIGGART LLP BARRISTERS, SOLICITORS, NOTARIES 1 Eva Road, Suite 206 Toronto, ON M9C 4Z5 Resolution # 34/08 Moved by Councillor Johnson Seconded by Councillor Pickles That CORR. 20-08 from R. Andrew Biggart, Ritchie Ketcheson Hart & Biggart, representing Christopher Trzcinski, with respect to a request to defer consideration of Report CS 01-08 of the Director, Corporate Services & Treasurer, be received for information. CARRIED (VI) COMMITTEE REPORTS a) REPORT PO 2008-02 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PO 05-08 Director, Operations & Emergency Services Request for Funding Support From Toronto and Region Conservation Authority for Petticoat Creek Watershed Plan COUNCIL DECISION 1. That Report PO 05-08 of the Director, Planning & Development and Director, Operations & Emergency Services, regarding the funding request from Toronto Region Conservation Authority be received; 2. That Council approve the request for funding assistance; and 3. Further, that the amount of $10,000 be charged to accou nt #2195-2712 as a Joint Funded Environmental Project. 8 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers (I q ,) 2. Director, Planning & Development, Report PO 06-08 Zoning By-law Amendment Application A 11/06 Richard Gosling 425 Whitevale Road, Hamlet of Whitevale (Part of Lot 24, Lots 25 to 27, Plan 21) Parts 5 and 6, 40R-1139) City of Pickerinq COUNCIL DECISION 1. That Zoning By-law Amendment Application A 11/06 submitted by Richard Gosling, on lands being Part of Lot 24, Lots 25 to 27, Plan 21, City of Pickering, to amend the zoning to permit a bed & breakfast establishment, day spa and restaurant as additional uses on the lands being Part of Lot 24, Lots 25 to 27, Plan 21, City of Pickering, be approved, and; 2. Further, that the zoning by-law to implement Zoning By-law Amendment Application A 11/06, and to remove the "(H)" Holding Symbol preceding the existing "HMC9" zone designation, as set out in Appendix II to Report PO 06-08, be forwarded to City Council for enactment. Resolution # 35/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the report of the Planning and Development Committee PO 2008-02, dated February 4, 2008, be adopted. CARRIED b) REPORT EC 2008-01 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Report CS 01-08 Request to Amend Body-Rub Parlour By-law - Grant Morris Associates Ltd on Behalf of Christopher Trzcinski - 1630 Bayly Street, Pickerinq COUNCIL DECISION 1. That Report CS 01-08 of the Director, Corporate Services & Treasurer be received; 9 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM 'I D Council Chambers 2. That the request from Grant Morris Associates Limited, on behalf of Christopher Trzcinski, to amend Body-Rub Parlour By-law 6649/06 to increase the maximum number of body-rub parlour licenses to 4 be denied; and 3. That the City Clerk be directed to forward a copy of Report CS 01-08 of the Director, Corporate Services & Treasurer to Grant Morris Associates Limited. 2. Director, Operations & Emergency Services, Report OES 04-08 Reduced Load Highways - Amendment to the Municipal Traffic & Parkinq By-law 6604/05 COUNCIL DECISION 1. That Report OES 04-08 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend By-law 6604/05 to provide for the regulation of reduced load periods on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 3. Director, Corporate Services & Treasurer, Report CS 02-08 Updated Boulevard and Clean & Clear By-laws and Amendment to Traffic & Parkinq By-law COUNCIL DECISION 1. That Report CS 02-08 of the Director, Corporate Services & Treasurer be received; 2. That the draft by-laws included as Attachments 1, 2 & 3 providing regulations for boulevard maintenance, requirements to clean & clear properties, and an amendment to the Traffic & Parking By-law regulating obstructions such as basketball nets and shopping carts left on City roads and boulevards, be adopted; and, 3. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. 10 Council Meeting Minutes Tuesday, February 19, 2008 7:30 PM Council Chambers ^ 1 I i 4. Director, Corporate Services & Treasurer, Report CS 03-08 Updated Noise Control By-law COUNCIL DECISION 1. That Report CS 03-08 of the Director, Corporate Services & Treasurer be received; 2. That the draft Noise Control By-law, included as Attachment 1, providing regulations for noise within the City of Pickering, be enacted; and, 3. That the appropriate staff of the City of Pickering be given the authority to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CS 04-08 Section 357/358 of the Municipal Act - Adiustment to Taxes COUNCIL DECISION 1. That Report CS 04-08 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 6. Director, Corporate Services & Treasurer, Report CS 05-08 Corporate Records Retention By-law COUNCIL DECISION 1. That Report CS 05-08 of the Director, Corporate Services & Treasurer be received; 2. That By-law 737/77, be repealed and the draft Records Retention By-law attached to Report, CS 05 -08 be approved and enacted; and, 3. That the City Clerk forward the approved by-law to the City's Auditors, Deloitte and Touche LLP, for certification. 11 Council Meeting Minutes 1 (2 \ - Tuesday, February 19, 2008 7:30 PM Council Chambers 7. Director, Office of Sustainability, Report OS 01-08 Sustainable Pickering Update and 2008 Work Proqram COUNCIL DECISION 1. That Report OS 01-08 of the Director, Office of Sustainability, providing an update on the Sustainable Pickering initiative and 2008 work program be received; 2. That Council authorize staff and the Sustainable Pickering Advisory Committee to continue to work on the City's Sustainable Pickering initiative as outlined in this report, with the continued assistance in 2008 of Durham Sustain Ability; and 3. That Council agree to the City's participation in "Earth Hour" on March 29, 2008 between 8:00 and 9:00 pm, and that all residents, business and institutions within the City be challenged to also participate, and furthermore, that the Sustainable Pickering Advisory Committee and staff be authorized to take the appropriate actions to engage the City and community in this event. Resolution # 36/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the report of the Executive Committee EC 2008-01, dated February 11, 2008, be adopted. CARRIED (VII) REPORTS - NEW AND UNFINISHED BUSINESS 1. Director, Planning & Development Report PO 08-08 The Region of Durham Growth Plan Implementation Study Draft Phase 1 & 2: Summary of Understandinq and Initial Analysis A question and answer period ensued on this matter. Resolution # 37/08 12 Council Meeting Minutes Tuesday, February 19,2008 7:30 PM Council Chambers 1 ,') Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report PD 08-08 of the Director, Planning & Development regarding the Region of Durham Growth Plan Implementation Study, Draft Phase 1 & 2: Summary of Understanding and Initial Analysis, be received; 2. That the Region of Durham be requested to expand the scope of its Growth Plan Implementation Study to include an analysis of the financial implications related to the provision of infrastructure and services necessary to support the growth scenarios to be developed in the next phases of the Study; 3. That the Region of Durham be requested to revise the Growth Plan Implementation Study process to provide more regular on-going dialogue with local municipalities respecting the Study progress, and share raw data and analysis with local municipalities early in the process to allow for evaluation of, comment on, and issue identification, prior to report releases; and 4. That the Region of Durham be requested to direct the consultants to incorporate the following changes in the Final Phase I & 2 Report of the Growth Plan Implementation Study: a) revise the methodology and assumptions used in the "available land suitable for intensification" analysis to reflect the market forces and opportunities in play across the different parts of the Region; and b) use the most recent draft boundary for the Downtown Pickering Urban Growth Centre as established between Ministry of Public Infrastructure Renewal and City staff; and 5. Further, that the City Clerk be requested to forward a copy of Report PD 08- 08 together with Council's resolution on the matter to the Region of Durham and the other area municipalities in Durham. CARRIED (VIII) BY-LAWS 6828/08 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended by By-law 2677/88, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 24, and Lots 25, 26 & 27, Plan 13 Council Meeting Minutes 4 Tuesday, February 19, 2008 7:30 PM Council Chambers 6829/08 6830/08 6831/08 6832/08 6833/08 6834/08 6835/08 6836/08 6837/08 21 (Parts 5 and 6, 40R-1139), City of Pickering. (A 11/06)[Refer to Planning Pages 35 to 37] Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham, as public highway. Being a by-law to amend By-law 6604/05 to provide for the regulation of reduced load periods on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering. [Refer to Executive Pages 20 to 21] Being a by-law to regulate the maintenance and use of boulevards. [Refer to Executive Pages 27 to 38] Being a by-law to require owners and occupiers of land to clean and clear the land [Refer to Executive Pages 39 to 43] Being a by-law to amend the Traffic and Parking By-law [Refer to Executive Pages 44 to 45] Being a by-law to prohibit and regulate noise [Refer to Executive Pages 48 to 54] Being a by-law to establish retention periods for records of the Corporation of the City of Pickering [Refer to Executive Pages 60 to 63] Being a By-law to amend Restricted Area Zoning By-law 3036, as amended by By-law 2244/86, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 33, Range 3 B.F.C., City of Pickering, (A 34/05 & SP-2005-03) Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. THIRD READING: Councillor Dickerson, seconded by Councillor Johnson moved that By-law Numbers 6828/08 to 6837/08 be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED 14 Council Meeting Minutes Tuesday, February 19,2008 7:30 PM Council Chambers -, r- I ~) (IX) OTHER BUSINESS 1. Councillor O'Connell questioned the City Clerk on whether we had received any response from the Federal Government regarding her rail safety motion. Councillor O'Connell noted that she would be bringing motions forward regarding a proclamation for the Waterfront Great Trail Adventure and a motion for endorsing the sale and use of cosmetic pesticide. (X) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 38/08 Moved by Councillor Johnson Seconded by Councillor Littley That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED a) Confidential Correspondence dated January 30, 2008 from the City Solicitor to the Chief Administrative Officer with respect to an Oil Spill on Woodview Avenue Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 39/08 Moved by Councillor O'Connell Seconded by Councillor Pickles That Council rise into open session of Council. CARRIED 15 Council Meeting Minutes 1 6 Tuesday, February 19, 2008 7:30 PM Council Chambers Resolution # 40/08 Moved by Councillor Dickerson Seconded by Councillor O'Connell That the recommendation as contained in the Confidential memorandum dated January 30, 2008 from the City Solicitor, be adopted. CARRIED (XI) CONFIRMATION BY-LAW By-law Number #6838/08 Councillor Dickerson, seconded by Councillor Johnson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Regular Meeting of February 19, 2008. CARRIED (XII) ADJOURNMENT The meeting adjourned at 8:50 pm. DATED this 19th day of February, 2008 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 16 Special Council Meeting Minutes Monday, March 3, 2008 12:28 PM Main Committee Room 1 7 PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Buntsma N. Carroll T. Melymuk G. Paterson A. Allison D. Wilcox R. Holborn G. McGregor C.Mearns L. Taylor R. Taylor L. Roberts - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Solicitor - City Clerk - Division Head, Municipal Property & Engineering - Principal Planner - Policy - CEO, Pickering Public Library - Manager, Development Review - Coordinator, City Development - Committee Coordinator (I) INTRODUCTORY REMARKS The Chief Administrative Officer welcomed everyone to the Special meeting of Council. He advised that this would be an informal session for information and discussion purposes with staff. Any formal reports resulting from this meeting would be brought forward to Council. (II) PRESENTATIONS Overview and Update on Duffin Heiqhts The Director, Office of Sustainability, provided a power point presentation with respect to the Duffin Heights Neighbourhood. He noted that the discussion 1 Special Council Meeting Minutes , t. . 'I g Monday, March 3, 2008 12:28 PM Main Committee Room points would encompass the following; background and planning considerations, City lands and proposed community facility; Brock Road design, followed by an In Camera session of Council. A copy of the presentation was provided to all members present. 1) Backqround and Planninq Considerations The Director of Planning & Development, provided a general overview of the three major areas of interest in Duffin Heights, specifically servicing, transportation system and land use designations. He advised that ongoing discussions were being held with the Region with respect to the sanitary sewer (2008 extension of the Central Duffins Collector trunk line). He further advised that the Duffin Heights Landowners Groups currently consists of the Ontario Realty Corporation, Mattamy Homes and Coughlan Homes. Discussion ensued with respect to the population expectations. The proposed population in the 2003 approved Official Plan was 9,500 for 2016, and the proposed population had been 15,000 for 2021. The Director, Planning & Development provided a further review of the transportation plan, explaining the arterial roads, collector roads, Valley Farm extension and the connection to Seaton. The following points were made: · Valley Farm connection will provide a relief valve for the community west of Brock Road . Old Taunton Road will provide a relief valve for the community east of Brock Road · The ESP Plan concluded the connections were not needed, staff agree two should be taken out · Connection into Ajax was not supported at this time, cannot see the benefit of this connection · Funds are being set aside for the bridge over the Ganatsekiagon Creek for the Valley Farm Road extension . Population is currently proposed at 7,000 (2016). He advised that the staff recommendation for the transportation system was that OPA 2007-06 to delete Type C Arterial Roads in Duffin Heights be supported, with the exception of the Valley Farm Road extension which should be retained and extended in a revised alignment to intersect with Brock Road at its most southerly signalized intersection. 2 Special Council Meeting Minutes Monday, March 3, 2008 12:28 PM 0 Main Committee Room A question and answer period ensued with the following comments noted: · Developers not taking advantage of density . Only one area of low density remains . Provided clarification on medium density · Questioned why there were no plans for high rise development · Discussion ensued with respect to the demand for high rise developments and the addition of high rises being incorporated into the plan · Areas along Brock Road should be identified as high density areas, and it was suggested we proceed with these areas first · Need to be pro-active on Go Train discussions · Need to put forward a plan for Pickering and state up front what the City wants · Should be placing minimum density requirements in our plan · Should also look at Mixed use corridor along Brock Road for increased densities · Everyone in agreement that the density is not high enough, we should adjust our plans to reflect the change in density . The need for all of the arterial roads will need to be revaluated if the density in the plan increases. Discussion ensued with respect to transportation routes, with the Director, Planning & Development explaining that any significant increase in densities will require a change in land use designations which is not part of the ESP and would require an amendment to the Council approved land use plan. 2) City Lands and Proposed Community Facility The Coordinator, City Development, provided an overview on land ownership and the strategies for the areas, specifically the proposed community facility block; residential medium density lands; mixed use development lands and various remnant City lands/road allowances. a) Proposed Community Facility Block He noted that the City currently has 111 acres of City lands, of which 59 are developable lands and 52 acres are undevelopable lands. Questions arose on whether the undevelopable land could be exchanged for developable lands in Seaton and further, the need for a school was questioned. Discussion ensued with respect to school sites, partnerships with the Boards of Education when planning for schools, the problems that ensue with respect to the responsibilities of the land for maintenance and parking issues. 3 Special Council Meeting Minutes f) :"; L l, Monday, March 3, 2008 12:28 PM Main Committee Room The Director of Operations & Emergency Services explained the possible components for community facilities, such as indoor soccer, arena with twin ice pads, meeting and multi-purpose rooms, seniors and youth dedicated areas, double gymnasium and library component. He further outlined the site plan concepts in this regard. b) Residential Medium Densitv Lands The Coordinator, City Development provided an overview on the residential medium density lands, the density targets, and stated the City must look at developing a draft RFP plan for a sustainable residential subdivision. Discussion ensued on the need to include both the City's Mixed Corridor and Medium Density lands within the RFP. It was noted that a RFP respondent would have the option on bidding on either or both City owned properties. c) Mixed Use Development Lands The Coordinator, City Development reviewed the lands in total for mixed use development, explaining acreages involved as well as the employment and sustainable design objectives. He explained the need for employment in the Duffin Heights lands and the importance of mixed use for living and working in the area. d) Various Remnant City Lands/Road Allowances The Coordinator, City Development reviewed the various remnant City lands, explaining the amount of acreage to be developed. He indicated that abutting landowners would be given the option to purchase. The following points were presented with respect to these lands: . Look at selling the northern medium density blocks for sustainable residential development · Retain community facility blocks · Retain mixed use development blocks for future disposition to achieve City's employment and sustainability objectives . Dispose of remnant road allowances . Terminate leases on City owned lands Questions arose with respect to how staff is dealing with private land owners. 4 Special Council Meeting Minutes Monday, March 3, 2008 12:28 PM Main Committee Room (-) '1 L~ 3) Financial Considerations The Director, Corporate Services & Treasurer, provided an overview of the financial considerations with respect to the Duffin Heights neighbourhood, noting the following main considerations; revenue from Duffin Heights land sales; community facility in Duffin Heights with 3 funding options to be explored; need to include in the 2008 budget provision for City pre-development costs for Duffin Heights; relocation of the Municipal Operations Centre and the service delivery costs for Duffin Heights development. A question and answer period ensued. The Director, Corporate Services & Treasurer was asked if a study had been done with respect to the service delivery costs, or if there were numbers on developing as commercial rather than residential, so the infrastructure required is not as much. The Director,Corporate Services & Treasurer was requested to advise of any studies in this regard, and provide projected costs. It was noted that development charges were based on a population of 15,000, therefore the Development Charges Study will need to be redone based on the difference in population projections. It was suggested that the study commence, with a by-law presented by the summer of 2009. The Director, Corporate Services & Treasurer, recommended we have the same firm come back to redo the study. Further discussion ensued with respect to existing development charges as it related to the density of development. 4) Brock Road Desiqn The Division Head, Municipal Property and Engineering provided a detailed overview of the Brock Road Urbanization - Region of Durham issues, along with the Brock Road Centre median. He noted that this matter (the urbanization of Brock Road), has been noted as a high priority within the Region's capital budget forecast (2009-2012) and that it be constructed to an urban profile, which includes curbs and storm sewers. He further advised that the Region has deferred design of Brock Road/Rossland Road intersection until Ajax has completed an EA study. He further advised that estimated costs for the Brock Road centre median to the City were estimated to be $560,000 from Third Concession Road to CP underpass, and $165,000. for the section south of Third Concession Road. Discussion ensued with respect to the different benefits of centre medians. Points included were safety, economic and environmental benefits. The Director, Planning & Development provided views of various centre medians through the power point presentation and additional maps. The types of median breaks were explained. 5 Special Council Meeting Minutes ) f) 1._ L- Monday, March 3, 2008 12:28 PM Main Committee Room The Director, Planning & Development outlined the recommendations that staff are putting forward: 1) That a 5 metre wide landscaped centre median design with street lights be supported in principle for the urbanization of Brock Road through the Duffin Heights Neighbourhood; 2) That a similar centre median design approach be supported in principle for the urbanization of Brock Road south of the Third Concession, north of the Ganatsekiagon Creek; 3) That City and Regional staff work together to investigate and design an implementation plan that introduces breaks in the centre median on an interim basis, to allow vehicular access to existing developed commercial, institutional, and residential properties until such time as alternate access is available from the internal collector road system, and report back to Council; and 4) That the City approach the major benefitting landowners in the Duffin Heights Neighbourhood with the objective of securing financial partnerships for the median landscape works. A question and answer period ensued with respect to the points made above. Further points were noted as follows: . Six lanes is very far into the future . More intersections are needed, this is not pedestrian friendly . Medians can work where you have a mix of commercial and residential areas . Fifth lane in the middle is needed for a turning lane · Median will not work if you want to promote business in the area · Bike lanes - 3 metre platform for pedestrian and bike lanes combined - the two lanes need to be clearly distinguished . What will be done in the winter months with the snow clearing process . Landscaped centre median would assist in achieving the City's urban design vision for Brock Road and encourage a variety of uses along Brock Road . Ensure natural elements are included in the design · Plan encourages business through the parking plan . Cemetery to remain, will have access . Concern was raised with the number of breaks in the median for ease of turning into a business · Opportunities to introduce other land uses along the cemetery's Brock Road frontage 6 Special Council Meeting Minutes Monday, March 3, 2008 12:28 PM Main Committee Room ,.- -j ./ ,~) · Utility relocation - this must be underground, but cost may be too great - need to take a resolution to Veridian Board with respect to this issue · Report required for a resolution for underground utility wires (III) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with Procedural By-law 6746/07 and the provIsions of the Municipal Act an In Camera meeting of Council was held following the regularly scheduled special meeting. Resolution # 41/08 Moved by Councillor McLean Seconded by Councillor Johnson That Council go In Camera in accordance with the provisions of the Municipal Act for the purposes of discussions relating to land acquisition matters and labour negotiations. CARRIED a) Duffin Heights Land Acquisition Matters Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Staff direction was provided in the In Camera portion of the meeting. b) Update from the Chief Administrative Officer with respect to Canadian Union of Public Emplovees (Local 129) neqotiations Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Resolution # 42/08 Moved by Councillor McLean Seconded by Councillor Dickerson That the recommendation as presented in the In Camera portion of the meeting with respect to the CUPE Collective Agreement Settlement, be adopted. CARRIED 7 Special Council Meeting Minutes 24 Monday, March 3, 2008 12:28 PM Main Committee Room (IV) CONFIRMATION BY-LAW By-law Number #6839/08 Councillor McLean, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Special Meeting of March 3, 2008. CARRIED (V) ADJOURNMENT The meeting adjourned at 4:30 pm. MA YOR DAVID RYAN DEBI A. WILCOX CITY CLERK 8 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers r r" )j Chair: Councillor Mclean PRESENT: Mayor Dave Ryan COUNCillORS: D. Dickerson R. Johnson - Attended for part of the Meeting. B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: N. Carroll - Director, Planning & Development L. Taylor - Manager, Development Review A. Yearwood - Planner I D. Shields -Deputy Clerk (I) PART 'A' - PLANNING INFORMATION MEETING 1. Information Report 08-08 Draft Plan of Condominium CP-2007-01 Middlecove Estates Inc. (Vista Homes) 526-542 Kingston Road Part of Lot 30, Range 3, B.F.C. Block B, Plan 473 & Part of Block 58, Plan 40M-1480 (Part 1, 40R-24000, Part 1, 40R-24936 & Part 3, 40R-25176) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by Middlecove Estates Inc. (Vista Homes) for property municipally known as 526-542 Kingston Road. Lynda Taylor, Manager, Development Review, gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may 1 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers 2h Chair: Councillor McLean not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Lynda Taylor, Manager, Development Review, gave an overview of the draft plan of condominium application CP-2007 -01. A representative for the applicant appeared before the Committee in support of the application and to answer any question or clarify information if required. Maurice Brenner, 711 Sunbird Trail, appeared before the Committee in support of the application and noted that he appreciated the developer working with the community on this application. He stated that there were still some outstanding issues but felt that between the Developer, the City and the Community they would be addressed. Ellen Adams, 1411 Rosebank Road, appeared before the Committee in support of the application. She noted that she was part of the Community working group and stated their appreciation with the Developer for his co-operation in working with the Community. 2. Information Report 07-08 Draft Plan of Subdvision SP-2008-02 Zoning By-law Amendment Application A 02/08 W. & N. Trapper and B. Trapper 491 Rosebank Road & 546 Gillmoss Road (Part of Block K, Land M Right-of-Way, Plan 418) City of Pickerinq A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to an application submitted by W. & N. Trapper and B. Trapper for property municipally known as 491 Rosebank Road & 546 Gillmoss Road. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before a by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 2 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers Chair: Councillor McLean )7 Ashley Yearwood, Planner I, gave an overview of zoning amendment application A 02/08. Gary Templeton a representative for the applicant appeared before the Committee and noted that a new plan had been submitted to the City due to comments and requirements from CN rail. He stated that CN required setbacks of 20 metres from the railroad tracks so they took another look at the plan. The new plan has changed the road pattern, which reduced the number of units from 40 to 36 and also created a parkette. City Planning staff noted that they did not know this was a formal submission and have not had an opportunity to discuss it with the developer or review the plan thoroughly. Mr. Carroll, Director, Planning & Development stated that he felt the Public Meeting should continue so that public comments could be heard and the new plan could be dealt with later. Liz Shumovich, 457 Rosebank Road, appeared before the Committee and gave a brief history of the Rosebank Neighbourhood. She commented on the creation of the Rosebank Neighbourhood Development Guidelines which were created and adopted by Council. She noted that the guidelines clearly state that all new development is to be compatible with the character of the existing area. She noted that the guidelines stated that lots shall have a minimum lot frontage of 15 metres and minimum lot depths between 30 and 36 metres. Semi-detached lots shall have a minimum lot frontage of 10.5 metres and minimum lot depth of 30 metres. She stated that this proposal had no regard for these requirements and she felt that the plan was packing people on top of one another. She noted that they were also concerned with the increase in traffic the development would cause and stated that a Traffic Study was imperative. Ms. Shumovich noted environmental issues regarding the removal of trees and stated that the trees were noise buffers for the railroad. She noted that over the course of 24 hours 93 GO trains plus CNR freight and passenger trains went by. Ms. Shumovich stated that with the removal of trees there could be an increase in run off and drainage problems. She also noted servicing concerns in regards to hydro and sewage capacities and stated that she felt the area was already at capacity because they were already experiencing hydro interruptions. Ms. Shumovich noted that the Community felt that the development would have a negative impact on the area. She stated that the residents of the Rosebank Neighbourhood expect the City to be accountable and deliver a plan that reflects the character of the neighbourhood and the wishes of the residents. 3 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers r-) ,- /. (~ Chair: Councillor McLean Maurice Brenner, 711 Sunbird Trail, appeared before the Committee representing the Rosebank Neighbourhood. He gave an overview of where the Community was at with the creation of the Community Working Group and stated that there was approximately 15 - 20 residents involved. He noted that the Working Group had been broken down into sub groups and each sub group had been assigned an area of concern. Mr. Brenner stated some of the concerns included the impact the development would have on traffic, schools, services and the environment. He noted that the Rosebank Community was at capacity in regards to schools, services and traffic congestion. He also stated that the Region of Durham's report on the Municipal Class Environmental Assessment for Rosebank Sanitary Sewage Pumping Station and Forcemain Crossing of Petticoat Creek did not shine a very good light on future development. He stated that until the upgrades were completed to the pumping station and the forcemain crossing no further development should be started. He noted that the Region's report stated that additional development would place further strains on the pumping station and forcemain crossing and they could not handle it at this time. Mr. Brenner stated that Council should table all development in this area until the pumping station and the forcemain had been updated. Stephen Seon a representative for Arthur Creighton, owner of 527 Gillmost Road, appeared before the Committee to note his clients concerns with the road pattern and how it would land lock his clients property. Mr. Seon stated that his client would only have access to his property through a 12 foot dirt right of way. Mr. Seon stated that the new road pattern submitted with the road abutting the railroad tracks would be better for his client. John McArthur, 545 Dahlia Crescent, appeared before the Committee as the representative of the Services Sub Committee for the Rosebank Community. Mr. McArthur noted their concerns with the pumping station age and the fact that it is at capacity. He stated that the Service Sub Committee had gone through the Region's Municipal Class Environmental Assessment report which states "The pumping station has reached a point that space is no longer available on the site to perform necessary improvements and upgrades, and there are insufficient buffers for compliance with the current engineering standards and health and safety regulations". The same report states that "the forcemain crossing capacity was evaluated and found to be insufficient to accommodate any future design flows at the acceptable velocity". Mr. McArthur requested that Council not consider any new housing proposals until the issues with the pumping station and the forcemain crossing are fixed. Mr. McArthur also noted resident concerns with the increase of regular brown outs and blackouts in the Rosebank Community and questioned whether power services were at capacity also. He questioned whether before this development is considered that camparisons 4 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers Chair: Councillor McLean 29 between the Rosebank Community and other communities in Pickering could be looked at in regards to the number of power outages and average length of time it takes to return to service, the age of transformers and present overhead wiring conditions and projected life spans. Kate Cherrett, 518 Rosebank Road, appeared before the Committee as the representative of the Neighbourhood Sub Committee for the Rosebank Community. Ms Cherrett stated that their sub committee would be looking at the proposed Milton Road and Cowan Circle developments and how they would affect the entire atmosphere of the Rosebank neighbourhood. She stated that the residents strongly believe the lot sizes need to remain as defined in the existing Rosebank Neighbourhood Guidelines. She noted that the residents wanted assurance that new residential development blends with the existing neighbourhoods. She also noted that there were concerns with water run off in the area and some areas are subject to seasonal flooding. She stated that resident concerns are that too many additional homes on smaller lot sizes will re- route existing underground water courses and cause new problems or increase existing ones. Ms. Cherrett also noted concerns in regards to increased property taxes due to additional development which will require upgraded services. Pam Spence, 705 Foster Court, appeared before the Committee as the representative of the Cowan Circle Sub Committee which will be reviewing issues associated with the Cowan Circle development. She stated that many of the lots being proposed for new development fail to adhere to existing lot frontages of abutting homes set out in the Precinct 3 design guidelines. She noted that it is important to have a comprehensive plan for the whole community for the future. She stated that the Community did not have a stable infrastructure to support new development and stated that the Cowan Circle and the Milton applications were both premature at this time. Geraldine Goudie, 572 Rougemount Drive, appeared before the Committee and also noted her concerns with the stability of the pumping station. (III) PART 'B' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PO 07-08 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1564 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1565 Alastair Mackay Realty Inc. 5 Planning & Development Committee Meeting Minutes Monday, March 3, 2008 7:30 pm - Council Chambers .z, :-1 ....-' "..... Chair: Councillor McLean Plan of Subdivision 40M-1566 Cougs Investments Limited Plan of Subdivision 40M-1567 Final Assumption of Plans of Subdivision RECOMMENDA TION Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PO 07-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be received; 2. That the highway being Howell Crescent within Plan 40M-1564 be assumed for public use; 3. That the highways being Hoover Drive and Littleford Street within Plan 40M- 1565 be assumed for public use; 4. That the highway being Rouge Valley Drive within Plan 40M-1566 be assumed for public use; 5. That the highways being Saugeen Drive and Driftwood Court within Plan 40M-1567 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be released and removed from title. CARRIED (IV) ADJOURNMENT The meeting adjourned at 9:20 pm. 6 Executive Committee Meeting Minutes Monday, March 17,2008 7:30 pm - Council Chambers Chair: Councillor Johnson -, 1 ,) ; PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T.J. Quinn E. Bunstma N. Carroll T. Melymuk D. Wilcox - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - City Clerk (I) DELEGATIONS 1 . Janice Frampton Re: Director, Corporate Services & Treasurer Report CS 10-08 Statement of the Treasurer Respecting 2007 Remuneration And Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies Ms. Frampton appeared before the Committee with respect to Report CS 10-08 of the Director, Corporate Services & Treasurer. Ms. Frampton outlined the median salary in Ontario, which is $24,800. and expressed concern with the $30,000. in Council perks that had been provided, especially since there was over $70,000. in repairs required at Dunbarton Pool and no money to fix the ice at Don Beer Arena. She further expressed concern with the mileage expenses provided by the Region, along with a travel allowance provided by the City; RRSP contributions of 13%; expense claims submitted without the itemized credit card receipts; cell and internet charges by Members of Council while on vacation and for cottage properties. She further advised that the 2004 audit indicated that there was evidence of approval required for receipts submitted by the Chief Administrative Officer and the Mayor. In summary, she requested that she be provided with the detailed receipts for the 1 Citlf 0# ~ ') ,...I t_ Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson expenses for 2007 and be provided with at least two weeks to review the documentation. A question and answer period ensued. Ms. Frampton was requested to contact the City Clerk with respect to her request for copies of the detailed receipts for 2007. (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 05-08 Pesticide Use By-law Detailed discussion ensued on this matter. The Chief Administrative Officer responded to questions in relation to the upcoming Provincial legislation related to pesticide use. Based on the discussion, the Chief Administrative Officer was requested to ensure that Council was provided with status updates on any impending Provincial legislation. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report OES 05-08 of the Director, Operations & Emergency Services be received; 2. That the attached draft by-law be reviewed, received and approved; 3. That City staff expand outreach and public education programs pertaining to healthy lawns, gardens and pesticide restrictions; and 4. That City staff prepare a pesticide use by-law enforcement strategy that itemizes the required tools, training and support services. MOTION REFERRED (See Following Motions) Moved by Councillor McLean Seconded by Mayor Ryan 2 Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers Chair: Councillor Johnson .~ 3- v 1. That Report OES 05-08 of the Director, Operations & Emergency Services be referred back to staff for the purpose of reviewing the status and timing of the upcoming Provincial legislation on pesticide use and anticipated costs associated with the enforcement of the proposed pesticide by-law; and 2. That the City Clerk send a copy of Report OES 05-08 of the Director, Operations & Emergency Services to the Province of Ontario. CARRIED 2. Director, Corporate Services & Treasurer, Report CS 07-08 Heritage Inventory Register -Properties of Cultural Heritaqe Value or Interest - Seaton Lands A brief discussion ensued on this matter. The City Clerk provided clarification with respect to designated properties versus properties that are noted on a Municipal Heritage Register. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report CS 07-08 of the Director, Corporate Services & Treasurer be received; 2. That the Heritage Inventory Register - Seaton Lands, included as Attachment # 1 to this report be approved; and 3. Further, that a copy of Report CS 07-08 of the Director, Corporate Services & Treasurer be forwarded to the Ontario Realty Corporation, Ontario Heritage Trust and the Heritage Pickering Advisory Committee for their information. CARRIED 3. Director, Corporate Services & Treasurer, Report CS 09-08 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Littley 3 7 11 ,,) l'"t Executive Committee Meeting Minutes Monday, March 17,2008 7:30 pm - Council Chambers Chair: Councillor Johnson Seconded by Councillor Dickerson That Report CS 09-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 10-08 Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies Discussion ensued on this matter. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Pickles That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2007 be received. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 11-08 Cash Position Report as at December 31 , 2007 RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson That Report CS 11-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 12-08 2007 Buildinq Permit Stabilization Reserve Fund 4 Executive Committee Meeting Minutes Monday, March 17, 2008 7:30 pm - Council Chambers ; t, I Chair: Councillor Johnson --; r.. ,) ) RECOMMENDATION Moved by Mayor Ryan Seconded by Councillor Dickerson That Report CS 12-08 of the Director, Corporate Services & Treasurer be received for information. CARRIED (III) OTHER BUSINESS 1. Councillor McLean applauded staff and the Backwoods Players for the excellent display and performance at the recently held Canada Blooms show. He requested the Chief Administrative Officer to express appreciation to those involved. (IV) ADJOURNMENT The meeting adjourned at 9:40 pm. 5 Cillf 0# ., " ,J h March 25, 2008 DELEGA liONS 1, Gary Bowen, Duffin-Carruthers Watershed Specialist Toronto and Region Conservation Authority Re: Notice of Motion on Urban Forest Strategy Andrea Dube, Duffins-Carruthers Watershed - Resources Planner Toronto and Region Conservation Authority Re: Notice of Motion on Urban Forest Strateqy 2. Chris Walker, Senior Communications Advisor - Public Affairs Michelle Pongracz, Supervisor, Stewardship Programs Ontario Power Generation - Pickering Nuclear Re: Final Report Presentation Frenchman's Bay Rehabilitation Proiect - 2003-2007 3. Janice Frampton Re: Report CS 10-08 of the Director, Corporate Services & Treasurer Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies 4. Paul White Re: Report CS 10-08 of the Director, Corporate Services & Treasurer Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies & Notice of Motion on Urban Forest Strateqy 5. Nathalie Karvonen, Toronto Wildlife Centre Re: Request for 2008 Grant Toronto Wildlife Centre 6. Maurice Brenner Re: Potential Health Hazards Related to Exposure to Tritium in Ontario Drinking Water rRefer to Correspondence Item No. CaRR. 22-081 Cilif 0# -~ 7 '~._J I March 25, 2008 CORRESPONDENCE Pa~es 1. CORR. 19-08 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L 1 N 6A3 Receive for Information 39-64 Letter received from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting held on February 13, 2008, Council adopted a resolution regarding the Central Pickering Development Plan (Seaton) - Status of Implementation #2. 2. CORR. 20-08 JAY C. HOPE, DEPUTY MINISTER EMERGENCY PLANNING AND MANAGEMENT MINISTRY OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES 25 Grosvenor Street, 11 th Floor Toronto, ON M7A 1Y6 Receive for Information 65-66 Letter received from Jay C. Hope, Deputy Minister, Emergency Planning and Management, Ministry of Community Safety and Correctional Services commending the City of Pickering on its successful completion of the municipal emergency management program. 3. Receive for Information 67 CORR. 21-08 JAMES AND CATHRINE MCKEEVER 19 Bridle Path Bowmanville. ON L 1 C 3W1 Letter received from James and Cathrine McKeever of Bowmanville, with respect to the resolution passed with respect to the waste management issue in Durham Region, and requesting a copy. 4. 38 CORR. 22-08 MAURICE BRENNER 711 Sunbird Trail Pickerinq, ON L 1X 2X5 Receive for Information 68-69 Letter received from Maurice Brenner with respect to the potential health hazards related to exposure to tritium in Ontario drinking water. 5. CORR. 23-08 LISA BROAD COORDINATOR, RECORDS & ELECTIONS CITY OF PICKERING Motion to Endorse 70-71 Memorandum received from Lisa Broad, Coordinator, Records & Retention, City of Pickering on behalf of the Accessibility Committee, requesting that Council be advised of the Committee's endorsement of the Town of Newmarket's resolution to request the Premier of Ontario take action to eliminate the misuse of disabled parking permits and parking spaces and requesting formal Council endorsement. 6. CORR. 24-08 MONSIEUR REGIS LABEAUME LE MAIRE DE QUEBEC C.P. 700 QUEBEC G1 R 4S9 Motion to Proclaim 72 Letter received from Mayor Regis Labeaume, Quebec, requesting that the City of Pickering participate in "Ring out Together" by ringing bells at 11 :00 a.m. Eastern Standard Time on July 3, 2008. (Copy of detailed program available in the City Clerk's office) 7. CORR. 25-08 WILlLAM STRATTON, CHAIR DURHAM REGION LABOUR COUNCIL 115 Albert Street Oshawa, ON L 1 H 4R3 Motion to Proclaim 73 Letter received from William Stratton, Chair, Day of Mourning Committee, requesting that the City of Pickering proclaim April 28, 2008 as "National Day of Mourning", The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668.7711 1-800-372-1102 Fax: 905-668-9963 E-mail: clerks@region.durham.on.ca www.region.durham.on.ca Pat M. Madill, A.M.C.T., CMM I Regional Clerk .. Service Excellence for our Communities" February 14, 2008 10-01 Ct)fP--. -, The Honourable Jim Watson Minister of Municipal Affairs & Housing 1 yth Floor 777 Bay Street TORONTO ON M5G 2E5 , '1 ~q ".' ./ RE: CENTRAL PICKERING DEVELOPMENT PLAN (SEATON) - STATUS OF IMPLEMENTATION #2, FILE: 003-06-24 (2008-J-1) (Our File No.: 000) Honourable Sir, the Joint Finance & Administration, Planning and Works Committee of Regional Council considered the above matter and at a meeting held on February 13, 2008 Council adopted the following recommendations of the Committee: "a) THAT Joint Report #2008-J-1 be received for information; and b) THAT a copy of Joint Report #2008-J-1 be forwarded to the Minister of Municipal Affairs and Housing, Minister of Public Infrastructure Renewal, Minister of the Environment, Ministry of Transportation, Ontario Secretariat for Aboriginal Affairs, Indian and Northern Affairs Canada, City of Pickering, Town of Ajax, Regional Municipality of York, City of Toronto, Town of Markham, Toronto Region Conservation Authority, Ontario Realty Corporation, Sernas Associates, North Pickering Community Management Inc., 407 ETR, Transport Canada, Environment Canada; the Greater Toronto Transportation Authority (Metrolinx), and the Greater Toronto Airports Authority (GTAA)." As directed, please find enclosed a copy of Report #2008-J-1 of the Commissioner of Planning, the Commissioner of Finance, the Commissioner of Economic Development and Tourism, the Commissioner of Works, and the Regional Solicitor, for your information. ;!' ~. -:_-;~71'~~~~--~""-"~~--""'-:-~ r:. ~~ ~~~ II _IG\; I , :'1 Ii ~.! ~ f. . t3u~ s rvtc:;... 10 . CurrO" \ P.M. Madill, AMCT, CMM I Regional Clerk .....,....'; , PMM/cb ;1 0, ,,-:.:;.> --.L .~~! . . '<'<" FILF . . ~ ........_. ,.___..."...L_-:-! ," ':: t\HJR AC,';'" L" . ." .=~.oo '>d, " '" "' ': rn~ .:25 I o~ G;(,ro I . ~\\,.{:': -tol- I h0rrvtCtt~'Ot\ Enclosure c: Please see attached ~ 100% Post Consumer 40 t ~;'r ?"~h _'.r~,'...- ,""....;...""..\.~.... - 2 - c: L. Clay, Director, Municipal Services Office, Central Ontario, Ministry of Municipal Affairs and Housing B. Singbush, Manager, Planning Projects, Municipal Services Office - Central Region, North Pickering Land Exchange Team Honourable D. Caplan, Minister of Public Infrastructure and Renewal R. Eades, Senior Policy Advisor, Realty Relations Branch, Ministry of Public Infrastructure Renewal Honourable J. Gerretsen, Minister of the Environment P. Heeney, Supervisor, EA Project Coordination Section, Environmental Assessment & Approvals Branch, Ministry of the Environment Honourable J. Bradley, Minister of Transportation Ontario L. Salsberg, Acting Manager, Urban Planning Office, Ministry of Transportation Ontario D. Glass, President and Chief Administrative Officer, Ontario Realty Corporation B. Agensky, Environmental Specialist, Ontario Realty Corporation G. Martin, GM, Acquisition - Sales and Acquisitions, Ontario Realty Corporation D. Carr, Assistant Deputy Minister & Secretary for Aboriginal Affairs, Ministry of Aboriginal Affairs/Ontario Secretariat for Aboriginal Affairs Honourable C. Strahl, Minister of Indian Affairs and Northern Development M. deRond, Clerk, Town of Ajax .D.A. Wilcox. Clerk, City of PickerinQ. D. Kelly, Clerk, Regional Municipality of York U. Watkiss, Clerk, City of Toronto S. Birrell, Clerk, Town of Markham B. Denney, Chief Administrative Officer, Toronto and Region Conservation Authority S.H. Heuchert, Manager, Development Planning and Regulation, Toronto and Region Conservation Authority R. Webster, P. Eng., President, Sernas Associates A. Orr, Trustee, North Pickering Community Management Inc. P. Ruttan, Vice-President, Infrastructure, 407 ETR R. Macisaac, Chair, Metrolinx (Greater Toronto Transportation Authority) M. Feen, Chief Executive Officer, Metrolinx (Greater Toronto Transportation Authority) Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities J.F. Connolly, Regional Manager, Strategy and Studies, Pickering Lands, Transport Canada D. Taylor, Regional Director General, Transport Canada Honourable J. Baird, Environment Canada Greater Toronto Airport Authority (GTAA) President & Chief Executive Officer and Board .of Directors - 3- ,11 1 -t L. McKee, General Manager, Government Affairs, Greater Toronto Airport Authority (GTAA) B. Robertson, Planning Affairs, Greater Toronto Airport Authority (GTAA) C. Curtis, Commissioner of Works, Region of Durham A.L. Georgieff, Commissioner of Planning, Region of Durham J. Clapp, Commissioner of Finance, Region of Durham P. Olive, Commissioner of Economic Development and Tourism, Region of Durham B. Roy, Regional Solicitor, Region of Durham !J ,) -t L The Regional Municipality of Durham To: The Planning, Finance & Administration and Works Committee From: A.L. Georgieff, Commissioner of Planning R.J. Clapp, Commissioner of Finance P.W. Olive, Commissioner of Economic Development and Tourism C.R. Curtis, Commissioner of Works B.J. Roy, Regional Solicitor Report No.: 2008-J-1 Date: February 5, 2008 SUBJECT: Central Pickering Development Plan (Seaton) - Status of Implementation #2, File: 003-06-24 RECOMMENDATIONS: a) THAT the Planning, Finance & Administration and Works Committee recommend to Regional Council that Joint Report 2008-J-1 be received for information; and b) / THAT a copy of Joint Report 2008-J-1 be forwarded to the Minister of Municipal Affairs and Housing, Minister of Public Infrastructure Renewal, Minister of the Environment, Minister of Transportation, Ontario Secretariat for Aboriginal Affairs, Indian and Northern Affairs Canada, City of Pickering, Town of Ajax, Regional Municipality of York, City of Toronto, Town of Markham, Toronto Region Conservation Authority, Ontario Realty Corporation, Sernas Associates, North Pickering Community Management Inc., 407 ETR, Transport Canada, Environment Canada, the Greater Toronto Transportation Authority (Metrolinx) and the Greater Toronto Area Airports Authority (GTM). REPORT: 1. BACKGROUND AND PURPOSE 1.1 In March 2007, Council received Report 2007-J-08, which provided a status report on the implementation of the Central Pickering Development Plan (CPDP). The Report included: 1 4 ~~ Report No.: 2008-J-1 Page NO.2 · an update on court challenges; · recommendations related to the initiation of the Municipal Class Environmental Assessment for Regional Infrastructure; · a summary of Regional issues that need to be addressed; · a description and status of activities and studies underway; and · requests to the Province for cooperation and assistance in future implementation efforts. 1.2 Subsequently, in June 2007, Council endorsed Report 2007 -J-22, detailing Regional comments on the Provincially led Highway 407 (Seaton) Economic Development Study. In September 2007, Council authorized proceeding with the process of prequalifying engineering firms that would submit proposals on the Municipal Class Environmental Assessment for Regional Infrastructure to service Seaton, to be completed at the Seaton landowners' cost. (Report 2007 -W-86). 1.3 The purpose of this Report is to provide an update on the progress of implementing the CPOP, including the status of the: · Court challenges; · Land Exchange Agreements; · Regional Fiscal Impact Study; · Municipal Class Environmental Assessment (EA) for Regional Infrastructure; · DurhamlTorontolYork (DTY) Area Transportation Plan Study; · Highway 407 Interchanges; · Natural Heritage System (NHS) Management and Master Trail Plan Study; · Master Environmental Servicing Plan (MESP); · Neighbourhood Plans; and · Committee/Group meetings related to Central Pickering. This Report also summarizes the issues that Regional Council has directed staff to address in implementing the CPOP, along with the progress made for each issue (Refer to Attachment 1). 2 44 Report No.: 2008-J-1 Page NO.3 2. COURT CHALLENGES 2.1 As previously reported, Ontario Realty Corporation's (ORC) land exchange EA was challenged by Hollinger Farms Inc. and others, requesting a "bump- up" of the EA on the basis that it was too narrowly scoped. The application was heard by Divisional Court in early February 2007, and a decision was issued on June 13, 2007. 2.2 In summary, the Court dismissed the application, finding that Hollinger's application was an abuse of process and that the Minister's decision not to grant the "bump-up" request was reasonable. 3. LAND EXCHANGE AGREEMENTS 3.1 On August 14, 2007 the land exchange agreement between the Province and the Oak Ridges Moraine - Richmond Hill developers 1 closed (Richmond Hill Agreement). On August 16,2007, the land exchange agreement between the Province and the Oak Ridges Moraine - Uxbridge develope~ came into force (Uxbridge Agreement). As a result, a significant portion of the residential/mixed use lands within Seaton were transferred to private developers. The Province (ORC) however, retained ownership of the employment lands along the Highway 407 corridor, the entire Natural Heritage System, the Hamlet Heritage Open Space adjacent to Whitevale and Green River, and portions of the residential/mixed use lands generally along Brock Road. Attachment 2 illustrates the current land ownership pattern in Seaton. 3.2 The Land Exchange Agreements were held in confidence by the Province until closing. Subsequently, copies were forwarded to the Region in early September 2007. The Agreements have been reviewed by the Legal Department. The following provides a summary of the pertinent aspects, with comments in italics: . As a development objective, the Richmond Hill Agreement contains a provision that Regional Council adopts an amendment to the Regional 1 Gray, Metrus Development Inc. (now "Cotenancy (ORFCT)" and "Zavala/Gray"), Lebovic Enterprises, and Mattamy Homes Limited. 2 Uxbridge Valley/Jay-M Holdings, formerly known as "Gan Eden" (now "White Sun Developments"). Ii. 45 Report No.: 2008-J-1 Page NO.4 development charges (DC) by-law before February 14,2008, to deal with the provision of roads, water and sanitary sewer services as detailed in the CPDP. According to the Agreement, the amendment to the Regional DC by-law is to specifically permit front-end financing by the landowners, and also provide for DC credits and/or reimbursement in cases where the landowners contribute to front-end financing costs, or where other parties paying development charges benefit from the services delivered through the front-end financing agreements. The Agreement also includes a potential penalty, that the Province is required to convey an additional 10% of Provincial land to the landowners if the Regional DC by-law and the CPDP are not in place by February 14, 2008. (The Region is not a Party to this Agreement); · The Seaton landowners agree to implement the principles of Smart Growth. (This is consistent with the CPDP and the Regional Official Plan policies for Seaton.); · The land "Owners and the Province are required to convey to the Region of Durham, the City of Pickering or any other appropriate Authority without consideration, any rights-of-way, including fee interests, dedications or transfers, where required, or lesser interests if so specified by the Region of Durham, the City of Pickering or any other appropriate Authority so as to permit the construction of any municipal services including but not limited to water, sewage, and arterial roadworks....and any other services required by the Region of Durham, the City of Pickering or any other appropriate Authority." (Although this provision suggests that the landowners and the Province agree to provide land free of charge to the Region and the City for any municipal services, the Region requires confirmation from the Parties, since other provisions in the Agreements suggest that the Region might be required to pay for lands for municipal services.); and · The Uxbridge Agreement contains a provision restricting registration of plans of subdivision until October 2010. As far as the Region has been able to determine, the Richmond Hill Agreement has no such provision. (The Region has been advised that the City of Pickering recently received four (4) applications for plans of subdivision from Metrus (now "Cotenancy 4 l' /-} b Report No.: 2008-J-1 Page No. 5 (ORFCT) and Zaval/Gray"). Metrus is a Party to the Richmond Hill Agreement.) 3.3 In addition to the land Exchange Agreements, the Province also has a Cost- Sharing Agreement with the landowners effective July 18, 2007. This Agreement provides for the equitable distribution of the costs of community and infrastructure facilities in Seaton. The intent is to ensure that all of the landowners contribute their proportionate share towards the provision of these facilities. A trustee, the "North Pickering Community Management Inc.3" is responsible for the administration and implementation of the Cost- Sharing Agreement. 4. REGIONAL FISCAL IMPACT STUDY 4.1 As reported previously, the 181 Group has been retained by the Province/Seaton developers to undertake a Fiscal Impact Study. The purpose of the Study is to examine the capital and on-going operating cost implications on the Region with respect to all Regional services, including roads, water supply, sanitary sewerage, transit, public health, police, EMS and social services. The Study will account for the higher standards planned for this model sustainable community; demonstrate if there will be a financial hardship on the Region from the development of Seaton; and assess if the community will be financially sustainable. The Study addresses all of the Seaton lands and the Federal lands to the north. 4.2 The Study will provide the information needed to ensure appropriate financial agreements, including front-ending and cost-sharing agreements are in place prior to the development of Seaton. It will also provide the information needed for staff to calculate Seaton area specific development charges for transit, water supply and sanitary sewerage. 4.3 The costs of the Regional road network required to service Seaton will also be considered. The analysis will not only include Regional roads within Seaton, but also Regional roads outside of Seaton that will require expansion due to the anticipated growth within Seaton and the Federal lands (similar to water and sewer infrastructure requirements). 3 c/o Paladin Development Consultants, Mr. Andrew Orr, President. ~ 47 Report No.: 200B-J-1 Page NO.6 4.4 A "Study Group", consisting of representatives from the 181 Group, the Region (Finance, Works, Planning and Legal), Ministry of Municipal Affairs and Housing (MMAH), ORC, Ministry of Public Infrastructure Renewal (MPIR), Watson & Associates (representing the Region), Hemson Consulting (representing the Province), and Sernas Associates (representing the Seaton developers), have been meeting regularly to provide input into the Study, including the development of assumptions and scenarios. 4.5 A draft Study report is expected in the Spring of 2008, which will be forwarded to the Study Group, including the City of Pickering, for review. Once completed, the Study's findings will be presented to Regional Council. It should also be noted that the 181 Group has recently initiated a Fiscal Impact Study with the City of Pickering to address the financial implications of the Seaton development on the City. 4.6 Three main issues have arisen as work has progressed with the Fiscal Impact Study. One is with the population and employment figures that are proposed to be used for the Study. The CPDP identifies a population of up to 70,000 and 35,000 jobs for Seaton. Sernas Associates, representing the Seaton developers, has prepared conceptual land use plans ("Sernas Plan") for Seaton which would accommodate a population in the order of 54,000, which is much less than envisioned in the CPDP. The 181 Group is proposing to use this figure for the purposes of the Fiscal Impact Study. In addition, the 181 Group is proposing to use a lower job figure than that contained in the CPDP, to coincide with the lower population figure. In this regard, the Province has communicated with the developers that "... the CPDP is a provincial plan created under the authority of the Ontario Planning and Development Act, 1994. The CPDP provides a clear directive policy framework which all implementing studies and decisions are to conform to, including those related to planning a community that will accommodate up to 70,000 people and 35,000 jobs in initial build-out." 4.7 Sernas Associates has suggested that the 70,000 population may be achieved in the long-term with redevelopment and intensification. The primary reason for the population variance appears to be that the CPDP assumes that there will be residential development over the mixed uses areas at the outset of development (Le residential units above non-residential uses). On the other hand, the "Sernas Plan" assumes that residential development h 4B Report No.: 2008-J-1 Page No. 7 in the mixed uses areas will occur over the long-term, through redevelopment and intensification. Another reason for the population difference is that the "Sernas Plan" appears to be applying residential densities that are within the lower end of the CPDP prescribed residential density ranges. The CPOP is based on the average of the density ranges. These differences are currently under discussion amongst Regional, City and Provincial staff and the Seaton developers' consultant (Sernas Associates). 4.8 In order to move forward, and for the purposes of the Fiscal Impact Study, a scenario will be completed for both the higher and lower population and employment estimates. By considering the lower population and employment forecasts put forward by the Seaton developers, the Fiscal Impact Study will identify the financial impact to the Region if the population and employment figures identified by the CPDP are not achieved (i.e. the worst case financial scenario). 4.9 The second issue relates to the assumptions to be used for the servicing costs for the Federal lands north of Seaton. The water, sewer and roads infrastructure that will be constructed for Seaton need to be oversized to service the Federal lands. Accordingly, these additional costs (capital and operating) are being included in the Fiscal Impact Study analysis. How funding will be secured for the up-front capital costs to service the Federal lands remains unresolved. Since no decision on the development of the Federal lands is expected until 2009, no financial commitment has been made by Transport Canada. 4.10 Lastly, the Fiscal Impact Study is also addressing Regional Transit service and the associated costs. A preliminary analysis of a proposed transit network for Seaton indicates that, in order to accommodate the extensive transit service contemplated by the CPDP, the capital and operating costs will exceed revenue projections. This is due to the restrictions in the Development Charges Act, which only allows consideration of 10 years historical level of service. The anticipated future transit service for Seaton will significantly exceed this. Therefore, a significant portion of transit capital costs for Seaton is expected to be ineligible for development charge funding. 7 ,~ q or j Report No.: 2008-J-1 Page No. 8 Regional Council expressed this concern to the Province at the time the CPDP was approved (Report 2006-J-14), and requested that the Province amend the Development Charges Act to allow for the enhanced service expected in new communities. Regional Council reiterated this concern when commenting on the Provincially-led Highway 407 Economic Development Study (Report 2007 -J-22). Council requested that the Province provide upfront capital and operating funding for the necessary transit infrastructure. Regional staff will further discuss this issue with the Province once preliminary cost estimates are finalized. 5. MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT (EA) FOR REGIONAL INFRASTRUCTURE 5.1 On September 19,2007, Council authorized the pre-qualification of up to five (5) engineering consulting firms to respond to a Request for Proposals (RFQ) for the Class EA related to Regional infrastructure (Report 2007 -W-86). Council also reiterated its position regarding the financing of Regional infrastructure for Seaton, specifically: · that growth pays for growth; and · that the Region will not bear any extraordinary long-term operating costs resulting in higher property taxes and/or water and sewer rates for Durham Region residents as a result of the Seaton development. / 5.2 In November 2007, six (6) submissions were received. An "Evaluation Committee" consisting of Regional staff has selected the top five (5) qualified consultants/consultant teams to respond to the RFP for the Class EA. Once a consultant/consultant team has been retained by the Region, and their proposal has been approved by the Region, study timelines can be established. At this time, based on experience, the EA is expected to take approximately 1-3 years to complete. 5.3 In accordance with Council direction in March 2007 (Report 2007-J-08), the RFP will not be issued until a Memorandum of Understanding (MOU) for the funding arrangements between the Region and Seaton developers, for the cost of the EA has been completed. In this regard, negotiations to finalize the MOU are close to completion. 8 I Il J l. Report No.: 2008-J-1 Page No. 9 6. DURHAMITORONTOIYORK (DTY) AREA TRANSPORTATION PLAN STUDY 6.1 The DurhamrrorontolYork Area Transportation Plan Study (DTY Study) runs parallel and in support of the CPDP implementation discussions. As previously reported, the Province (Ministry of Transportation Ontario - MTD) is the proponent for this strategic transportation network planning study that will evaluate long-range inter-regional road and transit improvements required to support the development of Seaton. 6.2 The objective of the DTY Study is to identify the key transportation infrastructure investments required to address the long term inter-regional road and transit network, to ensure that the land in Seaton will be serviceable and its value maximized. Ultimately, the Study recommendations could form the basis for provincial investments. The DTY Study is expected to be completed by Spring 2008. Regional staff continue to participate in this Study as members of a "Technical Advisory Group". 7. HIGHWAY 407 INTERCHANGES 7.1 The Region has recently been contacted by consultants (Morrison Hershfield) working on behalf of MTO to initiate a "Working Group", in order to proceed with the studies and planning required for the design and construction of the . Highway 407 interchanges designated by the CPDP at Sidelines 22 and 26. The Study is to include: . a review of existing conditions and constraints; . consideration of environmental issues; . traffic analysis related to possible phased implementation; . development of construction phasing scenarios based on traffic and Seaton development projections; . preparation of construction cost estimates and funding requirements; and . analysis of cost saving opportunities through phased implementation of the interchanges. 7.2 In this regard, staff attended a "start-up" meeting in late January 2008, together with other stakeholders, including the City of Pickering and MTO staff. This activity will need to be closely coordinated with the roads 9 :; '1 Report No.: 2008-J-1 Page NO.1 0 components of the MESP, Regional Class EA for Infrastructure and the City's Neighbourhood Planning process, to ensure that the interchange designs are consistent with the preferred road alignments of Sidelines 22 and 26. 8. NATURAL HERITAGE SYSTEM (NHS) MANAGEMENT AND MASTER TRAIL PLAN STUDY 8.1 As previously reported, the CPOP requires the preparation of a Natural Heritage System (NHS) Management and Master Trail Plan Study. This is a Provincially led Study, for which the Province has retained a consultant (Schollen & Co.). 8.2 The purpose of the Study is: · to establish long-term uses for the NHS; · identify maintenance requirements and responsibilities, programs and associated financial implications; · address cultural heritage protection; and · plan and design a master trail plan for Seaton's NHS. 8.3 To date, the consultant has gathered and synthesized background material; developed a preliminary trails concept plan; and has formulated preliminary management strategies. Also, a First Nations consultation program is being undertaken, to address existing and potential archaeological components of Seaton's extensive NHS. To date, two meetings have taken place with First Nations representatives. In addition, the consultant is conducting a public consultation program. The first Public Meeting was held on December 5, 2007, to share the background information; present the preliminary trails concept plan and draft management strategies for Seaton; and to obtain input. 8.4 A "Steering Committee" has been formed for the purposes of this Study. Regional Planning staff are members of the "Steering Committee", in an advisory/commenting capacity. Staff from other Departments are consulted from time to time, as required. 8.5 As part of the public consultation program, an "Advisory Group" has also been formed, to provide advice to the Steering Committee. The Advisory Group 10 [ ') ,) L Report No.: 2008-J-1 Page No. 11 consists of a broad range of stakeholders, including Durham Police Service, Regional Works, recreational groups, and other local community group representatives. To date, two Advisory Group meetings have been held, with another planned for early 2008. 8.6 The first of three stages of this Study is nearing completion. Stage One is to produce a background report and initial trail concept plan. Stage Two is to prepare preliminary management strategies and a draft trails concept plan. Stage Three is the completion of the Management Plan and Master Trails Plan for the NHS, including implementation and operational strategies. A draft report is expected to be completed in February 2008. 8.7 Regional issues that need to be addressed through this Study include maintenance and operating costs of the NHS; financial implications; policing/safety; compatibility with Regional infrastructure, and connectivity with the approved Regional Trails system. Most of these matters will be addressed in third stage of the Study. 9. MASTER ENVIRONMENTAL SERVICING PLAN (MESP) 9.1 The purpose of this Study, which is being led by Sernas Associates on behalf of the Seaton landowners, is to complete an overall MESP for Central Pickering, and develop phase-specific implementation recommendations for infrastructure and major community facilities, in the context of the CPDP. The MESP is to fulfill the requirements of the Municipal Engineers Association Class Environmental Assessment - Master Planning Process, and at minimum, address the first two phases in the Planning and Design Process of the Class Environmental Assessment (EA) for all non-Regional road projects and local water and wastewater infrastructure projects. Terms of Reference were completed in June 2007, and work is well underway. 9.2 An "Oversight Committee" has been established for the purposes of this Study, consisting of various stakeholders, to provide an overview and consultative function, including reviewing the results of the analyses at key milestones. Regional staff from Planning and Works are members of this Committee, and consult with other Regional Departments, including Finance, Social Services, Health and Regional Police Service, as required. To date, 1 1 [^ z ~) ,.) Report No.: 2008-J-1 Page No. 12 two Public Information Centres have been held, to inform interested citizens and agencies of the work that has been completed, and to receive input. 9.3 In late December 2007, a meeting was held to provide input to the MESP, in terms of maior community facility requirements for Seaton. Regional staff attended to express Regional needs that have been identified to date, which include: · a centrally located police station; · a works operations centre/depot; · an EMS station/facility; · commuter/car pool parking areas; · a transit depot; and · water storage facilities (reservoirs) and water and sewer pumping stations. City of Pickering staff also attended the meeting, and expressed need for: · a fire hall/headquarters; · a works operations centre/depot; · an animal shelter; · a library; and · a district park (100 acres) and two community parks (25-35 acres), where playing fields, recreation centres, a cultural centre, ice surfaces, soccer pitches, tracks, baseball diamonds, etc. can be located. In addition, school board staff attended the meeting, expressing need for two public secondary schools and one separate secondary school, totalling 45 acres. Elementary school needs, and other smaller community facility needs will be addressed through the City's Neighbourhood planning process. 9.4 At this point in time, it has not been confirmed that lands for community facilities will be free of charge. It should be noted however, that in October 2007, the Regional CAD and the City of Pickering CAO wrote a joint letter to the Assistant Deputy Minister of Public Infrastructure Renewal, expressing interest in the conveyance of Provincially owned land in Seaton to the Region and City for municipal purposes. To date, there has been no response. 1 ? :) 4 Report No.: 2008-J-1 Page No. 13 9.5 A background report to the MESP is expected to be completed and released in March 2008. A draft MESP, which will include alternative recommendations will be completed in April/May for public review and input. Next, a final MESP will be prepared containing the preferred recommendations, with finalization of the MESP planned for summer 2008. 10. NEIGHBOURHOOD PLANS 10.1 In May 2007, the City initiated the Neighbourhood planning process for Central Pickering. Currently, the City is preparing Terms of Reference, and once drafted, will circulate to various stakeholders, including the Region for comment. The City intends to retain a consultant for this work. 10.2 Once the preparation of the Neighbourhood Plans is underway, it will be important to coordinate with the MESP and the NHS Study with the Region's Class EA. In an effort to provide a "one-stop-shop" information source for the studies and activities related to the development of Seaton, and to assist in coordination, the City recently added a "Seaton Community" section to the home page of its website www.citvofpickerinq.com This will become a valuable resource as the implementation of the CPOP progresses. 11. SEATON ADVISORY COMMITTEE AND SEATON INTER- GOVERNMENTAL GROUP 11.1 Since June 2007, Regional staff have been invited to attend "Seaton Advisory Committee" meetings hosted by the City of Pickering to share information related to the implementation of the CPOP. The Committee is chaired by Regional Councilor Johnson and Co-chaired by Regional Councilor Littley. 11.2 Meetings are generally scheduled monthly, and representatives from the Region (Planning and Works), City of Pickering Mayor and Councilors, City staff, TRCA, a Whitevale resident, the Seaton landowners, the landowner's Trustee Corporation, Sernas Associates, Ministry of Municipal Affairs and Housing, Ministry of Public Infrastructure Renewal, Transport Canada, among others, are invited. Staff find these forums beneficial for information sharing and coordinating activities related to Central Pickering. J3 rO-- f'" :J J Report No.: 2008-J-1 Page No. 14 11.3 It should also be noted that a "Seaton Inter-governmental Group" has been established, consisting of senior staff members from the Ministry of Municipal Affairs and Housing, Ministry of Public Infrastructure Renewal, the Region and the City. The purpose of these meetings is for information sharing; coordination of government responsibilities, and to resolve issues as they arise. Meetings are chaired by Regional and City staff on a rotating basis, and to date, 3 meetings have been held. These meetings have served to be useful for conflict resolution and advancing the various studies related to the development of Seaton. 12. SUMMARY OF COUNCIL DIRECTIONS TO ADDRESS REGIONAL ISSUES 12.1 Attachment 1 provides a summary of Council directions to staff to address Regional issues related to the implementation of the CPDP and the development of Seaton. The Attachment also lists the numerous requests that Council has made to the Province to seek assistance. As can be seen in the Attachment, many of the matters that have been raised remain unresolved. This is largely because the studies and activities that might lead to resolution of the issue have either not commenced or are in early stages. 13. CONCLUSIONS AND RECOMMENDATIONS 13.1 The court challenges have concluded and the Land Exchange Agreements have been executed. The ownership pattern in Seaton has shifted from lands entirely owned by the Province, to lands that are partially in public ownership. At this point in time, it has not been confirmed that lands for Regional community facilities will be free of charge. 13.2 Many studies and initiatives are underway related to the development of Seaton. Many groups/committees have been formed, and many meetings are being held in relation to the implementation of the CPDP. There is a need to closely integrate studies, groups/committees, and coordinate activities being undertaken at the various levels of government. The Seaton Advisory Committee, the Seaton Intergovernmental Group and the City of Pickering's newly launched "Seaton Community" website section can work toward meeting this need. 14 L t I "' ......... J Report No.: 2008-J-1 Page No. 15 13.3 A number of issues have arisen as work on the Fiscal Impact Study has progressed. Staff will continue with the Study Group to resolve the issues. Where resolution cannot be achieved, staff will ensure that various scenarios of the Fiscal Impact Study will be completed to address the unresolved Issues. 13.4 Regional Council has provided direction to staff in a number of areas related to the development of Seaton, and has made many requests to the Province for assistance. as illustrated on Attachment 1. Many of these matters remain unresolved because the studies and activities that might lead to resolution have either not commenced, or are in early stages. 13.5 It is recommended that this Report be received for information. and that copies of this Report be forwarded to various stakeholders to keep them informed. 13.6 Staff will continue to participate, contribute and advocate for Regional interests to resolve the Regional issues, and report on the progress of implementing the CPDP, as appropriate. 13.7 This Report has been prepared in consultation with the Office of the CAD, Health and Social Services Departments, Durham Region Transit and Durham Police Services. / ~~-PJ' R.J. Clapp, CA Commissioner of Finance AL. Georgieff, .C.I.P., R.P.P. Commissioner of Planning 15 r::) '7 L Report No.: 2008-J-1 Page No. 16 . t1is, P. Eng., MeA, . 'oner of Works ~~. I Patrick W. Olive Commissioner of Economic Development and Tourism ;jJ~ 5#9 B.J. Roy Regional SoUcitor RECOMMENDED FOR PRESENTATION TO COMMITTEE ~fI!~ Gar~ H. Cubiti, M.S.W. Chief Administrative Officer Attachments: 1. Summary of Regional Council Directions to Staff and Requests to the Province Related to the Implementation of the CPDP and the Development of Seaton Seaton Land Ownership Map 2. H:\ 1-2\agendas\200B\02-05-0B TRI-pl, f&a, wks\Seaton.doc 16 Report No. and SUbJect .. 2006-J-14 Central Pickering Development Plan (CPDP) ... ..:I Summary of Regional Council Directions to Staff and Requests to the Province Related to the Implementation of the CPDP and the Development of Seaton C.ouncll D~t~('.... May 31,2006 Directl()nn. . That the Minister of Municipal Affairs and Housing be advised that the Region of Durham will continue to pursue resolution of the following interests through Stage 2 of the implementation of the Central Pickering Development Plan: Planning · Establishment of a Provincial role and commitment to achieving a viable agricultural community, over the long term; Servicino and Financina · Financial Agreements to ensure that: i) the Region is fully funded by the Province and/or developers for the actual costs to construct the necessary infrastructure; and ii) the Region does not bear any extraordinary long- term operating costs resulting in higher property taxes and/or water and sewer rates for Durham Region residents; · servicing of the Federal airport lands prior to development approvals; · servicing and release for purchase of the 407 Employment Lands prior to any residential development in Seaton; · transportation concerns, including the financing of the proposed Highway 407 interchanges; Highway 7 upgrades/widening and "Freeway" designation; expanded transit services for Central Pickering'; and binding agreements to address inter-regional transportation systems; No progress to date on this matter. Ongoing. Regional Fiscal Impact Study is underway to address these matters. The issue of costs related to servicing the Federal lands remains unresolved. Unresolved. Ongoing. The Region has recently been contacted by consultants working on behalf of the Ministry of Transportation (MTO), to establish a Working Group in order to prepare and direct the studies and planning required for the Highway 407 interchanges. Also, the DTY Study, to address inter-regional transportation is c)\ c::o )> if n ::r 3 en ~ ... ... . Report No. and Subject,' I Council. Dat8':~<,; I. Direction Status. ongoing, and is expected to be completed in Spring 2008. · financial assistance to the Region, in accordance I Increased costs are yet to be determined. with subsection 20 of the Ontario Planning and Development Act, in the event that increased costs are encountered in the implementation of the Central Pickering Development Plan; · amendments to the Development Charges Act to I Unresolved. enable municipalities to fully recover the costs of new development, so that 'growth pays for growth' in Seaton; .. Health · formalization of an implementation plan for a Health I Unresolved. Care Strategy with the Minister of Health and Long Term Care, that will address the issue of the shortage of physicians that exists in Durham Region. o That the Durham Regional Official Plan be amended through the Regional Official Plan Review, to recognize that a Development Plan is in effect for Central Pickering. Completed. Amendment 114, which was approved, in part, by the Ontario Municipal Board on January 2,2008, recognizes the CPDP. The Amendment also acknowledges that conformity amendments to the Regional Plan to implement the CPDP will be considered at a later date, in consultation with the City of Pickering, TRCA and the Ministry of Municipal Affairs and Housing. lTi '..D Report No; and Subject.. 'I Council Date 2006-W-73 June 21, 2006 Class Environmental Assessment (EA) for Regional Infrastructure Related to Water Supply, Sanitary Sewerage and Transportation for the Central Pickering Development Plan 2007 -J-08 I March 28, 2007 Status of Implementation of the Central Pickering Development Plan (CPDP) Direction: '~"" . That Regional staff be authorized to proceed with Class Environmental Assessment for Regional Infrastructure. That the Class EA studies are to be funded 100% by the landowners within the CPDP (to be secured by a letter of credit), with the costs of the study recognized as part of the overall costs to service the CPDP, and that their costs be incorporated into the final financial agreement with the Region. That given the uncertainties related to the completion of the Seaton land exchange transaction due to recent court challenges, and the heightened risks that the required Class Environmental Assessments for Regional infrastructure for Seaton may be subject to appeals, Regional staff be authorized to continue to move forward with the Environmental Assessments required for the development of Central Pickering on the basis that: · The Province, being the owner of the Seaton lands, provides the Region with adequate assurance that the Region may fully participate in its Class Environmental Assessment work for water, wastewater and transportation infrastructure, including access to Provincially owned lands, pending completion of the land exchange; and · The Region obtain indemnities from the benefiting development proponents, in a form acceptable to the Regional Solicitor, for any losses incurred as a result of the Region's participation in the Class Environmental Assessment work to be undertaken, in addition to the previously agreed upon 100% funding of the Environmental Assessments by the benefittinq development proponents. Status See Report 2007 -W-86 below. Prequalification process is underway. 0'. Ongoing. Negotiations to finalize a Memorandum of Understanding (MOU) for funding arrangements are being undertaken by the Legal and Finance Departments. and are close to completion. C) Completed. The Land Exchange Agreement has been executed and the Province has provided assurances by way of correspondence received in March/April2007. Ongoing. Negotiations to finalize a Memorandum of Understanding (MOU) for funding arrangements are being undertaken by the Legal and Finance Departments, and are close to completion. Report No. and Subject.. ./CouncUDate'i.; J:Dlrection:. '. " \) ::> 2007 -J-22 Highway 407 (Seaton Lands) Economic Development Study June 20, 2007 That the Minister of Municipal Affairs and Housing be requested to facilitate discussions between: · the Ministry of Transportation, 407 ETR, and the Region of Durham, to determine the timing, design and construction of the Highway 407 interchanges designated at Sidelines 22 and 26; and . Transport Canada, Environment Canada, the Greater Toronto Airports Authority (GT AA), and the Region of Durham, in order to participate in planning for Regional infrastructure (water and wastewater) required to service the Federal airport lands. In order to promote development of the Highway 407 Prestige Employment lands concurrent with the development of the residential lands within Seaton, the Province who are the sofe owners of the land, be requested to: i) Commit funding for the infrastructure necessary to service the employment lands; ii) Sell a minimum of 40% to a maximum of 50% of the industria/lands prior to the servicing being finished; Status' . ~, Ongoing. The Region has recently been contacted by consultants working on behalf of the Ministry of Transportation (MTO), to establish a Working Group in order to prepare and direct the studies and planning required for the interchanges. No progress to date on this matter, although meetings have been held. Unresolved. Unresolved. iii) Work with the Hwy 407 Interchange Consortium to I Ongoing, The Region has recently been ensure that Hwy 407 InterchanQes be constructed at :"J\ Report No. and Subject v ... Council Date IDlrection., Sideline 22 and 26 (as identified in the Central Pickering Development Plan) in a timely manner; Status contacted by consultants working on behalf of the Ministry of Transportation (MTO), to establish a Working Group in order to prepare and direct the studies and planning required for the interchanges. G'\ ~) iv) Commence with the Environmental Assessment to I No progress to date on this matter. widen Provincial Highway #7 within the Seaton lands (from the York-Durham Boundary to Brock Road in Pickering) and commit to funding the necessary road improvements; and v) Limit the amount of employment lands sold and I Unresolved. subsequently developed as design-build arrangements. In order to abide by the North Pickering Land Exchange Review Panel's Principles, the Province should remain an active participant in the development of Seaton employment lands through the following actions: i) Market the prestigious employment lands in conjunction with the Region of Durham and City of Pickering; ii) Take an active role in attracting the first major users to Seaton to provide overall market profile to the area and encourage prestige employment development; iii) Sell large blocks of land to industrial developers to advance the timing of development and control the type of development; and Iv) Prohibit the development of large warehousing type developments. Unresolved, however the City of Pickering is considering the establishment of a "Jobs First Forum" to discuss marketing strategies. Unresolved. Unresolved. This matter will be addressed through the City's Neighbourhood Planning process. ,Report No. and Subject 2007 -W-86 Class Environmental Assessment (EA) for Regional Infrastructure related to Water Supply, sanitary Sewerage and Transportation for the Central Pickering Development Plan - Prequalification process for a Request for Proposals Council Date IDirection;."',< . " . " In O{der to provide transit services at the outset of development and attract ridership in the early stages of development for this compact model community, the Province provide upfront capital and ongoing operating funding to the Region for the necessary transit infrastructure. September 19, 2007 In order for the Highway 407 Employment Lands to capitalize on the eastern market, the Province advance the timing of the Environmental Assessment to extend Highway 407 east of Brock Road in Pickering. The Region of Durham agrees to undertake the class Environmental Assessment study on behalf of property owners administratively, but that such approval does not change the current Regional position regarding financing of Regional infrastructure for Seaton. NOTE: the Regional position regarding financing for Seaton is: · that growth pays for growth, and · that the Region does not bear any extraordinary long-term operating costs resulting in higher property taxes and/or water and sewer rates for Durham Region residents as a result of the Seaton development. Status. No progress on this matter. The Province has committed to a completion date of 2013 for the Highway 407 extension. Prequalification process is underway. The Region will issue a Request for Proposals (RFP) to pre-qualified consultants/consultant teams as soon as a Memorandum of Understanding (MOU) is in place. Financing of Regional infrastructure is to be determined through the Regional Fiscal Impact Study and subsequent financial arrangements. CJ\ G'J N w , ,f" ,f- of -L- ~ CAlc T' U1"'l tlY\' ~ ... H I:f"- 1,="-,,, ' ,1 ';'''~ ~ hi-fI w.; ,"~)J ~L.Pft. ~;' ~ 0' .. 0' \'. Fi I, U/c., ~ E' ~ll S ~ ~ ~ p' t' 1 :, i ,\j Ij .1 ",f l, '. ,,\", f:-<',,' ''-1.1 I;' , c. ~ ,,,,J . "" fi'. ,;,.~~ II . liilj Source: S~mB$ A~!oclafes. January 25. 2008 u\ ..;::,. ;/if. legend COTENANCY (ORFcn ZAVAlAlGRAY LE BOVIC t':1;\l;,,:JMATTAMY ~l WHITE SUN DEV ONTARIO REAL TY CORPORATION NATURAL HERIT AGE SYSTEM (NHS) WHIlEVAlE GOlF COURSE SEr=tNA!S ASSOCIA TE5 i'\ ~l"CH't 01 n.. 8.Jn.iI ('''-0,-" Inl:.' )> ~ III n :T 3 III ~ - N 110 S""9 Cou~ T 005.686 040, Urn ~ 1 F OO~ 0132.7677 ~.4;jllly, ON >em'''om I, IN 8\7 Ministry of Community Safety and Correctional Services Ministere de la Securite communautaire et des Services correctionnels ", '? /" -\ () 0 (It.) , U'3 t. l..- 1'<_1"'-.7' Office of the Deputy Minister Emergency Planning and Management Bureau du sous-ministre Planification et gestion des situations d'urgence ,,~ 6 5 t? Ontario 25 Grosvenor Street 11 th Floor Toronto ON M7A 1Y6 Tel: 416327-9734 Fax: 416327-9739 25, rue Grosvenor 11e etage Toronto ON M7A 1Y6 Tel. : 416 327-9734 Telec. : 416327-9739 February 12, 2008 1...f-...~.I~.fE~.~~~t:3~fl~}1~=i~:I:.~:.~~ i."''''''>--''---.' ~._~-- --". -----I } 1'OLLOW LIP: i r Fvvrj:C6P-y:. C/ffM006~~ E::c>i~:~_=- .. CQ0~NCjL'-='~~===l:~ r (om' SERV orFICE SUST,:\.!r'J I...V t~~:f.:J~ & DEy" _~_~hfBJS=_.=~:=:~,>=r12J r9.!:'sH is, EMERG __+LEq~~._~..._..,.,.LJ tf~~~,>:.EC =ilij~ei~~~~t.:""'::lj HViPE '[VIGR cusr"d:\Cfvll J l.~~=:~':=."~~=.=~:~, J..~l:~'"'~::::-'~..~:'.-::~T=l His Worship David Ryan Mayor City of Pickering 1 The Esplanade Pickering, ON L 1 V 6K7 Dear Mayor Ryan: As Ontario's Deputy Minister for Emergency Planning and Management, I am writing at this time to acknowledge that in 2007 your municipality fulfilled the municipal requirements of the Emergency Management and Civil Protection Act, and Ontario Regulation 380/04. I would also like to take this opportunity to commend you, your council, and your staff for the efforts and leadership that has led to this worthy achievement. Building disaster-resilient communities, as you are doing, is among my highest priorities. Experience has taught us that no community is immune to the effects of serious emergencies and disasters. While we will continue to confront known and existing hazards, Ontario will also face the impacts of new hazards, such as the consequential effects of climate change, urban growth, and other hazards that have yet to be identified. All levels of government need to be prepared to respond to emergencies, however, I believe that our biggest preparedness gap is the lack of individual/family preparedness. In May 2007, an EKOS poll suggested that only 12% of Canadians have a survival kit and only 11 % have a family emergency plan. Emergency Preparedness Week is May 4th to 11 th and I would ask that emphasis on personal preparedness be a priority in your community. f)'IG-iTh;) 5/C 1S rj CCL;..r'Y,. \ \"1ece\v,:,,_ fC'\~ In fo('me:.fr'cn I Ii I. 66 - 2 - In our shared commitment to community safety, the Province and its municipalities are working together to implement coordinated and integrated emergency management programs that will meet the needs of Ontarians whenever disaster strikes. Your community has demonstrated its commitment to that partnership through the successful completion of the municipal emergency management program and for that I am grateful. In closing, my staff and I look forward to continuing to work with your community to achieve our mutual goal: a safe and resilient Ontario. Sincerely, -r~ Jay C. Hope Deputy Minister Emergency Planning and Management cc: CEMC Mayor & Council City of Pickering One The Esplanade Pickering, Ontario LIV 6K7 / '7 b March 3, 2008 -'i C~f? (c . /J- l .. (YS. RE: DURHAM & YORK ENERGY-FROM-WASTE FACILITY The Councils of some municipalities in Durham Region have voted to declare themselves an "unwilling host" to this EFW facility and to support same for another. Given that: a) these Councils are not using the "unwilling host" motion as a ploy to garner more monies should the scenario arise; b) these Councils have decided against thermal treatment being used in Durham Region; what decision has your Council reached as a means to deal with the 250,000 tonnes of garbage Durham residents generate yearly? Because your Council could not expect municipalities or residents outside Durham Region to take your garbage - due to this "unwilling host" stance - we can only assume you have chosen to lobby Durham Region Council to either move on the expansion of our existing dumps or to rescind their 1999 "no new landfill" by-law to enable the siting of a new one. Your Council's decision on this has not been brought to the attention of the public, therefore we ask that you forward to us a copy of the motion which contains your solution to the waste management issue in Durham Region. Co+~' ~ ~~ ....._~ James and Cathrine McKeever 19 The Bridle Path Bowmanville, Ontario LIC 3Wl l.!""" i CORR. FILE I L~~E APPR ACTION ~Ve-for v-fo;wo.hO^- 6n BACKGROUNDER: CLERK'S DIVISION "' J.. 1'., .... ""\ 2 i<- "r .).. 06 Are there potential health hazards related to exposure to tritium? Cul- RECEIVED CITY OF PICKERING MAR 1 "~ 2008 Yes. The U.S. EPA has classified tritium as a human carcinogen. In addition, there is a growing body of evidence which suggests that tritium is mutagenic (i.e. mutates genes causing hereditary defects) and teratogenic (i.e. causes malformations of an embryo or fetus). The most sensitive populations to tritium are considered to be fetuses, young children and women of childbearing age. Tritium can be taken into the body by inhalation, absorption through the skin or ingestion; tritium entering the body by inhalation is normally distributed uniformly among all the soft tissues in the body. Following ingestion, tritiated water is absorbed immediately from the gastrointestinal tract and then mixes rapidly with the total body water; in addition, ingestion of contaminated foods is a potential exposure pathway from air-borne tritium emissions; the ingestion of contaminated fruits, vegetables or food animal products raised near nuclear generating stations may be a significant source of organically bound tritium (i.e. organic compounds that incorporate radioactive tritium in place of normal hydrogen). Once ingested through air, food or water, living organisms may incorporate radioactive elements into their tissues. Tritium mimics normal hydrogen in water and tritiated water mimics normal water. Tritium can harm living organisms by emitting beta particles, which can break chemical bonds and damage living cells, particularly through damage to DNA molecules, which encode genetic information. Damage to the DNA of sperm or egg cells can result in damage to future generations. Is there any evidence to suggest that populations around Canadian nuclear facilities might be concerned about adverse health effects due to tritium? Food and water around Canadian nuclear plants show elevated levels of tritium (e.g. an apple at a farm near the Bruce complex tested at over 900 times normal background radiation). There are statistically credible increases in childhood leukemia deaths and Down's Syndrome around the Bruce and Pickering nuclear facilities. Are there national standards for the maximum concentration of tritium in drinking water? Y~.s. ~ana?a .(Guidelines for Drinking Water Quality). has recently lowered the limit for DL,.:)....../ .=~] tritium In drinking water from 40,000 becquerels per litre (Bq/L) to 7,000 Bq/L. In the --r'" U.S., the Environmental Protection Agency (EPA)* sets a limit under the Safe Drinking Water Act of 740 Bq/L, almost 10 times as restrictive as Canada's recently reduced lim c( 0",";;;.-/' TA!,:C ~~~Vc:::.. 'Fr lctf,vJt'ncfl'oll ! it. ... C7r,.'._ FILE Have any other organizations recommended a lower drinking water standard for tritium? Yes. In 1994, an (Ontario) appointed "Advisory Committee on Environmental Standards" recommended that the maximum permissible concentration of tritium in drinking water be immediately reduced 70 fold to 100 Bq/L, grading to 20 Bq/L over 5 years. Their recommendations were rejected by the Ontario government. The International Joint Commission, created by the 1909 Boundary Waters Treaty, has identified tritium as a persistent toxic substance, and a candidate for zero discharge. AQ ....~ .'.1 C7 (~ I d ',l /) ,? -. ,) (l , ') -l)<) L '-J to- 1<-. <. ~ase action as required CORPORATE SERVICES DEPARTMENT CLERKS DIVISION _ Clerk to Action - Copy of Correspondence to Follow Receive as Information DIRECTIVE MEMORANDUM February 28, 2008 To: Debi A. Wilcox City Clerk From: Lisa Broad Coordinator, Records & Elections Subject: Direction as per Minutes of the Accessibility Advisory Committee meeting held on February 27,2008 COMMITTEE DECISION That the Accessibility Advisory Committee endorses the Town of Newmarket's resolution to request that the Premier of Ontario take action to eliminate the misuse of disabled parking permits and parking spaces; and That Council be so advised. k~Bo~ Lisa Broad lib Copy: Accessibility Advisory Committee m af'ch :;)6 loY; Calm I 1Y1o-ft'on ..fa Ell olD'" S e . I! . '7 1 l February 11, 2008 r. - . ....'-,-...",....,...-..-........-.. ";.........~-."..,......,.,.~'..,.,.,.....,..'.."""".-."_O<_:'1 ~lJP!(~I~,j~'\! ~ ~ Fr ":"" AAC .1 ~ i t'gpv ._-~._--_...,-~. .;.""-..l.,,..; ioro: I --..-.--.'..'.....t-..- , 1 "~.._m~'r-'" Moved by: Councillor Woodhouse Seconded by: Regional Councillor Taylor CORR. RESOLUTION R1-2008 WHEREAS it is in the public interest to ensure that access to disabled parking spaces for persons with disabilities is readily available; AND WHEREAS it would appear that there is a misuse of disabled parking permits and parking spaces; AND WHEREAS the Provincial Government of Ontario supports quality of life for persons with disabilities through its Accessibility for Ontarians with Disabilities Act and Ontarians with Disabilities Act legislation THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket, and supported by its Accessibility Advisory Committee, as follows: THAT the Premier of Ontario be requested to take action to eliminate the misuse of disabled parking permits and parking spaces, including but not limited to such actions as: . Ensure that Justices of the Peace enforce the minimum fines that apply to offenders . Provide for a two point penalty on the offender's driver's license . Establish penalties for the misuse of a disabled parking permit including fines and a two point penalty on the offender's driver's license . Require people who hold a disabled parking permit to obtain a special photo identification card . Provide for minimum fines for those who block disabled parking spaces (i.e. using disabled parking spaces for snow storage) AND THAT a copy of this resolution be forwarded to the Premier of Ontario for action, the Attorney General, the Lieutenant Governor and to the Association of Municipalities of Ontario for email circulation to municipalities and their Accessibility Advisory Committees requesting their support. Tony Van Bynen Mayor Town of Newmarket 395 Mulock Drive Newmarket, ON L3Y 4X7 Anita Moore, Town Clerk 905-953-5300 #2202 lamoore@newmarket.ca '7 ') I L RECEiVED CITY OF PICKERING FEB 2 5 2008 CLERK'S DIVISION ,", ".~ '.~- .'_~."'.- ..... .,"-,.,.~ -"""~""""'-'''''''-'''',,"-~,.:, 'i~ 0 C'" . .' ".'e. ,., l" ,p O~~ 1 ~~~~::~'~LI XO-COPY -.C l Re ~~.l. ht\I_~_T~_.I. CO,YICIL i I SERV 'OFFicE SIJS';:';;~:;r1 : : EDM - ~~~:~~==~=~:~:=t1 & Ri I HU~il/1i\' R~':S: !2~~~''''~~~-:'i''."~~~,2L~" ..~~1 -').~'.-.'._., ..~. ~_""._...'."."'._..'u, . _'. i'E ",;\h'2:))~;,:~?.ADM_l ....... ,'".'_~""'; ,,,,,,,"~ .,-,:",-,.~,..,...:-.:, C'0t2 p. ;H--(J;? "Ring the bells in unison" and join in the celebrations! It is my pleasure to invite you to participate in a symbolic gesture that will underscore the 400th anniversary of the founding of Quebec City on July 3, 2008. With all my heart, I hope that we can together celebrate the history that we share by ringing the bells of our communities in unison. How wonderful would be for the greatest number of cities and communities in Quebec and throughout the provinces and territories of Canada to ring their bells at exactly 11 :00 a.m. eastern daylight time on July 3, the hour when explorer Samuel de Champlain is supposed to have disembarked from his ship at the place where he was to found Quebec? Such a simple yet meaningful way for you to fete Quebec City along with us! Quebec City is the entry point for Francophone civilisation in the Americas, the meeting place of many nations, the city where immigrants were first welcomed to our shores and the place from where explorers departed, drawn by the expanse of the West and the conquest of new lands. In sincerely hoping that you will join us in this endeavour, I thank you for your attention and consideration, and extend to you my kindest regards. ~ -~ t) , ;!"" f' < ~>,,,",,-_.,.,......,........ ~ t:~ FILE ;;.......'''-'^.'''....''''''---..~--,... I T/1.i':t: P,PPR ACTION ., ", '-.--""""""'~.~,.-r'~"""~':,:,=~,>:,,;.;,~,,, \'Y\D..J/~ ~:5 (D'K CL..n c.:Jl rY\o-h~ -to p(ocJO:.~ DURHAM REGION LABOUR COUNCIL '-) <-l'? (';;' (\;2' (2 .::.;1.-' ' 73 Mayor David Ryan & Members of Council c/o Mr. Bruce Taylor, Clerk City of Pickering 1 The Esplanade Pickering ON L 1 V 6K7 115 Albert St, Oshawa, Ontario L1H 4R3 Phone: (~05) 579-5188 Fax: (905) 579-3634 R E C E J V E D E-Mail: durhamlc@durhamlabour.ca CITY or: PICKERING MAR 0 1 2008 CLERK'S OIVISION! March 3, 2008 Dear Mayor Ryan & Members of Council On Monday, April 28, 2008, the Durham Region Labour Council will be observing the National Day of Mourning at Oshawa City Hall. The ceremony will begin a Noon at Oshawa City Hall Civic Square where our ceremony and laying of wreaths at the Day of Mourning Monument will take place. Please place our following request before Council at your next meeting. The Day of Mourning was officially recognized by the Ontario Provincial Legislature in 1988. In 1991, An Act Respecting a Day of Mourning for Persons Killed or Injured in the Workplace passed through all stages of the House of Commons and the Senate. The Bill which now proclaims April 28th of each year as a National Day of Mourning received Royal Assent on February 1, 1991 and is now law. The Day of Mourning is also officially recognized in many countries throughout the world. We ask that your municipality join with us in paying respect to those working people who have died at the workplace, or suffered injuries on the job by passing a resolution proclaiming Monday, April 28, 2008 as "Day of Mourning". We also request that flags be lowered, where possible, on Municipal Buildings in honour and remembrance of those killed at the workplace. While we mourn the dead, we must dedicate ourselves to fight for the living and prevent this terrible and unnecessary toll by ensuring that our governments constantly review and enforce health and safety regulations, that all workplaces adhere to health and safety regulations and that all workers are regularly trained in all health and safety aspects of their workplace. Thank you for your assistance in these matters tv: ~-;:c-&ti~ ~'-~--..,...-.--.......,..,...,-...,.."-~.,..,.",--~,._.......-----...... " ~:;gn!'!'\l '-T,)l0 ~'~C()P\j ,-~- m~'~~~~""''''-'''''-'" f: ro; r-'-- i r f 1 Yours truly, William Stratton, Chair Day of Mourning Committee Durham Region Labour Council -'" ( ~ORR. _/ FILE WS/lm ~~: TAKE APPR. ACTION Mot:l Cil, -( C) D<::c\c~e.-. ellq o~ '74 March 25, 2008 COMMITTEE REPORTS a) REPORT PD 2008-03 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D Pages Blue 1. Director, Planning & Development, Report PD 07-08 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1564 27 -34 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1565 Alastair Mackay Realty Inc. Plan of Subdivision 40M-1566 Cougs Investments Limited Plan of Subdivision 40M-1567 Final Assumption of Plans of Subdivision RECOMMENDATION 1. That Report PD 07-08 of the Director, Planning & Development regarding the Assumption of Plans of Subdivision 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be received; 2. That the highway being Howell Crescent within Plan 40M-1564 be assumed for public use; 3. That the highways being Hoover Drive and Littleford Street within Plan 40M- 1565 be assumed for public use; 4. That the highway being Rouge Valley Drive within Plan 40M-1566 be assumed for public use; 5. That the highways being Saugeen Drive and Driftwood Court within Plan 40M-1567 be assumed for public use; 6. That the services required by the Subdivision Agreements relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and '7 [ / ,) 7. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-1564, 40M-1565, 40M-1566 and 40M-1567 be released and removed from title. Citq 0# '7 .'~ ,b March 25, 2008 COMMITTEE REPORTS a) REPORT EC 2008-02 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Corporate Services & Treasurer, Report CS 07-08 Heritage Inventory Register -Properties of Cultural Heritaqe Value or Interest - Seaton Lands 118-1 38 RECOMMENDA TION 1, That Report CS 07-08 of the Director, Corporate Services & Treasurer be received; 2. That the Heritage Inventory Register - Seaton Lands, included as Attachment # 1 to this report be approved; and 3. Further, that a copy of Report CS 07-08 of the Director, Corporate Services & Treasurer be forwarded to the Ontario Realty Corporation, Ontario Heritage Trust and the Heritage Pickering Advisory Committee for their information. 2. Director, Corporate Services & Treasurer, Report CS 09-08 Formal Quotations - Quarterly Report for Information 139-140 RECOMMENDA TION That Report CS 09-08 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 3. Director, Corporate Services & Treasurer, Report CS 10-08 141-148 Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Aqencies and Other Bodies RECOMMENDA TION That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2007 be received. '77 .' [ - 4. Director, Corporate Services & Treasurer, Report CS 11-08 Cash Position Report as at December 31 , 2007 149-158 RECOMMENDA TION That Report CS 11-08 of the Director, Corporate Services & Treasurer be received for information. 5. Director, Corporate Services & Treasurer, Report CS 12-08 2007 Buildinq Permit Stabilization Reserve Fund 159-161 RECOMMENDATION That Report CS 12-08 of the Director, Corporate Services & Treasurer be received for information. ?e March 25,2008 NEW AND UNFINISHED 1. Toronto Wildlife Centre Request for 2008 Grant At the February 11, 2008 meeting of the Executive Committee, Report CS 06-08 of the Director, Corporate Services & Treasurer was deferred to the March 25, 2008 meeting of Council. The purpose of the deferral was to provide the opportunity for the Chief Administrative Officer along with Councillor O'Connell and Councillor McLean to review the Toronto Wildlife Centre and provide a recommendation with respect to their request for funding. Due to the meeting scheduled to take place on March 20, 2008, an updated report from the Chief Administrative Officer will be provided as a handout. 2. Director, Operations & Emergency Services, Report OES 06-08 Consulting Services - Retrofit Work at Dunbarton Indoor Pool RECOMMENDA TION 1. That Report OES 06-08 of the Director, Operations & Emergency Services regarding Consulting Services for the building retrofit at Dunbarton Indoor Pool be received; 2. The proposal submitted by Totten Sims Hubicki Associates (TSH) to provide consulting services for preparation of tender documents and construction contract administration for the building retrofit at Dunbarton Indoor Pool be accepted; 3. The total gross project cost, including GST of $138,600.00 and a net project cost of $132,000.00, GST excluded, including consulting fees and other project costs for the consulting services for the Dunbarton Indoor Pool be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the Dunbarton Indoor Pool consulting services as follows: a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and, }9 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CiUI c# REPORT TO COUNCIL on t) '"J Report Number: OES 06-08 Date: March 25, 2008 From: Everett Buntsma Director, Operations & Emergency Services Subject: Consulting Services Retrofit Work at Dunbarton Indoor Pool File: A-1440-001-08 Recommendation: 1. That Report OES 06-08 regarding Consulting Services for the building retrofit at Dunbarton Indoor Pool be received; and 2. The proposal submitted by Totten Sims Hubicki Associates (TSH) to provide consulting services for preparation of tender documents and construction contract administration for the building retrofit at Dunbarton Indoor Pool be accepted; and 3. The total gross project cost ,including GST, of $138,600.00 and a net project cost of $132,000.00, GST excluded, including consulting fees and other project costs for the consulting services for the Dunbarton Indoor Pool be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the Dunbarton Indoor Pool consulting services as follows: a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; b) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Staff at the City of Pickering be given the authority to give effect thereto. Executive Summary: Totten Sims Hubicki (TSH) was retained to conduct a comprehensive evaluation on the condition of Dunbarton Indoor Pool and prepare a report outlining the necessary repairs and upgrades to enhance the facility's operations. Report OES 06-08 March 25, 2008 Subject: o "I t t! ' () Consulting Services - Retrofit Work at Dunbarton Indoor Pool Page 2 Total estimated costs to complete requirements recommended by TSH is approximately $1.5 million dollars (including consulting fees). We have proposed this retrofit work to Dunbarton Indoor Pool in the 2008 Capital Budget. To advance this project in a timely manner the Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend that Totten Sims Hubicki Associates be retained to provide consulting services for the Dunbarton Indoor Pool retrofit and repairs. Totten Sims Hubicki are the Engineers of Record having provided preliminary analysis of the facility. The City's Purchasing Policy typically requires a formal Request for Proposal to be called with regards to professional services. An exemption requires Council approval. Financial Implications: Retrofit Work at Dunbarton Indoor Swimming Pool Estimated Project Costing Summary Proposed Consulting Fees Disbursements and Contingency Subtotal G.S.T. Total Gross Project Cost 126,000.00 6,000.00 $132,000.00 6,600.00 $138,60000 G.S.T. Rebate (6,600.00) $132,000.00 Total Net Project Cost The Director, Corporate Services & Treasurer has reviewed the budgetary implications of the financing of the expenditures contained in this report and concurs. Major renovations to Dunbarton Indoor Pool are proposed in the 2008 Capital Budget ($1.5 million dollars, includes consulting fees) of this amount approximately $1 million dollars will come from Federal Gas Tax revenues with the balance to be debt financed over 15 years. Estimated debt charges of approximately $50,000.00 per year will commence with the 2009 Budget. At this time Council authorization is needed only to cover consulting services for the preparation of tender documents and contract administration services. The results of the tender will be presented to Council at a later date. CORP0227-07/01 revised Report DES 06-08 March 25, 2008 Subject: Consulting Services - Retrofit Work at Dunbarton Indoor Pool \) () UL Page 3 Sustainability Implications: The upgrading of mechanical equipment will produce more efficient operation and consume less energy. Increased insulation in new roof will provide a greater "R" value thus providing a more efficient building envelope and reducing energy costs. The building retrofit will enhance Dunbarton Indoor Pool and allow it to continue to be an integral City facility that provides year round high quality aquatic programs to its residents. Background: Dunbarton Indoor Pool requires major retrofit work to ensure it continues to be an integral City facility that provides year round aquatic programs to residents. Totten Sims Hubicki (TSH) was retained to conduct a comprehensive evaluation on the condition of Dunbarton Indoor Pool as provided for in the 2007 Capital Budget. TSH were initially retained by the City to prepare a tender package for re-roofing the building. While visiting the site, TSH observed there was a significant amount of brick deterioration in a number of areas of the exterior walls. Before proceeding with re- roofing and wall repairs, TSH were requested to provide a full condition assessment of the pool facilities and prepare a report outlining the necessary repairs and upgrades to enhance the facility's operations and reduce energy consumption wherever available. We received a report from TSH dated January 11, 2008 (see attached) on the condition of the exterior building and recommendations for building retrofit, recommendations for re-roofing, assessment and recommendation on pools filtration systems and underwater lighting and recommendations for mechanical equipment replacement and upgrade. As part of this evaluation TSH also recommended renovations to accommodate a small family changeroom. Total estimated costs to complete requirements recommended by TSH is approximately $1.5 million dollars (including consulting fees). We have proposed these major renovations to Dunbarton Indoor Pool in the 2008 Capital Budget. A Council site visit to Dunbarton Indoor Pool is being arranged for early April. Attached is a proposal from TSH to provide the City of Pickering with consulting services for the preparation of tender documents and construction contract administration for this retrofit work at Dunbarton Indoor Pool at a cost of $126,000 plus GST and normal disbursements. TSH completed the condition assessment, to our complete satisfaction, and are the most knowledgeable of the necessary repairs and upgrades. To advance the project in a timely manner and ensure the timely completion of necessary capital work in 2008 CORP0227-07/01 revised Report OES 06-08 March 25, 2008 Subject: I II . ;> 7 ~) ,-} Consulting Services - Retrofit Work at Dunbarton Indoor Pool Page 4 (August, September and October) the Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend TSH be retained to provide the City of Pickering with consulting services for the preparation of tender documents and construction contract administration for this project. If TSH are able to complete all design work at once it would lead to a shortened design phase allowing for the earliest of tender times and major work and pool closure to take place August, September and October (prior to another winter season). The City's Purchasing Policy typically requires a formal Request for Proposal to be called with regard to professional services. An exemption requires Council approval. Upon completion of tender documents, tenders will be called for the actual construction project, which when received will be sent for Council consideration and approval before being awarded. Attachments: 1. Location Map - Dunbarton Indoor Pool 2. Building Evaluation Dunbarton Swimming Pool prepared by Totten Sims Hubicki dated January 11, 2008 3. Proposal to provide consulting services from Totten Sims Hubicki Associates dated January 25, 2008 Approved/Endorsed By: , /,' , ~ le r' Supervisor, Facilities Operations EveretH3untsm Director, Operations & Emergency Services ./?-~~ ~~~..:--._":::==_--- Gillis Paterson Director, Corporate Services & Treasurer .---1'-- /' / "', /----~:-: ) /. d::-::"~..'. //~~/ ~~~^'~ -.-} , ....' " c -st~phen R&ynolds Division Head, Culture & Recreation CORP0227 -07 /01 revised Report OES 06-08 March 25, 2008 Subject: Consulting Services - Retrofit Work at Dunbarton Indoor Pool Page 5 r) 11 b L, SRlg Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci~'t Co~, "I ;, CORP0227-07/01 revised 8S SHEPPARD o AJ < fTl ATTACHMENT # L TO REPOR! iT 0 f:. <-::) c, '=: 08 AVENUE CITY EASEMENT CITY OWNERSHIP DUNBARTON HIGH SCHOOL DURHAM DISTRICT SCHOOL BOARD 01003004500 DUNFAIR STREET 38 CULTURE & RECREATION DIVISION OPERA nONS & EMERGENCY SERVICES DEPARTMENT REPORT TO COUNCIL OE&S 06-08 DUNBARTON INDOOR POOL SCALE: PlOT ~TE: N.T.S March 19/2008 '."-, o <( o 0:::: ~ [, I I ~ if) W l- I 5; I I I I I //.. V;/--- / . IIH . ,'. ..... ." J ". AI IA\...Hf"H:N I 1I._.f:::_ I U r-",(, r' \' !( ! \ ru",\,- v, \ CE c( ( Tollen Si I11S Huhicki Associatcs 1(]O Watn Street Whithy. Ontario. Canada LI N 9J2 (l)OS) 668.l)J03 Fax: (90S) (168-(]22I Ie-mail: hh0'tsh.Cil \\ \\\\ .tsh.ca 86 engineers architects planners January 11,2008 H n Mr. Len Hunter, Supervisor Facilities Operations Culture and Recreation Division City of Pickering One The Esplanade Pickering, ON Ll V 6K7 Dear Len: Re: Building Evaluation Dunbarton Swimming Pool TSH Proj. No. 22-32135 We submit herein our summary evaluation report on the condition of the Dunbarton Swimming Pool building. We provide in this summary, reports that were previously issued, updated mechanical condition assessment and recommendations for new systems, new information on the condition of the pool equipment and budget estimates for refurbishing the Changerooms and renovations to accommodate new Family Changerooms as discussed at our last meeting. It is noted that there has been some budget increases due to increasing prices of construction products and services. The Dunbarton Pool is an integral facility for the City of Pickering for the proVISIOn of aquatic recreational services within the municipality. The only other public swimming pool in the City is located at the Pickering Recreation Centre. The building was constructed in 1972 making the building 35 years old. Generally, the building has been well maintained throughout its life. The roofing was replaced once before, interior finishes in the change rooms have been upgraded, boilers have been replaced and numerous mechanical components have been repaired and worn components replaced. 1.0 Report on the condition of the exterior building envelop (previously issued September 27, 2007) Tom Kara and B. Knoll of TSH reviewed the condition of the brick walls on September 12, 2007 after a contractor had removed the brick from two areas on the exterior walls. This investigation work was initiated by TSH who initially had been retained by the City to prepare a tender package for re-roofing the building. While visiting the site for the purposes of re-roofing, it was quite apparent through visual observation of the exterior walls that there was a significant amount of brick deterioration in a number of areas. Swimming pool buildings typically have interior environments that are degrading to exterior masonry walls and other building components. The high heat and humidly levels combined with positive air pressure caused by the mechanical system, forces moisture into the masonry components. As there is no insulation, vapour barrier or air barrier in the wall construction, the humidity is forced into the walls. This moisture condenses when the dew point is reached and in the winter months, the moisture in the walls freezes and brick deterioration results. Because of the height of this building (24' -7" to the roof deck or 21' -3" to the underside of the bearing for the laminated wood beams) the brick and block wythes are required to be tied together. TSH 2_ TO REPORT # C:: E~, (j C \,:u...q co c'~ \ \ ) City of Pickering January 11,2008 il 7 0, recommended that the brick be removed in a couple of areas to investigate the condition of the steel masonry ties that tie the inner thickness concrete block to the outer wythe of brick. The contractor currently doing masonry restoration work at Dunbarton High School by DDSB was retained to do this work. (,0 :~-'C_~' 2 Prior to removal of some brick, we observed that there was rusting evident at exterior horizontal masonry joints where the masonry reinforcement probably would be located. It is noted that masonry at the upper several feet of the wall has previously been replaced. The wall was opened in two locations fairly high on the wall where the moisture problem would be most severe. One spot was on the west wall close to the north corner of the natatorium. The other was on the south wall adjacent to a control joint. As hot air rises, the moisture levels and vapour pressures increase at higher levels compared to lower on the walls. In both locations, the masonry reinforcement was totally corroded and practically non-existent. There was no air barrier and no insulation. Lack of insulation and vapour barrier is typical for a building of this age. The exterior walls are load bearing. The glue-laminated wood beams supporting the roof, bear on the exterior block waIls. The waIls are made up of 12 inches of concrete block and 4 inches of brick. It was also observed that the mortar in a number of horizontal courses was being r pushed out. This condition would be due to corrosion and expansion of the masonry horizontal masonry ties used to bond the two wythes of the masonry together. It was also observed that the condition of the waIl deterioration was worse at a couple of the vertical control joints. These joints are caulked on the interior. However, over time, the caulking has dried out; the joints have cracked aIlowing more moisture to enter into the waIl construction. The staining on the exterior of the waIls and the condition of the brick mortar being pushed out generally started at about ten (10) feet above the floor level and went to the roof level. It is noted that masonry at the upper several feet of the waIl has previously been replaced but is also showing signs of deterioration. Visual inspection of the interior of the walls indicated that the lower ten (10) foot (approx) of the wall height was painted with a high build type paint.. The paint coating was effectively acting as a vapour barrier, sealing the walls and keeping the moisture out. The paint on the upper portions of the walls did not contain as much solid content and the pores of the block were still evident. The lack of a high-build coating on the upper walls, along with high humidity levels in the building are contributing to the problem of brick, joint, and joint reinforcement deterioration. It was also observed that the sealants in the masonry control joints were no longer pliable and were cracked - allowing moisture to get into the City of Pickering January 11,2008 " 'I :1 ~ " I 2- cE'--:-:o c~, 3 t-),,, ( ~!' ~ , <, "\"- _J \ \ pn I.) ,,--' wall construction. Also, at the glue laminated wood beams, joints were opening up caused by deflections and movement in the roof structure. These joints were not sealed and were permitting moisture to enter into the walls. At the south wall where an area of brick was removed, an electrical conduit was located in the space between the brick and block walls. The conduit is probably providing power for the exterior light on the building. The steel conduit was totally corroded and the wires could be seen. The extent of corrosion illustrates the extent of moisture that has been entering into the walls. The masonry walls of the lower Change Room wing did not appear to be experiencing the deterioration that the higher walls of the Natatorium were. Recommendations for Building Retrofit TSH recommends that the integrity of the existing masonry walls should be re-established in order to extend the service life of the building. Due to the extent of deterioration, partial reconstruction of masonry veneer is recommended. TSH also recommends the installation of a proper vapour barrier, exterior insulation and metal cladding to the top 14 feet of the natatorium to provide improved weathering capability of the building envelope and energy conservation. This masonry restoration must take place prior to re-roofing the building as the metal flashings around the perimeter of the building will be impacted by the masonry restoration work. Following are the recommendations for rehabilitation of the masonry walls. This work applies primarily to the south and west of the natatorium. · Remove the upper 14 feet (approx.) of the existing brick . Clean the mortar from the block substrate . Apply spray on rubber type air/vapour barrier to block substrate . Install new 4 " concrete bloc veneer tied to existing block substrate using stainless steel helical wall tie system . Cover concrete block with insulation and metal cladding . At lower 10 foot height of masonry wall, the existing brick is to remain. . Re-tie the existing 4" brick veneer to the existing 12 inch concrete block using using stainless steel helical wall tie system . On the interior, repair cracks, re-seal control joints and seal movement joints at the glue laminated beams The budget estimate for this work is $160,000. This amount includes a contingency allowance of 10%, contractor overhead and profit but excludes GST and engineering fees. 11M \X\. ( \E Lt j E C ( Cifs 4 City of Pickering January 11,2008 F-, l C~\. '- I (~I ("1 o / It is to be noted that the lower 10 feet of brick is not being removed and an air barrier not being installed. There may be future requirements for ongoing repointing of some of the joints where the existing masonry reinforcing further deteriorates. 2.0 Re-Roofing and Condition of Concrete Roof Slabs A detailed inspection of the Concrete Roof slabs undertaken on November 22, 2007 to investigate both the roofing and the spalling of concrete from the roof deck on the interior of the building. The Town requested this inspection after a piece of concrete fell onto the pool deck. The following comments and recommendations were made with respect to the concrete roof slabs. · The existing roof deck is constructed using siporex autoclaved aerated concrete slabs. · The existing roof panels span parallel to the south facing wall of the pool between timber beams. · The concrete spalling is a result of differential movements between the first roof panel partially supported by the exterior wall and second interior panel. · The differential movements have resulted from the deterioration of the shear connection between the first and second panel. · There does not appear to be any corrosion of the steel reinforcement within the slabs. · The differential movements do not appear to be excessive are a safety concern at present but should be investigated further to confirm the full extent of deterioration. · TSH recommend the following investigation: · Complete a detailed survey to measure the differential movements in the exterior roof panels. This can be accomplished using a ladder or lift from the pool deck. · Complete a roof cut test down to expose the top surface of the concrete panel. The present movements have most likely caused distress in the roofing membrane along these joints. The tests will also help confirm the construction details of the slab joints and identify any deterioration which may have taken place. Testing can be done at the same time as some patching necessary to repair existing roof leaks. A roofing cut test was undertaken on the roof on November 30, 2007. The cut test was done at the south perimeter over the spot where the piece of concrete recently came loose. The roofing system is made up of the following: over the concrete roof slabs were four plys of felts and tar. This is the original roofing. The gravel would have been scraped off when the roof was re-roofed in the distant past, however, the original felts and tar were left in place. Over top this, approx. Y2" to 3,4" fibreboard and a new four ply felt, tar and gravel system was added. We found the fibreboard to be saturated. The bottom layers of tar and felts were very difficult to scrape off and were well bonded to the porous concrete surface. The concrete surface was dry. This indicated that the wetness of the fibreboard was coming from the outside surface rather than condensation from the pool. Future re-roofing would remove the upper felts and tar and fibreboard but leave the base felts and tar as was done in the past to avoid damaging the surface of the light weight concrete roof panels. The cut test was done over the joint in the precast where differential deflection was visible on the interior. We observed the edge of the higher panel at the perimeter wall was ground down. This would have been done during initial construction to create a taper for the roofing system. The problem was probably due to tIH City of Pickering January 11,2008 r\!IACHI\ltl'\J i if \-YI_ C) c.::. E :-::, C(._.: cf 5 9 ()- " \. the top of the masonry wall bearing surface being slightly higher than the laminated wood support structure for the panels. There was also observed deflection in the panels. Total deflection at this panel at approximately mid span where the cut test was taken was approximately %". Interestingly, all the original roofing membranes conformed to these deflections indicating that this deflection (to a point) was always there. There probably has been a bit more deflection over the years due to temperature differentials, concrete creep and loading on the slabs. In summary, there has not been any significant new movement in the slabs. The piece of concrete that recently fell could have been the result of a temperature change causing slight frictional movement causing a loose corner of the slab to fall. It may already have been cracked. The roof had considerable (2") of water/ice on it because the two roof drains at the far north edge of the roof were ineffective to remove water.The roofing definitely needs replacement with a system of sloped insulation to positively drain the roof. It is planned to remove the top layer of the existing built-up roofing down to the layer of fibreboard insulation that was previously installed over the very original built-up roofing system Existing flashings will also be removed. Supply and install new vapour barrier, 3112" rigid insulation, fibreboard over layer, SBS modified bitumen roofing and new metal flashings. Work will also include introducing roof slopes to slope the roof from the mid point of the building to the existing drains at the north end and to new roof scuppers which will be installed at the south end. Repairs to the soffit at the entrance area and repairs to the soffit at the exterior ductwork enclosure will also be undertaken. The budget estimate for this scope of work is $190,000. excluding GST. 3.0 Pool Filtration System The following general comments are made with respect to the condition of the pool filtration system: · The existing pool filtration is in fair to good condition and utilizes an original DE system and filter tank. · This type of filter system is very efficient in cleaning pool water and has operated well for many years. · The existing pool filtration system meets current code requirements based on a pool volume of 150,000 USGal and a pump capacity of 437 USgal/min. · The existing pool filtration system could be maintained cost effectively for the next 5 - 8 years. After this period of time, consideration should be given for a complete replacement with a new high rate sand filter system ( budget Cost of $65,000) due to the complications with parts replacement and servicing of the existing old components no longer manufactured. Should part replacements continue to be problematic, the filter system may require replacement for the 5 to 8 year term. The following comments are made with respect to the individual components: . The fiberglass filter tank is in very good condition . The Circulation pump and motor is in fair condition but may need to be replaced within 5 years. . The hydraulic Fisher inlet pool water valve is in fair condition but may need to be replaced within several years. 11M City of Pickering January 11,2008 9 1 'i-\\.~'-': ; " C ,,: 02 i)'\.. (\ ~ C.. .) <.:. c\. \ \ 6 · The PVC piping is in fair to good condition. One section of the supply piping has been repaired poorly and should be replaced with new fittings. · The existing pool water heat exchanger is about 10 years old and will probably need to be replaced within several years · The PVC filter media and controls are no longer readily available. Significant tank modifications may be required to facilitate newer system configurations in the near future. · Chemical treatment for the pool is provided by a Strantrol System 5 which is about 2 years old and in good condition. A new Strantrol C02 feed system is also utilized and is operating well. · There are 18 underwater incandescent light fixtures in the pool. These fixtures are still functional. The steel casing ring in contact with the concrete is corroding. This ring should have the rust removed and an epoxy coating applied to retard corrosion. The estimated cost for this work is $3,000. A more energy efficient metal halide fixture could be provided using the existing casing and porthole lens. Estimated cost for these replacement fixtures is $40,000. The costs noted above for the pool filtration and underwater lighting systems are seen as optional and not immediately required. The City could defer these items. 4.0 Report on the existing Mechanical Systems Gord Harris of TSH met with the building operator on December 7, 2007 to review and discuss the condition and functioning of the present existing mechanical heating, ventilation and air conditioning (HV AC) equipment located within the Mechanical Penthouse serving the Change Rooms and Pool area. The following is a brief summary of observations and discussions that took place. Two (2) atmospheric type heating water boilers are provided for heating of the building complex, pool water heating and domestic hot water systems. Each boiler is manufactured by "Teledyne Laars" model no. HHI200INIIK, serial no's. C94D02689 & C94D02692 and each have a natural gas heating input of 1,200,000 BTU's. Each boiler is approximately ten years old with no operating problems reported. Heating water is circulated to air handling unit coils, heating terminal devices, pool equipment and domestic hot water devices by means of a single base mounted horizontal pump. The pump is manufactured by "Aurora Pump" no. 7163271, size 2-112 x 2 x 7, rated for 225 GPM @ 35.0 feet head, all bronze construction. The pump seems to be functioning adequately with no operating problems reported. Heating and ventilation of the Change Rooms is provided utilizing a 100% outside air make-up air unit rated for 4,400 CFM supplying tempered air to the spaces. The air is heated as necessary by means of an integral heating water coil. The air supplied to the Change Rooms is exhausted directly to the outdoors utilizing a separate floor mounted centrifugal fan. Each piece of equipment has rust forming on the unit casings and each has exceeded its estimated service life based on ASHRAE guidelines. Also, the system in place is not energy efficient and does not meet today's energy performance standards. Heating and ventilation of the Pool area is provided utilizing a 100% outside air make-up unit rated for 12,000 CFM supplying tempered air to the space. The air is heated as necessary by means of an integral heating water coil. The air supplied to the Pool area is exhausted directly to the outdoors utilizing a separate floor mounted centrifugal fan. Each piece of equipment has rust forming on the unit casings and each has exceeded its estimated service life based on ASHRAE guidelines. The present system does not 11M City of Pickering January 11,2008 hfIACHIVitl~: it \'<:;, ~J e.:.. i (/.:::: ,_,> L_ cc c ~ \ \ \ 7 92 provide any cooling and de-humidification, thus ongoing problems with humidity particularly in the summer season is an issue. Also, the system in place is not energy efficient to meet today's standards. Pneumatic system controls as provided by "Honeywell" control the mechanical systems. The system controls seem to be functioning adequately with no problems indicated. The supply and exhaust air duct distribution systems c/w air terminal devices seem to be in fair to good condition with no problems indicated. Recommendations for Mechanical Systems Retrofit TSH recommends that mechanical system upgrades be implemented in order to replace existing aging equipment and to provide new equipment and systems which will result in considerable energy savings to the municipality and a much improved interior environment. The following is a listing of recommendations for each of the mechanical systems. Replacement of existing atmospheric boilers with two (2) new high efficiency condensing type boilers downsized to an estimated heating input of 600,000 BTU's each to meet the reduced building and pool heating loads. New flue venting, gas piping connections and heating water piping retrofit work for the new boilers would be required. Replacement of the existing base mounted horizontal heating water circulating pump with a 'dual arm' type to meet the reduced building and pool heating loads. With a 'dual arm' type pump, two (2) pumps are provided therefore no down time would be incurred if one (1) of the pumps was not functional due to servicing or breakdown. Also, with two (2) pumps, pump operation can be altered on a scheduled basis thus increasing the life span of each pump. Replacement of the existing domestic hot water storage tank located in the Basement level presently associated with the heating water boiler system and a new stand alone domestic hot water system implemented utilizing two (2) high efficiency instantaneous natural gas fired wall mounted water heaters located within the Basement level and each with an estimated capacity of 200,000 BTU's. New flue venting and natural gas piping would be required routed to and from the new heaters. Replacement of the 100% make up air unit supplying 4,400 CFM and separate exhaust fan serving the Change Rooms with a new natural gas fired packaged rooftop unit c/w an energy recovery unit. The new unit would be located on the low roof of the school east of the Mechanical Penthouse c/w new supply and return air ductwork routed along the roof and dropping down through the roof, routed within the Ground Floor Men's Change Room ceiling space and connecting into the existing ductwork. Replacement of the 100% make-up air unit supplying 12,000 CFM and separate exhaust fan serving the Pool area with a new desiccant wheel energy recovery dehumidification unit. Implementation of pool water pre-heating would be available from the new unit. The new unit would be located within the Mechanical Penthouse in place of the present existing make-up air units with new portions of supply and return air ductwork connecting to the existing Pool duct distribution system. The new condensing unit associated with the new pool unit would be located on the low roof of the school east of the Mechanical Penthouse. Outdoor air would be introduced into the new unit by providing a new intake hood located on the roof of the Mechanical Penthouse. The existing intake louver would remain with the inactive section(s) blanked off. In accordance with ASHRAE guidelines, 4 to 6 air changes per hour are recommended for pools with little to no spectators on the pool deck. If spectators are to be located on the pool deck for an extended period of time, ASHRAE guidelines indicate that an air exchange rate of 6 to 8 air changes per hour be used. If the latter is utilized, the air flow requirements into the Pool area would be substantially higher. This would result in the replacement of all the existing supply and return air Tnt I fl. City of Pickering January II, 2008 I.) .~ / '-' , ! .2_ C:,E f)C~(jC t T,{ \\ c~ C)~.,. 8 ductwork and air terminal devices with new, larger devices to accommodate the increased air flow. Mechanical equipment replacement and upgrade costs is based on the assumption that there are no spectators on the pool deck, thus resulting in air quantities suitable to the present system with no changes to the air distribution system. Provision and installation of four (4) new stratification type fans within the Pool area for the purposes of air circulating and air temperature equalizing. Mechanical equipment replacement and upgrade costs Provision and installation of new programmable control systems for occupied and unoccupied conditions. The following is a budget estimate cost for the mechanical systems retrofit work; GST and engineering fees excluded: 1. Mobilization, de-mobilization, bonding and contingency 2. Demolition and disposals 3. Retrofit work to suit new installations 4. Structural upgrades to suit new equipment 5. New Change Room unit supply and installation 6. New Pool dehumidification unit supply and installation 7. New Pool stratification fans supply and installation 8. New heating water boilers supply and installation 9. New heating water circulating pump supply and installation 10. New instantaneous domestic hot water heaters and installation 11. Re-working of gas/heating piping, ductwork, insulation, etc. to suit new work 12. Electrical retrofit work 13. Controls retrofit work 14. New intake hood supply and installation 15. Balancing and commissioning 16. Mechanical Contractor overhead and profit 17. General contractor overhead and profit on this work 18. Total $20,000.00 $50,000.00 $35,000.00 $22,000.00 $41,000.00 $292,600.00 $6,190.00 $52,000.00 $9,500.00 $9,590.00 $55,000.00 $40,000.00 $15,000.00 $5,450.00 $12,500.00 $99,870.00 $38.000.00 $803,700.00 11M City of Pickering January II, 2008 .'~\ L C;Cl c\}~_ c::t~:; 0 b 0.. C8 cl c-\: l\ 9 q4 / . 5.0 Interior Finishes and Functional Improvements TSH was requested to examine the feasibility of improving barrier free accessibility in the building and at the same time examine the possibility providing Family Changerooms. These Changerooms are of a unisex nature and allow parents to assist their child of the opposite sex with changing and accessing the pool. Because of proposed mechanical system modifications it will be necessary to reinforce the roof structure for additional mechanical loads. This will require access to the structure from the Changerooms. The existing 'T' bar ceiling system and ceiling tiles are already in poor condition and require replacing. At a meeting with City Staff, TSH presented a concept floor plan indicating the feasibility of a Family Changeroom. The arrangement provides for 2 large unisex change cubicles, lockers, accessible washroom and a new shower area. The layout utilizes space from the existing overlarge Women's Changeroom and one of the Staff Changerooms. TSH was requested to prepare a budget estimate for this concept as well as an optional price to duplicate this layout utilizing space taken from the existing Men's Changeroom thereby doubling the capacity of the popular Family Changeroom concept. Following is a general scope of work for rehabilitation of the interior finishes in the Lobby and Changeroom areas as well as the functional improvements for the Family Changerooms. 5.1 In the Lobby and the main corridor leading to the Changerooms, replace existing VCT flooring and suspended acoustic ceilings. Repaint all wall surfaces. Add a power door operator to the main entrance doors to aid accessibility. Budget estimate for this work is $15,400.00. No work has been planned and budget for in the basement areas at this time. 5.2 Option 1 for refurbishing Changerooms and renovations to accommodate a Family Change Room. Scope of work includes; o Removal of existing ceiling tile and steel "T" bar supporting structure and installation of new o Removal of existing lockers and benches and installation of new New lockers would be 2-high rather than the existing three high. o Renovations as required for the new Family Change Room which includes for 2 change cubicles, barrier free washroom, shower, lockers. o Existing ceramic tile to floors and walls would be retained wherever possible and made good where required. The budget estimate for Option 1 is $136,000.00 . Option 2 is an alternative for renovations to the Changerooms generally is listed above but to add another Family Change room, barrier free washroom and shower. The budget estimate for Option 2 is $163,000.00 Pickering is to choose between either Option 1 or Option 2. 5.3 Miscellaneous renovation work is required in the Natatorium. The scope of work for these renovations is listed following: VH ,L Cje: cC: c\' \ \ City of Pickering January 11,2008 C) t:)"" ./ , 10 . Repair to existing masonry control joint. Removal of existing aged caulking materials and installation of new caulking. The deteriorating joints have been contributing to the deterioration of the brick on the exterior of the building. . Repair of masonry cracking in several locations. . Re-painting of interior walls of the Natatorium full height utilizing a high solids paint that will have vapour retarding capabilities. This will increase the performance of the exterior walls. The budget estimate the above work in the Natatorium is $20,000. 7.0 Budget Estimate Summaries GST is not included in the estimates. A building Permit Fee has not been included in the cost estimates. A contingency allowance of 10% has been included in the cost estimates. Estimates listed under the optional column have to be added to the overall cost estimate to get a total. Description Optional Cost Estimated Cost Estimate Consulting Estimates Architectural and Engineering Fees 1.0 Exterior Building $160,000.00 $12,000.00 Rehabilitation 2.0 Re-roofing $190,000.00 $12,000.00 3.0 Pool Filtration System $65,000.00 $6,500.00 Repairs to underwater light $3,000.00 fixtures Replacement of $40,000.00 $2,500.00 underwater lighting 4.0 Mechanical Upgrades $803,700.00 $65,000.00 5.1 Refurbish Lobby and Main $15,400.00 $2,000.00 Corridor 5.2 Option 1 Changeroom $136,000.00 Option 1 or $23,000.00 Modifications Option 2 to be selected Option 2 Changeroom $163,000.00 Modifications 5.3 Natatorium Renovations $20,000.00 $3,000.00 VH City of Pickering January 11,2008 2- I\Y' ( )c \ \ Of: \ \ (C 02~ 11 6.0 Project Implementation and Scheduling 96 Because of the number of aspects to this project, the ideal method of implementation would be toe prepare a comprehensive tender package and tender the project to General Contractors for a Stipulated Price Contract. The estimated architectural and engineering fees indicated above include for preparation of a tender package which includes drawings and specifications, working with the City's purchasing department to assemble the front end tender documents, tendering the project, and full contract administration services. Normal disbursement charges for printing and travel are not included nor is GST. We have prepared a preliminary planning schedule. There is a minimum lead time of 12 weeks required for the major mechanical equipment. Roofing work and exterior wall rehabilitation can be underway shortly after contract award and while the building remains open. The building will have to close while mechanical systems installations and Change Room renovations are underway (approximately the three month period of July, August and September. Preliminary Project Planning Schedule Tasks Feb. Mar Apr May June July Aug. Sept. Oct Design Tender - - Contract A ward - Lead Time for Mech. Equip. Wall Rehabilitation Roofing Mechanical System Install Changeroom Renovations Please contact the undersigned if you have any questions on this report or reqUIre any additional information. ~ Barry Knoll, B.Arch., OAA Manager, Architecture Associate VH I \I , '7 . TIH C'b cB M! i ACH i'vl Er\i I H -:::::~_ f() rU:rOR-j hi: ~,;! r' ~.;) I~[;.J (':1.1 \ ()L. L~ IIICHI) f) c, c.\C" _C> I 'I ) . Totten Sims Hubicki Associates;,':::,') .-".. 300 Water Street ! I ~: . ~ Whitby, Ontario, Canada LI Nt),f'2' (905)668-9363 Fax: (905) 668i:HI \I n'.; .' E-maIl: tsh@tsh.ca www.t.slr~1\:,_' ~~;:' _ " ,A.iLl Wit:: i.~ Hi:Cf:EAfVI'\ij DIVISIOi\1 '1.,. i engineers architects planners January 25,2008 Mr. Len Hunter, Supervisor Facilities Operations Culture and Recreation Division City of Pickering . One The Esplanade Pickering, ON LlV 6K7 Dear Len: Re: Dunbarton Pool TSH Project No. 22-32135 We submit herein our proposal to provide the City of Pickering with consulting services for the preparation of tender documents and construction contract administration services for the retrofit work at Dunbarton Pool as outlined in our letter/report dated January 11/08. We assume that all work will proceed as per our report and the project will be tendered to General Contractors and there will be one contract to manage during the construction administration phase. Following is the summary budget estimates and summary fees as originally outlined in our report. We have modified the table to indicate the options that we now know will be proceeding. Description Optional Cost Estimated Cost Estimate Consulting Estimates Architectural and Engineering Fees 1.0 Exterior Building $160,000,00 $12,000.00 Rehabilitation 2.0 Re-roofing $190,000,00 $12,000.00 3.0 Pool Filtration System $65,000.00 $6,500.00 Repairs to underwater light $3,000.00 fixtures Replacement of $40,000.00 $2,500,00 underwater lighting 4.0 Mechanical Upgrades $803,700.00 $65,000.00 City of Pickering January 25, 2008 i..' i '2 '_J FX,\...C,\C c~ C~ ee! 2 9H 5.1 Refurbish Lobby and Main $15,400.00 $2,000.00 Corridor 5.2 Option 1 Changeroom $136,000.00 Modifications Option 2 Changeroom $163,000.00 $163,000.00 $23,000.00 Modifications 5.3 Natatorium Renovations $20,000.00 $3,000.00 Total $1,457,000.00 $126,000.00 We have included for the Pool Filtration System and the replacement of the underwater lights in the above summary. As discussed, to advance the project quickly, the mechanical design phase needs to start first so that the major equipment can be selected and so that we can establish the structural and roofing modifications to support some of this equipment on the roof. Normally we would advance all portions of the project simultaneously. This approach would lead to the shorted time period for the design phase allowing for the earliest of tender times. The time line for the conventionally approached course of action was indicated in the following schedule which was induded in our report: Preliminary Project Planning Schedule (per report dated January 11/08) Tasks Feb. Mar Apr May June July Aug. Sept. Oct Design Tender - ~ Contract A ward - Lead Time for Mech. Equip. Wall Rehabilitation Roofing Mechanical Svstem Install Changeroom Renovations We discussed the option of pre-tendering and pre-ordering the major mechanical equipment to shift the lead time from the post contract award period to the pre-tender phase. Following are the schedule implications of following this course of action. TSH would phase the design services such that mechanical would be advanced only to a point where the major equipment could be selected and requirements for structural modifications pinned down. During this phase, the Architectural and Structural work would also commence. The balance of the mechanical design and coordination would take place after the end of April when Council approves the budget for the project. By pre-tendering the major mechanical equipment, Pickering would be required to issue a Purchase Order for its purchase. The Purchase Order would be assumed by the General Contract and included in their tender once the General Contract is awarded. TIM City of Pickering January 25, 2008 99 F\ , rh....l' .', ~-S 3 I t i . \=:'t~c\~ '...1 C~.~. c E~ <:'-:, C ..-:::' e,l c,8 Alternative Schedule - Showing Impact of pre-tendering major mechanical equipment and starting the design work for disciplines other than mechanical at a later date. Tasks Feb. Mar Apr May June July Aug. Sept. Oct Nov Dec Design Mechanical Pre-tender Mechanical - equipment Lead Time for Mech. Equip.(l2 weeks) Design of Arch., Struct., and Electrical General Tender - ,...... Contract A ward - Wall Rehabilitation Roofing Mechanical System Install. Including work on Pool Filtration System Change room Renovations The above schedules indicates that the pool would have to be closed for August, September and October and possibly the first week in November. Please note that this schedule is quite preliminary and while it assists the City in planning the programming of the pool, the Contractor and suppliers are the ones who have control over the schedule during construction. There are many things that could potentially set the schedule back during the construction phase and Pickering must make contingency plans accordingly. The above schedule indicates that TSH has split our services such that $50,000.00 would be sprent prior to the end of April; another $51,000.00 would be expended up to the tender period and $25,000.00 would be expended for construction administration services. The total fee is $126,000.00. This fee does not include GST nor does it include for normal disbursement charges for printing of drawings and specifications, travel, Fax and long distance telephone charges. Tnt City of Pickering January 25,2008 r~i ~ _~..J \:~x:. Cr:- c c:.=", L~ C~ ~~~ ~~ C8 4 , {., "1 i .J I, J Scope of Consulting Services TSH will work with Pickering's Purchasing Department in putting the front end of the documents together. TSH will prepare detailed drawings and specifications for the work. We will meet with Pickering staff during the course of drawing preparation to review progress and content. Technical drawings will include architectural, structural, mechanical and electrical components. We will attend one meeting with school board officials in order to discuss the project and plan for any interface requirements. This project will be formally tendered by the City of Pickering to General Contractors. The City may want to pre-qualify bidders for this project. We do not include in our fee for involvement in a pre-qualification process. TSH will respond to queries during the tender period and prepare a tender evaluation report for the city. We would attend a pre-bid meeting on site with the bidders to review the scope of work and answer and queries. TSH will make application for Building Permit to the City's Building Department. We recommend that an independent roofing inspector be retained for detailed on site roofing inspections. A cash allowance would be included in the tender documents for this service. Services during construction would include the following: · Turn over to contractor sufficient drawings and specifications for the project · Attend a start-up meeting with the contractor · Attend bi-weekly on site progress review meetings and periodic field reviews of the work in progress . Review shop drawing submissions · Issue and required instructions, or change notices during construction · Review and certification of progress payments to the contractor · Final inspections and start-up reviews of the new mechanical systems Consulting Services Fee Our fee for consulting services have previously been indicated in the forgoing. Preliminary design and design development and detailed drawings up to the end of April $50,000.00 For completion of drawings and specifications, particularly mechanical and related electrical and for services up until the tendering phase.$51 ,000.00 For construction phase contract administration services our fee would be $25,000.00 Fees exclude GST and normal disbursement charges. VH City of Pickering January 25, 2008 :2 '-..J rC~ CjE' 1 U 1 o(::S;' ClQ -- 08 5 S D-( S If you have any questions regarding this proposal, please contact the undersigned. Yours very truly, bAJ~4 Barry Knoll, B.Arch., OAA Manager, Architecture BK/bwk tIH Cilq o~ 02 March 25, 2008 NOTICE OF MOTION 1) Councillor Littley and Councillor Pickles gave notice that they will at this meeting of Council be presenting a motion as follows: URBAN FOREST STRATEGY WHEREAS The City of Pickering has established itself as a municipal leader In sustainable initiatives; WHEREAS an Urban Forest Strategy is a long range initiative towards climate change adaptation goals by sustaining and enhancing the City of Pickering's urban forest and tree canopy as part of a green infrastructure that meets sustainability objectives and promotes benefits such as; · improved air quality; . improved water quality; . reduced energy costs; · mitigates "heat island effects" of urban intensification; . increased property and tourism values; . asthetics and privacy; . community capacity building; . wildlife habitat; . invasive species management WHEREAS there is a need to enhance and promote the care and benefit of trees for present and future generations in Ontario through education, research, awareness and environmental stewardship; WHEREAS there is a need to develop an Urban Forest Strategy in which to idenitify a framework to advance policies and practices designed to sustain and enhance the City's urban forest resources; WHEREAS an Urban Forest Strategy is designed to be a comprehensive and practical document that establishes the guiding principles and policies for the management and enhancement of the City's urban forest and tree canopy; WHEREAS an Urban Forest Strategy is aligned with the City of Pickerings' Official Plan review, Provincial Growth Strategy, Places to Grow conformity exercise, Communities in Bloom program, ongoing commitment to community environmental stewardship and Sustainable Pickering initiative. 1 n\ l ...f......-' WHEREAS an Urban Forest Strategy will encompass clear objectives, measurable outcomes and make recommendations to existing policies and practices to sustain and enhance tree cover as an essential and natural resource; and WHEREAS in the 2004-2005 report, the Enviornmental Commissioner of Ontario identified "sustaining urban forests" as one of five developing areas of concern in the Province and recommended that the Ministry of Natural Resources and the Ministry of Municipal Affairs and Housing develop a coordinated urban forest strategy to protect urban and heritage trees, working together with municipalities and local agencies; BE IT THEREFORE RESOLVED THAT the Council of the City of Pickering hereby endorses the concept of the development of an Urban Forest Strategy for the City of Pickering; and BE IT THEREFORE RESOLVED THAT staff be directed to REPORT BACK TO Council respecting the: · Development of a terms of reference for an Urban Forest Study in consultation with the Toronto Region Conservation Authority. · Investigate potential funding partners to assist in undertaking the initial Urban Forest Study and implementation goals of the Urban Forest Strategy . Identify potential community stewardship partners. · Report back on the matter. 2) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: GREAT WATERFRONT TRAIL ADVENTURE WHEREAS On July 4th - 11 th, the inaugural "Great Waterfront Trail Adventure" (GWT A) will take place along the shores of Lake Ontario & the St. Lawrence River; and WHEREAS the GWTA Tour is an organized bike ride beginning at Niagara-on-the-Lake and finishing at the Quebec border, and will cover 680 km of the Waterfront Trail and visit 41 communities over 8 days. There are 200 participants expected to travel the entire end-to-end route, and up to an additional 150 riders are anticipated to take part in select legs of the tour; and WHEREAS the GWTA will visit Pickering on July 6, 2008 with a rest stop scheduled at Petticoat Creek Conservation Area followed by a cheer section and live entertainment as riders ride through Pickering's Waterfront trail and Millennium Square; and WHEREAS the GWTA will create opportunities for the City of Pickering to showcase what we have to offer and encourage repeat visitors to the area. In addition businesses 104 along or near the route will have the opportunity to become involved in the event by participating in the "Registered Services Program"; and WHEREAS the GWTA meets various elements the City's Sustainable Pickering journey by encouraging a healthy environment through the awareness and promotion of environmental initiatives along the trail, promotes a healthy society by encouraging residents to take pride in their community while engaging in physical activity, promotes a healthy economy by showcasing local businesses to visitors and encourage tourism and the GWT A promotes responsible consumption by providing each rider with a reusable water bottle to reduce the amount of waste generated by individual bottles of water. NOW THEREFORE The Council for the City of Pickering resolves that July 4-11, 2008 be proclaimed "The Great Waterfront Trail Adventure Week" in the City of Pickering. And that all waterfront municipalities in Ontario receive a copy of this resolution and be encouraged to proclaim July 4-11,2008 "The Great Waterfront Trail Adventure Week", Citlf 0# D5 March 25, 2008 BY-LAWS 6840/08 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property (By- law attached) 6841/08 Being a by-law to dedicate that part of Lot 81, Plan 350, Pickering, designated as Part 1, Plan 40R-25227, as public highway (Oakwood Drive). (By-law attached) 06 BY-LAW NO. 6840/08 THE CORPORATION OF THE CITY OF PICKERING Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1203 St. Martin's Drive Kathy Riley b) 1330 Altona Road, 1792 Liverpool Road, 400 Kingston Road and 1600 Bayly Street Dominic Alves-Machado 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of St. Martin's Anglican Church or upon St. Martin's Anglican Church ceasing to be agents for 1203 St. Martin's Drive and the person listed in section 1 b) ceasing to be an employee of Nemesis Security Service Inc. or ceasing to be agents for 1330 Altona Road, 1792 Liverpool Road, 400 Kingston Road and 1600 Bayly Street, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. ,', tl 7 I \) By-law No. 6840/08 (Continued) Page 2 BY-LAW read a first, second and third time and finally passed this 25th day of March, 2008. David Ryan, Mayor Debi A. Wilcox, City Clerk Cilq o~ " f, 8 I l~ MEMO To: Debi Wilcox City Clerk March 7, 2008 From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control Subject: Request for Road Dedication By-law Owners: Carol and Harold Lloyd Ferguson Part of Lot 81, Plan 350, being Part 1 , 40R-25227 (Oakwood Drive) RE0704/Roadded .488 The Owners have applied to sever that part of Lot 81, Plan 350 into 2 lots through Land Division Application LD 171/07. One of the conditions of that land severance application was for the Owners to convey land for corner rounding purposes at the intersection of Oakwood Drive and Milton Road to the City. As the Owners have now conveyed Part 1, Plan 40R-25227 (corner rounding) to the City, it is appropriate to dedicate it as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for March 25, 2008. DB:bg \\tsclient\J\Documents\Prop & Dev\ROADDED\SEC\48B Oakwood\Memo to Debi 200B.doc Attachments " n l.} \." THE CORPORATION OF THE CITY OF PICKERING BY-lAW NO. Being a by-law to dedicate that part of lot 81, Plan 350, Pickering, designated as Part 1, Plan 40R-25227, as public highway (Oakwood Drive). WHEREAS The Corporation of the City of Pickering is the owner of that part of lot 81, Plan 350, Pickering, designated as Part 1, Plan 40R-25227 and wishes to dedicate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOllOWS: 1. That part of lot 81, Plan 350, Pickering, designated as Part 1, Plan 40R-25227 is hereby dedicated as public highway (Oakwood Drive). BY-lAW read a first, second and third time and finally passed this 25th day of March, 2008. David Debi A. Wilcox, City Clerk Roadded.488 \. Y \ \ \ \ /IP"" -;t:)~. - ''';''T 1/ '1 (;) j. INSEt, ~ I ~\ I \ 0 \ g \ \ ~ '\ <l: \~~ \ ~o } \lI I l j /1 .l / , i City of Pickering DETAIL INSET w > 0:': o o o o 5: ':{ <r: o ~ '\ I '\ I ~ '-' :::J o ct: ~ ......... '-,_,-,- ...... HULL ROSEBANK PUBLIC SCHOOL ~EMORIAL PARK ~ ~II/ CIRCl[crY ~~~ C-" IJ- -~ = ~ ~ -- L- GILLMOSS ROAD ~ ~ \ J \\ OC=fm~ \ NOMAD RD. ;: \ L II)~ Planning & Development Department SCALE N.T.S. t--- f-- r-- ~ r-- l b1 PART 1 40R-25227 i TOYNEVALE ROAD ~ I -I- 2 W _U (f) -w _ ct: U o <t o [t =~ MILTON ROAD ~ aT TRAVELLED w > 0:: o I- 2 W U (f) W ct: U <( .....I :r: <( o I--- o o w ~=~T -~ I ~- II r-- I MAITLAND DRIVE I r-- I--- ~~I--- ~ _2 :::J o -:::!: r-- I =i I I I I ~ ~ 2 <l: _~ ~- / ~ ---1 , COWAN :=\ MILTON ROAD (NOT TRAVELLED) ---j I-- I-- I & # & ~ 00 ..s ~ ~ ---- PROPERTY DESCRIPTION PART OF LOT 81, PLAN 350, BEING PART PART 1, 40R-25227 OWNER CITY OF PICKERING FILE No. ROADDED. #488 DATE MAR. 10,2008 SCALE 1 :5000 DRAWN BY JB CHECKED BY DB o 0 -=>ources: Taronet Enterprises Inc. and it. suppliers. All riqhts Reserved. Not c plan of survey. 2005 MPAC and its suppliers. All riqhts Reserved. Not a pion of Survey. ~i "1 CJ ~...-: (>0 )7....A J \ l RICK \ ~I-- - 1-- 2 2~- 5 -tj W -(f) ~ ~~I- o t--- U :::!: -I--- -I r\~= CIRCLE - I- / Q;-' ~. <.f l' Iv PN-1 Committee of Adjustment Meeting Minutes Wednesday, January 23,2008 7:06 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) ADOPTION OF AGENDA Moved by Eric Newton Seconded by Keith Wilkinson That the agenda for the Wednesday, January 23, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Susan Kular That the minutes of the 16th meeting of the Committee of Adjustment held Wednesday, December 5,2007, be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room (III) REPORTS 1 . (Deferred from the December 5, 2007 meeting) PICA 65/07 - Glen Rouge Homes (Buckingham Inc.) 2285 Canterbury Crescent (Lot 19, Plan 40M-2344) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5548/99, to permit a reduced front yard depth of 3.2 metres to a covered front porch for a proposed two storey dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed two storey dwelling on the subject property. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the City's Development Control Supervisor expressing no concerns and from Toronto and Region Conservation Authority expressing no objection to the application. Kirk Rowe, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 65/07 by Glen Rouge Homes (Buckingham Inc.), be APPROVED on the grounds that the reduced front yard depth of 3.2 metres to a covered front porch is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the covered front porch for the proposed two storey dwelling, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 2 Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room 2. PICA 01/08 - R. & J. Machado 1922 Bonita Avenue (Lot 82, Plan 1051) City of Pickering The applicants request relief from Zoning By-law 3036 to permit a reduced side yard width of 1.5 metres and a reduced front yard depth of 7.0 metres for proposed additions to the existing dwelling, whereas the by-law requires a minimum side yard width of 1.8 metres and a minimum front yard depth of 7.5 metres. The applicants request approval of these variances in order to obtain a building permit for the proposed additions. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. No written comments were received from circulated agencies/departments or the public on the application. Frank Bandiera, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Frank Bandiera submitted a petition from eight surrounding neighbours having no objections to the variances being requested. Moved by Keith Wilkinson Seconded by Susan Kular That application PICA 01/08 by R. & J. Machado, be APPROVED on the grounds that the proposed reduced side yard width of 1.5 metres and reduced front yard depth of 7.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed additions, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicants obtain a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 3 Committee of Adjustment Meeting Minutes Wednesday, January 23,2008 7:06 pm Main Committee Room 3 P /CA 02/08 - 3906213 Canada Inc. 1936 Silicone Drive Lot 11, Plan 40M-1552 (Save and Except Parts 43, 44, 40R-22677) City of Pickering The applicant requests relief from Zoning By-law 2511, to permit the establishment of an industrial building on the property providing a reduced rear yard depth of 1.4 metres, a 0.0 metre setback between the parking area and the road allowance (Copperstone Road), a reduced drive aisle width of 6.0 metres and a minimum of 28 parking spaces, whereas the by-law requires a minimum rear yard depth of 7.5 metres, a minimum setback of 3.0 metres between the parking area and road allowance, a minimum drive aisle width of 6.5 metres, and a minimum of 38 parking spaces. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed construction. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. No written comments were received from circulated agencies/departments or the public on the application. Ahmad Zazo, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Ahmad Zazo explained the history of the application and the Site Plan process. In response to questions from the Committee Members, Ahmad Zazo indicated in his opinion he had addressed the City's concerns. In response to several questions from Committee Members, the Secretary- Treasurer stated there are a number of variances being proposed on the subject property which represents overdevelopment. Planning & Development staff are trying to work with the applicant on the site functionality and building design, and explained a building permit will not be issued until the applicant receives approval on the Site Plan. Moved by Kevin Ashe Seconded by Susan Kular That application PICA 02/08 by 3906213 Canada Inc., be TABLED until the associated Site Plan application has reached a stage wherein the applicant has satisfactorily addressed the City's issues respecting the site functioning and building design of the proposed industrial development. CARRIED UNANIMOUSLY 4 Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room 4. PICA 03/08 - S. R. & R Bayridges Ltd. 1215 - 1235 Bayly Street North Part of Block Y, Plan M 16 (Part 1, and Parts 2 to 5, 40R-3151) City of Pickering The applicant requests relief from Zoning By-law 2520, as amended by By-law 6705/06 and By-law 6786/07 to permit the establishment of a non-residential building on the subject property and proposing the following: 1) To locate the building outside of the building envelope shown on Schedule II of Zoning By-law 6705/06 to accommodate temporary uses, whereas the by-law requires that all buildings and structures be located entirely within the building envelope shown on Schedule II of Zoning By-law 6705/06; 2) To permit the building not to be within 50 percent of the length of the build-to-zone shown on Schedule II of Zoning By-law 6705/06; whereas the by-law does not permit buildings to be erected within the "RH/MU-2" Zone unless a minimum of 50 percent of the length of the build-to-zone contains a building or part of a building as shown on Schedule II of Zoning By-law 6705/06; 3) To permit non-residential uses within a proposed building that does not include dwelling units, whereas the by-law requires that non-residential uses shall only be permitted within a building containing dwelling units; 4) To provide a minimum of 9 parking spaces for the proposed building in the "RH/MU-2" Zone, whereas a minimum of 1 0 parking spaces are required for the proposed building n the "RH/MU-2" Zone; and 5) To permit a parking lot 0.0 metres from the limits of the "RH/MU-2" Zone, whereas the by-law requires that parking lots shall be permitted no closer than 3.0 metres from the limits of the "RH/MU-2" Zone. The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed construction of a temporary commercial building. 5 Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from Toronto and Region Conservation Authority expressing no objections, indicated that prior to any development occurring within the regulated area, the applicant apply for and obtain an Ontario Regulation 166/06 permit from TRCA. Janice Marks of 1090 Benton Crescent submitted correspondence in objection to the application. William Friedman, agent, and Stephen Warsh, owner, were present to represent the application. Janice Marks of 1090 Benton Crescent submitted a letter in objection to the application. Carmen Montgomery of 239 Lapin Drive, Judy Gallagher of 1182 Pebblestone Crescent, Jeff Wormald of 9 Ethlyn Court, Jacqueline Smart of 829 Fairview Avenue and Janet Sawyer of 1215 Bayly Street were present in objection to the application. Correspondence received from Janice Marks expressed several concerns indicating this is a major variance, variance for parking is unnecessary as there are other spaces available, to permit parking 0.0 metres from the limits of the "RH/MU-2" Zone will impact the safety of pedestrians as well as traffic along Bayly Street, construction traffic will impact an already congested area and making it even more dangerous for both vehicle and pedestrian traffic, construction equipment blocking the view of 1261 Bayly Street making it seem that there are no longer businesses operating in the plaza, a traffic signal, promised by the developer, to be installed at St. Martin's Drive and it has not been done, environmental impact on Douglas Ravine. William Friedman stated they have no objections to staff recommendations for approval but would like the time frame changed from five years to eight years from date of occupancy instead of the date of decision. In response to concerns from residents William Friedman indicated the proposed building will not affect the signage for the existing commercial building, the parking will not impact the sidewalk along Bayly Street. Carmon Montgomery expressed several concerns with the parking lot eliminating the sidewalk along Bayly Street, public safety, and the heavy construction equipment. Judy Gallagher express several concerns that this is not a minor variance, signage for the existing commercial building will be blocked, eight years is not temporary, mud, noise, construction traffic, safety for the many seniors that use the Pharmacy on a daily basis, disruption to the wildlife in the ravine. 6 Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room Jeff Wormald expressed several concerns that this is a major variance, signage for the existing commercial building will be blocked, the significant impact on the surroundings and increasing traffic along Bayly Street, safety of the animals of the veterinary clinic that need to be walked several times a day. Jeff Wormald also provided his opinion on the application and how the application does not meet all four tests under the Planning Act. He also noted that this is all related to a landlord - tenant issue and matters of the existing lease. Jacqueline Smart expressed concerns with the number of applications and variances on the subject property and asked the Committee to refuse the application. In response to concerns from residents not being able to review the full completed application, the Secretary-Treasurer outlined the questions on page two of the application. The Secretary-Treasurer also noted that proper notification was given according to the Planning Act. Moved by Kevin Ashe Seconded by Eric Newton That application PICA 03/08 by S.R. & R. Bayridges Ltd., be APPROVED on the grounds that the requested variances to establish a temporary non-residential building on the subject property not within the building envelope, outside the build-to-zone, containing no residential uses, providing 9 parking spaces and permitting parking 0.0 metres from the limits of the "RH/MU-2" Zone are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to the proposed temporary non-residential building, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains Site Plan approval and a building permit for the proposed construction within one year of the date of this decision, or this decision shall become null and void. 3. That this approval be limited to a period of eight years only from the date of the decision, whereupon the decision shall become null and void. CARRIED UNANIMOUSLY 7 T Committee of Adjustment Meeting Minutes Wednesday, January 23, 2008 7:06 pm Main Committee Room (IV) ADJOURNMENT Moved by Keith Wilkinson Seconded by Susan Kular That the 151 meeting of 2008 the Committee of Adjustment be adjourned at 8:49 pm and the next meeting of the Committee of Adjustment be held on Wednesday, February 13,2008. CARRIED UNANIMOUSLY .re ~~\ ~ I Co Date "', I "\ 'n,~i ~\\(- Chair ./ , \ :::Jfl\ / '. .' ';/, /11111 ':. , "L Ii 1...- Assistant Secretary-Treasurer 8 CLUJ o~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY February 7,2008 7:00 PM Main Committee Meeting Room Attendees: Marisa Carpino, City of Pickering Kirk Mark, Community Appointee Siobhan Saravanamuttu, Dunbarton High School Mariyah Gonzales, Dunbarton High School Margaret Lazarus, Valley Farm Public School Cathy Grant, Pickering Public Library Absent: Councillor David Pickles, Chair Philip Howard, Durham Catholic District School Board Jo-Anne Guindon, Durham Catholic District School Board Fred Gibson, Pickering Carib Canadian Cultural Association Sethu Madhavan, Community Appointee Tanya Foster, Community Appointee Sharon Singh, Pine Ridge Secondary School Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome & Introductions Marisa welcomed those in attendance. 2. Review & Approval of Agenda Agenda was approved 3. Approval of Minutes & Business Arising - January 3ro, 08 Members reviewed items outstanding and provided updates from the January 3rd meeting: Cathy prepared registration form for diversity workshop. Mariyah will provide budget to Marisa for workshop. Cathy contacted Kirk Mark. Diversity workshop Planning Committee working on creating evaluation tool. Sharon emailed Philip Howard. He approved the program & the use of star camp materials for the Diversity workshop. Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Sharon, Maryiah and Siobhan will contact feeder schools before the principal's meetings. Library will create flyers - deadline to sign up for workshop February 29th, 2008 Mariyah said the ideal time for the Mayor to arrive is 3:00 pm on day 2 to help hand out certificates. [YOU]nity Meeting information was put on the website. Committee will take photos & submit with report after event for the web. Model Release forms will be on the back of the registration form. April is when the committee presents the annual report to Council Marisa contacted Paul Savel as requested. Students confirm they have no performers for Heritage Day [YOU]nity will have their own table at Heritage Day. Library will donate display board to [YOU]nity for heritage day. Marisa emailed Mariyah the next tapestry date. 4.0 Heritage Day Marisa provided an update to the Heritage Day event. We have performances booked from 11 am to 2:30 pm. We have 12 booths confirmed (no space for additional participants). The promotions have been completed (media release, the City's community page, website etc.) Members are encouraged to attend and are welcome to supervise the committees display. 5.0 Diversity Workshop by [YOU]nity Sharon contacted Philip Howard. He approved the program & advised that material is age appropriate. Student representatives will be attending principals Meeting on February 21 5t, 2008 at Gandatsetiagon Public School. Cathy has drafted the first draft of the registration. Last [YOU}nity meeting was on Tuesday. Students developed program for diversity workshop and confirmed Nazreen Dindar & Paul Haines of the Durham District School Board as speakers. Have many star activities for the 2 day workshop. Refer to attached for draft outline. Margaret Lazarus recommended that we provide prizes to attract kids to sign up. Kirk Mark recommended they contact Chris Humphreys from the Raptors to see if he can come out. He also recommended Dwayne Mariyah and Siobhan Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Morgan. Hoping for a maximum of 50 students to sign-up to Action. Marisa needs information asap to try to get on the website. Margaret asked Mariyah & Siobhan to give her program flyers Margaret to action which she will ensure goes to all the schools in their newsletter. E-mail Kirk Mark piece about race relations so that he may share it with Canadian Alliance of Black Educators. www.canadianblackeducators.com They can list our information there. [YOU}nity next meeting is Tuesday February 1 ih - Marisa will see if Petticoat Creek Community Centre is available. Students Marisa to book. may want to organize coffee house activities where members can share their poetry, music. 6.0 2008 Annual Work plan Marisa asked the committee to think about their 2008 work All plan. It will be on a future agenda. 7.0 Other Business Newcomer Champion Awards - Nominations are now being accepted. The deadline is March 14th, 2008. Kirk Mark spoke to community members & recommends a Bike Ride Day - for intergenerational development. Another suggestion included a Youth mentorship program. Perhaps committee can host B-Ball tournie at City - with City's free teen programs. Siobhan inquired about people with various disabilities and questioned what various initiatives are out there to increase awareness. Marisa explained the City's integration programs & directed her to speak to Prem Noronha-Waldriff, the City representative on the Accessibility Advisory Committee for more information or for information on other community initiatives. 8.0 Next Meeting: March 6, 2008 Meeting Adjourned: 8:30 PM Copy: City Clerk Page 3 CORP0228-2/02 Committee of Adjustment Meeting Minutes Wednesday, February 13, 2008 7:07 pm Main Committee Room PRESENT: David Johnson - Chair . Eric Newton - Vice-Chair Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer ABSENT: Kevin Ashe Susan Kular (I) ADOPTION OF AGENDA Moved by Keith Wilkinson Seconded by Eric Newton That the agenda for the Wednesday, February 13, 2008 meeting be adopted. CARRIED UNANIMOUSLY (II) ADOPTION OF MINUTES Moved by Eric Newton Seconded by Keith Wilkinson That the minutes of the 1 sl meeting of 2008 Committee of Adjustment held Wednesday, January 23, 2008, be adopted as amended. CARRIED UNANIMOUSLY 1 Committee of Adjustment Meeting Minutes Wednesday, February 13, 2008 7:07 pm Main Committee Room (III) REPORTS 1. PICA 04/08 - A. Sacco 1498 - 1500 Old Forest Road (Lot 124, Plan 816) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a reduced flankage side yard width 2.7 metres to a proposed dwelling, whereas the by-law requires a minimum flankage side yard width 4.5 metres. The applicant requests approval of this variance in order to facilitate the associated Land Severance application submitted to the Land Division Committee (Region of Durham File LD 08/08), and obtain a building permit for the proposed dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were received from the City's Development Control Supervisor expressing a concern with the reduced flankage side yard width due to reduce sight lines. A larger corner rounding or sight triangle may be required. Written comments were also received from Leonard Ferguson of 1492 Old Forest Road in objection to the application. AI Sacco, owner, and Bryan Harrison, agent, were present to represent the application. No further representation was present in favour of or in objection to the application. Correspondence received from Leonard Ferguson expressed a concern the intersection is already unsafe and a dwelling will obstruct the eastern flow of traffic that will further add to the hazard of the intersection. AI Sacco and Bryan Harrison both indicated that they are aware of the concerns indicated in the report to the Committee of Adjustment from City staff and have been in contact with both the City's Development Control Supervisor and Planning staff to investigate any zoning non-compliances for both the proposed severed and retained parcels. 2 Committee of Adjustment Meeting Minutes Wednesday, February 13, 2008 7:07 pm Main Committee Room Moved by Eric Newton Seconded by Keith Wilkinson That application PICA 04/08 by A. Sacco, be TABLED on the grounds that the proposed establishment of a reduced flankage side yard width of 2.7 metres to a proposed dwelling on the proposed severed lot to be an application that is premature, and until the extent of any zoning non-compliances for both the proposed severed and retained parcels have been addressed by the applicant. CARRIED UNANIMOUSLY 2. PICA 05/08 - J.F.C. Developments Inc. 1701 Finch Avenue (Part 3, 40R-15638) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-laws 4081/92, 6153/03 and 6762/07 to permit an increase in the number of multiple dwelling-horizontal units on the subject lands to a maximum of 80 units, whereas the by-law permits a maximum of 71 multiple dwelling-horizontal units on the subject lands. The applicant requests approval of this variance in order to obtain Site Plan approval and building permits for the proposed dwelling units. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department. Written comments were also received from the Toronto and Region Conservation Authority with no objections to the application. Ron Halliday, owner and Gary Templeton, agent, were present to represent the application. lrona Fraser of 1995 Royal Road was present to obtain clarification on the location of the new dwelling units. Ron Halliday and Gary Templeton indicated they support the staff recommendations for approval. Ron Halliday indicated the footprint of the site is not changing only the number of units and clarified the location of the additional proposed dwelling units. 3 Committee of Adjustment Meeting Minutes Wednesday, February 13, 2008 7:07 pm Main Committee Room Moved by Keith Wilkinson Seconded by Eric Newton That application PICA 05/08 by J.F.C. Developments Inc., be APPROVED on the grounds that the proposed increase in the number of multiple dwelling-horizontal units on the subject lands to a maximum of 80 units is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance applies only to the proposed multiple dwelling-horizontal unit development, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains final Site Plan approval and building permits for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Eric Newton Seconded by Keith Wilkinson That the 2nd meeting of 2008 Committee of Adjustment be adjourned at 7:23 pm and the next meeting of the Committee of Adjustment be held on Wednesday, March 5, 2008. CARRIED UNANIMOUSLY t\._ , .. ~ , ., i l / i l C I Date - '.----..." . I . , I '! \ l '> -;~ \ \ Chair . \ "~711 "\ ' //" / J '" ~ (I, "/// /'/' !' -.. >., . // i/ l ''--.X' , Assistant Secretary-Treasurer 4 elill o~ Minutes I Meeting Summary Heritage Pickering Advisory Committee February 26, 2008 7:00 pm Main Committee Room Attendees: Jim Simpson - Vice Chair Theresa Abernethy, Member Shirley Curran, Member Karen Emmink, Member Richard Fleming, Member Shawna Foxton, Vice-Chair Gordon Zimmerman, Member Linda Roberts, Recording Secretary Absent: Pamela Fuselli Councillor Johnson Debi Wilcox Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome Jim welcomed everyone to the meeting and noted that he and Shawna would be co-chairing the meeting tonight. He asked the Committee if we could revise the agenda in order to proceed with the Sub-Committee update first. 2.0 Approval of Minutes Moved by Karen Emmink Seconded by Shirley Curran Minutes of the January 29, 2008 meeting were approved Carried Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 3.0 Update from Sub-Committee Jim provided Committee members with an in depth presentation on their progress to date with respect to the newly formed sub- committee on the development of an education plan. He reviewed the various initiatives to promote Heritage and went over the key targets, explaining the different approaches required for the various groups. Discussion ensued on the best approach to pursue this plan and how to prioritize, possibly maximizing on the items that could be done with a minimum of time and cost involved. Resources required will help determine this. It was suggested that the year 2011 would be a good target date. It was also suggested we do a photo archive on the Seaton lands prior to development. 4.0 New and Unfinished Business 4.1 Follow Up Heritage Pickering Comments Whitevalle Mill, 425 Whitevale Road Zoninq By-law Amendment Application A 11/06 Shawna provided an update with regards to her comments on Shawna to draft letter the Whitevale Mill. The Committee was in agreement that these comments be put in letter form. Shawna will draft a letter to forward to the City Clerk. 4.2 Draft Plan of Subdivision SP-2008-05 Zavala Developments Inc. Part of Lot 27 & 28. Concession 4 This application was presented to the Committee for review and comments. The Committee questioned what the houses would Linda to forward memo look like, what the proposed architectural designs would be and to Planning what will happen to the existing structures being either Block 199 or 118, the exact Block being unclear on the plan. 4.3 Draft Plan of Subdivision SP-2008-06 Hunley Homes Ltd., Part Lot 26 & 27, Concession 4 This application was presented to the Committee for review and Linda to forward memo comments. The Committee questioned the existing brick house to Planning on the east side of Sideline 26 and where it was located in reference to the plan. They also wanted clarification on Blocks 117, 119, and 120, as they are believed to have heritage Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) significance. 4.4 Draft Plan of Subdivision SP-200S-04 Hunley Homes Ltd., - Part Lot 23,24, Concession 3 This application was presented to the Committee. The application was received for review purposes only, no comments being made. 4.5 Draft Plan of Subdivision SP-200S-03 Zavala Developments Inc., Part Lot 25, Concesssion 3 This application was presented to the Committee. The application was received for review purposes only, no comments being made. 4.6 Draft Plan of Subdivision SP-200S-01 OPA OS/001 P, Mattamy (Brock Road) Limited Part of Lots 17 & 1S,. Concession 3 This application was presented to the Committee. The application was received for review purposes only, no comments being made. 4.7 Draft Plan of Condominium CP-2007-01 Middlecove Estates Inc. (Vista Homes) 526 & 542 Kingston Road Part of Lot 30, Ranqe 3, Broken Front Concession This application was presented to the Committee for review and comments. The Committee noted there was a property of interest on these lands which was not being incorporated into Linda to forward memo the plan. They were concerned about the current upkeep of to Planning this historically significant home, and would like the preservation of the building to be investigated. 4.S Draft Plan of Subdivision SP-200S-07 1133373 Ontario Inc. Part Lots 23, 24, 25 and 26, Concession 3 Part Lots 23 & 24, Concession 4 This application was presented to the Committee. The application was received for review purposes only, no comments being made. At the conclusion of reviewing the above site plan applications, the Committee agreed that Planning should be requested to: Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) . provide key reference maps along with future applications, to provide for better referencing when Linda to forward memo reviewing the plans, and also to show any existing to Planning structures on the map as well; . inform the Committee when archeological studies are being done, and indicate any native sites. They also questioned whether the Native community had been approached (i.e. Whitevale Road) . received confirmation that their previous comments with respect to Sideline 26 had been received. They questioned the re-routing of Sideline 26 and what the plans were for this as well as what is being done with respect to the preservation of the Major House located at 940 Whitevale Road. . Have a Planner attend the meetings 5.0 Correspondence 5.1 Heritaqe Resources Centre Correspondence was received with respect to an invitation to attend the annual general meeting of the Heritage Resources Centre to be held on March 5th at the University of Waterloo. Linda to notify Gordon Gordon expressed his interest in attending, and the Committee asked him to report back at our next meeting. It was suggested we advise Gordon whether any expenses incurred would be reimbursed. 5.2 Durham Region Water and Wastewater Master Plan Re: Public Information Centre Correspondence was received with respect to upcoming public information centres. 6.0 Other Business 6.1 Draft Presentation - Annual Report Copies of the draft presentation for the Annual Report were Linda to inquire provided to the members. Jim asked that any comments be forwarded to Pamela. He also inquired as to whether we would be receiving a format to follow for the actual report. He questioned what points needed to be covered in the report. 6.2 Jim questioned the new and unfinished business section beinq forwarded along with aqendas. Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 6.3 Blacksmith Shop - Cherrvwood Jim noted the Blacksmith Shop in Cherrywood appears to have a church being run from this location. He questioned the zoning and whether this had gone through Planning. He also Linda to email questioned the house across the street from the Blacksmith response from Shop where a large addition is being constructed. Due to the Planning to members fact that it is directly across from a heritage structure, he felt the Committee should have been notified. He asked that Planning be requested to provide comments prior to our next meeting, and that this item be placed on our next agenda. 6.4 March meetinq A tentative date of March 18th was set for the next meeting. 6.5 Deleqation - Gordon Wilson Gordon Wilson, a Whitevale resident, appeared before the Committee with a followup presentation with respect to a portable exhibition for display purposes at various locations Linda to confirm throughout Pickering. He provided the Committee with three copies of his proposal and went over the details. Jim noted this was a good tie in with our educational plans which the sub- committee are preparing. A question and answer period ensued. Moved by Gordon Zimmerman Seconded by Shirley Curran That the Committee support the proposal as submitted by City Clerk to action Gordon Wilson and provide our recommendation to staff and request the City Clerk inquire into the allocation of funds. Carried 7.0 Next Meetinq Tuesday, March 18, 2008 Meeting adjourned: 9:00 pm Copy: City Clerk Page 5 CORP0228-2/02 Cit11 0# Minutes / Meeting Summary Communities Against Violence Everywhere Committee Meeting Tuesday, March 4, 2008 6:00 pm - 8:00 pm CAG Boardroom Attendees: Tass Tsakamas, Chair Tasleem Hudani, Vice Chair Kim Bradley, Coordinator, Recreation Programs Paul Crawford Rowena Kirk Shawna Mutton, Coordinator, Community Sustainability Kwan Ng Dianne Surman Absent: Samantha Teney Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome The Chair welcomed everyone to the meeting. 2. Recommendations The Chair advised that the next step in our process is to develop recommendations to Council. He asked each committee member to give their recommendations. They are as follows: . Use the last half hour of our monthly CAVE meetings to invite youth serving agencies to present their programs to the committee . Hold public forums twice a year to promote community awareness of specific themes affecting youth and the Pickering community . Provide opportunities for youth service providers to network in order to get them to start working outside of their silos - identify how groups can work together to deliver workshops and forums . Ask agencies to provide us with examples of service success stories to increase the profile of their agency . Implement a mentorship program for youth at risk . Develop an online resource centre for youth which includes specific programs and services in our community . The top hurdle most of the aqencies are facinq is fundinq - Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) generate a letter to the Minister of Community and Social Services prepared by the CAVE committee and endorsed by City Council regarding lack of funding for social service agencies Paul mentioned that while all of these recommendations are great ideas it could be too expensive for the City to implement these ideas. Tass, Shawna and Kim added that many of the recommended Please send Shawna ideas are duplicates of initiatives that are already happening in any further our community. recommendations as well as names of any Dianne asked "if all of these initiatives are already in place then duplicate initiatives you why are we here - what does the City want us to do?" may come across Discussion ensued surrounding the committee's mandate and why the committee was formed over two years ago. The general consensus of the committee is to use the next meeting to draft the recommendations / report to Council and to present this to Council in April. As well as recommendations, the report will include what the committee has done to date and our findings in duplications of services and initiatives. 3. Other Business Tass advised that the John Howard Society is hosting a youth job fair on Wednesday, March 12 from 11 :00 am - 7:00 pm and Thursday, March 13 from 11 :00 am - 5:00 pm at the Whitby Resource Centre, 105 Consumers Dr., Unit 12, Whitby. Meeting Adjourned: 7:30 pm Next meeting: Tuesday, March 18 @ 6:00 pm - Tower Room Copy: Mayor Members of Council Chief Administrative Officer Department Heads Division Heads Page 2 CORP0228-2/02 CLUJ o~ Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY March 6, 2008 7:00 pm Main Committee Room Attendees: Councillor David Pickles, Chair Sethu Madhavan, Community Appointee Marisa Carpino, City of Pickering, Vice-Chair Fred Gibson, Pickering Carib Canadian Cultural Association Cathy Grant, Pickering Public Library Siobhan Saravanamutto, Dunbarton High School Linda Roberts (Recording Secretary) Absent: Kirk Mark, Community Appointee Tanya Malika Foster, Community Appointee Mariyah Gonzales, Dunbarton High School Ishu Vij, Dunbarton High School Sharon Singh, Pine Ridge Secondary School Philip Howard, Durham District School Board Margaret Lazarus, Valley Farm Public School Joanne Guindon, Durham Catholic District School Board Item / Ref # 1.0 Details & Discussion & Conclusion (summary of discussion) Welcome Action Items I Status (include deadline as appropriate) Councillor Pickles welcomed everyone and introductions were made. A brief explanation on the functions of the Committee were provided for the benefit of our uest in attendance. Review & A roval of A enda 2.0 All Marisa reviewed the action items from the previous minutes. Everything had been taken care of with exception of looking into doing the printing and binding in house for the books containing the winnin entries of the writin contest. A roval of Minutes 3.0 All Minutes of the February 7,2008 meeting of Race Relations were ap roved. Page 1 4.0 Events Race Relations Forum Marisa reviewed the events for the Race Relations Forum which will take place on March 19th . Invitations were sent to the winners, schools, dignitaries as well as cultural organizations . The importance of having the members attend was stressed . The judges invitations have gone out and the RSVP's have been received . Still to confirm dance performers . Circulated the March calendar, showing the schedule as well as an article showing the winners . Winning entries are now on the website . News Advertiser to publish next week . Siobhan will invite [YOU]nity members to attend Marisa noted that this event has been well promoted. She also noted there will be a display on Monday in the lobby at the Civic Complex featuring the winners. She explained each winner will receive a package. It was noted we need to have a staff person present with the photographer to take down names of those being photographed, and to ensure the proper release forms are received for publication purposes. Tapestry Councillor Pickles stressed the need for volunteers to act as representatives on the Tapestry Committee. To date we have had no representatives on this Committee. He also requested we have volunteers out on the day of the event, to be held on Saturday, June 7th. Cathy Grant noted that she would be available on the day of the event. Councillor Pickles also noted that friends and family were welcome to volunteer as well. Siobhan stated that [YOU]nity members would attend as well. The next meeting will take place on April 12th at the Museum at 9:00 a.m. This is the last meeting, which will be a wrap up meeting. Page 2 Marisa to action E-mail to be forwarded asking members to commit now for the April 12'h meeting and to RSVP Marisa noted she had provided the committee meeting dates to the Durham Tamil Association President, and noted she has been informed that they would like to send two representatives to our meetings. Marisa informed the Committee that a memo had been sent to Council requesting the City of Pickering proclaim March 215t as International Day for the Elimination of Racial Discrimination. She indicated this had been proclaimed, and that it will appear in the paper. Heritaqe Day Review Marisa informed the Committee that the Heritage Day event held on February 16th at the Pickering Town Centre was very successful. She reviewed the day's events and noted that the images are now on our website. Media attendance was also good, with plenty of coverage. Marisa noted she had done a TV interview as well. She noted that the performances went from 11:15 am - 3:00 pm. The welcoming remarks will be changed to later in the day to allow those dignitaries attending the Claremont event to attend our welcoming remarks. 5.0 Diversity Workshop by [YOU]nity Siobhan provided an update on the Workshop to be held during March break and explained the Committee was meeting tonight in the Library. . Have received 25 youth registrations . Event to be held March 11 and 13 from 9 am - 3:30 pm . Agenda is finalized - lots of games . Speaker is lined up from Star camp . Sharon has contacted Tim Hortons for donation of snacks . Library will donate fruit . Library will laminate certificates Page 3 Discussion ensued with respect to purchasing prizes, drinks. Marisa advised Siobhan to provide her with their requirements, and she will purchase from the Race Relations budget. It was suggested we purchase two $10-$15.00 movie gift certificates as well as two $10-$15 gift certificates from the mall. The Committee can provide approximately $200.00 for this event. The best time for the Councillors to attend was discussed. It was suggested around 3:00 pm would be a good time for them to arrive. Reminder to be sent out to Councillors and placed on their calendar. Councillor Pickles advised that he would be attending. Cathy Grant noted that OPG has sponsored the event by way of T-shirts. [YOU]nity have also designed their own T-shirts for the event. Valleyview Public School will be holding a multi- cultural event, and it was suggested {YOU}nity could set up a booth there. Siobhan indicated she will speak with some of the Grade 8 students after the completion of the program with respect to joining [YOU]nity. Marisa provided an update with respect to the Principal's meeting, where they promoted their group and the March Break workshop. 6.0 2008 Workplan/2007 Annual Report Marisa advised that the draft report has been reviewed and the speaking notes are ready. Kirk and Siobhan will be presenting the report. Marisa passed around copies of the report and presentation. She advised that the written report is almost complete now. Marisa advised she has three colour copies of the presentation here tonight to view, and also explained the format. Marisa to send out email from Councillor Pickles on behalf of Committee Siobhan to provide further details Page 4 Marisa advised the Committee to provide her with any additional comments by March 17th. Councillor Pickles asked the Committee to start thinking about our goals for the 2008 workplan. This will be placed on our May agenda for discussion purposes. Siobhan advised the Committee she hopes to bring in a student from Pine Ridge next year. 8.0 Adjournment 8:20 pm Next Meeting: Thursday, April 3, 2008 at 7:00 pm in the Main Committee Room Copy: City Clerk All members to be prepared for discussion Linda to check on deadline for 2008 workplan Page 5